HomeMy WebLinkAbout2002-10-22-0900AM-RegularBRAZOS COUNTY
BRYAN, TEXAS
FILED
002 OCT l l P 4. 4 8
CD'.1NTY CLERK
ERYAN. TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON
TUESDAY, OCTOBER 22, 2002 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26' STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Cauley.
2. Call for citizen input and/or concerns.
Consider and take action on agenda items 3 - 27:
3. Recommendation by Voting System Selection Committee to enter into negotiations
with Hart InterCivic for purchase of new voting system.
4. Resolution supporting the Texas Department of Mental Health and Mental
Retardation's funding request to the State for 2004 and 2005.
5. Resolution supporting the creation and confirmation of the Brazos Valley
Groundwater Conservation District in Brazos and Robertson Counties.
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6. Budget Amendment 01 /02-44.
7. Budget Amendment 02/03-4.
8. Payment of Claims.
9. Personnel Changes of Status.
10. Authorizing the law firm of Allison, Bass and Associates to represent Brazos County
in Cause No. 99-13088 Caldwell v. Rylander, et al in the 26151 Judicial District
Court.
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Commissioners Court Meeting Agenda
October 22, 2002
Page Two
11. Qualified Military Service Credit Application by county employee.
12. Selecting a Medical Stop Loss Carrier.
13. Amendment Six to the Brazos County Employee Benefit Plan to comply with the
Department of Labor Claim Regulation 29 CFR 2560.
14. Amendment to the Hospital Service Agreement with the College Station Medical
Center.
15. Authorizing the cremation of an indigent and payment of the invoice from Callaway-
Jones.
16. Approving presiding judges and alternate judges for the November 5, 2002 election.
17. Renewal of the service agreement for hardware maintenance for three Printek
FP4500 printers with Peak Technologies.
18. Blanket Purchase Orders:
a. $1,000.00 to Kinko's for the County Clerk
b. $150,000.00 to ACS-GRS for the County Clerk (microfilming and indexing)
C. $18,000.00 to ACS-GRS for the County Clerk (lease of system)
d. $1,000.00 to Lowe's for the Brazos Center
19. Classifying J. P. Bowlin Company as an exempt vendor.
20. Renewal of Lease Agreement, and requisition, with IOS Capital for a copier in the
office of the Justice of the Peace, Precinct 3.
21. Renewal of Bid #2002-016, Transportation of Deceased.
22. Authorizing the Purchasing Department to declare certain property as "Salvage."
23. Award of Bid #2002-064 - Culverts and approving the requisition for purchase of
culverts.
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Commissioners Court Meeting Agenda
October 22, 2002
Page Three
24. Requisition from the HGAC contract utilizing budgeted Capital Improvement Funds
for the purchase of the following equipment for the Road & Bridge Department:
a. Road Broom/Sweeper
b. Single-drum Vibratory Roller
C. Single-drum Vibratory Roller with Padfoot
25. Permission for the Road & Bridge Department to enter Stanley Maliska's property
• located off Jack Creek Road for the purpose of excavating dirt to be used as fill
material to build up front slope of ditch along Jack Creek Road. Site is located in
Precinct 2.
26. The Final Plat of Falls Creek Ranch Subdivision, 56.43 acres, being the remainder of
56.88 acres, Moses Baine League. Site is located in Precinct 4.
27. The Final Plat of North Country Estates, Phase Four, Lots 1-9, Block 1, and Phase
Five-A, Lots 1-12, Block 1, 62.79 acres, G. H. Coleman Survey. Site is located in
Precinct 2.
28. Announcement of interest items and possible future agenda topics.
29. Call for citizen input and/or concerns.
30. Adjourn.
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The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive
services must be made two business days before the meeting. To make arrangements, call (979) 3614102.
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COMMISSIONERS' COURT
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
C. B. Jones, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, October 22, 2002, with the following members
of the Court present:
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Cauley gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns.
REGULAR MEETING
OCTOBER 22, 2002
The first matter before the Court was a recommendation by
the Voting System Selection Committee to enter into
negotiations with Hart InterCivic for the purchase of a new
voting system. The County Clerk explained how the committee
came to this recommendation. On motion by the County Judge,
seconded by Commissioners Tony Jones, Thornton, C. B. Jones
and Cauley the Court voted unanimously to approve the
recommendation.
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37
Page
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Commissioners' Court meeting October 22, 2002
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On motion by Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted unanimously to adopt a
resolution encouraging the 78th Texas Legislature to support
the Texas Department of Mental Health and Mental Retardation's
funding request for 2004 and 2005.
On motion by Commissioner Tony Jones, seconded by
Commissioners Thornton and Cauley, the Court voted unanimously
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to adopt a resolution in support of the creation of the Brazos
Valley Groundwater Conservation District to manage and protect
the area's sole source of public water supply, its
groundwater, so that the area's current and future water
supply needs can be met.
The Court next considered Budget Amendment #01/02-44.1
through 44.6, which would transfer funds to Constable,
Precinct 1 from Contingency, record cost of commodities
received by Juvenile Services and reallocate funds for
Constable Precinct 3, Brazos Center, Tax Assessor/Collector,
and Justice of the Peace, Precinct 1. On motion by the County
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Judge, seconded by Commissioner Cauley, the Court voted
unanimously to approve budget amendment 44.1 through 44.5 and
rejected 44.6 stating that the Court did not approve of
overspending the departmental budget and then taking funds
from Contingency. A copy is attached.
Vol 37 Page'
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Commissioners' Court meeting October 22, 2002
3
The Court next considered Budget Amendment #02/03-4.1,
which would transfer funds to the Treasurer's office from
Contingency. On motion by Commissioner Cauley, seconded by
Commissioner Tony Jones, the Court voted unanimously to
approve the budget amendment as submitted, a copy of which is
attached.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20035785 through 20035961
On motion by Commissioner Tony Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by the County Judge, seconded by
Commissioner Thornton, the Court voted unanimously to approve
the changes with the exception of the change of status for
John Pollock pending receipt of information from the Sheriff.
The Court next considered authorizing the law firm of
Allison, Bass and Associates to represent Brazos County in
Cause No. 99-13088 Caldwell v. Rylander, et al in the 261``
Judicial District Court. On motion by the County Judge,
seconded by Commissioner Thornton, the Court voted unanimously
to authorize the law firm of Allison, Bass and Associates to
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Commissioners' Court meeting October 22, 2002
4
represent Brazos County. The firm will provide all necessary
legal services to defend this matter and shall be compensated
for partner services at a rate of $190 per hour, associate
services at $150 per hour and para-legal services at a rate pf
$60 per hour, plus actual expenses.
The next matter for consideration was an application made
by Frankie Eugene Nichols for military service credit with the
Texas County & District Retirement System. On motion by
Commissioner Thornton, seconded by Commissioner Cauley, the
Court voted unanimously to approve the application of Frankie
Eugene Nichols for military service credit and forward the
application to the Texas County and District Retirement
System.
The next matter before the Court was the selection of a
Medical Stop Loss Carrier. On motion by Commissioner Tony
Jones, seconded by Commissioner Cauley, the Court voted
unanimously to select Mutual of Omaha. A copy of the
tabulation sheet is attached.
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The next matter for consideration was Amendment Six to
the Brazos County Employee Benefit Plan to comply with the
Department of Labor Claim Regulation 29 CFR 2560. On motion
by Commissioner Thornton, seconded by Commissioner Cauley, the
Court voted unanimously to approve Amendment Six to the Brazos
County Employee Benefit Plan. A copy is attached.
Vol 37 Page as 4
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Commissioners' Court meeting October 22, 2002
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The Court next considered an Amendment to the Hospital
Service Agreement with the College Station Medical Center. On
motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to approve the
Amendment. A copy is attached.
The next matter before the Court was the authorization of
the cremation of an indigent and payment of the invoice from
Callaway Jones Funeral Home in the amount of $530.00. On
motion by Commissioner Tony Jones, seconded by Commissioner
Thornton, the Court voted unanimously to cremate the body of
Mr. Cecil Gilbert, an indigent person without financial
resources nor a family to take possession of the body.
On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to appoint
the following persons as presiding judge and alternate judge
for the current voting year at the following voting precincts:
Pct Election Judge Alternate Judge
3ab Regina Fore (D)
9 Jaime L. Ratcliff (D)
15/53 Norm Waggoner (R)
29 Ruby Ellis (D)
54 Allen Waldie (R)
Central Count Manager Celia Goode-Haddock
Central County Judge Darlene Nichols
The Court next considered renewal of the service
agreement for hardware maintenance for three Printek FP4500
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Commissioners' Court meeting October 22, 2002
6
printers with Peak Technologies. On motion by Commissioner
Cauley, seconded by Commissioner Tony Jones, the Court voted
unanimously to renew the service agreement in the amount of
$1,463.00.
The Court proceeded to consider the following blanket
Purchase Orders:
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Kinko's
County
Clerk
$ 1,000
ACS-GRS
County
Clerk
$150,000
ACS-GRS
County
Clerk
$ 18,000
Lowe's
Brazos
Center
$ 1,000
On motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered an Exemption from Competitive
Bidding Requirements of Local Government Code, Section
262.024(7)(A). This is for the purchase of professional
services from J. P. Bowlin Company. On motion by Commissioner
Tony Jones, seconded by Commissioner Thornton, the Court voted
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unanimously to approve the Exemption of Competitive Bidding
Requirements and authorized the payment of invoices for fiscal
year 2002-2003.
The next matter before the Court was the renewal of Lease
Agreement and requisition with IOS Capital for a copier in the
office of the Justice of the Peace, Precinct 3. On motion by
Commissioner Tony Jones, seconded by Commissioner Thornton,
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Commissioners' Court meeting October 22, 2002
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the Court voted unanimously to renew the Lease Agreement and
requisition with IOS Capital for one (1) year beginning
October 1,2002 through September 30, 2003 at a cost of
3,660.00.
The Court next considered renewal of Bid No. 2002-016,
Transportation of Deceased. On motion by Commissioner Cauley,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the option to renew at the same cost and term, Bid
No. 2002-016 with Daniel and Son Funeral Home.
The next matter before the Court was authorizing the
Purchasing Department to declare certain property as
"Salvage". On motion by Commissioner Thornton, seconded by
Commissioner Tony Jones, the Court voted unanimously to
declare certain property as "Salvage" and authorized the
Purchasing Department to have the property disposed of or
destroyed.
The Court next considered awarding the following bid:
Bid No. 2002-064, Culverts, various types
Becky Stephens, Senior Buyer, made the
following recommendations:
Sections 1-11, Primary Vendor-Wilson Culverts
Sections 1-11, Secondary Vendor-Contech Const.
Sections 12-14, Primary Vendor-Woodson Lumber
Sections 12-14, Secondary Vendor-Progress Supply
Sections 15-23, Primary Vendor-Wilson Culverts
Sections 15-23, Secondary Vendor-Contech Const.
Vol ~7 Page a-~~
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Commissioners' Court meeting October 22, 2002
Sections 24-32, Primary Vendor-Wilson Culverts
Sections 24-32, Secondary Vendor-Woodson Lumber
Sections 33-36, Primary Vendor-Texas Steele
Sections 37-39, Secondary Vendor-Hanson Pipe
on motion by Commissioner Tony Jones, seconded by
Commissioner Thornton, the Court voted unanimously
to accept the recommendations of the Senior Buyer
Agent and award the contracts as noted. A copy of
the bid tabulation is attached.
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The Court next considered approval of a requisition from
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the HGAC contract utilizing budgeted Capital Improvement Funds
for the purchase of the following equipment for the Road &
Bridge Department.
A. Road Broom/Sweeper
B. Single Drum Vibratory Roller
C. Single drum Vibratory Roller with Pad Foot
On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
of a requisition from the HGAC contract utilizing budgeted
Capital Improvement Funds in the amount of $174,227.67.
The Court next considered authorizing work outside of
is
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Stanley Maliska on
Jack Creek Road in Precinct 2 to excavate dirt from private
property to be used as fill material to build up front slope
of ditch along Jack Creek Road and reinforce the disturbed
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Commissioners' Court meeting October 22, 2002
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area by adding Polyjute. On motion by Commissioner Thornton,
seconded by Commissioner Tony Jones, the Court voted
unanimously to authorize the work.
The Court next considered approval of the Final Plat of
Falls Creek Ranch Subdivision 56.43 Acres, being the remainder
of Called 56.88 Acres in Precinct 4. Richard Vance, County
Engineer, stated that he had reviewed the plat and all
appeared to be in order. On motion by Commissioner Cauley,
seconded by Commissioner Tony Jones, the Court voted
unanimously to approve the final plat of Falls Creek Ranch
Subdivision 56.43 Acres as submitted.
The Court next considered approval of the Final Plat of
North Country Estates Phase Four, Lots 1-9, Block 1 and Phase
Five-A, Lots 1-12, Block 1, 62.79 Acres in Precinct 2.
Richard Vance, County Engineer, stated that he had reviewed
the plat and all appeared to be in order. On motion by
Commissioner Thornton, seconded by Commissioner Cauley, the
Court voted unanimously to approve the final plat of North
Country Estates Phase Four, Lots 1-9, Block 1 and Phase Five-
A, Lots 1-12, Block 1, 62.79 Acres as submitted.
Vol 3D Page a01_9
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Commissioners' Court meeting October 22, 2002
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Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) There is a law on the books that allows
cities to construct tax free buildings in
other cities. This needs to be changed
and State Senator Steve Ogden is
researching ways to change this. There
will be a Resolution on the agenda
addressing this matter.
b)
Several years ago, legislation was passed
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that authorized the Commissioners Court
to fund special, education classes for
newly elected officials. These classes
are generally held after the election but
before they take office on January 1st.
c)
The Attorney General's office has
published the list of unclaimed funds.
The
Sheriff made the following comment:
a)
As Chairman of the United Way Campaign,
he invited everyone to attend a rally in
the lobby of the Courthouse.
The
County Judge resumed his comments:
d)
The TxDOT meeting will be held at the
Brazos Center on Thursday, November 7th
from 3 p.m. until 8 p.m.
e)
A Workshop meeting is scheduled at 10:00
a.m. today.
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There was no citizen input and/or concerns.
There being no further business to come before the Court,
the meeting was adjourned.
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Commissioners' Court meeting October 22, 2002
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The foregoing minutes of the Commissioners Court meeting
held October 22, 2002 have been examined and are approved in
open Court this the 101-4 day of 2002, in
Bryan, Brazos County, Texas.
Alvi W. Jon
County Judge
ny J
Commissioner, Precinct 1
m. S. Thornton
Commissioner, Precinct 2
C. B. J es
Commissioner, Precinct 3
Carey Ca ley, Jr. Karen cQueen
Commiss' ner, Precin t 4 r- County Clerk
Vol 33 Page a i~ I
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BRAZOS COUNTY
BRYAN. TEXAS
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RESOLUTION OF BRAZOS COUNTY, TEXAS SUPPORTING THE CREATION AND
CONFIRMATION OF THE BRAZOS VALLEY GROUNDWATER CONSERVATION
DISTRICT IN BRAZOS AND ROBERTSON COUNTIES, TEXAS
WHEREAS, the Brazos Valley Groundwater Conservation District C'District') was created by
the 76`h Texas Legislature in the passage of Senate Bill 1911, and the District's creation was
ratified by the 77`x' Texas Legislature in the passage of House Bill 1784; and
WHEREAS, the District is a not-for-profit local government that is charged by the Texas
Legislature with providing for the conservation, preservation, protection and prevention of waste
of groundwater, and of groundwater resources under §36.0015, Tex. Water Code; and
WHEREAS, the people of Brazos County rely on groundwater as their sole source of public
water supply; and
WHEREAS, the District is authorized to make and enforce fair and impartial rules to manage
groundwater resources as scientifically necessary to conserve and protect groundwater resources
in the area under §36.101, Tex. Water Code.
NOW, THEREFORE, BE IT RESOLVED BY BRAZOS COUNTY, TEXAS THAT
Brazos County supports the creation of the Brazos Valley Groundwater Conservation District,
which will locally manage and protect the area's sole source of public water supply, its
groundwater, so that the area's current and future water supply needs can be met.
is PASSE, APPROVED and ADOPTED this ...0 day of 2002 b
Y
affirmative vote of the Brazos County Commissioners Court in regular session
iien S
McQueen
n
County Clerk
BRAZOS COUNTY, TEXAS
64L-9~
Alvin . Jones
County Judge
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BRYAN. TEXAS
RESOLUTION SUPPORTING STATE FUNDING FOR THE
TEXAS DEPARTMENT OF MENTAL HEALTH AND MENTAL RETARDATION
WHEREAS, the success and vitality of every Texas community depends on the good
health and productivity of its residents; and
WHEREAS, the State has found that adults with serious mental illness who do not
receive mental health care are twice as likely to spend time in jails and prisons, and a significant
percentage of youth who are placed on probation are in need of mental health care; and
WHEREAS, Texas is the second fastest growing state and has the second largest
population, and yet Texas ranks 43nd in the nation in per capita funding for community mental
health and mental retardation services; and
WHEREAS, as a result of Texas' fast growing population, rising health care costs and
low per capita funding, as of June, 2002, Brazos County and the six other counties served by the
MHMR Authority of the Brazos Valley had a total of 382 people with serious disabilities waiting
for needed support services and, statewide, over 25,000 watt; and
WHEREAS, community mental health and mental retardation services are a high priority
for the residents of our county; and
WHEREAS, additional funding for services in 2004 and 2005 to meet the growing
population and rising health care costs would benefit our communities by
Adding intensive mental health service options to get high-need adults and youth
with serious mental illness into effective treatment instead of costly services in
jails, indigent clinics, hospitals and institutions;
2. Ending long waiting lists for essential community services which enable Texans
with extraordinary needs to live and work successfully in their community;
3. Providing early treatment for young children at risk of serious mental disabilities,
thereby increasing the opportunity for rehabilitation and reducing the need for
more expensive care in the coming years; and
4. Strengthening the mental health safety net for our community.
NOW, THEREFORE, BE IT RESOLVED by the Brazos County Commissioners
Court to encourage the 78"' Texas Legislature to support the Texas Department of Mental Health
and Mental Retardation's funding request for 2004 and 2005.
APPROVED AND ADOPTED this 22 id day of October . 2002 by the Brazos
County Commissioners Court.
ATTE :
Karen McQueen, CountyZieKk
BRAZOS COUNTY, TEXAS
Alvin Jones, Co udge
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STATE OF TEXAS
BRYAN, TEXAB
COUNTY OF BRAZOS
ORDER FOR CREMATION
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It has been brought to the attention of the Brazos County Commissioners Court that Cecil
Gilbert, a person without financial resources and a resident of the Twin City Mission in Bryan,
Texas, date of birth November 14, 1917, social security no. 202-02-5632, died on September 5,
2002 in Bryan, Texas.
Mr. Gilbert's death, having been certified to by Doctor Venkat Thadareddy, and an
investigation by Callaway-Jones Funeral Home revealing no family to take possession of the
body, the Commissioners Court, pursuant to Section 694.002 Texas Health and Safety Code,
directed that the body of Mr. Cecil Gilbert be released to Callaway-Jones Funeral Home for
cremation. Expenses for said cremation, not to exceed $600.00, were to be provided from the
general revenue fund of Brazos County.
Signed this 22°d day of October, 2002.
BRAZOS COUNTY
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Al 'n W. Tones, unty Judge
Charles B. J es, Commissioner, Precinct 3
Carey Caule , Jr., Commissio recinct 4
TonWnes, Q6griissioner, Precinct 1
S. Thornton; Commissioner, Precinct 2
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT (S) FOR TBE 2001-2002 BUDGET YEAR
NO. 01/02-44.1 through 44.6
On this the 22nd day of October 2002 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
C. B. Jones, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 22, 2002 the Court heard and approved a
budget amendment for the 2001-2002 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted September 4, 2001 the following
amendment(s) to the original are hereby authorized, as described ~on.._the
attached page(s). C, &.5 vF o) joZ i Ti~ 1~
ADOPTED AND APPROVED this the 22nd day of October, 2002.
THE COKaSSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court minutes
37
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 -44.1
10/22/02
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
303011
618800
Dr.
Utilities
$ 1200.00
01
303011
653500
Cr.
Gasoline
600.00
01
303011
659500
Cr.
Vehicle Maintenance
600.00
Constable
Precinct 3
To reclassify for the overrun in utili
ties which was out of the control of the department.
aI~4Te J6~xni•~3 ,J~^1
,e 1, ago&
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 -44.2
10/22/02
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
365001
618800
Dr.
Utilities
$ 7,100.00
01
365001
710800
Cr.
Grounds Maintenance
7,100.00
Brazos Center - Admin.
To reclassi for the overrun in utili
ties which was out of the control of the d artment
f om excess bud et in ounds maintenance.
Prepared By: _ :Xpkw Ajax-
kor- 10 1.4,/0~ bT,~] ego, a ,J.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 -44.3
10/22/02
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
130001
652000
Dr.
Copier Maintenance
$ 300.00
01
130001
601700
Cr.
Co ier/Printer Supplies
300.00
Tax Assessor/Collector
To reclassify budget for the copier overruns.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 -44.4
10/22/02
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
3190
603500
Dr.
Food & Food Supplements
$ 1,230.00
01
480800
Cr.
TDHS - Commodities
1,230.00
To account for the cost of Commod
ities received b the Juvenile Services Department.
6111* s. Tr. w S
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 44.5
10/22/02
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
241011
715060
Dr.
Rental - Office Space
$ 500.00
01
241011
611100
Cr.
Conference Fees
500.00
Justice of t
he Peace Precinct 1
To reallocate funds to allow the a ent of an invoice incurred in S tember, 2002 for
rental of courtrooms ace.
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iegare fBy;, il StR` , mkw p o d swill-it
Val '61=M-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 44.6
10/22/02
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
301011
533000
Dr.
Employee Health Ins
$ 525.00
01
301011
533200
Dr.
Em Dental Insurance
150.00
01
301011
538000
Dr.
Worker's Comp
72.00
01
301011
617400
Dr.
Tele hone
65.00
01
301011
653500
Dr.
Gasoline
210.00
01
301011
659500
Dr.
Vehicle Maintenance
275.00
01
110015
611300
Cr.
Contin enc
1,297.00
Constable
Precinct 1
To increase budget to allow for overruns in Benefits and unanticipated expenditures.
_i 144-
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BRAZOS COUNTY,,TEXAS
BUDGET AMENDMENT(S) FOR THE 2002-2003 BUDGET YEAR
NO. 02/03-4.1
On this the 22nd day of October 2002 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
C. B. Jones, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
•
The following proceedings were held:
THAT WHEREAS, on October 22, 2002 the Court heard and approved a
budget amendment for the 2002-2003 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted August 23, 2002 the following amendment(s)
to the original are hereby authorized, as described on the attached
page (s) .
ADOPTED AND APPROVED this the 22nd day of October, 2002.
•
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
BRAZOS COUNTY, TEXAS-
- -
BUDGET AMENDMENTS
- - No. 021034.1 - - - -
- - - - - - - - -
10/22/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
120001
710030
Dr.
Armored Courier Srvs.
120.00
01
110015
611300
Cr.
Contingency
120.00
Treasurer
Division
Contingency
To increase the d artment budget to allow for the increase in the contract
to the Armored
Courier.
Prepared By;. , ,mkyy
Dat~s;° _ ',1:Ot5iQ2. D t z
,37
` PERSONNEL CHANGE OF STATUS
page 1 of 2
•
•
COURT DATE: October 22, 2002
DEPARTMENT: Personnel
PURPOSE: ARerove Personnel Change of Status
■rrrrrrrrrrrrrrrrr■ ■rrrrrrrrrrarrrrr■ ■■rrrrrrarrrrrrrrrrrrrrrrrrrrrr~
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
■■rrrrrrrrr■■rr■r.■rrrrrrrrrrrrr■■rrrrrrrrr■■rrrrrr.rrrrrrrrrrrrrrrrrrrr~
DISTRICT ATTORNEY
CLARK, NAOMI R.
DISCHARGED
DISTRICT CLERK
CARVIN, MARY
TRANSFER WITHIN DEPT.
ENLOE, JENNIFER
TRANSFER WITHIN DEPT.
LAWSON, MARIE
NEW HIRE-FULL TZM
WILDEN, SUSAN
TRANSFER WITHIN DEPT.
WITH MERITINCREASE
RILEY, BECKY
TRANSFER WITHIN DEPT.
WITH MERIT INCREASE
STUTTS, VIRGINIA
MERIT INCREASE
LANGLEY, MELISSA
MERIT INCREASE
SIPES, MELANIE
MERIT INCREASE
DENO, KAY
MERIT INCREASE
SMALLWOOD, AMY
NEW HIRE-FULL TZS
DISTRICT CLERK -
JURY SERVICES
COFFMAN, CHERYL
MERIT INCREASE
LANEHART, GINGER
MERIT INCREASE
DISTRICT CLERK -
COLLECTIONS
LENZ, SYLVIA
MERIT INCREASE
CADENA, PATRICIA
MERIT INCREASE
85TH DISTRICT COURT
BANKS, GAYLA B.
RESIGNATION
SHERIFF'S OFFICE - JAIL
HOLLOWAY, DWAYNE E.
NEW HIRE - FULL TIME
DELEON, ANNIE
BUDGETED INCREASE
THORNAL, PAT
MERIT INCREASE
CONSTABLE, PCT. I
CLARK, ARCHIE
MERIT INCREASE
COUNTY AUDITOR
SODOLAY CHARLES
TRANSFER WITHIN DEPT.
KROVONTKA, PAUL A.
NEW HIRE - FULL TIME
3?
to
PERSONNEL CHANGE OF STATUS
COURT DATE: October 22, 2002
DEPARTMENT: Personnel
page 2 of 2
PURPOSE: Axnve Personnel Change of status
■araarraaaaaaarara■ ■aaaaraarraaaar■ ■■aaaaaaaarraarraaaaaaaaaaaraaa~
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
■■rraaararaaaaaaraaaar■■araaaraaaaaaaaaa■■aaaraaaraaaaaaaaaaaaa■■aaaaaaa~
SHERIFF'S OFFICE R AMIREZ, EDWARD
MERIT INCREASE
MARTINEZ, PAUL
MERIT INCREASE
BACHMANN, BRIAN
MERIT INCREASE
HERNANDEZ, SALOMON
PROMOTION
KINARD, GERALD
MERIT INCREASE
SMITH, TERRY
MERIT INCREASE
f l'~~M1lrJ
AG. EXTENSION ANTHONY, CHARLA M.
COURTHOUSE SECURITY TODD, IRVIN
NUTALL, JEFFREY
NEW HIRE - PART TIME
MERIT INCREASE
RESIGNATION
Approved in Commissioners' Court: October 22. 2002
County Judge's or Commissioner's Signature:
('This copy to be attached to minutes)
u
AUTHORIZATION FORM
The law firm of Allison, Bass and Associates ("firm") is hereby authorized
to represent the undersigned county in Cause No. 99-13088 Caldwell v. Rylander,
et al in the 261 s' Judicial District Court. The firm shall provide all necessary legal
services to defend this matter and shall be compensated for partner services at a
rate of $190 per hour, associate services at a rate of $150 per hour, and paralegal
services at a rate of $60 per hour, plus actual expenses.
All fees and expenses shall be apportioned as follows: 50% to the Texas
Association of Counties, not to exceed $25,000.00 total; and the remainder
allocated to all participating defendant counties on the basis of population:
Braz s County Ju ge
LJ
r11
u
TCDRQualified Military Service Credit T;;
Page 1 of 1
~yt*eMry yr° CS
(Use when military service was preformed prior to county/district employment)
Member Information
• County/district employer must have authorized qualified military service credit.
• Member must have earned 10 years (8 years if authorized) of total TCDRS service credit.
• Military service was performed prior to county/district employment.
• Military service must have been performed in the uniformed services `and can be voluntary/involuntary.
• Member cannot have received credit for the same service under TCDRS or any other Texas public retirement
system.
• Member cannot be receiving nor be eligible to receive federal retirement based on 20 or more years of active
federal military duty or its equivalent. "
• Deposits are not allowed and the maximum keryice credit that can be awarded is 5 years.
Instructions:
• Member should complete the "Member Information' section above and sign the form.
• Authorized county/district representative should review official military documents and complete the 'Employer
Certification' section below.
• Submittal of a DD214 to verify service periods and type of duty (active or reserve) is required.
• For active duty, you will receive a month of service credit for each calendar month of duty regardless of the
number of days worked in that month.
• For reserve duty, you will receive one month of service credit for each year or fraction of a year of reserve time.
• Active and reserve duty should be differentiated on the application in the service period section.
• The military duty service periods provided in the section below should be consistent with the 'Total Number of
Months.' ff there are any discrepancies, military service will be credited using the service provided on the DD214.
I certify that I was on military duty for the period(s) listed below and that I am eligible for this service credit. I understand
that my account will be credited with the appropriate number of months for my military service performed.
X mber~signature ( signingt is forth, I cerUfy, hat have read the above Informa&m) Date
Employer Certification
Type of Military First Month/year of Military Last Month/Year of Military Total Number of Months
Service Service Service
(Active or Reserve)
I certify that the periods of military service and total months of service listed above are correct. I further certify that I
have reviewed the appropriate military documents and that to the best of my knowledge the member qualifies for
'Qualified Military Service Credit' under Section 843.601(c) of the TCDRS governing statute.
Dge
14 - 2 2
Any corrections or whiteouts must be Initialed.
TCDRS • PO Box 2034 Austin, TX 78768-2034. (512).,3,28-8W..-or 800-823-7782 • Fax: (512) 328-8887 • www.todrs.org
•
•
•
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i An, Texas 77801
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75,000
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100,000
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3.40
2.13
4.13
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2.10
2.91
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32.43
26.46
28.72
45.99
30.86
36.31
22.21
16.76
24.90
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55.85
77.63
66.40
67.62
73.60
81.76
96.19
53.18
41.87
65.67
8208
318,366.08
433,524.84
367.368.11
393,831.36
498,009 36
454,593.72
528,556.32
302,656.68
245,042.76
381,495 12
465,731 28
AMSPEC
60,000.00
80,000.00
60,000.00
60,000,00
55,000 00
87,561.00
75000
376,366.08
513,524.84
427,368.11
453,831.36
498,009.36
454,593.72
528,556 32
357,656.68
312,603 76
381,495.12
465,731.28
EE
469
625.97
698.64
459.61
444.90
68887
406.70
406.70
722.83
660.64
442.85
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EE+FAM
250
625.97
69864
1,084.61
1,049.10
1,172.33
1,01876
1,01675
722.83
660.64
991.63
991.63
5,400,869.16
6,027,885.92
6,840,515.08
5,651,197.20
7,393,950.36
5,339,157.60
5,339,157.60
6,236,577.24
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•
AMENDMENT SIX
TO THE
BRAZOS COUNTY
EMPLOYEE BENEFIT PLAN
STATE OF TEXAS
COUNTY OF BRAZOS
BEFORE ME, the undersigned authority, a Notary Public in and for said county and state,
personally came and appeared Brazos County, represented herein by Alvin W. Jones, County Judge, who
declared that the Brazos County Employee Benefit Plan, previously established, is hereby amended in a
• good faith effort to comply with the Department of Labor Final Claim Regulation 29 CFR 2560, and to add
or change previous plan provisions as follows. The Amendment effective date shall be July 1, 2002.
Article VI (SECTION B) CO-PAY PLAN, ELIGIBLE MEDICAL EXPENSES, and Article VII
(SECTION B) DEDUCTIBLE PLAN, ELIGIBLE MEDICAL EXPENSES, are hereby amended to include
a description of whether, and under what circumstances, existing and new drugs, medical tests, devices and
procedures are covered under the plan, and the introductory paragraphs of these Articles are hereby restated
as follows:
Eligible Medical Expenses are the Reasonable and Customary Charges (or PPO fee schedule where
applicable) actually incurred while the person is covered under the Plan for the services and
supplies listed below, which are (a) received upon the recommendation and approval of a
Physician, and are (b) either Medically Necessary for the treatment of a Non-Occupational Illness
or Injury, or specifically allowable under the Plan for any eligible non-Medically Necessary care,
such as preventive-type treatment.
The entries in this Article, as it may be amended from time to time, describe the drugs, medical
tests, devices and procedures that are covered under this Plan, and the circumstances under which
they are covered. All determinations as to whether or not a new or existing drug, medical test,
device or procedure is covered or not covered under the Plan are made by the Plan
Sponsor/Administrator, at his sole discretion. Additional information concerning whether or not a
specific new or existing drug, medical test, device or procedure is covered, and if covered, the
circumstances under which it is covered, may be obtained free of charge by contacting the Plan
Sponsor/Administrator or Claims Supervisor.
A designation of an expense as a covered charge does not guarantee benefits under the plan.
Determination as to any expense's eligibility for benefits under the Plan cannot be made until such
expense is incurred, and a written claim for such expense submitted to the Claims Supervisor.
Eligible Expenses are subject to the Limitations and Exclusions Provisions, and the Maximum
Benefits of the Plan as shown in the Schedule of Medical Benefit and include:
Amendment Six - Page 1
~ea
40
Article X, CLAIMS, CO-PAY AND DEDUCTIBLE PLANS, previously amended by Amendment Two, is
hereby amended to restate in its entirety, and such article shall read as follows:
ARTICLE X
CLAIMS
CO-PAY AND DEDUCTIBLE PLANS
DEFINITIONS
The following claim definitions have special meaning when used in this Plan in accordance with
Claim Procedures.
A "Claim" is any request for a Plan benefit or benefits made by a Covered Person or by an authorized
representative of the Covered Person in accordance with the Plan's procedures for filing benefit claims.
An "Urgent Care Claim" is a claim for medical care to which applying the time periods for making pre-
service claims decisions could seriously jeopardize the claimant's life, health or ability to regain maximum
function or would subject the claimant to severe pain that cannot be adequately managed without the care
that is the subject of the claim. If the treating Physician determines the claim is' urgent," the Plan must treat
the claim as urgent.
A "Pre-Service Claim" is a request for approval of a benefit in which the terms of the Plan condition the
receipt of the benefit, in whole or in part, on approval of the benefit in advance of obtaining medical care.
Examples of a Pre-Service Claim include but are not limited to a prior authorization of general items or
health services (e.g., dental authorizations, hospital pre-certification).
A "Post-Service Claim" is a claim that under this Plan is not a Pre-Service Claim (i.e., a claim that involves
consideration of payment or reimbursement of costs for medical care that has already been provided).
Requests for determinations of eligibility or general inquiries to the availability of particular Plan
benefits or the circumstances under which benefits might be paid under the terms of the Plan will
not be treated as a claim for benefits for the purposes of the Claim Procedures
CLAIMS FILING PROVISIONS FOR ALL BENEFITS
A. NOTICE OF CLAIM - POST SERVICE CLAIM
Written notice of a claim must be given as soon as reasonably possible after the occurrence or `
commencement of any loss covered by this Plan. Notice given by or on behalf of the claimant to
the Plan Supervisor (also known as Claims Administrator) with information sufficient to identify
the claimant, will be considered notice to the Employer.
B. CLAIM FORMS
The Employer, upon receipt of a written notice of a claim, will furnish to the claimant forms for
filing proof of loss. If such forms are not furnished within fifteen (15) days after notice is given,
the claimant will be considered to have complied with the requirement of this Plan with respect to
proof of loss and written proof covering the occurrence, the character, and the extent of the loss for
which the claim is made.
Amendment Six - Page 2
•
C. PROOF OF LOSS
In order to be considered, eligible for payment, written proof of loss (claim) must be submitted to
the Plan Supervisor or Plan Administrator within the claim filing deadline, which is one year and 90
days following the date of the loss, except in the case of legal incapacity. When a Covered Person's
coverage terminates for any reason, written proof of claim must be given to the Employer within 90
days of the date of termination of coverage, provided that the Plan remains in force. If the Plan is
given initial notice of the loss within this claim filing deadline and additional information is needed
from the Covered Person or provider in order to settle the claim, the information requested must be
received by the Plan Supervisor within six months from the date it was requested. If the
information is received after that date, the Plan will deny the claim.
Failure to furnish notice or proof within the time provided shall not invalidate nor reduce any claim
if it shall be shown not to have been reasonably possible to furnish such notice or proof, and that
such notice or proof was furnished as soon as was reasonably possible.
Notwithstanding any run-off claims processing agreement, upon termination of the Plan, final
claims must be received within 30 days of termination. If the services of the Plan Supervisor are
terminated, run-off claims will be processed in accordance with the tens of any applicable run-off
agreement. Claims will be paid within a reasonable period of time following receipt of written
proof from available benefit fund deposits made by the Employer.
It is the responsibility of the Employee to make certain each Post-Service Claim submitted by him
or on his behalf includes all information necessary to process the claim, and that the Post-Service
Claim is sent to the proper address for processing (the address on the Employee's Identification
Card) If a Post-Service Claim lacks sufficient information to be processed or is sent to an
incorrect address, the Post-Service Claim will be denied.
D. WITIAL CLAIM DETERMINATIONS
Provided a Covered Person files a claim for benefits in accordance with the terms of the Plan
specific to each type of claim, the Plan will make an initial claim determination and inform the
Employee:
(1) Within 72 hours after receipt of an Urgent Care Claim by the Plan. This notice, whether
adverse or not, must be provided to you in writing within 3 days of any oral
communication;
(2) Within 15 calendar days after receipt of a Pre-Service Claim by the Plan. This
notice, whether adverse or not, must be provided in writing;
(3) Within 30 calendar days after receipt of a Post-Service Claim by the Plan.
The time periods above are considered to commence upon the Plan's receipt of a claim for benefits
filed in accordance with the terms of the Plan specific to each type of claim, without regard to
whether all of the information necessary to decide the claim accompanies the filing.
If a claim is wholly or partially denied, the Plan will furnish the Covered Person with a written
notice of the denial The written notice WU contain the following information:
Amendment Six - Page 3
J:, At
•
(1) The specific reason(s) for the denial and reference to the specific Plan provisions on which
the denial is based. If a protocol was followed, then the notice will state that a protocol was
relied upon and that a copy of such protocol is available to the Covered Person free of
charge upon request. If the claim was denied because it does not meet the definition of a
Covered Health Service or is experimental in nature, or if denial is due to a similar
exclusion or limit, then the notice-will state that an explanation of the scientific or clinical
judgment used in applying the terms of the Plan to the Covered Person's medical
circumstances can be provided free of charge to the Covered Penton upon request;
(2) A description of any additional information or material necessary to perfect the
claim and an explanation of why such material or information is necessary; and
(3) A description of the Plan's review procedures and the time limits applicable to such
procedures.
If the denied claim is an Urgent Care Claim, the notice will also contain a description of the
expedited review process applicable to such claims. Notification of a denied Urgent Care
Claim may be made orally, provided that (a) notification is made within 72 hours after
receipt of claim by the Plan, and (b) written or electronic notification is furnished to the
Covered Person no later than 3 days after receipt of oral notification.
E. CONCURRENT CARE DECISIONS. Any decision by the Plan to terminate or reduce benefits that
have already been granted with the potential of causing disruption to ongoing care, course of
treatment, number of treatments or treatments provided as a Covered Health Service before the end
of such treatments shall constitute a denied claim The Plan will provide a Covered Person with
notice of the denial at a time sufficiently in advance of the reduction or termination to allow the
Covered Person to appeal and obtain a determination on review before the benefit is reduced or
terminated. The written notice of denial will contain the information outlined above.
Any Urgent Care Claim requesting to extend a course of treatment beyond the initially prescribed
period of time, or number of treatments, must be decided within 24 hours provided that the claim is
made at least 24 hours prior to the expiration of the initially prescribed period. Notification will be
provided in accordance with the Urgent Care Claim notice requirements outlined above.
F. INCOMPLETE URGENT CARE CLAIMS NOTIFICATION. In the case of an Urgent Care Claim,
if additional information is required to make a claim determination, the Plan will provide the
Covered Person notification that will include a description of the information needed to complete
the claim. This notice must be provided within 24 hours after receipt of the claim The Covered
Person shall be afforded at least 48 hours from receipt of the notice in which to provide the
specified information. The Plan shall make its initial determination as soon as possible, but in no
case later than 48 hours after the earlier of (a) the Plan's receipt of the specified information, or (b)
the end of the period afforded the Covered Person to provide the specified additional information.
G. EXTENSIONS OF TIME. The Plan may extend decision-making on both Pre-Service Claims and
Post-Service Claims for one additional period of 15 days after expiration of the relevant initial
period. Provided the Plan Administrator determines that an extension is necessary for reasons
beyond control and the Plan notifies the Covered Person prior to the expiration of the relevant
initial period, of the circumstances requiring the extension of time and the date by which the Plan
expects to render a decision. If the notice of extension is provided, a Covered Person shall be
Amendment Six - Page 4
afforded at least 45 days from receipt of the notice to respond. There is no extension permitted in
the case of Urgent Care Claims.
H. REQUIRED FILING PROCEDURES FOR PRE-SERVICE CLAIMS. In the event a Covered
Person or authorized representative of the Covered Person does not follow the Plan's claim filing
procedures for a Pre-Service Claim, the Plan will provide notification to the Covered Person or
authorized representative accordingly. For all Pre-Service Claims, the Plan must notify the
Covered Person or authorized representative, of failure to follow filing procedures within 5
calendar days (24 hours in the case of a failure to follow filing procedures for an Urgent Care
Claim). Notification by the Plan may be oral unless written notification is requested by the Covered
Person or authorized representative. The notification of failure to follow filing procedures for Pre-
Service Claims will apply only when a communication is received from a Covered Person or health
care professional representing the Covered Person that specifies the identity of the Covered Person,
a specific medical condition or symptom, and a specific treatment, service or product for which
approval is requested, and the communication is received by the Claims Administrator.
CLAIMS APPEAL PROCEDURES
• APPEAL PROCESS
In cases where a claim for benefits payment is denied in whole or in part, the Covered Person may appeal
the denial. This appeal provision will allow the Covered Person to:
(A) Request from the Plan a review of any claim for benefits. Such request must
include:
(i) Employee name
(ii) Covered Employee's Social Security Number
(iii) Name of the patient and,
(iv) Group Identification, if any
(B) Request for review must be in writing, stating in clear and concise terms the reason or
reasons for this disagreement with the handling of the claim.
(C) Submit written comments, documents, records, and other information relating to the claim.
(D) Request, free of charge, reasonable access to documents, records, and other information
relevant to the Covered Person's claim. A document, record or other information is
• considered relevant if it was relied on in malting the benefit determination; was submitted,
considered, or generated in the course of malting the benefit determination, without regard
to whether such document, record, or other information was relied on in malting the benefit
determination; demonstrates compliance with the Plan's administrative processes and
consistency safeguards required in malting the benefit determination; or constitutes a
statement of policy or guidance with respect to the Plan concerning the denied treatment
option or benefit for the claimant's diagnosis, without regard to whether such advice or
statement was relied upon in malting the benefit determination.
The request for review must be directed to the Plan Administrator within 180 days after the claim
payment date or the date of the notification of denial of benefits. In the case of Urgent Care Claims,
a request for an expedited review may be submitted orally and all necessary informatio4 including
I
Amendment Six - Page 5 '
0
the Plan's benefit determination upon review, may be transmitted between the Plan and Covered
Person via telephone, facsimile, or other available similarly expeditious methods.
The review of the denial will be made by the Platy Administrator, or by an appropriate
named fiduciary who is neither the party who made the initial claim determination nor the
subordinate of such party. The review will not defer to the initial claim determination and
will take into account all comments, documents, records and other information submitted
by the Covered Person without regard to whether such information was previously
submitted or relied upon in the initial determination. In deciding an appeal of any denied
claim that is based in whole or in part on a medical judgement, the Plan must consult with
an appropriately qualified health care professional who is neither an individual who was
consulted in connection with the denied claim that is the subject of the appeal nor the
subordinate of any such individual.
The Plan Administrator will provide the Covered Person with a written response:
(A) Within 72 hours after receipt of the Covered Person's request for review in the case of
Urgent Claims;
(B) Within 30 calendar days after receipt of the Covered Person's request for review in the case
of Pre-Service Claims;
(C) Within 60 calendar days after receipt of the Covered Person's request for review in the case
of Post-Service Claims.
If a claim on review is wholly or partially denied, the written notice will contain the following
information:
(A) The specific reason(s) for the denial and reference to the specific Plan provisions on which
the denial is based. If a protocol was followed in making the determination, then the notice
will state that a protocol was relied upon and that a copy of such protocol is available to the
Covered Person five of charge upon request. If the claim was denied because it does not
meet the definition of a Covered Health Service or is experimental in nature, or if denial is
due to a similar exclusion or limit, then the notice will state that an explanation of the
scientific or clinical judgment used in applying the terms of the Plan to the Covered
Person's medical circumstances can be provided free of charge to the Covered Person upon
request, including the names of any medical professionals consulted during the review
process.
(B) A statement that the Covered Person is entitled to request, free of charge, reasonable access
to all documents, records, and other information relevant to the Covered Person's claim.
(C) A statement notifying the Covered Person about potential alternative dispute resolution
methods, if any.
LEMTATION
No action at law or in equity can be brought to recover on this Plan until the appeals procedure has
been exhausted as described in this Plan.
Amendment Six - Page 6
37 ,a s'?~
•
No action at law or in equity can be brought to recover after the expiration of two (2) years after the
time when written proof of loss is req&, ed to be furnished to the Plan Administrator.
Article XUI, ADMINISTRATION, CO-PAY AND DEDUCTIBLE PLANS, item C, shall be restated to
read as follows:
C. Subject to the limitations of the Plan, the Employer shall from time to time establish rules for the
administration of the Plan and transaction of its business. Without limiting the generality of the
above sentence, it is specifically provided that the Employer shall set forth in writing, available for
inspection by any interested party, the Plan Document and the procedures to be followed in
presenting claims for benefits under the Plan. In case of any factual dispute hereunder, the
Employer shall resolve such dispute giving due weight to all evidence available to it, interpret the
Plan and determine all questions arising in the administration, interpretation and application of the
Plan. All such determinations shall be final, conclusive and binding to the extent that they are
appealed according to the provisions of the Claims Article.
This amendment shall be effective July 1, 2002.
THUS DONE AND SIGNED, before me, Notary, and the undersigned competent witnesses on this
the P.2 day of, 2002.
WITNESSES BRAZOS COUNTY
C-
jaL~ BY:
OTAR UBLIC
SEATRIZ 0, QFtEEN
` w
JUNE 11, 2006
•
Amendment Six - Page 7
3-7
0
This amendment to the Hospital Service Agreement is entered into by and between Brazos
Coun (hereinafter "Employer") and Collette Station Hospital. LP d/b/a College Station
Medical Center and Brazos Valley of Texas. LP d/b/a the Surgical Center (hereinafter
"Hospitar).
WITNESSETH
Whereas, Employer and Hospital entered into a Hospital Service Agreement pursuant to
which Hospital agreed to provide services to Employer Members at negotiated rates; and
Whereas, the Agreement between Employer and Hospital was effective as of January 1, 2002;
and
Whereas, Employer and Hospital desire to amend the Agreement as follows:
AMENDMENT
Amend Attachment A, Reimbursement as follows:
All Inpatient Services
All Outpatient Services
61.00% discount from Billed Charges"
54.00% discount from Billed Charges"
Now, Therefore, the Agreement and Attachments thereto are amended as provided herein
entitled Amendment.
Except as specifically amended hereby, the terms and conditions of the Agreement remain the
same.
In Witness Whereof, the parties have executed this amendment to be effective January 9,
2002.
Hospital
By.
Employer
By: (r~ !-;I - L y a
L 01
Name: Thomas Jackson
Title: Chief Executive Officer
A P"i"t
3-7
Name: Alvin W. Jones
Title: County Judge
•
•
•
COLLEGE STATION MEDICAL CENTER
IMPACT OF RATE INCREASE ON BRAZOS COUNTY CONTRACT
FISCAL YEAR 2002
Ociymal,Cantrect Hosprtal b9 of 1.000 00
DISC% Discount Payment To CSMC
Inpatients 46.00% 46000 560 00
Outpatients 4000% 40000 60000
Rate tlcrea~e
Jasmy 17, 2002
1&00%
Post Rate Increase
DISC%
Amended Cc
Inpatente
52 00% 61 OD%
Outpatients
48.110% 62 00%
Rate Increase
Auguel28, 2002
5.00%
Poet Rate increase
DISC%
Amended C
Inpatients
54.00% 6100%
Oulpatbme
60.00% 5200%
Rate Increase
September S. 2002.
S 00%
Post Rate Ilcr-
DISC%
Amended Contract
inpatients
5800% 6100%
Outpatients
5400% 6400%
Hospital bill of 1.15000
Comb Impacr
Discount Payment To CSMC Increase) a 2000
701.50 44850 (10150)
59800 552.00 (4800)
Hosptet d'0 of 1,207.50
C--"y Inpacl
Discaml P To CSMC trwoesel Dea ase 5000
73658 47092 (71108)
62790 57960 (20.40)
Hospital big Of 1,30410
County Impact
Dcscount Payment To CSMC Ircaee Decrease per $000
795 50 508.60 (41.40)
70421 59989 (011)
C,
# Brazos County Department of Information Technology
202 East 27th Street, Suite 102, Bryan, Texas 77803
Voice: 979361.4310 Fax: 979.361.4408
Memorandum
TO: Commissioners Court
FROM: Ernie Laney, Interim Director
DATE: October 15th, 2002
SUBJECT: Agenda Item for October 22"d
Please consider this request to renew the printer service agreement for fiscal year
2003 with Peak Technologies
This agreement covers hardware maintenance for three Printek FP4500 printers.
The cost of the agreement is $1,463.00 annually.
Funding for this agreement was approved during the IT department's FY2003
Budget hearing.
~o _ 2_ 200
O'L
•
•
u
Remit To: Peak Technotagies, Inc.
P.O. Box 8500 (54955)
Philadelphia, PA 19178-4865
QUOTE SUMMARY
.~,;~ustoipel; -
:30<u'o6o;Kii6ii~ar :
' *RtH3(ifakF~V~~r RutiCivr'::
- ' ROtVu +t1~='e~ i';3: •
21079100
QCOSO10448
of
?~3~~
•
r~eF6gl:2~i
- -
"i3; •Y
•PadodOEC,tio!eYagll-
STANDARD
~Irnr, Sitie~
'y - -ax wi
al Fee,. ~sa+CeTi~et
Carjgoftotlt:f`.° V ;Tv,;
09272002.092282003
iEdcoCSpc; , t;lke:L6Gk
'
no S 0 DO
'pia
000 0.00
,:Bilk asp
-
$ ox 091VM2
,:ttivsit:iiii•l5ei
N 000%
:'O •
REN
Prepaid
12 Mft
S 1 .34
Bill To: ATTN: ERNIE LANEY
BRAZOS DEPT OF INFORMATION TECH
202 E 27YH ST M 102
BRYAN, TX 77803
[Ste Jdaai - :Cl 11AOnl~1 1141 :"6cl:Totai
E BRYAN TX 3 121.89
CANM Subtotal:
Quota Adluctraentt:
Quote Total Odom Tax:
Total Site Tax:
Quota Adjuatrnant TOW.
Quote Total After Tax:
Remarks:
THIS IS A STANDARD ONSITE MAINTENANCE AOREE14eNT
WITH A NEXT BUSINESS DAY RESPONSE: MONDAY - FRIDAY
BATA TO 8PU
• = Revised Or Newt' Entered Items Site: 210791JO
'0288830001001 ZVCFP
SND BBA9 f 011
'0290730001001 ZVGFBP45pp
'0374130001001 l BA607899934
Site Summary:
ATTN: MARY JANE DEAN
BRAZOS CO DEPT OF INFORMATIO
SUITE 102
203 E 27TH ST STE 102
121.68
0.00
121.89
120.66
10.05
131.64
PRINTER ~ 40.83
091272002-09262003 4;: 40.63
PRINTEK FP4500 PRINTER - y %F17V~r
092712002-09/282003 1 40.63
PRINTEK FP4500 PRINTER F@-~_J`pw
+.f16e Slit I: 12189
Paialmiustrrift , O Oo
ipeTotagoetorefax: 121M
TAX Amourilt440410490 8.m: ,OAS
BRYAN, TX Tr80i
Site Total After Tax 137.91
CUSTOMER `e'4!.o•~r✓ v ••4i e;: TE: /o Z Oa.
REPRESENTATIVE: U DATE: 0 O
20
1102-0
DO
1,462.68
0.00
om
1,883.34
487.56
487.66
487.56
1,462.6E
0.00
1,403.68
120.68
1,683.34
•
MEMO
TO: Pat Howard, Purchasing Agent
FROM: Brazos County Commissioner's Court
RE: Exemption From Competitive Bidding
Please be advised that on this 22nd day of October. 2002, at a regular session of the
Commissioners' Court at which the following members were present:
Alvin W. Jones, County Judge
Tony Jones, Commissioner Pet. I
Bill Thornton, Commissioner, Pct. 2
C.B. Jones, Commissioner, Pct. 3
Carey Cauley, Jr., Commissioner, Pct.
The Commissioners' Court has determined that there is a need t /exempt the
vendor(s) listed below from the competitive bidding requirement for r'iscal year
2002-2003 as follows:
COMPANY: J.P. BOWLIN CO.
PRODUCT/SERVICE: SOLE SOURCE / PROFFESIONAL SERVICES
STATUTE: 262.024(Z)(A)
d_ 37
•
In
u
15-51//Ve
Copy Managerr* r-rogram
AGREEMENT
Customer (Location)
Agreement Number
N° 370432
1.,
Customer (Billing address,gf-different) „
tS,,, A'Aciff-5 :)Wil!.,e. 4~
=;4 legal Nome (Pease pMt)
°-71(, '71 803
CRY Comb sate Lp
9nct - looi3 - 2coR5
Plane
i
I Full Legal Nome (Fuse
f /oo
Address
-77 64
city l Ca-ty state zip
:r -m64- Oo p -fl -
Owsbor,ar nlact
(VAest be Boling Contact)
Quantity System Description: Make, Model & Serial Number
Quantitv System Description: Make. Model b Serial Number
(~*~x T=!&• 2.....Qr ~Ig APP-013$1
-
- -
- - -
1
IZDF
Ult38-1I5,
Minimum Term (mos.)
Cost Per Copy
$ Id/A
Guaranteed Minimum
Monthly Copies
5'000
Cost of Additional Copies
$ .0194
Minimum Monthly Payment
(without tax)
$ 3-5'
Docume tation Fee
$
invoice
included InAdvanoePayment
Advance Payment (with tax)
$ Ace
first other
Meter Reading/Billing
For Additional Copie
4 gN,,,,,
Sales Tax Exempt Oyes (Attach Exemption Certtficate) Customer Purchase Order Number (Attach Copy of P lies. e
•
Authorized By: THE PERSON AUTHORIZING
THIS AGREEMENT ON BEHALF OF THE CUSTOMER
(as indicated above) SPECIFICALLY REPRESENTS THEY
HAVE THE AUTHORITY TO DO SO.
By I'-
d G
By Data
TY,/
Authorized signer's Printed Name Me
G ty I guarantee that the Customer will male all rent payments and pay all o6
ch oquitodundertheagreementwbenthe due. and" theCustomerwillpetfor
all other obligations undo the agrtxme ly and raptly. I also agree that IOS Capit
need tat notify me of any defeat under the Agreement and, in the event of defaulL I wl
pay all amounts due under the terms of the Agreement. In addition, I will reimburse IC
Capitol for any costs or attorney fees incurred in enforcing their rights.
sqX - - . 2~~
An MAZIUdual (NO TWof
Printed Name of Guarantor
Home Address _
City/State
Home Phone
Daa Social Security Numbe
Copy Management Program Agreement: The Customer agrees to use from IKON Office Solutions the System listed, above.
THIS AGREEMENT IS NON-CANCELABLE. The Customer agrees to all of the terms and conditions contained In this
Agreement.' The Customer agrees this Agreement is for the minimum usage term indicated above. The Customer also agrees
that the System will be used for business only, and not for personal, family or household purposes. IOS Capital's acceptance
of this Agreement is indicated by an IOS Capital manager's signature below.
Appro d by IKON Office Solutions, Inc
By 111h `1tiall
\yin omoe -,T- yer - Date
Accepted In Macon, Georgia
IOS capital
By
Nev. 2197
Delivery and Acceptance
Customer certifies that all the System described above, Sias been delivered
to and is accepted by Customer. Customer acknowledges that such System
is in good condition and is performing s. , E
u
Customer
x
lOS capad Manager Data
e10ItA)7V Sr.-t~a_s' /O~u 002.
'IMPORTANT - see temps and oondleons on mverae sea of this doevron. Tale D e
40
..u alu Inv bx-•-•wnnl mlu une nuwuI wale cquiprnent. Y V V HAVE NV HitmH t 10 SELL. TRANSFER, ENCUMBER,
SUBLET OR ASSIGN THE EO ME )R THIS LEASE WITHOUT OUR PRIOR W-j~ ' ONSENT
• 'Copy ChargesfRteters: In rat jor minimum monthly payment. Customer 1s enlltleo~se the guaranteed minimum number of ,ogles each
month If customer uses more than the guaranteed minimum number of copies in any month, Customer will additionally pay a charge equal to
the number of additional metered copies times the additional copy rate If IOS Capital determines that Customer has used 15% more supplies
than normal for copies. Cuslomec agrees to pay customary charges for all excess supplies The meter reading frequency is the period of time
(monlhly, quarterly, semi-annually, or ar~.ually) for which the number of copies used will be reconciled The meter reading frequency and
corresponding additional charge, it any, may be different than the minimum payment frequency. Customer will provide dealer with the actual
meter reading upon request. If such meter reading i4s not received within 7 days, IKON Office may estimate the number of copies used
Adjustments for estimated charges for additional copies wii, be made upon receipt of actual meter readings Notwithstanding any adjustment,
Customer will never pay less than the Minimum Monthly Copy Chwge.
4. Costs: In addition to lease payments, you agree to pay all taxes, fees, and filing costs related to the posses Inn and-e
of the Equipment during a re aired to file and pay property tax I I you the properly
tax as soon as an Invoice is r T8q e to file and pay taxes directly to the taxing jurfsdiction
or pay to u vance of the time that the taxes are due to the taxing authority base on of the tax
5. UCC Filing: You authorize us or our designee to sign, on your behalf, any documents in connection with the Uniform Commercial Code filing
and to Insert the serial number(s) of the Equipment in this Lease (including any schedule) and in any filings. At our request, you will sign and
provide such documents for filing purposes.
6. Warrantles: Since we are a leasing company and neither the manufacturer or distributor of the Equipment, WE MAKE NO WARRANTIES,
CV000CC AD I6AOr ran 9-11PS 1 Ind WAOPANrTIrG nC &Ac0i~LI~{,/.I T.A, , , • giyrTV n0 CIT ccc rno I1c` no c oo A O~OT-1.1 A I~ nv•,.,..nn~
r/~: :r~~ , VI. r,~ , Il~vrv.. ••M.v ,,w,.\.,rv v ,Y, L,•v,••~ , • Jr
7. Maintenance and Care of Our Equipment and Agency: You agree to install (if required), use and maintain the Equipment in accordance with
manufacturers' or IKON's specifications and to use only those supplies which meet such specifications. If you have contracted for maintenance
and support activities regarding the Equipment, IKON Is responsible for all those services. IKON and IOS Capital are not agents for each other
a. Liability, Insurance and Indemnity: Because you have possession and control of this Equipment you are fully responsible for damage, injury
or loss caused by or to the Equipment or property resu)ting from any misuse, accident, or other casualty. You agree to maintain insurance to
cover the Equipment for your and our benefit and you agree to indemnify us. We will be responsible for damage or injury to third persons when
the damage or Injury Is caused exclusively by our negligent acts or omissions. We should be named additional insured and loss payee on your
insurance policy. If you fail to provide evidence of insurance, you authorize us to obtain coverage on your behalf and you agree to pay for this
coverage. In the event of loss or damage to the Equipment, you agree to remain responsible for the payment obligations under this Lease until
the payment obligations are fully satisfied.
9. Renewal and Return of Equipment: After the minimum term or any extension, this Lease will renew on a month-to-month basis unless you
notify us in writing at least 30 days prior to the expiration of the minimum term or extension. You must pay any additional lease payments due
until the Equipment is returned by you and Is received In good condition and working order by us or our designees. IKON will bear shipping
charges so long as replacement equipment is selected from IKON.
10. Lease Payments: Payments will begin on the agreement date or delivery date, whichever is later. You agree to pay us each lease payment
when it is due, and it any payment is more than 10 days late, you agree to pay a late charge of 5% or $5 (whichever is greater but not to exceed
the maximum amount allowed by applicable law) on the overdue amount. You alsoagree to pay $25 for each check returned for insufficient funds
or any other reason. You agree to pay a one time documentation fee it it appears on the front of this agreement.
11. Location of Equipment: You will keep the Equipment at the customer location specified in the Lease. You must obtain our written permission,
which will not be unreasonably withheld, to move the Equipment With reasonable notice, you will allow us or our designee to conduct inspections
of the Equipment.
12. Default: If you do not pay any amount when It Is due, or you breach any other term of this Lease, you are In default If you default, wp have
the right to exercise any and all legal remedies available to us by applicable laws, Including Article 2A of the Uniform Commercial Code. You
acknowledge this is a Finance Lease as defined in Article 2A and you waive any and all rights and remedies you have thereunder. In addition,
we are entitled to all past due payments and we may accelerate and require you to Immediately pay us the future payments due under the Lease
present valued at the discount rate of 6% to the date of default plus the residual value placed on the Equipment by us. We may repossess the
Equipment and pursue you for any deficiency balance after we dispose of the Equipment, all to the extent permitted by law. You waive the rights
you may have to notice before we seize any of the Equipment. You agree that all rights and remedies are cumulative and not exclusive. You
promise to pay reasonable attorney fees and any cost associated with any action to enforce the Lease. This action will not avoid your
Vesponsibility to maintain and care for the Equipment nor will IKON be liable for any action taken on our behalf. Default shall include your
b,neoming Insolvent, your assignment of assets for the benefit of creditors, your filing for bankruptcy prolection or the failure of the guarantor
to honor its commitments.
k
13. Businless Agreement and Choice of Law: YOU AGREE THAT THIS AGREEMENT WILL BE GOVERNED UNDER THE APPLICABLE LAW
OF THl. STATE OF GEORGIA. YOU ALSO AGREE TO SUBMIT TO THE JURISDICTION OF THE COURTS OF GEORGIA. OR AT OUR
OPTION, THE COURTS OF THE STATE WHERE IKON IS LOCATED TO RESOLVE ANY ACTION UNDER THIS LEASE. WE BOTH WAIVE
THE RIGI-IT TO A TRIAL BY JURY IN THE EVENT OF A LAWSUIT.
14. No Walvet- or Set Off: You agree that our delay, or failure to exercise any rights, does not prevent us from exercising them at a later time. If
any part of this Lease is found to be Invalid, then it shall not invalidate any of the other parts and the Lease shall be modified to the minimum
extent as Permitted by law. All lease payment to us are 'net" and are not subject to set off or reduction without our consent.
15. Entire Agreed-4 T" ' .,:cement represents the entire agrement (including addendums referenced on the face of the Agreement, signed
and attache,) tietween us and you. Neither of us will be bound by any amendment, waiver, or other change unless agreed to In wnting and signed
by both. Any purchase order, or other ordering documents will not modify or affect this agreement, nor have any other legal effect and shall serve
only the purpose of identifying the equipment ordered
` Accepted WILS g4t006:
a, X Y1.. bra a QXi Date
•
•
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew Bid #2002-016 in
accordance with all terms and conditions previously agreed to and accepted as Bid #
2003-0068.
I understand this purchase order will be for the period beginning November 1, 2002
through November 1, 2003.
DANIEL AND SON FUNERAL HOME
dw,A o~ • 10 oq 16.2-
V
Authorized Representative Date
BRAZOSCOUNTY
APPROVED:
4~~ : - 10 - Zt_-o 2-
\-Alvin W. Jones, County Judge Date
0h :1 KV 11 130 Z1DZ
E)NjSV
soz~a o~a
0
nuation Sheet Bid Request No. 2002-016
e Z S~.~ OS COUNTY, TEXAS Page 5 of 5 pages
(d) If so requested, Certified Copies of all policies Vil! ~e furnished.
7. Continuation o Coverage: If any of the above coverages expire during the term of this
contract, the contractor shall deliver renewal certificates and/or policies to Brazos County at least
ten (10) days prior to the expiration date.
8. For questions concerning insurance, please contact Bill Jeanes, Brazos County Risk Manager at
409/361-4246.
E.
F.
QUOTATIONS (This section must be completed in its entirety.)
1- Staff and Professional Services $
(to include staff and all other administrative support expenses)
2 - Loaded Mile
2a - Round Trip to Bexar County Medical Examiner
2b - Round Trip to Travis County Medical Examiner
3 - Disaster Pouch (if needed)
CERTIFICATION OF BID
$ 1,45- per mile
$ 520,
$ 24
$ Do each
The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been
prepared in collusion with any other bidder, and that the contents of this bid have not been communicated
to any other bidder rior to the ocf~ficial •ng of this bid. 'Ya4,1~ Signed By: o'+ ~ a Title:
Typed Name: Kenneth L. Robinson
Company Name:
Daniel &•Son Funeral Home
Mailing Address: 401 w. loth St. Bryan Texas 77803
P. 0. Box or Street
Employer Identification Number. 742469652
Social Security Number.
City State Zip
467-80-6727
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2002-016
O b .01 1V 11 130 M
Phone No. 822-2841
ONISVHS nd ~,lNWO
~4 37 11 (n-7 S018 4,036
• • •
•
BID TABULATION 2002.064
CULVERTS, VARIOUS TYPES
N
C00
2002.2003 AN
NUAL C
ONTRACT
101151200
2 -10115
12003
1 15' 1Round Spiral Culvert
0
single pip F.O.B. Destination NB 8.36
NB 14.65 4.87 5.30
7
SiPe, F.O.B. Supplier NB 5.38
NB 4.50 4.87 5.17
F.OB. Destirretbn NB 4.68
NB 4.65 4.35 5.12
Truck Load, F.O.B. Supplier NB 4.86
NB 4.30 4.35 5.12
Sloped EndslPalr NB '35.95
NB 80 00 '35.96 '41.58
2
18' 16 Gauge Round Splral Culvert
1850
Single Pane, F.O.B. Destination
NB
9.41
NB
15.50
5.83
6.34
Single Pipe, F.O.B. Supplier
NB
6.45
NB
5.40
5.83
6.20
Truck Load, F.O.S. Dednation
NIB
5.83
NB
5.55
5.21
6.13
Truck Load, F.O.B. suppler
NB
5.83
NB
5.15
521
6.13
S EndslPelr
NB
•50.29
NB
90.00
'5029
'54.54
3
24' 16 Gauge ou plral r
920
Single Pipe, F.O.B. Destination
NB
10.45
NB
17.15
7.76
844
Single Pipe, F.O.B. Supplier
NB
8.58
NB
7.15
7.76
826
Truck Load, F.O.B. Destination
NB
7.75
NB
7.45
6.93
8.16
Truck Load, F.O.B. Supplier
NB
7.75
NB
6.60
6 93
8.16
Sloped Ends/Pair
NB
'78.49
NB
110.00
'78.49
'84.89
4
36' 18 Gauge Round Spiral Culver
1990
Single Pipe, F.0 B. Destination
NB
14.89
NB
2045
11.66
12.68
Single Pipe, F.O.B. Supplier
NB
12.90
NB
10.65
11.66
12.40
Truck Load, ROB. Destination
NB
11.66
NB
11.25
10.42
12.26
Truck Load, F O.B. Supplier
NB
11.66
NB
10.15
10.42
12.26
Skiped Ends/Pair
NB
'154.00
NB
170.00
1154.00
'174 88
5
48' 14 Gauge Round Spiral Culvert, 3 x 1 Corr
630
_
Single Pipe, F.O.B. Destination
NB
29.26
NB
29.60
2228
24.24
Single Pipe, F.O.B. Supplier
NB
24.65
NB
2020
22.28
23.76
Truck Load, F.0 B. Destination
NB
2228
NB
21.85
1991
23.44
Truck Load, F.O.B. Supplier
NB
22.28
NB
1925
19.91
23.44
Sloped EndslPatr
NB
'330.00
NB
35000
'330.00
`28325
6
60' 12 Gauge Round Spiral Culvert, 3 X 1 Corr
120
Single Pipe, F.O.B. Destination
NB
48.07
NB
4320
37.11
40.38
Single Pipe, F.O.B. Supplier
NB
41.05
NO
34.50
3711
39.48
Truck Load, F.O.B. Destination
NB
37.11
NB
3755
33.18
39.04
Truck Load, F.O.B. Supplier
NB
37.11
NB
32.85
33.16
39.04
Sloped Ends/Par
NB
"48.00
NB
630.00
"48.00
NB
7
60' 14 Gauge Round Spiral Culvert, 3 X 1 Corr
120
Single Pipe, F.O.B. Desbahon
NB
38.58
NB
34.30
27.45
2986
Single Pipe, F.0 B. Supplier
NB
30.37
NB
25.15
27.45
29.20
Truck Load, F.O.B. Destination
NB
27.45
NB
2920
24.53
28.88
Truck Load, F.O.B. Supplier
NB
27.45
NB
2395
24.53
28.88
Sloped EndslPalr
NB
"48.00
NB
54000
"48.00
NB
8
72' 12 Gauge Round Spiral Culver, 3 X 1 Carr
780
Single Pipe, F.O.B. Destination
NB
56.43
NB
4965
44.82
48.76
Single Pipe, F.O.B. Supplier
NB
49.58
NB
41.30
44.82
47.68
Truck Load, F.O.B. Destination
NB
44.81
NB
4650
40.05
47.15
Truk Load, F.O.B. Supplier
NB
44.81
NB
39.35
40.05
47.15
Sloped Ends/Pair
NB
"75.00
NB
950.00
~75.00
NB
BID TABULATION 2002.064
f1sy+
i
~w
J
k=
r
CU
LVERTS,
VARIOU
S TYPES
2002
.2003 AN
NUAL C
ONTRACT
10115/200
2 - 10/15
/2003
e ou
OTT
Single Pipe, F.O.B. Destination NB
41.80
NIB 39 00 33.19 3548
Single Pipe, F.O.B. Supplier NB
38.71
NB 30.10 33.19 3469
Truck Load, F.O.B. Destination NB
33.18
NB 3650 29.68 34.31
Truck Load, F.O.B. Supplier NB
33.18
NB 28.65 29,66 34 31
Sloped Ends/Palr NB
"76.00
NB 770.00 "75 00 NB
10
84' 12 Gauge Round Spiral iverl, 3 X 1 Corr
120
Single Pipe, F.OB, Destination
NB
66.88
NB
56.10
51.63
58.18
Single Pipe, F.O.B. Suppller
NB
57.12
NB
48.00
51.63
54.93
Truck Load, F.O.B. Destination
NB
51.63
NB
5705
46.14
54.33
Truck Load, F.O.B. Supplier
NB
51.63
NB
45.75
46.14
54.33
Sloped Ends/Pak
NB
"100.00
NB
1,36000
"100.00
NB
11
84' 1 Gauge Round Spiral Culvert X 1 Corr
120
Single Pipe, F.O.B. Deatlnatlon
NB
51.15
NB
43.70
38.40
41'8
Single Pipe, F.O.B. Supplier
NB
42.48
NB
35.00
38.40
40.86
Truck Load, F.O.B. Destination
NB
38.40
NB
43.40
34.32
40.41
Truck Load, F.O.B. Supplier
NB
38.40
NB
33.35
34.32
40.41
Sloped Ends/Pair
NB
"100.00
NIB
1,03000
"100.00
yB
12
15' Plastic Pipe ADS N-12 Smooth Ink Corr Poly
80
Single Pipe, F.O.B. Destination
"'103.00
NB
NB
NB
NB
4.43
Single Pipe, F.O.B. Supplier
-103.00
NIB
NB
NB
NB
4.33
Truck Load, F.O.B. Destination
-103.00
NB
NB
NB
NB
4.28
Truck Load, F.O.B. Supplier
"'103 00
NB
NB
NB
NB
4.28
Sloped EndslPair
-103.00
NB
NB
NB
NB
NB
1
18 Plastic Pipe ADS N-12 Smooth nt Corr Poly
80
Single Pipe, F.O.B. Destination
"'135.00
NB
NB
NB
NB
6.64
Single Pipe, F.O.B. Supplier
-135.00
NB
NB
NB
NB
6.49
Truck Load, F.O.B. Destination
"'135.00
NB
NB
NB
NB
8.42
Truck Load, F.O.B. Supplier
-135.00
NB
NB
NB
NB
6.42
Sloped Ends?dr
-135.00
NB
NIB
NIB
NB
NB
14
24' Plastic Pipe ADS -12 Smooth Int Corr Poly
80
"
Single Pipe, F.O.B. Destination
"'218.00
NB
NIB
NB
NB
9.43
Single Pipe, F.O.B. Supplier
"16.00
NB
NB
NB
NB
9.22
Truck Load, F.O.B. Destination
"18.00
NB
NB
NB
NB
9.12
Truck Load, F.O.B. Supplier
"'216.00
NB
NB
NB
NB
9.12
Sloped EndslPatr
~'218.00
NB
NB
NB
NB
NB
Pipe - No Band
"'Fria for 20' Pipe
RECOMMENDATION: SECTIONS 1.11, PRIMARY VENDOR - WILSON CULVERT
SECTIONS 1-11, SECONDARY VENDOR - CONTECH CONSTRUCTION
SECTIONS 12.14, PRIMARY VENDOR - WOODSON LUMBER
SECTIONS 12-14, SECONDARY VENDOR - PROGRESS SUPPLY
AWARD DATE: 1 v'Z-
0 0
BID TABULATION 2002-064
CULVERTS, VARIOUS TYPES
f~
W
ii
V
2002
.2003 AN
NUAL CONTRACT
101151200
2.1011512003
117- SW X 17 PAS 18 Ga
Single Pipe, ROA Destinat in NB
&38
NB 14.75 5.88 838
Single Pipe, F.O.B. SuWw NB
647
NIB 480 5.86 623
Truck toad, F.O.B. Dednabn NB
5.65
NB 4.75 5.23 6.16
Truck Load, F.0 B. Supplier NB
685
NIB 4.40 5.23 8.16
EndslPalr NB
'41.12
NB 70.00 •41.12 14907
16
2, n
Single Pipe, F0.8 Destination
NB
993
NB
15.60
6.82
7.42
Single Pipe, F.OA Supplier
NB
7.34
mm
5.60
682
7.28
Truck Load. F.O.B. Des6natim
NB
6 81
WB
&70
609
717
Truck Load, F.O.B. Supplier
ms
6.81
NB
6 25
609
7.17
SbW BdslPdr
NB
'S8 40
WB
115.00
'56.40
'6258
17
25"SlmX27Riw1l6Ge
5W
Single Plpe, F.0 B. Destlr tl
NB
11.91
NIB
17.30
8 75
9 51
Single Pipe, F 0 8 Supplier
NB
967
NB
7.35
8.75
930
TPA toed, F.O.B. Destinadon
NB
&74
NB
755
7.82
9.20
Truck Load, F O.B. Supplier
NB
&74
HM
7.00
7.82
920
Soped End3ftir
NB
'94.00
NB
160 00
'94 00
'97 40
118
pan e a
500
Slrgte Pipe, F OR Des4nstim
NB
1515
Na
19.00
10.70
11.64
Single Plpe, F OA Supplier
NB
1183
NB
9.10
10.70
1138
Truck Load, F.O.B Des&Am
NB
10.89
NB
980
958
11.25
Truck Load, F 0 B Supplier
NB
10.69
NB
&65
956
1125
SbDed Ends/P*
NB
'150.87
NS
220.00
•16087
'14228
119
4 pan e
500
SWO Pike. FAB Destination
NB
18.72
NB
23.30
14.99
NB
1
Single Pipe, ROA Supplier
NB
18 59
NB
1360
1499
NIB
Truck LOed, F.0$. DestNetlm
us
14.99
NB
1400
1340
NIB
Truck Load, F.O.B. Suppler
NB
14.99
NB
1295
13.40
NB
SkW EndVPalr"
NB
'246.75
NB
33000
1246.75
NB
Single Pipe, F.0 & Des9nadon
NB
21.95
NB
2545
17.32
NIB
Single Pipe. F.0 B. Supplier
NIB
1916
NB
15.85
17.32
NB
Truck Load. F.O.& Desbatlm
NB
17.32
NB
1&70
1548
NB
Truck Load, F.O.B. Suppler
NB
1732
NB
1510
15A8
WB
SkW EndslPalr"
NB
"34.00
NB
41740
"34,00
NIB
21
57'SpanX3rFthei4Ga
500
32.40
Single Po%F.O.B.DesMallon
NB
28.91
NIB
3426
28.13
WB
Single Pipe, F.O.B. Supplier
NB
2613
NB
25,10
2613
NB
Truck Load, FOX Desbatlm
NB
28.13
NB
28.45
23.36
N b
Truck Load, F 0.8 Supplier
NB
"45.00
NB
23.90
23.36
%1B
$bW EndNPaIP
NB
NB
735.00
14500
NB
22
6V Span X43'Ftsa 114G9
500
Single Pipe, F.0 B. Desba5on
WB
3814
NB
3765
4,21
NB
Single Pipe, F.0 B. Supplier
NB
3&14
NB
28.70
2921
NB
Truck Load, F.0.8. Dednallm
NB
2921
NB
30.25
2&11
NIB
Truck Load, F 0 B Supplier
NO
2921
NB
2735
26.11
NB
EndsnPaY'
NB
"m 00
NIB
925.00
"8500
NB
71
SkVo Plpe, FAB Desandm
NB
5328
WB
47.75
NB
NIB
Single Pipe, F.O.B. Supplier
NB
6329
NB
3925
NB
NB
Truck Load, FAB Destindm
NB
5329
WB
4140
- NB
NB
Trick Load, F.O.B. Supplier
NB
53.29
NIB
37A0
NB
NB
EndsIPa1P
NB
"136.80
NB
1350,00
NB
NS
Pipe - No Band
"'Price for 27 Pipe
RECOMMENDATION: SECTIONS I&M,PRIMARYVENDOR WILSONCULVERTS
SECTIONS 1523. SECONDARY VENDOR - CONTECH CONSTRUCTION
AWARD DATE: Z) Z
r
t
i~
Fl
,k
BID TABULATION-20
CULVERTS, VARIOU
02-064
S TYPES
2002.2003 ANNUAL CO
NTRACT
10/1512002.101151
2003
00 13D):R+`
KOM
24 53' Span X 41' R 14 Ga. 5
Single Pipe, F.O.B. Destination NIB 32.40
25
23.26 .32
NB 3000
Single Pipe, F.O.B. Supplier us 25.74
2326 .78
NIB 20.70 24
Truck Load, F.O.B. Destination NB 2326
NB 2180 20.79 24.48
Truck Load, F.O.B. Supplier NB 23.28
NB 19.70 20.79 24.48
Sloped End~ NB 165.00
NB 610 OD "85.00 NB
60' Span X 48' Rise 14
500
Single Pipe, F.O.B. Destination
NB
34.49
NB
32.50
26.20
28,151
Single Pipe, F O.B. Supplier
NB
29.55
NB
23.25
26.20
27.88
Truck Load, F.O.B. Destination
NB
28.20
NB
24.50
23.42
27.57
Trek Load, F.O.B. Supplier
NB
28.20
NB
2215
23.42
27.57
Sloped ErdslPair"
NB
"76.00
WB
830.00
"75.00
7B
26
' Span X 51' Rise 14 Ga.
500
Single Pipe, F.0 B. Destination
NB
37.62
NB
34.90
28A3
30.94
Single Pipe, F.O.B. Supplier
NB
32.76
NB
25.75
28.43
30.26
Truck Load, F.O.B. DesttInstlon
NB
28.43
NB
29.15
25.41
29.94
Truck Load, F.O.B. Supplier
NB
28.43
NB
24.15
25.41
29.94
Sloped EndslPah-
NB
"85.00
NB
975.00
"85.00
NB
27
73' Span X 55' Rise 14 Ga.
500
Single Pipe, F.O.B. Destination
NB
42.85
NB
3130
31.30
3406
Single Pipe, F.O.B. Supplier
NB
31.30
NB
28.30
3130
33.30
Truck Load, F.O.B. Destination
NB
31.30
NB
33.40
27.98
32.94
Truck Load, F.O.B. Supplier
NB
31.30
NB
28.95
27.98
32.94
Sloped EndalPatr"
NB
"100.00
NB
1,205.00
°100.00
NB
28
81 X 59' Rise 12 Ga.
Span
500
Single Pipe, F.O.B. Dednabon
NB
45.98
NB
39.70
34.17
4984
Single Pipe, F.O.B. Supplier
NB
34.17
NB
30.85
34.17
48.73
Truck Load, F.0 B. Destination
WB
34.17
NB
3640
30.54
48.20
Truck Load, F.O.B. Supplier
NB
34.17
NB
29.35
30.54
4820
Sloped Ends/Pair"
NB
"115.00
NB
1,420.00
"115.00
NB
29
87'SpanX63'Rise12Ga
500
Single Plpe, F.O.B. Destination
NB
5016
NB
42.25
36.82
53.55
Single Pipe, F.0 B. Supplier
NB
36.82
NB
33.35
36.82
5236
Truck Load, F.O.B. Destination
NB
36.82
NB
39.40
32.91
51.78
Truck Load, F.O.B. Supplier
NB
36.82
NB
3180
32.91
51.78
Sloped Ends/Pair-
NB
"125.00
NB
1,680.00
-12500
NB
30
' Span X 67' Rise 1 Ga.
500
Single Pipe, F.O.B. Destination
NB
88.97
NB
5725
52.62
57.25
Single Pipe, F.O.B. Supplier
NB
52.62
NB
49.25
52.62
55.98
Truck Load, F O.B. Destination
NIB
52.62
NB
54.40
47.02
55.36
Truck Load, F O.B. Supplier
NB
52.62
NB
46.90
47.02
55.36
Sloped Ends/Par"
NB
-150.00
1
1 NB
2,410.00
"150.00
NB
• •
b
• •
810 TABUL
CULVERTS,
ATION 2
VARIOU
002-064
S TYPES
2002.2003 AN
NUAL C
ONTRACT
101151200
2.10115
12003
1
1
r
31
1 X 71' Rise 12 Ga.
500
Single Pipe, F.0.8. Deshrkabkon
74.20
NB
6055
56.42
61.40
Single Pipe, F.O.B. Supplier
NIB
56.42
NB
52.70
58.42
80.03
Truck Load, F.O.B. Destination
NB
56.42
NB
58.25
50.43
59.37
Truck Load, F.O.B. Supplier
NB
58.42
NB
50.20
50.43
69.37
Sloped EndslPalr••
NB
"160.00
NB
2,75000
'•160.00
NB
3
11Y Span X 75' Rlse 12 Ga.
500
Single Pipe, F.0 B. Destination
NB
78.38
NIB
63.85
60.05
NB
Single Pipe, F.O.B. Supplier
NB
60.05
NB
586.20
60.05
NB
Truck Load, F.O.B. Destination
NB
60.05
NB
61.80
53.65
NB
Truck Load, F.O.B. Supplier
NB
60.05
NB
6350
53.65
NB
Sloped EndUPoif'
NB
"17000
NB
3,145.00
"173.00
NB
33
17' pan X 79" Rise 2 Ga.
500
Single Pipe, F.O.B. Destination
NB
NB
NB
67.15
NB
NJB
Single Pipe, F.O.B. Supplier
NB
NB
NB
59.65
NB
NIB
Truck Load, F.O.B. Destination
NB
NB
NB
65.90
NB
NB
Truck Load, F.O.B. Supplier
NB
NB
NB
56.80
NB
NB
Sloped EndslPalr"
NB
NB
NB
3,600.00
NB
NB
34
28' Span 83 Ise 12 Ga
500
Single Pipe, F.O.B. Destination
NB
NB
NB
87.25
NB
NB
Single Pipe, F.0.9. Supplier
NB
NB
NB
80.75
NB
NB
Truck Load, F.O.B. Destination
NB
NB
NB
8720
NB
NB
Truck Load, F.O.B. Supplier
NB
NB
NB
7650
NB
NB
Sloped EndslPalr-
NB
NB
NB
4,980.00
NB
NB
35
137'SpanX87'Rlse12Ga.
500
Single Plpe, F.O.B. Destination
NB
NB
NB
102.35
NB
NB
Single Pipe, F.O.B. Supplier
NB
NB
NB
85.20
NB
NB
Truck Load, F.O.B. Destination
NB
NB
Na
92.00
NB
NB
Truck Load, F.0 B. Supplier
NB
NB
NB
81.15
NB
NB
Sloped Ends/Pair-
NB
NB
NB
5,600.00
NB
NB
8
42' Span X 91' Rise 1 Ga.
Single Pipe, F.O.S. Destination
NB
NB
NB
107.15
NB
NIB
Single Pipe, F.O.B. Supplier
NB
NB
NB
89.65
NB
NB
Truck Load, F.O.B. Destination
NB
NB
NB
96.80
NB
NB
Truck Load, F.O.S. Supplier
NB
NB
NB
85.40
NB
NB
S Ends(Pair"
NB
NB
NB
8150.00
NB
NB
'includes a an
Pipe • No Band
"'Price for 20' Pipe
RECOMMENDATION:
SECTIONS 24.32, PRIMARY VENDOR - WILSON CULVERTS
SECTIO
NS 24 - 32. SECONDARY VENDOR - WOODSON LUMBER
SECTIONS 33.36. PRIMARY VENDOR - TEXAS STEELE
AWARD DATE:
BID TABULATION 2002.064
CULVERTS, VARIOUS TYPES
2002.2003 ANNUAL CONTRACT
1011512002 - 1011512003
ti
,
1
QQ
NEW
W
ER.
37
15' Round Culvert
1120
PIPE
Single Pipe, F.O.B. Destination
NB
$ 8.31
NB
NB
NB
T&G
Sloped Ends
NB
N/B
NB
NB
N/B
38
18'Round Culvert
1850
PIPE
SE
Single Pipe, F.O.B. Destination
NB
$ 9.42
NB
NB
NB
T&G
Sloped Ends
NB
$ 215.00
NB
NB
NB
39
24- Round Culvert
920
PIPE
SE
Single Pipe, F.O.B. Destination
NB
$ 10.80
NB
NIB
N/13
T&G
Sloped Ends
NB
$ 275.00
NB
N/B
NB
40
Minimum Order Required
NO
NO
Frt Chg it <36,000 Ib
YES
NO
NIA
41
Required Order Amount
0
0
0
$1,000.00
NONE
WA
42
Delivery on Single Pipe Wrlhin 24 Hours
YES
NO
YES
YES
NO
YES
43
Delivery Time-Truck Load/Speclel Order
7 DAYS
5-10 DAYS
2-7 DAYS
5 DAYS
3-5 DAYS
10 DAYS
44
Truck Load Quantity
VARIES
$2000.00
36,000 LBS
9M X 40'L
$1,500.00
N/A
RECOMMENDATION: SECTIONS 37-39, PRIMARY VENDOR - HANSON PIPE
AWARD DATE: I Q 2 Z - .eJZ
CC`^ 4Q~
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
•
•
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: October 22, 2002
ITEM: Permission to enter Stanley Maliska's property located off Jack Creek Road for
the purpose of excavating dirt from private property to be used as fill material to build
up front slope of ditch along Jack Creek Road: County will reinforce disturbed area by
adding Polyiute Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
NOTES/EXCEPTIONS:
SUBMITTED BY.
Richard F. Vance, P E
County Engineer
0002-095
APPROVED BY:
Commissioner William S. Thornton
Precinct 2
Approvedd/Denied[] by Commissioners Court
Date: 10 - z z- o 7
Alvin W. Jones, Coun Judge
S3 Lem
37
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