HomeMy WebLinkAbout2002-10-01-0900AM-RegularFILED
BRAZOS COUNTY
BRYAN. TEXAS
1081 SEP 2b P 3: 54
61;AZQ8 ~C~~NTY BRYAN TEXAS
8
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL CONDUCT A REGULAR MEETING ON
TUESDAY, OCTOBER 1, 2002 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Tony Jones.
2. Call for citizen input and/or concerns.
Consider and take action on agenda items 3 - 45:
3. Reclassification of an additional Sergeant - Support Services Position for Jail
Administration.
4. Budget Amendment 01/02-42.
5. Budget Amendment 02/03-01.
6. Payment of Claims.
7. Personnel Changes of Status.
8. Order authorizing publication of Notice of Intention to Issue Certificates of
Obligation and other matters related thereto.
9. Proposal and Agreement for Financial Advisory Services with Public Financial
Management.
10. Approving renewal of an Agreement for Professional Services with VERTEX.
sue' t
19 4
Commissioners Court Meeting Agenda
October 1, 2002
Page Two
11. Initiative #4 to the VERTEX Agreement for Southwestern Border Prosecution
Initiative (SV BPI) on a contingency fee basis.
12. Approval of the Annual County Payroll Disbursement for Fiscal Year 2002-2003 and
waiver of Commissioners Court's right to approve the payroll and related benefit
distribution each pay period.
13. Authorizing the County Treasurer to deposit the money that otherwise would be
• deposited in a salary fund created by Chapter 154 of the Local Government Code be
deposited in the general fund of the County.
14. Approving presiding judges and alternate judges for the November 5, 2002 election.
15. Utilizing the "Language Line" (under State Contract) for interpretation services.
16. Renewal of Annual Contract with Dr. Rany Cherian for Jail and Juvenile Services
physician services.
17. Supplement to Independent Contractor Agreement with Junction Five-O-Five
modifying the payment amount.
18. Extension of Contract for Services with the Brazos Animal Shelter.
19. Contract for Services with Brazos Beautiful, Inc.
20. Funding Agreement with the MHMR Authority of Brazos Valley for Fiscal Year
2003.
• 21. Contract with the Brazos Maternal & Child Health Clinic, Inc. for prenatal care.
22. Contract with the Arts Council of Brazos Valley.
23. Contract with the Brazos County Rape Crisis Center, Inc.
24. Agreement with the Dispute Resolution Center - Central Brazos Valley, Inc.
25. Contract with the Family Practice Residency of the Brazos Valley.
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Commissioners Court Meeting Agenda
October 1, 2002
Page Three
26. Contract with the Brazos Valley Council of Governments to support the Retired &
Senior Volunteer Program.
27. Contractual Agreement with the Brazos County Soil & Water Conservation District.
28. System Maintenance Agreement with Verizon for the Juvenile Services telephone
system.
29. Contract with Patrick Gendron, Lane Thibodeaux and Patricia Bonilla Harrison for
legal representation of indigent juveniles.
30. Blanket Purchase Orders.
31. Award of RFP #2002-059, Landscape Maintenance Service.
32. Maintenance Agreement with Ikon Office Solutions for copiers.
33. Lease Agreement with IOS Capital for new copiers.
34. Renewal of the hardware/software Service Support Agreements with Hewlett
Packard.
35. Renewal of the software support agreement with Zortec International.
36. Renewal of the software support agreement with SunGard Pentamation for Informix
Software.
37. Renewal of the software support agreements with SunGard Pentamation.
38. Acceptance of Warranty Deed form Michael H. Hensarling and wife, Elaine
Hensarling, for improvements to South Dowling Road located in Precinct 1.
39. The resubmitting of a request from Ken "Earl" Havel for a variance on behalf of
developer, LaDona Hudson, to allow less than the specified 200 feet centerline
turning radius for roadways in El Camino Real subdivision. Site is located in
Precinct 4.
40. The Final Plat of Schuessler Subdivision, 55.37 acres, Stephen Jones Survey. Site is
located in Precinct 1.
Commissioners Court Meeting Agenda
October 1, 2002
Page Four
41. The Final Plat of Indian Lakes Subdivision Phase One, 401.51 acre tract, J. M.
Barrera Survey. Site is located in Precinct 1.
42. The Final Plat of El Camino Real Estates, 44 Lots, Blocks 1-3, 52.85 acres, J. B.
Root Survey, Bryan ETJ. Site is located in Precinct 4.
43. The Final Plat of Treasure Hills, 68.57 acres, Maria Kegans League, Augustus
Williams League. Site is located in Precinct 3.
is 44. Approval of the Treasurer's Report for the Month of August, 2002.
45. Approving the minutes of the following Commissioners Court meetings:
a. Regular meetings conducted on July 2, July 9, July 16, July 23, and July 30,
2002.
b. Workshop Session conducted on July 9 and July 16, 2002.
C. Public Hearing conducted on July 9, 2002.
46. Announcement of interest items and possible future agenda topics.
47. Call for citizen input and/or concerns.
48. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive
services must be made two business days before the meeting. To make arrangements, call (979) 3614102.
COMMISSIONERS' COURT
REGULAR MEETING
OCTOBER 1, 2002
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, October 1, 2002, with the following members
of the Court present:
Alvin W. Jones, County Judge, Absent;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2, Absent;
C. B. Jones, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4, Presiding;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Tony Jones gave the invocation and led the
pledge of allegiance.
Under citizen input/and or concerns, the following person
spoke:
Demetrios Basdekas requested that the Court elaborate on
agenda items 17 through 37 which are contracts and agreements
with various organizations. He wanted to know what each one
was for and how much money the County would expend on them.
Commissioner Cauley informed Mr. Basdekas that the contracts
and agreements were available for review in the County Judge's
office. Mr. Basdekas stated that this left no room for
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Commissioners' Court meeting October 1, 2002
comments.
2
The Court next considered the reclassification of an
additional Sergeant-Support Services Position for Jail
Administration. This action is necessitated due to it being
omitted from the list of sergeant's to be reclassified during
•
the budget process. On motion by Commissioner Tony Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to reclassify the position from Group 19 to Group 20.
The Court next considered Budget Amendment #01/02-42.1
through 42.3, which would reallocate funds for the
Sheriff's/Jail Administration, 361" District Court and the
County Judge's Office. On motion by Commissioner Tony Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the budget amendment as submitted. A copy is
attached hereto.
The Court next considered Budget Amendment #02/03-1.1
•
through 1.4, which would, adjust the budget for Juvenile
Services and Community Support Division from Contingency;
correct an accounting error for the District Attorney's budget
and for Court Support Costs. On motion by Commissioner Tony
Jones, seconded by Commissioner Cauley, the Court voted
unanimously to approve the budget amendment as submitted, a
copy of which is attached hereto.
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Commissioners' Court meeting October 1, 2002
3
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20035075 through 20035284
On motion by Commissioner Tony Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. Commissioner C. B. Jones moved to approve all but
the merit increases. Commissioner Tony Jones seconded the
motion. Commissioners Tony Jones and C. B. Jones voted "Aye".
Commissioner Cauley voted "No". The motion carried.
The next matter before the Court was approval of an order
authorizing publication of Notice of Intention to Issue
Certificates of Obligation and other matters related thereto.
Bill Newman of Public Financial Management, explained the
process involved with the issuance of Certificates of
Obligation. He said they would be used for the purpose of
providing for the payment of contractual obligations for the
design, planning, acquisition, construction and equipping of
the following public property: right-of-way acquisition and
construction of public roads; being the IGN Road addition
within Precinct No. 1 from North Dowling Road to Rock Prairie
Road; purchase of vehicles, trucks, computer network system,
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Commissioners' Court meeting October 1, 2002
4
financial software, electronic voting equipment and other
equipment. On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the order authorizing publication of Notice of Intention to
Issue Certificates of Obligation.
The next matter for consideration was approval of the
Proposal and Agreement for Financial Advisory Services with
• Public Financial Management. On motion by Commissioner
Cauley, seconded by Commissioner Tony Jones, the Court voted
unanimously to approve the Proposal and Agreement for
Financial Advisory Services with Public Financial Management.
A copy of the proposal with the fee schedule are attached.
The Court next considered approving the renewal of an
Agreement for Professional Services with VERTEX to assist the
County to obtain reimbursements through Federal Financial
Participation. On motion by Commissioner Tony Jones, seconded
by Commissioner Cauley, the Court voted unanimously to approve
the renewal of an Agreement for Professional Services with
• VERTEX. A copy is attached.
The next matter before the Court was approval of
Initiative #4 to the VERTEX Agreement for Southwestern Border
Prosecution Initiative (SWBPI) on a contingency fee basis.
This is a new federal program commencing in FY2002 that will
pay for partial reimbursement of certain costs for prosecution
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Commissioners' Court meeting October 1, 2002
5
of criminal cases under SWBPI. On motion by Commissioner
C. B. Jones, seconded by Commissioner Cauley, the Court voted
unanimously to approve Initiative #4 to the VERTEX Agreement
for Southwestern Border Prosecution Initiative (SWBPI) , A
copy is attached.
The Court next considered the approval of the Annual
County Payroll Disbursement for Fiscal Year 2002-2003 and
waiver of Commissioners Court right to approve payroll and
related benefit distribution each pay period. On motion by
Commissioner Tony Jones, seconded by Commissioner C. B. Jones,
the Court voted unanimously to approve the Annual County
Payroll Disbursement for Fiscal Year 2002-2003 and waiver of
Commissioners Court right to approve payroll and related
benefit distribution each pay period.
The next matter before the Court was authorizing the
County Treasurer to deposit the money that would otherwise be
deposited in a salary fund created by Chapter 154 of the Local
Government Code, be deposited in the general fund of the
County. On motion by Commissioner Tony Jones, seconded by
Commissioner C. B. Jones, the Court voted unanimously to
authorize the County Treasurer to deposit the money that would
otherwise be deposited in a salary fund.
The next matter for consideration was the approval of the
list of presiding judges and alternate judges for the November
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Commissioners' Court meeting October 1, 2002
6
5, 2002 election. On motion by Commissioner Cauley, seconded
by Commissioner Tony Jones, the Court voted unanimously to
table consideration as the list is not complete.
The court proceeded to consider utilizing the "Language
Line" (under State Contract)for interpretation services. On
motion by Commissioner C. B. Jones, seconded by Commissioner
Cauley, the Court voted unanimously to utilize the "Language
•
Line" for interpretation services. Cost for the service is
$1.95 per minute.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Dr. Rany
Cherian for physician services for adult and juvenile inmates.
The cost to Brazos County will be $3,000 in professional fees
each month services are provided, $500 in additional fees each
month juvenile services are provided, $2,500 annually for
administration services and $1,500 for liability insurance.
The term of the contract will be fiscal year 2002-2003. On
motion by Commissioner Tony Jones, seconded by Commissioner
•
Cauley, the Court voted unanimously to enter into contractual
agreement with Dr. Rany Cherian. A copy of the contractual
agreement is attached hereto.
The next matter for the Court's consideration was a
Supplement to the Independent Contractor Agreement with
Junction Five-O-Five. On motion by Commissioner Cauley,
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Commissioners' Court meeting October 1, 2002 7
seconded by Commissioner Tony Jones, the Court voted
unanimously to increase the pay to the sum of one thousand two
hundred ninety-nine and 75/100 dollars ($1,299.75) per month
per site for a total monthly sum of seven thousand seven
hundred ninety-eight and 50/100 dollars ($7,798.50) for
services rendered by Junction Five-O-Five for the six (6)
sites.
The Court next considered an Extension of Contract for
Services with the Brazos Animal Shelter. On motion by
Commissioner Tony Jones, seconded by Commissioner C. B. Jones,
the Court voted unanimously to exercise Section III, Item I of
the contract and extend the term of performance for another
year beginning October 1, 2002 through September 30, 2003.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Brazos
Beautiful to educate the community on improving waste handling
practices. The cost to Brazos County will be $15,000.00
annually. The term of the contract will be fiscal year 2002-
2003. On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to enter into
contractual agreement with Brazos Beautiful. A copy of the
contractual agreement is attached.
The Court next considered approval of a Funding Agreement
with the Mental Health Mental Retardation Authority. On
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Commissioners' Court meeting October 1, 2002
8
motion by Commissioner Tony Jones, seconded by Commissioner C.
B. Jones, the Court voted unanimously to approve the funding
agreement for FY 2002-2003 in the amount of $80,000.00.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Brazos
Maternal & Child Health Clinic, Inc. for prenatal care. The
cost to Brazos County will be $70,000.00 annually. The term
• of the contract will be fiscal year 2002-2003. On motion by
Commissioner Tony Jones, seconded by Commissioner Cauley, the
Court voted unanimously to enter into contractual agreement
with the Brazos Maternal & Child Health Clinic, Inc. A copy
of the contractual agreement is attached.
The Court next considered entering into agreement with
the Arts Council of Brazos Valley for funding and support for
programs involving substance abuse prevention and education
for children. The cost to Brazos County will be Eighteen
thousand, five hundred & 00/Dollars ($18,500). Commissioner
Tony Jones moved to approve the agreement. Commissioner
is Cauley seconded the motion. Commissioners Tony Jones and
Cauley voted "Aye" Commissioner C. B. Jones abstained. The
motion carried to enter into agreement with the Arts Council
of Brazos Valley for FY 2002-2003 and authorized the County
Judge to execute the Agreement on behalf of Brazos County. A
copy of the Agreement is attached.
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Commissioners' Court meeting October 1, 2002
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The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Brazos
County Rape Crisis Center, Inc to provide support services for
victims of sexual assault and their families. The cost to
Brazos County will be $15,000.00 annually. The term of the
contract will be fiscal year 2002-2003. On motion by
Commissioner Tony Jones, seconded by Commissioner Cauley, the
Court voted unanimously to enter into contractual agreement
with the Brazos County Rape Crisis Center, Inc. A copy of the
contractual agreement is attached.
The Court next considered entering into Agreement with
the Dispute Resolution Center-Central Brazos Valley, Inc. to
provide mediation sessions and training for the Commissioners
and one (1) county employee. The cost to Brazos County will
be $5,000.00. The agreement is for one year and shall begin
on the first day of January, 2003 and continue through the
last day of December 2003. On motion by Commissioner Tony
Jones, seconded by Commissioner Cauley, the Court voted
unanimously to enter into agreement with the Dispute
Resolution Center-Central Brazos Valley and authorized the
County Judge to execute the Agreement on behalf of Brazos
County. A copy of the Agreement is attached.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Family
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Commissioners' Court meeting October 1, 2002
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Practice Residency of the Brazos Valley for medical care of
the poor and indigent. The cost to Brazos County will be
$100,000.00. The term of the contract is for twelve (12)
months commencing on October 1, 2002 and terminating September
30, 2003. On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to enter into
contractual agreement with the Family Practice Residency of
•
the Brazos Valley. A copy of the contractual agreement is
attached.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Brazos
Valley Council of Governments for the Retired & Senior
Volunteer Program. The cost to Brazos County will be
$2,500.00. The term of the contract is for twelve (12) months
commencing on October 1, 2002 and terminating September 30,
2003. On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to enter into
contractual agreement with the Brazos Valley Council of
•
Governments. A copy of the contractual agreement is attached.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Brazos
County Soil and Water Conservation District #450. The
District will provide soil and water conservation services to
the residents of Brazos County and to the County proper such
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Commissioners' Court meeting October 1, 2002
11
as erosion control, water management and rural development.
The cost will be $5,500.00. The term of the contract will be
fiscal year 2003. On motion by Commissioner Tony Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to enter into contractual agreement with the Brazos County
Soil and Water Conservation District #450. A copy of the
contractual agreement is attached.
The Court next considered a System Maintenance Agreement
with Verizon for the Juvenile Services telephone system. On
motion by Commissioner Cauley, seconded by Commissioner C. B.
Jones, the Court voted unanimously to approve the System
Maintenance Agreement with Verizon at a cost of $2,861.04 per
year. A copy of the contract is attached.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the
partnership of Patrick Gendron, Lane Thibodeaux and Patricia
Bonilla Harrison for legal representation to indigent
juveniles. The cost to Brazos County will be $132,000.00. The
term of the contract is for twelve (12) months commencing on
October 1, 2002 and terminating October 1, 2003. On motion by
Commissioner Tony Jones, seconded by Commissioner Cauley, the
Court voted unanimously to enter into contractual agreement
with the Patrick Gendron, Lane Thibodeaux and Patricia Bonilla
Harrison. A copy of the contractual agreement is attached.
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Commissioners' Court meeting October 1, 2002
12
The Court proceeded to consider the following blanket
Purchase Orders:
•
Lowe 's
Brazos Center
Ben E. Keith
Scarmardo Produce
Lone Star Grocery
Lilly Dairy
Labatt Food
Enterprise
Butterkrust
Scarmardo Produce
Sysco Food Serv.
Performance
Ben E. Keith
Cain's Coffee
Glazier
Butterkrust
Lilly Dairy
Team Systems
Brazos wholesale
Ecolab
Ray Criswell Dist
US Foodservice
Brazos Center
MPO
Juvenile Services
Juvenile Services
Juvenile Services
Juvenile Services
Juvenile Services
Juvenile Services
Juvenile Services
Jail
Jail
Jail
Jail
Jail
Jail
Jail
Jail
Jail
Jail
Jail
Jail
Jail
$1,000
$ 700
$5,700
$3,500
$6,720
$4,000
$8,500
$ 600
$ 736
$3,150
$7,000
$6,200
$1,250
$ 600
$1,000
$1,600
$3,800
$ 900
$ 500
$ 600
$1,600
$6,200
On motion by Commissioner Tony Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered awarding the following Request
is
for Proposal (RFP):
RFP No. 2002-059, Landscape Maintenance Service
Pat Howard, Purchasing Agent, recommended
acceptance of the bid submitted by the
Greenery. On motion by Commissioner Tony
Jones, seconded by Commissioner Cauley,
the Court voted unanimously to accept the
recommendation of the Purchasing Agent
and award the contract to the Greenery. A
copy of the tabulation sheet is attached.
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Commissioners' Court meeting October 1, 2002
13
The Court next considered approval of the Maintenance
Agreement with Ikon Office Solutions for copiers. On motion
by Commissioner Tony Jones, seconded by Commissioner C. B.
Jones, the Court voted unanimously to accept the second year
maintenance contract agreement covering the copier in the 272nd
District Court office at a cost of $196.64.
The next matter for consideration was approval of lease
agreements with IOS Capital for new copiers. The leases are
for copiers in the following departments that were approved in
the budget process and are for a 48 month period:
Sheriff's Office $5,820.00
Community supervision $5,820.00
County Clerk $4,620.00
On motion by Commissioner Tony Jones, seconded by Commissioner
C. B. Jones, the Court voted unanimously to approve the leases
that include maintenance and some supplies. A copy is
attached.
The Court next considered renewal of the
hardware/ software Service Support Agreements with Hewlett
Packard. Support Agreement No. 313570078 for $7,586.00 covers
the HP-9000-K220 Server that runs the Health Department,
County Engineer and Pentamation Software. On motion by
Commissioner Tony Jones, seconded by Commissioner Cauley, the
Court voted unanimously to approve the renewal of the
hardware/software Service Support Agreements with Hewlett
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Commissioners' Court meeting October 1, 2002
14
Packard. A copy is attached.
The next matter for consideration was the renewal of the
software support agreement with Zortec International. Zortec
provides support on the programming language currently being
used for the Health Department Immunization System, County
Engineer's work Order System and the Uniform Commercial Credit
Inquiry System. On motion by Commissioner Tony Jones,
•
seconded by Commissioner C. B. Jones, the Court voted
unanimously to approve the renewal of the software support
agreement with Zortec International for FY 2003 and a cost of
$7,900.00. A copy is attached.
The next matter for consideration was the renewal of the
software support agreement with SunGuard Pentamation for
Informix Software. On motion by Commissioner Tony Jones,
seconded by Commissioner C. B. Jones, the Court voted
unanimously to approve the renewal of the software support
agreement with SunGuard Pentamation for FY 2003 and a total
cost of $8,272.00. A copy is attached.
•
The next matter for consideration was the renewal of the
software support agreement with SunGuard Pentamation. SunGuard
provides support services and software maintenance. On motion
by Commissioner Tony Jones, seconded by Commissioner C. B.
Jones, the Court voted unanimously to approve the renewal of
the software support agreement with SunGuard Pentamation for
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Commissioners' Court meeting October 1, 2002
15
FY 2003 and a total cost of $12,310.00. A copy is attached.
The Court next considered acceptance of a Warranty Deed
for right-of-way on South Dowling Road in Precinct 1. On
motion by Commissioner Tony Jones, seconded by Commissioner
C. B. Jones, the Court voted unanimously to authorize the
County Judge to accept on behalf of Brazos County a Warranty
Deed from Michael H. Hensarling and wife Elaine Hensarling for
the expansion and improvements to South Dowling Road.
The next matter was the resubmitting of a request from
Ken "Earl" Havel for a variance on behalf of developer,
LaDonna Hudson, to allow less than the specified 200 feet
centerline turning radius for roadways in E1 Camino Real
Subdivision. The site is located in Precinct 4. The County
Engineer recommended approval of this variance request. On
motion by Commissioner Cauley, seconded by Commissioner Tony
Jones, the Court voted unanimously to accept the Engineer's
recommendation and approved the variance request.
The Court next considered approval of the Final Plat of
Schuessler Subdivision, 55.37 Acres in Precinct 1. Richard
Vance, County Engineer, stated that he had reviewed the plat
and all appeared to be in order. On motion by Commissioner
Tony Jones, seconded by Commissioner Cauley, the Court voted
unanimously to approve the final plat of Schuessler
Subdivision as submitted.
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Commissioners' Court meeting October 1, 2002 16
The Court next considered approval of the Final Plat of
Indian Lakes Subdivision Phase One, 401.51 Acre tract in
Precinct 1. On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to remove
this item from the agenda.
The Court next considered approval of the Final Plat of
Camino Real Estates, 44 Lots, Blocks 1-3, 52.85 Acres, Part of
• Called 56.61 Acres in Precinct 4. Richard Vance, County
Engineer, stated that he had reviewed the plat and offered the
following comments:
1)
Show
25 foot
set back
along all interior roads.
2)
Show
50 foot
set backs
along the backs of all
lots
backing
up to OSR
and FM 1687
3)
Add a
note st
ating "no
driveway access allowed
from
any lot
to OSR or
FM 1687.
On motion by Commissioner Cauley, seconded by Commissioner
Tony Jones, the Court voted unanimously to approve the final
plat of the Camino Real Estates, 44 Lots, Blocks 1-3, 52.85
Acres, Part of Called 56.61 Acres subject to the developer
complying with the exceptions noted by the County Engineer.
The Court next considered approval of the Final Plat of
Treasure Hill, 68.57 Acres in Precinct 3. Richard Vance,
County Engineer, stated that he had reviewed the plat and all
appeared to be in order. On motion by Commissioner C. B.
Jones, seconded by Commissioner Cauley, the Court voted
unanimously to approve the final plat of Treasure Hill as
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Commissioners' Court meeting October 1, 2002
submitted.
17
On motion by Commissioner Tony Jones, seconded by
Commissioner C. B. Jones, the Court voted unanimously to
receive, approve and order filed as submitted the Treasurer's
report for August 2002. A copy of which is attached to and
made a part of these minutes.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in July 2002 on the
following dates:
Regular Meetings - 2nd, 9th, 16th, 23rd, 30th
workshop Meetings - 9th, 16"',
Public Hearing - 9th
On motion by Commissioner Tony Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the minutes as
submitted.
Under announcement of interest items and possible future
agenda topics Commissioner C. B. Jones made the following
comment :
a) For clarification, he would like the
merit pay tabled today and placed on next
week's agenda.
Susan Gandy made the following comment:
a) Today at 11:00 a.m. there will be an
event for Breast Cancer Awareness month.
b) Consideration of re-instituting the burn
ban will be on next week's agenda.
Vol 3~ Page 14
Commissioners' Court meeting October 1, 2002
There was no citizen input and/or concerns.
18
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held October 1, 2002 have been examined and are approved in
open Court this the ZQ day of 2002, in
Bryan, Brazos County, Texas.
Alviir W. one Tony Jo
County Judge Commissioner, Precinct 1
m. S. Thornton
Commissioner, Precinct 2
C. B. nes
Commissioner, Precinct 3
arey uley, Jr.
Commis ioner, Preci ct 4
Vol 3 Zp Page
K ren McQueen
County Clerk
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2001-2002 BUDGET YEAR
NO. 01/02-42.1 through 42.3
On this the 1st day of October 2002 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
C. B. Jones, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
• The following proceedings were held:
THAT WHEREAS, on October 1, 2002 the Court heard and approved a
budget amendment for the 2001-2002 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted September 4, 2001 the following
amendment(s) to the original are hereby authorized, as described on the
attached page(s).
ADOPTED AND APPROVED this the 1st day of October, 2002.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
• By: Alvin W. Jones, County Judge
Original: County Clerk's ffice and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 42.1
10/1/2002
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280020
655500
DR
Maintenance - Radios
$ 420.00
01
280020
672870
CR
E i ment - Radios
420.00
Jai! Division- To move the ex enditure for a replacement radio from a new
eauipment account to a maintenance of existing equipment account.
y~~~ ~ ~ mad
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 42.2
10/1/2002
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NANIII
Increase
Decrease
01
222001
672860
DR
E ui ment - Other
$ 215.00
01
222001
606000
CR
Office Supplies
215.00
361st District Court - To move the cost of a transportable filing cart from
office sunolies to eauinment - other for fixed asset consistency.
•
C~
i
~J
J
a~ I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 42.3
10/1/02
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
100001
652000
Dr.
Copier Maintenance
$ 400.00
01
100001
618010
Cr.
Travel
400.00
County Ju
dge
To realloca
te budget to allow payment for the maintenance overage invoiced from IKON.
.
a r
"Z~~riy f' J ~ ~ ✓ f,:s,~•'~ sky ~ p~G.
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2002-2003 BUDGET YEAR
NO. 02/03-1.1 through 1.4
On this the 1st day of October 2002 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
C. B. Jones, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
•
The following proceedings were held:
THAT WHEREAS, on October 1, 2002 the Court heard and approved a
budget amendment for the 2002-2003 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted August 23, 2002 the following amenelm nt(s)
to the original are hereby authorized, as described on the attached
page (s)
ADOPTED AND APPROVED this the 1st day of October, 2002.
•
THE CON IISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: deyi',j A) Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
L i^
u
BRAZOS_COUN_TY, TEXAS
-BUDGET AMENDMENTS - - - - - -
- - - - - - - No. 02/03-1.1----- - - -
- - 10/1/02 -
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
310100
517510
Dr.
St.S lement-TJPC-JPO
555.0
0
01
310100
517511
Dr.
StSu lement-TJPC-Detea
275.00
01
310100
518200
Dr.
Merit Pa
1,232.00
01
310100
531000
Dr.
Social Securi
160.00
01.
310100
532000
Dr.
Retirement
230.00
01
310100
538000
Dr.
Worker's Compensation
30.00
01
310100
539000
Dr.
Unemployment Services
10.00
01
310500
517510
Dr.
St.Su lement-TJPC-JPO
556.00
01
310500
518200
Dr.
Merit Pa
632.00
01
310500
531000
Dr.
Social Security
90.00
01
310500
532000
Dr.
Retirement
130.00
01
310500
533200
Dr.
E Dental Ins
110.00
01
310500
538000
Dr.
Worker's Compensation
20.00
01
470265
Cr
Reserve Fund Bal-TYC
2,432.00
01
470260
Cr.
Reserve Fund Bal-Title IVE
1498.00
Juvenile Services
To adjust the budget for
the Juvenile State Su
lemental Salaries and benef
its for the
t ear
ending Au st 31, 2003.
•
Ll
•
BRAZOS COUNTY TEXAS
BUDGET AMENDMENTS - _
- - - - -
No. 02/03-1.2
10/1/01 _
FD DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
190001
513000
DR
Salary - Staff
$ 1,910.00
190001
531000
DR
Social Security
- 150.00
190001
532000
DR
Retirement
210.00
190001
538000
DR
Worker's Compensation
15.00
-
190001
539000
DR
Unemployment
15.00
110015
613000
CR
Contin enc
2,300.00
To correct position control as budgeted for the District Attorney's office.
_
The bud et for Victim/Witness Coordinator 0427-1 was understated due to the fact
that the
the amount of funds elected b the District Attorney to be allocated to the position from the
State supplement received b his department was understated. The a roved budget reflects
Sala assistance of $8,004, and the amount should have bee $9,915.
The error was due to a mis-communication and understanding between the Coup Auditor's
office and the District Attorney durin the negotiations and resentat
ions during the budget
hearings.
4l='j&g'jml
- - - - - - - - - - - - - - - -
fit
0
BRAZOS COUNTY, TEXAS
- - - - - - - -
BUDGET AMENDMENTS
- - - - - - - - -
No_ . 02/03-1.3
10/1/01 -
FD
DIV ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
Court
SgppQrLQ
0
110100
721910
DR
Cluster Court Support
7,500.00
110100
722000
CR
Court A t. Attome 's-JP
7,500.00
To correct the original budget allocation of court support costs. The funds to be set aside for the
the Cluster Court support were inadvertent) included in the Court A
pointed Attorne 's - JPs.
I t
- a~-
0
•
•
BRAZOS COUNTY, TEXAS
- - - - - -
BUDGET AMENDMENTS
- No. 02/03-1.4 - - - - - - -
- - - - - - -
10/1/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
110015
611300
Dr.
Contingency
4,050.00
01
110020
735900
Cr.
911 Emergency
4,050.00
Community Support Division
To adjust the FYE 2003 budget to a
gree with
the Brazos County Em enc Communicat
ions
District contract signed and approve d the commissioners court 9/24/02.
M.ow
L 1 WI'
-
- - -
47
0
PERSONNEL CHANGE OF STATUS
page 1 of 2
COURT DATE: September 30, 2002
DEPARTMENT: Personnel
PURPOSE: A .trove Personnel Change of Status
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
BRAZOS CENTER HARRIS, HAROLD
MERIT INCREASE
BELTRAND, PAM
MERIT INCREASE
SUTHERLAND, JUDY
MERIT INCREASE
ZWEIFEL, SANDRA
MERIT INCREASE
TUREK, SHELLEY
MERIT INCREASE
KILLINGSWORTH, SHERRY
MERIT INCREASE
COUNTY COURT AT LAW #2
ROSE, SHARON L
MERIT INCREASE
MUNOZ, TOMMY
MERIT INCREASE
SUSTAYTA, KATHRYN
MERIT INCREASE
SKULLY, SHARON
MERIT INCREASE
COMMISSIONER'S COURT
GREEN, BEATRIZ
MERIT INCREASE
OCON, REBECCA
MERIT INCREASE
I.T.
LANEY, ERNEST
MERIT INCREASE
(NOT VERIFIED BY AUDITOR)
TIJERINA, PATRICIA
MERIT INCREASE
POBLETTS,JR, GEORGE
MERIT INCREASE
GOLSON, THOMAS
MERIT INCREASE
JUVENILE SERVICES
JOHNSON, LANDON
RESIGNATION
CONSTABLE, PCT 2
CRUSE, STEVEN A
RESIGNATION
PERSONNEL DEPT.
NICHOLS, LORAINE
MERIT INCREASE
KOITE, KIIVIBERLY
MERIT INCREASE
JOHNSON, MELBA
MERIT INCREASE
PURCHASING DEPT.
MURPHY, JEANINE
MERIT INCREASE
MANN, MARCIA
MERIT INCREASE
STEPHENS, REBECCA
MERIT INCREASE
SHERIFF OFF - JAIL DIV
BALES, ERIC
NEW HIRE
SHERIFF OFF - ADMIN
LOSACK, JEROME
MERIT INCREASE
OKRUHLIK, TAMMY
MERIT INCREASE
PERSONNEL CHANGE OF STATUS
page 2 of 2
•
46
COURT DATE: September 30, 2002
DEPARTMENT: Personnel
PURPOSE: AXejove Personnel Change of Status
DEPARTMENT NAME EMPLOYEE NAME
SHERIFF OFF - ADMIN HALL, JAMES
MCGEE, CLABORNE
PAULER, DONALD
POLLOCK, TAMMY
POLLOCK, JOHN
FICKEY, MARK
WIESE, ALLEN
HOLMES, ALTON
KINDELL, FRED
HOUSTON, SHARUN
BAYER, LINDA
WILLIAMS, WANDA
KNAPP, TANYA
AGUILAR, GRACIE
ACTION REQUESTED
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
MERIT INCREASE
TAX OFFICE FELDMAN, MELISSA TRANSFER WITHIN DEPT
CONTRERAS, CHRISTINA NEW HIRE
TORRES, JOSEFA NEW HIRE
EMERGENCY MGMT GIORDANO, DEMERLE MERIT INCREASE
COUNTY AUDITOR
REYNOLDS, JOHN
WILLIAMS, MARGIE
CONNER, KATIE
CLEMENT, GAYLE
DENG, FANG
SODOLAY, CHARLES
HARTSTACK. BROOKE
MURPH, BEVERLY
BATES, AMY
RODRIQUEZ, MARIA
JENKE, CHERYL
GARCES, YESSICA
DOMINQUEZ, CLAUDIA
SALARY INCREASE
SALARY INCREASE
SALARY INCREASE
RESIGNATION
SALARY INCREASE
SALARY INCREASE
SALARY INCREASE
SALARY INCREASE
SALARY INCREASE
SALARY INCREASE
SALARY INCREASE
RESIGNATION
NEW HIRE
BUILDING MAINT. HERNANDEZ, ISAAC NEW HIRE
MAGISTRATE ZACHARY, DANA NEW HIRE
~
Approved in Commissioners' Court: 5ggte tube00.2002
County Judge's or Commissioner's Signature: /Arr1 Id Antg. e
(This copy to be attached to minutes) p _ A-, 4"' -.J
•
ORDER AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION AND OTHER MATTERS RELATED THERETO
WHEREAS, the Commissioners Court of Brazos County, Texas (the "County"), finds that the
design, planning, acquisition, construction, renovation, and equipping of the public property and payment
of fees for professional services described in Exhibit "A' would be beneficial to the inhabitants of the
County, and such property is needed to perform essential governmental functions, and the Commissioners
Court has determined that certificates of obligation (the "Certificates") should be issued pursuant to the
provisions of the Certificate of Obligation Act of 1971, Section 271.041 et seq., Texas Local Government
Code (the "Act"), for such purposes;
WHEREAS, prior to the issuance of the Certificates, the Commissioners Court is required under
the Act to publish notice of its intention to issue the Certificates in a newspaper of general circulation in
the County, the notice stating (i) the time and place the Commissioners Court tentatively proposes to pass
the order authorizing the issuance of the Certificates, (ii) the maximum amount of Certificates proposed to
be issued, (iii) the purposes for which the Certificates are to be issued, and (iv) the manner in which the
Commissioners Court proposes to pay the Certificates;
NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF BRAZOS
COUNTY, TEXAS, THAT:
SECTION 1. The form and substance of the form of notice of intention to issue the Certificates
which is attached hereto as Exhibit "A" is hereby adopted and approved.
SECTION 2. The County Judge or the County Clerk shall cause the notice to be published, in
substantially the form attached hereto, in a newspaper, as defined in Section 2051.044, Texas Government
Code, of general circulation in the County for two consecutive weeks, the date of fast publication to be at
least 14 days prior to the date tentatively set for the order authorizing the issuance of the Certificates.
SECTION 3. The County Judge and the County Clerk are hereby authorized and directed to
execute the Certificate to which this Order is attached on behalf of the Commissioners Court and to do all
things proper and necessary to carry out the intent thereof.
County dge, raves exas
ATTEST:
L
9&: ~
County Jerk, Brazos County, Texas
(COMMISSIONERS COURT SEAL)
I--- - \
• '
EXHIBIT A
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION
NOTICE is hereby given that it is the intention of the Commissioners Court of Brazos County,
Texas (the "County") to issue interest-bearing Certificates of Obligation of the County to be designated
and known as the "BRAZOS COUNTY, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2002
(the "Certificates") for the purpose of providing for the payment of contractual obligations to be incurred
for the design, planning, acquisition, construction, and equipping of the following public property: right-
of-way acquisition and construction of public roads; being the IGN Road addition within Precinct No. 1
of the County from North Dowling Road to Rock Prairie Road; purchase of vehicles, trucks, computer
network system, financial software, electronic voting equipment, and other equipment for County courts
and various County departments; and the payment of contractual obligations for professional services in
connection with such projects (including, but not limited to, financial advisory, legal, architectural, and
engineering). The Commissioners Court tentatively proposes to authorize the issuance of the Certificates
at its regular meeting place in the Commissioners Court meeting room, Brazos County Courthouse, 300
East 26 Street, Bryan, Texas 77803, at a Regular Meeting of the Commissioners Court to be commenced
at 9:00 a.m., on the 29P day of October, 2002, in an amount not to exceed $2,995,000. The
Commissioners Court presently proposes to provide for payment of the Certificates by the pledge of an
annual ad valorem tax levied upon all taxable property within the County, within the limits prescribed by
law, and by $1,000 of the revenues of the Brazos Center. The Certificates are to be issued, and this notice
is given, pursuant to Section 271.041, et seq., Texas Local Government Code.
/s/ Alvin W. Jones
County Judge, Brazos County, Texas
•
•
r~
CERTIFICATE FOR ORDER
We, the undersigned County Judge and County Clerk of Brazos County, Texas (the "County')
hereby certify as follows:
1. The Commissioners Court of the County (the "Commissioners Court") convened in regular
session, open to the public, on October 1, 2002, at the meeting place designated in the notice (the
"Meeting"), and the roll was called of the members, to wit: Alvin W. Jones, County Judge, and the
following County Commissioners: Tony Jones, Bill Thornton, Charles B. Jones, and Carey Cauley, Jr.
All members of the Commissioners Court were present, except 1Na4 E AIYIoJ TaNEs Aala 9-44- go")
thus constituting a quorum. Whereupon among other business, the following was transacted at the
Meeting: a written
ORDER AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
CERTIFICATES OF OBLIGATION AND OTHER MATTERS RELATED THERETO
(the "Order") was duly introduced for the consideration of the Commissioners Court and read in full. It
was then duly moved and seconded that the Order be finally passed and adopted; and after due discussion,
such motion, carrying with it the adoption of the Order prevailed and carried by the following vote:
YES: 3 NOES: D ABSTENTIONS:
2. A true, full, and correct copy of the Order adopted at the Meeting is attached to and follows
this Certificate; the Order has been duly recorded in the Commissioners Court's minutes of the Meeting;
the above and foregoing paragraph is a true, full, and correct excerpt from the Commissioners Court's
minutes of the Meeting pertaining to the adoption of the Order; the persons named in the above and
foregoing paragraph are duly chosen, qualified, and acting officers and members of the Council as
indicated therein; each of the officers and members of the Commissioners Court was duly and sufficiently
notified officially and personally, in advance, of the time, place, and purpose of the Meeting, and that the
Order would be introduced and considered for adoption at the Meeting and each of such officers and
members consented, in advance, to the holding of the Meeting for such purpose; and the Meeting was
open to the public, and public notice of the time, place, and purpose of the Meeting was given, all as
required by Chapter 551, Texas Government Code, as amended.
3. Karen McQueen is the duly appointed and acting County Cleric of the County.
SIGNED AND SEALED THIS October 1, 2002.
ce, ~4,/,
Co Jerk, Brazos ounty, xas
.J-/-- . OA f
wr
County udge, B s Co u*, Texas
(COMMISSIONERS COURT SEAL)
a (ee
r ~
""'X
•
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION
NOTICE is hereby given that it is the intention of the Commissioners Court of Brazos County,
Texas (the "County") to issue interest-bearing Certificates of Obligation of the County to be designated
and known as the "BRAZOS COUNTY, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2002
(the "Certificates') for the purpose of providing for the payment of contractual obligations to be incurred
for the design, planning, acquisition, construction, and equipping of the following public property: right-
of-way acquisition and construction of public roads; being the IGN Road addition within Precinct No. 1
of the County from North Dowling Road to Rock Prairie Road; purchase of vehicles, trucks, computer
network system, financial software, electronic voting equipment, and other equipment for County courts
and various County departments; and the payment of contractual obligations for professional services in
connection with such projects (including, but not limited to, financial advisory, legal, architectural, and
engineering). The Commissioners Court tentatively proposes to authorize the issuance of the Certificates
at its re meeting place in the Commissioners Court meeting room, Brazos County Courthouse, 300
East 26'° Street, Bryan, Texas 77803, at a Regular Meeting of the Commissioners Court to be commenced
at 9:00 a.m., on the 29h day of October, 2002, in an amount not to exceed $2,995,000. The
Commissioners Court presently proposes to provide for payment of the Certificates by the pledge of an
• annual ad valorem tax levied upon all taxable property within the County, within the limits prescribed by
law, and by $1,000 of the revenues of the Brazos Center. The Certificates are to be issued, and this notice
is given, pursuant to Section 271.041, et seq., Texas Local Government Code.
!s/ ~J s
County Judge, Brazos County, Texas
•
0
PROPOSAL AND AGREEMENT
For
FINANCIAL ADVISORY SERVICES
By and Between
BRAZOS COUNTY, TEXAS
And
PUBLIC FINANCIAL MANAGEMENT
It is understood the Brazos County, Texas, (the "Issuer'), will have under consideration from time
to time the authorization and issuance of indebtedness in amounts and forms which cannot be
determined and that in connection with the authorization, sale, issuance and delivery of such
indebtedness of the Issuer, we have been requested to submit a proposal to provide professional
services to the Issuer in the capacity of Financial Advisor. We are pleased to comply with this
request and submit the following proposal for consideration. This proposal, if accepted by the
Issuer, shall become the agreement (the "Agreement') between the Issuer and Public Financial
Management effective at the date of its acceptance as provided for herein below.
1. This agreement shall apply to any and all evidences of indebtedness or debt obligations
that may be authorized and issued or otherwise created or assumed by the Issuer to include any
non-profit corporations created by the Issuer to act in its behalf and including indebtedness
incurred for the acquisition of new facilities and systems and the disposition of existing facilities and
systems (hereinafter referred to collectively as the "Debt Instruments') from time to time during the
period in which this Agreement shall be effective.
2. We agree to provide our professional services and our facilities as Financial Advisor and
agree to direct and coordinate all programs of financing as may be considered and authorized during
the period in which this Agreement shall be effective and to assume and pay those expenses set out
herein, provided, however, that our obligations to pay expenses shall not include any costs incident
to litigation, mandamus action, test case or other similar legal actions.
3. We agree to perform the following duties normally performed by such financial advisors
and all other duties as, in our judgment, may be necessary or advisable:
a. We will conduct a survey of the financial resources of the Issuer to determine the
extent of its capacity to authorize, issue and service debt. This survey willinclude an analysis of the
•
existing debt structure as compared with the existing and projected sources of revenues which may
be pledged to secure payment of debt service and, where appropriate, will include a study of the
trend of the assessed valuation, taxing power and present and future taxing requirements of the
Issuer. In the event revenues of existing or projected facilities operated by the Issuer are to be
pledged to repayment of the Debt Instruments then under consideration, the survey will take into
account any outstanding indebtedness payable from the revenues thereof, additional revenues to be
available from any proposed rate increases and additional revenues, as projected by consulting
engineers employed by the Issuer, resulting from improvements to be financed by the Debt
Instruments under consideration. We will also take into account future financing needs and
operations as projected by the Issuer's staff and consulting engineers or other experts, if any,
employed by the Issuer.
b. On the basis of the information developed by the survey described above, and
• other information and experience available to us, we will submit to the Issuer our recommendations
on the Debt Instruments under consideration including such elements as the date of issue, interest
payment dates, schedule of principal maturities, options of prior payment, security provisions, and
any other additional provisions designed to make the issue attractive to investors. All
recommendations will be based upon our professional judgment with the goal of designing Debt
Instruments which can be sold under terms most advantageous to the Issuer and at the lowest
interest cost consistent with all other considerations.
c. We will advise the Issuer of current bond market conditions, forthcoming bond
issues and other general information and economic data which might normally be expected to
influence interest rates or bidding conditions so that the date of sale of the Debt Instruments may
be set at a time which, in our opinion, will be favorable.
d. We understand the Issuer has retained, or will retain, firms of municipal bond
attorneys (the `Bond Counsel') whose fees will be paid by the Issuer. In the event it is necessary to
hold an election to authorize the Debt Instruments then under consideration, we will assist in
coordinating the assembly and transmittal to Bond Counsel of such data as may be required for the
preparation of necessary petitions, orders, resolutions, ordinances, notices and certificates in
connection with the election.
40 e. We will recommend the method of sale of the Debt Instruments that, in our
opinion, is in the best interest of the Issuer and will proceed, as directed by the Issuer, with one of
the following methods:
1. Adve 'sed Sale: We will supervise the sale of the Debt Instruments at a
public sale in accordance with procedures set out herein. We will require and obtain from the
bidding account a listing of all of the members of the bidding account.
2. Neg tiated Sale: We will recommend one or more investment banking
firms as managers of an underwriting syndicate for the purpose of negotiating the purchase of the
Debt Instruments. We will collaborate with any managing underwriter selected and Counsel to the
1W_0L._3
•
underwriters in the preparation of the Official Statement or Offering Memorandum We will
cooperate with the underwriters in obtaining any Blue Sky Memorandum and Legal Investment
Survey, preparing Bond Purchase Contract, Underwriters Agreement and any other related
documents. The costs hereof, including the printing of the documents, will be paid by the Issuer.
3. Private Placement: Upon authorization by the Issuer and acting in its
behalf, we will place privately the Debt Instruments directly with institutional investors for a
placement fee as set out in Appendix A. We will prepare and provide to the prospective purchasers
a Limited Offering Memorandum and other related documents.
f. When appropriate, we will advise financial publications of the forthcoming sale of
the Debt Instruments and provide them with all pertinent information.
g. We will coordinate the preparation of the Notice of Sale and Bidding
Instructions, Official Statement, Official Bid Form and such other documents as may be required.
We will submit to the Issuer all such documents for examination, approval and certification. After
such examination, approval and certification, we will provide the Issuer with a supply of all such
documents sufficient to its needs and will distribute by mail sets of the same to prospective bidders
and to banks, life, fire and casualty insurance companies, investment counselors and other
prospective purchasers of the Debt Instruments. We will also provide sufficient copies of the
Official Statement to the purchaser of the Debt Instruments in accordance with the Notice of Sale
and Bidding Instructions and in accordance with pertinent Securities and Exchange Commission
Rules. The cost of preparing, printing and distributing these documents will be paid by the Issuer.
IL We will, after consulting with the Issuer, arrange for such reports and opinions of
recognized independent consultants we deem necessary and required in the successful marketing of
the Debt Instruments. The fees and charges for such services will be paid by the Issuer.
L Subject to the approval of the Issuer, we will organize and make arrangements for
such information meetings as, in our judgment, may be necessary at the Issuer's expense.
j. We will make recommendations to the Issuer as to the advisability of obtaining a
credit rating, or ratings, for the Debt Instruments and, when directed by the Issuer, we will
coordinate the preparation of such information as, in our opinion, is required for submission to the
rating agency, or agencies. In those cases where the advisability of personal presentation of
information to the rating agency, or agencies, may be indicated, we will arrange for such personal
presentations, which will include representatives from the Issuer. Any fees, including travel
expenses for such presentation, incurred in obtaining a rating or ratings will be paid by the Issuer.
IL We will assist the staff of the Issuer at any advertised sale of Debt Instruments in
coordinating the receipt and tabulation and comparison of bids and we will advise the Issuer as to
the best bid. We will provide the Issuer with our recommendation as to acceptance or rejection of
such bid.
'J- 3-~,;
•
1. As soon as a bid for the Debt Instruments is accepted by the Issuer, we will
proceed to coordinate the efforts of all concerned to the end that the Debt Instruments may be
delivered and paid for as expeditiously as possible. We will assist the Issuer in the preparation or
verification of final closing figures incident to the delivery of the Debt Instruments.
m. We will maintain liaison with Bond Counsel in the preparation of all legal
documents pertaining to the authorization, sale and issuance of the Debt Instruments. Bond
Counsel is responsible for providing an unqualified legal opinion as to the legality of the issuance of
the Debt Instruments at the time of delivery.
n. If requested, we will counsel with the Issuer in the selection of a Paying
Agent/Registrar for the Debt Instruments, and we will assist in the preparation of agreements
pertinent to these services and the fees incident thereto.
• o. In the event formal verification by an independent auditor of any calculations
incident to the Debt Instruments is required, we will make arrangements for such services for which
the fee will be paid by the Issuer.
p. We agree to do, or cause to be done, all work incident to printing of the Debt
Instruments, obtaining approval, as may be required by the Attorney General, registration by the
Comptroller of Public Accounts and delivery to the purchaser, the cost of which will be paid by the
Issuer.
q. After the closing of the sale and delivery of the Debt Instruments, we will deliver
to the Issuer a schedule of annual debt service requirements on the Debt Instruments. In
coordination with Bond Counsel, we will assure that the Paying Agent/Registrar has been provided
with a copy of the authorizing ordinance, order or resolution.
r. We will attend any and all meetings of the governing body of the Issuer, its staff,
representatives or committees as requested at A times when we may be of assistance or service.
s. We will advise the Issuer and its staff of changes, proposed or enacted, in Federal
• and State laws and regulations which would effect the municipal bond market.
4. In addition to the services set out above, we agree to provide the following services when
so requested:
a. We will provide our advice and assistance with regard to exercising any call
and/or refunding of any outstanding Debt Instruments.
b. We will provide our advice and assistance in the development of, and financing
for, any capital improvements programs of the Issuer.
OL.X-e-,: A-049-.2m=1-4,
c. On behalf of the Issuer, and only at the Issuer's request, approval and direction,
we will file with the appropriate parties (MSRB, NIRMSIR's and SID), under Rule 15(c)(2)(12) the
materials prepared by the Issuer and its counsel, and famish to the Municipal Securities Rulemaking
Board, or any other designated Official Statement and/or Document Repository, any material as
may be required by such Repository.
d. We will make recommendations to the Issuer on matters of credit enhancement
for the proposed issue and when directed by you shall coordinate the preparation of such
information as in our opinion is required to credit enhancers or providers. Any fees incurred in
obtaining credit enhancement will be paid by the Issuer.
5. The fee due to Public Financial Management as set out in Appendix A attached hereto,
any other fees as may be mutually agreed and all expenses for which Public Financial Management is
entitled to reimbursement, shall be billed quarterly or become due and payable concurrently with
the delivery of the Debt Instruments to the purchaser.
6. A simultaneous sale of similarly-secured bonds or certificates may be billed as one issue,
rather than several issues. An advance refunding issue may entail an additional lump sum charge for
analytical services to be negotiated between the Issuer and Public Financial Management.
In the event that we are asked to provide assistance in matters not related to the issuance of debt by
the Issuer or provide assistance in areas which may or may not be included herein, such services
shall be provided on an hourly basis or at a lump sum fee to be negotiated. Such assistance will not
commence without prior written authorization by the Issuer and prior determination by us that such
services are within our ability to render.
7. This Agreement shall become effective on AnAEL l , 2002 and remain
in effect until sixty (60) days from the time either party gives notice of its intent to cancel the
Agreement In the event of termination, it is understood and agreed that the amount due to Public
Financial Management for services provided and expenses incurred to the date of termination will
be due and payable. Written notice shall be given to the individuals executing this Agreement or
their successors.
1--\
•
This Agreement, including Appendix A, is submitted in duplicate originals. When accepted by the
Issuer, it, together with Appendix A attached hereto, will constitute the entire Agreement between
the Issuer and Public Financial Management for the purposes and the considerations herein
specified. Acceptance will be indicated by the signature of authorized officials of the Issuer
together with the date of acceptance on both copies and the return of one executed copy to Public
Financial Management.
Respectfully submitted,
PUBLIC FINANCIAL MANAGEMENT
•
By
William G. Wman'jr-
Managingl3irector
ACCEPTANCE
ACCEPTED pursuant to Resolution adopted by the _C&IAJ1~C of
the w , on this Jat , 2
002.
4V a, *
By
Authorized Representative
• AT'I~.ST:
~c ztz-o_~~
# .3~ -
0
. /10~
APPENDIX A
FEE SCHEDULE
Base Fee - Any Issue - $3,000
Plus
$10.00
per
$1,000
up to
$ 250,000
or a total of
$ 5,500
for
$ 250,000
Bonds
Plus
8.00
per
1,000
next
250,000
or a total of
7,500
for
500,000
Bonds
Plus
4.50
per
1,000
next
500,000
or a total of
9,750
for
1,000,000
Bonds
Plus
3.75
per
1,000
next
500,000
or a total of
11,625
for
1,500,000
Bonds
Plus
3.00
per
1,000
next
500,000
or a total of
13,125
for
2,000,000
Bonds
Plus
2.50
per
1,000
next
1,000,000
or a total of
15,625
for
3,000,000
Bonds
Plus
2.25
per
1,000
next
1,000,000
or a total of
17,875
for
4,000,000
Bonds
Plus
1.95
per
1,000
next
1,000,000
or a total of
19,825
for
5,000,000
Bonds
Plus
1.75
per
1,000
next
2,500,000
or a total of
24,200
for
7,500,000
Bonds
Plus
1.00
per
1,000
next
2,500,000
or a total of
26,700
for
10,000,000
Bonds
Plus
.75
per
1,000
next
5,000,000
or a total of
30,450
for
15,000,000
Bonds
Plus
.50
per
1,000
over
15,000,000
EXPENSES
The following expenses pertaining to any debt issue will be paid by the Issuer. On a competitive
sale, Public Financial Management will initially pay all related expenses except bond counsel and
election costs and bill the Issuer for such expenses along with the financial advisory fee after
successful delivery of the bond proceeds. On a negotiated sale, expenses will be deducted from the
proceeds at the time of delivery.
Expenses shall include:
Bond counsel fees and charges
Election expenses
Bond rating fees and any related travel to rating meetings
Any out of state travel in connection with a debt issue
Preparation, printing and distribution costs of offering documents and securities
Publishing cost of any legally required notices '
Escrow and paying agent fees, and other costs necessary to dose a negotiated issue
~7 kD&AN, ~a39
.J
Renewal Agreement
Brazos County 9/25/02
RENEWAL AND EXTENSION OF
AGREEMENT FOR PROFESSIONAL SERVICES
between
VERTEX TARGETED OPPORTUNITIES, INC.
and
BRAZOS COUNTY, TEXAS
This Renewal and Extension Agreement is entered into by and between BRAZOS COUNTY,
TEXAS (hereinafter referred to as the "County") and VERTEX TARGETED
OPPORTUNITIES, INC. a business unit of Unificare, LTD, (hereinafter referred to as
"VERTEX" or "Contractor"), located at 2010 Valley View Lane, Suite 300, Dallas, Texas
75234.
WITNESSETH
~J
•
WHEREAS, VERTEX TARGETED OPPORTUNITIES, INC. is assisting the County to
obtain reimbursements through Federal Financial Participation (hereinafter "FFP'; and
WHEREAS, the parties desire to renew and extend the Agreement for Professional
Services dated August 24, 1999 (the "Agreement', so VERTEX TARGETED
OPPORTUNITIES, INC. will continue to provide professional assistance to the County
exploring opportunities for FFP, reviewing prospects for expansion of existing FFP, and
securing FFP for the County;
WHEREAS, This is a contract for the purchase of a personal or professional service
and is exempt from the requirements established by Section 262.023 of the Texas Local
Government Code by the express granting of the exemption through prior order of the
Commissioners Court;
NOW, THEREFORE, the County and VERTEX TARGETED OPPORTUNITIES, INC.
agree as follows.
RENEWAL AND EXTENSION
1. The Agreement, including all its terms, conditions and provisions, is incorporated
herein fully by reference as if copied verbatim into this paragraph.
2. The Agreement is hereby renewed and extended for an additional period of one (1)
year and shall continue through September 30, 2003. _
Page 1 of 2
0
Renewal Agreement
Brazos County 9/25/02
MISCELLANEOUS
To the extent that the terms of this Renewal and Extension Agreement are in conflict
with the original terms of the Agreement, the terms of the original Agreement shall control
except in case of dispute as to the length of the term of the Agreement in which instance
these agreements shall be interpreted to renew, extend and continue the professional
services contract between the undersigned parties for the longer period of time.
IN WITNESS WHEREOF, the undersigned parties have executed this Renewal and
Extension Agreement as of the date written below.
EXECUTED THIS -Jk DAY OF jd.Zq d eX '2002
AGREED:
BRAZOS COUNTY, TEXAS
r
Alvin 56n-es
Brazos County Judge
ACCEPTED BY:
VERTEX TARGETED
OPPORTUNITIES, INC.
A Business Unit of Unificare, Ltd.
Federal Identification Number 75-2795617
Scott Thomp on
Senior Regional Account Manager
2010 Valley View Lane, Suite 300
Dallas, Texas 75234
Page 2 of 2
•
INITIATIVE # 4: Southwest Border Prosecution Initiative ("SWBPI")
A) Description of VERTEX's Contribution:
VERTEX discovered that BRAZOS COUNTY should qualify for partial reimbursement of certain
costs for prosecution of criminal cases under SWBPI. VERTEX will develop the cost data, and
prepare the SWBPI claims for submission.
B) Baseline Calculation:
This is the first year this program is available directly to BRAZOS COUNTY from the federal
government. Hence, baseline does not apply or equals zero dollars for prior years. VERTEX will be
paid its fee on all new amounts generated.
• C) Claims submitted:
1. None yet
D) Total Increased Reimbursements expected:
Unknown. This is a new federal program commencing FY2002.
E) Agreed, VERTEX may proceed with this Initiative:
BRAZOS COUNTY, TEXAS:
Alv' ones
• Brazos County Judge
d/~ l l v 4
Date
VERTEX TARGETED
OPPORTUNITIES, INC
A Business Unit of Unificare, Ltd.
Fede dentification Number 75-795617
Scott omp n
Senior Regional Account Manager
September 26, 2002
40
CONTRACT FOR MEDICAL SERVICES
Brazos County, a political subdivision of the State of Texas, (herein the "County") and Dr. Rany
Cherian, M.D., a Licensed Medical practitioner in the State of Texas, practicing in Brazos County,
Texas, (hereinafter the "Service Provider"), by this agreement and in consideration of mutual
promises set forth below have agreed as follows:
ARTICLE I
JAIL SERVICES
1.01 Scope of Services The Service Provider will, upon referral from the Sheriffs
Department (hereinafter referred to as "Jail') treat inmates kxWed in the Brazos County Jail facilities
operated by the SheriTs Department. Treatment may occur both within and without the physical
confines of the Jail facilities. Treatment shall include, but not be limited to, on-site emergency
treatment. The Service Provider agrees to adopt and implement workplace guidance concerning
persons with AIDS and HIV infection and to develop and implement guidelines regarding
confidentiality of AIDS and HIV related medical information with regards to inmates being treated
for any complaint-
1.02 Eg=W ReWgggHjW s The Service Provider, once treatment has been provided,
will also be responsible for indicating any necessary therapy, additional follow-up medical treatment
or additional medical referral needed to a medical specialist to cover any inmate problem the Service
Provider believes would require such therapy or referral. The Service Provider will be responsible
for communicating therapy or referral needs to the Brazos County Jail Administrator, or the
designated agent. The Service Provider will document all treatment, need for follow-up treatment,
any diagnostic tests needed, therapy suggestions and referral needs in note form and file the same in
the inmate's medical file.
1.43 Additional Services Services to be provided pursuant to this Contract, but at an
additional fee as set forth in Article III herein, include diagnostic testing, whether routine or
otherwise, extended long-term medical treatment programs requiring more than a few treatments for
a given malady, treatment outside the Jail for medical services provided at clinics operated by the
Service Provider.
ARTICLE H
JUVENILE SERVICES
2.01 Scone of Services The Service Provider upon referral from the Brazos County
Juvenile Services (hereinafter re&nvd to as "Juvenile Services') shall treat juvenile inmates,
(hereinafter referred to as "Detainees"), that are located in the Brazos County Juvenile Detention
Center (hereinafter referred to as "Detention'). Services are to include consultation with detention
licensed vocational nurse (herein after referred to as "LVN") and juvenile probation officers (herein
after referred to as "JPO") on duty in Detention. Consultation may be by phone or on site.
Consultation is to be diagnostic in nature to determine possible medical malady and appropriate
medical course of action. Also, the ServiceProvider will provide physicalexmnkmtions, as requested,
Page 1 of 5 Vt. rs
•
to be conducted at the Juvenile Detention Center, for children being placed in the Juvenile Boot Camp
or contract placement facilities.
2.02 Procedure JPO and LVN will routinely on a daily basis handle medical sick call in
Detention except when it is beyond their expertise. When medical concerns of Detainees is beyond
the ability of LVN, phone consultation with Service Provider will be initiated. Hphone conwhation
is inadequate in both, the JPO in charge and LVN's opinion, on site medical consultation will be
requested of Service Provider.
2.03 Additional Services Services to be provided pursuant to this Contract, but at an
additional fee as set forth in Article III herein, include diagnostic testing, extended long term medical
treatment programs requiring more than minor intervention, testing at the Service Provider's clinics,
x-rays, physical examinations in excess of the fifty annual exams as provided in section 2.01 above,
lab work or emergency medical treatment in an emergency room
• 2.04 R pgffMg >~esoOnsb Phone consultation will be dom counted by JPO/LVN in
Detainees' medical file. On site consultation will require Service Provider to provide case notes in
Detainees' medical file. The Service Provider will inform JPO or LVN during consultation of the
need for testing, x-rays, lab work or emergency treatment. The Service Provider will communicate
in writing with Juvenile Services, the Detainee's need for follow-up treatment or referral to a medical
specialist or relocation for medical bm meot, which coffin shall be made part of the
Detainee's medical file.
ARTICLE III
FEES
3.01 Professional Fees For the services outlined in Paragraph 1.01, the County will pay
the Service Provider Three Thousand Dollars ($3,000.00), each month services are provided,
consisting of an arbitrary apportionment of $2500 representing ordinary care and $500 representing
additional detailed care and record maintenance. For the services outline in paragraph 2.01, the
County will pay the Provider an additional $500.00 for each month services are provided. An annual
fee of Two Thousand Five Hundred and No/100 Dollars ($2,500.00), shall be paid to the Service
Provider for administration services. Additionally, an annual payment of One Thousand Five
Hundred and No/100 Dollars (1,500.00) shall be paid to provider for addition Liability insurance
which names Brazos County as addition insured. The administrative fee of Two Thousand Five
Hundred and No/100 Dollars ($2,500.00) and the additional insurance fee of One Thousand Five
Hundred and No/100 Dollars ($1,500.00) shall be paid on December 15' ofthe contract year. This
Contract shall be from October 1, 2002 through September 30, 2003. Charges for any outside-the-
Jail or outside-of-Detention treatment of inmates or Detainees, as appropriate, at any clinic operated
by the Service Provider, or a physician's certificate related to a mental health commitment, or
treatment of an inmate or Detainee at a hospital emergency room or for any unusual diagnostic
charge, laboratory charge or physical exams oMetainees, or extended treatment program made under
this contract will be either billed by the Service Provider as provided below, or by the independent
laboratory or facility that provides such service.
Page 2 of 5 4, Lf
C~
110,
3.02 ffing'n The Service Provider will submit an invoice monthly, within, 15 days ofthe end
of each contract month. The Service Provider will bill the County using her standard Invoice for
Services for the monthly flat rate fee. For services not covered by the Service Provider's fig fee, the
Service Provider will invoice the County using her standard Invoice for Services, showing Date of
Service, Innate Number, Test or Service Performed with itemized costs for each, and Extended
Total, at her standard prevailing prices, which shall also be stated on the bill. The County shall pay
for services monthly. The Service Provider will not be responsible for invoicing nor handling any but
the related paperwork needed for the orders for such independent laboratory or diagnostic tests as
part of this agreement.
ARTICLE IV
ADMINISTRATION OF CONTRACT
4.01 Trans ortatio' n If the Service Provider has assessed that an inmate or Detainee needs
to be relocated from the Jail or Detention for medical service of any kind or for any reason, this
assessment will be relayed at the earliest possible time to the Sheriff, Jail Administrator or his agent,
or the Superintended ofDetention or Director ofJuvenile Services, as appropriate, so that immediate
action can be taken. The Sheriffs Department, or Juvenile Services, as appropriate, shall be
responsible for initiating any paperwork which may be needed to re-locate or transport the inmate for
such treatment and for the transportation to an appropriate facility.
4.02 Access to Files Once an innate or Detainee has been referred to the Service Provider,
the Service Provider will be allowed to have access to that inmate's or Detainee's personnel and
medical file. Additionally, the Service Provider will have access to the medical screening documents
used by JPO and LVN to access a Detainee's medical history and potential medical concerns, if such
records are not part of a Detainee's personal or medical file. A written request for such access is not
required to be filed with the Sheriffs Department or Juvenile Services, as appropriate. Under
ordinary circumstances, presenting an innate or Detainee for medical treatment will be evidence of
the authority for access of such records by the Service Provider.
4.03 Su While on-site, the Sheriffs Department or the JPO or LVN shall be
responsible for providing the Service Provider with any reasonable support, assistance or security that
may be requested.
4.04 Patient Acceptance The Service Provider is under no obligation to accept for medical
treatment an inmate that the Service Provider deems inappropriate for treatment, however, it is not
anticipated that this would ever be likely in the course of this contract.
ARTICLE V
INSURANCE
5.01 Eachpartytothis agireementisresponsrbleformainWningtheirownliabdityinsurance
and worker's compensation insurance, and each party will provide proof of same to the other party
on request. The Service Provider shall maintain during the term of this contract a $1,000,000.00
malpractice insurance policy and a General Liability Policy of $1,000,000.00 naming Brazos County,
Page 3 of 5
•
as an additional insured.. Service Provides shall provide a Certificate of Insurance for both policies
which shall provide for a fifteen (15) days advance notice to County of the cancellation of such
policy.
ARTICLE VI
INDEWINITY
6.01 The Service Provider agrees to and shall indemnify and bold harmless and defend the
County, its officers, agents, and employees from and against any and all claims, losses, damages,
causes of action, suits, and liabi&y of any kind, including all expenses of litigation, court costs, and
attorney's fees, for injury to or death of any person or any breach of contract arising out of or in
connection with any work done by the Service Provider pursuant to this Agreement.
ARTICLE VII
INDEPENDENT CONTRACTOR
• 7.01 In all activities or services performed hereunder, the Service Provider is an
independent conftwtor, and not an agent or employee of the County. The Service Provider, as an
independent contractor, shaIl be responsible fur all medical services provided and medical decisions
made pursuant to the terms of this Contract. The Service Provider shall supply all materials,
equipment and labor required for providing of medical services as required herein. The Service
Provider shall have ultimate control over the execution of the work under this Agreement. County
shall have no control over any decision, recommendation, or action taken by the Service Provider
pursuant to this Contract.
7.02 The Service Provider shall retain personal control and shall give her personal attention
to the faithfirl prosecution and completion ofthe services contracted for herein and fidfrlhnent ofthis
Agreement.
ARTICLE VIII
LICENSING
8.01 The Service Provider is required to maintain all applicable licensing permits to practice
medicine. Further, all permits to or certification necessary to operate the Provider's clinics shall be
• maintained. Copies of any applicable licenses are to be filed with Brous County.
ARTICLE IX
DEFAULT
9.01 Events of Default The following occurrence shall be considered events of
default:
a. Failure to maintain license to practice medicine or any restrictions being placed
upon such license by the State Board of Medicine making the providing of services
hereunder impossible or difficult.
W~aQge 4 of S
IWO 0
b. Failure to maintain all permits and licenses necessary to keep Service Provider's
clinics in operation.
c. Cancellation of Service Provider's medical malpractice insurance.
Upon an event of default, the County may terminate this Contract on three (3) days written
notice mailed by certified mail return receipt requested to the address listed below.
ARTICLE X
GENERAL PROVISIONS
10.01 ygMue The venue ofthis contract is Brazos County, Texas, and this contract shall be
governed by and in accordance with the laws of the State of Texas.
10.02 Termination This contract may be terminated by either party upon thirty (30) days
written notice. Such notice shall be mailed return receipt requested to the non-terminating party at
the addresses listed below.
10.03 Term The term of this contract will be for twelve (12) months beginning October 1,
2002 and shall terminate on September 30, 2003. The parties are hereby given one (1) option to
renew this contract for a period of one (1) year, to follow consecutively upon expiration of the term
hereofand ofany renewal period, upon the same terms and conditions contained herein. Any changes
in the terms or oonditions will necessitate the initiation of a new contract.
Rany D.
qW10 Date
401 S. Texas Ave
Bryan, Texas 77803
BRAZOS COUNTY, TEXAS
By: to - L `497
Alvi&W. Jones, Judge Date
300 East 26th Street
Bryan, Texas 77803
3 Page S of S ( ej~ )(/(/yam
r~
THE FOLLOWING
DOCUMENT ORIGINALS
ARE LOCATED IN
VOLUME 37
BUT IMAGED IN
VOLUME 36
FOR CONVENIENCE
•
BRAZOS COUNTY
]BRYAN. TEXAS
SUPPLEMENT TO INDEPENDENT CONTRACTOR AGREEMENT
WHEREAS, Brazos County, Texas, acting by and through its duly elected
•
Commissioners Court (hereinafter "COUNTY") and Junction Five-0-Five, a Texas non-profit
corporation (hereinafter "JUNCTION"), EXECUTED an Independent Contract Agreement
dated the 17' day of November 1992 for the establishment and management of recycling centers
in Brazos County, Texas (hereinafter the "Agreement"); and
WHEREAS, the COUNTY agrees to increase the pay to JUNCTION to the sum of one
•
thousand two hundred ninety-nine and 751100 dollars ($1,299.75) per month, per site for a total
monthly sum of seven thousand seven hundred ninety-eight and 50/100 dollars ($7,798.50) for
the services to be rendered by JUNCTION for each of the following sites described below and in
the Agreement:
Precinct 1 Site located on Kathy Fleming Road
Precinct 2 Site located on FM 2038
Precinct 3 Site located on State Highway 30
Precinct 4 Site located on Raymond Stotzer Pkwy. (FM 60)
Precinct 4 Site located on Mumford Road
Precinct 4 Site located on Silver Hill Road
In all other respects the terms and conditions of the Agreement remain unaltered and the
parties hereto confirm, ratify and reaffirm the terms and conditions of said Agreement.
NOW THEREFORE, Approved this I ST day of OCT-4 2002.
BRAZOS COUNTY, TEXAS
JUNCTION FIVE-0-FIVE
Alvin . Jones, Coun udge
0
TONY JONES °
Precinct 1 Brazos County Commissioners Court
361-4106
WM. S. THORNTON ALVIN W. JONES
Precinct M. S. 2 County Judge
361-4115 (979) 361102
September 24, 2002
Ms. Kathryn L. Bice
Executive Director
Brazos Animal Shelter
P. O. Box 4191
Bryan, Texas 77805
Dear Ms. Bice:
RANDY SIMS
Precinct 3
361-4105
CAREY CAULEY, JR.
Precinct 4
361-4111
The Brazos Animal Shelter currently has a contract with Brazos County to provide
animal control services in the unincorporated areas of the County. At this time, the
County would like to exercise Section III, Item I, of that contract and extend the term of
performance for another year (October 1, 2002 through September 30, 2003).
We appreciate the work that your agency provides. Should you have any questions,
please call this office at 3614102.
Sincerely,
Al W. Tones
County Judge
Brazos County Courthouse • 300 East 26th St • Suite 114 • Bryan, Texas 77803-5327 • Fm(979)823-6993
t
•
u
CONTRACT FOR SERVICES
BRAZOS BEAUTIFUL, INC.
STATE OF TEXAS §
COUNTY OF BRAZOS §
This is an Agreement by and between the COUNTY OF BRAZOS (hereinafter referred to as
"COUNTY") and BRAZOS BEAUTIFUL, INC. - (hereinafter referred to as `BRAZOS
BEAUTIFUL"), a non-profit association for the improvement of Brazos County.
WHEREAS, BRAZOS BEAUTIFUL is an educational volunteer organization dedicated to
improving waste handling practices (i.e., recycling and the buying of recycled products) and
improving litter control in Brazos County; and ,
NOW; THEREFORE, FOR AND IN CONSIDERAMON of mutual promises' recited herein,-
the parties agree as follows:
1. BRAZOS BEAUTIFUL shall provide services to the COUNTY as follows:
1. Assist in coordination of Christmas tree recycling, telephone book recycling two
times a year, distribution of the recycling directory to include the Citizen
Collection Stations in rural Brazos County.
b. Educate the community on the need for buying recycled products through the use
of displays in the local schools, libraries, shopping malls, and wherever else
requested.
3. Organize and train area teachers on the importance of litter abatement, recycling,
buying of recycled products, maintain recycling boxes in area schools used as
teaching aids and maintain a lending library to assist area teachers in teaching
litter control and reuse practices.
4. Promote all "Adopt Road Programs" in the county through a newsletter.
2. BRAZOS BEAUTIFUL will be funded by the COUNTY in the amount of Fifteen
Thousand Dollars ($15,000.00) from the COUNTY 2002-2003 Fiscal Year funds to be
used for salaries, rent, telephone and other operating expenses.
4-
u
3. BRAZOS BEAUTIFUL shall maintain fiscal records and supporting documentation in
the form of canceled,check, payroll records, invoices, and/or other documents retuired
for all expenditures of funds made under this Agreement.
4. BRAZOS BEAUTIFUL shall submit a financial statement to COUNTY annually.
5. All notices and documentation required to be sent to COUNTY shall be forwarded to
Alvin W. Jones, County Judge
Brazos County Courthouse
300 East 26" Street, Suite 114
Bryan, Texas 77803
6. It is understood and agreed that COUNTY's participation in BRAZOS BEAUTIFUL is
limited to the contribution of funds. COUNTY, at no time, shall be liable or
responsible for the acts of BRAZOS BEAUTIFUL, its agents or employees. BRAZOS
BEAUTIFUL, at no time, shall be liable or responsible for the acts of BRAZOS
COUNTY, its agents or employees.
7. Either of the parties.shall have the right to terminate this Agreement in whole or in part
at any tune:" Ndtice 4o, terminate this Agre_ ement will be liven in writing t Least Thirty.
(30) days prior to the date of termination. The notice shall include the rea§ons for such
termination, the effective date of the termination and, in the case of partial termination,
the portion of the Agreement to be terminated.
CAI&
SIGNED this day of bea, 2002.
BRAZOS BEAUTIFUL, INC.
By:
Administrator
ell"
Chairman of the B d
BRAZOS COUNTY
By:
Co ty Judge
ATTES .
12
Karen McQueen, County Clerk
-2-
l~
u
MHMR AUTHORITY OF BRAZOS VALLEY
P. O. Box 4588
Bryan, Texas 7785
is
•
September 24, 2002
On behalf of Brazos County, I hereby agree that the County will contribute the amount of
$80,000 to NIHAM Authority of Brazos Valley for their 2003 Fiscal Year budget.
Payment will be made as a lump sum $80,000.00 payment upon execution of this
document.
C4&--JL(-Z~~e -
Alvin . Jones
County Judge
Date
f -3 ~ K .s
t
CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY,
TEXAS, acting by and through its duty elected County Commissioners (hereinafter "County"), and
the BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC. (hereinafter "Provider"), located at
3370 South Texas Avenue, Suite G, Bryan, Texas 77802,
RECITALS:
WHEREAS, the medical care of the County's poor and indigent has become a growing
problem; and
WHEREAS, the County recognizes that good medical care of pregnant women results in
healthier babies and less costly medical expenses incurred for the child in the future by the parents and
the Community; and
WHEREAS, the Court is interested in promoting such care through the Provider,
NOW THEREFORE the parties above stated agree to the following terms and conditions to
provide such indigent health care
TERM
This contract shall continue in force and effect for a term oftwelve (12) months commencing
on the 1 st day of October 2002 and terminating 30th day of September 2003.
CANCELLATION
This contract may be canceled by any of the parties hereto upon sixty (60) days written notice
as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
Provider shall provide the following services through trained, salaried staffto pregnant women
who qualify for such services pursuant to the guidelines currently implemented for making such
determination: interviews, lab work, physical exams, educational information and medicine as needed
(herein "Services").
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay the partial salary
of the Director of Provider and the salaries of other staff as described in Enclosure (1) attached hereto
and made a part hereof for all purposes. The County and Provider acknowledge that the County's
purpose in providing funds hereunder is to provide medical assistance to qualified applicants and that
•
the funding of salaries for the trained personnel of Provider is designed to accomplish that goal.
COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider for actual cost of the salaries as stated on
Exhibit "A" up to a maximum of Seventy Thousand and No/ 100 Dollars ($70,000.00) for the term of
this Contract.
This sum shall be paid upon the following dates and in the following amounts:
December 15, 2002
$17,50000
March 15, 2003
$17,50000
June 15, 2003
is
$17,500.00
September 15, 2003
$17,500.00
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following Services pursuant to this Contract-
1. All necessary application forms to potentially eligible individuals.
2. Obtaining and compiling information on each applicant for Providers Services with
regard to residency and financial qualifications
3. Maintaining this Contract.
4. Providing of the Provider's Services.
5. Maintaining data files on clients and the Services provided thereto.
• 6. Respond to all and any inquiries by the County regarding the Clinic and its Services.
7. Assist the County with information needed for audit purposes.
8. Provide the County with quarterly financial statements
9. Provide the County with any and all certified audits of Provider and the management
letter prepared in connection therewith _
10. Provide financial statements evidencing how County funds are spent. Such statements
2
is
to be submitted to County one week prior to the funding dates set forth herein above
11. Provide the Court with statistics evidencing the number of Brazos County residents
using the Provider's Services and the percentage Brazos County residents comprise of
the total population using Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements
Provide County funds for the payment of the consideration stated herein.
2. Conduct a review of the Provider's performance in providing the Services to be
provided hereunder in order to assess County's continued participation in the funding
of the Provider.
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Clinic. The Provider agrees to maintain
and make available for inspection by the County upon request consistent with personal privacy and
subject to the limitation of state law, any and all records the County determines, in its sole discretion,
to be necessary for the Court to justify its continued participation in supporting the Provider with
funding. Such records shall be retained for at least four (4) years from the date the service was
provided. These records shall be made available for inspection and audit by the County, if it so
desires.
DISCRU IINATION
The Provider shall not discriminate against any employee or applicant for employment because
of race, color, religion, sex, or national origin The Provider shall take affirmative action to ensure
that applicants who are employed are treated during employment, without regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rated of pay or other forms of compensation; and selection for training, including
apprenticeship. The Provider agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless from and
against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach,
violation or non-performance of the Services stated herein and for any damage to any person resulting
from any act or omission or negligence on the part of each party hereto.
u
INSURANCE
The parties hereto agree that the Provider shall be an independent contractor and not any
employee or agent of the County and that each shall maintain at its own expense, adequate liability
insurance to insure against damages and liabilities which may arise due to the duties and obligations
contracted for herein.
COUNTY INVOLVEMENT
The County and Provider state that to the best of their knowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the carrying
out of this Contract or the Services to which it relates has personal interest direct or indirect, in this
Contract.
GOVERNING LAW
• This Agreement shall be executed in and shall be governed by the laws of the State of Texas
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by delivering such
notice or by mailing it, registered mail to the other party at the following addresses:
BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC
3370 SOUTH TEXAS AVE, SUITE "G"
BRYAN, TEXAS 77802
BRAZOS COUNTY
C/O COMMISSIONERS COURT
BRAZOS COUNTY COURTHOUSE
300 E. 26TH Street, Suite 114
• BRYAN, TEXAS 77803
4
0
FURTHER ASSURANCES
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents, which may be necessary to carry out the provisions of this Agreement
SEVERABILITY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning
the subject matter contained herein There are no representations, agreements, arrangements, or
understandings, oral or written, between or among the parties hereto, relating to the subject
matter of the Agreements, which are not fully expressed herein
ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a corporation with which it may be merged without prior written
consent of the County, otherwise, this Contract is not assignable by the Provider without the prior
written consent of the County.
DATED this ~nday of OcZWc,.,,, 2002.
ATTEST:
94~~W ex&'L-Ze~~
K
aren McQueen, County Clerk
Brazos County
By- 4Y-W~
AVIN W. JONES, Judge
Brazos Maternal & Child
Health Clinic, Inc.
By
Steve Koran, Executive Director
By.~.~
Dianne Stropp, Pre nt
•
•
SALARY AND RELATED EMPLOYER EXPENSES
Executive Director
Base Salary $52,000.00
Benefits 1,171.92
Billing Clerk
Base Salary 21,809.00
Benefits 2,839.08
Receptionist
Base Salary 13,000.00
Benefits 2,839.08
TOTAL EXPENSES $93,659.08
Brazos County Contract $70,000.00
Remaining Expenses $23,659.08
N't
is
AGREEMENT
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS
COUNTY OF BRAZOS §
THIS AGREEMENT, made and entered into this ~o day of September, 2002, by and
between ARTS COUNCIL OF BRAZOS VALLEY, a private nonprofit corporation chartered by
the State of Texas, acting by and through its duly authorized agent and officer, hereinafter referred to
as ACBV, and the COUNTY OF BRAZOS, Texas, acting by and through its County Judge, duly
authorized to act, hereinafter referred to as COUNTY.
WHEREAS, Article 3, Section 52-a of the Constitution, Section 381 of the Local
Government Code of the State of Texas and V.A.T.S. §5190.6, provide for COUNTY to engage in
economic development activities; and
WHEREAS, a primary focus of economic development inquiries is the quality of arts
programs in a community; and
WHEREAS, ACBV provides assistance to local arts organizations of the COUNTY through
funding and support for programs involving substance abuse prevention and education for Brazos
County children through' arts programs and continue to provide arts-related programs and
scholarships for young people which foster positive self-image and thereby assists in prevention of
drug and alcohol use and abuse; and
WHEREAS, Article 152m, V.A.T.S. recognizes that the health, education and general
welfare of the citizens of the State of Texas require promotion and education about the performing,
dramatic, visual and literary arts; and
WHEREAS, said Article permits COUNTY to provide funding for cultural education
facilities, and is to be liberally construed; and
4-
•
WHEREAS, ACBV provides funding to member organizations, in part, for facilities
acquisition and upkeep; and
WHEREAS, Article 5190.7, V.A.T.S. permits COUNTY to assist with urban enterprise
zones; and
WHEREAS, ACBV, through its funding programs, has provided benefit to Brazos County,
Texas through programs attracting over 25,000 participants, and resulting in significant purchases of
goods from Brazos County merchants; and
WHEREAS, ACBV has provided funding to assist local performing arts groups; and
• WHEREAS, Chapter 318 of the Local Government Code of the State of Texas provides for
historic preservation; and
WHEREAS, other programs provided by COUNTY art directly benefited by ACBV and its
member organizations.
NOW, THEREFORE, COUNTY and ACBV hereby agree as follows:
1.
ACBV, through its funding and support of member organizations, agrees to provide the
above enumerated services which it has provided and agrees to continue to engage in support of arts
organizations.
H.
• COUNTY for and in consideration of the services provided to COUNTY, hereby agrees to
pay to ACBV a lump sum payment of EIGHTEEN THOUSAND FIVE HUNDRED AND NO1100
DOLLARS ($18,500.00) for the year beginning October 1, 2002 and ending September 30, 2003.
ACBV agrees to provide an account of how the $18,500.00 was distributed to meet the above
described services.
ACBV hereby agrees to hold COUNTY, its officers, agents, servanfs and employees harmless
from any loss, damage, injury or claim arising from any negligent act during the course of its
operations.
-2- N 3 p
•
WITNESS OUR HANDS this li day of September, 2002.
ARTS CO CIL OF BRAZOS VALLEY, INC.
By:
Executive Dire
By:
Pre siden
BRAZOS COUNTY, TEXAS
By: 1!~L- Inz~-11*1
AI ' W. Jones, C ty Judge
57
•
CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS,
acting by and through its duly elected County Commissioners (hereinafter "County"), and the
BRAZOS COUNTY RAPE CRISIS CENTER, INC., dba Rape Crisis Center, Brazos Valley
(hereinafter "Provided, located in Bryan, Texas.
RECITALS:
WHEREAS, the County has the objective of providing support services to the victims of
sexual assault; and
WHEREAS, the Provider shares this common goal with the County; and
WHEREAS, the County desires to assist the Provider in providing support services to
victims of sexual assault through funds provided by the County.
• NOW THEREFORE, the parties above stated agree to the following terms and conditions
to provide such support services.
TERM
This contract shall continue in force and effect for a term of twelve (12) months
commencing on the 18t day of October, 2002, and terminating 30"' day of September, 2003.
CANCELLATION
This contract may be canceled by arty parties hereto upon sixty (60) days written notice
as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
The Provider will provide services to victims of sexual assault and their families. These
• services will include: a 24-hour hotline and 24-hour escort service; one-to-one counseling; group
counseling; community awareness programs; Speaker's Bureau; training and supervision of
volunteers; training for law enforcement agency personnei, the medical community, clergy, staff
of the District Attorney's office and psychologists.
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay operational
expenses of the Provider, including rent, telephone expenses, and office supplies, as described in
Exhibit A - Budget, attached hereto and made a part hereof for all purposes.
3-7
0
COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider a maiamum amount of money totaling
$18,000.00 for the term of this Contrail
This sum shall be paid upon the following date and in the following amount:
October 15, 2002 $15,000.00
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following services pursuant to this Contract:
1. Maintaining this Contract;
2. Providing of the Provider's Services;
S. Maintaining data files on client's and the Services provided thereto;
4. Respond to all and any inquiries by the County regarding the Center and its Services;
5. Assist the County with information needed for audit purposes;
8. Provide the County with quarterly financial statements;
7. Provide the County with any and all certified audits of Provider and the management
letter prepared in connection therewith;
8. Provide the Court with statistics evidencing the number of Brazos County residents
using the Provider's Services and the peroentage Brazos County residents comprise
of the total population using Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements:
1. Provide County funds for the payment of the consideration stated herein.
2. Conduct a review of the Provider's performance in providing the Services to be
provided hereunder in order to assess County's continued participation in the funding of
the Provider.
•
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Center. The Provider agrees to
maintain and make available for inspection by the County upon request consistent with personal
privacy and subject to the limitation of state law, any and all records the County determines, in its
sole discretion, to be necessary for the Court to justify its continued participation in supporting
the Provider with funding. Such records shall be retained for at least four (4) years from the date
the service was provided. These records shall be made available for Inspection and audit by the
County, if it so desires.
DISCRIMINATION
The Provider shall not discriminate against any employee or applicant for employment
• because of race, color, sex, or national origin. The Provider shall take affirmative action to
ensure that applicants who are employed are treated during employment, without regard to their
race, color, religion, sex, or national origin. Such action shall include, but not limited to, the
following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising;
layoff or termination; rate of pay or other forms of compensation; and selection for training,
including apprenticeship. The Provider agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless
from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from
the breach, violation or non-performance of the services stated herein and for any damage to any
person resulting from any action or omission or negligence on the part of each party hereto.
INSURANCE
The parties hereto agree that the Provider shall be an independent contractor and not
• any employee or agent of the County and that each shall maintain at its own expense, adequate
liability Insurance to insure against damages and liabilities which may arise due to the dudes and
obligations contracted for herein.
0
COUNTY INVOLVEMENT
The County and Provider state that to the best of their knowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the
carrying out of this Contract or the services to which it relates has personal interest direct or
indirect, in this Contract.
GOVERNING LAW
Texas.
This Agreement shall be executed in and shall be governed by the laws of the State of
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by delivering
such notice or by mailing it, registered mall to the other party at the following addresses:
Brazos County Rape Crisis Center, Inc.
P.O. Box 3082
Bryan, Texas 77805
Brazos County
Go Commissioners Court
Brazos County Courthouse
300 East 2e Street, Suite 114
Bryan, Texas 77803
FURTHER ASSURANCE
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents which may be necessary to carry out the provisions of this Agreement
SEVERABILIIY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning
the subject matter contained herein. There are no representations, agreements, arrangements,
or understanding, oral or written, between or among the parties hereto, relating to the subject
matter of the Agreements, which are not fully expressed herein.
4,~ L2
•
ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a oorporation with which it may be merged without prior written
consent of the County; otherwise, this Contract is not assignable by the Provider without the prior
written consent of the County.
T
DATED this ! g^ day of QC4*p4SL-- 2002.
Brazos County
By: '
-Z '1 3 7 AL N W. NES, ge
•
•
Brazos County Rape Crisis Center, Inc.
5~,
S SAN M. VAVRA, President
0
BRAZOS COUNTY RAPE CRISIS CENTER, INC.
PROPOSED 2003 BUDGET
10/1/02
EXPENSES
Personal
Salaries
$141,829
Payroll Taxes
10,850
Health Insurance
27,000
Retirement
3,941
Unemployment Taxes
3,000
Auto Mileage-Employees
2,500
Care Packages
1,250
Community Education & Ed Res Mat
4,000
Communication Costs
15,000
Conferences
15,000
Dues/Fees
3,000
Fumiture
2,000
Insurance
2,500
Miscellaneous
6,500
Office Equipment
5,000
Office Expense
12,000
Outreach Program Per Diem/Mileage
10,000
Postage
2,000
Professional Fees
3,500
Professional Services
14,400
Rent
31,000
Repairs/Maintenance
3,250
Utilities/Janitorial/Pest
11,000
Volunteer Training/Continuing Education
2j000
TOTALS:
$332,620
EXHIBIT A
6-, 1 13
3-7
•
AGREEMENT
THIS AGREEMENT made this ninth day of July, 2002, by and between the
DISPUTE RESOLUTION CENTER-CENTRAL BRAZOS VALLEY, INC., hereinafter
referred to as "DRC", and the BRAZOS COUNTY COMMISSIONERS COURT,
hereafter referred to as "the Commissioners Court", is made on the following terms and
conditions:
1. This agreement is for one year and shall begin on the first day of January,
2003, and continue through the last day of December, 2003.
2. For and in consideration of the sum of $5,000, to be paid in one single
payment of $5,000, the DRC agrees to perform the following services:
3. The DRC agrees to provide a maximum of four (4) separate mediation
• sessions to the Commissioners during the term of this agreement. A mediation
session is defined as a session of not more than three (3) hours supervised by
two (2) trained mediators. In addition, the DRC agrees to train one (1) Brazos
County employee in each regular or family law mediation training offered by
the DRC, without cost to the county or the employee.
For each mediation session scheduled under the terms of this agreement, the
DRC will provide a location to hold the mediation, preferably in its offices
located at 801 East 29 h Street, Bryan, Texas, or at such other convenient
locations which may be available. The Commissioners Court will make
available facilities on county property, if such facilities can be located without
disrupting other county services. For any such mediation sessions held away
from DRC offices, the DRC shall be reimbursed for any costs or rental fees
incurred in holding the mediations. The DRC may, at its discretion, provide
additional sessions without charge to the County on a limited basis. Except as
otherwise stated, any additional sessions that may be required, will be
compensated for by the Commissioners Court at the regular rate for scheduled
mediations as adopted by the DRC.
• 4. The purpose of this, agreement is to make the services of the DRC available to
the Commissioners Court and the employees of Brazos County in such
instances where the services may be of benefit to Brazos County, Texas, or
their employees.
5. This agreement is executed in and performable in Brazos County, Texas.
BRAZOS COUNTY COMMISSIONERS COURT
By
DISPUTE RESOLUTION CENTER-CENTRAL
BRAZOS VALLEY, INC.
0
CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS,
acting by and through its duly elected County Commissioners (hereinafter "County"), and the
FAMILY PRACTICE RESIDENCY OF THE BRAZOS VALLEY (hereinafter "Provider"),
located at 1301 Memorial Drive, Suite 200, Bryan, Texas 77802,
RECITALS:
WHEREAS, the medical care of the County's poor and indigent has become a growing
problem; and
WHEREAS, the County recognizes that good medical care of individuals and families
that emphasizes prevention, care management, and appropriate acute care results in less costly
medical expenses for the Community and in a more productive work force; and
WHEREAS, the County is interested in promoting such care through the Provider,
NOW THEREFORE the parties above stated agree to the following terms and conditions
to provide such indigent health care.
The contract shall continue in force and effect for a term of twelve (12) months
commencing on the 1 st day of October, 2002 and terminating 30th day of September, 2003.
CANCELLATION
This contract may be canceled by any of the parties hereto upon sixty (60) days written
notice as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
Provider shall provide the following services through trained, salaried staff to qualified
county residents pursuant to the guidelines currently implemented for making such determination:
physical exams, educational information, information on sources of prescription medication
and/or access to sample" or subsidized medications, coordination of physician care during
hospitalization (herein "services").
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay the partial
salary of a faculty physician for supervisory purposes and the partial salary of three (3) resident
physicians, and the partial salary of a social worker. The County and Provider acknowledge that
" al
•
the County's purpose in providing funds hereunder is to provide medical assistance to qualified
applicants and that the funding of salaries for the trained personnel of Provider is designed to
accomplish that goal.
COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider for actual cost of the parts of the salaries up
to a maximum of One Hundred Thousand and No/100 Dollars ($100,000) for the term of this
Contract.
This sum shall be paid quarterly as in the previous year.
RESPONSIBILITIES OF PROVIDER
•
is
Provider will be responsible for providing the following Services pursuant to this
Contract:
Completing all necessary application forms to potentially eligible individuals.
2. Obtaining and compiling information on each applicant for Provider's Services with regard
to residency and financial qualifications.
3. Maintaining this Contract.
4. Provision of the Provider's Services as defined herein.
5. Maintaining data files on clients/patients and the Services provided thereto.
6. Responding to all and any inquiries by the County regarding the Clinic and its Services.
7. Assisting the County with information needed for audit purposes.
8. Providing the County with quarterly financial statements.
9. Providing the County with any and all certified audits of Provider and the management letter
prepared in connection therewith.
10. Providing financial statements evidencing how County funds are spent. Such statements to be
submitted to County one week prior to the funding dates set forth herein above.
11. Providing the County with statistics evidencing the number of Brazos County residents using
the Provider's Services and the percentage Brazos County residents comprise of the total
population using Provider's services.
E
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements.
Provide County fimds for the payment of the consideration stated herein.
2. Conduct a review of the Provider's performance in providing the Services to be provided
hereunder in order to assess County's continued participation in the funding of the Provider.
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Clinic. The Provider agrees to
maintain and make available for inspection by the County upon request consistent with personal
privacy and subject to the limitation of state law, any and all records the County determines, in its
sole discretion, to be necessary for the County to justify its continued participation in supporting
the provider with funding. Such records shall be retained for at least four (4) years from the date
the service was provided. These records shall be made available for inspection and audit by the
County, if it so desires.
DISCRMI NATION
The Provider shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Provider shall take affirmative action
to ensure that applicants who are employed are treated during employment, without regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to,
the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rated of pay or other forms of compensation; and selection for
training, including apprenticeship. The Provider agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless
from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from
the breach, violation or non-performance of the Services stated herein and for any damage to any
person resulting from any act or omission or negligence on the part of each party hereto.
INSURANCE
The parties hereto agree that the Provider shall be an independent contractor and not any
employee or agent of the County and that each shall maintain at its own expense, adequate
liability insurance to insure against damages and liabilities which may arise due to the duties and
obligations contracted for herein.
,,~1 3
•
COUNTYINVOLVEMENT
The County and Provider state that to the best of their lmowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the
carrying out of this Contract or the Services to which it relates has personal interest, direct or
indirect, in this Contract.
GOVERNING LAW
This Agreement shall be executed in and shall be governed by the laws of the State of
Texas.
NOTICES
r~
All notices required to be given hereunder shall be deemed to be duly given by delivering
such notice or by mailing it, registered mail to the other party at the following addresses:
FAMILY PRACTICE RESIDENCY OF THE BRAZOS VALLEY
1301 MEMORIAL DRIVE, SUITE 200
BRYAN, TEXAS 77802
BRAZOSCOUNTY
C/O COMMISSIONERS COURT
BRAZOS COUNTY COURTHOUSE
300 E. 26TH STREET, SUITE 114
BRYAN, TEXAS 77803
FURTHER ASSURANCES
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents which may be necessary to carry out the provisions of this Agreement.
SEVERABILTTY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning the
subject matter contained herein. There are no representations, agreements, arrangements, or
understandings, oral or written, between or among the parties hereto, relating to the subject matter
of the Agreements, which are not fully expressed herein.
ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a corporation with which it may be merged without prior written
consent of the County; otherwise, this Contract is not assignable by the Provider without the prior
written consent of the County.
DATED this L~day of t~~ 12C - 2002.
ATTEST:
C
en McQueen, County t!lerk
Brazos County
By: '
Alvin. Jones, Judge
Family Practice Residency of the
Brazos Valley
By:
Dennis A. LaRavia, M.D.
Program Director
~t~~~ ^ .....1.9....E ..2'.......Y
•
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x
BRAZOS V LLEY
w -
OF ~yQ.Q'
BRAZOS VALLEY COUNCIL OF GOVERNMENTS
P.O. DRAWER 4128 • BRYAN, TEXAS 77805-4128
CONTRACT FOR SUPPORT BY BRAZOS COUNTY, TEXAS
Brazos County, Texas and the Retired s Senior Volunteer Program, under the
sponsorship of the Brazos Valley Council of Governments Brazos Valley Area Agency
on Aging and hereinafter referred to as RSVP for the covenants and consideration
herein expressed, mutually agree to the following terms and conditions:
1.
Brazos County, Texas agrees to pay the total sum of $2.500 to RSVP in a
single payment on or before March 31, 2003. All payments will be payable to the
Retired and Senior Volunteer Program and mailed to their current address: 801
East 29th Street; Bryan, Texas 77803.
Ii.
RSVP agrees to provide the service of its program to the citizens of Brazos
County. There is not established any definite program of assignments; but, the
number of volunteers and assignments can be changed throughout the term of this
contract by agreement of all parties. RSVP does agree to address the mutual goals
of RSVP and Brazos County, Texas by assisting with volunteer recruitment for:
A. Volunteer tax preparation for residents of Brazos County.
B. Volunteer service in public schools.
C. Senior volunteers serving in programs sponsored by Texas Coop. Extension
D. Senior volunteers assisting with library programs.
E. Senior volunteers assisting with area youth activities.
F. Senior volunteers assisting with county health department and clinics.
G. Senior volunteers providing clerical support to county and city offices.
H. Senior volunteers assisting Brazos County Emergency Management with a
Volunteer Center and Donations Management
The terms of this contract will be October 1, 2002 to September 30, 2003.
III.
Volunteer placements will be made as appropriate at volunteer workstations
throughout the community. All workstations will have a signed Memorandum of
Understanding on file with RSVP.
ADMINISTRATION PHONE 979/775-4244
OFFICES AT 1706 EAST 29TH STREET HOUSING PHONE 979/361-0503
Email: infb@bvcog.org FAX 979/775-3466
-71
0
IV.
Any invention of literacy or artistic production arising out of an assignment
shall be the exclusive property of the Volunteer Station and the Volunteer shall
have the right to produce additional copies and distribute to the general public.
Volunteer Station my consent to other uses by the Volunteer.
V.
Volunteers shall comply with all the rules and standards exercised by the
employees in the department to which she or he is assigned.
VI.
The County Judge or his delegate shall have the authority to represent Brazos
County and make whatever further agreements necessary to administer and
effectuate the terms and conditions set forth herein.
Viz. The Volunteers will not receive any pay from a Volunteer Station for their
services, they will not be considered an employee and this service will be
considered as voluntary contribution to the betterment of the community and the
public purpose of Brazos County.
VIII.
Since the Volunteer is not a party to this agreement, the Volunteer Station may
require Volunteers who accept service to sign other instruments setting forth
other terms and conditions between the Volunteer Station to amend or rescind this
contract by mutual agreement.
IN WITNESS WHEREOF, the parties to this agreement have set their hands for the
above stated contract period, the 1 11~ day of pCTOg~,J , 2002.
BRAZOS Val ou overnments
Executive D' ector
RETIRE ENI R VO EER PROGRAM
BY:
Project Di for
BRAZ OS jTN TY,
BY:
County Zu'dge
•
Contractual Agreement
Brazos County Soil & Water Conservation District
And
Brazos County Commissioners Court
Brazos County Soil and Water Conservation District #450, hereinafter called the District,
and Brazos County Commissioners Court, hereinafter called the County, does hereby
enter into a contractual agreement for the District to provide soil and water conservation
services to the residents of Brazos County and to the County proper.
Those services will include, but not be limited to, erosion control, water management, and
rural development. This will be carried out by planning and application through informal
agreements with land users, or, as required by Federal or State law. An information and
recognition program will be used to inform the public. Technical assistance is utilized
• through a Memo of Understanding between the District and the USDA - Natural
Resources Conservation Service.
Erosion control will keep the land productive for its various uses for many generations.
Sediment resulting from erosion clogs our local streams reducing water carrying capacity
and resulting in local flooding. Excessive siltation ruins our local wetlands, and; therefore,
reduces a dwindling wildlife habitat. Silt from erosion carries many pollutants directly into
our local streams and rivers. Conservation practices consist of erosion control structures,
erosion control ponds, gully shaping, diversions, vegetating old fields, proper management
of grazing resources.
Water management includes recommendations far proper irrigation, flood control, and
water quality. Irrigated crops account for 75% of all water used. Proper irrigation saves
that resource for tomorrow's uses including domestic consumption. Proper irrigation
helps to keep agriculture pollutants from entering underground water supplies.
Conservation practices include total evaluation of irrigation systems and application
procedures, precision land leveling, and and o'~~elines. Water management
includes floodplain management. /
• The District's role in Rural Developmggin Brazos County is,-in providing fire protection
utilizing dry hydrants. Insurance rates outside the city limits can be lowered a great deal,
as well as provide a reliable source of water to fight rural fires. Farm ponds provide the
water and we plan the dry hydrant system. The District is evaluating the use of artificial
wetlands to replace septic tank filter fields. The prospects are very promising, but, much
work remains to be done before this technology can be implemented. Water quality in
rural Brazos County will be greatly inhanced if this method can be used.
0
The District and the County have interacted ever since the inception of the District in
1942. Many conservation problems affect not only the individual landowner but the
County itself.
The District contracts to the Brazos County to provide the above services for 2003 FY for
$5,500.00.
!o-/-vz
(DATE)
(DATE)
Al Jo
County Judge
Brazos County, Texas
P,1-1;, 1 7,7-
Preston J. R
Chairman
Brazos County SWCD #450
Maintenance Contract Control Center veri7on
September 11, 2002 FLG2-510
P.O. Box 110
Tampa, FL 33801
BRAZOS CO JUVENILE JAIL
C/O JUVENILE JAIL
300 E 26TH ST STE 117
BRYAN, TX 77803
Dear JUDGE ALVIN W. JONES
Account Number: 60000000684
• Thank you again for choosing Verizon for your Communications Service
Plan.
Whenever possible, we try to keep your cost low. Rising operational
and equipment costs, however, have caused us to raise our yearly
rates. The Annual rate will be $2,861.04 and your coverage will be
8:00 AM - 8:00 AM effective 11/13/02. Your coverage will continue
automatically since you have a self-renewing contract.
If you choose not to renew your Verizon Maintenance Plan, please
send a letter of cancellation, thirty days in advance of the
effective date, so that your contract will not be automatically
renewed. Verizon will continue to service your business on a "time
and matetial" basis at our prevailing rate.
If you have any questions or feel your business needs have changed
and it is necessary to adjust your coverage to accommodate these
changes, please call me at 1-800-876-4832.
You have trusted your Verizon Maintenance Plan to give you reliable
coverage, and we appreciate your business. Our dedicated team of
• specialists are at your service to assure that your communications
system works properly. If you ever have a problem with your
communications system, call our Verizon repair at 1-800-343-4200, or
if your require technical assistance, please call our Customer
Helpline at 1-800-388-9801.
Sincerely,
FLU" -
ike Armstead
Business Account Manager
37 J1 f` fir` 3
0
System Agreement
i. Scope of Agreement. Subject to the teams and conditions of this Agreement, Verizon will provide Customer. either
directly or In conjunction with such subcontractors as it may select, the equipment, installation services, and/or the
maintenance services (hereinafter collectively the "System") as described in this Agreement and as further described in a
Statement of Work and any Exhlbif attached haro.
1.1 For Eaulnment Sale and Installation Services: Verizon agrees to sell to Customer the equipment and Installation semces
as set forth in the applicable quote and the Equipment and Installation Services ExhiblL
12 For Maintenance Service: Verizon agrees to provide maintenance services during the term of this Agreement as set forth
in the applicable quote and the Maiatatum Services Exhibit.
All applicable Statements of Work and Exhibits attached hereto are incorporated herein and made a part of this
Agreement.
2. Fees mad Payment.
2.1 Pricing for the System is as set forth on Page 2 of the Agreement and the applicable quote, subject to additions and
deductions made by written Change Orda(sl Customer is responsible for applicable taxes, shipift handling,
telecommunication surcharges and other charges applicable to the equipment and/or services provided under this Agreement.
Customer agrees either to pay to Verizon the amount of all applicable taxes (as determined.by tax authorities) or to provide
evidatce o f vmnption-in advance'of thi . f.ffcow Date of this A&menieM
22 Payments are due within thirty (30) days of reecipt of the invoice ("Due Date', and any payment not received by the
due date, shall be subject to a late payment charge o4 the lesser of one lad ode-halfpence nt (1.54Y.) per month, or the
maximum amount allowed bylaw. Late payment charges will only be assessed mhouthiy against the amount due. Verimn
may discontinue performance utnda this Agreement in the event a payment has not been received within sixty (60) days of the
Due Date. Should Customer dispute an amount l6ok4 Customer shall pay the undisputed portion ofthat invoice. promptly
notify Vaizon In writing of the amoaot and nacre of the dispute, and the parties shall cooperate to resolve the dispute
pursuant to Section 15 of this Agreement.
23 The down payment listed on Page 2 of this Agreement shall loch paid,nt cx,ecutlon of this Agreement. The balaacc due
shall be paid in aooordancewitfi the tams of this Section, unless othawbe specified in a Statement of Work.
3. Term and Taminatioa. This Agreement shall be effective as ofthe date first sex forth above and shall continue in full
force and effect until terminated In accordance with this Agreement.
3.1. Either party may terminate this Agreement immediately by written notice in the event the other party n materially
breaches this Agreement and (a) falls to cure ;uch breach within thirty (30) days following written notice thereof, or (b) if
such breach cannot reasonably be aced during that time, uses its best efforts to nine such breach-as goon as practicable but in
any event within ninety (90) days following written notice; (i) engages in fraud, criminal conduct or willful misconduct In
connection with the business relationship of the parties; or (il) becomes insolven4 arses doing business in the ordinary
course, enters bankruptcy proceedings or effects an assignment for the benefit of auditors. In the event Vernon terminates
this Agreement pursuant to this Section 3.1, Customer shall promptly pay Vexrzon for the System and any services provided
up to the date of termination. In the event Customer defaults under this Agreancnt Customer's down payment shall be non-
ref tndable.
32- Either party may terminate this Agreement or & Statement of Wolf, in whole or in party, upon thirty (30) days prior
written notice to the other party for convenience. If this Agreement or a Statement of Work is terminated by Customer
pursuant to this Section, Verizon shall have no farther responsibility under this Agreement or Statement of Work and
Customer shall promptly pay Verizon: p,, L
32. L for all equipment and savices provided up to the date of terminatieifl;
32.2. for expenses incurred, up to the date oftamhti lmdudipg but not limited to the costs of terminating
pure hase'oride - iiuioval of equl mxW and odw oontradual l646 tioos•made by Vaima to`ft bet iti ebligations
- -under this Agi'eemternt a Statement of Work, plus a restocking fee of twenty-five percent (25%) of the cost of the
equipment returned.
33. Where multiple Statements of Work are associated with this Agreement, the termination of one or less than all of the
Statements of Woric, shall only affect the terminated Statement of Work The remaining Statements of Work shall remain in
effect.
oyscem Agreetnettt
• 3.4. Vaizon reserves the right to suspend performance under this Agreement Ora Statement of work it In Verizon's sole
discretion, required by regulation, statute, judicial action or other applicable legal requirement.
3.5 Verizon reserves the rigid to change rates and terms and conditions prior to any renewal term by providing Customer
written notice of such change prioi to the then currant renewal date. Such changes shall become effective at the beginning of
the renewal tam, without additional format amendment of this Agreement.
3.6 Termination of this Agreement shall not relieve either party of its respective obligations to comply with all tams of this
Agreement that expressly call for performance prior or subsequent to the termination date, including without limitation the
parties' respective obligations to protect proprietary and confidential information.
4. Purchase Order. The parties ackmowiedge that a Customer pure tease order or other similar document is for Customees
internal purposes only and. therefore, even if acknowledged by Verizon. the terms and conditions will have no effect on this
Agreement or the equipment and services provided hereunder.
S. Leasing Option. If Customer elects to finance the System or any portion thereof in a separate transaction through a third
party leasing company rl essoo approved by Veriaon, Customer may assign the rights and obligations under this Agreement
to the Lessor, or may cam the Lessor to issue a purd:sse ceder in a form acceptable to Verizon. Notwithstanding such
assignment, Customer, as Lessee, shall have the right to ea&w Verizon's obligations underthis Agreetmeat and shall remain
responsible for performance of CtstoaWs obligations trader this Agreenent,. Winding payment In full.
6. Risk of Lass. If Verhbn Installs the System, risk of k= or daan:Rge to the System pisses to Customeron delivery of the
• System (including portions thcrroof) to Customer's site. ,If Verizon does not install the System, risk of im or damage to the
System (or portiats thereof) masses upon delivery to the carrier.
7. 7Uk and Security Interest.,UuM 00 pgpwd has been readered. Customer grants Vc ma a pumlase money security
interest in the System, tigrees to'execute,atl documents necessary to petted that Interest and, to the extent permitted by law.
grants Vaizm a speclal powci=ot-iij~. fat the Irutpbse of etcecutiug the necessary Idoarmeab. Upon feral payment, title
shall_pas; to Customer and vatwn %4H release its secuity interest. Customer will not grant orconvey to tiny otherperson or
entity a security interest in, or permit placement of a lien on, the System unless and until Customer has paid Verizoa in full for
such System.. I .
8. Software. Software provided in conjunction with the, Sysem h licensed to Customer under the license provided byrthe
software publisher or•cq*matt ma - factiaw with which the software is provided. Customer may be required to execute a
separate software license agmeiieuf furnished by the software publisher or equipment manufachm.
9. Customer Responsibilities.; Customer wtil:
9.1. Allow Veriroa aooess for htstapatioa, kwpwtioq, testing, mahatenance and r epair of the System and pettoamance of any
required activity.
92. Provide suitable building facilities for the System in accordance with local codes, including but not limited to ducting,
conduit, structural borings,-etc. fdreabl mad cmductors in floors„ ceilings and watts: electrical service with suitable terminals
and power surge protoctian devices; and mgtallic grounds with sufficient "slack in the equipment roost. Installed in conformity
with the stational Electrical Code and lociil codes.
9.3., 1?0ide aecessarytreating,-cooling, humidky and dust control as requited by mahufactuter spcdrwatjons.
• 9.4. Remove c4aingequipm ent orcibk dad interferes with System hnstallatioa
93. Identify and disclose to Vernon concealed equipment, wiring or conditions that might be affected by or might affect the
installation of the ,System. Customer shall defend and hold Verizon harmless from any taint, damage or liability resulting
from a failure to disclose this information
9.6. Authorize Verizon, at Customer's expense, to make service mquests upon third parties for System interconnection
requirements. Including obtaining telephone servcee fa testing where aecYSSary.
9.7. Designate trash deposk points on'each door oa which the Systeat Is to be installed where Verima will place waste for
kemoval by Crstoma. i
9A. Cooperate with Verizoa's requests for assikarsoe le testing or installation. ;
9.9. Be responsible for providing adequate bada~tQ,ofA411 mad far restoring data io iepa ro¢ equipment.
9.10. if d,h System is to be eonrhxted to Customer Is solety'Iesponsible for selecxlon;impletnentation and
pv~. ~ecvrocic.
Q{seutr. features IbOdcle nse agtd unaudhorizod long distarrce calling. Customer is solely responsi'bk for
paytmettt of long distance. toll-and other telcooinmunications charges Incurred through use of the System.
9.1 i. lmmodiately notify Verizon of any anticipated delay In building availability or inability to meet any of the above listed
requirements.
Rev. 712SM
u
System Agreement
10. Changes In/Additlons to System.
10.1 Customer may order additional equipment, Installation and/or maintenance services pursuant to a written Amendment,
Customer purchase order or similar document, and such order shall be governed by this Agreement, including without
limitation Section 4, and shall reference this Agreement.
10.2 Customer shall also have the right, by written notion, to propose changes in the System under this Agreement and any
Statement of Work ("Charge Were% and Verizon shall comply to de extent it deems feasible and reasonable. If Verizon
determines that such changes cause an increase or decrease in the cost of or time required for performance, Verizon shall
advise Customer and such adjustments shall be reflected In a written Change Order. Should Vaizon encounter, in installing
the System, any concealed or unknown condition not expressly set forth in the applicable Statement of Work, which condition
affects the price or schedule for installation of the System, the price and/or the schedule shall be equitably adjusted by Change
Order to cover all costs, including but not limited to labor, equipment, materials and tools necessary to carry out the change
103 No Change Order shall become effective as apart of tbls Agreement and the applicable Statement Hof Wodc, and no
granges-in the Systan shall be mlti#4 uadl the Charge Order Is mutually agreed Wm in writin& Verizown•shall not be
obligated to consider or accept arGrange Order that results in a decrease of mono than Wenty percent (2W$) in the total
price of titre System. Vaiaoa may-also propose changes in or additions to the System, and may proceed with such changes
upon execution by Customer and Vam n of a written Change Order.
11. Wamnty. Verima warrants that it will perform all services hereunder m a good sad workmenlilm mariner. -Unless
otherwise set forth in an Exhibit, all maanGictu+aa' warranties-for equipment provided hereunder arse passed through to
Customer and yarn== claims shall be presented by Customer directly to the manufacturer. '
TITS WARRANTIES SET FORTH IN THIS AGREEMENT ARZ IN LIEU OF ALL-OTHER WARRANTIES FROM
VEItTZON, UNLESS OTHERWISE STATED IN AN EXHIBIT. OTHERWISE VERIZON DISCLAIMS Ali,
WARRANTIES, EXPRESS OR iMPL ED. INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF
MERCHANTABU TY AND FITNESS ,FOR A PARTICULAR PURPOSE, ANY-WARRANTY OF NON-
INFRINGEMENT. ANY WARRANTIES ARISING FROM A COURSEUF DEALING, USAGE OR TRADE•PRACTICE
OR ANY WARRANTY THAT THE SERVICES OR NETWORK TRANSPORT WILL BE UNDnwu#,TED-OR
ERROR FM VERIZON SHALL N0T,3E LIABLE FOR UNAUTHORIZED ACCESS TO VERI7AN'S OR. , _
C USTOM M'S SON FACILITIES OR PREMISES EQUIPMENT OR FOR thqAUTAORPM ACCESS TO
OR ALTERATION.`TTIEF I' 9R DESTRUCTION OF CUSTOMER'S DATA FnM, PROGRAMS, PROCEDURES OR
INFORMATION THROUGH. AOCIDENT,FRAUDULENf MEANS OR DEVICES, OR ANY OTHER METHOD.
V UZON MAKES NO WARRANTY FOR USE OF THESYSTEM AS A COMPONENT IN LIFESUPPORT,DEVICES
OR SYSTEMS OR' WITH WPECT,TO THE PERFORMANCE? OF ANY SOFTWARE OR I:ILt1viWARE, +
12. Umitadon of Liability., [N NO EVENT WII.LETIHER PARTY BE LIABLE TO THE OTHER PARTY FOR SPECIAL,
INDIRECT; INCIDENTAL-; ExEmP LARY, UR CONSEQUENTIAL DAMAGES, Vt R ARISING, IN CONTRACT,
TORT (INCLUDING A-PARTY'S NEGLIGENCE) OR OTHERWISE, INCLUDING WITHOUT LIMITATION
DAMAGES ARISING' FROM DELAY, LOSS OFGrOODWILL, LOSS OF OR DAMAGE'T O DATA. LOST PROFITS
(ACTUAL OR ANTICIPATED), UNAVAILABILITY OF ALL OR PART OF THE SYSTEM. OR OTHER
COMMERCIAL OR ECONOMIC LOSS, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES.
EXCEPT WITH RESPECT TO THE INDEMNIFICATION OBLIGATIONS SET OUT IN SECTION 13 HEREOF.
VERIZON'S ENITRE LIABILITY FOR ANY DAMAGE WHICH MAY ARISE HEREUNDER. FOR ANY CAUSE
WHATSOEVER, AND REGARDLESS OF THE FORM OF ACTION, WHEITIER IN CONTRACT OR;N TORT.
INCLUDING VERIZON'S NEGLIGENCE, OR OTHERWISE. SHALL. BE LIMITED TO TH)r pURCHA,.SB PRICE OF
-THE•EQUIPMENT OR SERVICES GIVING RISE TO THE CLAIM. VERIZAN SHALL-ElE•ARt+[O.LI,'I1h111Y FOR
USE OF EQUIPMENT OR SERVICES PROVIDED UNDER THIS AGREEMENT W ONkgMON,WrM 196 • ;
SUPPORT SYSTEMS OR DEVICES. IN ADDITION. VERIZON SHALL HAVE KdtIABIU W40J t RPW_NSTBILrrY
FOR INTEROPERABIt ' OR OQMPATIBILRY OF THE SYSTEM Wrm THIRD-PAR* PRODUCT'S OR ;
SYSTEMS THAT CXJS`P011~R-MAY um m IN CONJUNCTION WITH THE SYSTEM O!t Tb W9i&i CUSTOMER
MAY CONNECT THE SYSTEM.
o..,... aaga•e~menc ,
• 13. Indemn[fication.
13.1 Verizon will defend, indemnify and hold harmless Customer against any claim, suit, action or proceeding ("Claim")
alleging that equipment in the form supplied to Customer infiinges a valid U.S. patent or copyright, and Verizon agrees to pay
all reasonable litigation and settlement costs and attorney's fees incurred by Customer in connection with any such Claim. If
the use of the equipment is enjoined or threatened by a Claim as described above. Verizon may, at its option and expense,
procure for Customer the right to use the equipment or relevant component, replace the equipment or relevant oaomponent with
an equmtlent,'non-infringing equipment or relevant component, or modify the equipment or relevant component so that it
becomes non-im$inrging. In the event that none of the foregoing options is available, Vetizou will remove the equipment and
refund the purchase price less depreciation for such use. Depreciation "be calculated on a sttttight-line basis, assuming a
useful life of five (S) Yom Verizon shall have no obligation for any costs, foes or expenses Incurred by Customer without
Verizon's prior written consent, with respect to any Claim arising out of Omuslc on hold" or similar service, or for any
indirect, special, consequential or incidental damages arising out of any Claim. Verizon's indemnification obligation will not
apply unless Customer (1) gives written mtioe to Verizon within fifteen (15) days of receipt of service of any such Claim and
shall inform Verizon in writing of any subsequent communications regarding same, (2) fully cooperates with Vaimn in the
defense of the Claim, and (3) In a•drocly fashion provides Verizoa with information and assistaooe In defending the Claim.
Verizon shall have sole control of the defense of the Claim and of all negotiations for its settlement or compromise. This
indemnity shall not apply to any Malin, or portion themot that arises from any negligent or willful ad or omission by or
attributtable to Customer, use or operation of tin System in combination with materials, data or programming of Customer or
others„ any addition to or moMadon oftbe System, or use ofother than the current unaltered release of any software used in
the System. The foregoing states the entire obligation of Vaizon-to Customer, and is Customer's sole and exclusive remedy,
with aspect to any Claim of infiingemeat of any-intellectual property right of any kind, and Veri:= disclaims all other
• warranties and obligations with respect to any such Claims.
132 Each party will defend, 4W nnify and-hold harmless the other party, and its respective directors, trustees, employees
and'agents ' Stoat and `against any claim, suit, action or proceeding arising out of bodily injury, death or damage to tangible
Property to the extent proximately eautsod by the negligence or walful misoondoct of the indemnifying party, its employees,
subcontractors or suppliers in connection with the performance of services or the unauthorized disclasum or use of any
Confidential Wotmatioa under this-AgmemeaL
14. Contidentiallty. Each party ter this Agreement shall keepvonfidential and mitt usc,'oopy or disclose, directly orindirectly, to
any third Pariyamy Camfidendal Information, as defined in this Agtecment of the other party without the prior written consent
of a duly au dwr, od officer of acuch jiM. tAll Confidential Information must be identified in wditai Confidential
' Informadoa •lf4W.osed otrldy,.lnfcrmation ahallnotbe conskkradCoifderAW hhtarsi$tion WPM* is reduced to writing
era whttert sutnraaijl within far (10) days of dudasuese. ' partyslrall vse the Carrfdental Information solely in
connection witfr"ttils Ageoement. AIl1>omfidential Informations oftitherpartyshail be and shall remain the property of suc h
party. _Each party shrill "ver to the other patty upon written request all Confidential hdorm$tioa of such other party then in
its possession or'eontrol, directly oc Ioduectjy, in whatever form itmap be (including, without I'unitation, mtgoetic media).
Ea6 party shall fake hU necessary -and reasonable action, by &struaien, agreement or otherwise, with Its employees,
consultants quid teprle tah>atives to satisfy its obligations hereunder with respect to confden dality, non-discleaume and
limitation of use of Confidential Information. Each party's obligations hereunder with respect to con0deatiality, non-
disclosure sad limitation of use of.Confideatial Information ofthe other party shall also extend to imillar iafamadon of any
third pai4-il atjsln its possession. Each party's•obligWomsbenunder with respect to confrdemtii ty, non-disclosure and
limitation of use of CQthfidential information shall survive for a period of one (1) year after termination of this Agreement
For purposes of this provision, a dhird party shall not include an entity which has a need to know the Confideatial Information .
• and which owns,'is owned by, or under common ownership with a party to this Agreement ,
14.1 Nothing in this Agreement shall prevent either party from using or disclosing any Confidential Information that has
become generally available to the purbUr, other than through any improper action of such party, or as may be required by law.
14.2 For purposes of this Agreement, the term "Confidential Information" shall include, without Ilmitationi all tra4e secrets
of a party and all other Information and material thatrelates or refeas to the plans, policies, finances, corporate-developments,
'Products. Pricing; sales, saviors, prooedums, intra-corporato transactions, lappliers, prospects and customers ofa party, as
well as fmau*imf=w1oo treating to such suppuem prospects andcuamms, and any othersimll*r Qonti*uddity'
imfotm dodand myaial %*kh such party,doesinotaAke gencially'availableto the puu60c. By tvaypf illasttatlon, but not
limitation onfidegtitagl Iafoiipihtiori iogludes all Jcomputer softwaii (in'rlu I object code and soutre oodcI computer .
software rind data`Oisi tod ologmw,systems; at a mes and aaclt w&ues, iM+the voassek, formulae, compositions,
impr+ovementOnvetttions, discoveries, concepts, ideas, designs, methods and inibrnration developed, acquired, owned,
produced, or practiced at any time by a party, and all ton-public information relating to the business of such patty.
: .a ESC x10148
Rev. 7ns+02 37 A~Q age 4 f6
System Agreement
15. Disputes. Each party shall submit In writing to the other all disputes and claims arising under this Agreement. Within five
(5) days of receipt ofsuch notice, the parties will make reasonable efforts to meet to resolve such claims. If such resolution
cannot be achieved within said five (5) day period, the dispute will be escalated to a four (4) member panel composed of two
(2) representatives from each of the parties. At least one representative from each party shall be of senior management level and
shall have the authority to enter into an agreement resolving the dispute, claim or diftbra q, subject to the appmW of the parWs
legal department or board of directors, ffneoessary. The representatives shall meet for no more than two (2) days in an effort to
negodate a settlement cf the dispute or darn, unless there is unanimous agreement regarding an extension of the riegotiating
period. In the event the representatives are unable to reach a resolution satisfactory to the senior level members of the negotiation
panels, then the claim shall be resolved by binding arbitration pursuant to the Commercial Arbitratioa Rules ofthe American
Arbitration Association. Each party shall pay its own costs and fees. The arbitration "be held in a mutually agreed to
location, and shall be final and binding on both parties. Any court of competent jurisdiction may emsr judgement on any
award. The parties expressly affirm that, In electing binding arbitration as the means of resolving disputes arising out of this
Agreement, they have waived the right to seek relief in any other forum, Including by not limited to a trial by jury with respect
to those disputes. A party that seeks relief for claims arising out of this Agreement by fling dull action instead of complying
with the dispute resolution procedure, set forth in this section shall be liable to the otherparty for costs and attorneys' fees to
obtain a stay of the civil action, its dismissaL or an order compelling arbitration.
16. Hazardous Substances. Except as disclosed to and acknowledged in writing by Verizon„ Customer certifies that it is not
aware of the presence of any asbestos or other hazardous substance (errs defined by any tgfplicable state, federal or local
hazardous waste or environmental law or reguhthon) at any location where Verizon is to perform services under this
AVeemetht. If during such performance Verizon employees or agents eaootmta any such substance„ Customer agrees to take
all necessary steps, at Its own expense, to remove or contain the asbestos or other hazardous substance and to test the premises
to ensure that exp=ure does not exceed the lowest cTosum limit for the protection of workers. Verimn may suspend
performance under this Agreement until the removal oc containment has been completed and approved by the appropriate
governmental agency and Veizon. Performance obligations under this Agreement shall be extended far the delay caused by
said cleanup or removal. Customer's All= to remove or contain hazardous substances shall entitle Verimn to terminate this
Agreement without further liability, m which event Customer shall permit Venzon to remove any equipment that has not been .
accepted, shall reimburse Verizon for expenses incurred in performing this Agreement imtil,termination (Including expenses
ofremoving equipment), and shall complete payment for any portion of the System that has been accepted.
17. Force Majeure. Neither party shall be liable for any delay or failure in performance under this Agreement arising out of acts
or events beyond its reasonable control. laelurding but not limited to eras of God, war, tetrpcist ate, f rr, Hood, explosion, riot,
embargo, ass ofthe Government in its sovereign capacity, labor disputes, unavailability,ofequipmeMar pacts from vendors,
or changes requested by. Customer. The affected party, upon giving prompt notice to the other pat% shall be excused from
such performance on achy-today! bgsis to the extent of such ioteferahce (and the other patty dhall Illoewise be excused from
its perfor ftftl provided that the party so affected shall use reasonable efforts to remove such causes of nooperformance and
both parties shall proceed whenever such causes are removed or cease. If performative of either party is prevented or delayed
by ciramtsWces as described in this section for more than ninety (90) days, either party may terminate this Agreement.
Notwithstanding the foregoing; Customer shall not be relieved of its obligation to make any, p9mcvM- including any late
payment charges as provided in Section 22. above, that acne due to Verizon heeanda.
18. Assignment. Neither-party may, without the prior written consent of the other party, assign or transfer its rights or
obligations under this Agreement; consent shall not be unreasonably withheld or delayed. Notwithstanding the foregoing.
Verizon may, upon written notice to Customer, assign this Agreement to any affiliated earthy, or to a successor entity upon the
merger, reorganization, consolidation or sale of all or substantially all of Verizon's assets. For purposes of this Section,
'&ffiliate" shall mean a person or entity that directly or Indirectly controls or is controlled by or is under dmunon control with
Verizom. Any attempt to assign this Agreement in contravention of this Section shall be void and of no force and effect
19. Governing Law. This Agreement shall be governed by the substantive laws ofthe State of Delaware, without regard-to Its
choice of law principles
20. Seversebility. No provision of this Agreement which may be declared invalid or judged-to be in violation of local, state, or
federal statutes shall cause the entire Agreement to become null and void. Any such provision shall be deemed omitted and
the remainder of the Agreement shall continue in effect as If the Agreement had been entered into without the invalid
provision.
21. No Agency. Neither party has the right or authority to, and shall not, assume or create any obligation of any nine
whatsoever on behalf of the other party or bind the other party in any respect whatsoever. Each party is an Independent
contractor hereunder. Each party shall be responsible for 'compliance with all laws, rules and regulations including. but not
•
•
•
bystem Agreement
limited to employment, hours of labor, working conditions, workers' compensation, payment of wages, and payment of taxes
associated with its performance under this Agreement. Each party shall indemnify, hold harmless and defend the other against
any liabilities, claims, losses and damages (including eost3, expanses and reasonable attorneys' fees) arising out of its failure to
comply with any such laws, rules or regulations.
22. Publicity. Except as required by law, the Parties shall keep this Agreement confidential and shall not disclose this Agreement
or any of its terms, without the other party's written consent. Neither party shall use any tradengark, trade name, trade dress or
any name, picture or logo which is commonly identified with the other party or its affiliates, or from which any association
with such party or its affiliates may be inferred or Implied, in any manner, including but-not limited to advertising, sales
promotions, press releases or otherwise, without the prior written permission of such party.
23. Notices. Any notice to be provided by either party to the other under this Agreement shall be deemed to have been properly
given if hand-defiver+ed, malted by certified mail return rec* requested, sent by facsimile or by oyunight courier. If to
Verizon, notices should be sent to Verizon National Contract Repository, 700 Hidden Ridge, MC:HQW02L25, Irving, TX
75038, and if to Customer to the address specified on the cover sheet. Each party, by notice provided for herein, may change
the address to which its notices are to be sent.
24. Limitation of Actions: A party may bring no action or demand for arbitration arising out of this Agreement more than two
(2) years after the cause of action has neared. Tlu parties waive the right to invoke any different limitation on the bringing of
actions under state law.
25. Non-Waiver. -131deer party's failure to enforce any ofthe provisions ofthis Agreement, or exercise any right or option
hereunder Is not a waiver of any such provision, right or option and shall not affect the validity of this Agmcment.
26. Entire Agreement. This Agreement, together with any Statement of Work hereunder and any Exhibit hereto, constitutes the
entire agreement between the parties pertaining to the subject matterhaeinand avercedes all prior oral mad written
proposals, correspondence and memoranda with respect thereto. and no reepr otm wan=des, agreements or, covenants,
express or implied, of any kind or character %#4oevrr with respect to such subject-matter have been made by either party to
the other, except as expressly set forth in this Agreement. In the event of a conflict between thls Agreement„ 4 Statement of
Work or an Ixdubit„ this Agneemen`t shall prevail This Agreement may not be changed or waived except by a written
document that is signed by both parties
IN WITNESS WIH3REOF, the parties hereto have caused this Agreement to be duly executed. Each party warrants and represents
that its respective representative whose signature appears below have been and are on the date of signature duly authorized to
execute this~eru mad that each arty hags t~heiaurthocity to cater into this -Agreement.'
Ver~zoa ' _ Customer Namr.
Alvin W. Jones for Brazos County
By: -Br
Print Name: Print Name:
Title: Utle: C'n»nfy .Haan
Date: (OKM(!Tplll~plJl~IRA Date: October 1, g002
Rev. 7a= }y am Page 6 of 6- Pc!` fin r e A
0
September 25, 2002 r~
Judge Alvin W. Jones
Brazos County Judge
300 E. 26a' Street, Room 114
Bryan, Texas 77803
RE: Representation of Indigent Juveniles
Dear Judge Jones:
This letter will confirm our agreement wherein Patrick Gendron, Lane
Thibodeaux, and Patricia Bonilla Harrison (the "Contractors") have agreed to contract
with Brazos County, Texas (the "County") to represent indigent juveniles in Brazos
County pursuant to Proposal Request No. 2002-056.
SCOPE OF SERVICES:
Legal representation shall be provided as detailed in Proposal Request No. 2002-056.
Beginning on the start date of this contract, the Contractors will be jointly appointed
counsel to criminally accused juveniles from indigent families.
TERM OF CONTRACT:
The Contractors will begin accepting appointments under this Contract to represent
indigent juveniles on October 1, 2002, and will cease to be appointed and cease to work
on any cases to which the Contractors have previously been appointed on or after October
1, 2003, unless a new contract is entered into between the County and the Contractors
before October 1, 2003.
FEES:
The sum $ 132,000.00 is to be paid to the Contractors in twelve (12) equal installments of
$ 11,000 on the 0 of each month beginning October 1, 2002, and continuing thereafter
until September 1, 2003. Payment is to be made to the "Indigent Juvenile Operating
Account" unless otherwise specified by the Contractors.
EXPENSES:
Pursuant to Proposal Request No. 2002-056, the Contractors will be solely responsible
for all expenses associated with the representation of indigent juveniles to which
appointed. There shall be no additional compensation or reimbursement due on any case
without the express, written approval of the Juvenile Court having jurisdiction over the
case.
TERMINATION:
This contract can be terminated upon thirty (30) days written notice by or to the County.
REPRESENTATION:
The Contractors reserve the right to designate which attorney shall perform the various
aspects of the representation of indigent juveniles.
The Contractors may have other attorneys, at the Contractors' expense, aid in
representing indigent juveniles unless objected to by the County Judge or his designate.
. it
S7
-If -MUXI
•
u
. 24- 2jDo2.
Date
39
INFORMATION FROM DEFENSE COUNSEL TO BE DISTRIBUTED BY
JUVENILE PROBATION DEPARTMENT:
The Brazos County Juvenile Probation Department shall distribute packets of information
supplied by the Contractors to the accused child and a separate packet of information to
the parent/guardian at their earliest contact with the Juvenile Probation Department -
either at Detention-Intake or at the first meeting with a Juvenile Probation official.
In the event that Patrick Gendron becomes a member of the Brazos County
Commissioners' Court, he will cease to be in a contractual relationship with the County
and the remaining contractors Lane Thibodeaux and Patricia Bonilla Harrison in regards
to representing indigent juveniles. The remaining contractors may replace Patrick
Gendron with another attorney subject to the approval of the District and County Court at
Law Judges and the Commissioners' Court.
APPROVED AND AGREED TO:
Brazos County, Texas
By: /~L 4' Z. -
Jud Alvin . es
0~1-..---
Date
Date
40
Patricia Bonilla Harrison
REQUEST FO,'R P{ :OFQ . ` • . O:Q *05~,
Vendor Total Bid Price
The Greenery i 77. "M~W'.ARI
TrueGreenw'
M
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CJ
Bryan, .
TCXW
77802
979 776-8338
979 7747983 fak
6e
September 20, 2002
To: Pat Howard, Purchasing
From: Janice McKean, Brazos Center
Re: Landscape Proposal
I have evaluated the landscape proposals submitted by the Greenery and TruGreen Land
Care. Upon comparing the two proposals I find the following differences.
The Greenery Total Bid
$52,545
This bid includes:
1. Fire ant treatment (2)
4 facilities
2. Weeding (39)
2 facilities
3. Turf fertilizing/herb (2)
2 facilities
4. Turf cut (72)
Brazos Center
5. Turf cut (32)
Arena Complex
6. Pest control (4)
2 facilities
7. Irrigation repair
$35/hr
TruGreen Land Care Total Bid
$56,145
This bid includes:(or does not include)
1. Fire ant treatment (0)
2. Weeding (12)
3. Turf fertilizing/herb (0)
4. Turf cut (39)
Brazos Center
5. Turf cut (24)
Arena Complex
6. Pest control (0)
7. Irrigation repair
$30/hr
Considering that TruGreen is only less in their irrigation repair price (which is not a
scheduled cost), I recommend that we award the bid to The Greenery, as proposed;
which will include the Courthouse complex, the Brazos Center, Juvenile Justice Center,
the Arena complex, and the Booneville Cemetary.
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Image Management Plus Agreement Number: IDS Capital"
Thank you for choosing IKONI This agreement ("Agreement") has been written in clear, easy to understand language. Please take time to review the terms.
When vm use "you" or "your", we are referring to you, our Customer. When we use "IKON", we are referring to IKON Office Solutions, Inc., which is the equipment
supplier and one of the largest distributors of office solutions in the world. When we use "we-, "us", "our" or "IOS Capital", we are referring to IOS Capital, Inc. the
wholly-owned captive finance subsidiary of MON. Our principal corporate office is located at 1738 Bass Road, Macon, GA 31210
CUSTOMER INFORMATION Customer Billing Contact:
I~ro s 06-L Ce -k. L' luk
Full Legal Name Phone (cxt) Fax
Customer Location Address
&j A,.. S~ra,~s TX -n W
City county state Zip
EQUIPMENT DESCRIPTION ("Equipment")
Q -111y Equipment Description: Melee, Model, A Serval Number
Customer Billing Address (if different)
City County state zip
Quantity Equipment Desenpton: Maim, Model & Serial Number
v 0aD
I
13 CherrJr if AdddHmml Baninmem Schedule atracbed
PAYMENT SCHEDULE
Minimum Term (ass.)
Cost
Cost ofAdditional
Guaranteed
Advance Payment of
Meter Reading/Billing
Per image
Images
Minimum
For Additional Images
A/4
$
Monthly Images
$
-Monthly
Mmimumpapwat
w
s
l
u
d
Payment Due-
~O
C60
(emrmeluded)
-Quarterly
✓6ther
art
a
c4
se an
✓Monthly
. '
Apply to 1- Payment
1
4
AwTeitylkx
><M>"
S
Quarterly
Other
ADDITIONAL PROVISIONS oust here, irany):
Sales Tax Exempt Q Yes (Attach Exemption Certificate) Customer BMIng Reference Number (P.O.#, etc.)
Addendum Attached O Yes (Cheek H yea and Indicate total number of pages: )
TERMS AND CONDITIONS
1. You agree to use the Equipment listed above and pay the sums described above. THIS AGREEMENT IS UNCONDITIONAL AND NON-CANCELABLE. You ague
to use this Equipment for the Minimum Term indicated above. You agree that the Equipment will be used solely for business purposes and not for personal, family,
or household purposes and the "Customer Location" is a business address. IOS's acceptance of this Agreement, when given, will be indicated by its signature below.
2. Location of Equipment You will beep the Equipment at the customer location specified above. You must obtain our written permission, which will not be unreasonably
withheld, to move the Equipment With reasonable notice, you will allow us or our designee to inspect the Equipment (You further agree that the additional terms and
ewaditiams on rho reverse aide of this Agreement are incorporated by reference into this Agreement.)
AUTHORIZED SIGNER FOR CUSTOMER
THE PERSON SIGNING THIS AGREJ91ENT ON BEHALF OF THE CUSTOMER REPRESENTS HE/SHE HAS THE AUTHORITY TO DO SO.
N&OU'um) R (Authorized Signer Printed Name) (Authorized Signer Title)
PERSONAL GUARANTY In consideration of IOS Capital's entering into the above Agreement, I unconditionally guarantee that the Customer will make all
payments and pay all other charges required under such Agreement when they are due, and that the Customer will perform all other obligations under the Agreement fully
and promptly. I also agree that IOS Capital may modify the Agreement or make other arrangements with the Customer and I will still be responsible for those payments and
other obligations under the Agreement. I agree that IOS Capital need not notify me of any default under the Agreement and may proceed directly against me without first
proceeding against the Customer or the Equipment, in which event, I will pay all amounts due under the terms of the Agreement In addition, I will reimburse IOS Capital
for any costs or reasonable attorney fees incurred in enforcing its rights. This continuing guaranty is a guaranty of payment and not of collection. I CONSENT TO THE
VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT LOCATED IN EACH OF THE STATE OF GEORGIA AND THE STATE WHERE MY PRINCIPAL
PLACE OF BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY OONFLICP UNDER THIS GUARANTY.
Guarantor Signadue
(Printed Name of Guarantor, Do Not Include Tide)
[Tear on perforation]
Home Address:
City. State: Zip:
Home Phone: S S.N.:
DELIVERY AND ACCEPTANCE With respect to the Image Management Plus Agreement Number between IOS Capital, Inc. and
as customer ('you"), you hereby certify that each item of Equipment described therein has been delivered, installed and
accepted and you agree that each such item of Equipment is in good condition and satisfactory for all
Authorized Signer Printed Name
Title
1_ P.O. Box 9115- Macon. GA 31208-9115
800-Stn-10[;0
`d
•
3. Ownership of Equipment; Assignment We are the sole owner and title holder to the
F.qutpment You will keep the Equipment free of all liens and encmnbrances. YOU
HAVE NO RIGHT TO SELL TRANSFER ENCUMBER. SUBLET OR ASSIGN
THE EQUIPMENT OR THIS AGREEMENT WITHOUT OUR PRIOR WRITTEN
CONSENT (which consent shall not be unreasonably withheld). You agree that we
may sell or assign any of our interests without notice to you. In that event, the assignee
will have such rights as we assign to them but none of our obligations (we will keep
those obligations) and the rights of the assignee will not be subject to any clams,
defenses or setoffs that you may have against es. if you have entered into a mainte-
nance, cervix or supply agreement with BOON, such agreement will remain in fWl
force and effect with BOON and wall trot be affected by any such assignment
4. Taus and Filing Costs. In addition to the payments under this Agreement. you agree
to pay all taus, foes, and ihng teats related o the use ofthe Equipment, even if billed
after the end of the term of this Agreement If we ate required to file and pay property
tax, you agree to reimburse us. If you ere requtted to file and pay the taxes directly to
the tax collector, we will notify you.
5. UCC Filing. To protect our rights in the Equipment in the event this Agreement is
determined to be a security agreement, you hereby gram to us a security intemat in the
Equipment, and all proceeds, products, rants or profits from the sale, casualty loss or
other disposition theroof. You authorize us to file a copy of this Agreement as a f»aric-
ing statement and appoint to or our designee as your attorney-in-fact to execute and
file, on your b"K financing statements covering the Equipment At our request you
will sign and deliver such documents for filing purposes
C Wartmtiew We transfer to you, without recourse, for the tam of this Agreement, my
Wait as made by the manuf sctmer with Jespeet to the Equipment Sox we are a
finance company and neitha the manufaetiaa nor the distributor of the Equipment,
WE MAKE NO WARRANTIES, EXPRESS, OR IMPLIED, INCLUDING WAR-
RANTIES OF MERCHANTABILITY OR FITNESS FOR USE OR FOR A PAR-
TICULAR PURPOSE.
7. Maintenance of Our Equipment and Agency- You agree to install (if requited), use
and m-4-;„ the Equipment in accordance with mainufachuers' or BCON's specifica-
tions and to use only those supplies which meet such specifications. You will keep
the Equipment in good condition, except for ordinary wear and tear If you have con-
tracted for maintenance and support activities from BOON, IKON alone a responsible
for all of state sevica BOON and IOS Capital are not agents far each other.
& Indemnity, Liability and Insurance: (a) The parties to this Agreement will indemnify,
defend and hold each other harmless from all losses, damages, claims, suits and
achoms (including court costs and reasonable attorneys' fern) Chums') arising out
of any breach of this Agreement except to the extent caused by the negligence or
hrtatdonal acts or omissions of the other. Notwithstanding anything to the contrary, in
no event shall we be liable to you for any indirect, special or consequential damages
(b) Because you have possaston and control of this Equipment, you ate fully respon-
sible for any Claim or other damage, injury or loss caused by (or o) the Equipment or
other property resulting from the use, misuse or possession of the Equipment or any
accident or other casualty relating to the Equipment We are responsible for damage
or h jury to thud persons when the damage or injury is caused exclusively by our neg-
ligent aim or omissions. You agree to maintain insurance to cover the Equipment and
will name to as an additional insured and loss payee on your insurance policy If you
fail to provide evidence of insurance reasonably satisfactory to us, you authortze us to
obtain coverage on your behalf and you agree to pay for this coverage. In the event
of loss or damage to the Equipment, you agree to remain responsible for the payment
obligations tinder this Agroeatent umtrl the payment obligations ono fully satisfied.
9. Renewal and Retain of Equipment: After the minimum turn or any extension, this
Agreement will moew on a month-to-month basis unless you notify us in wntng at
least 30 days prior to the expiration of the minimum tern or extension. You must pay
any additional payments due until the Equipment is returned by you and is received
in good condition and working order by us or our designees. IRON will bear shipping
charges so long as replacement Equipnmt is selected from BOON.
10. Payments: Payments will begin on the delivery date. You agree to pay us each Pay-
ment when it is due, and if any payment is more than 10 days late, you agree to pay a
late charge of 5% or $5 (whichever is greater, but not to exceed the maximum amount
allowed by applicable law) on the overdae aiaamt You also agree to pay S25 for each
check retuned for insufficient afmmas or any other reason.
11. Default. IF YOU DO NOT PAY ANY AMOUNT WHEN DUE, OR BREACH
ANY OTHER TERM OF THIS AGREEMENT, YOU ARE IN DEFAULT.
IF YOU DEFAULT, WE HAVE THE RIGHT TO EXERCISE ANY AND ALL
LEGAL REMEDIES AVAILABLE TO US BY APPLICABLE LAWS, INCLUDING
ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE. YOU WAIVE ANY
Accepted by IOS Capital, Inc.:
AND ALL RIGHTS AND REMEDIES AS A CUSTOMER OR LESSEE THAT YOU
HAVE UNDER ARTICLE 2A AGAINST US (BUT NOT AGAINST THE MANU-
FACTURER, ANY VENDOR OF THE EQUIPMENT OR BOON) Additionally,
we are entitled to all past due payments and we may accelerate and require you to
unmedutely pay us the future payments due under the Agreement preaeat valued at the
discount rate of 60A to the date of default plus die present value (at the same distant
rate) of our anticipated value of the equipment at the end of the term of that: Agreement
We may repossess the Equipment and pursue you for any deficiency balance after dis.
posing the Equipment, all to the extent permitted by law. You waive the tights you
may have to nW before we seize any of the Equipment You agree that all rights and
remedies am cumulative and not exclusive. You promise to pay reasonable attorney
fan and any cost associated with any action to enforce this Agmememt This action will
not void your responsibility to maintain and taro for the Egnpmem nor will BOON be
liable for any action W= on our behalf. Default also includes your becoming nsol.
vent, assigning asset for the benefit of creditors, filing for bankruptcy protection or
failure of the guarantor to honor its commitment If we take possession of tine Equip-
ment, we agree to sell or otherwise dispose of it under such terms as may be accept-
able to us in our discretion with or without notice, at a public or private dtspwition,
and to apply the net proceeds (after we have deducted all costs, including reasonable
attorneys' fees) to the amounts that you owe era You will ranam responsible for any
deficiency that is due after we have applied any such net proceeds.
12. Business Agreement and Choice of Law: YOU AGREE THAT THIS AGREEMENT
WILL BE GOVERNED UNDER THE LAW FOR THE STATE IN WHICH OUR
PRINCIPAL CORPORATE OFFICE IS LOCATED .YOUALSO CONSENT TO THE
VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT LOCATED IN
EACH OF THE STATE OF GEORGIA AND THE SCATS WHERE YOUR PRINCI-
PAL PLACE OF BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY
CONFLICT UNDER THIS AGREEMENT. WE BOTU WAIVE THE RIGHT TO
TRIAL BY JURY INTHE EVENT OFA LAWSUIT.
13. No Waiver or Set oil; Pie Agreement; Delivery & Acceptance CefiSeate; Vendor
Contract You agree that our delay, or faihne to exercise any rights, does not Proven
t
us from exercising them at a later time. If any part of this Agreement is found to be
invalid, then it shall not invalidate any of the other pmts and the Agreement shall be
modified to the nmumum extent as permitted by law. ALL PAYMENTS TO US ARE
NET' AND ARE NOT SUBJECT TO SET OFF OR REDUCTION. This Agreement
represents the entire agreement ('including addendum; referenced on the face of the
Agreement which are signed and attachad) between us and you. Neither of us will be
bound by any amendment, waiver, or other change unless agreed to in writing and
signed by both Any purchase order, or other ordering documents will not modify or
affect this Agreement, nor lave any other legal effect and shall save only the purpose
of identifying the equipment ordered You agree to sign and tenon to us a delivery
and acceptance certificate within 3 busmess days after any Equipment is delivered.
You agree that either (a) you have reviewed, approved, and received, a copy of the
equipment supplier contract covering the Equipment we acquired $om the equipment
supplier, or (b) that we have informed you by this writing of the itientity of the equip-
ment suppha, that you may have rights under the egmipmmt supplier contract, and that
you may contact the equipment supplier for a description of those rights.
14. Image ChargesUdea: In return for the Minimum Payment, you are entitled to use the
number of Guaranteed Minimum Monthly Images. If you use more than the Garan-
toed Miimmum Monthly Images in any -0, you will additionally lay a charge equal
to the comber of additional metered images t®es the Cost of Additional Images
if we determine that you have used time than 20% over the rmatdactneds rccvm
mendod spocificabons for supplies, you will pay reasonable charges for those execs
supplies. The meta reading frequency is the period of time (monthly. quaRerfy,
etc.) for which the minibes of images used will be ri o cibd The metro reading
frequency and corresponding additional charges, if any, may be difieent than the
Minimum Payment frequency. You will provide m or our designee with the actual
meta reading upon request if such meta reading is not received within 7 days, we
may estimate the number of images used A4jmstaiemm for eatimafed changes for addi-
tional images will be made upon reoerpt of actual meta readings. Notwithstanding any
adjustrowt, you will never pay less than the Minimum Payment.
1S. Counterparts: Facesmiles This Agreement may be executed in counterparts. Tlie coun-
tespe t which has our original signahue and/or is in eta possession shall constitute
chattel paper as that term is defied in the Uniform Commercial Code ("UC.C') and
shall constitute, the single hue aigimd agreement for all purposes. If you sign and
tiansmit this Agceearemt o us by facsimile, the faeaimile image ss recerved by es shall
be binding against yon as if it were msmally signed. However, no bcamfle mother
ven ion of thuAgmeement shallbe binding against us until mawally signed by as. You
agree to deliver the facsimile versionof my oouneerpaA of this Agreement with your
original signature upon our request.
Image Management Pius Agreement &01
Name Authorized Signer Title Date -
44
°.eP
C7
Image Management Plus Agreement Number: IOS Capital'
Thank you for choosing IKON! This agreement ("Agreement') has been written in clear, easy to understand language. Please take time to review the terms.
When we use "you" or "your", we are referring to you, our Customer. When we use "IKON", we are referring to IKON Office Solutions, Inc, which is the equipment
supplier and one of the largest distributors of ofoe solutions in the world. When we use "we". "us", "our" or "IOS Capital", we are referring to IOS Capital, Inc. the
wholly-owned captive finance subsidiary of IKON. Our principal corporate office is located at 1738 Bass Road, Macon, GA 31210.
rXI1zT0MER INFORMATION ~yt Customer Billing Contact:
LJf~Ol~o~a Cou~.~. - ~J~'ftfHty_ tx~'~'r•►~+'4'
Full Legal Name
Cistomer Location Address _
City County State Zip
EQUIPMENT DESCRIPTION ("Equipment")
Quenftty Equipment Description' Make, Model, & Serial Number
Phone (ext)
Fax
Customer Billing Address (if different)
County state Zip
Quantity Equipment Desorption: Make, Model & Serial Number
1 w:4
O heck if Additional Eouiument Schedule attached
PAYMENT SCHEDULE
Minimum Term(mos.)
Coat
nose ofAddmond
Guaranteed
Advance Payment of
Meter Reading/Billing
Per Image
Images
Minimum
For Additional Images
4s.
Li&_
$ ,00b2
Monthly Images
$ O_a0
-Monthly
Q
l
t
(tax included)
uar
er
y
MittitrnmiPaym®t
l
and
W
9
rt S
U
Payment Due:
20 t>t~
A
t
19 P
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l
e
r
~
i
tm
a
es,
se
R
ert
Mm
__V1 Monthly
pp
y
o
aymen
4
lr
ot
V
y
Quarterly
Other
ADDITIONAL PROVISIONS MA here, if my):
Sala Tax Exempt Cl Yea (Attach Exemption Certlacate) Customer Billing Reference Number (P.OJ, eta)
Addendum Attarlied O Yes (Cheek If yes and indicate total number of pages: 1
TERMS AND CONDITIONS
1. You agree to use the Equipment listed above and pay the sums described above. THIS AGREEMENT IS UNCONDITIONAL AND NON-CANCELABLE. You agree
to use this Equipment for the Minimum Term mdcated above. You agree that the Equipment will be used solely for badness purposes and not for personal, family,
or household purposes and the "Customer Location" is a business address. IOS's acceptance of this Agreement, when given, win be indicated by its signature below.
2. Location of Equipment You will keels the Equipment at the customer location specified above. You must obtain our written permission, which will not be unreasonably
withheld, to move the Equipment With reasonable notice, you will allow us or our designee to inspect the Equipment. (You further agree that the additional terms and
conditions on the reverse aide of this Agreement am incorporated by reference into this Agreement)
♦ T1RRiATfrli}T nrr.~mr T.Y\T /Ti T(~TA1mT
PERSON SIGNING THIS AGREEMENT ON BEHALF OF THE CUSTOMER REPRESENTS HE/SHE HAS THE AUTHORITY TO DO SO.
PERSONAL GUARANTY In consideration of IOS Capital's entering into the above Agreement, I unconditionally guarantee that the Customer will make an
payments and pay all other charges required under such Agreement when they are due, and that the Customer will perform all other obligations under the Agreement frilly
and promptly. I also agree that IOS Capital may modify the Agreement or make other arrangements with the Customer and I will still be responsible for those payments and
other obligations under the Agreement I agree that IOS Capital need not notify me of any default under the Agreement and may proceed directly against me without first
proceeding against the Customer or the Equipment, in which event, I will pay all amounts due under the terms of the Agreement In addition, I will reimburse IOS Capital
for any costs or reasonable attorney fees incrared in enforcing its rights. This continuing guaranty is a guaranty of payment and not of collection. I CONSENT TO THE
VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT LOCATED IN EACH OF THE STATE OF GEORGIA AND THE STATE WHERE MY PRINCIPAL
PLACE OF BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY CONFLICT UNDER THIS GUARANTY.
Home Address:
Guarantor Signature
(Printed Name of Guarantor, Do Not Include Title) (Tear on perforation)
City:
State: Zip.
Home Phone: S.S.N.:
DELIVERY AND ACCEPTANCE With respect to the Image Management Plus Agratment Number between lOS Capital, Inc. and
as customer C you"), you hereby certify that each item of Equipment described therein has been delivered, installed and
accepted and you agree that each such item of Equipment is in good condition and satisfactory for all purposes of such Agreement
J L ac , s;`~+ X t?- X45'
Authorized Signer nted Dame a Tote
• 9115, • • 31208-9115 800-800-1060
•
•
L"]
3. Ownership of Equipment; Assignment We are the sole owner and title holder to the
Equipment. You will keep the Equipment free of all liens snd encumbrances. YOU
HAVE NO RIGHT TO SELL, TRANSFER, ENCUMBER, SUBLET OR ASSIGN
THE EQUIPMENT OR THIS AGREEMENT WITHOUT OUR PRIOR WRITTEN
CONSENT (which consent shall oat be unreasonably withheld) You agree that we
may tell or asugn any of our interests without notice to you. In that event, the assgriee
will have such rights as we assign to them but none of our obligations (we will keep
those obligations) and the rights of the assignee will not be subject to any claims,
defenses or act-offs that you may have against us If you have entered Imo a mamte-
nanee, service or supply agreement with ICON, such agreement will remain in full
force and effect with IKON and will not be affected by any such assignment.
4. Taxes and Filing Costs: In addition to the payments under this Agreement, you ag e
to pay all taxes, fees, and filing coats related to the use of the Equipment, even if billed
after the cad of the term of this Agroement. If we are required to file and pay property
tax, you agree to reimburse us. If you ate required to file and pay the taxes directly to
the tax collector, we will notify you.
5. UCC Filing- To protect our rights in the Equipment in the event this Agreement is
determined to be a security agreement, you haeby gm t to us a security inaeiest m the
Equipment, and all proceeds, products, rents or profits from the We. camialty loss or
other disposition thereof You authorize ns to file a copy of this Agreement as a fimuana
ing statement and appoint us or our designee as your attorney-m-fact to execute and
file, on your behalf: financing statements covering the Equipment At our request you
will sign and delmr such documents for filing purpose&
6. Warranties: We transfer to you, without recourse, for the term of this Agreement, any
wam mtes made by the men ifact rer with respect to the Equipment. Since we are a
finance company and neither the manm><aetuta nor the distributor of the Equipment,
WE MAKE NO WARRANTIES, EXPRESS, OR IMPLIED, INCLUDING WAR-
RANTIES OF MERCHANTABILITY OR FITNESS FOR USE OR FOR A PAR-
TICULAR PURPOSE.
7. Maintenance of Our Equipment and Agency: You agree to install (if requtirx use
and maintain the Equipment in accordance with mama ctiu c' or IKON's specifica-
tions and to use only thou supplies which meet such specifications. You will keep
the Equipment in good condition, except for erdtnary wear and tar. If you have con-
tracted for maintenance and support activities from IKON, IKON alone is responsible
for all of those services IKON and IOS Capital are not agents for each other.
& Indemnity, liability and Insurance: (a) The parties to this Agreement will indemnify,
defend and hold each other harmless from all losses, damages, claims, suits and
actions (including court costs and reasonable attorneys' fees) Maiats'l aisirng out
of any breach of this Agreement except to the extent caused by the negligence, or
,tcutional acts or omissions of the other Notwithstanding anything to the contrary. in
no event shall we be liable to you for any indirect, special or consequential damages
(b) Because you have possession and control of tbis Equipment, you are fully respon-
sible for any Claim or other damage, injury or leas caused by (or to) the Equipment or
other Property resulting from the use, misuse or possesson of the Equipment or any
accident or other casualty relating to the Equipment We are responsible for damage
or injury to thud persons when the damage or injury is caused exclusively by our neg-
ligent am or omissions. You agree to maintain insurance to cover the Equipment and
will tome us as an additional insured and loan payee on your ,nom ^os policy. If you
fail to provide evidence of insurance reasonably satisfactory to us., you authorize as to
obtain coverage on your behalf and you agree to pay for this coverage. In the event
of loss or damage to the Equipmrny you agree to nemom miipowible for the payment
obligations uihder this Agreement until the payment obligations are fully satisfied
9. Renewal and Ret r t of Equipmem After tha minimum term or any extensim this
Agreement will renew on a month-to-momb basis xmlese you notify us in writing at
least 30 days prior to the expiration of the minimum term or extension. You must pay
any additional payments due until the Equipment is repined by you and is received
in good oandinon and working order by m or our designees. IKON will bear shipping
charges so long as replacement Equipment is selected from IKON.
10. Payments: Payments will begin on the delivery date. You agree to pay ns each pay-
ment when it is dtxe, and if any payment es more than 10 days late, you agree to pay a
late charge of 5% or $5 (whichever is greater, but not to exceed the maximum amount
allowed by applicable law) on the overdue ainoumL You also agree to pay S25 for each
check returned for msmffici funds or any other reason.
11. Default- IF YOU DO NOT PAY ANY AMOUNT WHEN DUE, OR BREACH
ANY OTHER TERM OF THOS AGREEMENT, YOU ARE IN DEFAULT.
IF YOU DEFAULT, WE HAVE THE RIGHT TO EXERCISE ANY AND ALL
LEGAL REMEDIES AVAILABLE TO US BY APPLICABLE LAWS, INCLUDING
ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE. YOU WAIVE ANY
AND ALL RIGHTS AND REMEDIES AS A CUSTOMER OR LESSEE THAT YOU
HAVE UNDER ARTICLE 2A AGAINST US (BUT NOT AGAINST THE MANU-
FACTURER, ANY VENDOR OF THE EQUIPMENT OR IKON} Additionally,
we are entitled to all past due payments and we may accelerate and require you to
immediately pay in the hitters payments due under the Agreement present valued at the
discount rate of 61A to the date of default plus the present value (at the same discount
rate) of our anticipated value of the equipment at the end of the tam of this Agreement.
We may repossess the Equipment and pursue you for any deficiency balance after dm-
posing the Equipment, all to the extent permitted by law. You waive the rights you
may have to notice before we setae any of the Equipment You agree that all rights and
remedies are cumulative and not exclusive, You prmniae to pay reasonable attorney
fees and any coat associated with any action to enforce this Agreement. This action will
not void your responsibil ity to maintain and rare for the Equipment, nor will ICON be
liable for any action taken on our behalf. Default also includes your becoming msol-
ve nt, assigung assets for the benefit of creditors, filing for bankruptcy pmtecnon or
failure of the guarantor to honor its commitmeaL If we take powesston of the Equip-
ment, we agree to sell or otherwise dispose of it under such toms as may be accept-
able to m in our discretion with or without nonce, at a public or private deposition,
and to apply the net proceeds (afkr we have deducted all costs, including reasonable
attorneys' fees) to the amounts that you owe as. You will remain responsible for any
deficiency that is due after we have applied any such net proceeds.
12. Business Agreement and Choice of Law: YOU AGREE THAT THIS AGREEMENT
WILL BE GOVERNED UNDER THE LAW FOR THE STATE IN WHICH OUR
PRINCEPALCORPORATEOFFIC EISLOCATED.YOUALS000NSENTTOTHE
VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT LOCATED IN
EACH OF THE STATE OF GEORGIA AND THE STATE WHERE YOUR PRINCI-
PAL PLACE OF BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY
CONFLICT UNDER THIS AGREEMENT. WE BOTH WAIVE THE RIGHT TO
TRIAL BY JURY IN THE EVENT OF A LAWSUIT.
13. No Waiver or Set oft Entire Agreement; Delivery & Acceptance Cafifiate; Vendor
Contract: You agree that or delay, or failure to exercise any rights, does not prevent
us from exercising than at a later time. If any part of this Agreement is found to be
invalid, them it shall not invalidate any of the other parts and the Agreement shall be
modified to the minmum anent as permitted by law. ALL PAYMEMS TO US ARE
"NEr AND ARE NOT SUBJECT TO SET OFF OR REDUCTION. This Agreement
r mscou the entire agee=mt (mchtding adds nd<rms mfaeaeed onthe face of this
Agreement which um signed and attached) between us and you. Neither of us will be
bound by any amendment, waiver, a other change uinlew agreed to in writing and
signed by both. Any purchase order, or other ordering documents; will not modify or
affect this Agme mit, nor have any ether legal effect and shall serve only the purpose
of identifying the equipment ordered. You agree to ngn and rat time to us a delivery
and acceptance, certificate within 3 business days after any Equipment is delivered
You ages that either (a) you have reviewed, approved, and received, a copy of the
equipmrut supplier contract oovaing the Equipment we acquired from the equipment
supplier, or (b) that we ham informed you by this writing of the identity of the equip-
meat supplier, that you may have rights under the equipment supplier contract, mid that
you may contact the equipment supplier fnr a description of those rights.
14. Image Charges/Meters: In return for the Minimum Payment, you are entitled to use the
number of Guaranteed Minimum Monthly Images. If you use name than the Guaran-
teed Mmimnm Monthly images in soy month, you will additionally pay a charge equal
to the number of additional metered images times the Cast of Additional Images
if we determine that you have used more than 20% ova the maid ichu 'a recom-
mended specifications for supplies, you will pay reasonable charges for those excess
suppler. TIte meter reading frequency is the period of time (monthly, qty,
era) for which the number of images used will be reconciled The meter reading
5equency and corresponding additional charges, if any, may be different than the
Minimum Payment 5equemcy. You will provide us or our designee with the actual
meta reading upon requesL If such meter reading is Tot received within 7 days, we
may estimate the number of images used Adjustmezft for estimated charges for addi-
tional images will be made upon moeipt of actual meta readings. Notwithstanding any
adjustment, you will never pay less than the Mimmum Payment.
15. Comnerparu; Facsimiles This Agreement may be executed in counterparts. The coun-
terpart which has our original signature and/or is in our pomeaim shall ocustirnte
chattel paper as that tear is defined in the Uniform Commercial Code ('UCCA and
shall constitute the single true original agreement for all purposes. If you sign sod
transmit this Agreement to us by facsimile, the faesinnle image u rearved by ns shall
be binding against you as if it were manually signed. However. no &csi n& or other
version of that Agreement shall be binding against ns until manually signed by era You
agree to deliver the Pdcalmile version of any counterpart of this Agreement with your
original aigoatum upon err request-
Accepted by IOS Capital, Inc:
Name Authorized Signer
Image Management Plus Agreement 5.01
Date -
0
Image Management Plus Agreement Number: IOS Capital
Thank you for choosing IKON! This agreement ("Agreement") has been written in clear, easy to understand language. Please take time to review the terms.
When we use "you" or "your", we we referring to you, our Customer. When we use "IKON", we are referring to IKON Office Solutions, Inc, which is the equipment
supplier and one of the largest distributors of office solutions in the world. When we use "we",'ties "our" or "IOS Capital", we are referring to IOS Capital, Inc. the
wholly-owned captive finance subsidiary of IKON. Our principal corporate office is located at 1738 Bass Road, Macon, GA 31210.
CUSTOMER INFORMATION
r
Cs,4 Cee.srty - gL4 irroLt,u--
Full Legal Name
Customer Location Address
&A a, Zr go" Ix - 78Q3
City County State Zip
EQUIPMENT DESCRIPTION ("Equipment')
Quantity Equipment Desenption: Make, Model, & Serial Number
Customer Billing Contact:
Phone (ext)
Fax
Customer Billing Address (if different)
City County State Zip
Quantity Equiprow Description: Make, Model & Serial Number
Alk, 144 t er Coo
1 t~tu~ ~ft1
RA• NI
13 Check if Additietml Emrinment Sehedule murhm
PAYMENT SCHEDULE
Minimum Term (mos.)
Cost
Cost ofAdditional
Guaranteed
Advance Payment of
Meter Reading/13r7ling
Per hinge
Images
Minimum
For Audi , tional
Images
,J$
$ S
!
$
,Wt
Monthly Images
D.~
_Moafbly
MmitmtmPayment
-
Payment Due:
(tax included)
-Quarterly
RAhotrt Sales' Use and
j/'Montbly
Apply to 1" Payment
. .
f
$
Quarterly
Other
ADDITIONAL PROVISIONS (list here, if any):
Sala Tat Ezernpt es (Attach Exemption Certificate) Customer Billing Reference Number (P.O.% eta)
Addendam Attacbed O Yes (Cheek if yes and Indicate total number of pager. 1
TERMS AND CONDITIONS
1. You agree to use the Equipment listed above and pay the sums described above. THIS AGREEMENT IS UNCONDITIONAL AND NON-CANCELABLE. You agree
to use this Equipment for the Minimum Term indicated above. You agree that the Equipment will be used solely for business purposes and not for personal, family,
or household purposes and the "Customer Locatioe Is a business address. IOS's acceptsaoe of this Agreement, when given, will be indicated by its signature below.
2. Location of Equipment: You will keeT the Equipment at the customer location specified above. You must obtain our written permission, which will not be unreasonably
withheld, to move the Equipment. With reasonable notice, you will allow us or our designee to inspect the Equipment. (You fiather agree that the additional term and
conditions on the reverse side of this Agreement are incorporated by reference into this Agreement.)
AUTHORIZED SIGNER FOR CUSTOMER
THE PERSON SIGNING THIS AGREEMENT ON BEHALF OF THE CUSTOMER REPRESENTS HE/SHE HAS THE AUTHORITY TO DO SO
MEkMUNAL C:UARANTY In consideration of IOS Capital's entering into the above Agreement, I unconditionally gurarmtee that the Customer will make all
payments and pay all other charges required under such Agreement when they are due, and that the Customer will perform all other obligations under the Agreement fully
and promptly. I also agree that IOS Capital may modify the Agreement or make other arrangements with the Customer and I will still be responsible for those payments and s -N"
other obligations under the Agreement I agree that IOS Capital need not notify me of any default under the Agreement and may proceed directly against me without fast
proceeding against the Customer or the Equipment, in which event, I will pay all amounts due under the terms of the Agreement. In addition, I will reimburse IOS Capital
for any costs or reasonable attorney fees incurred in enforcing its rights. This continuing guaranty is a guaranty of payment and not of collection. I CONSENT TO THE
VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT LOCATED IN EACH OF THE STATE OF GEORGIA AND THE STATE WHERE MY PRINCIPAL
PLACE OF BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY CONFLICT UNDER THIS GUARANTY.
Guarantor Signature
(Printed Name of Guarantor, Do Not Include Title) [Tear on perforation]
Home Address-
City.
State: Zip:
Home Phone. S S.N.:
DELIVERY AND ACCEPTANCE with respect to the Image Management Plus Agreement Number between IOS Capital, Inc. and
as customer (`you'), you hereby certify that each item of Equipment described therein has been delivered, installed and
accepted and you agree that each such item of Equipment is in good condition and satisfactory for all purposes of such Agreement.
Authorized Signer Printed Name Title
Box 9115, Macon, GA 31208-9115 800-800-1060
•
•
C
3. Ownership of Equipment Assignment: We are the sole owner and title holder to the
Equipment You will keep the Equipment free of all liens and =umbrances. YOU
HAVE NO RIGHT TO SELL, TRANSFER, ENCUMBER, SUBLET OR ASSIGN
THE EQUIPMENT OR THIS AGREEMENT WITHOUT OUR PRIOR WRITTEN
CONSENT (which consent shall not be unreasonably withheld). You agree that we
may sell or assign any of our interests without notice to you. In that event, the assignee
will have such rights as we assign to them but none of our obligations (we will keep
those obligations) and the rights of the assignee will not be subject to any claims,
defenses or setoffs that you may have against us. If you have entered into a mante-
omnce, service or supply agreement with ICON, much agreement will remain in fall
force and effect with IKON and will not be affected by any such assigmneaL
4. Taxes and Filing Costs: In addition to the payments under this Agreement, you agree
to pay all taxes, fees, and filing costs related to the use of the Equipment, even if billed
after the end of the tam of this Agreement if we are required to file and pay property
tax, you agree to reimburse us. If you am required to file and pay the taxes directly to
the tax collector, we will notify you.
5. UCC Filing To protect our rights in the Equipment in the event this Agreement is
determined to be a security agwiricat, you hereby grant to us a security interest in the
Equipmaik and all proceeds, products, rents or profits from the sale, casualty Ioss or
other disposition thereof. You authorize us to file a copy of this Agreement as a finaao-
ung smteuuert and appoint us or our designee as your attorney-in-fact to execute and
file, on your behalf, financing statements covering the Equipment At our request you
will sign and deliver such documents for filing purposes.
6. Warranties: We transfer to you, without rocomse, for the term of this Agreement, any
warranties made by the manufacturer with respect to the Equipment Since we are a
finance company and neither the manufacturer nor the distributor of the Equipment,
WE MAKE NO WARRANTIES, EXPRESS, OR IMPLIED, INCLUDING WAR-
RANTIES OF MERCHANTABILITY OR FITNESS FOR USE OR FOR A PAR-
TICULAR PURPOSE
7. Maintenance of Our Equipment and Agency: You agree to install Cif required), use
and memsm the Equipment in accordance with manufacturers' or IKON's specifrca-
how and to use only those supplies which meet such specifications. You will keep
the Equipment in good condition, except for ordinary wear and tar. If you have con-
tracted for maintmmoe and support activities from ICON, IKON aim is responsible
for all of those services. IKON and IOS Capital ate not agents for each other.
0. Indemnity, Laabahty and Insurance (a) The parties to this Agreement will indemnify.
defend and hold each other harmless from all losses, damages, claims, suits and
actions (including court caste and reasonable anormeys' foes) ("Claims') arising out
of any brawl of this Agreement except to the extent caused by the negligence or
rntwtional uses or omissions of the other. Notwithstanding anything to the contrary, in
no event shall we be liable to you for any indirect, special or consequential damages.
(b) Bersnse you have possession and control of this Fquipmrny you are fully respon-
sible for any Claim or other damage, injury or lass caused by (or to) the Equipment or
other property resulting from the rue, misuse or possession of the Equipment or any
accident or other casualty relating to the Equipment We are responsible for damage
or injury to thud persons when the damage or injury is caused exclusively by our neg-
ligent acts or onoasions. You agree to maintain insurance to cover the Equipment and
will mime us a an additional insured and lam payee on your insurance policy. if you
fail to provide evidence of iasurance, reasonably satisfactory to us, you authorize us to
obtain coverage an your behalf and you agree to pay for this coverage. In the event
of loss or damage to the F.qu iprtur, you agree to remain responsible for the payment
obligations under this Agreement until the payment obligations we fully satisfied.
9. Renewal and Return of Equipment: After the minimum term or any extension. this
Agreement will renew on a month-to-month basis umlase you notify us in writing at
least 30 days prior to the expiration of the minimum term or extension You rust pay
any additional payments due until the Equipment is returned by you and is reccived
in good condition and working order by es or our designees. IKON will bear shipping
charges so long as replacement Equipment is selected from ICON.
10. Payments: Payments will begin on the delivery date. You agree to pay us each pay.
meat when it is due, and if any payment is mere than 10 days pate, you agree to pay a
late dump of 5% or $5 (whichever is greater. but not to exceed the maximum amount
allowed by applicable law) on the overdue amount You also agree to pay $25 for each
check returned for insufficient funds or any other reason.
ll. Default IF YOU DO NOT PAY ANY AMOUNT WHEN DUE, OR BREACH
ANY OTHER TERM OF THIS AGREEMENT, YOU ARE IN DEFAULT.
IF YOU DEFAULT, WE HAVE THE RIGHT TO EXERCISE ANY AND ALL
LEGAL REMEDIES AVAILABLE TO US BY APPLICABLE TAWS, INCLUDING
ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE. YOU WAIVE ANY
Accepted by IOS Capital, Inc.:
Name Authorized Signer
AND ALL RIGHTS AND REMEDIES AS A CUSTOMER OR LESSEE THAT YOU
HAVE UNDER ARTICLE 2A AGAINST US (BUT NOT AGAINST THE MANU-
FACTURER, ANY VENDOR OF THE EQUIPMENT OR IKON). Additionally,
we are ended to all past due payments and we may accelerate and require you to
immediately pay us the fume payments due undo the Agreement present valued at the
diswunt rate of 6% to the date of default plus the present value (at the same discount
rate) of our anticipated value of the equipment at the end of the term of Chu Agreement
We may repossess the Equipment and ptusue you for any deficiency balanoe after dis-
posing the Equipment, all to the extent permitted by law. You waive the rights you
may have to notice before we seize any of the Equipment. You agree that all rights and
remedies are cumulative and not exclusive. You promise to pay reasonable attorney
fees and any cost assaaeted with any action to enforce this Agreement This action will
not void your responsibility to maintain and we for the Equtp ncat, nor will IKON be
liable for any action taken on our behalf. Default also includes your becoming insol-
vent, assigning assets for the benefit of creditors, filing for banlmvptcy protection or
failure of the guarantor to honor its commitment If we take posscuton of the Equip-
ment, we agree to sell or otherwise dispose of it under such terms as may be aocept-
able to is in our discretion with or without notice, at a public or private disposition,
and to apply the net proceeds (after we have doducted all costs, including reasonable
attorneys' few) to the amounts that you owe us. Yoq will remain responsible for any
deficiency that is due after we have applied any such net proceeds.
12. Buainwe Agreement and Choke of Law-. YOU AGREE THAT THLS AGREEMENT
WILL BE GOVERNED UNDER THE LAW FOR THE STATE IN WHICH OUR
PRINCIPAL CORPORATE OFFICE IS LOCATED.YOU ALSO CONSENT'TO THE
VENUE AND NON-EXCLUSIVE JURISDICTION OF ANY COURT LOCATED IN
EACH OF TIfB STATE OF GEORGIA AND THE STATE WHERE YOUR PRINCI-
PAL PLACE OF BUSINESS OR RESIDENCE IS LOCATED TO RESOLVE ANY
CONFLICT UNDER THIS AGREEMENT: WE BOTH WAIVE THE RIGHT TO
TRIAL BY JURY IN THE EVENT OF A LAWSUIT.
13. No Waiver or Set ofA Entire Agreement; Delivery & Acceptance Certificate; Vendor
Contract You agree that our delay, or failure to exercise any rights, does not prevent
us from exercising them at a later time. If any part of this Agreement is found Co be
Invalid, then it shall not invalidate any of the other parts and the Agreement shall be
modified to the minimum extent as permitted by law. ALL PAYMENTS TO US ARE
NET" AND ARE NOT SUWECL TO SET OFF OR REDUCTION. This Agteemmt
represents the entire agreement (including addemdi vefaeaoed on the face of this
Agreement which are signed and attached) between us and you. Neither of us will be
bound by any amendment waiver, or other change unless agreed to in writing and
aigoed by both. Any purchase order, or other ordering documents will not modify or
affect this Agreement, nor have any other legal effect and shall save only the purpose
of idco ifying the equipment ordered. You agree to sign and return to us a delivery
and acoeptanee certificate within 3 business days after any Equipment to delivered.
You agree that eitfia (a) you have reviewed, approved, and recervexh, a copy of the
equipment supplier coatisct covering the Equtpawd we aoquired from the equipment
sapplim or (b) that we have informed you by this writing of the identity of the equip-
mat supplier, that you may have righs rider the equ ipmew supplier contract, and that
you may contact the equipment wippher for a description of those rights.
14. Image Charges/Metas: in return for the Minimum Payment, you are entitled to use the
number of Guaranteed Minimum Monthly Images. If you use mote than the Guaran-
teed Minimum Monthly Images in any month, you will additionally pay a charge equal
to the number of additional metered images times the Coat of Additional Images.
If we determine that you have used more than 20% over the ttanufectmere recom-
mended speafitstiom for supplies, you will pay reasonable charges for those access
supplies. The meter reading frequency is the period of time (monthly, quarterly,
etc.) for which the nurnber of images used will be reconciled. The meta reading
frequency and corresponding additional charges, if any, may be different than the
Minimum Payment frequency. You will provide us or our dadgneo with the actual
meta reading upon request If such meta reading s not received within 7 days, we
may estimate the number of tmegi i used. Adjustments for estimated charges for addi-
tional menages wi.11 be made upon receipt of actual meta readings Notwithstanding any
adjustment you will never pay less than the Minimum Payment
15. Counterpane; Facsimiles: This Agreeatcm may be executed in counterparts. The coun-
terpart which has our original signal rc and/or is in our pommloon shall constitute
d el paper as that tam is defined in the Uniform Commercial Code MOM and
shall constitute the single true original agreement for all purposes. If you sign and
transmit this Agreement to us by facsimile, the f msimile image as teorived by us stall
be binding against you as if it were manually signed However, no facsimile or other
version of this Agreement shall be binding against as until annually signed by us. You
agree to deliver the faesumle version of any counterpart of this Agreement with your
original signsture upon our request.
image Management Pius Agreement 5.01
Date -
~-7 - `
0
[gyp]'
SIGNATURE AUTHORIZATION METHOD (SAM)
The Signature Authorization Method (SAM) may be used to order Hewlett-Packard Company (HP) Support Services ONLY IF
PURCHASE ORDER IS NOT REQUIRED TO AUTHORIZE SERVICE DELIVERY AND REMIT PAYMENT.
(1) Customer Information
Company Name
BRAZOS COUNTY
(2) Contract Information
System Handle:
HP Reference Number.
Equipment Location Address
202 E 27th St Ste 102
Bryan TX 77803-3980
BRAZOSK220
40021074
Coverage Period: 10/01/2002 - 09/30/2003
[This contract is accepted with no revisions.
[ ] Are you requesting REVISIONS? Contact your Support Agreement Specialist. A proposal will be re-issued to reflect your changes
and associated pricing, if any. A new SAM form will be provided for your authorization.
[ ] Check here if your authorization is open-ended. *
* The terms within the asterisks apply only to open-ended Support Agreements.
***'I'his Support Agreement is for the period stated on HP's proposal. It will be extended without modification by consecutive terms of
12 months unless one of the parties gives written notice in accordance with the underlying business terms prior to the end of the
respective 12 months.
If modifications of the Support Agreement are necessary, HP will notify Customer in writing 60 days before the modifications are
effective. Customer may terminate this Support Agreement within 30 days from receipt of notice. If Customer does not exercise this
right of termination, this Support Agreement will be continued to the end of the current term with the modifications, and extended by
consecutive 12-month terms. Re-pricing will occur automatically without further authorization."*
(3) Tax Information
[ ] Taxable [.fTax Exempt Exemption # 7 4 - 6 0 0 0 - 4 3 3 (Attach copy of certificate)
(4) Payment Method
Do not enclose Payment. Please select one of the following:
Please bill me: [Annually [ ] Quarterly (total annual amount must exceed $500)
[ ] Semi-Annually [ ] Monthly (total annual amount must exceed $500)
(5) Service Authorization and Terms and Conditions
Customer's signature on this form constitutes authorization for HP to invoice Customer for the referenced support identifier. Services
are subject to HP Terms and Conditions of Sale and Service, Exhibit E16, and HP System Support, Exhibit SS5. Cancellation requires
30 days written notice. Payment is due 30 days from HP's invoice date.
AuthbAzed Signature Date Invoice-To Address (if different from Equipment Location)
Alvin W. Jones, County Judge 979-361-4120
Printed Name Title E-mail Address Phone/Fax
(6) Completed form should be returned to:
Hewlett-Packard Company Charles Matt Harkins
8000 Foothills Blvd MS 5536 1-800-386-1115 X56034
ROSEVILLE, CA 95747-5536 1-800-307-0361 (FAX)
- y or
37
• , Support Quote Overview
Support Agreement ID: 313570078
Special Terms and Conditions No: S
Customer Address:
BRAZOS COUNTY
202 E 27TH ST STE 102
BRYAN TX 77803
Customer Contact:
ERNIE LANEY
Tel: (979) 361-4409
Fax:
The quoted prices are valid for 90 days from: 0710112002
r
Hewlett-Packard Address:
HEWLETT-PACKARD COMPANY
8000 Foothills Blvd MS 5536
ROSEVILLE CA 95747-5536
HP Contact:
Charles Matt Harkins
Tel: 1-800-386-1115 X56034
Fax: 1-800-307-0361
For more information on the format of this document visit www.hp.com/go/hpsdocs
Subject to Hewlett-Packard Company (HP) Terms and Conditions of Salsas and Service Exhibit El6 and HP System Support Exbibit SS5.
[gyp]'
H5355A HP System Support Service. Provides
hardware support, software usage
assistance, software update licenses if
applicable, & access to HP
SupportLine See options for network
8tt It artttlC, Sy ltet8 ~ppttrt . Z"AY ts$ iSryQit' SC rt„ ' t x C I `
vim,
BRAZOSK220 H5355A 10/022002 09130/2003 BRAZOSE220 7,586.00
Total Excluding Taxes 7,586.00
• Summary of Charges
Hardware Support 5,066.00
Software Support - Right to Use 1,656.00
Software Support-Labor 168.00
Software Support-Materials 696.00
Total Excluding Taxes 7,586.00
Total excludes all taxes, however, taxes will be added at the time of invoicing at the current tax rate.
Total price includes all discount and adjustments if applicable.
Refer to the detail document for state & local tax
The Prices shown will be invoiced early in advance.
xifrta ta»o~aan9nuoa ~ . ` . rt!~ri ~ ~
Support Services Quote U]`
Special Terms and Conditions No: S
Your PO Reference:
CCRN Number: 0300634540
Equipment Address:
Brazos County
Data Processing Dept
202 E 27th St Ste 102
Bryan TX 77803-3980
System Handle: BRAZOSK220
HP Reference Number: 40021074
Software Update Address:
BRAZOS COUNTY
202 EAST 27TH SIT 102
BRYAN TX 77803
Hardware Contact: Software Contact:
TOM GOLSON TOM GOLSON
Tel: (9791361-4468 Tel: 979 361 4468
Fax: Fax:
The quoted prices are valid for 90 days from: 07/01/2002
Coverage from: 10/01/2002 to: 09/3012003
{.PJWWi. i 2 ~ S 4 1i•~• fi` $ i ~ f x~}~f S'~ey~N,~M "`R }~I}K~wy;. •i J `T` oxM1Y+~N
_ {y i F f Sgt > is y,i. M1 } ; Y•~{ ` ' L`n .
<b y,
Comment: These prkxs reflect additions, deledons, and wamnties.
•H Support Services
H5355A HW, SW, and Network Support
Manuals on CD-ROM.
24x7 SW Supp Phone-in covrg
4 hr. Onsite Response, 24x7
Network Support Declined
Addl System(s) in Support Grp
SW upd. on CD-ROM
K4xx/5xx/2W
Hardware support
A3453A HP 9000 5220 Server w/128 MB ECC memory 3753A74848
1
301.00
A3452A 120 MHz PA RISC 7200 CPU with 2 MB cache
1
34.00
A3027A 128 MB ECC High Density Memory Module
1
0.00
A3027A 128 MB ECC High Density Memory Module
1
0.00
A3027A 128 MB ECC High Density Memory Module
1
0.00
A3715A Fast CD-ROM Drive for HP 9000 Servers 7651120T146
1
12.00
A3542A 12GB DDS 3 DAT tape drive GB00164632
1
44,00
A3027A 128 MB ECC High Density Memory Module
1
0.00
A3131A 128MB Memory Module for E Class Servers
1
0.00
C6386A Smart Desldop 4GB SE disk module
08/31/2003 1
34.00
Please note HP can no longer support this item from: 08/31/2003
Sub-total
-
425.00 37
etsp tstasrmoz . on, • UP g?Ntn n
:1'ur ioaare Htl'orinadtim ort the turvmwt ol`tlus daeiuwn~at t<isUE ~is~rn. ":coin/ • . ~z•r• ~
•
0 lAd,
•
Special Terms and Conditions No: S
Your PO Reference:
CCRN Number: 0300634540
Yroducr l a oil, ~phoa ; ; 51x1 ttT : ' ovetitg at; v, t3ty ° 1 1#!5j}
,,Eton{.' ob. ;
Software Support
B3919EA E P-UX Operating System License, Servers
1
104.00
HP-UX 64 user level upgrade
B3920EA HP-UX Operating System Media for Servers
1
46.00
U.S. - English localvation
B6121AA OV HP GlancePltn Tier One, LTU
1
23.00
J2720BA SNAplus2 Link Server LTU
1
21.00
Sys lic for HP 9000 tier 2 SPU
32724BA SNAplus2 API Server LTU
1
16.00
Sys be for HP 9000 trer 2 SPU
B3693AA OV HP Glanee.Plus HP9000 Server, Media
1
0.00
B3921CA HP-UX version 10.20 mamrals
1
0.00
B3921CA#OBD General usage manuals
1
0.00
Subtotal
210.00
Total Monthly Price for BRAZOSK220
635.00
Summary of Charges
Hardware Support
425.00
Hardware Support Tax TX
0.00
Software Support - Right to Use
138.00
Software Support - Right to Use Tax TX
0.00
Software Support-Labor
14.00
Software Support Labor Tax TX
0.00
Software Support-Matenals
58.00
Software Support-Materials Tax TX
0.00
TOTAL INCLUDING TAX
635.00
Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing.
Total price includes all discounts and adjustments.
IF V ~ &
The Prices shown will be invoiced earl in advance.
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HP UPFRONT SERVICES AND HP SYSTEM SUPPORT
Exhibit SS5
HP Upfront Services and HP System Support are governed by _.:s Exhibit and the HP Terms and Con i zions c;
Sale and Service, EP Business Terms or H? Global Agreement.
1. DERNmONS AND SERVICES INCLUDED
a) "HP System support upfront services', "HP System Support Octiors and Products", or simply "H?
Upfront Services' refers to HP's offerings for hardware, software, network, SAID (Storage Area
Network), and Mission Critical support. H? Upfront Services are offered in : to 5 year increments
(depending on the HP Upfront Service purchased), and are available for purchase by tae Customer
either at the time of Product purchase, or prior to installation of suc.*. Products for winicl- HP
upfront Services are being purchased.
b) "HP System Support Services" or simply "HP System Support" refers to EP's offerings for hardware,
software, network, SW' (Storage Area Network), and Mission Critical support. HP System Support is
available on a contractual basis either for a fixed period or on an open-ended ("evergreen') basis
(note that these are not pant of HP's Upfront Services offering, as defined above.) HP System
Support Services are also refetred to as `contractual support'.
c) Certain features of HP Upfront Services and HP System Support services are optional and may be
purchased upon request by Customer. Standard and optional features for HP System Support Upfront
services and HP System support Service, covering HP and specified non-HP systems, are described 2-n
the applicable Technical Data sheet and will be provided pursuant to the specifications set out
therein. Technical Data sheets are given to Customer and become an integral part of this Exhibit.
Some service features have prerequisites and/or ongoing requirements for Customer to receive all
entitlements.
2 PREREQUISITES
HP will determine, at its sole discretion, whether Custa®er adequately meets the prerequisites for HP
Upfront Services and HP System Support as outlined in this Exhibit.
a) Uniform Coverage. All HP hardware and software products that are part of a single support order
must be covezed at the same HP Upfront Services or HP System Support level. Similarly, the
duration period for such coverage must be coterminous.
b) Connectors and Cables. All products covered under HP Upfront Services and HP System Support must
be interconnected by cables or connectors listed in the appropriate manufacturer's documentation
as compatible with the system. For products that do not meet this requirement, service is
available at EP's standard service rates.
c) Software Support. All HP systems for which execution of diagnostic tests is software-dependent
must, at a minimum, be covered by HP Upfront Services or HP System Support that provides periodic
software updates.
d) Coverage Requirements. For orders that include software support, all systems (including PC Server
systems and XP storage devices) that are supported by one Customer system .manager, except PC
clients, must be covered by either HP Upfront Services, HP System Support or an existing custom
contract for HP software support service.
el Right to Copy Documentation. Customer may copy documentation updates for use with other systems
covered by an HP Upfront Service or an HP System Support service that provides software support.
f) Software Licenses. Customer can purchase HP Upfront Services and HP System Support only for HP
software for which Customer has rightfully acquired an appropriate HP software license (pursuant
to 1+~4 terms in Exhibit E16.)
g1 Software and Documentation Updates. For each software product covered under HP Upfront Services
and H? System Support, Customer must select, if applicable, at least one copy of software and
documentation updates by designating the appropriate media options.
h) Designated Callers and Training Requirements. The following Customer contacts for the HP Response
Center must be designated and trained through completion of the appropriate HP training courses as
defined by HP: Customer system manager(s) and alternate(s), storage system manager(s) and
alternates, for HP Upfront Support or HP System Support services that include SAN coverage; after
normal business hours authorized caller; if applicable, network, including storage network
operator and alternate; if applicable, application software manager and alternate; and if
applicable, additional HP Response Center callers, which may be subject to an additional charge.
i) Ordering Guides. For orders that include software support, Customer must purchase the HP Upfront
Services or the HP System Support that corresponds to Customer's processor type, processor
quantity, application software, and if applicable, storage system device type and data capacity.
Revision Date 161an-2UU2
Page 1/ 7
Re%-Wan Number 1
e
HP UPFRONT SERVICES AND HP SYSTEM SUPPORT
Exhibit SS5
Remote Support. For HP to provide remote suppe:t, Customer mast give a•_ her_ta._cn mac prow-*de '
access to a remote support connection, either --ntern = based or qualified modem, as well as access
to one voice-grade telephone lime and one data-qua'l_ty telephone lime c_ network wiz=
ter-'nations, or equivalent, near the system. For storage devices =sing Cont_aaous Track cr
Instant Support Enterprise Edition, a data quality phone lire must be provided for "phone-`omme-
diagnostic technology capability. =or some service levels, Customer must allow H? to install ant
provide H? adequate space for and access to HP-provided equipment, as well as provide connectivity
as specified in the applicable Technical Data sheet for the service.
k) HP IT Resource Center. HP IT Resource Center is available via the worldwide web. With a Web
browser, Customer can access the HP IT Resource Center. FP? access :s recta red for some
electronic services. Designated callers who subunit HP Response Center calls via the H? IT
Resource Center must meet the same training requirements as the Customer system manager. Use or
HP support tools available via the HP IT Resource Center requires agreement to the HP Support Too:
License Terms.
1) Him'- Network Configuration.' Customer must have at least one system on the network covered
under HP Upfront Services and HP System Support to purchase network support services. Storage
network environmental support customers are excluded from this requirement.
m) Country Boundaries. All systems supported by one Customer system manager must be located within:
the same country.
n) Eligibility. To be eligible for certain coverage levels and support offerings, customer must meet
the UP-specified minimum monthly billing amount.
o) Central Order Group (selected products). (This provision only applies to Customers who purchased
certain HP System Support Services.) UP System Support Service central order group must have only
one Customer system manager. HP will designate the central order group in Customer's environment,
usually the system with the fastest processor speed and largest number of users. Both the central
order group and add-on order groups must be of the same HP or non-HP product family and must have
the same Customer system manager.
& SERVICE 1.I011TATRAIS
a) Hardware, Software, SAN and Network $upport. Any services involving hardware, software or
network.-related problems not covered by HP Upfront Services or HP System Support still be subject
to HP's standard service rates.
b) Ma+,+mum Use Limitations. Products operated in excess of their maximum usage rate (as specified in
the product's Technical Data sheet or operating manual) cannot be covered by HP Upfront Services
and HP System Support but can be serviced at H?•s standard service rates.
c) Obsolete Products. HP may cover obsolete hardware and software products that are beyond their
specified support period using reasonable efforts as determined by HP.
d) Interfaces and Accessories. Hun may cover cables, connectors, accessories and interfaces under the
same hardware service level purchased for the products with which they are used.
e) Supported Software versions. Unless otherwise specified by HP, H? provides HP System Support only
for the current and immediately preceding versions of HP software, and only when the software is
used with hardware that is included in HP-specified configurations. If support coverage lapses,
additional fees may be required to resume support coverage. HP will support specified versions of
selected non-HP software, but will not support the software any longer than the vendor supports
it. For non-HP software, HP provides HP System Support only for software versions that are
documented as supported on specified configurations.
f) Non-HP Software. Support for non-HP software covered by RP's System Support services is limited,
unless otherwise specified by Hun, to telephone assistance, and if available to HP from the third-
party software vendor or other appropriate provider, patches, workarounds, and updates. HP's
decision with respect to how long HP Upfront Services or HP System Support will support selected
versions of non-HP software is final.
g) Non-HP Products. HP is not liable for the performance or nonperformance of third-party hardware
or software vendors, their products, or their support services, including design flaws in and/or
incompatibility with either non-HP or HP products, unless otherwise specified by HP.
h) HP Software on Non-HP Systems. HP Upfront Services and H? System Support for specified HP software
products used with designated non-HP systems provides the following features: phone-in-assistance,
software assistance, software problem reporting, HP IT Resource Center, HP information access and
call submittal, license to Use software updates, and patches.
i) Escalation. Management. On-site assistance for critical software problems is limited to systems
supported by one customer system manager and situated within a 12.5-mile 120-kilometer) radius of
SS6 c_ •i . z Page 2 / 7
Revision Date 16Jan-10Q2 --o Revision Number 1
i±• F _ s= Prindnf Dare 15 February 2002
HP UPFRONT SERVICES AND HP SYSTEM SUPPORT
Exhibit SS5
each ocher. Systess situated beyond this distance limit that require on-site assistance wil: be
subject to additional charges at HP's standard service rates.
3) Access to the EP Response Center. EP Response Center use is limited to the Customer system canager
for the operating system and subsystem software; if applicable, the network operator for the
network, including storage networks; if applicable, the application software manager(s) for each
family of HP application software; and, if purchased, the after-hours coverage system manager, and
additional HP Response Cuter callers. In the absence of any of these managers, the EP Response
Center is available to their designated alternates.
k) Source Code Support. For HP source code, or non-EP software covered under HP Upfront Services and
HP System Support, assistance is limited to problems that can be duplicated on the current version
of the object code of the particular software. HP charges Customer at EP's standard service rates
for any other required assistance.
1) HP Diagnostic Software (selected products). HP is not responsible for loss of Customer business
revenue if HP Diagnostic software, HP High Availability -Observatory, HP Instant Support Enterprise
Edition, HP Continuous Track, or HP remote fault manager software does not identify, track, or
remedy system or peripheral problems prior to actual occurrence.
m) Network Software Coverage without Network Support. Support for HP network software that provides
multivendor node connectivity is limited to product-usage and problem-solving assistance and
software update materials, unless network support is purchased.
• n) Travel Zones. Customer sites located beyond 100 miles (160 kilometers) of a primary HP Support
Responsible Office may be subject to travel charges, longer response times, reduced restoration or
repair commitments, and reduced coverage hours as specified in Hp's Worldwide Customer Support
Travel and Office Directory. Availability of some coverage levels is based on distance from a
primary HP Support Responsible Office.
o) Exclusions. HP Upfront Services and HP System Support do not include assistance that involves
program development, coding, isolation of coding problems, implementation assistance (except for
Telecdm Critical Support and certain Mission Critical Services), data recovery regardless of the
cause of data loss or hardware malfunctions, and problems or investigation time relating to the
use of privileged mode code on HP 3000 systems. HP Upfront Services and HP System Support do not
include consulting unless a consulting option has been purchased. HP Upfront Services and HP
System Support are not a substitute for any formal training offered by HP.
p) Availability. Some HP Upfront Services and HP System Support features and coverage levels are
subject to local availability.
(1) Consumablea, User Replaceable Parts, and Maintenance Fits. HP Upfront Services and HP System
Support do not include the provision and installation by HP of consumables, user replaceable parts
or maintenance kits.
r) Out of Coverage Hours. Customer requests for hardware and software support services, or for HP
installation and configuration services, that are scheduled after HP's normal business hours may
be subject to HP standard service rates (unless Customer has purchased the applicable HP Upfront
Services or HP System Support which provides for such services outside of HP's normal business
hours).
CUSTOMER RESPONS181LITIES
a) Product List. Customer must maintain and provide to HP a current list of products supported under
HP Upfront Services and HP System Support.
0b) Access. Customer must provide HP with the following.
1) Access to the products covered under HP Upfront Services and HP System Support.
2) Adequate working space and facilities within a reasonable distance of the prodveta.
3) Access to and use of all information, internal resources, and facilities determined necessary
by HP to service the products.
4) For the scheduled support level, Customer must designate a single work area acceptable to HP at
Customer site. This area must include shelves or racks for incoming and outgoing products,
adequate open bench workspace, adequate power and lighting, and access to a telephone. Before
having a product serviced under the scheduled support level, Customer must:
a) Maintain a written log of model number, serial number, and current failure symptoms and be
prepared to provide this information to HP upon request.
b) Locate all failed units to be repaired during a scheduled visit at the designated work area
before the HP Customer Engineer arrives.
5S5 Number I
Revision Date 16Jan-20R. ? Revision
Praum Date 15 Februmy 2002
i ila
b
10".
a v e w # EP UPFRONT SERVICES AND EP SYSTEM SUPPORT
Exhibit SSS
c) Cali HP the workday before the day of the scbeduled visit to orovine information regardirc
the number and type of products requiring repair.
c) Operating Procedures. Customer must follow routine operating procedures as specified the
manufacturer's product operation manual(s).
d) Usaae Charges. Customer must allow HP to install or remove usage meters on specifiea
electromechanical devices. Usage charges may be charged separately.
e) Diagnostic /Maintenance Software Iselected products). Customer must allow HP to keep system and
network diagnostic and maintenance programs resident on Customer's system or site for the
exclusive purpose of performing diagnostics and maintenance. For Instant Support Enterprise
Edition requiring a support node, the Customer must maintain and support the support node with the
required updates and patches. Prior to submitting a software problem report to HP, and prior to
placing a service re guest to HP, Customer may be required to assist HP in running these HP-
supplied programs. Customers with HP High Availability Observatory, HP Instant Support Enterprise
Sdition or with. HP remote fault management software must use the electronic data transfer
capability it provides to inform HP of events identified by the software. Customer acknowledges
that customer has no ownership interest in diagnostic hardware or software provided by HP and that
HP may remove these diagnostic programs and any HP-owned modems, workstations or PCs, network
devices, or remote access devices upon termination of HP upfront Services and System Support.
f) Instant Support Enterprise Edition (ISEE). In the ISEE - Data Center Configuration (DCC), when. Hz
provides the support node to the Customer, Customer may only use the ISEE and any of its
components for purposes of ISEE unless requested to do so by HP to facilitate delivery of
services. When so requested, Customer may only use the ISEE for the purposes covered by HP's
permission. Customer will be liable to HP for any losses resulting from Customer's unauthorised
use of the ISEE or any of its components, or from the Customer's unauthorized access to Hp's
network.
(j) High Availability Observatory (RAO). The RAO consists of hardware, software and, if applicable,
documentation, owned and operated by HP, installed in Customer's specified site. The HAO is a
feature of certain Mission Critical support offers (Critical System Support and Business
Except for
Continuity Support), and is used to facilitate delivery of HP services to Customer.
HP-3 express consent otherwise, Customer may not use the RAO or any of its components unless
requested to do so by HP to facilitate delivery of services. when so requested, Customer may only
use the RAO for the purposes covered by HP 's permission. Customer will be liable to HP for any
losses resulting from Customer's unauthorized use of the HAO or any of its components, or from
Customer's unauthorized access to BP's network. Customer's limited right to use the HAO
equipment, software or documentation is non-transferable. Customer may not sell, transfer,
assign, pledge, or in any way encumber or convey the HAO or any portion or components thereof.
h) Revision Levels. Customer must maintain all associated system hardware and firmware, except PC
systems, at the latest HP-specified configuration and code revision level. For PC systems,
Customer must maintain all associated svstem hardware and firmware at a revision level specified
by HP. Customers must maintain HP-supported non-HP software at a code revision level specified by
He.
i) Teleconmani cation Charges. Customer is responsible for all telecommunication charges associated
with using H? IT Resource Center and with installing and maintaining ISDN links and Internet
connection, or HP-approved alternatives, to the HP Response Center, including as they relate to
the RAO.
3) Temporary Procedures. Customer is responsible for implementing temporary procedures or workarounds
while permanent solutions are being sought.
Y.) Files, Data and Programs. Customer is responsible for maintaining a procedure external to the
products to reeonsL-uct lost or altered Customer files, data or prograns.
1) Safe Environment. Customer will have a representative present when lip provides support'serviees at
Customer's site. Customer will notify HP if Products are being used in an environment, which
poses a potential health. or safety hazard to HP employees or subcontractors: HP may require
Customer to maintain such products under HP supervision and may postpone service until such hazard
is remedied.
5. SOFTWARE LICENSE AND COPYRIGHTS
a) Updates.
1) HP grants Customer license to Use software updates provided by HP under the BP Upfront Services
and H? System Support that provides software support.
2) In addition, HP grants Customer a license to Use and make one copy of the updates received from
HP for each H? software Product license for which Customer has purchased HP Upfront Services or
SSA Page 4/?
R~ision Date 16 jam 2OOd Revision Number 1
200
Printing Date 15 FebrUarv
•
•
a,
HP UPFRONT SERVICES AND HP SYSTEM SUPPORT
Ea dbit SS5
k? System Support that provides software support. The license to copy updates on additio:a'
systems are not available for HP 9000 Series 1500 systems.
3) Customer agrees that the license to Use and copy updates are governed by the EP Software
License terms is effect on the date HP ships the update to Customer. _ne H? Software License
Terms are hereby made a part of this Exhibit.
b) HP Update Ownership. Customer acknowledges that it does not own and has no right to, title to, or
interest in the updates except as set forth in the applicable HP Software License Teams.
c) Copyright and Trademark Notices. Customer agrees to reproduce and conspicuously affix copyright
and trademark notices from the original software or documentation on each copy of an update that
Customer makes or obtains from an electronic data source.
S. MLSCELLANEOUS
a) Subcontractors. Notwithstanding anything to the contrary in HP Terms and Conditions of Sale and
Service, HP reserves the right and Customer consents to HP's use of subcontractors to assist in
the provision of HP Upfront Services and HP System Support as HP deems appropriate, without notice
to Customer.
b) Replacement Parts. Replacement parts provided under HP Upfront Services and HP System support may
include new parts, equivalent to new parts, parts that are functionally equivalent or superior to
the replaced part, or whole unit replacements.
C) Attachments. Customer must comply with the terms and conditions of the additional attachments to
this Exhibit, if any.
d) HP Product Warranty Upgrade. If HP System Support Service that provides hardware support is
ordered with the initial purchase or lease of HP hardware products with a 90-day on-site warranty
or 1-year return-to-HP warranty, the service level ordered or the warranty coverage level,
whichever provides the better service level, will be provided during the on-site warranty period.
A !-year return-to-HP warranty most be converted to a 90-day on-site warranty to qualify. Days of
coverage and on-site response times can be upgraded for an additional charge during the warranty
period for most hardware products.
e) warranty Status of Non-HP Products. Non-HP products will be serviced in accordance with this
exhibit, irrespective of warranty status.
f) Cancellation. If HP Upfront Services are canceled, Customer will receive a pro-rata refund only
for the unused prepaid services.
g) Financing. If HP Upfront Services are financed as part of an HP Financitg Agreement, the HP
Financing Agreement terms and conditions regarding cancellation will govern.
Sections 7, 8, and 9 apply only to Customers who purchased NP System Support Services that include
multivendor network coverage and/or warranty maintenance management services.
•
7. MULTMADOR NEMORK COVERAGE
The additional terms and conditions in this Section 7 and in Section 9 apply to orders for HP System
Support Services that include multivendor network coverage.
a) Affiliates. HP has developed working relationships with select vendors, known as Affiliates, who
02313t in the delivery of multivendor support. For purposes of HP's appointment as a Spacial Agent
during multivendor coverage, non-Affiliate refers to other vendors of products in Customer's
network.
b) Performance of Affiliates and Non-Affiliates. HP is not liable for performance or non-performance
of Affiliates and non-Affiliates, their products, or their support services.
c) Operational Network. HP must verify Customer's network as fully operational before HP System
Support Service, including LAN/WAN network, and Storage Network Environmental support coverage
begins. This prerequisite is deemed to be met if HP System Support Service coverage commences upon
completion of UP's network configuration or assessment services. Otherwise, HP performs
verification at HP's standard service rates.
d) Supported Connections. HP must agree upon all network connections and products covered under
HP System Support Service with network coverage.
e) Service Requests. Prior to or after placing a service request with HP, Customer will run HP or
nor.-HP product or network diagnostic self-test programs, as appropriate. Customer must then
S r r, s Page b/ 7
Revision Dale 16-j2n4002 ii ` ~S• gl Revision Number I
pftting pate 15 February 2002
1
•
HP UPFRONT SERVICES AND HP SYSTEM SUPPORT
Erhibft SS5
contact the appropriate product vendor if a specif-'c product is found to be at fault. up*: request
from HP awing a service call, Customer will enable the connection to via the network support
tool if applicable.
f) Network Information. Customers without the EP network support zoo-! installed must identify current
product version numbers and system -configuration information for alt products or the network.
Customer must notify HP when major topology changes occur on the network.
g) Non-HP Service Contracts. To take advantage of HP System Support Service benefits, Customer must
purchase service contracts from Affiliates and non-Affiliates that maintain appropriate support
service levels for non-HP products.
8. WARRANTY MAINTENANCE MANAGEMENT
The additional terms and conditions in this Section 6 and in Section 9 apply to orders for EP System
Support Sesriices that include warranty maintenance management services.
HP provides warranty maintenance management for designated non-HP hardware products if HP is appointed as
a Special Agent as set out in Section 9 during the warranty period of the non-HP product. Fox purposes of
BP's appointment as a Special Agent during warranty maintenance management, non-Affiliate refers to
manufacturers of the designated non-HP hardware products, or authorized service providers for such
manufacturers who are obligated to provide services during warranty.
9. APPOINTMEM OF HP AS SPECIAL AGENT
These terms and conditions are effective only when HP offers and customer appoints HP as a Special Agent
in dealing with specified non-Affiliates during multivendor problem management or during warranty
maintenance management, as evidenced by execution of an attachment to this exhibit. HP provides this
attachment when necessary.
a) Scope of Agency. Upon appointment, Customer authorizes HP to represent Customer in dealings with
specified non-Affiliates in the process of network fault isolation and problem resolution, or
management of a service till during the warranty period for non-HP hardware products. HP'S
authority to represent Customer is limited to the following activities:
1) HP directly contacts non-Affiliates for the purpose of (a) initiating a service call by a non-
Affiliate for remote or on-site assistance with Customer's network and equipment, or (b)
requesting non-Affiliate's (specified in Appendix A to the appointment attachment for warranty
maintenance management) performance of its obligations only during the warranty period.
2) HP directly follows up with non-Affiliates throughout the network problem resolution process or
until the non-HP hardware warranty problem is resolved.
3) HP facilitates communication among non-Affiliates and between HP and non-Affiliates in the
process of network fault isolation and problem resolution.
b) Relationship between Parties. This appointment will not:
1) Be construed to create the relationship of employer and employee partnership or joint venture
between HP and Customer or its employees.
2} Preclude HP• from acting as a Special Agent for multivendor problem management for other
parties, or from performing warranty maintenance management for non-HP products for other
parties.
31 Preclude FP from continuing in the business of meltivendor problem management, eves if customer
is also in the business of providing similar services.
4) Allow HP or Customer to use each other's trademark or trade name in any manner.
c) Customer Responsibilities for Appointment.
1) In order to appoint HP as a Special Agent, Customer must sign the attachment provided by HP.
2) Customer must write letters of notification to specific non-Affiliates listed in the appendix
of the appropriate attachment. These letters must explain the scope of agency and a copy must
be sent to HP. The appendix can only be modified in writing upon mutual agreement of both
parties.
3) Customer must provide EP with a list of non-HP products on the network, including their
respective names, model numbers, serial numbers, and firmware and software revision numbers,
along with copies of applicable support contracts for these products.
SS6 r 11, 6/7
Revision Date 16-.lam-2002Y1z,~ ' Revision Number 1
pmia g Date 16 Febnmarv 2062
,
HP UPFRONT SERVICES AND HP SYSTEM SUPPORT
Exhibit M
4)
Customer must provide EP With, and keep current, a list of the no :-Affiliate contacts and a
list of the non-h'P haroware products for which E? will provide warranty maintenance management,
including product's numbers, product's se_ia= numbers, dates of purchases/delivery, warran y
period and service level, and, if applicable, software license and revision numbers.
5)
Customer must provide H? with a copy of the warranty terns and conditions applicable to a:-
non-HP hardware products, and a copy of warranty entitlement, such as the proof of purchase,
validating warranty for non-EP hardware products for which HP will provide warranty maintenance
management.
6)
Customer must provide to HP in writing all information that may have a direct effect oa• the
operation or cost-effective maintenance of the network, or on the warranty maintenance
management of non-FLP hardware products.
7)
Customer understands the limited scope of EP's authority as a Special agent and agrees not to
obligate HP beyond the terns and conditions set out in this Exhibit.
8)
Customer is solely responsible -for dealing directly with non-Affiliates concerning any
transaction that requires a purchase order for non-HP support services.
Customer zmst submit a service claim during warranty if a non-Affiliate requires such a
submission directly from Customer.
d) Additional Provisions.
• 1)
Limitation of Liability. EP is not liable for any damage or claims made against Customer or HP
that are caused by EP's failure to perform its obligations under Section 9 or by service
contracts with non-Affiliates.
2)
Indemnity. Customer agrees to indemnify and hold HP harmless from any liability, expense, or
loss, including attorney's fees, incurred as a result of any claim that may be made against HP
by any third parties that arise out of EP's discharge of authorized duties as stated here, or
Customer's failure to perform its obligations under Section 4 of this Exhibit or the service
contract with such third parties. The indemnities provided here will survive termination of
this Exhibit.
~J
bbo P9ge7/7
Revision Date Mjan--2002 37 Revision Nuanber 1
^ ` ntFne Mrp 1%, FofinimvMW
1.
•
HP TERMS AND CONDITIONS OF SALE AND SERVICE
Exhibit E16
HP's sale of Products and Support and SP's license of Software are governed by these HP Terms and
Conditions of Sale and Service.
1. DERNMONS
a) "Delivery" means standard HP shipping to and arrival at the receiving area at the 'Ship To-
address specified in Customer's order.
b) "Exhibits" means attachments that describe or otherwise apply to the sale or license of Products
or Support.
c) "Products" means hardware, Software, documentation, accessories, supplies, parts and upgrades that
are determined by HP to be available from HP upon receipt of Customer's order. "Custom Products"
means Products modified, designed or manufactured to meet Customer requirements.
d) "Software" means one or more programs capable of operating on a controller, processor or other
hardware Product ('Device") and related documentation. Software is either a separate Product,
included with another Product M-etled Software"), or fixed in a Device and not removable in
normal operation ('Firmware").
e) "Specifications" means specific technical information about HP Products which is published an HP
• Product manuals and technical data sheets in effect on the date HP ships Customer's order.
f) 'Support" means hardware maintenance and repair; Software updates and maintenance; training; and
other standard support services provided by HP. "Custom Support" means any agreed non-standard
Support, including consulting and custom project services.
2. PRICES
a) Prices are valid for the period quoted by HP or for the applicable purchase agreement ordering
period, whichever expires first. Prices remain valid for 180 days from the original order date
unless otherwise quoted by HP. Change orders that extend Delivery beyond those validity periods
become new orders at prices in effect when HP receives the change orders. Support prices, except
for Custom and prepaid Support, may be changed by HP upon 60 days written notice.
b) Prices are exclusive of, and Customer will pay, applicable sales, use, service, value added or
like taxes, unless Customer has provided HP with an appropriate exemption certificate for the
Delivery jurisdiction.
3. ORDERS
a) All orders are subject to acceptance by HP. Product orders must specify Delivery within 180 days
from order date, unless otherwise agreed or quoted by HP.
b) Customer will specify Ship To addresses within the country where the order is placed, unless
otherwise agreed.
c) Customer may cancel orders for Products (except Custom Products) prior to shipment at no charge.
Customer will pay all charges for returning Products to HP's shipping location if Product orders
are cancelled after shipment.
is 4. OELIVEft)(
HP will make reasonable efforts to meet Customer's Delivery requirements. If HP is unable to meet
Customer's Delivery requirements, alternative arrangements may be agreed. In the absence of such
agreement, Customer's sole remedy is to cancel the order.
b. SHIPMENT, RISK OF LOSS OR DAMAGE, AND TITLE
HP will ship according to HP's standard commercial practice, and risk of loss or damage and title
will pass from HP to Customer at the Ship To address. Shipping and handling charges will be listed
separately on RP's invoice when not included in the Product's purchase price. If Customer requested
special packing or shipping instructions are agreed to by HP, charges will be billed separately to
Customer, and risk of loss or damage and title will pass to Customer on delivery to Customer's
carrier or designate.
011
R"Won Date 01-iu)2001 Revision Number 8
•
ie•e■~
HP TEEMS AND CONDITIONS OF SALE AND SERVICE
Exhibit E16
6. INSTALLATION AND ACCEPTANCE
a) Product installation information is available with Products, on quotations or upon request.
Installation by HP, when included in the purchase price, is complete when the Product passes HP's
installation and test procedures.
b) For Products without installation included in the purchase price, acceptance by Customer occurs
upon Delivery. For Products with installation included in the purchase price, acceptance by
customer occurs upon completion of installation by HP. If Customer schedules or delays
installation by HP more than 30 days after Delivery, Customer acceptance of the Product(s) will
occur on the 31st day after Delivery.
7. PAYMENT
a) Payment terms are subject to HP credit approval. Payment is due 30 days from RP's invoice date.
Invoices for contractual support services and maintenance will be issued in advance of the Support
period. HP may change credit or payment terms at any time when, in UP's opinion, Customer's
financial condition, previous payment record, or the nature of Customer's relationship with HP so
warrants.
b) HP may discontinue performance if Customer fails to pay any sum due, or fails to perform under
this or any other HP agreement if, after 1D days written notice, the failure has not been cured.
a WARRANTY
a) Product warranty period and additional information is available with Products, on quotations, or
upon request.
b) Products purchased from HP will receive the standard warranty in the country of purchase. If
Customer moves such Products to another country where HP has Support presence, then Customer will
receive the destination country standard warranty.
c) Customer may receive a different warranty when the Product is purchased as part of a system. HP
reserves the right to change the warranty. Such changes will affect only new orders.
d) The warranty period begins on the date of Delivery, or the date of installation if installed by
HP. If Customer schedules or delays installation by HP more than 30 days after Delivery, the
warranty period begins on the 31st day after Delivery.
e) If Customer transfers a Product to another user, warranty service is available to that user for
the remainder of the warranty period.
f) HP warrants HP hardware Products against defects in materials and workmanship. HP further warrants
that HP hardware Products conform to Specifications.
g) HP warrants that Software will not fail to execute its programming instructions due to defects in
materials and workmanship when properly installed and used on the Device designated by HP. HP
further warrants that HP owned standard Software will substantially conform to specifications. HP
does not warrant that Software will operate in hardware and software combinations selected by
Customer, or meet requirements specified by Customer.
h) HP does not warrant that the operation of Products will be uninterrupted or error free.
i) If HP receives notice of defects or non-conformance to hardware Specifications, or substantial
non-conformance to HP owned standard Software Specifications during the warranty period, HP will,
at its option, repair or replace the affected Products. If HP is unable, within a reasonable time,
to repair, replace or correct a defect or non-conformance in a Product to. a condition as
warranted, Customer will be entitled to a refund of the purchase price upon prompt return of the
Product to HP. Customer will pay expenses for return of such Products to HP. HP will pay expenses
for shipment of repaired or replacement Products.
J) HP warrants that HP Support will be provided in a professional and workmanlike manner. HP will
replace, at no charge, parts which are defective and returned to HP within 90 days of Delivery.
k) Some newly manufactured HP Products may contain and HP Support may use remanufactured parts which
are equivalent to new in performance.
1) The above warranties do not apply to defects resulting from improper or inadequate maintenance by
Customer; Customer or third party supplied software, interfacing or supplies; unauthorized
modification; improper use or operation outside of the Specifications for the Product; abuse,
negligence, accident, loss or damage in transit; improper site preparation; or unauthorized
maintenance or repair. -
-
E16 e-E Page 2 / 6
Revision Date 0 1- 11 2001 Revision Number 8
•
•
IIP TERMS AND CONDITIONS OF SALE AND SERVICE
Exhibit E16
m) THE ABOVE WARRANTIES ARE EXCLUSIVE AND NO OTHER WARRANTY, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR
IMPLIED. TO THE EXTENT PERMITTED BY LAW, HP SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NONINFRING--U=.
9. SUPPORT
a) Customer may order Support from HP's then current Support offering. Some Support (and related
products) may not be available in all countries. Orders for Support are subject to the terms of
the Support Exhibit or quotation in effect on the date of order.
b) To be eligible for Support, Products must be at current specified revision levels and, in EP's
reasonable opinion, in good operating condition.
c) HP may, at no additional charge, modify Products to improve operation, supportability and
reliability, or to meet legal requirements.
d) Relocation of Products is Customer's responsibility. Relocation may result in additional Support
charges and modified service response times. Suppprt of Products moved to another country is
subject to availability.
e) HP will provide Support for products not supplied by HP when approved by HP in writing. HP will
provide Support for HP Products when Costumier allows HP to perform modifications if requested by
HP under Section 9. c) above. Customer is responsible for removing any products not eligible for
Support to allow HP to perform Support services. If Support services are made more difficult
because of such product(s), HP will charge Customer for the extra work at HP's standard rates.
f) Support does not cover any damage or failure caused by:
1) use of non-HP media, supplies and other products; or
2). site conditions that do not conform to HP's site specifications; or
•
3) neglect, improper use, fire or water damage, electrical disturbances, transportation by
Customer, work or modification by people other than HP employees or subcontractors, or other
causes beyond HP's control; or
4) inability of any non-HP products in Customer's environment to correctly process, provide or
receive date data (1.e., representations for month, day, and year), and to properly exchange
date data with the Products supplied by HP.
g) Customer is responsible for maintaining a procedure external to the Products to reconstruct lost
or altered Customer files, data or programs. Customer will have a representative present when HP
provides Support services at Customer's site. Customer will notify lip if Products are being used
in an environment which poses a potential health or safety hazard to HP employees or
subcontractors; HP may regrure Customer to maintain such Products under HP supervision and may
postpone service until such hazard is remedied.
h) Customer may delete Products under Support or cancel Support orders upon 30 days written notice.
Upon 60 days written notice, HP may cancel Support orders or delete Products no longer included in
Hp's Support offering.
10. LICENSES
"Use" means storing, loading, installing, executing or displaying Software on a Device.
"Software License" means the Use authorization(s) for the Software specified by HP in its quotation,
invoice or other documentation. Each Software License has a corresponding License Fee.
"License Fee" means the fee or fees designated by HP for Use of Software. Different License Fees may
apply to particular Software if more than one Software License is available for that Software.
a) In return for the License Fee, HP grants customer a non-exclusive license to Use the object code
version of the Software listed in Customer's order in conformance with:
1. the terms set forth herein; and
2. Use restrictions and authorizations for the Software specified by HP in its quotation, invoice
or terms that accompany the Software; and
3. HP's third party suppliers' terms that accompany the Software.
In the event of a conflict, the third party suppliers' terms that accompany the Software will take
precedence over the Ube restrictions and authorizations specified by HP and the terms set forth
Page 8 / 6
E16
Revision Date 01 Ju1-2001 Revision Number 8
e
tava.I
HP TERMS AND CONDITIONS OF SALE AND SERVICE
Exhibit E16
herein, and the Use restrictions and authorizations specified by R1P will take precedence over the
terms set forth herein.
b) Unless otherwise specified, in return for the applicable License Fee, RP grants Customer a license
to Use one copy of the Software on one Device at any one time.
c) Unless otherwise specified, all Software Licenses will be perpetual unless terminated or
transferred in accordance with Section 10. k).
d) If Customer is an UP authorized reseller, customer may sublicense the Software to an end-user for
its Use or (if applicable) sublicense the Software to an RP authorized reseller for subsequent
distribution to an end-user for its Use. These sublicenses must incorporate the terms of this
Software License in a written sublicense agreement, which will be made available to AP upon
request. If customer is not an RP authorized reseller, Customer may not sublicense the Software
unless otherwise agreed to by RP in writing.
e) Software is owned ana copyrighted by UP or by third party suppliers. Customer's Software License
confers no title or ownership and is not a sale of any rights in the Software. Third party
suppliers may protect their rights in the Software in the event of any infringement.
f) Unless otherwise permitted by RP, Customer may only make copies or adaptations of the Software for
archival purposes or when copying or adaptation is an essential step in the authorized Use of the
Software on a backup Device, provided that copies and adaptations are used in no other manner and
provided further that the Use on the backup Device is discontinued when the original or
replacement Device becomes operable.
g) Customer must reproduce all copyright notices in or on the original Software on all permitted
copies or adaptations. Customer may not copy the Software onto any public or distributed network.
h) Bundled Software or Firmware provided to Customer may only be used when operating the associated
Device in configurations as sold or subsequently upgraded by UP. Customer may transfer Firmware
only upon transfer of the associated Device.
i) Updates, upgrades or other enhancements are available under UP Support agreements. RP reserves the
right to require additional licenses and fees for Use of the Software on upgraded Devices.
J) Customer will not modify, disassemble or decompile the Software without SP's prior written
consent. Where customer has other rights under statute, Customer will provide RP with reasonably
detailed information regarding any intended disassembly or decoMilation. Customer will not
decrypt the Software unless necessary for legitimate use of the Software.
k) Customer's Software License is transferable subject to EP's prior written authorization and
payment to UP of any applicable fee(s). Upon transfer of the Software License, Customer will
immediately deliver all copies of the Software to the transferee. The transferee must agree in
writing to the terms of Customer's Software License. All Software License terms will be binding on
involuntary transferees, notice of which is hereby given. Customer's Software License will
automatically terminate upon transfer.
1) UP may terminate Customer's or any transferee's or sublicensee's Software License upon notice for
failure to comply with any applicable Software License terms. I-ediately upon termination, the
Software and all copies of the Software will be destroyed or returned to RP. Copies of the
Sc°-ware that are merged into adaptations, except for individual pieces of data in Customer's or
tm..,sferee's or sublicensee's database, will be removed and destroyed or returned to BP. With RP's
w--:.ten consent, one copy of the Software may be retained subsequent to termination for archival
purposes.
m) If the Software is licensed for use in the performance of a U.S. government prime contract or
subcontract, Customer agrees that Software is delivered as 'Commercial coup. es software" as
defined in DFARS 252.227-7014 (Jun 1995) or as a "commercial item" as defined in FAR 2.101(a), or
as 'Restricted computer software" as defined in FAR 52.227-19 (Jun 1987) (or any equivalent agency
regulation or contract clause), whichever is applicable. Customer agrees that the regulations and
obligations in Exhibit U1 apply to all such Software and that the Software is adequately marked
when the Restricted Rights legend in Exhibit U1 is affixed to the Software media. Customer further
agrees that the Software has been developed entirely at private expense.
11. RZTELLECTUAL PROPERTY R[GHTS
a) RP will defend or settle any claim against Customer, (or third parties to wheal customer is
authorized by RP to resell or sublicense), that Products or Support (excluding Custom Products and
custom support), delivered under these HP Terms and Conditions of Sale and Service infringe a
patent, utility model, industrial design, copyright, trade secret, mask work or trademark in the
country where Products are used, sold or receive Support, provided Customer:
1) promptly notifies HP in writing; and
5 Page4/6
® HF TERMS AND CONDITIONS OF SALE AND SERVICE
Exhibit E16
2) cooperates with HP in, and grants HP sole control of the defense or settlement.
b) HP will pay infringement claim defense costs, settlement amounts and court-awarded damages. 1.1
such a claim appears likely, FP may modify the Product, procure any necessary license, or replace
it. If HP determines that none of these alternatives is reasonably available, HP will refund
Customer's purchase price upon return of the Product if within one year of Delivery, or the
Product's net book value thereafter.
cl HP has no obligation for any claim of infringement arising from:
1) HP's compliance with customer's designs, specifications or instructions;
2) HP's use of technical information or technology provided by Customer;
3) Product modifications by Customer or a third party;
4) Product use prohibited by Specifications or related application notes; or
5) Product use with products not supplied by HP.
d) These terms state UP's entire liability for claims of intellectual property infringement.
12. LIMITATION OF UAIMMY AND REmED(ES
• a) Products are not specifically designed, manufactured or intended for sale as parts, components or
assemblies for the planning, construction, maintenance, or direct operation of a nuclear facility.
Customer is solely liable if Products or Support purchased by Customer are used for these
npplicatipns. Customer will indemnify and hold UP harmless from all loss, damage, expense or
liability in connection with such use.
b) To the extent HP is held legally liable to Customer, HP's liability is limited to:
1) payments described in Sections 8. 1) and 11. b) above;
2) damages for bodily injury;
3) direct damages to tangible property up to a limit of O.S.51,000,000;
4) other direct damages for any claim based on a material breach of Support services, up to a
maximum of 12 months of the related Support charges paid by Customer during the period of
material breach; and
5) other direct damages for any claim based on a material breach of any other term of these UP
Terms and Conditions of Sale and Service, up to a limit of U.S.S1,000,000 or the amount paid to
HP for the associated Product, whichever is less.
c) Notwithstanding Section 12. b) above, in no event will SP or its affiliates, subcontractors or
suppliers be liable for any of the following:
1) actual loss or direct damage that is not listed in 12. b) above;
2) damages for loss of data, or software restoration;
3) damages relating to Customer's procurement of substitute products or services (i.e., "cost of
cover"); or
• 4) incidental, special or consequential damages (including downtime costs or lost profits, but
excluding payments described in Section 11. above and damages for bodily injury).
d) THE REMEDIES IN THESE HP TERMS AND CONDITIONS OF SALE AND SERVICE ARE CUSTOMER'S SOLE AND
EXCLUSIVE REMEDIES.
13. GENERAL
a) Transactions may be conducted through Electronic Data Interchange ("EDI") or other electronic
methods, as agreed.
b) HP will not be liable for performance delays or for non-performance, due to causes beyond its
reasonable control.
c) If either party becomes insolvent, is unable to pay its debts when due, files for bankruptcy, is
the subject of involuntary bankruptcy, has a receiver appointed, or has its assets assigned, the
other party may cancel any unfulfilled obligations.
Page 5 / 6
•
s....f
HP TEEMS AND CONDITIONS OF SALE AND SERVICE
Exhibit E16
d) Neither party may assign any rights or obligations hereunder without prior written consent of the
other party. HP may, however, assign any rights and obligations hereunder to another Hewlett-
Packard entity at any time subject to written notice.
e) Customer who exports, re-exports or imports Products, technology or technical data purchased
hereunder, assumes responsibility for complying with applicable laws and regulations, and for
obtaining required export and import authorizations. HP may suspend performance if Customer is in
violation of applicable regulations.
f) Disputes arising in connection with these HP Terms and Conditions of Sale and Service will be
governed by the laws of the country and locality in which HP accepts the order.
q) Provisions herein which by their nature extend beyond the terzanation of any sale or license of
Products or Support will remain in effect until fulfilled.
h) It any term or provision herein is determined to be illegal or unenforceable, the validity or
enforceability of the remainder of the terms Or provisions herein will remain in full force and
effect.
i) Customer will not register or use any Internet domain name which contains RP's trademarks (e.g.
"HP", "hp' or `Hewlett-Packard') in whole or in part or any other name which is confusingly
similar thereto.
j) These HP Terms and Conditions of Sale and Service and any Exhibits constitute the entire agreement
between HP and Customer, and supersede any previous communications, representations or agreements
between the parties, whether oral or written, regarding transactions hereunder. Customer's
additional or different terms and conditions will not apply. Customer's purchase or license of
Products and Support will constitute Customer's acceptance of these HP Terms and Conditions of
Sale and service, which may not be changed except by an amendment signed by an authorized
representative of each party.
7
Revision Dote 01Ju1-2001 @` . -~.v, ---~-r-= asp,.. „
Revivon Number 8
•
* Brazos County Department of Information Technology
202 East 27"' Street, Suite 102, Bryan, Texas 77803
Voice: 979.361.4310 Fax: 979.361.4408
Memorandum
•
TO: Commissioners Court
FROM: Ernie Laney, Interim Director
DATE: September 26th, 2002
SUBJECT: Agenda Item for October 1~% 2002
Please consider this request to renew the software support agreement with Zortec
International for fiscal year 2003.
Zortec provides support on the programming language that is currently used for
the Health Department Immunization System, County Engineer's Work Order
System, and the Unif orm Commercial Credit Inquiry System for the County Clerk's
office.
Funding for this agreement was approved during the IT department's FY2003
Budget hearing.
•
JT
4P-Z-07,
Zortee International, Invoice
124 12th Avenue South - -
Suite 210 ; DATE INVOICE #
Nashville, TN 37203 r91912002 33989
615-361-7000 - - - -
BILL TO - - - SHIP TO
Brazos County CNS Brazos County CNS
'202 East 27th Street 202 East 27th Street
Suite 102 Suite 102
Bryan, TX 77803 Bryan, TX 77803
P.O. NUMBER TERMS DUE DATE REP SHIP VIA F.O.B. PROJECT
10 9119/2002 SD i 812012002
QUANTITY ITEM CODE DESCRIPTION i PRICE EACH AMOUNT i
r 1 Z-su System Z Annual Software Support - HP Unix 7,900.00 7,900.00
I from 10/1/02 thru 9/30/03
I '
:
1
GO
0
4
i ~ f•~\Ur i ,
f ~r~~ I I
hisrequisifion has been evaluated
:
and approved by Brazos County - - - - - - -
Ospartment of Information Technology Total $7,900.00
Sold subject to the terms and conditions of Zortec Software License and receipt of payment in full or
signed security agreement and UCC-1 evidencing a security interest in favor of Zortec International in the
amount shown in the TOTAL box above.*
(0(/'/~~
Brazos County Department of Information Technology
202 East 27th Street, Suite 102, Bryan, Texas 77803
Voice: 979361.4310 Fax: 979.361.4408
Memorandum
TO: Commissioner's Court
FROM: Ernie Laney, Interim Director Ac
DATE: September 26th, 2002
•
SUBJECT: Agenda Item for October 1", 2002
Please consider this request to renew the following software support agreement
with SunGard Pentamation for Informix Software for fiscal year 2003:
Support Agreement No. 3197C0712 $8,272.00
Funding for these agreements was approved during the IT department's FY2003
Budget hearing.
Cot.
0
THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
SUNGARW
Pentamation Inc.
225 MARKETPLACE
BETHLEHEM, PA 18018
(610) 867-9200
PAX (610) 954-8378
Bill To: BRAZOS COUNTY AUDITOR'S OFFICE
P.O. DRAWER 914
BRYAN TX 77805
United States
Attn: ACCOUNTS PAYABLE (979)361-4350 0000
Invoice
Company Invoke No Date Page
PE 10702 01/Octl2002 1 of 1
Ship To: BRAZOS COUNTY AUDITOR'S OFFICE
P.O. DRAWER 914
BRYAN TX 77805
United States
Attn: ACCOUNTS PAYABLE (979)361-4350 0000
Customer GrpWo. Customer Name Customer PO Number Cunancy Code Terms Due Date
1 1115 BRAZOS COUNTY AUDITOR'S OFFICE INFMNT USD NET30 31/OaV2002
SKU Code/Description/Comments
No. of Users Units Rate Extended
A0"**..
•
Brazos County Department of Information Technology
202 East 27th Street, Suite 102, Bryan, Texas 77803
Voice: 979.361.4310 Fax: 979.361.4408
Memorandum
•
TO: Commissioner's Court
FROM: Ernie Laney, Interim Director 64
DATE: September 26th, 2002
SUBJECT: Agenda Item for October 1't, 2002
Please consider this request to renew the following software support agreements
with SunGard Pentamation for fiscal year 2003:
Customer No. BRAZ001
Software Maintenance and Support Services $12,046.00
Custom Programs Under Software Maintenance $ 264.00
Funding for these agreements was approved during the IT department's FY2003
Budget hearing.
is
/d -1-o Z
THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
SU NGARW
Pentamation Inc.
225 MARKETPLACE
BETHLEHEM, PA 18018
(610) 867-9200
PAX (610) 954-8378
Bill To: BRAZOS COUNTY AUDITOR'S OFFICE
P.O. DRAWER 914
BRYAN TX 77805
United States
Attn: ACCOUNTS PAYABLE (979)361-4350 0000
Invoice
Company kwofoe No Date Page
PE 10157 01/OcV2002 1 of 1
Sates Order. 3346
Ship To: BRAZOS COUNTY AUDITOR'S OFFICE
P.O. DRAWER 914
BRYAN TX 77805
United States
Attn. ACCOUNTS PAYABLE (979)361-4350 0000
Customer Grp/Na Customer Name Customer PO Number Currency Code Terns Due Date
1 1115 BRAZOS COUNTY AUDITOR'S OFFICE USD NET30 31/OCN2002
SKU CodaVescrlption/Comments
No. of Users Untts Rate • Extended
THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
•
SUNGARD®
Pentamation Inc.
225 MARKETPLACE
BETHLEHEM, PA 18018
(610) 867-9200
FAX (610) 954-8378
Bill To: BRAZOS COUNTY AUDITOR'S OFFICE
P.O. DRAWER 914
BRYAN TX 77805
United States
Attn: ACCOUNTS PAYABLE (979)361-4350 0000
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Customer Qrpwo. Customer Name Customer PO Number Currency Code Terms Due Date
1 1115 BRAZOS COUNTY AUDITOR'S OFFICE USD NET30 31/OcV2002
Invoice
Company tAybtce No Date Page
PE 10513 01/OcV2002 1 Of 1
Ship To: BRAZOS COUNTY AUDITOR'S OFFICE
P.O. DRAWER 914
BRYAN TX 77805
United States
Attn: ACCOUNTS PAYABLE (979)381-43500000
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SKU CodeMescription/Comment8 No. of Users Units Rate Extended
Report #9 - rPeN_custom bill stmt02 spec/
PENTAMATION CUSTOMER SERVICES
8/22/2002
STATEMENT
CUSTOM PROGRAMS UNDER SOFTWARE MAINTENANCE
For Projects in the Period 121111997 Through 8/20/2002
910430 - Brazos County, TX
COST INST. ANNUAL
PROJ # DESCRIPTION ACCT. DATE MAINT
C1735 PO(V5.2)-MODIFY PO'S, CO'S AND REQ'S TO PRINT AC
XXC173500A GSBC 12/31/1997 $264.00
Total: $264.00
a
01 7ri32 -
0
3I
rpe11 custom 6111 statement02 o 7 _ 4~`A -
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BRAZOS COUNTY
COMMISSIONERS COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 660010
DATE OF COURT MEETING: September 24. 2002
ITEM: Consider and take action on the resubmitting of a request from Ken "Earl" Havel
for a variance (from the Subdivision and Development Regulations) on behalf of
developer LaDona Hudson to allow less than the specified 200' centerline turning
radius for roadways in El Camino Real subdivision. See attached copy of letter of
• request See Action Requested for recommendation. Site is located in Precinct 4.
SOURCE OF FUNDS: N/A
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
County engineering recommends approval of this variance request.
SUBMITTED BY:
Richard F. Vance, P.E.
County Engineer
0002-091
APPROVED BY:
Commiss' ner Carey ul
Precinct
This Request is Approved R~/ Denied ❑ by Commissioners Court
is Date: 10 - - o L
Alvin . Jones, Co my Judge
0
September 9, 2002
Mr. Ray Crow
Director Of Planning And Traffic
Brazos County Road & Bridge Department
2617 Highway 21 West
Bryan, Texas 77803
RE: Final Plat For El Camino Real,
J.B. Root Survey- Abstract No. 203,
Brazos County, Texas.
Dear Mr. Crow,
Per our recent conversation this a.m., I am submitting this letter which I hope
you will allow to serve as my formal request for variance pertaining to the
substandard roadway centerline radii which we have incorporated into the
final plat as referenced above. As you know the county's minimum allowable
centerline radius is two hundred feet (200'). The final plat as proposed
incorporates eighty-five foot (85') centerline radii which we feel is adequate
for general low speed traffic as well and construction, maintenance and
emergency traffic. Typical AASHTO turning properties for various vehicles are
as presented in the attached document entitled "Figure 6-1. AASHTO design
vehicles" as included in the "Traffic Engineering Handbook, 4"' Addition"
compiled by the Institute Of Transportation Engineers. Inspection of the
various design components indicate that a minimum centerline radius
ranging from forty (40) to forty-five (45) feet would be adequate for a range of
vehicles from buses to eighteen wheelers. The eighty-five fodt (85')
centerline radii as proposed would allow for both maximum and minimum
vehicular track requirements for adherence to single lane traffic ( 12' lanes).
I hope you will find this letter and the attached suitable for your review and
consideration relative to granting the technical variance as requested,
however, if you have any questions or problems please contact me at your
earliest convenience (979) 280-5581.
Z pectfully ubmitted,
Ken "Earl" Havel
Agent For LaDona Hudson, Developer
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Figure li-1. AASHTO design vehicles.
SOURCE: Intersection Channelization Design Guide. National Cooperative High-
way Research Program Report 279, 1985.
The State of Texas, County off'BRAZOS
We, the undersigned, as Bounty Commissioners within and for Brazos County, and the
Honorable Alvin W. Jones, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order tri be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided,
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
Witness my hand this /A& day of A.D. 2002
Caren' McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this J ST day of
C> g--ro a c-a 2002.
C. B. Jone ommissioner Precinct #3
ZMIFY Cauley, mmissioner Prec '
Treasurer's Report for the Month of AUGUST 2002
illiam Thornton, Commissioner Precinct #2
AUGUST 2002 TREASURER'S REPORT
FUND NUMBER & NAME
CASH BALANCE
07/31/2002
INCOMING
INVESTED TEXPOOL
INTEREST - August
SUB-TOTAL
DISBURSED
CASH BALANCE
08/31/2002
INVESTED
CKACCT.BAL.
08/3112002
01 - GENERAL FUND
22,540,151 87
1,763,216.15
23,172 81
24,326,540 83
4,001,079.04
20,325,461 79
14,172,632.50
6,152,829 29
02 - COUNTY HEALTH ENDOWMENT FUND
2,470,688 20
1,778.29
2,080.29
2,474,546.78
-
2,474,546.78
1,311,252.11
1,163,294 67
05-HEALTH DEPARTMENT
861,905.70
77,263.85
-
939,169.55
94,382.58
844,786.97
-
-844,786.97
12-STATE LATERAL ROAD
60,597.87
83.00
10.15
60,691.02
-
60,691.02
6,396.19
54,294.83
13 - UNCLAIMED FUNDS
168,281.97
448.65
-
168,730.62
967.03
167,763.59
-
167,763.59
14 -COMMUNITY SUPERVISION
589,205.27
291,937.49
213.33
881,356.09
440,313.52
441,042.57
1,390.18
439,652.39
15 - LAW LIBRARY
137,714 17
3,650.84
-
141,365.01
-
141,365 01
-
141,365.01
16 - APPELLATE JUDICIAL FUND
7,656.49
731.72
8,388.21
8,388.21
8,38821
17 - ALTERNATIVE DISPUTE RESOLUTION
2,01000
1,720.00
3,730.00
-
3,730.00
3,730.00
18 - LEOSE FUND
27,006.28
-
27,006.28
1,355.57
25,650.71
25,650.71
19 -COUNTY RECORDS MANAGEMENT
238,453.96
4,169.39
242,623.35
28,115.69
214,507.66
214,507.66
20 - COUNTY CLERK MGMT.FUND
129,963.17
16,399.59
-
146,362.76
3,385.57
142,977.19
142,977.19
21- TIME PAYMENT FUND
20,838.82
448.98
-
21,287.80
-
21,287.80
21,287.80
22 - COURTHOUSE SECURITY FUND
293,144.07
8,416.03
431.94
301,992.04
9,545.33
292,446 71
272,261 88
20,184 83
24 - JUSTICE @ PEACE - TECHNOLOGY FUND
10,49175
280.12
-
10,771.87
-
10,771.87
10,771 87
25 - SPECIAL FORFEITURE FUND
2,173 92
3.33
2,17725
-
2,17725
2,177.25
28-VOTER REGISTRATION
31,967.34
740.51
46.67
32,754.52
1,347.50
31,407.02
28,182 87
3,224.15
29 - VIT INTEREST FUND
71,841.83
893.95
103.46
72,839.24
888.44
71,950.80
65,210 28
6,740.52
30 - COUNTY GRANTS
148 559 67
30,137.70
-
178,697.37
149,857.00
28,840.37
-
28,840 37
31 - M.P.O. RAIL STUDY
56,133.25
85.94
56,219.19
21,680.81
34,538 38
34,538.38
32 - NARCOTICS TASK FORCE
(162,734.62)
-
(162,734.62)
39,768 26
(202,502.88)
(202,502.88)
44 - JUDICIAL SOFTWARE FUND
764,775.66
1,170.88
-
765,946 54
31, 139 10
734,807.44
734,807 44
45 - GEN-PERMANENT IMPV.
958,645.32
-
958,645.32
958,64S32
700,583.13
258,062.19
46 - EXPOSITION CENTER FUND
6,256,050.02
9,578.06
6,265,628.08
24,424.50
6,241,203.58
6,241,203 58
49 - C 0. SERIES 1998
(000)
000)
-
(0.00)
(0.00)
50 - HEALTH & LIFE INSURANCE
386,702.50
651,168.94
212.50
1,038,083.94
613,952 23
424,131 71
1,384.77
422,746.94
60 - PAYROLL
386,971 79
1,006,455.78
-
1,393,428.57
1,584,607.11
(191,178 54)
-
(191,178.54)
75 - BAIL BOND BOARD FUND
41 ! GEN.OBLIG.DEBT SVC
0
-1~1„i:
q
TOTAL
62,157.79
HIM
2,348,206.36
8,869,560.43
595 16
147,497,40
,018,872.75
-
1,283.44
7,55459
62,752.95
2,496,987 20
21
42,915,587 ~7
664.26
427,799.34
,475,272 88
62,088.69
2,069,187 86
5,440,714.89
-
808,980+.78
7,368,274.70
62,088.69
1,260.,.20~7.C-9
L.17°--n.L'~ "'il-dam ,
18,072,440.19
FA4
Y
1" 1
L4R`
This report is submitted as true and correct to Commissioners Court by =k u Y/~a-, , Sr-cos County Treasurer, on ~~A l .7 G ~03~
0 KAY HAMILTON
County Treasurer
Brazos County Courthouse 300 E. 26th, Suite 313 Bryan, Texas 77803 (979) 361-4340
MEMORANDUM
DATE: September 19, 2002
TO: Alvin Jones, Brazos County Judge
Tony Jones, Commissioner Pct. I
William Thornton, Commissioner Pct. 2
C. B. Jones, Commissioner Pct. 3
Carey CauIey, Commissioner Pct. 4
FROM: Z amilton, Brazos County Treasurer
RE: Direct Payroll Fund to General Fund and Approve Annual Payroll
(1) Aoroval of payroll for 2002-2003
SALARY AND WAGES $ 19,724,777.00
BENEFITS 7,294,867.00
TOTAL $ 27,019,644.00
(Twenty seven million, nineteen thousand, sia hundred forty-four dollars)
(2) Commissioners Court authorizes the money that otherwise would be deposited in
a salary fund created by Chapter 154 of the Local Government Code be deposited
in the general fund of Brazos County.
154.007. Use of General Fund Instead of Salary Fund
(a) At its first regular meeting in the first month of each fiscal year, the
commissioners court may direct, by order entered in its minutes, that all
money that otherwise would be deposited in a salary fund created under
this chapter shall be deposited in the general fund of the county.
(b) In a county in which the order is adopted, a reference in this chapter (154)
to a salaryfund means the general fund.
Acts 1987, 70'h Leg., ch. 149, 1, e,,~`.' Sept. 1, 1987.
Cc John Reynolds, Auditor
/1-11
~:rsy =3-V
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By order of the Commissioners Court of Brazos County:
It is directed that all money that otherwise would be deposited in a salary
fund shall be deposited in the general fund of Brazos County during the
2002-2003 fiscal year.
QeTo~ER. ~aoz
Date
Alvin . Jones, B s County Judge
kar6i- McQueen, Brazos ty Clerk
wgr'a 3-7
40