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2002-09-10-0900AM-Regular
RL ED BRAZOS COUNTY BRYAN. TEXAB ,on SAP _5 P 4: 5fl k'EN ou Y: g~cW ~~x T BY~ ,r ~ NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT • THE COMMISSIONERS COURT WILL CONDUCT A REGULAR MEETING ON TUESDAY, SEPTEMBER 10, 2002 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26M STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Cauley. 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 -15: 3. Budget Amendment 01/02-40. 4. Payment of Claims. 5. Personnel Changes of Status. • 6. Resolution relating to the approval of the Franciscan Services Corporation Obligated Group Revenue Bonds, Series 2002. 7. The Program Application for the Emergency Management Performance Grant. 8. Order of General Election to be held on November 5, 2002 for the purpose of electing county and precinct officers. (Ordena para que se Ileve a cabo una election general el dia 5 de Noviembre de 2002 con el proposito de elegir los oficiales del condado y del precinto.) 0 Commissioners Court Meeting Agenda September 10, 2002 Page Two 9. Tax Resale Deed and authorization for the County Judge to execute the Tax Resale Deed for a 50 foot by 150 foot tract out of Lots 6 and 7, J. A. Chew Subdivision of Lot 4, W. J. Bryan's 3`d Addition, City of Bryan to Roberto Tarin. 10. Applications for Tax Refunds for the following: a. United States Department of Justice, Federal Bureau of Prisons b. Gail Kirkpatrick C. Cowboy Club d. John Moore e. Advance Hydrocarbon Corporation f. Weichert Relocation g. TCM Haven Ltd. h. Stephen J. Zayler 11. Blanket Purchase Orders as follows: a. $11,000.00 to ACS Government Records Services for the County Clerk b. $1,500.00 to Buchanan Associates for the Road & Bridge Department 12. Award of annual contracts for the following: a. Rental Car Services b. Pest Control 13. Award of annual contracts and approval of requisitions for the following: a. Smoke Detector Inspections b. Water Conditioning 14. Award of Bid #2002-058 - Oil Changes for County vehicles. 15. Application for Service to Verizon for the DS 1 Frame Relay Circuits for the offices of the Justices of the Peace, Precinct 1 and Precinct 3. 16. Announcement of interest items and possible future agenda topics. 17. Call for citizen input and/or concerns. 18. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. • FILED W SEP -b P 3 Ob BRAZOS COUNTY BRYAN, TEXAS KAREN MC GUEE11. COU'N'TY CLEftK RAZ0S Ll .8 YAN-WXAS BRAZOS COUNTY COMMISSIONERS COURT • • SEPTEMBER 10, 2002 ADDENDUM TO AGENDA 17A. The Commissioners Court will convene into an Executive Session pursuant to §551.072 of the Texas Government Code to deliberate the purchase of real property. 17B. Consider and take action on Executive Session. 18. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 3614102. 0 i'---1 COMMISSIONERS' COURT REGULAR MEETING SEPTEMBER 10, 2002 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, September 10, 2002, with the following members of the Court present: Alvin W. Jones, County Judge, Absent; Tony Jones, Commissioner of Precinct 1; Wm.S. Thornton, Commissioner of Precinct 2, Absent; C. B. Jones, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Presiding; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Cauley gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The Court next considered Budget Amendment #01/02-40.1 through 40.7, which would reallocate funds for Constable Precinct 2, General Permanent Improvement Fund, Purchasing, Risk Management, Brazos Center and Tax Assessor/Collector. On motion by Commissioner Cauley, seconded by Commissioner Tony Jones, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. Vol 35 Page 11* • Commissioners' Court meeting September 10, 2002 2 The Court next considered the following Claims as submitted by the County Treasurer for payment: 20034391 through 20034610 On motion by Commissioner Tony Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The Court proceeded to consider the change of status of • employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to approve the changes as submitted. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to adopt a resolution relating to the approval of the Franciscan Services Corporation Obligated Group Revenue Bonds, Series 2002. This is done in accordance with the bylaws and for the purposes of Section 147(f) of the Code. A copy is attached. The Court next considered the Program Application for the • Emergency Management Performance Grant. Such grant to be in the total amount of $31,555. On motion by Commissioner Tony Jones, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to make application on behalf of Brazos County to the Emergency Management Vol 3S Page As 0 Commissioners' Court meeting September 10, 2002 3 Performance Grant (EMPG) Program and accept on behalf of Brazos County such grant funds as may be tendered. . The next matter before the Court was approval of the Order of General Election to be held on November 5, 2002 for the purpose of electing county and precinct officers. On motion by Commissioner C. B. Jones, seconded by Commissioner Tony Jones, the Court voted unanimously to approve the attached Order of General Election. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to authorize the County Judge to execute a Tax Resale Deed to the following individual: Roberto Tarin - A 50 foot by 150 foot tract, more or less, out of Lots 6 and 7, J. A. Chew Subdivision of Lot 4, W. J. Bryan's 3rd Addition, City of Bryan, Brazos County, Texas. The next matter for consideration was a tax refund to the following: a. United States Department of Justice, Federal Bureau of Prisons - $17.95 b. Gail Kirkpatrick - 27.55 C. The Cowboy Club - $74.12 d. John Moore - $203.29 e. Advance Hydrocarbon Corporation - $34.07 f. Weichert Relocation - $701.87 g. TCM Haven Ltd. - $1,182.46 h. Stephen J. Zayler - $50.03 On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to refund Vol (36- Page • Commissioners' Court meeting September 10, 2002 4 overpayments in county taxes for 2001 in the amounts noted to the previously named individuals and companies. The Court proceeded to consider the following blanket Purchase Orders: ACS Govt Records County Clerk $11,000 Buchanan Assoc. Road & Bridge $ 1,500 On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to approve the • Blanket Purchase Orders as submitted. The Court next considered awarding the following annual contracts: a. Rental Car Services, the buyer recommends Advantage b. Pest Control, the buyer recommends Terminix On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to table consideration of the rental car services contract to allow additional time to gather information. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to approve the annual contract for • pest control. The Court next considered awarding the following annual contracts and approval of requisitions: a. Smoke Detector Inspections, the buyer recommends A- 1 Fire & Safety and requisition in the amount of $7,980.00. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to approve the annual contract for smoke detector inspections and the requisition. Vol 135' Page 0 Commissioners' Court meeting September 10, 2002 5 b. Water Conditioning, the buyer recommends Fort Bend Services, requisition in the amount of $3,600.00. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to approve the annual contract for water conditioning and the requisition. The Court next considered awarding the following bid: Bid No. 2002-058, Castrol Oil Changes Pat Howard, Purchasing Agent, recommended acceptance of the bid submitted by Kwik- Kar Oil & Lube. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Kwik-Kar Oil & Lube. The Court next considered an application for service to Verizon for the DSI Frame Relay Circuits for the offices of the Justice of the Peace, Precincts 1 and 3. On motion by Commissioner Cauley, seconded by Commissioner Tony Jones, the Court voted unanimously to approve the application for service. Service is for twelve (12) months. The cost is $465.00 per month, per circuit and a one time fee of $250.00 per circuit. Under announcement of interest items and possible future agenda topics the County Judge Administrative Assistant made the following comments: a) There will be no Commissioners Court meeting on September 17, 2002. b) There will be a memorial service tomorrow at 1:30 p.m. Vol 3:5- Page /18 • Commissioners' Court meeting September 10, 2002 6 Commissioner Cauley made the following comment: a) He thanked everyone for their cooperation with the conversion to TSG, especially the Sheriff's department for work over the weekend. There was no citizen input and/or concerns. At 9:15 a.m. Commissioner Cauley announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the purchase of real estate as • allowed under Section 551.072 of the Texas Government Code. At 9:24 a.m. Commissioner Cauley announced the meeting open to the public. On motion by Commissioner Tony Jones, seconded by Commissioner C. B. Jones, the Court voted unanimously to amend Jim Singleton's current Expo Center contract to include a required environmental study and the required funding. The study should not exceed $150,000.00. There being no further business to come before the Court, the meeting was adjourned. • Vol 35" Page 119 0 The foregoing minutes of the Commissioners Court meeting held September 10, 2002 have been examined and are approved in open Court this the A1%9,'0,%4e day of ~LJ~T7v►.~ r..~ 2002, in Bryan, Brazos County, Texas. Alvin W. Jones Tony Jo s County Judge Commissioner, Precinct 1 Wm. '9-. Thornton Commissioner, Precinct 2 C. B. J es Commis oner, Precinct 3 r C rey ca ey, Jr. Commissi ner, Preci ct Vol 3 ~ Page K ren McQueen County Clerk /a6 BR.AZOS COUNTY `COMMISSIONERS COURT MEETING ON-jqj 1 D 200 v AT 9.'00 1A ,gA pow J? d~crv,j kle-//zer- (/16uf") 0~z V') - A 1 E • ~ G 0`A ht~ ' , va~L (J~ t0 ~c C Q~ AL 17,4 c) Z::) e4o-~cm- A A ~AAJlet a smw z. 0 BRAZOS COUNTYCOMMISSIONERS COURT MEETING ON • 10 200 L AT q~ . n. A V . J GL L. a►r IG~ S'rl "Ft c iy 0~A-16 • BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2001-2002 BUDGET YEAR NO. 01/02-40.1 through 40.7 S On this the 10th day of September 2002 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; C. B. Jones, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. • The following proceedings were held: THAT WHEREAS, on September 10, 2002 the Court heard and approved a budget amendment for the 2001-2002 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 4, 2001 the following amendment(s) to the original are hereby authorized, as described on the attached page (a). ADOPTED AND APPROVED this the 10th day of September, 2002. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. • By: Alvin W. Jones, County Judge ~v isa.~.,J G Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes _ r~~ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 40.1 9/10/02 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 a 302011 659500 Dr. Vehicle Maintenance $ 627.00 01 302011 618010 Cr. Travel 466.00 01 302011 678900 Cr. Vehicle Equipment 161.00 Constable Precinct 2 To allow necessary maintenance on department vehicles Mail-, atf ;~~iia tYa j= Q t • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 40.2 9/10/02 • • FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 45 630005 802860 Dr. Equipment - Other $ 5,900.00 45 630005 802890 Cr. Equipment - R&B -51-900.00 General Permanent Improvement Fund To reallocate budget to fund the purchase of an ice machine for Road & Bridge which was incorrect) Drocessed in March 2002. ~.e 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -40.3 9/10/02 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 302011 659500 Dr. Vehicle Maintenance $ 119.26 01 302011 614500 Cr. Miscellaneous Exp 119.26 Constable Precinct 2 To reclassifv funds to allow necessary maintenance on department vehicles. 35 411, • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -40.4 9/10/02 u FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease of 165001 673420 Dr. Minor Furniture $ 900.00 01 165001 618010 Cr. Travel 900.00 Purchasing Division To reclassify budget to allow the urchase of 2 chairs and 2 keyboard tra s. I PAN ~W'" ~ M-,- -1; - a W~~vm 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 40.5 9/10/02 FD DIV ACCT PROJ DACCOUNT NAME Increase Decrease OP 125001 672810 i ment - Electronics $ 750.00 O1 125001 653100 Equip.-Repairs & Maint. 750.00 Risk Management To recIassi funds to allow the purchase of a video camera. y _ i • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -40.6 9/10/02 • • FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 365001 673420 Dr. Minor Fumiture $ 1,000.00 01 365001 611100 Cr. Conference & Seminars 1,000.00 Brazos Center To reallocat e budget to allow the urchase of chairs. mullion" lot r s t . 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 40.7 9/10/02 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 130001 654500 Dr. Office Equipment Repairs $ 500.00 01 130001 673420 Cr. Minor Furniture 500.00 Tax Assessor Collector To reclassify budget to allow the repairs to electronic equipment. -'K,i .ka .n ~k:'+1 {*7;,'9..k ~!Pti. L,~cy.},C7,{"F.r {'•~'1~, t ~ "jt'S:y Ow" y Z+• ~ `iJ.. ~.v~.{'c~<L!A`ecY~~• ~.r a r ti ~.~{~.i«^y 7~ _ r ~ yC,2 6 i-14 • • PERSONNEL CHANGE OF STATUS page 1 of I COURT DATE: September 10, 2002 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status ~ ..■rrrr.....rrrr...rrrrrrr....rrr DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED ~r■■r■.rrr...■.rr.r.■■■t.r....■.rr.rrrr.■rrr..■...r....r...r.....rr.rrrrrr.■ TAX OFFICE SHARP, JDAMY RESIGNATION RICO, JEANETTE TRANSFER WITHIN DEPT SCHUMACHER, BONNIE J. NEW HIRE-FULL-TIME COUNTY ATTORNEY HIGGINSON, DAVID TRANSFER WITHIN DEPT Approved in Commissioners' Court: September 10. 2002 County Judge's or Commissioner's Signature: (This copy to be attached to minutes) X35 ~ 0 RESOLUTION OF BRAZOS COUNTY COMMISSIONERS COURT RELATING TO APPROVAL OF THE FRANCISCAN SERVICES CORPORATION OBLIGATED GROUP REVENUE BONDS, SERIES 2002 WHEREAS, the creation of the Brazos County Health Facilities Development Corporation (the "Issuer') was authorized by a resolution of the Brazos County Commissioners Court (`Brazos County') on January 11, 1982, in accordance with the provisions of the Health Facilities Development Act, Chapter 221, Texas Health & Safety Code (formerly Article 1528j,V.A.T.C.S.), as amended; and WHEREAS, Section 13(c) of the Bylaws of the Issuer provides that as a condition precedent to the issuance of obligations, the Issuer must obtain the approval of the issuance of such obligations by written resolution of Brazos County; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code'), requires that the Commissioners Court of Brazos County approve the Bonds described below to be issued by the Issuer on behalf of Brazos County, Texas for the purposes set forth in the resolution of the Issuer hereinafter described; and WHEREAS, the Issuer intends to issue its Brazos County Health Facilities Development Corporation Franciscan Services Corporation Obligated Group Revenue Bonds, Series 2002 (the "Bonds'), pursuant to the resolution of the Issuer attached hereto as Attachment A and made a part hereof, and WHEREAS, the Bonds are being issued for the purpose of (i) financing the cost of certain health facilities, (ii) malting a deposit to the reserve fund established under the Bond Indenture to secure the Bonds, (iii) paying capitalized interest on the Bonds, and (iv) paying certain issuance costs in connection with the Bonds; and WHEREAS, a public hearing has been held by the Issuer with respect to the issuance of the Bonds, and notice of such public hearing was published in a newspaper of general circulation in Brazos County at least 14 days prior to the date of such public hearing; and WHEREAS, Brazos County finds and determines it is necessary and advisable that this Resolution be adopted. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS: 1. That the issuance of the Bonds by the Issuer is hereby approved in accordance with the Bylaws of the Issuer; and • r~ E 2. That the issuance of the Bonds is hereby approved for the purposes of Section 147(f) of the Code. APPROVED AND SUBMITTED this /-,p 6 day of , 2002. -XA4jgd..2 ATTESTED by: CL VnMcQtieen, County k Alvin W. Jones, County Judge X41 Tony Jon , mmissioner, Precinct 1 AA ZI-11- Wm. S. Thornton, Commissioner, Precinct 2 aaa~~W~ Charles B. Jon 0f, Commissioner, Precinct 3 Carey ;:~A7ey, Jr., Co s oner, Precinct 4 133 0 ATTACHMENT A ` • RESOLUTION BY THE BOARD OF DIRECTORS OF BRAZOS COUNTY HEALTH FACILITIES DEVELOPMENT CORPORATION RELATING TO THE ISSUANCE OF FRANCISCAN SERVICES CORPORATION OBLIGATED GROUP REVENUE BONDS SERIES 2002 WHEREAS, Brazos County Health Facilities Development Corporation (the "Issuer') has been created and organized in accordance with the provisions of the Health Facilities Development Act, Chapter 221, Texas Health & Safety Code (formerly article 1528j, V.A.T.C.S.) (the "Act'), with powers to provide, expand, and improve health facilities (as defined in the Act); and WHEREAS, the Issuer is authorized by the Act to make secured and unsecured loans for the purpose of providing temporary or permanent financing or refinancing of all or part of the • cost of health facilities, and to charge and collect interest on such loans for such loan payments upon such terms and conditions as the Board of Directors of the Issuer may deem advisable and as are not in conflict with the provisions of the Act; and WHEREAS, the Issuer is authorized by the Act to issue its bonds, the proceeds of which may be used for the maldng of a loan in the amount of all or part of the cost of financing or refinancing health facilities; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BRAZOS COUNTY HEALTH FACILITIES DEVELOPMENT CORPORATION: 1. That, the Board of Directors of the Issuer hereby determines that the health facilities project described in Exhibit A hereto (the "Project") to be financed with the proceeds of the bonds entitled "Brazos County Health Facilities Development Corporation Franciscan Services Corporation Obligated Group Revenue Bonds, Series 2002" (the "Series 2002 Bonds"), in an amount not to exceed $30,000,000, is needed for the purpose of improving the adequacy, cost, and accessibility of health care, research, and education within the State of Texas. 2. That, the Board of Directors of the Issuer hereby determines that the financing of the • Project is required, necessary, or convenient to the health care, research, and education within the State of Texas. 3. That, the Board of Directors of the Issuer hereby declares its intent to issue the Series 2002 Bonds and to loan the proceeds thereof to St. Joseph Regional Health Center for the payment of all or a part of the cost of financing health facilities in and around the County of Brazos, Texas and in the state of Texas. 4. That, the Board of Directors of the Issuer hereby calls a public hearing, required under Section 147(f) of the Internal Revenue Code of 1986, as amended, for purposes of discussing the Series 2002 Bonds and the Project to be held on September 5, 2002 (the "Public Hearing'). 0 S. That, the Board of Directors of the Issuer hereby appoints William S. Thornton to serve as Hearing Officer at the Public Hearing. 3 6? 1 y ~ ~t,Y TS i^"i{ EXHIBIT A THE PROJECT The Project consists of a four-story 72-bed patient care tower is to be constructed adjacent to the main St. Joseph Regional Health Center hospital facility located at 2801 Franciscan Drive, Bryan, Texas 77802, Bryan, Texas. The tower will offer new space for support services such as pharmacy and house a new day surgery unit. Four new surgical suites dedicated to outpatient procedures and 42 patient recovery rooms for surgery and heart procedure patients will be included in the tower. In addition, the new tower will add 36 critical care beds and 36 medical/surgical beds, complete with new equipment and furniture. The critical care unit will have intensive care beds and cardiac care beds to care for critically ill patients and those patients coming from open-heart procedures. The new tower will double the number of critical care beds St. Joseph Regional Health Center now offers. • • s 3207888x1 106072/00002 DeMerle Giordano Ralph Staplln Interjurisdictional College Station Coordinator Coordinator Brazos County Emergency Management Roy Ross 101 Regent Ave., Ste. 320 Chris Meyer Bryan Coordinator Bryan, Texas 77803 TAMU Coordinator (979) 381-4140 Fax (979) 821-3407 MEMO TO: The Honorable Judge Al Jones and Commissioners' Court -INIP FROM: DeMerle Giordano 0-10 1 DATE: September 4, 2002 SUBJECT: Annual EMPG funding application Attached, you will find Emergency Management's annual application for Emergency Management Performance Grant (EMPG) for your approval and signature. You will also find the Department's annual Workplan that is to be submitted with the application for funding. Funding allotment for the past several years has remained constant at $ 31,555.00. We anticipate this to be the same for this fiscal year. Should you have any questions, please do not hesitate to call. Thank you. 21g W triacw~ • EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) PROGRAM APPLICATION ON E0 ♦QR DDTW'r nV TVPV. • • 1. FISCAL YEAR: 2003 PLAN # DEM USE ONLY) 2. AGENCY NAME: Brazos County Inte urtsdictional Emergency Management 3. MAILING ADDRESS: 101 Regent Ave. Suite 320 CITY TX ZIP: 77803 4. COUNTY:Brazos County 5. DISASTER DISTRICT: 8. EMPG STATUS: Current EMPG Program Participant Other 7. LIST ALL JURISDICTIONS THAT ARE PARTICIPANTS IN YOUR EMERGENCY MANAGEMENT PROGRAM: Brazos County C' of Bryan C' of College Station City of Wixon Valley Texas A&M UnIversitv 8. [ ] MAYOR / [.&I COUNTY JUDGE (NAME): Alvin W. Jones This Is a change since last year. 9. EMERGENCY MANAGEMENT COORDINATOR (NAME): Demerle Giordano This is a change since last year. 10. REMARKS: Describe significant changes in local hazards and/or recent changes in emergency management organization, facilities, resources, or capabilities. For Interjurisdictional programs, identify any jurisdictions that have joined or withdrawn from your program In the last year. The City of College Station has one full time employee, which has been added to the staffing pattem. City of Bryan has reduced their personnel within Emergency Management to one coor. Local hazard analys has changed this past year due terrorist response (threats). 11. THE PROGRAM PROFILE AND WORK PLAN (DEM-17) ALONG WITH THE ATTACHED STATEMENT OF WORK (DEM-17A) CONSTITUTE THE ANNUAL WORK PLAN FOR THIS JURISDICTION. THE UNDERSIGNED AGREE TO EXERT THEIR BEST EFFORTS TO ACCOMPLISH ALL ACTIVITIES LISTED IN THIS ANNUAL WORK PLAN AS APPROVED BY THE DIVISION OF EMERGENCY MANAGEMENT. 09/03102 /o/2P. : SIGN RE OF OORDINATOR) (DATE) (SIGNA URE £ JU E) (DATE) 12. (DEM USE ONLY) THE ATTACHED STATEMENT OF WORK IS APPROVED: (DATE) ( ] STATE COORDINATOR [ ] ASST STATE COORDINATOR DEM-17 6/02 05 J 9 0 Fiscal Year 2003 STATEMENT OF WORK & PROGRESS REPORT Page 1 of 4 Agent Name: Brazos Coun Emergent Management This is our x Statement of Work Progress Report #1 Progress Report #2 Submitted B Date DEM Review B Date WORK PLAN D. Giordano 09/03/02 PROGRESS REPORT #1 PROGRESS REPORT #2 Task 1 Work Plan & Semiannual Progress Report Work Plan x We will submit an EMPG Program Application with Statement of Work & two progress reports. Progress Report #1 Pro ress Report # 1 submitted to RLO. Progress Report #2 Progress Report # 2 submitted to RLO. Task 2 Legal Authorities for Emergent Management Program Work Plan [x] We will maintain legal documents establishing an emergency management program. [ ] Our legal documents are current & on file with DEM; no additional action is required. [ ] We will prepare or update & submit to our RLO: Commissioner's Court Order C' Ordinance Joint Resolution Progress [ ] We completed & submitted to our RLO: Report #1 Commissioner's Court Order City Ordinance Joint Resolution Progress [ ] We completed & submitted to our RLO: Report #2 11 Commissioner's Court Order [ ] City Ordinance Joint Resolution Task 3 Emergency Management Planning Documents Work Plan [x] We will maintain an emergency management plan & annexes meeting state standards by developing or updating these documents: [ ] Basic Plan Annexes: [ ] A [ ] B [ ] C [ ] D [ I E [ ] F [ ] G [x] H [ ] I [x] J []K [ ] L M []N []O [x] P ()Q [x] S []T []U []V Other documents: NOTE: Plans & annexes dated September 30, 1998, & earlier should be revised/updated this year. Progress [ ] We developed or updated and submitted to our RLO the following documents together with Report #1 the appropriate planning standards checklists: Basic Plan Annexes: []A [ ] B [ ] C D []E F []G []H (]I []J []K []L [ ] M [lN [l0 [IP [1Q [lS [IT [lU [1V Other documents: Progress [ ] We developed or updated and submitted to our RLO the following documents together with Report #2 the appropriate planning standards checklists: Basic Plan Annexes: []A []B []C []D []E []F []G [IH []I [jJ [ I K [ ] L [ ] M [ ] N [ I O [ ] P [ I Q [ ] S [ ] T [ ] U [ ] V Other documents: DEM47A U o.. 717 • 2 of 4 • Task 4 Training for Emergency Management Personnel Work Plan Emergency management personnel will participate in the following training during the year: Position/Name Course Name(s) or Number(s) 1. Demerie Giordano G240; Leadership & G241; Decision Making 2. Spartacus Caldwell G230; Principles & G610; Basic EM 3. Ralph Staplin G620; Disaster Recovery 4. 5. 6. 7. 8. 9. Progress Emergency management personnel completed the following training: Report #1 1. 2. 3. 4. 5. 6. 7. Progress Emergency management personnel completed the following training: Report #2 1. 2. 3. 4. 5. 6. 7. Task 5 Emergency Management Training for Other Personnel Work Plan [x] We will conduct or arrange emergency management-related training for elected officials, other local officials & support agencies. Progress The following individuals completed the training indicated: Report #1 1. 2. 3. 4. 5. 6. Progress The following individuals completed the training indicated: Report #2 1. - 2. 3. 4. 5. 6. DEN-17A 0.... 7on1 0 1'\ 3 of 4 Task 6 Exercise Participation & Schedule Work Plan [x] We will develop & submit a two year exercise schedule. [x] We will conduct & report participation in a tabletop exercise and a functional or full scale exercise this fiscal year or obtain exercise credit for actual events for these exercises. EXERCISE SCHEDULE Period Exercise Type Exercise Scenario see below Exercise Quarter This Fiscal Year FY03 x Tabletop NH TH NS x TR 1 x 2 3 4 x Functional x Full-Scale NH TH INS[ 1 TR 1 2 13311 44 Next Fiscal Year FY04 x Tabletop NH TH NS TR 1 2 3 4 Functional x Full-Scale Our last Full Scale exercise was conducted on date : x NH TH NS TR 1 2 3 5117102 Scenario*: TH Aircraft 4 *Scenario: NH = Natural Hazard TH = Technological Hazard NS = National Security TR = Terrorism Progress [ ] We conducted a tabletop exercise & provided documentation to DEM. Report #1 [ ] We conducted a [ ] functional, [ ] full scale exercise & provided documentation to DEM. [ ] We requested functional or full scale exercise credit for an actual occurrence from DEM & our request was approved. Progress [ ] We conducted a tabletop exercise & provided documentation to DEM. Report #2 [ ] We conducted a [ ] functional, [ ] full scale exercise & provided documentation to DEM. [ ] We requested functional or full scale exercise credit for an actual occurrence from DEM & our request was approved. Task 7 Emergency Management Staff Development Work Plan [x] We will participate in the following emergency management staff development activities: Progress Report #1 We completed the following staff development activities: Progress" Report #2 We completed the following staff development activities: DEN47A `I voL 35' • 4 of 4 • Task 8 Public Education/Infonnation Work Plan [x] We will conduct 30 hours of appropriate awareness activities for local citizens. OR [ ] We will prepare & distribute the following public education/information materials: Progress [ ] We completed the following hazard awareness or public education/information activities: Report #1 Progress [ ] We completed the following hazard awareness or public education/information activities: Report #2 (l Jrp a r:nntinuatinn Shfet if narxassarv) • y~r • FY 03 E EMERGENC Y MA NA GEMENT PERFORMANCE GRANT (EMPG) FINANCIAL APPLICATION PLEASE PRINT OR TYPE 1. APPLICANT NAME Brazos County Interjttrisdictional Emergency Managem 2. APPLICANT IS. [X] Current EMPG Program participant [ ] New EMPG Program applicant 3. UST ALL JURISDICTIONS THAT PARTICIPATE IN YOUR EMERGENCY MANAGEMENT PROGRAM Brazos County City of Bryan City of College Station City of Wixon Valley Texas A&M University 4 LOCAL POINT OF CONTACT FOR EMPG GRANT FINANCIAL MATTERS: NAME.•DeMerle Giordano TITLE.- Inter'urisdictional Coordinator 5. POINT OFICONTACT ADDRESS: 101 Regent Ave. Suite 320, Bryan, TX 77803 6. PHONE NUMBER: FAX NUMBER 361-4140 979 821-3407 7. E-MAIL ADDRSS. If none, so indicate) aemerle@co.brazos.tx.us CHECKLIST OF APPLICATION ATTACHMENTS (See FY 03 Local Emergency Management Program Guide, Section 3, Tab B for instructions on show should sign EMPG forms) )f23 Application for Federal Assistance (form DEM-66) signed by an authorized individual 3fxj EMPG Staffing Pattern (form DE"7). EMPG Staff Job Description (form DEM-68). An updated job description must be provided for each individual on the FY 03 EMPG Staffing Pattern who works 50 percent or less of their time in emergency management duties. Summary Sheet for Assurance and Certification (FEMA form 20-16, with Parts I & III checked and FEMA forms 20-16A & 20-16C attached If the local government carries out lobbying activities, Part IV of FEMA form 20-16 should also be checked and Standard Form LLL (SF-LLL), Disclosure of Lobbying Activities, completed and attached. Forms 20.16 and SF-LLL must be signed by an authorized individual. $:J Direct Deposit Authorization (form Act-52). If the jurisdiction has been receiving EMPG reimbursements through Direct Deposit, a new Direct Deposit Authorization is not required. Travel Policy Certification (form DEM-69) signed by an authorized individual. Support Services Section / EMPG Auditor MAIL TO: Division of Emergency Management Texas Department of Public Safety PO Box 4087 nu■ ~r Austin Texas 78773-0229 6/02 :nt .01 J 6 'g A AT IN % _ AT 96 _ AT APPLICATION FOR FEDERAL ASSISTANCE Instructions on reverse ❑ NEW APPLICANT ® RENEWAL 1. NAME OFPROGRAMIASSISTANCE 2. DATE SUBMITTED 3. FISCAL YEAR 4. START DATE END DATE T5- CFDA NUMBER EMPO 9/3!02 200' 10-01-0; 00-30-0, 83.552 Legal Name (as it appears on the Annual Work Plan Name and telephone number of the EMC (include area code) Brazos County 979 3614140 Office location address (give city, state 3 zip code) Mailing address (if different from office address) 101 Regent Ave, Suit Bryan TX 77803 300 E 2e SL Bryan 77803 7. EMPG PAID PERSONNEL ONLY ~J AT % AT % AT • TOTAL EMPG-FUNDED STAFF= g 8. ESTIMATED EXPENSES bEM USA ONLY ' - • - } A. SALARIES 8 BENEFITS (FROM DEM-e7) $ $126.659.00 y~c r B. TRAVEL (FROM DEM-67 $ 400.00 - C. OTHER $ $16,020.00 F D. TOTAL $ $147.079.00 • ' E. FEDERAL SHARE (D above x.50) $,$73.539.50 Y. - 9. CERTIFICATION: I certify to the best of my knowledge and belief that this application/attachments are true and correct TYPE NAME OF AUTHORIZED REPRESENTATIVE TELEPHONE NUMBER DATE RECEIVED IN AUSTIN Alvin W. Jones (979)-361-4102 E OF AUTHORIZE REPRESENTATI E S TITLE DATE IB County Judas /o, .2UO s- • DEM-tie Rev 7/01 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) STAFFING PATTERN 1. Agency Name (as it appears on Annual Work Plan) 2. County 3. FY 4. Date DEM Use Only Brazos County Intedurisdictional Brazos County 2003 9/3102 5. EMPG-funded Staff 6. 7. 8. 9. 10. 11. 12. Gross Portion of Salary& Estimated EMPG Gross Gross Annual Work in Benefit Emer. Start Annual Annual Salary & Emer. Cost Mgmt Date Salary Benefits Benefits Mgmt. for Emer. Travel (7+8) Mgmt. Costs (9X10) I Name: DeMerle Giordano 1/24/00 35914.90 12333.38 48248.28 1 48248.28 2200.00 Position: Coordinator Name: Spartacus Caldwell 8121/02 15484.44 2989.27 18473.71 1 18473.71 1000.00 Position: Deputy Coor. Name: Ralph Staplin 10/1/00 46924.00 13013.00 59937.00 1 59937.00 1200.00 Position: CS Coor. Name: 0.00 0.00 0.00 % 0.00 0.00 Position: Name: 0.00 0.00 0.00 % 0.00 0.00 Position: Name: 0.00 0.00 0.00 % 0.00 0.00 Position: Name: 0.00 0.00 0.00 % 0.00 0.00 Position: Name: 0.00 0.00 0.00 % 0.00 0.00 Position: Name: 0.00 0.00 0.00 % 0.00 0.00 Position: Name: 0.00 0.00 0.00 % 0.00 0.00 Position: y ' ,~pfF ..~R~ rt;:. 4 .4.,, 1.a.,=Gp+lfi_n NE It '~ti. ANG TOTALS 126659.0 4400.00 ~i 0 DEM-67 Rev 7/01 • BRAZOS COUNTY INTERJURISDICTIONAL EMERGENCY MANAGEMENT APPLICATION FOR FEDERAL ASSISTANCE SUPPLEMENTAL - DEM 66 #8.C • • OTHER COST ELIGIBLE. Copier/Printer supplies 300. Food supplements 400. Office supplies 1,200. Advertisingllegal 350. Conferences/seminars 750. Dues 200 Pagers 170. Printing 3,500. Training 750. Telephone, long distance 100. Telephone, cellular 500. Travel see DEM -67 Office equipment maint. 100. Radio equipment maint. 200. Vehicle maint. 2,000. Minor equipment 750. Equipment rental 150. Office rental 4,100. Professional fees 500. Total Budget $16,020. 0 EMPG STAFF JOB DESCRIPTION Agency Name Brazos County Intedurisdictional Emergency Management StaffMember Name DeMerie Giordano Position Title(s) Coordinator Description Prepared by Prior administration (Fred Forsthoff) riate Prepared 1998 I JOB DESCRIPTION Provide a general description of the work performed by this staff member, specifically identify emergency management duties performed See attached DEN-68 6100 SUBMITTED TO D.E.M. ON 08/24/98 Brazos County Job Description Class No: 1901 Job Title: Emergency Mgmt. Coord. Department: Emergency Management Reports To: County Judge FLSA Status: Exempt EEOC Category: -Professionals Pay Group: 23 Prepared/Revised Date: January 15, 1998 Appc.Qv'ed Date: SUMMAhY May be tailed in at any time to respond to emergencies outside the corporate limits of Brazos- County and to other emergencies requiring interjurisdictional response and assistance; attends hazardous material spills and coordinates cleanup operations with TNRCC; identifies needed modifications and updates the emergency management plan; • monitors severe weather to warn citizens of tornadoes; performs hazards analysis vulnerability studies; writes grants and reimbursable program requests; prepares departmental budget; prepares and presents public awareness programs; and serves as liaison between the county and other agencies. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. May be called in at any time to respond to emergencies outside the corporate limits of Brazos County and to other emergencies requiring interjurisdictional response and assistance; Attends'all. hazardous material spills and coordinates reporting and cleanup operations with TNRCC, and compiles hazard mitigation activities; Reviews and updates emergency management plans and annexes; Serves on county loss control committee and emergency planning committee, sets up and • participates in design of annual required exercises, performs damage assessment analysis, and monitors severe weather to warn citizens of tornadoes; Develops hazard analysis procedures; Writes grants and reimbursable program requests; Prepores departmental budget, and develops annual profile and work plan for emergency management department; u Class No. 1901 (continued) Serves as liaison between county and responder groups, county and city department heads, and volunteer groups; Prepares and submits required reports; Performs general administrative duties, including making copies, typing letters and memorandums on the computer, filing correspondence and other reports, delivering and picking up printing projects, faxing documents, preparing mailing labels, and obtaining office supplies; Searches incident files for hazardous materials site assessment requests and makes replies to inquirer; Participates in search and rescue operations, and provides maps and charts to appropriate personnel. Makes presentations to schools and service clubs and develops public awareness presentations; and Attends training courses and conferences as necessary to further education SUPERVISORY RESPONSIBILITIES Supervises departmental employees, including assigning and reviewing their work and recommending personnel actions. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree in Emergency Management, Public Administration, or a related field, plus two years of emergency management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. 2 166 tA: •a 'h I'~~\ • Class No. 1901 (continued) KNOWLEDGE OF Supervisory techniques; budgetary techniques; personnel policies and procedures; standard office practices; and emergency management statutes and procedures. SKILUABILITY TO Supervise and motivate employees; establish and maintain effective working relationships with county employees, representatives of governmental agencies, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software; operate emergency management equipment safely; read, interpret, and develop standard policies and procedures; and analyze and interpret data. • CERTIFICATES, LICENSES, REGISTRATIONS Valid Texas motor vehicle's license. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 50 pounds, such as emergency management equipment, files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. WORK ENVIRONMENT • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently work closely with others as part of a team, perform multiple tasks simultaneously, and change tasks. 3 u ENVG STAFF JOB DESCRIPTION Agency Name Brazos County Intelurisdicdonal Emergency Management Staff Member Name Spartacus Caldwell Position Title(s) Deputy Coordinator Description Prepared by Prior administration (Fred Forsthoff) Date Prepared 1998 JOB DESCRIPTION Provide a general description of the work performed by this staff member, specifically identify emergency management duties performed See attached DEW" 6/00 <36 SUBMITTED TO D.E.M. ON 08/24/98 Brazos County Job Description Class No: 1903 Job Title: Asst. Emergency Mgmt. Coord. Department: Emergency Management Reports To: Emergency Mgmt Coord. FLSA Status: Nonexempt EEOC Category:-Professional Pay Group: 18 Prepared/Revised Date: January 15, 1998 Approved Date: SUMMARY Develops, implements, and maintains format standards for emergency management plan, annexes, and appendices; maintains directory of emergency management resources; troubleshoots computer problems; recommends changes to emergency management plan; • and may be called in to respond to emergency events. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Develops, implements, and maintains format standards for emergency management plan, annexes, and appendices; Designs, implements, produces, and maintains directory of emergency management resources; Troubleshoots computer problems and takes corrective action; Attends training courses and conference on emergency management; Identifies necessary modifications to emergency management plan, creates initial draft, finalizes plan, and coordinates review of modifications with emergency management coordinators of other jurisdictions; • Assists in planning and conducting emergency exercises; Responds to emergency events and documents response actions; Develops budget spreadsheet to monitor department status; Develops and maintains spreadsheet status displays for Emergency Operations Center and trains others to use spreadsheet; ~gp 10. 1"t-Al Class No. 1903 (continued) Performs general administrative work, including making copies and faxing documents; and May be required to work overtime or irregular hours if necessary. SUPERVISORY RESPONSIBILITIES This is a non-supervisory position. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree in Emergency Management, Public Administration, or a related field, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. KNOWLEDGE OF Emergency response actions; personnel policies and procedures; and standard office practices. SKILLIABILITY TO Establish and maintain effective working relationships with county employees, representatives of governmental agencies, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software; and read and interpret emergency management policies and procedures. CERTIFICATES, LICENSES, REGISTRATIONS Valid Texas motor vehicle operator's license. PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee .to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands 2 ~C c~ - • ;,r r.•',. ~ ~ 5 [~L • Class No. 1903 (continued) to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include dose vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The noise level in the work environment is usually moderate. The employee must frequently work closely with others as part of a team, perform multiple tasks simultaneously, and change tasks. • 3 0 EMPG STAFF JOB DESCRIPTION Agency Name Brazos County Interjurlsdictional Emergency Management Staff Member Name Ralph Staplin Position Title(s) City of College Station Coordinator Description Prepared by Ralph Staplin Date Prepared 2002 I JOB DESCRIPTION Provide a general description of the work performed by this staff member, specifically identify emergency management duties performed. See attached DEM-68 6100 10. 36 • JOB DESCRIPTION CITY OF COLLEGE STATION NAME: Ralph A Staplin DATE: June 2002 CURRENT TITLE: Emergency Management Coordinator DEPARTMENT: Office of Emergency Management/Fire REPORTS TO: Appointed by CS Mayor/ Reports to Fire Chief JOB SUMMARY: This is a highly responsible function within city government Responsible for the overall plarming, coordination and operation of the Emergency Management program for College Station. Maintains a high level of customer • service and cooperation with internal and external agencies. Represents the City of College Station as an active member of the Brazos County Interjurisdictional EM program and as a member of the Local Emergency Planning Committee. On call status, utilizes methods to remain in contact with emergency response agencies (pager, radio, cell phone, etc.). Assigns Deputy EM or other responsible person to fill him in his/her absence. May serve as Assistant CISM Coordinator. PRINCIPLE DUTIES AND RESPONSIBILITIES: 1. Sets divisional goals and establishes timelines consistent with the City of College Station and Fire Department Goals. 2. Prepares the annual Emergency Management Budget, develops necessary Service Level Adjustments, prepares and tracks annual Performance Measures, and prepares required Strategic Plans. 3. Completes and maintains the Emergency Management (EM) Guidelines for Emergency Operations (GEO) manual. Assigns review dates of GEO to insure updated information is submitted by each city department. Researches, develops, and coordinates other plans and policies to insure compliance with stage and federal regulations. 4. Responsible for maintaining accurate and up-to-date emergency contact information of key personnel. Conducts periodic alerting exercises. • S. Maintains and prepares the Emergency Operations Center (EOC) for use; including inventory, stocking supplies, preparing maps, and computer related hardware and software. 6. Attends regular meetings and training seminars related to emergency management 7. Assists with the preparation and conduct of the Annual Emergency Management Academy for City and Intmiurisdictional Personnel. 8. Prepares and submits grant proposals that are related to emergency management and hazardous materials capabilities. Participates as a member of the College Station WIND Assessment Team 9. Makes presentations to citizen groups, City employees, governmental agencies and management personnel regarding emergency management, emergency preparedness and/or hazardous materials. s, as r J '•~c ys~.~ 40 to. Completes surveys related to Emergency Management. 11. Coordinates emergency planning and response activities with volunteer agencies. 12. Coordinates emergency planning and response activities with Brazos County, Texas A&M University, the City of Bryan, and Wixon valley. 13. Coordinates with the Hazard Mitigation Team for the City. 14. Responds promptly to work emergency incidents as required 15. Coordinates news releases related to routine activities and emergency situations with College Station Fire Department and City Public Information Officer (PIO). 16. Coordinates with and distributes Intedurisdiction plans to appropriate city departments. 17. Establishes and coordinates necessary training and drills for the City of College Station EOC TEAM. 18. Alerts the public to dangers and precautions, utilizing all available means, which should be taken in case of - potential disasters. 19. Constantly review processes and recommend modifications to EM program, which guide or direct city day- to-day and emergency response procedures. Preferred: Bachelors degree in Safety, Environmental Science, Emergency Management or a related field Knowledgeable with Incident Command Systems. OTHER ASPECTS OF THE JOB: Must have the ability to train others in emergency preparation planning and procedures; the ability to assist in the coordination and implementation of emergency related activities and to keep accurate records and prepare clear and concise reports of these activities. Must possess excellent communications and writing skills. SPECIAL REQUIREMENTS AND LICENSES: Must possess a Texas Class C. driver's license with a good driving records as measured by the City's driving policy. Must have completed, or have the ability to complete within 2 years, the Department of Public Safety Professional Development Series for Emergency Management. EOUIPMENT USAGE: • Computer, telephone, automobile, copier, fax, two-way radios. • Work shall be performed with tools, appliances and equipment approved by those agencies and bodies that have control, authority and approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations. SIGNATURES: Incumbent Supervisor Department Head • • u FEDERAL EMERGENCY MANAGEMENT AGENCY O.M.B. Ha 3067-02006 SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS Fxp/res September 30, 1998 DATE: APPLICANT LEGAL NAME: his summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the pplication for Federal Assistance. n applicant must check each item that they are certifying to: Part I ❑z FEMA Form 20-16A, Assurances-Nonconstruction Programs Part II FEMA Form 20-16B, Assurances-Construction Programs Part III ❑ FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements Part IV SF LLL, Disclosure of Lobbying Activities (If applicable) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified attached assurances and certifications. Alvin W. Jones Coup Judge Typed Name of Authorized Representative Title ~o,=- Si of Au"fized Representative Date Signed NOTE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covered ransection, the applicant agrees that, should the proposed covered transaction be entered into, It shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded rom participation in this covered transaction, unless authorized by FEMA entering Into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice "Public reporting burden for this form Is estimated to average 1.7 hours per response. The burden estimate includes the me for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing, viewing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the ccuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management. Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472" FEMA Form 20-16, JUL 96 Fem. V s CL V, p; - f 0 FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES-NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If yon have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will Initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration) 5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and HI of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all Interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients In a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is 510,000 or more. FEMA Form 20-IBA, JUN 94 • • • I L Will comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (1) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum boars provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. rc=A corm 39-IGA (BACK) 3~ 'Y''' ~3 ~A l Gol -'__1\ FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES-CONSTRUCTION PROGRAMS NOTE: Certain of these assurances may not be applicable to your project or program. If you have any quesdo contact the awarding agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorind representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assists ace, 9. Will comply with the Lead-Based Paint Poisoning and the Institutional, managerial and financial capability Prevention Act (42 U.S.C. Sections 4801 et seq.) which (including foods sufficient to pay the non-Federal share of prohibits the use of lead based paint in construction or project costs) to ensure proper phoning, management and rehabilitation of residence structures. completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authormed representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property tide, or other interest is the site and facilities without permission and Instructions from the awarding agency. Will record the Federal interest in the tide of real property In accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance fonds to assure nondiscrimination during the useful life of the project. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. S. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or state. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organisational conflict of Interest, or personal gam. 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 47284763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified In Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 20488. JUN" 10. Will comply with ali Federal statutes relating to non-discrimination. These Include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of se:; (e) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the bash of handicaps; (d) the Age Discrimination Ad of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to eon-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L.91-616), as amended, relating to non-discrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd3 and 290 es-3), as amended, relating to confidentiality of alcobol and drag abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nos-discrimination provision in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other non-discrimination statute(s) which may apply to the application. 11. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest In real property acquired for project purposes regardless of Federal participation in purchase. 12. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal fands. 171 • • 13. Will comply, as applicable, with the provisions of the Davis-Bacon Ad (40 U.S.C. Sections 276a to 276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Section 874), the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333) regarding labor standards for federally assisted construction subagreements. 14. Will comply with the flood insurance purchase requirements of Section 102(x) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients to a special flood hazard area to participate in the program and to purchase flood Insurance if the total cost of insurable construction and acquisition is 510,000 or more. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards In floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Pions under Section 176(c) of the Clan Air Act of 1955, as amended (42 US.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered specks under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 16. Will comply with the Wild and Sank Rivers Act of 1968 (16 US.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and steak rivers system. 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 US.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469x4 et seq.). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 19. Will comply with all applicable requirements of all other Federal laws, Executive Orders, regulations and policies governing this program. 20. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizatlons. 21. It will obtain approval by the appropriate Federal agency of the final workiug drawings and specifications before the project is advertised or placed on the market for bidding; that it will construct the project, or cause it to be constructed, to final completion in accordance with the application and approved plans and specifications; that it will submit to the appropriate Federal agency for prior approval changes that alter the cost of the project, use of space, or functional layout, that it will not enter Into a construction contract(s) for the project or undertake other activities until the conditions of the construction grant program(s) have been met. 22. It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the applicable Federal, State, and local agencies for the maintenance and operation of suck facilities. 23. It will require the facility to be designed to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped," Number A117. -1961, as modified (41 CFR 101-17.703} The applicant will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. 24. If any real property or structure thereon Is provided or improved with the aid of Federal financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer of such property, any transfer, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. 25. In making subgrants with nonprofit institutions under this Comprehensive Cooperative Agreement, It agrees that such grants will be subject to OMB Circular A-122, "Cost Principles for Non-profit Organizations" included to Vol. 49, Federal Register, pages 18260 through 18277 (April 27,1984). FEYA Form 20.189 (BACK) 0 FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations eked below to determine the certification to which they are required to attest Applicants should also review the Instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CF Part 17, "Government-wide Debarment and suspension (Nonprocuremeut) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement A. As required by section 1352, Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant or oooperadve agreement over $100,000, as defined at 44 CFR Part 18, the applicant oertifies that (a) No Federal appropriated fureda have been pad or will be paid, by or on behalf of the undersigned, tD any person for influencing or attempbng tD influence on officer or employee of any agency, a Member of Congress. an ofoer or employee of congress, or an employee of a Member of Congress In connection with the making of any Federal grant the entering Into of any c0operadwe agreement and fie extension, oontlnueticn renewal, amendment or modification of any Federal grant or oooperetiwe agreement (b) If any other funds than Federal appropriated funds haws been paid or will be pad to any person for Wuomng or enempting to Influence an olfioer or employee of arty agency, a Member of Congress, an officer or an employee of Congress, or employee of a member of Congress in oonnedbn with this Federal grant or cooperative agreement the undersigned shall complete and submit Standard Form LLL, 'Disclosure of Lobbying Activities; in aooadenoe with its instructions, (b) Have not within a t1weeyear period preceding this application been Convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense In connection with obtaining, at6Bmpling lo obtain, or perfonn a public (Federal. State, or local) transaction or contract under a public iransec"on; videbon of Federal or State antitrust statutes or commission of embealement theft, forgery, bribery, fatailicetion or destruction of reoords, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated In paragraph (1)(b) of this certification; and (d) Have not wtthrn a three-year period preceding this application had one or more public t ranseCtions (Federal, State, or local) terminated for cause or default: and B Where the applicant Is unable to ce" to any of the statemenffi in this certification, he or shall shall attached an explanation to this application 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) (c) The undersigned shall require Viet time language of this certification be Included In the award documerda for all subawards of all tiers (Including subgrartts oontrads under graft and cooperative agreements, and subcontract(s) aced that all subredplents shall catty and disclose ecoanfingly. FiStandard Form LLL, 'Disclossure of Lobbying Achides' altsched. (This form must be adadW to ceri ficafron if rmappr*dated funds are b be used to infuence acdlvft&) 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suapernslon, and implemented at 44 CFR Pet 67, for prospective parbeipanta in primary covered transactions, as defined at 44 CFR Pat 17, Section 17.510-A Tire appfi, r cerli8es OW it and its principals- (a) Are not presently dabamed, suspended. proposed lbr debarment declared Ineligible, sentenced to a dental of Federal benefits by a State or Federal oourt or vduMarty anduded from covered transactions by FEMA Form 20-18C, JUN 94 As required by the Dug-Free Waiplace Act of 1988, and Implemented at 44 CFR Part 17, Subpart F. for grenlaes, as defined at" CFR Part 17, Sections 17 815 and 17,820: A The applicant Certifies that It will continue to pnvkle a drug- free workplace by. (a) Publishing a sestement notifying employees that the unlawful manufacture, disMbution, dispensing, possession, or use of a oontrofiad substance is prohibited In the grantee's workplace and speaying the actions tht will be taken against employees for violation of such prohibrbon; (b) Establishing an ongoing drug free awareness program to Inform empoyeas about (1) The dangers of dug abuse in the workplace; (2) The gnarttee a policy of maintaining a dug-Nee workplace-, (3) Any available drug counseling. rehabilitation. and employee assistance programs and (4) the penalties that may be imposed upon employees for drug abuse violations oxCUntng In the workplacem. &V 36 • DISCLOSURE OF LOBBYING ACTIMIES Complete this form to disclose lobbying activities pursuant to 31 US.C.135i (See reverse for public burden disclosure) 1. Type of Federal Action: 2 Status of Federal Action: 3. ©a. contract 0a. bidlofferfapplieation b. grant b. Initial award c. cooperative agreement r- post-award d. loan e. loan guarantee f. loan Insurance Name and Address of Reporting Entity: Prime mgressional District, If known: Federal DepartmentlAgency: FEMA • Federal Action Number, H known: n/a ngresslonaI District, H known: Federal Program Name/Description: EMPO 5. If Reporting Entity In No. 4 Is Subawardee, Enter Name MX Subawardee and Address of Prime: Tier , If known: Department of Emergency Management 101 Regent Ave., Suite 320 Bryan, TX 77803 a. Name and Address of Lobbying Registrant (1f lndArldud, last name, first name, NO: n/a • Informatlon requested through this form Is aAhmfaed by title 31 U.S C. section 1352. This disclosure of lobbying activities Is a material representation of fact upon which reliance was placed by the tiler above when this transaction was made or entered Into. This disclosure Is required pursuant to 31 U.S.C. 1352. This infonnabon will be reported to the Congress seml-annually and will be available for public inspection. Any person who faits to Itie the required disclosure shall be subject to a civil penalty of not less than 310,000 and not more then $100,000 for each such failure. No.: (078) 361-4102 Date: d for Local Raproduction Fond - LLL n.. Number, if applicable: CFDA 83.534 Award Amount, H known: $ unknown b. Individuals Performing Services (Including address if different from No. 10s) past name, first name, Mq: Approved by OMS 0348.00+8 Report Type: 0a. Initial filing b. material change For Material Change Only: year quarter date of last report n/a Print Name: 7Alvie W. Jones 0 74.176 Farnmpwunuao* - frear2axq - - VENDOR DIRECT DEPOSIT AUTHORIZATION Under Ch. 598, Goaeummenl Code, you are enttled to rer4819 mquast and poured k*rmaMn ore have on 6li3 aboWyM w0 knilad axoepeens m acomiance ,M Ch 662, Go►emnem code. To request hommatim for review orfo requeverroroomaction. conlad us al the address arMtl-tae numberksted on fts form. INSTRUCTIONS • Use only BLUE or BLACK Ink. • Alterations must be Initialed. • Flnandal inatudon must complete Sectim 4. • Sectlan 7 must be completed by the paying state agency. • Check all appropriate box(es). For furdwr tns&uctlons, see the back of Ode form. TQAUCSr_TlnH TVpF 2 [9 New setup (Sections Z 3 & 4) ❑ Change financial institution (Sectors 2,3 & 4) 0 ❑ Canoeltation (Sacftw 2 & 3) ❑ Change account number (Sections Z 3 & 4) w ❑ E ernptlon (Sections 2 & 5) ❑ Change account type (SecWns Z 3 & 4) oevcc rnir u{TirieATInw •l •tS=Wsao.rymxrdwor - aLwmac(NIO, o.nWabe N Faft 1Emp1Cy0'& a"k WOaM 074-6000433 n byftyftft+Aq-CA 038 C 2.1- 4. euwmso prom remwr BRAZOS COUNTY TREASURER (979 361-4341 rn 6 steer aa0im e. Ciy 7. SMe 1 & ?8 mde 300=E1;ST:3bT =STREET--- BR.YAN TEXAS 77803 AUTHORIZATION FOR SETUP, CHANGES OR CANCELLATION 9. Pwsuant to Section 4t)3.O16, Texas Govermnent Code, I authorize the Comptroller of Public Accounts to deposit by electronic transfer payments owed to me by the State of Terms and. fi necessary, debit entries and a*stnmm, for arty amounts deposited electronically In error. The Comptnler m shelf deposit the payments in the financial Institution and account designated below. I recognize that if I fail to provide compete and accurate Informs- z Non an this authorization form. the preosaft of the form may be delayed or that my payments may be erroneously transferred elecroncc ally. 0 L5 1 consent to and agree to o0mrplywith the National Automa Clewing House Association Rules and Regulations and the Comp collars rules about w electronic transfers as they exist on the date of my signature on this form or as subsequently adopted, amended or repealed. Ia efarr,ee >r. wr,ua none u. tMr, ~c•~,`c,(~ KAY HAMILTON 09 03 02 w FINANCIAL INSTITUTION !Must be oarnnleted by 1lnanC)al 1nsBhtNon rpt mentabW.) - -Ia Fd*FCW kwoutbn nwo U. CIV Is Strae FIRST AMERICAN BANK BRYAN TEXAS V I&RO&OVUmknurdar n.Cuftamnomu+tnmeer MmimmoAvd 13 YES) oraoonre o ! 1 1 31 .1-193531-1-21 r Q3 M0204 i ldCCheCkhV ❑Savings ~j IQ R,p,a ftd , name ovem phtt 2a. role ai KATHY LYNCH OPERATIONS SUPPORT MANAGER p,~praeeAehs st rte coygpmh) 22 PhWo rembw 2a. Care 979 260 4300 09/03/02 EXEMPTION: I claim exemption and request Davment by state warrant (Check) because: ro t am unable to estaWsh a quaifying account at a financial Instlhullom W 2a AANOrQYd rpnhre 2s F'Y1lBtl nacre 2s care W CANCELLATION BY AGENCY zr. Reoon 28. oeoo PAYING STATE AGENCY 21L SWat re as PAM re= hr./laenoyrwm 32-nae1eynaa0or aWi 33. canners M. Prmm M910ar pace TRAVEL POLICY CERTIFICATION The jurisdiction of has no qualifying travel regulations and EMPG participants requesting reimbursement for travel expenditures will do so in accordance with State of Texas travel regulations and rates. The State Travel Allowance Guide and mileage guide are available at the Comptroller of Public Accounts State Financial Management site: • htlp:Hoa.state.tx.us/comptrol/san/finI .html OR ® The jurisdiction of Brazos County has its own qualifying travel policy, a copy of which is attached. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with that policy. Demerle Giordano 2M Emergency Program Manager Date • DEM49 (Q / Rev 7/01 OL,36 0 TONY JONES Pnxfnd 1 361-4106 WM. S. THORNTON Pwimt 2 361-4115 RANDY SIMS Brazos County Commissioners' Court Pf t3 ALVIN W. JONES County Judge CAREY CAULEY. JR. 3614102 Precinct 4 361-4111 DATE: February 24, 1998 TO: All Department Heads and Elected Officials FROM: Al Jones Q9~~ SUBJECT: Travel Policy - Rate for Lodging At its meeting on Tuesday, February 17, 1998, the Commissioners Court voted to increase the allowable rate for lodging to be $75.00 per day. This change is effective immediately. Should you have any questions, call my office at 361-4102. Brazos County Courthouse • 300 East 261h St . Suite 116 Bryan Texas 7.803.5-1^; . =a, 4c'. , 169 rtt: • POLICY FOR COUNTY TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS THE PURPOSE OF THIS POLICY IS TO ESTABLISH AND STANDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRAVEL RELATED EXPENSES FOR BRAZOS COUNTY 'EMPLOYEES. THE FOLLOWING POLICY ADOPTED BY THE BRAZOS COUNTY •COMNIISSIONERS COURT 014 THIS THE 6th DAY OF FEBRUARY, 1996 TAKES THE PLACE OF ANY PREVIOUS COUNTY TRAVEL POLICY ADOPTED BY ANY-' PREVIOUS COMIVIISSIONERS COURT. THE EFFECTIVE DATE OF THIS POLICY IS THE 15th DAY OF MARCH, 1996. This policy replaces. all previous policies. It explains Brazos County's policy relevant to the'- authorization of travel and the reimbursement of expenses incurred incidental to travel. Section 152.011 of the Texas Local Government Code gives the Commissioners' Court the authority to set travel expenses and other allowances for all County officials and employees. This policy is viewed as an "accountable plan", and therefore satisfies the reporting and documentation conditions established by the Internal Revenue Code of 1986- as Amended (i.e. • §162 and §274 and Treasury Regulations 1.62.1 to 1.62.6). G:\pubfiles\wordlpolicies\Travel.d c 3/1/96 VOL. 0 1__'\ BRAZOS COUNTY, TEXAS TRAVEL POLICY s It. Educational Travel - out-of-County travel that is undertaken by County employees for approved education seminars, conferences and meetings. 12. Law Enforcement Travel - travel expenses incurred by County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. 13. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, taxi), meals, lodging, and incidental expenses associated with traveling on official County business. r4. Travel Expense Forms - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted. to the Auditoes office for reimbursement and/or documentation for advances with regards to travel expenses. 15. Direct Billing - a pre-arranged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. ' 16. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official -County business. This does not include transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in-room video rental. 17. Mileage - the distance from destination to destination. The County will follow the State Mileage guide in Appendix A when applicable, as well as justified documented mileage, 18. Mileage Rate - the rate of reimbursement established by the Commissioners' Court for each fiscal year for use of a personal automobile while on County business. 3 3/!/96,. - 170 • BRAZOS COUNTY, TEXAS TRAVEL POLICY D. .-OUT-OF-COUNTY TRAVEL It is the department head's responsibility to ensure that each request has adequate documentation attached to support the stated time, place, and business purpose of the travel expense (see "Accountable Plan" requirements, Page 2). The County will reimburse for County employee meals only while the employee is out of the County. A travel advance (Form 203-BC) may be requested before any expense is incurred. All Out-of-County reimbursement requests are to be made on Form 202-BC (Out-Of-County Travel Reimbursement Request). Per diem meal reimbursement rates are as follows: • 7s1. Meal amounts listed include taxes: Breakfast S 6.00 Lunch S 7.00 Dinner $ 12.00 2. No receipts will be required. 3. The County will not rei>burse an employee for more than $25.00 per day for meals-. The County will reimburse County employees for mileage if a personal vehicle is used while the employee is Out-of-County. Mileage reimbursements will be made based on the destination-to- destination mileage figures as stated in the most current printing of the State Mileage Guide (See Appendix A) at the existing mileage reimbursement rate set by Commissioners Court In°r addition, the County will reimburse for any justifiable mileage not stated in the State Mileage Guide. The'additional miles driven while at the destination should be documented on Form 202- BC as "Other" expenses with an explanation of the mileage. The County will reimbuveling County employee for the actual cost of lodging expenses is incurred, not to exceed per day per- person, including taxes. However, the County will reimburse fo blished lowest conference rate (plus taxes) while traveling if such rate is greater than ;ADC Receipts are required for the reimbursement of lodging expenses. Please see Section G, this policy, for more information on reimbursement of lodging expenses. 5W 6 17/ 0 BRAZOS COUNTY, TEXAS TRAVEL POLICY F. TRAVEL ADVANCES (Continued) I request to document the advance received. If the employee has received funds in excess of their need, the balance should be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to Form 203-13C. All disbursement of funds and collection of funds with regards to travel advances will be handled through the County Treasurers office. The department head has oversight responsibility for all travel advances and reimbursement due to the County. G. LODGING 7S,00 The County will be responsible for a maximum of $65.eO per day, per person, taxes included, for lodging expenses incurred by a County employee while traveling away from home overnight, or will reimburse at the lowest published conference rate (plus taxes). The County prefers to arrange for hotel accommodations to be billed directly to'the County proper. Department heads are encouraged to plan as far in advance as possible, and to notify the County Auditor's office of travel plans so that billing arraii em. t can be made in a timely fashion. The County will only be respoasi fo the first Scluding taxes of the room rate. If the room charge is greater thaniW the employee will be responsible for the., difference. (Lowest published conference rate excepted.) The decision to pay the lodging fee for the night before a conference or meeting is at the discretion of the department head. This decision should be based on the location of the meeting.-, site and beginning or ending time of the program. Likewise, the decision to pay the lodging fee for the last day of a conference or meeting is at the discretion of the department head. It is the., employce's responsibility to make sure this issue is covered prior to the meeting taking place and. . prior to the request being'placed before the Commissioners' Court. Restrictions on County reimbursable lodging expenses: 1. The County WILL reimburse for. 7,--~ Daily Room Charges (Maximum of $65-.00 per day/per p-crson, including taxes or lowest published conference rate) Properly Documented Business Telephone Calls Facility Parking Charges 35 7 3/1/,96 rI BRAZOS COUNTY, rExAS TRAVEL POLICY I. CONFERENCES, SEMINARS and CONTINUING EDUCATION The County prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely assistance can be given to the employee with regards to reservations, travel advances, and completion of reimbursement forms. The County requires that requests for registration fees be accompanied by a conference program, seminar program, or continuing education program that indicates the cost, location and payee's address. The County requires that the employee's supervisor approve the request. The supervisor must indicate that the employee's attendance will enhance the employee's ability to perform in their assigned job function. • Each -elected official or department head is -required to budget for registration at conferences, seminars and continuing education annually as needed. If there is no budget allocation for this expenditure, the Auditor's office will not approve the expenditure until an official budget amendment or budget adjustment has been approved. All elected officials and department heads are required to budget for State required annual continuing education for all members of their staff where required. When properly budgeted, the County will pay for all required continuing education mandated by State statutes for elected officials and appointed department heads. When the registration for a conference or seminar includes payment for meals, it is anticipated that the employee wilt eat the meal provided. The County will not pay for an additional meal. J. LAW ENFORCEMENT TRAVEL All law enforcement travel expenses must be approved by the department head prior to the occurrence of any expense, whether it is prepaid by the County or reimbursed after the fact If planning can take place before there is a need for such travel, or if travel is a result of a defined "emergency," the department should try to secure permission from the Commissioners' Court for the use of credit cards in such cases. If credit cards are used, the County Credit Card Policy is • to be followed. It is recognized that the need for law enforcement travel may occur on an emergency basis. The County Attorney, Sheriff or the Director of Juvenile Probation is authorized to approve such travel and related expenses in the event of an emergency. The County Attorney, Sheriff or the Director of Juvenile Probation is required to notify the County Judge and the Auditor within 48 hours of the designation of an emergency. If there are no budget funds available, the County Judge's approval will be required before the expenditure can be incurred. 93/1/96 /73 w. ~mog-- ,ter is BRAZOS COUNTY, TEXAS TRAVEL POLICY A. APPENDIX A NOTE: The following list of mileage figures is intended for quick reference. The cities listed are destinations which appear most often for reimbursement. The mileage as noted is one way only. To get round trip distances the stated mileage should be doubled. Following this schedule is a complete listing of mileage from the State approved mil eage guide. In the event you can not find your specific destination, please contact the County Auditor's office for assistance. DESTINATION MILEAGE AUSTIN 99.5 ARLINGTON 173.0 _ BRENHAM 43.0 CORPUS CHRISTI 237.0 DALLAS 165.0 EL PASO 660.0 FORT WORTH 166.0 GALVESTON 147.0 HOUSTON 96.2 HUNTS VILLE 54.0 KERRVILLE 200.0 SAN ANTONIO 165.0 TEMPLE 72.0 WACO 84.7 WEATHERFORD 180.8 11 3/1/96 C7 • BRAZOS COUNTY, TEXAS - ACCOUNTING PROCEDURES MANUAL TRAVEL REIMBURSEMENT Procedure No.: Date: Authorized By: PURPOSE T-110 03/01/96 County Auditor This procedure prescribes the accounting procedures and controls to be followed by a Courity employee requesting reimbursement for out of pocket travel expenses. i SCOPE The scope of this procedure and the related County policy is to provide an adequate accounting system to monitor travel expenses, provide assurances that Federal Internal Revenue Service regulations are being observed, and to provide a timely reimbursement system for the County employee. Additionally, the procedures will be governed by budgetary constraints at the,, established control levels. IN COUNTY TRAVEL REIMBURSEMENT When a County employee is traveling within the boundaries of the County on official County business, and using their personal vehicle, Form 201-BC ("Mileage Reimbursement/Requisition'l is to be used to request reimbursement for mileage reimbursemert. Form 201-BC was designed to be used in instances when the County employee is only requesting reimbursement for mileage. Typically, this will occur when the employee is traveling within the County and no funds are expended for meals. Form 201-BC is designed to be used for a twenty (20) day work cycle. ff AJ nger.period of time i~ incorporated in the reimbursement request, more than one Form should be used Reimbursement requests should be submitted on a monthly basis. Travel reimbursement requests submitted sixty (60) days after completion of the travel will be returned to the employee (please see exceptions noted in this-procedure). Form 201-BC requires that certain basic information be provided, to include: the employee's vendor number (50 followed by four digit employee number), employee's name, the employee's address, the date the request is being made and accounting information. Please note that Form 201-BC requires "Departmental Approval'. which is the department head or their designated representative (as per Form 349-BC, Department Requisition and Purchasing Authorization Form, filed with the County Auditor)- 17.5 0 OUT-OF COUNTY TRAVEL REIMBURSEMENT When a County employee is traveling outside the boundaries of the County on official County business and the employee incurs expenses other than personal vehicle mileage, Form 202-BC ("Travel Reimbursement Requisition") is to be used to request reimbursement. Form 202-BC is designed to be used to request reimbursement for all out of pocket expenses to include meals, mileage, lodging, air fare, taxi and other related expenses. Form 202-BC has been designed to cover a five (5) day work period. If a longer period of time is incorporated in the reimbursement request, more than one Form 202-BC should be used. Form 202-BC requires that certain basic information be provided, to include: the employee's vendor number (50 followed by a four digit employee number), the employee's name, the employee's address, the date the request is being made, destination, purpose of the travel;. departure date and return date. Please note that Form 202-BC muires "Departmental Approval , which is the department head or their designated representative (as per Form 349-BC, Department Requisition and Purchasing Authorization Form, filed with the County Auditor). The County Auditor will be responsible for supplying all applicabld accounting information. For each day or portion thereof that the employee is out of the county on business, per diem meal reimbursement may be requested as follows: Breakfast $ 6.00 Lunch $ 7.00 Dinner $ 12.00 For each "meal line item" for which reimbursement is requested, a sum total is to be entered in the "Total" column. The employee is not required to maintain receipts to support the reimbursed cost for meals. The County is not responsible for any costs greater than the allowed per diem rates. Lodging expenses should be entered on Form 202-BC for each day and extended, placing the total fo a nditure in the "Total" column. The County will reimburse an employee at the rate of ~ day to include applicable taxes or the lowest published conference rate plus taxes. Receipts and documentation will be required. The employee will be required to submit a copy-of- the lodging receipt to support. their claim. Credit card receipts are not acceptable documentation.. In the event the employee is a ~]rng a conference or a seminar and the room rate at the host facility(s)'is greater than the 5130"allowable, the employee is required to obtain adequate documentation to support the claim for the higher rate. Adequate documentation will be viewed as including conference or seminar programs which designate the host facility, or a _ letter from the conference or seminar organizers that establishes the host facility and price. The conference or seminar brochure usually contains sufficient information in this regard. Inadequate documentation will result in approval at the $65:90 level only. 7~-IDU For each day that the employee has business mileage, the number of miles is to be entered on Form 202-BC. The County will reimburse based on the State Mileage Guide from destination to destination. For miles in addition to the allowed miles as stated in the Mleage Guide, the 5 0'.. received on a Travel Advance (Form 203-BC). A copy of the related Form 203-BC is to be attached to the reimbursement request. The employee should consult Brazos County, Texas, Accounting Procedure Manual - Travel Advances (Procedure T-160) for specific requirements and guidelines with regards to a travel advance. The resulting "Balance Due" will either be a positive number (i.e.: there is an amount due to the employee) or it will be a negative number (i.e.: the employee owes the County a refund). If the "Balance Due" is a Positive number- the employee should insure that the proper signatures are obtained on the Form. Form 202-BC is to be used as a "Requisition for Payment". All required supporting documents are to be attached. The "Reimbursement Request" becomes a "Requisition For Payment". The properly executed Form (all three parts) and attachments are to be delivered to the County Auditor's office for processing- If the sum in the "Balance Due" is a negative number, the employee is to go to the • County Treasurer's office and obtain a receipt for the amount due to the County. A copy of this receipt should be attached to the Form 202-BC and along with the other support documents and delivered to the County Auditor's office for processing. The County Auditor will be responsible for securing the County Judge's signature and for providing the accounting information. One copy of the Form 202-BC will be remitted to the department (pink), one copy will be retained by the County Auditor (yellow) and one copy will be remitted to the County Treasurer (green) with attachments. The County Treasurer's copy will be attached to the file copy of the "Travel Advance" check The employee is responsible for insuring that all required information is attached, and for making sure all appropriate signatures are obtained. DIRECT BILLING When at all possible the County encourages the traveling employee to arrange for direct billing for lodging costs. The County Auditor's office is available to assist the employee in making direct billing arrangements. Normally, the procedure requires thirty (30) days to get all • forms and approvals in place. Direct billing arrangements with the vendor will usually be accomplished with a County purchase -order. The purchase order will declare the level of responsibility the County will be responsible for lodging and related taxes. The employee will be responsible for paying the additional folio charges over the County's level of responsibility. Direct billing reduces the need for the employee to carry excess funds and reduces documentation retention requirements. Should there be any questions with regard to the use of this procedure and the related County Policy, please contact the County Auditor's office for clarification. Ly L 177 0 T. 2 N: BRA.ZOS COUNTY, TEXAS TRAVEL REIMBURSEMENT REQUISITION VENDOR NO: 50 EMPLOYEE NAME: EMPLOYEE ADDRESS: PURPOSE OF TRAVEL: DESTINATION: DEPARTURE DATE: ITEMS DAY 1 DAY 2 Breakfast Lunch RETURN DATE: DAY 3 DAYA DAY 5 TOTALS Dinner $ Lodging $ Car Mileage $ Air Faze $ Zegistration Fees $ Parking(Tolls $ Car Rental/Taxi Other. TOTAL REQUEST $ LESS ADVANCE ( } BALANCE DUE $ n NOTES: "I HEREBY CERTIFY THAT THE EXPENSES AS SHOWN ON THIS FORM ARE TRUE AND CORRECT STATEMENTS OF EXPENSES INCURRED BY ME WHILE TRAVELING ON OFFICIAL COUNTY BUSINESS. EMPLOYEE SIGNATURE DATE DEPARTMENT APPROVAL DATE Approvals: CountyAuditor: ~ r, i7x va~...«_ County Judge: id • BRAZOS COUNTY, TEXAS 1 ACCOUNTING PROCEDURES MANUAL TRAVEL ADVANCES Procedure No.: T-160 Date: 03/01/96 Authorized By: County Auditor PURPOSE As provided in the policy established by the Commissioners Court, any County employee • has the ability to obtain a travel advance when it is anticipated that the employee will be away from their duty station on County business overnight. It is expected that this will reduce the requirement for credit cards, as well as reduce the use of personal funds by employees to pay for justified County expenditures. This procedure prescribes the accounting procedures and controls to be followed by a County employee requesting a travel advance. SCOPE The scope of this procedure and the related County policy is to provide as adequate-, accounting system to monitor travel advances, provide assurances that Federal Internal Revenue Service regulations are being observed, and to provide a system for County employees that: responds to their needs. Additionally, the procedures will be governed by budgetary constraints at the established control levels. PROCEDURE All County employees requiring a travel advance will need to fill out Form 203-BC • (Travel Advance Request). Employees need to be aware that, in order to comply with State laws, (i.e; the County may not make loans of public funds, nor advance credit) the "travel advance" is a payroll advance., Form 203-BC asks for some basic information, to include the employee's name. employee's payroll identification number, the department in which the employee is employed, the date of the request, the purpose of the advance, the planned departure date and the anticipated _ return date. "Departmental Approval" requires that the department head, or their designated representative, sign the request (as per Form 349-13C. Department Requisition and Purchasing Authorization Form, filed with the County Auditor). 3 /I,- A Proccdurc: T-160 2/1906 0 ledger. The processed checks will be signed and reviewed for propriety and will be available for distribution by 12:00 P. M. When the employee returns to their duty station, they are responsible for following the policy and procedures established for travel reimbursement. It is the employee's responsibility to provide detailed documentation for the costs incurred while traveling. The employee will attach a copy of Form 203-BC to their request for reimbursement. At this time the advance will be properly accounted for as a budgetary expenditure. When additional funds are requested as a `Balance Due % the account distribution is to reflect "debits" to the appropriate budgetary accounts and a "credit" to the employee's account receivable for the amount of the advance supported by Form 203-BC. The file copy of the original cheek issued when the advance was requested will be attached to "Requisition For Payment". When the "Balance Due" on Form 202-BC reflects a negative amount, the employee is required to obtain a cash receipt from the County Treasurer for the amount due to the County and attach the receipt with the remainder of their documents to Form 202-BC and deliver the same to the County Auditor's office. The trash receipt issued by the County Treasurer should reflect a credit to the employee's account receivable account. No Requisition For Payment is required. The County Auditor will be responsible for preparing a journal entry to account for the travel expenses and to relinquish the balance due in the employee's account receivable. The documents will then be attached to the County Treasurer's copy of the check that was created for the original advance. Each Monday, the County Auditor's office will be responsible for producing a report of ' outstanding employee advances and notifying each employee of their status. Once an employee has received three such notices and still has not properly filed a "Travel Reimbursement- Request" (Form 202-BC), the County Auditor will process a payroll deduction authorization (after a minimum of 14 days from the noted return date). Copies of the authorization will be filed with the employee, personnel, the payroll officer and the County Auditor. Should there be any questions with regard to this procedure and the related County Policy, please contact the County Auditor's office for clarification. Texas Constitution, /article 3, §52 (a) except as otherwise provided by this section, the Legislature shall have no power to authorize any county. city, town or other political subdivision of the State to lend its credit or to grant public money or thing of value in aid of, or to any individual, association or corporation whatsoever. or to become a stockholder in such corporation. association or company. Prtiv`tn...• T_11J1 ~~~nrnc rLb W393 • Pnsmbed by Scaumy of Sections 3.004, 3.006, , 85.0D4 04 T C= Election Code 2193 ORDER OF GENERAL ELECTION (ORDEN DE ELECCION GENERAL) An election is hereby ordered to be held on November 5. 2002, in Brazos County, Texas for the purpose of electing the following county and precinct officers as required by Article XVI, Section 65 of the Texas Constitution. (Por la presente se ordena que se lleve a Cabo una election el dia Novembre 5.2002. en el Condado de Brazos, Texas, con el proposito de elegir los siguentes oficiales del condado y del precinco Como requerido por el Articulo XVI, Section 65, de la Constitution de Texas.) is Judge, County Court at Law #1 (Juez, Corte de Ley del Condado #1) Judge, County Court at Law #2 (Juez, Corte de Ley del Condado #2) County Judge (Juez del Condado) District Clerk (Secretario del Distrito) County Clerk (Secretario del Condado) County Treasurer (Tesorero del Condado) County Commissioner, Pct. 2 is (Comisionado del Condado Recinto #2) County Commissioner, Pct. 3 (unexpired term) (Comisionado del Condado, Recinto 0)(Termino no expirado) County Commissioner, Pct. 4 (Comisionado del Condado, Recinto #4) Justice of the Peace (Juez de la Paz) Constable (Termmo no expirdo) (Alguacil) 0 Early voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se llevara a Cabo de Lunes a Viernes en:) Brazos County Courthouse, 300 E. 26m St., Bryan Arena Hall, N. Earl Rudder Frwy and Tabor Road, Bryan Galilee Baptist Church, 804 N. Logan, Bryan College Station ISD Admin. Bldg., 1812 Welsh, College Station MSC, Texas A&M University, College Station Applications for a ballot by mail should be mailed to: (Las solicitudes para boletas que se votaran adelantada por con-co deberan enviarse a:) Karen McQueen. County Clerk PO Box 111 Bryan, Texas 77806-0111 Applications for ballots by mail must be received no later than the close of business on: (Las solicitudes para. boletas que se votaran adelantada por correo deberan recibirse para el fin de las horas de negocio ek) October 29, 2002 Issued this the _Z~14&y of September, 2002. Emitado este dia j& de Septiembra de 2002. . E County Jt Juez del andado) r~ u To: From: Re: Date: Phone (979) 361-4290 Pax(979)361-4293 • 0 Brazos County Purchasing Department 300 E. 26th Street, Ste. 117 • Bryan, Texas 77803 MEMORANDUM Commissioners Court OW Marcia Mann, Buyerll-~4 Annual Pest Control Contract September 10, 2002 Purchasing requests award of Annual Pest Control Contract for County buildings to Terminiz. Contract term would be 10/01/02 through 09/30/03, with an option for renewal for a second year. Tabulation sheet is attached. Vendor with low quote, Ace Pest Control, does not have Workers' Compensation Insurance. Please indicate Court approval by signature. Thank you. all 193 0 QUOTE TABULATION Pest Control Annual Contract 10/01/02 - 09/30/03 DESCRIPTION VENDOR MONTHLY CHG Provide pest control on a monthly basis for County Offices specified. Ace Pest Control $ 700.00 ABC Pest & Lawn $ 1,185.00 Terminix $ 899.00 Binford Insect Control NO RESPONSE Advanced Pest Control NO RESPONSE Area Wide Pest Control NO RESPONSE Kyle's Termite & Pest NO RESPONSE Entec Pest Management NO RESPONSE AM Pest Control NO RESPONSE l Kapchinski Pest Control No Workers Comp Ins RECOMMEND AWARD TO TERMINIX NO WORKERS COMP To: From: Re: Date: MEMORANDUM • Brazos County Purchasing Department 300 E. 26th Street, Ste. 117 • Bryan, Texas 77803 Commissioners Court Marcia Mann, Buyer Annual Contract - Smoke Detector Inspections September 10, 2002 Phone (979) 361-4290 Fax (979) 361-4293 Purchasing requests approval to establish a one year contract covering quarterly inspections of smoke detectors in detention facilities to comply with Texas State Jail Commission regulations. Contract term would be 10/01/02 through 09/30/03. Please see attached memo from Maintenance Director Carlos Guitron. Tabulation sheet is attached showing low bid by A-1 Fire & Security. We agree with Mr. Guitron that award should go to low bidder. Please indicate Court approval by signature. • Thank you. w 9 ~V~ 0 QUOTE TABULATION Smoke Detector Inspections Annual Contract 10/01/02 - 09/30/03 DESCRIPTION VENDOR ANNUAL CHARGE Inspection & Maintenance of Smoke Detectors and Fire Alarm Panels per specs. A-1 Fire & Safety $7,980.00 Fire Protection Etc. $8,876.00 Esquire Fire & Safe $68.00/Hrl Rate Central Texas Security & Fire NO BID American Fire & Safe NO RESPONSE Bobby Davis Fire Protection NO RESPONSE RECOMMEND AWARD TO A-1 FIRE & SAFETY • E Of Brazos County * - Purchasing Department of 300 E. 26th Street, Ste. 117 • Bryan, Texas 77803 Phone(979)361-4290 Fax(979)361-4293 C To: From: Re: Date: MEMORANDUM Commissioners Court Marcia Mann, Buyer Annual Contract - Water Conditioning September 10, 2002 Purchasing requests approval to establish a one year contract for a water treatment program for inspection and maintenance of the chill and hot water loop systems. Contract term would be 10/01/02 through 09/30/03. Please see attached memo from Maintenance Director Carlos Guitron. Tabulation sheet is attached showing low bid by Fort Bend Services. We agree with Mr. Guitron that award should go to low bidder. Please indicate Court approval by signature. is Thank you. 9/// 97 0 QUOTE TABULATION Water Treatment Program Annual Contract 10/01/02 - 09/30/03 DESCRIPTION VENDOR ANNUAL CHARGE Inspection & Maintenance of Chill & Hot Water Loop Systems per specifications Fort Bend Services $3,600.00 Allegheny Southwest, Inc. $4,400.00 Malek Service NO RESPONSE Air Care NO RESPONSE REC Industries NO RESPONSE RECOMMEND AWARD TO FORT BEND SERVICES r~ • • mb T g.I L-emrl o . , BfD 2 } ~ r' s rqI O.m c, Ves - - Es>t.•ff ayear WOW.",. DE$CRlPT1Df~; :"s (#~r3s bJhaMOP',.` It~XmOi T,61414 - » 4l1Clt,ebl~`, - T6tbl; ~ USit2Price 7 t~` 20026 . ~r~l„TtV1F 17 102 Castrol Oil Chan $ 18.99 $ 1,936.98 $ 14.99 $ 1,52&98 $ 19.99 $ 038.98 Air Filter $ 10.67 $ 1,098.34 $ 9.00 S 918.00 $ 7.95 $ 810.90 Brand4Ur Filter Purolator Pennzoil Pennzoil Car Total - -2 '_8 :~t6491E8~ m2,F,ord MR K 1 6 Caslrol Oil Change $ 18.99 $ 113.94 $ 15.99 $ 95.94 $ 19.99 119.94 Air Filter $ 20.98 $ 125.98 $ 16.20 $ 97.20 $ 7.95 47.70 Brand-Air Filler Purolator Pennzoil Pennzoil Car Total : 9z$ 19$:4: : 2QSY 6 Castro[ Oil Change $ 18.99 $ 113.94 $ 15.99 S 95.94 $ 19.99 $ 119.94 Air Filter $ 21.68 S 130.08 $ 16.20 $ 97.20 $ 7.95 $ 47.70 Brand-Air Filter V Purolator Pennzoil Pennzoil Car Total a Zi'r 4Ma~__ - 209 lpb A 6 Castrol Oil Change $ 18.99 $ 113.94 $ 15.99 i 95.94 $ 19.99 S 119.94 Air Filter $ 21.68 $ 130.08 $ 16.20 $ 97.20 $ 7.95 $ 47.70 Bran"r Filter Purolator Pennzoil Pennzoil Car Total - i''" aT - 200 t1~4 1 6 Castrol Oil Change $ 18.99 $ 113.94 $ 14.99 $ 89.94 $ 19.99 $ 119.94 Air Filter $ 18.67 $ 112.02 $ 16.20 $ 9720 $ 7.95 $ 47.70 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total 2MpV4x,-MW,, ? ',13 1 6 Castrol Oil Change $ 18.99 $ 113.94 $ 15.99 S 95.94 $ 19.99 $ 119.94 Air Filter $ 26.71 $ 160.26 $ 18.00 $ 108.00 $ 7.95 $ 47.70 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total ;tS Qa l 0 ; ' 7 54 Castro! Oil Chan $ 18.99 $ 1,026A6 S 14.99 $ 809.46 $ 19.99 $ 1.079A6 Air Filter $ 10.67 $ 576.18 $ 9.00 $ 486.00 $ 7.95 $ 429.30 Brand-Air Filter Purolator Pennzoil Pennzoil , Car Total ;1 A 11 .-4 W-111-11 2001• , W1? 1 6 Castrol OII Chan $ 18.99 $ 113.94 $ 15.99 S 95.94 $ 19.99 $ 119.94 Air Filter $ 21.68 $ 130.08 $ 16.20 $ 97.20 $ 7.95 $ 47.70 Brand-Air Filter Purolator Pennzoil Pennzoil Car Tota `r!:; 24 T-71 "_7A$', _ .i }t StT_f 2Q0 ' ',y! 1 6 Castro[ Oil Chan $ 18.99 $ 113.94 $ 15.99 $ 95.94 $ 19.99 $ 119.94 Air Filter $ 165.06 $ 16.20 $ 97.20 $ 7.95 $ 47.70 Bmnd-M Filter Purolator Pennzoil Pennzoil Car Total M1 l,, Cil 1 Castro! Oil Change W nib $ 21.99 $ 131.94 $ 19.99 $ 119.94 Air Fliter n/b n/b $ 25.00 $ 150.00 $ 7.95 $ 47.70 Brand-Air Filter Napa Pennzoil Car Total .',E 281.94 r 1t-^+167 , t is ] Ford to n 1 6 Castro) Oil Chan $ 18.99 $ 113.94 $ 14.99 $ 89.94 $ 19.99 $ 119.94 Air Filter $ 20.98 $ 125.88 $ 15.30 $ 91.60 $ 7.95 $ 47.70 Brand-Air Filter Purolator Perimoll Pennzoil Car Total 29.82 , . ; 1,74, S : 187 84 2.QO.D C",V. re 15 90 Cestrol Oil Change $ 18.99 $ 1,709.10 $ 14.99 $ 1,349.10 $ 19.99 $ 1,799.10 Air Filter $ 10.67 $ 960.30 $ 9.00 $ 810.00 $ 7.95 $ 715.50 Brand-Air Fitter Purolator Pennzoil Pennzoil Car Total 9;669:40; 2,1.591 U, 2;5,1,3;¢p~ ev, W t :tru 4 Castrol 011 Chan $ 18.99 S 113.94 $ 15.99 $ 63.96 $ 19.99 $ 79.96 Air Fitter $ 26.55 $ 106.20 $ 18.00 $ 7200 $ 7.95 $ 31.80 Brand-Air Filter Purolator Pennmoll Pennzoil Car otal 220,i4~ : ' 2000 ikV., n,ft 2 8 Castrol Oil Change $ 18.99 $ 151.92 $ 14.99 $ 119.92 $ 19.99 $ 159.92 Air Filter $ 26.55 $ 212.40 $ 18.00 $ 144.00 $ 7.95 $ 63.60 Brand,Air Filter Purolator Pennzoil Pennzoil Car Total 1991] ~ _ 7 Castrol Oil Chan S 18.99 S 1,025.46 $ 14.99 $ 809.46 $ 19.99 $ 1,079A6 Air Filter $ 10.67 $ 576.18 $ 9.00 $ 486.00 $ 7.95 $ 429.3i- Brand-Air Filter Purolator Pennzoll Pennzoil Car Total ' n._ ",6V1a84. 9~ i SIT Castrd Oil Change $ 18.99 $ 113.94 $ 14.99 $ 59.96 $ 19.99 S 79.96 Air Filter $ 8.47 $ 33.88 $ 9.00 $ 36.00 $ 7.95 $ 31.80 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total 19 11~~•_: i f 6 Castrrol Oil Change $ 18.99 $ 14.99 S 89.94 $ 19.99 $ 119.94 Air Filter $ 26.71 M $ 16.20 $ 97.20 $ 7.95 $ 47.70 Brand-Air Filter Car Tote ~I:.03 Pennzoil +s• ~1 Pennzoil ' ,x 8I fOpp r, 43[15PS ~~i, •i%~ 1 4 Castrol O+1 Change $ 18.99 S 75.96 $ 15.99 $ 63.96 $ 19.99 $ 79.96 Air Filter $ 21.17 S 43.98 $ 18.00 $ 72.00 $ 7.95 $ 31.80 Brand-Nr Filter Car Total Purolator 11,9;9 6, Pennzoil Pennzoil J r ;1 - Castrol Oil Change Air Filter Brand-Air Fitter Car Total Castrol Oil Change 1 6 $ 18.99 $ 797.58 $ 18.67 $ 461.58 Purolator ,"f ~r1~594.0. $ 18.99 $ 113.94 $ 14.99 $ 89.94 $ 15.30 $ 91.60 Pennzoil $ 14.99 S 63.96 $ 19.99 S 7.95 $ 19.99 119.94 $ 47.70 Pennzoil S 79.96 Air Filter Brand-Air Filler E970-91- $ 13.75 $ 65.94 Purolator ,pp~o 4117L A~.FDnN.. $ 9.00 $ 72.00 Pennzoil .l i.t'Il1lLLA $ 7.95 $ 31.80 Pennzoil W 1-WROM (W-1.11 7 Castrol Oil Change 1 4 $18.99 $ 113.94 S 15.99 S 63.98 S 79.96 Air Fllter Brand-Air Filter Car Total 1.MV0s7w a 1, $ 26.71 $ 65.94 Purolator $ 17.99 $ 71.96 Pennzoll K$7.95 $ 31.80 Pennzoil Air Filter Brand-Air Filter Car Total $ 18.99 $ 113.94 $ 13.75 $ 65.94 Purolator 7$ 88 $ 14.99 $ 63.96 $ 9.00 $ 72.00 Pennzoil - 7.95 $ 79.96 $ 31.80 Pennzoil ='I~ ta76 r u E • 19,98 Ford•CIoWn.Vir_ 4 16 Castrol Oil Chan $ 18.99 $ 303.84 b 14.99 $ 239.84 $ 19.99 $ 319.84 Air Filter $ 10.67 $ 170.72 b 18.00 $ 288.00 $ 7.95 $ 127.20 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total 47,4:56, , 527 04 .S 44x 14, 1,99S.Chey,.laimipa; 1 4 Castrol Oil Chan $ 18.99 $ 911.52 $ 14.99 1$ 63.96 $ 19.99 $ 79.96 Air Filter b 8.47 $ 527.52 $ 9.00 $ 72.00 b 7.95 $ 31.80 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total s, ' 1 ;139:04,, s ; 135;96,1 -'1, um, 199$iF•.OW AA Van 1 6 Castrol Oil Chan e $ 18.99 $ 113.94 $ 1499 $ 89.94 $ 19.99 $ 119.94 Air Filter b 26.71 $ 65.94 $ 16.20 $ 64.80 $ 7.95 S 47.70 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total 179.88; SI:'+',',15474, 17. 1-47,76A, 199$'Fb(~1V;4,<V';3n' _ 1 4 Castro) Oil Change $ 18.99 $ 75.96 b 15.99 $ 63.96 b 19.99 $ 79.96 Air Filter $ 26.71 $ 43.96 b 16.20 $ 64.80 $ 7.95 S 31.80 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total = 1.1919 V CastrolOU Change $ 18.99 $ 75.96 b 14.99 $ 59.96 b 19.99 $ 79.96 Air Filter $ 14.52 $ 43.96 b 9.00 $ 36.00 b 7.95 $ 31.80 Brand,Alr Filter Purolator Pennzoil Pennzoil Car Total a X9.9 - '^;9,St96,F i' , r ! a89Z1!~h _ rid'" 1 4 Castrol Oil Change $ 18.99 $ 75.96 $ 14.99 $ 59.96 $ 19.99 $ 79.96 Air Filter $ 8.47 $ 43.96 $ 9.00 $ 36.00 b 7.95 $ 31.80 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total fi., U 19.;12 3 - ."1x5 90, k I,71 -IN7a QW& O' 16 96 Castro) OU Chan $ 18.99 $ 1 .04 $ 14.99 S 1,439.04 b 19.99 $ 1,919.04 Air Filter $ 10.67 $ 1,055.04 $ 9.00 $ 1,024.32 b 7.95 $ 763.20 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total P + 1!V 1 6 CasW OU Chan $ 18.99 $ 113.94 $ 14.99 $ 89.94 $ 19.99 $ 119.94 Air Filter $ 10.00 $ 65.94 b 9.00 S 54.00 $ 7.95 $ 47.70 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total ~::?~:8 1 .43ti >3[31~T ~r' Ae 6 Castrol Oil Change $ 18.99 $ 113.94 $ 14.99 $ 89.94 $ 19.99 $ 119.94 Air Filter $ 7.42 $ 65.94 $ 10.80 $ 64.80 $ 7.95 $ 47.70 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total F : _ - 4;79108 L :1 5 167.34 i'n '1,6j, ammmufft'i 7 42 Castrol 00 Chan $ 18.99 $ 797.58 $ 14.99 S 629.58 $ 19.99 $ 839.58 Air Filter $ 7.42 S 461.58 b 10.80 $ 453.60 $ 7.95 $ 333.90 Brand-Alr Filter Purolator Penrizoll Pennzoil Car Total :1 a 1,'9p63' 4~ e3r a,.. 7; I; L9 aZll ..3 1 4 Castrd Oil Change $ 18.99 $ 75.96 b 14.99 $ 59.96 $ 19.99 $ 79.96 Air Filter S 11.41 $ 45.64 b 9.00 $ 36.00 b 7.95 $ 31.80 Brand-Air Filter Purolator Pennzoil Pennzoll Car Total 16Qfl ,11$5;80 T• 'a,a31 i 98'1. ~Gr~l, 2 8 Castro) Oil Chance $ 18.99 $ 151.92 $ 14.99 $ 119.92 b 19.99 $ 159.92 Air Filter $ 12.50 b 100.00 $ 9.00 $ 72.00 b 7 95 $ 63.60 Brand-Air Filter Purolator Pennzoil - Pennzoil Car Tots 281.92c fa8 '3)z~ 3~ ' °a~23C.4 0 ! . -t;rorvq, ra 1 4 Casterd Oil Change S 18.99 S 75.96 $ 14.99 $ 56.96 $ 19.99 79.96 Air Filter E 10.67 4288 $ 9.00 $ 36.00 S 7.95 31.80 Brand- Air Filter Purolator Pennzoil Pennzoil Car Total 118:¢!x; 95.96; ;S 111.7.6_ {995:E4[d<VBQ 1 4 Casterol Oil Chan S 18.99 S 75.96 $ 14.99 $ 56.96 $ 19.99 79.96 Air Filter $ 10.67 $ 42.68 $ 9.00 $ 36.00 E 7.95 $ 31.80 Brar"r Filter Purolator Pennzoil Pennzoil Car Total ' ' 11$:6_4y $95; : =1 A,T61 Crowd; tc. 3 12 Casterd Oil Chan e $ 18.99 $ 227.88 $ 14.99 $ 179.88 $ 19.99 E 239.88 Air Filter $ 10.67 $ 128.04 $ 9.00 $ 108.00 S 7.95 $ 95.40 Brand-Air Filter Purolator Pennzoil Pennzoil Car Total .S-' - 95PA, ' 28 .88 s ,3 3,35.28. Casterol ON Change $ 18.99 $ 75.96 $ 14.99 $ 59.96 $ 19.99 $ 79.96 Air Filter $ 10.67 $ 42.68 S 9.00 $ 36.00 S 7.95 S 31.80 BrandAr Filter Purolator Pennzoil Pennzoil Car Total a° `84; :iSS_•8l}~ S td ~ J 4 Casterol Oil Chan $ 18.99 $ 75.96 $ 14.99 $ 59.98 Is 19.99 $ 79.97 Air Filter $ 10.67 $ 4268 $ 9.00 $ 36.00 E 7.95 S 31.80 Brand,Air Filter Purolator Pennzoil Pennzoil Car otal 95 l,9A313_rfi! rl.fY.ip - 1 4 Casterd Oil Change E 16.99 $ 75.96 $ 14.99 $ 59.96 $ 19.99 S 79.97 Air Filter $ 10.67 $ 42.68 $ 9.00 $ 36.00 E 7.95 S 31.80 Brand-Air Filter Purolator Pennzoil Pennzoil Car otal 7683 i ~7~5• _ IIARU^ 1116 d 'I~f ~ 1 Casterol Oil Chan Air Finer Brand-Air Filter $ 18.99 S 75.96 E 10.67 $ 42.68 Purolator $ 14.99 $ 59.96 $ 9.00 $ 36.00 Pennzoil $ 19.99 $ 7.95 $ 79.97 $ 31.80 Pennzoil Car Tote ` 'I ..8:8!}g 1$t .,{~g r :yam ~6>a 42204~~ Casterol Oil Change 1 4 $ 18.99 $ 75.96 $ 14.99 $ 59.96 $ 19.99 S 79.97 Air Fitter $ 7.63 $ 30.52 $ 9.00 $ 36.00 $ 7.95 $ 31.80 Brand-Air Filter Car Total Purolator ;:~t!til,P,er48l8 Pennzoil 'f ~~4ry Pennzoil .,7fZ I1t76 -ahNOaK rr• Casterol Oil Chan a 1 4 $18.99 $ 75.96 $ 14.99 $ 59.96 - $ 19.99 $ 79.97 Air Filter Brand-Air Filter Car otal $ 7.63 $ 30.52 Purolator S: • AP6, t Y 7.20 S 28.80 Pennzoil . W7m, $ 7.95 $ 31.80 Pennzoil - 1 4 GasteroI Oil Change $ 18.99 S 75.96 $ 19.99 $ 79.96 $ 19.99 $ 79.97 Air Filter Brand-Air Filter Car F_ # - "t9 Casterol00 Change 1 6 E 7.63 $ 30.52 Purolator 01 E 18.99 $ 113.94 $ 15.00 $ 60.00 Pennzoil - e I3 ;':15796,, $ 21.99 S 131.94 $ 7.95 19.991 $ 31.80 Pennzoil . st,~1711:Lfi S 119.94 Air Filter Brand-Air Filter Car otal PUMA - " $ 7.63 $ 45.78 Purolator U%i'X ' 5 i42 : $ 25.00 $ 150.00 Napa :84, WOW! S 7.95 $ 47.70 Pennzoil t` 8,216 n - stL IXSt. 'Obt'c 35 f 9 • • WCAMP Customer Name: Braves County of Main Billing Tel. No: 979-775-7400 Address: 202 E. 27th Street Suite # 102 Bryan, TX 77803 APPLICATION FOR SERVICE (State Tariff) Customer applies for and agrees to purchase from the undersigned Verizon operating telephone company the services identified below consecutive and as further described in Verizon's applicable tariffs (the "Services'l, for a minimiml period o e, 0 7 months following execution of this Application and commencement of Services hereunder (the "Service Period"). The Services will be provided subject to the terms and conditions of Verizon's applicable tariffs in effect during the Service Period (the "Tariffs'l, which are incorporated by this reference, and subject to the availability of suitable facilities. If Customer terminates this Application or any Services prior to expiration of the Service Period, Customer will promptly pay to Verizon any termination and cancellation charges specified in the Tariffs. The rates for the Services shall be as set forth in the Tariffs. Customer shall also pay all applicable charges, fees, taxes and tariff surcharges, including federal End User Common Line Charges, charged pursuant to applicable law, regulations or Tariffs. Quantity Service 13 DSl Frame Relay Circuits (1 Host Circuit and 2 Remote Circuits) The Services will be provided at the following Customer locations: Brazos Comity of 202 E. 27th Street Suite # 102 Bryan, TX 77803 The provision of any additional locations and/or quantities of Services will be subject to Verizon's applicable Tariff's. Verizon may assign or transfer part or all of this Application to any of its affiliates. Upon reasonable prior written notice to Verizon and consistent with applicable Tariff supersedure or other regulatory requirements, Customer may assign or transfer this Application to any company that is the successor to substantially all of its assets. All other attempted assignments shall be void without the prior written consent of the other party. • Upon signature below by both parties, this Application and the Tariffs constitute the entire agreement between Customer and Verizon regarding the Services, and supersede all prior oral or written quotations, communications, understandings or agreements. In the event of a conflict between the Tariffs and this Application, the Tariffs shall control. Each party represents that its execution of this Application is based solely on its independent assessment of the rights and obligations set forth herein and not on any other oral or written quotations, communications, understandings or agreements. AGREED AND ACCEPTED: Brazos, County of (Customer) VERIZ~yyMy"'" BY ~ 1J, By Nameltitle o daiLa7l 7a Name/title ! elvOt:IC bZM5 R- Date SE65rAIAER 10 Ave.14- Date q /•tx/0 a-- (Generzo-&a1e7}r 022702) Page / of ! ESC # Of 15 0