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NOTICE OF SPECIAL CALLED MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
AUGUST 23, 2002
The Commissioners Court will conduct a Special Called Meeting on Friday, August 23, 2002 at
1:30 p.m. in the 3615 District Courtroom of the Brazos County Courthouse, 300 East 26th Street,
Suite 309, Bryan, Texas.
1. Call to Order.
2. Consider and take action on adoption of the budget for the fiscal year ending
September 30, 2003. r;
3. Consider and take action concerning a Resolution setting a tax rate for the tax
year 2002.
4. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive
services must be made two business days before the meeting. To make arrangements, call (979) 3614102.
•
COMMISSIONERS' COURT
SPECIAL MEETING
AUGUST 23, 2002
A special meeting of the Commissioners' Court of Brazos
County, Texas was held in the 3618- District Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 1:30
p.m. on Friday, August 23, 2002, with the following members of
• the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
C. B. Jones, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
The first matter for consideration was the adoption of
the budget for the fiscal year ending September 30, 2003.
Commissioner C.B. Jones moved to set the County
Engineer's salary at $70,000 and adopt the budget for fiscal
• year 2003 as presented by the County Judge. Judge Jones
seconded the motion. Commissioner C.B. Jones and Judge Jones
voted "aye". Commissioners Tony Jones, Thornton and Cauley
voted "nay". The motion failed.
The Court then proceeded to review the proposed budget by
department.
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General Fund Revenue- On motion duly made and seconded
the court voted unanimously to approve the correction
presented by the County auditor. This wouid increase account
#401151-TIF Payments by $100,000 (from $160,000 to $260,000)
Commissioners Court - Commissioner Tony Jones moved to
approve the noted correction for the Commissioners Court
budget as submitted by the Auditor reducing minor equipment
(672030) by $5,000 for computer-hardware purchases to be made
during the current fiscal year, adding $316 for 911
Communications requirements (735900) and adding $50,000 to
provide funding for the county's portion of the dental
insurance (533200). Commissioner Thornton seconded the
motion. The motion passed unanimously. See attached
Auditor's submission. Commissioner Tony Jones then moved to
amend his motion to remove the $316 for 911 Communications and
$50,000 for Dental Insurance from the Commissioners Court
budget. Commissioner Thornton also amended his second. The
amended motion passed unanimously. Commissioner Tony Jones
then moved to increase the Community Support budget
(110020/735900) by $316 for 911 Communications requirements.
He further moved to increase the Dental Insurance budget by
$50,000 to be distributed among all the departments.
Commissioner Cauley seconded the motion. The motion passed
unanimously.
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Risk Management - Commissioner Tony Jones moved to add
$120 to dues (612800) and $700 to training (616800) to the
budget for Risk Management as requested. Commissioner
Thornton seconded the motion. Commissioners Tony Jones,
Thornton and Cauley voted "aye", Judge Jones voted "nay" and
Commissioner C.B. Jones abstained. The motion passed.
Tax Office - On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
•
to approve the correction submitted by the Auditor for an
increase of $1,380 for copier maintenance (652000) to the
budget for the Tax Office. See attached submission.
Information Technology - Commissioner Thornton moved to
approve the noted correction for the Information Technology
Department as submitted by the Auditor to include reducing
Programmer Analyst II (513000) by $1,149.39, PC Specialist
(516100) by $1,385.72, Programmer Analyst I (516100) by
$4,720.08, Training Support Specialist (516100) by $898.08,
merit pay (518200) by $163.07 and reducing a total of
•
$1,650.89 from social security, retirement, workers
compensation and unemployment. Commissioner Tony Jones
seconded the motion. The motion passed unanimously. See
attached submission. Commissioner Tony Jones moved to add
$13,200 to the budget for training (616800) to provide funding
to contract with Blinn College for Microsoft training for the
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County. Commissioner Tony Jones noted the money would roll
over from the Department's current budget. Commissioner
Thornton seconded the motion. The motion passed unanimously.
Commissioner Cauley then moved to increase the salary of the
information Technology Department's Interim Director from a
group 33 step 4 to a group 33 step 11 plus benefits.
Commissioner Tony Jones seconded the motion. Commissioners
Cauley and Tony Jones voted "aye". Judge Jones and
Commissioners Thornton and C.B. Jones voted "nay". The motion
failed. Commissioner Cauley then moved to increase the salary
of the Information Technology Department's Interim Deputy
Director from a group 33 step 4 to a group 33 step 8 plus
benefits. The motion failed for lack of a second.
Commissioner Cauley moved to add $200,000 to the Judicial
Softwre Improvement Fund for programming enhancements for the
Information Technology Department for use with The Software
Group project. The fund is to be taken from Fund Balance.
Commissioner Tony Jones seconded the motion. Commissioners
Cauley, Tony Jones and Thornton voted "aye". Judge Jones and
Commissioner C.B. Jones voted "nay". The motion passed.
Auditor's Office - Commissioner Tony Jones moved to
approve the correction submitted by the Auditor to add $5,160
to the Auditor's budget for a copier lease (715000).
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Commissioner Thornton seconded the motion. Commissioners Tony
Jones, Thornton and Cauley voted "aye". Judge Jones and
Commissioner C.B. Jones voted "nay". The motion passed. See
attached submission.
Purchasing Dept. - Commissioner Tony Jones moved to
approve the correction submitted by the Auditor to add $520 to
the Purchasing Department's budget for copier maintenance
(652000). Commissioner Thornton seconded the motion.
Commissioners Ton
Jones
Thornton and Caule
voted "a
e"
y
,
y
y
.
Judge Jones and Commissioner C.B. Jones voted "nay". The
motion passed. See attached submission.
Building Maintenance - Commissioner Tony Jones made a
motion to approve the correction submitted by the Auditor to
remove a total of $243.35 from the Building Maintenance budget
from Custodian position 0707-9(516300), merit money, social
security, retirement, workers compensation and unemployment.
Commissioner Thornton seconded the motion. The motion passed
unanimously. See attached submission. On motion by
•
Commissioner Tony Jones, seconded by Commissioner Thornton,
the Court voted unanimously to reduce the Building Maintenance
budget for pagers (614600) to $250. Commissioner Tony Jones
moved to add $5,000 to the Building Maintenance budget for
minor equipment (672870) for the purchase of radios.
Commissioner Thornton seconded the motion. Commissioners Tony
Jones, Thornton and Cauley voted "aye". Judge Jones and
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Commissioner C.B. Jones voted "nay". The motion passed.
Commissioner Tony Jones then moved to increase the salary of
the Building Maintenance Director position 0701-1(512000) by
$1,958.21 plus associated benefits of $386.73. Commissioner
Thornton seconded the motion. Commissioners Tony Jones, C.B.
Jones, Thornton and Cauley voted "aye". Judge Jones voted
"nay". The motion passed.
County Attorney - On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the correction submitted by the Auditor to add $600
to the County Attorney's budget for copier maintenance
(652000). See attached Auditor submission.
District Attorney - On motion by the County Judge,
seconded by Commissioner Thornton, the Court voted unanimously
to approve changes to the District Attorney's budget as
submitted by the Auditor for a total of $6,601.25 (salary for
Assistant District Attorney I position 0415-3(513000) to
include money for merit, social security, retirement, workers
compensation and unemployment. On motion by Commissioner
Thornton, seconded by Commissioner Tony Jones, the Court voted
unanimously to approve the correction submitted by the Auditor
to reduce the District Attorney's printer maintenance account
(655400) by $400 because funding was duplicated in the
Information Technology budget and to reduce the minor
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equipment account (672030) by $1,400 because computer hardware
purchases were made during the current fiscal year. See
attached Auditor submission.
District Clerk - On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the corrections submitted by the Auditor to add a
total of $14,941.03 to the District Clerk's budget. Clerk
position 1717-1 and Clerk position 1717-2 (516350) not
included in the proposed budget. This total amount includes
money for merit, social security, retirement, workers
compensation and unemployment. On motion by Commissioner Tony
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to approve the correction submitted by the Auditor
to add $3,080 to the District Clerk's budget for copier
maintenance (652000). On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the correction submitted by the Auditor to reduce
the District Clerk's budget for printer maintenance by $200
because funding was duplicated in the Information Technology
Department. See attached Auditor submission.
County Clerk - On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the correction submitted by the Auditor to reduce
the County Clerk's budget for the salary of Probate/Elections
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Clerk, position 1321-1 (516100) by $5,709.90 to include
money from merit, social security, retirement, workers
compensation and unemployment. On motion by Commissioner
Tony Jones, seconded by Commissioner Thornton, the Court
voted unanimously to approve the correction submitted by the
Auditor to add $1,280 to the County Clerk's budget for
copier maintenance (652000). See attached submission by the
Auditor.
Magistrate - On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the correction submitted by the Auditor to reduce
the Magistrate's budget for minor equipment (672030) by $1,900
because purchases for computer hardware were made during the
current fiscal year. See attached submission by Auditor.
Justice of Peace, Pct. 1 - On motion by Commissioner Tony
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to approve the corrections submitted by the
Auditor to xeduce the Justice of the Peace, Precinct 1 budget
for the salary of Clerk I position 0601-1 (516100) by
$1,198.03 to include money from merit, social security,
retirement, workers compensation and unemployment.
Commissioner Tony Jones moved to increase the budget for
Justice of the Peace, Precinct 1 by adding $500 to postage
(606200), $200 to training (616800), $250 to travel (618010),
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$3,900 for a copier lease (715000) and removing $2,500 for a
copier purchase (672300). Commissioner Thornton seconded the
motion. Commissioner Tony Jones then amended his motion to
exclude $3,900 for a copier lease (715000), making the total
increase to Justice of the Peace, Precinct 1 budget $950.
Commissioner Thornton seconded the amended motion. The motion
passed unanimously. On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
•
to approve the corrections submitted by the Auditor to delete
$150 from the budget of the Justice of the Peace, Precinct 1
for repairs and maintenance because funding was duplicated in
the Information Technology Department budget. See attached
submission by Auditor.
Justice of Peace, Pct. 3 - Commissioner Thornton moved to
increase the budget for Justice of the Peace, Precinct 3 by
adding $100 to conference fees (611100), $16 to pagers
(614600) and $100 to repairs and maintenance (654500).
Commissioner Tony Jones seconded the motion. After some
•
discussion, Commissioners Thornton and Tony Jones withdrew
their motion and second respectively. Commissioner Thornton
then moved to increase the budget for Justice of the Peace,
Precinct 3 by adding $100 to conference fees (611100).
Commissioner Tony Jones seconded the motion. The motion
passed unanimously.
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Sheriff Administration - on motion by Commissioner Tony
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to approve the corrections submitted by the
Auditor to delete $165 from the Sheriff Administration budget
for repairs and maintenance (655400) because funding was
duplicated in the Information Technology Department budget.
See attached submission by the Auditor. Commissioner Tony
Jones moved to add $35,042 plus benefits of $11,760 to the
Sheriff Administration budget for an investigator position -OWE
1423-7 (516150). Commissioner Thornton seconded the motion.
Commissioners Tony Jones, Thornton and Cauley voted "aye".
Judge Jones and Commissioner C.B. Jones voted "nay".
Commissioner Tony Jones then moved to add $1,500 to the
Sheriff Administration budget to fund radio equipment for the
new investigator position. Commissioner Thornton seconded the
motion. Commissioners Tony Jones, Thornton and Cauley voted
"aye". Judge Jones and Commissioner C.B. Jones voted "nay".
The motion passed. Commissioner Tony Jones moved to approve a
7.5% increase in pay for all sworn deputies in the Sheriff's
Department. Commissioner Thornton seconded the motion. This
increase would effect two (2) administrative positions, eight
(8) special services deputies, twenty-two (22) patrol
officers, seven (7) investigator positions and sixteen (16)
detention positions for a total increase of approximately
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$132,000 in wages and $27,500 in benefits. Commissioners Tony
Jones, Thornton and Cauley voted "aye". Judge Jones and
Commissioner C.B. Jones voted "nay". The motion passed.
Jail Administration - Commissioner Tony Jones moved to
approve corrections to the Sheriff's Jail Administration
budget as submitted by the Auditor by reducing one Lieutenant
position 1503-1 (514400) by $2.81, one Sergeant position 1505-
2 (516150) by $775.80 and one Sergeant position 1505-6
(516150) by 1,566.36 and adding a total of $2,675 to Dispatch
salary (516100), $6,086 to Nurse salary (516100), $128.32 for
merit pay and $1,299.13 for social security, retirement,
workers compensation and unemployment, for a total increase of
$7,843.48. Commissioner Thornton seconded the motion. The
motion passed unanimously. On motion by Commissioner Tony
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to add $700 to the Jail Administration budget for
copier maintenance (652000). On motion by Commissioner Tony
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to remove $165 from the Jail Administration budget
for repairs and maintenance (655400) because funding was
duplicated in the Information Technology Department budget.
See attached submission by the Auditor. Commissioner Tony
Jones moved to approve the request by the Sheriff to
reclassify the Lieutenants pay grade in the Jail
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Administration from group 22 to group 23 (514400) and
reclassify Sergeants pay grade in the Jail Administration from
group 19 to group 20 (516150) to be funded from merit pay.
Commissioner Thornton seconded the motion. Jail Administrator
Wayne Dickey stated he will reduce his Department's merit
allowance to cover the difference in wages and benefits.
Commissioners Tony Jones, Thornton and Cauley voted "aye".
Judge Jones and Commissioner C.B. Jones voted "nay". The
motion passed. Commissioner Thornton moved to add a
Lieutenant position (group 23 step 2) at a salary of $36,813
plus benefits to the Jail Administration budget. Commissioner
Tony Jones seconded the motion. Jail Administrator Wayne
Dickey stated that the position was required by the Commission
on Jail Standards. Judge Jones asked if the position is not a
requirement of the State would it be removed. Commissioners
Thornton, Tony Jones and Cauley voted "aye". Judge Jones and
Commissioner C.B. Jones voted "no". The motion passed.
Commissioner Thornton moved to add $2,330 to the Jail
Administration budget for minor equipment (672860) to purchase
mobile work stations. Commissioner Tony Jones seconded the
motion. Commissioners Thornton, Tony Jones and Cauley voted
"aye". Judge Jones and Commissioner C.B. Jones voted "nay".
The motion passed.
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Constable, Pct. 1 - Commissioner Tony Jones moved to add
a Clerk I position (group 10 step 1) to the Constable,
Precinct 1 budget at a salary of $18,900 plus benefits.
Commissioner Thornton seconded the motion. Commissioners Tony
Jones, Thornton and Cauley voted "aye". Judge Jones and
Commissioner C.B. Jones voted "nay". The motion passed.
Commissioner Tony Jones moved to add $120 for firearms
readiness (603200) to the budget for Constable, Precinct 1.
•
Commissioner Thornton seconded the motion. Commissioners Tony
Jones, Thornton and Cauley voted "aye". Judge Jones and
Commissioner C.B. Jones voted "nay". The motion passed.
Commissioner Tony Jones moved to add $500 for gasoline
(653500) to the budget for Constable, Precinct 1.
Commissioner Thornton seconded the motion. Commissioners Tony
Jones, C.B. Jones, Thornton and Cauley voted "aye". Judge
Jones voted "nay". The motion passed. Commissioner Tony
Jones moved to add $200 for furniture (673420) to the budget
for Constable, Precinct 1. Commissioner Thornton seconded the
.
motion. Commissioner Tony Jones, Thornton and Cauley voted
"aye". Judge Jones and Commissioner C.B. Jones voted "nay".
The motion passed. On motion by Judge Jones, seconded by
Commissioner Tony Jones, the Court voted unanimously to reduce
the budget of Constable, Precinct 1 for vehicle maintenance
(659500) to $3,000 as a result of the department receiving a
new vehicle.
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Constable, Pct. 2 - Commissioner Thornton moved to add
funding for a deputy constable position in the Constable,
Precinct 2 budget at a salary of $19,440 plus benefits. The
total funding was estimated at $28,000. Commissioner Tony
Jones seconded the motion. Commissioner C.B. Jones noted the
position was already funded for three months of the next
fiscal year so that Donald Lampo could stay in the position
through December, so the Court only needs to fund for nine
months. Commissioner Thornton then amended his motion to
correct the total estimated funding from $28,000 to $23,000.
Commissioner Tony Jones seconded the amended motion.
Commissioners Thornton, Tony Jones, Cauley and C.B. Jones
voted "aye". Judge Jones voted "nay". The motion passed.
Commissioner Thornton moved to add $600 to clothing (600800),
$1,000 to gasoline (653500) and $800 to radios/minor equipment
(672870) to the budget for Constable, Precinct 2.
Commissioner Tony Jones seconded the motion. Commissioners
Thornton, Tony Jones and Cauley voted "aye", Judge Jones voted
"nay" and Commissioner C.B. Jones abstained. The motion
passed. Judge Jones moved to reduce the budget of Constable,
Precinct 2 for vehicle maintenance (659500) to $4,500 as a
result of the department receiving a new vehicle.
Commissioner C.B. Jones seconded the motion. Judge Jones and
Commissioners C.B. Jones, Tony Jones and Cauley voted "aye".
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Commissioner Thornton voted "nay". The motion passed. On
motion by Commissioner Thornton, seconded by Commissioner
Tony Jones, the Court voted unanimously to reduce the budget
of Constable, Precinct 2 for repairs and maintenance
(655400) by $150. See attached submission by the Auditor.
Constable, Pct. 3 - Commissioner Tony Jones moved to
delete $35,550 from the budget of Constable, Precinct 3 for a
Deputy Constable (516150) newly created position in the
•
proposed budget. Commissioner Thornton seconded the motion.
Commissioners Tony Jones, Thornton and Cauley voted "aye".
Judge Jones and Commissioner C.B. Jones voted "nay". The
motion passed. Commissioner Tony Jones moved to add $170 to
the budget of Constable, Precinct 3 for firearm readiness
(603200). Commissioner Thornton seconded the motion.
Commissioners Tony Jones, Thornton and Cauley voted "aye".
Judge Jones voted "nay" and Commissioner C.B. Jones abstained.
The motion passed. Commissioner Tony Jones moved to add $900
to the budget of Constable, Precinct 3 for utilities (618800).
Commissioners Tony
Commissioner Thornton seconded the motion
'
Jones, Thornton and Cauley voted "aye". Judge Jones and
Commissioner C.B. Jones voted "nay". The motion passed. on
motion by Commissioner Tony Jones, seconded by Commissioner
Thornton, the Court voted unanimously to add $700 to the
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budget of Constable, Precinct 3 for telephone (617400). On
motion by Commissioner Tony Jones, seconded by Commissioner
Thornton, the Court voted unanimously to add $375 to the
budget of Constable, Precinct 3 for radios (672870).
Constable, Pct. 4 - Commissioner Cauley moved to
reclassify the Clerk position (group 11 step 5) in Constable,
Precinct 4 budget to Administrative Secretary (group 14 step
3). The motion failed for lack of a second. On motion by
Commissioner Cauley, seconded by Commissioner Tony Jones, the
Court voted unanimously to add $400 to the budget of
Constable, Precinct 4 for office supplies (606000).
Constable, Pct. 6 - Commissioner Tony Jones moved to
increase the salary of Constable, Precinct 6 to $37,830.
Commissioner Cauley seconded the motion. The salary for
Constable, Precinct 6 was cut to $6,000 in the County Judge's
proposed budget. Commissioners Tony Jones, Cauley and
Thornton voted "aye", Judge Jones voted "nay" and Commissioner
C.B. Jones abstained. The motion passed.
Road & Bridge - Commissioner Tony Jones moved to increase
the salary of the County Engineer to $71,000 plus benefits.
Commissioner Thornton seconded the motion. After discussion,
Commissioner Tony Jones amended his motion to change the
County Engineer's salary to $69,955 plus benefits (group 32
step 10). Commissioner Thornton seconded the amended motion.
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The motion passed unanimously. Commissioner Tony Jones moved
to increase the budget of the Road and Bridge Department by
$7,000 for Diesel (652500). Commissioner Thornton seconded the
motion. After discussion, Commissioners Tony Jones and
Thornton withdrew their motion and second respectively. On
motion by Commissioner Tony Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the
correction submitted by the Auditor to increase the budget for
•
the Road and Bridge Department by $21,000 because of an
increase in workers compensation (538000) and $1,091.60 for
temporary labor-seasonal (516400) to include money for social
security, retirement, workers compensation and unemployment.
See attached submission by the Auditor.
Brazos Center - On motion by Commissioner Tony Jones,
seconded by Commissioner Thornton, the Court voted unanimously
to increase the budget for the Brazos Center in the amount of
$1,900 for grounds maintenance (654000)•
Agricultural Extension - On motion by Commissioner C.B.
•
Jones, seconded by Commissioner Tony Jones, the Court voted
unanimously to increase the budget for the Agricultural Extension
office by $2,000 for travel (618010). On motion by
Commissioner Thornton, seconded by Commissioner C.B. Jones,
the Court voted unanimously to approve the correction
submitted by the Auditor to reduce the budget of the
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Agricultural Extension office by $2,039.19 for Receptionist
position 7144-1 (516300) to include money from merit, social
security, retirement, workers compensation and unemployment.
See attached submission by the Auditor.
County Clerk Records Management - Commissioner Tony
Jones moved to approve the noted corrections for the County
Clerk Records Management budget as submitted by the Auditor to
include increasing Departmental Support-Contingency (611300)
by $3,000 and reducing Minor Equipment (672030) by $3,000
because computer hardware purchases were made during the
current fiscal year. Commissioner C.B. Jones seconded the
motion. The motion passed unanimously. See attached
submission by the Auditor.
Courthouse Security - Commissioner Thornton moved to
approve a 7.5% increase in pay for all sworn deputies paid
from the Courthouse Security Fund. Commissioner Tony Jones
seconded the motion. The approximate total increase to the
Courthouse Security Fund is $7,964. The County Auditor
pointed out that this money would not need to be resourced
from County funds because we receive funding from fees for
this department. Commissioners Thornton, Tony Jones and
Cauley voted "aye". Judge Jones and Commissioner C.B. Jones
voted "nay". The motion passed.
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The Court discussed hospitalization next and it was
announced that the County was looking at a million dollar
shortfall. Commissioner Tony Jones said it would be his
recommendation that the County pick up the $100 per month, per
employee shortfall in the next fiscal year, but will probably
have a completely different health plan next year. The
employee will have to pick up some of the expense in 2004.
Judge Jones said it was his intent for the County to pick up
• the additional costs for the employee, but not for the
dependants. Judge Jones then moved that the County pay an
additional $100 per month, per employee for healthcare for a
total of $450 per month per employee. Commissioner Tony Jones
seconded the motion. The motion passed unanimously.
Capital Projects - Commissioner Tony Jones moved to
approve the corrections submitted by the Auditor to add
$22,100 to the capital project fund 42 (634201-808900) for a
van for Jail Administration. Commissioner Thornton seconded
the motion. Commissioners Tony Jones, Thornton and Cauley
• voted "aye". Judge Jones and Commissioner C.B. Jones voted
"nay". The motion passed. Judge Jones moved to approve the
expenditures submitted by the Auditor for capital project fund
(42) minus $30,460 for communications equipment, $28,840 for a
one-ton pickup truck and $101,000 for a smooth drum roller.
Commissioner C.B. Jones seconded the motion. Judge Jones and
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Commissioner C.B. Jones voted "aye". The motion failed.
Commissioner C.B. Jones moved approval of the expenditures
submitted by the Auditor for capital project fund (42) minus
$30,460 for communications equipment. Commissioner Tony Jones
seconded the motion. The motion passed unanimously.
Commissioner Tony Jones then moved approval of the
expenditures submitted by the Auditor for capital project fund
(42) minus $28,840 for a one-ton pickup and $101,000 for a
smooth drum roller after discussing the matter with the County
Engineer. Commissioner C.B. Jones seconded the motion. The
motion passed unanimously. On motion by Judge Jones, seconded
by Commissioner C.B. Jones, the Court voted unanimously to
eliminate $167,000 from the capital projects fund (42) for
computer aided dispatch. Attached is a copy of the Capital
Projects Fund for fiscal year 2002/2003 Fund 42 submitted by
the Auditor.
The Court next discussed the topic of state supplements
in various offices. Judge Jones stated there are two attorney
general opinions that say the County may not be required to
fund the benefits associated with state supplements. The
intent of the State was for the benefits not to be paid from
the supplement. The Auditor asked the Court for a policy on
state supplements. If the County does not fund the benefits
associated with the state supplement, it will be taken from
the employee's supplement.
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Judge Jones said we have two options:
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1) County resources will be used to pay for all benefits
related to state supplments for employees.
or
2) County resources will not be used to pay benefits
related to state supplements, but Departments can use any
other source possible to fund the attached benefits. If
no other source is available, then it will be deducted
from the employee's supplement.
At this time, Judge Jones recessed the meeting until Monday,
• August 26, 2002 at 9:00 a.m. to be held in the Commissioners
Courtroom.
•
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A special meeting of the Commissioners' Court of Brazos
County, Texas was reconvened in the Commissioners Courtroom in
the Courthouse in Bryan, Brazos County, Texas, beginning at
9:00 a.m. on Monday, August 26, 2002, with the following
members of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
C. B. Jones, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The County Auditor provided information to the Court on
the capital improvement fund and answered questions.
Commissioner Cauley moved to approve the document
submitted by the Auditor including the capital projects fund
42, judicial software improvement fund 44 and the general
capital improvement fund 45. Commissioner Thornton seconded
the motion. Commissioners Cauley, Thornton and Tony Jones
voted "aye", Judge Jones voted "nay" and Commissioner C.B.
Jones abstained. The motion passed. A copy of the approved
document is attached hereto.
Judge Jones announced that he had instructed the Auditor
to use a figure of $40,000 as the salary of District Judge to
calculate merit money for their offices. This is an arbitrary
number used to give their offices more merit money, since most
of the salary of District Judge is paid by the State. Judge
Jones said he was not willing to calculate merit money on
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their full salary.
On motion by Commissioner C.B. Jones, seconded by
Commissioner Thornton, the Court voted unanimously to approve
the adjustment of merit money for the District Judges as shown
on the attached document.
On motion by Judge Jones, seconded by Commissioner Tony
Jones, the Court voted unanimously to approve the adjustments
to the General Fund (01) for revenue correction of state funds
• and Capital Project Funds (42) as submitted by the Auditor. A
copy of the approved document is attached hereto.
Commissioner Thornton then moved to approve the changes
to the Debt Service Fund (41), Capital Improvement Fund (45)
and Health and Life Insurance Fund (50) as submitted by the
Auditor. Commissioners Thornton, Tony Jones and Cauley voted
"aye", Judge Jones voted "nay" and Commissioner C.B. Jones
voted to abstain. The motion passed. A copy of the approved
changes are attached.
At this time, Judge Jones recessed the meeting until
• 10:00 a.m. on Monday, August 26, 2002 so that the Court could
look over information submitted by the Auditor and decide how
the changes would be funded.
Vol 3~ Page
c~- Cl
40
11110 ~
24
A special meeting of the Commissioners' Court of Brazos
County, Texas was reconvened in the Commissioners Courtroom in
the Courthouse in Bryan, Brazos County, Texas, beginning at
10:00 a.m. on Monday, August 26, 2002, with the following
members of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
C. B. Jones, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
Commissioner Tony Jones asked the Auditor to explain what
would happen to Debt Service if the Court chose to increase
the amount of Certificates of Obligation. The Auditor handed
the Court a document with the projected Debt Service.
Commissioner Tony Jones moved that the tax rate be
increased to .4146 and that the balance of $820,000 be taken
from Road & Bridge Major Projects and transferred to
Certificates of Obligation. Commissioner Thornton seconded
the motion. Commissioners Tony Jones, Thornton and Cauley
voted "aye". Judge Jones and Commissioner C.B. Jones voted
"nay". The motion passed. Commissioner Tony Jones stated the
tax increase is about 2.5% above the effective rate and that
this should produce approximately $575,000 plus dollars.
Vol 34 Page
aac:~
•
25
The Court then acknowledged receipt of the Order
Determining compensation of Court Reporters signed by the
District Judge's. A copy of the order is attached.
At this time, Judge Jones recessed the meeting until
Tuesday, August 27, 2002 at 8:00 a.m. to be held in the
Commissioners Courtroom.
•
•
Vol 4 Page D a-1
0
26
A special meeting of the Commissioners' Court of Brazos
County, Texas was reconvened in the Commissioners Courtroom in
the Courthouse in Bryan, Brazos County, Texas, beginning at
8:00 a.m. on Tuesday, August 27, 2002, with the following
members of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
C. B. Jones, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
on motion duly made and seconded, the Court voted to
approve the proposed budget with the above noted changes for
fiscal year 2003.
Commissioner Tony Jones moved to adopt a Resolution that
would set the tax rate for 2002 at $.4146 per $100 valuation.
Commissioner Thornton seconded the motion. Commissioners
Tony Jones, Thornton and Cauley voted "aye". Judge Jones and
Commissioner C.B. Jones voted "nay". The motion passed.
There being no further business to come before the Court,
the meeting was adjourned.
Vol 34
Page ~Z-a ~
/ 'I
•
The foregoing minutes of the Commissioners Court special
meeting held August 23, 2002 have been examined and are
27
approved in open Court this the `7.Ie day of (DaMSft,&., 2002
in Bryan, Brazos County, Texas.
Alvin W. Jones
County Judge
Wm. S. Thornton
Commissioner, Precinct 2
-2, f
1.0 0.
Carey Caul y, Jr.
Commissioner, Precinct 4 4
Vol
Page
Tony Jones
Commissioner, Precinct 1
61
C. B. Jones
Commissioner, Precinct 3
% ~(C- / ~~'4 -
Karen McQueen
County Clerk
a- 'a 3
0
Ml-/ 12-
BRAZOS COUNTY'COMMISSIONERS COURT
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•
BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Detail
GENERAL FUND (01)
Revenue Correction:
TIF Paymants (from $160,000 to
$260,000)
Division Account Class/ Amount Of
Number Number Position Adjustment Totals
Commissioners' Court - Operations 110001
• Minor Equipment Purchases
Computer - Hardware
Purchases were made during the current
fiscal year.
401151
672030
S 100,000 00
$ 100,000.00
(5,000.00)
(5,000.00)
Commissioners' Court -Community Support 110020
Brazos Valley Emergency Communications
District (911) - Adjusted support
requirements from $275,000 to $275,316
Commissioners' Court - Dental Insurance
735900
To provide Division Funding for County
Portion of Dental Insurance - From $3,000 to
• 353,000 533200
F Reports/Budget 2003 WS/
00 Budget Adjustments 1 of 8
316.00
50,000.00
316.00
50,000.00
10/21/2002
8.55 AM
0
Department
Detail
Tax Office
BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
! Division Account Class/ Amount Of
Number Number Position Adjustment Totals
130001
Copier Maintenance
From $1,620 to $3,000 652000 1,380.00
1,380.00
Information Technology 140001
Programmer Analyst Il - Coln. Hourly Rate
513000
1218-1 (1,149.39)
from 22 65532 to 22.10273
PC Specialist - Corr From 17-4 to 17-2
516100
1215-1 (1,385.72)
Programmer Analyst I - Corr. From
21-10 to 21-5
516100
1217-1 (4,720.08)
Training Support Specialist - Corr. From
21- 6 to 21 -5
516100
1222-1 (898.08)
(8,153.27)
Merit Adjustment
518200
(163.07)
$ (8,316.34)
Social Security
(636.20)
Retirement
(930.60)
Workers Comp
(70.21)
Unemployment
(13.89)
(1,650.89) $ (9,967.23)
County Auditor 160001
Copier Lease
715000
5,160.00
5,160.00
Purchasing 165001
Copier Maintenance
From $480 to $1,000 652000 520.00
$ 520.00
F:Reports/Budget 2003 WS! 10/21/2002
00 Budget Adjustments 2 of 8 8.55 AM
• BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division Account Class/ Amount Of
Detail Number Number Position Adjustment Totals
Building Maintenance 170001
Custodian - From 6 - 3 to 6 -2 516300 0707-9 (199.06)
Merit Adjustment (3.98)
(203.04)
Social Security (15.53)
Retirement (22.72)
Workers Comp (1.71)
is Unemployment (0.34)
(40.31) (243.35)
County Attorney 180001
Copier Maintenance
From $250 to $850 652000 600.00
600.00
District Attorney 190001
Asst. District Attorney I - Corr. From
27 - 8 to 27 -12 513000 0415-3 5,399.87
Merit Adjustment 108.00
5,507.87
Social Security 421.35
Retirement 616.33
• Workers Comp 46.50
Unemployment 9.20
1 noz z4
Repairs & Maintenance
Printer Maintenance - duplicated funding
in IT and DA 655400 (400.00)
Minor Equipment Purchases
Computer - Hardware
Purchases were made during the current
fiscal year. 672030 (1,400.00)
F Reports/Budget 2003 WS/
00 Budget Adjustments 3 of 8
34 23)
6,601.25
(400.00)
(1,400.00)
10/21/2002
8.55 AM
BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Detail
District Clerk
Division Account Class/ Amount Of
Number Number Position Adjustment Totals
200001
Clerk - 1560 Hours - Corr. Pay Rate
7.83574 to 7.83514
516350 1717-1 (0.94)
Clerk - 1560 Hours - Position was not
included on Proposed Budget
516350 1717-2 12,222.82
12,221.88
Merit Adjustment
244.44
12,466.32
Social Security
953.67
Retirement
1,394.98
Workers Comp
105.24
Unemployment
20.82
2,474.71
Copier Maintenance (Micro Fllmer)
From $1,920 to $5,000
652000 3,080.00
14,941.03
3,080.00
Repairs & Maintenance
Printer Maintenance - duplicated funding
in IT and Dist. Clerk 655400 (200.00)
(200.00)
County Clerk 210001
Probate/Elections Clerk
From a 12-10 to a 12-2 516100 1321-1
Merit Adjustment
Social Security
Retirement
Workers Comp
Unemployment
Copier Maintenance
(4,670.74)
(364.46)
(533.11)
(40.22)
(7.96)
(945.74) (5,709.90)
Increase budget from $420 to $ 1,700. 652000 1,280.00
1,280.00
PReports/Budget 2003 WS/ 10/21/2002
00 Budget Adjustments 4 of 8 8:55 AM
•
Department
Detail
BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
/ Division Account Class/ Amount Of
Number Number Position Adjustment Totals
Justice of the Peace #1 241011
Clerk I was replaced - adjust from
10-4 to 10-2 516100 0601-1 (980.00)
Merit Allowance (19.60)
(999.60)
• Social Security (76.47)
Retirement (111.86)
Workers Comp (8.44)
Unemployment (1.67)
(198.43)
Repairs & Maintenance
Printer Maintenance - duplicated funding
in IT and JP offices 655400 (150.00)
Magistrate 226001
Minor Equipment Purchases
Computer - Hardware
Purchases were made during the current
fiscal year. 672030 (1,900.00)
is
Sheriff - Administration 280001
Repairs & Maintenance
Printer Maintenance - duplicated funding
in IT and Sheriff Admin. 655400 (165.00)
(1,198.03)
(1,900.00)
(165.00)
F Reports/Budget 2003 WS/
0o Budget Adjustments 3 5 of 8
33
10/21/2002
8:55 AM
is
BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Detail
Sheriff - Jail Administration
Lieutenant - Corr. Hourly Rate
From 17.26813 to 17.26678
Sergeant - From 19-2 to 19-1
Sergeant - From 19-3 to 19-1
Dispatch salary - figured at straight time and
there should be 104 hrs. overtime
Nurse's salary - figured at straight time and
there should be 104 hrs. overtime
Merit Adjustment
Division Account Class/ Amount Of
Number Number Position Adjustment Totals
280020
514400
1503-1
516150
1505-2
516150
1505-6
516100 1437-1
1437-2
1437-3
1437-4
516100 1509-1
1509-2
1509-3
1509-4
1509-5
1509-6
1509-7
1509-8
Social Security
Retirement
Workers Comp
Unemployment
Copier Maintenance
Increase budget from $5,200 to $5,900
652000
(2.81)
(775.80)
(1,566.36)
775.00
720.00
590.00
590.00
756.00
794.00
756.00
756.00
756.00
756.00
756.00
756.00
128.32
6,544.35
500.64
732.31
55.25
700.00
7,843.48
700.00
Repairs & Maintenance
Printer Maintenance - duplicated funding
in IT and Jail Admin.
F•Reports/Budget 2003 WS/
655400
00 Budget Adjustments 6 of 8
(165.00)
(165.00)
10/21/2002
5.55 AM
"""R"
,,"s"
•
BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Detail
Constable Pct. #2
Division Account Class/ Amount Of
Number Number Position Adjustment Totals
302011
Repairs & Maintenance
Pnnter Maintenance - duplicated funding
in IT and constable Pct. 2 655400
• Agriculture Extension 370001
Receptionist - From 7-8 to 7-2 516300 7144-1
Merit Adjustment
Social Security
Retirement
Workers Comp
Unemployment
Road and Bridge 560010
Temporary Laborer - Seasonal
From a 6-2 to 6-5
• Social Secunty
Retirement
Workers Comp
Unemployment
General Fund:
Workers Compensation Additional 8% increase
Total Corrections General Fund
F Reports/Budget 2003 WS/
(15000)
(I,668.07)
(33.36)
(1,701.43)
(130.16)
(190.39)
(14.36)
(2.84)
(337.75)
516400 2667-1 910.80
69.68
101.92
7.69
1.52
180.80
538000
00 Budget Adjustments 7 of 8
3 4
(150.00)
(2,039.19)
1,091.60
21,000.00
10/21/2002
8 55 AM
BRAZOS COUNTY, TEXAS
CORRECTION OF ERRORS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division Account Class/ Amount Of
Detail Number Number Position Adjustment Totals
County Clerk Records Management (19) 210050
Departmental Support
Contingency 611300 3,000.00
Minor Equipment Purchases
Computer - Hardware
Purchases were made during the current
fiscal year. 672030 (3,000.00)
CAPITAL PROJECT FUND (42) 634201
1 Van for Jail Administration 808900 22,100.00
22,100.00
F:Reports/Budget2003 WS! 10/21/2002
00 Budget Adjustments 8 of 8 8:55 AM
44 _QV
u
BRAZOS COUNTY, TEXAS
ADJUSTMENT TO PROPOSED BUDGET - COURT REPORTERS
For The Fiscal Year Ending September 30, 2003
Department/ Division Account Amount Of
Detail Number Number Class Adjustment
85th District Court 220001
Court Reporter - From 25-7 to 25-9
Merit Adjustment
Social Security
Retirement
Workers Comp
Unemployment
•
272nd District Court
Court Reporter - From 25-7 to 25-9
Court Coordinator - From 18-6
To 18-3
Merit Adjustment
Social Security
Retirement
Workers Comp
Unemployment
221001
516100 2513-1
$ 2,324.26
Totals
46.49
2,370.75
181.36
265.29
20.01
3.96
$ 470.62 $ 2,841.37
516100 2513-1 2,324.26
516100 2515-1 (2,265.98)
58.28
1.17
59.45
4.55
6.65
0.50
0.10
$ 11.80
361st District Court 222001
• Court Reporter - From 25-7 to 25-9 516100 2513-1 2,324.26
Merit Adjustment 46.49
2,370.75
Social Security 181.36
Retirement 265.29
Workers Comp 20.01
Unemployment 3.96
71.25
2,841.37
$ 5,753.98
8/22/02
6:21 PM
C? 5~
0
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division Account Class/ Amount Of
Detail Number Number Position Adjustment Totals
GENERAL FUND (01)
Risk Management 125001
Departmental Support:
Dues - from $200 to $320 612800 120.00
Training - from $1,000 to $1,700 616800 700.00
Travel - from $1,500 to $2,500 618010 1,000.00
1,820.00
Information Technology 140001
Interim Director to Director - from
33/4 to 33/11 512000 1209-1 11,958.00
Interim Deputy Director to Deputy
Director - from 33/4/1 Merit to
33/8/ l Merit 513000 1210-1 6,745.00
18,703.00
Social Security 1,430.78
Retirement 2,092.87
Workers Comp 157.89
Unemployment 31.23
3,712.77
Training - to provide funding to
contract with Blinn College to
support MicroSofl Product
training for the County (333 hrs) 616800 13,200.00
22,415.77
13,200.00
10/21/2002
1 of 13 8.56 AM
•
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
•
E
Department/ Division Account Class/ Amount Of
Detail Number Number Position Adjustment
Building Maintenance 170001
Department Director
From 23 - 4 to 23 - 6 512000 0701-1 1,958.21
Social Security
Retirement
Workers Comp
Unemployment
Minor Equipment Radios
Totals
149.80
219.12
16.53
3.27
388.73 2,346.94
672870 5,000.00
5,000.00
County Attorney 180001
Civil Attorney
Start at 32-4 with a 6 mo. Increase
Social Security
Retirement
Hospitalization
Workers Comp
Unemployment
513000 61,100.00
4,674.15
6,837.09
4,800.00
515.81
102.04
16,929.08 78,029.08
672030 1,600.00
673420 1,200.00 2,800.00
Electronic Library Access 616200 750.00
750.00
Minor Equipment:
Computer
Furniture
Departmental Support:
2 of Z3 10/21/2002
9 8:56 AM
34
•
1-"
Department/
Detail
85th District Court
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Division Account Class/ Amount Of
Number Number Position Adjustment Totals
220001
Judge's Supplement from $6,370
to $8,000
Social Security
Retirement
Workers Comp
Unemployment
511000 2585-1 1,630.00
124.70
182.40
13.76
2.72
323.57
1,953.57
272nd District Court 221001
Judge's Supplement from $6,370
to $8,000
Social Security
Retirement
Workers Comp
Unemployment
511000 2572-1 1,630.00
124.70
182.40
13.76
2.72
323.57 1,953.57
361st District Court 222001
Judge's Supplement from $6,370
to $8,000
Social Security
Retirement
Workers Comp
Unemployment
511000 2561-1 1,630.00
124.70
182.40
13.76
2.72
323.57 1,953.57
10/21/2002
3 of 13 8:56 AM
240
4
BRAZOS COUNTY, TEXAS _
REQUESTS FOR THE APPROVED BUDGET
For T
he Fiscal Year Ending September 30, 2003
Department/
Division Account Class/ Amount Of
Detail
Number Number Position Adjustment
Justice of the Peace Pct. #1
241011
Postage - From $1,600 to $2,100
606200
500.00
Training - From $300 to $500
616800
200.00
Travel - From $1,750 to $2,000
618010
250.00
Copier - Purchase
672300
(2,500.00)
Copier - Lease
715000
3,900.00
•
•
Totals
2,350.00
Justice of the Peace Pct. #3
243011
Request that ment allowance be
increased from $2,660 to $2,694
Calculation based on current salary
levels and not budget
518200
34.00
Departmental Support:
Conference Fees - from $400 to
'$500
611100
100.00
Pager - from $84 to $100
($84 represents actual annual
cost for 1 pager)
614600
16.00
Repairs and Maintenance:
Office Equipment - from $150 to
'$250
654500
100.00
250.00
4 of 13
3
10/21/2002
8:56 AM
0
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division
Account
Class/
Amount Of
Detail Number
Number
Position
Adjustment Totals
Sheriff - Administration 280001
Special Services Sergeant from a
Group22/ Step9/ 3 Merits to
Group 26/ Step l/ 3 Merits
516150
1426-1
-
An additional criminal investigator
Group 22/Step 2
516150
1423-7
35,042.00
Three (3) additional special service
deputies Group 20/ Step 2
516150
1427-1
31,743.00
1427-2
31,743.00
1427-3
31,743.00
130,271.00
15% increase in pay for all sworn
deputies:
Administration
16,087.00
Special Services
42,515.00
Patrol
39,418.00
Investigation
112,158.00
Detention
81,765.00
Courthouse Security
15,928.00
307,871.00
Social Security
33,517.86
Retirement
34,450.76
Hospitalization
19,200.00
Workers Comp
3,698.79
Unemployment
731.70
91,599.12 529,741.12
THE ADDITION OF PERSONNEL WILL REQUIRE THE ADDITION OF SUPPORT FUNDING FOR EACH
POSITION - 5 CARS ARE BEING REQUESTED TO BE RETAINED FROM FLEET AND EQUIPMENT FOR
EACH IS BEING REQUESTED - Clothing? Gasoline? Cell Phone? Etc.
5 of 13 10/21/2002
94 8:56 AM
/"`111
•
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division
Account Class/
Amount Of
Detail Number
Number Position
Adjustment
Totals
Sheriff - Administration (con't) 280001
Minor Equipment:
Video Cameras (21)
672810
73,500.00
Vehicle Equipment
678900
15,700.00
89,200.00
(In the proposed budget there was not any funding provided for
a department to keep any of
vehicles currently in the fleet. It was assumed that the equipment from the current vehicles
would be transferred to the new vehicles and $1,900 was provided for the necessary
•
outfitting of the new vehicles)
Courthouse Security is on Page
Jail Administration 280020
Reclassification of Lieutenants pay
grade from Group 22 to Group 23
514400 1503
5,457.00
Creation of an additional Lieutenant
position 23-2
514400 1503-4
36,813.00
Creation of an additional nurse
position 19-2 @ 2184 hrs.
516100 1509-9
32,482.00
Reclassification of Sergeants pay
grade from Group 19 to Group 20
516150 1505
16,452.00
1-10
91,204.00
•
Social Security
6,977.11
Retirement
10,205.73
Hospitalization
9,600.00
Workers Comp
2,594.02
Unemployment
152.31
29,529.17
120,733.17
Minor Equipment.
Other - Mobil work stations
672860
2,330.00
2,330.00
6 of 1 3
10/21/2002
8:56 AM
t 3
~3
E
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Detail
Constable Pct. #1
New position requested - Clerk
Group 11/2
Chief Deputy - increase from
16/7 ($29,477) to 16/14 ($35,038)
Senior Deputy - increase from
16/2 ($26,055 to 16/9 ($30,968)
Overtime ($1,280/deputy)
Social Security
Retirement
Hospitalization
Workers Comp
Unemployment
Division Account Class/
Number Number Position
301011
516100 1605-1
516150
516150
516200
Amount Of
Adjustment Totals
20,352.00
5,561.00
4,913.00
2,560.00
33,386.00
2,554.03
3,735.89
4,800.00
949.56
55.75
12,095.24 45,481.24
Departmental Support:
Clothing - from $1,000 to $1,700
600800
700.00
Firearms Readiness - from $300
to $400
603200
100.00
Office Supplies - from $600
to $2,200 (will only need to be
$900 if Clerk position is provided)
606000
1,600.00
Conference Fees - from $500
to $700
611100
200.00
Miscellaneous Expense - from $150
to $700
614500
550.00
Telephone - from $800 to $1,550
(currently one line costs $515/yr,
request 1s to add two lines)
617400
750.00
Travel - from $300 to $1,500
(funding for non-paid officers??)
618010
1,200.00
Gasoline - from $3,500 to $10,000
653500
6,500.00
Equipment-Electronic - video cameras
672810
11,900.00
Equipment-Radios - 3 hand held
672870
1,300.00
Furniture - from $200 to $400
673420
200.00 25,000.00
7 of 13
10/21/2002
8:56 AM
gg°°a~
0ejL.,,,:,d -
oZT T
•
•
Department/
Detail
Constable Pct. #2
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Division Account Class/ Amount Of
Number Number Position Adjustment Totals
302011
Deputy Constable
To provide funding for the position
for the entire year
Overtime - none provided
Social Security
Retirement
Workers Comp
Unemployment
Departmental Support Adjustments:
Clothing
Office Supplies
Subscriptions
Maintenance Adjustments:
Gasoline
Minor Equipment:
Radio
516150 1603-4
19,440.00
516200
2,560.00
22,000.00
1,683.00
2,461.80
625.72
36.74
4,807.26 26,807.26
600800
1,800.00
606000
500.00
616200
400.00 2,700.00
653500
1,500.00
1,500.00
672870
800.00
800.00
10/21/2002
8 of 13 8 56 AM
46
0
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division
Account
Class/ Amount Of
Detail Number
Number
Position Adjustment Totals
Constable Pct. #3 303011
Overtime
516200
2,560.00
Social Security
195.84
Retirement
286.46
Workers Comp
72.81
Unemployment
4.28
559.39 3,119.39
Departmental Support:
Firearm Readiness - from $250
to $400
603200
150.00
Pagers - from S 115 to $160
(budget proposed is at prior year
actual)
614600
45.00
Telephone - from $1,300 to $1,650
(Annual local service should be
around $2,000)
617400
700.00
Telephone Cellular - from $1,250
to $1,750 (annual base cost
is $1,260)
617500
500.00
Travel - from S 1,200 to $2,000
618010
800.00
Utilities - from $1,500 to $1,600
(annual requirements are $2,400)
618800
900.00
Repairs and Maintenance:
Gasoline - from $2,300 to $3,000
700.00
Minor Equipment:
Copier - from $00 to $3,000
(currently Jp and Const. Share a
copier)
652000
3,000.00
Equipment Electronic - from $00
to $3,400
672810
3,400.00
Equipment Radios - from $600 to
'$975
672870
375.00
Capital Outlay:
Vehicle Equipment
1,850.00
12,420.00
10/21/2002
9 of 13 8.56 AM
14 01?
r~
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Division
Account Class/
Amount Of
Detail
Number
Number Position
Adjustment
Totals
Constable Pct. #4
304011
Reclassify Clerk Position (11-5) to
Administrative Secretary (14-3)
($21,917 to $24,193)
516100 1605-1
2,276.00
Overtime
516200
2,560.00
4,836.00
•
Social Security
369.95
Retirement
541.15
Workers Comp
40.83
Unemployment
8.08
960.00
5,796.00
Departmental Support:
Office Supplies increase from $1,200
to $1,600
606000
400.00
400.00
Brazos Center
365001
Adjust Grounds Maintenance from
$14,000 to $15,900
654000
1,900.00
1,900.00
r
Agricultural Extension
370001
Travel - From $16,500 to $18,500
618010
2,000.00
2,000.00
10 of 13
3 47
10/21/2002
8.56 AM
0
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division Account Class/
Amount Of
Detail Number Number Position
Adjustment Totals
Road and Bridge 560010
Department Director
From 32-4 to 32-10 512000 2601-1
9,673.00
Social Security
739.98
Retirement
1,082.41
Workers Comp
81.66
Unemployment
16.15
1,920.21 1.1,593.21
Total General Fund
$ 1,016,343.91
Court House Security Fund (22) 510001
Supervisor from 18-2 to 18-9 516150
Security Officers (2) at 16-2 516150
Social Security
Retirement
Hospitalization
Workers Comp
Unemployment
1450-1
5,428.00
1452-3
26,055.00
1452-4
26,055.00
57,538.00
4,401.66
6,438.50
9,600.00
1,636.50
96.09
22,172.74 79,710.74
Departmental Support:
Equipment:
Total Courthouse Security Fund
11 of 13
$ 79,710.74
10/21/2002
8.56 AM
I"°\
•
•
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Detail
Division Account Class/ Amount Of
Number Number Position Adjustment
Totals
Capital Improvement Fund (45)
Up Grade Radio System
Purchase of Radio Equipment to be
deployed on the Bryan Police Dept.'s
radio infrastructure - 800 mhz units 570,000.00
(The City of Bryan has sold CO's -$4,280,000 - to finance the infrastructure 570,000.00
and their consultant has prepared the City to go out for an RFP in the next
3 months - to finance this activity the General Fund would need to put
additional funding in the Capital Improvement Fund)
Criminal Justice Administration Building
Criminal Justice Administration
Building - to be located on Sandy Point
Property.
Anticipated Construction Cost:
Storm water Survey
10,000.00
Site Preparation
210,000.00
Construction - Level 1
1,060,000.00
Construction - Level 2
600,000.00
Specialties
110,000.00
Architect Fees
158,400.00
2,148,400.00
Fiscal Year Expenditures:
YE 9-30-03:
Storm Water Survey 10,000.00
Site Preparation 210,000.00
Architect Design Fees 52,800.00
272,800.00
YE 9-30-04
Construction (6 months) 800,000.00
Architect Fees 64,000.00
864,000.00
to/ai/2oo2
12 of 13 02 4~ - $:se AM
BRAZOS COUNTY, TEXAS
REQUESTS FOR THE APPROVED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division Account Class/
Amount Of
Detail Number Number Position
Adjustment Totals
Criminal Justice Administration Building (con't)
YE 9-30-05:
Construction
860,000.00
Specialties
110,000.00
Architect Fees
41,600.00
1,011,600.00
Financing of the facility provided through:
FY 9-30-03 from General Fund Equity
272,800.00 272,800.00
FY 9-30-04 from General Fund Equity
864,000.00
FY 9-30-05 from CO's
1,000,000.00
FY 9-30-05 from internally generated interest income
11,600.00
2,148,400.00
Total Capital Improvement Fund
$ 842,800.00
10/21/2002
13 of 13 8.56 AM
3
•
•
r~
BRAZOS COUNTY, TEXAS
CAPITAL PROJECTS FUND 2002-03 (Fund 42)
PROPOSED BUDGET
For the Year Ending September 30, 2003
REVENUES
Certificates of Obligations - 2002 Issue
Revenue Anticipation Notes - 2002 Issue
Interest
BUDGET
$ 2,000,000
500,000
10,000
TOTAL REVENUES $ 2,510,000
EXPENDITURES
Electronic Voting Equipment $ 1,320,000
Tape Back-Up System for County Electronically
Driven Programs and Net Work Systems 210,000
Computer Aided Dispatch 167,000
File Server - to Separate Financial System From the
Judicial System 90,000
Financial Accounting System Upgrade 146,400
Communications Equipment 30,460
Vehicles: 1 @ $22,200 (investigation)
22,200
7 @ $22,200 (law enforcement)
155,400
4 @ $22,200 (law enforcement)
88,800
1 Van @ $22,080 (Jail)
22,080
Pickups: 2 @ $21,090 (Extended Cab)
42,180
4 @ $21,410 Trucks
85,640
1 @ $28,840 (1 Ton w/sr body & lift)
28,840
Smooth Drum Roller 101,000
TOTAL EXPENDITURES $ 2,510,000
ALL ALLOCATIONS AS NOTED MAY BE CHANGED BY COMMISSIONERS'
COURT BASED ON EXECUTIVE DISCRETION.
ALL UNEXPENDED FUNDS WILL AUTOMATICALLY ROLL FORWARD FOR USE
IN FOLLOWING YEARS AT THE DISCRETION OF COMMISSIONERS' COURT.
0
Vehicle Pricing:
1. Ford Police Interceptor (delivered) $ 20,250.00
Add: Cost to outfit 1,950.00
Quanity: 1-Investigator
7-Sheriff patrol 12
4-Constables
$ 266,400.00
2. Ford F150 Ext.Cab (delivered) $ 19,140.00
Add: Cost to outfit 1,950.00
21,090.00
Quanity: 2-Shenff 2
42,180.00
3. Ford Cargo Van (delivered) 20,130.00
Add: Cost to outfit 1,950.00
(Jail Administration) 22,080.00
4. Ford F150HD Pickup (delivered) 21,410.00
Quanity: 4-Road and Bridge 4
85,640.00
5. Ford F350 Pickup w/lift (delivered) 28,840.00
Quanity: 1-Road and Bridge 1
28,840.00
Total Vehicle Cost $ 445,140.00
*0'4". - 3 4 L 4
/°"0'\
BRAZOS COUNTY, TEXAS
GENERAL CAPITAL IMPROVEMENT FUND (45)
PROPOSED BUDGET
For the Year Ending September 30, 2003
REVENUES BUDGET
Investment Interest $ 13,100
Reserved Fund Balance $ 150,000
Equity Transfer From General Fund 406,900
TOTAL REVENUES $ 570,000
EXPENDITURES
• Laser Check Printing System $ 12,900
Video Warning System
20,000
(Brought Forward from current budget)
Attached Storage For County Network
40,000
Line Printer
19,000
Replacement Servers
25,000
Upgrade For Existing Laserfiche System
15,000
Road and Bridge Equipment
350,000
Courthouse Improvements (Magistrate)
75,000
Transfer to General Fund (Interest Earned)
$ 13,100
TOTAL EXPENDITURES
$ 570,000
ALL UNEXPENDED FUNDS FROM THE CURRENT YEAR WILL AUTOMATICALLY
ROLL FORWARD INTO THE NEW BUDGET YEAR AND APPROPRIATED WITHIN
THE SAME CLASSIFICATIONS AT THE DISCRETION OF COMMISSIONERS'
COURT.
S^ ;l
0
BRAZOS COUNTY, TEXAS
AMENDMENT - CORRECTION OF NUMBERS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/ Division Account Class/ Amount Of
Detail Number Number Position Adjustment Totals
CAPITAL PROJECTS FUND 2002-2003 (47)
Transfer from Debt Service
Interest
R&B Infrastructure (Capital Roads)
DEBT SERVICE FUND (41)
Reserve Fund Balance
Proceeds from Certificates of Obligation
C.O. - Interest
Transfer to Capital Projects R&B -CO Sr03
COUNTY RECORDS MAGEMENT FUND (19)
Reserve Fund Balance
Professional Fees
GENERAL FUND
Revenues:
Ad Valorem Taxes
Reserve Fund Balance
Expenditures: .
R&B Projects
Contingency (Indigent Health Care)
F:ReportwBudget 2003 WS/
00 Budget Adjustments
490240
820,000
450500
5,000
825,000
634701 807150
825,000
825,000
470100
30,750
490900
820,000
850,750
600001 852100
30,750
600020 911300
820,000
850,750
470100 45,000
45,000
725900 45,000
45,000
401000
470100
560010 656800
340001 611300 -
12 of 13
ash
;~S76;OOQ
88,074
(820,000)
92,880
8/26/02
2:14 FM
• BRAZOS COUNTY, TEXAS
AMENDMENT - CORRECTION OF NUMBERS IN PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2003
Department/
Detail
General Fund Reconciliation:
Revenues
Proposed Budget as Adjusted 8/23/02
Increase Ad Valorem Taxes
Increase Reserve Fund Requirements
Total General Fund Revenues
Division Account Class/ Amount Of
Number Number Position Adjustment Totals
Expenditures
• Proposed Budget as Adjusted 8/23/02
Reduce R&B Projects
Increase Contingency for Indigent Healthe Care requirements
Total General Fund Expenditures
•
42,160,858
576,000
88,074
42,824,932
43,552,052
(820,000)
92,880
42,824,932
F:Reports/Budget 2003 WS/
00 Budget Adjustments 13 of 13
8/26/02
2:14 PM
0
/-0"11\
BRAZOS COUNTY, TEXAS
R&B INFRASTRUCTURE CAPITAL PROJECTS FUND 2002-03 (Fund 47)
APPROVED BUDGET
For the Year Ending September 30, 2003
REVENUES BUDGET
Certificates of Obligations - 2002 Issue
Interest
$ 820,000
5,000
TOTAL REVENUES $ 825,000
EXPENDITURES
Infrastructure $ 825,000
(to include capital improvements to County Road
and Bridge Infrasturcutre - road up grades, bridge
replacement, right-0f--way acquisition)
TOTAL EXPENDITURES $ 825,000
ALL ALLOCATIONS AS NOTED MAY BE CHANGED BY COMMISSIONERS'
COURT BASED ON EXECUTIVE DISCRETION.
ALL UNEXPENDED FUNDS WILL AUTOMATICALLY ROLL FORWARD FOR USE
IN FOLLOWING YEARS AT THE DISCRETION OF COMMISSIONERS' COURT.
~ .rte 2~
•
BRAZOS COUNTY, TEXAS
CAPITAL PROJECTS FUND 2002-03 (Fund 42)
APPROVED BUDGET
For the Year Ending September 30, 2003
REVENUES
•
•
Certificates of Obligations - 2002 Issue
Revenue Anticipation Notes - 2002 Issue
Interest
BUDGET
$ 1,757,550
417,450
10,000
TOTAL REVENUES S 2,185,000
EXPENDITURES
Electronic Voting Equipment
Tape Back-Up System for County Electronically
Driven Programs and Net Work Systems
Computer- Aided Disp
File Server - to Separate Financial System From the
Judicial System
Financial Accounting System Upgrade
Vehicles: 1 - Investigator (CA)
1 - Patrol (Sheriff)
6 - Patrol (Sheriff) @$22,200
4 - Patrol (Constables) @ $22,200
1 Van,@ $22,080 (Jail)
Pickups: 2 @ $21,090 (Extended Cab)
4 @ $21,410 Trucks
1 @ $28s840 (1 Ten w/sr body D. 1:A)
$ 1,321,150
210,000
90,000
146,400
30,46-
21,800
23,750
133,200
88,800
22,080
42,180
85,640 417,450
- ,O OA/1
101,000
TOTAL EXPENDITURES $ 2,185,000
ALL ALLOCATIONS AS NOTED MAY BE CHANGED BY COMMISSIONERS'
COURT BASED ON EXECUTIVE DISCRETION. ; t ry. ; • .s};
" ; % r" ar rs: .Y ;
ALL UNEXPENDED FUNDS-WH.L AUTOMATICALLYROLL'FORWAIiD,FQRUSE
IN FOLLOWING XEARS,AT DI$CRETIO O SIU ' 0 r " A:Y"~ I • 'e
' ~ . 's'ue 'i r .t: , ~-yy~;~ :,a, ti f '¢ila ~F54 Y Jt'
t•' h"s;.- If 'i°~"~`i F"id' f 5- rL... .':f~ ,';SL-QQ jwqq:~p, s?'
0
1110~1
Vehicle Pricing:
1. Ford Police Interceptor - Investigator (delivered) $ 20,250.00
Add: Communication Equipment 1,550.00
$ 21,800.00
2. Ford Police Interceptor (delivered) $ 20,250.00
Add: Cost to outfit 1,950.00
Communication Equipment 1,550.00
$ 23,750.00
3. Ford Police Interceptor - (delivered) $ 20,250.00
Add: Cost to outfit 1,950.00
$ 22,200.00 3
Quanity 10
$ 222,000.00
4. Ford F150 Ext.Cab (delivered) $ 19,140.00
Add: Cost to outfit 1,950.00
21,090.00
Quanity: 2-Sheriff 2
42,180.00
5. Ford Cargo Van (delivered) 20,130.00
Add: Cost to outfit 1,950.00
(Jail Administration) 22,080.00
6. Ford F15OHD Pickup (delivered) 21,410.00
Quanity: 4-Road and Bridge 4
85,640.00
Total Vehicle Cost $ 417,450.00
l . M ~rY`• .'i.-F. n!•~.;•!;iit•-•)~.~~j 4`.; r' •`+,n .S' .'t~!!>,' !~A L'. yP ^,~ttj,:`•,-. - p+'i,y~Y'
• BRAZOS COUNTY, TEXAS
JUDICIAL SOFTWARE IMPROVEMENT FUND (44)
APPROVED BUDGET
For the Year Ending September 30, 2003
REVENUES BUDGET
Investment Interest 450100 $ 2,000
Reserved Fund Balance 470100 198,000
TOTAL REVENUES $ 200,000
EXPENDITURES (634401)
• Computer Hardware - Upgrades (Judicial) 802030 $ 30,000
Computer - Software 802110 40,000
Software - Judicial 802135 100,000
Equipment Electronic 802810 30,000
TOTAL EXPENDITURES $ 200,000
ALL UNEXPENDED FUNDS FROM THE CURRENT YEAR WILL AUTOMATICALLY
ROLL FORWARD INTO THE NEW BUDGET YEAR AND APPROPRIATED WITHIN
THE SAME CLASSIFICATIONS AT THE DISCRETION OF COMMISSIONERS'
COURT.
•
8/26/02,'
_ it uyQM',,y •'~YkG'u rf ~ .'.•4~•'~ 1 'F'~~ .'°^i%I~ - •,~,'a'~7• n ^-•tr 4 _ ~ ~j ~r~•
KS;;•F,:° _;_sc;,, ,,?~~v.: ~ ;s,'~;y¢ft'~, ~4~ `r,;;~v„~~'~•~%'; '.r.~ ~ - 7:82 AM%. rx- -
•
BRAZOS COUNTY, TEXAS
GENERAL CAPITAL IMPROVEMENT FUND (45)
APPROVED BUDGET
For the Year Ending September 30, 2003
REVENUES BUDGET
Investment Interest $ 13,100
Reserved Fund Balance $ 150,000
Equity Transfer From General Fund 406,900
TOTAL REVENUES $ 570,000
EXPENDITURES
Laser Check Printing System $ 12,900
Video Warning System 20,000
(Brought Forward from current budget)
Attached Storage For County Network 40,000
Line Printer 19,000
Replacement Servers 25,000
Upgrade For Existing Laserfiche System 15,000
Road and Bridge Equipment 350,000
Courthouse Improvements (Magistrate) 75,000
Transfer to General Fund (Interest Earned) $ 13,100
TOTAL EXPENDITURES $ 570,000
ALL UNEXPENDED FUNDS FROM THE CURRENT YEAR WILL AUTOMATICALLY
ROLL FORWARD INTO THE NEW BUDGET YEAR AND APPROPRIATED WITHIN
THE SAME CLASSIFICATIONS AT THE DISCRETION OF COMMISSIONERS'
COURT.
. , 'r t•., ,'::i`(S"'ET`V : yt'S`'•' "tz j.'~ c='ti1 yat .r S
•
}
"'As
;,~0~°~ ~ ~~.a,.';•~r~I~`~f"s7.3311M~~.;~~,ta:
Irill Elk-
•
BRAZOS COUNTY, TEXAS
ffi TO PROPOSED BUDGET - Pgl$M~NHIS
Ifllff
For The Fiscal Year Ending September 30, 2003 P
Department/ Division Account Amount Of
Detail Number Number Class Adjustment Totals
85th District Court 220001
Court Reporter - From 25-7 to 25-9 516100 2513-1 $ 2,324.26
Merit Adjustment 46.49
Social Security
Retirement
Workers Comp
is Unemployment
272nd District Court
Court Reporter - From 25-7 to 25-9
Court Coordinator - From 18-6
To 18-3
•
221001
Merit Adjustment
Social Security
Retirement
Workers Comp
Unemployment
361st District Court 222001
Court Reporter - From 25-7 to 25-9
Merit Adjustment
Social Security
Retirement
Workers Comp
Unemployment
181.36
265.29
20.01
3.96
$ 470.62 $ 2,841.37
516100 2513-1 2,324.26
516100 2515-1 (2,265.98)
58.28
4.55
X6.65
0.50
0.10
$ 11.80 71.25
516100 2513-1 2,324.26
46.49
2,370.75
181.36
265.29
20.01
3.96
$ 470.62 2,841.37
$ 5,753.98
~~Agj ; *2 (~.p I
,q^ 19
0
- AUG 2 2002
- w", CLERK
axes
e~
In the District Courts
of
Brazos County, Texas
ORDER DETERMINING COMPENSATION
OF
COURT REPORTERS
On the 141 day of August, 2002, after a public hearing in accordance with the Texas Local
Government Code, the undersigned Judges of the 851, 272nd and 361` District Courts in Brazos
County, Texas determined the compensation to the paid to the Official Court Reporters of the 851,
2721 and 361' District Courts as set forth in this order.
IT IS THEREFORE ORDERED that, effective October 1, 2002, the annual compensation
of the Official Court reporters of the 851 , 272nd and 361" District Courts be set as follows:
Position Name Grp/Stp Salary
Court Reporter Paula Frederick 25/9 $48,301.00
85d' District Court
Court Reporter Carolyn White 25/9 $48,301.00
272nd District Court
Court Reporter Susan Hogan 25/9 $48,301.00
3611 District Court
10 0'WL-
o p34
IT IS FURTHER ORDERED that in the event that the Commissioners Court of Brazos
County, Texas authorizes a cost of living or other across-the-board increase for Brazos County
employees for the fiscal year beginning October 1, 2002, the above amounts shall be increased at
the same percentage rate authorized by the Commissioners Court for all other Brazos County
employees.
IT IS FURTHER ORDERED that the District Clerk of Brazos County shall file this order
•
in the Minutes of the District Courts of Brazos County, Texas, and shall certify this order to the
Commissioners Court of Brazos County, Texas for its observance.
SIGNED this 22'=- day of August, 2002.
Q. -L ~
J.D. LANG
Presiding J
851' District Court
•
- -01- j 4~0'
RIC AVIS
Presiding Judge
272' District Court
9
c
-oo
1 l
jr
i
,
STEVE SMITH
Presiding Judge
3614 District Court
0 0 -I'L.. ~~32 = C; rk 0:0 11 '-~3
0