HomeMy WebLinkAbout2002-08-13-0900AM-Regular1
BRAZOS COUNTY
BRYAN. TEXAS
l,"J -8 P 31~
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMSSIONERS COURT WILL MEET IN REGULAR SESSION ON
TUESDAY, AUGUST 13, 2002 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Judge Jones.
2. Call for citizen input and/or concerns.
Consider and take action on agenda items 3 - 22:
3. Budget Amendment 01/02-36.
4. Payment of Claims.
5. Personnel Changes of Status.
6. Cancellation of First American Bank Letter of Credit #161 issued for the benefit of
the Brazos County Treasurer to secure bail bonds written by Gage Gandy.
7. Request for extension for the Brazos County Hazardous Material Commodity Flow
Study being conducted by the Texas Transportation Institute.
8. Fiscal Year 2003 Contract Renewal of the Title IV-E Child Welfare Services
Contract with the Texas Department of Protective and Regulatory Services.
9. Re-appointment of a member to the Brazos Valley Council of Governments Board
for 2002-2003. -
10. Appointment of members to the RSVP Project Advisory Council.
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Commissioners Court Meeting Agenda
August 13, 2002
Page Two
11. Application by county employee for Qualified Military Service Credit.
12. Computer Equipment Lease Agreement with Eagle Charter School of Brazos County
for Juvenile Services.
13. Request by County's delinquent tax attorney for authorization to sell property
located at Lot 17, Block 3, Sunset Addition to the City of Bryan, to Rodney L.
Holder and Sonya T. Holder.
• 14. Tax Resale Deeds and authorization for the County Judge to execute Tax Resale
Deeds for the following properties:
a. Lot 2, Conlee Addition, City of Bryan, to Eddie Mae Phillips.
b. Lot 2, Block 11, Lone Oak Acres Addition, City of Bryan, to Oscar De Jesus.
C. Lot 5, Block A, Adams Addition, City of Bryan, to Bobby L. Felder.
15. Approval of Tax Refund Checks as submitted by the County Tax Assessor-
Collector/County Auditor.
16. Engaging a consultant to study the appropriate communications hardware/system for
the offices of the Justices of the Peace, Precinct 1 and Precinct 3.
17. Request by the Information Technology Department to purchase FQmmunications
hardware for the offices of the Justices of the Peace, Precinct 1 and Precinct 3.
18. Blanket Purchase Order for $3,000.00 to NAPA Auto Parts for the Road & Bridge
Department.
19. Authorizing the Purchasing Department to advertise for Bid 42002-059, Landscape
• Maintenance Service.
20. Rejection of Bid #2002-054, Annual Office Furniture Bid.
21. Request from Verizon to relocate 420 feet of buried cable along the right-of-way of
Nunn Jones Road as requested by Brazos County to accommodate improvements to
the roadway. Site is located in Precinct 3.
22. The Final Plat of JSEA Subdivision, 5.175 acres, Stephen Jones Survey. Site is
located in Precinct 1.
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Commissioners Court Meeting Agenda
August 13, 2002
Page Three
23. Acknowledge receipt of the Treasurer's Quarter Ending 06/30/2002 Investment
Report.
24. Announcement of interest items and possible future agenda topics.
25. Call for citizen input and/or concerns.
26. Convene into Executive Session pursuant to §551.071 of the Texas Government
Code to seek advice of an attorney with regard to legal matters and pursuant to
§551.072 of the Texas Government Code to deliberate the purchase of real property.
27. Consider and take action on Executive Session.
28. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive
services must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
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•
COMMISSIONERS' COURT
REGULAR MEETING
AUGUST 13, 2002
•
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, August 13, 2002, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
C.B. Jones, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Judge Jones gave the invocation and led the pledge of
•
allegiance.
Under citizen input and/or concerns, Dan Bates asked that
the public hearing on the budget be held in the evening. He
suggested that the Court charge citizens $5.00 to attend the
hearing. He said this would cover the costs of overtime for
the staff required to be present at the hearing.
The Court next considered Budget Amendment #01/02-36.1
through 36.4 which would reallocate funds for the Tax Assessor
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Commissioners' Court meeting August 13, 2002 2
Collector and increase the budget of the General Fund for
Health & Life Insurance and Debt Service from Contingency and
the Court Support Costs budget for Juvenile Contract Placement
from Contingency. On motion by Commissioner Thornton,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the budget amendment as submitted. A copy is
attached.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20033483 through 20033760
On motion by Commissioner Tony Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the cancellation of First
American Bank letter of credit #161 issued for the benefit of
the Brazos County Treasurer to secure bail bonds written by
Gage Gandy. On motion by Commissioner Tony Jones, seconded by
Commissioner Cauley, the Court voted unanimously to cancel the
First American Bank letter of credit #161.
Vol 34 Page paw
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Commissioners' Court meeting August 13, 2002 3
The next matter for consideration by the Court was an
extension for the Brazos County Hazardous Material Commodity
Flow Study being conducted by the Texas Transportation
Institute. On motion by Commissioner Cauley, seconded by
Commissioner Tony Jones, the Court voted unanimously to
approve the extension for the Brazos County Hazardous Material
Commodity Flow Study. A copy of the extension is attached.
• The Court next considered approval of the contract
renewal for the Title IV-E Child Welfare Services with the
Texas Department of Protective and Regulatory Services for
fiscal year 2003. On motion by Commissioner Thornton,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the renewal of contract for the Title IV-E Child
Welfare Services. A copy of the contract is attached.
The Court then considered the re-appointment of a member
to the Brazos Valley Council of Governments Board for 2002-
2003. On motion by Commissioner Cauley, seconded by
• Commissioner Tony Jones, the Court voted unanimously to
approve the re-appointment of Anderson Jones to the Brazos
Valley Council of Governments Board.
The Court next considered the appointment of members to
the Retired and Senior Volunteer Program (RSVP) Project
Advisory Council. On motion by Commissioner Cauley, seconded
Vol =3 4( Page /03
40
Commissioners' Court meeting August 13, 2002 4
by Commissioner Thornton, the Court voted unanimously to
appoint JoAnne Archer and Beverly Rippey to the RSVP Project
Advisory Council.
The next matter for consideration was an application by
a county employee for qualified military service credit. On
motion by Commissioner Tony Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the application
submitted by William Thomas Davis for qualified military
service credit. A copy of the application is attached.
On motion by Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted unanimously to approve
a computer equipment lease agreement with Eagle Charter School
of Brazos County for Juvenile Services. A copy of the
agreement is attached.
The Court next considered approval of a request by the
County's delinquent tax attorney for authorization to sell
property located at Lot 17, Block 3, Sunset Addition in the
City of Bryan, to Rodney and Sonya Holder. On motion by
Commissioner Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to authorize the sell of the property
described above.
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•
Commissioners' Court meeting August 13, 2002 5
The Court next considered Tax Resale Deeds to the
following property:
a. Lot 2, Conlee Addition, City of Bryan, to Eddie Mae
Phillips. On motion by Commissioner Thornton,
seconded by Commissioner Tony Jones, the Court
voted unanimously to authorize the County Judge to
execute the Tax Resale Deed.
b. Lot 2, Block 11, Lone Oak Acres Addition, City of
Bryan, to Oscar DeJesus. On motion by Commissioner
Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to authorize the County
• Judge to execute the Tax Resale Deed.
C. Lot 5, Block A, Adams Addition, City of Bryan, to
Bobby L. Felder. On motion by Commissioner Cauley,
seconded by Commissioner Thornton, the Court voted
unanimously to authorize the County Judge to
execute the Tax Resale Deed.
The next matter for consideration was the approval of tax
refund checks as submitted by the County Tax
Assessor/Collector and County Auditor. On motion by
Commissioner Thornton, seconded by Commissioner Cauley, the
Court voted unanimously to approve the tax refund checks.
The next matter for consideration was approval to hire a
• consultant to study the appropriate communications
hardware/system for the offices of the Justice of the Peace,
Precinct 1 and Justice of the Peace, Precinct 3. On motion by
Commissioner Tony Jones, seconded by Commissioner Thornton,
the Court voted unanimously to approve engaging a consultant.
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Commissioners' Court meeting August 13, 2002 6
The Court then considered approval of a request by the
Information Technology Department to purchase communications
hardware for the offices of the Justice of the Peace, Precinct
1 and Justice of the Peace, Precinct 3. On motion by
Commissioner Tony Jones, seconded by Commissioner Thornton,
the Court voted unanimously to table this item.
The Court proceeded to consider the following blanket
Purchase Orders:
NAPA Auto Parts Road & Bridge $3,000
On motion by Commissioner Tony Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered authorizing the Purchasing
Department to advertise for Bid #2002-059, Landscape
Maintenance Service. On motion by Commissioner Thornton,
seconded by Commissioner Tony Jones, the Court voted
unanimously to authorize the Purchasing Department to
advertise for Bid #2002-059.
The Court next considered the rejection of Bid #2002-054,
Annual Office Furniture Bid. On motion by Commissioner
Thornton, seconded by Commissioner Tony Jones, the Court voted
unanimously to reject bid #2002-054.
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Commissioners' Court meeting August 13, 2002 7
The Court next considered the request from verizon to
relocate 420 feet of buried cable along the right-of-way of
Nunn Jones Road as requested by Brazos County to accommodate
improvements to the roadway. The site is located in Precinct
3. The County Engineer stated that all appeared to be in
order and recommended approval. On motion by Commissioner
C.B. Jones, seconded by Commissioner Thornton, the Court voted
is
unanimously to approve the request of Verizon. A copy of the
request is attached hereto.
The Court next considered approval of the Final Plat of
JSEA Subdivision, 5.175 acres, Stephen Jones Survey in
Precinct 1. Richard Vance, County Engineer, stated that he
had reviewed the plat and offered the following comments:
1) Add an apostrophe "S" to the word "White"
correcting the road name to read "White's Creek
Road" rather than "White Creek Road" as shown on
the plat.
•
On motion by Commissioner Tony Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Final
Plat of JSEA Subdivision subject to the developer complying
with the exception noted by the County Engineer.
The Court acknowledged receipt of the Treasurer's
Quarterly Report ending June 30, 2002. A copy of which is
attached to and made a part of these minutes.
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•
Commissioners' Court meeting August 13, 2002 8
Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) He received a request for nominations for
representatives to the Region G Waterboard. The
deadline to submit a nominee is August 30, 2002.
b) He received the monthly financial report from the
Auditor.
c) He received a letter from the Texas Association of
Counties saying we should be prepared for an
average of 45% increase in workers compensation.
d) He asked the Emergency Management Coordinator for
the current KBI index. She replied it was at 405.
Commissioner Cauley made the following comment:
a) We need to schedule a meeting of the Software
Committee. We may also need to schedule a Workshop
Session to discuss how the County is going to
interface with other entities, such as Bryan Police
Dept. and College Station Police Dept. We need to
decide if we are going to charge fees and how much
information we will allow access to because these
entities are using the County's data. Judge Jones
said he had no problem scheduling a Workshop on
this issue, but he would suggest that the Software
Committee first make a definite recommendation.
The County Judge then continued his comments with the
following:
e) A question was raised about conducting the Public
Hearing on the Budget in the evening. It is not
the County Judge's recommendation to do
so, but he will take any recommendations from the
Commissioners. He also noted that anyone unable to
be present at the hearing may submit comments in
writing to be read at the hearing.
There was no citizen input and/or concerns.
Vol 34f Page /0X
•
Commissioners' Court meeting August 13, 2002 9
At 9:41 a.m., the County Judge closed the Commissioners
Court meeting to the public so that the Court could meet in
Executive Session pursuant to Section 551.071 of the Texas
Government Code to seek advice of an attorney with regard to
legal matters and pursuant to Section 551.072 of the Texas
Government Code to deliberate the purchase of real property.
At 10:14 a.m., the County Judge opened the meeting to the
• public. .
Commissioner Tony Jones made the motion to approve a
market data survey appraisal for land acquisition for right-
of-way on the IG&N Road between Rock Prairie West and North
Dowling Road and to allow county personnel to negotiate the
purchase of right-of-way on that basis. The motion was
seconded by Commissioner Cauley. The motion passed
unanimously.
There being no further business to come before the Court,
the meeting was adjourned.
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Commissioners' Court meeting August 13, 2002 10
The foregoing minutes of the Commissioners Court meeting
held August 13, 2002 have been examined and are approved in
open Court this the day of AzadG.J_, 2002 in Bryan,
Brazos County, Texas.
Alvin W. Jones
County Judge
m. S. Thorn on
Commissioner, Precinct 2
Carey Cau ey, Jr.
Commissio er, Precinct 4
-4 -
Tony J n
Commissioner, Precinct 1
C. B. les
Commisner, Precinct 3
L
aren McQueen
County Clerk
Vol 13 V
Page J/0
BRAZOS COUNTY'COMMISSIONERS COURT
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•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2001-2002 BUDGET YEAR
NO. 01/02-36.1 through 36.4
On this the 13th day of August 2002 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
C. B. Jones, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
• The following proceedings were held:
THAT WHEREAS, on August 13, 2002 the Court heard and approved a
budget amendment for the 2001-2002 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted September 4, 2001 the following
amendment(s) to the original are hereby authorized, as described on the
attached page(s). .
ADOPTED AND APPROVED this the 13th day of August 2002.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
• By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 - 36.1
8/13/02
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
50
490280
Cr.
Transfer from General Fd.
$350,000.00
50
640050
711120
Dr.
Benefit Claims
350,000.00
01
913300
Dr.
Transfer to HLI Fd.
350,000.00
01
110015
611300
Cr.
Contingency
350,000.00
Health & Life Insurance Fund
General Fund
To setup transfer from General Fun
d to fund t
he unanticipated increase in
the benefit claims
to the Healt
h & Life Fund for the FYE 9/30/2
002.
12
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rt' ti s: A•
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 - 36.2
R/13/02
•
•
FD
DfV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
110015
611300
Dr.
Contingency
$600,000.00
01
110100
710400
Cr.
Juvenile Contract Placement
600,000.00
Contingency
Court Support Costs D
ivision
To reduce the funds appropriated for juvenile contract placement which have not reached
the antici a
ted level for the year end
in 9/30/
02.
0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 - 36.3
8/13/02
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
110005
857001
D
Ca ital Lease-FMCC-Prin.
$165,000.00
01
110005
857100
Ca ital Lease-FMCC-Int.
16,000.00
01
110015
611300
g
Contingency
181,000.00
41
470100
Dr.
Reserve Fund Balance
181,000.00
41
600020
857001
Cr.
Capital Lease-FMCC-Prin.
165 000.00
41
600001
857100
Cr.
Ca ital Lease-FMCC-Int.
16,000.00
General Fund
General Obligation Debt Service
Fund
To remove the bud et seta in Fund
41 for the vehicles acquired throw FMCC-on a lease purchase
and financed through Wells Fargo. The contract disqualifies debt service because it did not
state that the vehicles were secured with ad valorem tax.
To setup the accounting in the General Fund to account for the vehicle lease purchase.
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•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 01/02 - 36.4
R/11/02
•
E
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
130001
615000
Dr.
Printing
$ 1,875.00
01
130001
715000
Cr.
Rental - ui ment
1,875.00
Tax Assessor Collector
To reallocate budget to accommodat
e printing
of tax statement envelopes f
or the 2002 tax roll.
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35
is
PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE: August 13, 2002
DEPARTMENT: Personnel
PURPOSE: AR~rove Personnel Change of Status
■■■■■OSE: ■■■■■■■■■r■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■■■■r■■■■■■■e
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
DISTRICT CLERK KASPER, NATALIE RESIGNATION
KLINTWORTH, KIMBERLY NEW HIRE - FULL-TIME
85TH DISTRICT COURT MUECK, REBECCA A. DECEASED
JUSTICE OF THE PEACE, HUTCHINSON, NICOLE W. NEW HIRE - FULL-TIME
PCT. 1
JUSTICE OF THE PEACE, HIGGINS, DIANE C. DISCHARGED
PCT. 2 PL. 2
Approved in Commissioners' Court: August 13, 2002
County Judge's or Commissioner's Signature:
(This copy to be attached to minutes)
r~
BRAZOS COUNTY
BRYAN, TEXAS
ORDER NO. 2002-012
• WHEREAS, Irrevocable Letter of Credit #161 in the amount of $128,000 was
established in favor of the Brazos County Treasurer on July 12, 2001 at the request of Gage
Gandy to secure bail bonds written by Mr. Gandy as bondsman licensee #1-84 in Brazos County,
Texas; and
WHEREAS, on July 15, 2002, Mr. Gandy deeded real property appraised at $133,000.00
to the Brazos County Bail Bond Board to secure these bonds; and
WHEREAS, the irrevocable letter of credit is no longer needed to secure bail bonds;
THEREFORE, the Brazos County Commissioners Court hereby declares that it is
releasing First American Bank, Bryan, Texas, from its obligations under Irrevocable Letter of
Credit No. 161.
EXECUTED this the 130' day of August, 2002 by the Brazos County Commissioners
Court.
Alvin W."jo nes, ounty J ge
• ATTEST: '
Kare McQueen, County Clerk
0,0L. I L
0
Texas
Transportation
Institute
July 25, 2002
Texas Transportation Institute
The Texas ABM University System
3135 TAMU
College Station, TX 77843-3135
979-845-1715
Fax. 979-845-9678
http.//tU.tamu.edu
DeMerle Giordano
Brazos County
Brazos County Local Emergency Planning Committee
300 E. 26th Street
Bryan, TX 77803
Subject: "Conducting Hazardous Material Flow Study - Brazos County"
TTI S/L No. 400441
Dear Ms. Giordano:
The Texas Transportation Institute hereby requests a four-month, no additional
cost extension to the above referenced project. The proposed new termination date would
be December 31, 2002. This extension would allow Principal Investigator, Debbie Jasek,
to do counts in the fall to obtain an accurate sampling of the truck traffic.
If you agree with this no-cost extension request, please acknowledge by providing
the proper signature below and returning the original to this office. Should you need
additional information, please contact me at (979) 845-9539. Your consideration of this
request is appreciated. -
Sincerely,
Sharon A. Hansen
Senior Projects Administrator
APPROVAL OF EXTENSION:
Autho ' ed Sfg ature, azos County
cc: Debbie Jasek
Janice Konecny
Research Development Office
File Copy
~L LL I Business Office
eat Mba--- 7~~ 02-
• Texas Dept of Protective State of Texas Forth 2282CWIVE
and Regulatory Services March 2002
Title IV-E Child Welfare Services Contract
Contract # 7000001
Parties. The Texas Department of Protective and Regulatory Services (PRS), hereinafter referred to as the
Department, and the Commissioners' Court of Brazos County (a subdivision of the State of Texas), hereinafter
referred to as the County or Contractor, do hereby make and enter into this contract, which, together with its
incorporated documents, constitutes the entire agreement under the above referenced contract number between the
Department and the Contractor. The parties agree to establish and/or maintain a child welfare board to administer
a county wide, jointly financed, state administered and regionally operated child welfare program to meet the needs
of children in the county in need of protective services. The Department and the Contractor make this contract for
the following mutual considerations.
H. Authority to Contract. The Department is authorized to enter into this contract under Human Resources Code
Chapter 40. Pursuant to 40.0566 and 40.058, this contract is not subject to Chapter 771 or 791 of the
Government Code.
M. Governing Law. This contract shall be governed by and construed in accordance with the laws of the State of
Texas. Unless otherwise mutually agreed, venue will be in State District Court, Travis County, Texas. Resulting
payments shall be due and payable in Travis County, Texas.
IV. Contract Elements. This contract between the parties and any successor or permitted assignee consists of the
signed written contract and all instruments incorporated by reference which are the documents listed in Section XI
of this contract. The contract includes all elements in this document and in the attachments. The Cost Allocation
Plan is a required attachment. This contract may be amended only in writing and by mutual agreement.
V. Financial Limitations and Considerations.
A. Funds Availability. This contract is at all times contingent upon the availability and receipt of federal funds
that the Department has allocated to this contract; and if funds for this contract become unavailable during any
budget period, this contract may be immediately terminated or reduced at the discretion of the Department.
B. Amount of Payment. The Department agrees to pay the Contractor from available funds for services
rendered in accordance with the terms of this contract upon receipt of a proper and verified statement and after
deducting any known previous overpayment made by the Department. If project income'kccrues, the
Contractor shall add the program income to funds committed to the contract services and shall use them to
further eligible IV-E objectives, or the Contractor shall deduct program income from the total allowable costs
in determining the net allowable costs on which the Federal share of costs is based.
•
C. Basis for Payment. The basis for payment for services rendered under this contract is indicated in the service
terms with the Cost Allocation Plan. The Contractor agrees to this basis for payment and to adhere to the fiscal
and billing policies and procedures of the Department. The Department is not obligated to pay unauthorized
costs or to pay more than the Contractor's allowable and actually incurred costs consistent with federal and
state regulations. The Contractor is responsible for submitting bills in an accurate and timely manner for each
quarter by the end of the following quarter and for notifying the Department of any need to expedite payment.
The Department will make reasonable efforts to process all bills received in an accurate and timely manner but
does not warrant immediate payment. If the quarterly bills for the county average or are expected to average
less than $1,000 per quarter, the County may request, and the Contract Manager for the Department may grant
written permission to submit bills on an annual basis with the bill for each quarter submitted and documented
separately but at the same time before the end of the fast quarter of the following fiscal year.
Kok :5 Al
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Texas Dept of Pratechve State of Texas Form 2282CWIVE
and Regulatory Services March 2002
Title N-E Child Welfare Services Contract
D. The Contractor understands and agrees that:
The reimbursement made to the Contractor shall not exceed the Contractor's actual costs to provide the
services under this contract and that the Contractor's actual costs, both direct and indirect, trust be
allowable, reasonable and allocable to Subtitle N-E of the Social Security Act according to the Office of
Management and Budget Circulars A-87 and A-110, 40 TAC §§732.240-256 and any other applicable
Department regulations.
Transfers between line items of the budget, which is an integral part of the Cost Allocation Plan, will be
allowed without prior approval from the contract manager when transfers are for allowable items as
defined by the Department and do not result in a significant change in the character or scope of the
program. Any transfers must be described and reported every quarter by letter along with a revised Cost
Allocation Plan and supporting narrative to the Department. Prior written approval must be secured when
transfers, regardless of the amount, would result in a significant change in the character or scope of the
program Lack of prior approval in these instances will be grounds for disallowance or recovery of
unapproved payments, other adverse action, or termination of this contract at the option of the
Department.
E. Physical Property. The Contractor shall assume responsibility for the protection of all physical property and
equipment purchased under this contract and shall take appropriate measures to meet this obligation. The
Contractor shall fiunish the Department with a written, factual report of the theft of or damage to, any
equipment purchased under this contract, including circumstances concerning the loss. In addition, in the event
of any theft, vandalism, or other offense against the properties, the Contractor shall notify appropriate local
law enforcement authorities.
Equipment. The Contractor shall follow the provisions of Title 45 Code of Federal Regulations (CFR) Part
74 regarding the title to any equipment bought under this contract with funds allocated to the Contractor or its
subcontractor. Title to equipment shall vest with Contractor or Subcontractor as stated in 45 CFR Part 74.34.
The Contractor shall not give any security, interest, lien, or otherwise encumber any item of equipment
purchased with contract funds. The Contractor shall permanently identify all equipment purchased under this
contract by appropriate tags or labels affixed to the equipment and to maintain a current inventory of
equipment which is available to the Department at all times upon request.
G. Regulation Compliance. The Contractor shall remain in compliance with 45 CFR"Part"774, Office of
Management and Budget (OMB) Circular A-110, OMB Circular A-87 and 40 Texas Administrative Code
(TAC) §§732.240-256. In the event of any conflict or contradiction between or among the regulations
referenced in this contract term, the regulations shall control in the following order of precedence: 45 CFR
Part 74, OMB Circular A-110, OMB Circular A-87 and 40 TAC §§732.240-256.
H. Lobbying Limitations. The Contractor shall not use any fimding under this contract to influence the outcome
of elections or the passage or defeat of any legislative measures.
1. Matching Requirements. The Contractor shall provide at least the amount of non-Federal share as identified
in the contract Cost Allocation Plan or through other written notice from the Department.
1. Taxes. The Department shall not be liable for state, local, or federal excise taxes. The Contractor must be able
to demonstrate on-site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section
530 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law employees. The
Contractor is responsible for both Federal and State Unemployment insurance coverage and standard Workers'
Compensation Insurance coverage. The Contractor must comply with all Federal and State tax laws and
withholding requirements. The Department will not be liable to the Contractor or its employees for any
Unemployment or Workers' Compensation coverage, or Federal of State withholding requirements.
• Texas Dept of Protective Form 2282CWNS
and Regulatory Services State of Texas March 2002
Title N-E Child Welfare Services Contract
K. Force Majeure. Neither party shall be financially liable to the other party for delays or failures to perform in
contract performance caused by force majeure (i.e. those causes generally recognized under Texas law as
constituting impossible conditions). Such delays or failures to perform shall extend the period of performance
until these exigencies have been removed. The parry seeking to avail itself of this clause shall notify the other
parry within five (5) business days or otherwise waive the right as a defense, unless notification is impractical
under the circumstances, in which case, notification shall be done in as timely a manner as possible. The
Contractor agrees that breach of this provision entitles the Department to reduce or stop payments or
immediately terminate this contract.
L. Accounting. The Contractor shall adhere to Generally Accepted Accounting Principles promulgated by the
American Institute of Certified Public Accountants and OMB Circular A-87; and follow Department fiscal
management policies and procedures in submitting timely billings and maintain financial records required to
be kept under this contract.
M. Record Keeping. The Contractor shall maintain financial, programmatic, and supporting documents,
statistical records, inventories of non-expendable property acquired, and other records pertinent to claims
submitted during the contract period for a minimum of five years after the termination of the contract period,
or for five years after the end of the federal fiscal year in which services were provided if this contract has no
• specific termination date. If any litigation, claim, or audit involving these records begins before the five-year
period expires, the Contractor will keep the records and documents for not less than five years and until all
litigation, claims, or audit findings are resolved. The case is considered resolved when a final order is issued in
litigation, or a written agreement is entered into between the Department and the Contractor. Contract period
means the beginning date through the ending date specified in the original contract; extensions are considered
to be separate contract periods.
N. Reviews. The Contractor shall cooperate fully in any social studies or fiscal and programmatic monitoring,
auditing, evaluating, or other reviews pertaining to services rendered by the Contractor and subcontractor
which may be conducted by the Department or the United States Department of Health and Human Services,
or their authorized representatives; and to be responsible for any audit exception or other payment irregularity
regarding this contract or subcontract, but only if such exception or irregularity is due to the sole negligence of
the Contractor, which may be found after review by the Department or the United State Department of Health
and Human Services; and to be responsible for the timely and proper collection and reimbursement to the
Department of any amount paid in excess of the proper billing amount.
0. Notice of Funding. The Contractor shall place prominent notices acknowledging the funding it receives from
the Department in all of its literature that describes services covered by this contract. This notice will also
appear in the Contractor's annual financial report, if any is issued.
VI. Reporting Requirements.
• A. The Contractor shall submit services delivery reports required by the contract or self-evaluations of
performance and other reports requested by the Department in appropriate format and on a timely basis, and to
the extent permitted or required by law, make available at reasonable times and for reasonable periods, clients'
records and other programmatic or financial records, books, reports, and supporting documents for reviewing
and copying by the Department, the U.S. Department of Health and Human Services, or their authorized
representatives.
B. In developing, copying, and disseminating reports or other information under this contract, the Department and
Contractor agree to the following:
The Contractor retains all rights to copyright, use, reproduce, and distribute any material written or produced
by the Contractor that is the subject of this contract If the contractor develops any materials using funds from
this contract, the Contractor must grant the Department and the federal government a royalty-free,
nonexclusive, and irrevocable license or right to reproduce, translate, publish, use, disseminate, and dispose of
such materials and to authorize others to do so for governmental purposes.
Texas Dept of Protective Form 2282CWIVE
and Regulatory Services State of Texas March 2002
Title IV-E Child Welfare Services Contract
VII. Additional Responsibilities of Contractor and Subcontractor. The Contractor shall be responsible to the
Department for any subcontractor's performance under this contract. The Contractor shall, and will require any
subcontractor to agree to:
A. Provide services in accordance with the provisions of this contract; and to allow the Department and its
representatives to monitor, audit, evaluate and otherwise review the services provided and related
documentation, but only to the extent permitted or required by law.
B. Notify the Department immediately and in advance of any significant change affecting the Contractor,
including change of the Contractor's name or identity, ownership or control, governing board membership,
personnel appointed under this Contract, payee identification number, and other. Notice will be provided in
writing to the Department within ten (10) working days of the change.
C. Refrain from transferring or assigning this contract or from entering into any subcontract for the services under
this contract without prior written approval from the designated official Department signatory. Request for
approval must be submitted in writing by the Contractor and include the qualifications of the subcontractor to
perform and meet the standards of this contract The Contractor shall be responsible to the Department for any
subcontractor's performance.
D. Provide statements from subcontractors signed by an official duly authorized to legally obligate the
subcontractor and attest to the fact that it shall provide the services as represented in this contract, including
the incorporated documents, with no disruption to service delivery. A similar statement must be signed by
each subcontractor who will provide services as part of the contract Each subcontractor may be required to
submit ownership information and other information related to this contract The Contractor may disclose any
information regarding subcontractors.
E. Remove any employee or volunteer from direct client contact who is alleged to have committed an offense of
abuse, neglect, or exploitation or an offense against the person, an offense against the family, or an offense
involving public indecency under the Texas Penal code; or an offense under the Texas Controlled Substances
Act if it is determined that the employee has not committed such offenses, the employee may again be
assigned to direct client contact; however, the Contractor or Subcontractor shall notify the Department of its
intent to do so ten (10) worldng days prior to the reassignment The Contractor or Subcontractor must provide
the Department with further information concerning the reasons for the reassignment upon the request of the
Department If the employee is found to have committed any of the offenses listed-in tb S. paragraph, the
employee shall not be reassigned to duties involving any direct contact with clients.
F. Comply with all applicable federal and state regulations and with PRS policies and procedures regarding
services delivered under this contract included by not limited to the following:
1. Federal Financial Participation (FFP) requirements in accordance with Titles 45 and 48 of the Code of
Federal Regulations and federal circulars, as amended.
Title VI of the Civil Rights Act of 1964 (Public Law 88-352), Section 504 of the Rehabilitation Act of
1973 (Public Law 93-112), The Americans with Disabilities Act of 1990 (Public Law 101-336), and all
amendments to each, and all requirements imposed by the regulations issued pursuant to these acts. In
addition, the Provider agrees to comply with Title 40, Chapter 73 of the Texas Administrative Code.
These provide in part that no persons in the United States shall, on the grounds of race, color, national
origin, sex, age, disability, political beliefs or religion be excluded from participation in, or denied, any
aid, care, service or other benefits provided by federal and/or state funding, or otherwise be subjected to
discrimination.
Health and Safety Code Section 85.113 (relating to workplace and confidentiality guidelines regarding
AIDS and HIV).
• Texas Dept of Protective State of Texas Form 2282CYaW
and Regulatory Services March 2002
Title IV-E Child Welfare Services Contract
4. Immigration Reform and Control Act of 1986 regarding employment verification and retention of
verification forms for any individuals who will perform any labor or services under this contract.
5. Establish a method to ensure the confidentiality of records and other information relating to clients
according to applicable federal and state law, rules and regulations. This provision does not limit the
Department's right of access to client case records or other information relating to clients served under
this contract, except to the extent that the Department acts outside of applicable state or federal law, rules
or regulations applicable to such record or information.
6. Promptly report any suspected case of abuse, neglect, or exploitation to the appropriate Child Protective
Services' offices within the Department as required by the Texas Family Code, Chapter 261. All reports
must be made within 24 hours of the discovery of the abuse or neglect.
7. If specific qualifications are set forth in job descriptions required by the Department, only personnel with
the required qualifications will be assigned to fill functions unless a written waiver is granted by the
Department.
8. To the extent permitted by Law, Contractor will verify and disclose, or cause its employees and volunteers
• (including child welfare board members) to verify and disclose criminal history and any current criminal
indictment involving an offense against the person, an offense against the family, or an offense involving
public indecency under the Texas Penal Code as amended, or an offense under Chapter 281 of the Texas
Health and Safety Code. This verification and disclosure will be required of child welfare board members
and of all who have direct contact with clients.
9. Comply with state and federal licensing and certification requirements, health and safety standards, and
regulations prescribed by the United States Department of Health and Human Services and the Texas
Department of Protective and Regulatory Services.
10. All applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et
seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.).
11. Mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-
163).
G. Submit an annual financial and compliance audit of the Contractor's fiscal year-end in accordance with Single
Audit requirements of OMB Circular A-133 (Audits of State, Local Government, and Non-Profit
Organizations), if applicable.
H. Contractor has full responsibility to anticipate and mitigate any four digit year related events that could
• adversely affect the timely performance of this Contract or the date-related operations of any goods and/or
services provided pursuant to it. Contractor warrants the fault free performance in the processing of date
and/or date-related data by any product developed and delivered to Department pursuant to this Contract.
Fault-free performance includes manipulation of data with dates prior to, through, and beyond January 1,
2000, and during leap years. Contractor agrees that all software developed and delivered pursuant to the
Contractual requirements herein shall use four digit year elements. Contractor further agrees that four digit
year elements will be used in any electronic data interchange that may occur with the Department as a result of
this Contract. Contractor shall not be entitled to additional compensation or additional time to perform the
obligations under this Contract as a result of Year 2000 events.
0
Texas Dept of Protective State of Texas Form 2282Cw,VE
and Regulatory Services March 2002
Title IV-E Child Welfare Services Contract
VIII. Service Provisions. The Contractor agrees to provide services as specified below unless amended by both parties:
A. Statement of Need.
Title IV-E of the Social Security Act provides financial assistance to States for foster care maintenance
payments, administrative and training expenses related to foster care and adoption. The Department is
responsible for this program, but may contract with counties for such services to children who have been
determined to be eligible under IV-E.
B. County and Child Welfare Board.
The County agrees:
1. To establish and/or maintain a Child Welfare Board, hereinafter referred to as the Board, as set out by
statute in the Texas Family Code §264.005.
2. That the Board will consist of not less than seven nor more than fifteen persons appointed by the County
Commissioners' Court. Each member will serve a three-year term on a rotating basis. Initially, the
appointees will be designated to serve the following terms: 1/3 of the members appointed to three-year
terms; 1/3 of the members to a two-year term; and 1/3 of the members to a one-year term. In successive
years, from two to five new members will be appointed. Members shall serve at the pleasure of the
Commissioners' Court. Members serve without compensation.
3. To remove or suspend from the Child Welfare Board any member who would not be allowed to have
direct client contact under Section VII.E. of this contract if the member were an employee or volunteer for
the Child Welfare Board.
4. To continue to provide adequate finding for the care of any child in need of protective placement who is
under the conservatorship of the Department, and who is ineligible for Title IV-E foster care or state-paid
foster care and/or Medicaid.
5. To provide adequate funds for medical care not covered by Title XIX (Medicaid) and for children not
Medicaid eligible.
6. To maintain its total net child welfare expenditures for any future fiscal year at the level of the County's
child welfare program appropriation or the County's actual expenditures, less any appropriation or
expenditure of Level of Care payments to foster homes, for the child welfare program for the fiscal year
preceding the signing of the contract, which ever amount is less.
7. To participate in the Department's financial and statistical reporting systems.
8. That none of the moneys used to provide match for federal funds under this contract shall be federal
funds, either directly or indirectly, and further expressly agrees that such moneys have not been used to
secure federal matching funds previously.
9. To certify additional allowable Title IV-E foster care maintenance expenditures as specified in
Attachment A in accordance with Department regulations and instructions. Certified claims mist be
submitted quarterly based on the Department's fiscal year. The County will be responsible for any audit
exceptions for unallowable costs included in their certified claim
10. That the financial depository for the Board shall be the County. All moneys received by the Board from
whatever source shall be deposited in this County depository, and the regular procedures followed in the
collection, disbursement, and accounting for such county finds will be followed and adhered to by the
County and the Board.
3~ 6
• Texas Dept ofProteetive State of Texas Form2282CWIVE
and RegulatorySemces March 2002
Title IV-E Child Welfare Services Contract
C. Child Welfare Board.
The Board required under Article I of this contract shall have and exercise such lawful authority, duties and
responsibilities as conferred upon it by statute, the Department and the County. The Department and the
County agree that the Board will have the following duties:
1. Assist the Department in identifying and meeting the needs of the children in the County who are covered
under this contract.
2. Explain the child welfare program and needs to the community and explain to Department staff the
community's conditions and attitudes on policy, services, and priorities.
3. Serve in an advisory capacity to the County in the development of local policy to meet the needs of the
children in the County covered under this contract.
4. Develop an estimated annual budget for the operations of cluld welfare services. It will be the duty of the
Board to recommend an estimated budget to Commissioners' Court and appear in support of same at
• budget hearings.
5. Authorize the expenditure of county funds and other special funds on behalf of the children in the County
covered under this contract.
6. Review on a monthly basis child welfare expenditures and receipts, as well as a summary of services
delivered during the month.
7. Prescribe such bylaws, not inconsistent with the terms of this contract and applicable State laws, as may
be necessary or desirable to insure the efficient operation of the Board. Such bylaws shall be approved by
written order of the Commissioners' Court.
D. Goals.
Specific goals under the following categories have been agreed by the parties:
Foster care maintenance payments
County will make payments for the benefit of Title N-E eligible children to cover the cost of.
• clothing,
• shelter,
_ • daily supervision (day care),
• • school supplies,
• the child's personal incidentals,
• gifts
• allowances
• graduation-related expenses
• and reasonable travel to the child's home for visitation.
Short term training expenses
County may provide training for:
• current and prospective foster parents.
7
34
Z; M
,00 0
Texas Dept of Protective Form 2282CWIVE
and Regulatory Services State of Texas March 2002
Title IV-E Child Welfare Services Contract
E. Service Provisions.
Specific service provisions by the County under the following categories have been agreed to by the parties:
Foster care maintenance payments as listed in Attachment A of this contract.
Short term training expenses as listed in Attachment B of this contract.
F. Contract Outcomes and Outputs.
The services provided by the County will be measured as follows:
OUTPUTS
The County will:
• claim reimbursement only for allowable Title IV-E Child Care Maintenance expenditures.
• submit quarterly billings within the time frames established in the contract.
• insure client confidentiality at all times.
• maintain adequate back up documentation for all claims that fully support expenditures.
OUTCOMES
• Title IV-E eligible foster children will be provided services and items in a timely manner.
G. Reporting and Record Keeping.
The distribution and apportionment of salaries and wages must be in compliance with OMB Circular A-87.
The Contractor shall submit bills: a) on a quarterly basis, b) using form 4116X, State of Texas Purchase
Voucher and other TDPRS or Contractor forms or sufficient documentation to support the claim as
appropriate, and c) within 1 quarter of the quarter in which services were provided. In order to accorrnnodate
counties which bill small amounts each quarter, a Contractor may submit four quaAdrly bills for an entire fiscal
year within one quarter of the end of that fiscal year. Any bill or amended bill which is submitted to the
Department later than 7 quarters after the end of the quarter of the expense shall not be processed by the
Department unless the Department determines, in the Department's sole discretion, that the Department is able
to submit the bill to the federal government for payment in a proper and timely fashion.
DC Cost Allocation Plan. The Department agrees to and shall reimburse the Contractor from Subtitle IV-E finds the
federally reimbursable portion of the reasonable, allowable and allocable costs according to the approved Cost
Allocation Plan found in Attachment A, B, or C of this contract. If the contract is for more them the direct expenses
for foster care maintenance, the parties to this agreement have negotiated a detailed budget in the required format
along with a narrative justifying both the budget and the allocation of costs to Subtitle IV-l3 of the Social Security
Act, and the parties mutually believe that this Attachment A reflects appropriate costs for Subtitle N-E. If costs
are determined not to be reasonable, allowable and allocable under Subtitle IV-E, the Department shall not
reimburse for those costs and shall recover any previous payments for such costs. If bills are inadequately
documented or appear to be unallowable in whole or in part, the Department shall notify Contractor within 30 days.
The Cost Allocation Plan should be amended for each fiscal year with the written agreement of the contract
manager for the Department If the contract is automatically renewed, and if the parties have not agreed to an
amended Cost Allocation Plan, then the Cost Allocation Plan is also renewed without amendment but may be later
amended by agreement of the parties.
X. Provisions for Termination of Contract and Dispute Resolution.
•
Texas Dept of Protective State of Texas Form 2282CWIVE
and Regulatory Services March 2002
Title IV-E Child Welfare Services Contract
A. If the Contractor fails to provide services according to the provisions of this contract, the Department may,
upon written notice of default to the Contractor, terminate all or any part of the contract after giving
Contractor notice of at least 30 business days and an opportunity to comply with provisions of the contract
within 30 business days. Termination is not necessarily an exclusive remedy but will be in addition to any
other rights and remedies provided by law or under this contract.
B. The Department shall suspend or revoke this contract if the Contractor is found liable for or has a contract,
license, certificate or permit of any kind revoked for Medicaid fraud. The Department shall also suspend or
revoke this contract if the Contractor's license, certificate or permit has been revoked by any agency listed in
Article II of the General Appropriations Act passed by the 75th Texas Legislature.
C. That the Department, based on information from monitoring or other verifiable sources, may terminate this
contract for cause or take other actions:
1. To include requiring the Contractor to take specific corrective actions in order to remain in compliance
with any contractual term,
•
2. To recoup payments made to the Contractor or impose administrative error sanctions based on audit
findings of violations of contract requirements, and
To suspend, place into abeyance or remove any contractual rights to include, but which are not limited to,
withholding of payment, cessation of placement and removal of all contract rights.
D. If federal or state laws or other requirements are amended or judicially interpreted so that either party cannot
reasonably fulfill this contract, and if the parties cannot agree to an amendment that would enable substantial
continuation of the services, the parties shall be discharged from any further obligation under this contract
E. This contract may be terminated at any time by mutual consent. In addition, either party to this contract may
consider it to be canceled by giving 30 days written notice to the other party. This contract will be terminated
at the end of the 30-day period. Nothing in this Section shall be construed to prohibit immediate written notice
of termination of the contract pursuant to Sections X.A., X.B., and X.C., above. This contract shall otherwise
terminate by the date specified pursuant to Section XII below.
F. At the end of the contract term or other contract termination or cancellation, the Contractor shall in good faith
and in reasonable cooperation with the Department, aid in transition to any new arrangement or provider of
services. The respective accrued interests or obligations incurred to date of termination roust also be equitably
settled.
•
G. Contract Dispute Resolution.
The dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be
used, as further described herein, by the Department and the Contractor to attempt to resolve any claim for
breach of contract made by the Contractor.
A contractor's claims for breach of this contract that the parties cannot resolve in the ordinary course
of business shall be submitted to the negotiation process provided in Chapter 2260, subchapter B. of
the Government Code. To initiate the process, the contractor shall submit written notice, as required
by subchapter B, to the Executive Director or his designee. Said notice shall specifically state that
the provisions of Chapter 2260, subchapter B, are being invoked. A copy of the notice shall also be
given to all other representatives of the Department and the Contractor otherwise entitled to notice
under the parties' contract. Compliance by the contractor with subchapter B is a condition precedent
to the filing of a contested case proceeding under Chapter 2260, subchapter C, of the Government
Code.
•
Texas Dept of Protective Form 2282CWTVE
and Regulatory Services State of Texas March 2002
Title N-E Child Welfare Services Contract
b. The contested case process provided in Chapter 2260, subchapter C, of the Government Code is the
contractor's sole and exclusive process for seeking a remedy for any and all alleged breaches of
contract by the Department if the parties are unable to resolve their disputes under subparagraph 1. of
this paragraph.
c. Compliance with the contested case process provided in subchapter C is a condition precedent to
seeking consent to sue from the Legislature under Chapter 107 of the Civil Practices and Remedies
Code. Neither the execution of this contract by the Department nor any other conduct of any
representative of the Department relating to the contract shall be considered a waiver of sovereign
immunity to suit
2. The submission, processing and resolution of the contractor's claim is governed by the published rules
adopted by the Department pursuant to Chapter 2260, as currently effective, hereafter enacted or
subsequently amended.
3. Neither the occurrence of an event nor the pendency of a claim constitute grounds for the suspension of
performance by the contractor, in whole or in part.
XI. Incorporation by Reference. The following instruments are incorporated into the coact for all purposes and
are on file with the Department, the Contractor, and subcontractor(s):
A. Attachment A, Allowable Foster Care Maintenance Claims.
B Attachment B, Allowable Foster Care Maintenance Training Expenses.
C. Designabon of authorized signatory for the Contractor.
D. Form 2046, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts.
E. Form 2047e, Certification Regarding Federal Lobbying, if expected amount of the contract exceeds $100,000.
F. Copy of approved Indirect Cost Agreement, if one exists.
XH. Effective Dates of Contract. This contract shall be in force effective the 1 day of September, 2002 and
continuing through the 31 day of Au rst, 2003. This contract shall automatically renew for one fiscal year at a
time through August 31, 2007 unless terminated by one or both parties or unless the contract is amended to contain
different terms. In case of amendment, the contract, as amended, shall automatically renew unless terminated, or
unless this term is amended.
)M Execution of Contract. For the faithful performance of the terms of this contract, the parties hereto in their
capacities as state affix their signatures and bind themselves during the effective dates.
Texas Department of Protective Contractor: Commissioners' Court of Brazos County
and Regulatory Services
tore
Printed Name: Susan Thomson
Printed Title: Retdonal Director
Date
Signatuk
Printed Name: Alvin W. Jones
Printed Title: County Judge
AUG 1 3 2002
Date
10
Alo'
,,gob\
• AUG-16 ~2 10:46 FROM: T0:409 823 6993 PAGE:02
Texas Npt of Protective Certification Regarding Debarment, horn) 2046
and Regulatory Services Suspension, Ineligibility and Voluntary •tuK 2001
Exclusion for Covered Contracts
Federal Regulations (45 CFR part 76) require the Texas Department of Protective and Regulatory
Services (PRS) to determine whether each potential contractor has been debarred or suspended or
proposed for debarment or suspension under 48 CFR part 9, are ineligible, as defined in 45 CPR
§76.105(i) or has accepted a voluntary exclusion. Each covered contractor must also make the same
determination for each of its covered subcontractors. Contractors and subcontractors are both referred to
as lower tier participants in this Certification.
Instructions for Certification
By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below:
1. The certification to this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency with which this transaction originated may pursue
• available remedies, including suspension and/or debarment.
2. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is subrmtted it at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances, whether the circumstances occur before the contract begins, during the term of the
contract, or during the term of an extension of the contract.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as
used in this clause, have the meaning set out in the Definitions and Coverage sections of federal rules
implementing Executive Order 12549. You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of those regulations.
4. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, declared ineligible, or voluntanly excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
Do you h ve or do you anticipate having subcontractors under this proposed contract?
❑ Yes No
5 The prospective lower tier participant further agrees by submitting this proposal that it will include
this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
6. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9 4,
debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows
that the certification is erroneous. A participant may decide the method and frequency by which it
determines the eligibility of its principals. Each participant may, but is not required to, check the List
of Parties Excluded from Federal Procurement and Nonprocurement Programs.
is
RUG-16 )p2 10:46 FROM: TO:409 823 6993 PAGE:03
Texas Dcpt of Protective Certifeation Regarding Debarment, Form 2046
and Regulatory Scnice3 July 2001
Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts
7. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 4, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal Government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transactions
Indicate in the appropriate box which statement applies.
The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
OR
❑ Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant has attached an explanation to this certification.
Commissioners' Court of Brazos County
Name of Potential Contractor
17460004330 7000001
Vendor ID No. or Social Scctinty No PRS Contract No (if applicable)
AUG 1 3 ZOOZ
Signatt f Auth rued Reprek4fid ttve Date
Alvin W. Jones County Judge
Printed]Typed Name of Authorized Representative Titlc
BRAZOS COUNTY
BRYAN. TEXAS
300 EAST 26TH STREET
BRYAN TEXAS 77803
Phone (979) 361-4109 Fax (979) 823-6993
FAX TRANSNIITTAL
• To.
Company 7-.r-> P k S
It
Department:
Phone: 9 7 9 - 3G / - y/OZ.
Total Number of pages: &
•
4 --Arm 33
L
A04%1,
ELIGIBILITY:
• County/District Employer must have authorized qualified military service credit;
• Member must have earned 10 years (8 years if authorized) of total TCDRS service credit;
• Military service usually will have been performed prior to county/district employment;
• Military service must have been performed in the uniformed services and can be voluntary/involuntary;
• Member must have been discharged under honorable conditions;
• Member cannot have received credit for the same service under TCDRS or any other retirement system or program
established or governed by the laws of the State of Texas;
• Member cannot be receiving nor be eligible to receive federal retirement based on 20 or more years of active federal
military duty or its equivalent; and the
• Maximum service credit that can be awarded is 5 years.
INSTRUCTIONS:
• Member should complete the Member Information Section above and sign the form.
• Correspondent should review official military documents, and complete the Certification by Subdivision Correspondent
section below.
• Submittal of a DD214 to verify service periods and type of duty (active or reserve) is required.
• For active duty, you receive a month of service credit for each calendar month of duty, regardless of the number of
days worked in that month.
• For reserve duty, you receive 1 month of service credit for each year or fraction of a year.
• Active and reserve duty should be differentiated on the application in the service period section.
• The military duty service periods provided in the section below should be consistent with the 'otal Number of
Months". If there are any discrepancies, military service will be credited using the service provided on the DD214.
• Initial any corrections, white-outs or use of different inks.
I certify that I was on military duty for the period(s) listed below and that I am eligible for this service credit. I understand
that my account will Dre_p t the propria tnumbm of months for my military service performed.
I Member's S e (B sl I 9401 orm, I c that ve Information) Date
e9ffy X 7
I certify that the periods of military service and total months of service listed above are correct. I further certify that 1
have reviewed the appropriate military documents and that to the best of my knowledge the member qual Pies for
"Qualified Military Service CredrY,_Ai "ction 843.601(c) of the TCDRS governing statute.
Correspondent's Stg-r- Date
X a6a5~ TC
DRS • PO Box 2034 Austin, Texas 78768-2034 • (512) 328-8889 or 1-800-823-7782 • Fa)c (512) 328-8887
13
7CORS82
11P Qualified Military Service Credit Application
(Typically used when military service is prior to subdivi ' I ent)
D Al1G 0 7 2001
MEMBER INFORMATION
CERTIFICATION BY COUNTYIDISTRICT CORRESPONDENT
• r
COMPUTER EQUIPMENT LEASE
THIS LEASE is made this the " day of July, 2002, between BRAZOS COUNTY,
TEXAS, herein referred to as Lessor, and EAGLE CHARTER SCHOOL OF BRAZOS
COUNTY, a subsidiary of The Eagle Project, 1797 S. Valley Parkway, Lewisville, Texas 75067,
herein referred to as Lessee.
Equipment and Rent
Subject to the terms and conditions of this lease, Lessor leases to Lessee and Lessee hires
from Lessor the following computer equipment: (i) COMPAQ IPAQ PC's, Serial Numbers
6XICJDVZBODB, 6XICJDVZBO36, 6XICJDVZBOB4, 6XICJDVZBO25, 6XICJDVZL02Y,
6XICJDVZB03V, 6XICJDVZB02C, 6XICJDVZLOA6, 6XICJDVZBOBJ, and
6XICJDVZLOD5; (ii) Compaq S720 1T' Monitors, Serial Numbers 143CP43AA618,
143CP43AA621, 143CP43AA624, 143CP43AA625, 143CP43AA630, 143CP43AA631,
143CP43AA632, 143CP43AA636, 143CP43AA637, and 143CP43AA861; and (iii) a 128MB
• Synch Dram 133MHZ DIMM memory chip, Compaq Part No. 174224 installed in each PC
(herein collectively the "Equipment") at the rental charge of One and No/100 Dollars ($1.00) per
annum
2. Term of Lease
Any item of Equipment subject to this lease shall have an initial term of approximately
thirteen (13) months from the effective date hereof, terminating on August 2, 2003. Renewal of
this lease will be made annually thereafter on August 2nd upon the mutual agreement of the
parties. This lease shall automatically terminate upon the termination of that certain
Memorandum of Understanding between the parties relative to providing educational services to
the Brazos County Academy for the Rehabilitation and Maintenance of Youth (A R.M.Y.) Boot
Camp
3. Maintenance
Lessee shall be responsible for keeping the Equipment in good working order and making
all necessary adjustments, parts replacements and repairs. Lessor shall assign to Lessee, its three
(3) year manufacturer's warranty on all of the Equipment. Lessee shall have full and free access
• to the Equipment in order to make necessary repairs and maintenance during Lessor's business
hours. Lessee, as part of its contractual obligation to provide educational services to Brazos
County Academy for the Rehabilitation and Maintenance of Youth (A.R M.Y.) Boot Camp
Program, shall keep the Equipment in good working order so that it is operable during all
educational instruction hours. Lessee shall be responsible for obtaining and maintaining the
proper licensing of all software installed on the Equipment.
4. Risk of Loss
The Equipment shall be installed and at all times during this lease term shall remain on
Lessor's property. Should necessary repairs require the removal of the Equipment from Lessor's
02-3049 Canpurcf Cquip nenf_ lxa%e Final doc Page 1 of 3
34
•
property, Lessee shall obtain written consent for such removal. At all times during which the
Equipment is in the possession of Lessee, Lessee shall bear all risk of loss. Lessor and its insurer,
if any, each relieves Lessee of responsibility for all risk of loss or damage to the Equipment
while on Lessor's property except for Lessee's intentional destruction of the Equipment.
5. Alterations and Attachments
No alterations in or attachments to the Equipment shall be made without Lessor's prior
written approval, which approval shall not be unreasonably withheld. If, after written approval
has been obtained, the alterations or attachments interfere with the normal and satisfactory
operation or maintenance of any of the Equipment in such manner as to create a safety hazard,
Lessee shall, on notice from Lessor to the effect, promptly remove the alterations or attachment
and restore the Equipment to its normal use.
6. Termination
Either party may terminate this lease upon thirty (30) days' written notice. i"!`
7. Title to Equipment
The Equipment shall remain the property of Lessor.
8. Notice
Any notice or other communication given under this lease shall be in writing and mailed,
if to Lessor, to 1904 West Highway 21, Bryan, Texas 77803, Attn: Ernie Wentrcek, and to the
I.T. Department, 202 E. 27`h Street, Suite 102, Bryan, Texas 77803, Attn: Ernie Laney, and, if to
Lessee, to 1797 S. Valley Parkway, Lewisville, Texas 75067, Attn: Dr. Forrest E. Watson, or to
such other address as such party shall have designated by notice in writing,.,Such notice or
communication shall be deemed delivered when sent prepaid, certified mail, return receipt
requested.
9. Governing Law
This lease shall be governed by the laws of the State of Texas and constitutes the entire
agreement between Lessor and Lessee with respect to the furnishing of Equipment and the
service thereof. This contract is performable in Brazos County, Texas.
10. Waiver, Amendment, or Modification
No provision of this lease shall be deemed waived, amended, or modified by either party
unless such waiver, amendment, or modification is in writing, signed by the party against whom
it is sought to enforce the waiver, amendment, or modification.
02.3049 Computer_ F.qulpmem_L ase RlnoLdoc
Page 2 of 3
•
•
0 .1
IN WITNESS, the parties have executed this lease at Bryan, Brazos County, Texas, the
day and year first above written.
BRAZOS COUNTY, TEXAS
A] Jones, County Judge
EAGLE CHARTER SCHOOL
OF BRAZOS COUNTY
Dr Don M. Moore, S intendent
Date: ~ -13 nV
Date: 7- 4-51-99.„
~7-
01-3049Compurer f.grupmenr_Leasel-maLdac
page 3 00
•
BRAZOS COUNTY
COMMISSIONERS COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: August 13. 2002
ITEM: Request from Verizon to relocate 420 feet of buried cable along the right of way
of Nunn Jones Road as requested by Brazos County to accommodate improvements to
the roadway. Site is located in Precinct 3.
SOURCE OF FUNDS: N/A
1) No work will be permitted between front slope and/or back slope.
2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county nght-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall
be conducted by an independent geotechnical testing firm; copies of all test results shall be
furnished to the office of the Brazos County Engineer.
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
by
ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY:
Richard F. Vance, P.E.
County Engineer
0002-077
APPROVED BY:
tU-dae~~~
Commissions harles B. Jones
Precinct 3
This Request is Approved LI I Denied ❑ by Commissioners Court
Date: S - j a ^ o Z
Alvin . Jones, ount Judge
0 1) L ATE.
i"'*11
•
verizon
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
is
AUGUST 1, 2002
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR. VANCE:
SUBJECT: AGRMNTS 24 BURIED CABLE
ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF
OUR PROPOSED COMMUNICATION CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT
COLLEGE STATION, TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER 5413 - 3PO02CH WHICH IS SCHEDULED
FOR AUGUST 5, 2002. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE
CONTACT JOE YOUNG AT OUR OFFICE IN BRYAN, TELEPHONE 979-821- .30&-VVITHIN 15 DAYS
SO THAT WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD THAT
THIS PROPOSAL IS APPROVED.
SINCE
^REL~Y
q ,
Q4~
JOHN ARNOLD
•
SUPERVISOR - ACCESS DESIGN
JA: EC
ATTACHMENT
wr ) 3
. 2
0
12C~~
0
VERIZON COMMUNICATION Notice of
Line Installation
August 1, 2002
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
We will place 420 feet of buried cable along Nunn Jones Road
where the County Bridge and Road Department is moving the
road in a sharp curve across from 10937 Nunn Jones Road.
The cable will be placed 4 feet in the right-of--way at a minimum
depth of 30 inches.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expre.ssly,
understood that the tender of this notice by the Verizon Southwesflncorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after August 5, 2002.
VERIZON COMMUNICATIONS 5413,3PO02CH
QPL-~aA,n~
JJoffn Arnold
Supervisor-Access Design
301 Industrial Blvd.
Bryan, TX 77803
4
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HAINTEMANCE
NOC ONLINE TR
ANSHISSION 95VMT (214.015-6150 •
NEW FENCE ENDS
.
24 HOURS PER OAT 7 DAYS PER WEEK
BEFORE STARTING ANY WOHI.ASK YOURSELF THESE OuESTIONS'
R
L DID I
EVIEW RECOVERY PROCEDURES?
2. HAVE I IOENTIFIED SERVICES AM 11SOM IMPACT? IN
~
o
1 HAVE I FILED A HIGH RISK ACTIVITY REPORT?
G
y
4. DO I 141TE A REGRESSION TEST PLAN?
>
!L HAVE THE USERS BEEN NOTIFIED OF THE CIWwDE? OU
L HAVE ICHECKED TO SEE IF THE WORK SHOULD BE
PERFORMED DURING THE 'WINDOW?
CK l~
7. 00 1 HAVE A METHOD OF PROCEDURE?
B. 00 1 04W 184 TO CALL IN CASE OF AN OUTAGE?
% AN I CCtiIOENT I CAN PERFO 14 THE UM CORRECTLY MO SAFELY?
IF YOU ANSWERED NO TO ANT OF THESE OUCST(ONS.OR FEEL THAT YOU
CAMFW COMPLETE THE JOB SAFELY?
S11S
STOP DD NOT ATTEMPT THE Joal CALL YOUR SUPERVISOR IM EOIAnc
NOTE AREA- OBSERVE ALL -SAFETY RULES.
LOCATE ALL TELEPHONE CABLES. DROPS. AND BURIED UTILITIES.
PLACE PD10-5X 20 FEET BEFORE NEW FENCE TO GET AWAY FROM DITCH DRAIN.
PLACE CABLE 4 FEET IN RIGHT-OF-WAY IF EXISTING UTILITIES ALLOW.
VERIZON S11 AREA I STATE, Ts
DIVISION} SOUTHWEST E%CILT3413 REM. Cne OW
ROAD
PILE. WPI I ORWN I ENG I APRVO I PRINT
Tnv Tnv ) T
KAY HAMILTON
County Treasurer
Bra/w, County CPUrthOLJl C 300 F 26th, Suitc 311
DATE August 13, 2002
TO Hon. Alvin Jones, County Judge
Hon Tony Jones, Commissioner
Hon William Thornton, Commissioner
Hon. Dr. C. B Jones, Commissioner
Hon. Carey Cauley, Commissioner
Candy Gallego, Administrative Assistant
FROM Kay Hamilton, County Treasurer
131 van, Icra,77801 (979)1 ih1.4140
RE Quarter Ending 06/30/2002 Investment Report
• This report is made in accordance with provisions of Gov Code 2256, The Public Funds Investment
Act, which requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned a weighted average yield of 2 073% for the
quarter ending 06/30/2002. Total investment interest deposited during the quarter was
$79,742 06 producing a year to date total of $455,936 20 Checking account interest earned
during the quarter was $129,894.89 with the year to date total of $302,382.94 The total of all
interest earned for the quarter was $209,636.95. The year to date total investment and checking
account interest was $620,90917. The weighted average maturity of the invested funds was
42 74 days for the total portfolio. This average included the one-day to two-day availability of the
funds that are invested with TexPool. (Note. In July 2001, Brazos County purchased a callable
coupon note with the maturity date of July 2003. Although, the Federal Reserve may call the note
earlier, for the purpose of this report, all calculations of weighted average maturity and yield are
based on the actual maturity date in 2003.)
Brazos County had an investment cost of $19,310,375 87 that carried a book value of
$19,346,820 31. Salomon Smith Barney of Houston and the July 2002 TexPool Newsletter
provided the 06/28/2002 ending market value of $19,356,342 39. The Brazos County Investment
portfolio stated an unrealized gain of $9,522 OB as of quarter end
The Fed funds target rate remains at 175% the lowest level since the 1959s. U.S. Treasury
• bills maturing between one and six months all yield 1.70% to 175%, and the six-month bill has seen
a decline in yield from about 2% to 1.75%. Over the same period, the two-year Treasury note yield
has fallen from 3.50% to 2.80%. During the period of this report, TexPool, which provides
overnight liquidity, had an average yield of 18324% In addition, the funds held in the Brazos
County depository, earned 2 31% (.50% above the 1.81% 3-month Treasury yield for June per the
depository contract) also providing overnight liquidity.
Maturity extension beyond the safety of overnight liquidity vehicles bears risks exceeding the
current minimal yield rewards. Therefore, Brazos County's investment strategy maintains the
utilization of overnight liquidity and security provided by TexPool and the County's depository
Review of money market mutual funds continues in preparation for a change in the rates provided
by the bank as rates are likely to be less favorable in the 2003 contract
a9'
49
Book Value of funds invested per Investment type as of 06/30/2002
TexPool $17,312,875 87
Agency Coupon Notes $ 2.0334944.44
TOTAL $19,346,820 31
Agency C/N
4
TexPool
Back Value Including Funds on Deposit
TexPool $17,312,875.87
Agency Coupon Notes $ 2,033,944.44
Appx. Funds on Deposit $29,000,000.00
On Deposlt jjJ1111111iff
TexPool
Agency C/N
Summary of Portfolio Changes
Fund Group 1 Fund Grout) 2 Total
Beginning Book Value (03/29/02) $19,749,400.42 $216,39856 $19,965,798.98
Beginning Market Value (03/29/02) $19,764,321.87 $216,419.98 $19,980,741.85
WAM at Beginning Date 48.71 Days
Change to Market Value 407,979.48) ($216,419.98) 624,399.46)
Ending Book Value (06/28/02) $ 19,346,820.31 0.00 $ 19,346,820.31
Ending Market Value (06/28/02) $ 19,356,342.39 000 $ 19,356,342.39
Unrealized Gain/[Loss] 9,522.08
WAM at Ending Date 42.74 Days
89.66%
10.34%
100.00%
MTexPeat
J
MA ,0 ncy C,,,
36%
4%
60%
OTaxPOol
t~Apancy C/N
170n Deposlt
39_A`
•
Investment interest deposited: Checking Account Interest Earned:
October 2001
$105,474.11
October 2001
$14,301.99
November 2001
$108,049.45
November 2001
$11,557.76
December 2001
$ 37.517,24
December 2001
$17,837,46
Q/E 12/31/01
$251,040.80
Q/E 12/31/2001
$43,697.21
January 2002
$ 72,730 98
January 2002
$ 38,001.91
February 2002
$ 25,407.38
February 2002
$ 39,767.36
March 2002
$ 27.014 98
March 2002
$ 51,02157
Q/E 03/31/2002
$125,153.34
Q/E 03/31/2002
$128,790.84
April 2002
$ 26,818.78
April 2002
$ 45,408.20
May 2002
$26,88743
May 2002
$ 45,292.81
June 2002
$26,03585
June 2002
$39,19388
• Q/E 06/30/2002
$ 79,742.06
Q/E 06/30/2002
$129,894.89
YTD
$455,936.20
YTD
$302,382.94
Attached are the following reports:
1) Investments by Fund and Strategy Type
2) Inventory Holdings Report
3) Weighted Average Maturity and Yield Report
4) Quarterly Investment Activity Report
5) Deposited Interest Summary per Fund
To the best of our knowledge the investment portfolio in this report conforms in all respects to
the Investment Policy of Brazos County and is being managed under the investment strategy of
said policy as approved by the Commissioner's Court of Brazos County.
~A-:9 ~ GLrriit ~.y_ 816 -t l.Z 0 D.L
Kay Hamil n, County Treasurer Date
• i
T ri White, Chief Deputy Treasurer to
0
INVESTMENTS BY FUND AND STRATEGY TYPE
FUND 1 - POOLED FUND GROUP
General Fund
TexPool
$
13,369,641.65
FNMA Callable Note (07116/2003)
$
2,033,944.44
$ 15,403,586 09
Health Endowment Fund
TexPool
$
1,307,069.67
Vehicle Inventory Tax Interest
TexPool
$
65,002.28
Voter Registration
TexPool
$
31,585.40
Health & Life Insurance
TexPool
$
376,676.27
State Lateral Road
TexPool
$
6,375.79
Courthouse Security
TexPool
$
271,393.46
Community Supervision
TexPool
$
378,14780
±'°t[ate9y SYP
PfERA~fiNCTYUtD
&3_Ti._,
General Obligation Debt Svc.
TexPool
$
806,400.41
t7ateg
T` 6a ' ICC IS
8, ,~1
General Perm. Improvement
TexPool
$
700,583.13
Wells Fargo - Money Market Fund
$
-
$
700,583.13
c , S3{afeyj7, ,e
A JP,~ERM:IMP
~3
Q58
rt~'
FUND 2 - CERTIFICATES OF OBLIGATIONS
C.O. Series 1998
TexPool 001
$
-
- . tr~t~~~fJiY`rEe
.Pa~-L'~ '~E~M:.~~.
>'s,;a~.;re Z,.~;~,:•.4
FLiTi~,~2S'`G~up~~o,~al
- -
y.~,~F~
BOOK VALUE OF ALL INVESTED FUNDS FOR JUNE 2002 $ 19,346,820.31
•
k~
w
• • •
BRAZOS COUNTY INVESTMENT FUND
INVENTORY HOLDINGS REPORT
PERIOD ENDING 06/2812002
FUND
TYPE OF SETTLE CUSIP
ACCRUED
BEGINNING
BEGINNING
ENDING
ENDING
UNREALIZED
REMAIN.
TYPE
ASSET DATE NUMBER MATURITY
COST
PAR
YIELD
INTEREST
BOOK
MARKET
BOOK
MARKET
GAIN/LOSS
D-T-M
03/29102
03122/02
06/28/02
06/28102
1
AGENCIES
FNMA D/N 07116101 3136FORTI 07/16/03
1,997,500.00
2,000,000 00
4.12
36,444 44
2,013,944 44
2,027,159.72
2,033,944 44
2,033,944 44
398
Sector
Totals
2,013,944 44
2,027 159 72
2,033,944 44
2,033,944 44
MONEY MARKET FUND
1
Wells Faro Bank
0
000
501483.27
501,483 27
-
MATURED
Sector
Totals
501483 27
501 483.27
CONSTANT DOLLAR POOL
1
TexPool
1.8324
17,233,972 71
17,235,678 87
17,312,875.87
17,322,397 95
9,522,08
1
2
TexPool001
-
216,398.56
216,419.98
-
-
WITHDRAWN
Sector
Totals
17 450,371.27
17 452 098.85
17,312 875.87
17 322 397 95
9 208
W
PORTFOLIO TOTALS
19,965,798 98
19,980,741.84
19,346,820 31
19,356,342.39
9,522.08
W
4,
i
BRAZOS COUNTY INVESTMENT FUND
WEIGHTED AVERAGE MATURITY AND YIELD REPORT
PERIOD ENDING 06/28/2002
SECURITY SETTLE MATURITY
TYPE DATE DATE
COST PAR YIELD
END BOOK
VALUE
MARKET
VALUE
UNREALIZED
GAIN/LOSS
D-T-M
W.A.M.
WEIGHTED
AVG.YLD
06/28/02
06/28/02
AGENCIES
FNMA D/N 07/16/01 07/16/03
1,997,500.00 2,000,000.00 4.12
2,033,944.44
2,033,944.44
-
398
Sector Totals
2,033,944.44
2,033,944.44
-
398.00
4.120
CONSTANT DOLLAR POOL
expool
1.8324
17,312,875.87
17,322,397.95
9,522.08
1
Sector Totals
17,312,875.87
17,322,397.95
9,522.08
1
1.8324
PORTFOLIO TOTALS
19,346,820.31
19,356,342.39
9,522.08
42.74
2.073
l
• • • •
FUND 1 - POOLED FUND GROUP
FUND 2 -
DATE
DESC.
GEN FUND
HLTH.ENDWMT
ST LAT.RD.
C.S.C.D
CTHSE SEC
VTR.REG
V 1.T.INT.
GIO DEBT
G P.I.
HLTHALIFE
C O.SERIES 98 TOTAL
{,tMARC(1,y'
dti, "t8 ' E ~A7%•
`$-f5' 19$4,31
. '130}{125,'86'
s,$f(6;346'821
$376?428IZ0"•
*'2 ,f,5032
,$31 44.1 68;
:$64.7 7,1n
11 x3332,
'066.40
T . 74,96..
I" _ -6. M..~~' 9,9:(9354.54•
4125(2002
MMF Interest
-
512 67
,~#f512-T7„
4026/2002
W ftrewal of MMF
(501,995 94
50"1'995.94
48012002
TexPool Apni Interest
20,057 74
1.06143
957
56746
407.26
4740
9754
1,210 11
1,05612
56525
32623 .11:
480/2002
APM InL Transfer
1.05612
1,05612
P
BALSkNQEl, 4l : n
- 5;024:09 ' 7
E~ ' 1;303;087(29'
" 'c 6.0560
: X3785
W,1270;566
;'31'489-
SS_4 804 25C
jt303943' 3.
: p0, 13,
i4475;528 59
; 947 17738-
517/2002
C 0 Ser98 Inl 01ru 05(17
174 46 p!•174.46'
5120!2002
TeaftU Withdrawal
216,724 79 218,724.79
512(112002
TexPW BuyotA fd 49-Int
174 46
(17446)
Rounds diff-
(007)
(001)
003
009
(002)
0 03
0 01
5131/2002
ToPool Ma Interest
20,625 40
2 016 76
984
583 47
418.75
48 73
100
1 244 25
1084 28
58120
'
581/2002
May IM Transfer
1 084 28
1,084 28
l~MAY
'Sp
AMCEt•
6 '2q'
.
/1379,5 91
':31;53F9p
z64¢3
;!?r~05,1877,1
E70056313
-
V
680/2002
ToPool June nterest
20104 26
1,96563
9 59
568 67
408 13
47 50
97.75
1,212 70
1,055 15
566 47
880/2002
Translen
1,05515
. JUNE>f
rt BAIANCE9r';.i.
$rb5, ~(4 65
;V1¢307;06967
'1 lr$(G
" 2 1 3;46:
1.31',58
65;00228'
606}500;41'
:.70083:13
0 .
a.31M375
1
i
-F~
_ _ _ FY 2002 DEPOSITED IN1/EST7AENi INTEREST 3UMMARY BY FUND
FUND i POOLED FUND GROUP
T
r- ,
ii
1j
V ~
l~
l
-",DATE :N
DESC:r..,;K
-Ai
GBLFUND
" LTWENOY7MT!
-ST.LAT:RO.~f
^,•,QWC.b•';=: „bTHSE-SE 'REGD.
MAT INT%,
t%tG7O DEB L-~ •
LTEL i E • ERr V rl'Jtb
11101/01
FFCB C/N Matured
3 30.18000
30.D00 00
S -
f
$
S - $
-
$
10/312001
October 7exPOd Interest
32 8511
3 3,15905
$ 15 41
S 91394 655 93 3 76 34
$ 157 10
S 1 948M 1.72D 29
S 1 267 23 3 3
094 41
101312001
TexPad Interest transfer
•
$ I .TM 29
S
3 -
S 3
$ -
S - 1 720 29
,
$ $
_ - OOT*
3„„
BALANC • i.
4164:186"7D.
$ ,rt4 833'15 .
M29' i$ e.63563 NPi7
f1.f~167:10r
:K>9b ;9465TJ; _L
.f 1
1 1pfI1
1121101
FHLMC Note Called
22,050,00
$
$
S $
3 $
.
$
1128/01
FNMA Nate Matured
$
f
S - S -
S
3 45
66800 $ -
11/311101
Walks Fargo Mona Mkl
3
$ -
$ -
i - $ S -
S -
,
$ - f 807 28
$ S
11130101
November TexPed Interest
S 28 48488
S 2 766 82
13 59
806 25 3 578 64 S 67 34
13859
$ 1.719 33 1,513 87
803 17 2
611 75
11130/01
TexPml Interest transfer
1,513.87
$
$ $
•
S
$ $ (1
513871
,
f $
BAHA
1541'1
,359(587'.
•,r,2
?S 179: 7'13.1t5 wo"
-
.
S B
M"SN"MmAl
1?/3110f
Wets Fa o Money MkL
S
$ -
$ $
$
3 781 43
3
12/31101
DecemDor TexPool Interest
S 28,478,34
259021
$ 1263
f 74937 $ 53782 $ 11259
12881
169804 $ 140403
S 74648 S 2
42749
12131/01
'
TexPo01 Interest transfer
S 1.40403
-
S
f 3
•
$
$ S 1
404 03
•
,
3
DE
-
43"qq" ALAN E
',"4-f1
.63
:s' 1$16 , 4 '77
S1 2 . z
3^•421 ,
,
'1F'°SO
36` 588 1
6
1/16/2002
FNMA COU Pe of
$ 40 000 00
$ -
$ S S -
s -
3
$
~
f /!12002
Janus Tex Pool Interest
23 10598
$ 2.2m 08
1102
$ 65388 S 46927 3 54 61
11240
$ I =W
3 651 32 $
2 064 30
1/312002
Interest Irmsfor
S 1 222.83
11
S
$ S
1 S3
3
1!312002
WF A~rltot ter
$
$
$ -
$ 731 16
$
DBt [
141`.1 _ 2.05
P R '1121 2 24
W-5 90.
9 7e
2'
r'
0
49m]
22811W2
Febr
1 902 70
$ 11148 77
$ 902
f 534 B7 38
3".68
91 94
S 99839
1
632 79 S 30748
228/2002
229/1
Inlereet lransfa/
995.39
$
S
#
S f
$
998 39
t
$
002
`
"
WF Mon Market htL
S
-
S
S
$ 61228
$
FEB
.
~
BAlANGE!
,
3/912002
Mardi TexPOOI Intereal
S 20 100 16
1 985 74
$ 9.59
S 588 71 40
$ 97 76
s 1 060 04
11.217-77
$ 328 93
3/312002
313
2
Interest transfer
3 7 060 04
S
S
$ 1 060 04
S
1
002
WF Money Market IN-
$
S S $ -
$
651 12
•
-UMAR
4852002
WF
R 0335 411353 4
31-X-26
AT 511327i
f} 12.
Mona Market Int
S -
3 -
$ -
$ $ -
S -
- S 51267
S $
71
4/302002
TexPool Aprd Interest
S 20 057 74
$ 1,961.43
9 57
$ 56746 407 26 i 4740
S 9754
IS 1.21D 11 $ 1
05612
3 56525 32623
4/302002
I Irlt Transfer
`
$ 105612
$ -
S S
S
,
3 S 11.05&121
$
'
5117/1002
• NCfir, na,
43.770'620
1:49;672-10;
'
; ~„"'•S 831
::°429.1:45' tiJ►'di3 440
-824511
1 is",
.4110 381661 58" 2
C O Ser981M-6ru 05/17
-
S -
$ -
$ -
$ -
$ - S
$ 174 46
•
Rounds di6
S 0-0
S 001
$ 003
S 009
3 002
f 003 $ -
$ 001 S
5/312002
TexPool May Interest
S 20 825 40
2,016 76
S 984
S 58347 S 418 75 4873
S 10030
S 11
244 25 S 1
08425
$ 581 20
51312002
k1A -
Ma IM Transfer
ma ~"'-BAIANCET
:51
'
$ 1.08428
\
•
S -
S $ - 3 -
.
,
,
1,084 2B
$ - 'S
S _
.
_
.
292
W
588:85:
.q F-. 64'
45,
93' : w •3 59 % rf 825' 7
f 92454 :
$ $ 1 . 9 i >ill4
- 1 87' '1
6t
,
8/302002
6/3012002
TexPOd June Interest
J
n
I
tT
t
$ 20 104 28
1,965 63
S 9 59
S 668 67 S 408 13 S Q 50
S 47 75
S 1,272 70 S 1,055,15
.
3 566 47 $
` b
°
"
u
e
n
rarls
er
3 1,055 15
S
- S $
S
$ S 1,055.15
JUNE~ ri
n
. .P BAL•ANC +,t •.r,'
'3 3089"6 r
..S d,kf,50 4 , .
S 23:
- ? 'Q18'60: ` 4 831 i$ 9898' !
4i 02277711
a.e5g 9118 f _4?695.94
6.4 38.0 d'55536120
r,-i-jicu rut rrvasirmsrns maturing ounrg trio monm an0 ute I exr0011Merest earned at month end
It does riot reflect the amdrxmt of interest accrued to the previous fiscal year for Investments that were Invested before 101012001