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Home My WebLink About2002-05-07-0900AM-Regular0- FILED t941 SAY - 2 P 4 4 5 AS BRAZOS COUNTY C A7 .0S ERYAN.TE CLERK BRYAN. TEXAS °Y DEPUTY ~ NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON • TUESDAY, MAY 7, 2002 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26M STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Thornton. 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 -16: 3. Budget Amendment 01/02-23. 4. Payment of Claims. 5. Personnel Changes of Status. 6. Tax Exemption Request from the Wheelock SPJST Lodge No. 94. 7. Juvenile Services' Application for Participation in the National School Lunch • Program and School Breakfast Program. 8. Agreement for Extended Service for the maintenance and support of the MAKO Software in the Sheriff's Department. 9. Authorization for the Sheriff's Department to apply to the U.S. Department of Justice for a "Sex Offender Management Discretionary Grant." 10. Request by the Road & Bridge Department for adjustment of salary schedule for seasonal mowing staff. Commissioners Court Meeting Agenda May 7, 2002 Page Two 11. Recurring Payment Requests for First Star Transport. 12. Award of Bid #2002-047, Poly Jute Annual Bid, and subsequent requisition. 13. Renewal of Long Distance Service Contract with NTS Communications. 14. Award of Bid #2002-046RB - Sheriffs Department Uniforms. 15. Blanket Purchase Orders for the following: a. $1,000.00 to Lowe's for the Brazos Center b. $1,000.00 to Green Teams for the Brazos Center c. $1,000.00 to Bryan 800 Communications for the County for vehicle equipment transfers. 16. Approval of minutes from the following Commissioners Court meetings: a. Regular meetings conducted on January 8, January 15, January 22, and January 29, 2002. b. Special meeting conducted on January 2, 2002. C. Public Hearings conducted on January 8 and January 29, 2002. d. Workshop Session conducted on January 8, 2002. 17. Announcement of interest items and possible future agenda topics. 18. Call for citizen input and/or concerns. 19. Convene into Executive Session pursuant to §551.071 of the Texas Government Code to discuss privileged matters with legal counsel regarding acquisition of real estate. 20. Consider and take action on Executive Session. 21. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. • COMMISSIONERS' COURT REGULAR MEETING MAY 7, 2002 A regular meeting of the Commissioners' Court of Brazos u County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, May 7, 2002, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm.S. Thornton, Commissioner of Precinct 2; C. B. Jones, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Thornton gave the invocation and led the pledge of allegiance. There was no citizen input/and or concerns. The Court next considered Budget Amendment #01/02-23.1 • through 23.3, which would transfer funds to all departments from Contingency, and reallocate funds for Constable, Precinct 1 and the Courthouse Security Fund. On motion by Commissioner Thornton, seconded by Commissioner Tony Jones, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. Vol .301 Page 35 0 Commissioners' Court meeting May 7, 2002 2 The Court next considered the following Claims as submitted by the County Treasurer for payment: 20030309 through 20030527 On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the changes as submitted. The next matter before the Court was a Tax Exemption Request from the Wheelock SPJST Lodge #94. The Texas Comptroller of Public Accounts has determined that SPJST Lodge #94 is a charitable organization eligible for property tax exemption. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Tax Exemption Request from the SPJST Lodge #94 of Bryan, Texas. The Court next considered approval of Juvenile Services' Application for Participation in the National School Lunch Program and School Breakfast Program. On motion by Commissioner Thornton, seconded by Commissioner Tony Jones, Vol 3a Page 34' • Commissioners' Court meeting May 7, 2002 3 the Court voted unanimously to approve the Juvenile Services' Application for Participation in the National School Lunch Program and School Breakfast Program. The next matter for consideration was approval of an Agreement for Extended Service for the maintenance and support of the MAKO Software in the Sheriff's Department. Term of the Agreement is from May 1, 2002 through April 30, 2003 at a cost of $1,138.00. On motion by Commissioner Tony Jones, seconded • by. Commissioner Thornton, the Court voted unanimously to approve the Agreement for Extended Service for the maintenance and support of the MAKO Software. Agenda item 9, Authorization for the Sheriff's Department to apply to the U.S. Department of Justice for a "Sex Offender Management Discretionary Grant" was removed by request of the Sheriff. The Court next considered a request by the Road & Bridge Department for adjustment of salary schedule for seasonal mowing staff. The County currently pays mowers $7.64 per hour • and is asking that it be increased to $8.23 per hour. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the request. Vol 3Z Page 37 i ~00*1 Commissioners' Court meeting May 7, 2002 4 The Court next considered authorizing the Auditor's office to process recurring a payment request for the following: a) First Star Transport, for armored car services to First American Bank $200 per month. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to authorize the Auditor's office to process the previously noted recurring payment. The Court next considered awarding the following bid: Bid No. 2002-047, Poly Jute Annual bid Becky Stephens, Senior Buyer, recommended acceptance of the bid submitted by Contech Construction Products. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to accept the recommendation of the Senior Buyer and award the contract to Contech Construction Products. A copy of the bid tabulation is attached. The next matter before the Court was the Renewal of Long Distance Service contract with NTS Communications. The rates remain at .0794 Switched Inter/ Intrastate; .25 Travel Card and .60 Directory Assistance and will remain so through May 9, 2003. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to renew the Long Distance Service contract with NTS Communications. Vol 32- Page 39 • Commissioners' Court meeting May 7, 2002 a copy is attached. The Court next considered awarding the following bid: Bid No. 2002-046RB, Sheriff's Department Uniforms u Pat Howard, Purchasing Agent, recommended acceptance of the bid submitted by Skaggs Uniform and Equipment. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Skaggs Uniform and Equipment. 5 The Court proceeded to consider the following blanket Purchase Order: Lowe's Brazos Center $1,000 Green Teams Brazos Center $1,000 Bryan 800 Purchasing $1,000 On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered approval of the minutes of the Commissioners' Court meetings held in January 2002 on the following dates: Regular Meetings Ben, 15th, 22"d, 29`h; Special Meeting 2"d; Public Hearings 8th and 29th; and Workshop Meeting th 8 On motion by Commissioner Thornton, seconded by Commissioner Tony Jones, the Court voted unanimously to approve the minutes as submitted. Vol 3,9- Page 39 0 I Commissioners' Court meeting May 7, 2002 6 Under announcement of interest items and possible future agenda topics the County Judge made the following comments: a) There will be a meeting this evening in Hearne concerning the Groundwater District and how it relates to the Brazos Valley. He encouraged people to attend. b) There will be a ribbon cutting and grand opening at the intersection of Greens Prairie and Rock Prairie Road at 9:00 a.m. on May 15, 2002. c) He received correspondence on Public Health Regions and West Nile Virus. He has made the Health Department aware of this information. d) The Texas Association of Counties (TAC) sent out a brochure on "Best Practices". The District Clerk submitted information to TAC on the Collections Department for inclusion in the next publication. The publication also announced locations around the state for Leadership Forums. e) He received a phone call from the Architect on the Exposition Center saying that the Bienski family would like to salvage the old Smetana store on the property and move it. The County Judge stated that we would do everything possible to accommodate them. f) Fred Forsthoff is retiring from his position in Emergency management. ,--o~ g) Legislation passed dealing with hotel/motel taxes. This could be used to help with funding the Exposition Center. He will be asking the cities of Bryan and College Station for financial help to fund the Center. h) The Workforce Commission announced the unemployment rate for Brazos County is 1.6% which is far below the state level. Vol 3 2- Page '-'O Commissioners' Court meeting May 7, 2002 7 There was no citizen input and/or concerns. There was no requirement to meet in Closed Executive Session. The county Judge did announce that survey work was being done on the property for the Exposition Center. The County Judge reminded the Commissioners of the Public Hearing scheduled for 10:00 a.m. There being no further business to come before the Court, • the meeting was adjourned. Vol 3,9- Page 4I 0 The foregoing minutes of the Commissioners Court meeting held_ May 7, 2002 have been examined and are approved in open Court this the AZ day of ,ALPAj,z= , 2002 in Bryan, Brazos County, Texas. Alvi W. Jones County Judge 4,W To y Jo Commis ioner, Precinct 1 m. S . Thorn ton Commissioner, Precinct 2 C. B. J es Commissioner, Precinct 3 Carey Ca ey, Jr. aren McQueen Commissi ner, Precinc 4 County Clerk Vol 3a- Page `--Z C7 • • * if, BRAZOS COUNTY COMMISSIONERS COURT MEETING ON `A~200 AT La, 4,vt N A MP ()R (?ANT7 A TT(lN/T1PP A R TMPNT / c lh / 4+,) c G / Gild R~If ~ aC ~ C ` Il r \C ~ C C. C fit (G{ ~ C.~ 71 0 Z BRAZOS COUNTY COMMISSIONERS COURT P`,/ 7,f MEETING ON Ram -7 200L AT too ,+m /loft" BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2001-2002 BUDGET YEAR NO. 01/02-23.1 through 23.3 On this the 7th day of May 2002 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; C. B. Jones, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk.. is The following proceedings were held: THAT WHEREAS, on May 7, 2002 the Court heard and approved a budget amendment for the 2001-2002 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 4, 2001 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 7th day of May 2002. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. is By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -424- A 3.1 5/7 -4PA/2002 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 301011 678900 Dr. Vehicle equipment $ 300.00 01 301011 659500 Cr. Vehicle Maintenance 300.00 Constable Precinct 1 To reclassi bud et to allow the purchase of vehicle equipment for a used vehicle. 0~ 5-7 -o a • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 - 23.2 5/7/2002 • FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 100001 538000 Dr. Worker's Compensation $ 30.00 01 110001 538000 Dr. Worker's Com ensation 40.00 01 120001 538000 Dr. Worker's Compensation 50.00 01 125001 538000 Dr. Worker's Compensation 20.00 01 130001 538000 Dr. Worker's Compensation 180.00 01 140001 538000 Dr. Worker's Compensation 1,520.00 01 150001 538000 Dr. Worker's Compensation 30.00 01 160001 538000 Dr. Worker's Compensation 90.00 01 165001 538000 Dr. Worker'$ Compensation 30.00 01 170001 538000 Dr. Worker's Compensation - 01 180001 538000 Dr. Worker's Compensation 4,010.00 01 190001 538000 Dr. Worker's Compensation 2,030.00 01 200001 538000 Dr. Worker's Compensation 100.00 01 200100 538000 Dr. Worker's Compensation 10.00 01 200200 538000 Dr. Worker's Compensation 20.00 01 210001 538000 Dr. Worker's Compensation 100.00 01 210020 538000 Dr. Worker's Compensation 220.00 01 220001 538000 Dr. Worker's Compensation 20.00 01 221001 538000 Dr. Worker's Compensation 10.00 01 222001 538000 Dr. Worker's Compensation 20.00 01 225001 538000 Dr. Worker's Compensation 20.00 01 230001 538000 Dr. Worker's Compensation 60.00 01 231001 538000 Dr. Worker's Compensation 40.00 01 241011 538000 Dr. Worker's Compensation 20.00 01 242011 538000 Dr. Worker's Compensation 20.00 01 242012 538000 Dr. Worker's Compensation 20.00 01 243011 538000 Dr. Worker's Compensation 30.00 01 244011 538000 Dr. Worker's Compensation 30.00 01 280001 538000 Dr. Worker's Compensation 3,050.00 01 280020 538000 Dr. Worker's Compensation 22,860.00 01 301011 538000 Dr. Worker's Compensation 270.00 01 302011 538000 Dr. Worker's Compensation 210.00 01 303011 538000 Dr. Worker's Compensation - 01 304011 538000 Dr. Worker's Compensation - 01 310001 538000 Dr. Worker's Com ensation 860.00 kp! s b /'r041\ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 - 23.2 5/7/2002 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 310100 538000 Dr. Worker's Compensation $ - 01 355001 538000 Dr. Worker's Compensation 10.00 01 365001 538000 Dr. Worker's Compensation 2,130.00 01 370001 538000 Dr. Worker's Compensation 150.00 01 560010 538000 Dr. Worker's Compensation 1,210.00 01 110015 611300 Cr. Contingency 39,220.00 All Departments To adjust the budget for the Worker's Compensation based on the actual rate which was not available at the time of the Budg et process. The insurance has ex erienced a considerable increase. i to NEW 017 &`~I! loww\ • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 - 233 5/7/2002 • • FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 22 510001 538000 Dr. Workers Compensation $ 230.00 22 510001 606000 Cr. Office Supplies 230.00 Courthouse Security Fund To adjust the budget for the Worker's Compensation based on the actual rate which was not available at the time of the Budget process. The insurance has ex erienced a considerable increase. '^nvl -';z to 17 , a. aw.. •4~'S:.ei•jM1'k Y~J "~J y4 ~ ?5xR NN'0111 n U PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: May 7, 2002 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED TAX OFFICE ARREDONDO, APRIL SHIRLEY, MARQUEL L. SHARP, JIMMY W. DELIRA-ARREDONDO, : MARSH, MARY C. SCHUETZE, KATHY COUNTY ATTORNEY DANIELS, STEPHANIE JADLOWSKI, MELISSA JUVENILE SERVICES - TYC ROAD AND BRIDGE VANCE, ROSEANN DECLINED EMPLOYMENT OFFER NEW HIRE/FULL-TIME NEW HIRE/PART-TIME REGULAR VIONICA NEW HIRE/FULL-TIME RESIGNATION PROMOTION CURTIS, ALFRED W. ODSTRCIL, LARRY W. WEEKS, JR., EDWARD N. Approved in Commissioners' Court: May 7.2002 County Judge's or Commissioner's Signature: (This copy to be attached to minutes) /11 - TEMPORARY POSITION ENDED RETURN FROM LEAVE OF ABSENCE RESIGNATION PROMOTION NEW HIREJFULL-TIME NEW HUGIrEMPORARY • COUNTY OF BRAZOS STATE OF TEXAS RESOLUTION WHEREAS, Wheelock SPJST Lodge No. 94 is an integral part of this county and community; and WHEREAS, Wheelock SPJST Lodge No. 94 has incorporated into its Bylaws a requirement to encourage benevolence and humanity; and WHEREAS, the Texas Comptroller of Public Accounts has deemed the Wheelock SPJST • Lodge No. 94 eligible for property tax relief; NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos County does hereby support Wheelock SPJST Lodge No. 94 in its application for exemption from Ad Valorem taxation and recommend the Brazos County Appraisal District grant such exemption. PASSED this 7th day of May, 2002, at a regular meeting of the Commissioners Court of Brazos County, there being a quorum present by yeas and o nays and approved by the County Judge on the date above set out. APPROVED: 6L-- -A-0L, Alvin W. Jones, Co y Judge ATTEST: G Karen McQueen, County Jerk U Texas Departmertt of Human Services SPECIAL NUTRITION PROGRAMS SINGLE AUDIT IDENTIFICATION DATA For Program Year le?603 (SNP Use Only) • Form 1569 March 2001 ~rr"arzos County, Texas Olivia M. Body Address (Street Or P.O. Bo; Gy. State, ZIP) 1904 West SH 21, Bryan, Texas 77803 Telephone No. Texas 10 No. (Payee 1D W.) Contract No. ( 979) 823-3544 1746004330000 175-61001 Contractor Fiscal Year Ford (w.Wddlyyyy) Type of Contract For Profit U Non-Profit Check the appropriate box(es) to indicate the type(s) of program(s) In which you currant participate or forwhich you am applying: COMMODITY ASSISTANCE PROGRAMS PROGRAM NOS. A - National School Lunch C22L 1 (93 R- 8 - Charitable Institutions ❑ C - Area Agency on Aging ❑ G - Summer Camps ❑ H - Summer Food Service ❑ J - Jails ❑ I - TEXCAP CS - Commodity Supplermntal Food Prog. CASH RSM13URSFMEWT PROGRAMS PROGRAM NOS. ❑AD -Adult Day Care TX- BL- National School LunchBreakfast TX- 021-2001 CC - CACFP Center TX- DH - CACFP Da Home TX- SF- Food TX- ❑ SM - Special Wk TX- ❑ TE- TEXCAP TX- CS - Conunodty Supplemental Food Prog. TX- rave fha an, vin and aerie, inf of env fadaml /..nde that veer ananev arnnnds ether than from those oroarams listed above: SOURCE - - - - AMOUNT Criminal Justice tN ,;I ,T N a " ;~pf~~{S 300,000.00 Mtn L N a 1 ® ' t;oko Al MAY 1 2002 ❑ SINGLE AUDIT EXEMPTION-1 certify that I am not requtr~ti ohs &6Lt a audit uunider the Single Audit Act for the following reason(s): ❑ I am a for-profit organization. ❑ I expend less than $300,000 annually In total federal funding. SINGLE AUDIT ASSURANCE-1 understand that if I meet the requirements of the Single Audit Act,,l will agree to submit an audit as a condition of eligibility to participate in the Special Nutrition Programs, and that failure ~~~ti'sbla; regiirred;E6iilG{esuR ir„ adverse action, including the Nnthhotding of my claim for reimbursement payments and,tteminotion of my'~xtintrad~t-afso - understand that if I am a private non-profit organization subject to the requirements of the Single Audit Ac4 and.have a,finariftaf ; audit performed annually, I must also obtain a single audit on an annual basis. MAY 2 3 2002 naUrre-ulnonZed Re nheYe Date Namo (Please type or print) Tab - Alvin W. Jones County Judge ,,.ems • #Tmras Deperbnent Of Human Services - National School Lunch Program and School Breakfast Program APPLICATION FOR PARTICIPATION AND POLICY STATEMENT Form 1610 Apri12002 School Program Year. July 1, 2002 Through June 30, 2003 is • PART I APPLICATION Texas ID Number 1 Contract Number I Program Number 17460004330000 75- 61001 TX 021 - 2001 Name of School Food Authority Contact Person Brazos County, Texas Olivia M. Body Address (Street or P. 0. Box, City, State, Zip) 1904 West SH 21, Bryan, Texas 77803 Telephone Number Fax Number Email Address l ( 979 ) 823-3544 ( 979 ) 824-4211 olivia@co.brazos.tx.us Name of School/Facility (I more than one site, complete a DHS Form 1609 for each site.) Brazos County Juvenile Detention Center School Address (d different from School Food Authority address) Telephone Number 1904 West SH 21, Bryan, Texas 77803 ( 979 ) 823-3544 Type of SchootlFacilly (check all that apply) ❑ Day School ❑ Boarding School ❑ • Combination Day School' EF Residential Child ❑ Combination Day School and and Boarding School Care Institutlon Residential Child Care Institution ❑ Special Education School ❑ Afierscod Care Snack She ❑ Other (specify): SchcoIlResidential child care insbti bon (RCCQ is: M Pubic ❑ Private b ff private,' Is the sdrooI RCCI nonprofit and tax exempt ❑ Yes ❑ No b I('Yes,' attach copy of under the Internal Revenue Code of 1954? letter from the IRS. Total Enrollment for Ag SchodslRCCls b 44 Total Number of Ali SchodslRCCls b 01 Administered food A Administered School Food Authorhy; 1. Is the above schooUresidential child care Institution licensed? (If yes, attach copy of license.)....... ❑ Yes 1K-k No 2 Program(s) that you are applying for. IM National School Lunch Program ❑ Afterschool Care Snack program (must be participating In National School Lunch Program) IM School Breakfast Program In Severe Need School Breakfast Program Rates' ' Available to sdro Wrasldential child rare khslt ftm meettrg the b5mirg etigibLty aledr. 1. 40% or more btal lurches served in seoxhd premdn year were he or reduced price: and 2 Brealdast costs exo* the regular reknbtasemerht rates available under the Scrod Brhatdast Program. fkff,W-dmontia-• ftimhkvDate of Operation Errdng Date d 0peration 3. Number of months the school wild be operating a food service program:................ 12 07/01/2002 6/30/2003 4. Number of children enrolled at school/residential child pre institurtm:.... 44 A. Age Range of Children Enrolled B. Grade Levels Taught (schools orgy) From: 10 To. 16 From: TO: 5. AVERAGE DAILY PA RTICIPATION OF CHIL DREN IN PROGRAM TIMES OF FOOD SERVICE Food Service: Free Reduced Price Paid Beginning Ending Breakfast 43 7:00am 8:00am Lunch 43 12 noon 1:00pm Area Eligible Afterschoot Care Snack Not Area Eligible Afterschod Care Snack 6. Attendance (for residential child care institutions only) . A. Are all of the children at the institution all day? if no, do all or some of the children attend public school? If only some attend public school, how many? 10 Yes ❑ No ❑ All ❑ Some H some or all attend public school, which meals do these student eat at the institution? ❑ Breakfast ❑ Lunch ❑ Aftersc od Snack B. Check if the children attend the institution on holidays andlor weekends UHdidays 19Weekends Form 1610 Page 2 7. 1 ype or Meal service A. Meal Preparation OnSite nchen ❑ Central Kdcherh ❑ Food Service Management Company ❑ Vended Meals (submit copy of contract and checklist) (submit copy of agreement) ❑ Other (explain): B. Meal Planning System ❑ Enhanced Food Based E7 Traditional Food Based ❑ Nutrient Standard Menu ❑ Assisted Nutrient Standard Menu Planning Planning (NSMP or NuMenus) (ANSMP or Assisted NuMenus) (See lnstrtrcicns for doaxnents to submit) ❑ Other (explah NOTE: Snada served In the Af isdWl Cam Snack program must blow the food based supplement pattern regardless of your menu plan ft i eOhod for breafdast ardor lunch. 8. 9. Type of Program ❑ Separate Charges U No Separate Charge; Cost of Meals is Included ❑ Combination of Separate Charges and Made for Meals in Required Payment PlarvFee No Separate Charges Daily Price Charged for Each Meal CHILDREN (for programs that will charge separately only): Reduced Price Paid ADULTS Breakfast Lunch Not Area Bigible Aftersdad Care Snack NOTE: Area ENRAs Aftersdvol Care Snack program awes must provide made free of dome lo all students partidpaiV in ft after school care progran 10. A. N eool m for the National School Lunch Protram. ther=e whether Offer versus Serve will be Imrlerne<hted High School (mandatory) Junior High (opfionaq Elementary (optional) Preschool (optional) Residential Child Care Instihttion (optional) ❑ Yes ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes UK No S. If applying for the School Breakfast Pro9 m Indicate whether Offer versus Serve will be implemented: High School (optional) Junior High (o ft* Elementary (optional) Preschool (optimal) Rmidentiai Child Care bhstibrtion (optional) ❑ Yes [I No [3 Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes =K No 11. Describe your training in food service program requirements for personnel (use an attachment If necessary): Kitchen staff is trained annually with the NSLP handbook and USDA Rights. They are also provided food handler's training from the local health department. There is also specific site raining comp e e t e areas_o sa ety, equipment maintenance as well as NSLP updatt 12. Will supplemental (a la carte or snack bar) food service be available in addition to the school lunch? ❑ Yes YJY No Questions 13 through 18 apply only to the Afterschool Care Snack program. 13. How will the school food authority operate the after school care program? tt non-school personnel, what organization is responsible for day-to-day operations? ❑ Will Use School Personnel ❑ tKil Use Non-school Personnel: 14. Total number of sites administered by School Food Authority offering the After School Snack program? 15. Is attendance In after school care program limited to students enrolled in your schooURCCl7 ❑ Yes ❑ No N no: In which individual public school attendance area (not district) is the site located? NOTE: You must attach an information statement from the ISD (see Instructions). 16. Indicate your sd=URCCI or the public school free or reduced price enrolment percentage: Free or Reduced Price: % 17. Which required activities are included in your after school program? . ❑ Educational Aclivitiies ❑ Enrichment Activities 18. Licensing (For schools only) A. Is a Texas Child Care License required for your after school care program? If yes, attach copy of license. If no, attach written confirmation from TDPRS that your facility is not subject to licensure. B. If after school care site is not on a school campus and is exempt from licensure, are all state and local health and safety standards met? (Attach copy of most recent inspections.) ❑ Yes ❑ No ❑ Yes ❑ No Form 1610 Page 3 PART II - POLICY STATEMENT FOR FREE AND REDUCED-PRICE MEALS if the school food authority operates a program that requires separate charges for meals, it must comply with Sections A and B. If the school food authority operates a program that does not require separate charges for meals, it must comply with Sections B and C. If the school food authority operates a program that require both a separate charge and no separate charge for meals, it must comply with Sections A, B, and C. SECTION A- Programs that Charge Separate ONLY 1. The school food authority accepts responsibility for providing free and reduced-price meals to eligible children. 2. The school food authority assures DHS that it will uniformly implement the following policy to determine children's eligibility for free and reduced- price meals in the National School Lunch Program and School Breakfast Program. In fulfilling its responsibilities, the school authority agrees to: a. Serve free meals to children from households whose income is equal to or less than the income eligibility standard for he meals on Form 4504, Standards for Determining Free and Reduced oce Eligibility, applicable to the contract period, or to children from food stamp households or TANF assistance units that provide a case number. b. Serve reduced-price meals to children from households whose income is above the income eligibility standard for free meals but equal to or less than the standard for reduced-price meals on Form 4504, Standards for Determining Free and Reduced-price Eligibility, applicable to the contract period. c. Provide these benefits to children from families submitting completed applications, whose income meets the criteria on Form 4504, and to foster children and to children from families whose income meets the criteria on Form 4504, because of strikes, layoffs, or unemployment. d. Designate to review applications and determine NAME Trn.E eligibility. This official must use the criteria in this policy to determine which children are eligible for tree or reduced-price meals. e. Prohibit physical segregation of, or any other discrimination against, any child because of his efigibi7ity for free or reduced-price meals. The names of these children must not be published, posted, or announced in any manner. They must not be overtly identified by special tokens or tickets or by any other means. They must not be required to (1) work for their meals; (2) use a separate lunchroom; (3) go through a separate serving line; (4) enter the lunchroom through a separate entrance; (5) eat a meal different from the one sold to children paying the full price; or (6) eat meals at a different time from the other children. I. Establish and use a fair hearing procedure for parents who appeal the sdiod's/RCCI's decisions on applications and for officals of schools/RCCIs who dispute Information in an application or the eligibility of children for free or reduced-•prtee meats. During the appeals and hearing, the child must continue to receive free or reduced-price meals. Records must be kept according to record retention requirements in the National School LunchBreakfast Programs Handbook and agreement Before beginning the hearing procedure, the parent or local school/RCCI official may request a conference. The conference should provide an opportunity for the parent and school/RCCI official to discuss the situation, present Information, and obtain an explanation of data submitted in the application and decisions made. A conference must not prejudice or diminish the right to a fair hearing. The hearing procedure must provide: (1) A simple, publicly announced method for making an oral or written request for a hearing. (2) An opportunity to be assisted or represented by an attorney or other person. (3) An opportunity to examine, before and during the hearing, the documents and records presented to support the decision being appealed. (4) Reasonable promptness and convenience In scheduling a hearing and adequate notice of the time and place of hearing. (5) An opportunity to present oral or documentary evidence and arguments supporting a position, without undue Interference. (6) An opportunity to question or refute testimony and evidence and to confront and cross-examine adverse witnesses. (1) A decision made by a hearing official conducting the hearing who was not involved in the decision being appealed or in any previously held conference. (B) A decision by the hearing official based on oral and documentary evidence presented at the hearing that is made a part of the hearing record (9) Written notification of the hearing official's decision, including the household's right to reapply any time during the year, provided to the parties concerned and their designated representatives. (10) A written record that includes the decision being appealed, documentary evidence, and a summary of oral testimony presented at the hearing, the hearing official's decision and the reasons for the decision, and a copy of the notification of the hearing officials decision to the parties concemed. 65 E Form 1610 Page 4 ^^1\ (11) Record retention of the hearing for three years and 90 days after the end of the fiscal year to which it pertains. If audit findings have not yet been resolved, the records must be kept until the audit issues are resolved. The record must be available for examination by the parties concerned, or their representatives, at any reasonable time and place during the retention period. g. Submit information for public release to the news media, local unemployment offices, and major employers c r,emplating large layoffs in the area served by the schooVRCCI. The school food authority must send the information for public release b••',aher at the beginning of each school year and when eligibility standards change. All changes in eligibility criteria must be publidy announced. The school food authority must keep a copy of the letter transmitting the pubric release information for three years and 90 days after the end of the fiscal year to which it pertains or until audit issues are resolved. The public release must include: (1) A sample of the letter to the parents (Form 1625•VV). (2) Form 4504. The information for public release was or wig be provided to the organizations on the dates that follow (attach a sheet ff more space is needed): Public News Media Date Organzaton Date Organization Date h. Establish a procedure to collect money from children who pay for their meals and a procedure to accurately record the number of free, reduoed-price, and fug-price meals served. The procedure described in this item must be used so that children will not be aware of who is receiving free and reduced-price meals. Check the collection procedure the school food authority uses. ❑ Collection Procedure 1- Each day children can buy tickets in the cafeteria manager's office but they do not receive the tickets. The cafeteria manager then sends the purchased tickets and the tickets for free or reduced-price meals to the classroom. The teacher distributes the tickets just before meal time. The tickets are coded for accounting purposes. ❑ Collection Procedure 2 - Each day children pay for their meals in the office. A list of all dti mn who paid or are eligible for he or reduced-price meals is prepared and sent to the cafeteria. A cashier familiar with the children doecks names as children pass through the line. After the meal service, the fist is returned to the office for accounting purposes. This method works only in a small schoollRCCI where the cashier knows all the children. ❑ Collection Procedure 7= The homeroom teacher gives pe-6om weekly; or monthly payments. Children retirm the envelopes with the payments enclosed or empty If eligible for free meals. The envelopes are collected in the office and coded tickets are issued to each child. ❑ Collection Procedure 4 - Parents pay in advance by the month. Each teacher receives a list of those children who have paid. Children who receive free meals are marked paid, so only the bookkeeper knows which children receive a free meal. Teachers keep daily records of each child served and send the records to the office for accounting purposes. ❑ Collection Procedure 5 - Meal payments are collected in the secretary's office. Payments can be made by children or parents daily, weekly, or monthly. The secretary records payments and knows which children qualify for free or reduced-price meals. In the classrooms, the secretary distributes identical tickets labeled only with the children's names. Since the parents may pay, even the children may not know whether their meals are free, full- or reduced-price. ❑ Collection Procedure 6 - Parents are billed monthly for full- or reduoedixice meals their children are served. Ali payments are mailed in. All participating children receive a coded ticket each month, which is punched at each meal service. At the end of the month, the tickets are collected and a clerk calculates the amount to be billed. ❑ Collection Procedure 7 - Other. Explain in detail. (Use an attachment if necessary.) . OL- 3; Form 1610 Page 5 Describe how the daily numbers of free, reduced-price, and full-price meals are identified and counted, and the numbers recorded. (Use an attachment 9 necessary.) Describe how daily point-of-service counts are taken. The point-0f--service in the food service operation is the point at which it can be accurately determined that a meal is reimbursable. This is usually the end of the line. If tickets or tokens are collected at the beginning, explain how you assure that a reimbursable meal was taken. (Use an attachment 9 necessary.) ~J • SECTION B - Programs that Charge Separately AND Programs that DO NOT Charge Separately In fulfilling its responsibilities, the school food authority agrees to: 1. Prohibit discrimination against people who are eligible to participate in the child nutrition programs because of race, color, national origin, sex, age, disability, religion, or political belief. Anyone who believes that they have been discriminated against should write immediately to: Director, Civil Rights Division, MC W-206, Texas Department of Human Services, P. 0. Box 149030, Austin, Texas 78714-9030 or to USDA, Director, Office of Civil Rights, Room 326-W, Whitten Buflding,1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (202) 720-5960 (voice and MD). Note: Discrimination complaints based on religion or political beliefs must be referred only to the Director, Civil Rights Division, Texas Depw1ment of Human Services. 2. (Applicable only if operating day schools and boarding schools) - Develop and distribute to each child's parent or guardan a letter, according to the sample attached, and an application form for free or reduced-price meats. These must be distributed at the beginning of each year and when eligibility criteria change. a. The school food authority must complete (1) or (2) as applicable: (1) Form 1625-W is a sample of the letter to parents whose children are it a program that charges separately for meals. Is the school food authority using the attached sample? ❑ Yes ax No (2) Form 1626-W is a sample of the letter to parents whose children are in a program that does not charge separately for meals. Is the school food authority using the attached sample? ❑ Yeses No If the answer to either (1) or (2) is *No.*, the school food authority must submit to DHS, with this application form, a copy of the letter they send to parents. DHS must approve this letter before the stool food authority sends it to parents. b. Form 4524 is a sample of the application for free and reduced-price meals. Is the school food authority using the attached sample? ❑ Yes JOK No The school food authority must ask parents to complete the application and return it to the determining official named in Section A of this form. Applications and documentatiorr of acborrhaken m keptiorthree yearsand 99 daysatterthe-end ofihe fisratyear to-which they pertain. If audit findings are not resolved, the records are kept until the issues are resolved. Applications may be fried at any time during the year. The school food authority must supply an application to parents enrdlirig a child in a scooVRCCI for the first time, at any time during the year. If a child transfers from one schooURCCI to another under the jurisdiction of the same school food authority, his/her eligibility for a free or reduced-price meat is also transferred Note - Programs that Charge Separately ONLY: All children from the same family must receive the same benefits. Within 10 workdays of receiving applications, parents or guardians must be notified individually of the decision on their applications. Children are served meals as soon as they are determined eligible. Form 1623 is a sample of the notification letter to the parents about the application for free and reduced- price meals. Is the school food authority using the attached sample? ❑ Yes ❑ No If 'No," the school food authority must attach a copy of the letter being sent to parents. When an application 4 denied, parents or guardians are informed in writing of the reason for denial and the hearing procedure. The designated hearing official is Name Title This person must be someone not involved in the original eligibility determination. It is suggested that the hearing official hold a position superior to the determining official's. The hearing official and the determining official cannot be the same person. Submit to DHS any proposed changes to this policy statement before it is implemented. Changes are effective only when they are approved by DHS 0 Form 1610 Page 6 ,..,R 4. Verity eligibility according to the National School Lunch/School Breakfast Program Handbook and program regulations. Indicate which of the provisions of this section, if any, the school food authority wants to participate in, for free and reduced-price meals. Three special provisions are available to school food authorities that affect free and reduoe"doe meal policy and procedures. a. Provision 1-The annual certification of children eligible to receive FREE meals may be reduced to once every two years in schools/RCCls. This period can be reduced if 80% of the children in attendance are eligible for free and/or reduced-price meals based on data from March of the previous year. Applications must still be sent annuatiy to students who pay full- or reduced-price or who are newly enrolled. For claiming purposes, school staff must continue to keep a daily record of the number of paid, free, and reduced-price meals served to children. XM We choose NOT to participate in Provision 1. ❑ We will participate In Provision 1, and certify that the following schools had 80°b or above free and/or reduced-price recipients participating: Our first year under Provision 1 will be school year b. Provision 2 - School food authorities may choose to serve all children at no charge. Any school/RCCI which chooses to serve all children meals at no charge may reduce the frequency of certification for children eligible for free and/or reduced-price meals to once every four years. School food authorities must submit socoe=xxnic data from an approved source with their base year (first year) application to implement Provision 2, and socioeconomic data from the same source with their application for extension at the end of the four year cycle. The base year, or first year, that a school is on Provision 2 is part of the four year cycle. If the Department deterrrfm at the end of the four year cycle that there has been negligible improvement (5 percent or less improvement after adjusting for inflation) in the socioeconomic status of that school food authority's population, the Provision 2 period may be extended another four years. School food authorities choosing Provision 2 must use local sources other than federal reimbursement to absorb the cost of (1) meals served tb children not eiigble for free or reducedixice meals; and (2) the difference between the cost of the meal and the federal reimbursement received for each free or reduced-price meal served to children eligible for meals. School food authorities of schoolsJRCC1s using Provision 2 are required to send letters and applications to parents only at the beginning of the four-year period. School food authorities must maintain an approved applications and efigihIlty documentation from the designated base year at least three years and 90 days after the final Claim for Reimbursement of the final School Year which employed base year data, or longer If required for audit resolution. SchootslRCCls are required to determine daily during the,firstyear of the bur-year period the actual number-of meals served to all attending children, by type (free, reduced-price, and paid). In the second, third, and fourth years, monthly claims for meals served, by type (free, redubed-pricd, and paid), are based on a percentage of the total number of meals served by type in the corresponding month of-the first year. 1MK We choose NOT to participate in Provision 2. ❑ The following schools/RCCIs will participate in Provision 2: Our base year or first year under Provision 2 will be school year Provision 2 will be in effect for three successive school years after the base year, including school years , and The school year that we will be reconsidered for'an extension for Provision 2 is in the fourth year or school year 3a- s8 • Form 1610 Page 7 We will use and submit the following approved source of socioeconomic data with our application for our base year and when being considered for an extension (check source being used): ❑ Local data collected by the city or county zoning and economic planning office. ❑ Unemployment data. ❑ Local Food Stamp Program certification data. ❑ Temporary Assistance for Needy Families (fANF) data (provided that eligibility standards were the same or more restrictive in the base year as current year with allowance for inflation). Form 1626•W Is a sample of the letter to parents whose children are in programs with no separate charges for meals. It can be sent to parents for Provision 2 participants. If participating In Provision 2, you must answer the following question: Is the school food authority using the attached sample Form 1626-W? ❑ Yes ❑ No ff'No; the school food authority must attach a copy of the letter being sent to parents. c. Provision 3 - School food authorities may choose to serve all children meals at no charge. Any schooURCCI which chooses to serve all chfidren meals at no charge will conduct certification of children eligible for free and/or reduced-price meals during a designated base year and will not conduct eligibility certification during the successive four year period following the base year. The school food authority must • submit sodoeconomic data from an approved source with their base year application, and from the same source with their application for extension at the end of the four year cycle. If the Department determines after the Initial four year period of Provision 3 that there has been negligible change (5 percent or less improvement after adjusting for inflation) in the socioeconomic status of that school food authority's population, the Provision 3 period may be extended an additional successive four years. School food authorities choosing Provision 3 must use kcal sources other than federal reimbursements to absorb the cost of (1) meals served to children not eligible for free or reduced Vice meals; and (2) the difference between the cost of the meal and the federal reimbursement received for each free or reduced-price meal served to children eligible for meals. School food authorities of schods/RCCls using Provision 3 are required to send letters and applications to parents only at the beginning of the designated base year. School food authorities must notify households of enrolled students that all meals will be available at no charge to students during the Provision 3 four-year period. School food authorities must maintain all approved applications, eligibility documentation, and enrollment data from the designated base year at least three years and 90 days after the final Clain for Reimbursement of the final school year which employed base year data, or longer N required for audit resolution. School food authorities must determine any increase or decrease in enrollment each year of Provision 3 based upon the school's enrollment on October 31 annually. Schoots/RCCIs are required to determine daily during the designated base year for Provision 3 the actual number of meals served to all attending children, by type (free, reduced-price, and paid). During the four successive years after the designated base year, schools will prepare monthly claims for meals served by type (free, reduced-price, and paid) based on the total meals claimed for the corresponding month of the designated base year and reflecting the percent increase or decrease in enrollment based on the schoors/RCCI's enrollment • on October 31 of the current school year, and must take total meat counts of reimbursable meats served to participating children at the point of service. XUK We choose NOT to participate in Provision 3. ❑ The following schools/RCCls will participate in Provision 3: Our first year under Provision 3 will be school year Our designated base year will be school year Provision 3 will be in effect for four successive school years after the base year, including school years and The school year that we will be reconsidered for an extension for Provision 3 is in the fourth year or school year 59 0 Form 1610 Page-8 We will use and submit the following approved source of socioeconomic data with our application for our base year and when being considered for an extension (check source being used): ❑ Local data collected by the city or county zoning and economic planning office. ❑ Unemployment data. ❑ Local Food Stamp Program certification data. ❑ Temporary Assistance for Needy Families (TANF) data (provided that eligibility standards were the same or more restrictive in the base year as current year with allowance for inflation). Form 1626-W is a sample of the letter to parents whose children are in programs with no separate charges for meals. It can be sent to parents for Provision 3 participants. If participating in Provision 3, you must answer the following question: Is the school food authority using the attached sample Form 1626-W? ❑ Yes ❑ No If 14o,* the school food authority must attach a copy of the letter being sent to parents and describe how it will notify households that meals Heil be available free of charge to all enrolled students. SECTION C - Programs that DO NOT Charge Separately ONLY 1. The school food authority is responsible for providing program benefits toeligible children. 2. The school food authority assures DHS that although no identifiable charge is established for meads, it will uniformly implement the following policy. in fulfilling its responsibilities, the school food authority agrees to: a. Claim as free meals only those meals served to children from families whose income is equal to or less than the income eligibility standard for free meals on Form 4504, Standards for Determining Free and Reduced-price Eligibility, applicable to the contract period, or to children from food stamp households or TANF assistance units that provide a case number. b. Clain as reduced-priced meals only those meals served to children from families whose income is above the income eligibility standard for free meats but equal to or less than the standard for reduoed-price meals on Form 4504, Standard for Determining Free and Reduced- priced Eligibility, applicable to the contract period. c. Keep documentation to support individual eligibility decisions for three years and 90 days after the end of the fiscal year to which they pertain. If audit findings are not resolved, the records must be kept until audit issued are resolved. d. Prevent physical segregation of, or any other discrimination agalnsL any child. The names of the children eligible for free or reduced-price meats may not be published, posted, or announced In any manner and children must not be overtly Identified. Children must not be required to (1) work for their meals; (2) use a separate lunchroom; (3) go through a separate serving line; (4) enter the lunchroom through a separate entrance; (5) eat meats at a different time; or (6) eat a different meal. e. Designate Olivia M. Body Food Service Manager to determine eligibility for free and Name Tide reduced-price meats. This official wit use the criteria outfined In this policy to determine which individual children's daims may be made for free or reduced-price meals. f. Develop and keep a list with the following information about each child (for school food authorities operating RCCIs only): (1) name; (2) birth date; (3) dates of admission and release; (4) income; (5) eligibility determination and data (Initialed by official making determination). Note: Children at RCCls are considered a (amity of one. Exceptions to this are children of house parents living at the institution. These children must have an application on file as described in Section B, number 2. g. Describe how daily point-of-service counts are taken. The pant-of-service in the food service operation is the point at which it can be accurately determined that a meal is reimbursable. This is usually the end of the line. If tickets or tokens are collected at the beginning, explain how you assure that a reimbursable meal was taken (attach a sheet V needed). Residentsate only served reiumbursable meals by kitchen staff. A final count is made by child care staff when residents exit the line and are ae tpd 0 _;3`2 • • • Texas Human DOPOMT*nt of Human Sen SPECIAL NUTRITION PROGRAMS SINGLE AUDIT IDENTIFICATION DATA For Program Year 043 (SNP Use Only) Form 1368 March 2001 Contractor Name Brazos County, Texas ntact Person rol ivia M. Body Aodtass (Street or P.O. Box Cdy. State. ZiP) 1904 West SH 21, Bryan, Texas 77803 Telephone No. Texas tD No. (Payee ID No) Contract No. ( 979 ) 823-3544 17460004330000 75_ 61001 Contractor Fueal Year End (mmrd ftM) Type of Contract 09/30/02 For Profit ❑ NotrPwfd ®Goveramtrital Check am appropriate box(as) fo indicate the typets) of programis COMMODITY ASSISTANCE PROGRAMS PROGRAM NOS. )EFA - National School Lunch B - Charitable Institutions C - Area Agency on Aging ❑ G -Summer Camps n H - Summer Food Service LJJ -Jails ❑ I -TEXCAP CS - Commodity Supplemental Food Prog. r.. -htwh vnrr c.erranfly narfirinnfa nrfnr which vau are aoalvina: CASH REIMBURSEMENT PROGRAMS PROGRAM NOS. ❑ AD - Adult Day Care TX- Q$L- National School Lunch/Breakfast TX- 021-2001 CC - CACFP Center TX- DH - CACFP Day Home TX- SF- Summer Food TX- ❑ SM - Special Miik TX- TE- TEXCAP TX- CS - Commonly Supplemental Food Prog. TX- Give the source and amount of any federal funds that your agency expenas omer titan rrom tnose programs eaceu auv.a:. SOURCE AMOUNT Criminal Justice 300,000.00 ❑ SINGLE AUDIT EXEMPTIONA certity that I am not required to submit an audit under the Single Audit Act for the following ❑ I am a for-profit organization. ❑ I expend less than $300,OOD annually in total federal funding. SINGLE AUDIT ASSURANCE-1 understand that if I most the requirements of the Single Audit Act, I will agree to submit an audit as a condition of eligibility to participate in the Special Nutrition Programs, and that failure to do so as required could result in I adverse action, including the withholding of my claim for reimbursement payments and tremination of my contract. I also I{ understand that if 1 am a private non-profit organization subject to the requirements of the Single Audit Act and have a financial audit performed annually, I must also obtain a single audit on an annual basis. 5- 3 -r~2 Sg uthonzed Repro Date 1Name (please type J or pmt Idle Alvin W. ones County Judge 0 /-001111 Texas Department Form 4308 Or numan - May zyw SPECIAL NUTRITION PROGRAM CERTIFICATE OF AUTHORITY Is aredesignated as an Authorized Representative of Name of Contracting Organization Brazos County, Texas Address (Street, City, State, ZIP) 1904 West SH 21, Bryan, Texas 77803 The representative(s) designated above, and myself, acknowledge that each Is Individually authorized on behalf of the contracting organization to make written agreements with the Texas Department of Human Services to operate a food program, to sign documents or reports about the agreement, and to present claims for reimbursement, when appropriate, to the departrnent By signing this document, we certify Individually and collectively that to the best of our knowledge and belief, all documents submitted physically or electronically on behalf of the above named Contracting Organization pursuant to our participation in any and all programs administered by Special Nutrition Programs, TDHS, aretMll be true and correct In all respects, that they arehMll be completed according to the terms and conditlons of existing agreements Including amendments, that records araWill be avallaMe to support any and all claims, and that we will not submit claims (excluding amendedfad)usted dahns) for goods or services for which we have already mcehved payment We recognize that we are fully responsible for any excess amounts which may result from errors made In relation to the completion and submission of claims. We are also aware that deliberate misrepresentation or withholding of information may result In prosecution under applicable state and federal statutes. Name of Official of Contracting Agency (please type or print) Title Alvin W. Jones County Judge DELETED AUTHORIZED REPRESENTATIVES: A contracting organization may not have mote than three (3) Authorized Representatives, Including the Official of the Contracting Agency. If you are replacing or deleting an Authorized Representative, list the name(s) of the Individual(s) to be removed as Authorized Representative(s) below: Name of Deleted Representative Name of Deioted Representative Name of Deleted Representathre FOR DHS USE ONLY Contract No Recenred By Oale Retxned 75- This Is to certify that the following person(s): 32 • Texas Department Form 19 4 of Human Services SepWmtwr 19994 NONGOVERNMENTAL CONTRACTOR CERTIFICATION The Texas Department of Human Services (DHS) has adopted rules pertaining to contracting with organizations in which a former board member or employee (whose last day of duty was within the past two years) has any ownership or control, or who Is an employee or consultant of such organization. Also, Human Resources Code §22.0033 prohibits fe..+ie year after employment former DHS employees In pay grades equivalent to or above pay grade 17, Step 1, from helping (for pay) another entity obtain a contract with DHS in an area for which the former employee was directly concerned or had administrative responsibility. Additionally, DHS has adopted standards for contracting with contractors associated with current or former employees and board members, and their relatives. This form is necessary to help the Department determine compliance with those rules. All potential non-governmental contractors for any type of contract must complete this certification. The contract, N awarded, may be terminated for cause If (1) the contractor knowingly provides Incorrect information in its certification; or (2) the contractor uses a subterfuge, such as a subcontract arrangement, to avoid the application of state laws or DHS rules. Does the potential contractor have as an officer, director, employee, consultant, or owner (in whole or in part): 1. A person who is currently a DHS employee or DHS board member? ❑Yes 95No 2. A person who was a former DHS employee or board member whose last day of duty with DHS 6&~~Ag~~~~ was within the past two years? ❑ Yes F04No • 3. A person who is related (see Relationship key below) to a current DHS employee or OHS ❑YeMNo board member? 4. A person who is related (see Relationship key below) to a former DHS employee or DHS board F]Yes lTnlNo member whose last day of service to OHS was within the past two years7 L~ Wife Brother Stepdaughter Spouse's Sister Husband Sister Stepson Spouse's Brother RELATIONSHIP Father Son Mother-In-law KEY Mother Daughter Father-in-law IF YOU ANSWERED -'YES" TO ANY OF THE ABOVE QUESTIONS, YOU MUST COMPLETE AND ATTACH FORM 4732,A. CERTiFICATfON' • 1 certify that the Information above is complete, true and correct to the best of my knowledge. I understand that lack of full, true and complete disclosure may be grounds for withholding payment for delivered services and may cause contract termination. Name of Potential Non-gowrnmental Contractor r75 ra Socrel Seamy No. Or VIN Brazos County, Texas -61001 17430004330000 Print or Type Name Z Alvin W. Jones nature.Author¢ad Re esentaLve Date 5 0 ?'1"\ TIBURON, INC. AGREEMENT FOR EXTENDED SERVICE This Agreement is entered into this 1" day of May, 2002, by and between Brazos County Sheriffs Department (hereinafter referred to as "CLIENT") having its primary place of business at 202 East 271' Street, Suite 102, Bryan, Texas 77803 and Tiburon, Inc. (hereinafter referred to as 'TIBURON"), having its primary place of business at 39350 Civic Center Drive, Suite 280, Fremont, California 94538. IT IS HEREBY AGREED: WHEREAS, CLIENT has determined that it requires the categories of application software maintenance on the software systems which have been provided to CLIENT by TIBURON under a separate agreement (hereinafter the "PROGRAM'. These software systems are identified in Exhibit A, which is attached hereto and hereby incorporated by reference, and WHEREAS, CLIENT requires the provision of professional and technical services and materials as specified in this Agreement, and WHEREAS, TIBURON is qualified to provide the services and materials required by CLIENT as specified in this Agreement. NOW THEREFORE, in consideration of the mutual covenants contained herein, CLIENT and TIBURON agree as follows: PERIOD OF PERFORMANCE The term under which TIBURON shall be obligated to perform under this Agreement shall be for the time period specified in Exhibit A, and shall continue for this time period or until this Agreement has otherwise been terminated as provided herein. 2. STATEMENT OF WORK With respect to the PROGRAM, TIBURON shall perform the following maintenance services: a. TIBURON shall retain a copy of the PROGRAM source code. b. If during the term of this Agreement, (1) CLIENT discovers defects in the PROGRAM such that the PROGRAM will not perform in accordance with the specifications as previously accepted by CLIENT, (2) CLIENT notifies TIBURON of such defects in writing; and (3) such defects are reproducible, then TIBURON shall provide timely corrections of such defects. 1006#11, c. If problems arise concerning the PROGRAM, TIBURON shall provide telephone assistance and support via remote dial-in. d. If remote support is available, but an on-site visit is required to correct the defect, TIBURON will travel to the site at no additional charge if the problem lies solely with TIBURON application software. If CLIENT is unable to provide remote dial-in and an on-site visit is necessary to correct the problem, TIBURON will bill for travel and per diem costs. If the problem is CLIENT generated, CLIENT is responsible for all fees and expenses and will be billed at TIBURON's current service rate in addition to all travel costs. e. TIBURON shall provide CLIENT with a quarterly status report to include a summary Brazos County ESA Page 1 of 5 3a • of site activity and client requests. f. TIBURON shall provide a toll-free telephone service for routine operational and technical assistance. Technical and operational service shall be available during TIBURON's normal support hours of 8.00 a.m to 5:30 p.m. Central Time (excluding weekends and TIBURON holidays) and at additional times according to the terms defined in the Schedule of Services and Charges in Exhibit B which is attached hereto and hereby incorporated by reference. g TIBURON shall provide software upgrades and enhancements as per the Schedule of Services and Charges attached hereto as Exhibit B. Any installation and special tailoring required shall be charged at the Technical Service Rate as identified in Exhibit B. All such software provided by TIBURON shall be covered by the terms of this Agreement. If CLIENT has source code on-site, and corrections for reported problems or defects are due substantially to CLIENTs errors or CLIENT's changes to the system environment, or relate to • CLIENT-modified portions of the PROGRAM or to portions of the PROGRAM affected by CLIENT- provided software, or if diagnosis of problems reported erroneously shall be performed by TIBURON, CLIENT will be charged at the Technical Service Rate, plus applicable travel and per diem expenses. 3. CLIENT RESPONSIBILITIES CLIENT agrees to provide those services and facilities defined below which are necessary for the provision of services by TIBURON under this Agreement. CLIENT and TIBURON agree that the scope and schedule of services to be provided by TIBURON under this Agreement depend upon the timely fulfillment of CLIENT responsibilities. a. CLIENT shall assign a coordinator to ensure that CLIENTs duties set forth in this Agreement are met, to coordinate appropriate schedules in connection with TIBURON's services hereunder, and to provide other coordination activities which are necessary for TIBURON to perform its services hereunder. CLIENT shall maintain performance logs documenting trouble calls and availability of on-line systems according to procedures provided by TIBURON. b. CLIENT shall assign individuals who are familiar with the PROGRAM, and who are able to provide on-site technical assistance as required by TIBURON to aid TIBURON in performing its services. CLIENT personnel will screen operational assistance calls and handle operational problems where appropriate. • c. CLIENT shall ensure that appropriate maintenance activities are carried out on a regularly scheduled basis in accordance with site documentation. This includes but is not limited to backing up the database and journal logs, purging out of date records and running reports and performing diagnostics as requested by TIBURON. d. CLIENT shall provide dial-in access to CLIENTs computer, making it accessible by TIBURON for remote service. CLIENT is responsible for the provision of all local equipment (dial-up modems, telephone termination, communications port, etc ) required to support access by TIBURON. If CLIENT has source code on-site, CLIENT shall also compile programs and run appropriate tests following each remote access as requested by TIBURON. In the event that CLIENT does not comply with these provisions, Technical Service charges as specified in Exhibit B shall apply e. CLIENT shall meet with TIBURON as may be reasonably required to discuss Brazos County ESA Page 2 of 5 `l 3~ r~ U /_'1k_ operational issues and the status of the PROGRAM and provide timely responses to issues related to maintenance and PROGRAM performance raised in writing by TIBURON. CLIENT shall update and maintain the input data as may be required for satisfactory PROGRAM operation, and be responsible for the accuracy of CLIENT-provided data. If CLIENT has source code, CLIENT shall provide TIBURON with a complete copy of the production source code in a format compatible with TIBURON's support environment so that TIBURON has ready access to the code for maintenance work. Complete replacement copies shall be made available on a timely basis upon request by TIBURON. h. If CLIENT has source code, CLIENT shall be responsible for storing a complete copy of the production source code off site as an emergency back up. 4. PAYMENT CLIENT shall make payments to TIBURON based on invoices submitted. Schedules and amounts of invoices shall be determined in accordance with Exhibit B. 5. INDEPENDENT CONTRACTOR Each party hereto, in performance of this Agreement, will be acting in its own capacity. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever. TIBURON will be responsible for payment of payroll taxes, unemployment insurance, and similar obligations with respect to its own employees, and no deductions shall be made from payments due under this Agreement for that or any other related reason. 6. LICENSE With respect to each change, correction, or enhancement to PROGRAM furnished to CLIENT under this Agreement, TIBURON grants to CLIENT a perpetual, non-exclusive, non-assignable, non- transferable license to use such change, correction, or enhancement solely as part of the PROGRAM. CLIENT MODIFICATIONS If CLIENT has source code on-site, CLIENT shall not make any changes or modifications to TIBURON application software or to application software operating environment without TIBURON's prior written authorization. Any such changes without TIBURON's prior written authorization shall be deemed unauthorized and in violation of the terms and conditions of this Agreement. At no additional cost to CLIENT, TIBURON shall provide updates to the TIBURON External Interface Software and/or documentation, including all existing screen formats currently supported by TIBURON, for all legal requirements or modifications mandated by NCIC, or the CLIENTs respective State, when such requirements or modifications require a programming/source code change to the Licensed Software. Changes mandated or offered by CLIENT's respective City and/or County are not covered. Changes to State and/or NCIC protocols are considered outside the scope of this Agreement. Brazos County ESA Page 3 of 5 i 8. CONFIDENTIAL INFORMATION TIBURON shall regard all CLIENT files and data as CLIENT's confidential information. TIBURON shall not release said data to outside parties without written consent of CLIENT. To the extent allowed by law, CLIENT shall regard all software and documentation provided by TIBURON as confidential information. CLIENT shall not release or provide access to said software and documentation to outside parties without written consent of TIBURON. 9. TERMINATION This Agreement may be terminated by either party by giving at least a ninety (90) day advance written notice to the other party. Upon termination of this Agreement for any reason, the provisions relating to Confidential Information and License shall survive. • 10. INSURANCE TIBURON shall, at its own expense, at all times while TIBURON is performing services at CLIENT's facilities, maintain in force: a. A comprehensive general liability insurance policy including coverage for contractual liability for obligations assumed under the contract documents, blanket contractual liability, products and completed operations and owner's and contractor's protective insurance; and b. Comprehensive automobile liability insurance policy including owned and non-owned automobiles; and c. Liability coverage shall be equal to or greater than the limits for claims made under the California Tort Claims Act with minimum coverage of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" basis. "Claims made" coverage will not be acceptable. Certificates of insurance acceptable to CLIENT shall, upon request, be filed with CLIENT, prior to the commencement of any services at CLIENT facilities by TIBURON. Each certificate shall provide that coverage under the policy cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to CLIENT. • 11. AMENDMENTS This Agreement may be amended upon mutual written agreement by CLIENT and TIBURON to include, but not be limited to, additional services and support, continuation of maintenance of the equipment and software, replacements, and upgrades. 12. APPLICABLE LAW This Agreement shall be construed in accordance with and governed by the laws of the State of California. Brazos County ESA Page 4 of 5 0 109"611 13. LIMITATION OF LIABILITY AND REMEDIES a. Limited Warranty While this Agreement is in effect, TIBURON warrants that all computer programs developed or provided under this Agreement will conform to such applicable specifications as may be developed under this Agreement. THE ABOVE WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. b. Limitation of Damages and Remedy TIBURON's liability hereunder for damages shall not exceed the annual maintenance charge paid to TIBURON for the period in which the cause of action occurred. In no event shall TIBURON be responsible for any indirect, consequential, incidental, or tort damages. 14. ENTIRE AGREEMENT This Agreement sets forth the entire understanding between the parties as to the subject matter hereof and merges all prior discussions between them, and neither party shall be bound by any prior representations, conditions, understandings, or warranties except for original system warranties or those expressly provided herein, or in any surviving terms of prior written agreements between the parties hereto, or in any written agreements signed by representatives of the parties on or subsequent to the date of this Agreement. No provision appearing on any form originated by CLIENT shall have any force or effect unless such provision is expressly accepted in writing and signed by a representative of TIBURON. IN WITNESS WHEREOF, the parties have hereunto set their hands on the dates set forth below. CLIENT Signatur f Authorized presentative TIBURON Cie-0- K- Signature of Authorized esentative Alvin W. Jones Name County Judge Title May 7, 2002 Name Title Date Date Brazos County ESA Page 5 of 5 0 ✓ ~ u '1"'R\ ,....k, F-1 EXHIBIT A TO THE AGREEMENT FOR EXTENDED SERVICES SOFTWARE SUPPORT AND MAINTENANCE FEES CLIENT CONTACT - Emie Laney Brazos County Sheriffs Department CLIENT # U1220-02 202 East 271" Street Suite 102 Bryan, TX 77803 Support and Maintenance provided to the CLIENT listed above shall be pursuant to the terms and conditions of the TIBURON Agreement for Extended Service dated May 1, 2002 (the `Agreement'). The term of the Agreement shall commence on the effective date and shall continue until termination in accordance with the terms thereof. This exhibit sets forth the current annual maintenance fee for the software applications and software modules listed below. Upon payment of the amount set forth below, this Exhibit A shall be attached to and become part of the Agreement. Except as provided below, annual maintenance fees are payable in advance of each anniversary of the effective date of the Agreement. Tiburon reserves the right to increase the annual maintenance fee on an annual basis upon ninety (90) days prior written notice to the • CLIENT, which adjustments shall become effective on the anniversary of the effective date of the Agreement. The annual maintenance fee will be adjusted as necessary to reflect changes in the software applications and software modules listed below or changes in the level of support provided under the Agreement. Such adjustments will be charged or credited as incurred on a pro rata basis and will be reflected in a new Exhibit A, which, upon delivery to the CLIENT, shall be attached to, and become part of, the Agreement. Payments for all technical services outside the scope of Basic Services and Options included in the CLIENTs annual maintenance fee shall be invoiced to the CLIENT as incurred. All such invoices shall be due and payable within thirty (30) days of CLIENTs receipt thereof. Tiburon reserves the right to charge an administrative fee of 10% of the annual maintenance fees for semi- annual or quarterly invoices. Software Model Months CPU Make Start End Total Fees MAKO 12 5/1/02 4/30/03 $ 1,138.00 • Total $ 1,138.00 Failure to pay when due the annual maintenance fee, any adjustment thereto, any invoice or any other amounts owing under the Agreement shall constitute a default under the Agreement and could result in the termination of support services under the Agreement, additional administrative charges for reinstating lapsed support services, as well as collection fees (including reasonable attorneys' fees and expenses). Brazos County Ex A 2002 Page 1 of 1 3.0 6 9 r~ U EXHIBIT B TO THE AGREEMENT FOR EXTENDED SERVICE SCHEDULE OF SERVICES AND CHARGES Support and Maintenance provided to the CLIENT listed in Exhibit A shall be pursuant to the terms and conditions of the TIBURON Agreement for Extended Service dated May 1, 2002 (the "Agreement"). Upon CLIENTS payment of the amount set forth on Exhibit A to the Agreement, this Exhibit B shall be attached to, and become part of the Agreement. Any changes to the services options selected in this Exhibit B shall be reflected in a new Exhibit B which, upon payment of any additional amounts due, shall be attached to, and become part of, the Agreement. BASIC SERVICES TIBURON will provide basic services as defined in the Statement of Work contained In Section 2 of the Extended Service Agreement for the software systems as defined in Exhibit A. Support for Computer Aided Dispatch, Message Switch and Corrections Management Systems is 24 hours per day, 7 days per week. Support for other products is from 8:00 a.m. to 5:30 p.m. Central Time, excluding weekends and normal TIBURON holidays, unless the "2417" Service Option is selected. In all cases, call-out charges will apply as described below. Tiburon personnel will visit CLIENT site periodically and meet with management, operations and other user personnel to conduct an operations review of the systems and an analysis of the CLIENTs automation requirements. A report will be produced to include observations and recommendations regarding the CLIENTS use of the system. Working with the CLIENT, this review will be further documented in the form of a multi-year automation plan for the CLIENT. There will be no charge for this service if total annual maintenance exceeds $20,000. The following is paraphrased from the recently adopted Bylaws. Voting membership in the Tiburon User Group, as set forth herein, is included in the Basic Service. The quantity of voting members is based on the number of Tiburon products installed, with the appropriate software licenses, at the CLIENT. For purposes of establishing voting memberships, a product is defined as Phoenix - Computer Aided Dispatch, Police Records Management, Fire Management Information System, Jail Management Information System, and Communication & Interfaces. The Tiburon User Group Conference is held annually at a location to be determined. "2417" SERVICE OPTION $7,000 per year/per system (initial) Products not normally covered by 24-hour support may optionally be supported with 24-hour coverage (including TIBURON holidays). Applicable call-out charges continue to apply. If this option is not in force, technical support requests outside of covered hours are charged at technical service rates as defined below. NEW PRODUCTS Additional TIBURON software systems, subsystems and TIBURON provided third-party products, such as hardware, and networking software may be acquired under this Agreement. TIBURON installation, special tailoring, license fees and third-party peripherals required shall be charged at the then current Technical Services Rate or as quoted by TIBURON or the third party. Brazos County Ex B 2002 Page 1 of 2 1 u • GOLD CARD SERVICE OPTION Quote available on request A total support program is tailored for CLIENT and includes a schedule of on-site visits by TIBURON personnel for data base management, working with end users to identify and resolve problems and to apply agreed upon software changes, installation of new software products obtained through this Agreement, and a comprehensive training program. (if selected by CLIENT the terms of this option are defined in the Gold Card Service Schedule and will be attached as Exhibit C and incorporated herein by reference.) TECHNICAL SERVICE RATES 1. Technical Service Rates Technical Services Rates shall be invoiced to CLIENT as incurred at the rates then in effect. A minimum of four (4) hours per occurrence will be charged for work conducted at TIBURON facilities and a minimum of eight (8) hours at CLIENT site for Technical Services not covered under Bask Services or "2417" Service Option as described previously. 2. Materials, Travel and Per Diem Exoenses When applicable, all special materials, plus travel and per diem expenses shall be charged to CLIENT at cost. 3. Call-Out Charges Systems not covered under 2417 support, call-outs will be billed at $250 per call. After the first hour, the rate is $250 per hour with a two-hour minimum. If CLIENT's systems are covered under the 24/7 support, the off-hour call-out fee is $50. 4. Remote Access Al charges in this Agreement are predicated on CLIENT providing the required hardware, software, and operating environment for dial-in service. If CLIENT does not provide this support for dial-in service, the following additional charge will apply: $500 per month per system supported In addition, travel and per diem expenses for on-site support required due to lack of remote access will be charged as defined in Exhibit B, page 2, item 2. Brazos County Ex 6 2002 Page 2 of 2 0 ,-Oft" 3~ ~ 77 41111ANTSO COMMUNICA NONS SWITCHED/DEDICATED SERVICE ENROLLMENT FORM AND AGREEMENT The undersigned Customer hereby enrolls in the NTS Communications, Inc., Switched/Dedicated Service Term Plan subject to the terms of this Enrollment Form and Agreement. Name: Brazos County Service Term Commitment Term Start (Tum-Up Date): Address: 300 E. 26 h Street, Suite 117 ❑ Month-to-Month 0 Z X 12 Months City. Bryan, TX 77803 ❑ 24 Months • Contact Name: Pat Howard Dedicated Rate: Switched Telephone 979-361-4290 Rate.: .0794 Inter/lntra TERMS AND CONDITIONS A. Early Termination. In the event Customer terminates service prior to the expiration of the Service Term Commitment, Customer agrees to pay an early termination fee equal to 35% of Customers average monthly long- distance changes until the termination date multiplied by the number of whole and partial months remaining in the unexpired Service Term Commitment. B. Notification Requirements. All Customer requests to terminate this Enrollment Form and Agreement must be made in writing to NTS Communications, Inc., no later than the 20th day of the month preceding the month in which the desired action is to take effect. C. Service Considerations. Customer shall not be entitled to receive any other discount or promotion from NTS Communications, Inc., in connection with the charges for long distance service. The switched/dedicated rates specified herein do not apply to calls made utilizing the NTS Travel Card Service. D. Complete Agreement. This Enrollment Form and Agreement is subject to, and governed by, the terms and conditions set forth in the Generally Available Terms and Conditions of NTS Communications, Inc. which is on file and available for inspection at the offices of the company. This Form and the Generally Available Terms and Conditions supersede any prior or contemporaneous proposals, discussions or agreements, written or oral, concerning the services referenced herein. AUTHORIZATION Your signature acknowledges that you understand the terms and conditions under which the Switched Service will • be provided and that you are duly authorized to make the commitment set forth herein. Customer. NTS Communications, Inc. Brazos County By. By: % Printed Name: BARBARA ANDREWS Printed Name: Alvin Jones Title: PRESIDENT Title: County Judge Date: Date: • - o Z - OFFICE USE ONLY Sales Initials: GBJ Sales Office: Dallas s.dj 73 0 TYLE DIRE A pp DESCRIPTION INC. UNIFORMS ANDEQUIPMENT SUPPLY INC. EMBLEM, INC. QTY PRICE EA EXTENDED PRICE EA EXTENDED I PRICE EA EXTENDED PRICE EA EXTENDED PRICE EA EXTENDED PRICE EA EXTENDED a short sleeve blurts 75% dampolyester.25% 210 $ 41.38 $ 8.6898D $ 3895 $ 8,17950 $ 54.27 S 11,39670 NIB NIB worstedwool Inchding epaulets A terdMe Merit $ 41.38 $ 3895 $ 33.10 S 5427 Made-to-measuro $ 6789 S 3895 $ 33.10 $ 65 DO b g Sleeve Shirts 75X, dacirm poyester,25% 45 $ 4628 $ 2,08260 $ 43.50 S 1,957.50 $ 60 78 Z735,10 NI8 NIB worsted wool including epaulets Allamble Item $ 4628 $ 43.50 S 36.45 $ 60.78 Madado-measwe $ 6494 S 43.50 S 36.45 S 7080 Ails Short e SWrts 10D%cmfttrelpolyester 210 $ 29.70 $ 6.237.00 $ 28.25 $ 5,90260 2650 i S9 S 31 DO $ 6.51000 MB IVB Including epaulets Alterabe Item. S 29.70 $ 28.25 $ 26.50 S 3150 Madedoanessuro $ 41.07 $ 2825 S 2650 $ 3565 b Long eeve s 100%combbelPolyester 45 $ 32.56 $ 1,465.20 S 29.76 $ 1,338.75 S 35.00 $ 1,57500 NIB NJB Inclu ft epaulets Alterabe Kem $ 3256 $ 29.75 S 29 75 $ 35.00 Marla tofneasure $ 4519 $ 2975 S 29,75 $ 40.25 TYLER UNIFORM DIRECTACTION S 1F RM TROOPER MILLER NIFORMAND ACM 8 PPLY DESCRIPTION INC. UNIFORMS AND EQUIPMENT SUPPLY INC. EMBLEM, INC. QTY PRICE EA EXTENDED PRICE EA EXTENDED PRICE EA EXTENDED PRICE EA EXTENDED PRICE EA EXTENDED PRICE EA EXTENDED . a arils- orlon 2 5%wonted wool Ind. Lag piping AfteraW Item. $ 7100 Inaaa~ S 71100 a Pants-Visafabric Including leg plptsg Alterable Item $ 41.71 $ 33.65 $ 2775 S 3547 Made,40-measure $ 6793 S 33.65 $ 27.75 $ 35.47 C.1 ac Alterable Item $ 107.68 $ 85.50 $ 9275 S 11295 Madedo-measure $ 143.58 $ 8550 $ 92.75 S 12000 C.II Windbrealar Alterable Item $ 19.37 $ 2000 $ 3100 $ 26.95 Meds4wn sure $ 25.83 S 20.00 $ 31.00 $ 29.OD D 21, per s hirt Seim on each shoulder 534 NIC N!C NIC Im N/C NIC NIC IUC N1B NB Delver 3045 days Delivery 30 days Delivery 15 days Stock Berns 7.14 days RECOMMENDATION: PRIMARY VENDOR: SKAGGS UNIFORM & EQUIPMENT AWARD DATE: 7-May-02 fJ1e. Ur