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Home My WebLink About2002-03-26-0900AM-RegularFILED BRAZOS COUNTY BRYAN. TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT i THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, MARCH 26, 2002 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Tony Jones. 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 - 23: 3. Approval and presentation of Proclamation for Sexual Assault Awareness Month. 4. Approval and presentation of Proclamation for National Public Health Week. 5. Budget Amendment 01/02-16.3 and 01/02-16.4. 6. Budget Amendment 01/02-17. 7. Payment of Claims. 8. Personnel Changes of Status. 9. Agreements with the City of College Station and the City of Bryan relative to subdivision regulations in the Extra Territorial Jurisdictions of both cities. 10. Order Amending a prior Order dated December 16, 1997 of Brazos County, Texas Prohibiting the Ownership, Control and Custody of Dangerous Wild Animals in Brazos County, Texas. 2N2 KkR 22 A 0 12 lS!c rTY'RRYMTEXAS BY= UTY t Commissioners Court Meeting Agenda March 26, 2002 Page Two 11. Extension of the Contract with the Bryan-College Station Economic Development Corporation. 12. Appointment of a representative to serve on the Bryan-College Station Economic Development Corporation Board of Directors. 13. Request by the District Judge, 361' District Court, for out-of-state travel to attend the Annual Meeting of Special Court Judges in Washington, D.C., August 7-12, 2002. 14. Creating and appointing members to a committee to research and make recommendations to the Commissioners Court concerning new voting systems. 15. Amendment to the Hospital Service Agreement with the College Station Medical Center to clarify the hospital based fees. 16. Correction of error of the service and deposits beyond four years reported to the Texas County & District Retirement System for a particular County employee. 17. Preventative Maintenance and Extended Service Agreement with InterStor Design Associates, Inc. and the requisition for this Agreement for the Sheriffs Office mobile filing/storage system. 18. Blanket Purchase Orders. 19. Authorizing the Purchasing Department to advertise for the Re-Bid of Uniforms for the Sheriffs Department, Bid #2002-046RB. 20. Approving Bid #2002-043, Seal Coat Projects for Precincts 1, 2, 3 and 4. 21. Approving the requisition to Mustang Tractor for the purchase of two (2) Motor Graders. 22. Permission for the Road & Bridge Department to enter Sam Ballew's property located off Mancuso Road for the purpose of cleaning out an existing drainage channel to allow water to drain from the roadway. Site is located in Precinct 2. 23. The Replat of Lot 2 Willow Run, Phase One, 14.305 acres, John Payne Survey, John Childress Survey. Site is located in Precinct 1. • Commissioners Court Meeting Agenda March 26, 2002 Page Three 24. Acknowledge receipt of monthly reports from department heads and elected officials. 25. Announcement of interest items and possible future agenda topics. 26. Call for citizen input and/or concerns. 9 27. Adjourn. 0 The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. e(j c3 0 COMMISSIONERS' COURT REGULAR MEETING MARCH 26, 2002 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, March 26, 2002, with the following members of the Court present: Alvin W. Jones, County Judge, Absent; Tony Jones, Commissioner of Precinct 1; Wm.S. Thornton, Commissioner of Precinct 2; C. B. Jones, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Presiding; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Tony Jones asked the Reverend Jones to give the invocation and lead the pledge of allegiance. There was no citizen input/and or concerns The County Judge read aloud a Proclamation designating the month of April, 2002 as "Sexual Assault Awareness Month". The Court joins with the local Rape Crisis Center to promote public understanding of sexual violence in the community. On motion by Commissioner C. B. Jones, seconded by Commissioner Thornton the Court moved to proclaim the month of April 2002 as "Sexual Assault Awareness month" throughout Brazos County. Vol 31 Page • .0 1 Commissioners' Court meeting March 26, 2002 2 The County Judge then presented the signed Proclamation cc Ms Sherry Hostetter, representing the local Rape Crisis Center. The County Judge read aloud a Proclamation designating the week of April 1 through 7, 2002 as "National Public Health Week". The Court joins with the Cities of Bryan and College Station to salute the healthcare professionals who ensure that our communities are places where we all can thrive. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton the Court moved to proclaim the week of April 1 through 7, 2002 as "National Public Health Week" throughout Brazos County. The County Judge then presented the signed Proclamation to Ken Bost, representing the local health department. The Court next considered Budget Amendment #01/02-16.3 through 16.4, which would reallocate funds for Constable, Precinct 1, and Constable, Precinct 2. On motion by Commissioner Cauley, seconded by Commissioner Tony Jones, the Court voted unanimously to approve Budget Amendment 16.4 and table budget amendment 16.3. A copy of Budget Amendment 16.4 is attached hereto. The Court next considered Budget Amendment #01/02-17.1 through 17.3, which would transfer funds from Exposition Center Fund to Debt Service, set up Community Gun Violence Prosecution Grant by amending the General Fund budget and Vol 31 Page 5 Commissioners' Court meeting March 26, 2002 3 reallocate funds for Constable, Precinct, 3. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20028891 through 20029150 and 20029165 On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the changes as submitted. The Court next considered approval of agreements with the City of College Station and the City of Bryan relating to subdivision regulations in the Extra Territorial Jurisdictions of both cities. Commissioner Tony Jones moved to adopt, by resolution, the Agreement with college station, Texas to provide for joint regulation of subdivisions in the city's Extraterritorial Jurisdiction (ETJ), for the establishment of a consistent and consolidated set of regulations and for the establishment of one office to accept plats and issue Vol 31 Page (4* Commissioners' Court meeting March 26, 2002 4 a response to applicants. Commissioner Thornton seconded the motion and it carried unanimously. Commissioner Tony Jones then moved to adopt, by resolution, the Agreement with Bryan, Texas to provide for joint regulation of subdivisions in the city's Extraterritorial Jurisdiction (ETJ), for the establishment of a consistent and consolidated set of regulations and for the establishment of one office to accept plats and issue responses to applicants. Commissioner Thornton seconded the motion and it carried unanimously. Commissioner C. B. Jones asked what would happen if we did nothing. Legal counsel informed him that the intent of the Legislature was to have one set of regulations. The Court next considered adopting an Order amending a prior Order dated December 16, 1997 of Brazos County, Texas Prohibiting the Ownership, Control and Custody of Dangerous wild Animals in Brazos County, Texas. After listening to several concerned citizens opposed to amending the Order dated December 16, 1997, Commissioner Thornton moved to table consideration. Commissioner Tony Jones seconded the motion and it carried unanimously. The next matter for consideration was the extension of the contract with the Bryan-College Station Economic Development Corporation (EDC). The County and the EDC are currently in the process of re-negotiating their contract with Vol 31 Page i Commissioners' Court meeting March 26, 2002 5 one another, but for a variety of reasons, were unable to complete these negotiations prior to the expiration of the Contract term. On motion by Commissioner Thornton, seconded by Commissioner Tony Jones, the Court voted unanimously to extend the Contract for a two-month period ending March 31, 2002. The County will pay to the EDC the sum of $41,158.50 for services rendered for the month of February, 2002 and March, 2002. The Court next considered the appointment of a representative to serve on the Bryan-College Station Economic Development Corporation (EDC) Board of Directors. On motion by 'Commissioner Thornton, seconded by Commissioner Tony Jones, the Court voted unanimously to appoint Lynn Stuart to serve on the Bryan-College Station Economic Development Corporation (EDC) Board of Directors. His term will run from June 1, 2002 through May 31, 2005. The next matter for consideration by the Court was a request submitted by the 361" District Judge, Steve Smith, seeking approval for out of state travel for himself. Judge Smith would be traveling to Washington, D.C. to attend the National Conference of Special Court Judges during the week of August 7 through the 12, 2002. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to grant the request from Judge Smith and approved Vol 31 Page $ • Commissioners' Court meeting March 26, 2002 6 payment of out of state travel expense for him. The Court considered a request by the County Clerk to create and appoint members to a committee to research and make recommendations to the Commissioners Court concerning new voting systems. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to appoint the following individuals to the County Election Commission: 1. Mary Lynn Stratta, Bryan City Secretary 2. Connie Hooks, College Station City Secretary 3. Ruth McLeod, Administrative Assistant 4. Celia Goode-Haddock 5. Commissioner Carey Cauley, Jr. 6. Anthony Ramirez 7. Commissioner Tony Jones, Alternate The next matter before the Court was approval of an Amendment to the Hospital Service Agreement with the College Station Medical Center to clarify the hospital-based fees. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to approve the amendment. A copy is attached. • The Court next considered a correction of error of the service and deposits beyond four years reported to the Texas County & District Retirement System for a particular county employee. On motion by Commissioner Thornton, seconded by Commissioner Tony Jones, the Court voted unanimously to approve the correction of the account of Ruth Sweeney. Vol 31 Page I 0 Commissioners' Court meeting March 26, 2002 7 The next matter before the Court was consideration of a Preventative Maintenance and Extended Service Agreement with InterStor Design Associates, Inc. and the requisition for this Agreement for the Sheriff's Office mobile filing/storage system. On motion by Commissioner Thornton, seconded by Commissioner Tony Jones, the Court voted unanimously to approve the Preventative Maintenance and Extended Service Agreement with InterStor Design Associates, Inc. and the requisition in the amount of $225.00. A copy is attached. The Court proceeded to consider the following blanket Purchase Orders: Scarmardo Produce Jail $2,150 Alliant Foods Jail $6,200 Sysco Food Systems Jail $6,200 Performance Jail $8,000 Ben E. Keith Jail $1,250 Cain's Coffee Jail $ 600 Glazier Jail $1,000 Butterkrust Jail $1,600 Lillly Dairy Jail $2,800 Team Systems Jail $ 900 Ecolab Jail $ 500 Ray Criswell Jail $ 900 On motion by commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2002-046RB, Uniforms for Sheriff's Department. On motion by Commissioner Tony Jones, Vol 31 Page 10 • Commissioners' Court meeting March 26, 2002 8 seconded by Commissioner Thornton, the Court voted unanimously to authorize the Purchasing Agent to advertise the re-bid for uniforms. The Court next considered awarding the following bid: Bid No. 2002-043, Seal Coat Projects for Precincts 1,2,3,4 Pat Howard, Purchasing Agent, recommended acceptance of the bid submitted by Young Contractors as Primary and the bid submitted by Newman & Keng Paving Company as Secondary. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract as noted. A copy of the bid tabulation is attached. The next matter before the Court was the approval of a requisition to Mustang Tractor for the purchase of two (2) Motor Graders. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisition in the amount of $244,000.00. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Sam Ballew on Mancuso Road in Precinct 2, to clear out an existing drainage channel to allow water to drain from the roadway. On motion by Commissioner Thornton, seconded by Commissioner Tony Jones, the Court voted unanimously to authorize the work. Vol 31 Page is Commissioners' Court meeting March 26, 2002 9 The Court next considered approval of the Re-Plat of Willow Run, Phase One Subdivision in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Tony Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the re-plat of Willow Run, Phase One Subdivision as submitted. The Court acknowledged receipt of the Extension Service reports for January and February 2002 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2-1 Justice of the Peace Precinct 2-2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 2 Constable Precinct 3 Brazos County Events Facilities Road & Bridge Tax Assessor/Collector Sheriff A copy of the Officials' reports can be viewed in the County Auditor's office. Vol 31 Page I -j- • Commissioners' Court meeting March 26, 2002 10 Under announcement of interest items and possible future agenda topics commissioner Cauley made the following comment: a) The project to establish a transmitter for the county fell through. We are trying to develop a system that will reach all areas of the County. The County Judge's Administrative Assistant made the following comment: a) She reminded the Court that the Workshop on April 9, 2002 will be on facilities, long range planning and the need for space. The Interim Director of the Information Technology Department made the following comment: a) It appears that there is a problem with the Internet Service provider. The County may need to exit the current contract and re-bid it. There was no citizen input and/or concerns. There being no further business to come before the Court, the meeting was adjourned. CJ Vol 31 page 13 • The foregoing minutes of the Commissioners Court meeting held March 26, 2002 have been examined and are approved in open Court this the _ day of TAN E , 2002, in Bryan, Brazos County, Texas. A Alvin -W. Jones County Judge 4- ,,"Wm, S. Thornto-n Commissioner, Precinct 2 Carey C u ey, Jr. Commiss oner, Pre inc 4 Vol 31 Page ny Commissioner, Precinct 1 C. B. Jor(O Commissioner, Precinct 3 G a en McQueen County Clerk 0 • • • BRAZOS COUNTY COMMISSIONERS COURT MEETING ONN E&j a2(o 200)AT ta7AIA NAME ORGANIZATION/DEPARTMENT JF -PA 0 e I ku) ~~N'/ ~~1ja.LL.(a~ IhQj ~+E~'~C2lCO$ Ch Zos 131-12 4la7 G , C/ u f2avL IlAwl-, 6r - '1~1 n- -141b BRAZOS COUNTY COMMISSIONERS COURT MEETING ON Mw- , G2.200 AT f" OD NAME ORGANIZATION/DEPARTMENT ~ u f r c~ (A.. G CAt1S G C Sl p~ ~n ~ ~-v, / ~,1JLch.c4-~ _ M ~o BR.AZOS COUNTY BRYAN. TEXAB PIROCIAiNaTIVOW • • WHEREAS, sexual assault affects every perso in Brazos County, either as a victim/survivor of sexual assault or as a family member, X: cant other, friend, neighbor or co-worker; and WHEREAS, this year's theme: "Renewing Mrssion," personifies our commitment to serving sexual assault survivors by acknowled ' g, invigorating and rededicating ourselves to the goal of eliminating sexual assault; and WHEREAS, many citizens of B s County are working to provide quality services and assistance to sexual assault survivo , through staffing 24-hour hotlines, responding to emergency calls and offering support, co ort and advocacy during medical exams and criminal justice proceedings; and WHEREAS, Rape Crisis enter, Brazos Valley volunteers and staff promote sexual assault awareness and avoidance b offering educational programs to schools, churches and civic organizations, as well as prof 'onal training to medical, mental health, law enforcement, education and criminal justice rsonnel regarding sexual assault issues; and WHEREAS, Rape .sis Center, Brazos Valley, other sexual assault programs, and other professionals and advoc of non-violence have joined together as the Texas Association Against Sexual Assault AASA) to support each other in our work and to provide Brazos County and the State o Texas and our citizens with a central source of information on sexual assault; and WHE , during the month of April, Rape Crisis Center, Brazos Valley, will be intensifying effo to promote public understanding of sexual violence and increase sensitivity to victims of violence emphasizing the need for citizen involvement in efforts to reduce sexual assault ugh public education and changing public attitudes; and S, Rape Crisis Center, Brazos Valley, will also be working to publicize their services, in a community support for their agency and increasing awareness of the healing potential f r survivors; FORE, we, the Commissioners Court of Brazos County, do hereby designate April, 02 as SEXUAL ASSAULT AWARENESS MONTH in Brazos County. 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R:: r COan er ~ { 6~11oc{al,•I,tl tfl~We IC (Tf } { n. sr .rt:. +•,h ,r1 - , , • i•,:. ;9:' ; • , f Vim' y , , N;QN1'1`+I+iHEALTHC 1 ;.l ,,A'ari-Co`llege'Sptiop;'leacg;;and-cortu 'end 1B ~11Set'Vai1Q `:tQ± C1t1Z~11$y'n•}'r;, ' Y f' F QI31; > E•J Y~ 'Y- CITY C171 s 4 Q §TATION dq'COURTY r ;r 4`'' , .t wy •~I"~ - . :tln V ri; for 3,6ciihine y§ y l Al Jo s, County Ju e, L\ , VOL na, tom` - i~ 1; ~n. eloaft-• • BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2001-2002 BUDGET YEAR NO. 01/02-16.3 and 16.4 On this the 26th day of March 2002 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; C. B. Jones, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. • The following proceedings were held: THAT WHEREAS, on March 26, 2002 the Court heard and approved a budget amendment for the 2001-2002 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 4, 2001 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of March 2002. THE CObIMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. • By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes fol 31r (9 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -16.3 3/19/2002 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 01 301011 808900 Dr. Vehicles $ 1,636.00 01 301011 659500 Cr. Vehicle Maintenance 1,636.00 Constable Precinct 1 To reclassify budget to allow the purchase of necessary equipment for the new vehicle purchased from Capital Improvements Fund. 11,11 W1:111 jjj:''IRIPI-119~9 lo y. R P7 i T-ti fFl yl ~rtyS.:jj;`%~ 1`fy7 N • u BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -16.4 3/19/2002 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 302011 808900 Dr. Vehicles $ 2,000.00 01 302011 659500 Cr. Vehicle Maintenance 2,000.00 Constable Precinct 2 To reclassify budget to urchase items for the new vehicle. IRM4,024 O u 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT (S) FOR THE 2001-2002 BUDGET YEAR NO. 01/02-17.1 to 17.3 On this the 26th day of March 2002 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wh►. S. Thornton, Commissioner, Precinct 2; C. B. Jones, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on March 26, 2002 the Court heard and approved a budget amendment for the 2001-2002 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 4, 2001 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of March 2002. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes -4V(jL.2( . I t • ~J BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -17.1 3/26/2002 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 46 6346 801000 Cr. Buildings 9,590,000.00 46 6346 802810 Cr. Equipment-Electronic 40,000.00 46 6346 802940 Cr. Equipment- elehone 20,000.00 46 6346 803420 Cr. Furniture 100,000.00 46 6346 804400 Cr. Land 341,700.00 46 6346 804440 Cr. Landscaping 100,000.00 46 6346 806100 Cr. Parkin Lot 300,000.00 46 6346 807500 Dr. Architectual Fees-Capital 184,000.00 46 450100 Cr. Interest - Account 100,000.00 46 490240 Dr. Transfer from Debt Srv. 10,407,700.00 Exposition Center Fund To remove art of the estimated cos ts of the Exposition Center project to leave only that portion amn i ated for t he year endin 9/30/02. rc'E}r..95~ 'y,)'•, ~...-.tr ~ rrX• ,ti.. ~m r r:~ RT " 31 0 Ls BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -17.2 3/26/2002 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 30 1921 513000 192102 DR Salary - Staff $ 17,710.00 30 1921 531000 192102 DR Social Security 1,360.00 30 1921 532000 192102 DR Retirement 1880.00 30 1921 533000 192102 DR Hos ialization 1,750.00 30 1921 538000 192102 DR Workers' Com 100.00 30 480290 CR Federal Grant $ 16,660.00 30 480300 CR DA Supplement 5,370.00 30 460500 CR County Match 770.00 Communi Gun Violence Prosecution Grant To establish new ant fund, assuming that new prosecutor is hired May 1, 2 002 01 480300 DR DA Supplement $ 5,370.00 01 913200 DR Transfer To Grant Funds 770.00 01 190001 516100 CR Sala - Hourly 4,540.00 01 190001 513100 CR Social Security 350.00 01 190001 513200 CR Retirement 480.00 01 110015 611300 CR Contingency 770.00 General Fund To amend bud et in General Fund for acceptance of Prosecution Grant and re lated fundin W MR. -,t JO L w yy, VIA ~G Mws • • • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 01/02 -173 3/26/2602 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 303011 672870 Dr. Equipment-Radios $ 375.00 01 303011 659500 Cr Vehicle Maintenance 375.00 Constable Precinct 3 To reallocate funds to al low the purchase of a Motorola S oor X900 mobile radio for the new patrol unit. The radio will be urchased from the Texas Department of Pu blic Safe in Austin. IS. { +{hSw ~a r 0 PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: March 19, 2002 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED DISTRICT CLERK HART, DEANNA CORRECTION OF TERM DATE DISTRICT ATTORNEY OFF MACAULAY, KARIN RETIRED JUVENILE SERVICES GOODEN, SHATNER SUPPLEMENT ELIGIBILITY EXPIRED CARTER, TOMMY SUPPLEMENT ELIGIBILITY EXPIRED SHERIFF OFFICE - JAIL DIVISION PATRANELLA, FRANK C NEW HIRE Approved in Commissioners' Court County Judge's or Commissioner's (This copy to be attached to minut • - RESOLUTION NO. 2002-004 • A RESOLUTION AUTHORIZING THE COUNTY TO ENTER INTO AN AGREEMENT WITH THE CITY OF COLLEGE STATION, TEXAS TO PROVIDE FOR THE JOINT REGULATION OF SUBDIVISION PLATTING IN THE EXTRATERRITORIAL JURISDICTION OF THE CITY OF COLLEGE STATION, TEXAS; ESTABLISHING ONE OFFICE FOR THE FILING OF APPLICATIONS AND THE ISSUANCE OF PLATTING DECISIONS; AND FOR THE ESTABLISE&IENT OF A CONSOLIDATED AND CONSISTENT SET OF SUBDIVISION REGULATIONS FOR APPLICATION IN THE EXTRATERRITORIAL JURISDICTION OF COLLEGE STATION, TEXAS. WHEREAS, State law has been changed to provide for joint or exclusive jurisdiction of subdivisions within a municipality's Extraterritorial Jurisdiction; and WHEREAS, the City of College Station and Brazos County have agreed to enter into an agreement for joint regulation of areas within the City of College Station's Extraterritorial Jurisdiction relative to subdivision control pursuant to Loral Government Code ¢~242.001(d)(4). NOW, THEREFORE, BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONERS THAT: The County Judge is hereby authorized to execute on behalf of Brazos County, Texas, the Agreement, set forth in Exhibit "A" attached hereto and made a part hereof for all purposes, between it and the City of College Station, Texas for the establishment of joint regulation of subdivisions in the City of College Station's Extraterritorial Jurisdiction, the establishment of one office for the filing of plats and the issuance of decisions and the creation of a consistent and consolidated set of subdivision regulations. That this Resolution shall be effective immediately upon adoption. APPROVED AND ADOPTED by the County Commissioners Court of Brazos County, Texas, this -!~L+i+ day of YYIa„~eJl. , 2002. ATTEST: c::,. Z" Karen McQueen, County Clerk 02 udge Al ' .Jones, J dge 02-3005RbSOLVTION.CS r~ u EXHIBIT "A" INTERLOCAL AGREEMENT WFFREAS, Section 242.001, LOCAL GovF.xNi m rr CoDE, requires that a county and municipalities with extraterritorial jurisdiction shall, by April 1, 2002, enter into a written agreement that identifies the governmental entity authorized to regulate subdivision plats and approve related permits in the extraterritorial jurisdiction of each such municipality, and WFIEREAS, SE ION 242.001 authorizes a county and municipalities to establish a consolidated and consistent set of regulations related to plats and subdivisions of land as authorized by C RA TM 212 AND 232 OF TM LOCAL Gov wwwr CODE, as well as other statutes applicable to both a county and municipalities, that will be enforced in the Extraterritorial jurisdiction; and WHEREAS, it is in the best interest of citizens of Brazos County for the various government entities in this county to cooperate in the provision of more efficient and higher quality delivery of government services, which in this case can be more effectively provided - College Station; and WHEREAS, the parties herein have found it advisable to enter into a written agreement providing for joint regulation of subdivision platting in the extraterritorial jurisdiction by Brazos County and College Station, as authorized by SECTION 242.001 (d) (4), LOCAL GOVE Wmwr CODE; NOW, THEREFORE, in consideration of the promises, covenants, and agreements contained herein, the parties hereto mutually agree as follows: 1. From and after the execution of this Agreement by the parties, College Station shall be the entity, authorized to regulate subdivision plats and approve related permits within the extraterritorial jurisdiction of College Station, as provided under CHAPM 212, LOCAL GOVFYNmmT CODE, except as otherwise herein provided for joint regulation, and the office established by College Station for that purpose shall be the exclusive office for acceptance of such plat and permit applications and all other transactions involving College Station, the County, and the developer in the planning process, 2. College Station may charge appropriate fees as authorized by law related to the subdivision platting and permitting process, and shall retain those fees, 3. The municipality shall provide to the County a copy of all proposed subdivision plats in the municipality's extraterritorial jurisdiction, and the County shall be included in the plat review process and any site inspections as needed. 'Ihe municipality shall give due consideration to any comments by the County, although this review process shall not be construed as limiting the municipality's nor enhancing the County's authority to approve subdivision plats in College Station's extraterritorial jurisdiction under this agreement, II 31 02 S • E -11BIT "A" 4. Any plat for a subdivision in College Station's extraterritorial jurisdiction shall first require the approval of the appropriate governmental entity established for such purpose in the municipality, followed by approval by the Brazos County Commissioners Court upon submission by the municipality of its recommendation, 5. The authority provided by CHAP'1'LR 212, LOCAL GOvERNmENT CODE, to College Station shall be amended as follows: A. A plat shall be required for a division of property within the extraterritorial jurisdiction of College Station wherein the land proposed to be divided results in tracts no greater than ten acres in area, as permitted under CHAP= 232, LOCAL GovERNMENr CODE, but the only exceptions to that requirement shall be those found in CHAPTER 212, LOCAL GOvmNmEwr CODE, • B. Prior to acceptance of new streets or other improvements in a subdivision within College Station's extraterritorial jurisdiction, College Station shall require of the developer a warranty or cash bond as required by the Subdivision Regulations of Brazos County, payable to Brazos County, which shall be in effect for two years from date of acceptance of such streets and/or improvements. The developer shall be responsible for maintenance of such streets and for improvements for two year after completion of construction of said streets and/or improvements as also required by the Subdivision Regulations of Brazos County. The developer shall also post a utility bond, payable to College Station, if required by the subdivision regulations of College Station. C. Brazos County shall commence maintenance of any new streets and those drainage outlets that directly impact on street maintenance within the subdivision on the second anniversary of acceptance of said streets and drainage outlets, provided any maintenance problems have been satisfactorily resolved by the developer. D. That City and County agree to develop a consolidated and consistent set of regulations related to plats and subdivisions of land as authorized is under the TEXAS LOCAL GOVERNMENT CODE CHAPTER 242, and other statutes applicable to municipalities and counties that will be enforced in the extraterritorial jurisdiction. Except as otherwise provided herein, until such time as these revised regulations are adopted by the parties, the current regulations for the City and County shall remain in full force and effect except that where these regulations conflict the more restrictive regulation shall prevail. 6. This Agreement is subject to termination by either party by providing ninety, (90) days written notice to the other party. VOL---? L.Pip: RI&M41IM-4 0 EXHIBIT "A" This Agreement is executed this day of 2002. APPROVED BY THE CITY COUNCIL FOR THE CITY OF COLLEGE STATION, TEXAS, in its meeting held on the 28th day of March 2002, and executed by its authorized representative. CITY OF COLLEGE STATION, TEXAS ATTEST: Connie Hooks, City Secretary By. Lynn Mcmaney, Mayor APPROVED by the Brazos County Commissioners Court in its meeting held on March 26, 2002, and executed by its authorized representative. BRAZOS COUNTY, TEXAS ATTEST: Karen "McQueen judge Al nes, County d • INTERLOCAL AGREEMENT WHEREAS, Section 242.001, LOCAL GOvERNNm n CODE, requires that a county and municipalities with extraterritorial jurisdiction shall, by April 1, 2002, enter into a written agreement that identifies the governmental entity authorized to regulate subdivision plats and approve related permits in the extraterritorial jurisdiction of each such municipality; and WHEREAS, SECTION 24ZWI authorizes a county and municipalities to establish a consolidated and consistent set of regulations related to plats and subdivisions of land as authorized by CuAPTEas 212 AND 232 OF THE LOCAL GOVERNMENT CODE, as well as other statutes applicable to both a county and municipalities, that will be enforced in the Extraterritorial jurisdiction; and WHEREAS, it is in the best interest of citizens of Brazos County for the various government entities in this county to cooperate in the provision of more efficient and higher • quality delivery of goverment services, which in this case can be more effectively provided College Station; and WHEREAS, the parties herein have found it advisable to enter into a written agreement providing for joint regulation of subdivision platting in the extraterritorial jurisdiction by Brazos County and College Station, as authorized by SECTION 242.001 (d) (4), LOCAL GOVERNMENT CODE; NOW, TBEREFORE, in consideration of the promises, covenants, and agreements contained herein, the parties hereto mutually agree as follows: 1. From and after the execution of this Agreement by the parties, College Station shall be the entity authorized to regulate subdivision plats and approve related permits within the extraterritorial jurisdiction of College Station, as provided under CHAPTER 212, LOCAL GOVERNMENT CODE, except as otherwise herein provided for joint regulation, and the office established by College Station for that purpose shall be the exclusive office for acceptance of such plat and permit applications and all other transactions involving College Station, the County, and the developer in the planning process, • 2. College Station may charge appropriate fees as authorized by law related to the subdivision platting and permitting process, and shall retain those fees, 3. The municipality shall provide to the County a copy of all proposed subdivision plats in the municipality's extraterritorial jurisdiction, and the County shall be included in the plat review process and any site inspections as needed. The municipality shall give due consideration to any comments by the County, although this review process shall not be construed as limiting the municipality's nor enhancing the County's authority to approve subdivision plats in College Station's extraterritorial jurisdiction under this agreement, 0 4. Any plat for a subdivision in College Station's extraterritorial jurisdiction shall first require the approval of the appropriate governmental entity established for such purpose in the municipality, followed by approval by the Brazos County Commissioners Court upon submission by the municipality of its recommendation, 5. The authority provided by CHAPTER 212, LocnL GOVERNMENT CODE, to College Station shall be amended as follows: A. A plat shall be required for a division of property within the extraterritorial jurisdiction of College Station wherein the land proposed to be divided results in tracts no greater than ten acres in area, as permitted under CHAPTER 232, LocAL GOVERNMENT CODE, but the only exceptions to that requirement shall be those found in CHAPTER 212, LOCAL GOVERNMENT CODE, B. Prior to acceptance of new streets or other improvements in a subdivision within College Station's extraterritorial jurisdiction, College Station shall require of the developer a warranty or cash bond as required by the Subdivision Regulations of Brazos County, payable to Brazos County, which shall be in effect for two years from date of acceptance of such streets and/or improvements. The developer shall be responsible for maintenance of such streets and for improvements for two year after completion of construction of said streets and/or improvements as also required by the Subdivision Regulations of Brazos County. The developer shall also post a utility bond, payable to College Station, if required by the subdivision regulations of College Station. C. Brazos County shall commence maintenance of any new streets and those drainage outlets that directly impact on street maintenance within the subdivision on the second anniversary of acceptance of said streets and drainage outlets, provided any maintenance problems have been satisfactorily resolved by the developer. D. That City and County agree to develop a consolidated and consistent set of regulations related to plats and subdivisions of land as authorized under the TEXAS LocAL GOVERNMENT CODE CHAPTER 242, and other statutes applicable to municipalities and counties that will be enforced in the extraterritorial jurisdiction. Except as otherwise provided herein, until such time as these revised regulations are adopted by the parties, the current regulations for the City and County shall remain in full force and effect except that where these regulations conflict the more restrictive regulation shall prevail. 6. This Agreement is subject to termination by either party by providing ninety (90) days written notice to the other party. • This Agreement is executed this day of 2002. APPROVED BY THE CITY COUNCIL FOR THE CITY OF COLLEGE STATION, TEXAS, in its meeting held on the 28th day of March 2002, and executed by its authorized representative. CITY OF COLLEGE STATION, TEXAS • ATTEST: Connie Hooks, City Secretary By c L McIlhaney, Mayor APPROVED by the Brazos County Commissioners Court in its meeting held on March 26, 2002, and executed by its authorized representative. BRAZOS COUNTY, TEXAS ATTE Judge Al ones, County judfe Karen McQueen 0 RESOLUTION NO. a K k A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF BRYAN AND BRAZOS COUNTY PROVIDING FOR JOINT REGULATION OF SUBDIVISION PLATS AND APPROVAL OF RELATED PERMITS IN THE CITY OF BRYAN'S EXTRATERRITORIAL JURISDICTION LOCATED IN BRAZOS COUNTY AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the 77d' Legislative Session of the Texas Legislature amended Chapter 242 of the Local Government Code, entitled, "Authority of Municipality and County to Regulate Subdivisions In and Outside Municipality's Extraterritorial Jurisdiction", to require written agreements between those entities that will designate the entity that regulates developments in extraterritorial jurisdictions; and WHEREAS, the City Council of the City of Bryan and the County Commissioners Court of Brazos County have reached an agreement to designate there will be joint regulation of subdivision plats and approval of related permit3 in the City of Bryan's extraterritorial jurisdiction located in Brazos County; and WHEREAS, the written agreement setting forth such designation, the "Interlocal Agreement between the City of Bryan and Brazos County," is attached as Exhibit "A" to this Resolution; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BRYAN, TEXAS: Section 1. That the City Council hereby approves the Interlocal Agreement which states that Bryan and Brazos County have joint authority to regulate subdivision plats and approve related permits. This Agreement is attached to this Resolution as Exhibit "A". Section 2. That it is hereby found and determined that the meeting at which this Resolution was adopted was open to the public as required by law and that notice of time, place, and purpose of said meeting was given as required by Chapter 551, Texas Government Cade. Section 3. That this Resolution shall become effective immediately upon its adoption. ADOPTED BY VOTE OF THE CITY COUNCIL OF THE CITY OF BRYAN, AS at a regular meeting held on the C[-G- day of ,=,;6ua P , 2002. ATTEST: Mary Lynne Stra , City Secretary ay on Watson, Mayor APPROVED AS TO FORM: 1 Michael J. Cose no, City Attorney • INTERLOCAL AGREEMENT THIS 11,11 OCAL AGREEMENT is hereby made and entered into this day of "A J -L , 2002, by and between the CITY OF BRYAN, TEXAS, a home municipal corporation (Bryan'D and BRAZOS COUNTY, TEXAS ("County'D, each acting by and through its duly authorized agents; WHEREAS, SECTION 242.001, LOCAL GOVERNMENT CODE, requires that a county and a municipality with extraterritorial jurisdiction located within that county enter into a written agreement that identifies the governmental entity authorized to regulate subdivision plats and approve related permits in the Extraterritorial jurisdiction (`°ETJ"} of each such municipality; and WHEREAS, SECTION 242.001 authorizes a county and a municipality to establish a consolidated and consistent set of regulations related to plats and subdivisions of land as authorized by CHAPTERS 212 AND 232 OF THE LOCAL GOVERNMENT CODE, as well as other • statutes applicable to both counties and municipalities, that will be enforced in the ETJ; and WHEREAS, it is in the best interest of citizens of Brazos County and the City of Bryan for the two governmental entities in this county to cooperate for the provision of more efficient and higher quality delivery of government services; and WHEREAS, the parties herein have found it advisable to enter into a written agreement providing for joint regulation of subdivision platting in the extraterritorial jurisdiction by Brazos County and Bryan, as authorized by SECTION 242.001 of the TEXAS LOCAL GOVERNMENT CODE; and, NOW, THEREFORE, in consideration of the promises, covenants, and agreements contained herein, the parties hereto mutually agree as follows: 1. From and after the execution of this Agreement by the parties, Bryan shall be the entity authorized to regulate subdivision plats and approve related permits within Bryan's ETJ that is located within Brazos County, except as otherwise herein provided for joint regulation. The Planning Department of the City of Bryan shall be the exclusive office for acceptance of such plat and • permit applications and all other transactions involving Bryan, the County, and the developer in the planning process. 2. Bryan may charge appropriate fees as authorized by law related to the subdivision platting and permitting process, and shall retain those fees. 3. Bryan shall provide to the County a copy of all proposed subdivision plats in Bryan's ETJ, and the County shall be included in the plat review process and any site inspections as needed. Bryan shall give due consideration to any comments by the County, although this review process shall not be construed as limiting Bryan's nor enhancing the County's authority to approve subdivision plats in Bryan's ETJ under this agreement. A 3S is 4. Joint regulation shall consist of the following. A. Any plat for a subdivision in Bryan's ETJ shall first require the approval of the appropriate governmental entity established for such purpose in Bryan, in this instance, the Bryan Planning & Zoning Commission, followed by approval by the Brazos County Commissioners Court upon submission to the Court by Bryan with its recommendation. B. Prior to acceptance of new streets or other improvements in a subdivision within Bryan's ETJ that is within Brazos County, Bryan shall require of the developer a warranty or cash bond as required by the Subdivision Regulations of Brazos County, payable to Brazos County, which shall be in effect for two years from date of acceptance of such streets and/or improvements. The developer shall be responsible for maintenance of such streets and for improvements for two year after completion of construction of said streets and/or improvements as also required by the Subdivision Regulations of Brazos County. The developer shall also post a utility bond, payable to Bryan, if required by the subdivision regulations of Bryan. C. Brazos County shall commence maintenance of any new streets and those drainage outlets that directly impact on street maintenance within the subdivision on the second anniversary of acceptance of said streets and drainage outlets, provided any maintenance problems have been satisfactorily resolved by the developer. D. Bryan and Brazos County agree to develop a consolidated and consistent set of regulations related to plats and subdivisions of land as authorized under the TEXAS LOCAi. GOVERNMENT, CODE CHAPTER 242, and other statutes applicable to municipalities and counties that will be enforced in the ETJ. E. Except as otherwise provided herein, and until such time as these revised regulations are adopted by the parties, the current regulations for Bryan and Brazos County shall remain in full force and effect. If a conflict between these two regulations arises, the more stringent regulation shall prevail. In the event of a request for an exception or variance to the subdivision regulations by a developer, the entity whose regulation is sought to be varied shall be the entity first authorized to vote on the requested exception or variance. F. This Agreement is subject to termination by either party by providing ninety (90) days written notice to the other party. This Agreement is made and entered into this day of 2002. C7 • • City of Bryan L I - Lpo--l- y on Watson, Mayor ATTEST: ~I~Lyn~e Stratta, City Secretary APPROVED AS TO FORM:- Michael J. sentino, City Attorney Brazos County C14.1j't ~o . Al Jones, unty Judge ATTEST: C~G Kar n McQueen, County erk h L 7 5 3 4 /"-1 , EXTENSION OF AGREEMENT BETWEEN BRAZOS COUNTY AND BRYAN-COLLEGE STATION ECONOMIC DEVELOPMENT CORPORATION FOR FISCAL YEAR OCTOBER 1, 2000 - SEPTEMBER 30, 2001 WHEREAS, Brazos County, Texas (herein "COUNTY") and the Bryan-College Station Economic Development Corporation (herein "EDC' entered into an Agreement covering fiscal year October 1, 2000 to September 30, 2001 for the funding of Operating Expenses of the EDC in connection with the Administration of the COUNTY's Economic Development Program (herein the "Contract"); and WHEREAS, the COUNTY and EDC are in the process of re-negotiating their contract with one another, but for a variety of reasons, were unable to complete these negotiations prior to the expiration of the Contract term; and WHEREAS, the parties are certain of a resolution to their re-negotiations; and WHEREAS, the parties wish to fund an additional two month's Administration Fees to the EDC for services rendered. NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS that for and in mutual consideration herein expressed, the parties agree as follows: 1. The Contract is hereby extended for a two month period ending March 31, 2002. 2. Pursuant to such extension, the COUNTY will pay to the EDC the sum of $41,158.50 for services rendered for the month of February, 2002 and March, 2002. 3. In all other respects, the Contract tenons remain unaltered. BRAZOS COUNTY, TEXAS By: Alvin 'W. Jones, C ty Judge BRYAN-COLLEGE STATION ECONOMIC DEVELOPMENT CORPORATION By: J ~4LHorlen, Chairman of the Board • COLLEGE STATION MEDICAL CENTER P 0 Box 10000 1604 Rods Pam Hoed C& W Balm. A 778423500 (479} 7613100 February 28, 2002 Judge Al Jones Brazos County 300 East 260' Street, Suite 114 • Bryan, Texas 77802 Dear Judge Jones, Thank you for the recent visit at the Chamber of Commerce meeting. I wanted to clarify that the County will not be impacted by the rate increase we just implemented. We are honoring the contract rates as we had previously submitted to you, however, because we did implement a rate increase effective January 19, 2002, we are adjusting the discounts to the County to "neutralize" the effect on payments to College Station Medical Center. The letter I sent you was to notify you of our rate increase but to indicate that the contract terms we had agreed to would remain in place. The County should not see an increase in our hospital based fees. My apology for any confusion this may have caused you. U Warm Regards, I~ Thomas Wm. Jackson CEO o~ Man rI This amendment to the Hospital Service Agreement is entered into by and between Brazos County (hereinafter "Employer") and College Station Hospital, LP d/b/a College Station Medical Center and Brazos Valley of Texas, LP d/b/a the Surgical Center (hereinafter "Hospital'). WITNESSET14 Whereas, Employer and Hospital entered into a Hospital Service Agreement pursuant to which Hospital agreed to provide services to Employer Members at negotiated rates; and Whereas, the Agreement between Employer and Hospital was effective as of Janualry 1. 2002;and Whereas, Employer and Hospital desire to amend the Agreement as follows: AMENDMENT Amend Attachment A, Reimbursement as follows: All Inpatient Services All Outpatient Services 61% discount from Billed Charges*" 52% discount from Billed Charges*" Now, Therefore, the Agreement and Attachments thereto are amended as provided herein entitled Amendment. Except as specifically amended hereby, the terms and conditions of the Agreement remain the same. In Witness Whereof, the parties have executed this amendment to be effective January 9, 2002. Hospital By: Name: Thomas Jackson Title: Chief Executive Officer V6 l-- Employer By: Namc: Alvin W. Jones Title: County Judge l -46r 116 e9mor U/20'd 990-1 E19196960V jaiuaD je:ipq u011e1S 213110o:00id Z6:0Z 20-92-Nnr 0- 0' ORDER TO MAKE AN ADJUSTMENT TO CREDITED SERVICE AND CURRENT SERVICE CREDIT FOR A PARTICULAR MEMBER - Revised 2001 Please Attach AU Parts (One, Two, & Three) To All TCDRS Orders SUBDIVISION # 120 PART ONE: FORM OF MINUTES FOR ADOPTION OF ORDER THE STATE OF TEXAS COUNTY OF BRAWS On this the 2(;th day of Marnh , 200, the Commissioners Court of Brazos County, Texas ("the County") was convened in Rexu1ar • session with the following members present: County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 C. County Clerk • Mr./Ms. William Thornton moved that the order, (Exhibit One of these minutes), be adopted by the County. The motion was seconded by MrJMs. _ Tony Jones , and was adopted with the following members voting AYE: Yilliam Thornton Tony Jones Charles B. Jones and Cares Cavles. Jr ; and the following members voting NO: , and _ 31 0 ORDER TO MAKE AN ADJUSTMENT TO CREDITED SERVICE AND CURRENT SERVICE CREDIT FOR A PARTICULAR MEMBER - Revised 2001 PART TWO: FORM OF ORDER TO BE ADOPTED AND INCLUDED IN MINUTES EXHIBIT ONE COMMISSIONERS COURT ORDER TO MAKE AN ADJUSTMENT TO CREDITED SERVICE AND CURRENT SERVICE CREDIT FOR A PARTICULAR MEMBER (Section 845.005 Government Code) WHEREAS, the County is a participating subdivision in the Texas County and District Retirement System (hereafter "System") under Subtitle F, Title 8, Government Code (hereafter `°TCDRS Act'); and WHEREAS, the County acknowledges that a reporting error in service credited to a particular member occurred without the knowledge or fault of the member; and, WHEREAS, the County shall also verify the amounts of service, as well as, compensation, for those months of credited service and current service credit the member should have been granted; and, WHEREAS, the Commissioners Court, as prescribed in Section 843.005 of the TCDRS Act, has determined that it is in the County's interest to rectify this error by authorizing the establishment of credited service and current service for the particular member who has not received the correct amount of credited service and current service credit performed for the County and who is barred from doing so by the limitation period provided by Section 842.112(b); now, therefore, be it ORDERED, That: 1. The County acknowledges that a reporting error in credited service and current service occurred without the knowledge or fault of Mr./Ms. Ruth A. Sweeney 2. Thus, as set forth in Section 843.005, the County authorizes the establishment of ag total months of credited service and current service credit for Mr./Ms. R»th A- Sweeney . The County also recognizes that the service credit attributable to the member contributions deposited under this section is determined using the credit percentages in effect for the month in which the deposit is made. For credited service and current service credit under this section, the deposits, as described in 843.005(e), shall be paid in such manner that the System will receive the funds at its offices no later than the last day of this calendar year. • PART THREE: CLERK'S CERTIFICATION wren McQueen , Clerk of Rra~oS County and ex-officio Clerk of the Commissioners Court, do hereby certify that the foregoing is a full, true and correct copy of. Commissioners Court Order To Make An Adjustment To Credited Service And Current Service Credit ForA Particular Member, and of the official minutes pertaining to its adoption, as the same appear of record in the official minutes of the Commissioners Court of the County. SEAL Given (under my hand and seal of office this day of 200 ounty Clerk and Ex-Officio, Clerk of the Commissioners Court • 0 Correction of Error Beyond Four Years TCDRS09 TCDRS 01r.002 TOM ccfjmA x, Request for Actuarial Study trrMEWM SYS" EMPLOYEE INFORMATION Member's Full Name Date of Birth Social Security Number Ruth A Sweeney 7-1 1-1945 433-68-1206 Mailing Address County/District Employer Name 1506 Gunsmith Brazos County #120 city State Zip Code Daytime Phone Number College Station TX 77840 (979 ) 361-4340 REQUIREMENTS • Employee has not received the correct amount of credited service months and monetary credit. • The period of the error is more than four years prior to the current date. • The member is willing to make up the missing deposits. The subdivision is considering passing an order or resolution to pay the full actuarial liability of the additional credit. • An order or resolution should be passed after the actuarial study is complete. The employer is not obligated to pass such an order or resolution. If an order or resolution is passed, deposits from the employee and contributions from the employing subdivision must be received by December 31 of the year the order or resolution is passed. DEPOSIT INFORMATION Year From Month To Month Number of Months Compensation for Period Employee deposit rate Employee Deposit 1994 August December 5 $2,962.25 7% $207.36 1995 January September 9 $5,332.05 7% $373.24 Please use the reverse side of this form to show any additional deposit information hUK KETIK EMENT SYSTEM USE ONLY Member's current age 51 Current employer contribution rate 10.60% Currently in member's account For correction within 4 years For correction beyond 4 years Total months of service 75 0 14 .Employee account balance $5,353.09 $0.00 $580.60 [Additional Employer contributions N/A 0 $1,424.00 Any corrections or whiteouts must be Initialed TCDRS . PO Box 2034 Austin, Texas 78768-2034 . (512) 328-8889 or 1-800-823-7782 0 Fax: (512) 328-8887 3 • InterStor DESIGN ASSOCIATES, INC. . INFORMATION & MATERIEL MANAGEMENT SOLUTIONS Preventative Maintenance and Extended Service Agreement DATE I TYPE OF AGREEMENT CUSTOMER ORDER NO. CONTACT I PHONE -361-4168 -n7-n2 I NEW BRAZOS COUNTY 300 E. 26TH ST. STE 314 BRYAN, TX 77803 at 1835 SANDY POINT RD FROM E 05-25-02 R M TO 05-25-03 $225.00 EQUIPMENT UNDER SERVICE TYPE OF EOUIPMENT MODEL AMOUNT • MOBILE FILING/STORAGE SYSTEM AUDITOR DEPARTMENT CDW-MA W/3 CARRIAGES 225 00 SPECIAL CONDITIONS SALES TAX - EXEMPT TOTAL ANNUAL AMOUNT TOTAL COST 1 225100 Purchaser agrees that this Order includes all of the terms and conditions on both the face and reverse side hereof, that this Order cancels and supersedes any prior agreement and as of the date hereof comprises the complete and exclusive statement of the terms of the agreement relating to the subject matters covered hereby, and that THIS ORDER SHALL NOT is BECOME BINDING UNTIL ACCEPTED BY DEALER OR HIS AUTHORIZED REPRESENTATIVE. Purchaser by his execution of this Order acknowledges that he has read its terms and conditions and has received a true copy of this Order. Approved By: INTERSTOR DESIGN ASSOCIATES, INC. Customer's Acceptance - Sign name below. Send I contract to INTERSTOR DESIGN ASSOCIATES, INC. Address 5074 STEADMONT DR. Company Name BRAZOS C UNTY City St t HOUSTON TX 7 7 0 4 0 By: By: Title Alvin W. 'Jones. County Judge Date MARCH 7, 2002 Date March 26, 2002 Signed Service Agreement must be received by INTERSTOR Phone: (979 ) 361-4100 Ext. DESIGN ASSOCIATES, INC. prior to expiration of current service period. ' 4 G HIGH DENSITY MOBILE STORAGE SYSTEMS FILE SHELVING • LIBRARY SHELVING • ROTARY FILES FOLDERS AND SUPPLIES • COLOR CODE LABELING SYSTEMS • AUTOMATED STORAGE AND RETRIEVAL SYSTEMS w 4rFr=1()R1A1NAI CANARYIFII F r~ TERMS AND CONDITIONS OF AGREEMENT 1. Mechanical service will be furnished to the customer by, InterStor Design Associates, Inc. for the equipment listed during the established business hours of InterStor Design Associates, Inc. Monday thru Friday, excluding holidays. All prices quoted herein for systems to be placed under agreement are based on the understanding that all equipment will be used during a maximum 50 hour work week The maintenance provided shall include regular preventative maintenance & extended service. 3. Preventative maintenance shall be performed during established business hours Monday through Friday. Preventa- tive maintenance service will Include Inspection, cleaning, adjustment and lubrication, If required, of all electronic, electrical, and mechanical components. Unless otherwise excepted, replacement of necessary parts will be accomplished during the performance of the maintenance inspections and the Subscriber will pay current prices then In effect for such replacements. 4. Extended service shall consist of requested service calls during the 12 calendar months following preventative maintenance service. If replacement parts are necessary, they will be charged at the prevailing rate. 5. Service requested by the customer during other than established business hours will be charged at the rates then In effect, including travel time and expense with a two hour minimum. Special arrangements may be made. 6. MAINTENANCE SERVICE AND PARTS REPLACEMENT DOES NOT COVER REPAIRS OR PARTS REQUIRED BECAUSE OFAN ACCIDENT, FIRE, WATER, ABUSE, MISUSE, WAR, OR AN ACTOFGOD, NOR DOES ITCOVER CHANGES IN SETUP, MAINTENANCE OR REPAIRS DONE BY OTHER PERSONS NOTAUTHORRED BY INTERSTOR DESIGN ASSOCIATES, INC. 7. If the equipment under agreement Is moved, transported or tampered with in any manner without InterStor Design Associates, Inc. supervision, this agreement will become null and void without refund. 8. Mechanical service is authorized by the customer to be rendered by InterStor Design Associates, Inc. to the equipment listed for the period above noted unless the agreement is terminated by either party as herein provided. Either party may terminate this agreement upon written notice to the other party, given not less than thirty (30) days Immediately prior to any anniversary date hereof. InterStor Design Associates, Inc. reserves the right to examine equipment prior to any renewal of this agreement, and In the event the machine(s) require overhauling or rebuilding, an estimate will be submitted for customers approval before the work is started. 9 Maximum liability for InterStor Design Associates, Inc. hereunder shall be an amount not to exceed the total amount actually paid by the customer for services during the applicable term of the agreement. 10. In no event shall InterStor Design Associates, Inc. be liable for any special, Indirect, consequential or exemplary damages Including, without limitations, loss of anticipated profits or business opportunities, or for specific performance. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND ARE GIVEN AND ACCEPTED IN LIEU OF (1) ANYAND ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT UMMATION THE IMPUED WARRANTIES OR MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE; AND 01) ANY OBUGATiON, LIABILITY, RIGHT, CLAIM OR REMEDY IN CONTRACT OR TORT, WHETHER OR NOTARISING FROM NEGLIGENCE, ACTUAL OR IMPUTED. 11. At all times whether by amendment or change, and including this document the only persons authorized to sign on behalf of InterStor Design Associates, Inc. are the President or Service Manager. InterStor Design Associates, Inc. shall not be responsible for failure to render service for any causes beyond Its control Including, without limitation, strikes, labor disputes, and Inclement weather. This agreement shall constitute the entire contract between the parties and cannot be modified except in writing, signed by both parties. goy t • • • PREVENTIVE MAINTENANCE & SERVICE PREVENTIVE Prcveativv Mainromence consists ofthose precautionary services MAINTENANCE performed on equipment covered in this agreement odxr than PROGRAM earergency or unscheduled service calls with the primary purpose of preventing the equipment from bang out of normal operation. EXTENDED Etta ded Service consist ofrequestod, unscheduled SERVICE service ails from the date of contract and continuing for PROGRAM twelve (12) calendar months SERVICE TO BE Inspection & Testing of PERFORMED BY AUTHORIZED • Mechanical Assist Chain Tension Adjusters FACTORY-TRAINED ■ Safety Features PERSONNEL • Electrical Wiring & Switches • Mechanical & Logic Controls • Anbbp Devices • Carriage Limit Switches • Sat rty Floor Plungers • Safety Sweep Switches • Satiety Bar & Safety Eyes • Sequential Carriage Indexing (Electric) Lubrication & Adjustment of • All Moving Parts, Chains & Rails • Limit Switches General Maintenance & Cleaning of • Floor & Tracks • Face Pants & Controls CUSTOMER Customer is responsible for foreign matter and debris that RESPONSIBILITIES falls into areas that may hinder or damage and result in egaama failure. Components of the equipment or syAcm installed by people other than INTERSTOR DESIGN ASSOCIATES, INC. is the responsibility ofthe automer, this includes defects in other manufacturces products. The customer agrees to give reasonable notice for normal hours servicing. oc ,BILL TO: BRAZOS COUNTY Auditor's Office 300 E. 26th St., Suite 314 Bryan, TX 77803 PAGE 1 PO # 34763 VENDOR 16535 PURCHASE ORDER DATE 03/18/02 I P U R C H A S E 0 R D E R I REQUIRED DATE APPROVED DATE **N/A** VENDOR SHIP TO INTERSTOR DESIGN ASSOCIATES INC BRAZOS COUNTY - JAIL 300 E. 226TH ST. SUITE 105 5074 STEADMONT DRIVE BRYAN, TX 77801 HOUSTON TX 77040 BUYER LABANI BLANKET NO CONFIRMING NO CONTACT PHONE # TERMS NET 30 DAYS FREIGHT VEND PROD NO ITEM COMMODITY NO QUANTITY UNIT MEASURE UNIT PRICE EXTENDED PRICE i 1 1.00 EA 225.00 2225.00 653-20- - MOBILE FILING/STORAGE SYSTEM SUBTOTAL 225.00 FREIGHT 0.00 PURCHASE ORDER TOTAL 225.00 ORGANIZATION ACCOUNT PROJECT ACCOUNT AMOUNT 280020 653200 225.00 i TOTAL PURCHASE ORDER 225.00 Department 13RAZOS COUNTY IS EXEMPT FROM SALES TAX Purchasing Age unty uditor COUNTERSIGNATURE REQUIRED ON PURCHASES GREATER THAN $10,000 Co Judge/ ommiss ners Court/District Judge . VENDOR/ PURCHASING oy X1.,3'<;,1f ~r p ~ s~ ? ~ ~ ? y fdry4~Ji~ 3nrSit0i c '77Calws -f&* 71's 11W) 710115t, Fax s Z'90 F March 7, 2002 BRAZOS COUNTY 300 E. 26TH ST., 4314 • BRYAN, TEXAS 77803 SUBJECT: Extended Service Agreement As of May 25, 2002 your Spacesaver High Density Mobile Storage System's Service Maintenance Agreement will be expiring. As you know, without proper maintenance, any mechanical equipment with moving parts can create costly problems. These problertis cari be prevented easily and economically through an inspection and service program In order to insure thebest performance of your equipment, we wish to offer you our Extended Service Agreement. Our standard Service Agreement includes one (1) preventive maintenance visit which involves examining, adjusting and lubricating all moveable parts. Please call to schedule. All required component repairs or replacement will be performed at this time. We also include additional service calls as needed in the event of system failure or malfunction. All travel, labor and parts will be provided under this maintenance contract. We have enclosed a Service Agreement for your consideration. If you elect to start this program, please return a copy of the agreement with your signature, keep a copy for your files, and the amount indicated on your service contract. We will need to receive your signed agreement within 30 days of this offer. • If you feel that our Extended Service Agreement is something you do not wish to consider, we will be pleased to service your system on an (as needed) basis. Service rates are presently $110.00 per hour, one hour minimum If you should have questions or if any additional information is needed, please'feel free to call me at your convenience. Sin ely, f Ti OBRIEN , Operations Manager enclosures PAr ~J BID TABULATION 2002.043 SEAL COAT PROJECTS FOR PCT. 1,2,3,4 awt fit. Rates GaVS.Y. Est Sq. Yd YOUNG CONTRACTORS Bryan, TX BIG TEX PAVING, INC. Johnson City, TX NEWMANXENG PAVING CO. Giddings, TX F.N. PLOCH CONSTRUCTION New Braunfels, TX BRANNAN PAVING COMPANY, INC Victoria, TX Pct 1 0.34 27,075 0.60 0.659 0.64 0.65 0.84 0.38 154,955 0.67 0.669 0.67 0.67 0.85 Pct 2 0.34 72,662 0.60 0.659 0.64 0.65 0.84 0.38 237,329 0.61 0.669 0.67 0.67 0.85 Pct 3 0.34 56,049 0.60 0.659 0.64 0.65 0.84 0.38 66,149 0.67 0.669 0.67 0.67 0.85 Pct 4 0.34 47,037 0.60 0.659 0.64 0.65 0.84 0.38 121,367 0.67 0.669 0.67 0.67 0.85 TOTAL: Start Work June June May April May RECOMMENDATION: Primary: Young Contractors Secondary: Newman & Keng Paving Company AWARD DATE: 26-Mar-02 • BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM • • DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: March 26. 2002 } ITEM: Permission to enter Sam Ballew's property located off Mancuso Road for the purpose of cleaning out an existing drainage channel to allow water to drain from the roadway. Site is located in Precinct 2. SOURCE OF FUNDS: N/A REQUIREMENTS: NOTES/EXCEPTIONS: SUBMITTED BY: Richard F. Vance, P.E. County Engineer 0002-029 APPROVED BY: Commissioner William S. Thornton Precinct 2 Approved❑/Denied❑ by Commissioners Court Date: Alvin W. Jones, County Judge 'Q 2 BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Alvin W Jones County Judge Tony Jones O F e Carnnissioner Pci 1 \ 9 J Wei lakn S. 7homton i P C i 2 U omm oner ss d Randy Sims o0 1 4 Commssioner Pd 3 04 aRlpGE Of'Q Carey Cauley Coavrriss*tW Pct 4 Date 3- / 5-- CJ 2-- LANDOWNER AND ADDRESS S~ 8 a 11 e_~ 391 Z /"caso Rd, J~Erraa it Tx 77 SO 3 778- 2 / z.s 11 LOCATION OF WORK 39 /2 Ma., Ufa Roams -7-7 So ---:3 III. DESCRIPTION OF WORK TO BE DONE En dva-+-s p cep, -1-- TD G/P .3 ~ f P10 1 c T! n.a ~ra ~ n ew ~ C1~,id..~Jti~~ 2~c a IV. MAINTENANCE YES NO - IF YES, ESTIMATE FREQUENCY OF MAINTENANCE Fnessa,-,TQ»►a.3,1L4-2,1 (Owner will be notified prior to maintenance) Richard F. Vance, P.E. County Engineer Engineer Alde Foreman/Right of Way Agent Owner's Signature-7~\ DATE J3 -/s-O2---