HomeMy WebLinkAbout2001-09-11-0900AM-Regular•
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2001 SEP -I A 19
BRAZOS COUNTY
BRAZOS COUNTY. AREN CUEEN. COUNTY
BRYAN. TEXAS
K
BRYAN. TEXAS
BY o
.DEPUTY
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
SEPTEMBER 11, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26r" STREET, SUITE 115, BRYAN,
• TEXAS.
1. Invocation - Commissioner Sims.
2. Pledge of Allegiance - Commissioner Sims.
3. Call for citizen input and/or concerns.
Consider and take action on agenda items 4 - 17:
4. Budget Amendment 00/01-43.
5. Personnel Changes of Status.
6. Payment of Claims
7. The Texas Highway Traffic Safety Program Grant Agreement for Comprehensive
Underage Drinking Enforcement by the County Attorney's Office.
8. Recommended List of Presiding and Alternate Judges for elections conducted by the
• County.
9. Application to the Emergency Management Performance Grant Program for Federal
emergency assistance.
10. Requisition from Capital Expenditures, Computer Hardware, for "Near-Line Storage "
equipment for the Information Technology Department.
11 Authorization for the Purchasing Department to advertise for the following bids for the
Road & Bridge Department:
a. Bid #2002-010 Equipment Lubricants
b Bid 42002-011 Oversized Limestone Aggregate
C. Bid #2002-012 Heavy Machinery Rental
d Bid #2002-013 Road Signs and Sign Posts
12 Request from Wickson Creek Special Utility District to construct a road bore for water
line installation in the right-of-way of Forest Drive. Site is located in Precinct 3.
• O ~ ~ _ &
Comnussioners Court Meeting Agenda
September 11, 2001
Page Two
13. Request from Wickson Creek Special Utility District to construct a road bore for water
line installation in the right-of-way of Marino Road. Site is located in Precinct 2.
14. Request from Verizon to construct a 50 feet road bore in the right-of-way of Hardy
Weedon Road to replace an existing aerial cable. Site is located in Precinct 3.
15. Request from Cox Communication to construct two road bores in the right-of-way of
Rock Prairie Road Wcst to provide service to residents. Site is located in Precinct 1.
16. The Final Plat of Creek Shadow Ranch Phase One, Block One, Lots 1-6, 22.62 acres,
being part of a 135.02 acre tract out of a 1692.4 acre tract. Site is located in Precinct 2.
17. Approval of the minutes from the following Commissioners Court meetings:
a. Workshop Session conducted on May 16, 2001
b. Public Hearing conducted on May 22, 2001
C. Regular Meeting conducted on May 29, 2001.
18. Announcement of interest items and possible future agenda topics.
19. Call for citizen input and/or concerns.
20. Convene into Executive Session pursuant to §551.072 of the Texas Government Code
to discuss acquisition of real property for the Exposition Center.
21. Consider and take action on Executive Session.
22. Adjourn.
The Courthouse is wheelchair accessible Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 361-4102.
•
COMMISSIONERS' COURT
REGULAR MEETING
SEPTEMBER 11, 2001
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, September 11, 2001, with the following
members of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2, via
telephone;
•
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Sims gave the invocation and led the pledge
of allegiance.
Under citizen input/and or concerns, Karen Hall spoke in
support of increases for the Sheriff's department.
The Court next considered Budget Amendment #00/01-43.1
through 43.3, which would reallocate funds for Constable,
Precinct 3 and District Clerk and transfer funds from
Contingency to Justice of the Peace and Constable, Precinct 6.
On motion by Commissioner Cauley, seconded by Commissioner
•
Jones, the Court voted unanimously to approve the budget
amendment as submitted, a copy of which is attached hereto.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Cauley, seconded by
Commissioner Jones, the Court voted unanimously to approve the
changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20022652 through 20022803
Vol ~s-, Page ;L9 8
40
Commissioners' Court meeting September 11, 2001
2
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
The court next considered re-approval of the Texas
Highway Traffic Safety Program Grant Agreement for
Comprehensive Underage Drinking Enforcement by the County
Attorney's Office. This is necessary because the grant budget
has been reduced and the performance goals modified. The
grant is funded 75 percent by Federal Funds and 25 percent
county funds. On motion by Commissioner Cauley, seconded by
commissioner Jones, the Court voted unanimously to re-approve
the Texas Highway Traffic Safety Program Grant Agreement for
Comprehensive Underage Drinking Enforcement. A copy is
attached.
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to appoint the following
persons as presiding judge and alternate judge for the current
voting year at the following voting precincts:
Pct Election Judge Alternate Judge
1
Sylvia Willingham (R)
Levon Hayes (D)
2/82
Mitchell Broaddus (R)
Wesley Clements (D)
3
Charles Opersteny (R)
Betty Hubacek (D)
4/79
Lloyd Thomas (D)
Doris Emshoff (R)
5
Nora Lee Moore (R)
Mattae Curtiss (D)
6
Lois Williams (R)
Nellie Johnson (D)
7
Lola Peterson (R)
Esther Breeden (D)
8
Karen Tuhkubbi (R)
Bennie Jackson (D)
9
AJ Bockholt (R)
CH Godfrey (D)
10
Michael Holt (R)
Janie Watson (D)
11
Arthur Betties (R)
Dora Shirley (D)
12
Floyd Jones (R)
Carla Hemphill (D)
13
Pat Allen (R)
Deolanda Cortez (D)
14
Vincent Rosas (D)
Ruby Parker (R)
15
Elizabeth Horner (R)
Rena Cangelose (D)
16/52
Bernice Ward (D)
Jo Ann Walker (R)
17/47/
48/49
Alvin Holbrook (R)
Emma Aycox (D)
18
Marion Haynes (D)
Wilbert Mason (R)
20
Debbie Capps (R)
Clara Moore (D)
21/61
H Alan Montgomery (R)
Twyla Leland (D)
23
Adam Collett (R)
Linda Grue (D)
24
Margie Wilkey (R)
Norene Johnson (D)
25/43
William Williamson (D)
26
Jim Gerbig (R)
Bobbie Peterson (D)
27/75/76
Lynn Mills (R)
Anthony Reed (D)
28B
Elaine Thomas (D)
Vol
a.r Page a 9 9
C~
•
•
Commissioners' Court meeting September 11, 2001 3
29/62/64/
69/70
Lambert Wilkes (R)
Ruby Ellis (D)
30/78
Martha Murphy (R)
Jesse Vivero (D)
31
Jean McDermott (R)
Vi Cook (D)
32
Ralph Postelwaite (R)
Teressa Ramirez (D)
33
Lucy Peterson (D)
Kevin Capps (R)
34
Charlotte Bergstad (R)
Terri Miller (D)
35
Glenda Baker (R)
Marci Ward (D)
36
Stephanie Pope (R)
Elizabeth O'Neal,(D)
37
Wanda Daisa (R)
Donna Dicharo (D)
38/44/46/
51
Aretha Thomas (D)
Marvin Emshoff (R)
39
Elizabeth Cunha (R)
Beatrice Grear (D)
40
Barbara Petty (R)
James Restivo (D)
42/60/77
Kristi Hardy (R)
Anita Vasquez (D)
45/19/66/
81
George McDaniel (R)
Helen J. Smith (D)
53/54/55
Sandra Cooper (R)
Doris Scurry (D)
22/50/56/
57
Marla Calvin (R)
Mike Hair (D)
58/59/71/
73/83/28A
Amelia Self (D)
63
Eileen Kent (R)
Betty Ponzio (D)
Central Count Manager Celia Goode Haddock (R)
Central Count Judge Darlene
Nichols (D)
The Court next considered approval of an application to
the Emergency Management Performance Grant Program for Federal
emergency assistance. On motion by Commissioner Cauley,
seconded by Commissioner Jones, the Court voted unanimously to
approve the application to the Emergency Management
Performance Grant Program and authorized the County Judge to
execute the application.
The next matter for consideration was a requisition from
Capital Expenditures, Computer Hardware, for "Near-Line
Storage" equipment for the Information Technology Department.
This will allow the County to meet space requirements for data
conversion and testing. On motion by Commissioner Cauley,
seconded by Commissioner Jones, the Court voted unanimously to
approve payment of the requisition in the amount of
$33,658.00.
The next matter for consideration was approval for the
Purchasing Agent to advertise the following bids:
a. Bid No. 2002-010, Equipment Lubricants
b. Bid No. 2002-011, Oversized Limestone Aggregate
C. Bid No. 2002-012, Heavy Machinery Rental
d. Bid No. 2002-013, Road Signs and Sign Posts
Vol 95'~ Page (300
0
Commissioners' Court meeting September 11, 2001
4
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the
Purchasing Agent to advertise for the previously noted bids.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore for water
line installation in the right of way of Forest Drive
approximately 800 feet from its intersection with Lakefront
Drive in Precinct 3. The County Engineer stated that all
appeared to be in order and recommended approval. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to approve the request from Wickson
Creek Special Utility District and authorized the
installation. A copy of the request is attached hereto.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore for water
line installation in the right-of-way of Marino Road
approximately 0.2 mile from its intersection with State
Highway 21. The site is located in Precinct 2. The County
Engineer stated that all appeared to be in order and
reconunended approval. On motion by Commissioner Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the request from Wickson Creek Special Utility
District and authorized the installation. A copy of the
request is attached hereto.
The Court next considered the request from Verizon to
construct a road bore in the right-of-way of Hardy Weedon Road
to replace and existing aerial cable. The site is located in
Precinct 3. The County Engineer stated that all appeared to
be in order and recommended approval. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve the request from Verizon and
authorized the installation. A copy of the request is
attached hereto.
Vol a~ Page X01
•
Commissioners' Court meeting September 11, 2001
5
The Court next considered a request from Cox
Communication to construct 2 road bores in the right-of-way of
Rock Prairie Road West in order to provide service to
residents. The site is located in Precinct 1. The County
Engineer stated that all appeared to be in order and
recommended approval. On motion by Commissioner Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the request from Cox Communications and authorized
the installation. A copy of the request is attached hereto.
• The Court next considered approval of the Final Plat of
Shadow Creek Ranch Phase One Subdivision, Block One, Lots 1-6
in Precinct 2. The agenda erroneously listed this as Creek
Shadow Ranch Phase One. Richard Vance, County Engineer,
stated that he had reviewed the plat and all appeared to be in
order. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the final plat of Shadow Creek Ranch Phase One Subdivision,
Block One, Lots 1-6 as submitted.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in May, 2001 on the
following dates: 29th, workshop held on the 16`" and Public
Hearing held on the 22nd. On motion by Commissioner Cauley,
•
seconded by Commissioner Jones, the Court voted unanimously to
approve the minutes as submitted.
Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) The contract with The Software Group
(TSG) is signed and has been mailed to
us. The Project Manager with TSG would
like a kick off meeting with everyone
involved.
b) Susan Gandy said that budgets for the
2002 fiscal year should be disbursed to
offices by next week.
Vol a S Page 3~a
~J
Commissioners' Court meeting September 11, 2001 6
c) Justice of the Peace, Precinct 3 office
is moving next week. The new address is
1904 North Earl Rudder Freeway. The
office will be closed September 17"' and
will open at the new location on
September 24th.
There was no citizen input and/or concerns.
At 9:17 a.m. the County Judge announced the meeting
closed to the public so that the Court could meet in Closed
Executive Session to discuss acquisition of real property for
the Exposition Center as allowed under Section 551.072 Texas
Government Code.
At 10:48 a.m. the County Judge announced the meeting open
to the public and that no action would be taken on the
Executive Session.
There being no further business to come before the Court,
the meeting was adjourned.
Vol o6- Page 003
The foregoing minutes of the Commissioners Court meeting
•
held September 11, 2001 have been examined and are approved in
open Court this the day of 200I, in
Bryan, Brazos County, Texas.
A1- n W. Jones
County Judge
e v ~1Si/
Wm. S. Thornton`
Commissioner, Precinct 2
ny J e
Commissioner, Precinct 1
ZL
Randy Si
Commispioner, Precinct 3
Carey Cau ey, Jr. ' a en McQueen
Commissi er, Precinct 4 County Clerk
Vol a r Page 30 Lk
40
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON I l 200 L AT 9
_
A a Carte
r r
aly
17.
~ d
i
'1-1,
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 43.1 thru 43.3
On this the 11th day of September 2001 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Karen McQueen, County Clerk.
The following proceedings were held:
THAT WHEREAS, on September 11, 2001 the Court heard and
approved a budget amendment for the 2000-2001 budget year for
• Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 5,
2000 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 11th day of September, 2001.
THE COMMIS ONERS' COURT OF B COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: /county Clerk's Office and attached to the original
budget
• Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0143.1
9/11101
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
303001
659500
Dr.
Vehicle Maintenance
$ 600.00
01
303001
618010
Cr.
Travel
400.00
01
303001
601700
Dr.
Copier Paper
50.00
01
303001
606000
Cr.
Office Su lies
50.00
01
303001
653500
Cr.
Gasoline
200.00
Constable
Precinct 3
To reclassify budget as requested per memo. 8
/31/01.
Per hone call 9/5/01, an additional $200 was re ested to be added to Veh
icle Maintenance.
650.00
$ 650.00
P~cepared+By: •ri)kw ApprovedB " - s
atg 914101 Date:j%~
VQLr
aas#Afi 307
.
I- 1\
0 Y-3 o f
~r'ati-,•, Cbwsf~,~1~ P~-E- 3
DAN al ~ Z~ ~
6 6 6 C
( 6 (-)TV 6o--- , ? Aso. 0,0 Pw cfxiz1,Qc
U
~oS
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0113.2
9/11/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
246001
710030
Dr.
Armored Courier Srv.
$ 858.00
01
246001
711190
Dr.
Janitorial Srv.
204.00
01
246001
715000
Dr.
Rental Equipment
300.00
01
110015
611300
Cr.
Contingency
1,362.00
Justice of Peace Pct 6
01
306001
711190
Dr.
Janitonal Srv.
364.00
01
110015
611300
Cr.
Contingency
364.00
Constable
Pct 6
To allow funds needed
ugh the end of September 30, 2001. The on ' a] budget was understated.
1,726.00
$ 1,726.00
PrepareALBy: mkw Approv_,ed'By
Date: 9/5/01 Date,•
)9/05/01
BRAZOS COUNTY, TEXAS
PAGE 1
ACCOUNTING PERIO
DS-
1-13/01
PERIOD EXPENDITURE AUDIT
TRAIL
,ELLCTION CRITFR
IA-
expledg, f
und-'01'
ar.] expledgr.key_orgn in ('246001'
,'306001') and
expledgr
.eccount
in ('710030','7
FUND - 01 - GENE
RAL
FUND
)IV/FUND 24600
1 -
JUSTICE OE
PEACE PCT
6
ACCOUNT DATE
T/C
ENCLMR
REFFRENF
E VENDOR BUDGET
EXPENDITURES
ENCUMBRANCES
DESCRIPTION BALANCE
710030 ARMORED
COURIER SERVICES
.00
.00
.00
BEGINNING BALANCE
10/01/00
11
2,400.00
POSTED FROM BUDGET SYSTEM
10/05/00
21
6041559
161558-TRIPLE-O-SEGURFTY---
209 63--
00-
200120950ETOBEW S-PAYMENT
10/19/00
21
6042017
16158-TRIPLE D SECURITY
277.17
00
20012514MOVEIBER PAYMENT
11117100
21
6043070
16156-TRIPLE D SECURITY
277 12
00
20013476DECEMBER PAYMENT
12/14/00-
21
- - - -
-6D43959
-161-59-TAIP6E-0-SEGUPr4TY------
---27-PL. 12- -
---:00 2OOI42i3JRNUARY-PAY FNT -
01/25/01
21
6045279
16150-TRIPLE D SECURITY
277 12
00
20015466FEBRUARY PAYMENT
02122/01
21
604635B
16158-TRIPLE D SECURITY
277.12
.00
20016441MARCH PAYMENT
03/22/01
21
604Z32I---I6ii8-TR3PL~D-SECURIT1~
- - - 277 12
.00-
200d7320APRIL-PAYNENT--
V~; 04/19/01
21
6048351
16158-TRIPLE D SECURITY
277 12 ly
.00
20018240MAY PAYMENT
+ 05/24/01
21
6049605
16158-TRIPLE D SECURITY
277 12
00
20019366JUME PAYMENT
06/-20101-
-21-
-
-6050675--
-16I5B-MP6E-D--SEGURI-TY----- -
--X77:12-
- ,OB-
20020304dU1=Y-PAWIENT-- - -
07/26/O1
21
6100916
16158-TRIPLE D SECURITY
277 12
00
20021439A000ST PAYMENT
OB/23/01
21
6101948
16158-TRIPLE 0 SECURITY
277 12
!
.00
20022392SEPTEMBER PAYMENT
r ARMORED COURIER SERVICES
- --2;400:00-
3,258..-DO
Do-
- . - -858 00
7+1~~ JANITORIAL
SERVICES
00
.00
00
BEGINNING BALANCE
i 10/01/00-
11
-
---F 600-00
- -
-.r-
POSTED-FROM BUDGET-SYSTEM
11/30/00
21
6043183
16287-BRAZOS JANITORIAL
;
53.84
00
20013544NOVEMBER SERVICE/
L 1112128100
21
6044078
16287-BRA20S JANITORIAL
175.00
00
20014348DECEMBER PAYMENT
01/25/01
21
6045105
16-787--BRAZOS-4ANFTOR-IAL-- - -
- - -1-75-DO--
----.00-
2001529-2-JANUARY-PAYMENT
}Py
02/22/01
21
6046182
16287-PRAZOS JANITORIAL
175.00
00
20016265FEBRUARY PAYME-NT
4
I6 03/22/0)
21
6047142
16287-BRAZOS JANITORIAL
175.00
_
.00
20017141APRIL PAYMENT
04/19/01
21-
6048144
16287-BRAZOS-i3AHFTDF+I-AL----
-1-755-.00-
-00
--200i8033APRIL-PAYMENT
05/24/01
21
6049438
16287-BRAZOS JANITORIAL
175.00
00
20019199MAY PAYMENT
06/20/01
21
6050490
16287-BRAZOS JANITORIAL
175 00
00
20020119JUME PAYMEM
07/26/01
21
6100707
--14267-8RAZOS-3ANFTORI-AL -
175.00
00
-20021-23000LY PAYMFNT
08/23/01
P
21
6101760
16287-BRAZOS JANITORIAL
175 00
00
20022204R000ST PAYMENT
I JANITORIAL
SERVICES
1,600.00
1,628.04
.00
-20 04
RENTAL-EQU
00,
IPMENT
.00
00
00
BEGINNING BALANCE
10/01/00
11
3,360.00
POSTED FROM BUDGET SYSTEM
10/05/00
21
6041462
12099-HS -CAPITAL- - -
305:00
.00
-ZOOII-9980ETOBER'S PAYMENT
11/01/00
21
604Z474
12099-IDS CAPITAL
305 00
00
20012914NOVEMBER PAYMINI
11130100
21
6043299
12099-IOS CAPITAL
305 00
00
20013660DECEMER PAYMENT
12/28/00 -
21
.60441 7 7
---1 2089-IGS 6API-TAL----
305 00 -
-
.00
20014447JANUARY PAYMENT
01/25/01
20
6043299
12099-IOS CAPITAL
-305-00
00
20013660DECETBER PAYMENT
01/25/01
21
6045184
12099-IOS CAPITAL
305500-
.00
20015371DECEMBER PYMNT
01/25/01
21
6045184
---12099-TDB-CAPITAL
-305 00
00
-20015371FEBRUARY PAYMENT
1 02/15/01
21
6045979
12099-IOS CAPITAL
305.00
00
20016107MARL11 PAYMENT
03101101
21
6046523
12099-IDS CAPITAL
305 00
;
00
20016607MARCH PAYMENT
04/04/01
21
6047749
- 42099-IOS-CAPITAI-- -
- - 305.00-
-
00
20017698APRIL PAYMFNT
04/04/01
21
6047749
12099-IDS CAPITAL
305.00
.00
20017698APRIL PAYMENT
05/03/01
21
6046784
12099-IOS CAPITAL
305.00
.00
20018620MAY PAYMENT
06106101
21
6049995
-12099-IOS-CAPITAL
305 00
00
2001-7690JUNE PAYMENT
08102101
21
6101059
12099-IDS CAPITAL
505_00
-
00
20021571SEPTEMBER PAYMENT
08/02/01
21
6101059
12099-105 CAPITAL
305
60
00
200215/IAUGUST PAYMENT
U. s
1~V ~•otixr
lr~• +
i~d~f••1 •t ?
09/05/01
BRAZOS COUNTY, TEXAS
PAGE 3
ACCOUNTING PERIODS: 1-13/01
PERIOD EXPENDITURE AUDIT
TRAIL
SEIECTION CRITERIA: expledgr
fund-'01' and expledgr key-orgn In ('246001'
,'306001') and
expledgr.accoun[ In ('710030','7
-
FUND - 01 - GENERAL FUND
-
DiV/FUND - 306001 - CONSTABLE
- PRECINCT
6
ACCOUNT DATE T/C ENCUMBR
REFERENCE
VENDOR BUDGET
EXPENDITURES
ENLUMHRANCES
DESCRIPTION BALANCE
711190 JANITORIAL SERVICES
.00
00
V .00
BEGINNING BALANCE
10/01/00 11
1,440.00
POSTED FROM BUDGET SYSTEM
-14/30/00--21 -
6043103-
-}6287-BRRZfl5~7RNi~ORFAt---
- --53 84
-00
Z0013544NOVEPBER-:ERtRBE-,'-- - -
12/28/00 21
6044078
16287-BRAZOS JANITORIAL
175 00
.00
20014348DECEMBER PAYMENT
U. s
01/25/01 21
6045105
16287-BRAZOS JANITORIAL
175.00
.00
20015292JANUARY PAYMENT
- 02/22/01- -2-1
---6046182
16297-BRAZOS-JRNIi-0R-IAL --475 0
.00
-PAYMENT - -
03/12/01 21
6047142
16287-BRAZOS JANITORIAL
175.00
.00
20017141APRIL PAYMENT
04/19/01 21
6048144
16287-BRAZOS JANITORIAL
175.00
.00
20016033APRIL PAYMENT
05/24/01--21 - - -
-6049430-16.28, ORRZOS-OANIT RiAE
175-00
-0
z'001P299MR1~PRYMIENF-----
06/20/01 21
v~9
6050490
16287-BRAZOS JANITORIAL
175.00
.00
20020119JUNE PAYMENT
1:u23.5 Itr
07/26/01 21
6100707
16287-BRAZOS JANITORIAL
175 00
.00
20021230JULY PAYMENT
OB/-23/01--21- - -
-b101760 j 20;-BRAZOS~7ANITOR-IAN -
-l-75-00
-00-
-200g2-284RHBBSf-PRYM HT---
1f~• +
AL JANITORIAL SERVICES
1,440 00
1,628.84
00
-188.84
1•6J3•U4 s
CONSTABLE --PRECINCT
6------
44p g0-
d 0 84-
--00
- -t6~@4---
TAL GENERAL FUND
8,800.00
10,480 66
.00
-1,680.6@
TAL REPORT
B,800 00
10,480.68
DO
-1,680.68
1
•
E
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0143.3
9/11/01
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 200001 672030 Dr. Computer Hardware $ 540.00
01 200001 713000 Cr. Microfilming 540.00
District Clerk Administration
To reclassify budget to allow for the increase in the cost of computers. The original state uote
was over 30 days old and the new quote was increased.
540.00 1 $ 540.00
PrepareBy,~ ~ mkiv' ~►PPr'oved_
Dade 9/5/01 Date: V 9/~~~0/
" LS ` 5-'1
0
<4'` usrr4
Braaas County e P O B{{209 Bryan, TK- 77806
(979) 361.4230.4240
Marc.Namfin
Dutnct Clerk
MEMORANDUM
To: Hon. Judge Jones & Commissioner's Court
Assistant County Auditor - Margi Williams
From: Marc Hamlin, District Clerk
Date: September 6, 2001
Re: Budget Amendment/ Computer Hardware Acquisition
Please let this memo serve as my request to for additional funds of $540.00
to acquire the following computer hardware (see attached quotes). I will transfer
the total from line item 713000 Microfilm to line item 672030 Computer
Hardware. The original quote provided by Information Technology had expired
and additional funds are required to purchase comparable equipment.
The requested CPU's and monitors will be used by the general public at
the front counter of the District Clerk's Office. Please feel free to contact me if
you should have any questions at 361-4240.
Qty
Description
Price
Total
Ea
3
#470008-489 Compaq IPAQ P3-866 I OGB HD,
897.00
269100
128MB SDRAM, WIN 2000/NT Dual Install,
Carbon Mouse & Keyboard
3
#201431-001 Compaq TFT5005 15" Flat Panel
57100
1713.00
Monitor
TOTAL
4404.00
•
DEW~
Texas Department of Information Resources
Quote / Orderform
ANALYTICAL Invoice To: DIR Date stamp
Department of Information Resources Quote to: Brazos County Courthouse
P.O. Box 13564 Anita Lee
Austin,Texas 78711
Order Phone 512-305-9713, 800-464-1215
Order Fax 512475-4707, 800-464-1218
DIR INTERNAL CTRL# PO#
Contract specialist Agency Date Qty/ Req Requote DIR Quoter
DIR Initials Quoted Day # Code Initials
Cust RQ NO. Quote #
NOTE: to Check on Order Status call 800-464-1215 for vour Customer Servira RPnrPCP.ntativa
Qty
Part
Number
Description
Cost
Extended
Price
3
470008-489
COMPAQ IPAQ P3-866 10GB HD, 128MB SDRAM WIN 2000/NT
$897.00
$2,691.00
DUAL INSTALL CARBON MOUSE &F9ff
3
201431-001
COMPAQ TFT5005 15" FLAT PANEL MONITOR
$571.00
$1,713.00
Shi ing Included
NOTE. ALL QUOTES MUST BE COMPLETELY FILLED OUT AND SUBMITTED WITH A
SIGNED PURCHASE ORDER OR Purchase Order will be RETURNED.....
(All Prices are good for 30 days from Date Quoted)
TYPE: TOTAL FOR THIS ORDER $4,404.00
Vendor Quoter.
Larry Spence
Vendor Name:
Analytical
Vendor Phone: 1
512459 0455
Vendor E-Mail:
Is enceacsaustin.com
Vendor Quote#
090501 B1
Vendorauote Date
09/05/01
0mp 10.
E-Mad. anita@co.brazos.tx.us
Phone: 979-361-4310 Fax:
NOTICE: Customer's invoicing information is taken from
the customer's Purchase Order.
r]
Phone Fax
Contact Name and Phone number REQUIRED
On multiple item orders a signature is required to authorize
partial shfppingfinvoicing. If no signature, the Purchase Order
wdl be held and no parts shipped until complete.
E-Mail Address
(Required for Verification of Purchase Order, Please put NONE if contact does not have E-Mad)
9/512001 - •T-~ Q 13
90501B1.15321DEFANGED-As
0
[ PAP•E.
1\ 1/ BRAZOS COUNTY v N 11 R 0 E 6 R?
Auditor's Office
300 E. 26th St., Suite 314
Bryan, TX 77803
ti ri N~ li U U j RI QUJ R'_) ITATE
VCN1) UR - - - !,`ti? IC
ANIA1 Yf!(At COdPUTFR8RA20S t0UN"rY - IF 11,EPAk •tFNI
20i. E 2/1 if '_+i 6UT
J5(-)0 NORT:4W, ;I rRf-'Ct-!Alr llt ~Sl C4; 9R','AN, IX /7f30 3
F'Ot,St(IN TX 71119.'
8UYf R AK11.4 E E£ E;LANKf I' NO C(1NF I R M tNG ro(,
t.1) NTA : r I WRY `.I>ENCE r'EEON' 15 J, 4ti9-04 g:)
T= kMS Rr i G!j'.
VCNU NRCE, NO
IillM COMM01) 17N NO O'JAPITITY UN Ulf ME 4.,URE UNTf FIRICC FXTENL,FO PRICE
(Do F P .00 0G
807 •03- - COMPAQ IIIAQ IMTE L PHI-133MHZ PRO(:F.,SOR
PAR1 70108£I-r403 .00 CA .(40 .0(
8A7-•0'i- COMPAQ 7F15004 f LAT PANEL MONITOR
70141 E,-nT1-- - - -
- - - - PA"T If
SUBrorA1 n.00
FRCIGH, / 0.00
TAX / 000
CHANGC ORDERTOTAI i ,~w . OCA
ORGANIZATION ACCOUNT PROJECT' ACCOUNT A40U/'
200001 672030 3, 64.00
200001 802030 -3, Et AAAA 00
TOTAL CHANGE ORDf:R \7
~jl
Dep3rtm
BRA,ZOS COUN i Y IS EXEMP'T' FROM SALESTAX
Purchasing Agent/County Auditor ~
COUNTERSIGNATTJRE REQUIRED ~JZUR~
GREATER THAN S LO,pO tit
County Judge(Commissioners Court/District Judge
r)FPARTMFNT
•~o, vi -v.Di rAA DrL 475 4707 _ DIR STORE
•
TE7rtsvFrAltrrltroFUtFDIULl1TONxisoaltcFS
t1 Z001
Entity Code: t1~ . ofpages• -1
Faz((: qz9-31D1-~u0$
pate. 5 Initials:,
300 Wur ISTHSTREET, Sunz UN
AUSTIM, TEXAS 78701
PHONE: (800) 464-1215 FAX: (300) 464-I318 ar (512) 4754707
TO: ~j~a-rags Cou~M~
Your P.O.# ~ 0, -.13 l is being rc turned to you; we arc not processing your order
at this time for the following reason(s):
Order was submitted without an Order Form
Order Form is wpim4 has incoarct prices, or has items not available
Tito doUar amount of the Purchase Order does not match the dollar amount of the Order Form (s)
(Afl 4 mages mast be accompsxied by antborized purchasing agent Initials or signature)
Order Form was not filled art properly and does act i nateh the PO
Purchase order was submittod without a quote to rrfraeace where pricing was obtained
Submitted without a eopyof your sLgned Purchase Order
No "bill to" address on your Purchase Order/Order Form
The Purchase Order is not made out to the Tc= Dept. of Information Resources
• ____Jo "ship to" provided (must be a street address)
Contact frame andlor phone number not provided
Order was submitted without as email address, if you do not have an email address please write
"NONE" to the appropriste field on the order form
The quote you have submitted is no longer valid (ov(r 30 days old). Please contact the DIR
Quote Department to obtain a current bardware gaols by fax at S 12463-3276
The otder you have submitted requires 2 or more Yet doer. Ea order to be in compliance with the now 3 d
day pay icgislation you have 2 options to choose from:
1. Resubmit yeurorderonxgWztePurchaseOrdas
2. Sign the avAchad pa W biltiag nuffiorintioa form and fax it back to DIR so that your order can be
tocessed- p S
.L Qdia; Q ~a o_18 9 u r e-a Ol pasaa • n~ mo4L 7]
DIR attempts to provide quality casfioma service to eliminate odbrs. We arc returning your order to
ensure aocuracy. Your order will not be prooossed tn161 roceipt of these correclea forms. Current order
forms can be obtained via our Fax-On-Demand fine (E-00464-1215) or from the
DIR Store at: bttn!lwww dir state tx us/busonsrmdox.htrnl
Thank You
DIR Customer Service Department
TO ENSURE TWMY PROCESSING OY YOUR ORDER„ PLEASE RETURN TE3IS COVER
• SEA WE M RESUE3M rnm YOUR ORDER
0
Texas Department of Information Resources
Quote / Orderform
ANALYTICAL Invoice TO: DIR Dale Stamp
Department of Information Resources Quote to: Brazos County Courthouse
P.O. Box 13564 Anita Lee
Austin, Texas 78711
Order Phone 512-305-9713, 800-464-1215 E-Mail: anita@co.brazos.tx.us
Order Fax 512-475-4707, 800-464-1218 Phone: 979-361-4310 Fax:
DIR INTERNAL CTRL# PO#
Contract Specialist Agency Date Qty/ Req Requote DIR Quoter
DIR Initials Quoted Day # Code Initials
Cust. RQ NO. Quote #
NOTE: to Check on Order Status call 800-464-1215 for vour Customer Servire RPnrPSentativP
Qty
Part
Number
Description
Cost
Extended
Price
3
201088-003
Coma iPAQ Intel Plli-733MHz Processor, 10GB HD, 128MB
$709.00
$2,127.00
SDRAM, Intel Pro/100+ NIC WIN98 Carbon Mouse & Keyboard
3
202416.001
Coma TFT5004 Flat Panel Monitor
$579.00
$1,737.00
Shipping Included
NOTE: ALL QUOTES MUST BE COMPLETELY FILLED OUT AND SUBMITTED WITH A
SIGNED PURCHASE ORDER OR Purchase Order will be RETURNED.....
All Prices are good for 30 days from Date Quoted)
TYPE: TOTAL FOR THIS ORDER $3,864.00
Vendor Quoter.
Larry Spence
Vendor Name:
Ana ical
Vendor Phone:
512-459-0455
Vendor E-Mail
Is nceacsaustin.com
Vendor Quote#
062001A1
VendorQuote Date
06/20/01
ship lo: NOTICE: Customers invoicing information is taken from
Brazos County Courthouse the customer's Purchase Order.
Anita Lee
979-3614310
Phone Fax
Contact Name and Phone number REQUIRED
X
" On multiple item orders a signature is required to authorize
partial sh pping/Involcing. If no signature, the Purchase Order
will be held and no parts shipped until complete.
E-Mail Address anita@co.brazos.tx.us
(Required for Verification of Purchase Order, Please put NONE if contact does not have E-Mail)
9/6/2001 ION DIR Quote 062001A121717DEFANGED-:ds
•
PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE: September 11, 2001
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
i*4444rt#44i*#**4+*#i##ii44i44###4iiiii4+iii*4+#irti44*i4*444###i#+i*#i+i+*iiiiiiii4i•
DEPARTMENT NAME EMPLOYEE NAME AMON REQUESTED
*#*rt#4*rt4*rt4*#*i*#•*4#4444*i*4#*i+*+*ii#4i*4##i44#44#**#4*ii*4*+****i#***4i+ii+iii+i
COUNTY ATTORNEY
VAVRA, PAULA
RESIGNATION
SHERIFF OFFICE - JAIL DIVISION
LOVE, SHARON D
NEW HIRE
TINSLEY, EDDIE M
NEW HIRE
DURON, JOLENE M
NEW HIRE
STEELE, CHRISTINA R
NEW HIRE
RAMOS, ERNESTO
COMPLETED TRAINING PERIOD
TWYMAN, MARCIA D
COMPLETED TRAINING PERIOD
•
Approved to Commissioners' Court: S tember 11 2001
County Judge's or Corrtrmsstoner's Signature
(This copy to be attached to minutes)
a s K1
0
® Federal Pass Tbrough
Grant Funds CFDA 020 60
❑ State Grant Funds
Misc. Contract 582XXF5003
Charge Numbed02102-01-B 1-AA
PIN 17460004330038
TEXAS HIGHWAY TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas Department of
Transportation, hereinafter called the Department, and Brazos County, hereinafter called the Subgrantee, and
becomes effective when fully executed by both parties. For the purpose of this agreement, the Subgrantee is
designated as a(n) Local Government.
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the Highway Safety
Plan for the following Fiscal Year(s)=.
WITNESSETH
Project ride: Comprehensive Underage Drinking Enforcement Program
Brief Project Description: To deter licensed establishments and its emnlgvees from selling alcoholic beverages
to underage persons and educate the student. Parent and retailer on the dangers of underage consumatlon of
alcoholic beverages-
AGREEMENT
Grant Period: The Grant becomes effective on 10/12001, or on the date of final signature, whichever is later, and
ends on 913012002.
Maximum Amount Eligible for Reimbursement: $46,204.00. Cost incurred after the end of a fiscal year cannot
be reimbursed without prior written approval from the DepartmenL (See also Article 3, Limitation of Liability, in
the Standard Provisions)
Project Year: 2 Estimated Budget:
Federal
State
Local
Labor $ 8,447.00
-0-
12,800.00
Other Direct Cost 31,757.00
-0-
2,601.00
Indirect/F&A Cost
4-
TOTAL $ 46,204.00
-0-
15,401.00
Project Year: Estimated Budget:
Federal
State
Local
Labor $
Other Direct Cost
Iodirect/F&A Cost
TOTAL $
Project Year. Estimated Budget:
Federal
State
Local
Labor $
Other Direct Cost
Indirect/F&A Cost
TOTAL $
In addition to the Standard Provisions of the Agreement that follow, the following attachments are incorporated as
indicated as a part of the Grant Agreement:
® Attachment A, Approved Project Description
® Attachment B, Approved Project Budget
® Attachment C, Standard Assurances
® Attachment D, Debarment Certification
❑ Attachment E, Lobbying Certification (required if amount payable is $100,000 or more)
OUP a r 7101
•
'}O4
•
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED DUPLICATE COUNTERPARTS TO
EFFECTUATE THIS AGREEMENT.
THESUBGRANTEE
Brazos County
[Legal Name of Agency]
By
[ orized Signature]
Rand Sims, Commissioner
Alvin W. Jones. County Judge
[Name and Title]
THE STATE OF TEXAS
Executed by and approved for the Texas
Transportation Commission for the purpose and effect
of activating and/or carrying out orders, established
policies or work programs approved and authorized by
the Texas Transportation Commission.
By
District Eng' eer
Texas Department of Transportation
Date C~1/2 4 200
Date September 11, 2001
ATTEST:
J ~ L
[Signature
By
Director, Traffic Operations Division
Date
Karen McQueen. County Clerk
[Name and Title]
Under authority of Ordinance or Resolution
Number (for local governments):
Mailing Addresses
For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports, claims,
and correspondence. (NOTE: For warrants, the address Indicated by the mail code, last three digits of the
PIN on page 1, shall be used. If that address is not appropriate for warrants, please change the mail code
accordingly and notify TxDOT of any changes.):
For the Subgrantee: For the Texas Department of Transportation:
James M Kuboviak Sarah Chamberland. T.S S
Brazos County Attomey's Office Texas Department of Transportation
300 E 26 b Street. Suite 325 1300 N Texas Avenue
Bryan. Texas 77803 Bryan. Texas 77803-2760
76Ta Pa r'~ 30
7101
LJ
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT / ..4~
STANDARD PROVISIONS
ARTICLE 1. RESPONSIBILITIES OF THE PARTIES
The Subgrantee shall undertake and complete the project as described in Attachment A, Approved Project
Description, and in accordance with all terms and conditions included hereinafter. The Department shall provide
assistance as appropriate and as specified in said Attachment A.
ARTICLE 2. COMPENSATION
A. The method of payment for this agreement will be based on actual costs incurred up to and not to exceed the
limits specified in Attachment B, Approved Project Budget. The amount included in the project budget will be
deemed to be an estimate only and a higher amount can be reimbursed, subject to the conditions specified in
paragraph B hereunder. If Attachment B, Approved Project Budget, specifies that costs are based on a specific
rate, per-unit cost, or other method of payment, reimbursement will be based on the specified method.
B. All payments made hereunder will be made in accordance with Attachment B, Approved Project Budget. The
Subgrantee's expenditures may not exceed any budget category in the Approved Project Budget by an amount
greater than 5% of the total reimbursable amount of the budget without a written agreement amendment.
However, the Subgrantee must provide written notification to the Department of a change of 5% or less, prior
to payment of the Request For Reimbursement that includes the change, indicating the amount and percent
change and the reason(s) for it. The maximum amount payable shall not be increased as a result of exceeding
a budget category without a written grant amendment.
C To be eligible for reimbursement under this agreement, a cost must be incurred in accordance with Attachment
B, Approved Project Budget, within the time frame specified in Grant Period on page 1.
D. Payment of costs incurred under this agreement is further governed by one of the following cost principles, as
appropriate, outlined in the Federal Office of Management and Budget (OMB) Circulars-
A-21, Cost Principles for Educational Institutions;
A-87, Cost Principles for State and Local Governments; or,
A-122, Cost Principles for Nonprofit Organizations.
E. The Subgrantee agrees to submit monthly or quarterly requests for reimbursement, as designated in
Attachment A, within 30 days after the end of the billing period. The Subgrantee will use billing statements
acceptable to the Department. The original billing statement and one copy is to be submitted to the address
shown on page 2 of this agreement.
F. The Subgrantee agrees to submit the final request for payment under this agreement within sixty (60) days of
the end of the grant period.
G The Department will exercise all good faith to make payments within thirty days of receipt of properly
prepared and documented requests for payment. Payments, however, are contingent upon the availability of
appropriated funds.
H. Project agreements supported with federal funds are limited to the length of the agreement period and usually
do not receive extended funding beyond three years. If both the Department and the Subgrantee agree that the
project has demonstrated merit or has potential long-range benefits, the Subgrantee may apply for funding
assistance beyond the three year Irrrut. To be eligible, the Subgrantee must have a cost assumption plan by the
end of the first twelve months. This plan will include a schedule for phasing in funding from its own resources
and the phasing out of funding support from the Department. All plans must be approved by the Department
before any extension beyond the three year limit will be granted. Preference will be given to those projects for
which the Subgrantee has assumed some cost sharing by the end of the first twelve months, and to those which
propose to assume the largest percentage of subsequent project costs. r-
Certain categories of funds may be exempted by the federal government from the time limit requirement.
Unless exempted, all federally-funded agreements are considered to be subject to the time limit provision.
Funding support for all state-funded projects will be limited to the term of the agreement. Any extension
beyond that time will be negotiated on a case-by-case basis.
2 J 7/01
Party o+o7-Q
• TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
ARTICLE 3. LIMITATION OF LIABILITY
Because funds are authorized on a fiscal year basis only, payment of costs incurred hereunder is contingent upon the
availability of funds.
If at any time during the agreement period the Department determines that there is insufficient funding to continue
the project, the Department shall so notify the Subgrantee, giving notice of intent to terminate the agreement. Such
termination will be conducted in such a manner that will minimize disruption to the Subgrantee and the Department,
and as further specified in General Provision G9, Termination.
The Subgrantee, if other than a State agency, shall be responsible for settlement of any and all claims and lawsuits
by third parties arising from or incident to the Department's non-payment of the Subgrantee's claim under this
agreement The Subgrantee expressly acknowledges that its responsibility includes the payment of all damages,
expenses, penalties, fines, costs, charges, and attorney fees, if the claims or lawsuits are based upon the
Department's non-payment of claims submitted under this agreement. The Subgrantee shall defend any suits
brought upon all such claims and lawsuits and pay all costs and expenses mcidental thereto, but the Department
shall have the right at its option to participate in the defense of any suit, without relieving the Subgrantee of any
obligation hereunder.
ARTICLE 4. AGREEMENT AMENDMENTS
If at any time during the agreement period the Department determines that additional funds are needed to continue
the project and the maximum amount payable is insufficient, a written amendment ,s to be executed to authorize
• additional funds, if the Department and the Subgrantee determine to continue project funding.
Additionally, any changes in the agreement period, agreement terms or responsibilities or the parties hereto shall be
enacted by written amendment executed by both parties.
The amendment shall be agreed upon by the parties to this agreement and shall state the change to the mutual
satisfaction of the parties In no event will the agreement period be extended unless a written amendment is
executed before the completion date specified in Article 1.
ARTICLE 5. ADDITIONAL WORK
If the Subgrantee is of the opinion that any work it has been directed to perform is beyond the scope of this
agreement and constitutes additional work, the Subgrantee shall promptly notify the Department in writing In the
event that the Department finds that such work does constitute additional work, the Department shall so advise the
Subgrantee and provide compensation for doing this work on the same basis as the original work. If the
compensation for the additional work will cause the maximum amount payable to be exceeded, a written
amendment will be executed. Any amendment so executed must be approved within the agreement period specified
on the cover page to this Grant.
ARTICLE 6. CHANGES IN WORK
When the approved project description requires a completed work product, the Department will review the work as
specified in the approved project description. If the Department finds it necessary to request changes in previously
satisfactorily completed work or parts thereof, the Subgrantee will make such revisions as requested and directed by
the Department. Such work will be considered as additional work and subject to the requirements established in
Article 5.
• If the Department finds it necessary to require the Subgrantee to revise completed work to correct errors appearing
therein, the Subgrantee shall make such corrections and no compensation will be paid for the corrections.
Page 4 oj10 7101
1r
J
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
ARTICLE 7. GENERAL TERMS AND CONDITIONS
GI. Indemnification
To the extent permitted by law, the Subgrantee, if other than a State agency, shall save harmless the Department
from all claims and liability due to the acts or omissions of the Subgrantee, its agents or employees The Subgrantee
also agrees to save harmless the Department from any and all expenses, including attorney fees, all court costs and
awards for damages, incurred by the Department in litigation or otherwise resisting such claims or liabilities as a
result of any activities of the Subgrantee, its agents or employees.
Further, to the extent permitted by law, the Subgrantee, if other than a State agency, agrees to protect, indemnify,
and save harmless the Department from and against all claims, demands and causes of action of every kind and
character brought by any employee of the Subgrantee against the Department due to personal injuries and/or death
to such employee resulting from any alleged negligent act, by either commission or omission on the part of the
Subgrantee or the Department.
G2. Inspection of Work
The Department and, when federal funds are involved, the U. S. Department of Transportation, and any authorized
representative thereof, have the right at all reasonable times to inspect or otherwise evaluate the work performed or
being performed hereunder and the premises in which it is being performed.
If any inspection or evaluation is made on the premises of the Subgrantee or a subcontractor, the Subgrantee shall
provide and require the subcontractor to provide all reasonable facilities and assistance for the safety and
convenience of the inspectors in the performance of their duties. All inspections and evaluations shall be performed
in such a manner as will not unduly delay the work.
G3. Disputes and Remedies
The Subgrantee shall be responsible for the settlement of all contractual and administrative issues ansing out of
procurement entered in support of agreement work
Disputes concerning performance or payment shall be submitted to the Department for settlement with the
Executive Director acting as referee.
This agreement shall not be considered as specifying the exclusive remedy for any dispute or violation or breach of
agreement terms, but all remedies existing at law and in equity may be availed of by either party and shall be
cumulative.
G4. Noncollusion
The Subgramee warrants that it has not employed or retained any company or person, other than a bona fide
employee working for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other
consideration contingent upon or resulting from the award or making of this agreement. If the Subgrantee breaches
or violates this warranty, the Department shall have the right to annul this agreement without liability or, in its
discretion, to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee,
commission, brokerage fee, gift, or contingent fee.
a s Pa o ~ ~ 7101
• TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
G5. Reporting
Not later than thirty days after the end of each reporting period, as designated in Attachment A, the Subgrantee shall
submit a performance report using forms provided or approved by the Department. The performance report will
include as a minimum (1) a comparison of actual accomplishments to the objectives established for the period, (2)
reasons why established objectives were not met, if appropriate, and (3) other pertinent information including, when
appropriate, analysis and explanation of cost overruns or high unit costs.
The Subgrantee shall submit the final performance report within 30 days after completion of the grant.
The Subgrantee shall promptly advise the Department in writing of events which have a significant impact upon the
agreement, including:
1 Problems, delays, or adverse conditions which will materially affect the ability to attain program objectives,
prevent the meeting of time schedules and objectives, or preclude the attainment of project work units by
established time periods. This disclosure shall be accompanied by a statement of the action taken or
contemplated and any Department or Federal assistance needed to resolve the situation.
2. Favorable developments or events that enable meeting time schedules and objectives sooner than anticipated
or producing more work units than originally projected.
G6. Records
The Subgrantee agrees to maintain all books, documents, papers, accounting records, and other evidence pertaining
• to costs incurred and work performed hereunder, said books, documents, papers, accounting records. and other
evidence pertaining to costs incurred and work performed hereinafter called the records, and shall make such
records available at its office at all reasonable times for the time period authorized in Article 1, Contract Period.
The Subgrantee further agrees to retain said records for four years from the date of final payment of contract costs
incurred hereunder.
Duly authorized representatives of the Texas State Auditor, the Texas Department of Transportation, the United
States Department of Transportation, and the Office of the Inspector General shall have access to the records at
reasonable times during the period of the agreement and the four years retention period for the purpose of making
audits, excerpts, transcriptions, and other examinations. This right of access is not limited to the four year period
but shall last as long as the records are retained. If any litigation, claim, negotiation, audit or other action involving
the records has been started before the expiration of the four year retention period, the subgrantee shall retain the
records until completion of the action and resolution of all issues which arise from it
G7. Audit
The Subgrantee shall comply with the requirements of the Single Audit Act of 1984, Public Law (PL) 98-502,
ensuring that the single audit report includes the coverage stipulated in OMB Circular A-133, "Audits of States,
Local Governments, and Other Non-Profit Organizations."
G8. Subcontracts
Any subcontract rendered by individuals or organizations not a part of the Subgrantee's organization shall not be
executed without prior authorization and approval of the subcontract by the Department.
Subcontracts in excess of $25,000 shall contain all required provisions of this agreement. No subcontract will
40 relieve the Subgrantee of its responsibility under this agreement.
7101
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
G9. Termination
The Department may terminate this agreement at any time before the date of completion whenever it is determined
that the Subgrantee has failed to comply with the conditions of the agreement. The Department shall give written
notice to the Subgrantee at least seven days prior to the effective date of temunation and specify the effective date
of termination and the reason for termination.
If both parties to this agreement agree that the continuation of the agreement would not produce beneficial
results commensurate with the further expenditure of funds, the parties shall agree upon the termination conditions,
including the effective date and the portion to be terminated.
Upon termination of this agreement, whether for cause or at the convenience of the parties hereto, all finished or
unfinished documents, data, studies, surveys, reports, maps, drawings, models, photographs, etc. prepared by the
Subgrantee shall, at the option of the Department, become the property of the Department.
The Department shall compensate the Subgrantee for those eligible expenses incurred during the agreement period
which are directly attributable to the completed portion of the work covered by this agreement, provided that the
work has been completed in a manner satisfactory and acceptable to the Department. The Subgrantee shall not incur
new obligations for the terminated portion after the effective date of termination.
Except with respect to defaults of subcontractors, the Subgrantee shall not be in default by reason of any failure in
performance of this agreement in accordance with its terms (including any failure by the Subgrantee to progress in
the performance of the work) if such failure arises out of causes beyond the control and without the default or
negligence of the Subgtantee. Such causes may include but are not limited to acts of God or of the public enemy,
acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather. In every case, however, the failure to
perform must be beyond the control and without the fault or negligence of the Subgrantee.
G10. Gratuities
Texas Transportation Commission policy mandates that employees of the Department shall not accept any benefits,
gifts or favors from any person doing business with or who reasonably speaking may do business with the
Department under this agreement. The only exceptions allowed are ordinary business lunches and items that have
received the advanced written approval of the Departments Executive Director.
Any person doing business with or who reasonably speaking may do business with the Department under this
agreement may not make any offer of benefits, gifts or favors to Department employees, except as mentioned
hercabove Failure on the part of the Subgrantee to adhere to this policy may result in termination of this
agreement
GI 1. Compliance With Laws
The Subgrantee shall comply with all Federal, State and local laws, statutes, ordinances, rules and regulations, and
the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting the performance of
this agreement, including, without limitation, workers' compensation laws, minimum and maximum salary and wage
statutes and regulations, and licensing laws and regulations. When required, the Subgrantee shall furnish the
Department with satisfactory proof of its compliance therewith.
G12. Successors and Assigns
The Department and the Subgrantee each binds itself, its successors, executors, assigns and administrators to the
other party to this agreement and to the successors, executors, assigns and administrators of such other party in
respect to all covenants of this agreement. The Subgrantee shall not assign, sublet, or transfer interest and
obligations in this agreement without written consent of the Department.
02 S PQg f 3a+ _ 7101
• TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
G13. Ownership of Documents
Upon completion or termination of this agreement, all documents prepared by the Subgrantee or famished to the
Subgrantee by the Department shall be delivered to and become the property of the Department. All sketches,
photographs, calculations, and other data prepared under this agreement shall be made available, upon request, to
the Department without restriction or limitation of their further use
G14. Resources
The Subgrantee warrants that it presently has adequate qualified personnel in its employment to perform the work
required under this agreement, or will be able to obtain such personnel from sources other than the Department.
Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, and supplies required to perform
the work authorized herein.
All employees of the Subgrantee shall have such knowledge and experience as will enable them to perform the
duties assigned to them. Any employee of the Subgrantee who, in the opinion of the Department, is incompetent, or
whose conduct becomes detrimental to the work, shall immediately be removed from association with the project.
G15. Property Management
The Subgrantee shall establish and administer a system to control, protect, preserve, use, maintain, and dispose of
any property famished to it by the Department or purchased pursuant to this agreement in accordance with its own
property management procedures, provided that the procedures are not in conflict with the Department's property
•
management procedures or property management standards, as appropriate, in-
* 49 CFR 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments," or,
• OMB Circular A-110, "Uniform Requirements for Grants to Universities, Hospitals, and Other Nonprofit
Organizations."
G16. Procurement Standards
The Subgrantee shall maintain procurement standards which meet or exceed the requirements, as appropriate, of:
49 CFR 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments," or,
• OMB Circular A-I 10, "Uniform Requirements for Grants to Universities, Hospitals, and Other Nonprofit
Organizations."
G17. Insurance
When directed by the Department, the Subgrantee, if other than a State agency, shall provide or shall require its
subcontractors to secure a policy of insurance in the maximum statutory limits for tort liability, naming the
Department as an additional insured under its terms. When so directed, the Subgrantee shall provide or shall require
its subcontractor to furnish proof of insurance on TxDOT Form 20.102 (12/91) to the Department, and shall
maintain the insurance during the grant period established in Article 1
•
G18. Equal Employment Opportunity
The Subgrantee agrees to comply with Executive Order 11246 entitled "Equal Employment Opportunity" as
amended by Executive Order 11375 and as supplemented in Department of Labor Regulations (41 CFR 60).
7101
0
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
G19. Nondiscrimination
During the performance of this agreement, the Subgrantce, its assigns and successors in interest, agrees as follows:
1. Compliance with Regulations: The Subgrantee shall comply with the regulations relative to nondiscrimination
in federally assisted programs of the U.S. Department of Transportation, Title 49, Code of Federal Regulations, Part
21 and Title 23 , Code of Federal Regulations, Part 710.405(b), as they may be amended from time to time
(hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this
agreement.
2. Nondiscrimination: The Subgrantee, with regard to the work performed by it during the agreement, shall not
discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors,
including procurement of materials and leases of equipment. The Subgrantee shall not participate either directly or
indirectly in the discrimination prohibited by Section 21.5 and Part 710.405(b) of the Regulations, including
employment practices when the agreement covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts. Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiation made by the Subgrantee for work to be performed under a subcontract,
including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified
by the Subgrantee of the Subgrantee's obligations under this agreement and the Regulations relative to
nondiscrimination on the grounds of race, color, sex, or national origin.
4. Information and Reports: The Subgrantee shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other
sources of information and its facilities as may be determined by the Department or the U.S. Department of
Transportation to be pertinent to ascertain compliance with such Regulations or directives. Where any information
required of the Subgrantee is in the exclusive possession of another who fails or refuses to furnish this information,
the Subgrantee shall so certify to the Department or the U.S. Department of Transportation as appropriate, and shall
set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the Subgrantee's noncompliance with the nondiscrimination
provisions of this agreement, the Department shall impose such sanctions as it or the U.S. Department of
Transportation may determine to be appropriate, including but not limited to:
• withholding of payments to the Subgrantee under the agreement until the Subgrantee complies, and/or
• cancellation, termination, or suspension of the agreement in whole or in part
6. Incorporation of Provisions: The Subgrantee shall include the provisions of paragraphs 1 through 5 in every
subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or
directives issued pursuant thereto. The Subgrantee shall take such action with respect to any subcontract or
procurement as the Department may direct as a means of enforcing such provisions including sanctions for
noncompliance; provided, however, that in the event a Subgrantee becomes involved in, or is threatened with
litigation with a subcontractor or supplier as a result of such direction, the Subgrantee may request the Department
to enter into such litigation to protect the interests of the Department; in addition, the Subgrantee may request the
United States to enter into such litigation to protect the interests of the United States.
G20. Disadvantaged Business Enterprise
It is the policy of the U.S. Department of Transportation that Disadvantaged Business Enterprises as defined in 49
CFR Part 26, shall have the opportunity to participate in the performance of contracts financed in whole or in part
with Federal funds. Consequently the Disadvantaged Business Enterprise requirements of 49 CFR Part 26, apply to
this agreement as follows:
• The Subgrantee agrees to insure that Disadvantaged Business Enterprises as defined in 49 CFR Part 26, have
the opportunity in the performance of contracts and subcontracts financed in whole or in part with Federal
funds. In this regard, the Subgrantee shall make good faith efforts in accordance with 49 CFR Par 26, to insure
that Disadvantaged Business Enterprises have the opportunity to compete for and perform contracts and
subcontracts.
• The Subgrantee and any subcontractor shall not discriminate on the basis of race, color, national origin, or
gender in the award and performance of contracts funded in whole or in part with Federal funds.
These requirements shall be physically included in any subcontract.
7/0I
J Pog q~lB, ce
3oi
•
•
u
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
Failure to carry out the requirements set forth above shall constitute a breach of this agreement and, after the
notification of the Department, may result in termination of the agreement by the Department or other such remedy
as the Department deems appropriate
G21. Debarment/Suspension
The Subgrantee is prohibited from making any award or permitting any award at any tier to any parry which is
debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs
under Executive Order 12549, Debarment and Suspension.
The Subgrantee shall require any party to a subcontract or purchase order awarded under this agreement to certify
its eligibility to receive federal grant funds, and, when requested by the Department, to furnish a copy of the
certification.
G22. Signatory Warranty
The signatory for the Subgiantee hereby represents and warrants that she/he is an officer of the organization for
which she/he has executed this agreement and that she/he has full and complete authority to enter into this
agreement on behalf of the organization. At the time the signatory for the Subgrantee signs the grant agreement, or
within thirty days, he/she will sign a letter designating signature authority by position title for grant-related
documents other than the grant agreement or grant agreement amendments. These other grant-related documents
will include, but not be limited to, the following: cost assumption plan, application for project extension,
administrative evaluation report, requests for reimbursement (RFR), and routine correspondence.
G23. Assurances and Certification
The Subgrantee attests that the assurances included in Attachment C of this agreement and the certification included
in Attachment D of this agreement are accurate and current.
G24. Intellectual Property
Intellectual property consists of copyrights, patents, and any other form of intellectual property rights covering any
data bases, software, inventions, training manuals, systems design, or other proprietary information in any form or
medium.
Copyrights: TxDOT, the [other party to the contract], and the federal government reserve a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for
government purposes:
• the copyright in any works developed under this agreement or under a subgrsnt or contract under this
agreement, and,
• any rights of copyright to which the [other parry to the contract], its subgrantee, or contractor purchases
ownership of with financial assistance hereunder.
Patents: Rights to inventions made under this agreement shall be determined in accordance with 37 CFR 401. The
standard patent rights clause at 37 CFR §401.14 as modified below is hereby incorporated by reference:
• the terms "to be performed by a small business firm or domestic nonprofit organization" shall be deleted from
paragraph (g)(1) or the clause;
• Paragraphs (g)(2) and (g)(3) of the clause shall be deleted; and
• Paragraph (1) of the clause entitled "Communications," shall read as follows: "(1) Communications. All
notifications required by this clause shall be submitted to TxDOT."
If the grant results in the development of any intellectual property as defined in Transportation Code, Section
201.205, the Department and the Subgrantee shall jointly own all the rights, title, and interests in and to all data and
other information developed under the grant. Each agency may license, reproduce, publish, modify, or otherwise
use and authorize others to use the copyright in any work developed under this grant All such documents will
contain a copyright mark acknowledging this joint ownership. There will not be a charge to either agency for such
use.
0 a S Page J0~ a7 7101
40
ATTACHMENT A
APPROVED PROJECT DESCRIPTION
COMPREHENSIVE UNDERAGE DRINKING ENFORCEMENT PROGRAM
BRAZOS COUNTY
SUBGRANTEE
PROBLEM IDENTIFICATION:
The program will deter licensed establishments and its employees from selling alcoholic
beverages to underage persons and will educate the student, parent, and retailer on the
dangers of underage consumption of alcoholic beverages. This deterrence will be
affected by the filing of criminal charges on the server, and the filing of administrative
charges on the licensed establishments.
The program is designed to conduct educational programs for elementary and secondary
education schools, fraternity/sorority organizations and retail groups to address underage
drinking and the consequences of using a fictitious identification to obtain alcoholic
beverages.
The program will provide informational programs for civic and religious organizations to
address parental responsibility on underage drinking issues at special events and "pasture
parties."
H. OBJECTIVE/PERFORMANCE GOALS:
Objective:
To conduct a comprehensive education, prevention and enforcement program to address
underage drinking in Brazos County by September 30'h, 2002.
Performance Goals:
(A) To conduct a minimum of 18 public educational programs on youth alcohol issues
by September 30, 2002.
(B) To develop an inter-agency task force with a minimum of 4 law enforcement
agencies to conduct educational programs and sting operations by September 30,
2002.
(C) To conduct minor sting enforcement activities targeting those who provide alcohol
to minors from the baseline year (October 1999 to September 2000) of 0 to a
minimum of 36 by September 30, 2002.
General.7/01 I
• (D) To on licensed establishments that sell or serve alcohol
file administrative charges
to minors from baseline year (October 1999 to September 2000) of 0 to a minimum
of 40 by September 30, 2002.
(E) To file criminal cases on employees of establishments that sell or serve alcohol to
minors from baseline year (October 1999 to September 2000) of 0 to a minimum of
40 by September 30, 2002.
(F) To identify and file criminal charges on persons who make alcoholic beverages
available to minors from baseline year (October 1999 to September 2000) of 0 to a
minimum of 20 by September 30, 2002.
(G) Identify and file criminal charge on persons who possess fictitious or altered
identification from the baseline year (October 1999 to September 2000) of 0 to a
minimum of 12 by September 30, 2002.
(H) Issue citations for Minor in Possessions violators from the baseline year (October
1999 to September 2000) of 0 a minimum of 87 by September 30, 2002.
• III. PERFORMANCE INDICATORS:
The following performance indicators, when applicable, shall be included in each
Performance Report and summarized in the Administrative Evaluation:
(A) Number of presentation/educational activities conducted.
(B) Number of agencies conducting education and sting operations.
(C) Number of minor stings conducted.
(D) Number of criminal cases filed on sellers/servers for selling alcoholic beverages to
minors.
(E) Number of administrative cases filed on establishments for selling/serving alcoholic
beverages to minors.
(F) Number of criminal cases filed for making alcoholic beverages available to minors.
(G) Number of criminal cases filed for possession of fictitious or altered identification.
• (H) Number of Minor in Possession violators cited.
IV. RESPONSIBILITIES OF THE SUBGRANTEE:
A. Carry out the objective/performance goals of this grant by implementing
the Action Plan in this attachment.
Genemi.7101 L ~ a
C7
B. All newly developed public information and education (PI&E) materials must be
submitted to the Department for written approval prior to final production.
C. An Administrative Evaluation summarizing all activities and accomplishments
will be submitted on Department approved forms no later than 45 days after the
grant ending date.
D. Attend meetings according to the following:
The Subgrantee will arrange for meetings with the Department as
indicated in the Action Plan to present status of activities, discuss
problems and schedule for the following quartet's work.
The project coordinator or other qualified person will be available to
represent the Subgrantee at meetings requested by the Department.
E. For out of state travel expenses to be reimbursable, the Subgrantee must have
obtained the approval of the Department prior to the beginning of the trip. Grant
approval does not satisfy this requirement.
F. Maintain verification that wages or salaries for which reimbursement is requested
is for work exclusively related to this project.
G. Ensure that salaries for employees reimbursed under this grant will in no way
supplant (i.e., replace state or local expenditures with the use of federal grant
funds) Subgrantee wages for activities which are already supported by local or
state funds.
H. The Subgrantee should have a safety belt use policy. If the Subgrantee
does not have a safety belt use policy in place, a policy should be
implemented during the grant year.
V. RESPONSIBILITIES OF THE DEPARTMENT:
A. Monitor the Subgrantee's compliance with performance obligations and fiscal
requirements of this grant.
B. Provide program management, technical assistance, and attend meetings as
appropriate.
C. Reimburse the Subgrantee for all eligible costs as defined in Attachment B,
Approved Project Budget. Requests for Reimbursement will be processed up to
the maximum amount payable as indicated on the cover page of the agreement.
D. Perform an administrative review of the project at the close of the grant
period to include a review of adherence to budget, Action Plan and attainment of
objective/performance goals.
General 7/01 3 33(~
~rPP
• • •
FY 2002 ACTION PLAN
W
OBJECTIVE: To conduct a comprehensive education, prevention and enforcement program to address
underage drinking in Brazos County by September 30, 2002.
Task: Conduct administrative and general grant requirements.
KEY: P = planned activity
C = completed activity
R = revised
•
ACTIVITY
RESPONSIBLE
PROJECT MONTH
OC
NO
DE
JA
FE
MR
AP
MY
JN
JL
AU
SR
OC
NO
1. Grant delivery meeting held.
Department
P
2. Request for Reimbursement submitted.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
P
3. Performance Reports submitted.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
P
4. Grant progress review meeting.
Subgrantee & Department
P
P
P
P
5. Conduct on-site monitoring visit.
Department
P
6. Submit Cost Assumption Plan.
Subgrantee
P
7. Administrative Evaluation submitted.
Subgrantee
P
8. Submit letter regarding signature authority.
Subgrantee
P
9. Submit operational cost per vehicle mile
if a livable .
Subgrantee
P
10. Submit Project Extension Request
if a livable .
Subgrantee
P
11. Develop an inter-agency task force.
Subgrantee
P
12. Conduct an underage drinking enforcement
sting.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
P
7/01
FY 2002 ACTION PLAN
OBJECTIVE: To conduct a comprehensive education, prevention and enforcement program to address
underage drinking in Brazos County by September 30, 2002.
KEY: P - planned activity
C = completed activity
R = revised
Task: Conduct public information and education (PI & E) activities.
I
V
ACTIVITY
RESPONSIBLE
PROJECT MONTH
OC
NO
D£
JA
FE
MR
AP
MY
JN
JL
AU
SE
OC
NO
1. Contact the Department regarding PI & E
procedures and planning
Subgrantee
P
2. Determine types of materials needed.
Subgrantee
P
3. Develop and prepare proposed PI & E
materials.
Subgrantee
P
4. Submit proposed materials and the PI & E
]an to the Department forapproval.
Subgrantee
P
5. Approve materials and plan.
Department
P
6. Produce/distribute PI & E materials
Subgrantea
P
7. Maintain records of all PI & E material
received/distributed.
Subgrantee
P
U
8. Report on activities.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
9. Conduct news conference(s).
Subgrantee
P
P
P
P
P
P
P
P
P
P
10 Issue news release(s).
Subgrantee
P
11. Conduct presentations/educational
prograrns.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
Participate in community events (i.e., health
or safety fairs booths).
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
p.
13. Produce and distribute public service
announcements.
Su )grantee
P
P
P
P
7101
PROJECT BUDGET
Comprehensive Underage Drinking Enforcement Program
(Title of Project)
Brazos County
(Name of Subgrantee)
•
r~
(Round figures to nearest
Local/
Federal State
Funds Funds TOTAL
BUDGET CATEGORY I - LABOR COSTS
(100) Salaries
" overtime or _ regular time; type X in
the appropriate blank)
Salary rates are estimated for budget purposes
only. Reimbursements will be based on actual
costs per employee in accordance with Sub-
grantee's payroll policy and state rate.
Dist by position]
A. Peace Officers - Co. Employees
B. Undercover Minors
C. Secretary
$3,370.00 $0 $3,370.00
$2,250.00 $0 $2,250.00
$0 $10,000.00 $10,000.00
TOTAL (100) SALARIES
$5,620.00 $10,000.00 $15,620.00
(200) Fnnoe Benefits
(list for each salary range]
A. Peace Officers - Co. Employees
B. Undercover Minors
C. Secretary
$1,012.00 $0 $1,012.00
$315.00 $0 $315.00
$0 $2,800.00 $2,800.00
TOTAL (200) FRINGE BENEFITS
(300) Travel and Per Diem
Mileage (documentation of rate is required
prior to reimbursement), airfare, car rental,
per diem, etc. Reimbursements will be based
in accordance with Subgrantee's travel policy
not to exceed slate rates.
ATTACHMENT B
$1,327.00 $2,800.00 $4,127.00
$1,500.00 $0 $1,500.00
TOTAL (300) TRAVEL & PER DIEM $1,500.00 $0 $1,500.00
TOTAL LABOR COSTS $8,447.00 $12,800.00 $21,247.00
General.7101 Page 1 of 3
333
State/
Federal
Local
Funds
Funds
TOTAL
BUDGET CATEGORY II - OTHER DIRECT COSTS:
(400) Equipment (specify type/quantity)
$3,937.00
$0
$3,937.00
1 Maintenance and Repair of existing equipment.
$1,02500
$0
$1,025.00
2. Unpgrade one undercover video system
$2,912.00
$0
$2,912.00
(500) Supplies (postage, printing, & office supplies, etc.)
$800.00
$0
$800.00
1. Items used for camera concealment
2. Videotapes
3. Office Supplies
(600) Contractual Services (specify)
$24,260.00
$0
$24,260.00
1. Peace Officers - Contractual
$16,600.00
$0
$16,600.00
@20.00 per hour
830 hours=$16,600.00
2. Video Recorder
$2,160.00
$0
$2,160.00
@15.00 per hour
144 hours=$2,160.00
3. Instructor (to be used in Public Education and
$5,500.00
$0
$5,500.00
presentations to schools)
@20.00 per hour
275 hours=$5,500.00
(700) Other Miscellaneous
A. Registration fees (training, workshops,
$0
$0
$0
conferences, etc.)
B. Impress -Buy" Funds
$1.702.00
$0
$1,702.00
(to be used in sting operations)
C. Mileage
$2,438.00
$2,601.00
$5,039.00
17,997 @ $.28 per mile
'Rate used only for budget estimate
Reimbursement will be made according to the approved
subgrantors average cost per mile to operate patrol
vehicles, not to exceed $ 28 per mile. Documentation of
cost per mile is required pnor to reimbursement
D. Mileage for other Agency Vehicles (Contractual)
$1,120.00
$0
$1,120.00
4,000 miles @ $.28 per mile
E. Educational/Promotional items
$2,000.00
$0
$2,000.00
(costs to print additional educational/promotlonal Items.)
F. Public Service Announcement
$1,000.00
$0
$1,000.00
(in-house public education campaign.)
H. Training (PI & E presentation education)
$500.00
$0
$500.00
TOTAL OTHER MISCELLANEOUS
$8,760.00
$2,601.00
$11,361.00
TOTAL OTHER DIRECT COSTS
$37,757.00
$2,601.00
$40,358.00
General.7/01 Page 2 of 3
V
/I"
•
BUDGET CATEGORY IM - INDIRECT COSTS
(800) Indirect Costs Rate at
State/
Federal Local
Funds Funds TOTAL
$0 $0 $0
SUMMARY:
TOTAL LABOR COSTS
TOTAL OTHER DIRECT COSTS
TOTAL INDIRECT COSTS
GRAND TOTAL
Fund Sources:
Federal Funds 75
• $ 46,204.00
BUDGET NARRATIVE:
travel (where to, what for, etc
•
$8,447.00 $12,800.00 $21,247.00
$37,757.00 $2,601.00 $40,358.00
$0 $0 $0
$46,204.00 $15,401.00 $61,60500
Local Funds ( 25
+ $15.401.00 = TOTAL $61,605.00
[Include In narrative form any needed explanations as to specifics on
kinds of equipment, details on large dollar items and subcontracts, etc.]
General.7/01 Page 3 of 3
0
M1rYlrr,rl,
F=19
2M
STANDARD ASSURANCES
Attachment C
The Subgrantee hereby assures and certifies that it will comply with the regulations, policies, guidelines,
and requirements, including 49 CFR 18 and OMB Circular A-87, or OMB Circulars A-110 and A-21, or
OMB Circulars A-110 and A-122, as they relate to the application, acceptance, and use of federal or state
funds for this project. Also, the Subgrantee assures and certifies to the grant that:
1. It possesses legal authority to apply for the grant; that a resolution, motion, or similar action has been
duly adopted or passed as an official act to the applicant's governing body, authorizing the filing of
the application, including all understandings and assurances contained therein, and directing and
authorizing the person identified as the official representative of the applicant to act in connection
with the application and to provide such additional information as may be required.
2 It will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-352) and in accordance
with Title VI of that Act, no person in the United States shall, on the grounds of race, color, or
national origin be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination under any program or activity for which the applicant receives federal financial
assistance and will immediately take any measures necessary to effectuate this agreement.
3. It will comply with Title VI of Civil Rights Act of 1964 (42 USC 20004) prohibiting employment
discrimination where (1) the primary purpose of a grant is to provide employment or (2)
discriminatory employment practices will result in unequal treatment of persons who are or should be
benefiting from the grant-sided activity.
4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (PL 91-646) which provides for fair and equitable treatment of
persons displaced as a result of federal and federally assisted programs.
5 It will comply with the provisions of the Hatch Act which limit the political activity of employees.
6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act, as they apply to hospital and educational institution employees of State and local
governments.
7. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others,
particularly those with whom they have family, business, or other ties.
8. It will give the sponsoring agency the access to and the right to examine all records, books, papers, or
documents related to the grant.
9. It will comply with all requirements imposed by the sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements
3.3
i-
• c,a-re Attacivnenl C continued
T~DOT bum 185
10 It will insure that the facilities under its ownership, lease, supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the federal grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities indicating that a facility to
be used in the project is under consideration for listing by the EPA.
11. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973, PL 93-234, 87 Stat. 975, approved December 31, 1976. Section
102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where
such insurance is available as a condition for the receipt of any federal financial assistance for
construction or acquisition purposes for use in any area that has been identified by the Secretary of
the Department of Housing and Urban Development as an area having special flood hazards. The
phrase "federal financial assistance" includes any form of loan, grant, guaranty, insurance payment,
rebate, subsidy, disaster assistance loan or grant, or any form of direct or indirect federal assistance
12 It will assist the grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological
and Historic Preservation Act of 1966 (16 USC 469a-1 et seo,) by (a) consulting with the State
Historic Preservation Officer to conduct the investigation, as necessary, to identify properties listed
• in or eligible for inclusion in the National Register of Historic Places that are subject to adverse
effects (see 36 CFR 800.8) by the activity, and notifying the federal grantor agency of the existence
of any such properties, and by (b) complying with all requirements established by the federal grantor
agency to avoid or mitigate adverse effects upon such properties.
13. It will comply with Chapter 573 of the Texas Government Code by insuring that no officer,
employee, or member of the applicant's governing body of the applicants grant shall vote or confirm
the employment of any person related with in the second degree of affinity or third degree by
consanguinity to any member of the governing body or to any other officer employee authorized to
employ or supervise such person This prohibition shall not prohibit the employment of a person
described in Section 573.062 of the Texas Government Code.
It will insure that all information collected, assembled, or maintained by the applicant relative to
this project shall be available to the public during normal business hours in compliance with Chapter
552 of the Texas Government Code, unless otherwise expressly provided by law.
It will comply with Chapter 551 of the Texas Government Code, which requires all regular, special,
or called meetings of governmental bodies to be open to the public, except as otherwise provided by law
or specifically permitted in the Texas Constitution
r
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A ATTACHMENT D\
AF-
AF.7
Fo . 1835
9194 DEBARMENT CERTIFICATION
(1) The SUB GRANTEE certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any federal department or agency.
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgement rendered against them for commission of fraud or a criminal offenses in connection
with obtaining, attempting to obtain, or performing a federal, state, or local public transaction
or contract under a public transaction; violation of federal or state antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
(c) Are not presently indicted for otherwise criminally or civilly charged by a federal, state, or
local governmental entity with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
(d) Have not within a three-year period preceding this applicationtproposal had one or more
federal, state, or local public transactions terminated for cause or default.
(2) Where the SUBGRANTEE is unable to certify to any of the statements in this certification, such
SUBGRANCEE shall attach an explanation to this certification.
X94 e~~L'Z
ignatiue of Certifying Official
Randy Sims, Commissioner,Pct. 3
for County Judge Alvin W. Jones
Title
September 11, 2001
Date
Page 1 of 1 330
•
•
•
A T TEN TLO-N
EFFECTIVE .JUNE 20, 2000
~ CO UNTY MILEA GE RATE
is
3 0¢ PER MILE
I N
•
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oG~rY F opt
JAMES M. KUBOVIAK
COUNTY ATTORNEY
BRAZOS COUNTY. TEXAS
TELEPIS0NB(409)761400 BAAZOS COUNTY COURTHOUSE
FAX t40% 36143P 000 E.~TN STE 023
BRYAN. TEXAS 77807.63V
BRAZOS COUNTY, TEXAS
SEATBELT POLICY
It is_the policy of Brazos County to follow State Law requirements for seatbelts.
5 34o
• BRAZOS COUNTY
POLICY ON COMPENSATORY TIME FOR OVCRT114E
Unless prior approval is 'received from Commissioners' Court,
compensatory time may be taken within 2 pay periods (28 bays) following
accrual, or the compensatory time will be cashed out at one and one-half
(1 1/2) times the employee's regular rate of pay.
The County will pay the employee, on the last payroll of each month, for
all compensatory time ea>*ned, recorded and not taken from the previous
month. The payroll offiber is authorized to pay only the compensatory
time that has-been properly reported and recorded.
One and one-half (1 1/2) hours of compensatory time off are granted for
each hour of overtime worked.
Exempt employees do not qualify for compensatory time accrual.
Compensatory time off may lae taken within a reasonable time after the
• employee requests it, as long as such use does not unduly disrupt the
operation of the department in which the employee is employed.
Compensatory time off will be paid for at the rate of.pay the employee
earning when the time off is.taken.
If the employee's employment with Brazos County ends, any unused
compensatory time off will be cashed out at the employee's regular rate
at the time of separation. If the employee's regular rate at separation
is lower than his/her average regular rate for the 3 years prior to
separation, then the average for the period (up to 3 years) preceding
separation wil'1 be used.
Any employee who has any questions, problems, or objections concerning
this policy should discuss the matter with his/her supervisor, or the
Personnel Department.
Adopted this /pr" day of ~60iLtr~ 1996.
',-Alvin w. nes
County Judge
-y on ndic Ha cr
• Con Usioncr, PcL 1,1 Conviur,cioacr, I
Coru isuncr. I'CL 1 (_a-.v w6 oact•, PcL A
•
STATE OF TEXAS
COUNTY OF BRAZOS
A RESOLUTION AUTHORIZING APPLICATION FOR GRANT
FROM TEXAS DEPARTMENT OF TRANSPORTATION
WHEREAS, the Department of Transportation is seeking to make the roads of the state
of Texas safer, by reducing drunk driving crashes; and
WHEREAS, The State of Texas will receive federal grant funding for the Texas
Department of Transportation toward this purpose; and
WHEREAS, The State of Texas has designated the Texas Department of Transportation
to administer the grants to state and local agencies of government; and
WHEREAS, Brazos County has a continuing need for aid to local law enforcement in
reducing alcohol related crashes;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF
BRAZOS COUNTY at its meeting on the day of , 2001 that:
The County Judge of Brazos County, acting on behalf of the Brazos
County be authorized to make application to the Texas Department of
Transportation, for grant funding to be used to reduce alcohol related
crashes involving minors; and
The County Judge be authorized to accept such grant funds should they be
tendered; and
This resolution becomes effective upon its adoption.
Alvi W. Jones
County Judge, Brazos County
ATTEST:
McQueen, Coun Jerk
Brazos County, Texas
VOas
/110~
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
•
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: September 11, 2001
ITEM: Request from Wickson Creek Special Utility District to construct a road bore for
water line installation in the right of way of Forest Drive (in Forest Lakes Subdivision)
approximately 800 ft. from its intersection with Lakefront Drive. Site is located in
Precinct 3.
SOURCE OF FUNDS: N/A
PRESENTATION:
A) No work will be permitted between front slope and/or back slope
B) All Installations shall be constructed in designated utility easements, if applicable If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the nght-of-way line
and/or 2) in the case of a road bore, perpendicular to the nght-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm, copies of all test results shall
be furnished to the office of the Brazos County Engineer
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways. published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
ACTION REQUESTED OR ALTERNATIVES:
E
SUBMITTED BY: APPROVED BY:
Richard F. Vance, P.E. Commission Ran y Sims
County Engineer Precinct
0001-083 /
Approved / Denied ❑ by Commissioners' Court
Date: Zone
- Alvin "ones, County Judge
as= 343
u
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicanttinkGon Creek S.U.D.proposes to
place a (type)nter -line We right-of=way of (road) Forest Dr.
In Brazos County, Texas as follows:
The location or description of the proposed Installation Is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that
1. The County Engineer must by notified 72 hours prior to the beginning of
construction in order that he or his designated Inspector may inspect the
actual Installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5. That the line will be constructed and maintained on the County right-of-way In
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four inches (24")
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2) below the center of the roadway.
7. That all sites will be baMcaded during the construction period.
Construction of this line will begin on or after the l lttrlay of Sept. 2ooz
Firm, Wi kson Creek S.U.D.
By:
Title: General Manager
Address: 2. 0. Box 4756
Bryan. TX 77805
Phone: 979 -589-3030
APPROVED BY COMMISSIONERS'
COURT ON: ~
Dabs
Alvin W. J es, County Judge r
as P e3 t~ ,
Remed 8128W f ".,_.AR
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 660010
DATE OF COURT MEETING: September 11. 2001
ITEM: Request from Wickson Creek Special Utility District to construct a road bore for
water line installation in the right of way of Marino Road approximately 0.2 mile from its
intersection with State Highway 21. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) All installations shall be constructed in designated utility easements, d applicable K no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No D-898, test
shall be conducted by an independent geotechrucal testing firm; copies of all test results shall be
furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways. published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction
ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: APPROVE
Richard F. Vance, P.E. mmis r William S Thornton
County Engineer Precinct 2
0001-084
Approved I /Denied ❑ by Commissioners' Court
Date: -4A4 -4!m61 , -1
fe- Alvin "nes, County Judge
•
•
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicantki nk-gon Creek S. U. D proposes to
place a (type)water,i ne AlRe right-of-way of (road) Marino Rd.
in Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that:
1. The County Engineer must by notified 72 hours prior to the beginning of
construction in order that he or his designated Inspector may inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5. That the line will be constructed and maintalned on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four inches (24e)
lower than the lowest part of the drainage or bar ditch and the drainage Is to
be considered at least two feet (2') below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the lithday of Sept. ?9c2001
Firm: wi lcson Creek S.U.D.
By. L
Title: General Manager
Address: P. O. Box 4756
Bryan. TX 77805
Phone: 979 -589-3030
C~
APPROVED BY COMMISSIONERS'
COURT ON:
/~~Jd ~t j3 I G~ J
Date
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Alvin W. Jon W. County Judge U K •%d ~OT~)
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: September 11, 2001
ITEM: Request from Verizon to construct a 50 ft road bore in the right of way of Hardy
Weedon Road to replace an existing aerial cable. Site is located in Precinct 3.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope.
• 2) All installation(s) shall be constructed in designated utility easements, if applicable If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the nght-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line
3) If clearing of brush, trees and other obstruction is necessary, R shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc from county right-of-way
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698, test shall
be conducted by an Independent Geotechnrcal testing firm, copies of all test results shall be
furnished to the office of the Brazos County Engineer
5) Construction shall be in stnct conformance to the latest Texas Manual of uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction.
NOTES[EXCEPTIONS:
ACTION REQUESTEI) OR ALTERNATIVES:
SU I D BY:
Richard F Vance, P.E.
County Engineer
0001-085
is
Approved
Date: 1
01-t Alvin
APPR B .
Commis ' ner andy Sims
Precinct 3
/ Denied ❑ by Commissioners' Court
es, County Judge
0
verizon
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
AUGUST 28, 2001
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR. VANCE:
SUBJECT: AGRMNTS 24 BURIED CABLE
ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF
OUR PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT COLLEGE
STATION, TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER FOR 5413 - 4P001 DA, WHICH IS
SCHEDULED FOR SEPTEMBER 10, 2001. IF YOU HAVE ANY QUESTIONS CONCERNING THIS
WORK, PLEASE CONTACT JOE YOUNG AT OUR OFFICE IN BRYAN, TELEPHONE 979-821-4303
WITHIN 15 DAYS SO THAT WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS
UNDERSTOOD THAT THIS PROPOSAL IS APPROVED.
SINCERELY,
GARY BANTA
SUPERVISOR - ACCESS DESIGN
L J
GB:EC Lo
ATTACHMENT ( ~1
.........____.____......r----
L- a s -Ago
•
VERIZON COMMUNICATION Notice of
Line Installation
August 28, 2001
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
Verizon Communications will bore Hardy Weedon Road just past
Lakefront Drive. This will be a 50 foot bore that will replace an
• aerial road crossing. We will place cable through this bore from
one property line to the opposite property line across the road.
This line will be placed at a minimum depth of 30".
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after September 10, 2001.
VERIZON CO NICATIONS 5413 - 4P001 DA
Gary Bant9l
• Supervisor-Access Design
301 Industrial Blvd.
Bryan, TX 77803
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f0 MINIMIZE THE RISK OF SERVICE DEGARDATION. ACTIVITY INVOLVING THIS
TRANSMISSION EOUIPT.SHHOULO RE LIMITED TO THE MAINTENANCE WINOOW
NOC ALINE TRANSMISSION SUPPORT 1214-815-8150
24 HOURS PER DAY 7 DAYS PER WEEK
BEFORE STARTING ANY WORK.ASK YOURSELF THESE OUESTIONSH
1. DID I REVIEW RECOVERY PROCEDURES?
2. HAVE IIDENTIFIED SERVICES AND USER'S IMPACT? %N
3. HAVE I FILED A HIGH RISK ACTIVITY REPORT? eue-~
B4. 00 1 HAVE A REGRESSION TEST PLANT 5. HAVE THE USERS BEEN NOTIFIED OF THE CHAMGE? L NAVE I CHECKED TO SEE IF THE WORK SHOULD BE PERFORMED DURING THE 'WINDOW 7 7. 00 1 HAVE A METHOD OF PROCEOURE? CK 1T
8. 00 1KNOW WHO TO CALL IN CASE OF AN OUTAGE?
R. AM 1 CONFIDENT 1 CAN PERFORM THE WORK CORRECTLY AND SAFELY?
'.F YOU ANSWERED NO TO ART OF THESE OLESTIONS.OR FEEL THAT YOU
;AN OT COMPLETE THE JOB SAFELY?
STOP 00 NOT ATTEMPT THE JOBI CALL YOUR SUPERVISOR IMMEDIATEL
NOTE AREA- OBSERVE ALL SAFETY RULES. LOCATE ALL BURIED UTILITIES.
BORE ROAD. PLACE 25 PAIR CABLE. AND SET PEDISTALS.
REROUTE DROPS TO PEDISTAL TERMINALS.
REMOVE POLES AND AERIAL CROSSING.
VERIZON 511 AREA STATE TX
DIVISION: UNIVERSITY EXCH:5413 REM CO: 080
M.C.: 7760 WO NO - 4P0010A CONTROL NUMBER;
TITLE REPLACE DAMAGED AERIAL INSERT TAX DST
TWP; RNG: SEC.: SAL.
DATE- 08/23/01 EV. DAZE: CALE; 1'=100'
FILE- WP1 DRWH ENG APRVD PRINT
JDY JOY 1 OF
11~\
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: September 11, 2001
ITEM: Request from Cox Communication to construct 2 road bores in the right of way
of Rock Prairie Road West to provide service to residents. Site is located in Precinct 1
SOURCE OF FUNDS: N/A
PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) All installations shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within s-9' of and parallel to the right-of-way line
and/or 2) In the case of a road bore, perpendicular to the nght-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county nght-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No D-698, test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction
II. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: AOXOO
Richard F. Vance, P.E. County Engineer Precinct 1
0001-086
Approved [ff / Denied ❑ by Commissioners' Court
Date: -hA Zne /
D K Alvin W nes, County Judge
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
•
Formal notice is hereby given that (applicantouza -4roposes to
place a (type)/,f ~ ~ within the right-of-way of (road)
96 In
Brazos Count ° as as follows: eoee Prtei z ,,e 0, 0
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice
I understand and agree that
I The County Engineer must be notified 72 hours prior to the beginning of
construction in order that he, or his designated inspector, may inspect the
actual installation
2 All damage to the roadways and rights-of-way will be repaired to their
original condition to the satisfaction of the County Engineer.
3 Brazos County reserves the right to require Applicant to relocate or lower
any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the roadway
or right-of-way.
4 Brazos County will in no way be responsible for any damage which might
occur to any existing utility lines in the right-of-way.
5 The line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989
6 The line or lines will be constructed no less than twenty-four inches (24") lower
than the lowest part of the drainage or bar ditch and the drainage is to be
considered at least two feet (2') below the center of the roadway.
7 All sites will be barricaded during the construction period
Construction of this line will begin on or after theme day of :j 4E, , 201.
R- W aro Firm. ~jl~~ih,t7/liP77pcl~
APPROVED BY COMMISSIONERS'
COURT ON
Date
Alvin W J es, County Judge
By: l&moz "Vi
Title- &AX7LN4 "-,OkyiGIJ
Address: 34/1/,O~ ~.9T//
Aw"i 71/. y7~az
Phone 596- o23Q1
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PRELIMINArl
NOT FOR
CONSTRUCTION
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