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HomeMy WebLinkAbout2001-09-25-0900AM-Regularu FILED BRYAN. TEXAS 2001 SEP 21 A 8: 06 KARENMcOU EN. COUNTY CLERK BRAZOS CO TY. BRYA TEXAS BY• NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT • THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, SEPTEMBER 25, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Judge Jones 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 - 23: 3. Budget Amendment 00/01-45. 4 Personnel Changes of Status. 5. Payment of Claims. 6. Designate day of week for Commissioners Court Meetings for Fiscal Year 2002 7. Longevity Pay Policy for Fiscal Year 2002. 8. Request by Texas Cooperative Extension Office for the purchase of an electronic postage scale. 9. Contract with Brazos Valley Council of Governments for the Indigent Health Care Program for Fiscal Year 2002. 10. Funding addendum for contributions to the Brazos County Public Health District for Fiscal Year 2002. 11. Appointment to the Board of Managers for the Brazos County Emergency Communications District. 12. Request by Tax Assessor/Collector for the purchase of bar code scanners and support equipment. 13. Renewal of Contract with Zortec International for software support for Fiscal Year 2002. 14. Renewal of Contract with Pete Huml of Justice System Consulting for professional services for Fiscal Year 2002. 15. Renewal of two Contracts with Hewlett Packard for hardware/software support for Fiscal Year 2002. 16. Renewal of Service Agreement with PEAK Technologies for Fiscal Year 2002. PACS: 102-15 Commissioners Court Meeting Agenda September 25, 2001 Page Two 17. Contract with Managed Network Solutions, Inc. for network cabling. 18. Annual Contract with The Eagle for Classified Advertising for Fiscal Year 2002. 19. Annual Contract with Star Armored for Armored Car Service for Fiscal Year 2002. 20. Replat of Lots 1-3, Block Two, Ranger Industrial Park. Site is located in Precinct 2. 21. Final Plat of Ravenwood Subdivision Phase Two. Site is located in Precinct 3. 22. Acceptance of Warranty Deed from Ransom Family Limited Partnership on improvements to Rabbit Lane. Site is located in Precinct 2. 23. Blanket Purchase Orders for Fiscal Year 2002.. 24. Acknowledge receipt of monthly reports from department heads and elected officials. 25. Announcement of interest items and possible future agenda topics. 26. Call for citizen input and/or concerns. 27. Convene into Executive Session pursuant to §551.072 of the Texas Government Code to discuss acquisition of real property for the Exposition Center. 28. Consider and take action on Executive Session. 29. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. • COMMISSIONERS' COURT REGULAR MEETING SEPTEMBER 25, 2001 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, September 25, 2001, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1, Absent; Wm.S. Thornton, Commissioner of Precinct 2; • Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. There was no citizen input/and or concerns. The Court next considered Budget Amendment #00/01-45.1 through 45.2, which would transfer funds to the 272nd District Court from Contingency, and reallocate funds for the District Attorney Crime Fund. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached • hereto. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the changes for all departments as submitted with the exception of the Information Technology Department. The County Judge asked to amend the motion to modify the change of status form submitted by the Information Technology department from a Group 23 Step TR to a Group 21 Step 1 position. On motion by the County Judge, seconded by Commissioner Sims, the Court Vol -~)S page 105' 0 Commissioners' Court meeting September 25, 2001 2 voted unanimously to approve the modification to the change of status form submitted by the Information Technology department. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20023092 through 20023307 On motion by Commissioner Thornton, seconded by Commissioner Sims, the Court voted unanimously to approve the Claims as submitted. The Court proceeded to consider designating a day of the week for Commissioners Court meetings for Fiscal Year 2002. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to designate Tuesday as the day of the week for Commissioners Court meetings for Fiscal Year 2002. The next matter before the Court was the approval of a Longevity Pay Policy for Fiscal Year 2002. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to adopt the three types of longevity pay. A copy of the policy is attached. The Court next considered a request by the Texas Cooperative Extension Office for the purchase of an electronic postage scale. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition in the amount of $351.00. The next matter before the Court was approval of a Contractual Agreement between Brazos County and the Brazos Valley Council of Governments for the Indigent Health Care Program for Fiscal Year 2002. Brazos County's pro-rata share is $70,250.00 through September 30, 2002. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to enter into contractual agreement with the Brazos Valley Council of Governments for the Indigent Health Vol aT Page 10 (o • Commissioners' Court meeting September 25, 2001 3 Care Program for Fiscal Year 2002. A copy of the contractual agreement is attached hereto. The Court next considered approval of a Funding Addendum for contributions to the Brazos County Public Health District for Fiscal Year 2002. Brazos County's contribution is as follows: In-Kind Contribution Contribution Total Percent $196,727 $290,716 $487,443 26.98$ • On motion by Commissioner Sims, seconded by Commissioner rove the fundin the Court voted unanimousl to a l C g y pp au ey, addendum for contributions to the Brazos County Public Health District for Fiscal Year 2002. A copy of the Addendum is attached. The next matter before the Court was the appointment to the Board of Managers for the Brazos County Emergency Communications District. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to reappoint Commissioner Randy Sims to the Board of Managers for the Brazos County Emergency Communications District. The Court next considered a request by the Tax Assessor/Collector for the purchase of bar code scanners and support equipment. On motion by Commissioner Sims, seconded • by Commissioner Cauley, the Court voted unanimously to approve the request by the Tax Assessor/Collector in the amount of $2,480.00. The Court proceeded to consider the renewal of contract with Zortec International for software support for Fiscal Year 2002. Zortec will provide support on the programming language currently being used for the Criminal Justice System, Health Department Immunization System, and County Engineer's Work Order System. Cost to Brazos County will be $7,900.00 annually. On motion by Commissioner Cauley, seconded by Vol ar Page 107 40 Commissioners' Court meeting September 25, 2001 4 Commissioner Sims, the Court voted unanimously to renew the contract with Zortec International for software support for Fiscal Year 2002. A copy is attached. The next matter before the Court was the renewal of a Contractual Agreement between Brazos County and Pete Huml of Justice System Consulting to provide consulting services for The Software Group Project. The cost to Brazos County will be $36,000.00 annually. The term of the contract will be fiscal year 2002. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to renew the contractual agreement with Pete Huml of Justice System Consulting. A copy of the contractual agreement is attached hereto. The Court next considered renewing hardware/software support agreements with Hewlett Packard for fiscal year 2002. Cost to Brazos County will be as follows: Support Agreement No. 319700712 $7,500.00 Support Agreement No. 319708431 $ 499.29 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to enter into agreement with Hewlett Packard and authorized the County Judge to execute the Agreement on behalf of Brazos County. A copy of each Agreement is attached. The Court next considered renewing a Service Agreement with PEAK Technologies for fiscal year 2002. The Agreement covers 2 PRINTEK FP4500 Printers located in the Sheriff's Department. The cost to Brazos County will be $1,055.31 for fiscal year 2002. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to enter into agreement with PEAK Technologies and authorized the County Judge to execute the Agreement on behalf of Brazos County. A copy of the Agreement is attached. Vol Cps- Page 108 • Commissioners' Court meeting September 25, 2001 5 The next matter before the Court was approval of a Contractual Agreement between Brazos County and Managed Network Solutions for cabling needs for fiscal year 2002. The cost to Brazos County will be $152,300.00. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to enter into contractual agreement with Managed Network Solutions. A copy of the contractual agreement is attached hereto. The Court next considered the annual contract with the • Eagle for classified advertising for fiscal year 2002. Cost to Brazos County will be at a rate of $.91 cents per line per day. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to enter into contract with the Eagle for classified advertising. A copy of the contract is attached. The next matter for the Court's consideration was the awarding of the annual contract for armored car service. The following vendors requested bid packets: a. Star Armored b. Triple D security c. Alliance Services, Inc. d. Loomis-Fargo & Co. • e. Bantek West, Inc Since only Star Armored submitted a bid in the amount of $800 monthly charge and $35.00 for extra trips, the Purchasing Department recommended that the Court accept that bid. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept the only bid submitted. A copy of the bid tabulation is attached. The Court next considered approval of the Re-Plat of Lots 1-3, Block Two, Ranger Industrial Park in Precinct 2. Richard Vol aS Page 109 40 Commissioners' Court meeting September 25, 2001 6 Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Thornton, seconded by Commissioner Sims, the Court voted unanimously to approve the Re-Plat of Lots 1-3, Block Two, Ranger Industrial Park as submitted The Court next considered approval of the Final Plat of Ravenwood Subdivision Phase Two, 6.0504 Acres in Precinct 3. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the final plat of Ravenwood Subdivision Phase Two, 6.0504 Acres as submitted. The Court next considered acceptance of a Warranty Deed for right-of-way on Rabbit Lane in Precinct 2. On motion by Commissioner Thornton, seconded by Commissioner Sims, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from the Ransom Family Limited Partnership for the expansion and improvements to Rabbit Lane. The Court proceeded to consider the following blanket Purchase Orders: Team Systems Jail $ 800 Brazos wholesale Jail $ 500 Ecolab Jail $1,300 Scarmardo Produce Jail $2,150 Alliant Food Jail $6,200 Sysco Food Service Jail $6,200 Performance Jail $8,000 Ben E Keith Jail $1,250 Cain's Coffee Jail $ 600 Glazier Jail $1,000 Butterkrust Jail $1,600 Lilly Dairy Jail $2,800 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court acknowledged receipt of the Extension Service reports for February 1999 and acknowledged receipt of reports Vol as Page 00 Commissioners' Court meeting September 25, 2001 7 from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: 1/ 1I u County Clerk District Clerk Justice of the Peace Precinct 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Justice of the Peace Precinct 5 Justice of the Peace Precinct 6 Constable Precinct 4 Constable Precinct 5 Constable Precinct 6 Brazos County Events Facilities County Attorney Road & Bridge Tax Assessor/Collector A copy of the Officials' reports can be viewed in the County Auditor's office. Under announcement of interest items and possible future agenda topics the County Judge made the following comments: f1 u a) There will be a special session of Commissioners Court on Friday, September 28, 2001 to consider budget amendments. b) He received a letter from John Garth of Region G Water Planning Group stating they will not be requesting funding from Brazos County. The Brazos River Authority will provide funding for the County. c) He received a letter from the HGAC relating to deregulation thus saving the counties money. d) He received a letter from Governor Rick Perry appointing Mike McKinney as his new Chief of Staff. e) He received a letter from the TCDRS concerning late reporting penalties f) Bill Riley of the Brazos Valley Water District visited with the County Judge about the reappoints to the Board so that it remains the same. This will be on the Commissioners Court agenda soon. g) He received an invoice from the Water Consulting Group to pay for web Service and a one year subscription. The decision on whether to participate will be decided at a later date. The Auditor stated information may be outdated. Vol d S Page I i ) 0 Commissioners' Court meeting September 25, 2001 h) The County Judge queried ten (10) counties comparing salaries with various employees including elected officials. He has received a good response and will share the information with everyone when it is available. i) The County Judge announced that the State per diem and mileage rates had been set for the new year. Meals will be $30 per day requiring receipts, lodging increased to $80 per day and mileage is $.345 per mile. Commissioner Cauley made the following comment: a) He addressed agenda item ##17 stating that the wiring of the Courthouse may cause a few minor inconveniences. Most will be done after hours and on the weekends. There was no citizen input and/or concerns. There was no need to convene into Executive Session. 8 There being no further business to come before the Court, the meeting was adjourned. Vol a r Page 11 ~2- • The foregoing minutes of the Commissioners Court meeting • • 0 held September 25, 2001 have been examined and are approved in open Court this the 44 day of 2001, in Bryan, Brazos County, Texas. 4z Alvi W. Jone s4v County Judge Wm. S. Thornton Commissioner, Precinct 2 ny J Co ' s' ner, Precinct 1 i Randy S s Commi Toner, Precinct 3 Carey Ca ey, Jr. Commissi ner, Precinct Vol aS Page G Karen McQueen County Clerk !3 P~ BRAZOS COUNTY COMMISSIONERS COURT MEETING ON-z4ol ~s 200 L AT .'00 Akk r~ BRAZOS COUNTY COMMISSIONERS COURT P~ MEETING ON Jmi- a.- 200 / AT 'L-~o /H)k • 40 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR NO. 00/01 - 45.2 On this the 25th day of September 2001 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on September 25, 2001 the Court heard and approved a budget amendment for the 2000-2001 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 5, 2000 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 25th day of September, 2001. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. BY az, C)L' - Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. OWN-45.01 onr./M • r~ FD DIV ACCT PRO DR/CR ACCOUNT NAME Increase Decrease 81 810080 516400 DR Hourl - Temporary $ 3,600.00 81 810080 613240 CR Equipment - Minor $ 3,600.00 81 810080 614500 DR Subscriptions and Pub. $ 500.00 81 810080 606000 CR Office Supplies $ 500.00 81 810080 913200 DR Transfer to Grant Funds $ 801.00 81 810080 725900 CR Professional Fees $ 800.00 DISTRICT ATTORNEY CRIME FUN D To reallocate funds to allow for unanticipated expenditures. I The responsibility this fund lies solely with the District Attorney and is submitted bo the Commissioner Court for information onl y. $ 4,900.00 $ 4,900.00 0 MEMORANDUM To: County Judge Alvin W Jones Commissioner Tony Jones Commissioner Bill Thornton Commissioner Randy Sims Commissioner Carey Cauley From: Bill Turner Date: September 14, 2001 In Re: Budget Amendment to DA Crime Fund 2000/2001 Following is our request for budget adjustments for the DA Crime Fund: Move $3,600.00 from 613240 Equipment Minor to 516400 Hourly - Temporary. Move $500.00 from 60600 Office Supplies to 614500 Subscriptions & Publications. Move $800.00 from 725900 Professional Fees to 913200 Transfer to Grant Funds. ab r ~~II ~J • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00/0145.02 9/25/01 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 272nd District Court 01 221001 601700 DR Copier/Printer Supplies $ 300.00 01 221001 619000 DR Visiting Court Reports 400.00 01 110015 611300 CR Contingency $700.00 To provide additional funding due to excess expense related to copier and printer repairs and for unanticipated visiting court reporters. 00 11 i PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: September 25, 2001 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED BUILDING MAINT. BEASLEY, STEPHANIE NEW HIRE-Prr COMMISSIONERS COURT MCLEOD, RUTH TRANSFER WITHIN DEPT CONSTABLE PCT S CARTER, HEZEKIAH MERIT INCREASE EMERT, STEVEN MERIT INCREASE BOSLEY, GLENDA MERIT INCREASE COUNTY ATTORNEY BAILEY, BRENDA SALARY INCREASE -PER FY2002 BUDGET ANDERSON, RODNEY SALARY INCREASE -PER FY2002 BUDGET RISINGER, BRIAN SALARY INCREASE -PER FY2002 BUDGET PHARISS, JACK SALARY INCREASE -PER FY2002 BUDGET PRICE, IRVIN R SALARY INCREASE -PER FY2002 BUDGET GREENING, CRAIG A SALARY INCREASE -PER FY2002 BUDGET MAGNESS, JUDITY K SALARY INCREASE -PER FY2002 BUDGET GILES, SPENCER SALARY INCREASE -PER FY2002 BUDGET YOUNG, WHITNEY SALARY INCREASE -PER FY2002 BUDGET MATZKE, WILLIAM F SALARY INCREASE -PER FY2002 BUDGET - MATZKE, AMANDA SALARY INCREASE -PER FY2002 BUDGET DISTRICT CLERK DUCHARME, AMY NEW HIRE-TEMPORARY INFORMATION TECHNOLOGY HAYES, GLEN PROMOTION JUVENILE COURT REFEREE - OEHLERT, TANYA K - - TRANSFER FROM 36l IT DISTR CRT - JUVENILE SERVICES PROVAZEK, MATTHEW P NEW HIRE - TEMPORARY GOODEN, SHATNER TRANSFER WITHIN DEPT. BROOKS, WILLIAM TRANSFER FROM ROAD & BRIDGE DEPT PERSONNEL NICHOLS, LORAINE PROMOTION JOHNSON, MELBA PROMOTION CONDE, LETICIA PROMOTION ROAD AND BRIDGE GALLEGO, CANDY TRANSFER TO COMMISSIONERS COURT LINDSEY, MARK RESIGNATION Approved .n Conunk3ioners' Court• S tember 25 2001 County Judge's or Comrntsstoner's Signature (This copy to be attached to rmnutes) • BRAZOS COUNTY, TEXAS PERSONNEL POLICY AMENDED 10-1-2001 u • LONGEVITY PAY: Effective October 1, 2001 Brazos County will have three types of longevity pay. The County longevitypay as adopted by the Commissioners Court in 1998; State reimbursed longevitypay as provided for in the Government Code § 41 251- 41.257; and Longevity Pay for Commissioned Deputies as provided for in Section 152 074 of the Local Government Code COUNTY LONGEVITY PAY: All County employees, to include elected officials and to exclude employees classified as temporary, Assistant Prosecutors as defined in Section 41.251 - 41.257 of the Government Code, commissioned deputies of the Shenff s Department as defined in Section 152.074 of the Local Government Code shall, be paid longevity pay. Longevity pay for purposes under the County Longevity Pay Policy is considered benefit pay, and is in addition to the regular salary approved by the Commissioners Court, and set by the employing official and/or department head. Longevity pay is related solely to length of an employee's service to the County. Longevity pay will be paid based on the completion of five-year incremental periods of employment and shall commence on October 1 of each year following the employees' completion of five years ofservice to Brazos County. The incremental penods will begin with five years and end with thirty-five years. Longevity pay shall begin with the pay period after each new fiscal year. For pay purposes, longevity pay will be distributed to the employee with each bi-weekly payroll check (26 tunes per year). Longevity pay will be paid based on the following schedule- 0 5 years $20.00 per month, • 10 years $40.00 per month, • 15 years $60.00 per month, • 20 years $80.00 per month, • 25 years $100.00 per month, • 30 years $120.00 per month, • 35 years $140 00 per month $240 .00 per year, $480.00 per year, $720.00 per year, $960.00 per year, $1,200.00 per year, $1,440.00 per year, $1,680.00 per year, $ 9.23 per pay period $18.46 per pay penod $27.69 per pay period $36.92 per pay period $46.15 per pay period $55.38 per pay period $64.62 per pay period Each employee who has eamed longevity benefit pay will be notified by the Personnel Department pnor to the benefit being included in their bi-weekly pay check. Such increases will continence with the first pay period of each focal year beginning after October I following the employee's anniversary date The Personnel Department shall make the notification in writing to the employee. In the event an employee leaves the employment of the County during the fiscal year, longevity pay for the bi-weekly period will be distributed in their last paycheck. For purposes of this policy, longevity pay will be considered eamed as of the first day of the pay period after October 1 and there will not be a need for a pro-rated calculation. Effective October 1, 2001 an employee who terminates employment with the County is not entitled to prior service with the County should the employee choose to return to the County employment at a later date. All previous prior service credits approved by the Commissioners Court will be grandfathered. 40 i_1\ It is the responsibility of the Commissioners Court to provide budget appropriations for each department's longevity requirement. LONGEVITY PAY FOR ASSISTANT PROSECUTORS All full time Assistant Prosecutors as defined in § 41.251- 41.257 of the Local Government Code shall be paid longevity pay at the rate of twenty dollars ($20.00 ) per month for each year of lifetime service credit, up to a maximum amount of $5,000.00. The increase is effective beginning with the month following the month in which the fourth year of lifetime service credit is accrued. An Assistant Prosecutor means an Assistant District Attorney, an Assistant Criminal District Attorney, or an Assistant County Attorney to a County Attorney compensated by the state to perform the duties of a District Attorney. A full time Assistant Prosecutor is an Assistant Prosecutor who is normally scheduled to work at least 40 hours per week as an Assistant Prosecutor. An Assistant Prosecutor is entitled to longevity pay to be included in the Assistant Prosecutor's compensation if the Assistant Prosecutor is a full-time employee on the first workday of the month; is not on leave without pay on the first day workday of the month; and has accrued at least four years of lifetime service credit not later than the last day of the preceding month. The District Attorney in the county in which the Assistant Prosecutor is employed shall certify the eligibility of the Assistant Prosecutors to receive a longevity pay supplement under this subchapter. An Assistant Prosecutor who receives longevity pay as defined may not engage in the private practice of law if the Assistant Prosecutor receives a salary equal to or more than 80 percent of the salary paid by the state to a District Judge. The County shall pay the longevity supplement as defined and shall request reimbursement from the state for amounts expended for longevity pay supplements as defined. The County shall certify to the comptroller on a quarterly basis the amount of reimbursement that the county is entitled to receive. For pay purposes, longevity pay will be distributed to the full time Assistant Prosecutors with each bi-weekly payroll check (26 times per year). If an Assistant Prosecutor ceases to be a full-time employee after the first workday of a month but otherwise qualifies for longevity pay, the Assistant Prosecutor's compensation for that month will include full longevity pay. An Assistant Prosecutor who is on leave without pay for an entire month does not accrue lifetime credit for the month. An Assistant Prosecutor who simultaneously holds two or more positions that accrue lifetime service credit accrues credit for only one of the positions. An Assistant Prosecutor who begins working on the first workday of a month in a position that accrues lifetime service credit is considered to have begun working on the first day of the month. LONGEVITY PAY FOR COMMISSIONED DEPUTIES Effective October 1, 2001 each commissioned Deputy of the Sheriffs Department shall receive longevity of not less than five dollars ($5.00) per month for each year of service in the department, up to and including twenty-five (25) years as provided for in § 152.074 of the Local Government Code. '5~ F"- --I A commissioned Deputy is entitled to longevity pay to be included in the commissioned Deputy's pay beginning October 1 of each year following the date the commissioned Deputy completes one year of service with the department. The Sheriff shall certify the eligibility of the commissioned Deputy to receive longevity pay supplement as prescribed by § 152.074 of the Local Government Code to the Personnel Department. The monthly amount of longevity pay is five dollars ($5.00) for each year of service with the department up to an including twenty five (25) years of service. The increase is effective October 1 following the date the commissioned Deputy completes one year of service with the department. Longevity pay for an officer who becomes a commissioned Deputy during his service with the department is effective October 1 following one year from the date the officer is commissioned. Each commissioned deputy is entitled to the longevity pay in addition to the commissioned Deputy's regular compensation. The County shall pay a longevity pay supplement as defined out of the general fund. The County may not reduce the salary of the commissioned Deputy to offset the longevity pay supplement. A commissioned Deputy who receives longevity pay supplement as defined is not entitled to County longevity pay For pay purposes, longevity pay will be distributed to the commissioned Deputy with each bi-weekly payroll check (26 time per year). • A commissioned Deputy who terminates employment with the County and returns to employment with the Shenffs Department at a later date shall be paid longevity pay beginning October 1 after the completion of one year of service with the Sheriff's Department, and certification of eligibility has been received. ~ Oe I ZS--IpI • a polu+es/longetry pay policy 0 INDIGENT HEALTH CARE CONTRACT This Contract is Subject to Arbitration Under the Texas General Arbitration Act This Contract is entered into by and between BRAZOS COUNTY acting by and through its duly elected Board ( hereinafter "County") and the BRAZOS VALLEY COUNCIL OF GOVERNMENTS (hereinafter °BVCOG"). The purpose of the Contract is to outline the responsibilities of each of the parties in the operation of the Indigent Health Care and Treatment Act, created by House Bill 1398 during the Special Session of the 76thTexas State Legislature. The parties mutually agree as follows: In compliance with the Indigent Health Care and Treatment Act and the Texas Constitution, the County agrees to provide the financial resources for the mandatory, Inpatient, Outpatient, Physician, Prescription, X-Ray, Laboratory, Rural Health Clinic and Family Planning Services to Eligible household members who meet the requirements of the Act, the Texas Department of Health (TDH) Handbook, and the BVCOG. RATES FOR REIMBURSEMENT The County agrees to join other counties in the region and provide a pro-rata share of funds for the Administration of the County Indigent Health Care (CIHC) Program by BVCOG for the State Dept. of Health, Region 7. The amount payable by BRAZOS COUNTY to BVCOG is $70,250.00 through September 30, 2002. Payment will be made to the BVCOG, quarterly. RESPONSIBILITIES OF BVCOG For and in consideration of the funding provided by the County, the BVCOG will be responsible for providing the following services pursuant to this Contract: 1. Providing all necessary application forms to potentiatly Eligible Individuals. 2. Provide intake services in the County at least once a month. 3. Assist applicants in completing all necessary forms. 4. Determine the Eligibility of each applicant with regard to residency and qualifications defined in the Act, including but not limited to Sections 1.01 and 1.04. In this capacity the BVCOG shall also be responsible for mailing all necessary forms and following all procedures defined in the handbook with regard to notifications and appeals on the issue of household eligibility. • r ~l J • Page 2 - CIHC Contract Brazos County 5. Maintain this Contract and assist the parties hereto in the operation of the Program. 6. Maintain data files on Clients. 7. Provide information to all parties as needed. 8. Respond to all and any inquires regarding the Program. 9. Assist the County with information needed for Audit purposes. 10. Monitor the Program on a periodic basis to review overall Program management and operation 11. Assist the County with all of its responsibilities under the Act and the Constitution. 12. Perform all other duties and functions necessary to fulfill the requirements as outlined in the Act and TDH Handbook. 13. Review the Eligibility of each household every six (6) months. 14. Prepare and distribute to the Provider no less than once every six (6) months a computer list of Eligible Residents. 15. Determine Eligibility not later than the fourteenth (14) day after receiving a completed application from an applicant including all necessary documentation and verifications. 16. Receive all Bills submitted by the Provider for payment of Services and review the same to verify that the Services and the patient qualify in all respects. 17. Send all Bills for payment to the County for payment. RESPONSIBILITIES FOR THE COUNTY The County shall be responsible for the following duties and requirements: 1. Provide County funds for the payment of mandated services. 2. Provide County funds for the Administration of the Program to the BVCOG on a quarterly basis. 3. Develop a system for the payment of Indigent Health Care Services bills or Incorporate this billing into the County's established system for paying like bills. 4. Provide an audit of the Program as required by State law. 5. Accept ultimate responsibility for payment of services, which may be determined through an audit to have been an Ineligible expense. 6. Provide for and assist with the procurement of and payment for legal services as necessary. 7. Provide for and assist with the procurement of and payment for additional audit services. VO AA ° 0 Page 3 - CIHC Contract Brazos County TERM This Contract shall continue In force and effect for a term of one (1) year commencing on the First day of October, 2001 and shall terminate on the Thirtieth day of September, 2002. CONCELLATION This Contract will be canceled automatically should the County become remiss in their reimbursements to the BVCOG for administrative services. This Contract may be canceled by either of the parties hereto upon Sixty (60) days written notice as provided herein. INDEMNTY Any monetary loss suffered by the County from Ineligible Clients, mistake, fraud or other conditions cannot be recovered from the BVCOG. AMENDMENT This Contract shall be automatically amended by the amendments made to the Act by the State Legislature, in all other respects, this Contract may only be amended by the written consent of all the parties hereto. GOVERNING LAW This Contract shall be executed in and shall be governed by the laws of the State of Texas. FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents, which may be necessary to carry out the provisions of this Contract. OT4 9LI5 • Page 4 - CIHC Contract Brazos County SEVERABILITY In the event that any of the provisions or portions of this Contract are held to be unforceable or invalid by any court of competent jurisdiction, the validity and enforceability of the remaining provisions or portions hereof shall not be affected thereby. ENTIRE CONTRACT This Contract contains the entire understanding between the parties hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements or understanding, oral or written, between or among the parties hereto, relating to the subject matter of the Contract, which are not fully expressed herein. • EFFECTIVE the 1't day of October, 2001. BRAZOS COUNTY By: Judge Al Joded BRAZOS VALLEY COUNCIL OF GOVERNEMENTS B Tom Wilkinson Executiv rector • "am `Z lr~ u FUNDING ADDENDUM The current Members of the Brazos County Public Health District do hereby agree to the following contributions for fiscal year 2002 commencing on October 1. 2001 and ending on September 30. 2002 . ENTITY AMOUNT OF CONTRIBUTION IN-IUND TOTAL PERCENT CONTRIBUTION Brazos County $196,727 $290,716 $487,443 26.98% In all other respects the terms and conditions of that certain Cooperative Agreement dated _September 26. 1995 are hereby confirmed, ratified and adopted. This document may be executed in multiple counterparts, each of which shall be deemed an original for all purposes and all of which constitute, collectively, one agreement. IN WITNESS WHEREOF, the parties hereto have caused this Funding Addendum to be executed as the ~ss+L day of SEP>FirLB~k , 2001. ATTEST: BRAZOS COUNTY (Z~2" ~V' By: 'KAREN MCQUE N, County Clerk ALV W. JONE , County Judge v t Brazos County Department of Information Technology 202 East 27`h Street, Suite 102, Bryan, Texas 77803 Voice: 979.361.4310 Fax: 979.361.4408 Memorandum TO: Commissioner's Court FROM: Ernie Laney, Interim Director ~ 9 DATE: September 17, 2001 SUBJECT: Agenda Item for September 25th • Please consider this request to renew a software support agreement with Zortec International for fiscal year 2002. Zortec provides support on the programming language that is currently used for the Criminal Justice System, Health Department Immunization System, and County Engineer's Work Order System. CC: Carey Cauley, Commissioner Precinct 4 Ruth McLeod, Executive Assistant • u Zortec International, Invoice 124 12th Avenue South - - - Suite 210 DATE INVOICE # ! Nashville, TN 37203 8/312001 33553 I 615-361-7000 BILL TO SHIP TO Brazos County CNS Brazos County CNS PO Box 2015 PO Box 2015 Bryan, TX 77806 :Bryan, TX 77806 I I i P.O NUMBER TERMS DUE DATE REP SHIP VIA F O B. ! PROJECT 10 - ! 9/102001 SD 8/312001 QUANTITY ITEM CODE DESCRIPTION ! PRICE EACH j AMOUNT 1 I Z-su System Z Software annual support - HP Unix 7,900.00 7,900.00 :from 10101/01 thru 9130/02 I i 7 I j I j j ! I I [(3CO)SO AiNnoo SOZdu8 a Total $7,900 00 ; Sold subject to the terms and conditions of Zortec Software License and receipt of payment in full or signed security agreement and UCG1 evidencing a security interest in favor of Zortec International in the amount shown in the TOTAL box above 130 • • Vendor Pay To: t'✓ Address: / / Ch yi //E T/U /2 a 7000, j and/or service(s) on this requisition have been used exclusively for the benefit of Brazos County They have been purchased In comphanoe with Section 262021 - 262 021 of the County Purchasing Ad." I further certify that I am aware of all requirements of Section 262 021 - 262.034 and I am aware of the criminal penalties resulting from the vidabon of that Act." Approved by County Auditor c~ygyg~ry'''an_ ~ Q/~p., yam N Brazos County Payment Authorization Division: Date: Total O-V- • Attach ALL supporting data such as invoices, meal and hotel receipts, airline tickets, seminar brochure(s) or syllabus, registration forms, etc. BRAZOS COUNTY, TEXAS ACCOUNTING PROCEDURES MANUAL PREPAID EXPENSES Procedure Number: P-301 Date: August 20, 1999 Updated: September 17, 2001 Authorized By: County Auditor PURPOSE To establish standard procedures for all County offices with regards to handling requests for initiating prepaid authorization to expend next year's departmental funding prior to the end of the current fiscal year. It is recognized that prior to the end of the County's fiscal year there is a need for departments to register and many instances pay in advance for conferences and seminars as well as provide for travel expenses (mileage, air fare, hotel rooms) for events that are not going to take place until the following fiscal year. These expenditures would normally be handled through the purchase order system, but due to the fact that the purchase order system will be closed in order to close- out the fiscal year, it is noted that an accounting procedure is required to facilitate the activity. GENERAL All offices in the County will have the ability to request access to the prepaid expenditure system, which is maintained by the County auditor's office. The system will be available for use with regards to conference and seminar fees, travel expenses and dues and subscriptions. The system will be available during the last 15 days of the current fiscal period. The system may be used for all related financial disbursements (as noted above) which need to be paid before the end of the County's fiscal year (September 30), but which are to be charged to the next fiscal year's budget. The department will need to have provided for the expenditure in the following year's budget. In all instances the requests will need to be processed on a'Payment Authorization" Form (not a purchase order) and/or a "Travel Advance" request. Aside from the requirement of using the purchase order system, all existing County policies with regards to expenditures will need to be followed. Procedure: Prepaid Expenses Page 1 -40*\ • • • STATE OF TEXAS ) PROFESSIONAL SERVICES COUNTY OF BRAZOS ) CONTRACT This contract entered into by and between the COUNTY OF BRAZOS, a County Government organized under the Constitution and Statutes of the State of Texas hereinafter referred to as 'County", and Peter Huml Consultant hereinafter referred to as "Consultant". WHEREAS, the County desires to employ the Consultant to perform essential Information Technology related projects or support; and WHEREAS, Consultant possesses the skills to render said support to the County. NOW, THEREFORE, the parties mutually agree as follows: 1. SCOPE OF SERVICES The Consultant shall perform tasks as requested by the director of Information Technology (IT). Those duties are to be limited to special projects in support of the IT mission and the Consultant agrees to perform those tasks. 2. TIME OF PERFORMANCE. The duties of Consultant are to begin on October 1, 2001 and terminate on September 30, 2002. This contract may be renewed by agreement of both parties. 3. COMPENSATION AND METHOD OF PAYMENT. The Consultant shall be paid at the hourly rate of $100.00. Reasonable travel expenses will be documented by the consultant and reimbursed by the County to the consultant for site visits to Brazos County. Lodging in Brazos County Hall be provided by Purchase Order through Brazos County Purchasing Department Effort will not exceed an average of 30 hours per month. The consultant shall receive reimbursement for documented postage, shipping, and telephone calls in the performance of tasks assigned to the consultant by the County (Director IT). Payment will be made as the result of a monthly invoice submitted to IT by the consultant. This contract is not eligible for any benefits. 4. LOCATION OF PERFORMANCE. The locations of where such services are to be performed are to be determined by the County (Director IT) and the Consultant. 5. TERMINATION Either party may terminate this contract at anytime without cause. 1 33 E Notify : County Judge Brazos County 300 E. 26" Street Bryan, Texas 77803 With a copy to: Brazos County Department of Information Technology 202 E. 27' Street Suite 102 Bryan, Texas 77803 CONSULTANT: Peter Huml 4318 Hueco Ave. EI Paso, TX 79903 IN WITNESS WHEREOF the parties have executed this agreement at Bryan, Texas this AStk day of 2001. COUNTY OF BRAZOS Alvin "Jones County Judge, Brazos County CONSULTANT: Peter HumI APPROMED AS Ernie Lahey, Interim Department of Inforr fd~PROVED BY PURCHASING: D~ \Pat Howard Purchasing Agent, Brazos County -A 2 PEAK PEAK Technologies Exhibit A to SERVICE AGREEMENT For Service, call: (800) 732-5349 Cnrrercy: US Rept CL.r: I= PEA; TECHN01.01i'FS, INC., - SEPVICE 0£1tVE SUMMIR (lUO'E INFORWION- - - - CLISIOMER IWORMATIOt_ - - OLate No: OR05250028 Ci.st Code; 210791.00 f 1vT"OReV1S10n: 1 rrF_NI:.t'fAL Ct:st PO#. DEPT. Policy No: Bill To, BPAZOS CO 68 Wgi-°&'"'-E l=' =6q COVERAGE INFORMATION; 202 E 271H SIREFT SUITE 102 PIRYAN Coverage l: STANDARD IX i78()L e-t Coverage 2: Attn: - egoj%, L1%n12~A Cover m 5: litIe: Effect/E xp : 09/27/200,' - 09/2h/2002 Phone. 97936 L4310 BILLING 1RFOkMAIION : --Rill type: Prepaud Inv Every: 12 Mths Inv By £3tte: no Deposit Amt: 0.00 Irtttial Fee: 0.00 Cartel. Fee: 0.00 Cancel Notice: 4 /01 Q: Valtd In: 09/27/OI Price Cak: N 0.00 X Price Loc: FOR MCRr INFORMATLON, PLEASE CONTACT: --Address: F' AI' IEC:HNOLQUIF_S - - ZANE- C 1 A ROG& G 9200 F+EPUR <<OAD COLUMBIA MD 2104.5 A'tn: ZF:OI:I=F::i@F'EA'' IECH.COM Title: CONTRACT AL`MINISIRATOR Phone: £3009506372X56:~L Fax: 4103098961 Stte Nome City State Items Mo-thly Tottai Extendcd fatal 21079iJO BRAZOS CO _ Bh'YAf< lX 2 81.24 974.£38 S)EPt Or. 10Fb401ATloa j(c►►NOW64 - - Qj~ote Subtotal : 81.24 974.£38 Fluete Ad j ustme`it 1: 0.00 0100 Oucte Total t?efore ,.x:81.24 - 9/4,_ic Totat Stte Taxeb: 6.70 80.,4,5 Quote Ad wstmen t lax-. 0.00 0.00 Quote TotaL Aftcr lax.: --97.94 ---.1,G`_15.31 1T CUS(cMhR: - - rATt - REF'(iESEN f A I-IVE: _ _ VD,1 1 F"nie 0001 a, 001, Exhibit A to PEAK® SERVICE AGREEMENT PEAK Technologies For Service, call: (800) 732-5349 Currency: -USRept-Cur: F_____ -_PEA!_ TECHNOLOGIES, INC_ - - --SGI:VICE-QUOTE SUMMAR QUOTE INFORMATION:- CUSTOMER INFORMATION: ---Quote No: LIB05250028 Cust Code: 2LO79100 Revision: 1 RENEWAL D.tst F'O"- Policy No: Bill lo: BRAZOS CO COMPUTER & NETWOR: SERVO COVKR.AGE INFORMATION: Coverage 1: STANDARD Coverage 2- Coverage 3: Effer-t/Exp: 09/27/2001 - 09/26/2002 202 E 27TH STREET SUIIE 10: BRYAN TX /-/E)03 Attn: MARY JANE DEAN Title- Phone: 9793614310 EL-M _ 0Z"&i ' OATL CUSTOMER: REPRESENTATIVE: DAl Page 0002 of 00 1311- 0 ..tiv-`.`~ CUSTOMER PEAK PEAK Technologies • • Exhibit A to SERVICE AGREEMENT For Service, call: (800) 732-5349 Currency: US kept CUX-. F PCAi~ ILCIINOLObTFS, INC. - SERViCE QUOTE SUMMARY QUOTE INFORMA TION: CUSTOMER INFORMWT ION. ---Quote No: QB05230028 Gist Code: 21079100 Revislon: 1 RENEWAL Grist PON: Policy No: Bill lo: BRAZOS CO COMPUTER & NEIWOR,~. SERIXE COVERAGE INFO RMATION: 202 E 271H SIREET SUITE 102 BRYAN Coverage 1: STANDARD TX 77803 Coverage 2: Attn: MARY JANE DEAN Coverage 3: lit]e: Effect/1_xp: 09/27/2001 - 09/26/2002 Phone: 9793614310 PEAK TECHNOLOGIES INC. TERMS AND CONDITIf°1NS FOR SERVICE These Terms and Conditions for eervice are the terms and condition-. Ugon which Peale will provide services as set forth herein. Pea1• desires to provide to Customer, and Customer desires to obtain, the maintenance and support services for the Equipment, as defined below all on the terms and conditions as set forth in ~hls Agreement. For good and valuable consideration, the receipt and sufficiency of which is hereby aclnowledged, the parties agree as follows: 1. SCOPE OF WORK Peal- will perform the maintenance and support services as set forth below for the Equipment specifically identifLed by Peak and Customer. X Pe~"X d1 nt e ~,,,pvl, g s V1 O (IT CUSI OMER: REPRESF_NTAIIVE: AN_--INV DAl : _ _ Page 0003 of 0014 0 Exhibit A - -6- to PE AK SERVICE AGREEMENT PEAK Technologies For service, call: (800) 732-5349 Currency- -US-~~-Rept Ci.r:-F -T--r- --PEAK TECHNOLOGIES, INC. SI=RvfcE CAJOTE SUMMARiY QUOTE INFORMATION: CUSTOMER INFORMATION- Quote No: OB05250028 Gist Code: 21079100 Revision: 1 RENEWAL Cust PO#: Policy No: Bill lo: BRAZOS CO COMPUTER & NErWOR. SERVCE COVERAGE INFORMATION: Coverage 1: STANDARD Coverage 2: Coveragge 3: Effer_t/Exp: 09/27/2001 - 09/26/2002 202 F- 271H SI EET SUITE 102 BRYAN TX 77f;03 Attn: MARY JANE DEAN Title: Phone: 9793614310 Equi ment for which it cannot obtain an adequate supply of spare parts and supplies or a reasonable basis. In such event the Equipment shall be removed from this Agreement the costs to Customer shall be adjusted to reflect such deletion. P,-Ak shall have the right to perform pprecontract insppections of Equipment within the first 30 d,4ys of }he start of any maintenance services hereunder of recontract irsp ections, Peak shall have the right to irvoic(a the Customer for any parts used for the first service call (per individual serial numbered equipment) within thirty (30) days from the service agreement start date or for a period of thirty days from the additior of Equipment to the Maintenance Agreement. Equipment optons not shown on quote may require additional bllLing. Any options not listed on quote that are identified during the Agreement term will automatically be invoiced and added to Customer's Agreement retroactive to the Agreement start date. 2. TYPE OF SERVICES DEPOT SERVICE: Peale will provide repair and maintenance service at Peak's maintenance facilities based upon the service option set forth in the service quote. Service options include three or five business day turnaround and a hot swap program. The Customer shall be respponsible for shipping the Equipment to be serviced to F'ear's maintenance Facility,, the address of which Peak shall sugly to Customer.. Along with the EgUlpmert the CCustomer shall send a detailed descry tion o? the problems with the Equipment and sha~I identify that the Equipment is being serviced under this A rcement. Ped shall re d . err he E ti=nt w the t CUSTOMER: A,j % REPRESENTATIVE: Page 0004 or 0014 Ai IN I NVi 11%1111'9~40 -0 WOE a 3 $ PEA RO PEAK Technologies GXIIIYII M to SERVICE AGREEMENT For Service, call: (800) 732-5349 Currency. US Rept Cur: F F'CA'r TE..HI01-01bEES, INC. SERVILE QUUTE SUMMAS' QUOTE INFORMATION: CUSTOMER INFORMAIIIIN- - - Quote No: QB0525002U Cust Code: 21079100 Revision: 1 RENEWAL Cust POO: Policy No: Bill 10: BRAZOS CO COMPUIER & Nl!(tlOR! SERVCI COVERAGE INFORMA1lON: Coverage 1: STANDARD - Coverage 2- Coverage 3: EfFert/Exp: 09/27/2001 - 09/26/2002 • 202 E 271H SIRFET SUIIE 102 BRYAN 1X 77803 Attn: MARY JANE DEAN Title: Phone: 971?3614~ 10 timeframe as set forth herein. Peak will be responsible for the cost of shipping the Equipment back to the Customer to the addrr-ss suppplied to Peak. by the Customer. I'he repair work shall be completed within the time frame indicated above and then the Equipment W:11 be shipped to CUStoirer second day service. A Hot Spares contract provides the replacement of a unit sent vie next day delivery. Peal- will ship overnight a replacement unit which the Customer purchases and Which is held at Peal's national depot location. ON-SIFE SERVICE: Peak- will provide repair and maintenance serv•i,cz during the pi-inci al period of maintenance at the locations where the Equipment is located as agreed to by Peak and Customer. the Customer shall call the Peak' Support Hotline and place a request for service which request shall include a description o-c the Equipment, its location and such other information as reqquested by the PeaP support representative. Peak will dispatch a service technician to the Customer's site to pert o•m the repair and maintenance services to be provided hereunder. Service calls will be provided within the time frame set Forth in the service quote. The princ-jpal period of maintenance is 8:00 am to 5:00 pm in the time zone where the C-g1ttppment is located and excludes Peal recognized holidays. TELEPHONE SUPPORF: Peal, shall provide Customer with a telephone response duringg the FFirincipal period of aainten,~nce witizin the referenced time period fo f if]c of r le P ' I CUSTOMER: • REPRESENTATIVE: AN _ DAT : _ Page 0005 of 001x - - r'~-. -~9.`-4=3. cn~fra rrz.-•---~~~f- C.~-S.~~a~s .y-~.c -.rte- _T - - - - - - - - - - - - - 0 Exhibit A to PEA K® SERVICE AGREEMENT PEAK Technologies For Service, call: (800) 732-5349 Currency: US Rept Cur: F PEAT' ICCHNOLOGIES, INC. - SENVICE OUOiE SUMMAR) 000IE INFORMATION: CUS1OMER INFORMATION, Quote No: OB05250028 Cust Lode: 21079100 Revision; 1 RENEWAL Cust PO#: Policy No: Bill lo: BRAZOS CO COMPUTER & NEIkORn SERVCL LOVEkAGE INFORMA11019: Coverage 1: STANDARD Coverage 2: Coverage Effect/Exp: 09/27/2009 - 09/26.2002 202 E 271H STREET SUIIE 102 BRYAN TX 77803 Attn: MARY JANE DEAN title: Phone: 979:,6143t0 shall provide the Customer with a reasonable amount of telephone support to assist Customer in diagnosing errors and malfunctions that occur when Customer uses the covered Equipment. Peal. =hall provide support services to Customer to attempt to correct diagnosed errors and malfunctions and reasonable operates assistance. Peak may provide software patches that implement corrections and/or suggest wort-aro!rnds that assist Cus,temer in using the Equipment in a w,-y that car avoid diagnosed errors, malfunctions, and defects. 3. TERM The term shall be for a period of one year and may not be cancelled eycept in the event of a default hereunder (the "Initial Term"). For new Equipment sold by Peak the term of this Agreement shall commerce on ?he date the Equipment is shipped term the Customer, and for existing Equipment the of this Agreement shall comnence on the date Peak receives an order zt6 newledgement from the Customer. After the Initial lerm, the Agreement shall continue for successive one year terms unless terminated by either party in writing. Prior to the commencement of a renewal term, Peak may invoice the Customer for the cost of the Services to be provided hereUnder for the foilow.ng renewal term. If Customer does not pay such renewal invoice in the manner agreed upon for payment as set forth in paragraph 4, then this Agreement shall terminate at the end of the then Initial lerm or renewal term, in q„estion. the term for any Equipment added during the Initial Perm or any re-,ewal term shall commence upon the date agreed to between the parties and shall be coterminous with the expiration of the term of th em n e Cu tr, shA ve e r-iab,t dr% REPRESENTATIVE: _ DAI': _ Page 0006 of 001 - - IR, LT D-s , a~'...p~ CUSTOMER • PEAK PEAK Technologies Exhibit A to SERVICE AGREEMENT For Service, call: (800) 732-5349 Currercy. US Feat Citr: F - PEAK IFCHNOLOG[ES; INC. - SER'J1LT QUOIE SUMMAR QUOTE INFORMATION: CUSTOMER INFORMAIION• -Quote Mo: QB05250028 Cast Code: 2t079100 Revision: 1 RE'NEWAI_ C-ist F'0#: Policy No: Bill To: BRAZOS CO COMPUTER & W=1Wr.R, SERYCI COVERAGE INFORMATION: Coverage 1: SIANDARD Coverage 2: Coverage Effect/Exp: 09/27/4001 - 09/26/2002 202 E 27TH STREET SUITE 102 BRYAN Ix 77r30S Attn: MARY JANE DEAL: Title. Phone: 9795614310 to remove any Equipment for which Service is to be provided hereunder for a erzod of thirty days f01lcwLn9 the commencement of any renewal tern. The In1t1A1 Term and any renewal to-m shall be rFferred to herein as the Term. 4. PAYMENT The CL:.stonier shell pa• the Annu.zl maintenance fees as agreed to between he parties and as set forth in the service quote (the "Term Services Fee(s)"). Certain Equipment mxy be SUb)ect to additional usage sensitive chArges. Customer agrees to pay the Perm Services Fees due hereunder. Customer may elect to pay the Term Services Fee(s) in accordance with the method indicated herein. Unless otherwise agreed to by 1=leak, payment shall be due annually. Except for an;ual payments. Which shall be paid In full Upon the execution of this Agreement and within thirty days Of 3nvcalce for any renewal term, all pa/merits duo hereurder shall be due In eoual Installments in accordance with the method of payment. Customer shall pay any And all taxes due on goods and services rendered hereunder. Customer shall pay for Any AddLtlonel Services performed by Peak hereunder on A time and materials basis, at PeAk's then current rates. Peal, reserves the right to withhold Services If Customer is on credit hold for any reason or has failed to pay when due any amounts hereunder or ender any other agreement between the parties. Any amounts which remain --ipaid when date shA)1 bear Interest at the rate of 1.57 per month, urtil paid in full. 5. CUSIUMEi. RESPONSIBILITIES • CUSTOMER: TAIti. 02 - REF'RESENIATIVE: AN INV AT : Page 0007 of 0012 ith -";r USTO'MER Exhibit A to PE Ke SERVICE AGREEMENT PEAK Technologies For Service, call: (800) 732-5349 Currency: US=-==Rept Cur: F-~ PEAK 1ECHNOLOG[ES, -INC. SERVICE QUOTE SUMMARY QUOIE INFORMATION- CUSTOMEN INFORMATION: Quote No: 0605250028 Gust Code: 21079100 Revision: 1 RENEWAL Cust PO#: Policy No: Bill To. BRAZOS CO COMPUTER K NEIWUR: SERVCE COVERAGE 1NFORMATION: Coverage 1: STANDARD Coverage 2: Coverage 3: Effect/Exp: 09/27/2001 - 09/26/2002 202 E 271H STRF_E1 SUITE 102 BRYAN TX 77803 Attn: MARY JANE DEAN Title: Phone: 9793614310 Customer shall provide for On-Site Support, electric power for portahle electric tools, sufficient light where possible, safe access to the Equipment, appropriate consumable supplies (such as paper and ribbons) and reasonable cooperation from Customer's employees. 6. PARTS Parts will be replaced or an exchange basis only. Peak reserves the right to use remanufaciured or refurbished parts. Such parts will be ecloi.valent to new when installed in the Equipment. All exchanged parts will become the property of Peak. 7. SERVICE EXCLUSIONS The followinq services are not eneluded in the Term Services Fee(s) and performance of such services (thee "Additional Services") by Peak, shall be performed, if at all, and billed se arately, on a time and materials basis: (A) Site preparation and maintenance of a proper env7ronmont (B) Set up and installation of the Egee7pment, ~C) moving Equipment, (D) painting or refurbishing Equipment, (E) Adding, ehanglnq or remr_+ving features or onions or makin other functional chargges to Equipment, (F) Providing consumable supplles (such as paper, ribbons and printheads), even if consumed while providing maintenance services, (G) Systems engineering services, programming services and operational procedures of any sort, and (H) Maintenance, repair or replacemNnt of parts or Equipment, when such services are required because of abuse, misuse, accident, neglect usage in an improper environment, not in accordance with manufacturer's he a ent, Nn sp ti f S---IQAlE CUSTOMER: i REPRESENTATIVE: _ N Imv W : Page 0008 of 0014 ALMA H lffa-lm ;ZrSA:, CUSTOMER PEA~K® PEAK Technologies cnluvra n to SERVICE AGREEMENT For Service, call: (800) 732-5349 Currency. US Rept Cur; F Pr AS' TECHNOLOGIES, INC. - SENVLLf QUO-,E S;UMMAR: QUOTE INFORMAIJON: - - - -----=====CUSIOMER INFORMATION: - - - - - Quote No. 01,05250028 Cust Cote: 21079100 Revision: 1 RLNEWAI_ C-cst F'Ot#: Policy No: Bill To: BRAZOS CO COMFUTEK & NEfWOR1, SEI.VCE COVERAGE INFORMATION: -Coverage 1: STANDARD Coverage 2: Coverag)e L EfFectlExp. 09/27/2001 - 09/26/2002 -02 E 27TH 811-(E.ET SMITE 102 BRYAN TX 7/801, Attn: MARY JANE" DEAN Title: Phone: 9793614310 an item's duty cycle or other loss or damage to Equipment due to any inSUrahle loss or ary cause or causes external to the Equipment. S. WARRANTIES AND DISCLAIMERS A. Sub)ect to the conditions and limitations on liability stated herein Peak warrants to Cccstomer for A period of thirty gays following the performance of any Services or Additional Services by Peak that the Services and/or Additional • Services will be performic: in a good and war4•man-like manner. Peak's obligations knd liability under this warranty is conditioned upon the receipt of prompt notice of defects as to parts and/or workmanship from CUStarier, and is limited to repairing or, at Pea4's sole option, to replacing the Equipment. This warranty shall be void if the Equipment is damaged or rendered unusable by the w:LLFul act negLigenr_e Ann /or tamperiRvq of persons other ~han Pea4. THE FOREGOINU 7S A LIMITED WARRANTY AND IT IS THE ONLY WARRANTY BY F'EA# . PEAR. DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITt=ESS FOR A PARTICULAR PURPOSE. B. IN NO EVENT SHALL EITHER PARTY BE LIA14LE FOR ANY INDIRECT, INCIDENTAL SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS dF PROFJTS~1 REVENUE DATA, OR USE, INCURRED BY EITHER PARRY R ANY 11-116 PARTY, WHErHEV IN AN ACTION IN CONTRACT OR TORT, ARISING QUI OF OR RELATED TO IHTS AGREEMENT, OR THE SERVICES PROVIDED HEREUNDER EVEN IF THE O1HEE: PAR-I Y OR ANY OTHER PERSON HAS BEEN ADVISED OF 1 HE POSSIBILITY OF SUCH DAMAGES. PEAK'S LIABILITY FOR DAMAGES HEREUNDER FOR ANY CAUSE WHATSOEVER SHALL FI ' F LI i -D REF" TR REP' J- EN F 1 dr---a "Via CUSTOMER: `A1 • REFRE'SENIATIVF; DAZE; Page 0009 o4 00:4 ~,•I q,3 CUSTOMER - - - - - - - - - - - - - - - - - - • Exhibit A to PE KO SERVICE AGREEMENT PEAK Technologies For Service, call: (800) 732-5349 C:u•ren.cy. US----Rept Cur: F ---F'EA` TECHN01-001ES, INC.=- SEF'VICE QUOTE - -SUMMARY QUOTI: INFORMATION- CIJ910MEIR INFORMATION, Quote No: OB00250028 Gist Code. 21079100 Revision: 1 W-NEWAL Cust PON: Policy No: Lull To-. PRAZOS CO COMPUTER F. NErWOR.` SENVUE COVERAGE INFORMATION: Coverage 1: STANDARD Coverage 2i Coveragge Effect/Exp: 09/27/2001 - 09/26/2002 202 E 271H STREET S1111E 102 BRYAN TX 778OZ Attn: MMY JANE DEAN title: Phone: 979614310 DEFECTIVE FARTS AND IN NO EVENT SHALL E.XCEFD ONE HALF OF FHE AMOUNTS RECEIVED BY PEAY FROM THE CUSTOMER UNDER 1HIS AGREEMENT FOR THE PRESENT IERM. 9. DEFAUI_1 If Customer, on the one hand, or Peak, on the other hand, is in material default of its Obligations under this Agreement, the ion-reaching party shall hive the right to deliver to the breaching party written notice specifying th;t a breach has occurred and providing in detail the particulars of the alleged breach. the party in breach shall have thirty (50) days to care the alleged breach (ten days iF the alleged breach relates to the payment of any amounts due hereunder) or such other period as may be agreed to by the parties. If sitc'i breach is rot cured within such period, then the non-breaching party shall be entitled to exercise all of its rights and remedies at law and in equity, including the right to terninate this Agreement 14 such ron-performance constitutes a material breach of this Agreement. 10. "FORCE MAJEURE" Notwithstanding anything in this Agreement to the contrary, Peak. shall not be liable for any delay or failure to mairtain the Equipment or provide service hereunder, if the delay or failure is caused by war, riots, civil commotion, fire, flood, earthquake, or an act of God, or the failure of any third party subcontractor, or third party h~trdwarc, software, network system equipment, wiring, electrical systems or Utillttes, or other causes beyond Peak's I1 e rQj, Ifs gird ay re W i It ff"% 0% 7902~ 0 CUSIOME.R: Al REF'RESENTAlIVEs Page 0010 of 001, A -a- Aff N 44 CUSTOMER • • to PE A hw% SERVICE AGREEMENT PEAK Technologies For Service, call. (800) 732-5349 CU,rency: US -=FLT, t-CL,r. F = PEA" TECIiNOLOGIES, INC. SERVICE IulgsE-__. -SLAW s QUOIE [NFORMATTON:: CUSTOYEN 1NFORMA1 'ON: Quote No: OB05250028 Cust Code: 2L079100 I Revision: 1 RENEWAL rust F'C#: Poli.ry No: Bill To: BRAZOS CO COV.PUTER Q• NELWOR. StikU COVERAV'E 1NF0RP1.A11ON: 202 E 271H STREET SL111E 102 BRYAN Coverage 1: STANDARD TX 7/903 Coverage 2: Attn: MA12Y JANE DEAN Coveragge 3: Title: Effect /Exp: 09/27/2001 - 09/26/2002 F'Isone: 979"A14310 subcontractor providing service with respect to this Agreement ceases to provide such services ind PeaP cannel find a suitable replacement vendor then,, Peek shall have the riglit to terminate the Agreement, by providing thirty days prior written notir_Q to Customer. 11. ENTIRE AUREEPIEMI ih Agreement and the Agreement, (together w.th any Exhibits) constitutes the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes all prior oral or w--it ter. agqeemcn is arr an - emen ts, and UndErstandings with respeci there o. No rEpresentati6n, prom-,se, :inducement, statement or intention has been made by any party hereto that is rot enhodied herein, ar•d ro party shall be bound by or liable fur any alleged rep,esentation, promise, inducement, os• statement rot so set forth herein. By reference or otherwise, this Agreement does not constitute an acceptance by Peak, of ary by Peak of any inconsistent terms contained in Customer's agreesientz proposal, counter offer or any purchase order. Such documents shall be considered by Peak as administrative only and shall not vary the terms of this Agreement. This Aqq-cem nt expressly 11mLt5 acceptance to the terms stated in this Agreement. Any additional or dLfFering terms whether or not materially different, set lot-6 in any communication from the Customer are hereby expressly re3ected. 12. AMENDMENT This AgreemNnt may be modlfted, amended. superseded, or canceled only by a written in 1 t rea the ar e •s e~ i CUSTONERe AIF u REPRL•SENTA'IIVE: CeC)' Page 00il of 0<; M& ad qV 'Umly 46 s : CUSTOMER s 9 Exhibit A -6- to PE K® SERVICE AGREEMENT PEAK Technologies For Service, call- (800) 732-5349 Currency: US Rept Cur: I PEA!: TECHNJI-OGfES, INC. - SERVICE OL1oTE===- SLIMMAR' ro=ca.: .a:=--__`-.. ------""'-aro-. ec-'A-°=--_-=-ee'env• exe_--~==---- °P"ec m-_ QUOTE INFORMATION: CUSTOMER INFORMATION: OUote No: OB05250028 Cust Code: 21079100 Revxs3on: 1 f:ENEWAI- Cust PO#: Policy No: Bill 10: BRAZOS CO COMPUTER R. NEIWOR:. SEWC! COVERAGE: INFORMATION: 202 E 271H SIREET SUI1F_ 102 BRYAN Coverage 1: SIANPAkD TX 7780,, Coverage 2: Attn: MARY JANE DEAN Coverage 5: Title: Effect~Exp: 09/27/2001 - 09/26/2002 Phone: 979361410 and not by performance. ]4. NOTICES All default notices, hereitrder shall be to w,•zting and shall be deemed given (a) if delivered personally, on the date riven, (b) if delivered by a courier express delivery serv)ce, on the date of delivery, or (c) if by certified or regLstered mail, postage prepaid, return receipt requested five da/s after mai!.ing, to the parties at The addresses listed beneath such pArty's signature to this Agreement, or at such other addresses is st,ch party (nay designate by written notice in the manner aforesaid. 15. WALVER The waiver by any of the parties, express or implied, of auy right under this Agreement or with respect to any failure to perform under or breach of this Agreement by the other party, shall not constitute or be deemed a waiver of any other right under this Agreement or of any other fail-ire to perform under or breach of this Agreement by the other party, whether of a similar or d15Slm.llAr nature. Please return the Exhibit A Service Agreement to the address shown below: Notices: Peal: fechnologies, Inc. 9200 Berger Road Coli,mb LA, MD 21046 Attn: Corporate Contract Admin3strat.ion P1 T di our r izat-on iu t r~ CU.~ TOMES . A 1 t REPRE-SEW AI EVE: _ _ _ _ FDA Page 0012 of 0014 C! Ara Em S W~ i CUSTOMER • PEAK PEAK Technologies txnib[t A to SERVICE AGREEMENT For Service, call. (800) 732-5349 Currer•cy: US Rcpt Cur: f - --'F'EAT' TECHNUI_OFIES, INC. SEI Y1GE Ql1Ul! SUM~ARl -QUOTE [NFORMATLON: y - -CUSTOMEN INEORMA"ZION: Quote NO:OB05250028 Cust Code: 21079 00 Revision: ? PLNEWAL Gist P04#: Policy No: Rill To: BRAZOS C0 COMPUTEN NErkUR' SEI<'JI:E COVERAGE INFORMATION: [;overage 1: SIANDARD Coverage 2: Coverage 3: EFFect/Exp: 09/27/2001 - 09/26/2002 202 E 27TH S I REE1 SLII1 E 102 BRIAN Ix /78033 Attn: MANY .TAME DEAF, title: Phone: 9793614310 Purchese Order for renewal of this Agreement. Rem, 1 HIS IS A STA4DARD ONS! TE MA [NTENANCE AGREI_MEN1 Rem: WIIH TEXT BUSINESS DAY RESPONSE TIME, MONDAY Re-n- THROUGil FRIDAY, 8:00 AM TO 5;00 PM. 1J J mqpm CUS10MER: 'ATE REPRESENTATIVE: DA Page 001 -5 of 0014 OLT, ! +7 CUSTOMER Exhibit A to PE K® SERVICE AGREEMENT PEAK Technologies For Service, can: (800) 732-5349 - Currency: UFi Rept Ciar: F PEAT' TECHNOLOGIFS, INC. - SERVICEQi1Oli- 2i0791J0 - QUOTE INFORMATION: - - SITE TNFORMAIFOTi:--- Quote Nn: QBO5250028 Site Code: 210791J0 Revision: 1 RENEWAL Cust FOH: Policy No: Address: BPAZOS CO COMPUTER 1, NEIWOR, SERVUr SL;III= 102 COVERAGE INFORMATION: 202 E 27114 STREET BPYAN Coverage 1: STANDARD TX 7%802 Coverage 2: Attn: MARY JANE DEAN Coverage ritl,: I.ffect/Exp: 09/27/2001 - 09/2x/2002 Phone: 9793614467 Line No Fart/Serial No Effect - Expire Version Oty Mth F'YLCe Ext Price *0288630001001 ZVCFF'4500 09/27/2001-09/26/2002 l 40.62 487.44 BBA51011 PRINTEk FF4500 PRINTER H/W *0290710001001 ZVCFP4500 09/27/2001-09/26/2002 1 40.62 487.44 BBA50634 PRINTEk FF'4500 PRINTER H/W Site SUbtOtal:: 8t.24 974.88 Price Adwstments: 0.00 0.00 Site Total Before lax: 81.24 Y74.88 IAX Amount 1X/780,:00 8.2b%: 6.70 80.4:3 Site Total After 1ex: 87.94 1,0b5.31 dip% VAN * = Revised or Newly TL 7A CUSTOMER: THIS _ - AREPRESENTATIVE: DAl : _ Fag, 0014 of (1014 CUSTOMER r Dear Customer, Peak Technologies, Inc. would like to extend Us appreciation to you for selecting us as your computer equipment service provider. We are certain that the services provided to you have been professional, efficient, and of the highest quality. Our Service Team is looking forward to oontinuiN our relationship with you in the future. Our records indicate that your Service Agreement is due to renew within the next 90 days. • Please review the enclosed Exhibit A and Terns and Conditions which lists the equipment we show on your aurent Agreement. If you require changes, please contact us by fax at 410-309- 8961 or email us at r al~Qrrmjdwhcom. If there are no corrections, please sign page 1. Return the Headquarters copy of the signed document to us along with a Purchase Order, If required for billing purposes, or a check for the amount due. Retain the Customer copy for your records. Thank you again for selecting Peak Technologies, Inc. We look forward to a king and mutually beneficial relationship and stand ready to meet your current and future service requirements. If you have any questions, please feel free to call us at (877) 848.7148 or email us at rmmws-@P-C-a!qoch.com. Sincerely, Peak Technologies, Inc. Contract Administration Renewals NOTE: FAILURE TO SIGN AND RETURN THE EXHIBIT A MAY RESULT IN A DELAY IN SERVICE. • ~ ~ ~~j► vi / L 1 • Peak 'T'echnologies 2001 Holiday Schedule Holiday Date Day of the Week New Year's Day January 1 Monday Memorial Day May 28 Monday 4' of July July 4'" Wednesday Labor Day September 3 Monday Thanksgiving November 22 Thursday Day After Thanksgiving November 23 Friday Christmas Eve December 24 Monday Christmas December 25 Tuesday • Brazos County Department of Information Technology 0* 202 East 27th Street, Suite 102, Bryan, Texas 77803 Voice: 979.361.4310 Fax: 979.361.4408 Memorandum • • TO: Commissioner's Court i FROM: Ernie Laney, Interim Director DATE: September 17, 2001 SUBJECT: Agenda Item for September 25Th Please consider this request to renew a service agreement with PEAK Technologies for fiscal year 2002. The agreement covers (2) PRINTEK FP4500 Printers located in the Sheriff's Department. The cost of the agreement is $1,055.31. W. Carey Cauley, Commissioner Precinct 4 Ruth McLeod, Executive Assistant 10 1 11 Li.. • Brazos County Payment Authorization Vendor / Pay To: Address: 7a-87/- Division: 1gOO,~ Date: q -1q-41 m4uuiuwr nave ceen used exclusively for the benefit of Brazos County They have been purchased In compliance with Section 262 021 - 262.021 of the County Purchasing Act.' I further certify that I am aware of all requirements of Section 262.021 - 262.034 and I am aware of the cnntlnai penalties resulting from the violation of that Act' r J qulsiboned B k-Appr&/ed by ddGnty Judge Approved by County Auditor Total 4p / This requbition has been evaluated T and approved by Brazos Bounty Departrnent of Informatkm Techr4lWy ~ 5 A4 1 Attach ALL supporting data such as invoices, meal and hotel receipts, airline tickets, seminar brochure(s) or syllabus, registration fors, etc. • BRAZOS COUNTY, TEXAS ACCOUNTING PROCEDURES MANUAL PREPAID EXPENSES Procedure Number: P-301 Date: August 20,1999 Updated: September 17, 2001 Authorized By: County Auditor PURPOSE To establish standard procedures for all County offices with regards to handling requests for initiating prepaid authorization to expend next year's departmental funding prior to the end of the current fiscal year. • It is recognized that prior to the end of the County's fiscal year there is a need for departments to register and many instances pay in advance for conferences and seminars as well as provide for travel expenses (mileage, air fare, hotel rooms) for events that are not going to take place until the following fiscal year. These expenditures would normally be handled through the purchase order system, but due to the fact that the purchase order system will be closed in order to close- out the fiscal year, it is noted that an accounting procedure is required to facilitate the activity. GENERAL All offices in the County will have the ability to request access to the prepaid expenditure system, which is maintained by the County auditor's office. The system will be available for use with regards to conference and seminar fees, travel expenses and dues and subscriptions. The system will be available during the last 15 days of the current fiscal period. The system may be used for all related financial disbursements (as noted above) which need to be paid before the end of the County's fiscal year (September 30), but which are to be charged to the next fiscal year's budget. The department will need to have provided for the expenditure in the following year's budget. • In all instances the requests will need to be processed on a "Payment Authorization" Form (not a purchase order) and/or a "Travel Advance" request. Aside from the requirement of using the purchase order system, all existing County policies with regards to expenditures will need to be followed. Procedure: Prepaid E"xpensesS6 2r= Page t 0 0 Brazos County Department of Information Technology 202 East 27`h Street, Suite 102, Bryan, Texas 77803 Voice: 979.361.4310 Fax: 979.361.4408 Memorandum TO: Commissioner's Court FROM: Ernie Laney, Interim Director 5-f~ DATE: September 17, 2001 SUBJECT: Agenda Item for September 25th Please consider this request to renew the following hardware/software support agreements with Hewlett Packard for fiscal year 2002: Support Agreement No. 3197CO712 $7,500.00 Support Agreement No. 3197C8431 $ 499.29 CC: Carey Cauley, Commissioner Precinct 4 Ruth McLeod, Executive Assistant i" i • • QUOTATION FOR SUPPORT SERVICES PACKAGE SUMMARY BRAZOS COUNTY Pr salty A reementt Description Invoice Authorization Aitreement Amount 1 59498001 3197CS431 Hardware, Software and Network Suppon $ 199 29 Total Support Price $ 499 29 NOTE- All quoted prices are valid for 90 days from September 18, 2001 Total Support Price includes all discounts. Please see the Summary of Charges page for the expected billing by invoice period. Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service, Exhibit E16 Please direct questions about your agreement to your Support Agreements Administrator. Please reference the Support Agreement Number on any correspondence or inquiry. September 18, 2001 5- 165 0 QUOTATION FOR SUPPORT SERVICES Ia~~nr SUPPORT IDENTIFIER: BRAZOS800/ROUTER AGREEMENT START DATE: 10101/01 SUPPORT AGREEMENT NUMBER: 3197C8431 END DATE: 09/30/02 PROPOSAL NUMBER: 59498004 F=Ipment Location Comments BRAZOS COUNTY DEPARTMENT OF INFORMATION TECHNOLOGY 202 E ZTCH ST STE 102 BRYAN TX 77603 Hardware System Contact ERNIE IANEY (979) 361-4409 CUSTOMER CONTA CT INFORMATION Please verify names, addresses and telephone numbers. Contact your Hewlett-Packard Support Agreements Administrator with any changes. Support Agreement Contact ERNIE LANEY (979) 3614109 BRAZOS COUNTY DEPT OF IT 202 E 27TH Sr STE 102 BRYAN TX 77603 Software System Manager TOM COLSON Support Materials Ship- TOM COLSON (979) 3614468 (979) 3614498 BRAZOS COUNTY BRAZOS COUNTY DEPT OF IT DEPT OF IT 202 E 27TH ST ST E 102 202 E 27TH Sr STE 102 BRYAN Tx 77803 BRYAN TX 77903 RESPONSE CENT ER CALLERS Software Support Primary Caller- TOM COISON (979) 3614458 Alternate Caller- ERNIE LANEY (979) 361.409 After Hours Caller: TOM COISON (979) 3611468 For HP Internal Use Only. 003562665 Suppart Order Number. Agreement Page 1 September 18, 2001 1r u • • QUOTATION FOR SUPPORT SERVICES i n. e n r SUPPORT IDENTIFIER: BRAZOS800/ROUTER AGREEMENT START DATE: 10/01/01 SUPPORT AGREEMENT NUMBER' 3197C8431 END DATE: 09/30/02 PROPOSAL NUMBER: 59498004 SUPPORT SERVICES SUMMARY Product Number Description Qty List Price H5355A Hardware. Software and Network Support 1 $ 499.29 4 hr on-site response, M-F 8.9 1 Network support declined 1 3 5" double sided flexible disk 1 Manuals on paper only 1 Additional system(s) in support group 1 Peripheral/network products 1 24x365 Phone-in SW assist eligible prods 1 Total Quotation Price $ 499 29 NOTE: Please see the Summary of Charges page for the expected billing by invoice period All quoted prices are valid for 90 days from September 18. 2001 Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service. Exhibit E16, and HP System Support Service, Exhibit 5 For HP Lnlrnal Use Only W356266S Support Order Number Agreement Page 2 September 18, 2001 0 ~ QUOTATION FOR SUPPORT SERVICES • SUPPORT IDENTIFIER. BRAZOS800/ROUTER AGREEMENT START DATE- 10/01/ol SUPPORT AGREEMENT NUMBER 3197C8431 END DATE 09/30/02 PROPOSAL NUMBER: 594981104 HARDWARE SUPPORT SER VICES Product Product Description/ Coverage Support Extended Number Oty Serial Numbers Begins Ends Life Ends Noe 27288A I HP AdvanceStack Router 430 10/01/01 05101/02 05101/02 744 58 3248A00828 Total Hardware List Price: 344.58 Total Hardware NET Price 344.58 Extended Corer W Notes EC1 Coverage days:Mon-Fri excldg HP Holidays Coverage hours. 8 a.m. to 9 p.m. Response time: 0-4 hours Zone 3: 51-100 miles Par HP Internal Use Only 003582685 Support Order Number- Agreement 1 Page 3 September 18, 2001 as- A~q& /`c • • • QUOTATION FOR SUPPORT SERVICES SUPPORT IDENTIFIER. BRAZOS800/ROUTER AGREEMENT START DATE. 10101/01 SUPPORT AGREEMENT NUMBER: 3197C8431 END DATE: 09/30/02 PROPOSAL NUMBER 59498004 SOFTWARE SUPPORT SERVICES Software Software Product Descni2tlon Qty Product Number HP AdvanceStack Router 430 1 27288A Product Coverage Extended Number Product Description Begins Ends Price 27288A HP AdvanceStack Router 430 10101/01 as/01/02 154 71 Total Software List Price. 154.71 Total Software NET Price: 154 71 For HP Internal Use Only: 003562665 Support Order Number Agreement Page 4 September 18. 2001 u QUOTATION FOR SUPPORT SERVICES : a ~ s n e SUPPORT IDENTIFIER BRAZOS800/ROUTER AGREEMENT START DATE: 10/01/01 SUPPORT AGREEMENT NUMBER: 3197C8431 END DATE: 09/30/02 PROPOSAL NUMBER: 59498004 SUMMARY OF CHA RGES Note: These prices reflect additions, deletions, and products reaching end of warranty. CovecW Period Prices by Invoice Period 10/01/01 - 10/31/01 71.00 11/01/01 - 11/30/01 71.00 12/01/01 - 12/31/01 71.00 01/01/02 - 01/31102 71,00 02/01/02 - 02128/02 71.00 03/01/02 - 03/31102 71.00 04/01/02 - 04/30/02 71.00 05/01/02 - 05/31/02 2.29 Sub-Total $ 499.29 TAX 00 Total Quotation Price = 499,29 NOTE- All quoted prices are valid for 90 days from September 18. 2001 No tax calculated based on government exemption; contact support agreement administrator if incorrect. Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service, Exhibit E16, and HP System Support Service, Exhibit 5. ror Mr interoar use oW ou562665 Support Order Number Agreement 1 Page 5 September 18, 2001 • • • [hEY QUOTATION FOR SUPPORT SERVICES PACKAGE SUMMARY BRAZOS COUNTY Pro d Agreemeritt Description Invoice Authorization Agreement Amount 1 59498170 319700712 Hardware, Software and Network Support S 7,500 DO Total Support Price S 7,500 00 NOTE. All quoted prices are valid for 90 days from September 18, 2001 Total Support Price includes all discounts. Please see the Summary of Charges page for the expected billing by invoice period. Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing. Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service, Exhibit E16. Please direct questions about your agreement to your Support Agreements Administrator: Please reference the Support Agreement Number on any correspondence or inquiry. September 18, 2001 VW _'r1-6 . ~ I (Q) , QUOTATION FOR SUPPORT SERVICES SUPPORT IDENTIFIER: BRAZOSK220 AGREEMENT START DATE: 10/01/01 SUPPORT AGREEMENT NUMBER: 3197CO712 END DATE- 09/30/02 PROPOSAL NUMBER: 59498170 Equipment Location Comments BRAZOS COUNTY 202 E 27TH STE 102 BRYAN TX 77803 Hardware System Contact MARIIANE DEEN (979) 3614467 CUSTOMER CONTAC T INFORMATION Please verity names, addresses and telephone numbers. Contact your Hewlett-Packard Support Agreements Administrator with any changes. SSupllort Agreement Contact ERNIE LANEY (979) 3614409 BRAZOS COUNTY DEPT OF IT 202 E 27TH ST STE 102 BRYAN TX 77803 Software 50t em Manager Support Materials Ship- TOM GOISON TOM GOISON (979) 3614468 (979) 3614468 BRAZOS COUNTY DEPARTMENT OF BRAZOS COUNTY DEPARTMENT OF INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY 202 E 27TH ST STE 102 202 E 27TH ST STE 102 BRYAN TX 778M BRYAN TX 77803 RESPONSE CENT ER CALLERS Software Support Primary Caller: TOM GOISON (979) 3614468 Alternate Caller ERNIE 1ANEY (979) 3614409 After Hours Caller: TOM GOLSON (979) 3614688 For HP ]eternal Use Only 003562665 Support Order Number. Agreement 1 Page I September 18, 2001 P0. 4, a 41 ION 2. r-- i t • • n J QUOTATION FOR SUPPORT SERVICES i a v e e e SUPPORT IDENTIFIER: BRAZOSK220 AGREEMENT START DATE: 10/01/01 SUPPORT AGREEMENT NUMBER 3197CO712 END DATE- 09/30/02 PROPOSAL NUMBER- 59498170 SUPPORT SERVICES SUMMARY Product Number Description Qty List Price H5355A Hardware, Software and Network Support 1 $ 7,500.00 4 Hr on-site response, 24x7 1 Network support declined 1 CD-ROM (disk only) 1 Manuals on CD-ROM 1 Additional system(s) in support group 1 K4xx/5xx/2W 1 24x365 Phone-in SW assist ebgible prods 1 Total Quotation Price f 7,500 00 NOTE- Please see the Summary of Charges page for the expected billing by invoice period All quoted prices are valid for 90 days from September 18, 2001 Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service, Exhibit E16, and HP System Support Service, Exhibit S. For HP Intemal Use Only 003562665 Support Order Number Agreement Page 2 September 18, 2001 s QUOTATION FOR SUPPORT SERVICES r SUPPORT IDENTIFIER: BRAZOSK220 AGREEMENT START DATE- 10/01/01 SUPPORT AGREEMENT NUMBER: 3197CO712 END DATE- 09/30/02 PROPOSAL NUMBER: 59498170 HARDWARE SUPPORT SERVICES Product Product Description/ Coverage Support Extended Number Oty Serial Numbers Begins Ends Life Ends Price A3453A 1 HP 9000 K220 Server w/128 MB ECC memory 10/x/01 09130/02 3,612 00 3753A74848 A3452A 1 120 MHz PA RISC 7200 CPU with 2 MB cache 16/01/01 09130/02 408 OD A3027A 3 128 MB ECC High Density Memory Module 10101/)1 09/30/02 0 00 A3715A 1 Fast CD-ROM Drive for HP 9000 Servers 10101/01 09/30/02 10/ 00 765/1207746 A3542A 1 12GB DDS 3 DAT tape drive 10/01/01 )9/3)/02 526 00 GBOO164832 A3027A 1 128 MB ECC High Density Memory Module 10/01/01 09/30102 0 00 A3131A 1 128MB Memory Module for E Class Servers 10/01/01 09/30/02 0 O0 C6386A I Smart Desktop 4GB SE disk module 10/01/01 09/30/02 08/31103 409 00 Total Hardware List Price 5.100 00 Total Hardware NET Price. E t d d C N 5,100.00 o. x en e overage o ECI Coverage days:Mon-Sun,incldg HP Holiday. Coverage hours: 8.00 a.m. to 8.00 a.m Response Time: 0-4 hrs Zone 3: 51-100 miles For HP Internal Use Only 003562665 Support Order Number Agreement Page 3 September 18, 2001 • • • _ 11i'!93 QUOTATION FOR SUPPORT SERVICES 1 t SUPPORT IDENTIFIER: BRAZOSK220 AGREEMENT START DATE 10/01/01 SUPPORT AGREEMENT NUMBER 3197CO712 END DATE 09/30/02 PROPOSAL NUMBER. 59,498170 SOFTWARE SUPPORT SE RVICES Software Software Product Description Q(y Product Number HP-UX Operating System License, Servers 1 B3919EA HP-UX 64 user level/upgrade from 2 user 1 B39I9EA AGP HP-UX OE Media for Servers 1 B3920EA U.S. - English localization 1 B3920EA ABA HP-UX version 10.20 manuals 1 B3921CA General usage manuals 1 B3921CA OBD OV HP GlancePlus Tier One, LTU I B6121AA SNAplus2 Link Server LTU 1 J2720BA System license for HP 9000 tier 2 SPUs 1 12720BA AE5 SNAplus2 API Server LTU 1 J2724BA System license for HP 9000 tier 2 SPUs I J2724BA AE5 HP OV GlancePlus HP9000 Server, Media I B3693AA ,Product Coverage Extended Number Product Description Begins Ends Price B3693AA HP OV GlancePlus HP9000 Server, Media 10/01/01 09/30102 0 00 B3919EA HP-UX Operating System License, Servers 10/01101 09/30/02 0 00 B3919EA AGP HP-UX 64 user level/upgrade from 2 user 10101/01 09/30/02 0 00 B6121AA OV HP GlancePlus Tier One, LTU 10/01/01 09/300/02 216 00 H2012A SW LTU Update for HP 9000 10/01/01 09/30/02 000 H2012A 136 LICENSE TO USE UPDTS: K4xx/5xx/2W 10/01/01 09/30/02 1.169 00 H2069A HP OS Mtls 9000 Must Order Support 10/01/01 O9/30102 0 00 H2069A 136 OS UPDATES CD DOCS K4xx/Sxx/2W 10/0001 09/30102 552 00 H2069A AAF CD-ROM (Disc Only) 10/01/01 09/30/02 0.00 continued For HP In[vrul Use Only 003SO266S Support Order Number. Agreement Page 4 September 18, 2001 u QUOTATION FOR SUPPORT SERVICES i e n f SUPPORT IDENTIFIER: BRAZOSK220 AGREEMENT START DATE: 10/01/01 SUPPORT AGREEMENT NUMBER. 3197CO712 END DATE. 09/30/02 PROPOSAL NUMBER: 59498170 SOFTWARE SUPPORT SE RVICES Product Coverage Extended Number Product Description Begins Ends Price J2720BA SNAplus2 Link Server LTU 10/01/01 09W02 72 00 J2720BA AE5 System license for HP 9000 tier 2 SPUs 10/01/01 02/30/02 160 00 J2724BA SNAplus2 API Server LTU 10/01/01 09/30/02 72 00 J2724BA AE5 System license for HP 9000 tier 2 SPUs 10/01/01 0950/02 120.00 Total Software List Price: 2.400.00 Total Software NET Price: 2,400.00 For HP Internal Ure Only 003562665 Support Order Number Agreement 1 Page 5 September 18, 2001 ma".- • u • QUOTATION FOR SUPPORT SERVICES o SUPPORT IDENTIFIER: BRAZOSK220 AGREEMENT START DATE. 10/01/01 SUPPORT AGREEMENT NUMBER. 3197CO712 END DATE: 09/30/02 PROPOSAL NUMBER: 59498170 SUMMARY OF CHARG ES Note These prices reflect additions, deletions, and products reaching end of warranty Coverage Period Pric es Invoice Period 10/01/01 - 10/31/01 625.00 11/01/01 - 11/30/01 625.00 12/01/01 - 12/31/01 625.00 01/01/02 - 01/31/02 625.00 02/01/02 - 02/28102 625.00 03/01/02 - 03/31/02 625.00 04/01102 - 04130/02 625.00 05/01/02 - 05/31/02 625.00 06/01/02 - 06130/02 625.00 07/01/02 - 07/31/02 625.00 08/01/02 - 08/31/02 625.00 09/01/02 - 09/30/02 625.00 Sub-Total S 7,500.00 TAX. 0.00 Total Quotation Price $ 7,500.00 NOTE: All quoted pnces are valid for 90 days from September 18, 2001 No tax calculated based on government exemption; contact support agreement administrator if incorrect Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service, Exhibit E16, and HP System Support Service, Exhibit 5 For HP Gnernal Use Only. 003562665 Agreement 1 Support Order Number Page 6 September 18, 2001 0 Brazos County Payment Authorization Vendor Pay To: _(►,_-rJP/ Address: used exclusively for the benefit of Brazos County They have been purchased In compliance with Section 262 021 - 262021 of the county Purchasing AcL' I further certify that 1 am aware of all requbaments of Section 262021 - 262.034 and 1 am aware of the alminal penalties resulting from the viclabon of that Act, Appro ved by County Audilor This requisition has been evaluated and approved by Brazos County Dep M of tntbimadw Technology Division: Date: A& Total 4 1 Attach ALL supporting data such as Invoices, meal and hotel receipts, airline tickets, seminar brochure(s) or syllabus, registration fors, etc. • BRAZOS COUNTY, TEXAS ACCOUNTING PROCEDURES MANUAL PREPAID EXPENSES Procedure Number: P-301 Date: August 20,1999 Updated: September 17, 2001 Authorized By: County Auditor PURPOSE To establish standard procedures for all County offices with regards to handling requests for initiating prepaid authorization to expend next year's departmental funding prior to the end of the current fiscal year. It is recognized that prior to the end of the County's fiscal year there is a need for departments to register and many instances pay in advance for conferences and seminars as well as provide for travel expenses (mileage, air fare, hotel rooms) for events that are not going to take place until the following fiscal year. These expenditures would normally be handled through the purchase order system, but due to the fact that the purchase order system will be closed in order to close- out the fiscal year, it is noted that an accounting procedure is required to facilitate the activity. GENERAL All offices in the County will have the ability to request access to the prepaid expenditure system, which is maintained by the County auditor's office. The system will be available for use with regards to conference and seminar fees, travel expenses and dues and subscriptions. The system will be available during the last 15 days of the current fiscal period. The system may be used for all related financial disbursements (as noted above) which need to be paid before the end of the County's fiscal year (September 30), but which are to be charged to the next fiscal year's budget. The department will need to have provided for the expenditure in the following year's budget. In all instances the requests will need to be processed on a "Payment Authorization" Form (not a purchase order) and/or a "Travel Advance" request. Aside from the requirement of using the purchase order system, all existing County policies with regards to expenditures will need to be followed. Procedure: Prepaid Expenses Page 1 0 NETWORK CABLING AGREEMENT THIS AGREEMENT MADE AS OF THE Z DAY OF SEPTEMBER, 2001 Between BRAZOS COUNTY, TEXAS having a place of business at 300 East 26th Street Bryan, Texas 77803 hereinafter referred to as "County" And MANAGED NETWORK SOLUTIONS, INC. a Texas Corporation having a place of business at 700 East University Drive, Suite 106 College Station, Texas 77840 hereinafter referred to as "Contractor" WITNESSETH THAT IN CONSIDERATION OF the promises and mutual covenants herein contained, the parties hereto agree as follows: 1. SUPERSEDING EFFECT This Contract supersedes all oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed under this Contract. 2. SCOPE OF WORK The Contractor shall furnish all the equipment, services and materials necessary to complete the work for the County as set forth in Exhibit "A" entitled "Statement of Work", hereinafter referred to as the "SOW". 3. PERIOD OF PERFORMANCE A. The work to be accomplished under this Contract shall commence on oLre B eQ 1. ei and be completed in 12 weeks. B. Specific milestones and completion dates for the work are set forth in Exhibit "D" entitled "Performance Schedule". 4. CONSIDERATION AND PAYMENT A. The price of labor and materials required by the Contract is One Hundred Forty-Nine Thousand Two Hundred Seventeen and 03/100 Dollars ($149,217.03). B. Payment will be accordance with Exhibit "C", entitled "Payment Schedule". plot,-O? s- e'r01-3042Nenw,*CablmgAgneemmi .,r-,r pw- I - • 5. LIQUIDATED DAMAGES If the Contractor fails to complete the work within the time specified in this Contract or any extension thereof, the actual damages incurred by the County as a result of the delay will be difficult or impossible to determine. Therefore in lieu of actual damages the Contractor shall pay or the County shall retain from payments due or to become due as fixed, agreed, and liquidated damages the amount of One Hundred Dollars ($100.00) for each calendar day of delay. The Contractor shall not be charged with liquidated damages when the delay arises out of causes beyond the control and without the fault or negligence of the Contractor, as defined in the clause entitled "Excusable Delay". In the event of an excusable delay, the County shall ascertain the facts and the extent of the delay and shall extend the time performance of the Contract when in the judgment of the County the findings justify an extension. 6. DOCUMENTS INCORPORATED BY REFERENCE The following documents are hereby incorporated by reference: A. Exhibit "A" entitled "Statement of Work". F- -L-J B. Exhibit "B" entitled "General Provisions". C. Exhibit "C" entitled "Payment Schedule". D. Exhibit "D" entitled "Performance Schedule" E. Exhibit "E" entitled "Materials and Specifications" F. Exhibit "F"entitled "Warranty Information" 7. NOTICES AND CORRESPONDENCE All notices and correspondence shall be sent by either party to the other in all matters dealing with this Contract to the following addresses: A. To the County: BRAZOS COUNTY, TEXAS 300 East 26th Street, Suite 114 Bryan, Texas, 77803 Attention: Judge Al Jones Copy to: Ernie Laney • B. To the Contractor: MANAGED NETWORK SOLUTIONS, INC. 700 East University Drive, Suite 106 College Station, Texas 77840 Attention: Vance Swaggerty, President or any other address provided prior written notice is given to the other party. a~ ~ `11 01-3042 Nerwrk Cabling Agreement Page - 2 - 0 I-- IN WITNESS WHEREOF, the parties hereto have executed this Contract which is effective as of S EPronB E ft Z T . 2001. BRAZOS COUNTY, TEXAS STATE OF TEXAS COUNTY OF BRAZOS By: (~~L J I& Alvin W. 'Jones, dge T T MANAGED ORK SOLUTION INC. By: ance swag This instrument was acknowledge on the ;S-t& day of _~EPT£MBC~C 2001, by ALVIN W. JONES, in his capacity as County Judge on behalf of Brazos County, Texas. it BEATRIT_ D GREEN • rar CavsstON EXPIRES t Public i1Km n d for +;g hme it, 2m The State of tr~as STATE OF TEXAS COUNTY OF BRAZOS This instrument was acknowledge on the VANCE SWAGGERTY, President of Managed corporation. ANNA D. SIFUEM # Notary Public. State of Tom My Commission EVites MARCH 27 2004 day of 2001, by Network Solutions, c., and on behalf of said UA& Notary Public in and for The State of Texas 01-3011 NerwoA Cabling Agreement page - 3 . • EXHIBIT "A" STATEMENT OF WORK Contractor agrees to furnish all supplies, equipment, materials and labor necessary to re-cable the Brazos County Courthouse, Courthouse Annex, Tax Office, Constable Annex, data networks, and to supply management and documentation tools necessary for proper long term oversight of the County's data networks. This shall require Contractor to install a total of 800 cables in 496 drop locations throughout the Brazos County Courthouse Complex. There shall be three (3) different types of workstation drop locations, hereafter referred to as drops, a surface mounted drop, an in-wall drop, and a floor drop. A surface mounted drop consists of installation labor and the following materials: one Panduit surface mount box one Panduit faceplate one Panduit raceway one Panduit drop ceiling entrance bracket appropriate number and types of lacks (Pandurt Cat6 AU jacks for data, Panduit Cat3 jacks for voice) appropriate number of blank inserts appropriate number and types of cable from location to IDF (Belden Mediatwist for data) An in-wall drop consists of installation labor and the following materials: one box eliminator one Panduit faceplate appropriate number and type of jacks (Pandurt Cat6 AL7 Jacks for data, Panduit Cat3 jacks for voice) appropriate number of blank inserts appropriate number and types of cable from location to IDF (Belden Mediatwist for data) A floor drop consists of installation labor and the following materials: one floor mounted box one Panduit faceplate appropriate number and types of jacks (Panduit Cat6 AL7 jacks for data, Panduit Cat3 jacks for voice) appropriate number of blank inserts appropriate number and types of cable from location to IDF (Belden Mediatwist for data) Above ceiling pathways will be supported every five feet (S') by a combination of installation labor and the following materials: • Caddy J-hooks Caddy straps velcro ties/cable ties A fiber backbone from one location to another consists of installation labor and the following materials: appropriate number of Panduit SC fiber connectors (two per strand, determined by number of strands in fiber backbone) 5 v I~~ 01-3042 Het wrk Cabling Agreement page - 4 - 1 appropriate Panduit rack mount fiber box (type determined by number of strands in fiber backbone) appropriate Panduit duplex panel SC (bulkheads) (type determined by number of strands in fiber backbone) fiber optic cable (length needed, number of strands needed) Fiber riser pathways secured by installation labor and the following materials: Caddy J-hooks Caddy straps velco ties/cable ties one-way Riser cable supports MDF/IDF installation consists of installation labor and the following materials: appropriate number of Chatsworth 7' racks (determined by room space and required equipment space) one Chatsworth rack to runway plate per rack appropriate Chatsworth double-sided shelving (determined by required equipment space) appropriate footage of cable runway to link rack(s) to entrance walls appropriate number of Chatsworth wall angle support kits to support cable runway appropriate number of Panduit patch panels to connect to incoming drops one Panduit horizontal wire manager above each patch panel one Pandurt horizontal wire manager below each patch panel one Chatsworth vertical wire manager for each side of every rack (one on outer side and one between each parr of racks) one grounding lug per rack appropriate footage of 6 ga. Grounding cable to connect ground lugs to bus bar one grounding bus bar The number of cables and drops per floor per building and their approximate locations are set forth on Exhibit A-1 attached hereto and made a part hereto for all purposes. Each drop shall be installed according to Building Industry Standards Institute, American National Standards Institute, Telecommunication Industry Alliance and Electronics Industry Alliance standards. The equipment to be used in connection with this re-cabling is set forth on Exhibit "E" attached hereto and made a part hereof for all purposes. The work to be performed by Contractor hereunder includes demolition and removal of that portion of existing legacy cabling mutually agreed to by the parties as being no longer necessary throughout the four buildings referenced above. Contractor will dispose of all cable so removed. The work and the Contract Price set forth herein includes all incidental labor to the cabling of these buildings, including, but not limited to, drilling, furniture moving, and any other incidental work necessary to remove and replace the cabling as described hereunder. 01-3042 Network Cabling Agreement ~ ~ I 4 Page- 5 - 0, EXHIBIT "A-1" BRAZOS COUNTY COURTHOUSE DROP INFORMATION CHART Location One Port In Wall Drops Two Port In Wall Drops Three PortIn Wall Drops Four PortIn Wall Drops Six Port In Wall Drops One Port Floor Drops One Port S.M Drops Two Port S M Drops Three Port S M Drops Four Port S M Drops Total Drops Looabon Basement Courthouse 0 0 0 0 0 0 6 0 0 0 6 1st Floor Courthouse 28 46 0 3 0 0 19 16 2 3 117 2nd Floor Courthouse 35 15 0 8 0 7 3 2 0 5 75 3rd Floor Courthouse 35 49 0 4 6 1 1 3 0 0 99 4th Floor Courthouse 0 0 0 0 0 0 8 0 0 0 8 1 st Floor Annex 6 6 3 0 0 0 24 7 2 2 50 2nd Floor Annex 23 8 1 1 0 0 27 4 1 0 65 Tax Office 34 0 0 0 0 0 10 5 0 3 52 Constable Annex 16 8 0 0 0 0 0 0 0 0 24 Total Drops 177 132 4 18 6 8 L98 37 5 13 496 • BRAZOS COUNTY COURTHOUSE CABLE INFORMATION CHART One Two Three Four Six One One Two Three Four Total Port In Port In Port In Port In Port In Port Port Port Port Port Location Wall Wall Wall Wall Wall Floor S.M. S M. S M. S.M Cables / Cables Cables Cables Cables Cables Cables Cables Cables . Cables . Cables Location Basement Courthouse 0 0 0 0 0 0 6 0 0 0 6 1 st Floor Courthouse 28 92 0 12 0 0 19 32 6 12 201 2nd Floor Courthouse 35 30 0 32 0 7 3 4 0 20 131 3rd Floor Courthouse 35 98 0 16 36 1 1 6 0 0 193 4th Floor Courthouse 0 0 0 0 0 0 8 0 0 0 8 Total 53T 1 st Floor Annex 6 9 0 0 0 24 14 6 8 79 2nd Floor Annex 23 ; 3 4 0 0 27 8 3 0 84 Total 163 Tax Office 34 0 0 0 0 10 10 0 12 66 Constable Annex 16 16 0 0 0 0 0 0 0 0 32 Total Cables 1T7 264 12 64 36 8 98 74 15 52 Boo • The above charts with the following location maps display the numbers of cables and drops per floor per building and their approximate locations. Page 1 of 7 0 w~S OF 14 r 40 TJ- OF C rk C l0~ k--1 ro w Legend w N t surface mount d O number of cable In-wall drop O floor drop courthouse 3rd fl. revision Brazos Count Courthouse 3rd Floor ' MRNR6E0 NETWORK 501UTIONSt INC. Managed Network Solutions, Inc. Design Integratlon.Management 0 0 0 0 IT, Op 9 TP 2r` Brazos County Courthouse 2nd Floor M8Nfl6ED NETWORK SO~fl11flNS, INC. Managed Network Solutions, Inc. Design Integration Manalcurent Tp of e4r Ca1000R3E WAIT VWT 2 JUDOE CONF , e WAIT ExPAMIDN 4011- JURYROOM WAIT COURTROOM wN , 3 ac , RE 41 \Ij 0 SEOUR" CONDOR ~ ~PUFIC/AL 1 STpR 17OFF 1 RECERION E a FM AIECwW1CAL ME JIRRHROO/A 10~ COFFF STAIRS ~ AECJWDC~IL MECJWaP L COWERCNCE UaRARr t rTr ND taSrRUer Juoee I", I ' caRmrRaoM y nr Legend 1 m m J , surface mount drop COUNTY COURT AT LAW number of cables per drop in-Wall drop floor drop courthouse 2nd fl. revision 01 09/10/01 RuaLR:t MECN ELEV JAL vrsrt Env Rao .IT 1L JAIL Ev STAIRS STAIRS cNASF L waRmaR D R EA R O C E E Ill3 REVIEW RE RUNE g z WA1TE,0 CLERIGL CLERKS OFFICE WOW.$ VEST MT MEClMNII:LL HENS UTN DISTRICT GmRTRODM „aJ,y,O DISTRICT FYI I STAIRS OL., FIRE IIEC1IAMIC/AL CORRIDOR ro ro ao m F 0 M V `01 C r 04 i SATE 0r * Brazos County Courthouse Extention- 1 st floor ° err F e¢~°a Managed Network Solutions, Inc. 1-.1 c LOBBY 1 1 0-OCI H I- PUBLIC LOBBY HALL RECEPTION 2 AD IN SST. OUNT) MECH JUDGE Ot7 0.11111ED OFFICE BULK STORAGE-EQUIPMENT ■ MANR6E9 NEiWUNK S➢LU110NS1 INC. 9esi=n lntegratien.Manatement CORRIDOR WC MECH WC r-, RECORDS Legend surface mount drop number of cables per drop in-wall drop courthouse 1st fl.-a revision.01 09/10/01 ~J w 00 1D 1E Op r r y 1 r T~ OY 9~ • • Brazos County Courthouse 1st Floor Managed Network Solutionsf Inc. ~MRNR6E0 NEIWORKAIRiIONS, INC. :J Design. integration Management • 4S*:s OP r W 0 0 Gd,~,r 9 gar r i ~ ` 1PV cv t` ro m- 00 m Brazos County Courthouse Annex- 2nd floor Managed Network Solutions, Inc. M?-L a, o ■ M MON06E0 NETWORK SOLUTIONS, INC. taestgn into Sratton.MaaatcBent Legend surface mount drop number of cables per drop in-wall drop new cabinet Annex 2nd floor revision.01 09/10/09 1 44 ~Y . * Brazos County Courthouse Annex- 1st floor v~ Managed Network Solutions, Inc. err nf• ~~Z 1, DID ro w e0 M V 0 M V I Annex 1st floor revision.01 09/10/01 Legend MONROEU NETWORK SOLUTIONS, INC. surface mount drop n0estgn.LatcgrRtlen Management number of cables per drop in-wall drop EXHIBIT "B" GENERAL PROVISIONS 1. ASSIGNMENT The Contractor shall not assign or otherwise transfer its interests in this Contract in whole or in part, without the prior written consent of the County and subject to such terms and conditions as the County may impose. 2. CALENDAR DATES All periods of days referred to in this Contract shall be measured in calendar days. 3. CHANGED CONDITIONS The Contractor shall promptly, and before such conditions are disturbed, notify County in writing of unknown physical conditions at the site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in this Contract. County shall promptly investigate the conditions, and if County finds that such conditions do materially differ and cause an increase or decrease in the Contractor's cost of, or the time required for, performance of this Contract, an equitable adjustment shall be made and the Contract modified in writing accordingly. Any claim of the Contractor for adjustment hereunder shall not be allowed unless Contractor has given notice as required above. 4. CLAUSE HEADINGS The headings and subheadings of clauses contained herein are used for convenience and ease of reference and do not limit the scope or intent of the clause. 5. CLEANING UP The Contractor shall at all times keep the work areas, including storage areas used by it, free from accumulations of waste material or rubbish. Prior to completion of the work, the Contractor shall remove any rubbish from and about the premises, and all tools, scaffolding, equipment, and materials not the property of the County. Upon completion of the work, including demolition and disposal of removed cable, the Contractor shall leave the work and premises in a "broom clean", neat and workmanlike condition satisfactory to the County. 6. CONDITIONS AFFECTING THE WORK The Contractor shall be responsible for having taken steps reasonably necessary to ascertain the state of the buildings and other conditions that can effect the work or the cost thereof. Failure by the Contractor to do so will not relieve the Contractor from responsibility for successfully perfomung the work without additional expense to the County. The County does not assume responsibility for any understanding or representations concerning conditions made by any of its officers, employees or agents prior to or during the performance of this Contract, unless such understanding or representations are expressly stated in this Contract. 01-3047 Nenwnt Cabling Agreement page - 6 - • 7. CONTRACT ADMINISTRATION Notwithstanding any other provisions of this Contract or any document referenced herein, the County's Director of the IT Department is the only individual authorized to make the technical changes in or to redirect the work required by this Contract. If such changes alter the cost or the final product to be delivered to the County, such authorization must come from the County Commissioners Court. In the event the Contractor effects any change at the direction of any other person, the change shall be considered as having been made without authority and an adjustment shall not be made in Contract price or performance schedule as a result thereof. 8. ERRORS AND OMISSIONS The Contractor shall be responsible for any defect, error or omission in the execution plans and specifications submitted by the Contractor, regardless of whether or not the County had approved such plans and specifications. The Contractor shall correct said errors or omissions and any defective work associated therewith during the performance of this Contract. 9. EXCUSABLE DELAYS The Contractor shall not be liable for damages, including liquidated damages, if any, for delays in performance or failure to perform due to causes beyond the control and without the fault or negligence of the Contractor. Such causes include but are not limited to, acts of God, acts of the public enemy, acts of the United States Government, fires, floods, epidemics, quarantine restrictions, strikes, or embargoes. 10 INDUSTRIAL LAWS AND BENEFITS The Contractor, in all matters relating to this Contract, shall be acting as an independent contractor. Neither the Contractor nor any of the persons furnishing materials or performing work or services which are required by this Contract are employees of County withm the meaning of or the application of any Federal, or State Unemployment Insurance Law, or other Social Security, or any Workmen's Compensation, Industrial Accident Law, or other Industrial or Labor Law. The Contractor, at its own expense, shall comply with such laws, and assume all obligations imposed by any one or more such laws with respect to this Contract. 11. INSPECTION AND ACCEPTANCE A. Inspection and test by the County of material and workmanship required by this Contract shall be made at reasonable times and at the site of the work. B. The Contractor shall replace, without charge, any material or correct any workmanship found by the County not to conform to the Contract Specifications and Statement of Work, unless the County consents to accept such material or workmanship with an appropriate reduction in the Contract price. The Contractor shall segregate promptly and remove rejected material from the work site. C. If the Contractor does not replace promptly rejected material or correct rejected workmanship, the County: (1) may, by Contract or otherwise, replace such rejected material or correct such workmanship and charge the cost thereof to the Contractor, or 01-3041 Network Cabling Agreement ~ ~ Page - 7 - (2) may terminate the Contractor's right to proceed in accordance with the "Termination For Default" clause. D. The Contractor shall furnish promptly, without additional charge, all facilities, labor, and material reasonably needed for performing such safe and convenient inspection and test as may be required by the County. All inspection and test by the County shall be performed in such manner as to not unnecessarily delay the work E. Final acceptance by the County shall be made as promptly as practicable after completion and inspection of all work required by this Contract. Acceptance shall be final and conclusive except as regards latent defects, fraud, or such gross mistakes as may amount to fraud, or with respect to the County's rights under the "Warranty of Construction" clause. F. Final Acceptance shall be evidenced by County's certification signed by the County Judge to the Contractor that all work has been completed, inspected and accepted by the County. 12. INSURANCE Before commencing work, Contractor shall procure and maintain insurance of the kinds and limits enumerated hereunder and on terms and with an rnsuranoF carrier satisfactory to the County. Certificates of such insurance issued by the Contractor's insurance carrier shall be filed with the County before the commencement of such work and shall set forth the following: A. Workmen's Compensation - Contractor's possession of Workmen's Compensation Insurance in accordance with the laws of the State of Texas. B. Comprehensive General Liability Bodily Injury $1,000,000 - one accident Property Damage $1,000,000 C. Notice of Termination or Cancellation - The foregoing insurance coverage shall not be terminated or cancelled until completion of the project, unless County is given thirty (30) days prior written notice by the insurance carrier. 13. LAWS AND ORDINANCES The Contractor shall comply with all of the applicable laws, ordinances, rules and regulations including Federal, State and Municipal authorities and departments relating to or affecting the work hereunder or any part thereof, and shall secure and obtain any and all permits, licenses and consents as may be necessary in connection therewith. 14. MATERIAL AND WORKMANSHIP A. All equipment and material to be incorporated in the work covered by this Contract are described on Exhibit "E" attached hereto and made a part hereof for all purposes. B. All work under this Contract shall be performed in a skillful and workmanlike manner. 01-3047 Network Cabling Agreement Page - 8 - • 15. MODIFICATION OF CONTRACT This Contract contains all the agreements and conditions under which the work is to be performed and no course of dealing or usage of the trade shall be applicable unless expressly incorporated in this Contract. The terms and conditions contained in this Contract shall not be added to, modified, superseded or otherwise altered except by written modification signed by the County Judge and the Contractor. 16. NO WAIVER OF CONDITIONS Failure of the County to insist on strict performance shall not constitute a waiver of any of the provisions of this Contract or waiver of any other default of the Contractor. 17. OPERATION AND STORAGE AREAS All operations of the Contractor, including storage of materials, shall be confined to areas authorized or approved by the County. No unauthorized or unwarranted entry upon, passage through, or storage or disposal of materials shall be made upon other premises. The Contractor shall hold and save the County, its employees, officers and agents, free and harmless from liability of any nature or kind ansing from any use, trespass or damage resulting from the Contractor's operations on premises of third persons or • unauthorized areas of the County. 18. PERMITS AND RESPONSIBILITIES Without additional expense to the County, the Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with all applicable laws, codes, and regulations, in connection with the prosecution of the work. The Contractor shall be responsible for all damages to persons or property that occur as a result of Contractor's fault or negligence. Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the work, except for any completed unit of construction thereof which theretofore may have been accepted. 19. PRICE ADJUSTMENT FOR SUSPENSION, DELAYS, OR INTERRUPTION OF THE WORK BY COUNTY A. The County may order the Contractor, in writing, to suspend all or any part of the work for such period of time as the County may determine to be appropriate for the convenience of the County. B. If, without the fault or negligence of the Contractor, the performance of all or any part of the work is for an unreasonable period of time, suspended, delayed, or interrupted by an act of the County in the administration of the Contract, or by County's failure to act within the time specified, or if no time is specified within a reasonable time, an adjustment shall be made by the County for any increase in the cost of performance of the Contract, excluding profit, necessanly caused by the unreasonable period of • such suspension, delay, or interruption, and the Contract shall be modified in writing accordingly. An adjustment shall not be made to the extent that performance by the Contractor would have been prevented by other causes even if the work had not been so suspended, delayed, or interrupted. No claim under this clause shall be allowed, unless the claim, in an amount stated, is asserted in writing within fifteen (15) days after the termination of such suspension, delay, or interruption. 01-3011 Network Cabling Agreement~ Page - 9 - 0 20. PROTECTION OF EXISTING STRUCTURES, UTILITIES, AND IMPROVEMENTS The Contractor will protect from damage all existing structures, improvements or utilities at or near the site of the work, and will repair or restore any damage to such facilities resulting from failure to comply with the requirements of this Contract or the failure to exercise reasonable care in the performance of the work. If the Contractor fails or refuses to repair any such damage promptly, the County may have the necessary work performed and charge the cost thereof to the Contractor or deduct the cost from payments due or to become due to the Contractor. 21. REMOVAL OF CONTRACTOR'S UNSATISFACTORY EMPLOYEES By written notice, the County may require the Contractor to remove from the work any employee the County deems incompetent, careless, or otherwise objectionable. 22. SAFETY A Contractor shall be responsible for safety related to and during the performance of the work hereunder. Contractor shall insure that its employees are notified of and observe and abide by all safety regulations and laws including but not limited to those issued by the County, and any revisions of the foregoing that may hereinafter be applicable. B. Said laws and regulations are minimum requrements for the Contractor. Contractor shall take any additional precautions necessary or proper under the circumstances to prevent injury to or death of persons and/or damage to property. Compliance with such laws and regulations by the Contractor or County's approval of any actions or procedures of the Contractor, as provided herein shall not relieve the Contractor of its obligations to use due care in performing the work required under this Contract. C. Contractor shall immediately notify County of any damage to property and/or injury to, or death of, persons which occurs in connection with or is in any way related to the work. Contractor shall furnish County a written report of the aforesaid as soon as possible. 23. TERMINATION A. Notice of Termination - The performance of work under this Contract may be terminated in its entirety, or in part, by the County in accordance with this clause. Termination of work hereunder shall be effected by delivery to the Contractor of a Notice of Termination, specifying the extent to which performance of work under the Contract is terminated and the date upon which such termination becomes effective. B. Contractor's Obligations - After receipt of a Notice of Termination and except as otherwise directed by the County, the Contractor shall: (1) Stop work under this Contract on the date and to the extent specified in the Notice of Termination. (2) Complete performance of such part of the work as shall not have been terminated by the Notice of Termination; and I-- 490 a . tEc,, 01-3042 Nerwark Cabling.lgreemenl Page - /0. • (3) Take such action as may be necessary or as the County may direct for protection and preservation of the property related to this Contract which is in the possession of the Contractor and in which the County has or may acquire an interest. C. Submission of Termination Claim After receipt of a Notice of Termination, the Contract Price due Contractor shall be equitably adjusted to reflect works done to date of Termination. To the extent possible, such amount due shall correspond to the Contract Price, as it is divided and attributable to the various buildings to be cabled. The Contractor shall submit to the County its termination claim, in the form of an invoice. If the County agrees with such claim, it shall be paid within fifteen (15) days. If the County does not agree with the termination claim amount, the parties shall meet to arrive at a mutually agreeable amount. If such amount can not be agreed to within three (3) months of the date of claim, the parties agree to arbitrate on this sole issue. 24. TERMINATION FOR DEFAULT A. If the Contractor refuses or fails to prosecute the work, or any separable part thereof, with such diligence as will insure its completion within the time specified in this Contract, or any extension thereof, or fails to complete said work within such time, the County may, by written notice to the • Contractor, terminate the Contractor's right to proceed with the work or such part of the work as to which there has been delay. In such event the County may take over the work and prosecute the same to completion, by contract or otherwise, and may take possession of and utilize in completing the work such materials and equipment as may be on the site of the work and necessary therefor. Whether or not the Contractor's right to proceed with the work is terminated, the Contractor shall be liable for any damage to the County resulting from the Contractor's refusal or failure to complete the work within the specified time. B. If fixed and agreed liquidated damages are provided for in the Contract and if the County so terminates the Contractor's right to proceed, the resulting damage will consist of such liquidated damages until such reasonable time as may be required for final completion of the work together with any excess costs incurred by the County in completing the work. C. The Contractor, at its option, may terminate this Contract for default if any of the following Acts of Default occur: (1) The County's payments are in the default; or (2) The County breaches any material provision of this Contract. D. The rights and remedies of the Parties provided in this clause are in addition to any other rights and remedies provided by law or under this Contract; however, neither Party shall be liable for special or consequential damages. 25. MANUFACTURES WARRANTIES is A. Manufacturers warranties received by the Contractor which are applicable to any matenal, equipment, parts, property and services furnished by the Contractor under this Contract shall survive acceptance and payment, and shall nm to County, its successors and assigns, and shall not be deemed to be exclusive. *0&._ 0-1 '1 64r 97 01-3042 Net M rk Cabling Agreement Page - 11 - 0 B. Contractor shall and does hereby assign to County the Panduit and Belden (herein "Belden') 25-Year Warranty on the copper cabling and the fiber optic cabling at the completion of the Contract. The Panduit/Belden warranty is attached hereto as Exhibit "F" and made a part hereof for all purposes. C. Contractor represents and warrants that it is an Integrity Certified Installer recognized by Belden D. Contractor represents and wan-ants that the system to be installed pursuant to this Contract has been designed and installed per the applicable Commercial Building Telecommunications Cabling Standards. If it has not been so designed or installed in accordance with these standards, Contractor shall present to the County, prior to the commencement of work, a written authorized exception to such design and installation plan executed by the Belden Integrity XP System Warranty Product Manager. E. Contractor shall, as part of its contractual obligations hereunder, provide to the Panduit Corporation prior to the date of registration of each link or structured cabling system, a valid copy of a certified passing test report, as defined in the Panduit Warranty Guide. Contractor agrees to provide a certified passing test report for every link or channel provided pursuant to this Contract. Contractor shall provide proof to County of delivery of such test reports as required above. 26. WARRANTY OF WORKMANSHIP A. In addition to any other warranties in this Contract, including but not limited to the assignment of manufacturer's warranties, the Contractor warrants that the work performed under this Contract conforms to the Contract requirements and is free from defects in workmanship performed by the Contractor. B. The warranty shall remain in effect for so long as the cabling installed hereunder remains in use by the County. C. The Contractor shall remedy at its expense any such defect or failure to conform and is responsible for any damages to persons and property resulting from such defects or failure to conform. The Contractor shall also restore any work damaged in fulfilling the terms of this warranty. D. If, within the warranty period, any defect of workmanship or installation appears, then County shall have the right to require the Contractor, at its sole cost and expense, to correct or replace the defective work. E. Upon discovery or disclosure of any defect within the warranty period provided hereby, the following conditions shall apply: (1) The County shall furnish written notice to the Contractor of the work involved and, if known to the County, set forth the nature of the defect. (2) Within fifteen (15) days after receipt by the Contractor of the notification provided pursuant to E(1), the Contractor shall provide the County, in writing, the following information: (a) Acknowledgment of the notification given by County of the defect,(b) The corrective action to be taken by the Contractor to remedy the defect, 0J-3047 Netwrk Cabling.4greememi Page . 12 • (c) The date that the defective items or work shall be repaired, or replaced as required. F. The aforesaid warranties shall survive acceptance and payment and shall not be deemed to be the exclusive rights of the County but shall be in addition to the other nghts of the County under law and the terms of this Contract. 27. FOB POINT Delivery of all products under this contract shall be made Free On Board to final destination, at the address shown m this Contract or as indicated on each Delivery Order placed against this contract. The title and risk of loss of the goods shall not pass to Brazos County until installation and acceptance takes place at the F.O.B. point. 28. FUTURE REQUESTS Contractor will provide additional network drops at the price stated in the Parts List set forth on Exhibit "E" and the labor to install such drops in accordance with the following pricing guidelines: • Less than 10 drops $45.00/hr/technician plus materials 10 to 30 drops $40.00/hr/technician plus materials 30 or more drops $35.00/hr/techmcian plus materials 29. VENUE Both parties agree that venue for any litigation arising from this contract shall be in Bryan, Brazos County, Texas. • 01-3001 Network Cabling Agreement-~ page -13 - 0 EXHIBIT "C" PAYMENT SCHEDULE Payments for Brazos County Courthouse Network Cabling Infrastructure Upgrade shall be invoiced by Contractor as follows: 1. Materials will be delivered in four (4) shipments and due upon delivery 2. Labor for County Annex due upon completion 3. Labor for County Courthouse due upon completion 4. Labor for County Tax Office due upon completion 5. Labor for Constable Annex and demolition of existing network cabling due upon approval of completion of project by Brazos County Commissioners Court. All invoices shall be net 30. 01-3011 NeMOr4 Cabling Agrcanm! ~)9 0) Page 14. • EXHIBIT "D" PERFORMANCE SCHEDULE The Contractor shall complete the work in accordance with the following schedule 1. Completion of cabling of Courthouse Annex on or 3 weeks from date work is commenced. 2. Completion of cabling of Brazos County Courthouse on or 8 weeks from the date work commences on items stated in paragraph 1 above. 3. Completion of cabling of Tax Office building on or 9 weeks from the date work commences on items set fort in paragraph 1 above. 4. Completion of cabling of Constable Annex on or 11 weeks from the date work commences on items set forth in paragraph I above. 5. Demolition of old cable networks on Zoos or 12 weeks from the date work • commences on the items set forth in p graph 1 above. • 01-3042 Net"r* Cabling Agreement Page - is - f 1 EXHIBIT "E" PARTS LIST TY. MATERIALS PRICE AMOUNT COMMENTS: 138600 1872A $0.11 $15,246.00 Belden Mediatwist Non-Plenum Blue 798 CJ688T3BU $5.06 $4,037.88 Panduit Cat61AL7 Jack Blue 11 55053-703 $128.98 $1,418.73 Chatsworth 19" Standard Relay Rack I6 11729-703 $272.80 $4,364.80 Chatsworth Vertical Wire Manager 14 11421-112 $16.50 $231.00 Chatsworth Wall Angle Support Kit 13 10595-112 $23.21 $301.73 Chatsworth Rack to Runway Kit 12 10250-712 $64.35 $772.20 Chatsworth Cable Runway 2 13761-707 $1,207.80 $2,415.60 Chatsworth Megaframe 25 11054-719 $110.00 $2,750.00 Chatsworth Double Sidded Shelf 29 WMPH2 $55.21 $1,601.06 Panduit 19" Horizontal Wire Manager 19 DP48688WGP $245.03 $4,655.48 Panduit 48 Port Cat6/AL7 Patch Panel 1 DP24688WGP $12252 $122.52 Panduit 24 Port Cat6/AL7 Patch Panel 264 UTPCTG3BU $5.70 $1,50427 Panduit Cat6/AL7 3' Patch Cord Blue h ~tll • • • 264 UTPCTG5BU $641 $1,69303 Pandwt Cat6/AL7 5' Patch Cord Blue 264 UTPCTG7BU $707 $1,867.27 Panduit Cat6/AL7 T Patch Cord Blue 798 UTPCTGIOBU $7.59 $6,05682 Panduit Cat6/AL7 10' Patch Cord Blue 40 CMBIW-X $022 $8.80 Pandwt Blank Insert 331 MPLS $090 $297.90 Ertco Box Eliminator 275 CFPE1-IW $1 93 $529.38 Panduit 1 Port Executive Face Plate 168 CFPE2-IW $1.93 $323.40 Panduit 2 Port Executive Face Plate 38 CFPE4-IW $1.93 $73.15 Panduit 4 Port Executive Face Plate 6 CFPE6-IW $1.93 $11.55 Panduit 6 Port Executive Face Plate 153 JBX3510IW-A $3.07 $46956 Panduit Surface Mount Box 153 LD5IW8-A $1167 $1,785.66 Pandwt Latching Duct #5 Cables 8' 153 DCF5IW-X $1573 $2,406.69 Panduit Drop Ceiling Entrance #5 550 CAT214Z34 $2.37 $1,303.50 Caddy J-Hooks 280 CAT425 $5.56 $1,556.80 Caddy Straps 400 M9A042 $1.49 $594.00 Mohawk 50/125 12 str mm Fiber 84 FSCMIBL $1392 51,169.28 Pandwt SC Fiber Connector 5 FRME36EBL $183.70 $91850 Panduit Rack Mount 36/72 Fiber Box r" [ L4 8 FAP6WDSC $88.77 $710.16 • Panduit 12 Fiber SC Duplex Panel 20 Fiber Patch Cords $56.50 $1,130.00 Panduit 2m 2 Fiber Patch Cords 84 Misc $103 $86.52 Fiber Termination Consumables 4 Misc. $14.95 $59.80 Riser Cable Supports I Misc. $0.00 $0.00 Labelmg, Certification and Documentatio 64 Labor - Fiber $30.00 $1,920.00 2 Techs - 4 Days 2800 Labor - Copper $22.50 $63,000.00 5-7 Techs - 10 Weeks 200 Labor - Demolition Existing Copper $22.50 $4,50000 5 techs - 5 days 750 Misc. Hardware per Drop $165 51,237.50 Tape, Tiewraps, RO-Labels, Velcro 35 Misc. Hardware per Penetration $26.40 $924.00 Conduit, Connectors, Fire Seal, Bits 1 P-Touch $93.50 $93.50 Brother Labeler 4 P-Touch $18.50 $74.00 Brother Labels Cartridges 1 OPV-PRO $14,995.00 $14,995.00 Fluke Optiview Pro Total. $149,217.03 ~g~__n~ • EXHIBIT "F" WARRANTY INFORMATION Panduit and Belden, hereinafter Belden, wan-ants for a period of 25 years from the date of registration to Brazos County Courthouse 300 East 26th Street, Bryan, Texas 77803 herein after known as "customer", for the structured cabling system designated as Brazos County Courthouse 300 East 26th Street, Bryan, Texas 77803 1. That each registered link and/or channel will meet or exceed the performance requirements of the designated link and(or channel class f cation defined in the • Commercial Building Telecommunications Cabling Standards listed on this certificate provided that it is installed in accordance with the designated standard classification. 2. That each registered link and/or channel will support all current and all future network applications designed to run on the designated link and/or channel classification defined in the Commercial Building Telecommunications Cabling Standards listed on this certificate, including the proposed Gigabit Ethernet (1000BaseT) protocols, provided that the network equipment operates in accordance with the designated standards if the connectivity hardware and structured cabling system meet the performance specification of the designated standards classification and the installation meets the specifications of the designated standards classification. 3. That all Panduit connectivity hardware and Belden cable used in the structured cabling system will be free of defects in material and workmanship under normal handling and use. In the event that any of Panduit's connectivity hardware used in the structured cabling system fails to perform as specified above, Panduit will repair and/or replace the defective connectivity hardware ourselves or will contract an Integrity Certified Installer to complete this work, in accordance with the limitations set forth in this Integrity" System • Warranty. In the event that any of Belden's cable used in the structured cabling system fails to perform as specified above, Belden will repair and/or replace the defective cable themselves or will contract an Integrity Certified Installer to complete this work, in accordance with the limitations set forth in this Integrity) PSM System Warranty. 0 For this warranty to be valid • the customer must verify that the structured cabling system has been designed, installed and maintained throughout the warranty period per the Commercial Building Telecommunications Cabling Standards listed on this certificate, as well as all manufacturers' guidelines and instruction sheets, except where authorized in writing by Pandurt. • each registered cable link and/or channel must be 100 % constructed of Panduit connectivity hardware and Belden cable approved for the designated link and/or channel classification defined in the Commercial Building Telecommunications Cabling Standards listed on this certificate. • the terms and conditions set forth in the Panduit Warranty Guide of the same revision as this warranty are applicable to this warranty. Anixter Performance Assurance: The installed system will meet and/or exceed Anixter's component, channel, and expanded performance specifications if all components (Horizontal cable, Patch cords, cross-connects and information outlets) are purchased from Anixter and installed according to Panduit and Belden's installation practices. • In the event of a performance problem the customer must resolve all non-connectivity hardware and non-cable related causes and contact the original Integrity Certified Installer to verify that the system has been designed, installed and maintained per the applicable Commercial Building Telecommunications Cabling Standards except where Panduit has previously authorized exceptions to these standards in writing by the IntegrityYY System Warranty Product Manager. If the performance problem persists the customer should contact the Integrity KPsM System Warranty Product Manager for corrective action. • Failure of the customer to submit any warranty claim by filling out and faxing in a claim form to (708) 460-2897 within thirty (30) days following the expiration of the warranty period shall be an admission by the customer and conclusive proof that the connectivity hardware and cable is in every respect as warranted and shall release Panduit, Belden and the Integrity Certified Installer from any and all claims for damage or loss sustained by the customer. • This warranty shall not apply to any structured cabling system link or channel of which its connectivity hardware or cable has been subjected to any misuse, abuse, neglect, or accidental damages or which contain defects which are in any way attributable to improper installation, alterations or repairs. • THIS WARRANTY DOES NOT COVER INSTALLATION FUNCTIONS. f"1, u Panduit's maximum liability under this warranty or with respect to the structured cabling system will be limited to the original amount paid by the customer for the Panduit connectivity hardware used in the structured cabling system and Panduit will have no liability under this warranty except to the extent due to Panduit connectivity hardware. • Belden's maximum liability under this warranty or with respect to the structured cabling system will be limited to the original amount paid by the customer for the Belden cable used in the structured cabling system and Belden will have no liability under this warranty except to the extent due to Belden cable. • THIS WARRANTY IS MADE IN LIEU OF AND EXCLUDES ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ARISING BY LAW OR CUSTOM, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR PARTICULAR USE OR PURPOSE, NON- INFRINGEMENT OR ANY OTHER MATTER. NEITHER PANDUIT, BELDEN NOR ANY PARTS SUPPLIER OR DISTRIBUTOR SHALL BE LIABLE FOR ANY OTHER INJURY, LOSS OR DAMAGE, WHETHER DIRECT OR • CONSEQUENTIAL, ARISING OUT OF THE USE OF, OR THE INABILITY TO USE, T14E SYSTEM. IN NO EVENT WILL PANDUIT OR BELDEN BE LIABLE FOR ANY ECONOMIC DAMAGES ARISING OUT OF THE FAILURE OF A SYSTEM. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois, USA and any disputes hereunder or relating hereto shall be subject to the jurisdiction of the courts of the State of Illinois, USA.6 TTA/EIA 568-A, TMIA 569-A, TL4/EIA-606, TIA/EIA TSB 67, TIA/EIA TSB 72 and TMIA TSB 75 are the only controlling Commercial Building Telecommunications Cabling Standards for this structured cabling system performance warranty. • Note: The use of Panduit Opti-Jack Fiber Optic connectors is authorized for use in this structured cabling system. • In order for the structured cabling system or additional links to be eligible for warranty coverage they must be installed by a registered IntegrityXP Certified Installer for the system. I In order for the structured cabling system or additional links to be eligible for warranty coverage a valid copy of a certified passing test report as defined in the Panduit Warranty Guide must be submitted to and received by Panduit Corp. prior to the date of registration • of each link. The exact quantity of registered links may differ from the quantity stated above. Any link or channel, which is not identified in a certified passing test report, is not covered by this warranty. joLjo 0 - ...e. o,o UVYJ CAULG twuuJ The Eagle CLASSIFIED LINE AD CONTRACT Br a 2-o-%. C o y e U d t (Advertiser) agree to publish a minimum of 6 lines per issue in the Bryan/College Sta' Eagle at a rate of • 91 cents per line per day beginning NOV., Loot and to expire on W. 7 o n .a- for I DL month / year. Advertiser understands this contract will automatically renew for a Qke period of time, unless canceled, in writing, 30 days prior to the expiration of the rwrrent cormacx, by either party. Advertiser further understands that failure to meet requirements of contract publication days, minimum lines daily, will result In forfeiture of contract and all ads billed at open rate. Advertiser also understands that If unavoidable costs occur, The Eagle reserves the right to increase rates, with 30 day written notice. Advertiser mrry cancel contract without penalty. The advertiser will be guaranteed a set price per line for the contract period without regard to the number of lines/inches run. This oontract rate Is bas ad on nine column fomtat. A carrying charge of 1 per month" be charged on all accounts not paid in full by the 15r' day of the month following advertising insertion. The Advertiser also covenants to pay all costs incurred by The Eagle enforcing this Contract, Including collection and attar-my's fees (up to 50% of the amount in default) should the Advertiser default in payment. For value received, Advertiser assigns to The Eagle all rights, title and interest to all layouts of advertisements placed with The Eagle which represent the creative effort of the newspaper and/or utilization of Its own illustrations, iabc r, composition or material. Advertiser understands that because of said assignment, he/she cannot authorize photographic or other reproduction of any such a6rertising layout appearing in The Eagle In any other publication without the written consent of The Eagle. It is further understood that this assignment does not preclude Advertiser from supplying to other publications similar or Identical material or information for production of advertisements by such publications or from suggesting the content or form such advertisements. if disaster, work stoppage, newsprint rationing, or other emergency shall cause publishing difficulties, the Publisher shall have the right to revise this Gortiract so as to prorate the available space on an equitable basis. (Please print or type this section) ADVERTISER: bSa2-cg~ Ce v rt'~ c . v fo r~ ACCT: A 16 Address: 300 E , a-6-4-5+r ee i . _ Sr r +Q i PI r u ;3n Tx 2'786 Signed by. (_T_!;,L 44'. Tide: Cotwry SwaGe Persons authorized to place ads: For The Eaglen.i _ _ (Approved by) (Date of approval) 1719 Briarcrest - P.O. Bex 3000 • Bryan. Texas 77805 (409) 776-4444, ext. 200 Br • n azos County Purchasing Department V-0,00 300 E. 26th Street, Ste. 117 • Bryan, Texas 77803 Phone(979)361-4290 Fax(979)361-4293 MEMORANDUM E • To: Commissioners Court From. Marcia Mann, BuyekJr(~ Subject: Annual Contract - Classified Advertising Date: September 17, 2001 Purchasing is requesting approval to award the Annual Contract for Classified Advertising to The Eagle for the period of November 1, 2001, through Oct. 30, 2002. -*Ua,~~bpqk H 9 - 0 QUOTE TABULATION Armored Car Service 10/01/01- 09/30/02 i c DESCRIPTION VENDOR SOLICITED MONTHLY CHARGE EXTRA TRIPS Armored Car Service Star Armored $800.00 $35.00 Triple D Secu ' NO BID NO BID Alliance SenAces, Inc. NO BID NO BID Loomis-Fargo & Co. NO BID NO BID Bantek West, Inc. NO BID NO BID SINCE ONLY ONE QUOTE WAS RECEIVED, THE PURCHASING DEPT. ASKS APPROVAL TO AWARD THIS CONTRACT TO STAR ARMORED. ecrrA.vVS1- ~ - • Rabbit Lane Warranty Deed THE STATE OF TEXAS COUNTY OF BRAZOS KNOW ALL MEN BY THESE PRESENTS: GRANTOR(S): RANSOM FAMILY LIMITED PARTNERSHIP C/O MARCIA RANSOM ODEN Grantor's Mailing Address: 41402 OSR, Normangee, Texas, Leon County, Texas 77871 GRANTEE: Brazos County, Texas Grantee's Mailing Address: 0 300 East 26th Street, Bryan, Brazos County, Texas 77803 Consideration: Ten and No/100 dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. Property (including any improvements): ALL that certain tract or parcel of land situated in Brazos County, Texas a part of the Moses Baine League, A-3, and being part of the called 100 acre tract of land described in a Warranty Deed from Fannie L. Ransom a/k/a Fannie Laura Ransom to Fannie Laura Ransom Family Trust dated September 4, 1996 and recorded in Volume 2681, Page 119 of the Official Records of Brazos County, Texas, the said part being 1.635 acres out of the southwest comer of the Ransom property along Rabbit Lane northwest of the City of Bryan and being more particularly described by metes and bounds description as shown on Exhibit A and Exhibit B attached hereto and made a part hereof for all purposes. Reservations from and Exceptions to Conveyance and Warranty: • There is hereby EXCEPTED and RESERVED from this conveyance, and retained in favor of the Grantor, their heirs, executors, administrators, successors and assigns, in perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and by-products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in, on or under the hereinabove described property; provided, however, Grantor, their U heirs, personal representatives, executors, successors and assigns shall have no right of ingress and egress at any times for the purpose of mining, drilling, exploring, operating and developing said lands for oil, gas, and other minerals or for storing, removing, transporting, processing or marketing the same there from. This reservation and exception shall, however, include the right of Grantor, its successors and assigns, to grant leases on the property to develop same by directional drilling, pooling, unitization, or subsurface gasification, or liquefaction processes. Notwithstanding anything herein to the contrary, the Grantee shall have the right to use, without additional compensation, any water, stone, earth, gravel, calicbe, iron ore or any other road building material upon, in or under the property for the construction and maintenance of road or roads thereon, such materials, for the purposes of this conveyance, being herein defined as not constituting "other minerals." This conveyance is made and accepted subject to any and all conditions, restrictions, if any, relating to the hereinabove described property, to the extent, and only to the extent, that the same may still be in force and effect, shown of record in the office of the County Clerk of Brazos County, Texas. Grantor, for the consideration and subject to the reservations from and exceptions to conveyance and warranty, grants, sells and conveys to Grantee the property, together with all and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs, executors, administrators, and successors to warrant and forever defend all and singular the property to Grantee and Grantee's successors and assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof, except as to the reservations from and exceptions to conveyance and warranty. When the context requires, singular nouns and pronouns include the plural. Rains m Family Limited Partnership: i l~ fticia Ransom Oden General ? Xre,, Executed this -bay of 2001. ACCEPTED BY GRANTEE: BRAZOS COUNTY, TEXAS By: County udge u Acknowledgment • is STATE OF TEXAS COUNTY OF EM M", This instrument was acknowledged before me on by Harc1a-Rou niMen as,Gxsr o.lPar+w of Qc-so r„ ~ X11 imiT&r nfxEhip. ONOFUA S. EaELL 0 10 me" PUMC. sar of Tu.. / M' commiulw EIPM NOVEMBER 3. ]006 ~~Z'1141214, , otary Publ' ign e 0 FIELDNOTE DESCRIPTION 1.635 ACRE TRACT MOSES BAINE LEAGUE, A-3 BRAZOS COUNTY, TEXAS ALL that certain tract or parcel of land situated in Brazos County, Texas a part of the Moses Baine League, A-3, and being part of the called 100 acre tract of land described in a Warranty Deed from Fannie L. Ransom a/k/a Fannie Laura Ransom to Fannie Laura Ransom Family Trust dated September 4, 1996 and recorded in Volume 2681, Page 119 of the Official Records of Brazos County, Texas, the said part being 1.635 acres out of the southwest comer of the Ransom property along Rabbit Lane northwest of the City of Bryan and described more fatly as follows. BEGINNING on the southeast line of the Ransom called 100 acre tract, being the common comer of the Ruth B. Leonard tract (Vol 1281, Pg. 103), and being at the existing right-of-way fence of Rabbit Lane at a sharp turn to the left, a 1/2" iron rod found for comer, THENCE S 49° 09'59" W along the southeast fence of the said Ransom tract and the northwest r.o.w. of the present road a distance of 302.05 feet to a 1/2" iron rod set for corner at a fence corner post at another turn to the right of the present road location; THENCE S 86° 56' 16" W around the curve to the right of the present road along the existing fence a distance of 35.10 feet to a 1/2" iron rod set for corner at a fence comer post; THENCE N 45° 47' 59" W with the existing fence along the present road a distance of 416 17 feet to a 112" iron rod set for corner, just southeast of two gas pipelines crossing Rabbit Lane and continuing across the Ransom property (Vol. 557, Pg. 302), THENCE S 80° 49' 28" E along the fee-take line and across the Ransom tract a distance of 569.23 feet to the place of beginning and containing 1 635 acres. I, Terry Brooks, Registered Professional Land Surveyor No. 1880, do hereby certify the this description and attached plat is a true representation of a survey made on the ground under my supervision and that there are no encroachments on this tract except as shown hereon SEE ATTACHED PLAT FOR ADDITIONAL INFORMATION. Terry Brooks, RPLS 1880 August 10, 2001 P.O Box 10174 College Station, Texas 77842-0174 979-764-2772; Fax- 979-764-0908 Office 1701 Southwest Parkway, Suite # 108 United Plaza Building nn pp~~ v: SURVL~ I,- . VO a • • • 0 t I cjL JOB: BLS 01185R SC: 01185RSL L-28 FINAL PLAT P 0. . 640a .11GR7 ,1r70- I ENTRANCE ROAD TO OAS WELL TLrL.EPµoNE GAP>LE GAS PIPELINE CROSSING UNDE COUNTY ROAD ALSO -rv,7o L I wN Efa~ IIV IRON ROD PET IH FIERCE BRAZOS COUNTY CAD MAP 228-408 /a791 ti~ ~O). • ~ ~ f0 "OLDER. 80 M MRS L 0 1PMT 59 67 ACRES J V L/'-~ 060718.0013-Bel0 / / 4 Y^ / ' f// L4 ,P LE1NA RD, RUTH I \ • tom. 91r t 'l 6 t2 7 ACRCS ee6769.6616-a61 e 4 I ~~.`5} •b .647 a684 AI CE S ~ f~ ,g'f;BO Nl NL 80038 I` Ac4E2 M SEVERAL GAS PIPELINES 41 {Z.EStbVIE 1 ~ \ HENRY 0. RAN80Y ' v0.. 173. P0. 443 ALSO SEE: Y0.. 2601. PC. 119 \ F AM" It LAURA RANSOM FAMILY \ ex, rIAO A 6 ► TRUST . SEPT. 4. 1996 / r NEW R.O.W. BOUNDARY LINE xlsn I. 35 AC S 4KATi FOR OAD LOCAY'(f(G R A V ~ I ) enA7oe4 RIVEn R•.7ful~e.eM I ICOCOOP TI IIC. eO \ R W. ♦ EASEMENT 4d CR7.6..jj' e 360. PG.720 \\Tee ROON ROD _ FENCE'C R ` POST M y RA 0111\L ANE-♦ -fou+IiT ExIeT'NO R. W. NOTES. I. THIS SURVEY 18 NOT VALID WITHOUT AN ORIGINAL SIGNATURE. 2. 7H 18 1fORK WAS DONE FOR THE BRAZOS COWITY RGAD ANO BRIDGE DEPARTMENT TO PURCHASE THE 1.635 ACRE TRACT TO IMPROVE THE TWO CURVES FOR SAFETY REASONS. 3. ALL UTILITY R.O.W. EASEMENTS MUST BE HONORED. 4. THE R.P.L.S. HAS NOT ABSTRACTED THE PROPERTY. THIS SURVEY WAS PERFORMED WI TWXJT THE OENEFIT OF A CURRENT ABSTRACT OF PROPERTY OR TITLE REPORT AND WOULD SE SUBJECT TO ANY CONDITIONS. EASELENTS. OR EXCEPTIONS THAT A CURRENT TITLE OPINION MIGHT DISCLOSE. 5. THE BEARING SYSTEM MOWN 15 HONORING THE RECORD BEARING FOR THE RUTH 9. LEONARD 17.6 ACRE TRACT RECORDED IN VOL. It81. P0. 103 DEED RECORDS. ' TERRY BROOKS. RPLS 1880 DO HEREBY CERTIFY THAT THIS PLAT IS A TRUE REPRESENTATION OF A SURVEY MADE ON THE GROUND UNDER MY SUPERVISION AND THAT THERE ARE NO ENCROACHMENTS ON THIS TRACT EXCEPT AS SHORN HEREON. SEE ATTACHED FIELDNOTE DESCRIPTION. TERRY BROOKS. RPIS 1880 AUGUST 10, 2001 SEE: FERGUSON CROSSING PIPELINE CO. EASEMENT VOL. 5571 P0. 302 DEED RECORDS (CALL MITCHELL OAS: 1-600-214-2154:AL90 077-r78-8046) C .L_L- TABLE = COURSE BEARING DISTANCE L-1 S 496 09' 59"W 302. 05' L-2 S 86'56' 16* W 35. 10' L-3 N 45' 47' 59' W 416.17' L-4 S 80' 49' 28' E 569.23' /'WATCH FOR BURRED TEL LINE NE CABLE v~-(J RV AND EXTORTION OF GAS IN COUNTY ROAD R.O.W. JZkN7oM PEED L_H/.76 11 IRON ROD FOUND 61 AT FENCE CORNER ~E:NG~ L 1VP.o.B. ,4, N 44•41'5rE 041.48 TLf:F~RQ.IJC.E: LM,.)RS }V1 RUTH B. LEONARD VOL. 1281. P0. 103 G T SURVEY PLAT: 1.635 ACRES FOR RABBIT LANE COUNTY ROAD IMPROVEMENT PROJECT FANNIE LAURA RANSOM FAMILY TRUST REFERENCE: VOL. 2681, PG. i 119 OFFICIAL RECORDS MOSES BAINE LEAGUE, A-3 BRAZOS COUNTY, TEXAS