HomeMy WebLinkAbout2001-08-28-0900AM-Regular• o FILE9
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a 2001 kUG 23 P 02
BRAZOS COUNTY IIAREn t aLflUCES,BRUI'AK 7exas
BRAT. S
BRYAN. TEXAS
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NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
AUGUST 28, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
• BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Judge Jones.
2. Pledge of Allegiance - Judge Jones
3. Call for citizen input and/or concerns.
Consider and take action on agenda items 4 - 26:
4. Request by District Clerk to purchase three computers with monitors and a printer.
5. Budget Amendment 00/01-41.
6. Personnel Changes of Status.
7. Payment of Claims.
8. Resolution approving the budget of the Brazos County Emergency Communications
• District.
9. Agreement with the Brazos County Emergency Communications District for emergency
communications dispatching services.
10. Inter-local Agreement between the Community Supervision and Corrections Department
and Precinct 2 Constable's Office for supervision of probationers performing community
service.
11. Contract for FY 2002 with Patrick Gendron, Patricia Bonilla-Harrison and Lane
Thibodeaux for legal services for juveniles.
12. Request by the Judge of County Court at Law #1 for out-of-state travel for the court
reporter to attend the EclipseNT realtime court reporting seminar in Las Vegas, Nevada,
September 13-15, 2001.
13. Request by the Treasurer's Office to implement a $25.00 returned check fee.
14. Extension of the existing lease for office space for the Justice of the Peace and Constable,
Precinct 2.
Commissioners Court Meeting Agenda
August 28, 2001
Page Two
15. Extension of the existing lease for office space for the Justice ofthe Peace and Constable,
Precinct 6.
16. Maintenance Agreement with Ricoh Corporation to service scanners located in the
District Clerk's Office and Information Technology Department.
17. Authorizing the payment of delinquent invoices for indigent health care.
18. Tax Resale Deeds and authorization for the County Judge to execute Tax Resale Deeds
for the following property:
a. Lot 6, Block 3, McCullough #3 Addition, City of Bryan, to Alvin Johnson.
b. Lot 9, Block 3, McCullough #3 Addition, City of Bryan, to Walter G. Johnson.
19. Appointment of a Steering Committee for the County Justice Systems.
20. Request from Verizon to construct a 50 feet road bore and install 425 feet of buried cable
in the right-of-way of River Road. Site is located in Precinct 1.
21. Request from Verizon to construct a 60 feet road bore in the right-of-way of Dyess Road
and install 220 feet of buried cable in the right-of-way of Timberidge Drive. Site is
located in Precinct 3.
22. Blanket Purchase Orders.
23. Requisition from the Information Technology Department's Minor Computer Hardware
funds for monitors.
24. Authorizing Purchasing Department to advertise Bid #2002-008 - Janitorial Supplies,
Annual Contract.
25. Requisition from Precinct 2, Justice of the Peace's Minor Furniture Funds for a file
cabinet.
26. Modifications to the proposed FY 2002 budget as recommended by Commissioners.
27. Acknowledge receipt of monthly reports from department heads and elected officials.
28. Announcement of interest items and possible future agenda topics.
29. Call for citizen input and/or concerns.
30. Convene into Executive Session pursuant to §551.072 of the Texas Government Code
to discuss acquisition of real property for the Exposition Center.
31. Consider and take action on Executive Session.
32. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 361-4102.
Ts
•
COMMISSIONERS' COURT
REGULAR MEETING
AUGUST 28, 2001
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, August 28, 2001, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2, via
• telephone;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
The County Judge gave the invocation and led the pledge
of allegiance.
Under citizen input/and or concerns, Anthony Ramirez,
representative of the Hispanic Forum, read aloud a letter
addressing the salaries in the Sheriff's Office. The Forum
supports an additional 15 percent increase over and above the
5 percent across the board increase for County employees.
The Court next considered a request by the District Clerk
to purchase three computers with monitors and a printer. On
• motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to approve the purchase of
computers, monitors and printer for a total cost of $6,601.00.
The Court next considered Budget Amendment #00/01-41.1
through 41.7, which would transfer funds to Inventory Control
from Contingency, and reallocate funds for Information
Technology, District Clerk, County Records Management Fund,
Constable Precinct 2 and the County Judge. On motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
Vol Page '301
is
Commissioners' Court meeting August 28, 2001
2
voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20022164 through 20022414
On motion by Commissioner Jones, seconded by Commissioner
Sims, the Court voted unanimously to approve the Claims as
submitted.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to adopt a resolution
approving the budget of the Brazos County Emergency
Communications District. A copy is attached.
The Court next considered entering into agreement with
the Brazos County Emergency Communications District (9-1-1)
for emergency communications dispatching services. Cost to
Brazos County will be two hundred forty seven thousand two
hundred seventy-five•and no/100 dollars ($247,275.00). On
motion by Commissioner Sims, seconded by Commissioner Cauley, i-~
the Court voted unanimously to enter into agreement with the
Brazos County Emergency Communications District (9-1-1)and
authorized the County Judge to execute the Agreement on behalf
of Brazos County. A copy of the Agreement is attached.
The Court next considered approval of an Inter-local
Agreement between the Community Supervision and Corrections
Department and Precinct 2 Constable's Office for supervision
of probationers performing community service. Cost to the
Community Supervision department will be $20 per hour for
officer services and 30C per mile driven in county or personal
Vol ~-q Page 40 a'
•
Commissioners' Court meeting August 28, 2001
3
vehicle usage. The term of the contract will be for a period
of 2 years beginning on September 1, 2001 and ending on August
31, 2003. On motion by Commissioner Cauley, seconded by
Commissioner Jones, the Court voted unanimously to approve the
Inter-local Agreement. A copy is attached.
The Court next considered approval of a contract for
fiscal year 2002 with Patrick Gendron, Patricia Bonilla-
Harrison and Lane Thibodeaux for legal services for juveniles.
Term of the contract is from October 1, 2001 to September 30,
•
2002. Contract amount is $120,000.00. On motion by
Commissioner Sims, seconded by Commissioner Jones, the Court
voted unanimously to approve the contract with Patrick
Gendron, Patricia Bonilla-Harrison and Lane Thibodeaux for
legal services. A copy is attached.
The next matter for consideration by the Court was a
request submitted by the Judge of County Court at Law #1
seeking approval for out of state travel for the Court
Reporter. Ms. Lorie Blaha would be traveling to Las Vegas,
Nevada to attend an "Eclipse NT Realtime" Court Reporting
seminar during the week of September 13 through the 15, 2001.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to grant the request from
•
the County Court at Law I Judge and approved payment of out of
state travel expense for Ms. Lori Blaha.
The Court next considered a request by the Treasurer's
office to implement a $25.00 returned check fee. Section
118.42 of the Texas Local Government Code, Fee Schedule allows
the county treasurer to collect no less than $15.00 or more
than $25.00 on returned checks. On motion by Commissioner
Cauley,
Vol Page 03
0
Commissioners' Court meeting August 28, 2001
4
seconded by Commissioner Sims, the Court voted unanimously to
approve the request by the Treasurer.
The next matter before the Court was the extension of the
existing lease for office space for Justice of the Peace and
Constable, Precinct 2. On motion by Commissioner Sims,
seconded by Commissioner Jones, the Court voted unanimously to
extend the existing lease on the property located at 14821 FM
2154 in Wellborn on a month to month basis as allowed in the
lease contract dated October 22, 1996.
The next matter before the Court was the extension of the
existing lease for office space for Justice of the Peace and
Constable, Precinct 6. On motion by Commissioner Jones,
seconded by Commissioner Sims, the Court voted unanimously to
extend the existing lease through September 30, 2002 on the
property located at 100 Anderson Street in College Station.
The Court next considered approval of a maintenance
agreement with Ricoh Corporation to service the scanners
located in the District Clerk's Office and in the Information
Technology Department. This agreement will cover the
remainder of this fiscal year and all of fiscal year 2001-2002
for a total of $3,903.12. On motion by Commissioner Cauley,
seconded by Commissioner Sims, the Court voted unanimously to
approve the maintenance agreement with Ricoh Corporation. A
copy is attached.
The next matter before the Court was authorizing payment
of delinquent invoices for indigent health care. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to authorize payment of the two invoices in
the total amount of $68.33.
Vol Page _
•
Commissioners' Court meeting August 28, 2001
5
The Court next considered authorizing the County Judge to
execute a Tax Resale Deed to the following individuals:
a) Alvin Johnson - Lot 6, Block 3, McCullough #3
Addition, City of Bryan, Brazos County, Texas. On
motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to
authorize the County Judge to execute the Tax
Resale Deed.
b) Walter G. Johnson - Lot 9, Block 3, McCullough
#3 Addition, City of Bryan, Brazos County, Texas.
On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to
authorize the County Judge to execute the Tax
Resale Deed.
•
The Court next considered the appointment of a Steering
Committee for the County Justice Systems. On motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
voted unanimously to appoint representatives from the
following departments:
County Clerk District Clerk
County Attorney District Attorney
Administrative Judge Sheriff
Community Supervision Justice of the Peace
The Court next considered the request from Verizon to
construct a 50 feet road bore and install 425 feet of buried
cable in the right-of-way of River Road. The site is located
in Precinct 1. The County Engineer stated that all appeared
to be in order and recommended approval. On motion by
•
Commissioner Jones, seconded by Commissioner Sims, the Court
voted unanimously to approve the request from Verizon and
authorized the installation. A copy of the request is
attached hereto.
The Court next considered the request from Verizon to
construct a 60 feet road bore in the right-of-way of Dyess
Road and install 220 feet of buried cable in the right-of-way
of Timberidge Drive. The site is located in Precinct 3. The
County Engineer stated that all appeared to be in order and
recommended approval. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
Vol a4 Page 305
0
Commissioners' Court meeting August 28, 2001
6
to approve the request from verizon and authorized the
installation. A copy of the request is attached hereto.
The Court proceeded to consider the following blanket
Purchase Orders:
Team Systems Jail $1,000
Brazso Wholesale Jail $ 500
Ecolab Jail $ 600
Ray Criswell Jail $ 600
Scarmardo Produce Jail $2,150
Alliant food Jail $6,200
Sysco Food Jail $6,200
Performance Jail $8,000
Ben E. Keith Jail $1,250
Cain's Coffee Jail $ 600
Glazier Jail $1,000
Butterkrust Jail $1,600
Lilly Dairy Jail $2,800
On motion by Commissioner Cauley, seconded by Commissioner
Jones, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The next matter for consideration was payment of a
requisition from the Information Technology Department's Minor
Computer Hardware funds for monitors. On motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
voted unanimously to approve the payment of the requisition in
the amount of $1,855.00.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2002-008 for Janitorial
Supplies. On motion by Commissioner Sims, seconded by i~
Commissioner Cauley, the Court voted unanimously to authorize
the Purchasing Agent to advertise for janitorial supplies.
The Court next considered approval of a requisition from
Precinct 2, Justice of the Peace's Minor Furniture Funds for
a file cabinet. On motion by Commissioner Jones, seconded by
Commissioner Sims, the Court voted unanimously to approve
payment of the requisition in the amount of $146.75.
The next matter for consideration was approval of
modifications to the proposed fiscal year 2002 budget as
recommended by the Commissioners. The County Judge addressed
Vol ,24 - Page -3 b b
•
Commissioners' Court meeting August 28, 2001
7
adjustments outlined in the document dated August 27, 2001 as
follows: He recommended and then made the motion to set the
rate of pay for Administrative Secretary for the 361" District
Court at the same rate as that of the Administrative Secretary
for the 272nd District Court which is $24,798 (Pay Group 14,
Step 4). The motion was seconded by Commissioner Sims, passed
unanimously.
Commissioner Sims recommended and then moved to give a
merit increase to employees. This would be 1 percent (1%) of
•
the total salary budget for each department excluding
temporary positions. Elected officials, department heads and
temporary employees would be excluded form the merit increase.
The motion was seconded by Commissioner Jones and carried
unanimously.
Commissioner Cauley recommended then moved to add an
additional work crew deputy to the Sheriff's department, to
include all capital equipment associated with the position, to
budget the position at a Group 16, Step 2 level and to have
the Road & Bridge department supervise the position as it does
with the other work crew deputies to be utilized by the Brazos
Center. Commissioner Jones seconded the motion and it carried
unanimously.
•
Commissioner Jones recommended and then moved to increase
the salaries of the Assistant County Attorneys by $4,000
annually. Commissioner Sims seconded the motion.
Commissioners Jones, Sims and Cauley voted "Aye". The County
Judge voted no. The motion carried.
Commissioner Cauley recommended and then moved to give
the Sheriff's Office another patrol deputy position along with
the capital equipment associated with the position. There was
no second to the motion and it died.
Commissioner Jones commented that he hoped the 5 percent
across the board increase along with the i percent merit
Vol Page 36-7
•
Commissioners' Court meeting August 28, 2001
8
increase will help the Sheriff's deputies salaries. He
continued by saying that he did not feel the Court could
support a 15 percent across the board increase at this time.
Sharon Anderson, Emil Ogden and Sheriff Kirk all voiced
support for a significant salary increase in the Sheriff's
department.
The County Auditor asked when to apply the $4,000
increase for the County Attorney Prosecutors and how it was
to be funded. Commissioner Jones stated his intent was to add
the $4,000 increase after the proposed 5 percent increase.
Commissioner Sims said the funding for these increases should
come from Fund Balances if at all possible.
James Marrow, Constable, Precinct 2 asked about his
budget requests and was told that they would be considered in
January after redistricting.
The Court acknowledged receipt of the Extension Service
Reports for July 2001 and acknowledged receipt of reports from
the following County and Precinct Offices showing revenues
collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Justice of the Peace Precinct 5
Justice of the Peace Precinct 6
Constable Precinct 4
Constable Precinct 5
Constable Precinct 6
Brazos County Events Facilities
County Attorney
Road & Bridge
Tax Assessor/Collector
A copy of the Officials' reports can be viewed in the County
Auditor's office.
There were no announcements of interest items and
possible future agenda topics.
There was no citizen input and/or concerns.
Vol C2 q Page 30 g
•
Commissioners' Court meeting August 28, 2001
9
At 10:15 a.m. the County Judge announced the meeting
closed to the public so that the Court could meet in closed
Executive Session to discuss acquisition of real property for
the Exposition Center as allowed under Section 551.072 of the
Texas Government Code.
At 10:28 a.m. the County Judge announced the meeting open
to the public and that no action would be taken on the Closed
Executive Session.
There being no further business to come before the Court,
• the meeting was adjourned.
•
Vol
~4,
Page
j Q /
~ J
The foregoing minutes of the Commissioners Court meeting
held August 28, 2001 have been examined and are approved in
open Court this the ao)4`' day of `1 ftA+- ~ , 2001, in
Bryan, Brazos County, Texas.
Alvin W. Jones
County Judge
Wm. S. Thornton
Commissioner, Precinct 2
C ey Ca a r.
Commissi ner, Precin
J
Commi si er, Precin-Qr_1
Precinct 3
Karen McQueen
County Clerk
Vol °2`- Page 10
•
0
BRAZOS COUNTY COMMISSIONERS COURT
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•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 41.1 - 41.7
On this the 28th day of August 2001 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Karen McQueen, County Clerk.
The following proceedings were held:
THAT WHEREAS, on August 28, 2001 the Court heard and approved
a budget amendment for the 2000-2001 budget year for Brazos County,
• Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 5,
2000 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 28th day of August, 2001.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
• Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
la '2 la,
47-,-
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMMNTS
No. 00/01-41.1
2/28!0
FD DIV ACCT PROJ DR/CR _ ACCOUNT NAME Increase Decrease
01 310001 655400 Dr. Printer Maintenance $ 165.00
01 110015 611300 Cr. Contingency 165.00
inventory Control
To reclassify budget from Contin enc for the maintenance and re airs of rinters.
$ 165.00 $ 165.00
1;00
w ~ w y 1: cix P, W T.. c~F~: •.v i}~~,i"Y,'' ~ •C"+:~~l~f:
314
•
BILL TO:
BR.AZOS COUNTY
Auditor's Office
300 E 26th St., Suite 314
1
PAGE 1
PO $ 30772
VENDOR 9418
1 ~ Bryan, TX 77803
PURCHASE~QRDEB'DATE 06/18/01
:NOOK P U R-C --A_5-E-_-O-R-D-E-R-' SHIPQOED TE
PPROVVED • TE "N/A"
AR
LASER SAVER BRAZOS COUN;Y - IT DEPARTMENT
202 E. 27THT-ST. , SUITE 102
P. O. BOX 9211 BRYAN, TX 7703
COLLEGE STATION TX 77842gii I ~7U1
ATTN: INFORMATION TECHNOLOGY
'YER ANITA LEE BLANKET NO CONFIRMING NO
)NTACT PHONE 4
:RMS NET 30 DAYS FREIGHT
VEND PROD NO
'EM COMMODITY NO QUANTITY UNIT MEASURE UNIT PRICE EXTENDED PRICE
ORDERING FOR JUVENILE
1.0& EA 165.00 165.00
806-70- -
PRINTER FUSER REPLACEMENT
tRGANIZATION ACCOUNT PROJECT ACCOUNT
01 27'4150
TOTAL PURCHASE ORDER
4 alai()
SUBTOTAL 165.00
FREIGHT 0.00
TAX 0.00
PURCHASE ORDER TOTAL 165.00
500
Department
BRAZOS COUNTY IS EXEMPT FROM SALES TAX
Purchasing Agent/County Auditor
COUNTERSIGNATURE REQUIRED ON PURCHASES
• .J•- j 99 GP EATER THAN 510,000
County ludge/Commi ers Gist Judgr'] tL_
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Ub/17JO1
LFP7P; COUNTY. TC<Hl,
AC"C'ilTTtl', 'fS10C:+ U-12
I'ERfOJ GENEGAI 1
LOGER (111011 11+(111.
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-OLL0014T GAFF: T/C
VENDOR/PAYER
DFSIT
LREC11 DESCRIPTION
-770-60 COMPUTER CONTROL INVENTOR
12.421.05
BEGINNING BALANCE
- 05/03/01 21 6048719
16391-COMPAO SMARTSTART
109.95
20018555SMARTSTART PROGRA
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- -2aOmn-,5rREIGHT-vmhTES ' -
-
- 05/10/01 21
16391-COMPAO SMARTSTART
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SMAkTSTART PROGRAM CONSI!
21
16391-CCMPAO S"IARTSfORT
00
FREIGHT CHARGES
- u5f211Y01 -
-
-
--Y1,S4b-?9--lmFNTORY-CONTRGt7CONTItii;- -
- - - - -
-
05130101 21 6049713
9794-CDY GOUERNMENT. INC.
_
250.00
20019424COMPUTER SUPPLIES
05/30/01 21 6049713
9794-CON GOVERNMENT, INC.
559.00
20019424COMPUTER SUPPLIES
_
4 - -06>98"01 19--fiCCO
~
-
.'9'T1; 440TfT5'150020-Ct1f'F'UTER-'REF9:TiC-- -
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- 06.128/01 19 06GOW%OP
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9;8 00 TO 180001••COMPITTER REPI.P
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06/28/01 19 060019
n0
FO 280020-PRINTER MAINE
-67Y3d
21 6!009160
16012 OffAR111ttil OF lliffitl
--------2U071~F-20lUtY----------
IV
-
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0T/26/01 21 6100760
16011-DEPARTMENT OF INFORI'1
498 0
20021283PART NUMBER 15419
08116101 21
16011-DEPARTMENT OF INFORM
00
PARI KUMEER 201008-003
_.OR74t/OS-27'----.-----
16011--0tr A 1104f Or 111FOM
-T- AL WMPUIER CONTROL INVENTOR
813 05
- ---BEGIN LNG ALA. CE-'-- -
-
05/23/01 19 050025
-169-9•? INVENTORY CONTROL/CUNTSNG
E~a*c
= ~a*• 05/31/01 21 6049761
9418-LASER SAVER
35.000
20019472REPAIR AND MAINTE
A
CE
- -
i.
06,12i0t 21
+ 06/14/01 21 6050417
9413-tAMt SAVER
16662-US TECH
00
sf*B-9e
N
HE IFTAND MRINTEM
20020060PART#70017.B0f SFR
8L.3-
06/14/01 21 6050417
16662-US TECH
686h
20020060PART 9 67411601 M
95
- 2
-
PAR -tYF-'
-
1
OGnQy
06/28/01 21
16662-US TECH
00
PART # 62411601 MICRULINE
J
1+8Jo
- W 06/28/01 19 060039
-
A44 09 TO 130001-PRINTER MAINT
--4&/207'01' 1
- ASEft SYtVE~-
'
- - Z00204Z3MINTER-FUSER-RCP--
- 07/13/01 21
9418-LASER SAVEN
00
PRINTER FUSER REPLALEMENT
-f 08/02/01 21 6101073
9418-LFISER SAVER
95.00
20021585PRINTER REPAIR
z!
Y4lt5ltR5ER-`SAVER-
-
_
- 2002 TF
Lb
-TOTAL PRINTER CONTROL INVENTORY
_
520.00
j"
1 TfiAt- --'CETICRAt-'ftlt4D`--
~-SS3 05
- 00 - -
-
1-,TOTAL REFORT
1,3'13.05
-00 -
- -
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0141.2
8/28/01
•
•
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 110015 611300 Dr. Contingency $ 958.00
01 180001 802030 Cr. Computer Equipment 958.00
Contin enc
Count Attorney
To reverse Bud et Amentment 00/01-34.9 because the P.O.#30876 was never aid.
$ 958.00 $ 958.00
Piep~ac`BY sy;yt',;~,fnkw- 'APpKO_yg~,;By,rµ ;4.
Dafe: :8%1710] Ddtea Yxe
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BRAZOSCOUNTY
Auditor's Office
300 E. 26th St., Suite 314
Bryan, TX 77803
R E Q U I S I T I O N
IYER ANITA LEE
REPLACEMENTS FOR COUNTY ATTORNEY r030 9 7
:QUESTED 06/21/01 REQUIRED
PAGE 1
REQ # 6638
DIV/FUND 140001
AWARDED
VENDOR d 1 ~ dl*'~ UANTITY
VEND PROD NO UNIT MEASURE TAX
EM CO
-V MOgITY NO UNIT PRICE EXTEND PRICE FREIGHT TOTAL PRICE.
16011 DEPARTMENT O 1.00 709.00 .00 709.00
802-03- - EA 709.00 .00
PART NUMBER 201088-003
COMPAQ IPAO INTEL PIII-733 MHZ PROCESSOR, 10GB HD,
128MB SDRAM, INTEL PRO/100+ NIC, WIN 98,MOUSE
KEYBOARD
16011 DEPARTMENT O 1.00 249.00 .00 249.00
EA .00
802-03- - 249.00
PART NUMBER 154499-002
COMPAQ S710 17" MONITOR CARBON
REQUISITION TOTAL 958.00
-RGANIZATION ACCOUNT PROJECT ACCOUNT AMOUNT
01 270500 709.00
01 270500 249.00
TOTAL REQUISITION 958.00
gll~~p1
Department
Purchasing Agent/County
&-ft- ( - 180001- 8026,30
F-- _ p0/01- 34, 9 958.
f,ejp. q& 040o34 - 'jSB ( b,*( JC4,
This requtsrhon has been evaluated
and approved by Brazos County
Departrnent of Information Technology
BRAZOS COUNTY IS EXEMPT FROM SALES TAX
COUNTERSIGNATURE REQUIRED ON PURCHASES
GREATER THAN $10,000
County Judge/Commissioners Coun/DLSh1Ct Jud
•
i
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0141.3
RM/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
140001
672030
Dr.
Minor Computer Hdwr.
$ 1,855.00
01
140001
618010
Cr.
Travel
1,000.00
01
140001
601700
Cr.
Co ier/Printer Supplies
500.00
01
140001
616200
Cr.
Subscriptions & Publications
100.00
01
140001
710200
Cr.
Com uter Contracts
255.00
Information Technolog
y
To reclassify budget to allow the purchase of 5 replacement monitors.
$ 1855.00
$ 1,855.00
royedtBy:i,
:P,repa rQdr i~inkw: NO
0
all Brazos County Department of Information Technology
202 East 27th Street, Suite 102, Bryan, Texas 77803
Voice: 979361.4310 Fax: 979.361.4408
Memorandum
TO: Margie Williams, Asst. County Auditor
FROM: Ernie Laney, Interim Director5Z
DATE: August 20, 2001
SUBJECT: Budget Amendment
Please prepare the following budget amendment for the Court's approval on
Tuesday, August 28th:
Information & Technology - Division 140001
Account No. 618010 - Travel
Decrease by $1000.00
Account No. 601700 - Copier/Printer Supplies
Decrease by $500.00
Account No. 616200 - Subscriptions dh Publications
Decrease by $100.00
Account No. 710200 - Computer Contracts
Decrease by $255.00
Account No. 672030 - Minor Computer Hardware
Create and Increase by $1855.00
This amendment will allow for the purchase of 5 replacement monitors.
The old monitors will be used for the training room.
CC: Carey Couley, Commissioner Precinct 4
Ruth McLeod, Executive Assistant
•
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0141.4
8/28/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
200001
672030
Dr.
Minor Computer Hdwr.
$ 4,546.00
01
200001
676700
Dr.
Minor Printers
2,055.00
01
200001
713000
Cr.
Microfilm
6,601.00
District Clerks
To reclassif
y budget to make Minor acquisitions.
$ 6,601.00
$ 6,601.00
;CCplad~':;j, : f='ml[w ApQrovefY
Daate : - ''8/ -Vol Date:
E
MEMORANDUM
To: Hon. Judge Jones & Commis sio is Court
From: Marc Hamlin, District Clerk
Date: August 22, 2001
Re: Budget Amendment/ Computer Hardware Acquisition
Please let this memo serve as my request to acquire the following computer
hardware (see attached quotes). I will transfer the total from line item 713000
Microfilm to line item 802030 Computer Hardware. In an attempt to work in
a more harmonious environment, I am requesting the acquisition of a form printer
for the Sheriff's Department. This printer is primarily used for the creation of
bonds. The legibility of these documents is vital to the District Clerk's imaging
system.
Also, the requested CPU's and monitors will be used by the general public
at the front counter of the District Clerk's Office. Please feel free to contact me if
you should have any questions at 3614240.
Qty
Description
Price
Ea
Total
3
#201088-003 Compaq CPU, Mouse &
Keyboard
709.00
2127.00
3
#202416-001 Compaq TFT5004 Monitor
579.00
1737.00
1
#PTK90483 FormsPro 4500 Form Printer
2055.00
2055.00
1
Annual On-Site Service Contract Next Day Service
682.00
682.00
TOTAL -
6601.00
•
Texas Department of Information Resources
Quote / Orderform
ANALYTICAL Invoice To: DIR Date Stamp
Department of Information Resources Quote to: Brazos County Courthouse
P.O. Box 13564 Anita Lee -
Austin, Texas 78711
Order Phone 512-305-9713, 800-464-1215 E-Mail: anita@co.brazos.tx.us
Order Fax 512-475-4707, 800-464-1218 Phone: 979-361-4310 Fax:
DIR INTERNAL CTRL# PO#
rI
•
Contract Specialist Agency Data Qty/ Req Requote DIR Quoter
DIR Initials Quoted Day # Code Initials
Cust. RQ NO. Quote #
NOTE: to Check on Order Status call 800-464-1215 for our Customer Service Re resentative
Qty
Part
Number
Description
Cost
Extended
Price
3
201088-003
Coma iPAQ Intel Pill-733MHz Processor, 10GB HD 128MB
$709.00
$2,127.00
SDRAM Intel Pro/100+ NIC WIN98 Carbon Mouse & Keyboard
3
202416-001
Coma TFT5004 Flat Panel Monitor
$579.00
$1,737.00
Shipping Included
NOTE. ALL QUOTES MUST BE COMPLETELY FILLED OUT AND SUBMITTED WITH A
SIGNED PURCHASE ORDER OR Purchase Order will be RETURNED.....
(All Prices are good for 30 days from Date Quoted
TYPE: 1111 TOTAL FOR THIS ORDER $3,864.00
Vendor Quoter.
Lar Spence
Vendor Name
Mal ical
Vendor Phone:
51259-0455
Vendor E-Mai!•
Is nce acsaustin.com
Vendor Quote#
062001 Al
VendorQuote Date
06/20/01
Ship To:
Brazos County Courthouse
Anita Lee
979-361-4310
Phone Fax
Contact Name and Phone number REQUIRED
NOTICE: Customer's Invoicing Information is taken from
the rustomers Purchase Order.
On multiple item orders a signature Is required to authorize
partial shippingfinvoicing. If no signature, the Purchase Order
vnll be held and no parts shipped until complete.
E-Mail Address anita@co.brazos.tx.us
(Required for Verification of Purchase Order, Please put NONE if contact does not have E-Mail)
A
3
6/20/2001 DIR Quote 062p01 A1.21717DEFANGED-xis
Brazos County Department of Information Technology
202 E. 27 h Street, Suite 102 Bryan, Texas 77803
From: C2r~ Fax; 979 361-4405 ~
[ ] Phone: [979]361- 3
FAX COVER SHEET
To: lwGi'.,, - llowe.
Fax: 3&1- 01'' 7
Company: 0~ c(-.1114
Phone: [ ] 3&( - 4/,P?-2
Date d'lp/w/
Message....
O s.
aass" oo .F-2 Z37
, Pages
fax :hacEoc
•
08/21l2BB1 10:26 972=871-9479 PEAK TECHNOLOGIES PAGE 02
Fax. 972-8714469
rfW QUOTATMN m MAW POR 30 DAY04AVLM 8PFCWGAU rM0061ED IN WRIT&O.
THIS 90CtlWNT 18 Q* VV BY file A TU04LIV TERM 6 COND710NS
COMPANY AODRE33:
Data:
08/21/01
Brazos County Sheriffs Department
Quote No.
352-010820-1A
202 E. 27th Street, Suite 102
TERMS
Net 30 Days
Bryan, TX 77003
Office No.
1571
ATTN: Lite Sifuentee
Sales No.
352
Phone: 979-361-4311
Customer No.
21079100
Fax: 979.361.440e
Est. Delivery
Stook to 30 Days ARO
Pr Peak Technologies, Inc
7308]
Phone: 972J71•5460
e~1
PEAK PARTA
DESCRIPTION
QTY.
UNIT PRICE
EXTENDED
PRICE
PTKOG482
PTKO0483
PormsPro 4300 Form Pnnter
Singfs back, 170 fines per m;nufe
Form3Pro 4300 Form Printer
1
1
$1.75000
$2,055.00
$1,75000
52.055.00
Sinple track, 250 tines per minwe
Label bbonarToner
PTKE0729
PrIntek FormsPro RJODon5
0 ribbons per box, price per box
1
$129 DO
$12900
I
Service Maintenance Contract
Annual On-Site twee Contrail, ext day ervice, 4100 Printer
Annual O n-S do ice Contra cl. Naid Da Service 500 P nter
1
1
535.00
$6132.00
$535.00
$682.04
On-Site Printer Installation
1
$455.00
5455.00
5oftwairwME2 ct atlagement
- Pi"" rersnnca cusComer, attics and sates reprosermutve numwr en your prrohass *raw -
Phone (800) 297-9615
Fax (972) 871.9469
Clady Ransom, Support Speelellet
• Serving Custodwre Internationally. Regional Sales Officas
-A" weft. GA ' Esggt, At!`r` Eng1wMma, 00 - FaRMngton Mira, MY' ►ie3orouok Kerahts, NJ - Munson, MA' IMna, TX - Mi.
Laurel. NJ - Knowilie. TN • Scheumburc. IL - Torrance. CA
Ascot. U.K- Deftt, NKhenen0e - Dubendorf, Switzeriano - Rodgau. Germany - Mississauga. Canada
10 & 3 P6
8270 Irving, N. Beftline Road
0
88121/2001 10.29 972-871-9479 PEAK TE0+01LOGIES PAGE 03
t. PURCHASE PR1Cr< AND COSTA The purchase price dose nag Include Ufa cost of tnstallna any Product, any taxes, freight and other shipping
charges. )ntunnda. or any special psoktrry ahwge Ail such additional expenses shag be added to the Purchase Price. Customer shag pay all taxes
fegwed to be Collected by Peak which are based upon the Purchase Price, Including ferdenl state avid local sexes or use tame if arty of the Product is
1CJteduled to be sk"od Mors than natty (E0) days from the date of the Ordar, Peak may wxcresst 'he price soolicabls to such Product, but only if and to
the ardent that the amount Peak must pay for the Product has Increased
J. CUSTOM LABELS AND R18BOkS. AM orders for Custom Lobels and/or Ribbons are Nor~Candelablc,'Hon-RelvrneMe unease due to
manufacturers dEFMI All amen Ciders are 2.tbj4WA es -r- (Plus or Minus) 10% of total quantity ordered As Blanket Purchase Orden for ew(orn materials
Must show opmft miless delta and quantities at nrne of order Blanket Pureness Orders ehol not extend beyond 12 morithe from date of order, without
prior suthonzetlon from Peek Technologies AN requests to change qua" sndlor release dates, muel be received in writing, no lass than 1 e wmrkklg days
prior to regL4m* raleaee date, and are subject Peek Teonnologtto approval The Customer don not Conosi an orde, for Custom Material once placed with
Peal( Technologies. vWhcwA approval. in the event that Peak Techmotoglss 801025 to mantel an Order for Custom Material, the Ctatomer Agrees to smspt
naponsttsity for Any one all tddmonal tam Incurred by Peak TeohnoloBlts for INe car ce :ttlon.
a. DELIVERY AND PAYMENT. At ProaVGt shell be delivered to Customer F.O B factory, of wmcn Jene tole and nok of loss to such Product Man
Pats to C stomer. Customef acknowledges and agrees that K the Product inok4n ceneurabias, the quarimi for Product order may vary by plus of mime
ten percent 110%) of the quantity ordered and Cumirw agrees VW delivery of the Product within such vorenee shag to eesmtd scupwDle by Customer.
The price shell be adjusted Prepare M rtlDaat of arrbh venetlorl. AF Produce snag tit Invoiced &I amt of shipmerR If Peak is to Install Os Equpmem then
any additional charges for Ir4ngadon shat be invoked .Man the Equipment Is installed and eperatirg R the Customer's Lacgrom Customer agrees to
pay sit wdt Involoes wWeM thm daYD d Ste Invoice date. IntterW will accrue &1 1.6% per month for any p3rfnV1ts wtxkA are more than tniny days past
due
4. WARRANTIES AND OtdCLAIMERd. A Peak hereby saalgno to Customer. to us eidw.. PoaaD'a, the benefits of any werranbas provided to
peak by the nlamJfadufat(e) of rho Product. Peak wwrama to C%"rner for a Woo of tnlny days (ollovring the pertonnemce of any rnetallot(on work by
Peak that such work vela De performed In a goad and workmarrRka marine: Peaks obgaalions and Ilodldy under this wa ranty Is condklorsd upon the
raeehpt of prompt notice of defects as to parts and/or wonrmansn;p from Customer, and is o ted to reputting of at Paatr'a note Won. to repeolV the
Product Thia Warranty shag be void dlna Product to damaged or tendered unusable by trs vAlfut sct noglpence and/of lamoadng of Persons o icr than
Peak Peak finites no warranty or guaranty for Anyhvdvara or Mid p" materials. Customer understands ew Peak is not responsible Tor, and will nave no
llabirty (or. hordwrf. software of arty oNaf Wiser any w/kiec provldea to customer aa), any persons othe tnan Peak THE FQRE401NG tS A Lnht•EO
LvAARANTYAND IT IS THE ONLY WARRANTY BY PEAK PEAK DISCLAIMS ALL WARRNries. EXPRESS OR IMPLIED, INCLUDING ALL IMPLIED
WARRANTIES OF MERCHANTABILtTr AND FITNESS FOR A PARTICULAR PURPOSE AND ALL VfARRANTIES OR INDEMNITIES FOR PATENT OR
COPYRIGHT INFRINGEMENT
B M NO EVENT SHIALL EITHER PARTY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSECueNTIAL DAMAGES,
MLUO NG LOSS OF PftOFfru, HILVgNUE, DATA, OR USE, INCURRED BYEITHER PARTY OR ANY THIRD PARTY, METHER IN AN ACTION IN
CONTRACT OA TORT, AR991SO OUT OF OR RELATED TO THIS AGREEMENT, OR THE SERVICES PROVIDED HEREUNDER EVEN jr THE
OTHER PARTY OR ANY OTHER PERSON HAS t.UN Vvt$ D OF THE P946181LITY Ol SUGH OAMA.OE8. PEAKS LIABtuTY FOR DAMA993
HEREUNDER FOR ANY CAUSE WHATSOMR, SHALL IN NO EVIENT EXCEED TINE AMOUNTS RECEIVED BY PEAK FROM THE CUSTOMER
PEAK 6NALL NOT 80 RESPONSIBL! FOR ANY LOSS, DAMAGE OR EXPENSE OF ANY KIND INCLUDING LOSS OF USE OF THE PRODUCT
CAUSED DIRECTLT OR iluowECTLY BY THE USE OR PERFORMANCE OF THE PRODUCT. PEAK SMALL NOT BE RESPONSIBLE FOR ANY
LOSS, DAMAGE OR EXPENSE OF ANY KIND INCLUDING LOSS OF USE OF THE PRODUCT OR DATA AND STORAGE MEDIA USED THEREWITH.
CAUSED DIRECTLY OR INDIRECTLY BY THE USE OR PERFORMANCE OF THE PRODUCT OR BY ANY SERIASES PROVIDED HEREUNDER
6. CANCELLATION AND RESTOCKING FER. H the even Customer;* permitted to return or uncei an order for Product and such return -,94 not
Cowed unclear any warranty, appueebls to the Product, Ilion Paak Mall lop6Cs a 1611toolfmg fee ogwo to tY,vnty gament (20%) of tht Purohoss Price lot
such Product. Such Restocking Fee shag be due within twenty do" of on Invoice dweror Custom Product orJers or Product w *h was shipped to the
Customer men than dine Martha ant: the requested return date of the Product can not be returned, Once accepted of Peak, this Order may be
cancelled or delayed by the Customer only upon voitlon consent or Peak If Peak consents io any such cancellation of delay, the Customer may be
requked to pay such amount as Peak, In as gala disatNlan. anal) determine evil nlly indemnify a against any snit to toes and provide Peak with a
reasonable prat.
8. "FORCE MAJEURE" NotwAtnetanding anything In this Agreement to the Contrary, Peak ansa not be Habra for any delay or failure to
Matilsil tint. Product If the delay or failure Is caused by war dots, civil commotion. Ora, good, saffhduake, of any act of God, or the fegun of any thka pany
hardware, software, nenadrk ey oorn Product, vrlfIng, eledlrleal eyatams or uttlides, or otheroausec beyafd Peek's Resonable control
y, ENM6 AGREEMENT. This Agreement, (togalhor wth the egachad Exhibnal conWhvtes the entire agreomam and uncerstarding of the
Follies with reaped to the subjeot matter hereof and sunatsedas 0 prior oral or wr8ter agreeriens, arrangements, and understandings with respect
IMyeto, No taprderdaten, promfsa, kxducerimd, amoment or intention hoc Dean made by any party hereto trot is not embodied herein, and no party shell
be bound by or liable for say a4gled representaoon, promtso, Inducement, d. statement not so set Plata herein. Sy reference or otherwise, ors Agreement
dads not condMvis an acceptance by Peak of any Inoonclsttm tonne eonlalnea in lidrtomors proposer, counter offer or any purorrarie order. This
AOfetmtm expressly limits actsptance to Uta N!Ma crated H this Agreement Any eddgional or mYferng terms, v*414a: or not materially agkrent, sat fore
N any oommunizat m edm the Customer are IIEMby "parity rejected
8. S T O=A1 L lks Agrecinew covers Waakct orders wuh mttftiple sbxpment dales, the Customer will be iatroi:ed as of the
shipment date of each product. The Ojgmncr Stull be responsible for the total gut of the bloake order Ir the C usemc has net requested delivary of
the Ar1t order Dy etha the OTiration of the period of Ox blonba order, or the tmac peatod tdt forth in a Customer Purchase Older. that Peak will
invoke Ole Cunwiscr fez die rattarning bd(aone due, which meet be pad wuhm thirty days
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0141.5
8128/01
•
r~
u
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
19 500001 652000 Dr. Copier Maintenance $ 4,000.00
19 500001 713000 Cr. Microfilming 4,000.00
County Records Management Fund
To reallocate funds to a the cost of the maintenance agreement on the Scanners located
in the District Clerk's Office and IT. The warran with Ricoh Corporation expired Jul 2001.
$ 4,000.00 $ 4,000.00
: Ap~iroved$By•t, l- : a a
rW)ed B~ Kz I'D
^D£~ eatiY,8/i %0Datx~ ' i'~'t"
0
Brazos County Department of Information Technology
202 East 27th Street, Suite 102, Bryan, Texas 77803
Voice: 979361.4310 Fax: 979.361.4408
Memorandum
TO:
Commissioners Court
FROM:
Ernie Laney, Interim Director-~IXA
DATE: August 21, 2001
SUBJECT: Agenda Item for August 28th
Please consider this request to purchase a maintenance agreement with Ricoh
Corporation to service the scanners located in the District Clerk's Office and IT.
The warranty on the scanners expired in July of 2001.
The agreement will cover the remainder of this fiscal year and all of fiscal year
2001/2002.
The cost for the agreement is $3,903.12
CC: Carey Cauley, Commissioner Precinct 4
John Reynolds, Auditor
Ruth McLeod, Executive Assistant
5 Do 001- (0 5 01000
~Acoo <jo
SDoooi- 7r3aro
~ RICOH
CORPORATION
- BRAZOS COUNTY COURTHOUSE
"D01~ 300 EAST 26TH STREET
CRY BRYAN TX 77803
PREVENTATIVE MAINTENANCE- Unless otherwise spec-
ified, is performed In accordance with published Ricoh
specifications and may be performed In conjunction with
service calls
PARTS REPLACEMENT- Parts are checked for wear and
replaced when necessary free of charge (unless otherwise
specified)
ENGINEERING IMPROVEMENTS-Applicable engineering
changes designed to Improve performance or reduce
downtime are installed at no extra cost
REDUCE EXPENSES- One annual invoice reduces your
administrative expenses.
SEE TERMS ON REVERSE SIDE
Call' 1-800-327-8349 For Service
'ARTSISERVICES NOT COVERED
TRAYS, SUPPLIES, ABUSE, COVERS
RE-INSTALURELOCATIONCE-INSTALL SERVICES
300,000 SCAN LIMIT/YEAR
PRO RATED FOR 448 DAYS
FSR # 9220
RETURN TO: Date Entered 082Or2001
• RICOH CORPORATION
ATTN:CONTRACT ADMINISTRATION
2405 COMMERCE AVE. S-600
DULUTH, GA. 30096
TEL1-800-291-0521
VICE PRESIDENT. CUSTOMER SERVICE
CSG 1030 (10foo)
MAINTENANCE AGREEMENT
B- 400128
FROM 08/09/2001 TO' 10/31/2002
ato r 0
e -
EQUIPMENT 1 FEE SCHEDULE
asr _;~m;
i; w€ - x~~'-`•"«i ~
K
::;~~a11+# M
?>~x ,
Scnr
IS450DE
P1300100036
108025
$1,301.04
Scrr
IS450DE
P1300500027
97329
$1,301 04
Scnr
IS450DE
P1390500133
387293
$1,301 04
Z.
o~~o
Qp
O
$3,903.12
TAX 0.000
$0.00
$3,903.12
15 AN INVOICE -THIS MAINTENANCE AGREEMENT SHALL ONLY BECOME EFFECTIVE
1 RECEIPT OF PAYMENT IN FULL FROM CUSTOMER AND RECEIPT OF SIGNED COPY
11S AGREEMENT. THEREAFTER THE MAINTENANCE AGREEMENT WILL BE
QTERSIGNED AND A CONFIRMED COPY WILL BE RETURNED TO YOU
NAME
BRAZOS COUNTY COURTHOUSE
ADDRESS
300 EAST 26TH STREET
CRY. STATE ZIP
BRYAN, TX 77803
CONTACT NAME PHONE NUMBER.
BRIAN BRUMFIELD 979-361-4685
SIGNATURE OF AUTMR1ZED CUSTOMER REPRESENTATIVE DATE
0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-41.6
8/28/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
302001
606000
Dr.
Office Supplies
$ 211.00
01
302001
673420
Cr.
Furniture
106.00
01
302001
676700
Cr.
Printers
105.00
Constable
Precinct 2
To reclassify budget to meet de artmental requirement.
$ 211.00
$ 211.00
~Par~BX'3 srvv: -Apg'roygd;Bys; 1 ~,a.J„ y a•,
tir, sar:crl ~ ~~:,f`=T~1;~
fat <; g` X8[••23/.01' Dat 411-7(';.~. , 1 .2'• r rs:":7.~- p
~~PTE op T
EIL;. 70:
tiom BRAZOS COUNTY
~''~~r ot4gr Auditor's Office
300 E. 26th St., Suite 314
Bryan, TX 77803
P U R C H A S E 0 R 0 E R
VENDOR
WILTON'C OFFICE WORKS
P 0 BOX 5040
BRYAN TX 77805-5040
BUYER MANN PHONE #
CONTACT KATHY
TERMS NET 30 DAYS FREIGHT
VEND PROD NO
TTEM COMMODITY NO QUANTITY UNIT MEASURE UNIT PRICE EXTENDED PRICE
1 3,00 ed f36.0vi 2G4.00
673-42- -
STEEL CARD CABINET. #BOY-1658-4. BLACK, FOR
CITATION RECOROS.
PACE i
PO # 315-0
VENDOR 9723
PURCHASE ORDER DATE 08113101
REQUIRED OAT[
APPROVED DATE -N/A-
SHIP TO
SRAZOS COUNTY - CONSTABLE PCT
P.O. BOX 55
WELLBORN. TX 771137
BLANKET NO CONFTRMTNG NO
3 00 CA 1?.r` 35.635
• 06 00 - SAX FLA. •CL:NCi; STAPLER. #MY.B-110109` f:A. -
12.00 EA 7.0c) 75.08
605•-00- -
PILOT V-CAL.. LIQUID INK, #PTL-35200, TPI ^LACK.
EXTRA FINE.
SUBTOTAL 3"17.93
FREIGHT 0.00
TAX 0.00
PURCHA' E OROER TO,'A. 7.93
u
ORGANTZATION ACCOUNT PROJF(T ACCOUNT AMOUNT
- - - - - - - - - - -
301001 606000 63 .r3
302001 673420 264.00
TOTAi- PURCHA-, ORDER 127.5.°.
AX ED
Department
_ 4 / ) BRAZOS COUNTY IS EXEMPT FROM SALES TAX
Purchasing Agent/County Auditor
COUNTERSIGNATURE REQUIRED ON PURCHASES
GREATER THAN $10,000
County Judge/Commissioners Court/District Judge
ucunnc r cnar•►+eciur.
C~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 0010141.7
RM/fil
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
243001
715060
DR
Rental - Office Space
$ 1,200.00
01
100001
606000
CR
Office Supplies
400.00
01
100001
615000
CR
Printing
100.00
01
100001
618010
CR
Travel
700.00
To provide funding for the first month's lease with S.N.S. Investments
$ 1,200.00
$ 1,200.00
aF46
tD'
1 I„{E~ r'M 4 'off N
'`~3-!
•
PERSONNEL CHANGE OF STATUS
•
•
page 1 of l
COURT DATE: August 28, 2001
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
AG EX'PENSION
DISTRICT ATTORNEY
KETTLER, LINDSAY
MUNOZ, MARGARITA G
TERMINATION
NEW HIRE-F/r
DISTRICT CLERK
JUVENILE SERVICES-TJPC
TAX OFFICE
PAYNE, SHIRLEY
BLACKSMITH, SARAH
ALLEN, SHIRLEY A
FELDMANN, MELISSA A
FOGLE, CHARIDA M
BENGS,JOACHIM
SACKMAN, TONIA A
HEARNE, JOHNETTE J
LANDRY, JENNIFER
LAMPKIN, CYNTHIA
MONTALBANO, PATSY A
EIMANN, DENISE
WREN, TROY A
STEPNEY, RAYE LESHAWN
STEPNEY, RAYS LESHAWN
SCRIMSHIRE, VERONICA F
ESPINOZA, FELICIA R
SCHULTZ, SHELLY L
CRAWFORD, JENNIFER
RESIGNATION
NEW HIRE-P/1'
NEW HIRE-FIT
PROMOTION
TRANSFER WITHIN DEPT
TRANSFER WITHIN DEPT
PROMOTION
PROMOTION
RESIGNATION
PROMOTION
PROMOTION
PROMOTION
PROMOTION
NEW HIRE-P/r
PTOMOTION
PROMOTION
TRANSFER WITHIN DEPT
PROMOTION
RESIGNATION
SHERIFF OFF - JAIL DIVISION DICKSON, RACHEL V RESIGNATION
BLANCO, DANIEL G RESIGNATION
FORSTHOFF-TURNER, RHONDA COMPLETED TRAINING
' SANDERS, JOSEPH TRANSFER WITHIN DEPT
Approved in Commissioners' Court: August 28 2001
County Judge's or Commissioner's Signature .
(This copy to be attached to minutes)
l0 .X
L`
RESOLUTION NO.
A RESOLUTION APPROVING THE BUDGET OF THE BRAZOS COUNTY EMERGENCY
COMMUNICATIONS DISTRICT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the laws of the State of Texas provided for interlocal governmental agreements to
benefit the citizens of the State; and,
WHEREAS, the voters of Brazos County have approved the establishment of the Brazos County
Emergency Communications District in accordance with State law; and,
WHEREAS, the Board of Managers of the District have approved and adopted the Budget for
fiscal year 2001-2002; and,
WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the
District's budget by the Commissioners Court of the County located in the District and a majority
of the participating jurisdictions in the District; and,
WHEREAS, the undersigned authorities have, in public meeting, approved the annual budget of
the District as submitted to them; NOW THEREFORE,
BE TT RESOLVED BY THE COMMISSIONER'S COURT OF BRAZOS COUNTY, TEXAS
THAT:
The Commissioner's Court of Brazos County, Texas hereby approves the annual budget
of the District as submitted to them and as provided for by law.
A copy of the budget is attached hereto as Exhibit "A" and incorporated herein by this
reference for all purposes.
3. This Resolution shall be effective immediately upon its adoption and passage.
ADOPTED AND PASSED by affirmative vote this - iday of 2001.
BY: ,
Alvin W. Jones, Count udge
ATTEST:
BY:
ren McQueen Co Clerk
~ a 3-3
/A mou"Nk
BRAzos COUNTY EMERGENCY
\ COMMUNICATIONS DISTRIcr
V
•
•
August 20, 2001
Participating Jurisdictions,
Brazos County Emergency
Communications District;
Please find attached a copy of the approved 2001-2002 budget for the Brazos County Emergency
Communications District. This budget does include an increase for both Brazos County and the
City of Bryan to bring dispatch salaries up to competitive levels, the addition of one new call-
taker/dispatcher, and the second year of a five-year replacement of dispatch consoles & voice
logging equipment. Every effort has been made to keep all other spending increases to a
minimum. At the request of both Emergency Management Coordinators, all EOC expenses
(lease and telephone costs) are included in this budget, for their respective entity. The County
Auditor has requested a separate lease contract for the County Emergency Management office
space. I have enclosed suggested resolutions and contracts specific to each entity, as needed.
Please execute these documents at your earliest convenience.
I am confident that this budget will meet the needs of the District and provide the County and the
City of Bryan the level of dispatch services that they expect and deserve. As always, if you
require any additional information or have any questions, please do not hesitate to contact your
representative or me.
Respectfully Submitted,
Greg Petrey
Executive Director
00% aa 33-+
Our area code has charged fo
P. O. BOX 811 • BRYAN, TEXAS T7509 • (409) 779-0811 • FAX 821.1107
!1~ 8 L
0
Current Dispatch Operations
Currently the District maintains a 24-hour dispatch operation for the City of Bryan
(Police, Fire and EMS) and Brazos County (Sheriff, 5 Volunteer Fire Departments and
First Responders). In 2000 a total of 102,064 calls for service were processed. These
calls for service have been broken down by jurisdiction and included as Attachment 1.
Currently 10% of call-taker activity involves routing 9-1-1 calls and is funded with 9-1-1
service fee revenue. No other 9-1-1 service fee revenue is used for personnel
operations of the Dispatch center. Current operating budgets are split between 3 cost
centers; 911, Bryan, and Brazos County. Dispatch operations are currently split with an
81119 split. Bryan's share of dispatch operations, based on call volume is 81%. Bryan
internally splits their share 80120 with the Police Department share being 80% and the
Fire Department share being 20%. Brazos County's share of dispatch operations is
19%.
Current salaries range from a starting trainee rate of $10.00 to a top supervisor rate of
$17.01. Total Dispatch personnel costs were $899,254 in the FY2001 budget
Administrative and Systems management salaries represent only $21,300 of the
dispatch portion of the budget.
There are many advantages to a combined center. I have listed a few of them below.
1. Liability - By virtue of the legislation, which allowed for the creation of the District,
extensive liability protection exists. By contracting with the District, the City and
County enjoy this liability protection.
2. Personnel - By having a larger pool of "dispatch" employees, time off is much easier
to cover. Also, direct personnel costs and problems are buffered from the
contracting agencies.
3. Higher level of expertise - By having primarily one function, communications, we are
able to concentrate on providing the highest level of service.
4. Facility - Being housed in the Verizon (GTE) building offers the district and our
contracting agencies one of the best-built and maintained facilities In town. Some of
the advantages are:
A. Controlled access with no windows
B. Redundant air conditioning units with backup portable unit available.
C. The building is built with "honeycomb" construction. It is designed to withstand
natural disasters.
D. UPS system and generator with 6000 gallons of fuel. Verizon (GTE) also can
provide a portable unit if needed. ^
E. No possibility of being Isolated from the telephone network.
F. EOC (Emergency Operations Center) adjoining dispatch providing a very
important communications link during an EOC activation.
i
d
Proposed Dispatch Operations
In 1991, the first full year statistics are available, total call volume for the dispatch
center was 55,163 calls for service. That call volume now (2000) is in excess of
102,064 calls for service. Over 76,825 9-1-1 calls were answered in 2000. In addition,
over 200,000 "non-emergency" calls were answered in the center. Also, over 45,000
outgoing calls were placed from the dispatch center. Calls for service, one of the most
readily available benchmarks that represent work load, indicates a 85% increase in call
volume from 1991 to 2000 (see Attachment 2.) Also, during this same time frame, the
number of officers on the street has increased by at least 30%. The population has
also increased by over 20%.
Dispatch has changed significantly since we began operations in 1990. Not only has
call volume increased, total demand on personnel has escalated significantly. We, as
administrators, continually add responsibilities without adding personnel or increasing
compensation.
•
In 1990, 18 personnel were assigned to dispatch operations. This represents 3.6
positions. Assuming that this was the correct number of dispatch positions, current
staffing should be 33 or 6.5 positions, based on calls for service. According to
information contained in the Department of Justice publication, "The Design and
Costing of 9-1-1 Systems," based on "flat-line" projections, the dispatch center should
be staffed with 3 call-takers. The dispatch center also maintains 3 separate "dispatch"
positions. One for Bryan Police Primary, one for Bryan Fire/EMS and Volunteer Fire
and a position for Bryan Police 2nd channel and Brazos County Sheriffs Department.
At the request of both the Police Department and the Sheriffs Department measures
have been taken this year to split this position by adding 3 additional personnel. In this
configuration, four radio positions are required. With both the radio and call-taker
positions, this represents 7 positions to be filled. To cover vacation, holidays, sick leave
and training it would require 35 dispatch personnel. Additionally, no consideration has
been made for "wild cards" such as bonfire, ice storms, power outages or other major
events.
While neither the City of Bryan nor Brazos County could tolerate a one-year increase of
50% or more in their dispatch budget, measures must be taken to increase available
dispatch personnel. Last year, the Board of Managers authorized three additional
dispatch personnel to begin the process of splitting the Sheriffs office and Police
department channel 2 radio position. This budget contains one additional person to
continue that split. One additional person will be budgeted in the FY2003 and FY2004
• ~
budgets.
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I am also proposing, over the next five years, to continue evaluating staffing levels to
meet the ever increasing needs of the community. I have outlined the five-year
personnel plan below.
FY2003 Increase dispatch staff by 1/3 position (One person)
FY2004 Increase dispatch staff by 1/3 position (One person)
FY2005 Review and increase dispatch staff as needed
FY2006 Review and increase dispatch staff as needed
FY2007 Review and increase dispatch staff as needed
Telecommunications personnel can no longer be considered clerks. They are
electronic detectives, which are the field personnel's lifeline. To maintain and increase
the level of professionalism within any dispatch operation, positions and compensation
must be increased as workload increases. Currently our salaries are competitive with
our biggest competitor for personnel, College Station. However, we need to maintain
that parity to attract and keep good personnel. Also, in comparing similar positions
within the City of Bryan, dispatch salaries are almost $5.00 per hour below electric
dispatch.
a~ s'2 3 37
oil
Five Year Capital Plan (9-1-1)
Proposed Capital Expenditures
Estimated Year-end (FY2001) unencumbered
9-1-1 Capital Reserve Funds
2003 - Phase 2, Cellular location
2004 - Mapped ALI
2005 - Replacement of 9-1-1 workstations
2006 - Equipment Reserve for system upgrade in 2010
2007 - Equipment Reserve for system upgrade in 2010
Remaining Reserve Funds
Additional Reserve Funds Anticipated
Total estimated reserve funds
3 month operating reserve
Reserve over (under) funded
40L.~4
$1,000,000
$1,000,000
$ 250,000
$ 125,000
$ 200,000
$ 200.000
775,000)
L& 0000
175,000)
$ 220.000
395,000)
0
Five Year Capital Plan (Dispatch)
Proposed Capital Expenditures (Funding currently not available)
Estimated Year-end (FY2001) unencumbered
Dispatch Reserve Funds
$ 25,000
2003 - Replace existing Radio Consoles and Voice Logger (Year 3)*
Budgeted
2004 - Replace existing Radio Consoles and Voice Logger (Year 4)*
Budgeted
2005 - Replace existing Radio Consoles and Voice Logger (Year 5)*
Budgeted
2006 - Replace existing UPS System
$ 25,000
2007 - Replace CommCenter Floor
$ 25,000
Remaining Reserve Funds
$ -0-
Additional Reserve Funds Anticipated
$--a
Total estimated reserve funds
$ -0-
3 month operating reserve
$200,000
Reserve over (under) funded
($225,000)
* Budgeted as a five year replacement through a municipal lease arrangement
V 339
J
• ~ 2000 Calls for Service
Bryan -Brazos County
County
1 19%
Attachment 1
E
Dispatch Calls for Service
1991
R 2000
Attachment 2
•
•
u
Brazos County Emergency Communications District
FY 2002 Annual Budget
BUDGETSUMMARY
•
■o+
REVENUES
FY1997
FY1998
FY1999
FY2000
FY2001
FY2002
% Change
qK 1 Emergency Service Fees
546,972
650,000
700,000
750,000
850,000
939,000
10%
2Interest
10,000
20,000
30,000
30,000
30,000
40,000
33%
3 Dispatch Contract, Bryan
527,271
628,029
636,410
658,866
782,974
834,586
7%
4 Dispatch Contract, County
144,140
178,291
180,528
187,148
234,797
251,325
7%
n Total Revenues $
1,228,383 $
1,476,320
$ 1,546,938
$ 1,626,014
$ 1,897,771
$ 2,064,911
9%
5 Additional Bryan Revenue
38,479
Reserve Fund Transfer
200,900
607,236
397,762
0%
i Grand Total Available Funds $
1,467,762 $
1,476,320
$ 2,154,174
$ 2,023,776
$ 1,897,771
$ 2,064,911
9%
W EXPENDITURES
6 Personnel Services
903,928
932,324
950,198
1,010,476
1,211,076
1,293,184
7%
7 Supplies
17,000
20,000
20,000
20,000
20,000
20,000
0%
8 MaintlContract Services
234,851
354,701
269,986
303,314
303,314
339,414
12%
9 EduclTraininglOther Services
58,628
68,390
75,390
77,390
77,890
84,662
9%
10 Capital Outlay
212,900
73,000
705,236
495,762
122,000
132,000
8%
11 Capital Reserve
40,455
27,905
133,364
116,834
163,491
195,651
20%
Total Expenditures $
1,467,762 $
1,476,320
$ 2,154,174
$ 2,023,776
$ 1,897,771
$ 2,064,911
9%
1 Service fee revenue Is based on historical data covering the most recent 12 month period.
2 Based on $800,000 at an average balance of 5%.
3 - 4 Based on Interlocal agreements for dispatch services.
5 Anticipated additlonal mid-year City of Bryan revenue (FYI 997 only)
6 -11 Explained on the following pages.
W111111111111 ~ ~
Brazos County Emergency Communications District
FY2002 Budget
PERSONNEL SERVICES
Brazos County
City of Bryan
District
Budget
Executive Director
2,387
299
9,548
9
196
47,740
45
980
59,675
57,475
Systems Manager
2,
,
,
381
35
35,381
i
Administrative Assistant
Communications Supervisor (3)
22,171
72,846
,
10,557
105,574
Training Coordinator
2,554
13,410
8
15,964
941
63
31,928
414
639
Communications Specialist (25)
134,277
441,19
,
194
35
,
35,194
'
Addressing/GIS Technician
822
7
702
25
,
3,725
37,249
Overtime & Part-time
,
,
Subtotal
171,510
571,898
258,482
1,001,890
Longevity
1,434
4,891
2,937
9,262
Benefits and Taxes'
48.280
160,989
72,763
282,032
'tea
Total Personnel Services
$ 221,224
$ 737,778
$ 334,182
$ 1,293,184
1
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Benefits and Taxes are calculated at 28% of base salary.
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Brazos County
Emergency Communications District
FY2002 Budget
SUPPLIES
Brazos County City of Bryan
District
Budget
440 1,980
8,580
11,000
000
3
1 Supplies
3,000
,
000
3
i
2 Postage
210 810
1,980
000
,
3,000
3 Printing
4 Rural Map Book Supplies
790 S
S 2
X
16,560
$ 20,000
$
,
850
a
Total
1-4 All supply accounts are based on historical usage.
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Brazos County Emergency Communications District
FY2002 Budget
MAINTENANCE - CONTRACTUAL SERVICES
Brazos County
1 Building Lease
5,748
2 Tape Logger Maintenance
550
3 Radio Equipment Maint.
800
4 PC and PC Network Maint.
140
5 Audit
434
6 Legal
lk)
7 CAD Hardware and Software
7,980
.tG
8 Copier Lease
-
9 E9-1-1 Services
-
~
Total $
15,652
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1 Based on current lease with GTE
2 Based on current contract for maintenance
3 based on historical usage
4 Based on anticipated charges
UJ
5-6 Based on 'best guess'
7 Based on current contracts for maintenance
v i
8 Based on current lease contract
9 Charges to the District by the two phone companies
city of Bryan
10,189
3,080
1,200
820
1,736
34,020
$ 51,025
District
28,297
7,370
1,040
4,030
5,000
3,000
224.000
$ 272,737
Budget
44,214
11,000
2,000
2,000
6,200
5,000
42,000
3,000
224.000
$ 339,414
Brazos County Emergency Communications District
FY2002 Budget
EDUCATION - TRAINING - OTHER SERVICES
Brazos County City of Bryan District
Budget
1 Training & Travel
1,400 6,600
640 2,880
12,000
12,480
20,000
16,000
gft
2 Insurance
15,000
15,000
3 Public Education
384 1,536
7,680
9,600
4 Car Allowance
240 600
360
1,200
5 Dues and Subscriptions
-
7,000
7,000
6 Communications
-
596 4.766
3
8,362
7 Telephone Circuits
,
300 1,500
1,200
3,000
8 Long Distance
930 570
-
1,500
9 Radio Circuits
810 840
1,350
1000
10 Data Circuits
Total
$ 8,300 $ 19,292 $
57,070
$ 84,662
1 Based on historical and anticipated travel
2 Based on our current policy with the Texas Municipal League for liability and E&O
3 Based on historical usage
4 Car allowance for Executive Director and System Manager
5 Dues and subscriptions to professional organizations
6 Based on historical usage
7 Dispatch and EOC telephone lines
8 Based on historical usage
9 -10 Charges are divided based on actual usage of circuit
J -1111W -ice-- AW --jW- -M Ili M M
Brazos County Emergency Communications District
FY2002 Budget
CAPITAL OUTLAY- CAPITAL RESERVE
Brazos County City of Bryan District Budget
1 Color Terminals
- - 5,000
5,000
2 Intensive Use Chairs
- - 3,000
3,000
3 Upgrade Computer Network
- _ 5,000
5,000
4 Upgrade PC
10,000
10,000
5 Dispatch Console Replacement
1,900 8,100 -
10,000
6 Logging Recorder Replacement
3,600 15,600 4,800
24,000
7 Phase II Wireless
- - 75,000
75,000
Total
$ 5,500 $ 23,700 $ 102,800
$ 132,000
k.A 1 Replacement of terminals In the Dispatch center.
2 Replacement of 2 intensive use chairs In the Dispatch Center.
3 Upgrade of existing PC computer network
4 Upgrade existing PC's
I+ 5 Replace existing Dispatch Consoles.
6 Replace existing Dictaphone logging recorder
W
Capital Reserve
Funds for REPLACEMENT of Capital ttemsfFive Year Plan $ 195,651 195,651
Brazos County Emergency Communications District
FY2002 Budget
BUDGET PROJECT70NS - FY2002 - FY2007
FY2000 FY2001 FY2002 FY2003 FY2004 FY2005 FY2006 FY2007
Actual Budgeted Proposed Projected Projected Projected Projected Projected
REVENUES
Emergency Service Fees
900,086
850,000
939,000
985,950
1,035,248
1,087,010
1,141,360
1,198,428
Interest
67,563
30,000
40,000
40,000
40,000
40,000
40,000
40,000
Dispatch Contract, Bryan
501,295
782,974
834,586
893,007
955,517
1,022,403
1,093,971
1,170,549
Dispatch Contract, County
141,060
234,797
251,325
268,918
287,743
307,885
329,436
352,497
Other Miscellaneous Revenue
18,968
Total Revenues
$ 1,628,972
$ 1,897,771
$ 2,064,911
$ 2,187,875
$ 2,318,507
$ 2,457,298
$ 2,604,768
$ 2,761,475
EXPENDITURES
Personnel Services
956,271
1,211,076
1,293,184
1,383,707
1,480,566
1,584,206
1,695,100
1,813,757
Supplies
15,077
20,000
20,000
20,600
21,218
21,855
22,510
23,185
F f~~
MainUContract Serv.
218,088
303,314
339,414
356,385
374,204
392,914
412,560
433,188
Edu/Train/OtherServ.
58,305
77,890
84,662
87,202
89,818
92,512
95,288
98,146
Capital Outlay
114,588
122,000
132,000
135,960
140,039
144,240
148,567
153,024
Capital Reserve
268,643
163,491
195,651
205,434
215,705
226,490
237,815
249,706
Total Expenditures
$ 1,628,972
$ 1,897,771
$ ,2,064,911
$ 2,189,287
$ 2,321,550
$ 2,462,218
$ 2,611,840
$ 2,771,007
Expenditures greater than revenue
$ -
$ (0)
$ 1,412
$ 3,043
$ 4,920
$ 7,072
$ 9,532
ASSUMPTIONS:
Revenues Expenditures
Emergency Service Fees 5%
Personnel Services
7%
Interest 0%
Supplies
3%
Dispatch Contract, Bryan 7%
Maint/Contract Serv.
5%
Dispatch Contract, County 7%
Edurrraln/Other Serv.
3%
Capital Outlay
3%
Capital Reserve
5%
r
AGREEMENT
THIS AGREEMENT is entered into this 15th day of August 2001 A.D., by and between
BRAZOS COUNTY, Texas (County) and the Brazos County Emergency Communications
District (District) pursuant to the authority of the Texas Interlocal Government Cooperation Act,
Article 4413(32c), V.T.C.S.
WHEREAS, pursuant to Texas Emergency Telephone Number Act, Section 722.301 et
seq., Texas Health and Safety Code, the District has been formed and is a political subdivision of
the State of Texas; and,
WHEREAS, Brazos County is also a political subdivision of the State of Texas
authorized to enter into interlocal cooperative governmental agreements; and,
WHEREAS, the Brazos County Commissioners in public meeting find that it is mutually
beneficial for the County and the District to enter into an agreement for the District to perform
for the County, Emergency Communications Services Dispatching;
NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made
hereinafter, the undersigned parties agree as follows:
Effective October 1, 2001, the District is hereby appointed the emergency
communications dispatching authority for the Brazos County Sheriff and Volunteer Fire ,I-
Departments for the period October 1, 2001, through and including September 30, 2002.
1
41
•
The District shall be responsible for providing a functioning computer aided dispatch
system to the County.
The County agrees to pay and the District agrees to accept as compensation for the services
provided a flat fee of two hundred forty seven thousand two hundred seventy five and
N01100 DOLLARS ($247,275.00), payable in twelve monthly installments. The County shall
pay the full amount due within ten days of invoice from the District. All payments shall be
subject to the Texas Prompt Payment Act. Should there arise any dispute, disputed amounts
shall be deposited in a mutually agreed upon escrow account until a resolution.
At no time shall the County's portion of the District's reserve fund exceed a three (3)
month operating reserve. The District shall report this reserve balance each year as a part of the
• budget approval process.
District employees shall not be considered as County employees.
The County and the District understand and agree to be subject to all the laws, ordinances
and regulations which govern and affect Emergency Communications Dispatching and National
Crime Information Computer network telecommunications as promulgated by the State of Texas
or the United States Government or any of its appropriate Agencies, such as the Texas
Department of Public Safety or the Federal Bureau of Investigation.
This agreement is made in accordance with the Texas Emergency Telephone Number
Act, Section 772.301 et seq., Texas Health and Safety Code.
Each of the parties to this agreement agrees to hold the other harmless for any and all
claims of whatsoever nature or kind, which may arise as a result of that party's fulfillment of this
• agreement.
2
fi~rr--„„
0
Each party hereby empowers and authorizes its Chief Administrative Officer to be
signatory agents for any required documentation to implement the intent of this Agreement.
This agreement contains all of the commitments and covenants of the parties and any oral
or written promises not contained herein shall have no force or effect to alter any term or
condition of this agreement.
This agreement may only be modified or amended in writing by the mutual consent of the
parties with said modification being attached to and incorporated into this agreement by this
reference for all purposes.
SIGNED this .Q,4 day of Aw*-s+ , 2001 A.D.
BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT
BY:
1. ' ick Ho mgree
Ch ' an, Board of Managers
ATTEST:
BY: -~6L -1--/
Secre of the B
BRAZOS COUNTY, TEXAS
BY: ct~m
Alvin. Jones
County Judge
ATTEST:
Rarer McQueen
County Clerk
3
364-
THE FOLLOWING
DOCUMENT ORIGINALS
ARE LOCATED IN
VOLUME 25
BUT IMAGED IN
VOLUME 24
FOR CONVENIENCE
•
INT'ERLOCAL COOPERATION CONTRACT
WHEREAS, the Precinct 2 Constable's Department (hereinafter "Performing Party") is a validly
organized and constituted constable's office properly established in accordance with the Texas
Constitution and the laws of the State of Texas;
WHEREAS, the Brazos County Community Supervision and Corrections Department (hereinafter
"Department") is properly established in accordance with Chapter 76, Government Code;
WHEREAS, Chapter 140, Local Government Code, permits the Department, as a "specialized local
entity," to enter into contractual arrangements;
WHEREAS, Chapter 791, Government Code, authorizes local governments to increase their efficiency
and effectiveness by contracting with one another and with agencies of the State;
THEREFORE, this Interlocal Cooperation Contract (hereinafter "contract') for professional services is
made and entered into by and between the Performing Party and the Department.
ARTICLE I
SPECIFICATIONS
1.1 Terms and Conditions.
A. The Performing Party shall, in accordance with the terms of this contract, provide all the necessary
personnel, equipment, materials, supplies, facilities, and services (except as may be furnished by
the Department as specified in writing in this contract) and do all things necessary for, or
incidental to, the provision of the services listed as follows:
1. The Performing Party will utilize off duty officers to provide supervision of offenders
performing community service as referred by the Department.
2. The Performing Party will offer these off duty hours to its officers, schedule the officers,
and have them available as scheduled for a period of time as needed to supervise these
activities. Services may be performed at any time, but will generally be performed on
Saturdays and will usually be for no more than 10 hours per week.
3. Officers will be available for work at the direction of the Constable or administration of the
Community Supervision and Corrections Department (CSCD), but it is understood that if
the officers witness a crime, arrive upon the scene of an accident, or another emergency
occurs, they may have to resolve that situation prior to resuming duties with the
community service workers.
4. Officers will conduct these duties within the policies and procedures of the Precinct 2
Constable's Department and Brazos County, and will be cognizant of their safety and that
of the workers at all times.
5. Officers will have available a form to document hours and mileage, and will complete the
form in full at the end of the shift, will sign the form, and will return a copy of the signed
form to the Constable or his designee. The onginal form must be sent to the CSCD's
Administrative Assistant or Revenue Accountant for processing within two weeks of the
performance of duties.
6. The Performing Party agrees to furnish to the Department and/or Texas Department of
Criminal Justice - Community Justice Assistance Division (TDCJ-CJAD) such
information as may be requested which relates to the services described in this contract.
The Performing Party shall permit the Department and TDCJ-CJAD to audit/inspect
records and reports, review services, and/or evaluate the performance of these services at
any time. The Performing Party shall provide reasonable access to all the records, books,
reports and other necessary data and information needed to accomplish reviews of program
activities, services and expenditures.
It is understood that the employees of the Department or individuals acting as agents of the
Department are not authorized to receive any type of personal payment, reimbursement,
compensation, commission, gratuity or gift for services provided under this contract. The
Performing Party warrants that no employee or agent of the Department has been retained
to solicit or secure this contract and that the Performing Party has not paid or agreed to pay
any employee of the Department any fee, commission, percentage, brokerage fee, gift or
any other consideration, contingent upon the making of this contract or as an inducement
for entering into this contract. The unauthorized offering or receipt of such payments may
result in the immediate termination of this contract.
8. The Department and the Performing Party agree to indemnify and hold each other harmless
from and against any and all claims, losses, damages, causes of action, suits, and liabilities
of every kind, including all expenses of litigation, court costs, and attorney's fees, for
injury or death of any person, for damage to any property, or for any breach of contract,
arising out of or in connection with the work done under this agreement to the extent
permitted by law.
9. The Performing Party agrees to comply with all applicable standards and guidelines,
including those contained in the Contract Administration Manual, promulgated by the
Texas Department of Criminal Justice-Community Justice Assistance Division.
10. The venue of this contract is Brazos County, Texas, and this contract shall be governed by
and in accordance with the laws of the State of Texas.
190.01
5.
•
B. All officers of the Performing Party shall have and maintain all required licenses, certifications,
and other qualifications.
1.2 Compensation.
The Department agrees to make payments to the Performing Party for the delivery of the services
described in Article I, Paragraph 1. 1, A. above.
A. The department shall pay the sum of $20.00 per hour for officer services and $30 per mile driven
in County or personal vehicles upon submission of an itemized invoice on the Department's
standardized billing form. The officers will be paid within 30 days of receipt of invoice under this
contract, barring circumstances beyond the control of the CSCD, such as unavailability of the
Revenue Accountant, Director, or Judge to sign requisitions or checks, computer failure, or similar
circumstances. Mileage will be paid within one month of the end of the previous month's forms
turned in by officers. Mileage for County vehicles will be paid through journal entries completed
by the Brazos County Auditor's Office, moving the funds from the Department's account to the
Performing Party's budget.
B. Invoices for services shall be presented to the Department no later than two weeks after the
performance of these duties.
C. The total amount of payments to the Performing Party during the fiscal year generally will not
exceed $10,000.
D. The Performing Party and the Department agree that these payments fairly compensate the
Performing Party for the services or functions performed under the contract. This contract is
subject to the availability of fiords as appropriated by the Legislature and made available by the
Community Justice Assistance Division of the Texas Department of Criminal Justice. If such
funds become reduced or unavailable, this contract shall be subject to immediate modification,
reduction or termination.
1.3 Contract Period.
This contract is for a period of 2 years beginning on September 1, 2001, and ending on August 31, 2003.
It may be renewed annually or terminated as hereinafter provided.
0
ARTICLE 11
GENERAL CONDITIONS
2.1 Duties and Obligations.
The Performing Party shall.
A. Provide the services outlined in Article I, Paragraph 1. 1, in compliance with applicable federal and
state laws, including all constitutional, legal, and court-ordered requirements.
B. Comply with the HIV standards at Exhibit A, which are incorporated into this contract by
reference.
C. Furnish such quarterly financial and program data as may reasonably be requested by the
Department.
D. Provide reasonable access to all records, books, reports, and other data and information needed to
accomplish reviews of services and expenditures.
E. Permit the Department, or Department's designee, to inspect, review, and audit its records and
reports to review services and evaluate performance.
F. Permit the Department, or Department's designee, to conduct site visits at times mutually agreed
upon between the parties.
2.2 Confidentiality.
When applicable, records of identity, diagnosis, prognosis, or treatment of any Defendant through this
contract shall be confidential and may be disclosed only in accordance with applicable laws.
A. Absent specific statutory authority to the contrary, no confidential information may be released
without the Defendant's written consent as documented by a signed release form that complies
with the requirements of the applicable laws and regulations.
B. All records prepared in conjunction with this contract or maintained on defendants shall be the
property of the Department. All records (electronic or paper) pertinent to this contract shall be
retained by the Performing Party for a period of five years with the following qualifications: if
any audit, litigation or claim is initiated before the expiration of the five-year period, the records
shall be retained until the audit, litigation or claim has been resolved. The Performing Party shall
request disposition instructions from the Department at the end of the retention period.
C. The Performing Party shall promptly notify the Department in writing if any legal process requires
disclosure of a Defendant's record and shall obtain written acknowledgment of the Department's
representative.
•
ARTICLE III
MODIFICATION, RENEWAL, CANCELLATION, DEFAULT, AND TERMINATION
•
•
3.1 Modification.
This contract may be modified at any time with the mutual consent of the Director of the Department and
of the Performing Party. Any such modification must be documented in writing.
3.2 Renewal.
This contract may be renewed in one-year increments by the mutual consent of the Director of the
Department and of the Performing Party. Any such renewal must be documented in writing.
3.3 Cancellation.
Payments must be made from current revenues available to the Department. This contract is subject to
cancellation, without penalty, either in whole or in part, if funds are not appropriated by the Texas
Legislature.
3.4 Termination of Convenience
Either party may terminate this contract for any reason, without cause, and at any time, by furnishing to
the other party thirty (30) days prior written notice. Upon termination, the Department shall only be
obligated to compensate the Performmg Party for services performed and payments earned hereunder up
to the date of the termination. The Performing Party shall be obligated to provide services until the date
of the termination. Neither party shall be entitled to any other compensation based on this contract.
3.5 Default, Cure Notice, Termination for Cause.
A. Default by the Performing Party.
1. A material failure to keep, observe, perform, meet or comply with any term or provision of
this contract by the Performing Party shall constitute an event of default.
2. Upon the occurrence of an event of default by the Performing Party, the Department shall
notify the Performing Party of such event of default by registered United States Mail,
return receipt requested.
3. Upon receipt of a notice of an event of default, the Performing Party shall have thirty (30)
days to cure the default. .
4. If the Performing Party fails to cure the default, the Department may terminate the contract
for cause.
U
B. Default by the Department.
1. A failure by the Department to pay the Performing Party within thirty (30) days after such
payment is due, provided such failure to pay is not the result of the Comptroller of the
State of Texas withholding payments to the Department, shall constitute an event of
default.
2. Upon the occurrence of an event of default by the Department, the Performing Party may
terminate the contract. Upon such termination, the Performing Party shall be entitled to
receive payment from the Department for all services satisfactorily furnished up to and
including the date of termination.
IN WITNESS WHEREOF, the parties hereto have caused this contract, including the Exhibits attached
hereto and incorporated herein by reference, to be executed as of the last date indicated below.
Executed in Brazos County, Texas by:
Department: Brazos County Community Supervision and Corrections Department
By: Arlene Parchman
Title: Director
t
Signature: ~(c A - Date: X191
District Judges
Signatures:
Date:
Performing Party: Precinct 2 Constable's Department
By: James P. Marrow Title: Constable, Precinct 2
e Pr- L Date: f~rQf
Signature: Lm,~~J-f C u .psi. 5I
County Judge: Alvin Jones
Signature:. _~L✓
s: tp
Date: 8 -19 -O /
•
EXHIBIT A
HIV STANDARDS
HIV WORKPLACE GUIDELINES. In accordance with Subtitle D, Title 2. Health and Safety
Code, Section 85.113, the Performing Party shall adopt and implement workplace guidelines
concerning persons with AIDS and HIV infection. The Performing Party's guidelines shall be
consistent with guidelines published by the Texas Department of Health and all other applicable
regulations, policies and procedures.
2. HIV Confidentiality Guidelines. In accordance with Subtitle D, Title 2. Health and Safety Code,
Section 85.113, the Performing Party shall develop and implement guidelines regarding
confidentiality of AIDS and HIV-related medical information for employees of the Performing
Party and for Defendants. The guidelines must be consistent with guidelines published by the
Texas Department of Health and with state and federal laws and regulations. If the Performing
Party does not adopt confidentiality guidelines as required by this Exhibit, the Performing Party
shall not be eligible to receive payments through this contract until the guidelines are developed
• and implemented.
r~
Mau ft-bamw.
0
Law Enforcement Officer's Name:
CSO Name (if applicable):
Date:
Law Enforcement Officer's Hours:
(Please print)
(Please print)
Time In
Time Out
Time In
Time Out
Time In
Time Out
Time In
Time Out
Total Hours:
Mileage. Please indicate whether this was a: City/County vehicle or Personal vehicle
The above hours were performed and mileage was incurred while in actual service for the Brazos County
CSCD.
Law Enforcement Officer's Signature Witness: Signature of CSO / CSCD
Employee (if available)
Social Security Number
Agency Name
• Brazos County Community Supervision and Corrections Department
P.O. Box 2015
Bryan, Texas 77806
(979) 361-4410 / 822-5341 (fax)
Arlene Parchman
Director
August 16, 2001
TO: Susan Grandy
FROM- Arlene Parchman
RE: Inter-local Agreement between CSCD and Precinct 2 Constable's Office
As we discussed on August 2"d, Constable Marrow and 1 would like to request that the above agenda
item be placed on the August 28th Commissioners' Court agenda. The Precinct Two Constable's
Office has provided free supervision of probationers performing community service on Saturday
mornings for about 15 years, and they recently requested that we pay for that service when a non-
volunteer performs the supervision duty. I appreciate their having done this service for so long with no
pay, and understand their need to be compensated for this service. The District Judges signed this
agreement on July 9"'.
As always, thank you for your assistance.
•
go
0
August 24, 2001
Judge Alvin W. Jones
300 E. 2e Street, Room 114
Bryan, Texas 77803
RE: Representation of Indigent Juveniles
Dear Judge Jones:
This letter will confirm our agreement wherein Patrick Gendron, Lane
Thibodeaux, and Patricia Bonilla Harrison (the "Contractors' have agreed to contract
with Brazos County, Texas (the "County") to represent indigent juveniles in Brazos
County pursuant to Proposal Request No. 2000-032.
SCOPE OF SERVICES:
Legal representation shall be provided as detailed in Proposal Request No. 2000-032.
Beginning on the start date of this contract, the Contractors will be jointly appointed
counsel to juveniles from indigent families.
TERM OF CONTRACT:
The Contractors will begin accepting appointments under this Contract to represent
indigent juveniles on October 1, 2001, and will cease to be appointed and cease to work
on any cases on or after October 1, 2002, unless a new contract is entered into between
the County and the Contractors before October 1, 2002.
FEES:
The sum $ 120,000.00 is to be paid to the Contractors in twelve (12) equal installments of
$ 10,000 on the 1" of each month beginning October 1, 2001, and continuing thereafter
until September 1, 2002. Payment is to be made to the "Indigent Juvenile Operating
Account" unless otherwise specified by the Contractors.
EXPENSES:
Pursuant to Proposal Request No. 2000-032, the Contractors will be solely responsible
for all expenses associated with the representation of indigent juveniles to which
appointed. There shall be no additional compensation or reimbursement due on any case
without the express, written approval of the Juvenile Court having jurisdiction over the
case.
TERMINATION:
This contract can be terminated upon thirty (30) days written notice by or to the County.
INFORMATION FROM DEFENSE COUNSEL TO BE DISTRIBUTED BY
JUVENILE PROBATION DEPARTMENT:
The Brazos County Juvenile Probation Department shall distribute packets of information
supplied by the Contractors to the child and a separate packet of information to the parent
•
•
at their earliest contact with the Juvenile Probation Department - either at Detention-
Intake or at the first meeting with a Juvenile Probation official.
The Contractors reserve the right to designate which attorney shall perform the various
aspects of the representation of indigent juveniles
The Contractors may have other attorneys, at the Contractors' expense, aid in
representing indigent juveniles unless objected to by the County Judge or his/her
designate.
Assignees (the formalized partnership to be formed by Patricia Bonilla Harrison, Lane
Thibodeaux, and Patrick Gendron) of the Contractors may continue under the terms of
this contract.
APPROVED AND AGREED TO:
Brazos County, Texas
By: r ' z>~ -do/
Jud Al AnW.J es Date
."7-
Date
Date
WO-7 O 1
Date
1I
u
E
0
Patricia Bonilla Harrison
Brazos County Courthouse 300 E. 26th, Suite 313
MEMORANDUM
Bryan, Texas 77803
DATE: August 21, 2001
TO: THE HONORABLE MEMBERS OF COMMISSIONERS' COURT
FROM: &UN, C~ ~ TREASURER
'4~w RE: FEE FOR RETURNED CHECK (increase from $15.00 to $25.00)
(409) 361-4340
I would appreciate the Court's approval of a $25.00 returned check fee.
TX Local Government Code, 118.141 Fee Schedule. The county treasurer.. may collect
the following fees for services rendered to any person: (1) Returned check (Sec. 118.142)
not less than $15.00 or more than $25.00. TX Local Government Code, 118142.
Returned Check The fee for "Returned check" under Section 118.141 is for a check that
is presented to a county in payment of any service, fee, claim registration, fine or other
cost of the county and is returned by the depository bank or another bank for any reason
considered to be the fault of the drawer... .
cfp44,~j
6-Z$-or
KAY HAMILTON
County Treasurer
(0L a
•
TONY JONES
Precinct1 Brazos County Commissioners Court
361-4106
ALVIN W. JONES
WM S. THORNTON County Judge
Precinct 2 (979) 361-4102
361-4115
August 28, 2001
Mr. Michael Hensarling
P. O. Box 126
Wellborn, Texas 77881
u
Dear Mr. Hensarling:
RANDY SIMS
Precinct 3
361-4105
CAREY CAUL=Y, JR.
Precinct 4
361-4111
Brazos County is currently leasing property located at 14821 FM 2154 which houses the offices for
Brazos County Justice of the Peace and Constable, Precinct 2.
Please be advised that Brazos County would like to continue exercising the clause on page 5 of the
lease contract dated October 22, 1996. This clause states that A is hereby agreed that in the
absence of a written agreement to contrary, such tenancy shall be from month to month only under
the same conditions and at the same monthly rental as provided herein."
Thank you for your attention to this matter. Should you have any questions, please call this office
at 361-4102.
Sincerely,
~g!~
Alvt W.Jones
County Judge
copy: Judge Charles Ellis
Constable James Marrow
•
Brazos County Courthouse • 300 East 26th St • Suite 114 • Bryan, Texas 778035327 • Fox (979) 923.6993
u
TONY JONES
Precinct1 Brazos County Commissioners Court
361-4106
ALVIN W. JONES
WM. S. THORNTON County Judge
Precinct 2 (979) 3614102
361-4115
August 28, 2001
Mr. David Neal
Assistant Superintendent for Business
College Station Independent School District
1812 Welsh Street
College Station, Texas 77840
RE: Property Lease - 100 Anderson Street
Dear Mr. Neal:
RANDY SIMS
Prednct 3
361-4105
CAREY CAULEY,JR.
Precinct 4
381-4111
This letter will serve as notice of Brazos County's desire and intent to continue leasing through
September 30, 2002 the property at 100 Anderson Street. All other terms of the lease will be as
stated in the original lease executed in 1991.
Please advise if the above information is not correct or satisfactory.
Sincerely,
Cam- 2~~
Alvin W. Jones
County Judge
copy: Judge George H. Boyett
Constable Phil Sikes
Brazos County Courthouse • 300 East 26th St Sude 114 • Bryan, Texas 778035327 • Fax. (979) 823.8993
~ RICOH
CORPORATION
MAINTENANCE AGREEMENT
B-400128
BRAZOS COUNTY COURTHOUSE 1- 08/09/2001 TD• 10/31/2002
ADDRESS 300 EAST 26TH STREET •'•-~v'2~,K.r'
0
CITY BRYAN =,`,!.`IfS t
TX 77803 1 Of 1
PREVENTATIVE MAINTENANCE- Unless otherwise spec-
ified, is performed in accordance with published Ricoh
specifications and may be performed in conjunction with
service calls
PARTS REPLACEMENT- Parts are checked for wear and
replaced when necessary free of charge (unless otherwise
specified)
ENGINEERING IMPROVEMENTS-Applicable engineering
changes designed to improve performance or reduce
downtime are installed at no extra cost
REDUCE EXPENSES- One annual Invoice reduces your
administrative expenses
SEE TERMS ON REVERSE SIDE
E
Call 1-800-327-8349 For Service
PARTS/sERVICEs NDT COVERED
TRAYS, SUPPLIES, ABUSE, COVERS
RE-INSTALURELOCATION/DE-INSTALL SERVICES
EQUIPMENT If FEE SCHEDULE
5I~ i£ =S.'r
•
: Si'' L.': F
s`A':3^`:~ SMf
...RORAT£UAW
Scnr
IS450DE
P1300100036
108025
$1,30104
Scnr
IS450DE
P1300500027
97329
$1,301 04
Scnr
18450DE
P1390500133
387293
$1,30104
QKf~Z
O o
$3,90312
TAX
0.000
$0.00
$3,90312
300,000 SCAN LIMIT/YEAR
PRO RATED FOR 448 DAYS
FSR # 9220
RETURN TO: Date Entered 0820/2001
RICOH CORPORATION
• ATTN:CONTRACT ADMINISTRATION
2405 COMMERCE AVE. S-600
DULUTH, GA. 30096
TEL1-800-291-0521
VICE PRESDENT CUSTOMER SERVICE
CSG 1030 (INSO)
S IS AN INVOICE - THIS MAINTENANCE AGREEMENT SHALL ONLY BECOME EFFECTIVE
]N RECEIPT OF PAYMENT IN FULL FROM CUSTOMER AND RECEIPT OF SIGNED COPY
THIS AGREEMENT THEREAFTER, THE MAINTENANCE AGREEMENT WILL BE
UNTERSIGNED AND A CONFIRMED COPY WILL BE RETURNED TO YOu
NAME
BRAZOS COUNTY COURTHOUSE
ADDRESS
300 EAST 26TH STREET
CITY, STATE. LP
BRYAN, TX 77803
CONTACT NAME. PHONE NUMBER.
BRIAN BRUMFIELD 979-361-4685
SIGNATURE OF AUTHORIZED CUSTOMER REPRESENTATIVE DATE
g-2a-O
Brazos County Department of Information Technology
202 East 27 h Street, Suite 102, Bryan, Texas 77803
Voice: 979361.4310 Fax: 979.361.4408
Memorandum
TO: Commissioners Court
FROM: Ernie Laney, Interim Director ;57A
DATE: August 21, 2001
SUBJECT: Agenda Item for August 28rh
Please consider this request to purchase a maintenance agreement with Ricoh
Corporation to service the scanners located in the District ClerKs Office and IT.
The warranty on the scanners expired in July of 2001.
The agreement will cover the remainder of this fiscal year and all of fiscal year
2001/2002.
The cost for the agreement is $3,903.12
CC; Carey Cauley, Commissioner Precinct 4
John Reynolds, Auditor
Ruth McLeod, Executive Assistant
iFO ~5- ~
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: August 21 2001
ITEM: Request from Verizon to construct a 50 ft road bore and install 425 ft of buried
cable in the right of way of River Road Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope
2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
• easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc from county right-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No 0-698; test shall
be conducted by an independent Geotechnical testing firm, copies of all test results shall be
furnished to the office of the Brazos County Engineer
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBM D BY:
Richard F. Vance, P.E.
County Engineer
0001-080
u
APPRO
C missio Tony Jones
Precinct 1
Approved R (I Denied ❑ by Commissioners' Court
Date: & - 28 - o!
Alvin Jones, ty Judge
0
verizon
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
AUGUST 17, 2001
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR. VANCE:
SUBJECT. AGRMNTS 24 BURIED CABLE
ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF
OUR PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT COLLEGE
STATION, TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER FOR SERVICE, WHICH IS SCHEDULED FOR
AUGUST, 2001. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE CONTACT
STEVE THOMAS AT OUR OFFICE IN BRYAN, TELEPHONE 979-821-4616 WITHIN 15 DAYS SO
THAT WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD THAT THIS
PROPOSAL IS APPROVED.
SINCERELY,
&YBAd
SUPERVISOR - ACCESS DESIGN
GB:EC
ATTACHMENT
•
VERIZON COMMUNICATION Notice of
Line Installation
August 17, 2001
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
This permit is to allow for a bore and placement of drop. A 50 foot
bore and approximately 425 feet of drop placement along and under
10501 River Roade for Jeff Rowan, who has built a new home and
• needs service at this address. No work order will be issued with
this request; therefore, no work prints exist.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after August, 2001.
VERIZON CO UNICATIONS SERVICE
Gary Ba
Supervisor-Access Design
• 301 Industrial Blvd.
Bryan, TX 77803
•
h
ate, J ~'V r•.~~,
1r~
u
BRAZOS COUNTY
COMMISSIONERS COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: August 21, 2001
ITEM: Request from Verizon to construct a 60 ft road bore in the right of way of Dyess
Road and install 220 ft of buried cable in the right of way of Tlmberidge Drive. Site is
located in Precinct 3.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope.
• 2) All installation(s) shall be constructed in designated utility easements, if applicable If no utility
easement exists, the Installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line
3) If deanng of brush, trees and other obstruction Is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc from county right-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No D-698, test shall
be conducted by an independent geotechnical testing fine, copies of all test results shall be
furnished to the office of the Brazos County Engineer
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUB BY:
Richard F. Vance, P E.
County Engineer Prec n
0001-081
Approved E ! Denied 11 by Commissioners' Court
• Date: B - 2R' nI
Alvin W. Jones, C
.Wra ~ ounty Judge
'A
MW ~
APPR DB
'
Commissi er Randy Sims
i ct
CJ
veriLon
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
AUGUST 15, 2001
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR. VANCE:
SUBJECT: AGRMNTS 24 BURIED CABLE
ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF
OUR PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT COLLEGE
STATION, TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER 5413 - 312001 XY, WHICH IS SCHEDULED
FOR SEPTEMBER 1, 2001. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE
CONTACT JOE YOUNG AT OUR OFFICE IN BRYAN, TELEPHONE 979-821-4303 WITHIN 15 DAYS
SO THAT WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD THAT
THIS PROPOSAL IS APPROVED-
SINCERELY,
GARY BANTA
SUPERVISOR - ACCESS DESIGN
GB:Ec
ATTACHMENT
•
VERIZON COMMUNICATION Notice of
Line Installation
August 15, 2001
u
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
Verizon Southwest will dig-up an existing buned communication
cable at the intersection of Dyess Road and Timber Ridge Drive.
We will bore Dyess Road and place 220 feet of buried cable at
a minimum depth of 30° along Timber Ridge to L152/Pd5.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after September 1, 2001.
V RIZON CO NICATIONS 5413- 3P001XY
Gary Banta
Supervisor-Access Design
301 Industrial Blvd.
Bryan, TX 77803
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C3096.301-600 <PP> &2014830
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O ASP 50-24
C30%.501-525 (PP) &2014830
s X00.26-50 (PP) &-20
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CROP CUTS AT L152/P05:
10284 TIMBER RIDGE OR
776-9345 FROM C3096-351 TO 03096-516
776-9620 FROM C3096-354 TO C3096-517
10513 OYESS RD
776-8664 FROM 03096-361 TO C3096-518
10281 TIMBER RIDGE OR
776-8463 FROM C3096-364 TO C3096-519
10547 OYESS RD
731-1109 FROM C3096-369 TO C3096-520
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WARNING
~0 MINIMIZE THE RISK OF SERVICE OEGAROA11M ACTIVITY INVOLVING THIS
TRANSMISSION EOUPT.SHOULO BE LIMITED TO THE MAINTENANCE WINDOW
NOC ONLINE TRANSMISSION SUPPORT 4214.815-81501
24 HOURS PER DAY 7 DAYS PER WEEK
BEFORE STARTING ANY WORK.ASK YOURSELF THESE OUESTIONS3
1. 010 1 REVIEW RECOVERY PROCEDURES?
2. HAVE IIDENTIFIED SERVICES AND USERS IMPACT? %N
1 HAVE 1 FILED A HIGH RISK ACTIVITY REPORT? rt4"~ ~RGA
4. 00 1 HAVE A REGRESSION TEST PLANT
5. HAVE THE USERS BEEN NOTIFIED OF THE CHANGE? OU
G HAVE I CHECKED TO SEE IF THE WORK SHOULD BE n
PERFORMED DURING THE -11NODW 7-~,K It b~
7. 00 1 HAVE A METHOD OF PROCEDURE?
8. OD I KNOW WHO TO CALL IN CASE OF AN OUTAGE?
R. AM ICONFIDENT 1CAN PERFORM THE WORK CORRECTLY AND SAFELY?
IF YOU ANSWERED HO TO ANY OF THESE OUESTIONS.OR FEEL THAT YOU
;A"T COMPLETE THE JOB SAFELY?
STOPIDO HOT ATTEMPT THE J081 CALL YOUR SUPERVISOR
NOTE AREA- OBSERVE ALL SAFETY RULES. VERIZON S11 AREA STATE TX
DIVISION: UNIVERSITY EXCH : 5417 REM. CD.-. 000
LOCATE ALL BURIED TELEPHONE CABLES, DROPS, AND UTILITIES. W.c.: 7788 wo No: 7P0Blxr CONTROL NUMBER
TITLE:PROV RELIEF TIMBER RIDGE OR TAX DST
DIG UP 300 PAIR CABLE AND PLACE PEDISTAL. BORE DYESS RD. IwP: RNG.• SEC.: SAL-
GATE: 07/25/01 REV. DATE: CALE 1-=50'
DROP CUT CUSTOMERS TO NEW TERMINAL AT PD 5. TILE: WP1 ORWN ENG APRVO PRINT
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BRAZOS COUNTY
COMMISSIONERS COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING August 21. 2001
ITEM: Reguest from Venzon to construct a 60 ft road bore in the right of way of Dyess
Road and install 220 ft of buried cable in the right of way of Timberldge Drive Site is
located in Precinct 3
SOURCE OF FUNDS- N/A
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope
2) All installation(s) shall be constructed in designated utility easements, if applicable If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way tine
and/or 2) in the case of a road bore, perpendicular to the nght-of-way line
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc from county right-of-way
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No D-698, test shall
be conducted by an Independent geotechnical testing firm, copies of all test results shall be
furnished to the office of the Brazos County Engineer
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction
ACTION REQUESTED OR ALTERNATIVES:
SUB BY: APP D
Ric and F. Vance, P.E. -Commiss' ner andy Sims
County Engineer Precin 3
0001-081
Approved 2/1 Denied ❑ by Commissioners' Court
Date: 9 - 201
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Alvin W. Jones, Courify Judge
7,1
•
•
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VERIZON COMMUNICATION
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE-
Notice of
Line Installation
August 15, 2001
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
Verizon Southwest will dig-up an existing buried communication
cable at the intersection of Dyess Road and Timber Ridge Drive.
We will bore Dyess Road and place 220 feet of buried cable at
a minimum depth of 30" along Timber Ridge to L152/Pd5.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after September 1, 2001.
V RIZON CO NICATIONS 5413- 3P001XY
Gary Banta
Supervisor-Access Design
301 Industrial Blvd.
Bryan, TX 77803
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