HomeMy WebLinkAbout2001-08-21-0900AM-Regular•
G
O
BRAZOS COUNTY
BRYAN. TEXAS
FILED
1001 AUG I I A 9: 39
KAREN NCOUf_EN.COUNTY CLERK
BRAZOS COUOY,~RYAN, TEXAS
BY DEPUTY
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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THE COMMSSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
AUGUST 21, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26r" STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Cauley.
2. Pledge of Allegiance - Commissioner Cauley.
3. Call for citizen input and/or concerns.
Consider and take action on agenda items 4 - 20:
4. Budget Amendment 00/01-40.
5. Personnel Changes of Status.
6. Payment of Claims.
7. Ratifying revised contract with The Software Group, Inc.
8. The Client Support and Software Update Services Agreement with The Software Group,
Inc.
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9 Request by the 361 ` District Court Judge for out-of-state travel for his court reporter to
attend the EclipseNT realtime court reporting seminar in Las Vegas, Nevada, September
13-15,2001.
10. Usage Agreement with The Sovereign Grace Church for use as a courtroom for the
Justice of the Peace, Precinct 2.
11. Request by the Information Technology Department to employ consultant to assist in
modifying the current Criminal Justice Software.
12 Requisition from the Agricultural Extension Office's Minor Furniture funds for folding
tables.
13 Award of the annual bid for Jail Commissary.
14 Re-award of one item of Bid #2001-046, Office Furniture.
15. Exemption from competitive bidding for Multi-Information Systems, Inc.
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Commissioners Court Meeting Agenda
August 21, 2001
Page Two
16. Award of Request for Proposals #2001-039, Courthouse and Buildings Network Cabling
Upgrade.
17. Request for Road & Bridge Department to enter B. G. Holder's property located off
Rabbit Lane for the purpose of cleaning out the drainage channel. Site is located in
Precinct 2.
18. Request from Verizon to construct buried cable installations in the rights-of-way of
Walter Banks Road and Hoston Road. Site is located in Precinct 4.
19. Request from Wickson Creek Special Utility District to construct two road bores and
3,600 feet of water line installation in the right-of-way of Andert Road. Site is located
in Precinct 3.
20. The Final Plat of Long Trussel Estates, 7.890 acres, one block, three tracts, T.W. Bell
Survey, John Williams Survey, Thomas Bowman Survey. Site is located in Precinct
1~
21 Announcement of interest items and possible future agenda topics.
22. Call for citizen input and/or concerns.
23 Convene into Executive Session pursuant to §551.072 of the Texas Government Code
to discuss acquisition of real property for the Exposition Center.
24. Consider and take action on Executive Session.
25. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 361-4102.
COMMISSIONERS' COURT
REGULAR MEETING
AUGUST 21, 2001
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, August 21, 2001, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2, attending via
phone but not voting;
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Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Cauley gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns.
The Court considered Budget Amendment #00/01-40.1 through
40.3, which would adjust expenditures for Law Enforcement
Officer Standards & Education, and reallocate funds for Road
& Bridge and Constable Precinct 2. On motion by Commissioner
Cauley, seconded by Commissioner Sims, the Court voted
unanimously to approve the budget amendment as submitted, a
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copy of which is attached hereto.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20021932 through 20022163
On motion by Commissioner Jones, seconded by Commissioner
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Commissioners' Court meeting August 21, 2001
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Sims, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered ratifying the revised contract
with The Software Group, Inc. On motion by Commissioner
Cauley, seconded by Commissioner Sims, the Court voted
unanimously to ratify the revised contract with The Software
Group, Inc. A copy of the revised contract is attached
The next matter before the Court was the Client Support
and Software Update Services Agreement with the Software
Group, Inc. This is for the purchase and installation of
TSG's Integrated Justice Management System. On motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
voted unanimously to approve the Agreement and authorized the
County Judge to execute it. A copy is attached.
The next matter for consideration by the Court was a
request submitted by 361" District Judge, Steve Smith, seeking
approval for out of state travel for his Court Reporter, Susan
Hogan. Mrs. Hogan would be traveling to Las Vegas, Nevada to
attend the "EclipseNT Realtime Court Reporting" seminar
September 13 through the 15, 2001. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to grant the request from the District Judge and
approved payment of out of state travel expense for Mrs. Susan
Hogan.
The next matter before the Court was approval of a Usage
Agreement with The Sovereign Grace Church for use as a
courtroom for the Justice of the Peace, Precinct 2. Cost to
Brazos County will be $25.00 per session. Commissioner
Thornton asked if the charge was $25.00 for each time used or
per month. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the Usage Agreement at $25 per session with The Sovereign
Grace Church. A copy is attached.
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Commissioners' Court meeting August 21, 2001
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The Court next considered a request by the Information
Technology Department to employ a consultant to assist in
modifying the current Criminal Justice Software. The cost
for "on-site" service is $700 per day plus expenses for an
estimated cost of $4,300.00. On motion by Commissioner
Cauley, seconded by Commissioner Sims, the Court voted
unanimously to approve the request for a consultant to assist
in modifying the current Criminal Justice Software.
The Court next considered a requisition from the
agricultural Extension Office's Minor Furniture funds for
folding tables. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the requisition in the amount of $249.85.
The Court next considered awarding the following bid:
Bid No. 2001-050, Jail Commissary
Pat Howard, Purchasing Agent, recommended
acceptance of the bid submitted on food
items by Brenham Wholesale on items
10,12,19,21; Brazos Wholesale on items
13-17,20; Midstates on items 8,25; and
Keefe Supply on items 1-7, 9-11,18,22-
24,26-27; the bid on personal items
submitted by Brenham Wholesale on items
8,12; Bob Barker on items 1,2,11;
Midstates on items 3,6; ICS on times
4,7,9; and Keefe Supply on items 5,
10,13; the bids received on miscellaneous
items received by Brenham Wholesale on
items 1,7; Bob Barker on item 2;
Midstates on items 3; ICS on items 8-10;
Keefe Supply on items 4,5 and to reject
the all bids received on item 6; the bids
received on secure personal items from
Midstates on items 1,2,4 and Adam's Clear
on item 3; and the bid submitted on
tennis shoes by Bob Barker. On motion by
Commissioner Cauley, seconded by
Commissioner Sims, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contracts as noted. A copy of the bid
tabulation is attached.
The Court next considered a request from the Purchasing
department to re-award one item of Bid #2001-046. This is
requested because the chair bid by Hodges Business Interiors
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Commissioners' Court meeting August 21, 2001
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did not meet specifications. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to re-award Item 1 of Section IV to Wilton Office Furniture.
The Court next considered an Exemption from Competitive
Bidding Requirements of Local Government Code, Section
262.024(a)(1). This is for the purchase of professional
services from Multi-Information Systems Inc. The
Commissioners Court determined that this is a single source
supplier. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the Exemption of Competitive Bidding Requirements and
authorized the payment for said costs for fiscal year 2000-
2001.
The Court next considered awarding the following RFQ:
Request for Proposal No. 2001-039, Courthouse and
Buildings Network Cabling Upgrade
Pat Howard, Purchasing Agent, recommended
acceptance of the quote submitted by
Managed Network Solutions. On motion by
Commissioner Cauley, seconded by
Commissioner Sims, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to Managed Network Solutions. A
copy of the bid tabulation is attached.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of B. G. Holder on
Rabbit Lane in Precinct 2, to clear out a drainage channel
approximately 300 feet west from the existing fence line. On
motion by Commissioner Jones, seconded by Commissioner Sims,
the Court voted unanimously to authorize the work.
The Court next considered the request from Verizon to
construct buried cable installations in the right-of-way of
Walter Banks Road and Hoston Road beginning at the
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Commissioners' Court meeting August 21, 2001
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intersection of Walter Banks Road and State Highway 21
extending east for a distance of 835 feet in Precinct 4. The
County Engineer stated that all appeared to be in order and
recommended approval. On motion by Commissioner Cauley,
seconded by Commissioner Sims, the Court voted unanimously to
approve the request from Verizon and authorized the
installation. A copy of the request is attached hereto.
The Court next considered the request from Wickson Creek
Special Utility District to construct 2 road bores and 3,600
feet of water line installation in the right-of-way of Andert
Road. The site is located in Precinct 3. The County Engineer
stated that all appeared to be in order and recommended
approval. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the request from Wickson Creek Special Utility District and
authorized the installation. A copy of the request is
attached hereto.
The Court next considered approval of the Final Plat of
Long Trussel Estates Subdivision, 7.890 Acres, One Block,
Three Tracts, in Precinct 2. Richard Vance, County Engineer,
stated that he had reviewed the plat and all appeared to be in
order. On motion by Commissioner Sims, seconded by
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Commissioner Cauley, the Court voted unanimously to approve
the final plat of the Long Trussel Estates Subdivision as
submitted
Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) There will be a Public Hearing Friday, at
9:00 a.m. in the 361't District Courtroom
to discuss the budget.
b) There will be a Public Hearing Friday, at
3:00 p.m. in the 361't District Courtroom
to discuss the tax rate.
There was no citizen input and/or concerns.
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Commissioners' Court meeting August 21, 2001
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At 9:22 a.m.,the County Judge announced the meeting
closed to the public so that the Court could meet in Closed
Executive Session to discuss acquisition of real property for
the Exposition Center, as allowed under Section 551.072 of the
Texas Government Code. At 9:37 a.m., the County Judge
announced the meeting open to the public. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to instruct Kyle Hawthorne to get a survey
of the property for the Expo Center approximately 160 acre
parcel of land located at the intersection of State Highway 47
and Jones and Leonard Road. To continue negotiations and
condemnation proceedings if necessary to move forward with a
resolution to proceed with acquisition of the Bienskis' land
and to take all steps necessary to bring the acquisition to a
conclusion. There being no further business to come before
the Court, the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
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held August 21, 2001 have been examined and are approved in
open Court this the ~Z'D day of 4 , 2001, in
Bryan, Brazos County, Texas.
Alvin W. Jones
County Judge
Wm. S. Thornton
Commissioner, Precinct 2
r, - - C-"'. d.
Carey Cau ey, Jr.
Commissi er, Precinct 4
--Y~
T one
Commissi ne . Precinct 1
Randy S' s
Comm' sioner, Precinct 3
i~~ / Yl L Gr~GL~.
Karen McQueen
County Clerk
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BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON A 200 L AT 9•'c0A7v',
NAME
ORGANIZATION/DEPARTMENT
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 40.1 - 40.3
On this the 21st day of August 2001 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
'Carey Cauley, Commissioner, Precinct 4;
Karen McQueen, County Clerk.
The following proceedings were held:
THAT WHEREAS, on August 21, 2001 the Court heard and approved
• a budget amendment for the 2000-2001 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 5,
2000 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 21st day of August, 2001.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
• Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0140.1
8/21/01
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 560010 676700 Dr. Minor Printers $ 500.00
01 560010 611300 Cr. Contingency 500.00
Road and Bridge Administration
To allow budget for the purchase of a printer approved by Commissioners Court 8/14/2001.
500.00 1 $ 500.00 1
epa ~e,d B 1,;t~.,aw~A~.~,;~~,mk A rove $R`'.'[~ psi ~~°,s .•~a;Y, ,r-'-•~4.~.
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b T TAT PAGE 1
BR.AZOS COUNTY REQ # 6737
Auditor's Office
300 E 26th St Suite 314
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Bryan, TX 77803
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R E Q U I S I T I O N
BUYER ANITA LEE DIV/FUND 140001
REQUESTED 08/08/01 REQUIRED
REPLACEMENT FOR R&B AWARDED
PRINTER 391 WIDE OKIDATA
VENDOR QUANTITY
VEND PROD NO UNIT MEASURE TAX
ITEM COMMODITY NO UNIT PRICE EXTEND PRICE FREIGHT TOTAL PRICE
1 16662 US TECH 1.00 481.00 .00 481.00
806-70- - EA 481.00 .00
OKIDATA 391 TURBO WIDE PART# 62412001
REQUISITION TOTAL 481.00
ORGANIZATION ACCOUNT PROJECT ACCOUNT AMOUNT
01 274150 481.00
TOTAL REQUISITION 481.00
W
Department
This requisition has been evaluated
p and approved by Brazos County
y Department of Information Technology
BRAZOS COUNTY IS EXEMPT FROM SALES TAX
rcha ' gent/ ty Auditor
COUNTERSIGNATURE REQUIRED ON PURCHASES
GREATER THAN b 10,000
County ge/Commissioners CoumlDistrict Judge
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0140.2
8/21/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
18
300001
611503
Dr.
LEOSE Training, Cnstbl 3
$ 1,300.00
18
300001
611519
Dr.
LEOSE Training, DA
100.00
18
300001
611528
Dr.
LEOSE Training, Sheriff'
8,500.00
18
470100
Cr.
Reserve Fund Balance
9,900.00
LEOSE -Law Enforcement Officer Standards & Education
To ad]ust the expenditures to actual funds available for the carryover from Reserve Fund Balance.
.00 1 $ 9,900.00 1
Prepared By: mkw Approved-By: ,
Date: 815/2001 Date: 9- z
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BRAZOS COUNTY, TEXAS
LEOSE - LAW ENFORCEMENT OFFICER STANDARDS & EDUCATION
Fund 18 - Division 300001
For The Fiscal Year Ending September 30, 2001
ACCOUNT
~
NUMBER
s
r
611502
611503
4~,
611504
611505
prp
611506
?a
611518
611519
_
611528
2001
ACCOUNT
BALANCE
REVENUE
EXPENDITURE
BALANCE
NAME
09/30/00
AMOUNT
AMOUNT
09130/01
Constable Precinct 2
1,59347
779.06
1,393.05
979.48
Constable Precinct 3
720.30
2,030.56
1,150.00
1,600.86
Constable Precinct 4
1,132.86
939.49
-
2,072.35
Constable Precinct 5
2,085.53
777 06
1,381.86
1,480.73
Constable Precinct 6
2,80070
856.40
671.26
2,985.84
County Attorney
-
1,099.72
1,000.00
99.72
District Attorney
63.60
936.56
713.24
286.92
Sheriff
13,186.09
12,14138
16,779.85
8,547.62
TOTALS
21,582.55
19,560 23
23,089 26
18,053.52
Prepared by Audnon Office
G DaWLEOSE
01
SW/01.3 46 PM
JUN; w rERIOD: I1/o]
UNWO5 COUNTY. TEXAS
DI'J/FUND CXPENOIT(IR.` STWU5
FACE 1
TIGN CP.,EkIA• exp led-ir key-or.j-
lo0U01'
16
- - LAW ENFORCEMENT EDUCATION
-
- -
CTiON - 300 - LRU ENFORCEMENT
DIUISIDN
- 300001 LEOSE
- LEDS£
- EDUCATION
ar.~i'IFNG-.3906---L-FOS!`6fNIT~tAN(iTFHUC~37-iA -
3(A[F - TIT6E
PERIOA
ENCIPFRANCES
YEAR TO DATC
HUAILAPLE
YrD/
94NG- -
- 4E _
-aHHk:ANGE-
BUD - -
302 LEDSF TRAINING CONSr PC 7
1
900.00
00
104 1-codE~RAmipir-Gm:S,
,
'Oe e9
.
00
1,493 05
406.95
79
304 LCOSE TRAINING-CON.T PC 4
900
1
00
99
-------k~}'i0-00 -
------450-; 08•-
-1}--------------
505 LEOSE TRAINING-CONST PC ti
.
1
2
500
00
00
00
00
1,900 00
00
306 6E8SE
TRAIAypIG GAµ6~I G 6
,
.
2
000
00
00
1,381 B6
1,118 14
55
i1B LEO SE TRAINING-CO ATTY
1
-00
41, 26
X120 00
5~3 -
- Tne,
r4
28
319 LEOSE TRAINING-DIST RTTY
11000.00
900 00
00
00
f,000 00
.00
1.00
6{QSF rRAIP11MA-511FP{FF
--16,090 09
,00
0B
00
713 24
186.76
I
.79
IL
1 D£PAR rMENTAL SUPPORT
27,700.00
141 ' 26
5,941
a5 Its---
6 d,261 261
' --T 233,089 26 '
089 26
4
1 .85 -
'
,
, ,616100 74 74
B
% ,
L~856
1 LEOSE CONTINUING EDUCATIO
27,700 00
141
26
.
6,261 05
23,089,26
4,610.74
83
LAW ENFORCEMENT
27,700 00
141 26
- -
6,761 Bh
-
23,089 26
4,610 74
-
83
~I(W~LCRM'CMC,.,i p n
-
- - 23 089 26 -
--7640.74--
- 63
I REPORT
27,700 00
141 76
6,261 85
23
009 26
4
610 74
8
,
,
,
.
3
E
- - -
- - - -
V
kUN DATF O4i/1 r. In' .IM 1 G-o7, 1 s,
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/0140.3
8/21/2001
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
302001
600800
Clothing/Uniforms
$ 211.05
01
302001
601300
Computer Supplies
300.00
01
302001
610600
Bonds
200.00
01
302001
651500
Computer Maintenance
200.00
01
302001
653500
Gasoline
300.00
01
302001
673420
Minor Furniture
106.05
01
302001
676700
Minor Printers
105.00
Constable Pct.2- To reallocate funds based on department equirements.
AV v
$ 711.05
$ 711 05
klqs
t a
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PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE:
August 21, 2001
DEPARTMENT:
Personnel
PURPOSE:
Approve Personnel Change of Status
*s***ssssrrr*+++++*sssssssrrrr+++rsss*rssssrss+s*s*srs+*+*rrssss++++++s+r*rr*r+rr+s+
DEPARTMENT NAME
ENPLOYEE NAME
ACTION REQUESTED
rssrsrssssrs*ssrrrr+++rrrs*sr+~r**+**srr+ssr++rrssrsr*+rrs++++++++r++++s+*ssr++++*rr+
DISTRICT ATTORNEY
KAMPS, NATALIE
NEW HIRE-TEMPORARY
DISTRICT CLERK
LANGLEY, MELISSA S
RESIGNATION
JUVENILE SERVICES
GARNER BRIAN
RESIGNATION
LEWIS, MICHAEL
TERMINATED
SHERIFF OFF - JAIL DM
SION WINSTEAD, MARK
COMPLETED TRAINING
KNAPP, CRYSTAL D
COMPLETED TRAINING
MNAIRON
Approved in Commissioners' Court: August 21. 2001
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County Judge's or Commissioner's Signature: y/
(This copy to be attached to minutes)
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Integrated Justice Information Management System Contract
This Agreement is made and entered into this - day of f August, 2001, by and between The Software
Group, Inc. ("TSG'J, a Texas corporation with its principal place of business located at 1120 Jupiter Road, Suite
100, Plano, Texas and Brazos County, Texas ("COUNTY').
WHEREAS, COUNTY has detemuned that it requires an Integrated Justice Management System; and
WHEREAS, COUNTY, after submitting Request for Proposals (RFP) from vendors and evaluating these
proposals and vendor demonstrations has determined that this need is best met by utilizing the existing standard
application software and the services of TSG, an independent contractor; and
WHEREAS, TSG shall provide hardware, software, and services to install and implement an Integrated
Justice Management System, which includes but is not limited to, integrated and tin tegrated justice products as
defined in the Contract Deliverables (CDs) section of this agreement, hereafter defined; and
WHEREAS, COUNTY and TSG desire to enter into an agreement for the provision of such services;
NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other good and
valuable consideration, the parties agree as follows:
• BASIC INTENT
It is the basic intent of this Agreement for COUNTY to procure from TSG, computer hardware, system
software, TSG's standard Integrated Justice System Software along with associated training, conversion, project
management, custom programming services for COUNTY requested modifications to TSG's standard software, and
other related services to complement said system.
CONTRACT DELIVERABLES
This contract-is broken down into multiple Contract Deliverables (CDs). Contract Deliverables (CDs) as
used in this agreement shall mean sub Components of this agreement listing details which define the scope of the
work services, and/or products to be delivered by'ISG, as well as the basis for acceptance criteria and acceptance
procedures of that component. A summary of the CDs contained within this contract along with the payment
associated with each CD is attached hereto as Exhibit "A" and made a part hereof for all purposes. Each CD will be
individually accepted and paid for by COUNTY. CDs are designated as either "Fixed Price" with an associated
specific payment or as "T&M" with an associated unit price and estimated number of units.
Prior to the commencement of each -rW' CD, TSG's Project Manager and COUNTY's Project Manager
shall mutually develop a detailed scope of work specification and TSG shall prepare a detailed estimate of effort
involved. In the event TSG's detailed estimate exceeds TSG's original estimate, TSG's Project Manager and
COUNTY's Project Manager shall either revise the scope of work or propose a contract amendment to this
agreement to increase the price of the CD. TSG's invoice to COUNTY shall not exceed TSG's detailed T&M
estimate, submitted under this paragraph, by ten percent (10%) or exceed the actual T&M utilized. Under no
circumstances may the total cost of change orders and contract amendments exceed twenty-five percent (250/6) of the
original contract price.
• ACCEPTANCE OF CDs
The acceptance procedure for each CD shall be as follows:
TSG Project Manager shall deliver to COUNTY's Project Manager a Certificate of Completion (CoQ for
the CD when the specified acceptance criteria have been met.
TSG-Brains Comty Contract.Final Page I of 14
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COUNTY Project Manager and the IT Steering Committee shall have five (5) working days to verify these
conditions have been met, and so indicate on the CoC or to reject the CoC. In the event COUNTY fails to accept or
reject TSG's CoC within the time frame allotted, the CoC shall be deemed accepted.
If the CoC is accepted, COUNTY Project Manager shall sign and deliver a copy of the signed accepted
Ccc to the TSG Project Manager.
If the CoC is rejected, COUNTY Project Manger shall deliver to TSG Project Manager the signed rejected
CoC along with a written statement setting forth the particular reasons for rejection of the CD, the specific
acceptance criteria or procedures which were rejected, and a detailed list of conditions consistent with the scope of
work for the CD as defined in Exhibit "A", which would make the CD acceptable. The TSG Project Manger shall
cure any deficiencies precluding COUNTY's acceptance of the CoC within ten (10) working days (unless otherwise
agreed depending upon the seventy of the deficiency) and issue another CoC to COUNTY Project Manager, at
which time COUNTY Project Manger and the IT Steering Committee shall have an additional five (5) working days
to either accept or reject the new CoC. This process will continue until such time that COUNTY Project Manger, the
IT Steering Committee and TSG Project Manager agree that a CD has been completed, and all acceptance criteria
have been met. COUNTY agrees to not unreasonably withhold acceptance during the process described above.
PAYMENT FOR CDs AND SERVICES
CDs with a Fixed Price shall be invoiced to COUNTY upon completion of the appropriate CD and
acceptance as provided above, and shall include an attached copy of the COUNTY's signed Certificate of
Completion. T&M CDs shall be invoiced to COUNTY periodically and shall include an attached worksheet
detailing the number of hours, days, or units delivered during the billing period and evidencing acceptance by the
COUNTY Project Manager. Upon receipt of invoices, with acceptance of each, COUNTY shall disburse payment to
TSG within thirty (30) working days.
COUNTY will have the right to withhold 20% of the fees associated with CD-23 and CD45. TSG will
invoice the 20% holdback upon acceptance of CD-74.
REQUIREMENTS LIST
TSG and COUNTY have developed those specific enhancements to TSG's software necessary to achieve
the product needed by COUNTY. These enhancements are more particularly described on Exhibit 'S" attached
hereto and made a part hereof for all purposes (the "Requirements List"). The parties acknowledge that some of the
Requirements may change as the Software is installed in order to address unanticipated issues. The total cost of this
Contract includes the costs associated with and described in the Requirements List up to and including 2401 hours.
Any hours over 2400 will be billed at TSG's rates quoted herein.
The T&M rates for hourly services are fixed for the duration of this Agreement. The daily training rates
quoted herein are fixed for the first 196 days of the training delivered under this Agreement. All training days in
excess of 196 days will be billed at TSG's State of Texas Catalog rates.
PROJECT MANAGEMENT
The COUNTY and TSG recognize the importance and crucial nature of proper project management and
cooperation between the patties through the successful implementation and completion of this Agreement.
Within ten (10) working days of execution of this Agreement, TSG and COUNTY shall each appoint their
respective Project Managers responsible for the management and implementation of this Agreement and to serve as
the primary point of contact for each party.
TSO-Brazos Cormty Contract Final Page 2 of 14
-1 d,
•
TSG will provide on-going management services for a period not to exceed the time line for the Project as
set forth on Exhibit "C" attached bereto and made apart hereof for all purposes. At the beginning of each month, the
TSG Project Manager and the COUNTY Project Manager will mutually review the activities for the coming month
and agree upon the anticipated visit requirements for the TSG Project Manager. If circumstances require, the TSG
Project Manager shall be available, upon notice, for on-site services in excess of that agreed to for the month. TSG
represents that the TSG Project Manager will be assigned exclusively to the COUNTY project for 80%, or 128
hours, a month for the first twelve (12) months of the Project and 40°/a, or 64 hours, a month for the remaining three
(3) months of the Project. There shall be no charge billed to Brazos County for the last three months. If the Project
Timeline exceeds 15 months due to the action or inaction of TSG, COUNTY will pay no additional cost for project
management services, to be provided at a level TSG deems reasonably appropriate, until the Project is completed
and accepted. Thereafter, should the COUNTY desire additional project management services from TSG, TSG will
bill project management services at the then current rate. TSG shall assign to the Brazos County Project, a second
person to act as a contact in the event of an emergency or the unexpected absence of the TSG Project Manager.
The Project Managers of each party shall be fully qualified to perform the tasks assigned them. Each party
recognizes the importance of cooperation between the employees of each other, and each party will take responsible
steps to ensure positive working relationships between the parties so as to ensure the timely completion of their
respective tasks. The assigned TSG Project Manager will not be replaced without the approval of the COUNTY,
which shall not be unreasonably withheld. If TSG and COUNTY mutually agree to replace the TSG project manager
due to unsatisfactory performance or if both parties mutually agree that a TSG project management replacement will
have a negative impact on the project schedule, TSG will extended project management services to COUNTY for an
additional month at the same 80%/40% rate then in effect at the time of replacement.
• TSG agrees not to recruit for employment or hire any COUNTY employee (or former employee if
employed by the COUNTY on the date of this Agreement) until this Contract is complete and the System is
accepted. Should TSG violate this provision, it agrees to pay the COUNTY as liquidated damages, a sum equal to
one hundred percent (100%) of the annual salary of the employee so recruited.
COUNTY agrees not to recruit for employment or hire any TSG employee (or former employee if
employed by TSG on the date of this Agreement) until this Contract is complete and the System is accepted. Should
COUNTY violate this provision, it agrees to may TSG as liquidated damages, a sum equal to one hundred percent
(1001/6) of the annual salary of the employee so recruited.
The COUNTY shall establish a Steering Committee composed of senior administrators of each department.
This Committee, along with the COUNTY Project Manager shall be responsible for acceptance of the CDs on behalf
of the COUNTY.
RESPONSIBILITIES OF COUNTY
In addition to the other responsibilities set forth herein, COUNTY will perform the following: (i) provide
all training of its personnel, except and to the extent this agreement specifically requires TSG to provide training; (il)
collect, prepare, and enter all data necessary for day-today operations of the Software Product; (iii) retain separate
copies of all conversion data delivered to TSG; (iv) provide the computer systems into which the Software Product
will be loaded; (v) provide the local area network; (vi) install all Software Product changes or updates into the
Software Products which are supplied by TSG; provided however, COUNTY reserves the right to install all updates
into a test area before deploying them live for quality assurance purposes, and (vii) maintain, as part of COUNTY's
Computer System, a dial up modem and phone circuit or internet connection for use by TSG.
• TSG agrees to provide COUNTY with analysis, programming, and support services for the purpose
of developing data import routines at TSG's standard time and materials rates then In effect-
TSCrBmzos County Contract Final Page 3 of 14
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CHANGE ORDERS
No changes or amendments to any terms of this contract shall be binding unless the change or amendment
is in the form of a written change order signed by both parties. Either party may initiate a change order request, but
all change orders must be completed on the form attached hereto as Exhibit "D" and made a part hereof for all
purposes.
Within five (5) days of receiving a written change order request from COUNTY, TSG will prepare a
written cost estimate and schedule for the requested change and submit a completed copy of the change order form
to COUNTY. COUNTY Project Manager and TSG Project Manager shall jointly review the contents of the
subrmtted change order and either accept or reject it, provided however, f such change order affects the cost of the
Contract, such change order must be submitted to the County Commissioiers Court for approval. Such change order
will be considered at the next regularly scheduled Comnussioners Court hearing after such change order is
submitted and for which adequate notice is possible under the Texas Open Meetings Act. Final approval for
COUNTY will be made by COUNTY Project Manager and the Steering Committee and final approval for TSG will
be made by TSG Project Manager. All approved and authorized change orders shall become a part of this
Agreement.
ADDITIONAL ITEMS
The parties hereby agree that the COUNTY shall have the option to purchase those items set forth on
Exhibit' E° attached hereto and made a part hereof for all purposes at the prices set forth therein for two (2) years
from the date of this Agreement.
SOFTWARE LICENSE
Upon COUNTY's acceptance of a given CD and payment in flit! to TSG, TSG shall grant to COUNTY and
COUNTY shall accept a fully paid, royalty-free, non-exclusive, non-transferable license to use and practice (but not
to permit others to use and practice) the software products contained in tie accepted CD on and with the equipment
approved by TSG. i
All TSG software products and all changes, enhancements, mgdscations, and improvements thereto shall
be and remain the property of TSG and COUNTY's sole right shall be to use and practice the same as permitted
herem.
Software products designated as non-TSG products provided by a third party, as part of a CD will be
subject to a separate licensing agreement by and between COUNTY and thud party vendor. Notwithstanding
anything herein, TSG shall be responsible for the payment to any non-TSG third party providers for a fully paid,
royalty-free, non-exclusive, non-transferable license to be provided from the third party software vendor to
COUNTY.
If TSG ceases to support the TSG IIMS Software being purchased herein within five (5) years of
acceptance of the whole, TSG will supply to the COUNTY a license to use TSG's then current I)MS Software at no
cost to the COUNTY. It is the COUNTY's understanding and expectation that it is purchasing and TSG will install,
at the time of installation, the latest commercially available version of the Software to be purchased hereunder.
After the five (5) year period from acceptance of the current UMS Software, for a period of seven (7) years,
COUNTY shall have the right to purchase a TSG application software license for any of TSG's then current UMS
Software modules at a 25% discount based on TSG's State of Texas Catalog rates.
Should the COUNTY enter into a co-operative agreement with another governmental entity to use a TSG
developed system, TSG agrees to acknowledge and honor any cost sharing arrangements made by such parties.
Such agreement does not provide Brazos County the right to license TSG products or make contract commitments
for TSG.
TSGBnzes County Contract Final Page 4 of 14
•
LINIITATIONS ON LIABILITY
TSG's liability for damages arising out of or in connection with this Agreement, whether based on a theory
of contract or tort, including negligence or strict liability, shall be limited to the total amount paid by COUNTY
hereunder. Notwithstanding anything to the contrary, in no event shall TSG be liable to COUNTY for (t) indirect,
remote, incidental, special, exemplary, punitive, or consequential damages, or (ii) for any damages whatsoever due
to causes beyond the reasonable control of TSG, or (iii) damages resulting from the loss of use, loss or damage to
COUNTY source data (not caused by TSG) or loss of revenue
The rights and remedies set forth herein are exclusive and in hcu of any and all other nghts, remedies, or
warranties available at law mcluding implied warranties of merchantability and fitness for a particular or intended
purpose, excluding those warranties specifically set forth herein.
WARRANTY
TSG does warrant and represent that TSG's terminal emulator "AbleTEM' will operate in a MS
Windows 98, 2000, and NT environment. Further, TSG warrants that "AbleTERM" will not interfere with the
operation of the DynaSource Image Viewer terminal emulator Version 5.0.0227 and that both can be run
successfully simultaneously.
TSG warrants that each unit of Equipment it is required to supply pursuant hereto shall be new and
• unused, and, if COUNTY fully and faithfully performs each and every obligation required of it including making all
payments hereunder when due, COUNTY's title to each unit of Equipment shall be free and clear of all hens and
encumbrances arising through TSG.
The parties understand and agree that TSG is not the manufacturer of the Equipment. As such, TSG does
not warrant or guarantee the condition of the Equipment or the operational characteristics of the Equipment. TSG
hereby grants and gives to COUNTY any warranty adjustments TSG may receive from the manufacturer or supplier
of the Equipment. TSG does however, warrant and represent that it has examined the specifications for the HP
Server hardware to be purchased or acquired by COUNTY and such hardware is adequate for and will tun the IJMS
Software.
Acceptance of hardware supplied by TSG must be installed and working for a period of 90-days during
which the hardware and system software must maintain a 99% uptime. Failure to achieve this level of performance
may delay formal acceptance of the TSG products and may result in payments being withheld by COUNTY until the
problem is corrected and the hardware meets the level of performance defined in this paragraph.
When the Hardware is operating in accordance with its specifications, TSG warrants that the Software and
Hardware will together perform in accordance with the System technical specifications mutually developed by the
parties from the functional specifications for the Software, the interface specifications and the System performance
requirements set forth in the Contract Deliverables set forth in Exhibit "A", for one year from date of acceptance
provided COUNTY maintains a Software Maintenance and Client Support Agreement from TSG and maintains the
hardware as defined by the hardware manufacturer
COPYRIGHT OR PATENT INFRINGEMENT
If any claim is asserted or action or proceeding brought against the COUNTY which alleges that all or any
• part of the Integrated Justice Information Management System (IJMS) system in the form supplied by TSG, or the
COUNTY's use thereof, infringes or ausappropriates any United States copyright or patent, or any trade secret,
contact, license, grant, or other propnetary right, the COUNTY shall give TSG prompt written notice thereof. TSG
shall defend any such claim or action with counsel of TSG's choice and at TSG's expense and shall indemnify the
COUNTY for any costs, including reasonable attorney's fees, incurred by the COUN'T'Y in connection therewith.
The COUNTY shall cooperate fully with and may monitor TSG in the defense of any claim, action or proceeding
and will make employees available as TSG may reasonably request with regard to such defense, subject to the
M-Brazos County Conwct.Final Page 5 of 14
01 r~ 9(L par 1 /-7
0
reimbursement by TSG of all costs and expenses occasioned by COUNTY's cooperation in such defense. This
indemnity does not apply to the extent of any modifications to the IJMS made by COUNTY or any third party or to
any unauthorized use of UMS by COUNTY.
If the IJMS is, in either COUNTY's or TSG's opinion likely to become or does become the subject of a
claim of infringement or misappropriation of a copyright, patent, trade secret or other contractual or proprietary
right, or if a temporary restraining order or other injunctive relief is entered against the use of part of or all of the
IJMS, TSG shall at its sole cost and expense select one of the following remedies, which selection shall be in TSG's
sole discretion:
Promptly replace the IJMS with a compatible functionally equivalent, noninfmiging and/or
nonrestrained UMS; or
Promptly modify the IJMS to make it noninfringing, or
Promptly procure the right of the COUNTY to use the IJMS as intended.
The provisions of this Article related to copyright or patent infringement will remain in full force and effect
even after the termination of this Agreement.
CONFIDENTIALITY
COUNTY acknowledges that all software, documentation, release notes, and data base layouts are the
confidential information of TSG. COUNTY agrees not to provide, disclose or make available all or any part of this
information except to COUNTY employees and COUNTY project consultants, Applied Computing Services, Inc.,
and Pete Hum! (herein the "Consultants"), without the prior written consent of an officer of TSG, which shall not be
unreasonably withheld, unless such information shall be deemed subject to disclosure under the Texas Public
Information Act.
COUNTY agrees that all algorithms, techniques and processes contained in the software product and any
changes, improvements and enhancements thereto, constitute trade secrets of TSG. COUNTY further agrees to use
reasonable care to safeguard the same against disclosure to unauthorized employees of COUNTY and all persons
not employed by COUNTY, excluding however, the Consultants. COUNTY shall not, under any circumstance,
modify, copy, reproduce, or in any way duplicate any written or machine-readable material provided it by TSG,
without the express written approval signed by an officer of TSG, which shall not be unreasonably withheld.
Notwithstanding the foregoing, COUNTY may make archival copies of the Software Product and all changes,
improvements and enhancements thereto which are supplied by TSG on machine readable media, but such copies
shall not be disclosed to unauthorized employees of COUNTY or persons not employed by 4POUNTY, except the
Consultants.
Notwithstanding anything herein to the contrary, information as described herein above, may be disclosed
to a Texas county that COUNTY, in conjunction with TSG, has agreed to cooperate with in the inTlementation of a
similar system.
Regardless of status of title to any hardware provided herein, TSG shall not use such hardware to provide
software testing, data migration or any similar service to other TSG Customers.
73G agrees to treat the COUNTY records as confidentIaL TSG shall not publish, distribute or reproduce in
any way the COUNTY records without the express written authorization of the COUNTYJudge or the District Clerk
or County Clerk, depending upon in which office the record at issue it maintained.
The provisions of this Article related to confidentiality will retrain in full force and effect even after the
termination of this Agreement
7SG-Brame Coanty ConVULFinal Page 6 of 14
•
TAXES
The purchase price does not include any tax or other governmental impositions including, without
limitation, sales and use tax. All such cost, if any, shall be invoiced separately to COUNTY, and COUNTY shall
pay the same in addition to the purchase price.
TERMINATION
If five or more COCs are issued for any one CD without the County issuing its acceptance pursuant to the
procedure set forth in "Acceptance of CDs" herein and COUNTY has worked with TSG in good faith in an effort to
assist TSG in resolving to the COUNTY'S satisfaction any dissatisfaction or defect in the CDs, then the COUNTY
may terminate this Agreement by providing thirty (30) days written notice to TSG along with payment for all CDs
previously delivered by TSG in all prior phases, if not already paid. Any such notice of termination will only serve
to terminate the parties' obligations with respect to any phase in which TSG has not delivered a CD. With respect to
the then-current phase, COUNTY may, at its sole option, elect to continue to receive delivery of the remaining CDs
required by such phase or cease delivery immediately. The COUNTY agrees to pay TSG for all delivered and
accepted CDs prior to termination in accordance with the terms of this Agreement
Should either party default in the performance of any obligations under this Agreement or breach any
provision contained herein (except at set forth above) and not correct or substantially cure the default or breach
within 30 days after receipt of written notice by the other party of such default or breach, then this Agreement may
be terminated by the non-defaulting/non-breaching party. If COUNTY is the defaulting/breaching party, COUNTY
will immediately pay for all CDs previously delivered by TSG and accepted in all prior phases.
OWNERSHIP, SECURITY INTEREST, RISK OF LOSS
All items provided to COUNTY as part of any CD, at all times prior to acceptance and payment in full by
COUNTY of the relevant CD, shall be and remain the property of TSG. The parties agree that TSG may borrow
money from a creditor or creditors and grant a security interest in the items provided to COUNTY. COUNTY agrees
to sign any reasonable instruments requested by TSG or creditors to perfect such security interest. Any such security
documents shall provide that should the Lender foreclose upon its security interest, prior to release of such interest,
as provided below, COUNTY's right to possession, implementation and use of the items, pending full payment,
shall not terminate, be abridged or be interfered with in any way by Lender Should TSG borrow money from a
lender, it shall notify such lender of the terms and provisions of this paragraph and require that such lender
acknowledge, in writing to the COUNTY, that it is aware of such provisions and agrees to be bound thereby. Upon
COUNTY's payment to TSG of the full amount of funds due as set forth for each CD, TSG shall pass ownership
and clear title to all products under the said CD to COUNTY, free and clear of any security interest.
The risk of loss, destruction, or damage to any items provided to COUNTY as part of this Agreement shall
pass to COUNTY upon TSG delivering said products to COUNTY and acceptance by the COUNTY under the terms
of this Agreement
CONSENTS AND AUTHORIZATIONS
TSG shall not order any equipment not described herein without the written authorization of the COUNTY
Project Manager, which authorization shall not be unreasonably withheld.
• TSG shall notify in writing and schedule with the COUNTY all deliveries, including but not limited to
Software upgrades and modifications.
TSG-Brazos Cowry ContrecLFtnal ~~~~q Page 7 of 14
10(e~ .x.e~-p,. ,A = 79
-.etcr r
C~
SOURCE CODE
(a) All source code utilized by TSG in the preparation of the Software Product or embodied therein, shall
at all times until the prerequisites and requirements of (c) below occur or are satisfied, be and remain the exclusive
property of TSG and COUNTY's rights therein shall be strictly limited to those rights herein expressly granted
COUNTY.
(b) For the purposes of this Paragraph, the "Escrow Agent" shall mean the person so appointed herein and
his successor or successors. Within ten days after COUNTY's acceptance of the Software Product, TSG shall
deliver to the Escrow Agent all source codes utilized by TSG in the preparation of the Software Product or
embodied therein. Additionally, once each year thereafter for so long as COUNTY utilized the Software Product
and the Software Product is included in TSG's standard Client Services & Software Maintenance Agreement, TSG
shall mcorporate all changes into the source code held by the Escrow Agent. The Escrow Agent shall hold the said
source code strictly for the purposes herein set forth and for no other purposes.
(c) The source code to be delivered to the Escrow Agent shall be contained on 4mm tapes Upon the
occurrence of the following, the Escrow Agent shall deliver the tape or tapes to the COUNTY and thereafter the
COUNTY shall have complete and total ownership of said tape or tapes, and the non- exclusive right to use the
source code therein contained:
(1) the dissolution of TSG, regardless of how caused; and
(2) written notice of said dissolution from COUNTY to the Escrow Agent, with a copy to TSG,
both by Certified Mail, Return Receipt Requested, postage prepaid; and
(3) the elapse of ten days after Escrow Agent's receipt of the aforementioned written notice
without any court-ordered restraining order or injunction against Escrow Agent's delivery of the
tape or tapes to the COUNTY; or
(4) the failure to offer support of the IJMS Software as evidenced by the faihrre to respond and
initiate a cure to calls for support by the Computer and Network Services department five times in
any one month; and
(5) written notice of said failure to support from COUNTY to the Escrow Agent, with a copy to
TSG, both by Certified Mail, Return Receipt Requested, postage prepaid; and
(6) the elapse of thirty days after Escrow Agent's receipt of the aforementioned written notice
without any court-ordered restraining order or injunction against Escrow Agent's delivery of the
tape or tapes to the COUNTY.
In the event, after the receipt to the written notice referred to in (c) above, any court restrains or enjoins the
Escrow Agent's delivery of said tape or tapes to COUNTY, the Escrow Agent may, but is not required to, deliver
said tapes into said court for the court's disposition, and the Escrow Agent shall have no further liability or duty to
any other person or party relating to said tape or tapes.
(d) It is understood and agreed that the Escrow Agent is not required to have and shall not have any
knowledge of the source code, but is solely responsible for the physical possession of the tape or tapes given to him
and to be retained by him. The Escrow Agent shall have no responsibility or liability to TSG or COUNTY, or any
person or party claiming through either or them, for the content of said tape or tapes.
(e) The Escrow Agent shall not be required to bear, and is hereby released and relieved of liability for the
loss or destruction of; or damage to, the said tape or tapes and all contents thereof, unless said loss, destruction or
damage is solely caused by the gross negligence of the Escrow Agent.
(1) TSG shall select the Escrow Agent, subject to the approval of the COUNTY, and bear all costs
associated with the hiring and maintenance of the services of the Escrow Agent.
TSG-Brazos County Contnn.Fmd Page l of 14
•
INDEPENDENT CONTRACTOR
TSG shall remain at all times an independent contractor and shall not be considered for any purpose as an
officer, agent, or employee of either COUNTY or supplier. TSG shall not represent to any person that it is an agent
or employee of COUNTY or supplier.
GOVERNING LAW, ENTIRETY OF AGREEMENT
This Agreement shall be interpreted in accordance with the laws of the State of Texas. In the event that any
part of this Agreement is invalidated by a court or legislative action, the remainder thereof shall remain in full force
and effect, and to the extent and degree necessary to promote and complete the intent of the parties hereunder. This
Contract is performable in Brazos County, Texas.
This Agreement constitutes the entire understanding of the parties hereto and supersedes any and all prior
or contemporaneous representations or agreement, whether written or oral, between the parties, and cannot be
changed or modified unless in writing signed by all parties hereto.
No assignment of this Agreement or any nght hereunder by either party will be effective unless the non-
• assiping party has given its written consent
APPROVAL
COUNTY represents and warrants to TSG that this Agreement has been approved by its governing body
and is a binding obligation upon COUNTY, and that COUNTY has appropnated or will appropriate sufficient funds
to cover the scope of this Agreement
WITNESS HEREOF, the parties have executed this Agreement, in multiple counterparts, each of which
shall constitute an original, on the day and year wntten by the signature of the last signing authorized representative
below.
THE SOFTWARE GROUP, INC. BRAZOS COUNTY, TEXAS
By: By: e = t,....~
Gl S 'th, President Alvin . Jones, County Judge
Date: o'1/
Date: ? Aglo l ATTEST:
•
Page 9 of 14
TSG•Bmzos County Contract Final
gLak%j
0
Exhibit "A"
Contract Deliverables
7SG-Hnaos County ConintaFtnal Page 10 of 14
a ~ 1$a-
•
BRAzos COUNTY, runs
_ GwjP STATEMENT OF WORK (Revision 5)
Contract Deliverables (CD's) and Payment Schedule
•
•
CD
Description
n of Agreement
Type
WA
Pqi
Hrs
Tril
Days
A mount
1222
ir)~P~f~~r~it1!On,~.~N.if'~.~tT3k~a~it9~'i~~,'~f~^3i.~v.[F^F`.'~=JJ'i'~~~T-~,?i
,'~~%-~~i
~~92 e
_''i~i~,'f:":
2
tlon of Project Managers
Fixed
$31,0
Management
T&M
$144,00
Plan Review
WA
of Conversion Data & Data Layouts to TSG (Ala Products)
WA
1
of Sample Forma, Checks, Receipts and Custom Documents
WA
Systems/Network Review
WA
nstallation of Training Room
WA
nstallation d New PCs
WA
nstallation of MS Ward 2000
WA
d Justice Server
WA
on end Carfguratgn d Justxe Server
WA
13
cation d Justice Sorer as Ready for Operational Use
WA
14
ataDase Management License
Fixed
$181,53
is
utom Report Generator License
~
NIA
16
Processor L icense
WA
17
:
:
enn 2000 L,cernse
WA
abon of TSG Application Software
WA
5~a
19
rgea Plan Renew
N/A
20
nal Delivery of Conversion Data & Data Layouts to TSG
WA
21
inal Delivery of Sample Forms, Checks, Receipts and Custom Documents
WA
22
f
aration of Conversion Plan (Un-Integrated Date)
Fixed
$21,481
23
of Software Licenses for Un-Integrated Products
Fixed
$222,38
24
ration of CRMD #1 (Pre-Installation Product Enhancements)
T&M
67
$53,6
25
ustom Enhencement Development per CRMD i1
T&M
10110
$80,8
28
ndral Data Conversion & Verification (Unantegrated Data)
Food
$21,481
27
ic Sy3temlProduct Administration Training
T&M
$3,
28
nSde Configuration (Un4nUVated)
T&M
$6,
29
nSke Pre-Installation Training
T&M
1
$15,
30
nal Data Conversion (Un-Integrated Data)
Food
$21,481
31
n -Sde GO-LIVE Training & Assistance (Unantegrated Products)
T&M
1
$10,
32
oflware Maintenance Begins (Urmntegrated Products)
WA
Processing Training
T&M
$5
nternet Pudic Access Interface
Fixed
$40,
upport IVRS Installation, C xrfBureDorr & Ttairurg
T&M
eof Imaging Software License Activation & Innsta4oflon
WA
art Imaging On Site Analysis, Configuration & Tanning (DC CPA
J
T&M
$2,00
o-Live Tralrdrg (Un-integrated Products)
T&M
1
510,0
e Installation and Training dTSG Export
Fixed
1
$1,00
40
Installation of ODBC
de
Fixed
1,
Plan Review
WA
42
ins] Delivery of Conversion Data & Data Layouts to TSG
WA
43
anal Delivery of Sample Forms, Checks, Reoepts and Custom Documents
WA
1 of 39 08/08/01
0
BRAzos CouNTY, TExAs
1LYME GROUP STATEMENT OF WORK (Revision 5)
CD
44
Description
reparatlom a( Conversion Plan (Integrated Data)
Type
Fixed
Pgr
Hrs
Trn
.Days
Amount
45
vehon of Additional Software Licenses
Foxed
46
Mkal Data Converskxn & Verification (Integrated Date)
Fbked
J
47
r►Sde Configuration (Integrated Produce)
T&M
1
48
lectronk Arrest Reporting Llvescan Interface Installation & ConflgureUon
T&M
1
49
deo Mugshot Capture Stations Installation & CoMlguratlon
T&M
S2,
50
n~ a Pre-Instaltation Trai ning
T&M
620,0
51
ata Conversion (Integrated Data)
Fixed
$3224
52
GO-LIVE Training & Assistance
T&M
1
$15,0CCI
53
k
nx Dispoakion Reporting IMertrxe Installation 8 Cornfguretwn
T8M
63,00
54
of Inmate Tracking Equipment
y
Fixed
$15,00
55
Tracking Analysts, Setup, Configuration & Training
T&M
$
58
end Imaging On Site Analysis, Configuration & Training (DC Criminal)
T&M
57
ment Imagafg On Site Analysis, Configuration & Treming (Sherdf)
T&M
58
oftware Maintenanice Begins Ontegrated Products)
WA
59
orms Processing Training
T&M
60
ost-Go-Live Training (Integrated Products)
T&M
2
61
rclect Plan Renew
WA
62
trial Delivery of Conversion Data & Data Layouts to TSG
WA
63
nal Delivery of Sample Farms, Checks, Receipts and Custom Documents
WA
64
ation of Conversion Plan (JP Olfnes)
Foxed
$10,741
65
tron of JP Software Licenses
WA
68
Data Conversion & Verification (JP Offices)
r
Fixed
$10,741
67
e Configuration (JP Offices)
T&M
1
o,oco
68
Pre InslaltatIon Training (JP Offices)
nSde
T&M
1
610,0
69
ata Conversion (JP Offices
Foxed
58,741
70
n-Sde GO-LIVE Training & Assistance (JP Offices)
T&M
1
510,
re Maintenance Begins (JP Products)
N/A
72
Processing Training (JP Ottbes)
s
T&M
olJve Traimrg (JP Offices)
T&M
1
$10,001
*
cceptance of Base Application Software
Fixed
688,951
t Plan Review
WA
of TLETS Equipment
ry
WA
TS Analysts, Setup & Configuration
WA
78
ECALL
Ad4loc Report Generator Training
T&M
65,
Tracking Software License & Hardware
T&M
53,
#
paration of CRMD#2 (Post-Installation Enhancements)
T&M
28
622
tom Enhancement Development per CRMD 02
T&M
44
535,2
noeated Professional Services
T&M
TOTALS
2404
1
51,899,89
Page 2 of 39 0 16J019&4g((/&F
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BRAzos COUNTY, TExAs
T A,M GROUP STATEMENT OF WORK (Revision 5)
CONTRACT DELIVERABLES (CD'S)
CD-01: Execution of Agreement
Scope of work, description of product and/or services to be provided
None
Acceptance Criteria
The CD shall be accepted when both parties have signed this agreement.
PHASE I - PRE-INSTALLATION
u
CD-02: Designation of Project Managers
Scope of work, description of product and/or services to be provided
Both TSG and the County shall notify each other, in writing, of the designated Project Managers
for these CI7s as well as the procedures eacb side should observe when communicating
scheduling information, project management issues, and other official correspondence.
Acceptance Criteria
The CD shall be accepted when both parties have provided wntten designation of project
Managers and project communication procedures.
CD-03: Project Management
Scope of work, description of product and/or services to be provided
Commencing upon the acceptance of CD-2, Designation of Project Managers, TSG will provide
on-going project management for a period not to exceed twelve (12) months. The TSG Project
Manager will serve as the County's primary point-of-contact and will coordinate all of TSG's
efforts relating to the delivery of this statement of work. The TSG Project Manager will
periodically make site visits to Brazos County to meet with the County Project Manager,
representatives from County depaimrents, and to evaluate various on-site TSG activitie
•
At the beginning of each month, the TSG Project Manager and the County Project Manager will
mutually review the activities for the coming month and agree upon site visit requirements for the
TSG Project Manager. It is expected that the Project Manager's site visits will be most frequent
immediately prior to, during, and immediately after each go-live event However, if
circumstances so require during the course of the project, the TSG Project Manager will be
available on-site for up to three (3) oonsecutives days dining any week at the specific request of
the County Project Manager, provided only that the County Project Manager provides reasonable
notice.
Acceptance Criteria
IF L p C Page 3 of 39 08108/01
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BRAZOs COUNTY, TEXAS
, HELM GRW STATEMENT OF WORK (Revision 5
No formal aoeptanoe of this CD is required TSG will periodically bill the County for project
management services at the rate of S 12,000 per month as these services are delivered.
If TSG and Brazos County mutually agree to replace the TSG Project Manager due to
unsatisfactory performance or if both parties mutually agree that a TSG project management
replacement will have a negative impact on the project schedule, TSG project management
services under this CD will be extended for an additional 30 days at no additional charge to the
County. The purpose of this 30 day extension will be to allow a replacement Project Manager to
assume his responsibilities under this CD.
CD-04: Project Plan Review
Scope of work, description of product and/or services to be provided
The TSG Project Manager and the County Project Manager shall schedule a one (I) day Project
Review meeting in Brazos County. County and TSG agree to have all key participants present at
this meeting, including the ISO Project Manager, the County Project Manager, County Director
of Information Technology and a representative from each County department who will represent
their department as a permanent committee member during the course of this project. The purpose
of the meeting is to introduce key participants from TSG and County, review the project scope and
objectives, review the contract deliverables, review the preliminary Project Plan, identify key
contacts of County and TSG and identify groups of users by go-live and phase.
Acceptance Criteria
County shall accept this CD upon the occurrence of this meeting and the development of a
mutually agreeable project plan.
CD-05: Delivery of Converelon Data & Data Layouts to TSG (All Products)
Scope of work, description of product and/or services to be provided
Item #1 - Consistent with a mutually agreed upon project plan, the County shall provide
TSG with a copy of the database layout for the County's existing system as defined below in Item
#2 along with a description of each data element. Data to be converted will not include any data
stored on any desktop PC's or file servers except as noted in this Item. Additionally, if there are
duplicate Person records in the existing COUNfY/IJIMS database (and/or other databases as
identified in this item) there will also be duplicate Person records in the DIMS database., A
subsequent process to locate and merge duplicate Person records in the resulting IJIMS database
can be undertaken through the initiation of a Change Order by the County's Project Manager.
The existing system for the purpose of this specific conversion project is defined as follows:BP
9000 "Z" Database
• Sheriff Data
• Prosecutor (DA/CA) Data
• Jury Data
• Voter Data
• CJIS Data
State of Texas OCA (dBase)
• Civil Data
Page 4 of 39 08108101
0LAKGRW
BRAZOS COUNTY, TEXAS
STATEMENT OF WORK (Revision 5)
Stand-alone HP 9000 "2:' Databases
• Adult Probation
• Justice of the Peace
Imagery
• TIFF Images
• JPG Images
District Clerk
• Child Support
The County and TSG agree that word processing documents shall not be converted unless
TSG determines such conversion is technically feasible and that such conversion will
result in reliable and supportable data
Item #2 - County shall provide TSG with a copy of any relevant data file as defined in Item # 1.
The County shall provide a copy of the data to be converted. The data shall be provided on 8mm
or 4mm. magnetic tape (or any other media that is acceptable to TSG) in a non-proprietary format
Any cost associated with providing the data to TSG as defined in this item shall be the
responsibility of the County.
Item #3- The TSG Project Manager and the County Project Manager shall schedule a meeting
• with TSG and County representatives to determine the specific details for the conversion of data
from the existing County's system (as defined in Item #1) to TSG's DIMS. County agrees to have
personnel from each office that will be a direct user of TSG's UIMS present for this meeting in
addition to Information Technology staff responsible for County's portion of the conversion effort.
Acceptance Criteria
This CD shall be considered complete and accepted by County upon the conclusion of the review
meeting described in Item 0.
CD-06: Delivery of Sample Forms, Checks, Receipts and Custom Documents
Scope of work, description of product and/or services to be provided
Item # 1 - Consistent with a mutually agreed upon project plan, the County shall provide TSG with
a copy of all releveant forms that may be required for smooth continued operations during
transition and go-live. At a minimum, such forts shall include:
■ Up to 5 forms from each product area (applications listed in CD-19) marked as "Critical
Need" (e.g. warrant, notice, booking form, citation, etc.) In addition, the name of the
form should be clearly printed at the top of each form.
• 5 Voided sample checks from any office for which automated disbursement and check-
printing capability will be provided. If checks are continuous, they should be provided in
continuous form with tractor feeds and perforations intact. In addition, a photocopy ofs
completed check and checkstub should be provided to show how what data is printed.
• 5 Voided sample receipts fiiom any office for which reccipting will be provided and for
which a specific form must be used for receipting.
• A list of the location, make, model, and connectivity method (serial, parallel, network) of
each printer to be used for receipt and/or check printing.
Item #2 - In addition, the County may provide as many additional forms as it believes may be
helpful to TSG in conducting analysis, configuration or train ing.
111p -7 Page 5 of 39 O8/08/01
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BRAZOS COUNTY, TEXAS
Ero,WAIEGRM STATEMENT OF WORK (Revision 5)
All forms provided under #1 and #2 should be clearly labeled with the following details:
■ Name of form
• Office(s) that utilize form
■ Frequency that form is typically printed (frequently, occasionally, rarely, etc )
■ Contact Name
Acceptance Criteria
This CD shall be considered complete and accepted by County and TSG upon delivery of the
items discussed in Item #1 and Item #2 to TSG.
CD-07: On-Site Systems/Network Review
Scope of work, description of product and/or services to be provided
Consistent with a mutually agreed upon project plan, the County shall provide TSG with a current
network diagram and schedule a walkthough with the County Project Manager and TSG Project
Manager to familiarize both parties with the County's network operating environment and to
identify any issues which may need to be addressed prior to the first go-live.
Acceptance Criteria
County shall accept this CD upon the occurrence of this meeting.
CD-08: County Installation of Training Room
Scope of work, description of product and/or services to be provided
The County will provide a suitable training room environmwt able to accommodate a classroom
of up to ten (10) people to be utilized by TSG training staff, when appropriate, consistent with a
mutually agreed upon project plan. It is expected that, during the course of this project, that TSG
training staff shall have exclusive, or at least priority access to this training room and that training
shall not be hindered by lack of training room availability.
The classroom workstations shall be representative of workstations that will be used in production
(similar processor, memory, and operating system). TSO requests that one (1) additional PC and a
whiteboard be provided for the instructor. Additionally a data-projector would be helpful, but is
not required.
Acceptance Criteria
This CD shall be accepted by the County and TSG when the County completes installation of the
training facility as outlived above and certifies it as operational and ready for use by both County -
and TSG Project Manages.
CD-09: County Installation of PC's
Scope of work, description of product and/or services to be provided
The County shall install PC's in suitable locations throughout the County for use by authorized
criminal justice system users. Terminals maybe installed in lieu of PC's where imaging or forms
processing functionality is not required. It shall be the County's responsibility to provide end-to-
Page 6 of 39 08/08/01
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TIg Lw GitouP
BRAZOS COUNTY, TEXAS
STATEMENT OF WORK (Revision 5)
end Ethernet connectivity from each PC to the UNIX (HP) server. This shall include but not be
limited to all PC Ethernet network interface cards, cables, hubs, switches and routes.
Furthermore, each PC shall have Windows 95/98/NP4.0 installed and operational. End-to-end
connectivity must be demonstrable by pinging the UNIX (HP) Server from a DOS or Command
prompt.
Acceptance Criteria
This CD shall be accepted by the County and TSG when the County Project Manager certifies that
appropriate PC's or terminals have been installed and are ready for operational use.
CD-10: County Installation of MS Word 2000
Scope of work, description of product and/or services to be provided
It shall be the County's responsibility to purchase and install Microsoft Word 2000 on any PC that
will use TSG's form processing software.
•
Acceptance Criteria
This CD shall be accepted by the County and TSG when the County Prcjea Manager certifies that
MS Word 2000 has been installed on appropriate PC's according to TSG's guidelines.
CD-11: Delivery of Justice Server
Scope of work, description of product and/or services to be provided
TSG shall order the server and related equipment from the County's vendor of choice (as specified
in Attachment 4 The County's requested vendor will be responsible for shipping, delivery,
installation, and configuration of the saver and related equipment. TSG's responsibility shall be
limited to ordering the specified equipment and making payment to the County's requested vendor
as specified in Attachment Z
Acceptance Criteria
County shall accept this CD upon delivery, installation, and configuration of the above listed
equipment
CD-12: Installation and Configuration of Justice Server
Scope of work, description of product and/or services to be provided
item #1: TSG will, in cooperation with any required systems vendors, install and configure the
Justice Server hardware in a place designated by the County. It shall be the County's
responsibility to provide appropriate electrical power, environmental, and network infrastructure
•
Item #2: TSG will configure the operating system and disk storage system for optimal use by TSG
applications and the expected number of system users.
Item #3: TSG will make a system backup tape and provide said backup tape and appropriate
system media to the County Project Manager.
Page 7 of 39 08/08/01
BRAZOS COUNTY, TEXAS
NELAREGRW STATEMENT OF WORK (Revision 5)
Acceptance Criteria
County shall accept this CD upon delivery of the following:
Item #1: Notification by TSG that system hardware is correctly installed. TSG shall provide the
County Project Manager with the system root password
Item #2: Notification by TSG that operating system and disk storage subsystem are correctly
configured. TSG shall document the total disk space available on the system and how that disk
space has been allocated for system and data use.
Item #3: Receipt of a system backup tape and appropriate system media.
CD-13: Certification of Justice Server as Ready for Operational Use
Scope of work, description of product and/or services to be provided
The TSG Project Manager shall deliver a Certificate of Completion for this CD when TSG is
ready to certify the system as ready for operational use and that all system installation issues have
been resolved
Acceptance Criteria
County shall accept this CD upon certification by TSG that the system is ready for operational use.
CD-14: Database Management License
Scope of work, description of product and/or services to be provided
Item #1: TSG will install and configure one hundred seventy (170) user licenses for iNFORMIX /
UniVerse Database Management System (DBMS). The version that is delivered will be the
current version of the Um'Verse (DBMS)that INFORMIX is that shipping as the
productiea/commerically available for the hardware platform designated by the County.
TSG shall be responsible for installing and configuring all of the software provided in this CD. It
shall be the County's responsibWty to provide end-to-and Ethernet connectivity from each PC or
terminal to the UNIX (HP) server. This shall include but not be limited to all PC Ethernet
network interface cards, cables, hubs, switches and routers. Furthermore, each PC shall havd
Windows 95/98/NT4.0 installed and operational. End-to-end connectivity must be demonstrable
by pinging the UNIX (BP) Server from a DOS or Command prompt
Acceptant; Criteria
Item #1: TSG's demonstration to the County Project Manager of the successful transfer of the
TSG Customer system account by accessing the main menu from a reasonable number of PC's or
terminals chosen by the County Project Manager will save as the County's acceptance of the
UniVese DBMS. This test is to demonstrate the success5d installation of the UniVese DBMS
and not the end-to-end connectivity of selected devices. TSG will also demonstrate and display the
total amount of disk space used and fine on the IRIMS UNIX (HP) server
CO-15: Custom Report Generator License
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BRAzos CouNTV, TExAS
TIRL, GROUP STATEMENT OF WORK (Revision 5)
Scope of work, description of product and/or services to be provided
TSG will install and configure one hundred seventy (170) users for RECALL query/report
generator.
TSG shall be responsible for installing and configuring all of the software provided in this CD. It
shall be the County's responsibility to provide end-to-end Ethernet connectivity from each PC or
terminal to the UNIX (HP) server. This shall include but not be limited to all PC Ethernet network
interface cards, cables, hubs, switches and routes. Furthermore, each PC shall have Windows
95/98/Nf4.0 installed and operational. End-to-end connectivity must be demonstrable by pinging
the UNIX (HP) Server from a DOS or Command prompt.
Acceptance Criteria
TSG's deronstration to the County Project Manager of Recall Report Generator by creating an ad
hoc report from the TSG Customer Service Account will serve as the County acceptance of the
Recall Repot Generator.
•
CD-16: Fors Processor License
Scope of work, description of product and/or services to be provided
TSG will install and configure a site license for forms processing.
TSG shall be responsible for installing and configuring all of the software provided in this CD. It
shall be the County's responsibility to provide end-to-end Ethernet connectivity from each PC or
terminal to the UNIX (HP) server. This shall include but no be limited to all PC Ethernet network
mtcrface cards, cables, hubs, switches and routers. Furthermore, each PC shall have Windows
95/98/NT4.0 installed and operational. End-to-end connectivity must be demonstrable by pinging
the UNIX (HP) Server from a DOS or Command prompL
It shall be the Cotnty's responsibility to purchase and install Microsoft Word 2000 on any PC that
will use TSG's form processing software in accordance with CD-10.
Acceptance Criteria
TSG's demonstration to the County Project Manager of Form Processing by entering, saving,
editing, formatting, and printing a docent from a reasonable number of PC's or terminals
chosen by the County Protect Manager will serve as the County acceptance of Forms Processing
This test is to demonstrate the successful installation of the Forms Processing software and not the
end-to-end connectivity of selected devices.
CD-17: AbleTer 2000 License
Scope of work, description of product and/or services to be provided
TSG will install and configure a site license for AbleTerm 2000.
TSG shall be responsible for installing and configuring all of the software provided in this CD. It
shall be the County's responsibility to provide end-to-end Ethernet connectivity from each PC oc
terminal to the UNIX (FP) server. This shall include but not be limited to all PC Ethernet network
interface cards, cables, hubs, switches and routers. Furthermore, each PC shall have Windows
V O L, orb E Page 9 of 39 08/08/01
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BRAZOS COUNTY, TEXAS
HG GROUP STATEMENT OF WORK (Revision 5)
95/98/NT4.0 installed and operational. End-to-end connectivity must be demonstrable by pinging
the UNIX (HP) Server from a DOS or Command prompt
Acceptance Criteria
The County Project Manager shall select ten (10) PC's at random, which have had AbleTerm
installed and TSO shall demonstrate the ability to Logan to TSG's Customer system account
This shall serve as the County's acceptance of AbleTerm. This test is to demonstrate the
successful installation of the Ableterm 2000 software and not the end-to-end connectivity of
selected devices.
CD-18: Installation of TSG Application Software
Scope of work, description of product and/or services to be provided
TSG shall install the IJIMS application software consistent with a mutually agreed upon project
plan. It shall include the following applications:
Sheriff (Jail & Law Enforcement)
Prosecutor
Criminal Case Management
Civil Case Management
Court Administration
Adult Probation
Child Support
Jury Selection
CJIS - electronic reporting all offices
Justice of the Peace
Image Management
Fleet Management
Voter Registration
Bench View
Acceptance Criteria
County shall accept this CD upon TSG's successful demonstration to the County Project Manager
that each of the above mentioned applications has be installed on the system. The TSG Project
Manager will demonstrate that an application has been installed by adding a user access record for
the County Project Manager and by accessing the master menu of each application from, the
system console or other appropriate device connected to the UNIX QV) server.
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• BRAZOS COUNTY, TEXAS
V-E LaU GRW STATEMENT OF WORK (Revision 5)
PHASE II - UN-INTEGRATED PRODUCTS
CD-19: Project Plan Review
Scope of work., description of product and/or services to be provided
The TSG Project Manager and the County Project Manager shall review the project schedule and
make any necessary adjustments to the schedule to assure that it reflects any changes, delays,
accelerations, or other mutually agreed adjustments.
Acceptance Criteria
County shall accept this CD upon delivery of an updated project schedule by the TSG Project
Manager.
CD-20: Final Delivery of Conversion Data & Data Layouts to TSG
Scope of work, description of product and/or services to be provided
• In preparation for installation of the products designated in this phase, TSG Project Manager shall
provide the County Project Manager with an itemized list of the conversion materials (source files,
layouts, and documentation) that have been received consistent with CD-5. The County Project
Manager shalJ submit any additional or supplementary materials consistent with CD-5 that may be
appropriate and notify the TSG Project Manager in writing that the list is complete
Acceptance Criteria
This CD shall be accepted by TSG and the County when the County Project Manager provides
written documentation that the list of conversion materials for this phase of the project is complete
and accurate.
CD-21: Final Delivery of Sample Fortes, Checks, Receipts, and Custom Documents
Scope of work, description of product and/or services to be provided
In preparation for installation of the products designated in this phase, TSG Project Manage shall
provide the County Project Manager with an itemized list of the forms, checks, and receipts that
have been received consistent with CD-6. The County Project Manager shall submit any
additional or supplementary materials consistent with CD-6 that may be appropriate and notify the
TSG Project Manager in writing that the list is complete.
Acceptance Criteria
This CD shall be accepted by TSG and the County when the County Project Manager provides
• written documentation that the list of forms, receipts, and checks for this phase of the project is ;
complete and accurate.
CD-22: Preparation of Conversion Plan (Un-Integrated Data)
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BRAZOS Coum-Y, TEXAS
Tiff GROUP STATEMENT OF WORK (Revision 5)
Scope of work, description of product and/or services to be provided
With the cooperation and assistance of County staff: TSG shall prepare the Conversion
Specifications Document (CSD). The document will specify which data files will be converted
from the County's system(s) as well as data files, if any, that the County and TSG have mutually
agreed not to convert.
The County Project Manager shall submit any proposed test criteria to the TSG Project Manager
and such mutually agreeable test criteria for the conversion shall be included in the writtenCSD.
Acceptance Criteria
This item shall be considered complete when TSG has submitted a mutually agreeable CSD
detailing the conversion to the County Project Manager.
CD-23: Activation of Software Ucenses for Un-Integrated Products
Scope of work, description of product and/or services to be provided
TSG shall provide Software Licenses for the following products:
Item #1: Criminal Justice Management (Administration Tools)
Item #2: Civil Case Management
Item #3: Child Support
Item #4: Voter Registration
Item #5: Jury Selection
Item #6: Image Management (Administration Tools)
Item #7: Court Administration
Item #8: Fleet Management
Item #9: Child Support IVRS (Voice Response)
Item #10: Sheriff Offense Reporting
Item #11: BenchView
Acceptance Criteria
County shall accept this CD when TSG provides the County Project Manager with a letter
indiciating the the appropriate software has been installed and that the software license(s) are now
active.
CD-24: Preparation of CRMD #I (Pre-Installation Enhancements)
Scope of work, description of product and/or services to be provided
The County shall provide TSG with written requirements consistent with a mutually agreed upon
project plan. The scope of the requested modifications shall be limited to functionality currently
provided by the Canty System and critical to day to day operations but not currently provided in
TSG's IJMS system and required to be in place prior to the corresponding Go Live. The TSG
Project Manager and appropriate TSG analyst/development staff will meet with the County
Project Manager to prioritize and review the County's modification list prier to beginning work on
the fimctional specifications.
Page 12 of 39 08/08/01
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BRAzos Comy, Texas
TIE GROUP STATEMENT OF WORK (Revision 5)
Item # 1 -TSG shall prepare a Functional Specification for each sub-system identified above
outlining new or modified data entry screens, reports, menu options, database elements and
procedures in sufficient detail to allow both County and TSG to understand the specific
modifications requested by the County. The factional specification shall include a revised sizing
of the effort estimated to oomplete the requested modifications
Item # 2 - The TSG Project Manager and the County Project Manager shall schedule a meeting
within ten (10) business days of the completion of this document on a mutually agreeable date to
review the Functional Specifications identified above.
Item 03 - The scope of this CD shall be limited to the number of programmer/analyst hours
allocated for this CD. Additional analysis and programming hours are available to the County at
the standard rate of$115 an hour and maybe added to this CD ifmutually agreed upon by TSG
and the County.
Acceptance Criteria
Item #1 - This item shall be considered complete and accepted by County upon the conclusion of
the review meeting.
•
Item #2 - This item shall be considered complctc when TSG has submitted mutually agreeable
Functional Specifications detailing the modifications to be implemented to the County Project
Manager.
CD-25: Custom Enhancement Development per CRMD #1
Scope of work, description of product and/or services to be provided
TSG shall modify TSG's standard DIMS software consistent with the County and TSG approved
County Requested Modifications Document #I (CRMD #I)
Requests that would exceed the number of programming/analyst hours allocated for this CD will
be prioritized by the County and deferred until CRMD Q. The scope of this CD shall be limited
to the number of analysis and programming hours allocated for this CD. Additional analysis and
programming hours are available to the County at the standard rate of $115 an hour and may be
added to this CD if mutually agreed upon by TSG and the County.
Acceptance Criteria
County shall accept this CD upon TSG's successful demonstration to the County Project Manager
that the County requested modifications were implemented consistent with tfie CRMD #l.
•
CD-26: Initial Data Conversion & Verification (Un-Integrated Data)
Scope of work, description of product and/or services to be provided
TSG will convert County provided data from the County's existing system consistent with the
appropriate County and TSG approved Conversion Specifications Document (CSD). The County
will provide TSG with sample data tapes as requested. TSG will meet with the County Project
Manager, and any users designed by the Canty Project Manager to pc*rm an initial review of
the data oonverted by TSG.
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BRAzoS COUNTY, TEXAS
GROtlP STATEMENT OF WORK (Revision 5)
In the event there are discrepancies due to incompatibilities between the County's existing system
and TSG's system that are revealed as a result of the actual conversion, TSG and the County agree
to amend the appropriate CSD in a mutually agreeable manner, unless such incompatibility exists
to the extent that only a major or substantial change in the Statement of Work is necessary.
Acceptance Criteria
This CD shall be considered complete and accepted by the County when TSG has met with the
County Project Manger and reviewed the conversion data During this mating, TSG and the
County shall mutually prepare a list of any deficiencies relating to the conversion of data as
identified durmg the data review. The County shall accept this CD when a resolution has been
documented for all issues identified during the data review.
CD-27: Basic SystertVProductAdministration Training
Scope of work, description of product and/or services to be provided
Item #1 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan, to include a performance test and the pass/faiI criteria, not later than 10 days prior to
commencement of training allocating the training time in a manner acceptable to the County,
provided only that the training is scheduled in minimum on-site increments of three (3)
consecutive days.
Item #2 - The County will provide a suitable training room environment able to accommodate a
classroom of up to tea (10) people to be utilized by TSG training staff when appropriate consistent
with a mutually agreed upon project plan. TSG will provide on-site classroom style training
consistent with the project plan mutually agreed upon project plan identied in Item #1.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Proj6d
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administered to the
class pamcipants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the Canty shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CD.
CD-28: On-Site Configuration (Undntegrated Products)
Scope of work, description of product and/or services to be provided
TSG will provide on-site personnel for the purpose of analysis of office procedures and, with the
assistance of personnel from those offices, configuration of the applications for each office (User
access, user code files, system settings, eta). TSG will then certify that the appropriate products
Page 14 of 39 08/08/01
• BRAzos COuNff, TExAs
T tN AEGRm STATEMENT OF WORK (Revision S)
are ready for operational use. 'Ibis effort may be undertaken in conjunction with the on-site
training but will be completed prior to the System 'Go Live'.
Acceptance Criteria
County shall accept this CD upon TSG's certification to the County Project Manager that the
appropriate TSG products have been configured and are ready for operational use.
CD-29: On-Site Pre-Installation Training
Scope of work, description of product and/or services to be provided
Item 91 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training time
in a manner acceptable to the County, provided only that the training is scheduled in minimum on-
site increments of three (3) consecutive days.
Item #2 - The Countywill provide a suitable training room environment able to accommodate a
classroom of up to ten (10) people to be utilized by TSG training staff when appropriate consistent
• with a mutually agreed upon project plan. TSG will provide on-site classroom style training for
products consistent with the training plan identified in Item #1 above.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class participant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants. The acceptance of this item is contingent upon the delivery oftraining time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed tunes the stated rate for that CD.
CD-30: Final Data Conversion (Un4ntegrated Data)
Scope of work, description of product and/or services to be provided
The County will provide TSG with final and complete data tapes, as defined in the appropriate
Conversion Specificiation Document (CSD) and TSG will convert said data consistent with the
• County and TSG approved CSD, and cause it to be loaded into the DIMS database for production
usage.
Acceptance Criteria
a l I ~ 1 q,1 Page 15 of 39 08108/01
°a.'°- -,-L n'
C~
BRAzoS Coumff, TEXAS
H-EL F Geoup STATEMENT OF WORK (Revision 5)
This CD shall be considered complete and accepted by County when TSG has loaded the complete
converted County provided data (as defined in the appropriate CSD) into TSG's IRMS consistent
with the CSD.
NOTE: The acceptance criteria for this CD should be like CD-27 and CD47.
CD-31: On-Site G04JVE Training & Assistance (Un-Integrated Products)
Scope of work, description of product and/or services to be provided
The offices that are direct users of the appropnate Un-integrated products, as detailed in the
project plan in CD-04, and converted data will begin using TSG's DIMS for day to day
production use consistent with a mutually agreed upon project plan.
TSG instructors will be on-site during the "Go Live" period for the appropriate products consistent
the detailed training plan to provide on-site assistance and additional on the job training.
Acceptance Criteria
This CD shall be considered complete upon the last day of the "Go Live" period for the
appropriate products consistent with the detailed project plan.
CD-32: Software Maintenance Begins (Un-Integrated Products)
Scope of work, description of product and/or services to be provided
TSG's Integrated Judicial Management System software maintenance agreements for all products
installed during this phase become active after the acceptance this CD.
Acceptance Criteria
County shall accept this when appropriate users have completed GO-LIVE as defined in a
mutually agreed upon project plan.
CD-33: Forms Processing Training
Scope of work, description of product and/or services to be provided
Item #1 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training time
in a manner acceptable to the County, provided only that the training is scheduled in minimum on-
site increments of three (3) consecutive days.
Item #2 - The County will a suitable training room environment able to accommodate a classroom
of up to ten (10) people to be utilized by TSG training staff when appropriate consistent with a
mutually agreed upon projject plan. TSG will provide on-site classroom style training for products
consistent with the training plan identified in Item #1 above.
Acceptance Criteria
J A Page 16 of 39 08108/01
• BRAZOS COUNTY, TEXAS
T~GWIP STATEMENT OF WORK (Revision 5)
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed coarse plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60'/0 of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this quire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CO.
CD-34: Install Internet Public Access Interface
Scope of wont, description of product and/or services to be provided
• TSG shall provide the following equipment and software to provide Intranet or Internet Public
Access to Jail records, Bond records, Civil Cases and Criminal Cases via a Web Browser (Internet
Explorer 3.0 or above or Netscape Navigator 3.0 or above).
It will be the County's responsibility to supply the office space and power for the webserver and
the necessary I OBaseT connections to the County's UNIX (HP) Database Server. Additionally, it
will be the County's responsibility to contract for service with a Local Internet Service Provider
(ISP) and for the installation and service for a broadband circuit if one does not presently exist.
item #1. One (1) Jail Record Web Interface
Item 02: One (1) Bond Record Web Interface
Item #3. One (1) Criminal Case Record Web Interface
Item #4. One (1) Civil Case Record Web Interface
Item #5: One (1) Rack Mount Compaq Server with Windows NT 4.0 and MS Internet
Information Server (IIS) installed. The server shall be a currently available Compaq brand single-
processor equipment with at least 128MB of RAM A CD-ROM drive and ethernet card will be
included.
Item #6: One (1) 15" color monitor
Item #7: Up to two (2) days for installation and configuration of the webserver
Acceptance Criteria
The CD shall be accepted upoe demonstration to the County Project Manager that the above listed
public access system is installed and operational. It is anticipated that the County may wish to
bring the various search capabilities online in a staggered manner. TSG will activate and deactive
the search modules at the County's direction. However, the entire CD shall be accepted without
regard to which modules the County chooses to activate.
is CD-35: Child Support MRS Installation, Configuraiton & Training
Scope of work, description of product and/or services to be provided
Page 17 of 39 08/08/01
r~
L
BRAzos COUNTY, TExAS
TNE~,eO4 GROUP STATEMENT OF WORK (Revision 5)
Item #I: TSG shall provide a Compaq Deskpro EN or AP PC with Windows 98 and appropriate
IVRS adapter card and cables. The IVRS adapter card will support up to two telephone lines. The
County shall provide at least one telephone line. Two lines are recommended.
Item #2: TSG will provide on-site on-the-job style training for Child Support Voice Response
system. The TSG Project Manager and the County Project Manager will develop a detailed course
plan not later than 10 days prior to commencement of training allocating the training time in a
manner acceptable to the County.
Acceptance Criteria
Item # 1: The acceptance criteria for installation of equipment will be successful demonstration of
the IVRS child support inquiry against the County's live data.
Item #2: The acceptance criteria for training shall be the completion of the number of instructor
days of training as identified in the detailed course plan mentioned above as evidenced by
the TSG Project Manager and the County Project Manager's records. In addition, TSG
trainers shall have each class particpant complete a training checklist identifying which
areas they feel they received adequate instruction. At the conclusion of each training
session, a test will be administred to the class participants. The acceptance of this item is
contingent upon the delivery of training time and upon demonstration by 60% of the class
participants that they were able to pass the administered test.
If County employee work schedules or conflicts do not permit TSG to complete training
prior to TSG's certification that the system is ready for Operational Use, the County shall
accept this entire CD without regard to the completion of training and retain the right to
receive additional training at mutually agreed upon times.
CO-36: Document Imaging Software License Activation & Installation
Scope of work, description of product and/or services to be provided
TSG will provide on-site analysis of office procedures for the District Clerk's office (Civil) and
with the assistance of personnel from this office configure the Document Imaging system for their
use. TSG will then certify that the Document Imaging system is ready for operational use. This
effort may be undertaken in conjunction with the on-site training.
Acceptance Criteria
County shall accept this CD upon TSG's successful demonstration to the County Project Manager
that TSG's Document Imaging system software has been installed, configured and is ready for
operational use.
CD37: Document Imaging On Site Analysis, Configuration & Training (DC Civil)
Scope of work, description of product and/or services to be provided
TSG will provide on-site on-the-job style training for the Document Imaging system at the District
Clerk's ofnoe. The TSG Project Manager and the County Project Manager will develop a detailed
Page 18 of 39 08108/01
•
BRAzosCOUNTY,TExns
THE GROUP STATEMENT OF WORK (Revision 5)
course plan not later than 10 days prior to commencement of training allocating the twining time
in a manner acceptable to the County.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of train mg and retain the right to receive additional training
at mutually agreed upon times.
•
Scope of work, description of product and/or services to be provided
CD-38: Post-Go-Live Training (Un-Integrated Products)
TSG will provide continued classroom style training and/or on-the-job style training for TSG
applications. The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training tune
in a manner acceptable to the County, provided only that the training shall be scheduled in
minimum on-site increments of three (3) consecutive days. The County will provide a suitable
training room environment able to accommodate a classroom of up to ten (10) people to be
utilized by the TSG training staff when appropriate.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 600/9 of the class participants that they were able to pass the
administered test.
'tea
if County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CD.
CD-39: On-Site Installation and Training of TSG Export
Scope of work, description of product and/or services to be provided
0 plr Page 19 of 39 08108/01
E
BRAZOS COUNTY, TEXAS
Hi GRwr STATEMENT OF WORK (Revision S)
Item #1 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan, to include a performance test and the pass/fn nil criteria, not later than 10 days prior to
commencement of training allocating the training time in a manner acceptable to the County.
Item #2 - The County will provide a suitable training room environment able to accommodate IT
staff to be utilized by TSG training staff' when appropriate consistent with a mutually agreed upon
project plan. TSG will provide on-site classroom style training consistent with the project plan
mutually agreed upon project plan identied in Item #1.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administered to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test.
CD-40: On-Site Installation of ODBC
Scope of work, description of product and/or services to be provided
TSG shall install, configure and provide orientation on the 8-user UniVerse ODBC software.
Acceptance Criteria
The County shall accept this CD upon successful demonstration of setting up a query, exporting
live data to a PC, and retrieving that data into an Excel spreadsheet.
-1 ~D Page 20 of 39 08/08/01
• -
BRAzos Cowry, TExAs
ARE GROUP STATEMENT OF WORK (Revision 5)
PHASE III -INTEGRATED PRODUCTS
CD41: Project Plan Review
Scope of work, description of product and/or services to be provided
The TSG Project Manager and the County Project Manager shall review the project schedule and
make any necessary adjustments to the schedule to assure that it reflects any changes, delays,
accelerations, or other mutually agreed adjustments.
Acceptance Criteria
County shall accept this CD upon delivery of an updated project schedule by the TSG Project
Manager.
CD-42: Final Delivery of Conversion Data & Data Layouts to TSG
Scope of work, description of product and/or services to be provided
• In preparation for installation of the products designated in this phase, TSG Project Manager shall
provide the County Project Manager with an itemized list of the conversion materials (source files,
layouts, and documentation) that have been received consistent with CD-5. The County Project
Manager shall submit any additional or supplementary materials consistent with CD-5 that may be
appropriate and notify the TSG Project Manager in writing that the list is complete.
Acceptance Criteria
This CD shall be accepted by TSG and the County when the County Project Manager provides
written documentation that the list of conversion materials for this phase of the project is complete
and accurate.
CD-43: Final Delivery of Sample Fouts, Checks, Receipts, and Custom Documents
Scope of work, description of product and/or services to be provided
In preparation for installation of the products designated in this phase, TSG Project Manager shall
provide the County Project Manager with an itemized list of the forms, checks, and receipts that
have been received consistent with CD-6. The County Project Manager shall submit any
additional or supplementary materials consistent with CD-6 that may be appropriate and notify the
TSG Project Manager in writing that the list is complete.
Acceptance Criteria
This CD shall be accepted by TSG and the County when the County Project Manager provides
is written documentation that the list of forms, receipts, and checks for this phase of the project is
complete and accurate
CD-44: Preparation of Conversion Plan (Integrated Data)
Page 21 of 39 08/08/01
0
BRAws COUIVTI', TEXAS
TILE GM STATEMENT OF WORK (Revision 5)
Scope of work, description of product and/or services to be provided
With the cooperation and assistance of County staf& TSG shall prepare the Conversion
Specifications Document (CSD). The document will specify which data files will be converted
fiom the County's system(s) as well as data files, if any, that the County and TSG have mutually
agreed not to convert.
The County Project Manager shall submit any proposed test criteria to the TSG Project Manager
and such mutually agreeable test criteria for the conversion shall be included in the written CSD.
Acceptance Criteria
This item shall be considered complete when TSG has submitted a mutually agreeable document
detailing the conversion to the County Project Manager.
CD-46: Activation of Additional Software Licenses
Scope of work, description of product and/or services to be provided
TSG shall provide Software Licenses for the following products:
Item #1: Sheriff/ Jail Management
Item #2: Prosecutor (County and District Attorney)
Item #3: Criminal Case Management
Item #4: CAS Electronic Reporting
Item #5: Adult Probation
item #6. Court Administration (Additional Users)
Item #7: Image Management (Additional Users)
Item #8: Criminal Justice (Additional Criminal-related Functionality)
Item #9: Video Mug shots
Item #10: EAR (Electronic Arrest Reporting) Interface:
Item #11: Inmate Tracking
Acceptance Criteria
County shall accept this CD when TSG provides the County Project Manager with a letter
indicating the the appropriate software has been installed and that the software license(s) are now
active.
CD-46:-Inltial Data Conversion & Veriflcation (Integrated Data)
Scope of work, description of product and/or services to be provided
TSG will convert County provided data from the County's existing system consistent with the
appropriate County and TSG approved Conversion Specifications Document (CSD} The Canty
will provide TSG with sample data tapes as requested. TSG will meet with the County Project
Manager, and any users designed by the County Project Manager to perform an initial review of
the data converted by TSG.
I l Page 22 of 39 08/08/Ol
• BRAzos CouNTV, TExAs
TiLm GROUP STATEMENT OF WORK (Revision 5)
In the event there are discrepancies due to incompatibilities between the County's existing system
and TSG's system that are revealed as a result of the actual conversion, TSG and the County agree
to amend the appropriate CSD in a mutually agreeable manner, unless such incompatibility exists
to the extent that only a major or substantial change in the Statement of Work is necessary.
Acceptance Criteria
This CD shall be considered complete and accepted by the County when TSG has met with the
County Project Manger and reviewed the conversion data During this meeting, TSG and the
County shall mutually prepare a list of any deficiencies relating to the conversion of data as
identified during the data review. The County shall accept this CD when a resolution has been
documented for all issues identified during the data review.
CD-47: On-Site Configuration (Integrated Applications)
Scope of work, description of product and/or services to be provided
TSG will provide on-site personnel for the purpose of analysis of office procedures and, with the
assistance of personnel from those offices, configuration of the applications for each office (User
access, user code files, system settings, etc TSG will then certify that the appropriate products
are ready for operational use. This effort may be undataker in conjunction with the on-site
•
training but will be completed prior to the System "Go Live".
Acceptance Criteria
County shall accept this CD upon TSG's certification to the County Project Manager that the
appropriate TSG products have been configured and are ready for operational use.
CD-48: Electronic Arrest Reporting Livescan Interface Installation & Configuration
Scope of work, description of product and/or services to be provided
Item 01 - TSG'shall provide its standard Criminal Justice Information System (CJIS) Electronic
Arrest Reporting Interface in the County's office consistent with a mutually agreed upon project
plan. It will be the County's responsibility to provide a network connection from the UNIX (HP)
server to the Livescan or DDG as required by the Department of Public Safety (DPS) Interface
Specification. Configuration of the Livescan system and/or DDG is the responsibility of the
County.
Item #2 - TSG will provide one-day of on-site installation and configuration of the interface.
Acceptance Criteria
County shall accept this CD when TSG has demonstrated the County has the necessary software
installed on the County's UNIX (HP) Server to sucessfully upload CR43/44 data to the livescan
unit in accordance with approved DPS interface specifications and has demonstrated a successful
transfer of said data to the DDG/Livescan unit.
•
ture Stations Installation & Confi
uration
CD-49: Video Mu
shot Ca
g
p
g
Scope of work, description of product and/or services to be provided
O Page 23 of 39 08108/01
.7
BRAZ.OS COUNI'1', TEXAS
,56~= GRoup STATEMENT OF WORK (Revision 5)
TSG shall provide the following equipment and software to be used to support Video
Imagmg/Mugshots in the Sheriffs office.
Item # 1: Two (2) Compaq Deskpro EN or AP PC's with Windows 98, video capture boards, IT'
color monitors
Item #2: Two (2) professional digital video cameras
Item #3: Two (2) video capture software licenses
Item #4: Site License far video view software
It will be the County's responsibility to supply the office space and power for both the video
capture desktop PC and the necessary I013aseT connections to the County's L1NIX (HP) Database
Server. The county shall be responsible for providing appropriate lighting in the area where video
images will be captured.
Acceptance Criteria
The CD shall be accepted demonstration to the County Project Manager that the above listed
equipment is installed and operational.
CD-60: On-Site Pre-Installation Training
Scope of work, description of product and/or services t0 be provided
Item 41 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training time
in a manner acceptable to the County, provided only that the training is scheduled in minimum on-
site increments of three (3) consecutive days.
Item #2 -The County will a suitable training room environment able to accommodate a classroom
of up to ten (10) people to be utilized by TSG training staff when appropriate consistent with a
mutually agreed upon project plan TSG will provide on-site classroom style training for products
consistent with the training plan identified in Item #I above.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be adrokistred to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed tunes the stated rate for that CD.
Q a f ~y Page 24 of 39 08/08/01
0 ('s
'~~z:
• BRAZOs COUNTY, TEXAS
TK_E LUE GRWP STATEMENT OF WORK (Revision 5)
CO-61: Final Data Conversion (Integrated Data)
Scope of work, description of product and/or services to be provided
The County will provide TSG with final and complete data tapes as defined in the appropriate
Conversion Specificiation Document (CSD) and TSG will convert said data consistent with the
County and TSG approved CSD and cause it to be loaded into the IJIMS database for production
usage.
Acceptance Criteria
This CD shall be considered complete and accepted by the County when TSG has met with the
County Project Manger and reviewed the conversion data During this mooing, TSG and the
County shall mutually prepare a list of any deficiencies relating to the conversion of data as
identified during the data review. The County shall accept this CD when a resolution has been
documented for all issues identified during the data review.
CD-52: OnStte GO-LIVE Training & Assistance (Integrated Data)
Scope of work, description of product and/or services to be provided
•
The offices that are direct users of the appropriate Integrated products, as detailed in the project
lan in CD-04
and converted data will b
in
i
TSG'
IRMS f
d
d
d
p
,
eg
n us
g
s
or
ay to
ay pro
uction use
consistent with a mutually agreed upon project plan.
TSG instructors will be on-site during the "Go Live" period for the appropriate products consistent
the detailed training to provide on-site assistance and additional on the job training.
Acceptance Criteria
This CD shall be considered complete upon the last day of the "Go Live" period for the
appropriate productsvonsistent with the detailed project plan.
CD-53: Electronic Disposition Reporting Interface Installation & Configuration
Scope of work, description of product and/or services to be provided
TSG shall provide the following software to be used to support CKS Electronic Reporting in the
County's office consistent with a mutually agreed upon project plan. It will be the County's
responsibility to supply the office space and power for a desktop PC, a modem, one copy of
Procomm+ 3.0, a IOBaseT connection to the Comity's UNIX (HP) Database Server and an outside
phone line which can be directly accessed by a modem. A dedicated line is not required This
simply requires a modem/phone connnecection for one PC to perform the upload/download to DPS.
Acceptance Criteria
County shall accept this CD when TSG has demonstrated the County has the necessary software
installed on the County's UNIX (HP)Server to suoessfully upload and download a file to DPS's
•
bulletin board and by doing so.
CD-64: Delivery of Inmate Tracking Equipment
0_7Page 25 of 39
08/08/01
BRAZoS COUNTY, TExAs
I~ a GR0tIP STATEMENT OF WORK (Revision 5)
Scope of work, description of product and/or services to be provided
TSG shall provide the following supplies and equipment to be used in conjunction with Inmate
Tracking. The County is responsible to provide connectivity for the Bar Code Readers.
Item #1: Two (2) Laminators
Item #2: Ten thousand (10,000) Wristbands with color choices to be determined by the Sheriffs
Office
Item #3: Four (4) VIDEX Remote Bar Code Readers (County may substitute stationary
SYMBOL readers if desired)
Item #4: Two (2) color injet printers for wristband printing
Acceptance Criteria
The CD shall be accepted upon receipt of the aforementioned supplies by the County's Project
Manager and demonstration by the TSG Project Manager of suocessfid printing and scanning of
an inmate wristband
CD-6: Inmate Tracking Analysis, Setup, Configuration & Training
Scope of work, description of product and/or services to be provided
TSG will provide on-site on-the-job style training for Inmate Tracking. The TSG Project Manager
and the County Project Manager will develop a detailed cause plan not later than 10 days prior to
commencement of training allocating the training time in a manner acceptable to the County.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. - In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60°/a of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSO to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon tunes.
CD-66: Document Imaging On Site Analysis, Configuration & Training (DC Criminal)
Scope of work, description of product and/or services to be provided
TSO will provide on-site on-the-job style training for the Docment Imaging system at the District
Clerk's office. The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training time
in a manner acceptable to the Canty.
Y a o8
Seca f Page 26 of 39 08/08101
• BRAZOS COUNTY, TEXAS
TI-MLUGROIIp STATEMENT OF WORK (Revision 5)
Acceptance Criteria
The acceptance criteria for paining shall be the completion ofthe number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administrod to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 609/o of the class participants that they were able to pass the
administered test
If County employee work schedules or conflicts do not permit TSG to complete traming prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times.
CD-57: Document Imaging On Site Analysis, Configuration & Training (Sheriff)
• Scope of work, description of product and/or services to be provided
TSG will provide on-site on4he-job style training for the Document Imaging system at the
Sheriffs office. The TSG Project Manager and the County Project Manager will develop a
detailed course plan not later than f0 days prior to commencement of training allocating the
training time in a manner acceptable to the County.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times.
CD-N: Software Maintenance Begins (Integrated Products)
• Scope of work, description of product and/or services to be provided
TSG's Integrated Judicial Management System software maintenance agreements for all products
installed during this phase biome active after the acceptance this CD.
Page 27 of 39 08108/01
E
BRAws COUNTY, TExAs
TNEw GROUT STATEMENT OF WORK (Revision 5)
Acceptance Criteria
County shall accept this when the fast set of users have completed GO-LIVE as defined in a
mutually agreed upon project plan.
CD-69: Forms Processing Training
Scope of work, description of product and/or services to be provided
Item #1 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training time
in a manner acceptable to the County, provided only that the training is scheduled in minimum on-
site increments of three (3) consecutive days.
Item It2 - The County will provide a suitable training room environment able to accommodate a
classroom of up to ten (10) people to be utilized by TSG training staff when appropriate consistent
with a mutually agreed upon project plan TSG will provide on-site classroom style training for
products consistent with the training plan identified in hem #I above.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpam complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 601/6 of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall adept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CD.
CD-60: Post-Go-Live Training (Integrated Products)
Scope of work, description of product and/or services to be provided
TSG will provide continued classroom styie training and/or on-the-job style training for TSG
applications. The TSG Project Manager and the County Project Manager will develop a detailed
cause plan not later than 10 days prior to commencement of training allocating the training time
in a manner acceptable to the County, provided only that the training shall be scheduled in
minimum on-site increments of three (3) consecutive days. The County will provide a suitable
training roan environmc nt able to accommodate a classroom of up to ten (10) people to be
utilized by the TSG training staff when appropriate.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
04
y mxvv
Page 28 of 39 08/08/01
•
BRAzos CouNTY, UxAs
THEL GRl1llP STATEMENT OF WORK (Revision 5)
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a traming checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants The acceptance of this item is contingent upon the delivery of traming time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon tunes. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CD.
•
•
Page 29 of 39 08/08/01
U~lki"~aa~L,
0
BRAzos COUNTY, UxAS
ME&MM GROUP STATEMENT OF WORK (Revision 5)
PHASE IV - JUSTICE OF THE PEACE OFFICES
CD-61: Project Plan Review
Scope of work, description of product and/or services to be provided
The TSG Project Manager and the County Project Manager shall review the project schedule and
make any necessary adjustments to the schedule to assure that it reflects any changes, delays,
accelerations, or other mutually agreed adjustments.
Acceptance Criteria
County shall accept this CD upon delivery of an updated project schedule by the TSG Project
Manager.
CD-82: Final Delivery of Conversion Data & Data Layouts to TSG
Scope of work, description of product and/or services to be provided
In preparation for installation of the products designated in this phase, TSG Project Manager shall
provide the County Project Manager with an itemized list of the conversion materials (source files,
layouts, and documentation) that have been received consistent with CD-5. The County Project
Manager shall submit any additional or supplementary materials consistent with CD-5 that may be
appropriate and notify the TSG Project Manager in writing that the list is complete.
Acceptance Criteria
This CD shall be accepted by TSG and the County when the County Project Manager provides
written documentation that the list of conversion materials for this phase of the project is complete
ano accurate.
CD-63: Final Delivery of Sample Forms, Checks, Receipts, and Custom Documents
Scope of work, description of product and/or services to be provided
In preparation for installation of the products designated in this phase, TSG Project Manager shall
provide the County Project Manager with an itemized list of the farms, checks, and receipts that
have been received consistent with CD-6. The County Project Manager shall submit any ,
additional or supplementary materials consistent with CD-6 that may be appropriate and notify the
TSG Project Manager in writing that the list is complete.
Acceptance Criteria
This CD shalt be accepted by TSG and the County when the County Project Manager provides
written documentation that the list of forms, receipts, and checks for this phase of the project is
complete and accurate.
CD-64: Preparation of Conversion Plan (JP Offices)
Page 30 of 39 08/08/01
BRAws COUNTY, TExAs
gfiiilaw GROUP STATEMENT OF WORK (Revision 5)
Scope of work, description of product and/or services to be provided
With the cooperation and assistance of County staff, TSG shall prepare the Conversion
Specifications Document (CSD). The document will specify which data files will be converted
from the County's system(s) as well as data files, if any, that the County and TSG have mutually
agreed not to convert
The County Project Manager shall submit any proposed test criteria to the TSG Project Manager
and such mutually agreeable test criteria for the conversion shall be included in the written CSD.
Acceptance Criteria
This item shall be considered complete when TSG has submitted a mutually agreeable CSD
detailing the conversion to the County Project Manager.
•
CD45: Activation of Justice of the Peace Software Licenses
Scope of work, description of product and/or services to be provided
TSG shall provide Software Licenses for the following products:
Item # 1: Justice of the Peace
Acceptance Criteria
County shall accept this CD when TSG provides the County Project Manager with a letter
indiciatmg the the appropriate software has been installed and that the software license(s) are now
active
CD-66: Initial Data Conversion & Verification (JP Offices)
Scope of work, description of product and/or services to be provided
TSG will convert County provided data from the County's existing system consistent with the
appropriate County and TSG approved Conversion Specifications Document (CSD). The County,
will provide TSG With sample data tapes as requested. TSG will meet with the County Project
Manager, and any users designed by the County Project Manager to perform an initial review of
the data converted by TSG.
In the event there are discrepancies due to incompatibilities between the County's existing system
and TSG's system that are revealed as a result of the actual conversion, TSG and the County agree
to amend the appropriate CSD in a mutually agreeable manner, unless such incompatibility exists
to the extent that only a major or substantial change in the Statement of Work is necessary.
•
Acceptance Criteria
This CD shall be considered complete and accepted by the County when TSG has met with the
County Project Manger and reviewed the conversion data During this meeting TSG and the
County shall mutually prepare a list of any deficiencies relating to the conversion of data as
identified during the data review The County shall accept this CD when a resolution has been
documented for all issues identified during the data review.
a.4Page 31 of 39 08/08/01
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BxA7.Os COUNTY, TExAs
9LA111 GROUP STATEMENT OF WORK (Revision 5)
CD-67: On-Site Configuration (JP Offices)
Scope of work, description of product and/or services to be provided
TSG will provide on-site personnel for the purpose of analysis of office procedures and, with the
assistance of personnel from those offices, configuration of the applications for each office (User
access, user code files, system settings, etc.). TSG will then certify that the appropriate products
are ready for operational use. This effort may be undertaken in conjunction with the on-site
training but will be completed prior to the System "Go Live".
Acceptance Criteria
County shall accept this CD upon TSG's certification to the County Project Manager that the
appropriate TSG products have been configured and are ready for operational use.
CD-68: On-Site Pre-Installation Training (JP Offices)
Scope of work, description of product and/or services to be provided
Item #1 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training tmro
in a manner acceptable to the County, provided only that the training is scheduled in minimum on-
site increments of three (3) consecutive days.
Item #2 - The County will a suitable training room environment able to accommodate a classroom
of up to ton (10) people to be utilized by TSG training staff when appropriate consistent with a
mutually agreed upon project plan. TSG will provide on-site classroom style training for products
consistent with the training plan identified in Item #1 above.
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's reoords.In addition, TSG trainers shall have each class
particpant complete a training checklist identifying which areas they feel they received adequate
instruction. At the conclusion of each training session, a test will be administrod to the class
participants The acceptance of this item is contingent upon the delivery of training time and
upon demonstration by 600/a of the class participants that they were able to pass the administered
test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and netam the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CD.
CD-69: Final Data Conversion (JP Offices)
Scope of work, description of product and/or services to be provided
rj~ ' Page 32 of 39 08/08/01
•
BRAzos CotlNTY, TExAs
B L koup STATEMENT OF WORK (Revision 5)
The County will provide TSG with final and complete data tapes (as defined in the appropriate
Conversion Specificiation Document (CSD) and TSG will convert said data consistent with the
County and TSG approved CSD and cause it to be loaded into the IJIMS database for production
usage.
Acceptance Criteria
This CD shall be considered complete and accepted by County when TSG has loaded the complete
County provided data (as defined in the appropriate CSD) into TSG's MMS consistent with the
CSD.
i
•
CD-70: On-Site GO-LIVE Training & Assistance (JP Offices)
Scope of work, description of product and/or services to be provided
The offices that are direct users of the appropriate Justice of the Peace products and converted data
will begin using TSG's IJIMS for day to day production use consistent with a mutually agreed
upon project plan.
TSG instructors will be on-site during the "Go Live" period for the appropriate products consistent
the detailed training plan to provide on-site assistance and additional on the job training
Acceptance Criteria
This CD shall be considered complete upon the last day of the "Go Live" period for the
appropriate products consistent with the detailed project plan.
CO-71: Software Maintenance Begins (JP Products)
Scope of work, description of product and/or services to be provided
TSG's Integrated Judicial Management System software maintenance agreements for all products
instal led during this phase became active after the acceptance this CD.
Acceptance Criteria
County shall accept this when the first set of users have completed GO-LIVE as defined in a
mutually agreed upon project plan.
CD-72: Forms Processing Training
Scope of work, description of product and/or services to be provided
Item #1 - The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocating the training time
in a manner acceptable to the County, provided only that the training is scheduled in minimum on-
site increments of three (3) consecutive days.
Item #2 - The County will a suitable paining room environment able to accommodate a classroom
of up to ten (10) people to be utilized by TSG training staffwhm appropriate consistent with a
mutually agreed upon project plan. TSG will provide on-site classroom style training for products
consistent with the training plan identified in Item #I above.
gi 5' Page 33 of 39 08/08/01
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BRAZ.OS Couwy, TExAs
IE E GM STATEMENT OF WORK (Revision 5)
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants. The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed tortes the stated rate for that CD.
CD-73: Post-Go-Live Training (JP Offices)
Scope of work, description of product and/or services to be provided
TSG will provide continued classroom style training and/or on-the-job style training for TSG
applications. The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prier to commencement of training allocating the training time
in a manner acceptable to the County, provided only that the training shall be scheduled in
minimum on-site increments of three (3) omseartive days. The County will provide a suitable
training room environment able to accommodate a classroom of up to ten (10) people to be
utilized by the TSG training staff when appropriate.
Acceptance Criteria
The acceptance criteria for.training shall be the completion of the number of mstructor days of
trautiog as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class partic pant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants The acceptance of this itern is contingent upon the delivery of training time
and upon demonstration by 609A of the class participants that they were able to pass the
administered test.
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CD.
CD-74: Final Acceptance of Erase Application Software
Scope of work, description of product and/or services to be provided
TSG's Integrated Judicial Management System and the System warranty agreements become
active after the final acceptance this CD. The County shall issue final acceptance of the system
1 1.Q , Page 34 of 39 08/08/01
•
BRAzoS COUNTY, TEXAS
xEL a GROUP STATEMENT OF WORK (Revision 5)
when all TSG's standard documents, manuals, warranties etc have been issued to the County and
written notification that all systems are fully operational
Acceptance Criteria
County shall accept this CD provided all documents, manuals, warranties etc have been issued to
the County, and all systems are fully operational including:
•
1: Criminal Justice Management (Administration Tools)
2: Civil Case Management
3: Child Support
4: Voter Registration
5: Jury Selection
6: Image Management (Administration Tools)
7: Court Administration
9: Fleet Management
9: Child Support IVRS (Voice Response)
10: Sheriff Offense Reporting
11: BenchView
12: Sheriff/ Jail Management
13. Prosecutor (County and District Attorney)
14: Criminal Case Management
15. CJIS Electronic Reporting
16: Adult Probation
17: Court Administration (Additional Users)
18: Image Management (Additional Users)
19: Criminal Justice (Additional Criminal-related Functionality)
20: Video Mug shots
21: EAR (Electronic Arrest Reporting) Interface
22: Inmate Tracking
23: Justice of the Peace
The County, shall accept or reject this CD within ten (10) working days of the receipt of the
written notificaiton that all systems are operational. If the County fails to accept or reject in
writing this CD, then the CD shall be deemed complete and accepted automatically and TSg will
invoice the County. Written rejection of this CD must include specific failures of the above listed
systems. TSG must resond to this rejection notice and provide a plan to resolve problems to the
County's satisfaction within ten (10) working days of receipt of the rejection notice. When all
problems are resolved to the County's satisfaction, then this CD shall be accepted.
u
-3 Page 35 of 39 08!08/01
BRAZOS COUNTY, TEXAS
AEW=GWr STATEMENT OF WORK (Revision 5)
PHASE V - ADDITIONAL PRODUCTS & SERVICES
CD-75: Project Plan Review
Scope of work, description of product and/or services to be provided
The TSG Project Manager and the County Project Manager shall review the project schedule and
make any necessary adjustments to the schedule to assure that it reflects any changes, delays,
accelerations, or other mutually agreed adjustments.
Acceptance Criteria
County shall accept this CD upon delivery of an updated project schedule by the TSG Project
Manager.
CD-76: Delivery of TLETS Equipment
Scope of work, description of product and/or services to be provided
TSG shall provide the following equipment and software to be used to support TLETS access.
Item #1: One (I) Rack Mount Compaq Server with Windows NT4.0
Item #2: One (1) Microsoft SNA Server License
Item #3: Ten (10) user SNA Client Access License
Item #4: One (1) ISA SDLC Card for connectivity to Codex modem
Item #5 - Ten (10) single port parallel HP JetDiroct boxes
It will be the County's responsibility to supply the office space and power for the NT Server and
the necessary 1013aseT connections to the County's UNIX (HP) Database Server and connectivity
to the TLETS modem. Additionally, it will be the County's responsibility to obtain authorization
from the Texas Department of Public Safety for addition mnemonic addresses. Any printermay
be used in for TLETS returns provided that the printer is connected using an lip JetDirect network
printing boot.
Acceptance Criteria
The CD shall be accepted upon receipt of the aforementioned equipment by the County's Project
Manager.
CD-77: TLETS Analysis, Setup & Configuration
Scope of work, description of product and/or services-to be provided
TSG will provide on-site analysis of for the Sheriff's office and with the assistance of personnel
from this office configure the TEEM Server for their use. TSG will then certify that the TLETS
Server is ready for operational use.
Acceptance Criteria
~~-[~tt ~v~ Page 36 of 39 08108/01
•
BRAZOS COUNTY, TlKXAS
THELM EGROUP STATEMENT OF WORK (Revision 5)
County shall accept this CD upon TSG's successful demonstration to the County Project Manager
that TLETS Server software has been installed, configured and is ready for operational use by
sending TLETS information and confirming its arrival with the appropriate state agency.
CD-78: RECALL Ad-Hoc Report Generator Trelning
Scope of work, description of product and/or services to be provided
Item #1 -The TSG Project Manager and the County Project Manager will develop a detailed
course plan not later than 10 days prior to commencement of training allocatmg the training time
in a manner acceptable to the County, provided only that the training is scheduled in minimum on-
site increments of three (3) consecutive days
Item #2 - The County will provide a suitable training room environment able to accommodate a
classroom of up to ten (10) people to be utilized by TSG training staff when appropriate consistent
with a mutually agreed upon project plan. TSG will provide on-site classroom style training for
products consistent with the training plan identified in Item #1 above.
•
Acceptance Criteria
The acceptance criteria for training shall be the completion of the number of instructor days of
training as identified in the detailed course plan mentioned above as evidenced by the TSG Project
Manager and the County Project Manager's records. In addition, TSG trainers shall have each
class particpant complete a training checklist identifying which areas they feel they received
adequate instruction. At the conclusion of each training session, a test will be administred to the
class participants The acceptance of this item is contingent upon the delivery of training time
and upon demonstration by 60% of the class participants that they were able to pass the
administered test
If County employee work schedules or conflicts do not permit TSG to complete training prior to
TSG's certification that the system is ready for Operational Use, the County shall accept this entire
CD without regard to the completion of training and retain the right to receive additional training
at mutually agreed upon times. CD's containing training will be billed to County as used based on
the number of units of training performed times the stated rate for that CD.
CD-79: File Tracking Software License & Hardware
Scope of work, description of product and/or services to be provided
TSG shall provide the following supplies and equipment to be used in conjunction with File
Tracking for the District Clerk, County Attorney, and District Attorney.
Item #1: Three (3) Label Printers
Item #2: Thirty (30) Roles of Blank Labels
Item #3: Three (3) Stationary Bar Code Readers
•
The County is responsible to provide nctwork connectivity for the PC's to which the Bar Code
Readers will be attached. Barcode label printers can be connected either with either a serial
connection or a network connection by using a JetDirect box.
Acceptance Criteria
The CD shall be accepted upon receipt of the aforementioned supplies by the County's PM.
f (a Page 37 of 39 08108/01
0
BRA7.OS COUNTY, TEXAS
lE LARS GROUP STATEMENT OF WORK (Revision 5)
CD-80: Preparation of CRMD 02 (Post-Installation Enhancements)
Scope of work, description of product and/or services to be provided
The County shall provide TSG with written requirements consistent with a mutually agreed upon
project plan The requested modifications shall be any modifications deferred from CRMD# 1 or
any new modifications requirements that have arisen since GCS-LIVE. The TSG Project Manager
and appropriate TSG analyst/development staff will meet with the Canty Project Manager to
prioritize and review the County's modification list prior to beginning work on the functional
specifications.
Item # 1-TSG shall prepare a Functional Specification for each sub-system identified above
outlining new or modified data entry screens, reports, menu options, database elements and
procedures in sufficient derail to allow both County and TSG to understand the specific
modifications requested by the County. The functional specification shall include a revised sizing
of the effort estimated to complete the requested modifications.
Item # 2 - The TSG Project Manager and the County Project Manager shall schedule a meeting
within ten (10) business days of the completion of this document on a mutually agreeable date to
review the Functional Specification identified above.
Item #3 - The scope of this CD shall be limited to the number of programmer/analyst hours
allocated for this CD. Additional analysis and programming hours are available to the County at
the standard rate of $115 an hour and may be added to this CD if mutually agreed upon by TSG
and the County.
Acceptance Criteria
Item #1 - This item shall be considered complete and accepted by County upon the conclusion of
the review meeting.
Item #2 - This item shall be considered complete when TSG has submitted mutually agreeable
Functional Specifications detailing the modifications to be implemented to the County Project
Manager.
CD-81: Custom Enhancement Development per CRMD #2
Scope of work, description of product and/or services to be provided
TSG shall modify TSG's standard DIMS software consistent with the County and TSG approved
County Requested Modifications Document #2 (CRMD #2).
The scope of this CD shall be limited to the number of analysis and programming hours allocated
for this CD. Additional analysis and programming hours are available to the County at the
standard rate of 5115 an hour and may be added to this CD if mutually agreed upon by TSG and
the County.
Acceptance Criteria
t ~ ^ ~ Page 38 of 39 08/08/01
T~E GRouP
BRAzoS CouNVTV, TExAs
STATEMENT OF WORK (Revision 5)
County shall accept this CD upon TSG's successful demonstration to the County Project Manager
that the County requested modifications were implemented consistent with the CRMD #2.
CD-82: Unallocated Professional Services
Scope of work, description of product and/or services to be provided
The purpose of this CD is to serve as an `overflow' for other CD's in this Statement of Work that
are accepted with a balance of professional services remaining. If any CD in this contract is
accepted by the County as complete, but that CD still contains unused training or programming
time, the balance from that CD will be transferred into this CD.
Should this CD be funded by transfers from other CD's during the course of this project, those
funds may be used as necessary with the mututal agreement of the TSG Project Manager and the
County Project Manager for other TSG professional services as require during the course of this
project-
0
A Change Order shall be required any time funds are transferred into or out of this CD. Both the
TSG Project Manager and the County Project Manager shall maintain a ledger of all transfers
which affect this CD.
Acceptance Criteria
No Acceptance of this CD is required Should this CD contain a positive balance as the result of
transfers from other CD's, such a positive balance will not affect the acceptance of any other CD
in this Statement of Work.
E
~¢I Page 39 of 39 08!08/01
LVO~2c,164
0
Exhibit "B"
Requirements List
' ~ ~ - t . . • \ • • C,. i'• L ~FL'^iT ZIG'Yt•!`~.Y•;R:'fY~a
TSO-Bums Camry ConbULFcml Page i 1 of 14
Brazos County TSG Implementation Requirements
ACSI comments. TSG comment-q_
P% Section Utilization CurSys 7SGsys PgmFlrs SWCost HWCost DeplCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
Department
162 o $000 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Pentamation interfaces
Existing interlace exists, optimal outcome is to use existing format
CNS: Need the data structure for the existing transaction we used presently.
TSG: Please advise If this Is a custom report or custom coda.
163 HIGH Y 0 $0.00 $0.00 $0.00 $0,00 $000 0 0 0 0
t
Computerized Bad Bonds. This program would be required to maintain account balances of local bondsman as well as generate reports
Split ofhom 80 Different programming issue.
Department CA777 County Attomay CA
162 INTAKE 64 $0.00 $0.00 $0.00 $0.00 $0 00 0 0 0 0
Suboena tracking enhancements to include report on subpoenas served during a date range, report of all witnesses subpoenaed by case; and ability to search subpoenas by name and cause
68 VICIIMT High Y N 160 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
Theresa currently processes payments for victim restitution. The prosecutor module does not contain fee collection/disbursement features. Amore In-depth study of the county's needs and a detailed
specification would need to be prepared In order to accurately estimate this The estimate given Is a VERY rough guess
The estimated hours to complete this orolect a
acc
t
th
di
i
d
20
ura
e pen
re
ng
e creat
on an
agoroval of a detaited deslon document
70 VICNVIT High Y N 160 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Christy utdiizes a fairly extensive subpoena tracking system with conflict handling. We automate a number of these functions, but do not have a robust conflict handling system for wdnessas This
esindate Includes conflict management for officers
The estimated hours to complete this proiect are accurate oendina the creation and approval of a detailed de Ion document
Requirements 10001129 DRG Monday, April! 2j, 2001 Page 1 of 26
I ~
. I
PR Section Unihxtiod CurSys TSGsys PgmHrs SWCost HWCost DeptCost HCCost OtherCest Depthfrs CNSHrs TSGHrs therHrs
71 INTAKE High Y Y $000 $000 $0.00 $0.00 $0.00 0 0 0 0
Must have multiple counts per complaint automatically generated by ft 'Counts' field on the charge Information. Should tarty over into the court system so that each count can receive a separate
disposition
72 INTAKE High Y 18 $000 $000 $000 $0.00 $0.00 0 0 0 0
Prose system must have fill In the blanks Instead of having to edd the complete text
73 INTAKE High Y $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Complaints need to be done an preprutted multi-part forms
ACSI: Questfon use ofcustom muld part forms, get costs, get, 73, 45, 730
~
r
(IL
74 Bid Proposal Low N WM $0 00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
System should provide both a case reminder and calendar and the two should be Integrated to the extent a reminder date will update an individuals calendar
CNS: TSG s point Is well taken.
This was marked as low prioriri does not exist In the current system and was not raised as an IsuuR during the analyst site visit Conseouently we did not estimate the nouns to Imoleme
~
The system does currently provide for "event next actions" which can be printed on reports In addition to the standard court calendar, but they are not currently available Ina comhln
76 Bid proposal Law N SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Pertaining to requests or motions for discovery, system should provide for d automated production of monthly or other periodic billing statements to defense attorneys to be sent out by either Auddor
or Treasurer
76 FORMS l.ow N N 16 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Rod Anderson would like to import new charging paragraphs as they receive updates from the CADA. To the best of our knowledge. CADA offers charging paragraphs In document format but does
not offer a suitable format for import Into a database. We can Investigate this further with CADA, but this option could not be created unless they can provide Importable data.
The estimated hours to complete this project are accurate oanding the creation and approval of a detailed deslan document.
69 VtC WIT Low N Y T2 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
Protective order tracking is currently not automated in the county. We provide basic tracking of protective orders as part of the victim subsystem but our initial review suggests that the county may
want to add to the functionality that we currently otter, This eatlmate Includes additional protachve order tracking Gelds, a repartof protective orders filed where unpaid respondent fees exist, and
ability to search protective orders by cause, applicant, and respondent
This set of features would require more significant specification and analysis in order to estimate.
The estimated hours to complete this protect are accurate pending the creation an approval of a detailed design document
i I
Requirements 20001129 DRG MondV AprU 23, 2001 Page 2 of 26
I
PK Section U1111zatioln CurSys TSGsys PgmHrs SWCost HWCost
DeptCost
BCCost
01herCost
DeptHrs
CNSIIrs
TSGHrs
therHrs
161 VICANIT 24 $000 $000
$0 00
$000
$000
0
0
0
0
Bank Reconciliation Report for checks disbursed to recipient
151 INTAKE 16 $000 $0.00
$0.00
$0.00
$0.00
0
0
0
0
Ability to make offenses as'mauVpnmary offense'
164 INTAKE 16 $000 $0.00
$000
$0.00
$0.00
0
0
0
0
Addition of a comment field to accompany existing DWI Tape Number field
165 INTAKE 16 $0.00 $0.00
$0.00
$0.00
$0.00
0
0
0
0
Sort option for related cases on court calendar
156 FORMS 40 $0.00 $000
$0.00
$0.00
$0.00
0
0
0
0
Ability to mteracbely, select specific alias names to Include on a form Instead of including all alias names
167 FORMS B $0.00 $0.00
$000
$0.00
$0.00
0
0
0
0
Pillow for charging paragraphs of prior convictions less than 10 years to merge Into a form as a charge enhancement
Department CCL County Court at taw (2) CC
.
37 Bid Proposal High N N $0.00 $0.00
$0.00
$0.00
$0.00
0
0
0
0
System should be able to print shock probation terrnlnations report
1Moufd requaie a copy of the axstdng report to esbmate rmptamentallm effort
ASCI. Attempt to find in Bid
Requirements 20001129 DRG MondV, Apr1123, 2001 Page 3 of 26
• •
0 0
I
PR Section Urrlizaddir CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therNrs
26 Ct Admin High Y Y $000 $000 $000 $0.00 $0.00 0 0 0 0
Reports should have the option to be displayed on the screen or printed
Al! textual reports can be previewed In the AblaTerm print-prev/ew window
23 Ct Admin High Y N $0.00 $000 s0 00
$000 $000 0
0 0 0
Need to delete future settings once a case has been disposed
Req added from demo Feboo
22 Ct Admin High Y N 16 $000 $0.00 $0.00
$0.00 $0.00 0
0 0 0
Currently generate notices on preprinted fors that will list all of the settings that have been set for future dates TSG's
system prints notices on plain paper on laser printers.
ACS/ Look Into changing to plain paper vs custom forma. See 120
p~
v
21 Ct Admin High Y N a $0.00 $000 $000
$0.00 $000 0
0 0 0
Administrators currently run an 'exceptions ksr that shows the persons who are in jail and how much time has elapsed since their last court date Also, the list
needs to show If the defendant is in jail
and if so, which facility
26 Ct Admin High Y Y $0.00 $000 $0.00 $0.00 $0.00 0 0 0 0
Reports (is Judicial Report) should be available as an Inquiry only rather than it being available only once at which time it updates Information preventing it from being run again
The OCA report can be run as many times as needed forinquiry purposes until it is accepted as FINAL at which time the counts reported to the OC4 are Frozen
24 Ct Admin High Y Y $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Need to be able to add future sethngs to a disposed rase if a motion to revoke or a motion to proceed Is filed
33 CtAdmin High Y Y $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
System should check for attorney vacations when setting cases
Conflict Management is part of Court Admin
Requirements 20001129 DRG Monday, April23, 2001 Page 4 of 26
PK Section Udfizalloh CurSys TSGsys PgmHrs SWCost Hfi'Cost DeptCost BCCosr OtherCost
DeptHrs
CNSHrs
TSGHrs
d lerHrs
27 Ct Adnun High Y Y $000 $000 $000 $0.00 $000
0
0
0
0
Need to display/print all active cases (Civil & Criminal) by Attorney Bar Number
Active case reports are available and adaroo RECALL reports can be run as needed In any sort order desired
28 Ct Admin High Y Y $0.00 $000 $0.00 $0.00 $000
n
0
0
0
Need to be able to Inquire on warrants by the defendant name and/or cause number The result should include warrant and bond Information (If a bond has been issued)
29 Ct Admin High Y Y $0.00 $0.00 $000 $000 $000
0
0
0
0
Courts need access to the Serve Time System for inquiry on days served, defendant status, missed days, and estimated release date
Locally controlled by access pdv
i
10 Ct Admin High Y Y $0.00 $0.00 $0.00 $0.00 $000
0
0
0
0
Courts need to be able to add Information to a setting notice form to be printed if the notice is amended
el
Forms Qncluding notices) are user-modifiable
4D
39 Bid Proposal High N SCOPE $0.00 $0.00 $0.00 $0.00 $0.00
0
0
0
0 dAr
Provide an on-line help facility, which Is context sensitive.
32 CtAdmin High Y Y $0.00 $0.00 $0.00 $0.00 $0.00
0
0
0
0 ` i
Case events need to reflect additional Information If applicable. (le. Attorney Wdhdrew event also includes the Name of the Attorney that withdrew)
via Event Memos
ss
40 Bid Proposal Mad Y PS $0.00 $0.00 $0.00 $0.00 $0.00
0
0
0
0
Provide for on-line help for data entry.
Data entry Is assisted by prompt messages and code lookups.
Requirements 20001129 DRG Monday, Apr1l23, 2001 Page S of 26
0
• • •
t
PX Secliorr Uttllzattdrr Cur4s TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs TSGHrs iherHrs
34 Ct Admin High Y N $000 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Need to know if a party in a civil case is in jail for setting notices, etc.
On7 party and enmnal defendants are maintained in separate tables because sutlicent /D tnthrMabon is often not available on ctvfl parties A criminal search could be performed by the quality of the
match would depend upon the chal party identifiers present the number of s/mriar hits, and the criteria used for comparison
35 CI Admin Mod Y N $000 $0.00 $000 $0.00 $0.00 0 0 0 0
Adding an FTA event to a case should automatically delete future settings for the case The ability to reset the case is also required
Req added from demo Feboo
36 Bid Proposal High Y N $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Print a list of current Inmates released with no future hearing's report.
Bid Response was NB
Bid Response was NB
38 Bid Proposal High Y N $0.00 $000 $000 $0.00 $0.00 0 0 0 0
Civil System should support multiple filing dates-
Would requhe further information to estimate - is this Just a list of multple filing dates? is there a relehonsh/p between Mg dates and parties to the case? Which filing date controls the ease age for
aging reports? How are the multiple riling dates used downstream by the system? Could subsequent filing dates be handled with events on the case?
This dirt not come up durina the site visit. In general our suggetillon would be to add an event Into the register of actions for addltfonal ease filing. This would reouire NO modification.
31 Ct Admin High Y Y $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Courts need to be able to change the case status from Active to Inactive and vice versa
Locally controlled by access prly
Department CCLERK County Clerk CC
1s Comment SCOPE $0.00 $000 $0.00 $0.00 $0.00 0 0 0 0
lam satisfied with the cashienng/document intake system that Is now In place The cashiering system that I presently have can be integrated with courthouse global system when necessary
Is the County requesting effort estimates on integration between the TSG integratediuddai system and some other appliicafbn?
Requirements 20001129 DRG Monday, Apra 23, 2001 Page 6 of 26
I
PK Section Utlllzatidn CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
20 Comment SCOPE $0.00 $0.00 $0.00 $000 $000 0 0 0 0
In regards to County Clerk-Real Property Records I am very satisfied with the system that I presently have
Are Real Property records now part of bYs pmJect?
19 Comment SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
In regards to County Clerk-Probate We may need a Tracking System for Guardianship Accountings and Probate Inventones. This probably will be determined by the County Court at Law Judges.
Would require further infomration to estimate -is this something that currently exists?
Department CNS CNS
133 Hardware 0 $0 00 $0 00 $0.00 $0.00 $0.00 0 0 0 0-
Dedicated phone line and diaWp modem for TSG continued support
Not necessary if re0able access can be provided via Internet (telneQ This is the preferred me" of access forlarger Installations
149 Hardware 0 $0.00 $1,400.00 $30000 $0.00 $0.00 0 0 0 0
Laptop computer wtmodem, and cell phone (If CNS will provide 2417 support for Sheriffs Department)
Laptop computer w/modem ($1200), digital cell phone ($200) plus yearly contract (5300). ACSC $1200 Is reasonable for laptop.
148 Hardware 0 $0.00 $12,000.00 $0.00 $0.00 $0.00 0 0 0 0
Workstations for data conversion and continued project development by programming staff
6 -Compaq AP550 Workstations ($2000) ACSI- Date conversion is done an HP systems; not workstations Custom report wrldng maybe done on PC's. $2k for anew PC is quite reasonable ling
CRT, UPS, Win2000, Office 2k Pro, US Prep.
140 Software 0 $0.00 $O.00 $0.00 $0.00 $0.00 0 0 0 0
Brazos County Is currently using LU6.2 over SNA (Communications Protocol) to submit our disposition Information to DPS. An TSG counties use the BBS (Bulletin Board System). Who will pay for
the change to TSG's System to allow for LU6.2 or will Brazos have to change to the BBS System and If so, what's the cost of that?
WIS submissions will be performed by connection to the DPS 88S which requires only a PC, modem, and dial-out fine (does not require a dedicated ckwit).
Requirements 20001129 DRG Monday, AprU 23, 2001 Page 7 of 26
41 0 is
I
PX Section Utilkation CurS~vs TSGsys PgntH s SWCosi HWCost DeplCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
134 Hardware 0 $0.00 $0.00 $0.00 $000 $000 0 0 0 0
During training period TSG requires three phone fines and two dial-up modems
Not necessary if rellable access can be provided via Internet (talneQ. This Is the preferred method of access ferlergar installations
131 Software 0 $000 $000 $0.00 $0.00 $000 0 0 0 0
Cost & licensing issues for ODBC Driver
ACSI Notneeded
ODSC driver not needed.
128 Personnel 0 $0.00 $000 $0.00 $0.00 $0.00 0 0 0 0
Costs and impact of restructuring CNS to support the TSG solution and the remaining In-house software
Possibly renovate area that is curmntly used for storage to accommodate addlUonelpersomiel Handled In separate department operating budget
128 Personnel 0 $0.00 $0.00 $000 $0.00 $0.00 0 0 0 0
Costs and Impact on Computer & Network Services associated with implementing the TSG solution while continuing to support the existing In-house system.
ACSI It is anticipated that by curtailing work on older CJIS apps that at least 1.5 FTE will be available for data convermn and Ntegradan &=stance K?~~
121 Software 0 $0.00 $0.00 $0.00 $0.00 $0 a0 0 0 0 0 f 1, 1,
Network Band Width to support the mugshots and other imaging requirements
CNS has provided network Infrastructure. It is unkown how much saturation exists TSG has previously indicated that mugshots are quite small (40kb) and any system capable of handling an imaging
system can handle mugshots
102 Hardware 0 $0.00 $86,00000 $0.00 s0 00 $0.00 0 0 0 0
A new HP9000 will be required - HP N series with 1 GIG Ram and 54 GIG of AutoRald array
The machine will be used exclusively for TSG System and was sked for projected growth. f
Requireinertu 20001129 DRG Monday, AprU 23, 2001 Page 8 of 26
PK Section Utilizalidtr CurSys TSGsys PgmHrs SWCost HWCost DeptCost
BCCost
OtherCosi
DeptHrs
CNSHrs
TSGH-
therHrs
103 Maintenance 0 $000 $0.00 $4,50000
$000
$000
0
0
0
0
Servlce/Malntenanoo Agreement for HP L2000
Included In system price for first year, approximately $4500 yearly thereafter
ANNUAL COST
104 Software 0 $0.00 $0.00 $0.00
$0.00
$000
0
0
0
0
Data conversion utility for Brazos County Integrated CJIS Data
Already purchased for Document Imaging Project
CNS Provided via custom code.
105 Office Space 0 $0.00 $000 $0.00
$0.00
$0.00
0
0
0
0
Permanent Training Room
Possible location Is the Court Master's Office and Courtroom located d6acdy behind the CNS computermom
Intended to use room around the comer from CC offices 7 CU 7
107 Furniture 0 $0.00 $8,090.00 $0.00
$0.00
$0.00
0
0
0
0
BA
5 computer tables, 10 ergonomic chairs, 3 printer stands, projection screen and InFocus LP436Z-OLP Projector
InFocus Projector ($5000), 60x60' projection wean ($130), 5 - computer tables ($170), 10 - ergonomic chairs ($280),
ACS: InFocus price may not be accurate.
3 - printer stands ($70)
108 Hardware 0 $0.00 $0.00 $0.00
$0.00
$0.00
0
0
0
0
Internet Server
Included In TSG Bid Proposal
The wabserver Includes Wndows NT Sever and Microsoft Ile.
109 Software Y 0 $0.00 $0.00 $0.00
$0.00
$0.00
0
0
0
0
Software licensing for Internet Server
Included In TSG Bid Proposal
ACSI: Included in 2nd bid
Requirements 20001129 DRG Monday, AprU 23, 2001 Page 9 of 26
• 0 0
I
PR Section Utilization' CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
110 Personnel 0 $000 $000 $0.00 $0.00 $0.00 0 0 0 0
Employee to serve as Brazos County Project Manager (90% of time allocated to project)
112 Training 0 $000 $0.00 $0.00 $000 $0.00 0 0 0 0
Training for CNS personnel to perform first line support.
MG: What would advanced fT staff training cost per day per person?
Typically first Ilne support regufres APPLICATION training rather than TECHNICAL training as most support calls Involve HQW to use the aaolicatlons It Is recommended thaCNS staff
attend all user training and periodically observe uatr operation so they can answer most guestions Most other Issues are data relaled ii a this case Isn't Included on the record and reau
106 Hardware HIGH N Y 0 $2,810.00 $13.37200 $0.00 $0.00 $000 0 0 0 0
10 personal computers, network cabling, laptop computer, and 3 printers (1 laser printers, 1 dot matrix 80 column, 1 dot matrix 132 column)
10 - IPAQ Legacy-Free Machines, Compaq Quick Access Code - 85X82245116 ($499) with UPS (390) and 17' Samsung SyncMaster 750 Monitors ($187), network cabling w1th 24 pod switch ($2300)
(presumes (hat County Maintenance Dept will install cabling), laptop computer ($1200), 1- Okideta 320 ($294), 1- Okidata 391($418), 1- 4050N Laser Pdnter {retMorkable ($1400), 10 copies of
Microsoft Office Professional 2000 ($281).
ACSI: l can see value for the proposed solution, keeping In mind that the equipment will and up being used forhot spares and thus will have a higher utilization than for Just training.
Department CN77WIDE All County Departments
122 Hardware 0 $3,000.00 106,480 00 $0.00 $0.00 $0.00 0 0 0 0
Approximately 105 terminals will need to be replaced by personal computers with UPS's to allow for Wordmerge, mugshols, and imaging. MSJ -13, Co. Atty -16, 361st -1, Main Jail - 7, Dist Atty -1,
CCLI - 1, Sheriff - 9, 272nd -1, CSCD - 56'
105 - tPAQ Legacy-Free Machines, Compaq Quick Access Code - 85X822-15116 ($499) with UPS ($90) and 17' Samsung SyncMaster 750 Monitors ($187) - CSCD's pc's will require network user
licenses, cabling, and)et directs ($15,000) (presumes County Maintenance Dept will install cabling, otherwise estimate of $8000 for independent contractor) - A file d print server and 75 user software
license ($13,000) -An option would be to purchase Cilia Server ($15,000), thin dints ($500), and upgrade the bandwidth ($15,000)
CNS: Survey needs to be executed according to imaging or word merge requlraments.
PC's are regulred If Word Merge' Document Imaolno (Scan or Display) or1/Ideo Imaging (Scan or Dlgpjav) are regulred All other workstatlo0s can be character terminals.
136 Software 0 $0.00 $000 $040 $0.00 $0.00 0 0 0 0
Will the Prosecutor package be fully Integrated with Video Mugshot system? The following statement was taken from The Software Group website. 'Prosecutor can be integrated with ableVIDEO,
the video mugshot system developed by T6G, to display photon of persons in the system."
ACS(: All PC's can view mugshots as planned regardless ofsouroe (see 127)
Under plcal circumstances. Yes Prosecutor can view mugshots However we understand thatTSC's mugshot system may not be used and until the nature of the substitute system Is_
detailed and the decree ofd to exchange between the criminal justice database and third -party munshot system Is described In the statement of wart It will be difficult to define exactly
Requirements 20001129 DAG Monday, ApW 23, 2001 Page 70 of 26
I
PK Section UdIizalloh CurSys TSGsys PgmHrs SWCost HWC051 DepiCosl BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
137 Maintenance 0 $000 $0.00 $0.00 $000 $0.00 0 0 0 0
Do the optional packages now included in the proposal dated 04/1212000, for example, "File Tracking" and Voice Activated Child Support", add to the annual maintenance cost after the first year?
Included in TSG Proposal for first year (per Don)
138 Training 0 $0.00 $000 $000 $000 600.00 0 0 0 0
Expenses involved In continued training and education by participating in TSG User Group Meetings and Forurns
ACSI: Estimated 4 staff, flyr, 4 days each or 16 nights Q 1001nite or $1600. ANNUAL COST.
126 Software 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0
0
Cost Involved in having TSG Integrate" with the County's Imaging Software
There are currentty programs In place to extract data from the County CJIS System for Distract Clerk Imaging.
ACSI: Convert DC from LF to TSG. Probably under $$000.
~
(
125 Office Space 0 0.00
- $ 50.00 $000 $0.00 _ $0.00 0 0 0
0
`
~
~
County provided office space for TSG Project Manager
CC: Of11oe Is avaliable from Bill Jeans
130 software o $0.00 $o 0o $o.oo $0.00 $0.00 0 0 0
0
The county has a significant Investment in forms and the users have consistently expressed a need to continue using their existing forms Cost of having TSG modify their software to print using
forms versus plaln paper prior to implementation.
Will require gathering form costs, usage, and work ilow. Will need to evaluate users accessing via imaging system or TSG vs accessing paper files Krill need to evaluate legal issues, digital
signatures, st al. Use of Imaging system coupled with TSG should eliminate need formuklcatorad forms in file cabinets.
ACSI Mil rev/ew axisling forms. CNS has desired to move to laser for some time. CNS la providing a list of key forms and users, Fits In with need to continue using forms vs. laser.
Need
list of Dept d then a meeting. See 45, 73, 120
123 Software 0 $0.00 $0.00 $0,00 $000 $0 00 0 0 0
0
Microsoft Word licensing per user not already licensed
ACSI: Included In TSG Bid Proposal
TSG: Please conflrm licensing Is included fir each PC user.
Requirements 20001129 DRG Mondily, April 13, 2001 Page 11 of 26
I
PR Section Uliiizatitin Curbs TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
142 Software 0 $000 $000 $000 $000 $000 0 0 0 0
DUPE Additional Advent (not Abletwm) licensing for users needing multiple windows open simultaneously
Duplicate w 116
150 Software 0 $000 $0.00 $0.00 $000 $0.00 0 0 0 0
Cost of escrow for TSG source code
There Is no direct cost to the county- TSG places source code In Escrow as part of final contract
That's included In the contract price.
146 Personnel 0 $0.00 150 00 $0.00 $000
.00000 0 0 0
0
Continued project consulting and interim project management by Applied Computing Services Ipct
i
Coming to a conclusion
e
124 Training 0 $0.00 $0.00 $0.00 $0.00
,000.00 0 0 0
0
Microsoft Word training per user
Some users are proficient with WP, and will only need a 2 hr crash course (as MSWord has a WP mode) Others need 4+hour3 to actually learn MS W as they dont really know WP. Add 7 users will be
actually using their PCs for the first Ume and wig need comprehensive MSW traWng
CNS: Realistically, how many users at which level?
143 Personnel 0 0.00
$$0.00 $0.00 $0.00
S000 0 0 0
0 }
Possible overtime and extra time for all departments due to data conversion, training, testing, and customaatlonieonfiguratlon Issues.
r~
CNS: is developing am set ofestimates.
TSG: See Response
o
ThIsIs really d
it-to-astimate because It varies on
fficu n some cases, the entire arolect can be com
d and coordinated well on both sides Typical ootentlaf areas whe the count
mi
ht
ht
th
i
oleted without any county ova mefftheorolectls
y
g
au
or
ze overtime Include raining afte
overtime Include rainino fte
118 Software 0 $0.00 $0.00 $0.00 $0.00
~m•nt rti is
r hours, CHS
r efftoo document th is
$0.00 0 0 0
ti a e
ti a e
0
Additional Universe Data Base licensing for users logglmg' between application modules
TSG • Is getting prices for addl user licenses.
Requirements 20001129 DRG Mond; April 23, 2001 Page 12 of 26
I
PK Section Utilization?- CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OiherCost DeptUrs CNSHrs TSGHrs therHrs
139 Software 0 $0.00 $000 $O.OD $0.00 $0.00 0 0 0 0
Does Ableterm with Image view cost more than standard ableterm?
Interest has to do with mugshots.
On_an a la carte basis Image Vlew Is orated differently than Basic Ableterm. However, 4 t bservadons first pricing for ableterm licenses Is matter r discussion as w
e finalize a contract• second it's out understanding that at this point the TSG Imaging system wont be used so Isn't this Issue moot anyway?
120 Hardware 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Dot Matrix printers that may need to be replaced with laser printers (If R'e detemfined pre-printed forms will no longer be used)
TSG needs to provide some 'best practfce Info' on switching from DMP to laser.
One advantage to laser forms over continuous ore-printed forms to thatpre-printed forms tyolcally regulre a dedic2ted printed for each torn Noe (unless you Intend to load gartlcular for
ms on demand) Laser printers on the other hand can print multiple form types As a Moult. typically fewer laser printers are regulred in each office Our recommendation is to olace wo
145 Software 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Costs involved in having TSG analysts come to Brazos County to review the county's larger modifications in order to pin down costs. (m
Requisition approved by Commissioners Court for TSG to perform analysts. Deducts from Contract Cost p
Department COMSUP Community Supervision CSCD 'Q
88 Bid Proposal Low N SCOPE $0. OD $0.00 $0.00 $0.00 $0.00 0 0 0 0
Officers' calendars should be in the system, and at the end of each day or week, B updates are not made for each of those appointments, either through In-system chronological entries, or a failure to
report letter, the supervisor should be notified via e-mail prompt
This set of features would require more significant specification and analysis in order to asinate.
67 Bud Proposal Low N SCOPE $000 $0.00 $0.00 $0.00 $0.00 0 0 0 0
The thumbprint start or card would also be used for a probationer when reporting The thumbprint scan or card swipe would automatically print a monthly report forth In the reception area. The
receptionist would no longer call the officer to announce that the offenderwas there to report Rather, an e•maa prompt would appear on the officer's screen and would beep until the message was
acknowledged. Once acknowledged the software would automatically begin a chronological narrative with the phrase 'The defendant reported at (One) on (date).' The officer would complete the
chronological from there, and the computer would track Incomplete chronological entries, with a weekly report to the officer and one to the supervisor.
This set of features tould raqurre more significant specification and analysis in order to estimate.
68 Bid Proposal t.ow N SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Each bme an officer goes In to do a chronological entry in the offenders case record, More should be a prompt asking the officer 9 there are any status changes, such as a new address, employer, or
supervisor level.
This sal of features would require more significant spedfication and analysis in order to estimate.
Requirements 20001129 DRG Monday, April 23, 2001 Page 13 oj26
•
0 0 is
~ r
I
PK Section UtAizadmi CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHm
60 Bid Proposal Low N SCOPE $000 $000 $000 $000 $0.00 0 0 0 0
Progress report requests should automatically be generated annually by anniversary date of supervision for cases supervised by other counties or states
This set of features would require more significant spociflcelm and analysis In order to estimate
44 PSI High N N 24 $0.00 $000 $0.00 $0.00 $0.00 0 0 0 0
Users are able to input all Conditions of probation on the case and when they are fling MTR's or MTA's they are able to merge the conditions of probation that have been violated Into a violation form
ACSI • The current automated system consists of a Word Perfect form pnteMew by DG)
55 Bid Proposal Low N SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
At booking, the software should be flagged if the defendnat does not understand English, and what the offenders principal language Is H the offender Is not a U.S. ahzen. INS should automatically be
contacted.
This set of features would require more significant specification and analysis In cider to estimate. M
Tl~
65 Bid Proposal Low N SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
The monthly or weekly reports should automatically provide for check preparetlan or fund transfers, with overrides If necessary. The check preparation or fund transfers should trigger financial
software to reconcile bank statements monthly based on the monthly or weekly deports and any checks that need to be cut by hand.
This set of features would require more significant speaficaboc and analysis in order to estimate.
64 BidProposa1 Low N SCOPE $0.00 $0.00 $0.00 $0.00 $000 0 0 0 C
To make a payment, the offender's thumbprint Is scanned, or an identification card Is scanned The corresponding financial records appear on the acreen, and ff the offender has multiple cases, all
cases appear simultaneously on the screen The offender Indicates the amount he or she wants to pay, and the Bookkeeper Inputs that amount. The software makes a recommendation on how the
payment is to be posted. The Bookkeeper confirms this or overrides tL
This set of features would require more significant spadficebon and analysis In order to estimate.
53 Bad Proposal Mad N N $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Anytime an offender under supervision Is booked Into the Brazos County jail, the supervising officer should be notified Immediately via an e-mail prompt. There should also be a link indicating anytime
there is an outstanding warrant for a defendant, and when that warrant is served. The system should be able to link to College Station Police Department and Bryan Police Department as well, to
determine whether there are outstanding warrants for our offenders.
The TSG system is ounently capable of reporting probatbrters with warrants end probationers uriarl. We would require more deta0 on the 'finks'to CSPD and BPD spedfied In this item In order to
estimate Implementation time ACSI• Current system does not have this functionality according to Welch rmterv"oed by DG).
Requirements 20001129 DRG Monday, April 23, 2001 Page 14 of 26
I
PR
Section Utilizatloit
Cur4s
TSGsys
PgmHrs
SWCost
HWCost
DeptCost
BMW
OtherCost
DeptHrs
CNSHrs
TSGHrs
therHrs
52
Bid Proposal Mad
Y
REF
10,
$0.00
$000
$000
$000
$0.00
0
0
0
0
Currently, each time we take a urine screen from an offender, the officer has to complete a pre-printed multipart form by hand. The forms should be automated so all the officer has to do Is go in
under the offenders name and indicate a urine screen Is to be taken. The software should then send that Information to a dot-matrix printer set up with the pre-printed UA forms. When the UA resuhs
are returned from the company, that information can be logged by a secretary, and each offenders computer case file will have a record of all UA's taken and the results. Reports on overall UA's
taken and their results would also be available.
Estimate Received
We have received a conv of the form and have estimated the time to develop tent and Inc rorate Into the product at 10 hours, 51 Bid Proposal High Y N $000 $0.00 $000 $0.00 $0.00 0 0 0 0
At any time, we should be able to determine exactly what programs the offender has attended and the offenders status In those programs
TSG: NS response %
50 Bid Proposal High Y N $000 $0-00 ;0.00 $000 $0.00 0 0 0 0
For our In-house counseling program, the system should tract individual counseling appointments, group rosters, progress notes, and successful and unsuccessful completions. We should be able to
enter recommendations from evaluations and tract whether those recommendations were followed. Appointment totters for group start dates should be available by sorting which group particular
offenders will be in, and the appointment letters should be automatic, with the system pulling addresses from the data base after a date for the group Is established.
TSG: NS response
49 Bid Proposal High N N $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
For our in-house counseling programs, referrals would be made via the counseling part of the software, and the progress or lack thereof would be logged by our counseling staff, with automafic =1
prompts to the supervising officer containing progress notes on problem areas. Again, this data must be available for reporting from the system to track "a of offenderswho successfully comprograms and characteristics of offenders who do not successfully complete programs.
TSG: NS response
48 Bid Proposal Mod N RFP $0.00 50.00 $0.00 $0.00 50.00 0 0 0 0
For offenders whose conditions are to be modified to Jail time, the system should automatically calculate how much jail time Is still available for modification.
ACSh Curent system does not have this fucribonality Qnterview by DG).
TSG: No resolution Indicated.
Vila could attempt to Include thin In the scope of work for flee Servemme modifications If there Is suf+icent time after a formal design document is approved. In any case, this feature can't
be Implemented or estimated until we know how the sarveltime svatem will be Incororated Into the product 02111 time remaining will be Impacted by the servelUme system).
47 Bid Proposal High N COMM 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
When a person applies for probation, once the information is put Into the computer, local record check requests, school record requests, and the application for probation are automatically, printed.
A complex form or sellgroup of tomrs can be printed on demand after case intake. ACSI: Current automated system Is a Wa+d Perfect farm (interview by DG).
TSG says It Is in system.
The only distinction that should be made here Is that form only distinction that should be made here is that form prlntlna Is "on demand" non demand" not "automatee' based on a particular event Our comment was Intended to convey that form cieneretlo
In I r
Requirements 20001129 DRG Mond, April! 13, 2001 Page 15 oj36
•
0
•
•
I
PR Section Ut114-11"" C-141 TSGsys PgmHrs SWCost HWCost DglCost BCCost Othert ost Dep1Hrs CNSHrs TSGHrs therHrs
61 Bid Proposal Low N SCOPE $0.00 $0.00 $000 $000 $0.00 0 0 0 0
Annual record check requests, postmaster letters, and reference letters should automatically be generated for absconders.
This set of features would require more slgnifloant specification and analysis in order to estimate
45 Med N S000 $000 $0.00 $0.00 $000 0 0 0 0
Need Document Imaging
See t26
Need clarification on Dyansource application and Integration. Ifany then will need TSG to confirm necessary dumps are available with query language or report writer in order to maintain
functionality. See 126
67 Bid Proposal Low N N $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 W
The number of sanctions taken prior to an offenders revocation needs to be tracked This Includes admimstrattve hearings, admonishments, modification orders, and so forth tY~
ACSI: Existing system doesn't have this, his marked low and TSG has not responded that this exists. Thereforo REMOVED>
43 PSI High Y N 200 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
Currently have a system that deals with all pre-sentence information. The system has several screens that allow the user to Input data that Is merged into a PSI form. Our system could merge the
PSI data from the existing system data Into a form, In addition, allowing the user to modify the form as needed prior to printing. Pre-Sentence statistics are calculated through the case Information
screen
42 Comment $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Hours for the money counter program are listed twice q
41 Collections High Y N 6 $0.00 $0.00 $0.00 $0.00 $000 0 0 0 0
They currently have a screen called the *Money Counter, that allows the user to enter the amount of cash and coins they start the day with In their cash drawer.
46 Comment COMM $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
24 tours of programming for the PSI Reports should not be charged, as it is our understanding that TSG Is already doing this for another county
If the functionality referred to currently exists, there would be no charge for It
deleted, This line Item lust nileds to be el services far exceeds any exlstina fun lonality at any current TSO client uo
Requirements 20001129 DRG Monday, April 23, 2001 Page 16 of 26
I
PK Section Utilization', Cur4s TSGsys PgmHrs SWCos1 HWCost DeplCost BCCost 01herCost DeptHrs CNSHrs TSGHrs therHrs
63 Bid Proposal Low N SCOPE $000 $000 $0.00 $000 $0.00 0 0 0 0
In scheduling offenders for field visits, officers should be able to bring up the offender's computerized case file, access field services, and Indicate when the desired field visitshould take place,
whether It is scheduled or unscheduled, and topics to cover This should automatically post to the field unit so their calendar Is computer¢ed. They would tarty a laptop Into the field to make entries,
and the information would be downloaded into our system upon return to the office.
This sat of features would require more significant specification and analysis in order to estimate
64 Bid Proposal Low N SCOPE $000 $000 $0.00 $0.00 $0.00 0 0 0
Once an offender has been arrested for a new offense, the software should be able to combine the wording for an offense from the prose book with a motion to revoke or proceed.
This set of features would require mom significant sperficabon and analysis In order to estimate
98 Bid Proposal Low N SCOPE $0.00 $000 $0.00 $O.OD $0.00 0 0 0 0
Dockets should be entered in the system, and should automatically print out In the pertinent departments daily. The software should cross-check the docketa with the County records to determine if
anyone on the docket Is currently under supervision, what the cause number Is, and who the officer Is. If we are preparing or have prepared a pre-sentence report on" offender on the docket, this
should also be included
This set of features would require mom sigMBcant spea"tron and analysis In order to asbmate
66 Bid Proposal Low N N $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Letters for drug offenders/repeat offender DWI classes should be generated automatically once the system Is given roster and class dates.
Forms can be printed individually on demand, or from a select list o1pmba0oners - The select list can be built using an RECALL query
65 Bid Proposal Low N SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
When State-mandated DWI classes or Drug offender classes are completed and Information that Is logged Into the system. DIPS should be notified automatically, as they should each time a breath
interlock device Is ordered.
This set of features would requie mom significant specification and analysis In order to estimate.
99 Bid Proposal Low N - SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
In court when an offender Is sentenced, that sentence should be recorded Into the system at that moment A judgement and conditions of supervision of relevant) should be entered, the defendantb
thumbprint scanned Into the judgement, and the judge should be able to sign the judgementlgonditions on the computer screen By having the judge sign on screen, we would have a copy with the
signature on II, which to required for our records. After we read conditions in probated cases or pre-trial cases, the defendant's thumbprint could be scanned onto the document to verify we read
conditions to the correct defendant, have the defendant sign on screen, and we would provide a copy to the drdendant and keep one for our records. These imaged records would be available to
attorneys and police agencies as needed.
This set of features would require more significant specification and analysis In order to estimate.
'b~ll
cii,
Requirements 20001129 DRG Monday, AprU 23, 2001 Page 17 of 26
40 0 0 0
I
PK Section Uldhaldn CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeplHis CNSHrs TSGHrs ih"Hrs
62 Bid Proposal Low N SCOPE $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
Completion of community service, and other program completion should cause the software to prompt officers supervising cases from other jurisdictions that a progress report is needed
This set of features would require more stgnlHcant speaficadon and analysts M order to estimate.
114 Software 0 $0.00 $000 $0.00 $0.00
$0.00 0 0 0 0
Data Conversion costs for Community Supervision Data
To be determined dunrig contract negotiations ACSI Included in bid
We expect that all reaulred conversions will be Included As part of the statement of work. these conversions will he Itemized that all parties have a clear understanding of what will dig not be Included in the database conversion
100 Bld Proposal LOW N SCOPE $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
When the defendant reports to Community Supervision after court has had the conditions read, the infamutron already in the computer for each defendant would be updated as needed The
information should be updated as the offenders report from court, and the offender's thumbprint would serve to Identify the offender when reporting from court, when reporting for appointments, when
paying obligations, etc. If thumbpnnts will not work, we could use the bar-code system for the offenders. This card would have their picture on IL which would already be in the system from booking.
This set of features would require more significant spoaftelipn and analysis in order to estimate.
101 Bid Proposal Low N SCOPE $000 $0.00 $0.00 $0.00 $000 0 0 0 0
Jail time as a condifton of supervision would be entered at sentencing, and the Jail would immediately be notified Failure to report for Jail time would be logged, and the judge notified via automatic e-
mail, and the supervising officer would be notified through the same means.
This set of features would require more significant specification and analysts In order to estimate.
Department DA= District Attorney DA
77 VICNVTT Wgh N N $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 ` V
This office has similar collectloNd13bursament needs to those of the CA. The detailed analysis and specification to provide this functionality should therefore include both offices. See estimate for CA
78 GJURY FGgh Y Y s0 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Grand Jury Processing IS available in the Prosecutor system, but the county may wish to add additional functionality to It A more In-depth study of the county& needs and a detailed specification
would need to be prepared in order to accurately estimate this. The estimate given Is a VERY rough guess.
The estimated hours to complete this prole are accurate Rending she creation and aporoyal of a detailed design document
Department DCLERK District Clerk DC
.
Requirements 20001129 DRG Monday, April 23, 2001 Page 18 of 26
PIC Section Utilization Curbys TSGsys PgrrHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs , TSGHrs iherHrs
117 Hardware 0 $000 $000 $0.00 $000 $000 0 0 0 0
How many bar code scanners, printers, etc will be provided versus how many will be needed for District Clerk'Fde Tracking' System
TSG: Please provide qty and cost
113 Software 0 $0.00 $0.00 $0.00 $0.00 $000 0 0 0
0
Data Conversion costs for Office of Court Administration (OCA) Civil Data
To be determined during contract negotlatfons. ACSC Included
We expect that all required conversions will be Included As oart of the statement of work these conversions will be Itemized so that all parties have a clear understandina of wh
il
at will an
d w
l not be Included In the database conversion.
115 Software 0 $0.00 $000 $O.OD $0.00 $O.OD 0 0 0
0
Data Conversion costs for Child Support Data
To be determined during contract negotiations
We exoect that all reaulred conversions will be included As mart of the statement of work these corrversfons will be itemized so that all parties have a clear understanding of wh
at will an
d will not be Included In the database conversion
Department DCOURT District courts (3) DC
13 Collections LOW Y N 32 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0
0
The users currently work under batches when collecting criminal fees.
12 Collections MED Y N 2 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
When posting transactions, there is a prompt, which allows the user to specify whether the money posted was received by mad or in person.
5 Collections High Y N 12 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
At the end of each day the system automatically generates file labels for all cases that the eollectlons department assessed fees on This office keeps a separate fife folder of fee information. During
the initial assessment of fees the user is prompted as to whether or not they want a label to print at the end of the day.
159 Collections so $0.00 $0.00 $0.00 $0.00 0 0 0 0
Add more optionsfadditlonat fimbdmty to payment schedule
Requirements 20001129 DRG
Monday, AprU 23, 2001
Page 19 oj26
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0
I
PX Section Utilization CnrSys TSGsys PgmHrs SWCost HWCost DeptCoW BCCost OtherCost DeptHrs CVSH- TSGHrs therHrs
160 Collections 32 SO.Do $0.00 $0.00 $0 00 $0.00 0 0 0 0
Add contact log for defendants on payment plan
161 Collections 8 $0.00 $000 $000 $0.00 $0.00 0 0 0 0
Add aging to delinquency report to show 1 day, 1 week, x 2 weeks
14 Coilections LOW Y N a $0.00 $0.00 $000 $0.00 $0.00 0 0 0 0
User Is able to get a list of all defendants that are currently on a payment plan whether that person is delinquent or not.
A
168 Collections 16 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Report of disposed cases with fees but where no payment plan has been In@ated
15 Collections High Y N 8 $0.00 $000 $D.00 $0.00 $0.00 0 0 0 0
Users would like to get a report of all cases that have past due fees and would like the report to include the defendants phone number.
a
16 Warrant High Y N a $0.00 $0.00 $0.00 $0.00 $000 0 0 0 0
Bonds are automatically released when a disposition Is entered into the system.
7 Collections High Y N 16 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
They currently print three types of post cards to delinquent Individuals One card Is generated when the defendant is one day delinquent on fees. A second card is generated when the defendant is
>
one week delinquent The third and final card b sent one week after the second card. A delinquent list is then generated and file folders are pulled on all of the eases that have received all three
notices.
3 Collections MED Y N 8 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
The fee screen will Indicate when a letter has been sent
Requirements 20001129 DRG Monday, April 23,1001 Page 30 of 26
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PX Section Utilization'- CurSys TSGsys PgmBrs SWCost HWCost DeplCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
8 Collections LOW Y N 16 $0.00 $0.00 $0 00 $0.00 $0.00 0 0 0 0
Need field; available In the person Information screen for contacts such as parents, roommates, air.
9 Collections MED N N 8 $0.00 $0.00 $0.00 $000 $000 0 0 0 0
Clerks can manipulate due dates on the fees in order to keep a delinquent letter from printing If a defendant has made a partial payment Clerks would like the ability to suppress printing of
delinquency letters on a case by case basis.
10 Collections LOW Y N 8 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Currently have a screen called the Woney Counter' which allows the user to put In the amount of currency (dollars, quarters, nickels etc) that they start out with In their cash drawer.
Duplicate
11 Collections IVIED Y N 8 $0.00 $000 $0.00 $0.00 $0.00 0 0 0 0
One of the reports that they run In the collections department breaks down the transactions collected by user id and shows whether the payment was paid by the defendant In person or by mall. This ~
data is stored in our system as part of the transaction record and the same data can be obtained through recall reports.
1 Collections High Y N 16 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Currently able to print a list of all disposed cases for an Individual that will Indicate all outstanding financial obllgations
4 Collections High Y N 16 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
In the fee subsystem the clerks have an attached screen that allows them to keep a chronological record of all correspondence and contacts with the defendant
17 Comment Y Y $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
The clerk's currently manually assign cause numbers. Their process could be automated with the Random Court Assignment Enhancement Is this enhancement Included or an optional purchase
Item?
The TSG system can automatically assign courts and cause numbers in a round, robin system. if the county has complex court assignment rules, the effort to implement would depend upon the
complexity of the local rules.
Requirements 20001129 DRG Monday, April2., 2001 Page 21 of 26
is 0 0 0
PK Section UrUtzatloh CurSys TSGsys PgmlYrs SWCost HWCost DeplCost BCCost OtherCost DeptHrs CNSHrs TSGHrs th-Hrs
2 Collections HIGH Y N 8 $000 $0.00 $0.00 $0.00 $000 0 0 0 0
When entering the fee information, the system prompts the user for an 'Interview date' The user fills In this field with the date the defendant appeared in their office to set up a payment plan If a
defendant goes to court but does not show up to set up a payment plan then the user will not put an interview date In the system and a letter (asking the defendant to call the office Immediately) will be
generated automatically at the end of the day.
8 Collections High Y N 24 $0.00 $000 $000 $000 $000 0 0 0 0
They can currently set up payment schedules on a weekly, bl-weekly or monthly basis TSG system currently only permits Monthly payment plan and delinquencies are based on a monthly due date
Department JP JP (x5)
er justices High Y Y $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Must support automatic on demand "Official Justice of the Peace Monthly Report, as required by the Office of CourtAdministration of a form and In the formal requested by that office
The OCA JP report is part of the system
88 Justices High Y N $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0 tA-
Must support Trust Account tracking to include the ability to print a "Bond Register' on demand as well as printing It at month end and for a speck audit period
Trust ~i
This set of features would require more significant speatication and aneysls in order to estimate. fund accounting as It exists In Civil Case Management Is no eurrentiv av~Ilabte in the JP system However, the system does keen track of outstanding bonds and an outstanding b
find report by oreclnr t Is available rnlhln the went Pave Am rid In o r exp rien a has / r existlnc JP clients
89 Justices High Y N $0.00 $0.00 $0 00 $000 $0.00 0 0 0 0
Must support error correction In all areas'WlLhout" vendor Involvement Must also require two operator code requirements to accomplish this after the report or transaction has been completed.
90 Justices High Y N $000 $0.00 $000 $0.00 $0.00 0 0 0 0
Must support exporting all printed reports and documents In a format which will allow Importation Into a respectable word processing program such as WordPerfect without changing or losing fonts or
formatting
This functionality Is not supported
ACSI: Nofas that if a report is in Word, as a mail merge, than It can be saved as a Word document
Requirements 20001129 DRG Mondgy, AprU 2?, 2001 Page 22 of 26
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PX Section UfUluttlon CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCost DeptHrs CNSHrs TSGHrs therHrs
91 Justices High Y Y $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
Must be server Installed, such that only one area of service of the program would be required This must allow all County agencies to access and utilize those portions of the program required for
their respective activities without any service other than typical network access support.
CNS not applicable.
92 Justices Mad Y Y $0 OD $0.00 $0 OD $0.00 $0.00 0 0 0 0
Must allow for addition or deletion of various violations and associated fine schedules without vendor Involvement. These changes should also allow such changes by Individual courts such that the A
policy differences of a particular Justice Court may be managed by the judge of that court. V )
Fee schedules are table driven and locally controlled ACSI. Should be okay.
93 Justices Mad Y Y $0.00 $0.00 $000 $000 $0.00 0 0 0 0
Must allow for changes In program requirements caused by Legislative mandate on a prorated cost basis with all other such Installations throughout the state. The cost to the County should be on a
cost plus basis with a minimal cost of Installation for the mandated update.
Legislatrve software changes are included in software maintenance contracts. ACSI• Free
94 Justices High Y N $0.00 $0.00 $0.00 $D.00 $0.00 0 0 0 0
On Class C Misdemeanors, the system should track and record 'Credit for time served in jail for fines" and disposition the rase upon release of Inmate.
The system supports jail time credits but does not disposition the cause autcrnabcafly without action by court staff
95 Justices High Y Y $0.00 $0.00 $0.00 $0.00 $D.OD 0 0 0 0
At the time of magistrate warning, the system should track and alert that outstanding active warrants exist.
Active Warrant nDhoes are displayed throughout the system
96 Comment $0.00 $0.00 $0 OD $0.00 $0.00 0 0 0 0
Changes or modifications made at other Installations throughout the State of Texas must be offered to Brazos County who may or may not desfre this change based upon applicability of need by
Brazos County The cost of such modification should be made on a prorated cost basis of development with appropriate credits made to the original InstalLabkak for their consultant charges. Like
credits should be granted to Brazos County for all mode icaUons requested by Brazos County sold to other counties throughout the State of Texas.
ACSI• Argued that this already being done
Ask about the contract terms. More is a policy for being rust with a mod - or you can wait
TSG aonlicatlons are licensed software products and remain the Intellectual prooerN of TSG Any chances or enhancements made become PART of these existing anollcations. Manx so
ftware modifications are made at the re0uest of numerous clients and are released en-masse to all clients under maintenance without additional charge. Enhancements are typically bills
Requirements 20001129 DRG
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Monday, April! 2$ 2001
•
Page 23 oj26
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P% Section Villizatidn CurSys TSGsys PgmHrs SWCost HWCost DeptCost BCCost OtherCosi Depi rs CNSHrs TSGHrs ther1frs
97 Comment $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
Provide training to Brazos County in-house CNS service technicians for non programmng related program operations Some furnishing of source code may be required so that drivers and other
program Interface functions may be solved without vendor Involvement
ACSI. Some included
Source Is partially provided for some reports. Some Sysop training Is Included
141 Software LOW 0 $0.00 $000 $0.00 $0.00 $D 00 0 0 0 0
Currently the County is providing CJIS & JP System Inquiry access to College Station Municipal Court and the College Station Police Department A total of five user-ids have been issued for these
two locations Further, the Bryan Police Department, University Police, and the Department of Public Safety are slated to receive access Into the JP System as well Coats involved in providing this
same access through TSG will be an Ableterm license and a Universe license for each userad. What other costs may be Incurred and by whom?
Ron Davis k developing a price for a site license for their Abler Mew software and fo 170+ seat licensing for the database
88 Justices High Y SCOPE $000 $0.00 $0.00 $0.00 $0.00 0 0 0 0 .1
Need to be able to handle Trash Ticket Sales ' o
Please explain further
Department SHERIFF Sheriff iq
81 Sheriff High Y Y 104 $0.00 $0.00 $000 $0.00 $000 0 0 0 0
Integration between the Magistrate Warnings and active book records - Changes made to Inmate records at time of Magistrate Warning to bond or fine amounts must be reflected to active booking
records C(i
80 Sheriff High Y COMM $000 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Computerized Bail Bonds - Generation of a computerized ball bond for charge disposition and Inmate release. The ability to generate all types of bonds processed (surety, ash, personal
recognizance, attorney, and unlicensed bondsman). All bonds must conform to the requirements listed In Article 17 of the Texas Code of Criminal Procedure.
Jail Management provides Form Generation (YVardmarge) which the County can use to create 6 maintain band forms.
Probably will stay on their multipart forms due to the multiple signature requirement, Note account balance requirement Is now 0160
82 Sheriff Med N COMM $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Computerized generation of receipts and ledgers of charge disposition
This would be a function of criminal case management tee collections
Requirements 20001129 DRG Monday, April 23, 2001 Page 24 of 26
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PX Section Utilizatldn CurSys TSGsys PgmHrs SWCost HWCost DeplCost BCCost OtherCost DeptHrs CNSHrs 7SGHrs therHrs
83 Sheriff Mod N Y $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Generation of final balance of commissary checks at time of final disposition
B4 Sheriff MED Y Comm $000 $0.00 $0.00 $0.00 $0.00 0 0 0 0
System should provide the ability to display/print a fist of subjects that have been warned by the magistrate and have not been booked into jail
We're not quite sure we understand the request. The system will report persons booked who have not yet received a magistrate's warning. H this is not whars needed, can you explain further ACSI
Mot used much and not cleaned out, but useful.
CNS: Please explain further.
85 Comment Low N COMM 80 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Regarding Protective Orders issued by County Attorney, we need to be able to view the following Information Name of Respondent - Search by Name or Cid, Name of Persona Protected, Address
and Phone number of Persons Protected, Law Enforcement Agency Jurisdiction (Brazos County, BPD, CSPD), Locations of prohibited access, Expiration Date, Status Information (Active, Expired,
Dismissed).
Protective orders are civil papers and can be viewed from the Sheriffs clv# paper subsystem.
t
111 Maintenance 0 $000 $0.00 $0.00 $000 $000 0 0 0 0
Regarding 2417 Support - TSG Is offering Sheriff Support Extended Hours on a sic months trial basis pending client Interest To figure pricing for extended support first figure your yearly maintenance
rates for Sheriff, and divide by four to get your quarterly rate as normal. Then, divide that number In hall to find your quarterly rate for extended support The minimum rate per quarter Is $1500 The
hours are as follows' Mon: Fn., 5pm to 12 midnight and Sat-Sun, Sam to 5 pm.
ry
Not 2417 as we had orfglnaW thought The sheriffs department expects 24/7, Currently, WS provides 24/7 support to the Shadlrs department
CNS: Provides, and will continue to provide on call 24/7 support
118 Hardware 0 $0.00 $0.00 $0.00 $000 $0.00 0 0 0 0
How many bar code scanners, printers, etc will be provided versus how many will be needed for Sheriffs 'Inmate Tracking' System? What will the Maintenance be on these (from 119)
We expect this to be itemized and finalized as part of the statement of work.
119 Maintenance 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0
Service/Maintenance Agreements for new printers and bar code scanners. Moved to 11 S.
DMP vs Laser
Requirements 20001129 DRG Monday, April 23, 2001 Page 25 oj26
•
0
•
is
• I
PK Section Utillzadoh CurSys TSGsys PgmHrs SWCost HWCost DrptCost BMW OtherCost DeptHrs CNSHrs TSGHrs therHrs
127 Software 40 $0.00 $000 $0.00 $00.0 $0.00 0 0 0 0
Currently the Sheriffs Department is planning to use (equipment In place) the City at Bryan's Mug Shot System Costs Involved In having TSG interface with ardsung Image capture stations versus
purchasing TSG's Image Capture Stations and having to take double photos of an Inmate..
ACSI Gathering information on moving data from TSG to BPD system. This integration should be considered outside of the budget as BPD could use TSG stations.
135 Hardware 0 $0.00 $000 $000 $000 $000 0 0 0 0
What components comprise an Image Capture Station? Mugshot camera, Vide Capture Software License for S O, Unhnuted Video View Software License for Entire County
A mugshot capture station includes equipment and software necessary for talking and saving a video image.
see 136
79 Sheriff High Y N 400 50.00 $0.00 5100 $0.00 $0.00 0 0 0 0
Serve Time Program - This program is a mandatory functlon of the Brazos County Jail. The volume of acbve participants requires Information made available from ft Criminal Justice System case a0
disposlbon prior to or at the time of the Inmate's acceptance into the jail The ability to calculate and adjust projected release dates in relationship to a particular cause or causes The ability to enter
73-
and adjust dates of service prior to date due to report to jail. The ability to generate reports for the administration and for auditing purposes
This set of features would require more signliicarft specificadon and analysis In order to estimate.
The estimated hours to complete this prolect are accurate pending the creation and approval of a detailed desion document.
1
US
Requirements 20001129 DRG Mondgy, Apra 23, 2001 Page 26 of 26
•
Exhibit "C"
Project Timeline
•
•
7SQ•Brama County ContraoLFlnal
Page 12 of 14
0
M
CO
. Naee
Dumlon
Fteder
Cog
SWKOS COUNTY RcpaW "ad Plan
&d 0uWF 4mMember Iet Ourlr 2d Quarter 3rd Ouarter
MM JN A.9 i Sao I Cd Now Dac Jn Feb Mar Am Im" AM Jul Au
4M Quarter tat Ou
oct1n. Oro Jn
1
COI
EmouUm d ftmm d
Mass I-Pr►Ina1WlMlon
0dys
74 days
12?? W&W
1326,67000
1Aled N16A1
tWd 11111101
3
C02
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10 drys
1
6000
Wsd&29M
MKTO
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Project Management jLlts of Project)
0days
61{6000.00
Wedeltim
5
Sued Quarterly Q 530000
0 drys
6000
1Na dIUM
6
CD-4
Project Plan Re11wv
5 days
3
6000
Wed WS01
PROJ
7
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OnMry d Commsron Data 6 Oma Lt)[
20 drys
3
5000
NYd 92601
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3
6000
had W2W
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2days
6
saw
Fd W7101
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00 dap
3
6000
lied 11A7MN
11
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County Installed- of Naa PCs
10 days
I
5000
YNed 60901
1
13
0610
0611
Ox" htmalla6n of MS Nhd 2000
Oath vy of Ad. Sonar
10 days
40 dap
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Wad W12101
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2 dap
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16
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Thu lmilal
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O days
15
60 OD
Thu 10'11!01
1
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ADIeTrm20001knse
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6000
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2days
tb
$000
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23
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22
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Fhel Oalhary of Sample Form; brads
6 dye
22
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25
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Preparation of Cmwrslon Plan (UnJrde
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1 day
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30 days 25
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663.60000
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30 days
23
621,41100
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3 days
31
$3.000.00
Fd IZ710
33
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3 days
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621,41100
Thu 111000
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10 drys
35
610.000.00
Thu M24002
37
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Software MdmrrnOe Baphe(Unkdap
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35
6000
Thu U10O2
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39
36AOa00
Thu IAIM
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3 drys
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sao.00000
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Chid Support IVRS lnstaua6aY Conku
2 days
38
6200000
Mn 111602
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Doctannl mre0kp Softirae Ucanw Acs
2 days
39
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Mon 21402
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Oo "Int tma0p on Slid *Wysk 00
2 days
41
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43
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lodays
42
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OnSM Installation and Tramhp of ISO
I day
42
61.000.00
Tau 217)79
rA
46
CD40
O0SrlshsostabndO08C
1day
42
11,00Q00
7W 27102
ABC
Phew l0- Wgreded JrWke Products
131 days
81176.9117A0
Fd 7112102
FOR INFORMATION PURPOSES • SUBJECT TO CHANGE
Pope
BRAZOS COUNTY PRpoW Prayed Ran
3vaOust" 4mOueAr
letOuanr 2WGurtar 3dGuener amGuww 1rOu
ID
CD
Tmk Nana
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Jd A.9 I Sap I Oa4 77w Dad
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47
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PrC]ld Ran RsAwv
1 day
37
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Fri IM 1002
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Final Os try of Conwriocn Data 1, Ort
5 d@O
47
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Fd IMSM
49
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Final DelAery d Semple Fans (Twin
5 drys
47
$400
Fd IMSW
50
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Pmpmskn d Gbrnwalon Pan(hts"
10drya 46,36
$32,222.00
Fd 2MA02
51
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0drys
6D
$3 .SM0D
Fa 211002
.
(945
hull Data CmwWm 4 Wftadon(Int
40 drys 5429
$33,70100
Tub 4rMW
PRO!
53
0041
On-Site ConOgureflm(Mprated Pmdu
16days
92
613,000.00
Tua 6M4102
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Elucesic Mast Repmkrg hewn imt
1 day
57
$1,0001OD
1216 SMSM
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55
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2 drys
54
$2,00000
Fd 5M7002
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On-Sts PM4nstIIMW TMnng
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56
$32 =OD
Fri 5124102
PROD
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$15000.00
Fri S14102
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59
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0days
68
$000
Fri SH4002
60
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3 days
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$0.000.00
VIYd St9002
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0 drys
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3 days
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$0.00000
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2 days
00
$IAOO.OD
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Downward imaging On Site Analysis, Co
2 tlgs
63
$20DO.OD
Tub 625102
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Forma Pradaealng Training
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64
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Post4o4the Training (Idogrsed Prods
20 dop
58
112400000
Fd 711202
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67
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64 days
$162,17400
Thu 2112102
68
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Prgad Ran Resma
1 day
57
$0100
Mon 527)02
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do
70
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CDE3
Frnr Ddnary of C.arwram Dam 4 Drs
Final OwMry of Sample Finns, Checks
10 drys
6 drys
68
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00.00
$000
Mon 510002
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S
71
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PlePala6al of C mewli6m Plan (AddlOS
10 drys
69
$1474100
Mon 604002
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0dap
68
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73
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30 days
71
$10.74100
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10 drys
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10 days
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Thu 015792
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77
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OrvSis GO.UVE TW*g 4 Assistance
10 drys
76
314000.00
Thu 9119102
CB
0D-71
SoUae slshdenalob Begins (AddWwu
0 arya
76
$000
Thu Wm
79
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Fw- processing Training
5 days
78
$0.000.00
Thu W12M2
co
0673
PM-Go.)seTrWnWV AddLmrPnadw
10 days
78
Ii0.00D.00
Thu WIWM
a
51
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0 d y.
80
$8495100
Thu 2119002
82
63
0675
Phew V- Additlomal Products 48avltw
PoO)ad Ran Raul.
36 days
1 day
81
166,800.00
$000
Pd 111502
Fd 212092
W
CD-78
Osirsy d TIETS Ep Ip
0 days
83
$000
Fn 21CAM
86
CD-77
TUTS Analysis, Saarp 4 Cortgurebm
2 days
84
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Tua 924102
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5 days
64
95,00000
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87
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3 days
$1
90.00000
Tyr 224@
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16days
83
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0061
Custom Ennarcenant Oswlopmant per
25 arya 5days
$34200.00
Fd 1I/=
OI
CD 4"
Imams Totaling, Dooumemalm TraNN
6 do" 60ays
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Fit IIIS Y
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Undwided Prdbasims SwAm
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Fit I 1162
.
FOR INFORMATION PURPOSES- SUBJECT TO CHANGE
Page 2
0
•
•
•
Exhibit "D"
CHANGE ORDER REQUEST
Change order requested by: COUNTY TSG
Date of Request.
CD Affected-
Description of Change Request.
Approved:
TSO Project Manager COUNTY Project Manager
Date Approved
CL4
TSG-Brame County ContnetFinal Page 13 of 14
•
Exhibit "E"
Additional Items
Extra Mugshot Capture Stations (for other PD's)
Extra User Licenses (for other PD's)
Extra labehng/traclang equipment for DC
Extra bar code readers/printers for SO
•
•
THIS EXHIBIT IS A DRAFT ONLY - DETAILS TO BE PROVIDED
'[SG-Brazes County Contrx4Fuml Page 14 of 14
Brazos County
Sheri- Inmate Tracking System
Quantity
Unit
Price
Purchase
Price
Inmate Tracking Software
1
$ 10,500
$ 10,500
Hand Held Scanner / IR PC Link / Cables
4
$ 1,750
$ 7,000
Laminator
2
$ 385
$ 770
Printer
2
$ 495
$ 990
Wristbands (White 500 Per Box)
3
$ 290
$ 870
Wristbands (Yellow 500 Per Box)
2
$ 290
$ 580
Wristbands (Black 500 Per Box)
1
$ 290
$ 290
Installation / Setup / Testing / Training
4
$ 1,000
$ 4,000
Total
$ 25,000
TSG Discount
$(10,000 )
Total Cost
$ 15,000
Sheriff - Mugshot Capture Station
Quantity
Unit
Price
Purchase
Price
Mugshot Capture Station *
1
$ 28,750
$ 28,750
Personal Computer
Included
Included
19" High Resolution Color Monitor
Included
Included
HP Color Printer
Included
Included
Video Controller
Included
Included
Professional Video Camera
Included
Included
Video Lighting, Mounting Hardware
Included
Included
able Picture Video Mug Shot Capture Station Software
Included
Included
ableView Video Image Retrieval & Print
Included
Included
System Installation / Setup / Testing / On-Site Training
Included
Included
• Two MCS are included in the proposal. Additional Stations can be purchased at the above price. It is
understood that the County may desire to purchase additional stations or offer connection of additional
stations in cooperation with other local law enforcement agencies. In order to protect the investment that
other agencies may have in existing equipment, TSG will be happy to work with them to discuss the
technical compatibility of existing equipment. Should both parties agree that existing equipment can be
used, TSG agrees to reduce the price of the MCS by the incremental cost for the removed equipment The
cost will be determined by the then current list price from the supplier or manufacturer.
Note: The County, or applicable law enforcement agency, is responsible for providing network
connections for all devices.
The Software Group, Inc. (ConfidenlidO April 23, 2001
vow .2:4
0..'
Brazos County
File Tracking System
Quantity
Unit
Price
Purchase
Price
Configuration Per Office •
1
Automated File Tracking System Software
1
$ 6,500
$ 6,500
Stationary Bar Code Reader
Power Supply / Cables / Intellistand (PC)
1
$ 845
$ 845
Bar Code Blaster (Label Printer) / Cables
1
$ 995
$ 995
Installation / Setup / Testing / Training
1
$ 1,000
$ 1,000
Consumables:
Labels (600)
Ribbon
5
5
S 18
$ 14
$ 90
$ 70
Total Cost
$ 9,500
• • TSG agrees to include, at no charge, File Tracking Systems in two County offices. The attached price
sheets have been modified to reflect this change.
Note: The County is responsible for providing Personal Computers and network connections for
all devices. A network connection from each PC is required to up-load data from the remote
reader to the Server. Stationary Bar Code Readers will be connected to a PC.
•
The Software Group, Inc. (Confidential) April 23, 2001
1 F®L -(2 ~ ~S"
0
Attachment "Z"
to
STATEMENT OF WORK
Hewlett-Packard 9000 N Series
Replacement Unix Server
Specifications Sheet
~'M a Aram; C~~
E
FFLAGSHIP
TECHNOLOGIES INC.
Complete AS1400 • RS16000 • HP/9000 Solutions Date 7/30/01
Quote No OOIEL07-30-01
Flagship Technologies Inc. Page 1
13090 Moms Rd. 6th Floor mailto scraig0flagshiptech.com
Alpharetta, GA. 30004 http.//www.flagshotech.com
888-740-4600 770-576-2957 Fax 770-576-2300
HP 9000 N-4000
E mum
Quote sheet
Customers
Name: Ernie Laney
Company, county Of Brazos
Qty
Part #
OEM
Description
Una Pnoe
TOTAL
N4000 Enterprise Server
$000
$000
1
A4902A
HP 9000 Std Rack System E41
$1,55000
$1.55000
1
A5213AZ
Rear Door for Std Tack System E41
$000
$0.00
1
A3639B
HP 9000 N4000 Enterprise Server Solution
$15,52500
$15,52500
2 N4000 44OMHz PA8500 CPU's, 1.5MB Cache Per CPU
$000
$000
2
A5500A
N-Class 440MHz PA8600 CPU 1 5MB Cache
$11,500.00
$23,000.00
1
A5168A
N-Class Processor Support Module
$92000
$92000
1GB N4000 RAM And 18GB Total Disk
$000
$000
1
A4W2A
N-Class Memory Carrier Board
$2.95000
$2,95000
1
A4923A
1024MB High Density SyncDRAM Memory Module
$4.60000
$4,60000
2
A5531A
18GB HotPlug UIba2 SCSI LP Disk
$1,500 00
$1,50000
PC[ Fibre Channel Card And 2 Dual Port FWD SCSI Adapters
$000
$000
1
J3598A
64 Port PCI Serial Mux
$1.22000
$1.22000
1
J2501A
16 port RS422 RJ45 Module
$98000
$98000
1
A5159A
Dual Port FUND SCSI (PCI BUS) Adapter
$1,15000
$1.15000
1
A5171A
Redundant HotSwap Power Supply
$50000
$50000
1
A2998A
3 KVA UPS Power Supply Option
$1,10000
$1,10000
System Console, U.S. English Local, Green Screen
$000
$000
1
C1064GX
System Console - Green Screen
$20000
$200.00
Continued Next Page
$000
$000
Sub Total $55,195 00
The Quote Expnabon Date. Shipping 8 Handling
Taxes MN State ®6.5% $0.00
Sales Representative Shawn Craig TOTAL $55,195 00
GA/ MN
Corporate Headquarters
~lotes/RgrrieArs ' YK, ,s 's:.: d`3° V
3939 County Rd 116 : o'a - ',Flagship (nNudes a 90 day ~M1lan Billy on aN equrprriant• ° F;<
Hamel, MN. 55340 2 Ali HP E*lpmentls Guaranteed elkffik tur HP tnaintenanoe,_
600416-8900 612-516-1300 n
y Prices basedqti;avaifatiiidyandars'subJectfochage. r.
Fax 612-516-1310 Freight ~.s`•¢
lsf(ottnctudedontheduote: 1§~ ~r':<ta
0
SA
LAGSHIP
rECHNOLOGIES INC.
Complete AS1400 • W6000. HP19000 Solutions Date 7130/01
Flagship Technologies Inc.
13010 Moms Rd. 6th Floor
Alpharetta, GA. 30004
888-740-4600 770-576-2957 Fax
Quote sheet
Customers
Name: Ernie Laney
Company: County Of Brazos
770-576-2300
Quote No OOIEL07-30.01
Page 2
malRo:scralg(Magsh IpteQh.com
htWN1/www.fiagshiptech.Com
HP 9000 N-4000
Qty
Part 0
OEM
Description
Unit Price
TOTAL
HP UX b Doc
$000
s0 00
1
B3920EA
HP UX OE Media For Servers (Included)
$000
$000
CD Media Kit & OmniBack II Cell Mgr. 6 Glance Plus 2000
$000
$000
1
B3920FA
AAF
CD Rom (Disk Only)
$46000
$46000
1
83920EA
UM4
HP UX Version 11.0 (Included)
$0.00
$0.00
1
B3929EA
ASF
64 Bit Configuration (Included)
$0.00
$000
1
B6951AA
HP OV OmniBack Cell Mgr. UX 1 Drive, LTU
$3.93100
$3,93100
1
B6131AA
Glance Plus Pact 2000 With CD Certificate
$2,67400
$2,674.00
Performance Monitoring Software
$0 DO
$000
1
A5170A
N Class Rack Mount Kit for Rack Sys ( Included)
$0 DO
$000
200-240 Volts
$0 DO
$000
1
A5137AZ
Modular Power Dist Unit for Std Rack (Included)
$0 DO
$000
1
A5137AZ
AW4
200-240 Volta North Amens ( Included )
$0.00
$000
SureStore FC$O 10x18GB
$000
$0.00
1
A5277AR
SureStore FC60 Rackmount Storage May
$3,375.00
$3,375 DO
1
A5294AR
210
Quantity 16 x 18 2GB 10K RPM Ultra2 SCSI Drives
$14,28000
$14,28000
1
A3511AR
Fibre Channel SwutchMub
$3,00000
$3,00000
1
A5277AR
204
Dual Controller, 256MB Cache Includes 2-> 16 Meter Fibre Cables
$23,10200
$23.10200
2
A5294AR
SCI 0 For FC60 Storage Array
$4,56900
$4,56900
Includes, One FC Interface Card and One SCSI Interface Card
$000
$000
1
A5277A
OS6
Telephone 207 System Support 1st Year (FC 60)
$2.36600
$2,365 DO
1
136132AA
OS6
24x7 Telephone Assist System Support 1st Year Software
$203.00
$203 DO
Sub Total $57,959.00
The Quote Expiration Date Shipping 8 Handling
Page 1 Total $66.19600
Taxes MN State @6 5`h $000
Sales Representative Shawn Craig TOTAL S113,16400
GA/ MN Continue To Next page -a -
Corporate Headquarters NotesJRe[narka, x
3939 County Rd 118 .Flagslj~pltjqudesa96gayLy;imritriygnallagtiipnlent ssda
Hamel, MN 55340 All HP Equ nti~s;Adb for
tp!ne renteed eIfgd~Io#1P iaintenanee
,t- , jzI
800-4168900 612416 1300 x
Pr(rs~ based on ~611d411ity and are •4 )1ect to kiialgli' <
Fax 612-516-1310 ';z Fr9ig11t rs rK>t lrAOludBd antfls yi[iltrs > ; r,, ; .
•
FLAGSHIP
ITECHNOLOG/ES 1NC.
Complete AS1400 • RS16000. HP114000 Solutions
Date 7/30101
Quote No. Q01EL07-30-01
Flagship Technologies Inc Page 3
13010 Morris Rd. 6th Floor mailto:scralgQeagshiptech.cam
Alpharetta, GA 30004 httn://www.flaychiotech.com
888-740-4600 770-576-2957 Fax 770-576-2300
HP 9000 N-4000
Quote sheet
r~
u
Customers
Name' Emie Laney
Company, county of Brazos
Qty
Part R
OEM
Desurnpton
Unit Price
TOTAL
HP Smart Full Height Enclosure
$000
$000
$000
$000
1
C4318SZ
HP Smart Storage Full Height Enclosure, RackMount
$375 00
$37500
$0 00
$0 00
1
C4318SZ
101
HP Smart Storage Fast CD-Rom
5300 0O
$300.00
$0 00
$0 00
1
C6369A
HP Smart Storage DDS-4 Tape Drive
$2,98000
$2,98000
$000
$000
$000
$0.00
$000
$0.00
$0.00
$000
$000
Sub Total
The Quote Expiration Date Shipping & Handling
Page 1 8 2 Totals
Taxes MN State @6 5%
$3,65500
$113,15400
$0 00
Sales Representative Shawn Craig Grand Total
$116,809 6,809001
GA/ MN
Corporate Headquarters,
Ha 0
• 3939 County Rd 116
Hamel, MN 553 5340
800-416-8900 612-516.1300
Fax 612-516-1310
NoWdRemarki
.'Flagstuy CndudCS `a s0 day WatrAnfy orr an egwpmerlt
All HoEqurprt alt'{sG6aranfegdetigiblefarHFinaWin,
57,
Arm" basestohavaflWiility:arid'iresubl xto'ehangle °
"t; z° Fretghtis not itidtWCdgii tJleCriote $°"rs '
VOL,
22i>
E
".LAGSHIP
(TECHNOLOGIES INC.
Complete AS/400-AS/6000-HP/4000Solutions
Date 7!30/01
Quote No 001EL07-30-01
Flagship Technologies Inc.
13010 Marls Rd 6th Floor mailto:scraigicMagshiptech.com
Alpharetta, GA. 30004 http7/Avww-flagshiptech.com
888-740-4600 770-576-2957 Fax 770.576-2300
HP 9000
Quote sheet
Customers
Name. Emma Laney
Company County Of Brazos
Qty
Pan 0
OEM
Desmpbon
Unit Price
TOTAL
SureStore Tape Library 4140
$000
$000
1
A5585A
SureStore Tape Library 4140
$30,000 00
$30,00000
Indudes• 2-DLT 8000'x, 40 Sint
$0 00
1
B6953AA
OmniBadc Drive Fxdenslon
$3,40000
$3,40000
$0.00
/YFdO HP List On Above $61,000
$000
0000 Have Instodc and Ready For Shipment w/ Other
$000
001# Comes A 90 Day Flagship Warranty
$000
#M Also Guaranteed For HP Maintanoe
$000
$000
$000
$000
$000
$000
$0 00
$000
Sub Total $33,40000
The Quote Expiration Date Shipping 3 Handling
Taxes MN State @6 5% $0.00
Tape Libra Total $93,400.00
Sales Representative Shawn Craig Overall Order Total $150,209.00
GA/ MN Total Order Flagship Minus Support 5747,641.00
Corporate Headquarters
3939 County Rd 116 ; •a ` Flagship in lodes',]( 9Q;p6y Werranry on ian equipment °'e,;ds a ;skrg; .
Hamel, MN 55340'6~:g & a.,+
AI }iPE4ridPr
"iga;uaranteed,e~g~leloiHPti;rintena"rlce •t" r
ia., , .
a,
80D-416-89W 612-516-1300
Ptionis bese4 on, ~vaiWbBity slid ti e subject to
OWfije
Fax 612516-1310 K r •Fralgtk'isrWtindudedoritAegt/dteK: _h ,.<rf `
•
CLIENT SUPPORT & SOFTWARE UPDATE SERVICES AGREEMENT
Client Installation Location
Commencement Date: See Definitions
System Administrator.
Phone Number. (
The Software Group, Inc. (TSG) agrees to provide and the Client agrees to accept Software Update and Client
Support Services on the item(s) listed below, at the quarterly charge indicated, which charge shall remain unchanged
for the initial term. The teams and conditions of this Agreement are set forth on the face hereof and in the Terms and
Conditions appearing on the reverse side of this Agreement.
Software Product Description Quarterly Charge
•
Total Support Charge $62,500.00
(2001-2002)
Total Quarterly Charge $46,500.00
(Remainder of Term)
This agreement shall become a binding contract
between the parties when accepted by the signature
of officer of TSG at its home office. Client is advised
to read the Terms and Conditions appearing on the
reverse side of this Agreement before signing below.
Client
The Software Group, Inc.
Brazos County, Texas
• By: -
By.
Alvm Jones, Cou Judge
G
l
Name (Print): Alvin W. Jones
i
Name (Print):
es ] M • 7 :tT
-
Title: rn„n+V T,rrtgfa
Title: P
rC!".-
Date: n„q„ ct 71 70()l
Date: Y4 'z v
Q+eat *,part SoJtiwrre Updafe_S-ce As-t (Final)
Page ! 0f4
'VOL...L4~i~ Jul
E
TERMS AND CONDITIONS
DEFINITIONS
(a) Commencement Date. Commencement Date shall be June 1, 2002 for Contract Deliverable (CD) 32
and thereafter shall be staggered to correspond to the "go live date" plus 90 days for CDs 52 and 71 of
the Integrated Justice Management System (IJMS) Contract as set forth and defined in such agreement.
(b) Equipment. The computer hardware supplied by TSG, including the central processing unit on which
Software is installed, and any other TSG supplied peripheral equipment at the location of software
installation.
(c) Software. Any software product licensed to Client by TSG under a separate agreement for which TSG
offers its Clients Software Update and Client Support services, which Software is identified in writing
on the face of this document. Software may include machine readable code (object code) written in any
language on any media, source code of listings, and any improvements, modifications, enhancements,
changes or updates to such code or listings provided to Chent by 7SG.
(d) System The Equipment and the Software that are defined in 1(b) and l(c) above.
TERM
This Agreement is effective from the Commencement Date and shall continue for an initial term of five (5)
year; subject to the annual appropriation of budgeted funds by the County Coaunissioners Court to support
this Agreement After the initial term, this Contract shall renew automatically on the anniversary date
hereof unless sooner terminated as stated herein. This Agreement may be terminated after the initial term
by either party upon sixty (60) days prior written notice to the other party.
ELIGIBILITY FOR SERVICE AGREEMENT
(a) Software is eligible for inclusion under this Agreement on the Commencement Date.
(b) Service under this Agreement is contingent upon:
(1) The Software being unmodified and properly maintained at the latest TSG revision.
(2) The System containing at least the minimum hardware configuration and prerequisite software as
specified by TSG.
(3) All Software being covered by Software warranty or by this Agreement, if such coverage is
available. Software licensed after the Commencement Date of this Agreement may be subject to
additional charge(s) for coverage under this Agreement.
SERVICE RESPONSIBILITIES OF TSG
(a) For the charges stated herein, TSG shall provide the following Software Update and Client Support
services:
(1) Software updates and enhancements to the covered Software made generally available by ISO to
its Clients during the term of this Agreement shall be provided as product releases on TSG's
standard media. Software updates and enhancements include:
(a) Program modifications required due to legislative changes or state mandated changes.
(b) Program changes required to use TSG's standard forms.
(c) Fixes to reported software problems.
(d) Client submitted enhancements to covered Software which TSG deems to be included in the
standard system
(2) Improvements and revisions to reference manuals or documentation made generally available by
TSG to its Clients during the term of this agreement
(3) Remote (via dial-up-modem) diagnostics of problems with covered Software.
(4) Periodic review of outstanding enhancement requests and bug reports.
(5) Telephone Assistance. Telephone number(s) will be provided to the Client Contact to enable
communication with a TSG Specialist during the hours of 8:30 AM to 5:00 PM local Dallas,
Texas time, Monday through Friday, exclusive of TSG holidays. TSG will use reasonable efforts
to respond to the Client Contact within three (3) working hours and will assist the Client Contact
with:
(a) Identifying, verifying, and resolving problems in the Software.
(b) Identifying and verifying problems with the Equipment used in connection with the Software.
(c) Installation of new operating system releases.
G7itnf_SuppoA Sofhva.e Update SvWca_Agnnf ( rnaQ Page 2 of 4
I e+
• Installation of Software releases.
(b) For a period of 90 days after the initial installation of the Sheriff module, TSG will make available to
Client 24-hour a day, 7-day a week support services for no additional fee The extended 24X7 support
service is subject to the following limitations:
(a) Client agrees to appoint the Manager of IT and County Project Manager as the only parties
authorized to initiate after hours support calls for the Sheriff module.
(b) After hours support calls are limited to issues that prevent the County from assessing and/or
using the Sheriff module to carry out the functions it was designated to perform.
(c) Client understands that the extended support services will be via a pager assigned to the TSG
Project Manager or his designee.
SERVICES NOT INCLUDED
(a) No on-site Software Update or Client Support services are included under this Agreement. Any on-site
service requested by the Client or required due to software changes, operating system upgrades,
training, or other assistance will be provided at ISO's per-call rates and terms as stated heroin.
(b) Services not covered by this Agreement include, but are not limited to, catastrophe, fault, or negligence
of Client, operator error, improper use or misuse of the System or any part thereof, or any other causes
beyond the control of TSG and occurring without the fault or negligence of TSG.
6. ADDITIONAL SERVICES
(a) TSG agrees to provide Client with system analyst and programming services at T'SG's standard rates
and terms then in effect to assist Client with the design, coding, and data import into Universe data
• files of Chent generated programs and reports. Client source data may contain ASCII, XML, Access,
DBF, etc data formats.
(b) Client agrees that any Client generated programs will not directly update TSG database files without
the written permission of TSG.
RESPONS1BILITIOES OF CLIENT
(a) Client agrees to appoint a System Administrator to be responsible for the overall operation of the
System and for the operation of each product identified on the face of this agreement to function as the
primary contact between Client and TSG.
(b) Client acknowledges all Software changes, improvements, enhancements or updates (and each of
them) provided by TSG are subject to the same License Agreement under which Client obtained a
license to the Software, including all terms and conditions thereof and Client agrees to abide by such
License Agreement.
(c) Client agrees to maintain the Software to the latest working revision level.
(d) Client agrees to provide adequate training to its employees and further agrees to assign to the use of the
system only those employees who have received adequate training.
(e) Client agrees to maintain a dial-up modem and phone circuit or secure mtemet connection for the use
of TSG for the purpose of fulfilling TSG's responsibilities hereunder.
CHARGES
(a) Charges will be invoiced each quarter in advance and will be payable on the first day of the quarterly
semce period for which the TSG invoice is rendered.
(b) Charges for the preparation of each release will be invoiced at such time as the release is prepared at
TSG's then current release charge.
(c) Charges do not include any tax or other governmental impositions including, without limitation, sales
and use tax. All such costs, if any, shall be invoiced separately to chent, and client shall pay the same.
• 9. LIMITATION OF LIABILITY AND WARRANTY
(a) TSG's liability for damages arising out of or in connection with this Agreement whether based on a
theory of contract or tort, including negligence and strict liability, shall be limited to the total charges
paid or payable during one (1) year under this Agreement,
Gienr_Skppar_Softwa%Upinre Sr-ce Agrmr (Finn!) Page 3 of4
#0 t
C
(b) No action arising out of or in connection with this Agreement whether based on a theory of contract or
tort, including negligence and strict liability, may be brought or instituted by either party more than
two (2) years after the cause of action accrues.
(c) In no event shall TSG be liable to Client for (i) indirect, remote, incidental, special, exemplary,
punitive or consequential damage, (ii) damages due to causes beyond the reasonable control of TSG or
(iii) damages resulting from the loss of use of the System or any part thereof, loss or damage to Client
source data, or loss of revenue or destruction.
(d) THE RIGHTS AND REMEDIES OF CLIENT SET FORTH HEREIN ARE EXCLUSIVE AND IN
LIEU OF ANY AND ALL OTHER RIGHTS AVAILABLE AT LAW OR IN EQUITY. TSG
DISCLAIMS ALL WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR OR INTENDED PURPOSE, EXCEPT FOR THE WARRAN'T'Y
EXPRESSLY GIVEN IN THE UMS CONTRACT.
10. GENERAL,
(a) Client recognizes that TSG invests considerable time and expense in training TSG employees. Should
Client directly or indirectly contract with or hire any TSG employee, Client shall immediately pay to
TSG four (4) months salary for each employee hired or contracted with and TSG shall be entitled to
any other modification or amendment to this agreement as shall be equitable under the circumstances.
(b) If either party neglects, fads or refuses to perform any of its obligations under this Agreement, and
such failure continues for a period of twenty (20) days after written notice thereof, the other party shall
have the right to discontinue performance and the right to terminate this Agreement.
(c) This Agreement supersedes all prior Software Update and Client Support service agreements and
understandings between the parties with respect to any services covered by this Agreement, and may
not be changed except by written instrument signed by both parties unless specifically permitted herein
to the contrary and may not be terminated except by written notice,
(d) It is expressly understood and agreed that if either party, on any occasion fails to perform any term of
this Agreement, and the other party does not enforce that term, the failure to enforce on that occasion
shall not prevent enforcement on another occasion.
(e) Payment of charges hereunder shall take place at TSG's facility at the address set forth above.
(f) Ibis Agreement shall be governed, interpreted and enforced in accordance with the laws of the State of
Texas. The Agreement is performable in Brazos County, Texas.
Qlat SuypoR SoJMnrc Updale Service Agrrnl (Final) Page 4 of 4
•
Based upon the original agreement reached Sunday November 21, 1999 between the two
undersigned, and a continuing agreeable relationship, the sanctuary of the Sovereign Grace
Church, 14821 FM 2154, Wellborn, TX 77881, continues to be made available for use by
• the Justice of the Peace, Precinct 2, as a courtroom for the fiscal year 2001-2002 starting
October 1, 2001, based upon the following stipulations:
August 2, 2001
Rev. Andrew Daily, Jr.
608 Pearce
College Station, TX 77840
Re: Usage Agreement for use of The Sovereign Grace Church as a Courtroom
Charles H. Ellis, Jr.
Justice of the Peace
Precinct 2, Brazos County
P. O. Box 114, Wellborn, Texas 77881
(979) 690-0136 Fax (979) 690-0324
E-mail 1udee2 antxcvber.com
1. Usage Fees: $25.00 per session.
rI
2. This court agrees to return the arrangement of the room to its original condition
upon completion of any trials or hearings held in the sanctuary.
3. It is further agreed that should the utility bills for the Sovereign Grace Church
increase by an amount greater than the usage fee after the above indicated date, that
the usage fee would be revisited after a review of the before and after utility charges.
Charles H. His, Jr.
Justice of the Peace,
Brazos County, Precinct 2
Alvin 'W. Jones
County Judge, Brazos County
Rev. Andrew Daily, Jr.
Minister
Sovereign Grace Church
All payments should be sent to:
Sovereign Grace Church
Rt# 2, Box 87 A
Caldwell, TX 77836
is
BID TABULATIONS 2DDl-WO
JAIL COMMISSARY
FOOD ITEMS
DESCRIPTION
SIZE IN
OZ
Estrady
t of Cnw
91n Es Cass
BRENHAM
WHOLESALE
BRAZOS
WHOLESALE
BOB
BARKER
MIDSTATES
SERVICES
MCKEE
FOODS
ICS
FE
ADAM'S KEE
F
CLEAR B
SUPPLY
SAFE
Soup - CAN(Ramerr)
3
100624
$160 case
NB
NB
&3_34 case
NB
NB
NB
SWONdren C*n (Romeo)
3
150024
$160 case
ma
NB
$3.34 Case
NB
NB
NB
Smp•StMmpC*n(Ra'nen)
3
50024
11160 Caw
NA
NB
53.34 Cate
NB
NB
NB
HolCocos -(KeeQ
10
1018
$1775 case
NB
NB
5259nse
HB
NB
NB
TwV Juice
12
2018
5203Ocase
NB
NB
$3780 case
HB
NB
NB
Lb0ae(Mmcsa Hmoa)
3
100'32
$7475 case
NB
NB
556.32cme
HAS
NB
NB
JahpwoCheasBar-(K*Q
4
50148
NB
NB
l4B
$8738 ease
NB
NB
NB
Assorted CeMri(EZ Dhby)
17
200'48
NB
NB
NIB
HB
NB
527 00 we
N43
Dtm*g SBcha - (Keeq
01
25098
NB
NB
HB
537.84 case
$15.25 case
NB
III
NB
CheeseCraclaa - (Keel)
10
iOOM2
NB
NB
$2.18we
NB
NB
NIB
$14.85 case
Cootbs Chips 8 Crean
1 13
1DWAO
$15.95 Case
NIB
NIB
$9600 Case
HB
NB
NB
COWN DupNx{S mmh
5
15024
NB
NB
$9 60 case
me
NB
NIB $10.85 case
Ram's Peanut Butler Cups
1.6
15NJ6
512 55 box
NB
$12 53 cam
NIB
NB
NB $ 36 each
Mr poodbar
1.75
15m6
$1 S".
NB
$12S3ease
NIB
NB
NB $36 each
Sndn
207
251!48
51682 box
NB
$17mcme
NB
NB
1418 $1728bm
Baby Ruth
201
15I 24
$8 37 box
NB
SB35 cam
NB
NB
NIB $12 96 box
ButterIfters
21
IS=
S12.S5bm
NB
$12Mcase
NB
NB
NB $1296box
Mom Ple s (Van) (Cboe)
2.34
v-150/77C-10072
$360 bon
$355
NB
$26.26 ws
51112 case
NB
NB
San aPopper Sol
55
Sd12
$1189
NB
$1168cass
NB
NB
NB NB
10Mlats
105
10078
$1255 caw
NB
$1253eme
NIB
NB
NB $12 SObax
Saltine Crackers
4
2048
$7280
NB
$5952 cam
IMB
NB
NB $110.00ase
PeerertSTAM
112
2400
$4995case
NB
NB
$5800 case
f4B
NB
NB
DeLwmGrahams
125
24112
525.95Cae
NB
WB
52808 case
Na
NB
NB
C'Mpa ft "w
12
5WIS
$1725 case
NB
NB
$3348 cme
NIB
NB
NB
Pldrles
10.3
350712
$710 Cam
$749
NB
NB
NB
RIB 1418
Beal ad Cheese Slick-Tra3sbesl
1.125
1441100
$14190 cam
NB
NB
$89.00 we
NB
NB
NB
' SwroarSa
3
24196
$8360 case
NB
NB
$8928 case
NB
NB
f'
RECOMMENDATION: Brenham Wholesale: 10. 19, 21 Brazos Wholesale, 13-17,20
Mldslates: 8, 25 Keefe Supply: 1.7, 9,11,18, 22.24,28,21
PERSONAL REMS
DESCRIPLTON
SIZE IN
OZ
Edyeady
9elC&1w
9InEaCsss
BRENHAM
WHOLESALE
BRAZOS
WHOLESALE
BOB
BARKER
MIDSTATES
SERVICES
MCKEE
FOODS
ICS
ADAM'S
CLEARd
SAFE
KEEFE
SUPPLIES
MenDeodorard - Heritage
2.25
100124
$190 each
NB
$3168cue
NB
3.93 each
Ns
saoOcoo
Lady Deodorant -Hwbpe
2.25
10024
$160 each
NB
53264 we
NB
S.93 each
NB
52600 Caw
Sian Won-H&tW
16
36112
$195 each
NB
$848 case
NB
$100 each
NIB
$1350case
Idsh6pngSoap
5
5072
$25.75case
NIB
$41.04 case
$5184=a
NUB
HIB
$3800case
Iyory soap
317
wM
$3180ea»
NB
s38.25ease
$4032 can
NB
$5200eese
NIB
Bhnme*Hair Dress
4
50112
NB
NB
$1460 cm
NIB
V2.00 case
NB
$1400cam
Tooftn sh (short hurdle)
Reg
241144
NB
NB
$5 76 case
$17.28 case
NB
WB
586.24 case
ChapShd40hep-EU
-
12112
WB
528.60cm
$130Bcase
NB
1590 box
NB
$620 case
Copts TaoNp o
27
lODFJ6
$150 each
NB
$3275 ease
135 2B case
NB
NB
MOO OO we
Rdatds
-
12136
$1655box
$16110
$1985coso
$1872 bar
NB
$.69 each
NB
BID TABULATIONS 2001-050
JAIL COMMISSARY
II
h
HarBnoh-Kee!
7S'
12M2
$170 each
NIB
$1140 box
NIB
f78each
NIB
f1125case
Tylenol Raj SbaVb
MLLFurpJCrmm
2-pkg
Hot
60r:Wpak
15112
f740each
NIB
NIB
7 i1300peck
NIB
52400 pack
$3060 case
NIB
NIB
112.40 pack
52.90earh
NIB
NIB
NIB
RECOMMENDATION: Brenham Wholesale: B, 12 Bob Barker. 1, 2, 11 Mldstates. 3, 8
-ICS: 4, 7, 9 Keefe Supply: 5,10,13
WSCELLANEOUS ITEMS
DESCRIPTION
SIZE IN
OZ
Est yearly
i of crses!
II In Es Cue
BRENHAM
WHOLESALE
BRAZOS
WHOLESALE
BOB
BARKER
MIDSTATES
SERVICES
MCKEE
FOODS
ICS
ADAM'S
CLEAR 6
SAFE
KEEFE
SUPPLIES
Paper Tables
a5'x 11'
5072
NIB
$740 dox
$42.48 case
NIB
f55 each
NIB
$4095case
Pena - M*Paper mate
12
25D112
NIB
NIB
f2.64 box
NIB
III A4 box
NIB
1150 box
Pocket O=b- Keel
91?
612
$ 39 each
VIA
$1145 case
NIB
$ 20 each
NIB
$312 case
D=km
-
612
N!B
NIB
SN 08 case
$27 00 case
NIB
$2 80 each
NIB
vf~
ChKkm&ChBu with heard
-
1211
NIB
NIB
S285aad1
MA
"
$490 each
NIB
Tooihbnah Holder-2 piece, dear
I<
50112
NIB
HAI
$180 case
$4 2D ewe
N/8
1-
11
NIB
$250 case
PhrAnOCards Maton)
2512
$1350
S16.45cew
$1740 case
N!B
0 ead1
$1
4
NIB
$1392 case
Legal Shed E
m
eklpas
9x 12'
25100
55.40! 48 cL
NIB
NIB
$16.00 caw
NIB
NIB
$48 00 case
lf
,
Tube Sods Gm OAM
(SA,U
144 dorm eul.
NIB
NIB
ST J% doL
$.61 each
NIB
NIB
NR
Tones-100%mlam • brawn
551b 205r 40'
12 dozed
NIB
N!B
$15 00 dot
$175 each
N!B
NIB
NIB
RECOMMENDATION: Reject:6 BrenhamWholesatr.l,7 Bob Barker I fAdetates:3
ICS:11-10 Keen Supply 4,5
SECURE PERSONAL ITEMS,
62E IN
raotCases
BRENHAM
BRAZOS
BOB
MIDSTATES
MCKEE
ICS
ADAMS
KEEFE
DESCRIPTION
OZ
IInEa.Case
WHOLESALE
WHOLESALE
BARKER
SERVICES
FOODS
CLEAR
SUPPLIES
ShaMw
80L
7206
$3450 case
NIB
$8 40 case
NIB
$140 each
$32.08 ease
NIB
DandnAlSdrmpoo
am
64f38
$3795 rasa
NIB
$2570case
NIB
$244 each
$86.IIcase
NIB
Lbrdidoner
8oz
64736
53450 one
NIB
$690 case
$3384 case
NIB
$170 each
NIB
Glycerin Soap
35oL
96120
$11760case
NB
$2040 case
NIB
S68aaci
$11400caw
NIB
RECOMMENDATION: Mldetalas:1,2,4 Adam'sClur.3
V TENNIS SHOES: EACH Size 8-13 each KS NIB $825 NIB f4E0 NIB NIB
RECOMMENDATION: Bob Balker
~J
i
i
r i
S j
r
r
MEMO
TO: John Reynolds, County Auditor
FROM: Alvin W. Jones, County Judge
RE: EXEMPTION FROM COMPETITIVE BIDDING REQUIREMENTS
OF LOCAL GOVERNMENT CODE, SECTION 262.024(a)(1).
Please be advised that on this 21st day of August, 2001, at a e u Session of the
Commissioners' Court on which the following members were present:
Alvin W. Jones County Judge
Tony Jones Commissioner, Precinct I
Bill Thornton Commissioner, Precinct 2
Randy Sims
Carey Caule]
Commissioner, Precinct 3
commissioner, Precinct 4
The Commissioners' Court has determined that there is only one source and hereby grants
an exemption from the competitive bidding requirement for the following items for which
competition is precluded because MULTI-INFORMATION SYSTEMS INC is the
developer for the Justice of the Peace software currently in use by the county. It is the only
company who can implement the CTF collection fees into existing software . The Court
considers this software necessary to preserve and protect the public health of the residents
of the County, as provided in the Local Government Code, Section 262.024(a)(2). The
Court hereby approves all such payments for said costs for the fiscal year 2000-2001
Brazos County
Bid Summary Sheet for Request for Proposals Number 2001-039
Courthouse and Buildings Network Cabling Upgrade
Carroll Systems:
Warranty:
Price: $161,543 36
Courthouse and Annex:
Tax Budding/CSCD Annex:
Constable Annex:
Timeline/Plan:
References'
Options.
Notes:'
Final Score:
Managed Network Solutions:
Warranty:
Price: $148,723.04
Courthouse and Annex:
Tax Building/CSCD Annex:
Constable Annex:
Timeline/Plan:
References:'
SCORE: WEIGHTED:
1
0.3 25 years'
1
0.3
$132,56373
$18,838.34
$10,141.29
5
1 8 weeks
3
06
Demo existing cable: $7,000.000
The 25 year warranty is for Belden/Panduit; workmanship is 1 year
References includes phone calls and on-site tours.
10
2.2
SCORE: WEI
GHTED.
5
1.5 25 year Pandwt/Belden, lifetime on workmanship.
3
0.9
$119,323.04
$18,20000
$11,200.00
1
0.2 14.5 weeks'
5
1
Options: N/A
Notes' Demo and all requested equipment included. Timeline is the sum of individual
timelines; multiple crews can provide concurrency and lower that time if needed
References includes hone calls and on-site tours.
Fihal Score: - 14 3.6
P & C Communications:
SCORE- WEIGHTED
Warranty:
Price:
Courthouse and Annex:
Tax Building/CSCD Annex-
Constable Annex:
Timeline:
References-
Options:
Notes:'
RFP response not complete.
O-.
Final Score:
N/A
TelTek Communications:
SCORE WEIGHTED.
Warranty:
Price:
t
Courthouse and Annex:
Tax Budding/CSCD Annex-
Constable Annex:
Tlmeline:
References:
Options:
Notes:`
RFP response not comipete.
Final Score:
N/A
U. S. TechSolutions:
U
SCORE: WEIGHTED*
Warranty: 3 0.9 25 year Channel-Line/GlgaSpeed warranty, lifetime workmanship warranty.
Price: $147,435.55 5 1.5
Courthouse and Annex: $115,964.47"'
Tax Building/CSCD Annex: $21,283.04"'
Constable Annex: $10,188.04"'
Tlmeline• 3 06 10-12 weeks
References' 1 02
Options:
Notes' 1) After submitting response, vendor offered to eliminate
"mobilization" charges: $8,800.00.
2) Response assumptions require County staff for furniture moves, coring,
and final installation of patch-cables.
"References" includes phone calls and on-site tours.
Final Score: 9 3-2
•
•
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING August 21, 2001
ITEM. Permission to enter B. G. Holder's property located off Rabbit Lane for the
purpose of cleaning out the drainage channel approximately 300' west from the existing
fence line Signed permission is attached Site is located in Precinct 2
SOURCE OF FUNDS.
Notes/Exceptions:
Recommendations:
SUBMITTED BY.
Richard F. Vance, P.E.
County Engineer
0001-076
APPROVED BY-
Commissione illiam S Thornton
Precinct 2
Approved Gd/ Denied ❑ by Commissioners' Court
Date: tP - 2t - o t
Alvin . Jones, Coun Judge
Irv
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING- AugustjW 2001
ITEM: Request from Venzon to construct buried cable installations in the rights of way
of Walter Banks Road and Hoston Road beginning at the intersection of Walter Banks
Road and State Highway 21 extending east for a distance of 835 feet. Site is located in
Precinct 4.
SOURCE OF FUNDS: N/A
• REQUIREMENTS:
1) No work will be permitted between front slope and/or bads slope
2) All installation(s) shall be constructed in designated utility easements, if applicable If no utility
easement exists, the installation(s) shall be 1) wdhin 3.5' of and parallel to the right-of-way line
and/or 2) In the case of a road bore, perpendicular to the right-of-way line
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4) Ditch line shall be compacted to 901. standard density ASTM-Test Method No D-698, test shall
be conducted by an independent Geotechnical testing fine; copies of all test results shall be
furnished to the office of the Brazos County Engineer
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Hiahways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction.
NOTESIEXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBM BY: APPROVED BY:
Richard F. Vance P.E. Commiss' ner Care C ule
Y Y
County Engineer Precinct 4
0001-078
u
Approved 52(1 Denied ❑ by Commissioners' Court
Date: ° - Zt - 4D I
i.L,00-v
. - AIL -Q~
Alvin . Jones, Coffnty Judge
c'R
IJOAs A
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verizn
AUGUST 13, 2001
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR_ VANCE:
SUBJECT: AGRMNTS 24 BURIED CABLE
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF
OUR PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT BRYAN,
TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER 5413 - 4P001 CV, WHICH IS SCHEDULED
FOR SEPTEMBER 2001. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE
CONTACT CHARLES ALLEN AT OUR OFFICE IN BRYAN, TELEPHONE 979-8214761 WITHIN 15
DAYS SO THAT WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD
THAT THIS PROPOSAL IS APPROVED.
SINCERELY,
&k,-
GARY BANTA
SUPERVISOR - ACCESS DESIGN
GB:EC
ATTACHMENT
J
VERIZON COMMUNICATION Notice of
Line Installation
August 13, 2001
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE: AI Jones
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
Beginning at the intersection of Hwy 21 West and Walter Banks
Road a buried cable will be placed X in the south R.O.W. of
Walter Banks Road extending east fora distance of 835 feet A
40 cable will also be X in the R.O.W. f Houston Road and Stanley
Trail. All cable will be placed a depth of 3
The location and description of this line and associated appurtenances Is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Vedzon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after September 10 2001.
VERIZON COM ICATIONS 5413- 4P001CV
Gary Banta
Supervisor-Access Design
is 301 Industrial Blvd.
Bryan, TX 77803
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REDDEST NEV BURIED CROPS
TO BE PLACED AND REROUTE
CUSTOMERS TO FEED FROM
NEW SERVING TERMINALS.
WORK SAFELY
NOTES TO CONS1
LOCATE ALL BURIED UTILITIES
BEFORE DINNING INTHIS AREA
PLACE NEW CABLES AND BORE
AS SHOWN ON YORKWORK.
WORK SAFELY
WARNING 9
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VERIZON SOUTHWEST STATE: TN
DIVISION: UNIVERSITY EXCH.. 5417 REM. CO. 000
W.C4 8220 Y NO: 4P001CY CONTROL NUMBER,
TITLE, TEAROOWN WALTER BANKS RD TAX OST.F5001
TWP RNG, EC, SAL.
DATE: 08/07/01 V.DATSEL CALE, 1'•108'
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: August 21. 2001
ITEM: Request from Wickson Creek Special Utility District to construct 2 road bores
and 3,600 feet of water line installation in the right of way of Andert Road. Site is
located in Precinct 3.
SOURCE OF FUNDS: N/A
PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) All installations shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the nght-of way line
and/or 2) in the case of a road bore, perpendicular to the nght-of-way line
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc from county right-of-way
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm, copies of all test results shall
be furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
IL ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: APPROVE BY:
Richard F. Vance, P.E. Commissi r Randy Sims
County Engineer Precin
0001-079
Approved Gd/ Denied ❑ by Commissioners' Court
Date: S - 21 -C2l
Alvin . Jones, Cou Judge
CA I
• WICKSON CREEK SPECIAL UTILITY DISTRICT
P.O. Boa 4756
Bryan, Texas 77805-4756
Member Texas Rural Water Association 979-589-3030 Fax: 979-589-3275
E-Mail: wicksud@cy-net.net
August 8, 2001
To: Mr. Ray Crow
Brazos County Rd. & Bridge
From: Kent Watson
General Manager
Re: Right of Way Application, Andert Rd.
• In addition to the two requested road bores, Wickson Creek Special Utility District
is requesting approval for approximately 3600 ft. of 12" waterline to be installed in
County Right of Way along a portion of Andert Rd. In the area requested, (see
attached drawing) the east side of Andert Rd. has numerous driveways and
obstructions that would create additional costs and inconveniences for all
concerned. On the west side of the requested area, these property owners do not
receive service from the District. One property has a number of owners that have
undivided interests in the property. In order to acquire an easement, we would have
to go through the condemnation process and we really don't want to do that.
• Qa 4 ZV~ aOnTa✓pi
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REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant) Wickson Creek sun proposes to
place a (type) waterline within the right-of-way of (road) Andert Rd.
In Brazos County, Texas as foligus 8C as
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that
The County Engineer must by notified 72 hours prior to the beginning of
construction in order that he or his designated inspector may inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5 That the line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four inches (24')
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the 22ndday of AiygILt . Aft 2QO1
Firm: Wic on Creek SUD
By:
Title: _General Manager
Address. P. 0. Box 4756
Bryan, Texas 77805
Phone: 979-589-3030
APPROVED BY COMMISSIONERS'
COURT ON:
S- 7t -oj
Date
C/. Ac A 5 - 1-7 F,0
A4 6 i /3
Alvin W. Jones, County Judge RA 1 Cat&L"a
Revised 812ft'r VO ! y q aL'
1~rAt ulv~ ~~r Major
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