HomeMy WebLinkAbout2001-07-03-0900AM-Regular•
. BRAZOS COUNTY
BRYAN. TEXAS
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BRAZOS COUtijY, 8RYA
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
JULY 3, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS
COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS.
1, Invocation - Commissioner Jones.
2. Pledge of Allegiance - Commissioner Jones.
3. Call for citizen input and/or concerns.
Consider and take action on agenda items 4 • 17:
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4. Requisition from the 272n4 District Court funds for a copier.
5. Request by the County Tax Assessor-Collector to reclassify temporary part-time clerk
positions as temporary full-time positions.
6. Budget Amendment 00/01-34.
7. Personnel Changes of Status.
8. Payment of Claims.
9. Resolution to increase the number of members on the Board of Directors of the Brazos
County Appraisal District and to change the method for appointing the members.
10. Appointment of three members to the Brazos County Child Welfare Board.
1 l . Request by the County Tax Assessor-Collector for out-of-state travel for two people to
Florida in July, 2001 to finalize and train for titling process for Sunshine State Tag
Agency.
12. Verifying vehicle registration fees for calendar year 2002.
13. Authorization for acceptance of donated property by the Constable, Precinct 3.
14. Requisition from the District Clerk's Minor Furniture funds for two tables.
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15. Requisition from Capital Expenditures Fund for the Information and Technolody
Department for replacement antennae for the wireless networking to Road & Bridge
Department and the Detention Center.
16. Extension of Elevator Maintenance Contract with Kone, Inc.
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Commissioners Court Meeting Agenda
July 3, 2001
i Page Two
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17. Approval of minutes from the following Commissioners Court meetings conducted in
2001:
a. Regular meetings conducted on April 3, April 10, April 17, April 24, May 1, May
8, May 15, May 22.
b. Workshop meetings conducted on April 17 and May 15.
c. Public Hearing conducted on April 24.
I d. Special meeting conducted on May 16.
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18. Announcement of interest items and possible future agenda topics.
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i 19. Call for citizen input and/or concerns.
20. Convene into Executive Session pursuant to §551.072 of the Texas Government Code
c to discuss acquisition of real property.
i; 21. Consider and take action on Executive Session.
I 22. Adjourn.
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The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
JULY 3, 2001
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A regular meeting of the Commissioners' Court of Brazos
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County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan,°Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, July 3, 2001, with the following members of
the Court present:
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Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of-Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Jones gave the invocation and led the pledge
of allegiance.
Under citizen input/and or concerns, Demetrios Basdekas
stated that he had seen some updated salary information for
the Sheriff's office and he felt the wage gaps are larger than
first noted. He urges the Court to look at the new
information and act accordingly. He also suggested that the
other departments submit information on salaries.
The Court first considered a request from 272"d District
Court for a copier for that department. Commissioner Sims
moved to approve the request. Commissioner Jones seconded the
motion. The Director of Build Maintenance informed the Court
• that there were three (3) copiers located in his department
and asked if they should be recycled. Commissioners Sims and
Jones withdrew their motion and second. On motion by
Commissioner Jones, seconded by Commissioner Thornton, the
Court voted unanimously to remove the item from the agenda.
Vol 93 Page 4" - 9
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Commissioners' Court meeting July 3, 2001
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The next matter before the Court was a request by the
County Tax Assessor-Collector to reclassify temporary part
time clerk positions as temporary full time positions. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to approve the request to
reclassify the temporary part time positions.
The Court next considered Budget Amendment #00/01-34.1
through 34.9, which would transfer funds to Community Support
from Contingency, and reallocate funds for 272"d District
Court, Emergency Management, Commissioners Court, 361"
District Court, Constable Precinct 3, County Court at Law II,
Judicial Software Fund and Inventory Control. Commissioner
Cauley moved to approve the amendments as submitted.
Commissioner Thornton seconded the motion. After some
discussion Commissioners Cauley and Thornton withdrew their
motion and second. Then on motion by the County Judge,
seconded by Commissioner Sims, the Court voted unanimously to
approve the budget amendments with the exception of 34.2 and
34.8 which were for the 272nd District Court and the Judicial
Software Fund.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20020329 through 20020579
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
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Commissioners' Court meeting July 3, 2001
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On motion by Commissioner Sims, seconded by Commissioner
Jones, the Court voted unanimously to adopt a resolution
increasing the number of members on the Board of Director of
the Appraisal District and to change the method for appointing
the members according to section 6.03(b) of the Texas Property
Code. A copy is attached.
The next matter before the Court was the appointment of
three members to the Brazos County Child Welfare Board. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to appoint Dr. Nancy Algert, Mr.
Blake Bell, and Mr. Kyle Foster to the Board.
The next matter for consideration by the Court was a
request submitted by the Tax Assessor/Collector seeking
approval for out of state travel for himself and his Chief
Deputy. Mr. Winn and Mrs. Christie Roe would be traveling to
Florida to be instructed in the titling process used by
Sunshine State Tag Agency and to finalize an agreement with
Sunshine. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to grant the
request from the Tax Assessor/Collector and approved payment
of out of state travel expense for Mr. Winn and Mrs. Roe.
The Court proceeded to verify vehicle registration fees
for calendar year 2002. Chapter 502 of the Transportation
Code concerning the registration of vehicles, provides
counties the option of imposing, in addition to the
registration fee, two extra fees. Brazos currently has a fee
of $11.50 added to the registration fee. A $10 fee goes to
roads and bridges and $1.50 goes for school crossing guards.
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to retain the current
fee of $11.50 for calendar year 2002.
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Commissioners' Court meeting July 3, 2001 4
The Court next considered authorization for acceptance of
donated property by the Constable, Precinct 3. The City of
Bryan has donated a cage for a vehicle and a six (6) position
switch box with an estimated value of $375.00. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to accept the donated property.
The next matter before the Court was consideration of a
requisition from the District Clerk's Minor Furniture funds
for two tables. On motion by Commissioner Cauley, seconded by
Commissioner Jones, the Court voted unanimously to approve
payment of the requisition in the amount of $259.83.
The Court next considered payment of a requisition from
Capital Expenditures Fund for the Information and Technology
Department for replacement antennae for the wireless
networking to Road & Bridge Department and the Detention
Center. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
payment of the requisition in the amount of $2,500.00.
The Court proceeded to consider the extension of Elevator
Contract with Kone, Inc. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to extend the contract with Kone, Inc. under the same terms
and conditions. The new contract will begin 08-16-01 and
continue until 08-15-02 with the option to renew. A copy is
attached.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in April and May of 2001 on
the following dates: April 3, 10, 17 and 24, May 1, 8, 15 and
22; workshops held on April 17 and May 15; a Public Hearing on
April 24; and a Special meeting on May 16. On motion by
Commissioner Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to approve the minutes as submitted.
Vol 00 Page rco
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Commissioners' Court meeting July 3, 2001 5
Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) The Governor has signed Bill 292 into law
which is an adjustment to travel
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reimbursements. The state will reimburse
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at 35~ per mile, $30 per diem and $80 a
day for lodging. The IRS rate of
reimbursement is 34.5C per mile. He
stated that he would like the $30 per
diem broken out by breakfast, lunch and
dinner.
b) He received a letter from the Texas
Department of Health in reference to the
state negotiated allocation of tobacco
money to divisions. Brazos County should
receive more funds in 2002.
c) He received a memo from the Auditor
relating to projected expenditures and
the availability of funds. The biggest
shortfall will be in juvenile placements.
The projected expenditure for the year is
$1,275,000.
d) He will be making a recommendation at the
next court meeting calling for no more
salary increases until after the budget
process is completed.
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e) The Auditor's quarterly report shows that
most departments will remain within their
budget until the end of the budget year.
f) A letter will be going out in reference
to personal long distance phone calls
being made on county phones.
Under citizen input and/or concerns, the Tax
Assessor/Collector introduced Mrs. Kristeen Roe, his new Chief
Deputy in the Tax Office. Susan Gandy announced that there
would be no Commissioners Court meeting on July 10" as a
majority of the Court would be away for a meeting. Donald
Lampo, Constable, Precinct 3, asked what criteria the
delinquent tax collection firm would be using to collect
delinquent taxes.
At 9:45 a.m. the County Judge announced the meeting
closed to the public so that the Court could meet in Closed
Executive Session to discuss the acquisition of real property
as allowed under Section 551.072 of the Texas Government Code.
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Commissioners' Court meeting July 3, 2001 6
At 10:08 a.m. the County Judge announced the meeting open
to the public. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to make a
final offer to the Bienskie family of $6,750.00 per acre for
158.52 more or less acres of land.
There being no further business to come before the Court,
the meeting was adjourned.
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0113
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The foregoing minutes of the Commissioners Court meeting
held July 3, 2001 have been examined and are approved in open
Court this the Z? NC, day of 20", in
Bryan, Brazos County, Texas.
• Alvi W. Jone
County Judge
m. S. Thornton
Commissioner, Precinct 2
rey Ca ley, Jr. Karen McQueen
Commissi ner, Preci c 4 County Clerk
Commis
Precinct 1
Randy Si s
Commis over, Precinct 3
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BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON 3 200 / AT 9'eo W*
NAME ORGANIZATION/DEPARTMENT
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BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON aJ~ 3 200 ! AT ~oa R~,t
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PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE: July 3, 2001
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
#i#i###i#4iiiii####4#i#i##44#4i##44444###4###4#441444##4444144#~##i##4i##4##i.L#i**#.
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
*#*i###*#i##*#4i*4##i##4i###4#44##ii##i##ii*ii##44##44#####444444##i#441###i##ii##i.
1 T. LEE, ANITA
SALARY INCREASE
KUTIPER, TONY
SALARY INCREASE
- JESKE-FULTON, LINDA
SALARY INCREASE
ROAD & BRIDGE THOMAS, TRENT E
TERMINATION
TAX OFFICE BECERRA, ROBERTA 1
TERMINATION
BENGS, JOACHIM
TRANSFER WITHIN DEPT.
ROE, DORYE K.
NEW HIRE-FUL TIME
SHERIFF'S OFF - JAIL DIVISION SPARKS, CHARISMA NEW HIRE-FULL TIME
COUNTY AUDITOR MACKEY, STACEY M NEW HIRE-INTERN
Approved in Commissioners' Court
County Judge's or Commissioner's
(This copy to be attached to minutes)
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RESOLUTION TO INCREASE THE NUMBER OF MEMBERS ON THE BOARD OF
DIRECTORS OF THE APPRAISAL DISTRICT AND TO CHANGE THE METHOD FOR
APPOINTING THE MEMBERS ACCORDING TO SECTION 6.031(b) OF THE TEXAS
PROPERTY TAX CODE.
Whereas, Section 6.301 (b) states: "The taxing units participating in an appraisal district may
increase the number of members on the board of directors of the district to not more than 13,
change the method of procedure for appointing the members, or both, if the governing bodies of
three-fourths of the taxing units that are entitled to vote on the appointment of board members
adopt resolutions providing for the change..."
Whereas, Brazos County, desires to have the composition of the appraisal district board of
directors more closely reflect the proportionate share of the 2000 total levy rolls for each
jurisdiction which is currently eligible to nominate and vote on board membership.
Whereas, Brazos County, desires to increase the membership of the board of directors to seven
members.
Whereas, Brazos County, further desires to change the method of selection of board members to
a simple appointment format based on the following schedule:
Brazos County: One member
Bryan Independent School District: Two membcrs
College Station Independent School District: Two members
City of Bryan: One member
City of College Station: One member
Be it resolved, the Brazos County Appraisal District's board of directors shall consist of seven
members.
Be it resolved, Brazos County, shall henceforth appoint one member to the Brazos County
Appraisal District board of directors.
Be it resolved, notification of the Brazos County's appointee to the Brazos County Appraisal
District board of directors shall be made to the Chief Appraiser prior to November 151 of each
odd number year.
Be it resolved, this action suspends the nomination and voting process as specified in Sections
6.03 (e)(f)(g)(h)(i)(j)&(k) of the Texas Property Tax Code.
Be if further resolved, this action voids and rescinds any and all previously agreed upon methods
of membership selection and board composition.
Effective date of this resolution shall be immediate upon adoption and shall govern the
appointment of board of director members beginning with appointments for 2002-2003 board
membership.
Changes enacted by this resolution remain in effect until changed in a manner provided by
Section 6.031 of the Texas Property Tax Code or rescinded by resolution of a majority of the
governing bodies that are entitled to vote on appointment of board members under Section 6.03
of the Texas Property Tax Code.
Adopted this .3 S? Day of July, 2001 by the Commissioners Court of Brazos County, Texas.
Alvi W. Jones, my Judge
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Commissioner, Precinct 1
Randy Si
Attest:
, Precinct 3
William S. Thornton
Commissioner, Precinct 2
grey Caul/y, Jr.
Commissi ner, Precinct 4
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Karen McQueen
County Clerk
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-34.1
7/3/01
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
110020
731200
Dr.
Brazos Animal Shelter
4,121.00
01
110015
611300
Cr.
Contingency
4,121.00
I ITo increase the line item budget per the attached instructions.
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4,121.00 4,121.00
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eQar`ed, .P[~ro~ed;By:
ate' :6 2S 0 ate: ,°s_ _
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-34.3
7/3/01
1
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
355001
618010
Dr.
Travel
1,200.00
01
355001
615000
Dr.
Printing
500.00
01
355001
659500
Cr.
Vehicle Maint.
1,700.00
Emergency Management
To reclassify line item budget per the attached
request.
1,700.00
1,700.00
~Pi'ep.or-i Ry: ,m9:ti to
L4ULIC• 6/26/0 ll tic.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-34.4
7/3/01
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
110001
652000
Dr.
Copier Maintenance
500.00
01
110001
610100
Cr.
Advertising/Legal Notices
500.00
I (Commissioners Court I I I I
To reallocate line item budeet to cover unanticipated overaee.
500.00 500.00
[Pr
epared~By: cnk"
7 .2 0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-34.5
7/3/01
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 222001 673420 Dr. Furniture 3.00
01 222001 654500 Cr. Office Equipment Maintenance 3.00
361st District Court
To reallocate budget to cover expenditure overrun.
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3.00 3.00
Pren:ired B1': ni1C1v ~pper.~
pate: 61St/U13ate:
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-34.6
7/3/01
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
303001
659500
Dr.
Vehicle Maintenance
250.00
01
303001
618010
Cr.
Travel
250.00
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I lConstable Precinct 3 1 1 1 1 1
1 ITo reallocate budget to allow unforeseen vehicle maintenance.
250.00 250.00
4 *5 .
epare, By: in
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-34.7
7/3/01
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 231001 619000 Dr. Visiting Court Reporter 6,500.00
01 110100 722020 Cr. Court Appt Atty-CCL#2 6,500.00
County Court at Law #2
Court Support Costs
To decrease funds allocated for Court Appointed Attorneys to increase the Visiting Court Reporters
for the Countv Court at Law #2 department.
6,500.00 6,500.00
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-34.9
7/3/01
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
130001
655400
Dr.
Printe,- Maintenance
844.00
01
110015
611300
Cr.
Contingency-Printer Maint
844.00
01
560010
802030
Dr.
Computers
1,916.00
01
180001
802030
Dr.
Computers
958.00
01
280020
655400
Dr.
Printer Maintenance
35.00
01
110015
611300
Cr.
Contingency-Computer Maint
2,909.00
Inventory
Control
To reclassify budget from Contingency for the maintenance and repairs of
printers and
the replacement of computers.
3,753.00
3,753.00
~~ate::^ •r ~ 6,28/.0
1447
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Brazos County
Purchasing Department
300 E. 26th Street, Ste. 117 • Bryan, Texas 77803
Phone (979) 361-4290
Fax (979) 361-4293
KONE, Inc.
ATTN. Mark Svendsen
4607 World Houston Parkway
Suite 150
Houston, Texas 77032
SUBJECT.• Elevator Maintenance Contract
CONTRACT NO: 40015374
CONTRACT RIDER NO:
OBJECTIVE.
Brazos County is requesting your continued service in maintaining
the elevators located in the Courthouse. This contract would continue
under the same terms and conditions shown on Bid No. 97-034, and for
the same unit price of $673.00 per month as shown on Purchase Order
21091, dated 10129199. This rew contract would begin 8116101 and
would end 8115102, with the option to renew.
If this is agreeable, please sign and return to the Purchasing
Department, attn: Pat Howard.
ACCEPTANCE
KONE, INC.
Date:
By.
APPROVED
BRAZOS COUNTY
Date: '7- 3 - O /
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