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2001-06-26-0900AM-Regular
0- P FILED r~ BR.AZOS COUNTY BRYAN, TBXAB THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, JUNE 26, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Judge Jones. 2. Pledge of Allegiance - Judge Jones. 3. Call for citizen input and/or concerns. 4. Presentation of scholarship awarded by Valic. 5. Presentation regarding the Children's Museum. • Consider and take action on agenda items 6 - 26: 6. Budget Amendment 00/01-33. 7. Personnel Changes of Status. 8. Payment of Claims. 9. Request by the County Court at Law #2 Judge for funding for a temporary court reporter. 10. Depository Contract with First American Bank. 11. Request by the Information Technology Department for the reclassification of a position to create an Assistant Network Administrator position and authorization for salary adjustments. 12. Order authorizing the use of the County Judge's electronic signature for documents regarding the federal alien inmate assistance program with the Federal Department of the Criminal Justice. 13. Request by the Information Technology Department and the District Clerk's.Office for payment of an invoice from DynaSource, Inc. for computer software. 14. Request by the Information Technology Department for payment of an invoice from Sungard Pentamation for consulting services for the Personnel, Purchasing%and Treasurer's Departments. 15. Authorization for acceptance of donated property by the Sheriffs Office. I 2001 JUN 2 2 All* 11 -CO BRAZOS COUNTY- BRYAN. TEXAS BY EPUTY NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT 3 ~`~q #mom i• n Commissioners Court Meeting Agenda June 26, 2001 ii Page Two I ti 16. Requisition from the Sheriff s Office's Minor Acquisitions Fund for a refrigerator. 17. Blanket Purchase Orders. 18. Authorization to advertise for the following: w a. Bid #2001-045, Urinalysis Services, Community Supervision b. Bid #2001-046, Office Furniture, Purchasing Department c. Bid #2001-047, Cleaning Supplies for the Jail. d. Bid #2001-048, Internet Service Provider for the Courthouse Complex i 19. Exempting Brooks Land Survey Company from competitive bidding. j 20. Request by Road & Bridge Department to enter Leah Smith's property located off Straub Road for the purpose of constructing a temporary pen to contain owner's horse ' while fence is being replaced to accommodate roadway improvements. Site is located in Precinct 1. 21. Request by Road & Bridge Department to enter Fred Anderson's property located off Greens Prairie Road Extension for the purpose of laying back the slope to stop erosion. Site is located in Precinct 3. tl 22. Acceptance of Warranty Deed from Make McDermott, Jr. on improvements to Straub Road. Site is located in Precinct 1. 23. Acceptance of Warranty Deed from Minter Springs Community Recreation Center on E; improvements to Straub Road. Site is located in Precinct 1. 24. Request from Verizon to construct parallel cable installations in the right-of-way of Democrat Road. Site is located in Precinct 3. 25. Request from Verizon to construct parallel cable installations in the right-of-way of Deep Well Road. Site is located in Precinct 2. 26. Approval of the May 2001 Treasurer's Report. 27. Acknowledge receipt of monthly reports from department heads and elected officials. 1 28. Announcement of interest items and possible future agenda topics. 29. Call for citizen input and/or concerns. 30. Convene into Executive Session pursuant to §551.072 of the Texas Government Code { to discuss acquisition of real property. 31. Consider and take action on Executive Session. 32. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any mque& for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. i /-I\ COMMISSIONERS' COURT REGULAR MEETING JUNE 26, 2001 • A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, June 26, 2001, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm.S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. Under citizen input/and or concerns, Demetrios Basdekas • stated that the data presented in the budget workshop was in error. In reference to the Public Hearing on Redistricting, he stated that he did not intend to file a separate plan for redistricting but said that if the current plan is approved, it will disenfranchise the rural population from having a voice in elected matters. The next matter before the Court was the presentation of a scholarship awarded by Valic. The scholarship, in the amount of $5,000, is awarded to a student residing the in county of the immediate past president of the County Judges and Commissioners Association of Texas. Commissioner Randy Sims, being the immediate past president, presented a check to Jason Muesse, 2001 graduate of Bryan High School. The Court next listened to a presentation regarding the Children's Museum. Lee Ann Heath, representing the museum, asked the county to become a funding partner to help support the activities. Vol a3Page 35-1 wwi.w.(irU.~O.rlw..•' '!~'~P "R`S}+'.1ISD'L~"r^-'^9~a~~ _ 1 r Y s i t N E r z i~ f r x i~ Commissioners' Court meeting June 26, 2001 2 The Court next considered Budget Amendment #00/01-33.1 through 33.4, which would transfer funds to the Information Technology Department and to Certificates of Obligation, Series 1998 from Contingency and reallocate funds for the Information Technology Department and the Tax Office. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20020079 through 20020328 On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. The Court next considered a request by the County Court at Law #2 Judge for funding for a temporary court reporter. The official court reported suffered an injury and is not expected to return to work for about six weeks. In order to hold court, Judge Locke has projected the need for an additional $6,500 to allow for payment for a visiting court reporter. Commissioner Sims asked if this was in addition to the amount currently budgeted for the line item. The response was yes. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to approve the expense. Vol a3 Page 35a, f 1 I Commissioners' Court meeting June 26, 2001 3 The next matter before the Court was approval of the Depository Contract with First American Bank. On motion by • Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the depository contract beginning June 1, 2001 and ending May 31, 2001. A copy is attached. The Court next considered a request by the Information Technology Department for reclassification of a position to create an Assistant Network Administrator position and authorization for salary adjustments. This will result in a saving of $481.11. Commissioner Sims asked that the department bring no more reclassifications until budget time. On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the reclassification of a position to create an Assistant Network Administrator position and authorization for salary • adjustments. The next matter for the Court's consideration was approval of an Order authorizing the use of the County Judge's electronic signature for documents regarding the federal alien inmate assistance program with the Federal Department of the Criminal Justice. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve an Order authorizing the use of the County Judge's electronic ,signature for documents regarding the federal alien inmate assistance program. The Court next considered approval of a request by the • Information Technology Department and the District Clerk's office for payment of an invoice from DynaSource, Inc. for computer software for the District Clerk's office. On.motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize payment of an invoice from DynaSource in the amount of $480.00. Vol a3 Page 3-53 L _ 7t". W7c' •►uvrw~..Y.c.•:c i y'- :..J.••~a xri tirn,a...~..~v •_m - . ~ ^°~4Y~RYhTNTfis'J~'l'r~ F 1 Commissioners' Court meeting June 26, 2001 The next matter for consideration was another request by the Information Technology Department for payment of an invoice from Sungard Pentamation for consulting services for the Personnel, Purchasing and Treasurer's Departments. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to authorize payment of an invoice from Sungard Pentamation for consulting services in the amount of $1,500.00. The Court next considered authorization for the acceptance of donated property to the Sheriff's Office. The Sheriff's office has received a Vanguard® Combination Safe Model #VS200 with an estimated value of $400.00. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to accept the donated property. The next matter before the Court was approval of a requisition from the Sheriff's Office, Minor Acquisitions Fund for a refrigerator. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the requisition in the amount of $89.96. The Court proceeded to consider the following blanket Purchase Orders: Ray Criswell Jail $ 600 Brazos Wholesale Jail $ 500 Acme Soap Co. Jail $2,000 Lilly Dairy Jail $2,800 Butterkrust Jail $1,600 Glazier Jail $1,100 Cain's Coffee Jail $ 600 Ben E. Keith Jail $1,250 Performance Jail $5,200 Sysco Food Sys. Jail $5,200 Alliant Food Jail $7,400 Scarmardo Produce Jail $2,150 On motion by Commissioner Sims, seconded by Commissioner Jones, the Court voted unanimously to approve the Blanket Purchase Orders as submitted.' 4 i Y 4 h y h e u~ r k" \ Vol P3 Page .35`f -'•'Y a_ Zriw=..L1'ii'.'11Cb:..w Fx "._v: S.L~'s~.•.w~••~••- ~ J 1qs' i'9L Yk r- " II, • Commissioners' Court meeting June 26, 2001 The next matte Purchasing Agent to Bid #2001-045 Bid #2001-046 Bid #2001-047 5 r for consideration was approval for the advertise for the following bids: Urinalysis Services, Community Supervision Office Furniture, Purchasing Department Cleaning Supplies for the Jail Bid #2001-048 Internet Service Provider for the Courthouse complex On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to authorize the Purchasing Agent to advertise for the previously noted bids. The Court next considered an Exemption from Competitive Bidding Requirements of Local Government Code, Section 262.024(a)(4). This is for the purchase of professional consulting and surveying services. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted • unanimously to approve the Exemption of Competitive Bidding Requirements and authorized the payment for all professional services from the designated vendor for the 2000-2001 fiscal year. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Leah Smith on Straub Road in Precinct 1 to construct a temporary pen to 'contain the owner's horse while the fence is replaced to accommodate roadway improvements. On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to authorize the work. The Court next considered authorizing work outside of • county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Fred Anderson on Vol. 0.3 Page 355 4 Commissioners' Court meeting June 26, 2001 ; 6 s i . t sq Greens Prairie Road in Precinct 1 to lay back the slope of the ; r. a: right-of-way to stop erosion. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to authorize the work. The Court next considered acceptance of a Warranty Deed for right-of-way on Straub Road in Precinct 1. On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Make McDermott, Jr. for the expansion and improvements to Straub Road. The Court next considered acceptance of a Warranty Deed for right-of-way on Straub Road in Precinct 1. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Minter Springs Community Recreation Center for the expansion and improvements to Straub Road. The Court next considered the request from Verizon to construct parallel cable installations in the right-of-way of Democrat Road in Precinct 3. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from Verizon and authorized the installation. A copy of the request is attached hereto. L ij } 1 The court next considered the request from Verizon to construct parallel cable installations in the right-of-way of Deep Well Road in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Thornton, seconded by Commissioner Jones, the Court voted unanimously to approve the request from Vol C23 Page C35(p - a u r Commissioners' Court meeting June 26, 2001 Verizon and authorized the installation. request is attached hereto. 7 A copy of the on motion by Commissioner Sims, seconded by Commissioner • Cauley, the Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for May 2001. A copy of which is attached to and made a part of these minutes. The Court acknowledged receipt of the Extension Service Reports for June 2001 and acknowledged receipt of reports from the following County and Precinct offices showing revenues collected and remitted to the County Treasurer: • County Clerk District Clerk Justice of the Peace Precinct 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Justice of the Peace Precinct 5 Justice of the Peace Precinct 6 Constable Precinct 4 Constable Precinct 5 Constable Precinct 6 Brazos County Events Facilities County Attorney Road & Bridge Tax Assessor/Collector A copy of the Officials' reports can be viewed in the County Auditor's office. Under announcement of interest items and possible future agenda topics the County Judge made the following comments: a) The Contingency Fund balance is down to a mere $49,000.00. The Auditor's office is to prepare an annualized monthly cost of placement for 50 to 60 juvenile offenders. • Y t w~.l . ra .~wz u.~+u.c b) The County Judge received a letter from the Texas Department of Transportation (TxDOT) in reference to the fees collected for school crossing guards. The County can reduce those fees if it so desires. C) The County's travel policy of reimbursing $75 a day for hotel accommodations causes the county to miss out on some savings. Vol :23 Page 3 57 - - - - - - . - - Commissioners' Court meeting June 26, 2001 g r' d) Emergency Management Director, DeMerle Giordano presented an overview of the recent disaster exercise. She also j mentioned the upcoming hoof and mouth f disease disaster exercise scheduled on this date that will continue through Friday. e) He received a request from an employee to buy back retirement. This has been sent to the Commi8sioners and will be put on the agenda for consideration. t f) The State will be conducting a financial management review on Brazos County relating to technology. g) He has received the 2002 Plan from the Texas County and District Retirement System. } h) The CUC is canvassing member counties to determine what matters are of importance to them. i) Extra Territorial Jurisdiction bills passed by the legislature relating to approving development plans require the County to negotiate with the cities. Susan Gandy announced that there would be no ) Commissioners Court meeting on July 10, 2001. Under Citizen input and/or concerns, the Tax c Assessor/Collector announced that his project of registering lease vehicles for two national rental companies was escalating rapidly and that the Tax office would be open Saturday to facilitate this. There will be 60,000 vehicles t registered by Brazos County at $18.40 per vehicle. In order to handle this volume, the County will lease four (4) terminals at a cost of $2,000 per year. At 10:08 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss property acquisition as allowed under Section 551.072 of the Texas Government Code. At 10:34 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. Vol R3 Page .359 I I y _ - r.. .s.=...w.=_..._-~.,.=_..,.~ ._._._______-~-_y„.= '...~.-_.«....a. a::_' fem.. ae~~.V~=:~G ' _ I 7 • A r--- Commissioners' Court meeting June 26, 2001 9 The County Judge recessed the Commissioners Court meeting of June 26, 2001 until June 28, 2001 at 10:30 a.m. The County Judge called the meeting to order on June 28, 2001 at 10:30 a.m. and declared the June 26, 2001 meeting adjourned. There being no further business to come before the Court the meeting was adjourned. Vol Page %3 _T i f i t 4 f f 1 rr1 i E 1 .t I ! It The foregoing minutes of the Commissioners Court meeting held June 26, 2001 have been examined and are approved in open Court this the /P . yk day of 2021, in Bryan, Brazos County, Texas. Alv W. Jone Ton Aon County Ju dge ComPrecinct 1 Wm. S. Thornton any Sim Commissioner, Precinct 2 Commiss' her, Precinct 3 G c ! rey Ca ley, Jr. wren McQueen Commissi ner, Precin 4 County Clerk t i d Vol o?-3 Page .36v BRAZOS COUNTY COMMISSIONERS COURT MEETING ON 200 L AT . o 0 0 0 L r BRAZOS COUNTY COMMISSIONERS COURT MEETING ON200 L AT %'P,t nt ~k v • i 11 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR NO. 00/01 - 33.1 - 33.4 On this the 26th day of June 2001 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on June 26, 2001 the Court heard and approved a budget amendment for the 2000-2001 budget year for Brazos County, Texaa. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 5, 2000 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of June, 2001. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Original: County Clerk's office and attached to the original budget Copies: County Auditor , County Treasurer Commissioners' Court Minutes -ql 013 310. 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00/01-33.1 6126/01 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 140001 611000 Dr. Conference & Seminar Fees 170.00 01 140001 618010 Dr. Travel 530.00 01 140001 712000 Cr. Computer Contracts 700.00 Information & Techno logy To reclassify budget per the attached request. 700.00 700.00 ~f ~I'rcjiared By'. 'nik~t A-i;-P 0I C l ' ; ,._r•,~1. llatc;` - 6/20/Q11 i 1 • ~ L ~ ~J • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00/01-33.2 6/26/01 FD DIV ACCT PROJ DR/CR ACCOUNT NAbtE Increase Decrease 49 6309 803800 630998 Dr. Courthouse Improvements 16,220.00 49 6309 807100 630998 Cr. Right of Way 16,220.00 Certificate of Obligation, Series 1998 To reclassify budget to allow the expenditure for an upgrade to Unit #1 Cooling tubes in the current system. 16,220.00 16,220.00 reparedxBy: - m _pOrbved Sy: ate: * t 611/0 ate: - fi-a~- • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00/01-33.3 6/26/01 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 140001 618010 Dr. Travel 3,000.00 01 140001 721550 Dr. Computer Consulting 5,000.00 01 110015 611300 Cr. Contingency 8,000.00 Information & Techno logy Contingency t Y • • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00/01-33.4 6/26/01 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 130001 606000 Dr. Office Supplies 350.00 01 130001 672855 Cr. Type riters 350.00 Tax Assessor - Collector To reclassify funds within the department to allow the replacement of 5 broken calculators. 350.00 350.00 1- 1 VOA a,3 ~`Pr~.e'paredIi'3y' 7- :mk fPat G/20~ 9'a t e: 0 i - 1 s PERSONNEL CHANGE OF STATUS page 1 of i j COURT DATE: June 26, 2001 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status ##*#######rt####i######rt######rti###rti#i~#rtii#i#i##i#iiiiiiii•#iiiiiiiiiti#iiiiiiiiiii DEPARTMENT NAME EMPLOYEE NAME ACTION' REQUESTED #rt#Art###rt######i###i###rt######i############i+F#ii#iiiii##i#i#4#######i#iii#ii+iiiiii• JUVENILE SERVICES PRICE, AMANDA L RESIGNATION ROAD & BRIDGE PERKINS. JACK E NEW HIRE - FULL TIME SHERIFF OFF - ADMINISTRATION CORTEMELIA, SHARON SALARY INCREASE BUILDING MAINTENANCE HEARD, CYNTHIA ' NEW HIRE - PART TIME BERNAL. JR.. JOE NEW HIRE - PART TIME r. x Approved in Commissioners' Court: Jung 26. 2001 County Judge's or Commissioner's Signature: (This copy to be attached to minutes) va a3 ~5 SECRETARY'S CERTIFICATE • The undersigned, Zo Bailey, Secretary of First American Bank, SSB, a Texas chartered state savings bank, hereby certifies that attached hereto as Exhibit "A" is a true and correct copy of the Resolution adopted by the Board of Directors of First American Bank, SSB, on June 27, 2001, and that the resolutions set forth in such Resolution have not been amended or rescinded as of the date hereof. IN WITNESS WHEREOF, 1, Zo Bailey, Secretary of First American Bank, SSB, hereunto set my hand and seal this the A*) day of June, 2001. ;SEAL) C63- 0 - 4's Xe4-=s' Zo Baile , ecretary STATE OF TEXAS § COUNTY OF BRAZOS § This instrument was acknowledged before me on the C / #day of June, 2001, by Zo Bailey, Secretary of First American Bank, SSB. P&M Teae~ E Q0:J SAE1:.2 TIS Cs otary Public, State f Texas ULY a,3 ~rs1~ va9 ~n °~-0 k ;a. ~F i 1~ EXHIBIT "A" RESOLUTION OF THE BOARD OF DIRECTORS OF FIRST AMERICAN BANK, SSB June 27, 2001 WHEREAS, Brazos County, Texas (the "County') and First American Bank, SSB (the "Bank") desire to enter into a Bank Depository Contract (the "Contract') in the form approved by the County on June 26, 2001; and WHEREAS, the Bank desires to approve the Contract and to authorize execution and delivery of the Contract by the Bank. NOW, THEREFORE, BE IT RESOLVED, that the Bank shall enter into the Contract in the form approved by the County on June 26, 2001 and submitted to the Bank; FURTHER RESOLVED, that the President and Chief Operating Officer of the Bank, William C. Atkinson, and the Senior Vice President and Director of Marketing of the Bank, George A. Lea, are each, acting alone and without the joinder of any other party, authorized and empowered to execute, acknowledge and deliver the Contract on behalfofthe Bank and to execute, acknowledge and deliver such agreements, instruments and other documents ancillary to the Contract and the implementation of the Contract as either such officer may deem appropriate, all in such form as either such officer may, in his sole and absolute discretion, deem necessary or advisable and in the best interest of the Bank; FURTHER RESOLVED, that the Secretary of the Bank, Zo Bailey, is authorized and empowered to execute, acknowledge and deliver on behalf of the Bank, such certificates, authorizations and other documents and instruments as may be necessary or appropriate to evidence the approval of the Contract by the Bank and the proper authorization of the applicable officers of the Bank to execute and deliver the Contract on behalf of the Bank, all in such form as she may, in her sole and absolute discretion, deem necessary or advisable and in the best interest of the Bank; FURTHER RESOLVED, that the officers of the Bank are authorized and directed to take any and all action as may be necessary or advisable to secure performance of the Bank's obligations under the Contract; and FURTHER RESOLVED, that any and all actions previously taken by any of the officers of the Bank in furtherance of any of the above resolutions are hereby ratified and confirmed in all respects. vrk 3.~' X70 'VM l BANK DEPOSITORY CONTRACT • THIS DEPOSITORY CONTRACT is made and entered into on the date last herein written by and between BRAZOS COUNTY, TEXAS (hereinafter called "DEPOSITOR") and FIRST AMERICAN BANK, SSB, a state savings banking association, organized under the laws of the United States and authorized by law to do banking business in Bryan, Texas, and now conducting such business in said Bryan, Texas (hereinafter called "BANK'). I. DEPOSITOR through action of its Commissioners Court, hereby designates BANK as a depository for the period of beginning June 1, 2001 for a term of two years not to extend beyond May 31, 2003; provided however, BANK agrees to extend the contract term by 90 days if such extension is deemed necessary by DEPOSITOR in its sole discretion. This contract shall cover all accounts owned by the DEPOSITOR and all funds held in trust by the following offices within the DEPOSITOR and placed on deposit with BANK, to wit:. County Clerk, District Clerk, County Attorney, District Attorney, Community Supervision and Correction Department, Juvenille Services Department, County Sheriffs Office, Tax Assessor-Collector, and the Justices of the Peace. II. C During the term of this depository contract, the DEPOSITOR will, through appropriate action of its Commissioners Court, designate the officer, or officers, who singularly or jointly will be authorized to represent and act on behalf of the DEPOSITOR in any and all matters of every kind arising under this Depository Contract and to (1) execute and deliver to the BANK funds or fund transfer agreements (and any addenda thereto), (2) request withdrawals, orders for payment or transfers on behalf of DEPOSITOR in accordance with the electronic funds or fund transfer agreement and addenda, (3) make withdrawals or transfers by written instrument, and (4) consent to the release and/or substitution of securities pledged as collateral for funds deposited pursuant to this Agreement. III. DEPOSITOR may arrange for and establish time deposits, checking accounts, savings accounts, and sweep accounts and BANK may accept and hold such deposits subject to payment in accordance with the terms of the deposit. In the event funds for a time deposit are withdrawn from a transaction or savings account, at maturity, BANK will deposit the principal amount of the time deposit and any accrued interest in the DEPOSITOR's account from which funds were withdrawn to establish the time deposit. Interest shall be calculated at the rate for the particular denomination, account types and time period of said deposits as set forth on Exhibits "D" and attached hereto and made a part hereof for all purposes. Said interest will be paid monthly. The total earnings credit for all accounts will be delivered to the County Treasurer in the form of a checks) or directly deposited in the County Operating Account by the 15'" working day of the 97-J021 Bank Dryarimry_Coiuroa (625-01) Page 1 of 9 0 following month. Time deposit maturities will not extend beyond the termination of this Agreement without the expressed consent of the BANK. The DEPOSITOR reserves the right to withdrawal any DEPOSITOR funds deposited with BANK that are not immediately required to pay obligations of the DEPOSITOR in accordance with Texas Local Government Code §116.112 and invest these funds as provided by the Brazos County Investment Policy adopted by the County Commissioners Court as set forth on Exhibit "E" attached hereto and made a part hereof for all purposes. IV. BANK shall prepare and provide the following reports and services: a. A daily maintenance report on all accounts maintained by the County which shall include the balance in the County's Operating Account and the total balance of all other County Accounts. [Balances associated with Certificates of Deposit or Time Deposits purchased by the County Clerk and/or the District Clerk are not to be included in this report since they are covered by a separate Contract with the Offices of the County Clerk and District Clerk.] This report may include daily activity on fund balances, ledger balances, and detail debits and credits, if requested. b. Monthly statements showing debits, credits, and balances of each separate fund. Statements are to be submitted to the Treasurer's Office no later than the 10`h of each month. C. A magnetic tape or other acceptable format of canceled checks to be used to clear checks from the County's electronic file is to be submitted to the Treasurer's Office no later than the 10`h of each month. d. Other reports and records that may, from time to time, be required by the County in order for it to properly discharge its duties under law. e. Sort and return in numerical order the canceled checks for the Brazos County Operating Account (which includes payroll and accounts payable checks), the Brazos County Jury Fund Account, the Employee Benefit Services Account, and the County Attorney Restitution Account. f. A monthly analysis of accounts maintained by the County to include, but not limited to, average ledger balances and average collected balances of all accounts, and average analysis of banking services provided. In addition to the services set forth above, BANK shall render to DEPOSITOR and shall be compensated for any and all services contemplated by this Agreement, which are described with a corresponding fee on Exhibits "B", "C" and "D" attached hereto and made a part hereof for all purposes. BANK agrees to offset monthly service fees (as established and set out in the 97-3011 Baa DeptW1ory_Cauraer (615-01) IL- Page 2 of 9 A BANK's Application) against its customary earnings credit. for balances in DEPOSITOR's transaction accounts; provided, however, that if there is insufficient earnings credit against which such fees may be offset, DEPOSITOR will be charged for such services monthly. V. All funds on deposit with BANK to the credit of DEPOSITOR shall be secured by collateral as provided for in the Public Fund Collateral Act. Texas Government Code, Chapter 2257. BANK shall provide a monthly collateral-to-deposit report which shall contain security descriptions, par valuelcurrent face and current market values. The total of the minimum market value of the collateral (plus accrued interest or income,to the extent it is not included in such market value obtained as provided herein) securing such deposits will be in an amount at least equal to one hundred five percent (105%) of such County deposits. The market value with respect to any securities (collateral) as of any date and priced on such date will be obtained from a recognized market pricing source which relies on market information received from primary dealers and others involved in institutional investment markets. BANK must receive notification of new deposits prior to 10:30A.M. on the day deposits are actually received. Twenty-four (24) hours notice is necessary on deposits totaling in excess of $1,000,000.00 during any banking business day. However, failure to give such notice does not excuse the BANK from properly securing these deposits in accordance with this agreement and the Public Fund Collateral Act within one (1) business day of the deposit. BANK may secure DEPOSITOR's funds with agency backed collateralized mortgage obligations; provided however, DEPOSITOR reserves the right to require collateral for its funds be structured and diversified as to types of security. Such additional purchases to meet specific diversification requirements would be at no additional charge to DEPOSITOR. • 0 The Commissioners Court and/or its designated representative has the authority to reject t' any collateral offered by BANK which is not deemed to be allowed under the Public Fund Collateral Act or which is deemed to be of high security risk. VI. BANK has heretofore or will immediately hereafter deliver to the Federal Home Loan Bank, Dallas, Texas (hereinafter "CUSTODIAN'), collateral of the kind and character above mentioned of sufficient amount and market value to provide adequate collateral for the funds of DEPOSITOR deposited with BANK. BANK does hereby grant a first lien security interest in the collateral. Said collateral or substitute collateral, as herein provided for, will be kept and retained by CUSTODIAN in trust so long as the depository relationship between DEPOSITOR and , BANK shall exist hereunder, and thereafter so long as deposits made by DEPOSITOR with , BANK hereunder, or any portion thereof, shall have not been properly paid out by BANK to - DEPOSITOR or in its order. The agreement of the parties to place the collateral with the CUSTODIAN and the terns by which CUSTODIAN shall hold such collateral is attached hereto as Exhibit "F" and made a part hereof for all purposes. 97-3021 Bank DV=Uwy_C4Wra t (6-23-01) 3-73 Page 3 of9 CJ ~I VII. Should BANK fail at any time to pay and satisfy, when due, any check, draft, or voucher lawfully drawn against any deposit and the interest on such deposits, or in case BANK becomes insolvent or in any manner breaches its contract with DEPOSITOR, DEPOSITOR shall give written notice of such failure, insolvency or breach to BANK, and BANK shall have three (3) business days to cure such failure, insolvency or breach. In the event that BANK shall fail to cure such failure, insolvency or breach within three (3) business days, the parties hereto } authorize the CUSTODIAN to surrender to the Commissions Court in and for the DEPOSITOR the collateral being held by the CUSTODIAN upon receipt of a certificate whereby the ' DEPOSITOR, through its authorized representative, certifies that BANK has failed to perform its obligations under this contract, has otherwise breached this contract or has become insolvent. The BANK agrees and hereby instructs the CUSTODIAN that a copy of this agreement attached to the certificate(s) shall serve as the BANK's consent and approval for the CUSTODIAN to sell and/or convert the collateral to the use of the DEPOSITOR. The BANK agrees and is bound to provide any other approvals or consents the CUSTODIAN may require in order to release the collateral for DEPOSITOR's use. The parties further agree that the DEPOSITOR may seek an order or declaration or order of a court of lawful jurisdiction in the event that the BANK does not comply with this provision or in the event the CUSTODIAN refuses to surrender the collateral to the Commissioners Court, with all costs and attorney's fees incurred by DEPOSITOR to be reimbursed thereof, pay DEPOSITOR all damages and losses sustained by it, together with all expenses of any and every kind incurred by it on account of such failure or insolvency, or sale, accounting to BANK for the remainder, if any, of said proceeds or collateral remaining unsold. VIII. € Any sale of such collateral, or any part thereof, made by DEPOSITOR or the CUSTODIAN, as appropriate, hereunder may be either at public or private sale; provided, it shall give both the DEPOSITOR, if the sale is made by the CUSTODIAN, and BANK ten (10) days notice of the time and place where such sale shall take place, and such sale shall be to the highest bidder therefor for cash. DEPOSITOR and BANK shall have the right to bid at such sale. IX. If BANK shall desire to sell or otherwise dispose of any one or more of said securities pledged as collateral and deposited with the CUSTODIAN, it may substitute for any one or more of such securities other securities of the same or greater market value and of the character N authorized herein and by the Public Funds Collateral Act. Such right of substitution shall remain F~ in full force and may be exercised by BANK as often as it may desire; provided, however, that the aggregate market value of all collateral pledged hereunder, shall be at least equal to the amount of collateral required hereunder and by the Public Funds Collateral Act and other applicable law. If at any time the aggregate market value of such collateral so deposited with CUSTODIAN be less than the total sum of the DEPOSITOR's funds on deposit with said BANK, BANK shall immediately deposit with CUSTODIAN such additional collateral as may t F~ G 97-3011 Bank_Dq=ftwy_CaWraa (6.23-01) Page I of 9 V 3 JAR~3 .a~.AtT4: asYi..'GSA'..st'}){~y.~.~...+`^"...-v..w~..rw.v.- a.d ~.cci-. u.~'4..a r.,.+.~..Y~s..h..xa -l AaT~`~~-~••'T:Jf4=a~i2'AC~T f 9 , /1 ~ be necessary to cause the market value of such collateral to equal the total amount of required collateral. BANK shall be entitled to income on securities held by CUSTODIAN, unless there is insufficient collateral on deposit with the CUSTODIAN to cover the public funds as required by law at the time the request is made. Approval of the DEPOSITOR will be required in all circumstances and if the collateral deficiency is not seasonably cured and the DEPOSITOR's consent is not given (in writing), the income becomes collateral for public funds to the extent of the collateral deficiency. is The consent of the DEPOSITOR must be obtained for a security to be released as collateral. Before a security is released from collateral that is to be replaced, the BANK must present to the DEPOSITOR the replacement collateral that is being offered, and the DEPOSITOR must accept such replacement. X. If at any time the collateral in the hands of the CUSTODIAN shall have a market value in excess of the sum of balances due DEPOSITOR, by BANK, the DEPOSITOR may authorize the withdrawal of a specified amount of collateral by the BANK based on a written request from the BANK to the Commissioners Court or its designated representative. M. Either DEPOSITOR or BANK shall have the right to terminate this agreement prior to the expiration date by providing advanced written notice to the other party of its election to do so, and this agreement shall be void from and after the expiration of ninety (90) days after the receipt of such notice, provided all provisions of this agreement have been fulfilled. XII. When the relationship of DEPOSITOR and BANK shall have ceased to exist between DEPOSITOR and BANK, and when BANK shall have properly paid out all deposits of • DEPOSITOR, it shall be the duty of the County Treasurer to issue a certificate to that effect to the BANK and the Commissioners Court, and, if all obligations under this agreement and applicable law have been fulfilled, Commissioners Court will issue written authorization to the CUSTODIAN to deliver all collateral being held in the possession of the CUSTODIAN to the BANK. XIII. BANK represents that the collateral pledged to DEPOSITOR is not otherwise assigned, pledged or encumbered and that no lien, or security interests exist other than the security interest held by the DEPOSITOR pursuant to this agreement. Possession of the collateral by the CUSTODIAN is intended as perfection of DEPOSITOR's security interest therein. BANK warrants that the collateral (in the form and amount required by law) is held by CUSTODIAN for the benefit of DEPOSITOR and as security for DEPOSITOR's funds. 97-3021 B=kD4wd1&y_CoWmd (613-01) 3 Page S 0/9 0'.' ~t i t~? 11 ~a 3 r k r-- I~ XIV. This contract is subject to, and incorporates, the current laws governing the relationships between counties, depositories and custodians/trustees and related entities as established by the Texas Local Government Code, the Texas Government Code, the Investment Policy for Brazos County, Texas, and any amendments or revisions thereto. BANK wan-ants and represents that it shall comply with all applicable laws, rules, and regulations which govern or apply to this contract. BANK further warrants that in the event that it is aware of any violation of applicable laws, rules and regulations, it will bring the event to the attention of the CUSTODIAN and the DEPOSITOR immediately and in writing within three (3) business days. XV. This agreement is entered into and is performable in BRYAN, BRAZOS COUNTY, TEXAS, and the venue of any legal actions or proceedings arising out of or related to this contract, or out of any disputes between the parties concerning the subject matter of this contract or arising out of the violation or application of any law governing the subject matter of this agreement (including but not limited to the Public Funds Collateral Act, Texas Government Code, Chapter 2257) is placed by agreement of the parties in BRYAN, BRAZOS COUNTY, TEXAS. XVI. All notices, demands, or other writings may be delivered by any party hereto to the other, by United States Mail or other reliable courier at the following addresses: DEPOSITOR: Al Jones, County Judge Brazos County, Texas 300 Eat 26 h Street Bryan, Texas 77803 TRUSTEE: Kay Hamilton, County Treasurer Brazos County, Texas 300 East 26'h Street Bryan, Texas 77803 BANK: George A. Lea, Executive Vice President First American Bank, SSB P.O. Box 1033 Bryan, Texas 77805 The address to which any notice, demand, or other writing may be delivered to any party as above provided may be changed by written notice given by such party to the other two parties as above provided. 97-3021 Bent Drpoultory_C ur-r (6-21-01) 31 (a Pie 60f 9 .,--....••v..,awr._mwae~aw.~..~.h.,m.w.,.~...,.._..o..__-....---...,,...,.,~..,.•_~n....~.•,.~~.,_......._......~...e-.•--~.+.,.o.aaw,.cw k ~ 1,/--\ XVII. The Commissioners Court shall deliver to BANK within five (5) working days from the date of execution of this agreement, a list of those individuals authorized to act on behalf of the County, the Clerks, and the Law Enforcement Offices in regard to the matters stated herein. • The BANK shall deliver to the Commissioners Court on the date of execution hereof a Certified Corporate Resolution of its Board of Directors approving this contract and the execution thereof. The BANK also shall deliver to Commissioners Court on the date of execution hereof a Certified Corporate Resolution of its Board of Directors indicating the authority of an individual(s) to pledge collateral on behalf of the BANK. This Contract, Brazos County Invitation to Proposal No. 2001-015, and BANK's response to Proposal Request No. 2001-015 represents the entire agreement between the parties and supersedes any and all representation or agreement, both oral or written, not therein reflected. If any conflicts of inconsistencies shall arise among the terms of this Agreement, Proposal No. 2001-015, and BANK's response to said Proposal, the terms of this Contract shall control, then the terms of Proposal No. 2001-015 and then the Response. EXECUTED this the day of June, 2001, by the undersigned duly authorized officers of the parties hereto. • FIRST AME CAN BANK, SSB By: CAW el, Executive Vice President Date: 0 BRAZOS COUNTY, TEXAS By: riv - - 7/1 C1\ ztn, Alvin . Jones, Coun Judge Date: & L-Z`/,W " Ir IF 97-3011 Smut DWosiMy_Cmfnid (613-01) 7 Page 7 of 9 • ro~ Y Cb'. S" THE STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, on this day personally appeared GEORGE A. LEA, Executive Vice President of FIRST AMERICAN BANK, SSB, known to me the person whose name is subscribed to the forgoing instrument, and acknowledged to me that he executed the same as the act and deed of the FIRST AMERICAN BANK, SSB, a state savings banking association, for the purpose and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day o 2001. L ANTHONY RALUREZ Notary Public, State d Tom My Cortvnission boors FEBRUARY 26.2002 o~~e~41 9/Z., - 'Oe' Notary Public, to of Texas THE STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, on this day personally appeared ALVIN W. JONES, County Judge of BRAZOS COUNTY, TEXAS, known to me the person whose name is subscribed to the forgoing instrument, and acknowledged to me that he executed the same as the act and deed of the BRAZOS COUNTY, TEXAS, for the purpose and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the423 4, day of 2001. ►+S!%y, _ gEA'M1Z D. GREEN 'F• MY COMMISSION EXP" June 'I'Z002 otary ublic, a of Texas 97-3021 Bank Dq=ftory_Contma (615-01) pov d of 9 78 s 1 a i .I EXHIBIT "A" INTENTIONALLY LEFT BLANK • • • 97.3021 Bank Dq-dory (625-0I) ~j Page 9 oJ9 No- t k IP . t-K J i rf L EXHIBIT B SERVICE AND FEE SCHEDULE SUPPLIES/SERVICES FEE 1 Account Maintenance = 6.00 2 Printed Checks at cost 3 Printed Deposit Slips no charge 4 Personalized Endorsement Stamps 1 free stamp per account additional at cost 5 Zipper Lock Bags and Keys • • 12 free additional at cost 6 Zipper Non-Lock Bags no charge 7 Cashier's Checks no charge 8 Money Orders no charge 9 Safe Deposit Box no charge 10 Serial-sorted Checks returned with statement i 0.02 11 Coin counting and wrapping / PURCHASE roll .10 / straps 50 12 DEPOSITED Stop Payments / WITH CASH MANAGEMENT .07 per 100 13.00 per bag $ 1000 I WITHOUT CASH MANAGEMENT $ 20.00 13 Balance Inquiry / WITH CASH MANAGEMENT no charge 14 Account Overdraft charge no charge 15 EDI payments (deposits from Stale) $ 0.10 16 EDI payment addendum / PER ITEM $ 0.75 17 Automated Clearing House (ACH) / WfTH CASH MGT $ 10.00 WITHOUT CASH MANAGEMENT $ 15.0 18 ACH Item Processing $ 0.10 19 ACH Corrections i 3.00 20 Wire Transfer - incoming (domestic) $ 5.00 21 Wire Transfer - outgoing (domestic) / CASH MGT $ 10.00 WITHOUT CASH MANAGEMENT $ 15.00 22 Checks paid $ 0.12 23 Deposits $ 0.25 241 1-ocal Clearing non-encoded $ 0.045 Page 1 of 3 Will ■ i EXHIBIT B SERVICE AND FEE SCHEDULE l~ u • 0 25 Houston Area Items non-encoded $ 0.045 26, 11th Federal District, non-encoded $ 0.055 27 Other Federal Districts, non-encoded $ 0.055 28 Intra-bank Transfers /WITH CASH MANAGEMENT no charge - - 29 Courier Service for Deposits at cost 30 Encoding $ 0.035 31 Drafts $ 0.10 32 Chargeback Items $ ' 3.00 33 Recears $ 3.00 34 Balances by phone $ 50.00 35 CD ROM / per CD $ 30.00 36 Sweep $ 100.00 37 Zero Balance Accounts $ 25.00 38 Federal Reserve Board Reserve Requirement 10% 39 FDIC Insurance/$1,000 Ledger Balance 0.15% quarterly per 1,000 40 Void after 180 days on checks no charge 41 24 hour phone inquiry (date based not transaction based) no charge 42 Interest rate on average monthly negative collected balance Primo + 2 43 Cash management Installation / one Ume fee $ 200.00 44 Cash managements stem / master account $ 40.00 each additional account / max $175.00 $ 15.00 45 Employee bank account membership fee no charge 46 Employee bank account fee (monthly, annually, one-time) no charge 47 Fee for casting County employee's County check no charge Page 2 of 3 07 EXHIBIT B SERVICE AND FEE SCHEDULE 48 Lockbox SERVICES CHARGES $ 150.00 maintenance fee monthly ' Post Office Box provided by Customer with $ 0.20 service fee per Item processed authorization for First American to pick up mail $ 0.10 service fee per item transmitted ' Daily Post Office pick up provided by the Bank $ 0.40 photos ' Programming provided by the Bank $ 1.25 credits ' Posting daily - guaranteed within 2 days $ 0.10 returns ' Types of payments: full, partial multi $ 2.50 fax ' Downloaded through Email to customer $ 0.50 postage ' Deposit slips mailed to customer $ 250.00 minimum charge charged on the last wonting day on " Contact Kathy Lynch (979) 260A300 account analysis i Page 3 of 13 - t 4 EXHIBIT D INVESTMENTS AND RATES t t I INVESTMENTS 1.1 Atl investments of County monies must be made in accordance with the Brazos Coun Investment Polic . (See Exhibit E, specifically 3.0 Investment Types) 1.2 INTEREST BEARING CHECKING ACCOUNTS 1.2.1 Please bid a fixed or variable rate for Interest Bearing Checking Accounts Fixed Rat N/A 91 day T-Bill less 75 bases points (changes month) Variable Rate 3.45% April rate Mthimum balance $0.00 1.2.2 It would be desirable to create an interest-bearing checking account for the eneral operating funds of the County (payroll, accounts payable, etc. with an account analysis separate and apart from the remaining Coun accounts. This account would earn a higher rate of interest and provide the benefits of a controlled disbursement account without the County 's dai maintenance of such an account. same as above 91 day T-Bill less 75 bases points) - no minimum balance 1.3 DEPOSITORY BANK CERTIFICATES OF DEPOSITMME DEPO SITS 1.3.1 Sin le Matu ' deposits of $100,000 or more: Maturity Rate (percent or in relation to an RATES AS OF APRIL 2, 2001 estab lished Treasu Bill 7 - 29 days 4.42 30 - 89 days 4.30 90 - 179 days 4.23 180 - 364 days 4.15 365 days 4.07 1.3.2 Sin le Maturi De posits of less than $100,000: Maturity Rate percent or in relation to an RATES AS OF APRIL 2, 2001 established Treasu Bill 7 - 29 days 4.42 30 - 89 days 4.30 90 -179 days 4.23 180 - 364 days 4.16 Comments: MATURITY MATCHED US TREASURY LESS 76 BASIS POINTS (DATE AS OF 412101 1.4 INVESTMENTS OUTSIDE THE DEPOSITORY BANK 1.4.1 The Depository Bank must be able to provide the necessary wire transfer service and third party safe-keeping of outside purchases of securities b Brazos County. All investmen t purchases shall be made on a Delivery-versus-Payment basis. AVAILABILITY FEE YES NO 1.4.1.1 Safe-kee in at the Depository Bank X .03% of the market Page 1 of 2 r ,i .N f • • t • EXHIBIT D INVESTMENTS AND RATES Please explain how this would be accomplished value of the assets This service can be provided through a custodial relationship held. This is an with the Trust Department. The assets will be safe kept at Bank annual fee. of New York. A comprehensive statement will be provided showing the assets held and detailed transaction history. A se arate document will be required. 1.4.1.2 Safe-kee in at a Third Party Financial Institution 1.4.1.3 Safe-keeping with a Federal Reserve Bank - Federal Home Loan Bank Dallas 1.4.2 Money Market Mutual Fund Sweep Accounts X 1 11 Upon request of, and to the extent requested b the County, the Bank for and on behalf of the County, will transfer daily collected balances from the accounts specified b the County to one or more designated money market mutual funds. 1.42.1 How will the Bank's administrative fee be structured? 1 1 1 $ 100.00 Swee daily. Fee charged against account analysis. 1 A.3 0uarte Pricing of Securities: There are times at the end of each quarter when securities in the Brazos County investment portfolio must be aced at market value b a third a AVAILABILITY FEE YES NO 1.4.3.1 Will the Bank provide this service? X If in the County's portfolio within our Trust Department. A week) statement will be provided at no additional charge.) 1 1 1.4.3.2 Who should be contacted to provide the market values? Lori Eike, 979 260-4441 2 RA TES 2.1 EARNINGS CREDIT RATE-This rate is tied to the Fed Reserve Bank selected Interest Rates, average 3-month Treasury Bill. Paid on balances after fee requirements are met + 50 Basis Points. 7 7 2.2 INTE REST PAID 2.2.1 10n Operating and Tax Accounts, the 13-week T-Bill ' yield rate less 75 basis points. This rate will a and change monthly. 2.2.2 On Savings Accounts, the rate wiq be based on the 90-Da Treasury Rate less 125 Basis Points 2.3 SWE EP 2.3.1 Rates tied to the Ovem ht Repurchase Rate from the Wall Street Journal less 75 Basis Points. Rates change and pay weekly, Page 2 of 2 Aix 385 ' 3 EXHIBIT", It INVESTMENT POLICY FOR BRAZOS COUNTY 1.0 INVESTMENT AUTHORITY AND SCOPE OF POLICY 1.1 This policy serves to satisfy the statutory requirements of Local Government Code 16.112 and Government Code Chapter 2256, Public Funds Investment Act, Sub-chapters A and B, to define and adopt a formal investment policy. The Commissioners Court of Brazos County shall review its investment policy not less than annually and shall adopt a written instrument by resolution stating that it has reviewed the investment policy and that the written instrument so adopted shall record any changes made to the investment policy 1.2 In accordance with Texas Local Government Code, Section 116.112 (a) or Chapter 2256, Section 2256.105 (f) and (g) of the Public Funds Investment Act, the County Treasurer, under direction of Commissioner's Court, is authorized to-invest County funds that are not immediately required to pay obligations of the County. By the approval of this policy„ the Commissioners' Court designates the County Treasurer as Investment ' Officer, assisted by the Deputy Treasurer certified as a County Investment Officer by TAC, to be responsible for the investment of its funds consistent with the County's investment policy. Authority granted to a person to invest the County's funds is effective until rescinded by the Commissioner's Court, until the expiration of the officer's term, or until r termination of the person's employment by the County. Unless authorized by law, a person may not deposit, withdraw, transfer, or manage in any other manner the funds of the investing County. An Investment Officer who has a personal business relationship with a business organization offering to engage in an investment transaction with the County shall file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the County shall file a statement disclosing that relationship. This statement must be filed with the Texas Ethics Commission and the Brazos County t; Commissioners' Court. For the purposes of this requirement, an Investment Officer has a personal business relationship with a business t organization if. . J APPROVED MOOD g~ a 3 t ~ i Y 1.2.1 The Investment Officer owns 10 percent or more of the voting stock or shares of the business organization or owns $5,000 or more of the fair market value of the business organization; 1.2.2 Funds received by the Investment Officer from the business organization exceed ten (10) percent of the Investment Officer's gross income for the previous year; or 1.23 The Investment Officer has acquired from the business organization during the previous year, investments with a book value of $2,500 or more for the personal account of the Investment Officer. 1.3 An appointed Investment Advisory Committee shall be approved by 'Commissioners' Court. This Committee will serve in an advisory capacity to the County's Investment Officer. The Committee will meet twice a year, or as requested by the County's Investment Officer, to review strategies and monitor the progress of the County's investment program. 2.0 INVESTMENT OBJECTIVES 2.1 POLICY. It is the policy of Brazos County to invest public funds in a manner which will provide the highest investment return while seeking to ensure the preservation of capital and to meet the daily cash flow demands of the County. This investment policy applies to all financial assets of all funds of Brazos County at the present time, any funds to be created in the future, and any other funds held in custody by the County Treasurer, unless expressly prohibited by law. 2.2 GENERAL STATEMENT. Funds of the County will be invested in accordance with federal, state, and local statutes, this investment policy, and written administrative procedures and strategies that have been adopted by Commissioners' Court resolution and revised as needed. 2.3 SAFETY. Brazos County is concerned about the preservation of its principal; therefore, the return of principal and safety of principal are primary objectives in any investment transaction 2A LIQUIDITY. The County's investment portfolio must be structured to conform to an asset/liability management plan which provides for the liquidity necessary to pay obligations as they become due. APPROVED 12r"M jFO a3 337 2.5 YIELD. It will be the objective of the County to earn a yield higher than that paid on 91-day T -Bills within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law governing the investment of public funds. 2.6 DIVERSIFICATION. It will be the policy of Brazos County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer, or a specific class of investments. Investments selected by the County shall always provide for stability of income and reasonable liquidity. . 2.7 MATURITY. Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds that will not be needed to meet current-year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is. two (2) years. The maximum dollar-weighted average maturity for pooled fund groups shall be 180 days. ' 2.8 QUALITY AND CAPABILITY OF INVESTMENT I MANAGEMENT. It is the County's policy to provide the training required by the Public Funds Act, Sec. 2256.008 through courses and seminars offered by professional organizations and associations. This training will insure the quality, capability and currency of the j Treasurer/County Investment Officer in making investment decisions. i 2.8.1 The Treasurer/County Investment Officer shall: 2.8.1.1 Attend at least one training session from the County Treasurers' Association of Texas, Texas Association of Counties, GFOA, or an approved source. Containing at • least ten (10) hours of instruction relating to the Treasurer's/CIO's responsibilities under the Public Funds Investment Act within 12 months after taking office or assuming duties; and 2.8.1.2Attend an investment training session not less than once in a two-year period and receive not less than 10 hours of instruction relating to investment responsibilities under the PFIA from the County Treasurers' Association of Texas, Texas Association of Counties, GFOA, or an approved source. oVED r2nooo 2.8.2 Training under this section must include education in investment controls, security risks, strategy risks, market risks, diversification of investment portfolio, and compliance with the PFIA. • • 3.0 INVESTMENT TYPES. The Brazos County Investment Officer shall use any or all of the following authorized investment instruments consistent with governing law: 3.1 OBLIGATIONS OF, OR GUARANTEED BY; GOVERNMENTAL ENTITIES 3.1.1 Obligations of the United 'States or its agencies and instrumentalities; 3.1.2 Direct obligations of the State of Texas or its agencies and instrumentalities; 3.1.3 Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State of Texas or the United States or their respective agencies and instrumentalities; and 3.1.4 Obligations of states, agencies, counties, cities, and other political sub-divisions of arty state having been rated as to investment quality by a nationally recognized investment rating firm not less than "A" or its equivalent. 32 CERTIFICATES OF DEPOSIT if issued by a state or a national bank domiciled in this state, a savings bank domiciled in this state, or a state or federal credit union domiciled in this state, and is: 32-1 102% collateralized; 322 Guaranteed or insured by the Tederal Deposit Insurance corporation or its successor, 32.3 Secured by obligations that are described in Section 3.1 of this policy, including mortgage backed securities directly issued by a federal agency or instrumentality that have a market value of not less than the principal amount of the certificates, but excluding those mortgage-backed securities of the nature described by Section 3.8 of this policy; or APPROVED 12fA 0 • y~J !V ...r 7 r i~ I~ 3.2.4 Secured in any other manner and amount provided by law for deposits of the County. 3.3 A FULLY COLLATERALIZED REPURCHASE AGREEMENT, as defined in the Public Funds Investment Act, is an authorized investment under this section if the repurchase agreement: 3.3.1 Has a defined termination date; 3.3.2 Is secured by obligations that are degribed in Section 3.1 of this policy, including mortgage backed securities directly issued by a federal agency or instrumentality that have a market value of not less than the principal amount of the certificates; 3.3.3 Requires the securities being purchased by the County to be pledged to the County, held in the County's name, and deposited at the time the investment is made with the County or with a third party selected and approved by the County; and 3.3.4 Is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this state. 3.4 A BANKERS' ACCEPTANCE if it 3.4.1 Has a stated maturity of 270 days or fewer from the date of its issuance; 3.42 Will be, in accordance with its terms, liquidated in full at maturity; 3.4.3 Is eligible for collateral for borrowing from a Federal Reserve Bank; and 3.4.4 Is accepted by a bank organized and existing under the laws of the United Sates or any state, if the short-term obligations of the bank, or of a bank holding company of which the bank is the largest subsidiary, are rated not less than A-1 or P-1 or an equivalent rating by at least one nationally recognized credit rating agency. 3.5 COMMERCIAL PAPER is an authorized investment under this subchapter if the commercial paper. 11 i MP-ROVED 12rAM 1 1 1 , 1 , 1 .r i Yo 1, ~9~ • • 3.5.1 Has a stated maturity of 90 days or fewer from the date of its issuance; and 3.52 Is rated not less than A-1 by Standard and Poors and P-1 by Moodys rating agencies. 3.5.3 Relative to Commercial Paper, the County may not 3.5.3.1 Have more than 25% of the portfolio invested in Commercial Paper at the time of any one commercial paper purchase; 3.5.3.2 Have more than a $2 million purchase in any one Commercial Paper issue; or. 3.5.3.3 Purchase Commercial Paper unless it is on the list of issuers approved by the Investment Advisory Committee and mailed to the approved broker/dealers for review. 3.6 MONEY MARKET MUTUAL. FUNDS if the Commissioners' Court by resolution authorizes investment in the fund with limitations described below: 3.6.1 A no-load money market mutual fund is authorized if it 3.6.1.1 Is registered with and regulated by the Securities and Exchange Commission; 3.6.12 Provides the investing entity with a prospectus and other information required by the Securities Exchange Act of 1934 (15 U.S.C. Section 78a et seq.) or the Investment Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.); 3.6.1.3 Has a dollar-weighted average stated maturity of 90 days or fewer, and 3.6.1A Includes in its investment objectives the maintenance of a stable net asset value of $1 for each share. 3.62 Relative to money market mutual funds, the county may not r' .r ~ h h x "MOVED 12f"W 0 3.6.2.1 Invest its funds or funds under its control, including bond proceeds and reserves and other funds held for debt service, in any one money market mutual fund in an amount that exceeds 10 percent of the total assets of the money market mutual fund. 3.7 ELIGIBLE INVES'MENT POOLS 3.7.1 Brazos County may invest its funds and funds under its control through an eligible investment pool if the Commissioners' Court by resolution authorizes investment in the particular pool. An investment pool shall invest the funds it receives from entities in authorized investments permitted by the Public Funds Inwitment Act. 3.7.2 Brazos County will not invest more than 601o of its finds in an investment pool for longer than a three-month period. 3.7.3 To be eligible to receive funds from and invest funds on behalf of Brazos County, an investment pool must famish to the investment officer an offering. circular or other similar disclosure instrument that contains, at a minimum, the following information: 3.7.3.1 The types of investments in which money is allowed to be invested; 3.7.3.2 The maximum average dollar-weighted maturity allowed, based on the stated maturity date, of the pool; 3.7.33 The maximum stated maturity date any investment security within the portfolio has; 3.73A The objectives of the pool; 3.7.35 The size of the pool; 3.7.3.6 The names of the members of the advisoty board of the pool and the dates their term expire; 3.7.3.7 The custodian bank that will safekeep the pool's assets; AMWV D MOM ~ 1 3.7.3.8 Whether the intent of the pool is to maintain a net asset value of one dollar and the risk of market price fluctuation; 3.7.3.9 Whether the only source of payment is the assets of the pool at market value or whether there is a secondary source of payment, such as insurance or guarantees, and a description • of the secondary source of payment; 3.73.10 The name and address of the.independent auditor of the pool; 3.73.11 The requirements to be satisfied, deadlines and/or other operating policies required for the County to invest funds in and withdraw funds from the pool; and 3.7.3.12 The performance history of the pool, including yield, average dollar-weighted maturities, and expense ratios. 3.7A To maintain eligibility to receive funds from and invest funds on behalf of the County, an investment pool must furnish to the Investment Officer: 3.7A.1 Investrrenttransaction confirmations; and 3JA2 A monthly report that contains, at a minimum, the following information: 3.7.42.1 The types and percentage breakdown of @ securities in which the pool is invested; r' • 3.7.422 The current average dollar-weighted maturity, 1 based on the stated maturity date, of the pool; 3.7A2.3 The current percentage of the pool's portfolio in investments that have stated maturities of more than one year, 3.7.42.4 The book value versus the market value of the pool's portfolio, using amortized cost . valuation; 3.7A2.5 The size of the pool; 3.7.42.6 The number of participants in the pool; , 3.7A2.7 The custodian bank that is safekeeping the , assets of the pool; 3.7A2.8 A listing of the County's daily transaction activity; APPROVED12MW E a 73 E R 3.7.42.9 The yield and expense ratio of the pool; 3.7.42.10 The portfolio managers of the pool; and 3.7.42.11 Any changes or addenda to the offering circular. 33.4.3 The County by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. 3.7.4.4 In this section, "yield" shall be calculated in accordance with regulations governing the registration of open-end management investment companies under the Investment Company Act of 1940, as promulgated from time to time by the federal Securities and Exchange Commission. 33.45 To be eligible to receive funds from and invest funds on behalf of the County, a public funds investment pool created to function as a money market mutual fund must mark its portfolio to market daily, and, to the extent reasonably possible, stabilize at a S 1 net asset value. If the ratio of the market value of the portfolio divided by the book value of the portfolio is less than 0.995 or greater than 1.005, portfolio holdings shall be sold as necessary to maintain the ratio between 0.995 and 1.005. 33.4.6 To be eligible to receive funds from and invest funds on behalf of the County, a public funds investment pool must have an advisory board composed of participants in the pool and other persons who do not have a business relationship with the pool and are qualified to advise the pool. 33A.7 To maintain eligibility to receive funds from and invest funds on behalf of the County, a public funds investment pool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by at least one nationally recognized rating service or no lower than investment grade by at least one nationally recognized rating service with a weighted average maturity no greater than 90 days. 3.8 PROHIBITED. The Brazos County Investment Officer will make no investments in derivative products. The Public Funds Investment Act specifically prohibits the following investments: 3.8.1 Obligations whose payment represents the coupon payments on the out-standing principal balance of the underlying mortgage- backed security collateral and pays no principal; APPROVED 12MM . vo. 2.~,#_ 03 9 3.8.2 Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest; 3.8.3 Collateralized mortgage obligations that have a stated final maturity date of greater than 10 years; and • 3.8.4 Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. 3.9 Effect of Loss of Required Rating. An investment that requires a minimum rating under the PFIA does not qualify as an authorized investment during the period the investment does not have the minimum rating. The County Treasurer/Investment Officer shall take all prudent measures that are consistent with this investment policy to liquidate an investment that does not have the minimum rating. The County, however, is not required to liquidate investments that were authorized investments at the time of purchase. 4.0 INVESTMENT STRATEGIES 4.1 In accordance with the Public Funds Investment Act, a separate written investment strategy will be developed for each of the funds or group of funds under Brazos County's control. Each strategy must describe the investment objectives for the particular fund using the following priorities in order of importance: 4.1.1 Understanding of the suitability of the investment to the financial • requirements of the County; 4.12 Preservation and safety of principal; 4.1.3 Liquidity; 4.1.4 Marketability of the investment if the need arises to liquidate the investment before maturity; 4.1.5 Diversification of the investment portfolio; 4.1.6 Yield; and 4.1.7 Maturity restrictions., oVm 12fM 0 f . 4.2 The Commissioners' Court of Brazos County shall review its investment strategies not less than annually and shall adopt a written instrument by resolution stating that it has reviewed the investment strategies and that the written instrument so adopted shall record any changes made to investment strategies. 5.0 INVESTMENT RESPONSIBILITY AND CONTROL 5.1 INVESTMENT INSTITUTIONS DEFINED. Brazos County funds shall be invested with or through any or all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: 5.1.1 Depositorybank; 5.1.2 Other state or national banks domiciled in Texas that are insured by FDIC; 5.1.3 Savings and loan associations domiciled in Texas that are insured by FSLIC (or its successor); 5.1.4 Public funds investment pools; or 5.1.5 Government securities brokers and dealers meeting the w following qualifications: w 5.1.5.1 A written copy of this investment policy shall be presented to any person offering to engage in an investment transaction with the County. For purposes of this section, a business organization includes investment pools. Nothing in this section relieves the County of the responsibility for monitoring the investments made by the County to determine that they are in compliance with the investment policy. 5.1.5.2 The qualified representative of the business organization offering to engage in an investment transaction with the County shall execute a written instrument in a form acceptable to the County and the business organization substantially to the effect that the business organization has; 5.1.52.1 Received and reviewed the investment policy of the County; and APPROVED 12!2000 A 10, l • 5.1.52.2 Acknowledged that the business organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the County and the organization that are not authorized by the County's investment policy, except to the extent that this authorization is dependent on an analysis of the makeup of the County's entire. portfolio or requires an interpretation of subjective investment standards. 5.1.531le County Investment Officer may not acquire or otherwise obtain any authorized investment described in the County's investment policy from a person who has not delivered to the County the instrument required above. 5.1.5A The Brazos County Investment Advisory Committee shall, at least annually,, review, revise, and recommend a list of qualified brokers to the Commissioners' Court. The Court shall adopt the list of qualified brokers who are -authorized to engage in investment transactions with the County. Selection of brokers will be based upon the following: 'r 5.1.5.4.1 Qualifications and capabilities of the firm in dealing with public entities; 5.1.5.4.2 Qualifications and capabilities of the relationship manager; 5.1.5.4.3 Market capitalization of the firm; 5.1.5.4.4 The number of transactions won though competitive bidding; 5.1.5.4.5 Prompt and accurate confirmation of transactions; 5.1.5.4.6 Efficient securities delivery; 5.1.5.4.7 Accurate market information; and 5.1.5A.8 Account servicing. 52 STANDARDS OF OPERATION 52-1. The County Investment Officer shall develop and maintain writtea* administrative procedures for the operation of the investment program consistent with this investment policy. APPROVED 12MW 0 i E I~ 1q, ;a -s 5.2.2 It shall be the policy of the County that all transactions, except investment pool funds and money market mutual funds, be settled I on a delivery versus payment basis. ! 5.2.3 All investment funds will be placed directly with qualified financial institutions. The County will not deposit nor invest through third parties or money brokers. 5.2.4 The market Price of the County's investments shall be monitored I! by soliciting prices at least quarterly ftpm a qualified broker. 5.3 PRUDENT STANDARD OF CARE. 5.3.1 In the administration of the duties of the Investment Officer, the person designated as Investment Officer shall exercise the judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. The Commissioners' Court of Brazos County; however, retains ultimate responsibility as fiduciaries of the assets of the County. Investment of funds shall be governed by the following investment objectives, in order of priority: preservation and safety of principal; liquidity; and yield. • 5.32 In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: 5.3.2.1 The investment of all funds, or funds under the County's control, over which the officer had responsibility rather i than a consideration as to the prudence of a single f investment; and 5.3.2.2 Whether or not the investment decision was consistent with the written investment policy of the entity. 5.4 COLLATERAL OR INSURANCE. The Brazos County Investment Officer shall insure that all County funds are 102% collateralized or insured consistent with federal and state law and the current Bank Depository Contract in one or more of the following manners: 5.4.1 FDIC insurance coverage; APPROVED 12/2000 go I 5.4.2 Obligations of the United States or its agencies and instrumentalities; 5.4.3 Direct obligations of the State of Texas or its agencies; • 5.4.4 Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States or its agencies and instrumentalities; 5.4.5 Obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than 'W' or its equivalent; or 5.4.6 Any other manner allowed by law. 5.5 SAFEKEEPING 5.5.1 All securities purchased by the County shall be held in safekeeping by the County, or a County account in a third party financial institution, or with the Federal Reserve Bank. 5.52 All Certificates of Deposit, insured by the FDIC, purchased outside the Depository Bank shall be held in safekeeping by either the County or a County account in a third party financial institution. 5.5.3 All pledged securities shall be held in safekeeping by the County, or a County account in a third party financial institution, or with a Federal Reserve Bank. • 5.6 AUDIT CONTROL. 5.6.1 The Investment Officer of Brazos County will establish a liaison with the County Auditor in preparing investment forms for accounting and auditing control. 5.62 The Commissioners' Court of Brazos County shall have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of management controls on investments and established investment policies. T 5.63 If the County invests in other than money market mutual funds, investment pools or accounts offered by its depository bank in the form of certificates of deposit, or money market accounts or APPROVED 1=000 3 03 9 q, r~ U i i !I .I similar accounts, the reports prepared by the Investment Officers under this section shall be formally reviewed at least annually by an independent auditor, and the result of the review shall be reported to the Commissioners Court by that auditor. 6.0 INVESTMENT REPORTING AND PERFORMANCE EVALUATION 6.1 QUARTERLY REPORT. At least quarterly, the Investment Officer shall prepare and submit to the Commissioners' Court a written report of investment transactions for all funds for the preceding reporting period within a reasonable time after the end of the period. The report must: 6.1.1 Describe in detail the investment position of the County on the date of the report; 6.12 Be prepared jointly by all investment officers of the County; 6.1.3 Be signed by each of the investment officers of the County; 6.1.4 Contain a summary statement, prepared in compliance with generally accepted accounting principles, of each pooled fund group that states the following: 6.1.4.1 Beginning market value for the reporting period; s 6.1.4.2 Additions and changes to the market value during the period; 6.1.4.3 Ending market value for the period; 6.1.4.4 Fully accrued interest for the reporting period, and 6.1.4.5 The dollar-weighted average maturity of the portfolio. 6.1.5 State the book value (the original acquisition cost of an investment plus or minus the accrued amortization or accretion) and the market value (current face or par value of an investment multiplied by the net selling price of the security as quoted by a recognized market pricing source quoted on the valuation date) of each separately invested asset at the beginning and end of the reporting period by the type of asset and fund type invested; APPROVED MOW Akoo a 6.1.6 State the date of maturity of each separately invested asset that has a maturity date; i 6.1.7 State the account or fund or pooled group fund in the County for which each individual investment was acquired; and • 6.1.8 State the compliance of the investment portfolio of the County as it relates to the following: 4 6.1.8.1 The investment strategy expressed in the County's investment policy, and 6.1.8.2 Relevant provisions of Chapter 2256, Texas Government Code, as amended. 61 NOTIFICATION OF INVESTMENT CIL4,NGES. It shall be the duty of the County Investment Officer of Brazos County, Texas, to notify i the Brazos County Commissioners' Court of any significant changes in current investment methods and procedures prior to their implementation. 7.0 DEPOSITORY FOR COUNTY FUNDS 7.1 DEPOSITORY CONTRACT. 7.1.1 The Commissioners' Court of Brazos County at its May regular term immediately following each general election for state and county officers shall contract with one or more banks in the county for the deposit of the County's public funds. The County • shall contract with a bank for a two-year or four-year contract term. 7.12 If the contract is for a four-year term, the contract shall allow the bank to establish, on the basis of negotiations with the County, new interest rates and financial terms of the contract that will take effect during the final two years of the four-year contract if. 7.12.1 The new financial terms do not increase the prices to the County by more than 10 percent; and 7.122 The County has the option to choose to use the initial variable interest rate option or to change to the new fixed or variable interest rate optionsyroposed by the bank. . APPROVED 1VM vu 3 k '401 •1 4 7.1.3 The provisions set forth in Chapters 116 and 117 of the Local Government Code will regulate the establishment of the depository, security for funds held by the depository, depository accounts, and liabilities. 7.2 COLLATERAL will be provided by the Depository in accordance with Government Code 2257, Subchapters A and B. E 8.0 DEFINITIONS. 8.1 BOND PROCEEDS means the proceeds from the sale of bonds, notes, and other obligations issued by an entity, and reserves and funds maintained by an entity for debt service purposes. 8.2 BOOK VALUE means the original acquisition cost of an investment plus or minus the accrued amortization or accretion. 8.3 FUNDS means public funds in the custody of the County that: 8.3.1 Are not required by law to be deposited in the state treasury; and 8.3.2 The County has authority to invest 8.4 INVESTMENT POOL means an entity created under Chapter 2256 of the Government Code to invest public funds jointly on behalf of the entities that participate in the pool and whose investment objectives, in i order of priority are: preservation and safety of principal, liquidity, and yield. 8.5 MARKET VALUE means the current face or par value of an investment multiplied by the net selling price of the security as quoted by a recognized market-pricing source quoted on the valuation date. 8.6 POOLED FUND GROUP means an internally created fund of an the County in which one or more institutional accounts of the County are invested. 8.7 QUALIFIED REPRESENTATIVE means a person who holds a position with a business organization, who is authorized to act on behalf of the business organization, and who is one of the following: 8.7.1 For a business organization doing business that is regulated by or registered with a securities commission, a person who is registered under the rules of the National Association of Securities Dealers; APPROVED MOOD 8.72 For a state or federal bank, a savings bank, or a state or federal credit union, a member of the loan committee for the bank or branch of the bank or a person authorized by corporate resolution to act on behalf of and bind the banking institution; or 8.7.3 For an investment pool, the person -authorized by the elected or official board with authority to administer the activities of the investment pool to sigq the written instrument on behalf of the ' • investment pool. 8.8 SEPARATELY Il MESTED ASSET means •an account or fund of the County that is not invested in a pooled fund group. 3 • APPROVED 12rAW 14 03 - C r i Fj . FIIi • ~L • C f q ~r EXHIBIT 8 U P P L E M E N T t I' ~i CUSTODIAL SERVICES STANDARD TERMS AND CONDITIONS .f. Ftdc.d Here Lee. ec.t.f Dd(e$ r. seca"fies =.yE1a74[ B.tte =r a3 ~o~ b I/--~ ,esq..... t, r M THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL •Y. fis 'r + _ry Y a r ItocAwl. HoMC 1.V~N DANK oY D.►I.IA■ l+ C r+ FEDERAL HOME LOAN BANK OP DALLAS NINlN DISTRIcr • CUSTODIAL SERVICES STANDARD TERMS AND CONDITIONS These Custodial Services Standard Terms and Conditions ('Ibrmssand Conditions"), effective on a continuing basis as of September 1, 1995. govern all future custodial services between Member and Depositor, as defined herein. and the Federal Home Loan Bank of Dallas (`Bank'), with offices at 8500 Freeport Parkway South Suite 100. Irving. Texas 750f,3-2547, mailing address: Attention: Securities Safekeeping Department. P.O. Box 618026, Dallas, Texas 75261-9026. ARTICLE ONE CUSTODIAL XNGAGEMU-IT Section 11. DEYINMONS. 'Custodial Agreement and Confirm" means an agreement substantial f y in the form of Exhibit A between the Bank Member and Depositor to have Member deliver to Bank for the benefit of Depositor certain specified collateral as oudined in such doatrnent anti which such document incorporates the Terms and Conditions herein. "Depositor' means any Institution. corporation, munIcipaltty, Federal or State Agency or instru- mesxallty authorized to enter into a Custodial Agreement and Confirm and who enters into a Custodial Agreement and Confirm with Member and Bank 'Member` means a Member of the Bank or an Institution eligible to become a Member of the Bartle that has entered into an 'Atnaxied and Restated Master Transactions Agreement' with the Bank and %Ito pledges collateral to Depositor in a Custodial Agreement and Confirrm Section 1-2- POUIXT1011 OF SENRr" 1NTl1RB5T BY D21'OSI'T011. Depositor is solely • responsible for perfecting its security interest in the Collateral upon delivery to it of such Collateral and/or assignments thereto. For Collateral that must be In the possession of Depositor to perfect a secu- rity interest in such Collateral In favor of Depositor, as determined by Depositor. Member shall transfer to the Bank and the Bank shall accept from Member eligible Collateral to hold as ba lee for Depositor. together with any necessary assl6nnu nts thueoL Section Ls. PROVISIONAL PLEDGE. To the extent that Member requests In writing that the Bank provisionally segregate specified collateral held in a safekeeping account with the Bank to be pledged to Deposits. floss Terms and Conditions shall govern such provisional pledge. Section U. AUTTiORlT_ATION OF CUSTODIAL SERVICES. Member and Depositor autho- rize the Sank to act as custodian of Collateral transferred to It pursuant to the Custodial Agreement and Confirm in accordance with the rights and duties contained In these Terms and Conditions and to safe- keep such Collateral subject to the terns and conditions of the Securities Safekeeping Circular. -The Bank shall be compensated for its services in connection with the Custodial Agreement and Confirm by the member In accordance with the Bank's foo schedule in effect on the date the Custodial Agmement and ST - SSW t9/9* Cautowal Services 1 ors ~ `''mss 1 Confirm is signed. Member authorizes the Bank to make all necessary and proper debits and credits to the deposit account(s) of Men*er with the Bank in cwvnectlon with the performance of custodial ser. vices under the Custodial Agreement and Confirm. All charges by the Bank for the handluig and sate-. keeping of Collateral pursuant to the Custodial Agreement and Confirm shall be paid by Member. AxnCLE TWO RICH7S AND OLMES OF MEMBER Section 2.1L OWNERSHIP OF I13E COLLATERAL Member shall be the owner of all Collateral, and all income derived tlwrdmm. whether transferred to the Bank or Depositor under a Custodial Agreement and Confirm as may be io effect from time to time and the Bank is acting as cmw than of Member on behalf of Depositor in accordance with such Custodial Agreen=t and Confirm of which these Terris and Conditions ate a part thereof. Section 22 NuMWMVS RESEIKVATION OF RIGITrS IN THE COLLATERAL. Upon transfer of Collateral by Memlxr to Depositor or to the Bank on behalf of Depositor. Member shall reserve the following rights in the Collateral, unless otherwise agreed to to writing between Member and Depositor. a, The right to receive prepayments of principal from mortgage-backed securities and all income from the Collateral; and b. The right to control the management administration, and supervision of the Collateral in accordance with ttrese Ttrms and Conditions and the Securities Safekeeping Circular. Section 23. ADDITIONS OF COLLATERAL. Member may transfer to the Bank additional elf. gible Collateral or trarufer to Depositor additional Collateral acceptable to Depositor. Upon transfer to the Bank of such additional Collateral. the Bank will send Member and Depositor a receipt identifying the additional Collateral. Section 2A SUBSI17UIIONS OF COLLATERAL. In the event Member roquests in writing, the Bank shall release to Member any of the Collateral upon recelpt of other Collateral in substitution thereof on written authorization received from the Depositor. When substitution is made. the Bank promptly shall cause a re celpt destnbing both the Collateral substituted and that relt fed to be mailed to Member, with a copy to Depositor; Upon such substitution, all rights and obligations of Member and the Bank and Depositor under the CVSbodial Ap=ment and ConSrm. Including the grant of a security intemst in such Collateral in favor of Depositor as set forth in the Custodial Agreement and Confim shall automatically apply to all substituted Collateral- Section 25. INDENlWW OF UM 13ANK . Member shall m4nbww. indemnify, and hold harmless the Bank from and against any and all negligence or fraud on the part of the Bank resulting from the exerciso by die Bank of any authority or power granted to it hereunder. or from clahm of third parties. Depositor, or from any taxes or other govpmrnental charges. and any expenses related thereto. which may be imposed or assessed in respect to the custodial services performed pursuant to the Custodial Agreemxnt and Confirm. Member further agrees that the Bank shall be entitled to snake claim for and to receive from the value of the Collateral pledged hereunder all funds due to the Bank from Member pursuant to the indemnity granted herein and alt of the costs end expenses. including without limitation. attorney's fens arising out of or in any way connected with an action in the nature of an Inter- pleader. Such claims by the Bark shall have priority status (subject to any claims of Depositor) among the claims asserted against the Collateral. SF - M 0/95) CustoOtai Services 01-5 9: t at s r Af ARTICLE niRim JUGUTS AND DUTIES Or THE BANK Section 3.1. PURCHASE ANT) SALT OF COLLAITRA.L, Member may purchase eliglble Collateral in accordance with the Secunties Safekeeping Cimilar and add such Collateral in accordance with Section 2.3. of this Agreement. Member may sell Collateral upon an elldble substltution of Collateral in accordance with Section 2.4, of these Term4 and Condition or upon receipt by the Bank of a duly executed release of such Collateral by Depositor. The Bank is authorized by Member and Depositor to execute all orders with brokers chosen by the Bank_ u I is Section 32 PRINCIPAL PAYMENTS ON COI LA21 RAi T?re proceeds of any payments for maturing obligations, of any redemptions of securities, or of arty principal payments made on Collateral except prepayment of principal on mortgage-backed securities, shall bo invested as instructed orally or ; f in writing by Member, and if Member fails to provide such instrucdons. Member authorizes the Bank to E hold such proceeds as bailee for Depositor. s Section 33. COLLECTION OF INCOME ON COLLATERAL, The Bank shall tolled any inter- est. dividends. prepayments of principal on mortgage4mcked securities, oc other inconrro from the Collateral in accordance with the Socuritiea Safekeeping Cir ular. Section 3A. REGLSTRATION OF SECCJRTTIBS IN THE BANK'S NOMINM The Bank is R authorized to hold any securities in the name of its n=Vxb - The Bank shall not be responsible for any loss, damage, or expense that may be incurred by reason of the reetstration of any security In the name of a nominee. Section 35. RESPONSIBILITY OF THE BANK. The Bank its officers, agents. and employees shall not be liable for errors of judgment either in holding Collateral initially delivered to it or in arquir. ing and afterwards holding additional Collateral. a3 instructed by Member, nor for any loss arising out of any investment, nor for any depreciation in the value of any Collateral held by the Bank pursuant to this AgreemenL nor for any au. or omission to ad, performed or omitted by the Bank. Its officers, employ- ers, or agem s, in the execution of this custodianship in good faith. The Bank shall be responsible for the safekeeping of any Collateral held by it pursuant to these Terms and Conditions but In no event shall the Bank be liable to Member or Depositor for any spacial, consequential. incidental, or puldtive damages. Section 3.6. D1 rrM OF TIM BANK. The Bank shall have the duty to take possession of and safekeep all Collateral transferred or assisned to the Bank by Member on behalf of Depositor and to exercise reasonable skill and care when dealing with the Collateral. i Section 3.7. LIMITATION ON SCOPE OF THE BANK'S DVIYI'.S. Depositor acknowledges that: a. The Bank will not male. and has no duty to make, any Inquiry into d-w value or mar- ketabllity of the Collateral and d uB not be responsible for determining whether the value of the Collateral is sufficient to fully collaterallze Members obligation to Depositor, b. The Bank shall not record any assignments. file any financial statements with respect to any security interest referred to herein, or take any other action to perfect any such security lntemsm. c. Neither the Bank nor arty of its oiiioers have made arty representations. given airy assurances. or expressed any opinions to Depositor as to the effectiveness of any of the proce- dures and rights herein provided in airy situations. including but not lirnited to a case where Member tsVlaced In Teceiversbip or Is liquidated: SF - BSW (9/95) custodial Sernoa 3o(5 • D- 3 d. The Bank has not made and has no duty to make any inquiry Into the genuineness. validity or negotiability of the Collateral transferred to it: and e. The Bank is under no duty to superAse the investment of, or to advise or make any recommendation to. Depositor or Member with respect to the sale of other disposition of any Collateral at any time. ARTICLE FOUR CFNI,RAL MOWSIONS i Settler, 4-L INCOR)rORA.TE'D DOCUK9M. Except to the extent inconsistent herewith, the Amended and Restated Master Transactions Agmeement, the Securities Safekeeping Circular, and all future documents distributed by the Bank and related to the subject matter hereof shall apply to arty and all Custodial Agreement and Confirms between Member and the Bank as though set forth expressly therein. ' Section 4.2. SUCCESSORS AND ASSICNS. The Custodial Agreement and Confirm shall inure t to the benefit of and shall be binding upon the Bank, Member and Depositor and their respective surras- sors and assigms. Section 4-3. CONSUI-TMITON WrM ATIiORNEYS. The Bank shall be cMded to employ cad consult with counsel of its choosing at the expense of Member and shall be entitled to act on advice of such counsel. Section 4.l. ADDRESS FOR NOTKF- All notices to be provided hereunder shall be mailed or provided to the parties bhreto at flier addresses set forth In the Custodial Agreement and Confirm. Section 4.S. AMENDMENT OF THIS AGREIRNT. The Custodial Agreement and Connfirm may be amended at any time by written agreement sued by all parties thereto provided: however, that v the parties hereto expressly agree that the Bank may amend the Securities Safekeeping Circular as it deems appropriate at its sole discretion without further consent of the Member and the Depositor. i Section 4.6. COUNTERPARTS AND WMCUTION. The Custodial Agreement and Confirm may be executed in any number of c=derparts. all of which taken togetber shall constitute one instm- ment and any of the panics hereto may execute the Custodial Agreement and Confirm by signing arty of such counterparts. By executing the Custodial Agreea'rettt and Confirm. the parties adwowledge receipt of these Terms and Conditions. AFMC LE FIVE TGR1uID~l/CIION Sermon S.L MIGNA11ON OF CUSTODIAN. The Bank may resign at any tiau upon five (5) business days written notice to Member. Upon recoipt of such, written notice. the Member shall prmnpt- ly locate and appoint a successor custodian and the Bank shall transfer all Collateral held by it to such successor custodian. If Member dm not locate and appoint a successor custodian within five (S) busl- ness days of delivery of notice of resignation from the Bank. the Bank shall deliver the Collateral to Depositor and shall have no further obligations hereunder. The obligations of Member and Depositor to r, the Bank pursuant to the Custodial Agreement and Confirm shall be deemed to survive any termination hereof and any removal or resignation of the Bank Section 52. DEFAULT BY MEMBER. If the Bank receives from Depositor written notice ('Default Notice') of Member's failure to pay when due, perform under the terms of any agreement between Member and Depositor secured by the Collateral, or perform under the tetras of the Custodial SF - 8500 (4/85) Custodial Services 4 d S 100 T i. - r Agreement and Cocnarm ('Default'). then and notwithstanding any defernse, claim. or objection that Member may have to the contrary. the Bank stall ad as the exclusive agent of the Depositor for the pur- pose of delivering such part or all of the Collateral to die Depositor or its nominee as directed in writing by the Depositor. Depositor shall be entitled to retain only that portion of the Collateral having a value equal to the aunount of principal and interest chat Member failed to pay at maturity, and Depositor shall promptly execute any releases, assignments. quitclaims, or other docZnrents necessary or desirable to effect a release of Depositor's interest in the remaining portion of the Collateral. Section 63. SATISFACTION. Upon satisfaction of any security agreement between Member • and Depositor. Depositor shalt promptly notify rind Bank in writing of such satisfaction- Such notice shall be given by Depositor. relative to the deposit with the Bank of any Collateral hereunder. In the form of Eaxhbit B. which exhibit is attached hereto and incorporated herein by reference. Immediately after receipt of notice try Depositor. the BarOk shall deliver the Collateral, together with any necessary asslgnment(s), to Member. and the Bank shall have no further obligations imder the Custodial Agreement and Confum. Sedion 5.4. TERM] NMON OF THE CUSMDIAL AG EM~MW AND CONFMK The Qutodiai Agnaement and Coo6m shall terminate when the Bartle no longer holds the Collateral Identi- fied in a Cwtodial Agmemeist and Contlrrn and pledged to Depositor psusuanc to these Terms and Conditkxn sonless sooner tern* aged pursuant to other provWans haeaE • SF - $500 t9/8S) Ca Wood SOMM S or S 3~aPaA- 0 A . J«1{TSia'i 3 af¢ketping Guide 6 u v P L C M E N T M FORMS.-- a P r~ ki I~ 'G. ~i N~ F c2 3 IFOL. ~)Jw& LHO EXHIBIT A ♦eVERAL MOMt LOAM DANK Or OALLAY I CUSTODIAL AGREEMENT AND CONFIRM • Custodial Agreement and Conn= Dated .20 DEPOSITOR Name: Address: City. State, Zip: MTV ER: Name: Address: City, State, Zip• CUSTODIAN: Federal Home Loan Bank of Dallas ATM: Securities Safekeeping Department P.O. Box 619026 8500 Freeport Parkway Souk Suite 100 Dallas, Texas 75261-9026 Irving. Tuns 75063-2547 DESCRnMON OF PLEDGED COLLATF1tA4 Qjjgin 1 Face Amount Description Member hereby gmnb to Depostros a first pdm* aewrUy inter in the above described seanities. Member end Depwitocy hertby sudwrize the Federal Home Loam Sank of Dallas to act as Custodt m in acwtdance with the Qtscodial Serrioes Standard lkw and Conditions ('Tw= and Candttiocts) in eH•em and as pubbabed by the Federal Home Lawn Banc of Dallat Vmm time to tlrne. whkL Totms and Cond=m are hereby incwpomed into this Custodial Agmarnent and C cJkna as S eat forth fully htrda. Signed this day of 20 Member: Accepted by Depositor. BY By. By. Custodian: Federal Note Loan Bank of Dallas BY sr 0a (Sro)) SU 442.23n - ZJ44414SZS • 211-441-eleFwx GvstodW Agmemem &CAV = Q 3 411 • w ~ S . 7 n EXHIBIT B r cDCRAL cleat LOAM ■AN1[ Or OALLAD RELEASE OF PLEDGED COLLATE AL TO: Federal Home Loah Sank of Dallas AM: Securities Safekeeping Deparune nt P.O. Box 619026 8500 Freeport Parkway South, Suite 100 Dallas. Texas 75261-9026 Irving, Texas 75663-2547 MEMBER: Name: Address- City, State. Zip: 4 s I DEPOSITOR: Name: Address. City, State, Zip: Custodial Agreement and Confirm Dated 20 DESCRIPTION OF PLEDGED COLLA.TERAU -Original-Face Amount: (`„fin/Cpmm1trnent#• Description. Depositor hereby releases all title and interest In the above described Collateral and tutructs the Bank to release the pledged Collateral described above to the above named Member. r r , Signed this day of 20 t Depositor. BY By . SF B567 (S/01) W0412.9827 • 21"14M 234-4414*K MX It arrYM6+d CoOmrr r r r. 5 f , i• i ~s In conjunction with the contract which the commissioners' court of BRAZOS COUNTY, TEXAS has entered into with VERTEX CORPORATION to assist with obtaining maximum F' compensation with regards to the federal alien inmate assistance program, the court is now aware ' that the program requires that all reporting to the federal government and all funding from the federal government will take place via electronic media. The court is now aware that such filing and receipt will require the electronic signature of the "CEO" (chief elected officer) for the tt County. The CEO for the County is recognized by the Criminal Justice Department to be Alvin , Jones, County Judge. Therefore: I WHERAS, the Commissioners' Court recognizing the need for the county to have the flexibility to communicate electronically with the Federal Department of the Criminal Justice, does authorize the County Judge to do so through the usq of providing electronic signatures for the Alien Assistance Program; WHERAS, the Commissioners' Court does further acknowledge that in order to insure that timely filing of information with the Federal Department of the Criminal Justice will require the CEO to delegate responsibility for the use of the application of the accepted electronic signature, does hereby grant the CEO the ability to delegate such authority to the Brazos County Auditor; and NOW THEREFORE KNOW ALL MEN BY THESE PRESENT the Commisskners' Court does require that subsequent to such use of the electronic signature of the CEO the County Auditor's Office will submit to the County Judge for review and examination a recap summarizing the purpose of the information transmitted and the funding anticipated. DATED this the Twenty-sixth (26) day of June, 2001. • Attest • BRAZOS COUNTY, TEXAS Z14j -4 L~~Uc BY: rare a =en,)-iTy'CIerk Alvin W. ones, Cou ty Judge Toot' nes. UUM ner, i 1 Bill Thornton, om issioner, Precinct 2 Randy Si Commissioner, Precinct 3 rey Cau y, Commissioner i t 41 C:NedmwVAdt&b-Lkc&mk sipatm a3 4 0 Vertex Information Sheet for Brazos County, TX SCRAP submission Quick Reference Sheet For Filling In Brazos County's Application Profile Information Employer ID Number (EIN) - 1-74-6000433 Legal Name (Legal Jurisdiction) - County of Brazos Organizational Unit - Brazos County , Address Line 1 - . 300 E 26th, County Court House Suite 114 Address Line 2 - . . City - Bryan County - . . Brazos . . tate - S S tat . Texas . . . Zip Code - . 77803-5359 Type of Applicant - County Type of A...pplicant (other} . . . . . User Name - . . . . . User ID . . ed Representative: Authoriz . . User Prefix - . Hon. Prefix (other)- User Suffix - Suffix (other)- ' User Fast Name - ..Alvin..-..--_.-------- - . . . . . User Last Na me - . - Jones..-- ' Title - . ........Coun-•..••-• LY Jude g- e- Phone Number - (979) 361-4102 x5359 Fax Nu mber - , 979~ 823-6993 User E-mail Address - - - ` . gandy@co.brazos.tx.us ~ ....--.s a te Altter ernate ntact: Co . User Prefix - Ms. . Prefix (other} . . User Suffix - . . . Suffix (other)- . . . . User First Name - . . . Amy . . . User Last Name - Bates . Title - . . Grants Administrator . Phone Number - (979) 361-4362 . Fax Number- 19-7-9,6-3- 66- 1--,4-3, 7..._................................................. Address - E-mail . - auditor@co.bmws.tx.us . • • ##i##i##t##########ti####*####i# *#i###*####*##*###**###*#iiiiii*i#i*#### Vertex 800-576-3518 49wqw 9I~a3 D ) • • APPROVED BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM X DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: June 26, 2001 ITEM: Request permission to enter Leah Smith's property located off Straub Road for the purpose of constructing a temporary pen to contain owner's horse while fence is being replaced to accommodate roadway improvements. Signed permission form is ; attached Site is located in Precinct 1. SOURCE OF FUNDS: N/A REQUIREMENT(S): RECOMMENDATION: SUBMITTED BY: Richard F. Vance. P.E. County Engineer 0001-059 ~e Q Y 1 Y _ ;d t Precinct( [ Approved Cd/ Denied O by Commissioners' Court Date: G / 7. f- /o • 4 4 1 j _ y 06/13/01 12:02 FAX 409 862 3474 Tf1-HR 19001 06/14/01 09:33 $`409 773 0433 BRAZOS CO RD&BR ®002 BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Alan w* .W*t c«,ny Jw9c 0 T" Junft ,0•.rj Cr ra + J ~9 W-03im S. Thornion V Conerus,onc, Pa a GV Awy Sine ~o Commw.anor Pa 3 SRIDGI dp coer fau4y czff + goner Pd a Date June 14, 2001 I. LAND OWNER AND ADDRESS Leah nth 5849 Stn Roo College Station, Texas 77845 II. LOCATION OF WORK Stn lb Road Ill. DESCRIPTION OF WORK TO BE DONE _ Pe=dssion to enter your prvvercy for the purpose of. constructing a temporary pen to contain your shorse while the fence is being replaced. s i L f rV. MAINTENANCE YES & NO _ IF YES, ESTIMATE FREQUENCY OF MAINTENANCE if needed (Owner will be notified prior to maintenance) Richard F. Vance, P. - rwi~, n/Right f Way Agent County Engineer Owner's Signatu e: DATE I V. * L.=23 64 to 111, i • • BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: June 26. 2001 ITEM: Reguest permission to enter Fred Anderson's property located off the new Green's Prairie Road Extension for the pumose of laying back the slope to stop erosion. Signed permission form is attached. Site is located in Precinct 3. SOURCE OF FUNDS: N/A REQUIREMENT(S ECOMMENDATION: SUBMITTED BY: 11 /r `%ur Richard F. Vance, P.E. County Engineer 0001-060 APPROVED BY: Commissio r Randy Sims Precinct Approved el Denied O by Commissioners' Court Date: ~J Alvin W. Jones. County Judge .WLjj~ . r._ j17,,, 0 1 4 Ef U BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Aim W Jones - County JOdpe Tony Jones O n Cornmssaner Pd 1 J V O 9 wiaarn, S Thornton Cornmrssioner Pd 2 U Randy Sims ;01 Convrussioner Pd 9 o40, /RIDGE 0<<t Carey Cawley Commssroner Pd A Date Jame 8, 2001 1. LAND OWNER AND ADDRESS Fred M. Anderson River Forest Drive Bryan, Texas 77802 II. LOCATION OF WORK North side of Greens Prairie Road approximately 4,800' from the intersection o H 30. III. DESCRIPTION OF WORK TO BE DONE Permission to enter your uropert~ for the purpose of laying back the slope to stop erosion. This will be ult to a 5 to 1 slope. Approximately 300' of fence will be removed to allow the work done. - t to keep the -remaining fence from sagging. After the slope has been cut, the area yd 11 he rn rf: - j cam,; nnl yji rtP - needed and fer -i 1 i zed to nrPVPnt Pmci nn New fence will be installed upon completion of the work. IV. MAINTENANCE YES x NO _ IF YES, ESTIMATE FREQUENCY OF MAINTENANCE As needed r. fi i t be no 'fled rior to maintenance) (Owner will an aQ~!, Richard F. Vance, P.E. Engineer Aide/Foreman/Righ of Way Agent County Engineer - - Owner's Signature: DATE ~P ~f • ZOO/ BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM • DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: June 26. 2001 ITEM: Request from Verizon to construct parallel cable installations in the right of way of Democrat Road beginning 0.4 mile east of Hearne Lane for a distance of approximately 1.265 ft. Site is located in Precinct 3• SOURCE OF FUNDS: NIA REQUIREMENTS: 1) No work will be permitted between front slope and/or back slope. 2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. 3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. 4) Duch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechmcal testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES• SUBMITT BY: APPRO BY: Richard F. Vance, P.E. Commissio Randy Sims County Engineer Precinct 0001-061 Approved el Denied ❑ by Commissioners' Court Date: Alvin W. Jones, Co ty Judge VqL d3 0 i I f 1 E IDI 1171 16821171 - •"0503+11rrr•771 « 10303+6 1771 M•iua: X•1-2411 360e1EY, M'Ir2Q2 M•122,12 "2058599 (PP) a 1033 2-23,10 utr 12•N 763 1"1310 LEr 12 74 1265 24 2)10 utr 12.24 1432 2-2111 IRr 11 N (3POOIEW) M0282425 f1.6716l4 [1631 654 CI 631 632 .2233, [1,631.654 1285'2423 10 C1 Il36•Il76 8- 676676 (I 0U- 836 (1656.656 CI 6836.6876 <rr4l CI 67663642"11 CI 036.036 (1676, 56 . ASP 25'24 677 C16833 Illy (16837 6836, 41rn (16837.076, 651.654 (PP> C1 660 E- 6l1 660 Pr 611 it 65a 660 91672.672 CI 6368 660 ( I [66/2 672 1::,., 01670 660 C1672 672 . 01.836.836 (PP> n.e7! ea cl.e35•035 ❑.Iln an Vrq C1.18•e)5 01.656.656 (PP> 01.837.837 (PP) [1.658-660 (PP> [1.672.672 (PP) C1.835.835 (PP) X00.13.25 (PP> W J O ~ J ' • , 9111 ' nt ~ / 0 ' / V ' T 14 99X.91 f+Y M 3 3 423.19 1171 113 - 6 5 I TV A002 x10 ftvY~` EI.{51•QI 'o M• CASE66Z/6 TIP fE 1 900.631.671 / r CI.632.654 a' Cl.ez•676 CA56.656 -121 742111 1041 ^2636063 2272.711rr1 00'1 ' M•24Me6 CASE152/6 fVP 662 Me. M•37ece6 ~1 C1.1137-631 1 Ilr STR 168 C1.035 -835 "6,a d "1.65-.2 c1,67+•e5- ' 331.6,11.11 166.12.12 r -oft AMR 0M OJ / / NOTES TO CONST LOCATE ALL BURIED UTILITIES ,'rte BEFORE DIGGING IN THIS AREA. PLACE NEW CABLE AND BORES / AS SHOWN ON WORK PRINTS. WORK SAFELY ® WARNING 1 M -21 M AIM O K.= oc ftlol cmm IM000 MM limo s4 to.,, 1.010 M l2ano 6,0 M MM11+M11r0o4 a IMM IYq.4{Ira Ivr°t- m1 nryr nMwMAa6,..ranM+w1 M-4M; IIM-M r 1pY 114 -prMlr MM A S110M 1 00 -MIn- Moon. P.M901 rI1 4 --4 1 gnpn0 Mwn"i 334 Y4R1 rrMT7 1 .n I -RIO A nld nM MIMII- M1a11 • 001-An • MT1XNrM -lllnW r • Mvt Iy YNM M"A V"5- V M o-"T A .n I ".4t-.o I0 MI r 1.4 -M 90.0 a MMo+O MK IN vOOpr r, 00 1 gyp-[ A M1MO O 7 "PACT } t 1 A 00 I -0 110 ID M, w 941 O Y M1411, + w I I0.q"6, Itm rtwom M "0M II4AM 111 p Won" r 101 M -wo D M w6, or MM MASTO0,0- I/tl NAI 1i trot (AMR1tt M 4A1 Sv°11 stn m 15- ..m6,. M rar w 1x33 1013311101 4wA4rn1 VERIION SOUTHWEST STATE. TX SION1 TEXAS AREA rerN.+41+ orM rn. RAR TI TLEI TEMP SVC EARNERS INS TAX DST,. 43001 TWPI RNG.I SEC.. SALT I•AA DATE. 06/07/01 IREV, Al CAL 1'-100' EILEI W/I DAWN ENG APRVO PRINT CWA CWA I OF I i 1 1 1 W THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL • K~`v it I~t 5 Y35 W. D. 3P~p ~,E W. OOLNW of V to M.. 4*w+ ta.q Lws• a _ a . 11l[ A{wor w a J erl _ Nth nlr+iarn t^y lkwmc - 1t)J _ ►'~'"4rrare Loop . MJ t VWA Y%Ict kw"- ^-brae l [p,.p.wp~ --v Lr•e Nf %18 [A61 Z" U!'"~' Carrer~ Ia n a It ~ i M Y 1 ' §t 3 r i3 I v J t i r{ E e i 6 r t - j r z VY ..w~a ~tJNIlr1 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: June 26. 2001 ITEM: Request from Verizon to construct parallel cable installations in the right of way of Deep Well Road beginning at its intersection with FM 974 for a distance of 1.330. Site is located in Precinct 2. SOURCE OF FUNDS: N/A REQUIREMENTS: 1) No work will be permitted between front slope and/or back slope. 2) All installation(s) shall be constructed in designated utility easements, If applicable. H no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. 3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. 4) Duch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: SUBMI D BY: APPROVED BY: c~cz/ Richard F. Vance, P.E. Commissioner William S. Thornton County Engineer Precinct 2 0001-062 Approved el Denied O by Commissioners' Court Date: G 22, cl~ Alvin W. Jones, Cou y Judge VOL.4~3..p n # \ 'C~~\L79\rb 1 ~4» lb" 471 t. y\C)1p \~.L Pf It> 3 o i i I NOTES TO CONST LOCATE ALL BURIED UTILITIES BEFORE OICCING IN THIS AREA. PLACE NEW CABLE AND BORE AS SHOWN ON WORKPRINT. WORK SAFELY I -OTC NK.- 4fo NOTES TO SPLICERS *DENOTES RIPPLES ASSOCIATED WITH THIS WORK ORDER ONLY. NOTE SPECIAL CKT PRINTOUT. WORK SAFELY WARNING o+wn M m r INI awarX.L.11wm r.n..o nn TeNwns 10Ir 4a1I Lr11m n M +wrcr.1 +.4nr Q OaN 1.w 16 L/Ibl IMI In N10 1, m/I n. I.1 . I on K. w1. grow /11nN M 700 4Y 100N✓ MIL w11K141 L I Ilerer mcow. RfDA/1 L 1.11 IY.1/KO 111rL34 r w" -elf L M I rL11 L M = 1AnA1. IIg1r 4 m IM 1 •N{IY. 1171 nbl r ll 90 -W 1rCK -10 ( W.4 01 0 . 111 q L 1. v M Y000 = I / M 1 L I li Q 1 .0111 1I.oNl) O A[WN w +NOr r 1}h 11 d 1 a 1w { ■IMn s wx4owr 110 I.1,w rw n Lu Y I.W O ~ w1n1 , M IN/N.1 I W Mww. 1.I u011 [0.[[N. .rl WIL11 / nr OMKIIO b 10.111 O OI11 I'All L W 16. N.1 101 4/n3n q"wan ,7010)1-3 uron 4a CALL wl wanlel wLO.m1 111 I I 11 II 11 II 11 II 111 I I~~ 11 11 I I 1111 Il 11 I IL 111 I I II STA 0 • 0 IE0 x I no 35.1. f _ I II 6 •W3 ay,- •13+R,51« 11•Ntm 1154 Z-23.10 1.ltrrn 1 3, Is 1Kr n-I+ 4Kr n-12 RC.I ri C ] C710L1•n ( ~ f j •L761NI« ~1« ® ~ w Z-Z 11 PIT e Ntx11 1 t75 leer 2.2x11 u1 N-22 LCI A 22 1/61.5 wl.l 5 w1.•1 W .6 X~ n [ma•n 113 I I 3-3 w lei-In NI W1 w1 .101.105 w1 166-167 wl I" let 4 [0635 •N .00.75.51 © © ,1W« 11171« 1w171,n M•1un4 rl 2.22 18 m trr3.n . u0 54-22 A, nM c31N10.21 w1.15 w1.1-r 1DMZY-36 066-67 0031-31 CIOMU-35 Ill. .1 EI.3-3 1+IN II 14K"l wL111•In C30K.X T 0" W1.106-111111A .300.•41.9 1.001.•le.ro C30e111.13 [Nr C3014u 41 e 1L0621 21,10.1 C1006A•A 011 •M1 10T « 27 NI r 00022 22.86) usr:.MITI, W n-17 07006.1-.1 .111 c3ea.u•a 03006.26.26 U00•5 riMW .31e.515L vn xOD27.30 fXD6.31.JI)(2>* [3006.31-31 (PP) 03006.32-35 (XDD.11.14)(86> rlsnnIm 36-39 (PP> 03006 7 {71; 1 . C3006.40-40 , 2 11 ur 25 tt Iz00.16.18)(86), c31eA1-n C3006.41.43 (PP) [3006.44.44 (XDD.20.20)(86> [3006.45.45 (PP) /2058587 (PP) o C3006.46-46 (3POOIEY) M-282425 (XD0.22.22)(86) 1330' 2423.10 [3006.47.47 (PP) ASP 25.24 [3006.48.49 KD0,1.5 (PP> (K00.25.25)(80 C3006.31.31 (PP> [3006.50.50 (PP) X00.7-25 (PP> VERIZON SOUTHWEST STATE, TK DIVISION, TEXAS AREA EKCH..5g5 REM. COI 000 W.C.1 5890 WO NO., 3PBOIEY CONTROL NUMBER: TITLE, SVC 0 FRETESSA OCEP WELL RO TAX OST.,45 TWPI RNG I SEC.o 5AL. 3-CE CIATEs 06/05/01 EV, ATE, CALF. P•10i FILE, W►j ORWN ENG APRYO PRINT CWA CWA j OF j 1 , R~{I1nve.ie+llrMTr!I!tMnfM•44~rw~iT•.a. u%-., .Y-`:,~~~..ewvr-.+r.nwraa.++ww.~1~I.•~+.'~1ar-rt~l«w~1.1.www~++rt.^~w1.ew.~n~•nn:,n-.:,~-:~•r.`~+K~.wA'•^~r.1•n'P-1 tiJ%~'1~1"~~•~w~~111 1 i 1 I 1 I i II J ~ I 1 ~10700 E.OSR 589.2199 SPLICER.S NOTES FILP FLOP PHONE NUMBERS 0300 - ON C3006.3 AND C3006.31IN ORDER TO KEEP CABLE COUNT STRAIGMT. REMOVE MOUSEWIRE ~t OUT RGW.WORK SAFELY W THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL YLv It 1 P-N - 5 4 3-6 tel: D• 3PDD)2V' e t m. ar f S1 7E :6w j ' - 391 __WM __J„~auft I Mria Up a1/A11j_ CA _3'4 _ 410 _ COMACo-n*m C6 W2 __D4P0___.[n*-eelr, I MVIKSOnke Tare _.U cs 1187 _CALC - --Coup. m M.n/ - ^ - 81S _ IM ___Gmncb*V nee Lab - -0 is LJk Care Ce dw MG _ LMWL __.-[vans Lbrary F4 [A 516 _ _csc Conpu.% SeMCes Care". C6 S14 _ .J►lc ___JaeFlae FSr•4rv8 l Cavstnrm•v1 f) ~L(G SI7 __CSA ...__Cavwd% SaVxa. Addldon Q 482_. FERA4-.Jamie. HJ_._ 4. G 50l _ XCF<_. -Coxmte MavUh Laearay CA 458 - JLCM _ .-1 onctinee otwewkm _ - - - Js Sy, ` GS --..DUCT Dory Ceuta • --_--.CI 1603 J% Food Slay l knpeesow Sev4ovs_..C) COUNTY G 1620 _ORL _ _-Day Rod Ua&" L Ftxx LA _CA 971 _J000 -.Jood Savxes Cam,"" U ROBERTSON a 0 G S11 __J]t171r . __Do1wry &A& V- ..-r..U 460._ JC4t__ Jarw Cneao Gearviee _..__..Cd F 9" MG~Vt+` i 82 AW __DCAN MwK m Unbng KA JS 1042 _.1%8 Faew Sdmm Laeaatory aft...-E3 ; 4 756 Jaw -ood A4pm ' -a .143 4631 _J. -im wadon seed &A"m .0- ?SS- .-_Lara.oodCe Ar101dnTerviv/__A6 476 __J.A)1__Jund1lLJ F4 44) - OlM_-_1Jv Oce" L 4S) .COLS Q 2oie MMMe Cdsewn ---.--JS F4 Meome6oV WS-- C6 672_.-CDU_Cod CwxC3thmee---^----U KIM ` = ZE7 r IV 4 r, ~•oe E~ A y 9 wok-kc LDCP=t DM :d)vGK 9 r2 4 .1f I ~J • The State of Texas, County of BR.AZOS We, the undersigned, as County Commissioners %%ithin and for Brazos County, and the Honorable Alvin W. Jones, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this 21a *L day of -uN L- A.D. 2001. ' McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this A,6fA, day of -,4V A.D. 2001. Alvin W. "'Jones, C ty J e Tony es, Co i er Precinct #I 4. Treasurer's Report for the Month of MAY 2001 . y ~S Carey Cauley ommissioner P cin #4 or,% C~4 0%) lJ}} 6~I . f .F MAY lUUl I KtA~UK FUND NUMBER & NAME tK a KCrvm i CASH BALANCE INCOMING INVESTED TEXPOOL SUB-TOTAL DISBURSED CASH BALANCE 3 01 INVESTED 5/31/01 4/30/01 INTEREST - MAY 51 1/ 01. GENERAL FUND 24,891,508.46 1,686,150.14 62,301.11 26,639,959.71 2,890,939.17 23,749,020.54 21,132,760.31 2,616,260.23 02 . COUNTY HEALTH ENDOWMENT FUND 2,510,268.82 743.11 4,783.70 2,515,795.63 25,000.00 2,490,795.63 2,269,772.17 221,023.46 05 - HEALTH DEPARTMENT 659,044.81 94,678.70 753,723.51 94,044.95 659,678.56 - 659,678.56 12 - STATE LATERAL ROAD 34,298.87 85.22 23.33 34,407.42 34,407.42 6,193.88 28,213.54 13-UNCLAIMED FUNDS 255,460.41 1,166.93 256,627.34 77.06 256,550.28 256,550.28 14 - COMMUNITY SUPERVISION 938,840.48 676,667.42 2,690.40 1,618,198.30 448,181.42 1,170,016.88 714,133.24 455,883.64 15 - LAW LIBRARY 110,666.14 7,291.30 - 117,957.44 117,957.44 - 117,957.44 16 - APPELLATE JUDICIAL FUND 28,103.49 955.14 29,058.63 31,249.00 (2,190.37) - (2,190.37) 17 - ALTERNATIVE DISPUTE RESOLUTION 3,170.00 1,600.00 4,770.00 3,170.00 1,600.00 - 1,600.00 18 - LEOSE FUND 34,931.24 - 34,931.24 3,210.33 31,720.91 - 31,720.91 19 . COUNTY RECORDS MANAGEMENT 355,535.14 6,885.78 362,420.92 90.00 362,330.92 - 362,330.92 20 - COUNTY CLERK MGMT.FUND 128,211.28 6,048.43 134,259.71 6,621.20 127,638.51 - 127,638.51 21. TIME PAYMENT FUND 14,472.35 1,015.33 15,487.68 15,487.68 - 15,487.68 22 - COURTHOUSE SECURITY FUND 320,408.74 9,988.26 993.26 331,390.26 8,033.49 323,356.77 263,649.20 59,707.57 25 - SPECIAL FORFEITURE FUND 1,997.88 6.05 - 2,003.93 - 2,003.93 2,003.93 28 - VOTER REGISTRATION 33,321.21 8.34 115.60 33,445.15 835.00 32,610.15 30,684.03 1,926.12 29 - VIf INTEREST FUND 79,884.44 375.90 237.90 80,498.24 - 80,498.24 63,147.46 17,350.78 30 - COUNTY GRANTS 101,157.27 208,248.51 - 309,405.78 72,636.85 236,768.93 - 236,768.93 31 • M O. RAIL STUDY P 139,759.47 29,505.00 169,264.47 36,351.97 132,912.50 132,912.50 . . 32 - NARCOTICS TASK FORCE (93,757.74) 54,516.73 (39,241.01) 90,397.33 (129,638.34) (129,638.34) 44 . JUDICIAL SOFTWARE FUND 779,046.03 2,360.22 781,406.25 1,762.00 779,644.25 779,644.25 45 . GEN.PERMANENT IMPV. 1,687,894.14 1,687,894.14 270,466.75 1,417,427.39 700,583.13 716,844.26 46 - EXPOSITION CENTER FUND (44,600.00) _ (44,600.00) 12,000.00 (56,600.00) (56,600.00 SERIES 1998 O 49 - C 2,514,154.60 891.12 8,395.25 2,523,440.97 157,421.86 2,366,019.11 2,228,415.80 137,603.31 . . 50 - HEALTH & LIFE INSURANCE 139,119.38 1,092,167.51 3,402.89 1,234,689.78 327,903.90 906,785.88 809,737.09 97,048.79 60 . PAYROLL 331,589.10 922,333.46 - 1,253,922.56 918,685.98 335,236.58 335,236.58 75 _ BAIL BOND BOARD FUND 62,198.99 1,688.44 63,887.43 223.83 63,663.60 63,663.60 TTLOFACCiSANPOOL . 36,016,685.00 -4,805,377.04 82,943.44 40,905,005.48 5,399,302.09 35,505,703.39 28,219,076.31 7,286,627.08a 41 • GEN.OBLIG.DEBT SVC. 2,464,033.04 611.64 2,951.32 2,467,596.00 27,937.50 2,439,658.50 1,902,721.56 536,936.94 TOTAL 38,480,718.04 4,805,988.68 85,894.76 43,372,601.48 5,427,239.59 37,945,361.89 30,121,797.87 7,823,564.02 Brazos County Treasurer, on wr2r~ L / 100/ ' This report is submitted as true and correct to Commissioners Court by CK.ACCT.BAL. i