Loading...
HomeMy WebLinkAbout2001-04-24-0900AM-Regular• BRAZOS COUNTY FILED FOR RECORD BRYAN. TEXAS DATE 4d&lo / - AT-ZL-4L~_O-CLOCK_M KAREN MCOUEEN BRAZOS COUNTY CLERK NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, APRIL 24, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Jones. 2. Pledge of Allegiance - Commissioner Jones. 3. Call for citizens input and/or concerns. 4. Presentation by a representative of United Way. • Consider and take action on agenda items S - 14: 5. Budget Amendment 00/01-25. 6. Personnel Changes of Status. 7. Payment of Claims. 8. Appointment of a member to the Bryan-College Station Economic Development Board. 9. Retiree Monthly Premiums for Group Medical/Dental Insurance. 10. Proclamation regarding the retirement of the County's Maintenance Department Director. 11. Blanket Purchase Orders. 12. Extension of Contract for Ben Sanford and Associates, Inc. for Long Distance Service. 13. Award of Bid #2001-040, Poly Jute - Annual Contract and approval of requistion. 14. Request by Road & Bridge Department to enter Mary Ann Stein's property located off Luza Lane for the purpose of constructing a drainage channel in pasture to allow water to drain off county road. Site is located in Precinct 4. .15. -Acknowledge receipt of monthly reports from department heads and elected officials. 91 Commissioners Court Meeting Agenda April 24, 2001 Page Two 16. Announcement of interest items and possible future agenda topics. 17. Call for citizen input and/or concerns. 18. Consider and take action on an Order Adopting Rules of Brazos County, Texas for On- Site Sewage Disposal. 19. Convene into Executive Session pursuant to §551.072 of the Texas Government Code to discuss acquisition of real property. 20. Consider and take action on Executive Session. 21. Adjourn. I r s~ t b, C' M1 f Yy` The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. u SL....-. _.-....-_.-..__b ~.s+.. r - _-a.:i~,. r..ti ~ ..,.a,. ~aJ...._.....+_...... tea/'. e l.. .,~s~a~.-. a, . - I COMMISSIONERS' COURT • REGULAR MEETING APRIL 24, 2001 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, April 24, 2001, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm.S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The County Judge opened the meeting and turned it over to Commissioner Sims, siting a case of laryngitis. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Jones gave the invocation and led the pledge Cj of allegiance. Under citizen input/and or concerns, the County Judge read a resolution and presented a plaque to outgoing Bryan City Manager, Mike Condiff. Commissioner Sims thanked him and his wife for their service to the community and wished them well. Mr. Condiff thanked the Court for its cooperation during his tenure and indicated that the future looked bright thanks to their leadership. The Court next heard a presentation by representatives of United Way. Mrs. Kay Parker and Mr. Tommy Swigert 101 presented the Court with a plaque for having reached the 67t Judges Challenge. Brazos County enrolled 2,951 children in the Children's Healthcare Insurance Partnership. This number is 68.9% of the total number of uninsured children in this county. The Court next considered Budget Amendment #00/01-25.1 through 25.3, which would transfer funds from Contingency to Vol a a Page -7 CP i . , t• • I Commissioners' Court meeting April 24, 2001 2 various departments for the purchase of replacement equipment and Equipment Replacement /Maintenance, and reallocate funds for Court Support Costs. On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the changes as submitted. , The Court next considered the following Claims as submitted by the County Treasurer for payment: 20017990 through 20018268 On motion by Commissioner Cauley, seconded by Commissioner Jones, the Coutt voted unanimously to approve the Claims as submitted. The next matter before the Court was the appointment of a member to the Bryan-College Station Economic Development Board. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to reappoint Commissioner Tony Jones to a second three-year term. The next matter for consideration was to set the retiree monthly premiums for group medical/dental insurance. Commissioner Sims moved to approve the two categories of monthly premiums. Commissioner Cauley seconded the motion. After considerable discussion Commissioners Sims and Cauley withdrew their motion and second. Then on motion by Commi4ssioner Sims, seconded by the County Judge, the Court voted unanimously to have one premium rate for the retirees' whether they be age 65 years or younger. The group medical/dental insurance premium of $80.00 would be for the Vol a Page -7 to A ~ F - ~ ....,...r.__.-•- - - - ...n~..~ t. i~ U'. . w_...~V vf...l lt.......L ..V , ; - u, Y_, . ~ ' - - ~ ~ ' • I 1J J Commissioners' Court meeting April 24, 2001 3 retiree and $129.00 for the group medical/dental insurance premium for the retiree and spouse. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to adopt a resolution honoring Ed Dobbins for his twenty-five years of dedicated service to Brazos County and wished him the best of health and happiness for many years to come. Mr. Dobbins will retire•on April 30,2001. The Court proceeded to consider the following blanket Purchase Orders: Wilton's Office W District Clerk $3,000 Ray Criswell Jail $ 800 Brazos Wholesale Jail $ 500 Acme Soap Company Jail $ 900 Cain's Coffee Jail $ 600 Lilly Dairy Jail $2,000 Butterkrust Jail $1,600 Glazier Jail $1,100 Ben E. Keih Jail $1,350 Performance Jail $7,950 Sysco Food Service Jail $7,300 Aliant Food Jail $8,400 Scarmardo Produce Jail $2,200 On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered the extension of the contract for Ben Sanford and Associates. This extension is for $100.00 per hour, not to exceed five (5) hours and does not exceed the 25% as allowed in Section §362.031 of Vernon's Statutes Texas Government Code. The counseling and assistance is for renewing the Long Distance Services Contract with NTS Communications, Inc. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to extend the contract with Ben Sanford and Associates. Vol A ;kl f Page 7 (03 a' f• j~ i ~i. E Commissioners' Court meeting April 24, 2001 4 The Court next considered awarding the following bid: Bid No. 2001-040, Poly-Jute, Annual Contract Pat Howard, Purchasing Agent, recommended acceptance of the bid submitted by Contech Construction. On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Contech Construction. A copy of the bid tabulation is attached. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Mary Ann Stein on Luza Lane in Precinct 4 to construct a drainage channel in a pasture to allow water to drain from the county roadway. On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to authorize the work. The Court acknowledged receipt of the Extension Service Reports for March 2001 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Justice of the Peace Precinct 5 Justice of the Peace Precinct 6 Constable Precinct 4 Constable Precinct 5 Constable Precinct 6 Brazos County Events Facilities County Attorney Road & Bridge Tax Assessor/Collector A copy of the Officials' reports can be viewed in the County Auditor's office. Under announcement of interest items and possible future agenda topics the County Judge made the following comments: a) Action in the State Legislature has struck Brazos County from reporting to the 1" and the 14`" Courts of Appeals. Vol a a Page -7 Co I h~ 4 t a t t' r I Commissioners' Court meeting April 24, 2001 5 b) A presentation will be made to Ed Dobbins on Friday at 1:00 p.m. • c) He received a letter from the Department of Health indicating that Brazos County will receive $129,153.28 from the tobacco settlement funds. d) He received a letter from the Department of Commerce in reference to participation in the After Action Program. Commissioner Sims made the following comment: a) The House committee on redistricting has completed a plan and it is available on the web. There was no citizen input and/or concerns. The next matter before the Court was the Order Adopting Rules of Brazos County, Texas for On Site Sewage Disposal. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to remove this item from the agenda. • At 9:35 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the acquisition of real property as allowed under Section 5551.072 of the Texas Government Code. At 9:56 a.m. the County Judge announced the meeting open to the public and that no action would be taken on the Executive Session. J. D. Langley, Judge, 85`h District Court informed the Court that he had testified before the Legislature on the subject of a Magistrate. He said he had picked up opposition from trial lawyers against the measure. There being no further business to come before the Court, ' the meeting was adjourned. • L vol a a Page 7 65 The foregoing minutes of the Commissioners Court meeting held April 24, 2001 have been examined and are approved in open Court this the ~D day of 20", in Bryan, Brazos County, Texas. / W 1'\ Alvi W. Jones County Judge . -A, " M wTorr, o .00 r Commissioner, Precinct 2 Carey Ca ley, Jr. Commiss' ner, Preci c 4 T y J Commi sioner, Precinct 1 . Randy s Commi sioner, Precinct 3 Karen McQueen County Clerk ,rte f Vol Page 7 .Y_•t ' ...J _ . _ ~S~ ly .-.-.v ..L .L . -.l_. L~~l~ .5.. - 7... J . t a.... v , • • 3 oil a r i BRAZOS COUNTY COMMISSIONERS COURT MEETING ON APRIL 24 200 1 AT 9:00 A.M. . 14'23-~ i ~~2- r 1 ~ j1nC' ~ ~IV F(ML, i (V-114 iz v 71/► tfWL V / . mo(bt-e/ S ="Joe I Y~ ~,~m~,. 1 Kgnc BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00/01-25.1 ei7eiznnl I r I i I• t I FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 246001 672030 Dr. Computer Hardware 116.00 01 246001 651500 Cr. Computer Maintenance 116.00 01 310001 672030 Dr. Computer Hardware 441.66 01 310001 651500 Cr. Computer Maintenance 441.66 01 190001 806700 Dr. Printers 1,382.61 01 190001 655400 Cr. Printer Maintenance 1,382.61 01 220001 802030 Dr. 'Computer Hardware 2,296.00 01 220001 651500 Cr. Computer Maintenance 2,296.00 01 310001 672030 Dr. Com user Hardware 184.00 01 310001 651500 Cr. Computer Maintenance 184.00 01 160001 672030 Dr. Computer Hardware 341.00 01 160001 651500 Cr. Computer Maintenance 341.00 01 200001 802030 Dr. Computer Hardware 12,150.00 01 200001 651500 Cr. Computer Maintenance 12,150.55- 01 140001 806700 Dr. Printers 11,698.00 01 140001 655400 Cr. Printer Maintenance 11,698.00 Various departments To reallocate funds moved from co ntingency to maintenance accounts for replacement equipment purchased. This budget amendment moves the funds from a maintenance account to either a minor acquisition account or•a capital asset account depending on the dollar value. Budget amendment merel reclassifies budget and does not increase the budget. lot -a ae. Prepareil'Bj: We ~Apliroved By~ 'Date: 4/12/2001; .Date: i e F' 401 'r F BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00/01-25.2 4/24/01 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 110100 612100 Dr. Court Costs 15,600.00 01 110100 722070 Dr. Ct.A pointed Atty-361st 25,000.00 01 110100 726600 Dr. Psychriatric Services 10,000.00 01 110100 722010 Cr. Ct.A inted At -CCU/1 50,600.00 t t Court Support Costs To realloca te budget to allow actual ex enditures. f z t 9 i t 1 r epare pro a V' ' ~ '~c; ti ~c'•r: ~ "4%16% of - , crease Decrease ,753.00 ,664.00 275.00 3,692.00 ontingency F, ' r r , t t r t i i 1 • rr t t k Y il t t PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: April 24, 2001 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED DISTRICT CLERK NEAFU& TIFFANY TRANSFER TO CO ATTY JUVENILE SERVICES DAILY-SUMMERS, AMY NEW HIRE - TEAIP HAMILTON, JOHN C NEW HIRE - TEMP MADISON, PAULA NEW HIRE - TEMP SAMUELS, QUINTIN E NEW HIRE - TEMP DEES, III JACK B NEW HIRE - F/f PURCHASING RUSSELL, LINDA COMPLETE TRAINING ROAD do BRIDGE GRAY, RANDY C NEW HIRE- TEMP COLE, MARLIN K NEW HIRE-TEMP WILLIAMS, JESSIE NEW HIRE - TEMP SHERIFF OFFICE - JAIL DiV ALONZO. PAULiNE RESIGNATION Approved in Commissioners' Court: Atail 24, 2001 County Judge's or Commissioner's Signature: - (mis Dopy to be attached to minutes) .z - 4 . . BID TABULATION 2001-040 POLY JUTE - ANNUAL CONTRACT CONTECH CONSTRUCTION Description Quantity Unit Price Total Price Poly Jute Rolls 50 Rolls $ 190.00 $ 9,500.00 8 Gauge Sod Staples 100 Boxes $ 35.00 $ 3,500.00 (500/box) RECOMMENDATION: CONTECH CONSTRUCTION AWARD DATE; 4. 24 - 0! e'N as 17-40CAMMMUNiM "U - - .,y,y~,j -~s-N11'•. ~~i.b.~•~.,.t.iu'~~..~'S.~m:ir.~_+=~:';!s:-5~:~~_~-••.~..~..w..a.••e. .mow _ 91 L31 TO: Honorable Alvin W. Jones, County Judge Honorable Tony Jones, Commissioner Pct.1 Honorable Bill Thornton, Commissioner Pct 2 Honorable Randy Sims, Commissioner Pct 3 Honorable Carey Cauley, Commissioner Pd 4 FROM: Pat Howard, Purchasing e DATE: April 16, 2001 SUBJECT: Extension of Contract for Ben Sanford and Associates, Inc. The Purchasing Department is requesting an extension of a Contrad and requisition for Ben Sanford and Associates. This contract extension is for $100.00 an hour, not to exceed (5) fire hours. This amount does not exceed the 25% increase as allowed in 262.031 of Vernon's Law. This counsel and assistance is for the renewing of the Long Distance Services Contract with NTS Communications, Inc. Thank you for your assistance in this matter. ~ Z3 X01 ~Aa *113 01 E: op Brazos County Purchasing Department 300 E. 26th Street, Ste. 117 • Bryan, Togas 77803 Phone (979) 361-4290 Fax(979)361-4293 MEMORANDUM 4 . BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: April 24.2001 ITEM: Re guest permission to enter Mary Ann Stein's pmggfylocated off Luza Lane for the 12u=se of constructing a drainage channel in pasture to allow water to drain from county way. Site will be maintained when necessary for adequate drainage of crater from roadway. Signed permission form is attached Site is located in Precinct 4 SOURCE OF FUNDS: N/A REQUIREMENT(S): RECOMMENDATION: SUBMITTED BY: Richard F. Vance, P.E. County Engineer 0001-028 APPROVED BY: r- / I "I , f - r,_, C &q d C mmission Carey Cauley Precinct 4 Approved (9/1 Denied O by Commissioners' Court Date: Alvin . Jones, Cou ty Judge iPOLl.-R-~p _c ..~aa.i.~. - • .n1~. L. L I ..3 61 r r +Ar ' r C 4 1 BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Mm W Jones County Judge Tony Jones OF B Comm,ssiorw Pd 1 J Wd wn S Tlwmton P 12 0 C Cmnansw w PW* Sims lb Colnsw w Pd 3 esioct d i Conrd"WW Pal t Date 4- i 8- 0 1 I. LAND OWNER AND ADDRESS c*, ~,~~l~o Luza LZ1L Cjry-Li Tir 77yo7 II. LOCATION OF WORK -5,& e , 111. DESCRIPTION OF WORK TO BE DONE f'arrh s; Ap me-44c f a, . s ~~T V O n fin- f L -C: Jr- e -r L., s l ti4 a...,J e-ArAtu., f A- a 11 &S2 P- UY"..d/ iA D 1, t4L,, ~ 4-e alto 1axier i IV. MAINTENANCE YES NO _ IF YES, ESTIMATE FREQUENCY OF MAINTENANCE 6.4f ; f r 1-0 - ; J - / e a a (Owner will be tified prior to maintenance) Richard F. Vance, P.E. Engineer Aide/Foreman/Right of Way Agent County Engineer Owner's Signature: DATE SZ-/g- 700/ t t . i ,1 . t THIS PAGE LEFT BLANK INTENTIONALLY VOL a~-PAGE-11 tP P .1~._._.. ..~.-..`~..~f-~:a>.avn:sic..-,.s>>.r.ar•.s~•~.`•--~_.ef:a:e'ar:~.:ia.ltu.:.1i,....W'~.i..h1.1'~.•~l-~.ss,ls...~S.l, n~..- :y._-_ _,iri~o,. - e rr