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HomeMy WebLinkAbout2001-03-27-0900AM-RegularFI ED F R RECORD DATE - AT O'CUXK_ _ KAREN MCQUEEN ftRA40S CPgNTY CLERK BR.AZOS COUNTY BRYAN. TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, MARCH 27, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Thornton. 2. Pledge of Allegiance - Commissioner Thornton. 3. Call for citizen input and/or concerns. Consider and take action on agenda items 4 - 21: 4. Proclamation for Sexual Assault Awareness Month. 5. Proclamation for National Public Health Week. 6. Budget Amendment 00/01-22. 7. Personnel Changes of Status. 8. Payment of Claims. 9. Letter to the State Senator and State Representatives regarding terms of SB 748 relative to water districts. 10. Letter to the State Senator and State Representatives supporting H.J.R. 2 allowing a commissioners court to declare the office of constable dormant if the office remained vacant for eight consecutive years. 11. Letters to the State Senator and State Representatives opposing SB 578 which eliminates funding for delivery and coordination of local 9-1-1 services by local governments and regional planning councils. 12. Letter to State Senator and State Representative supporting H.J.R. 29 allowing a commissioners court to call an election to abolish the office of constable in the county. 13. Agreement for Emergency Medical Services between the County and the following: a. City of Bryan b. City of College Station Commissioners Court Meeting Agenda March 27, 2001 Page Two 14. Tax Resale Deeds and authorization for County Judge to execute Tax Resale Deeds for • • the following property: a. Lot 18, Block 2, Henderson #2 Addition, City of Bryan, to Frankie Mae Morris. b. Lot 9, Block 4, Rainbow Acres Subdivision, to C. W. Henry. c. Lot 2, Block 3, Timbercreek at Steephollow Subdivision, to Gus Schultz and Laren Schultz 15. Request by the District Attorney for additional funding for the Salary budget. 16. Request by the District Attorney for the establishment of a budget line item for mediation under court support costs, to be funded by available Title IV-E funds. 17. Authorization to make partial payment to Newman Printing for Digital Archiving Services in the District Clerk's office. 18. Renewal of underground storage tank insurance. 19. Blanket Purchase Orders. 20. Permission to advertise for Bid #2001-040 - Poly Jute, Annual Contract. 21. Approval of minutes from the following Commissioners Court meetings: a. Regular meetings conducted on October 3, 2000, October 10, 2000, October 17, 2000. October 24, 2000 and October 31, 2000. b. Public Hearing conducted on October 16, 2000. c. Workshop conducted on October 31, 2000. 22. Acknowledge receipt of monthly reports from department heads and elected officials. 23. Announcement of interest items and possible future agenda topics. 24. Call for citizen input and/or concerns. 25. Convene into Executive Session pursuant to §551.072 of the Texas Government Code to discuss the purchase of real property. 26. Consider and take action on Executive Session. 27. Adjourn. ~J The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. I it i ~ A'regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, March 27, 2001, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm.S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; C,arey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Thornton gave the invocation and led the pledge of allegiance. Under citizen input/and or concerns Ernie Laney, Interim Director of the Information Technology Department introduced Bryan Brumfield the new Imaging Manager for the department. The County Judge read aloud a Proclamation designating the month of April "Sexual Assault Awareness Month". The Court joins with the local Rape Crisis Center to promote public understanding of sexual violence and victims of sexual violence and the need for citizen involvement in efforts to reduce sexual assault. On motion by the County Judge, t seconded by Commissioners Jones, Thornton, Sims and Cauley, the Court moved to proclaim the month of April as "Sexual + Assault Awareness Month" throughout Brazos County. i , ;i COMMISSIONERS' COURT REGULAR MEETING MARCH 27, 2001 The County Judge read aloud a Proclamation designating the week of April 2 through 8, 2001 as "National Public Health Week". This gives the public the opportunity to learn about public health success stories such as elimination of polio, reduction of lead in blood levels and decline in tooth decay. The Court commends the observance to all citizens. On motion Vol a 9- Page (9 a-O • • • Commissioners' Court meeting March 27, 2001 3 2 by the County Judge, seconded by Commissioners Jones, Thornton, Sims and Cauley, the Court moved to proclaim the week of April 2 through 8, 2001 as "Health Awareness Week" throughout Brazos County. The County Judge then presented the signed Proclamation to Ken Bost and Marcie Hosking, representing the local health department. The Court next considered Budget Amendment #00/01-22.1, which would transfer funds to various departments from Contingency to allow for upgrades and replacement of computer hardware and printers. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20017109 through 20017346 On motion by Commissioner, :Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. The Court next considered sending letters to the State Senator and State Representatives concerning the terms of SB 748 relating to water districts. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to forward the letter the State Senator and State Representatives. • The Court next considered sending letters to the State Senator and State Representatives supporting H.J.R. 2, allowing a Commissioners Court to declare the office of Vol o2 01- Page (P ot-/ } Commissioners' Court meeting March 27, 2001 3 Constable dormant if the office remained vacant for eight consecutive years. Constables Phil Sikes, Donald Lampo, James Marrow and Isaac Butler spoke out vehemently against sending the letter to the State Senator and Representatives. The County Judge and Commissioner Sims informed the Constables that should this bill pass, it would require the vote of the Commissioners Court along with a public vote on the issue. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to send letters to the State Senator and State Representatives supporting H.J.R. 2. The next matter before the Court was the forwarding of letters to the State Senator and Representatives opposing SB 578 which eliminates funding for delivery and coordination of local 9-1-1 services by local governments and regional planning councils. On motion by Commissioner Jones, seconded by Commissioner•Cauley, the Court voted unanimously to forward letters in opposition to SB 578. The Court next considered sending letters to the State Senator and Representatives supporting H.J.R. 29 allowing a Commissioners Court to call an election to abolish the office of Constable in the county. The County Judge moved to approve. - Commissioner Sims seconded the motion. Commissioners Sims and Thornton and the County Judge voted "Aye". Commissioners Jones and Cauley voted "No". The motion i I i i carried. The next matter for consideration was an Agreement for Emergency Medical Services between the County and the following: a. City of Bryan b. City of College Station On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to remove this from the agenda. Vol 91' Page jQ o- •t - _ r.,t _ X77,.-_..~._.,_.~ ~_Y_'.L.~i:.~l.•~,_%,.ixl~~~,~~%!I!`1f: ,r.. . _ _ • • • Comm*ssioners' Court meeting March 27, 2001 4 Vol 02 Page _ •3 The Court next considered Tax Resale Deeds and authorization for the County Judge to execute Tax Resale Deeds for the following property: " a. Lot 18, Block 2, Henderson #2 Addition, City of Bryan, to Frankie Mae Morris. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to authorize the County Judge to execute a Tax Resale Deed to Frankie Mae Morris. b. Lot 9, Block 4, Rainbow Acres Subdivision to C. W. Henry. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to execute a Tax Resale Deed C. W. Henry. C. Lot 2, Block 3, Timbercreek at Steephollow Subdivision to Gus Schultz and Laren Schultz. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to execute a Tax Resale Deed to Gus Schultz and Laren Schultz. The next matter for consideration was a request by the District Attorney for additional funding for the salary budget. In a letter to the Court, the District Attorney explained that there would be no increase to the salary budget because of vacancies. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to approve the request. The Court considered another request from the District Attorney. This is for the establishment of a budget line item for mediation under court support costs, to be funded available Title IV-B funds. The Texas Department of Protective and Regulatory Services will reimburse the County for a percentage of salaries and allowable expenses. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to establish a budget line item for mediation. The next matter for consideration was the authorization to make partial payment to Newman Printing for Digital Archiving Services in the District Clerks Office.' On motion Commissioners' Court meeting March 27, 2001 5 by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to authorize the payment of $34,245.45 with the condition that partial payment does not mean acceptance of the final product. The Court next considered renewal of underground storage tank insurance. This insurance coverage is required by the Texas Natural Resources Conservation Commission. On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to renew the underground storage tank insurance and authorize the payment of $1,312.00. The Court proceeded to consider the following blanket Purchase Orders: Laser Saver Info. Technology $1,000 Laser Saver Info. Technology $1,000 Acme Soap Jail $ 800 Ray Criswell Jail $ 800 Scarmardo Produce Jail $2,350 Sysco Food Service Jail $7,900 Cain's Coffee' Jail $ 600 Lilly Dairy Jail $2,800 Butterkrust Jail $1,600 Glazier Jail $1,300 Ben B. Keith Jail $1,350 Performance Jail $7,000 .Alliant Food Jail $8,400 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously. to approve the Blanket Purchase Orders as submitted. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2001-040 Poly Jute Annual Contract. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for poly jute. The Court next considered approval of the minutes of the Commissioners' Court meetings held in October 2000 on the following dates: 3, 10, 17, 24 and 31; Workshop held on October 31 and Public Hearing held October 16. On motion by Commissioner Cauley seconded by Commissioner Sims, the Court voted unanimously to approve the minutes as submitted. Vol 1 0- Page a Cornm6ss;oners' Court meeting March 27, 2001 • • 6 The Court acknowledged receipt of the Extension Service Reports for February 2001 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Justice of the Peace Precinct 5 Justice of the Peace Precinct 6 Constable Precinct 4 Constable Precinct 5 Constable Precinct 6 Brazos County Events Facilities County Attorney Road & Bridge Tax Assessor/Collector A copy of the Officials' reports can be viewed in the County Auditor's office. Under announcement of interest items and possible future agenda topics the County Judge made the following comments: a) He received a letter from personnel in reference to payment of insurance premiums for county retirees. A workshop will be held to discuss this issue. b) He will be at the CUC meeting in Austin on Wednesday and stay over to attend the House redistricting hearing. c) He received an urgent letter from Jim Allison referring to the tobacco settlement money. The County has already submitted their request for a draw and received the funds. d) Next week, the Court will make an appointment to the Child Welfare Board e) There will be a hearing in Austin on HB 3106 that asks for a $.05 increase in the fuel tax. There was no citizen input and/or concerns. Vol a' Page = ~~5 P ~t .I Commissioners' Court meeting March 27, 2001 - 7 At 9:57 a.m. the County Judge announced the meeting closed to the public so that the Court could met in Closed Executive Session to discuss the purchase of real property as allowed under Section §551.072 Texas Government Code. At 10:20 a.m. the County Judge announced the meeting open to the public. On motion by Commissioner Thornton, seconded by the County Judge, the Court voted unanimously to authorize Commissioner Sims and the County Judge to negotiate for the purchase of property. There being no further business to come before the Court, the meeting was adjourned. Vol Page ~a. . ~']i •!.\:4.-, . __~Qh✓~~.I.ZSY.I`~.~.•.]~^.w..4.'1~~_i.~~~y _~1, t _ ' _ _ ~ A ~ •/~i~ ~ ` 'A~' y AF t The foregoing minutes of the Commissioners Court meeting r held March 27, 2001 have been examined and are approved in open Court this the 19 -to. day of Juan 2021, in Bryan, Brazos County, Texas. Alvin -W. Jones Tony JoAff County Judge Commissioner, Precinct 1 i Wm. S. T ornton Randy S' s Commissioner, Precinct 2 Commi ioner, Precinct 3 a ey Cau ey, Jr. Karen McQueen Commissi er, Precinct County Clerk • •J a i a Vol a2 a-- ~Da'7 _ Page BR.AZOS COUNTY COMMISSIONERS COURT MEETING ON--AL4:±a 027 200 / AT 9: oo r4M AM R A EPAR * All / N w• N /~FAA.)M&Q - LrF /)()r'gAl it kwm AA'to~ COI~~iv~ v DAL ~ c AOL &X44~ J af-s - Mx o Q C &A~ S+ c.~. Z r 'r E r l • 1 i 7 i 5 d BRAZOS COUNTY COMMISSIONERS COURT MEETING ON 3 -A7 200 L AT 9.-00 NAME ORGANIZATION/DEPARTMENT t t 1 414= $,2I q~ B~u~, F~F ► 7 CA v s1b t- 3 O0 1 -T . c ' - al oa.?-7 r t i F i f i s BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 00101-22.1 3/27/01 FD DIV ACCT PROD DR/CR ACCOUNT-NAME Increase Decrease 01 220001 651500 Dr. Computer Maintenance 2,296.00 01 310001 651500 Dr. Computer Maintenance 184.00 01 200001 651500 Dr. Computer Maintenance 172.00 01 365001 651500 Dr. Computer Maintenance 86.00 01 140001 651500 Dr. Computer Maintenance 495.00 01 160001 651500 Dr. Computer Maintenance 341.00 01 200001 651500 Dr. Computer Maintenance 12,150.00 01 110015 611300 Cr. Contingency 15,724.00 01 140001 655400 Dr. Ptrinter Maintenance 11,698.00 01 200200 655400 Dr. Ptrinter Maintenance 165.00 01 280001 655400 Dr. Ptrinter Maintenance 165.00 01 304001 655400 Dr. Ptrinter Maintenance 150 00 01 110015 611300 Cr. Contingency 12,178.00 Contingency To disburse budget allocated for upgrades an d replacements of computer hardware and printers within the Contingency. All of the above expenditures have followed county procedures. The purchases have been recommended by the IT department and are upgrades or replacements which were unforeseen break downs. The purchases were made from the Inventory Control accounts and will be journalized into the above departments and accounts. t j , f 6 ' .L~ul~ar....._Laa:A.r~.~..:r..~~,~.'r~`.-•~- - C - ='`.".'.Ca~`o.~:~i'':a~,.f t ' ,T •m:.,..~Xd_~- ~ ~ua.S::a`s'...i _ se> < r it THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL 0 4. . % • rJ 0 LUUNIING PLNIODS, 1. 6/01 PERIOD GENERAL LLUGLR AUDIT Iiin11. LECTION CRITERIA, ;aenled9r,t,irni•'01' Arid genledtir,occoimt1p''//0',00' ND - 01 - GENERAL FUND C O ' GAYER- - 0 FSC&1vT~lltl-_._._ n500 COCIPUTEk COUIRO1rtNUENIOR -.-.00- • UANCL-. 12/14/00 21 15902-CREATIVE COMPUTERS 1 .00 UPS BK500MC 12/27/00 21 6044289 8096-TEXAS DEPARTMENT OF 131. 20014559COMPUTER SOFTWARE 12/27100 =_40"782 8096-1EXAS.U FPAR=Ebg OE .04-_- 2003 R c XUARli._ 01/08/01 21 8096-TEXAS DEPARTMENT OF .00 COMPUTER SOFTWARF 9:1•$+► 01/08/01 nt/t1/n1 21 71 5q AAV 8096-TEXAS DEPARTMENT OF 1 •00 COMPUTER SOFTWnItC IIi~•;,a 01/11/01 21 , " 6044654 1115-CYIRONICS TECHNOLOGY 355-MID-STATE ELECTRONIC 32..:= 99.50 ROM 25. 20014889PRIITTER CABLE 6 F _ 01/11/01 21 6044654 355-MID-STATE ELECTRONIC 116.55 20014009PRINTER CABLE 10 As 41 I 'I%l 71 ` CS-TECHNOLOGY 7001474AUAS AkC. F+Y~500-mc o • 1 + _.._.._._r 01/11/01 21 355-MID-STATE ELECTRONIC .00 PRINTER CABLE 6 F 01/11/01 21 6044654 355-MID-STATE ELECTRONIC _ 15.00 77 20014889PRINTER CAF;LE 25 01/11/01 01/25/01 21 21 6044654 6045120 355-MID-STATE ELECTRONIC 10978-CDW CO P R 5 00` _12.195" 20014889PRINTER CABLE 10 M UTE CENTERS 419. 20015307AME-BP1400 APC BA 700153029RE3GIa r:HnkGES ' 01/25/01 21 6045205 2378-LITECOMM SUPPLY COMP 800.00 20015392CATEGORY 5 NET•WOR eA^ 01131101 9 ] 010062 - _3236@- DC SOFTWARE UPGRADE-ANGIE 10131101 19 010062 - ,,~JUV REPLACE BACKUP O1/31101 19 010062 - 57-tT JAIL-CD ROM t 111700104 - 02/01/01 02/01/0 1 21 2 6045380 11835-DELL MARKETING LP 2,261.00 i^ ~ 20015555LATITUDE CPXJ65GT „ 7;, 1 6045380 35- 118.. DELL RK T N P MA E 1 G l 35.00 20015555FREIGHT CHARGES •-s+ '02/08/01 21 6045783 11978-SOFTWARE HOUSE INTER 258.00 ✓ ,-t 414 - ~ /7J. - 20015916MICROSOFT WINDOWS yu'~r" `r r 02/14/01 21 10978-COW COMPUTER CENTERS •00 ~ - ~+tiy - AM-BP1400 ARC RACY, UPS P 07/IA/01 02/14/01 71 21 'O9Z8-CD1j C0t UTE ESQ 2378-LITECOMI SUPPLY COMP ---------pp---__ .00 ~.S.REIGIa CHARGES CATEGORY 5 NETWnRK rArLF ^V - \•02/15/01 21 6045850 16426-ANIXTER INC 12.00A +a ~ ` ~ 20015970FREICIIT CHAI;(;f'S .02/1:•%0L11_.. i045G-_.,16426.:11N1XIER_ _ :G INC ' 5'8.00 . , , , • - -_20015948EE k!~1EF,_ ;u aa. 02/15/01 21 6045A 50 16426-ANIXTER INC 430.0()/ ?0015978CM-00474rA`-APWAF1 02/15/01 21 11835-DELL MARKETING LP .00 FREIGHT CHARGES 07115401 71 P_.._.__.. _-.00...._ _ • LAI3IUOE_•CRX.1G:f.T,. I'F t i 141. . , . 02/16/01 21 355-MID-STATE ELECTRONIC ,00 PRINTER CABLE 6 FT 02/16/01 21 355-MID-STATE ELECTRONIC Oct PRINTER CABLE 10 Fi n7/1R/A1 71 11175-PYTRONTrC Tm4NninriY _ .OD-._.__._. CD RDI1 02116101 21 - 355-MID-STATE ELECTRONIC .00 PRINTER CABLE. 2f• FI 02/16/01 21 11175-CYTRONICS TECHNOLOGY .00 u UPS APC BK500-MC - na/77~Qt 7t rt na63D1-_ 1149Z1I0.UELL IbC.-_ _2001638aSU45craE! lun_ia L__LL_Ce~c>t/:.... _ 02127101 21 10978-COW COMPUTER CENTERS .00 APC UPS PRO 1000 • 01127101 21 10978-CDW COMPUTER CENTERS .00 FREIGIIT CHARGES n511e/ot 71 r;ne+coaa tte97-SODUIERN_COMf11IEE► SU_3AL00 0-0r e,~ ---___ZOQIZQZAAQC_C1►Ct.UE'; 1000.... r__.. - r-- 'AL COMPUTER CONT ROL INVENTOR 5.380.05 . 19,1 So. r t ~1~, i .f r • ~ - ;pt rcNCaaI Fi tyn - _ . _ . _ _ _ _ 5.380.05_ . , . .00. AL REPORT I 5.mo.0S . nn RUN DATF. 03120101 TIME 17own PFI - FIINn Arl'nIINTANT . ,•'f;~f~'~..1y'~,-ci~:•L►•b+. •~r•~•r•r. ~,1'.•,+•~r'."~P't'w''~x'.t^ .,.~t:,;r.t,;?:N~' ,c„~• or.•', `.+wy1.~s,,•r~'+~:;~;, ,'-C~y•%'•' . - ~ ' PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: March 27, 2001 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status t#####t##tR##RRRRRR###4#RRRt4tt44#RRtt#t4##R##4titRR4RttttRttttRt####Rtt##t###ttt##t DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED ##tRt#RtRtttt#4RR#tttt#R#tRRRtRRttt4Rttttc4tRt#Rt4#tR•tt#####t#R####t##t#t##4###t##t COUNTY ATTORNEY HOOPER, SANDRA TRANSFER W/IN DEPT MARTIN, JR PAUL TRANSFER TO HOT CK FUND COUNTY AUDITOR LINDHOLM, SHARON PROMOTION BATES, AMY PROMOTION SODOLAK JR. CHARLES NEW HIRE-F/T MORGAN, HEATHER NEW HIRE-F? ZAVALA, ELIZABETH NEW HIRE-INTERN JUVENILE SERVICES POTTS, CEDRICK RESIGNATION FIGURES, DENNIS PROMOTION RODRIGUEZ 111, ANDREW RESIGNATION STERLING, MONIKA PROMOTION RACKARD, GWENDOLYN E NEW HIRE-TEMP r , ;i f I . . t r_ t Approved in Commissioners' Court Mamh 27, 2 County Judge's or Commissioner's Signature: (This copy to be attacheo to minutes) i ' --i y,+rN' 11,r..: y,.lr m;n'S^3o :lr. -__~5~~~'r.~s__._~t ~'!i ~_S_ i-~•,__ _~'~f~,_ _ t'. ~ _