HomeMy WebLinkAbout2001-01-30-0900AM-Regular•
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BR.AZOS COUNTY -
BRYAN. TEXAS far `
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
JANUARY 30, 2001 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26M STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Judge Jones.
2. Pledge of Allegiance - Judge Jones.
3. Call for citizen input and/or concerns.
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4. Presentation by a representative of United Way regarding "First Call for Help/21 L"
Consider and take action on agenda items 5 - 26:
5. Budget Amendment 00/01-16.
6. Personnel Changes of Status.
7. Payment of Claims.
8. Letters to State Senator and State Representatives in opposition to HJR 22 by Rep. Ron
Wilson of Houston relative to liability of governments.
9. Letters to State Senator and State Representatives requesting a change to the Health and
Safety Code, Title 5, 366.032, (b) and (c) relative to authorizing counties to adopt more
stringent standards for on-site sewage disposal systems.
10. Authorization for exchange of land with the City of Bryan.
11. Request by Constable, Precinct 4, to add two non-paid, reserve deputies.
12. Appointing a member of the Mental Health Mental Retardation Authority of Brazos
Valley's Board of Trustees.
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13. Contract with the Office of the Attorney General to allow County access to information
Stored on the OAG's Texas Child Support Enforcement System.
14. Brazos Center Policy change request.
15. Request for indemnification for the District Clerk regarding Case 7701-272.
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Commissioners Court Meeting Agenda
January 30,
2001
Page Two
16.
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Request by Sheriffs Office for out-of-state travel for the Jail Administrator to attend the '
American Jail Association Conference in Columbus, Ohio, April 21-26,2001.
17.
Request by Auditor's office for out-of-state travel for two Assistant Auditors to attend
the Governmental Finance Officers Association Annual Conference in Philadelphia,
Pennsylvania, June 2-6, 2001.
18.
Appointing a member to serve on the Texas Veterans Land Board Brazos County
Committee.
19.
Two blanket purchase orders ($1,000.00 each) to Laser Saver for the Information
Technology Department.
20.
Award of Bid #2001-025, Purchase of Pneumatic Roller.
21.
Permission to advertise for the following bids:
a. Bid #2001-037 Seal Coat Project, Precincts 1, 2, 3 and 4
b. Bid #2001-038 Construction of Greens Prairie Road Bridges (3)
22.
Maintenance Agreement with Ikon Office Solutions for a copier in the Tax
Assessor/Collector's office and associated requisition.
23.
Requisition from Equipment, Other for a collection box for detention intake area of the
Juvenile Services Department.
24.
Request by Road & Bridge Department to enter E. T. Sikorski's property located off
Opersteny Road for the pu:pose of cleaning out drainage channel to drain excess water
from Opersteny Road. Site is located in Precinct 3.
25.
Request from Verizon to construct a road bore in the right-of-way of Bush Lane. Site
is located in Precinct 4.
26.
The Preliminary Plat of Pennington Subdivision, a 1.33 acre tract out of a 10.02 acre
tract, J. H. Jones League. Site is located in Precinct 4.
27.
Acknowledge receipt of monthly reports from department heads and elected officials.
28.
Announcement of interest items and possible future agenda topics.
29.
Call for citizen input and/or concerns.
30.
Convene into Executive Session pursuant to 551.072 of the Texas Government Code to
deliberate the purchase of real property.
31. Consider and take action on Executive Session. j
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32. Adjourn. j
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 3614102.
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COMMISSIONERS' COURT
REGULAR MEETING
JANUARY 30, 2001
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, January 30, 2001, with the following members
of the Court present:
Alvin W. Jones, County Judge;
Tony Jones, Commissioner or Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
The County Judge gave the invocation and led the pledge
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of allegiance.
Under citizen input/and or concerns, Kay Parker,
representative of the United Way gave a presentation on "First
Call for Help/211." The First Call for Help/211 is an
information and referral service of the United Way of the
Brazos Valley. She advised the Court that 11211" is a
nationwide number for non-emergency calls for assistance. The
Brazos Valley "Call for Help" will be on line by September
2002. Currently, citizens can call 866-211-HELP where a
volunteer can match citizens with an emergency service
organization that can provide help.
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The Court next considered Budget Amendment #00/01-16.1
through 16.2, which would transfer funds to Community Support
from Contingency, and reallocated funds for Juvenile Services.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the budget
'amendment as submitted, a copy of which is attached hereto.
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Commissioners' Court meeting January 30, 2001
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The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20014304 through 20014597
On motion by Commissioner Jones, seconded by Commissioner
Thornton , the Court voted unanimously to approve the Claims
as submitted.
The Court next considered forwarding letters to State
Senator Steve Ogden and State Representatives Lois Koklhorst
and Fred Brown in opposition to HJR 22 by Rep. Ron Wilson of
Houston concerning government liability. On motion by the
County Judge, seconded by Commissioners Jones, Thornton, Sims
and Cauley, the Court voted unanimously to forward letters to
State Senator Ogden and State Representatives Kolkhorst and
Brown in opposition to HJR 22 by Rep. Ron Wilson of Houston.
The Court next considered forwarding letters to State
Senator Steve Ogden and State Representatives Lois Kolkhorst
and Fred Brown requesting a change to the Health and Safety
Code, Title 5, 366.032, (b) and (c) relating to authorizing
counties to adopt more stringent standards for on-site sewage
disposal systems. On motion by the County Judge, seconded by
Commissioners Jones, Thornton, Sims and Cauley, the Court
voted unanimously to forward letters to State Senator Ogden
and State Representatives Kolkhorst and Brown relating to
authorizing counties to adopt more stringent standards for on-
site sewage disposal systems.
The next matter for consideration was authorization for
exchange of land with the City of Bryan. The proposal is that
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Commissioners' Court meeting January 30, 2001
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the City of Bryan deed the old City landfill site off of Louis
Street to the County and the County deed the old Brazos ISD
Bus Barn and County Maintenance Shop properties at Waco Street
and Martin Luther King Boulevard to the City. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to exchange land with the City of Bryan.
The Court next considered a request from Constable
Precinct 4, Duane Peters, to appoint Michael Ross Mathis and
David Paul Welch as unpaid Reserve Deputy Constables. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to approve the request from
Constable Peters to appoint Michael Ross Mathis and David Paul
Welch as unpaid Reserve Deputy Constable subject to
appointments being within the allotted number of deputies.
The Court next considered appointing a member to the
Board of Trustees of the Mental Health Mental Retardation
Authority of Brazos Valley. On motion by Commissioner Sims,
seconded by Commissioner Thornton, the Court voted unanimously
to reappoint Linda Goolsby as a member to the Board of
Trustees of the Mental Health Mental Retardation Authority of
Brazos Valley.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Office of
the Attorney General (OAG) to allow County access to
information stored on the OAG's Texas Child Support
Enforcement System. The term of the contract will be January
1, 2001 and terminate on August 31, 2003. On motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
voted unanimously to enter into contractual agreement with
the.Office of the Attorney General to allow County access to
information stored on the OAG's Texas Child Support
Enforcement System. A copy of the contractual agreement is
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Commissioners' Court meeting January 30, 2001
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attached hereto.
On motion by Commissioner Thornton, seconded by
Commissioner Sims, the Court voted unanimously to table
consideration of the Brazos Center Policy change request.
The Court next considered a request for indemnification
for the District Clerk in reference to Case 7701-272. On
motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to indemnify the
District Clerk.
The next matter for consideration by the Court was a
request submitted by the Sheriff's Office-Jail Administration
for out of state travel for Jail Administrator Wayne Dicky.
Mr. Dickey would be traveling to Columbus, Ohio to attend the
"American Jail Association Conference" during the week of
April 21 through 26, 2001. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to grant the request from the Jail Administrator and approved
payment of out of state travel expense for Wayne Dicky.
The next matter for consideration by the Court was a
request submitted by the County Auditor seeking approval for
out of state travel for Assistant Auditors Katie Conner and
Kevin McMaughan. They would be traveling to Philadelphia,
Pennsylvania to attend the Government Finance Officers
Association Annual Conference June 2"d through June 6'", 2001.
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to grant the request
from the County Auditor and approved payment of out of state
travel expense for Katie Conner and Kevin McMaughan.
The next matter before the Court was the appointment of
a member to serve on the Texas Veteran's Land Board Brazos
County Committee. On motion by the County Judge, seconded by
Commissioner Sims, the Court voted unanimously to appoint Lynn
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Commissioners' Court meeting January 30, 2001
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Stuart as a member to serve on the Texas Veteran's Land Board
Brazos County Committee.
The Court proceeded to consider the following blanket
Purchase Orders:
Laser Saver Dept of Info. Tech. $1,000
Laser Saver Dept of Info. Tech. $1,000
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered awarding the following bid:
Bid No. 2001-025, Pneumatic Roller
Pat Howard, Purchasing Agent, recommended
acceptance of the bid submitted by
Mustang Tractor as a guaranteed
repurchase price. On motion by
Commissioner Sims, seconded by
Commissioner Jones, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to Mustang Tractor. A copy of
the bid tabulation is attached.
The next matter for consideration was approval for the
Purchasing Agent to advertise the following bids:
a) Bid 2001-037 - Seal Coat Projects for Precincts
1,2,3,4
b) Bid 2001-038 - Construction of three Greens Prairie
Road Bridges
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the
Purchasing Agent to advertise for both bids.
The Court next considered approving a Maintenance
Agreement with Ikon Office Solutions for a copier in the Tax
Assessor/Collector's office and associated requisition. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to approve the Maintenance
Agreement and requisition in the amount of $505.39. A copy is
-attached.
The next matter before the Court was approval of a
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Commissioners' Court meeting January 30, 2001
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requisition from Equipment, Other, in the amount of $697.50
for a collection box for the detention intake area of the
Juvenile Services Department. On motion by Commissioner Sims,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the requisition and authorized the payment of
$697.50.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of E. T. Sikorski on
Opersteny Road to clear out a drainage channel to allow excess
i water to drain from the road. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to authorize the work. .
The Court' next considered the request from Verizon to
construct a road bore in the right-of-way of Bush Lane
approximately 800 feet south of Silver Hill Road. The site is
located in Precinct 4. The County Engineer stated that all
appeared to be in order and recommended approval. On motion
by Commissioner Cauley, seconded by Commissioner Sims, the
Court voted unanimously to approve the request Verizon and
authorized the installation. A copy of the request is
attached hereto.
The Court next considered approval of the Preliminary
Plat of Pennington Subdivision in Precinct 4. Richard Vance,
i County Engineer, stated that he had reviewed the plat and
offered the following comment:
1) Ray Crow met with Mr. Pennington, before the new
subdivision regulations were adopted, and assured
him that this plat would fall under the 1996
regulations. Presentation of the plat was delayed
due to details needing to be worked out.
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Preliminary
Plat of Pennington Subdivision as submitted.
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Commissioners' Court meeting January 30, 2001 7
The Court acknowledged receipt of the Extension Service
Reports for December 2000 and acknowledged receipt of reports
from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Justice of the Peace Precinct 5
Justice of the Peace Precinct 6
Constable Precinct 4
Constable Precinct 5
Constable Precinct 6
Brazos County Events Facilities
County Attorney
Road & Bridge
Tax Assessor/Collector
A copy of the Officials' reports can be viewed in the County
Auditor's office.
Under announcement of interest items and possible future
agenda topics the County Judge made the following comments"
a) He reminded those in attendance of the
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dedication of a monument honoring Brazos
County's 160 year history.
b) He announced the retirement of Mary Ann
ward and asked those interested in the
position to make it known by February 15,
2001.
At 9:33 a.m. the County Judge announced the meeting
closed to the public so that the Court could meet in closed
executive session to discuss the purchase of real property as
allowed under Section 551.072 of the Texas Government Code.
At 9:55 a.m. the County Judge opened the meeting to the
public and announced no action would be taken on the Executive
Session.
There was no citizen input and/or concerns.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held January 30, 2001 have been examined and are approved in
open Court this the IS6 day of 20Q], in
Bryan, Brazos County, Texas.
Alvin %W. J nes Tony Jones
County Judge Commissioner, Precinct 1
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Wm. S. Thornton
Commissioner, Precinct 2
Carey C ley, Jr.
Commiss oner, Preci c 4
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Randy ms
Comm' sioner, Precinct 3
9 C~'/Lf G ~C
Karen McQueen
County Clerk
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BRAZOS C TY COMMISSIONERS COURT
MEETING ON QoA. ~ o 200 .L AT 9'OO . Al .
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 16:1 through 16.2
On this the 30th day of January 2001 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on January 30, 2001 the Court heard and approved
a budget amendment for the 2000-2001 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 5,
2000 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 30th day of January 2001.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-16.1
1130101
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 260010 652000 Dr. Copier Maintenance 3,600.00
01 260010 654500 Dr. Office Equipment Maint 270.00
01 110015 611300 Cr Contingency 3,870.00
Communitv Suppervision - Support
To increase the budget for the Copier Maintenance and Typewriter Maintenance as approved
January 23, 2001.
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iPrepared, By: ; . Inl, PPro By "
D ate: 1/24/011 Date:
Q Fo rms / 2001 Budge tAme nd me nts
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BRAZOS COUNTY
COMMUNITY SUPERVISION AND CORRECTIONS
DEPARTMENT
ARLENE PARCHMAN
DIRECTOR
January 12, 2001
TO: Hon. Judge Jones and Commissioners
FROM: Arlene ParchmarY06-.,~.,-CL.,
RE: Copier and Typewriter Maintenance
I was informed last week that copier maintenance is no longer being included in non-
departmental expenditures, and that this change became effective October 2000. Since I did not
have this information during the budgeting process, we do not have a line item for copier
maintenance, and would like to request that it be added to our budget. Copier maintenance has
always been funded by the County, as we are prohibited from paying for maintenance of
County-owned equipment. In an effort to help the County hold the line on costs, we paid half
of the purchase price for the copier located in our department, but ownership of it belongs to
the County. It is my understanding that our portion of copier maintenance is $3,600.00 per
year.
In addition, due to an error not of this department's making, last year's typewriter repairs of
$262.70 were charged to this year's budget, making it appear as though we have no funds to pay
for typewriter repairs. We are requesting that $262.70 be added back to our budget so that we
can have repairs made. Secretaries are scurrying around before court each morning to use the
available typewriters so that conditions can be typed for the District Courts.
I have been told that there is some question regarding required support for CSCD's. Section
76.008 of the Government Code reads in part: "The county or counties served by a department
shall provide physical facilities, equipment, and utilities for a department. The division shall
monitor the support a county provides under this section and determine whether a county
provides support that meets the standards for minimum support established by the division."
The Community Justice Assistance Division of the Texas Department of Criminal Justice
requires in its Standards that "the county or counties served by a CSCD shall provide, at a
minimum, the following facilities, utilities, and equipment for a CSCD. The section goes on
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P.O. BOX 2015 - BRYAN, TEXAS 77806-2015 - (409) 361-4410 - FAX (4(19) 977-5341
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Page 2 - Request for Copier and Typewriter Maintenance
to state that "each community supervision officer shall be provided a private office...(with)
necessary lighting, air conditioning, equipment, privacy, (and) utilities... adequate furniture,
telephone, and other equipment as necessary and consistent with efficient office operations.
Adequate insurance, maintenance, and repair of the equipment shall be maintained."
Each employee of the Brazos County CSCD is commited to serving this community through
protection of its citizens, supervision of 2,713 offenders who live and/or work here, indirect
supervision of the other 2,292 offenders who were placed under supervision by the Courts of
Brazos County, through cooperative work with the local peace officers, rehabilitative services
for offenders, and collection of over $3,263,787.00 from offenders for restitution, fines, court
costs, and their supervision.
Through this memo 1 am formally requesting that $3,600.00 be added to our budget for copier
maintenance services and the $262.70 deducted from our equipment line item be added back for
typewriter repairs. As always, 1 invite each of you to come to our department, see what we do,
and ask any questions that you would like to have answered. Thank you for your consideration
of this request.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-16.2
1/30/01
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 310001 672860 Dr. Equipment -Other 698.00
01 310001 614500 Cr. Miscellaneous 698.00
Juvenile Services
To reallocate budget to allow the purchase of a locked collection box for the detention
intake security.
rcpared By: mkw
Date: s~. 1/23/01
a: Forms/ Z001BudeetAmendme nts
~Approvea" By: C L ' - -
}IDate: '
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• ; s~: , BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT
. R. J. Holmgreen Brazos County Juventle Justice Center
1904 West SH 21, Bryan, 7X 77803
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Phone. (979) 823 3544; F=(979)8234211
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of
E. A. Wentrcek, Jr., Chief Executive
Dan German, Deputy Executive
MEMO
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TO: Margie Wedel, Asst. County Auditor
FROM: E. A. Wentrcek, Jr., Chief Executive Officer&qp_)
DATE: January 24, 2000
RE: Budget Amendment
Please accept this memo as my request for the following budget amendment:
$698.00 from Acct. #310001.614500 (miscellaneous) to Acct. #310001-612860 (equipment-other)
These funds will be used to purchase a locked collection box for the purpose of detention intake security.
Thank you for your assistance with this matter.
LGLIs
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PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE: January 23, 2001
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
t#4444tt44t##i#iiit#t44#t4#tt#t4#ttt#tttt4ttt###t#4#4ti#tiiitti#ti#t44#t##t4tittt4tt
DEPARTMENT NAME EMPLOYEE NAME
ACTION REQUESTED
###4444tttt4ttttiitttt44tt44t#tittttt4ttt4#tt##ttt##tti#4titt#ttii#tti#tt#4#t44t444[
DISTRICT ATTORNEY ROBERTSON, KATHARINE
NEW HIRE P/T
DISTRICT ATTORNEY - CRIME FUND BLAKENEY, MELISSA
NEW HIRE-TEMP
SHERIFF OFFICE - JAIL DIV. ALONZO, PAULINE
NEW HIRE
THORNAL, PATRICIA
NEW HIRE
TILSON, JEFFREY
COMPLETED TRAINING
SLAFKA, JEFF
COMPLETED TRAINING
SANTARSIERO, ROBERT
COMPLETED TRAINING
MCGINTY, CELIA
COMPLETED TRAINING
CURRIE, MICHAEL
COMPLETED TRAINING
TAYLOR, WILLIAM D
PROMOTION
TAX OFFICE MIKULENKA, SHANE A
NEW HIRE P/T
Approved in Commissioners' Court Lanuary 23, 2001
County Judge's or Commissioner's Signaiurc: •
(This copy to be =whod to minutes)
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State of Texas
AGREEMENT FOR SERVICES
OAG CONTRACT NO.: .01-03523
1. INTRODUCTION
The Office of the Attorney General (hereinafter referred to as OAG) and Brazos County,
Texas (hereinafter referred to as County) hereby enter into an agreement to allow County
access to information stored on the OAG's Texas Child Support Enforcement System,
(TXCSES). This Agreement is entered into under the authority of Texas Family Code
Section 231.002.
2. SPECIFICATIONS
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2.1 COUNTY OBLIGATIONS
2.1.1 County staff' granted access to TXCSES shall ensure that user id and
passwords are kept secure and not provided to other persons in accordance
with OAG policy regarding system access and safeguarding of passwords.
County shall provide OAG Statement of Responsibility (Exhibit A) to County
staff requiring access to TXCSES. Statement must be signed and original
forwarded to the OAG Liaison prior to access being granted.
2.1.2 County staff granted access to TXCSES shall use information accessed
exclusively for the purpose of performing County tasks related to Title N-D
child support cases, and shall only disclose OAG information in accordance
with the terms and conditions of this Agreement particularly Section 4.8,
Security of Information.
2.1.3 County shall request the establishment or cancellation of access to TXCSES
for individual county employees. These requests shall be initiated by the
County liaison designated in Section 3.2.2 of this Agreement through the
OAG liaison designated in Section 3.2.1 of this Agreement. County shall
request the cancellation of access to TXCSES for individual employees within
one (1) county workday of an employee no longer requiring access or ceasing
to be employed by County.
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2.2 OAG OBLIGATIONS
2.2.1 OAG shall provide access for County personnel to TXCSES. Prior to such
access being granted, County personnel must read and sign the OAG
Statement of Responsibility (Exhibit A) and read the OAG Information
Security Policy Manual (Exhibit B).
2.2.2 OAG shall provide written materials for county staff to use for logging on to
and using TXCSES for inquiry-only functions
2.3 AGREEMENT PERIOD
This Agreement is effective January 1, 2001 and shall terminate on August 31, 2003,
unless terminated earlier by provisions of this Agreement.
3.
GENERAL REQUIREMENTS
3.1 WRITTEN NOTICE DELIVERY
3.1 1 Any notice required or permitted to be given under this Contract by one party
to the other party shall be in writing and shall be addressed to the receiving
party at the address hereinafter specified. The notice shall be deemed to have
been given immediately if delivered in person to the recipient's address
hereinafter specified. It shall be deemed to have been given on the date of
certified receipt if placed in the United States Mail, postage prepaid, by
registered or certified mail with return receipt requested, addressed to the
receiving party at the address hereinafter specified.
3.1.2 County
The address of the county for all purposes under this Agreement and for all
notices hereunder shall be:
The Honorable Al Jones (or his successor in office)
300 East 26m Street
Bryan, Texas 77803
3.1.3 OAG
The address of the OAG for all purposes under this Agreement and for all
notices hereunder shall be:
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Howard G Baldwin, Jr (or his successor in office)
Deputy Attorney General for Child Support
Office of the Attorney General
P.O Box 12017 (Mail Code 033)
Austin, Texas 78711-2017
with copies to (registered or certified mail with return receipt is not required
for copies):
Kathy Shafer (or her successor in office)
Deputy General Counsel
Intergovernmental Coordination and Contracts
P O. Box 12017 (Mail Code 039)
Austin, Texas 78711-2017
3.2 LIAISON
County and OAG each agree to maintain specifically identified liaison personnel for
their mutual benefit during the term of the Agreement. The liaison named by County
shall serve as the initial point of contact for any inquiries made pursuant to this
Agreement by the OAG and respond to any such inquiries by OAG. The liaison
named by the OAG shall serve as the initial point of contact for any inquiries made
pursuant to this Agreement by County and respond to any such inquiries by County.
Subsequent changes in liaison personnel shall be communicated by the respective
parties in writing.
3.2.1 The OAG liaison for this Agreement is:
Manuel Zapata, Jr.
Program Specialist
Child Support Division
Office of the Attorney General
P.O. Box 12017 - Mail Code 062
Austin, Texas 78711-2017
3.2.2 County liaison for this Agreement is:
The Honorable Marc Hamlin
District Clerk, Brazos County
P.O. Box 2208
Bryan. Texas 77806
ar.to._12 6 SLnwpd
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4. TERMS AND CONDITIONS
4.1 LIMITATION OF LIABILITY AND REMEDEES
4.1.1 THE OAG MAKES NO REPRESENTATION AND NO
WARRANTIES, EITHER EXPRESS OR IMPLIED, AS TO THE
ACCURACY OF COMPUTER GENERATED DATA, AND
EXPRESSLY DISCLAIMS ALL IMPLIED WARRANTIES, IF ANY,
OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR
PURPOSE.
4.1.2 THE OAG SHALL NOT BE LIABLE FOR ANY BUSINESS
INTERRUPTION, LOST PROFITS, LOST SAVINGS OR OTHER
CONSEQUENTIAL, SPECIAL, INDIRECT, GENERAL, OR
INCIDENTAL DAMAGES, EVEN IF IT HAS BEEN ADVISED OF
THE POSSIBILnY OF OR COULD HAVE FORESEEN SUCH
DAMAGES. THE COUNTY AGREES THAT THE SOLE AND
EXCLUSIVE REMEDIES FOR ANY COMPUTER INFORMATION
PROBLEM SHALL BE EITHER (1) THE CORRECTION OF THE
SOURCE OF THE COMPUTER RELATED PROBLEM OR THE
ERROR, OR (2) TERMINATION OF THIS AGREEMENT.
4.2 NEWS RELEASES OR PRONOUNCEMENTS
News releases or advertisements, publications, declarations and any other
pronouncements pertaining to this transaction by the County using any means or
media must be approved in writing by the OAG prior to public dissemination.
4.3 TERN (NATION OF THE AGREEMENT
4.3.1 Termination
Either party shall have the right in each party's sole discretion and at its sole
option to terminate this Agreement by giving the other party thirty (30) days
written notice of its intention to terminate. Exercise by either party of its right
to terminate the Agreement does not relieve any party of its obligations under
this Agreement prior to the termination.
4.3.2 Change in Federal or State Requirements
If Federal or State laws or regulations or other Federal or State requirements
are amended or judicially interpreted so that either party cannot reasonably
Brea _14 s S-uvd Page 4 of 12
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fulfill this Agreement and if the parties can not agree to an amendment that
would enable substantial continuation of the Agreement, the parties shall be
discharged from any further obligations under this Agreement.
4.4 APPLICABLE LAW AND VENUE
County agrees that this Agreement in all respects shall be governed by and construed
in accordance with the laws of the State of Texas, except for its provisions regarding
conflicts of laws. County also agrees that the exclusive venue and jurisdiction of any
legal action or suit brought by County concerning this Agreement is, and that any
such legal action or suit shall be brought, in a court of competent jurisdiction in Travis
County, Texas. OAG agrees that any legal action or suit brought by OAG concerning
this Agreement shall be brought in a court of competent jurisdiction in Brazos
County.
4.5 HEADINGS
The headings for each section of this Agreement are stated for convenience only and
are not to be construed as limiting.
4.6 AMENDMENT
This Agreement shall not be amended or modified except by written agreement
executed by duly authorized representatives of the OAG and the County.
is
4.7 ENTIRE AGREEMENT
This instrument constitutes the entire agreement between the parties hereto, and all
oral or written agreements between the parties hereto relating to the subject matter
ofthis Agreement that were made prior to the execution of this Agreement have been
reduced to writing and are contained herein.
4.8 SECURITY OF INFORMATION
4.8.1 General
The County shall comply with all applicable statutory and regulatory provisions
requiring that information be safeguarded and kept confidential. These statutes
and regulatory provisions include but are not limited to 42 U.S.C. 653 and
654; 45 C.F.R. 307:10, 307.11 and 307.13; 26 U.S.C. 6103 (IRC 6103); IRS
Publication 1075 (Rev. 1-98) and §231.108 of the Texas Family Code, each as
currently written or as may be amended, revised or enacted. Should the
County, its officials or one of its employees make any unauthorized
inspection(s) or disclosure(s) of Title IV-D information, this Agreement may be
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immediately terminated by the OAG. The County will take care not to disclose
information provided by OAG including particularly to any legislative body
(lo-.,al, state or federal) which could tend to identify such applicants or recipients
of financial or other assistance or support enforcement services pursuant to the
Federal Social Security Act of 1935, as amended. No electronic list or mailing
list of recipients of services shall be created, distributed, or used. Payment
history information may not be disclosed or provided to anyone other than the
court, the guardian ad litem for the child, the custodial and non-custodial parent
and their attorneys, or a person authorized by the custodial or non-custodial
parent to have the payment history information Payment history information
may be disclosed and/or provided to a District or County Attorney for purposes
of pursuing prosecution for criminal non-support of a child. The payment
history screen and any other screen that contains Internal Revenue Service
information (IRS) shall only be printed in order to provide payment history
information to the court, the guardian ad litem for the child, the custodial and
non-custodial parent and their attorneys, a person authorized by the custodial
or non-custodial parent to have payment history information, and a District or
County Attorney for purposes ofpursuing prosecution for criminal non-support
of a child. The County stipulates that all IV-D information is confidential and
the County agrees that it shall use and/or release IV-D case information under
the circumstances limited to this contract.
4.8.2 IRS Information
The County shall have access to child support payment records that may
contain information about the collection of income tax refund offset for
payment of child support. Under the Internal Revenue Code, this information
is considered Federal tax return information, for which unauthorized access or
disclosure carries civil and criminal penalties, more specifically described later
in this contract and the attachments hereto. Therefore, County, its authorized
agents and employees may not disclose any IV-D payment records except as
authorized in paragraph 4.8.1. Furthermore, in performance of this contract,
the County agrees to comply and assume responsibility for compliance by its
officials, subcontractors and employees with the following requirements:
4.8.2 1 All work shall be performed under the supervision of the County,
County officials or the County's responsible employees
4.8.2.2 The child support payment histories containing any return or
return information made available shall be used only for the
purposes of carrying out the provisions of this contract.
Information contained in such material shall be treated as
confidential and shall not be divulged or made known in any
manner to any person except as may be necessary in the
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performance of the contract. Inspection by or disclosure to
anyone other than an official or employee of the County (or as
provided above for payment history information) shall require
prior written approval by the OAG and the Internal Revenue
Service. Requests to make such inspections or disclosures should
be made in, writing to both the OAG liaison and the IRS
Disclosure Officer, Department of the Treasury, 300 E. Eighth
Street, Austin, TX 78701.
4.8.2.3 Should the County, its officials, its subcontractors or one of its
employees make any unauthorized inspection(s) or disclosure(s)
of confidential tax information, this Agreement may be
immediately terminated by the OAG.
4.8.2.4 Each official or employee of any person at any tier to whom the
child support pay history containing return information is or may
be disclosed shall be notified in writing of the penalties for
unauthorized access to or disclosure of tax return information and
the information disclosed to such official or employee can be used
only for a purpose and to the extent authorized herein, and that
further disclosure of any such returns or return information for
purpose or to an extent unauthorized herein constitutes a felony
punishable upon conviction by a fine of as much as $5,000 or
imprisonment for as long as five years, or both, together with the
costs of prosecution. Such person shall also be notified that any
such unauthorized future disclosure of returns or return
information may also result in an award of civil damages against
the official or employee in an amount not less than $1,000 with
respect to each instance or unauthorized disclosure plus in the
case of willful disclosure or a disclosure which is the result of
gross negligence, punitive damages plus the cost of the action.
These penalties are prescribed by the IRC Sections 7213 and 7431
and set forth at 26 CFR 301.6103(n).
4.8.2.5 Each official or employee of any person to whom the child
support payment history containing IRS return information is or
may be disclosed shall be notified in writing by such person that
any return or return information made available in any format shall
be used only for the purpose of carrying out the provisions of this
contract and that inspection of any such returns or return
information for a purpose or to an extent not authorized herein
constitutes a criminal misdemeanor punishable upon conviction by
a fire of as much as S 1,000.00 or imprisonment for as long as 1
year, or both, together with costs of prosecution. Such person
•
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shall also notify each such official and employee that any such
inspection of the child support pay history containing return
information may also result in an award of civil damages against
the official or employees in an amount equal to the sum of the
greater of S 1,000.00 for each act of unauthorized inspection with
respect to which such defendant is found liable or the sum of the
actual damages sustained by the plaintiff as a result of such
unauthorized inspection plus in the case of a willful inspection or
an inspection which is the result of gross negligence, punitive
damages, plus the costs of the action. The penalties are prescribed
by IRC Sections 7213A and 7431.
4.8.2.6 Additionally, it is incumbent upon the county to inform its officers,
subcontractors and employees of the penalties for improper
disclosure imposed by the Privacy Act of 1974, 5 U.S C 552a.
Specifically, 5 U.S.C. 552a(i)(1), which is made applicable to
contractors by 5 U.S C. 552(m)(1), provides that any officer or
employee of a contractor, who by virtue of his/her employment or
official position, has possession of or access to agency records
which contain individually identifiable information , the disclosure
of which is prohibited by the Privacy Act or regulations
established thereunder, and who knowing that disclosure of the
specific material is so prohibited, willfully discloses the material in
any manner to any person or agency not entitled to receive it, shall
be guilty of a misdemeanor and fined not more than $5,000
4.8.2.7 The IRS and/or the OAG shall have the right to send its officers
and employees, unannounced, into the offices and places of
business of the County for inspection of the facilities and
operations. On the basis of such inspection, specific measures
may be required in cases where the County is found to be
noncompliant with security information safeguards.
4.8.3 Limited Use Or Release Of Information
4.8.3.1 Information provided by the OAG to the County through access to
TXCSES shall be used only for the purposes of carrying out the
provisions of this contract. Inspection by or disclosure of any IV-
D case information to anyone other than an official or employee of
the county or the OAG, other than for the purposes of carrying
out, and in accordance with, the provisions of this contract, shall
require prior written approval of the OAG and the IRS where
appropriate.
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4.8.3.2 The release of certain IV-D information to private attorneys and
recipients of IV-D services is limited to the circumstances identified
in OAG policies and procedures for the release and disclosure of
information. Copies of the most recent policies and procedures for
the release and disclosure of information shall be made available
upon request
4.8.4 Protection Of Information
•
4.8.4.1 Information accessed shall always be maintained in a secure
environment (with limited access by authorized personnel both
during work and non-work hours) using devices and methods such
as, but not limited to- alarm systems, locked containers of various
types, restricted areas, locked rooms, locked buildings,
identification systems and control measures, guards, or other
devices reasonably expected to prevent loss or unauthorized
removal of manually held data. County shall also protect against
unauthorized use of passwords, access logs, and badges.
4.8.4.2 Whenever possible, computer operations must be in a secure area
with restricted access In situations such as remote terminals, or
office work sites where all of the requirements of a secure area
with restricted access cannot be maintained, the equipment shall
receive the highest level of protection that is practical. All child
support payment histories containing IRS information shall be
locked up when not in use. Tape reels, disks or other magnetic
media shall be labeled as IRS data when they contain such
information. Such labeled magnetic media shall be kept in a
secured area under the immediate protection and control of an
authorized employee or locked up. When not in use, they shall be
promptly returned to a proper storage area/container.
4.8.5 Security Agreements And Training
4.8.5.1 The County shall ensure that all persons having access to
information obtained from the OAG computer system are
thoroughly briefed on related security procedures, restricted usage,
and instructions requiring their awareness and compliance. Annual
reorientation sessions shall be conducted to ensure that all
appropriate employees and subcontractors remain alert to all
security requirements.
4.8.5.2 County agrees that it will annually provide its employees with such
security statements or revised security statements and forms as
• 12 6 Page 9 of Dwmbw 8.
deemed appropriate by the OAG. The County shall promptly
return said form with original signatures to OAG Information
Resources (IR) Division. County personnel, and when applicable
its subcontractors, shall only be granted access to TXCES after
they have received all required security training, read the OAG
Information Security Policy Manual (Exhibit B), signed the
acknowledgment and read and signed the OAG Statement of
Responsibility (Exhibit A) and the County has given the signed
original Statement of Responsibility form to OAG IR Division.
4.8.5.3 County agrees that it will annually provide its employees, and when
applicable its subcontractors, with the IRS notification form and
return said form with original signatures to OAG IR Division The
current version of the form is provided at Exhibit C. Should the
form be revised the OAG shall provide the County with a copy of
the revised form. The IRS notification form for an employee, and
when applicable its subcontractors, must be on file with the OAG
IR Division prior to the employee or subcontractor accessing the
OAG computer system. Additionally County agrees to post
promptly in all work areas the IRS notice contained in Exhibit D
4.8.6 Request For Information Pursuant To The Texas Open Records Act
The County agrees that the OAG shall be responsible fro responding to all
open records request(s) relating to IV-D cases. The County agrees to
forward to the OAG, both by facsimile and first class mail within one
business day of receipt all request(s) for IV-D information that fall within
the scope of the Texas Open Records Act, § 552.101, et seq., Texas
Government Code. The County agrees that the IV-D agency shall be
responsible for responding to all open records request(s) relating to IV-D
information. Open Records Requests shall be forwarded and faxed to:
General Counsel, Child Support Division
Attention: Open Records Liaison
Office of the Attorney General
P O Box 12017
Austin, Texas 78711-2017
erm._t2 6 8uewpd
(512) 460-6058
(512) 460-6040 (fax)
Page 10 of 12
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4.8 7 Survival Of Provision
The obligations of the County under this Security of Information provision
shall survive this contract
4.9 LEGISLATIVE APPROPRIATIONS
All obligations of the OAG are subject to the availability of legislative appropriations
and, for federally funded procurements, to the availability of federal funds applicable
to this procurement OAG will not be in default if such appropriated funds or federal
funds are not available to OAG for payment of OAG's obligations under this
Agreement In such event OAG will promptly notify County, and the Agreement shall
terminate simultaneous with the termination of either appropriated funds or federal
funds.
4.10 PROVISION OF FUNDING BY THE UNITED STATES
It is expressly understood that any and all of the OAG's obligations and liabilities
hereunder are contingent upon the existence of a state plan for child support
enforcement approved by the United States Department of Health and Human
Services providing for the statewide program of child support enforcement, pursuant
to the Social Security Act, and on the availability of Federal Financial Participation
for the activities described herein. In the event that such approval of the state plan or
the availability of Federal Financial Participation should lapse or otherwise terminate,
the OAG shall promptly notify County of such fact in writing. Upon such occurrence
this Agreement shall terminate simultaneous with such lapse or termination.
4.11 COMPLIANCE WITH LAW
County shall perform its obligations hereunder in such a manner to ensure its
compliance with law and to assure, with respect to County's performances, that the
OAG is carrying out the program of child support enforcement pursuant to Title IV,
Part D, of the federal Social Security Act of 1935, as amended.
4.12 ATTACHMENTS
4.12.1 Exhibit A, represents the Security Statement which all personnel
requesting access to the OAG system must complete and sign.
4.12.2 Exhibit B is the "OAG Information Security Policy Manual" which all
personnel obtaining access to the OAG system must read.
4.12.3 Exhibit C, "IRS Information Disclosure Limitations", shall be read and
signed by all Personnel requesting access to the OAG system.
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4.12.4 Exhibit D, "WARNING: DISCLOSURE LMTATIONS", shall be
posted by County in all County work areas affected by this
Agreement.
THIS AGREEMENT IS HEREBY ACCEPTED WITH AN EFFECTIVE DATE
OF January 1, 2001.
OFFICE OF THE ATTORNEY GENERAL BRAZOS COUNTY
41Z 64__. -(Nz- .19-1
Howard G al n, Jr. The norable Al nes
Deputy t me General for Child Support County Judge, Brazos County
:I
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EXHIBIT A
•
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OFFICE OF f11E ATTORNEY GLNFRAI_
CHILD SUPPORT DIVISION INFORMATION ACCESS STATEMENT OF RESPONSIBILITY
Name
Social Security Number
Position
Agency, County or Company Employed By
Work Location (City)
Work Location (County)
General Information All information that is used in or by the Office of the Attorney General (OAG) is to be
disseminated on a "need-to-know" basis Only authorized personnel may add, modify and/or delete information.
Statements I understand that the infornation concerning any person, customer or client that may come to my
knowledge while using the OAG computers or in otherwise performing under contract for the OAG, shall be held
in strictest confidence and may not be disclosed except as used exclusively for purposes directly connected with-
■ the administration of thep Ian or program approved underparts A. B, D. E or F of Title IV or under Titles
1 X XIV XV1, XIX or XX or the supplemental security income program established under Title XVI of
the S`ociatSecurity Act of 1935, as amended
• any investigations, prosecution, or criminal or civil proceeding conducted in connection with the
administration of any such plan or pro ram
• the administration of any other federa~or federally-assisted program which provides assistance, in cash or
in kind, or services, directly to individuals on the basis of need
■ reporting to an appropriate agency or official information on known or suspected instances of physical or
mental ingry sexual abuse or exploitation, or negligent treatment or maltreatment of a child who is the
subject ott a child support enforcement activity under circumstances which indicate that the child's health
or welfare is threatened thereby
Notwithstanding the above I understand that I may not disclose to any individual or agency any federal tax return
or return information. Such unauthonzed disclosure is punishable by fine up to 55,000 or imprisonment up to 5
years, or both.
These safeguards also prohibit disclosure to any committee or legislative body (federal, state or local) of any
information that identities by name or address any such applicant or recipient. Use of such information by a local
government or component thereof for any other purpose, including but not limited to, collecting a fee is prohibited.
I understand that I may not perform any work, review, update or otherwise act to obtain information upon my own,
or any relative's, friend's, or business associate's child support case, regardless if the case is open or closed. My
failure to comply with OAG policy will result in disciplinary action, up to and including termination.
In addition if applicable, I understand that the computer password(s) I receive or devise is confidential, and must
not be disclosed o anyone I understand that it is my responsibility to safeguard such password(s) by not allowing
it to be viewed by anyone 1 understand that 1 am responsible for computer transactions performed through misuse
of my password() 1 agree not to attempt to circumvent computer security by using or attempting to use any
transaction, software, files or resources that 1 am not authorized to use I understand that use of a asswordnot
issued or devised specifically for me is expressly prohibited and is a violation of state and federal password
I also understand that failure to observe the above conditions may constitute a "breach of computer security" as
defined in the TEXAS PENAL CODE, CHAPTER 33, Section 33.02 (b), and that such an offense may be
classified as a felony. Similar federal statutes may also be applicable.
I certify that I understand that any copyrighted material, including but not limited to commercial computer
software, which maybe made available tome for use by the OAG is rotected by copyright laws and is not lobe
copied for any reason without written permission from the owner of the copyright and the OAG.
By signing this statement I certify that I
agree to abide by all written conditions imposed by the OAG regarding information security,
understand my responsibilities as described above;
have received read and understand the OAG security information policy manual- and
if applicable, I have read all applicable software licenses and agree to abide by aft restrictions.
•
SIGNATURE: DATE
Form 08-0 10
12/98
Vol. MR
* jr
THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
I-As
R r
Information Security
Policy Manual
OFFICE OF THE ATTORNEY GENERAL - STATE OF TEXAS
JOHN CORNYN
1
i
CONCURRENT STATEMENT
We endorse this document and will enforce the policies within.
V
M Date: 7
Mark Eiland
Information Resource Manager
•
Date. C
Z414~
Andy Taylor
First Assistant Attorney General
4 CI Date:
John Con\yn
Attorney General
June, 1999
0
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om
1 1 '
0. Executive Summary
. . .4
1.0 Policy:
..5
1.1 Program Policy :
.
5
1.2 Scope of Policy:
5
1.3 Issue-Specific Policy:
. . S
1.3.1 Use of OAG Information Resources:
5
1.3.2 Classification of Information (Data ) Assets:
5
1.3.3 Information Asset Protection
. . 5
f'3.4 Access to OAG Information Assets:
6
1.3 5 Data Integrity:
6
1.3.6 E-Mail
............6
1.3.7 Copyright:
............6
1.38 Personal Hardware and Software:
. 6
1.39 Shareware and Freeware :
6
1.3 10 Asset Protection:
7
1.3.11 Voice/Phone Mail :
7
1.3.12 Data Encryption and Key Management:
7
1.3.13 Security Awareness:
7
1.3.14 Risk Analysis and Risk Management: .
8
1.3.15 Contingency Planning.
8
1.3.16 Termination and Transfers :
8
1.3.17 Bulletin Board Access:
8
1.3.18 Internet Policy:
8
1.3.19 Passwords:
9
1.3.20 Security Breaches:
9
1.3.21 Data Communications Systems:
. . 9
1.3.22 Dial-Up Access:
9
13.23 User Identification:
. 9
1 3.24 Warning Statements:
10
1.3 25 System Development and Testing: .
. 10
1 3 26 Statement of Responsibility .
. . 10
1.327 Automatic Suspension / Deletion of User ID's .
10
1.3.28 Physical Security
10
1.329 Positions of Special Trust .
10
June, 1999
3
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The Office of Attorney General [OAG] has a commitment to the citizens of Texas to ensure that the
information entrusted to them will be reasonably secure and protected. Unauthorized use of any kind
must not be tolerated and such use should be punishable to the fullest extent of the law. An effective
information security program takes a lot of work, commitment and cooperation among the
employees of OAG. We are all involved in the well-being of this strategic effort. The Information
Security Officer for your division (i.e., CSD or A&L) may be contacted for further information as
required
Purpose
The intent of the GAG Informations Security Policy Manual is threefold.
2) comprehensive documentation of the current information security and contingency planning
policies as determined by management,
3) education for the users on the proper usage of OAG information assets; and
4) legal ramifications of the misuse of information assets
The Challenging OAG Environment
Information asset protection and contingency planning are becoming two of the more complex
challenges of the modem automated environment. Our automation systems consist of large central
databases, over one hundred (100) Local Area Networks (LAN) and one of the largest Wide Area
Networks (NN'AN) in the State of Texas Our network is now tied to the Internet, and other State and
federal agencies as required.
Information Asset Protection and Disclosure
As technology becomes more prolific, the chance of OAG information assets becoming destroyed,
modified or disclosed, either intentionally or inadvertently, becomes more prevalent The Texas
Administrative Code I TAC 201.13 (b) indicates a required classification and ownership
methodology under the Texas Public Information Act
Security Awareness Program
A comprehensive security awareness program has been established for all OAG personnel. It is
incumbent upon each OAG employee, consultant or contractor to be familiar with the Information
Security Policy Manual and associated procedures in his or her respective area.
Contingency Planning
Finally, the OAG is charged with providing a comprehensive contingency plan and disaster recovery
procedures for all data center, and field operations. Information security "ownership," classification,
access and controls, resulting risk assessment and criticality analyses are used as a basis for business
resumption planning.
June, 1999
4
1.0 Polio►
1.1 Program Policy:
Information and information resources residing in the Office of the Attorney General (OAG)
are strategic and vital assets belonging to the people of Texas These assets require a degree
of protection commensurate with their value. Measures will be taken to protect these assets
against accidental or unauthorized disclosure, modification or destruction, as well as to
assure the security, reliability, integrity and availability of information.
1.2 Scope of Policy:
This policy applies to all information resources that are used by or for the OAG. It applies
to information processing systems throughout their life cycle. This policy also applies to
all users (manager, employees, contractors, etc.) of OAG information assets.
1.3 Issue-Specific Policy:
The following are the policies that cover specific issues as they relate to the security of
information within the OAG.
1.3.1 Use of OAG Information Resources:
State information resources will be used only for official State purposes. Compliance
with this policy will be monitored via periodic maintenance, scheduled and random
audits. The individual user of OAG information resources shall have no expectation
of privacy for information contained within or processed by an OAG information
resource.
1.3.2 Classification of Information (Data) Assets:
All information processed by or for the OAG is of value and therefore will be
classified. The OAG has three levels of data classification. They are confidential,
sensitive and unclassified. Further detailed descriptions of these classifications can be
found in the "Information Classifications" section of the Information Security
Procedure Manual.
1.3.3 Information Asset Protection
Information which is confidential or sensitive will be protected from unauthorized
access or modification. Data which is essential to critical State functions must be
protected from loss, contamination or destruction The expense of security
safeguards will be appropriate to the value of the assets being protected
June, 1999
5
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1 3.4 Access to OAG Information Assets
Access to OAG information resources must be strictly controlled State law requires
that State owned information resources be used only for official State purposes Read
access to OAG information is on a need-to-know basis When access by the user
requires the use ofa password, or other security measure, that security measure must
be kept confidential by the intended user.
1.3.5 Data Integrity,
The integrity of data, its source, its destination and processes applied to it must be
assured. The creation or modification of OAG information may only be performed
by authorized personnel. Each user will be individually accountable for his/her
actions when handling, processing, or otherwise using OAG information.
1.3.6 E-Mail
Electronic mail (e-mail) is a form of communication which uses information assets.
However, as with the use of phones (excluding long distance) employees may use the
e-mail system for communicating with OAG employees on non official business
provided such communication does not disrupt or interfere with official State
business, is kept to a minimum duration and frequency, and is not political in nature.
rI
1.3.7 Copyright:
OAG information assets shall not be used to produce illegal copies of copyrighted
information. Illegal copies of software shall not be loaded or executed on OAG
information systems. Regular audits will be conducted to search for unauthorized
software installed on machines
1.3.8 Personal Hardware and Software:
No personal programs of any kind are to be loaded onto any State computer
Hardware provided by the user may not be used at the OAG or connected to the
OAG's networks.
1 3 9 Shareware and Freeware:
Shareware and freeware will not be loaded or otherwise used on OAG systems unless
specifically approved by the Information Resource Manager.
1 3 10 Asset Protection
Managing information security within the OAG requires commitment and support
on the part of executive, technical and program management. The protection of
•
June, 1999
6
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information assets is a management responsibility. All managers should be
involved in the security awareness program and should actively promote security
awareness among their staff and enforce OAG policies and procedures
1.3.11 Voice/Phone Mail.
Voice or phone mail is a form of communication which uses information assets.
However, employees may use the voice mail system for communicating with other
OAG employees and personal business provided such communication does not
disrupt or interfere with official State business, is kept to a minimum duration and
frequency, and is not political in nature.
1.3.12 Data Encryption and Key Management:
It is not a requirement at this time for agencies to use data encryption techniques for
storage and transmission of data. However, those agencies who choose to employ
data encryption shall adopt the data encryption standard, also referred to as the DES
algorithm, which is defined in the Federal Information Processing Standard
Publication 46-2 (FIPS PUB 46-2). Any use of encryption by OAG staff must be
approved in advance by their Division Director. For systems employing encryption
as described, procedures shall be prescribed for secure handling, distribution, storage
and construction of DES key variables used for encryption and decryption.
Protection of the key shall be at least as stringent as the protection required for the
information encrypted with the key. Copies of the FIPS PUB 46-2 are available from
the Information Security Officer (ISO).
1.3.13 Security Awareness:
The OAG will provide an ongoing awareness and training program in information
security and in the protection of State information resources for all personnel
whose duties bring them into contact with confidential or sensitive data New
employee orientation will be used to establish security awareness and inform new
employees and contractors information security policies and procedures
information security programs must be responsive and adaptable to changing
vulnerabilities and technologies affecting State information resources
1.3.14 Risk Analysis and Risk Management
Risks to information resources must be managed The OAG will perform a
comprehensive risk analysis of all information processing systems on a periodic
basis Risk analysis results' will be presented to the owner of the information
resource for risk management
June, 1999 7
IVP
1
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1 3 15 Contingency Planning
All information resources determined by agency management to be essential to the
agency's critical mission and functions, shall have a written and cost-effective
contingency plan. The contingency plan shall be tested and updated annually to assure
that it. is valid and current. Backups of data and software will be maintained to
mitigate the impact of such a disaster. A disaster declaration will be issued by the
Attorney General in the event that a disaster destroys or makes inoperable a
significant portion of the processing capability of the OAG. This declaration will
authorize the Information Resource Manager to make timely decisions in the recovery
of the information assets.
1.3.16 Termination and Transfers
Computer user identifications (User DYs) for employees that have terminated
employment with the OAG must be removed from the computer system immediately
following termination notification If the agency is terminating the employee, the ID
should be removed prior to or at the same time of the employee being notified of the
termination. For employees transferring to another position and/or section within the
OAG, the user ID should also be removed immediately.
1.3.17 Bulletin Board Access:
Users of OAG information assets are authorized to access electronic bulletin boards
in performance of their duties, but they remain responsible for ensuring that all
security precautions and policies are followed. Policies 1.3.6 & 1.3.7 on personal
software and freeware and shareware still apply to anything that is downloaded from
bulletin boards (including Texas State bulletin boards).
1.3.18 Internet Policy'
The OAG has provided e-mail access to the Internet for all employees. Employees
should use caution and are responsible for his or her actions when using this medium
Web browser access should be limited to those areas relevant to your job functions
Web access to non job related sites represents an unauthorized use of government
time, property and facilities. Employees violating this policy are subject to
disciplinary action, up to and including dismissal from the Agency
CAVEAT The OAG has implemented reasonable security measures to protect
staff when using the Internet However, the OAG cannot guarantee
the security when using this system Therefore, confidential and
sensitive information will not be transferred using this medium
June, 1999 8
IF101 a ~~4@P4
13 19 Passwords
Systems which use passwords, shall follow the OAG guidelines based upon the
federal standard on password usage contained in the Federal Information Processing
Standard Publications 112 (FIPS PUB 112), which specifies minimum criteria and
provides guidance for selecting additional password security criteria, when
appropriate. Copies of FIPS PUB 112 are available from the Information Security
Officer. Disclosure of an individual's password or use of an unauthorized password
or access device may be punishable under both State and Federal law
1.3.20 Security Breaches
Any event which results in loss, disclosure, unauthorized modification, or
unauthorized destruction of information resources constitutes a security incident or
breach. Users should report any security breaches immediately to the ISO, who will
promptly investigated the incident. If criminal action is suspected, the agency must
contact the appropriate local law enforcement and investigative authorities
immediately.
1.3.21 Data Communications Systems.
Network resources (LAN-WAN-Mainframe) that access confidential or sensitive
information will assume the security level of that information for the duration of the
session. All network components under State control must be identified and
restricted to their intended use.
1.3.22 Dial-up Access:
For services other than those authorized for the public, authorized users of dial-up
access shall be positively and uniquely identifiable and their identity authenticated
to the systems being accessed.
1.3.23 User Identification:
Except for public users of systems where such access is authorized, or for
situations where risk analysis demonstrates no need for individual accountability of
users, each user of a multiple-user automated system shall be assigned a unique
personal identifier or user identification.
1 3 24 Warning Statements
System identification screens will be provided at the time of initial logon to the
mainframe or LAN/WAN These screens will provide the following warning
statements
June, 1999 9
' _ -___.,...r....ue . . ,
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(i) unauthorized use is prohibited,
(ii) usage may be subject to security testing and monitoring, and
(iii) abuse is subject to criminal prosecution.
1.325 System Development and Testing;'
Security needs must be considered and addressed in all phases of
development or acquisition of new information processing systems. Test
functions shall be kept either physically or logically separate from production
functions.
1.3.26 Statement of Responsibility
All OAG personnel shall be required to provide written acknowledgment
that they have received, read and understand the Information Security Policy
Manual.
1.3.27 Automatic Suspension / Deletion of User ID's
Mainfirame, LAN and Remote Access ID's will be monitored for usage. Unused
ID's pose a security threat and will be subject to suspension after 30 days and
deletion after 60 days, without notice to the user.
1.3.29 Physical Security:
Management reviews of physical security measures will be conducted annually, and
when significant modifications are made to the facilities or security procedures
Physical access to mainframe computer and file server rooms will be restricted to
authorized personnel. Authorized visitors will be required to record their visits via
a sign-in / sign-out log
1 3 29 Positions of Special Trust
The OAG will establish procedures for reviewing information resource functions
to determine which positions require special trust or responsibilities
June, 1999
f
v•
` OFFICE OF THE ATTORNEY GENERAL STATE OF TEXAS
JOHN CORNYN
IRS INFORMATION DISCLOSURE LIMITATIONS
Exhibit C
It is unlawful for any person willfully to disclose, print, or publish, except as authorized, any Federal
return or return information, or any information therefrom. Such action is punishable by fine up to
$5,000 or imprisonment up to 5 years, or both, together with costs of prosecution. See section 7213 of
the Internal Revenue Code. In addition Internal Revenue Code section /431 provides for civil damages
of not less than $1000 per violation for knowing or negligent disclosure of such information plus in the
case of a willful disclosure or a disclosure which is the result of gross negligence, punitive damages,
plus the costs of the action.
It is unlawful for any person willfully to offer any item of material value in exchange for any return or
return information and to receive as a result of such solicitation any such return or return information.
Such action is punishable by fine up to $5000 or imprisonment up to 5 years, or both, together with
costs of prosecution. See section 7213 of the Internal Revenue Code.
It is unlawful for any person willfully to inspect, except as authorized, any Federal return or return
information. Such action is punishable by a fine up to $1000 or imprisonment up to 1 year, or both,
together with the costs of prosecution. See section 7213A of the Internal Revenue Code. In addition
Internal Revenue Code section 7431 provides for civil damages of not less than $1000 per violation for
knowing or negligent inspection of such information plus in the case of a willful inspection or an
inspection which is the result of gross negligence, punitive damages, plus the costs of the action.
1 acknowledge that I am aware of the above civil and criminal liabilities
Printed name
Signature
Date
a~ fim ~a a.
G
•
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OFFICE OF THE ATTORNEY GENERAL STATE OF TEXAS
JOHN CORNYN
Exhibit D
WARNING
DISCLOSURE LIMITATIONS
•
It is unlawful for any person willfully to disclose, print, or publish, except as authorized,
any Federal return or return information, or any information therefrom. Such action is
punishable by fine up to $5,000 or imprisonment up to 5 years, or both, together with
costs of prosecution. See section 7213 of the Internal Revenue Code. In addition
Internal Revenue Code section 7431 provides for civil damages of not less than $1000
per violation for knowing or negligent disclosure of such information plus in the case of
a willful disclosure or a disclosure which is the result of gross negligence, punitive
damages, plus the costs of the action.
It is unlawful for any person willfully to offer any item of material value in exchange for
any return or return information and to receive as a result of such solicitation any such
return or return information. Such action is punishable by fine up to $5000 or
imprisonment up to 5 years, or both, together with costs of prosecution. See section
7213 of the Internal Revenue Code.
It is unlawful for any person willfully to inspect, except as authorized, any Federal
return or return information. Such action is punishable by a fine up to $1000 or
imprisonment up to 1 year, or both, together with the costs of prosecution. See section
7213A of the Internal Revenue Code. In addition Internal Revenue Code section 7431
provides for civil damages of not less than $1000 per violation for knowing or negligent
inspection of such information plus in the case of a willful inspection or an inspection
which is the result of gross negligence, punitive damages, plus the costs of the action.
as hop 0,
it
1, TOTAL COST BID
BIDDER
WWAY EOIAPMENT
FIB EVERETT
MUSTANG TRACTOR
NDGAITS TRUCKS
EDGAR MACHINERY
RON
I
BID TABULATION 2001.025 I
PURCHASE OF PNEUMATIC ROLLER
INITIAL
PURCHASE
PRICE
t 51,01800
i 4976700
GYTCR
I YEAR
S
S
OYTCR
2 YEARS
S 100000
S 1,50000
GYTCA
3 YEAS
S 700000
5 7,50000
GYICR
( YEARS
1 400000
S 5.50000
GYTCR
S YEARS
S 500000
S 750000
GAP
( YEAR
S 7500000
S 4000000
GAP
{ YEARS
S 7000000
S 35 50000
wB
GRP
3 YEARS
52500000
S320D000
73000
126
GRP
4 YEAR
17000000
57850000
51500
525
GRP
S YEARS
S15000OD
S25OD000
70000
671
i $2.66000
w8
S 35400
NIB
NR
5 769 DO
NB
1 1,95100
NIB
N's
S 202500
wB
w5
6 280900
wB
NAT
NR
N,8
NR
K13
NIB
,
NA
NAT
.
NS
wB
,
NIB
NIB
We
TCB
TCB
TCB
TCB
SYEAS
BIDDER
IYEAR
2YEAS
3YEAS
/YEAS
1G.WAYEOUIPMENT
S 1601800
S 23,018DO
S 2901800
t 3501800
S 4101600
RBEYERETf
6 936700
S 1576100
S 2086700
S 2636700
6 3186700
MUSTANG TRACTOR
NA7
we
t 28 284 00
S 27 54000
S 21.60900
NOGANS TRUCKS
wB
wn
wB
NS
EDGAR MACHINERY
NB
wB
PA
6
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DEFINITIONS
GIITCA • GUARANTEED YAIOMUM TOTAL COST OF REPAIRS FOR W1nCH BRAZOS COUNTY WTLL BE RESPONSIBLE
GRP GUARANTEED REPURCmASE PRICE THAT VENDOR AGREES TO OFFER FOR EOUIPMENT ON A BUY-BACK OPTION
TM • TOTAL COST BID PER UIGT AT END OF SPECIFIED TIME (ORIGINAL PURCHASE PRICE • GMTCR-GRP-TCB)
IIrUPTIUNALDADC%,
BIDDER
VQ1 01U
BASESOST (PER
MAKEIMODEL
EXCEPTIONS
WWAYECNIIPMENT
S 1101800
ROSCOTRUPAC915
RB EVERETT
6 49 36700
FERGUSON MODEL SP911
MUSTANG TRACTOR
6 5266000
CATERP1lU0.PS•1508
HOGAITS TRUCKS
NIB
EDGAR MACHINERY I
N,9
Ill. OPTIONAL LEASE
BIDDER
IPURCHASt2NtbIUUAL DIU
3 ANNUAL PYMNTS 6AOUNTAT
END OF LEASE
4ANNUAL PYMNTS
5AMOUNT AT
END OF LEASE
5 ANNUAL PYMNTS
E MO AST
IANNUAL PYMNTS
ENDOFLEAE
YEQNPAIENT
1807867 S •
S
S 1797391
S
t 1152597
S •
6 990418
S
NFWA
100
$1115437n40rrKe
S 100
$959401n4Wrance
S 100
ERETT
E
S1748639n40r4ro4 S 100
S1352167n48rnce
S
RB
V
100
S 1451020
S 100
S 1198198
S IOD
S 1030773
S 100
MUSTANG TRACTOR
S 1873641 S
NB
NS
w8
NB
N8
HVWS TRUCKS
r+S NS
wB
NB
NIB
wB
wB
w8
EDGAR MACHBNE0.Y
w8 N8
NB
I
RECOMMENDATION: MUSTANG TRACTOR • GUARANTEED REPURCHASE PRICE
AWARD DATE i • 3J .421
I
OSolutions
MAINTENANCE AGREEMENT
Brazos County Tax Assessor
NAME
300 E. 26th Street, Suite 314
ADDRESS
Bryan, Texas 77803 (409) 361-4290
r:ITY CTATF 71P PHr1NF NI IMRFR
Ms. Becky Stephens
CONTACT
March 22, 2001
COVERAGE STARTING DATE
METER READING
MODEL
SERIAL
NUMBER
PRICE
COPIES
INCLUDED I
OVERAGE
RATE
SPECIAL INSTRUCTIONS
NP6545
NJF 17369
$505.39
72,000
$.00617
72,001 & over copies/yr.
• For cernnd
vear of cervire Maintenance Aereement Period March 22. 20
01 to March 21. 2002. Conf euration 11. Classification C
Toner Inclusive Pricing.
0 Refer to Purchase Order Number 21567 expiring on March 21, 2001.
* Please record meter reading on March 22, 2001.
Rebecca Warner
Ikon Office Solutions Representative
#W90081- WZJKH
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Custom Authorized SIg re Title
01/16/01
IKON Office Solutions Authorized Signature Date
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IKON OFFICE SOLUTIONS
EQUIPMENT MAINTENANCE AGREEMENT
TERMS AND CONDITIONS
This agreement shall remain in full force and effect for a 6
successive twelve month coverage period. This agreement
may be terminated by either party provided written notice is
received thirty (30) days in advance. Customer's obligation to
pay all charges which have accrued shall survive any
termination of this agreement
2. Maintenance agreement charges are payable in advance
based on the rate and specifications provided on the reverse
side of this sheet Overdue accounts will be charged a late
payment fee of 1 1J2% per month or to the extent allowed by
law,
3. Ikon Office Solutions shall provide service inspections at
appropriate Intervals. Inspections may be made in conjunction
with regular or emergency service calls. Inspections, as well
as all service calls, shall be madb during normal business
hours.
This agreement shall not apply to repairs made necessary by
accident, misuse, abuse, neglect, theft, not, vandalism, fire,
water, power failure or lightning stakes if power protection unit '
received by Ikon Office Solutions is not property connected to
equipment, unauthorized supplies or other casualty or to
repairs made necessary by service personnel other than those
of Ikon Office Solutions. Charges for repairs or replacements
due to the foregoing shall be bome by the customer.
9Q1
7. This agreement does not include applicable taxes. All taxes
levied or imposed, now or hereafter, by any governmental
authority shall be paid by the customer, in accordance with the
law,
8.
9.
4. Ikon Office Solutions will provide, 0hout charge, parts which
have been broken or wom through normal use and are 10
necessary for servicing and maintenance adjustments. Parts
j damaged by misuse or carelessness will be charged to the
customer In accordance with the Ikon Office Solutions parts
list
This agreement covers only the equipment and accessories
attached to the equipment described on the reverse side.
This agreement is not transferable by the customer except with
the written consent of Ikon Office Solutions.
This agreement (consisting of the face and reverse sides of
this sheet) constitutes the enure agreement between the
customer and Ikon Office Solutions, with respect to furnishing
of the Ikon Office Solutions services. Ikon Office Solutions
Corporate office is 7401 E Ben White Bldg 2; Austin TX 78741.
5. All calls under this agreement will be made during normal 11. Optimum performance of the equipment covered by this
business hours on the customer's premises at the address agreement can be expected only if supplies provided by, or
shown on the equipment described on the reverse side thereof, meeting the specifications of Ikon Office Solutions are used.
All calls made after normal working hours shall be charged for
labor (excluding parts) at current prevailing overtime rates.
I
L
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridae NUMBER 65 0010
DATE OF COURT MEETING: January 30. 2001
ITEM: Request permission to enter E T Sikorski's property located off Opersteny
Road for the purpose of cleaning out drainage channel to drain excess water from
Opersteny Road Signed permission form is attached Site is located in Precinct 3
SOURCE OF FUNDS: N/A
REQUIREMENT(S1:
RECOMMENDATION:
•
•
SUBMITTED BY:
ichard F. Vance, P.E.
County Engineer
0001-009
APPROVE BY:
Commissio er Randy Sims
Precinct 3
Approved 0 I /Denied O by Commissioners' Court
Date: ! - 30 oz
Alvin W. Jones. Co my Judge
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Alv W Joabcs
county Judge
Tony Jones
` OF e
Comrrrssgner Put
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WaLa+n S Thornton
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Randy Sims
+o_
Comrnssroner Prt 3
Carty Cautey
Comn.smmr Pct a
Date Z3' Zoo/
1. LAND OWNER AND ADDRESS
4131 04ox- ~W 77808
II. LOCATION OF WORK SiA.w t
III. DESCRIPTION OF WORK TO BE DONE
IV. MAINTENANCE YES NO _
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE
(Owner will
be notified prior to maintenance)
Richard F. Vance, P.E. y Agent
Engineer Aide/F
Right of
County Engineer
Owner's Signature:
p7f4~- DATE "zjr-~04/
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 65 0010
DATE OF COURT MEETING: January 30.2001
ITEM: Request from Verizon to construct a road bore in the right of way of Bush Lane
approximately 800 ft south of Silver Hill Road (to provide service to Bush Lane Acres
Subdivision). Site is located in Precinct 4.
SOURCE OF FUNDS: N/A
•
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope.
2) All installation(s) shall be constructed in designated utility easements, if applicable If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county nght-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698, test
shall be conducted by an independent Geotechrncal testing firm: copies of all test results shall be
fumished to the office of the Brazos County Engineer.
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways. published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUB BY: APPROVED BY:
Richard F. Vance, P.E. ommissi ner Carey Ca ey.'
County Engineer Precinct
0001-008
Approved 26 Denied ❑ by Commissioners' Court
Date: I - 3a - nl
Alvin . Jones, Co ty Judge
•
• ~~~,a ~d~.~ .3- l~1
veriLn
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
JANUARY 15, 2001
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR. VANCE:
SUBJECT: AGRMNTS 24 BURIED CABLE
ENCLOSED ARE FROM EO-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF
OUR PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT COLLEGE
STATION, TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER 5413 - 312001 VO, WHICH IS SCHEDULED
FOR JANUARY 2001. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE
CONTACT ANTHONY VRANZA AT OUR OFFICE IN BRYAN, TELEPHONE 979-8214754 WITHIN 15
DAYS SO THAT WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD
THAT THIS PROPOSAL IS APPROVED.
DE IG R - ACCESS DESIGN
GB:EC
ATTACHMENT
VERIZON COMMUNICATION
•
Notice of
-Line Installation
January 15, 2001
To The Commissioner's County Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
Approximately 800 feet south of the Bush Lane and Silver Hill Road
intersection at a point on the west R.O.W. of Bush Lane a bore of 40
feet will be made to the east R.O.W. where cable will enter the Bush
Lane Acres, Marcia Lane.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after January 2001.
VERIZON COMMUNICATIONS 5413- 3P001VQ
Gary Banta
Designer-Access Design 5 AJpre
301 Industrial Blvd.
Bryan, TX 77803 3O4E L/ivOF2 S u5,d Z,v Ally
An c r q
1 02 a` Arm, 401
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