HomeMy WebLinkAbout2000-12-19-0900AM-Regular{
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BR.AZOS COUNTY
BRYAN. TEXAS
r- IL ED
T4'a0 DEC 14 PM 4: 36
..d CLERK
BRAZOS(G6hIY CUURTIMUSE
BRYAN. 1EJIAS
8YQ/YArE
DEP
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET INA REGULAR SESSION ON TUESDAY,
DECEMBER 19, 2000 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26'M STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Cauley.
2. Pledge of Allegiance - Commissioner Cauley.
3. Call for citizen input and/or concerns.
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Consider and take action on agenda items 4 - 28:
4. Budget Amendment 00/01-11.
5. Reclassification of positions in the Computer Network Services Department.
1 6. Personnel Changes of Status.
7. Payment of Claims.
8. Recurring Payment Request for Database Technologies, Inc.
9. Establishing and funding of a Court Reporter position for the 2728d District Court to
become effective January 1, 2001.
10. First Amendment to Tax Abatement Agreement with STATA Corporation.
11. Creation of a Document Imaging Committee.
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12. A Resolution authorizing the submission of a grant request to the Criminal Justice
Division of the Governor's Office for funding a program known as the "Brazos Valley
Narcotics Task Force."
13. Recognition of the College Station Fire Department as a provider of emergency
ambulance service for rural Brazos County.
14., Rescinding authorization for Commissioner Tony Jones to negotiate for construction of
a building for the Justice of the Peace/Constable, Precinct 2, offices.
15. Authorization for Commissioner Tony Jones to negotiate for leasetpurchase ofa building
for the Justice of the Peace/Constable, Precinct 2, offices.
16. Blanket Purchase Orders.
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Commissioners Court Meeting Agenda
December 19, 2000
Page Two
17. Award of the following bids and approval of corresponding requisitions for annual
contracts for the Road & Bridge Department:
a. Bid #2001-016 Cold Mix Limestone - Annual Contract
b. Bid #2001-017 Fencing Supplies - Annual Contract
C. Bid #2001-018 Fence Building - Annual Contract
d. Bid #2001-019 Motor Grader Blades - Annual Contract
18. Permission to advertise for Bid #2001-031, Two-lane Roadway Bridge, White Switch
Road over Big Creek.
19. Extension of Contract and requisition with Tanner Consulting for Electronic Records
Management Services.
20. Exemption from competitive bidding for requirements for Thomas M. Golson.
21. Personal Services Contract with Thomas M. Golson relative to Imaging, Network and
System Management Consulting.
22. Requisition from Capital Assets - Judicial Software for Software Licenses for Microsoft
Project 2000.
23. Acceptance of the roads and drainage structures in Willow Run Subdivision, Phase III
for Brazos County maintenance. Roads to be maintained are Alacia Court, Apricot Glen -
and Suzanne Place. Site is located in Precinct 1.
24. Request by Road & Bridge Department to enter Floyd Gunn's property at the end of
River Road for the purpose of constructing a berm to control erosion. Site is located in
Precinct 1.
25. Acceptance of Municipal Development Group's lump sum cost estimate of $29,000.00
for engineering and design to construct an 8" water line to accommodate the proposed
I&GN Road extension project. Site is located in Precinct 1.
26. Request from Verizon to construct buried cable installation in the right-of-way of Dilly
Shaw Tap Road. Site is located in Precinct 2.
27. Review and approval of the County Investment Policy and the following related items:
a. Broker Dealer list
b. Investment Advisory Committee members
c. Continuing education requirements.
28. Approval of the October 2000 Treasurer's Report.
29. Acknowledge receipt of monthly reports from department heads and elected officials.
30. Announcement of interest items and future agenda topics.
31. Call for citizen input and/or concerns.
32. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 361-4102.
COMMISSIONERS' COURT
REGULAR MEETING
DECEMBER 19, 2000
•
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, December 19, 2000, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Cauley gave the invocation and led the
pledge of allegiance.
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There was no citizen input and/or concerns.
The Court next considered Budget Amendment #00/01-11.1
through 11.2 which would increase the budget of the TJPC
State Financial Assistance Contract for Juvenile Services and
then reduce funds for the TJPC Challenge Grant. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve the budget amendment as
submitted. A copy is attached.
The next matter for consideration was the
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reclassification of two positions in the Computer Network
Services Department. In a memo to the Court, Commissioner
Cauley asked that the Programmer/Analyst positions currently
budgeted at pay group 23, step 10 paying $42,695.00 annually
be reclassified to a pay group 33, step 5 paying $61,835.00
annually, On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
xequest for reclassification of positions.
Vol 0 Page 155
Commissioners' Court meeting December 19, 2000
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The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20014011 through 20014303
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered authorizing the Auditor's
office to process a recurring payment request for the
following:
a) Database Technologies, Inc. for 6 months
of unlimited access to Autotrak Plus. 6
equal payments of $250 for a total of
$1,500.
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to authorize the Auditor's
office to process the previously noted recurring payment.
The next matter for consideration by the Court was to
establish and fund a Court Reporter position for the 272nd
District Court to become effective January 1, 2001. On motion
by Commissioner Cauley, seconded by Commissioner Sims, the
Court voted unanimously to establish and fund the position.
The Court next considered approval of the First Amendment
to Tax Abatement Agreement with STATA Corporation. In the
original Tax Abatement Agreement dated March 29, 1999 STATA
was supposed to occupy the business facility on or before
December 31, 2000. Because they are unable to do so this
amendment will extend the occupancy period by 60 days and
amend the Tax Abatement Schedule.
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Commissioners' Court meeting December 19, 2000
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On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the First
Amendment to Tax Abatement Agreement with STATA Corporation.
A copy is attached.
The Court next considered a request by the District Clerk
to create a Document Imaging Committee. Commissioner Cauley
moved to approve. Commissioner Thornton seconded the motion.
After some discussion, Commissioner Cauley and Thornton
withdrew their motion and second. Then on motion by
Commissioner Cauley, Seconded by Commissioner Sims, the Court
voted unanimously to create a Document Imaging Committee and
Information Technology Committee.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to adopt a resolution
authorizing the County Judge to submit a grant request to the
Criminal Justice Division, Office of the Governor, for funds
for a program known as the "Brazos Valley Narcotics Task Force
and to authorize the County Judge to accept such grant funds
should they be tendered.
The Court next recognized the College Station Fire
Department as a provider of emergency ambulance service for
rural Brazos County. On motion by Commissioner Thornton,
seconded by Commissioner Jones, the Court voted unanimously to
recognized the College Station Fire Department as the 9-1-1
ambulance service provider along with performing the non 9-1-1
emergency transfers.
The Court next considered rescinding authorization for
Commissioner Tony Jones to negotiate for construction of a
building for the Justice of the Peace/Constable, Precinct 2
offices. On motion by Commissioner Thornton, seconded by
Commissioner Cauley, the Court voted unanimously to rescind
authorization.
Vol Page 137
Commissioners' Court meeting December 19, 2000 4
The next matter before the Court was authorization for
Commissioner Tony Jones to negotiate for lease/purchase of a
building for the Justice of the Peace/Constable, Precinct 2
offices. The County Auditor questioned the Court's authority
to lease purchase without creating a debt. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to authorize Commissioner Tony Jones to
negotiate for lease/purchase of a building.
The Court proceeded to consider the following blanket
Purchase Orders:
Ray Criswell Jail Administration $ 600
Brazos Wholesale Jail Administration $ 500
Acme Soap Jail Administration $ 800
Cain's Coffee Jail Administration $ 600
Lilly Dairy Jail Administration $2,800
Butterkrust Jail Administration $1,600
Good Source Jail Administration $1,000
Glazier Jail Administration $ 800
US Food Service Jail Administration $ 800
Ben E. Keith Jail Administration $1,350
Performance Jail Administration $7,000
Sysco Food Jail Administration $7,000
Alliant Foods Jail Administration $8,000
Scarmardo Prod. Jail Administration $2,350
On motion by Commissioner Thornton, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered awarding the following bids and
approving the corresponding requisitions for annual contracts
for the Road & Bride Department:
Bid No. 2001-016, Cold Mix Limestone Concrete
Pavement
Pat Howard, Purchasing Agent, recommended
acceptance of the bid submitted by Smyth
Mines for TDH 330 Class A, Type D, Loaded
Only; Yong Contractors: THD 330 Class A,
Type D, Loaded and & Hauled and THD 350
Class A, Type D, Loaded & Hauled and
Colorado Materials: THD 350 Class A, Type
D, Loaded Only. A copy of the bid
tabulation is attached.
Vol a►~ Page
133
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Commissioners' Court meeting December 19, 2000
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Bid No. 2001-017, Fencing Supplies Annual Contract
Pat Howard, Purchasing Agent, recommended
acceptance of the bid submitted by Brazos
Bottom Crop Care: items 3.1,5.1,1-5.5;
Woodson Lumber: items 1,2,3.2,4.1,4.3 and
Hicks Post: items 4.2 & 4.4. A copy of
the bid tabulation is attached.
Bid No. 2001-018, Fence Building-Annual Contract
Pat Howard, Purchasing Agent, recommended
acceptance of the bid submitted by Hurst
Fencing. A copy of the bid tabulation is
attached.
Bid No. 2001-019, Motor Grader Blades
Pat Howard, Purchasing Agent, recommended
acceptance of the bid submitted by Head &
Guile Parts. A copy of the bid
tabulation is attached.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to accept the
recommendations of the Purchasing Agent for the above listed
bids and approve the corresponding requisitions for annual
contracts.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2001-031 Two Lane Bridge on
White Switch Road in Precinct 1. On motion by Commissioner
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to authorize the Purchasing Agent to advertise for
bids for the bridge.
The Court next considered the extension of contract and
requisition with Tanner Consulting for Electronic Records
Management Services. On motion by Commissioner Cauley,
seconded by Commissioner Sims, the Court voted unanimously to
extend the contract and approve payment of a requisition in
the amount of $9,178.00.
The Court next considered an Exemption from Competitive
Bidding Requirements of Local Government Code, Section
262.024(a)(1). This is for the purchase of professional
services from Thomas M. Golson. On motion by Commissioner
Vol A 9X Page 1301
Commissioners' Court meeting December 19, 2000
6
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to approve the Exemption of Competitive Bidding
Requirements and authorized the payment for all purchases to
the designated vendor during the 2001 fiscal year.
The next matter before the Court was approval of a
Personal Services Contract between Brazos County and Thomas M.
Golson for Imaging, Network and System Management Consulting.
Commissioner Cauley moved to approve the contract-
Commissioner Sims seconded the motion. After some discussion,
Commissioner Cauley moved to amend item 3 to reduce the
billing rate from $125 per hour to $100 per hour and put a
limit of $5,000 for the total billing. Commissioner Thornton
seconded the motion. The Court voted unanimously to enter
into contractual agreement with Thomas M. Golson and to amend
the provisions in item 3. A copy of the contractual agreement
is attached hereto.
The Court next considered approval of a requisition from
the Capital Assets Fund for the following purchase:
a) Four Software Licenses for Microsoft
Project 2000, $957.00
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the requisitions
to be paid from Capital Assets Fund
The Court next considered acceptance of the roads and
drainage structures in Willow Run Subdivision, Phase III for
Brazos County maintenance. Roads to be maintained are Alacia
Court, Apricot Glen and Suzanne Place all in Precinct 1.
Commissioner Jones moved to approve. Commissioner Cauley
seconded the motion. Commissioners Jones, Sims Cauley and the
County Judge voted "Aye". Commissioner Thornton abstained.
The motion carried.
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Commissioners' Court meeting December 19, 2000
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The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Floyd Gunn on
River Road to construct a berm for erosion control. On motion
by Commissioner Jones, seconded by Commissioner Thornton, the
Court voted unanimously to authorize the work.
The Court next considered acceptance of the municipal
Development Group's lump sum cost estimate of $29,000.00 for
engineering and design to construct an S inch water line to
accommodate the proposed I&GN Road Extension project in
Precinct 1. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to accept the
Municipal Development Group's lump sum cost estimate.
The Court next considered the request from Verizon for
buried cable installation in the right-of-way of Dilly Shaw
Tap Road beginning approximately 1,500 feet from its
intersection with Jack Creek Road and extending south for
1,100 feet. The site is located in Precinct 2. The County
Engineer stated that all appeared to be in order and
recommended approval. On motion by Commissioner Thornton,
seconded by Commissioner Sims, the Court voted unanimously to
approve the request of Verizon and authorized the
installation. A copy of the request is attached hereto.
The Court next considered approval of the County
Investment Policy and the following related,items:
a. Broker Dealer List
b. Investment Advisory Committee members
c. Continuing education requirements
on motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the County
Investment Policy and the related items. A copy is attached.
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Page 141
Commissioners' Court meeting December 19, 2000 8
The Court received, approved and ordered filed as submitted
the Treasurers report for October 2000. A copy of which is
attached to and made a part of these minutes.
Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) There will be a swearing in ceremony for
the two Commissioners, Sheriff, Tax
Assessor/Collector, District Judge and
Justices of the Peace on January 1, 2001.
The Sheriff invited all to a reception on Thursday,
December 21, 2000 from 1:00 p.m to 4:00 p.m.
There was no citizen input and/or concerns.
There being no further business to come before the Court,
the meeting was adjourned.
RA 14X
Vol Page
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Commissioners' Court meeting December 19, 2000 9
• The foregoing minutes of the Commissioners Court meeting
held December 19. 2000 have been examined and are approved in
open Court this the ~T day of 20Q1 in Bryan,
Brazos County, Texas.
Alvin W. ones To W one
County Judge Commiss' ner, Precinct 1
;t --4- ~ W-r - 7 Z ~
m. S. Thorn on
Commissioner, Precinct 2
Cae, Jr. /
ssi ner, Preci c 4
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Randy Sims
Commissioner, Precinct 3
Z
rf~~.L~` %"vr
Karen McQueen
County Clerk
Vol a Page 11+3
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON 200 L AT " o
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BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON~- c.. /4 200 L AT "OD
NAME
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BRAZOS COUNTY. TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 11.1 through 11.2
On this the 19th day of December 2000 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on December 19, 2000 the Court heard and
approved a budget amendment for the 2000-2001 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 9,
1999 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 19th day of December 2000.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-11.1
12/19/00
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
30
3121
710400
312101
Dr.
Contract Placement
8,510.00
30
480465
Cr.
TJPC - State Aid
8,510.00
To increase the grant per the TJPC - Amendment #1 for the State Financial
Assistance Cont
ract
Fiscal Year 2
001-State Aid #TJPC-A-2001-02
1.
epare Byc r ; • .M pprove
ate . A 12/11 /0 ate•
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Texas Juvenile Probation Commission
Amendment Number One
State Financial Assistance Contract
Fiscal Year 2001
For Entitled Grant Programs:
State Aid #TJPC-A-2001-021
Community Corrections Assistance Program #TJPC-Y-2001-021
This Is Amendment Number One to the Fiscal Year 2001 State Financial Assistance Contract ('Amendment Number
One') between the State of Texas, represented by and through the Texas Juvenile Probation Commission, hereinafter
called 'TJPC', and the Juvenile Board of Brazos County hereinafter called 'Recipient. In consideration of the mutual
agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged. TJPC and Recipient. for the consideration hereinafter detailed, make the following agreements.
1. PURPOSE AND SCOPE OF AMENDMENT NUMBER ONE
1.1. The purpose of Amendment Number One between TJPC and Recipient is to amend Article III of the Fiscal
Year 2001 State Financial Assistance Contract
II. AMENDMENT TO ARTICLE II
Article II is amended by adding subsection 2.16 to read as follows:
2.1.6 Juvenile Board Resolution or an equivalent statement of authority to lawfully enter into
Amendment Number One executed by the Recipient as Exhibit 'P.
III. AMENDMENT TO ARTICLE III
Article III, subsection 3.1, paragraph 3.1.1 is amended by adding the following two sentences to the end of the
paragraph to read as follows:
TJPC further agrees to pay Recipient an additional $8,510.00 (Eight thousand five hundred ten
dollars) as funding for faster growing counties. TJPC also agrees to pay Recipient any additional
monies awarded to Recipient at the discretion of TJPC's governing board during Fiscal Year
2001.
IV. AUTHORITY TO CONTRACT
4.1. Recipient's Authority. The person or persons signing and executing this Contract on behalf of the
Recipient or representing themselves as signing and executing the Contract on behalf of the Recipient,
Texas Juvenile Probation Commission IL 11/07/00
2001 State Financial Assistance Contract Page 1
Amendment Number One
„fit r,~mi
to, V~ .
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guarantee that they have been fully authorized by the Recipient to execute the Contract on behalf of the
Recipient and to validly and legally bind the Recipient to all the terms and provisions contained in this
Contract. Evidence of this authority to Contract is attached to this Contract as Exhibit 'F'.
For the faithful performance of the terms of this Contract, the parties hereto In their capacities as stated, execute this
Contract, affix their signatures and bind themselves.
THE STATE OF TEXAS .
Acting By and Through the
Texas Juvenile Probation Commission (TJPC)
BY
Typed Name: ANNIE COLLIER
Title: TJPC CONTRACT ADMINISTRATOR
Date:
RECIPIENT
The Juvenile Board of Brazos County
By. -
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J role Board Chaimwfl/Chairperson
Typed Name:
Al Jones
Title:
County Judge
Date:
12/06/2000
BY
~~U A
Chre Administrative Officer
Typed Name:
Ernie Wentrcek
Title:
Chief Executive Officer
Date:
12/06/2000
BY Fiscal OffifiM
Typed Name: John Reynolds
Title: County Auditor
Date: 12/06/2000
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Texas Juvenile Probation Oam~issron LV07/00
2001 mState en Assistance Contract 14q Page 2
Artrendment Nuftibal Number One
Pon
AM
Exhibit IF"
IUVENILE BOARD RESOLUTION
STATE OF TEXAS
Know All Men By These Present
COUNTY OF BRAZOS
On this the 6th day of December 20 00, a duly called and
lawfully convened meeting of the Juvenile Board of Brazos
County, Texas was held in the City of Bryan , pursuant to
the Texas Open Meetings Act A quorum of the Members were present, to wit:
(Insert Names of Juvenile Board Members Present)
Al Jones,
County Judge
J. D.
Langley,
Judge,
85th
District
Beck Se
rest, Citizen Member
John
Delaney,
Judge,
272nd
District
where, among other matters, came up for consideration and adoption the following Resolution:
Whereas, the Texas Juvenile Probation Commission has made available and offered state
financial assistance monies to assist local juvenile boards in the provision of juvenile probation
services; and
Whereas, the Juvenile Board of Brazos County
voluntarily wishes to participate in the aforementioned state financial assistance grants; and
Whereas, the Juvenile Board believes that execution of Amendment Number One to the
Fiscal Year 2001 State Financial Assistance Contract will further the interests of juvenile justice in
this county and are in support of this resolution; and
Therefore Be It Resolved that the Juvenile Board of Bryan
County, Texas does hereby formally authorize and approve execution of Amendment Number One
to the State Financial Assistance Contract for fiscal year 2001 with the Texas Juvenile Probation
Commission.
Page 1 of 2
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Further Be It Resolved that the current Juvenile Board Chairman,
Al Jones be, and is hereby, authorized to sign this Resolution as the act
and deed of the Juvenile Board of Brazos County.
The foregoing Resolution was lawfully moved by John Delaney
duly seconded by Becky Segrest , and duly adopted by the
Juvenile Board on a vote of 4 members for the motion and o opposed.
Al Jones. Countv Judee
Printed Name of Juvenile Board Chair
Signature of Jw a Board Chair
12/06/2000
Date Signed
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Pap2of 2
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TEXAS JUVENILE PROBATION COMMISSION
ADDITIONAL FUNDING ALLOCATION FOR POPULATION INCREASES
BUDGET APPLICATION
PROJECTS 8 : TJPC - A - 2001 - 021
NAME OF JUVENILE BOARDS APPLYING: Brazos
COUNTY OR COUNTIES TO BE SERVED: Brazos
OPERATIONAL BUDGET
TJPC
STATE AID
FY <Yt 2=-
8/31/2001
A. Staff Services
1 a. Salaries & Fringe Benefits
-0-
2a. Travel
-0-
3a.Operating Expenses
-0-
Subtotal
-0-
B. Non-Resldentlal Services
1b. Psychological/psychiatric diagnosis and treatment
-0-
2b. Medical/dental diagnosis. treatment, and supplies
-0-
3b. Vocational and educational fees and supplies
-0-
4b. Transportation and meals
5b. Clothing and personal hygiene supplies
-0-
6b. Other non-residential serviceS and programs
-0-
(explain on a separate sheet
-0-
Subtotal
-0-
C. Residential Services
1c. Purchase residential services and detention services
(not to exceed HHSC rates if purchased in the private
sector Vro
$
8,510
or (It
Total All Categories (add all Subtotals on this page)
$
8,510
as 4'_ ~5a
November 2000 A - - FY2001 ArnendrneM btdget appds 1
-a
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-11.2
12/19/00
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
30
3141
727500
314101
Cr.
Challenge Grant Placement
8,948.00
30
480490
Dr.
T]PC-Challenge Grant
8,948.00
01
310001
727500
Cr.
Challenge Grant Placement
8,948.00
01
110015
611300
Dr.
Contingency
8,948.00
TJPC - CH
ALLENGE GRANT
To reduce the funds available for residential services and detention services per Amendmen
t b2.
The Challenge grant has a required match by the county.
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t7epared~~ - r;. f pprove y. ~ -
00,
TEXAS JUVENILE PROBATION COMMISSION
Amendment Number Two
CHALLENGE GRANT CONTRACT
PRO.IECT # T.1PC--C-2001-021
This is an Amendment Number Two to the Fiscal Year 2000 Challenge Grant Contract between
the State of Texas, represented by and through the Texas Juvenile Probation Commission,
hereinafter called MPC and the Juvenile Board of Brazos, hereinafter called "Recipient". TJPC
and Recipient, for the consideration hereinafter detailed, make the following agreements.
1. PURPOSE AND SCOPE OF AGREEMENT
The purpose of Amendment Number Two is to extend the Challenge Grant Contract through
Fiscal Year 2001. All provisions in the original Challenge Grant Contract, as amended by Amendment
Number One, that do not conflict with the provisions of Amendment Number Two remain In full force
and effect.
II. AMENDMENTS TO ARTICLE II
Article II, paragraph 2.1 Is amended by adding subsections 2.1.7 and 2.1.8 to read as
follows:
2.1.7 TJPC FY 2001 Budget Application and any applicable requests for funding
marked as [Exhibit W]
2.1.8 Juvenile Board Resolution or equivalent statement of authority to lawfully
execute Amendment Number Two marked as [Exhibit "I"]
2.1.9 Recipient's Fiscal Year 2001 Proposal for Challenge Grant Funding marked as
[Exhibit -Y)
Challenge Grant Contract Page 1 of 5
Texas Juvenile Probation Commission
Amendment Number Two
54
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III. AMENDMENTS TO ARTICLE IV
Article IV, paragraph 4.1 is amended by adding subsection 4.1.1 to read as follows:
4.1.1 Payments to Recipient for Fiscal Year 2001. For Fiscal Year 2001, TJPC agrees to
pay Recipient an mount not to exceed $50,707 (Fifty thousand, seven hundred
seven dollars) in Challenge Grant funds in equal monthly payments subject to the
availability of appropriated funds. TJPC also agrees to pay Recipient any additional
monies awarded to Recipient at the discretion of TJPC's governing board during Fiscal
Year 2001.
Article IV, paragraph 4.2 is amended by adding subsection 4.2.1 to read as follows:
•
4.2.1 Applications. Receipt of any funds under this Contract is contingent upon the
timely receipt by TJPC of Recipient's completed budget applications for all
applicable grant programs under this Contract. Recipient's TJPC Budget
Application, hereinafter called "budget applications", are attached here to as
Exhibit" H" and incorporated herein for all purposes. The budget applications
must be received by TJPC on or before September 1, 2000 to ensure timely
processing for Recipients September payments. Funds will not be disbursed
under any circumstances until TJPC receives a complete and approved budget
application and a fully executed Contract complete with all relevant and
necessary attachments.
IV. AMENDMENTS TO ARTICLE V
Article V, paragraph 5.3 is amended by adding subsection 5.3.1 to read as follows:
5.3.1 Juvenile Probation Services for Fiscal Year 2001. Recipient agrees to
provide the juvenile probation services identified in Recipient's Proposal and
Request for Challenge Grant Funding, attached hereto and incorporated herein
for all purposes as Exhibit "J", and in Recipient's Budget Application, attached
hereto and incorporated herein for all purposes as Exhibit "H".
Article V, paragraph 5.5 is amended by adding subsection 5.5.1 to read as follows:
5.5.1 Fiscal Year 2001 Budget Line Item for Local Funds. Recipient agrees to
budget $50,707 (Fifty thousand, seven hundred seven dollars) of local
funds in a line item in Recipient's budget which cannot be transferred or
expended for any purpose other than direct preplacement costs, direct
placement services, and non-residential services to multiple-problem juveniles
as these terms are herein defined. Recipient agrees to expend $50,707 (Fifty
thousand, seven hundred seven dollars) and all reimbursements received
from TJPC under this paragraph, for direct preplacement costs, direct placement
services and non-residential services to multiple-problem juveniles. No
•
Challenge Grant Contract
Texas Juvenile Probation Commission
Amendment Number Two
~_R.J.:_9- 55
Page 2 of 5
reimbursement will be made for Recipient's staff costs.
Article V, paragraph 5.6 is amended by adding subsection 5.6.1 to read as follows:
5.6.1 Unencumbered Funds. TJPC may deobligate unencumbered funds described
in Article V, Paragraph 5.5, subsection 5.5.1, above, if during the month of
January 2001 or during the month of April, 2001, 73PC in its sole discretion
determines Recipient has not served, and will not serve a sufficient number of
multiple-problem juveniles to claim all the funds described in Article V,
Paragraph 5.5., subsection 5.5.1, above. In the event TJPC elects to deobligate
unencumbered funds, it will notify Recipient in writing of the amount of funds
to be deobligated and the date of the deobligation.
V. AMENDMENTS TO ARTICLE VII
Article VII, paragraph 7.2 is amended by adding subsection 7.2.1 to read as follows:
7.2.1 Fiscal Year 2001 Auditing Requirements. Recipient agrees to provide an
independent financial/compliance audit for all grant funds received from TJPC
under.this Contract and any other funding contract from TJPC. The audit shall
be prepared in accordance with Generally Accepted Auditing Standards,
Governmental Auditing Standards and TJPC's audit requirements which will be
sent under separate cover by September 30, 2001. The Recipient agrees to
submit the audit to TJPC no later than March 1, 2002. The audit must include
as a part of the Report on Compliance and Internal Control, the specific
Contract assurances contained herein in Paragraph VII, Section 7.4 of this
Contract and express an opinion on whether or not the probation department
complied with the assurances. A summary of all material instances of
noncompliance and an identification of the total amount of funds in question
shall be included in the audit Recipient agrees to include the funds described
in Paragraph IV, above, in its annual audit of State of Texas funds.
Article VII, paragraph 7.3 is amended by adding subsection 7.3.1 to read as follows:
7.3.1 Fiscal Year 2001 Financial Reporting. Recipient agrees to complete TJPCs
quarterly expenditure reports for all funds received under this Contract, and to
return them to TJPC in a timely manner but no later than January 14, April 14,
July 14, and October 16, 2001 respectively. If the required quarterly
expenditure reports are not received by TJPC within 15 days of the applicable
due date specified in this Contract, all funds Recipient is eligible to receive from
all grant sources may be withheld until TJPC receives the delinquent report.
VI. AMENDMENTS TO ARTICLE VIII
Challenge Grant Contract Page 3 of 5
Texas Juvenile Probation Commission
Amendment Number Two
d
e
•
Article VIII, paragraph 8.1 is amended by adding subsection 8. 1.1 to read as follows
8.1.1 Term for Fiscal Year 2001. Upon Execution of Amendment Number Two, this
Contract shall be in force from September 1, 2001 through August 31, 2001.
Article VIII, paragraph 8.29 is amended by adding subsection 8.29.1 to read as follows:
8.29.1 Recipient's Authority. The person or persons signing and executing
Amendment Number Two on behalf of the Recipient, or representing themselves
as signing and executing Amendment Number Two on behalf of the Recipient,
guarantee that they have been fully authorized by the Recipient to execute the
Amendment on behalf of the Recipient and to validly and legally bind the
Recipient to all the terms and provisions contained in this Amendment.
Evidence of this authority to Contract is attached to this Contrad as Exhibit "I".
For the faithful performance of the terms of this contract, the parties hereto in their
capacities as stated, affix their signatures and bind themselves.
THE STATE OF TEXAS
Acting By and Through The
Texas Juvenile Probation Commission (TJPC)
By:
•
LJ
Typed Name: Annie Collier
Title: T3PC Contract Administrator
Date:
RECIPIENT
The Juvenile Board of Brazos
By: '
enile Board C irman
Typed Name: Al Jones
Title: County Judge
Date: 12/06/2000
By: -a -
Project Director
Typed Name: Ernie Wentrcek
Challenge Grant Contract
Texas Juvenile Probation Commission
Amendment Number Two
Page 4 of 5
Title:
Chief Executive Officer
Date:
12/06/2000
By:
-
Fiscal Officer
Typed Name:
John Reynolds
Title:
County Auditor
Date:
12/06/2000
Challenge Grant Contract
Texas Juvenile Probation Corrunission
Amendment Number Two
Page 5 of 5
EXHIBIT "H"
TEXAS JUVENILE PROBATION COMMISSION
BUDGET APPLICATION
FY2001
eluAl I FNGF GRANT
OPERATIONAL BUDGET: (excluding Capital Outlay) Please fill out the worksheets on the following pages, then
~p I h mma worksheet below
t
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transfer the subtota s to I e su ry
OPERATIONAL BUDGET
TJPC
FY9/1/2000.8411/2001
FY LOCAL MATCH
FY911/2000.8411/2001
Staff Services
la. Salaries & Fringe Benefits
2a. Travel
3a.Operating Expenses
Subtotal
B. Non-Residential Services
1b. Ps cholo icall s chlatnc diagnosis and treatment
s
s
2b. Medical/dental diagnosis, treatment, and supplies
s
s
3b. Vocational and educational fees and supplies
$
s
4b. Transportation and meals
$
$
5b. Clothing and personal hygiene supplies
$
S
6b. Other non-residential services and programs
$
s
(explain on a separate sheet
Subtotal
s
s
C. Residential Services
tc. Purchase residential services and detention services
(not to exceed HHSC rates if purchased in the private
sector
s
50,707.00
s
50,707.00
Total All Categories (add all Subtotals on this page)
5
50, 701 i
s
50,707.00
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September 2000 1 FY2001 Budget App As -Summary
Exhibit 7"
JUVENILE BOARD RESOLUTION
STATE OF TEXAS '
Know All Men By These Present
COUNTY OF BRAZOS '
On this the 6th day of December 2000 . a duly called and lawfully convened meeting
of the Juvenile Board of Brazos County, Texas was held in the City of Bryan
pursuant to the Texas Open Meetings Act A quorum of the Members were present, to wit:
rtnsert Names of Juvenile Board Members Presentl
Al Jones,
Count
Judge
J. D.
Langley
, Judge,
85th
District
Beck Se
rest
Citizen Member
John
Delaney,
Judge,
272nd
District
where, among other matters, came up for consideration and adoption the following Resolution:
Whereas, the Texas Juvenile' Probation Commission has made available and offered state financial aid monies
via a direct legislative appropriation for the purpose of assisting the probation departments in dealing with juvenile
offenders being served by multiple agencies in the community; and
Whereas, the Juvenile Board voluntarily wishes to participate in the aforementioned state financial aid grant;
and
Whereas, the Juvenile Board believes that execution of Amendment Number Two to the Challenge Grant
Contract will further the interests of juvenile justice in this county and are in support of this resolution;
Therefore SeltResolved that the Juvenile Board of Brazos County, Texas does hereby formally authorize
and approve execution of Amendment Number Two to the Challenge Grant Contract with the Texas Juvenile Probation
Commission.
Further Be It Resolved that the Juvenile Board Chairman, Al Jones be, and
is hereby, authorized to sign this Resolution and execute the above referenced Contract as the act and deed of the
Juvenile Board of Brazos County.
The foregoing Resolution was lawfully moved by John Delaney duly
seconded by Becky segrest , and duly adopted by the juvenile Board
on a vote of b members for the motion and 0 opposed.
Al Jones. County Judge
Printed Name of Juvenile Boa Chair
Signakr~ of Juvenile 550' Chair
1
• PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE: December 19, 2000
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
i####ii#####i###i#ii##iiiiiii#iiiiii###i#####i##i#iiiiiiitiii###iii#4#########i##i##
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
COMPUTER NETWORK SERVICES LANEY, ERNEST N PROMOTION
TIJERINA, PATRICIA PROMOTION
CONSTABLE, PCT. 3 MATEJKA, DERIK END OF TERM
LAMPO, DONALD ELECTED OFFICIAL
DISTRICT ATTORNEY TODD, BRANDEE RESIGNATION
JUVENILE SERVICES GOODEN, SHANTER PROMOTION
FIGURES, DENNIS PROMOTION
AGUILAR, MANUEL TRANSFER WITHIN
DEPARTMENT
RODRIGUEZ III, ANDREW TRANSFER WITHIN
DEPARTMENT
METRO PLANNING WILKES, JEFFERY T. RESIGNATION
ROAD AND BRIDGE LEFLORE, JIMMY NEW HIRE - FIT -
SHERIFF'S OFFICE BACHMANN. BRIAN MOVING TO BUDGETED
POSITION
COLLINS, CLYDE RETIREMENT
k
Approved in Commissioners'Court: Downber 19, 2000
County Judge's or Commissioner's Signature
(Thu copy to be attached to minutes)
n`' CQ
FIRST AMENDMENT TO TAX ABATEMENT AGREEMENT BETWEEN
BRAZOS COUNTY, TEXAS AND STATA CORPORATION
This First Amendment to the Tax Abatement Agreement is made by and among
BRAZOS COUNTY, TEXAS, a political subdivision of the State of Texas (hereinafter referred
to as "COUNTY"), and STATA CORPORATION, a Texas Corporation (hereinafter referred to
as "OWNER").
RECITALS
1. The COUNTY and OWNER entered into that certain Tax Abatement Agreement
dated March 29, 1999 covering Lot 2, Block 4, the Business Center at College
Station, Phase II, consisting of approximately eight (8) acres of property.
2. Under Paragraphs 10 and 12(d) of the Tax Abatement Agreement, OWNER
agreed to invest $1,000,000.00 for Property Improvements together with all
fixtures, furniture, and equipment to be occupied on or before December 31, 2000
at the Business Center at College Station.
3. Due to numerous factors, OWNER is currently able to meet the capital investment
and payroll requirements, but is unable to occupy the business facility on or
before December 31, 2000 as provided for in the Tax Abatement Agreement.
4. Under Section 15 of the Tax Abatement Agreement, the tax abatement schedule is
as follows:
YEAR
% OF ABATEMENT
2000
70
2001
70
2002
60
2003
50
2004
40
2005
30
2006
20
2007
10
AGREEMENT
FOR GOOD AND VALUABLE consideration, the receipt and sufficiency of which is
hereby acknowledged, the COUNTY and OWNER hereby agree as follows:
1. The period in which OWNER shall have to occupy the building shall be and is
hereby extended for sixty (60) days from the original date of December 31, 2000
to February 28, 2001.
98-3064 1ST AMENDED CONTRACT IN r) Page I of3
(1
s
2. The Tax Abatement Schedule as provided in Section 15 of Tax Abatement
• Agreement is amended as follows:
•
•
YEAR
% OF ABATEMENT
2000
0
2001
70
2002
70
2003
60
2004
50
2005
40
2006
30
2007
20
2008
10
3. Except as otherwise expressly amended hereby, all other terms and provisions of
the Tax Abatement Agreement shall remain in full force and effect.
EXECUTED this / 9"Iday of y F'_. ►j n L _2000.
S ATA CORPORATION
By: ~ c
William G ld, President
Date:_ 2oao
BRAZOS COUNTY, TEXAS
By: Gi
Alvin ones, Judge
Date: /Z -/S-&-.0
M3064 1ST AMENDED CONTRACT a
Page 2 or7
I
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STATE OF TEXAS ) -
COUNTY OF BRAZOS )
Before me the undersigned authority, on this day personally appeared WILLIAM
GOULD as President of STATA CORPORATION, a Texas Corporation, and known to me to be
the person whose name is subscribed to the foregoing instrument, and acknowledged to me that
he executed the same for the purposes and consideration therein expressed.
Give under my hand and seal on this ~a day of
EVA hMM LAWASM 1
MV COMMIS :8 SION EXPIRES lic in aj~fo the tate of Texas
laard,2003 I
f~
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STATE OF TEXAS )
COUNTY OF BRAZOS )
Before me the undersigned authority, on this day personally appeared ALVIN JONES as
COUNTY JUDGE of the BRAZOS COUNTY, TEXAS, a political subdivision of the State of
Texas, and known to me to be the person whose name is subscribed to the foregoing instrument,
and acknowledged to me that he executed the same for the purposes and consideration therein
expressed.
Give under my hand and seal on this /4Z day of
C' C•.. ''•'.3i GREEN Aodar~ Publi 1n and fort State of Texas
:0N EXPIRES
z 2002
"-30641ST AMENDED CONiRACT w Pale 3 of 3
1
•
STATE OF TEXAS §
COUNTY OF BRAZOS §
A RESOLUTION BY THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
AUTHORIZING THE SUBMISSION OF A GRANT REQUEST TO THE CRIMINAL JUSTICE
DIVISION OF THE GOVERNOR'S OFFICE FOR FUNDING FOR A PROGRAM KNOWN AS
THE "BRAZOS VALLEY NARCOTICS TASK FORCE".
WHEREAS, the Commissioners' Court of Brazos County, Texas have the moral
obligation to a citizens and taxpayers of Brazos County to ensure that the criminal justice system
operates in the most efficient and coordinated manner possible; and
WHEREAS, the Commissioners' Court feels that the continuation of the Brazos Valley
Narcotics Task Force will materially enhance the administration of justice in Brazos County,
Texas; and
WHEREAS, in order to receive Federal matching grant funds, local governments,
including Brazos County have been responsible for providing local matching funds in the amount
of twenty-five percent of the money utilized in narcotics operations; and
WHEREAS, the opportunity exists to fund vital parts of this program through the Office of
the Governor of the State of Texas, Criminal Justice Division; and
•
I
WHEREAS, The Brazos County Commissioners' Court has agreed that in the event of a
loss or misuse of the Criminal Justice Division funds, Brazos County Commissioners Court
assures that the funds will be returned to the Criminal Justice division in full;
NOW, THEREFORE BE IT RESOLVED by the Commissioners' Court of Brazos County,
Texas at its meeting on the day of mg,_. , 2000:
1. The County Judge of Brazos County, acting on behalf of Brazos County, be
authorized to make application to the Criminal Justice Division, Office of the
Governor, for grant funds to be utilized in the continuation of the Brazos Valley
Narcotics Task Force.
2. The County Judge be authorized to accept such grand funds should they be
tendered.
3. This resolution becomes effective upon it adoption.
-7
Alvin W. Jo s, County Judge
Brazos County, Texas
ATTEST:
ary Ann aid, County Clerk
Brazos County, Texas
•
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Recognition of Provider
College Station Fire Department is contracted through the Brazos County
Commissioner's Court to provide 911 Ambulance Service in certain unincorporated arras of
Brazos County. These certain areas are in Brazos County from FM 60 to the south end of the
county.
Brazos County recognizes the College Station Fire Department as the 911 Ambulance
Service Provider. College Station Fire Department is also recognized to perform non-911, non-
emergency transfers in Brazos County.
College Station Fire Department is hereby recognized on this 194 day of 3)&S j .r~~j6j,
2000.
(~~t " - 'q- c~4/.- --.e-
County J ge
Brazos County
!2 -19 -ADZ
Date
SUBSCRIBED and SWORN to before me, a Notary Public, on this the A4 t4 day of
2000, to certify which witness my hand and seal of office.
• • BEATRIZ D GREEN
My COMMISSION EXPIRES No ary P is in and r the
Z > II.2oo¢ State of tekas
a
0 0 0
BID TABULATION 2001.016
COLD MIX LIMESTONE CONCRETE PAVEMENT
2000.2001 CONTRACT
1211512000 - 1211512001
l~
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RECOMMENDATION: SMYTH MINES:THD 330 CLASS A,TYPE D,LOADED ONLY
YOUNG CONTRACTORS THD 330 CLASS A,TYPEMOADED & HAULED &
THD 350 CLASS A, TYPE D, LOADED AND HAULEU
COLORADO MATERIALS: THD 350 CLASS A, TYPE 0, LOADED ONLY
AWARD DATE: 2 _ 5 _ n o
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BID TABULATION 2001.017
FENCING SUPPLIES • ANNUAL CONTRACT
1211512000.1211512001
-dk
0
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Price: f 1404 f 1349 f 1405 f 1445
BRAZOS BOTTOM
CONROE WOOD
HICKS POST
PRODUCER'S
WOODSON
Oq
CROPCARE
PRODUCTS
COMPANY
COOPERATIVE
LUMBER
1.0
BARBED WISE
100 M03
UNtPdce:
f 31.25
f 3325
f 3055
SbdM.
NIB
NIB
f 23,62000
121224KF
Feet Per Rat
1,320
1320
1320
20
BARBLESS WIRE
1D0rob
Unit Pdote
NIB
NIB
f 28.15
f 31.95
f 25-40
Sbdt
23635
12128F
Feel Per Rol:
1,320
1320
1320
3 0
METAL TEE POSTS
Tradeco Brand Mexico
3.1
6.MesPosh
1,000
Mede.Amer DhVbjdm
UnitPdoa
f 210
NIB
Na
S 233
f 2.25
Sbdt
23855
612133AF
31
7 TeoPosb
1,000
UnkPdox
f 2.44
W13
NR
S 250
s 215
Sbdt
23860
7133AF
4.0
WOODEN POSTS
4.1
4' x 6.1R' Wooden
Po7b•.4000A
1,000
N/B
S 3.34
'
Und PAce:
(60 perbd)
f 366
f 310
f 315
Stock t
23110
6124TPF
4 2
6k8'• 4000A
1,000
NIB
UniPrice:
f 896
f 874
f 901
f 915
Sbd t
(30 Per bdQ
23112
86TPF
4 3
Y x 8' • 4000A
1,000
NIB
Un1 Price.,
f 1092
f 10.73
f 11.98
s 9.55
Sbd t
(20 per bd)
NIA
STTPF
4 4
8' x8' • 40 CCA
1,000
NIB
,
U
Sbdr r
\
(15 per bdQ
23795
88TPF
0 0
I ~
i ;ot
BRAZOS BOTTOM
CONROE WOOD
HICKS POST
PRODUCER'S
Ory
CROPCARE
PRODUCTS
COMPANY
COOPERATNE
FURROWS
5
CEDAR POSTS
NIB
5.1
4' x 6.12' Cedar Posh
1,000
Unp Price:
u SOlea cords
NIB
NIB
NIB
Stock t
$2 80/ea wires
5 2
5' x6.1!7
1,000
$4 00/ea yards
Unil Prim:
$3 251ea wires
NIB
NIB
NIB
NIB
Sbdrt
5
6' x 8'
1,000
me
NIB
NIB
Unit Pdro.
$9 25 ea
Stock 11
6 x 8 oomer
54
T'x8'
LODO
NIB
NIB
NIB
Ns
Und Price.
Si 150/63
SW#
T x 8 comer
55
W x 8'
t,000
NIB
NA9
NIB
No
Un8 Prim
$14 Well
Srod 1
8 x8 comer
'De6rmY diarpe is $20V
orderdeWery b R&B
Brazos Bottom Crop Care; 3.1,5.1.5.5
RECOMMENDATION: Woodson Lumber: 1,2,3.2,4.1,4.3
Hicks Post: 4.2 & 4.4
AWARD DATE: / 2 -/4 - oa
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BID TABULATION 2001-018
FENCE BUILDING-ANNUAL CONTRACT
1211512000-1211512001
CORGEY
AND SON
FENCE WORKS
HURST FENCING
1.Labor only.
L.F
i 050
$ 2 25
S 055
plus brace posts
$7 50 per comer post
$20 per gate
2. Cost per hour for
Special applications
$ 1500
S 2700
$ 3000
(manftur)
3 Work can be started
within -consecutive
30
15
7
calendar days after notice
RECOMMENDATION: HURST FENCING
AWARD DATE: J Z _ Iq , trio
•
BID TABULATION 2001.019
MOTOR GRADER BLADES
2000/2001TRACT
12/1512000.1211512001
~3d
ROADBUILDERS
PARTS, INC
MANUFACTURING
jmmmwgl~
7' X 518' X 6'
T X 314' X 8'
7' X 518' X 8'
.38.75
31.57
52.50
4450
39-50
32.35
54.05
45.50
Nid
N1B
N1B
NIB
9' X 518' X 8'
9 X 314' X 8'
9' X 518' X 8'
40.48
6810
57 31
42.00
7000
5900
NB
NIB
NIB
-
VALK VIPER
SEE ATTACHEU
SPECS
151330 THROUGH
HARDENED
21
HOUSTON, TX
CARLISLE. FA
RECOMMENDATION: HEAD 8 GUILE PARTS
AWARD DATE: Z -
•
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Thomas M. Golson
6504 Libyan Drive
Austin, TX 78757
(979) 777-6852
Personal Services Contract:
Imaging, Network and System Management Consulting - Scope of Work
1. Thomas Golson (hereafter referred to as the CONSULTANT) shall provide the following, based
on what are commonly considered to be "best practices" in the industries of Information
Technology and Information Management:
a. Evaluation, written and verbal, of imaging, network and server systems (UNIX, Linux and
NetWare) now in place at Brazos County.
b. Evaluation, written and verbal, of plans, recommendations and/or suggestions regarding
modification to imaging, network and server systems (UNIX, Linux and NetWare) now in
place at Brazos County.
c. Recommendations for changes to the imaging, network and server systems (UNIX, Linux and
NetWare) now in place at Brazos County to assist Brazos County in implementing systems
for integrated justice management as outlined by the Commissioners Court , elected officials
and as technically qualified by the Director and/or Deputy Director of Brazos County's
Computer and Network Services Department.
d. Advice, evaluation and - where possible and appropriate - physical (i.e. on-site) installation
of hardware, software; employment candidates, policy or user schemes deemed appropriate
by the Director and/or Deputy Director of Brazos County's Computer and Network Services
Department and approved by the Commissioners Court.
e. Conduct technical administration of Domain Name Services for the "co.brazos.tx.us" locality
domain.
2. The CONSULTANT will provide the above services based on review of written documents,
telephone conversations and personal visits. The above services are provided to the best of the
CONSULTANT's abilities, at a level of confidence and validity not greater than the validity of the
data provided to the CONSULTANT and upon which the above services are based.
3. The CONSULTANT will bill at a rate of $100.00 per hour plus expenses, for total services not to
exceed $5,000.00 as well as not to extend beyond 3 months from the date of agreement of the
Commissioners Court of Brazos County to retain the CONSULTANT for these services.
4. Brazos County will not be liable for insurance or withholding income taxes from monies paid to
the CONSULTANT under this work scope agreement.
5. Addenda to this scope of work may be entered at any time, given written agreement between the
Commissioners Court of Brazos County and the CONSULTANT.
Accepted by
Thomas M. Golson
Acc ted by ate
Alvin W. Jones
County Judge, Brazos County
,11__~ \
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: December 19. 2000
ITEM: Request permission to enter Floyd Gunn's 12rQpgfy at the end of River Road for
the purpose of constructing a berm to control erosion Signed permission form is
attached. Site is located in precinct 1.
SOURCE OF FUNDS: N/A
REQUIREMENT(S):
RECOMMENDATION:
1 7-~
SUBMITTED BY:
/ r-4~
Richard F. Vance, P.E.
County Engineer
0000-145
APPROVED
Corn ssione o Jones
Precinct 1
Approved 96 Denied 0 by Commissioners' Court
Date: 0-20
Alvin W. Jones, Cou Judge
•
rot 113
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
AWMM W Jones
Tony Jones
OF
consnissbner Pd I
J
9
wdahn S Thornton
O
V
Can nmssww Pct 2
C10
Randy Sens
Cpmruioner Pd 3
anIat
Carey C-k+y
Coimrssbw PCI 4
Date -11- 1
1. LAND OWNER AND ADDRESS 1,O&W lS~ V11
1 y~1/ D 0 IZ~
II. LOCATION OF WORK _ A-r `1 1' ttia AS l~v ✓l~J"
III. DESCRIPTION OF WORK TO BE DONE -k V6 ►l 11,I bdl'nA 1'9 PC
IV. MAINTENANCE YES _ NO
IF YES. ESTIMATE FREQUENCY OF MAINTENANCE
,-n A
(Owner will
e tified prior t maintenance) W AW4",-- -
Richard F. Vance, P.E. Engi eer Aid/Foreman/Right of Way Agent
County Engineer
Owner's Signature: A"*1W16A--71L DATE 00
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
•
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: December 19. 2000
ITEM: Request from Verizon to construct buried cable installation in the right of way of
Dilly Shaw Tap Road beginning approximately 1,500 ft from its intersection with Jack
Creek Road and extending south for 1.100 ft Site is located in Precinct 2
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1) No work will be permitted between front slope and/or back slope.
2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the nght-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicanrs
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechrncal testing firm, copies of all test results shall be
furnished to the office of the Brazos County Engineer
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
•
SUBMITTE Y:
Richard F. Vance, P.E.
County Engineer
0000-147
APPROVED BY:
Commissioner William S. Thornton
Precinct 2
Approved ®1 Denied ❑ by Commissioners' Court
Date: 12 ca
Alvin W. Jones C ty Judge
~ro~r 11
veriLn
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
DECEMBER 7, 2000
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR. VANCE:
SUBJECT: AGRMNTS 24 BURIED CABLE
ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF OUR
PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT KURTEN, TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER 5435 - 3P001 EE, WHICH IS SCHEDULED FOR
DECEMBER, 2000. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE CONTACT
ANTHONY VITANZA AT OUR OFFICE IN BRYAN, TELEPHONE 979-8214754 WITHIN 15 DAYS SO THAT
WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD THAT THIS PROPOSAL IS
APPROVED.
SING ELY.
SIG ER - ACCESS DESIGN
GB:EC
ATTACHMENT
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VERIZON COMMUNICATION Notice of
Line Installation
December 7, 2000
To The Commissioner's County Brazos County
-
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
1
i
Beginning at a point approximately 1500 feet north of the Dilly
Shaw Tap and Jack Creek intersection a cable will be buried 5
feet within and along the east R.O.W. of Dilly Shaw Tap, which
will proceed south back toward Jack Creek Road for 1100 feet
to a point where cable will enter private property.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after December 11, 2000.
VERIZON COMM ATIONS 5435- 3P001EE
Ban
Designer-A ss Design
301 Industrial Blvd. ,
Bryan, TX 77803
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,YG
KAY HAMILTON
County Treasurer
Brazos County Courthouse 300 E. 26th, Suite 313 Bryan, Texas 77803 (409) 361-4340
MEMORANDUM
DATE: December 14, 2000
I
TO: ALVIN W. JONES, COUNTY JUDGE
TONY JONES, COMMISSIONER PCT. 1
WILLIAM THORNTON, COMMISSIONER PCT. 2
RANDY SIMS, COMMISSIONER PCT. 3
CAREY CAULEY, COMMISSIONER PCT. 4
FROM:
RE: ADOPTION OF REVISED INVESTMENT POLICY AND
RELATED ISSUES
Section 2256.005 (e) states: The governing body of an investing entity shall review its investment policy
and investment strategies not less than annually. The governing body shall adopt a written instrument by
rule, order, ordinance or resolution stating that it has reviewed the investment policy and investment
strategies and that the written instrument so adopted shall record any changes made to either the
investment policy or investment strategies
Section 2256.025 states: The governing body of an entity subject to this subchapter or the designated
investment committee of the entity shall, at least annually, review, revue, and adopt a list of qualified
brokers that are authonzed to engage in investment transactions with the entity.
Please note that Commissioners' Court approved the participation agreement with TexPool in October,
1996, and that agreement remains in effect. The Court approves the Treasurer's Reports monthly and
quarterly as required by Section 114.026 of the Local Government Code and acknowledges receipt of the
Investment Report quarterly as required by Section 2256.023 of the Government Code (The Public Funds
Investment Act).
THE ATTACHED PACKET INCLUDES THE FOLLOWING:
1. Acknowledgment of receipt of completion of County Treasurer's Continuing Education
2 Acknowledgment of receipt of certification of completiou of County Treasurer's/County Investment
Officer's continuing education requirement
3. Resolution to approve the list of Brokers for 2001
4. Resolution to approve the members of the Brazos County Investment Advisory Committee
5. Resolution to approve the Investment Policy and Investment Strategies
6. Copy of the Investment Policy and Strategies (last page) showing revisions
7. List of Commercial Paper recornmcnded by the Investment Advisory Committee
If you have any questions, please call me at extension 4345
e
•
ACKNOWLEDGMENT OF RECEIPT OF COMPLETION OF COUNTY
TREASURER'S CONTINUING EDUCATION REQUIREMENT
Section 83.003 (b) of the Local Government Code states that a county
treasurer must successfully complete a continuing education course in the
performance of the duties of county treasurer at least once in each 24-month
period.
Section 83.0003 (d) requires that a course must include at least 20 classroom
hours of instruction in an accredited public institution of higher education.
Attached you will find a copy of the certificate of completion of these hours
provided by the V. G. Young Institute of County Government.
•
On this the-Zd day of ZZ>ECE.4,BtR , 2000, the Commissioners'
Court of Brazos County acknowledges the receipt of the certification of completion
of 20 hours of training by Kay Hamilton, Brazos County Treasurer, at the 28i°
Annual County Treasurers' continuing Education Seminar held at Texas A&M
University, May 8, 2000, through May 11, 2000.
- - - -,0,e-V -I-,'
Alvin es, Brazos U$Mty Judge
•
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Texas A&M University
Office of Continuing Education
certifies that
Kay Hamilton
has earned 2 Continuing Education Unit(s)
for satisfactory completion of 20 hours
of organized instruction in
28th Annual County Treasurers' Continuing Education Seminar
May 8, 2000 - May If,, 2000
Institute of County Government
~tla-.- e16
Activity Director
)Ilrcc (.txtunuut atucanun
October 24. 2000
Datr
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* Listing these sources to the investment policy as approved for investment training eliminates
the need to present for Court approval each training session to be attended by the County
Treasurer/Investment Officer
(2) Deputy Treasurer Terri White's certificate of completion of training to maintain
her certification as a County Investment Office for 2000.
A 'n Jones, Brazo ounty Judge
On this the 4day of 710 6CEM8ER , 2000, the Commissioners' Court
of Brazos County acknowledges the receipt of the following:
(1) County Treasurer Kay Hamilton's certification of completion of investment
training for 1999 and 2000 pursuant to the requirements set forth by the 74th
Legislature in House Bill 2459, amendments to the Public Funds Investment Act;
ACKNOWLEDGMENT OF RECEIPT OF CERTIFICATION OF
COMPLETION OF COUNTY TREASURER'S/COUNTY INVESTMENT
OFFICER'S CONTINUING EDUCATION REQUIREMENT
Section 2256.007 (a) (2) of the Government Code and states that the Treasurer/
Investment Officer of a local government shall attend an investment training
session not less than once in a two-year period and receive not less than 10 hours
of instruction relating to investment responsibilities under this subchapter from
an independent source approved* by the governing body of the local government
or a designated investment committee advising the investment officer as provided
for in the investment policy of the local government.
With reference to the above and on the recommendation of the Brazos County
Investment Advisory Committee, the County's Investment Policy reads as follows:
2.8.2 The Treasurer/County Investment Officer shall attend an investment
training session not less than once in a two-year period and receive not
less than 10 hours of instruction relating to investment responsibilities
from the *County Treasurers' Association of Texas, Texas Association
of Counties, GFOA, or an approved source. Training must include
education in investment controls, security risks, market risks, and com-
pliance with the Public Funds Investment Act.
2.8.3 The County Treasurer/CIO shall document completion of training and
place certification on file with Commissioners' Court.
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Texas Association of Counties
Certificate of Attendance
(r€ presented to
~P
for completion of / hours of instruction
Q _
specific to the statutory requirements of the
Q,f Texas Government Code Chapter 1156.008 of the Public Funds Investment Act
November 16.11,1000•• Houston, Texas
II ~ 4
1`~'I C / J
rF Sam D. Seale, Executive Director
YY I 'aY p'u'
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University of North Texas' Center for Public Management
Government Treasurer's Organization o'j1L Texas
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Co-Sponsored by the Capital Area Planning Council (CAPCO)
,i Certificate of Attendance
presented to
Kay Hamilton
y
For completion of five hours of training on the Texas Public Funds Investment Act
and related investment issues (CPE sponsor 007716)
4
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July 22, 1999
Austin, Texas
DeeAnn Cheatham Date I r
_ Center for Public Management
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Texas Association of Counties
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Certificate of Attendance
presented to
q"A*m
for completion of q_ hours of instruction
specific to the statutory requirements of the
Texas Government Code Chapter 2256.008 of the Public Funds Investment Act
;VWW& ~7aq4 49MW4W
7e.wd 'ge 6M#4&W
November 4.5, 1999 Houston, Texas
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Sam D. Seale, Executive Director
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TEXAS ASSOCIATION OF COUNTIES
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Mickey D Nest Board President Sam D. Seale, Executive Director
1999 Certification
County Investment Officer
ThIfAV Valha!
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J, wda ,the T,-&r Qr1w1 nn ~101inl/rrthe lhldy7lyd y~Arirfi/rr, A.D., 1999
Expires December 31, 2000
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TEXAS ASSOCIATION OF COUNTIES
COUNTY INVESTMENT OFFICER
CONTINUING EDUCATION TRANSCRIPT
Reporting Period: 1/1/1999 -12/3111999
Ms. Terri White, CIO Phone: (409) 361-4341
Deputy Treasurer FAX:
Brazos County
300 East 26th Street
Bryan, TX 77803 Certification Date: 12/3/94
The Texas Association of Counties County Officer Program and its continuing education requisites exceed--
the investment training for local govenment education mandates as outlined in Section 2256 008 of the
Public Funds Investment Act. revision effective September 1, 1998
4/12/99 27th Annual County Treasurers' Seminar -College 8.00
Station
11/4/99 CIO-1999 Texas Public Funds Investment Conf. 10.00
Total TAC Hours for Year 18.00
7/22/99 UNT Investment Training Part II 3.00
Total Outside Hours for Year 3.00
Grand Total Hours for Year 21.00
You have met your 1999 annual CIO education requirement
I
2118= K thb report does not agree with your records call Cheaa
56-5974 tinmedlatey.
VO 221-R,
LJ
RESOLUTION:
r
IN THE COMMISSIONERS' COURT
OF
BRAZOS COUNTY, TEXAS
WHEREAS, Section 2256.025 of the Government Code (The Public Funds
Investment Act) and Section 5.1.5.4 of the Brazos County Investment Policy direct the
Commissioners' Court, at least annually, to review, revise, and adopt a list of qualified
brokers that are authorized to engage in investment transactions with Brazos County; and
WHEREAS, the Brazos County Investment Advisory Committee recommends
the following brokers based upon qualifications delineated in Sections 5.1.5.4.1 through
5.1.5.4.8 of the Brazos County Investment Policy; it is,
THEREFORE, RESOLVED by the Commissioners' Court of Brazos County,
Texas, on this the 194f day of -nc~~d,, 2000, to adopt the following
list of Brokers:
MERRILL LYNCH OF HOUSTON
CONTACT: JEROME SENEGAL
SALOMON SMITH BARNEY
CONTACT: LARRY BURNS
CHASE SECURITIES OF TEXAS, INC.
CONTACT: KAREN SAMPLES
Alv'ta Jones, County ge
Ton ones, Co stoner - Precinct 1
illiam omton, loner --Pct 2
i,
- Precinct 3
i
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ft:-ey--Cauley, onunissioner'- Pr inct
Mary Ann ark Brazos Countylerk
-10
.t
IN THE COMMISSIONERS' COURT
OF
BRAZOS COUNTY, TEXAS
RESOLUTION:
WHEREAS, Section 1.3 of the Brazos County Investment Policy provides for an
Investment Advisory Committee to serve in an advisory capacity to the County's
Investment Officer to review strategies and to monitor the progress of the County's
investment program; and
WHEREAS, Section 1.3 of the Brazos County Investment Policy requires the
approval by Commissioner's Court of appointments to the Brazos County Investment
Advisory Committee; it is
THEREFORE, RESOLVED by the Commissioners' Court of Brazos County,
Texas, on this the 19 t day of - Z , 2000, to adopt the following
members of the Brazos County Investment Advisory Committee:
KEVIN McGINNIS, Assistant Director of Treasury Services for the A&M System
RANDY SIMS, Commissioner of Precinct 3
RUTH McLEOD, Executive Assistant to the Commissioners' Court
ROD ANDERSON, Assistant County Attorney
'Alvin Jon s, Coun Judge 44
i
Tony ~9 es, Co ss' er - Precinct I Randy Sims, mmissioner - Precinct 3 P4 -
77 illiam horn on, Commissioner - Pct 2 Carey Cauley, mmissioner - Prec ct
a~ •
Mary Ann ard, Brazos County Clerk
' .
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IN THE COMMISSIONERS' COURT
OF
BRAZOS COUNTY, TEXAS
RESOLUTION:
WHEREAS, Section 2246.005 (a) of the Government Code (The Public Funds
Investment Act) and Section 1.1 of the Brazos County Investment Policy mandate that
the Commissioners' Court (governing body) of Prazos County (investing entity) adopt by
resolution a written investment policy regarding the investment of its funds and funds
under its control; and
WHEREAS, Section 2246.005 (d) of the Government Code (The Public Funds
Investment Act) and Section 4.2 of the Brazos County Investment Policy direct the
Commissioners' Court of Brazos County to adopt a separate written investment strategy
for each of the funds or group of funds under its control; and
•
WHEREAS, Section 2246.005 (e) of the Government Code (The Public Funds
Investment Act) and Section 1.1 of the Brazos County Investment Policy require that the
Commissioners' Court adopt a written instrument by resolution stating that it has
reviewed the investment policy and investment strategies and that the written instrument
so adopted shall record any changes made to either the investment policy or investment
strategies; it is,
THEREFORE, RESOLVED by the Commissioners' Court of Brazos County,
Texas, that the Brazos County Investment Policy and Investment Strategies be adopted as
reviewed with revisions noted on this the 14 day of M~ _ , 2000.
j AI Jones. County dge
Tony es, Co sn ►oner -Precinct 1 Randy S Cotnmtssioner - Precinct 3
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illiam rnton, Comrrussioner - Pct 2 ey auley matissioner - Pi me
•
Mary Ann
Brazos County Clerk
8Y0! ,s~,s~_.~
SYNOPSIS OF REVISIONS
1.2 Addition to PFIA (Public Funds Investment Act) 2256.005 (f)
1.3 Recommendation of the Investment Advisory Committee
2.81-2.83 Clarification and addition to training to include
"diversification of investment portfolio" PFIA 2256.007 (c)
3.5.3.1 Recommendation of the Investment Advisory Committee
3.6.2.1 - 3.6.3 Revision to make percentages and investment restrictions on money
market mutual funds the same as those on pools PFIA 2256.014 (c)(1)
3.9 General information from PFIA 2256.017 and 2256.021
5.3.1 Addition to PFIA 2256.005 (f)
No changes have been made to the Investment Strategy.
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INVESTMENT POLICY FOR BRAZOS COUNTY
1.0 INVESTMENT AUTHORITY AND SCOPE OF POLICY
1.1 This policy serves to satisfy the statutory requirements of Local
Government Code 16.112 and Government Code Chapter 2256, Public
Funds Investment Act, Sub-chapters A and B, to define and adopt a
formal investment policy. The Commissioners Court of Brazos County
shall review its investment policy not less than annually and shall adopt a
written instrument by resolution stating that it has reviewed the investment
policy and that the written instrument so adopted shall record any changes
made to the investment policy
u
1.2 In accordance with Texas Local Government Code, Section 116.112 (a) or
Chapter 2256, Section 2256.005 (f) and (g) of the Public Funds
Investment Act, the County Treasurer, under direction of Commissioner's
Court, is authorized to invest County funds that are not immediately
required to pay obligations of the County. By the approval of this policy,
the Commissioners' Court designates the County Treasurer as Investment
Officer, assisted by the Deputy Treasurer certified as a County Investment
Officer by TAC, to be responsible for the investment of its funds
consistent with the County's investment policy. Authority granted to a
person to invest the County's funds is effective until rescinded by the
Commissioner's Court, until the expiration of the officer's tenor, or until
termination of the person's employment by the County. Unless authorized
by law, a person may not deposit, withdraw, transfer, or manage in any
other manner the funds of the investing County. An Investment Officer
who has a personal business relationship with a business organization
offering to engage in an investment transaction with the County shall file a
statement disclosing that personal business interest. An Investment
Officer who is related within the second degree by affinity or
consanguinity to an individual seeking to sell an investment to the County
shall file a statement disclosing that relationship. This statement must be
filed with the Texas Ethics Commission and the Brazos County
Commissioners' Court. For the purposes of this requirement, an
Investment Officer has a personal business relationship with a business
organization if.
APPROVED 12R00D
vot OR
1.2.1 The Investment Officer owns 10 percent or more of the voting
stock or shares of the business organization or owns $5,000 or
more of the fair market value of the business organization;
1.2.2 Funds received by the Investment Officer from the business
organization exceed ten (10) percent of the Investment Officer's
gross income for the previous year; or
1.2.3 The Investment Officer has acquired from the business
organization during the previous year investments with a book
value of $2,500 or more for the personal account of the
Investment Officer.
1.3 An appointed Investment Advisory Committee shall be approved by
Commissioners' Court. This Committee will serve in an advisory capacity
to the County's Investment Officer. The Committee will meet [quap-j
twice a year, or as requested by the County's Investment Officer, to
review strategies and monitor the progress of the County's investment
program.
2.0 INVESTMENT OBJECTIVES
2.1 POLICY. It is the policy of Brazos County to invest public funds in a
manner which will provide the highest investment return while seeking to
ensure the preservation of capital and to meet the daily cash flow demands
of the County. This investment policy applies to all financial assets of all
funds of Brazos County at the present time, any funds to be created in the
future, and any other funds held in custody by the County Treasurer,
unless expressly prohibited by law.
2.2 GENERAL STATEMENT. Funds of the County will be invested in
accordance with federal, state, and local statutes, this investment policy,
and written administrative procedures and strategies that have been
adopted by Commissioners' Court resolution and revised as needed.
2.3 SAFETY. Brazos County is concerned about the preservation of its
principal; therefore, the return of principal and safety of principal are
primary objectives in any investment transaction.
2.4 LIQUIDITY. The County's investment portfolio must be structured to
conform to an asset/liability management plan which provides for the
liquidity necessary to pay obligations as they become due.
APPROVED 12/2000
[q4
9,
a
g
2.5 YIELD. It will be the objective of the County to earn a yield higher than
that paid on 91-day T-Bills within the policies imposed by its safety and
liquidity objectives, investment strategies for each fund, and state and
federal law governing the investment of public funds.
2.6 . DIVERSIFICATION. Itwill be the policy of Brazos County to diversify
its portfolio to eliminate the risk of loss resulting from over concentration
of assets in a specific maturity, a specific issuer, or a specific class of
investments. Investments selected by the County shall always provide for
stability of income and reasonable liquidity.
2.7 MATURITY. Portfolio maturities will be structured to meet the
obligations of the County first and then to achieve the highest return of
interest. When the County has funds that will not be needed to meet
current-year obligations, maturity restraints will be imposed based upon
1 the investment strategy for each fund. The maximum allowable stated
maturity of any individual investment owned by the County is two (2)
years. The maximum dollar-weighted average maturity for pooled fund
groups shall be 180 days.
2.8 QUALITY AND CAPABILITY OF INVESTMENT
MANAGEMENT. It is the County's policy to provide the training
required by the Public Funds Act, Sec. 2256.008 through courses and
seminars offered by professional organizations and associations. This
• I training will insure the quality, capability and currency of the
Treasurer/County Investment Officer in making investment decisions.
2.8.1 The Treasurer/County Investment Officer shall:
2.8.1.1 Attend at least one training session from the County
APPROVED 12/2000
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Treasurers' Association of Texas, Texas Association of
Counties. GFOA. or an approved source Containing at
least ten (10) hours of instruction relating to the
Treasurer's/CIO's responsibilities under the Public Funds
Investment Act within 12 months after taking office or
assuming duties: and
2.8.1.2Attend an investment training session not less than once in a
two-year period and receive not less than 10 hours of
instruction relating to investment responsibilities under the
PFIA from the County Treasurers' Association of Texas
Texas Association of Counties. GFOA or an approved
source.
2.8.2 Training under this section must include education i,t investment
controls, security risks, strategy risks, market risks diversification
of investment portfolio, and compliance with the PFIA
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3.0 INVESTMENT TYPES. The Brazos County Investment Officer shall use any
or all of the following authorized investment instruments consistent with
governing law:
3.1 OBLIGATIONS OF, OR GUARANTEED BY, GOVERNMENTAL
ENTITIES
3. 1.1 Obligations of the United States or its agencies and
instrumentalities;
3.1.2 Direct obligations of the State of Texas or its agencies and
instrumentalities;
3.1.3 Other obligations, the principal of and interest on which are
unconditionally guaranteed or insured by, or backed by the full
faith and credit of, the State of Texas or the United States or their
respective agencies and instrumentalities; and
3.1.4 Obligations of states, agencies, counties, cities, and other political
sub-divisions of any state having been rated as to investment
quality by a nationally recognized investment rating firm not less
than "A" or its equivalent.
3.2 CERTIFICATES OF DEPOSIT if issued by a state or a national bank
domiciled in this state, a savings bank domiciled in this state, or a state or
federal credit union domiciled in this state, and is:
APPROVED 12/2000
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3.2.1 102% collateralized;
3.2.2 Guaranteed or insured by the Federal Deposit Insurance
corporation or its successor;
3.2.3 Secured by obligations that are described in Section 3.1 of this
policy, including mortgage backed securities directly issued by a
federal agency or instrumentality that have a market value of not
less than the principal amount of the certificates, but excluding
those mortgage-backed securities of the nature described by
Section 3.8 of this policy; or
3.2.4 Secured in any other manner and amount provided by law for
deposits of the County.
3.3 A FULLY COLLATERALIZED REPURCHASE AGREEMENT, as
defined in the Public Funds Investment Act, is an authorized investment
under this section if the repurchase agreement:
3.3.1 Has a defined termination date;
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3.3.2 Is secured by obligations that are described in Section 3.1 of this
policy, including mortgage backed securities directly issued by a
federal agency or instrumentality that have a market value of not
less than the principal amount of the certificates;
3.3.3 Requires the securities being purchased by the County to be
pledged to the County, held in the County's name, and deposited at
the time the investment is made with the County or with a third
party selected and approved by the County; and
3.3.4 Is placed through a primary government securities dealer, as
defined by the Federal Reserve, or a financial institution doing
business in this state.
3.4 A BANKERS' ACCEPTANCE if it
3.4.1 Has a stated maturity of 270 days or fewer from the date of its
issuance;
3.4.2 Will be, in accordance with its terns, liquidated in full at maturity;
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3.5 COMMERCIAL PAPER is an authorized investment under this
subchapter if the commercial paper:
3.4.3 Is eligible for collateral for borrowing from a Federal Reserve
Bank; and
3.4.4 Is accepted by a bank organized and existing under the laws of the
United Sates or any state, if the short-term obligations of the bank,
or of a bank holding company of which the bank is the largest
subsidiary, are rated not less than A-1 or P-1 or an equivalent
rating by at least one nationally recognized credit rating agency.
3.5.1 Has a stated maturity of 90 days or fewer from the date of its
issuance; and
3.5.2 Is rated not less than A-I by Standard and Poors and P-1 by
Moodys rating agencies.
3.5.3 Relative to Commercial Paper, the County may not
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3.5.3.1 Have more than [$3- een] 25% of the portfolio invested
in Commercial Paper at [any eme me] the time of any one
commercial paper purchase:
15.3.2 Have more than a $2 million purchase in any one
Commercial Paper issue; or
3.5.3.3 Purchase Commercial Paper unless it is on the list of
issuers approved by the Investment Advisory Committee
and mailed to the approved broker/dealers for review.
3.6 MONEY MARKET MUTUAL FUNDS if the Commissioners' Court by
resolution authorizes investment in the fund with limitations described
below:
3.6.1 A no-load money market mutual fund is authorized if it
3.6.1.1 Is registered with and regulated by the Securities and
Exchange Commission;
3.6.1.2 Provides the investing entity with a prospectus and other
information required by the Securities Exchange Act of
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1934 (15 U.S.C. Section 78a et seq.) or the Investment
Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.);
3.6.1.3 Has a dollar-weighted average stated maturity of 90 days or
fewer; and
3.6.1.4 Includes in its investment objectives the maintenance of a
stable net asset value of $1 for each share.
3.6.2 Relative to money market mutual funds, the county may not
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] 3.6.2.1 Invest its funds or funds , under its control,
including bond proceeds and reserves and other funds held
for debt service, in any one money market mutual fund in
an amount that exceeds 10 percent of the total assets of the
money market mutual fund.
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3.7 ELIGIBLE INVESTMENT POOLS
3.7.1 Brazos County may invest its funds and funds under its control
through an eligible investment pool if the Commissioners' Court by
resolution authorizes investment in the particular pool. An
investment pool shall invest the funds it receives from entities in
authorized investments permitted by the Public Funds Investment
Act.
3.7.2 Brazos County will not invest more than 60% of its funds in an
investment pool for longer than a three-month period.
3.7.3 To be eligible to receive funds from and invest funds on behalf of
Brazos County, an investment pool must famish to the investment
officer an offering circular or other similar disclosure instrument
that contains, at a minimum, the following information:
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3.7.3.1 The types of investments in which money is allowed to be
invested;
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3.7.3.2 The maximum average dollar-weighted maturity allowed,
based on the stated maturity date, of the pool;
3.7.3.3 The maximum stated maturity date any investment security
within the portfolio has;
3.7.3.4 The objectives of the pool;
3.7.3.5 The size of the pool;
3.7.3.6 The names of the members of the advisory board of the pool
and the dates their terms expire;
3.7.3.7 The custodian bank that will safekeep the pool's assets;
3.7.3.8 Whether the intent of the pool is to maintain a net asset
value of one dollar and the risk of market price fluctuation;
3.7.3.9 Whether the only source of payment is the assets of the pool
at market value or whether there is a secondary source of
payment, such as insurance or guarantees, and a description
of the secondary source of payment;
3.7.3.10 The name and address of the independent auditor of the
pool;
3.7.3.11 The requirements to be satisfied, deadlines and/or other
operating policies required for the County to invest funds in
and withdraw funds from the pool; and
3.7.3.12 The performance history of the pool, including yield,
average dollar-weighted maturities, and expense ratios.
3.7.4 To maintain eligibility to receive funds from and invest funds on
behalf of the County, an investment pool must furnish to the
Investment Officer.
3.7.4.1 Investment transaction confirmations; and
3.7.4.2 A monthly report that contains, at a minimum, the
following information:
APPROVED 17/2000
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3.7.4.2.1
The types and percentage breakdown of
securities in which the pool is invested;
3.7.4.2.2
The current average dollar-weighted maturity,
based on the stated maturity date, of the pool;
3.7.4.2.3
The current percentage of the pool's
portfolio in investments that have stated
maturities of more than one year,
3.7.4.2.4
The book value versus the market value of
the pool's portfolio, using amortized cost
valuation;
3.7.4.2.5
The size of the pool;
3.7.4.2.6
The number of participants in the pool;
3.7.4.2.7
The custodian bank that is safekeeping the
assets of the pool;
3.7.4.2.8
A listing of the County's daily transaction
activity;
3.7.4.2.9
The yield and expense ratio of the pool;
3.7.4.2.10
The portfolio managers of the pool; and
3.7.4.2.11
Any changes or addenda to the offering
circular.
3.7.4.3 The County by contract may delegate to an investment
pool the authority to hold legal title as custodian of
investments purchased with its local funds.
3.7.4.41n this section, "yield" shall be calculated in
accordance with regulations governing the registration
of open-end management investment companies under
the Investment Company Act of 1940, as promulgated from
time to time by the federal Securities and Exchange
Commission.
3.7.4.5 To be eligible to receive funds from and invest funds on
behalf of the County, a public funds investment pool created
to function as a money market mutual fund must mark its
portfolio to market daily, and, to the extent reasonably
possible, stabilize at a $1 net asset value. If the ratio
of the market value of the portfolio divided by the book
value of the portfolio is less than 0.995 or greater than
1.005, portfolio holdings shall be sold as necessary to
maintain the ratio between 0.995 and 1.005.
3.7.4.6 To be eligible to receive funds from and invest funds on
behalf of the County, a public funds investment pool must
have an advisory board composed of participants in the
pool and other persons who do not have a business
relationship with the pool and are qualified to advise the
pool.
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3.7.4.7 To maintain eligibility to receive funds from and invest
funds on behalf of the County, a public funds investment
pool must be continuously rated no tower than AAA or
AAA-m or at an equivalent rating by at least one nationally
recognized rating service or no lower than investment grade
by at least one nationally recognized rating service with a
weighted average maturity no greater than 90 days.
3.8 PROHIBITED. The Brazos County Investment Officer will make no
investments in derivative products. The Public Funds Investment
Act specifically prohibits the following investments:
3.8.1 Obligations whose payment represents the coupon payments on
the out-standing principal balance of ,he underlying mortgage-
backed security collateral and pays no principal;
3.8.2 Obligations whose payment represents the principal stream of
cash flow from the underlying mortgage-backed security
collateral and bears no interest;
3.8.3 Collateralized mortgage obligations that have a stated final
maturity date of greater than 10 years; and
3.8.4 Collateralized mortgage obligations the interest rate of which is
determined by an index that adjusts opposite to the changes in a
market index.
3.9 Effect of Loss of _R-equired- Rating. An _ investment that requires a
minimum rating under the PFIA does not qualify as an authorized
investment during the period the investment does not have the minimum
rating. The County Treasurer/Investment Officer shall take all prudent
measures that are consistent with this investment policy to liquidate an
investment that does not have the minimum rating. The County, however,
is not required to liquidate investments that were authorized investments at
the time of purchase.
4.0 INVESTMENT STRATEGIES
4.1 In accordance with the Public Funds Investment Act, a separate written
investment strategy will be developed for each of the funds or group of
funds under Brazos County's control. Each strategy must describe the
investment objectives for the particular fund using the following
vriorities in order of imvortance:
• 4.1.1 Understanding of the suitability of the investment to the financial
requirements of the County;
4.1.2 Preservation and safety of principal;
4.1.3 Liquidity;
4.1.4 Marketability of the investment if the need arises to liquidate the
investment before maturity;
4.1.5 Diversification of the investment portfolio;
4.1.6 Yield; and
4.1.7 Maturity restrictions.
4.2 The Commissioners' Court of Brazos County shall review its investment
strategies not less than annually and shall adopt a written instrument by
resolution stating that it has reviewed the investment strategies and that
the written instrument so adopted shall record any changes made to
investment strategies.
• 5.0 INVESTMENT RESPONSIBILITY AND CONTROL
5.1 INVESTMENT INSTITUTIONS DEFINED. Brazos County funds
shall be invested with or through any or all of the following institutions
or groups consistent with federal and state law and the current Depository
Bank contract:
5.1.1 Depository bank;
5.1.2 Other state or national banks domiciled in Texas that are insured
by FDIC;
5.1.3 Savings and loan associations domiciled in Texas that are insured
by FSLIC (or its successor);
5.1.4 Public funds investment pools; or
5.1.5 Government securities brokers and dealers meeting the
following qualifications:
5.1.5.1 A written copy of this investment policy shall be presented
to any person offering to engage in an investment
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5.1.5.2 The qualified representative of the business organization
offering to engage in an investment transaction with the
County shall execute a written instrument in a form
acceptable to the County and the business organization
substantially to the effect that the business organization
has;
5.1.5.2.1 Received and reviewed the investment
policy of the County; and
5.1.5.2.2 Acknowledged that the business
organization has implemented reasonable
procedures and controls in an effort to
preclude investment transactions
conducted between the County and the
organization that are not authorized by the
County's investment policy, except to the
extent that this authorization is dependent
on an analysis of the makeup of the
County's entire portfolio or requires an
interpretation of subjective investment
standards.
5.1.5.3The County Investment Officer may not acquire or
otherwise obtain any authorized investment described in
the County's investment policy from a person who has
not delivered to the County the instrument required above.
5.1.5.4 The Brazos County Investment Advisory Committee
shall, at least annually, review, revise, and recommend
a list of qualified brokers to the Commissioners' Court.
The Court shall adopt the list of qualified brokers
who are authorized to engage in investment
transactions with the County. Selection of brokers will
be based upon the following:
APPROVED 12/2000
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transaction with the County. For purposes of this section,
a business organization includes investment pools.
Nothing in this section relieves the County of the
responsibility for monitoring the investments made by the
County to determine that they are in compliance with the
investment policy.
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5.1.5.4.1 Qualifications and capabilities of the firm
in dealing with public entities;
5.1.5.4.2
Qualifications and capabilities of the
relationship manager;
5.1.5.4.3
Market capitalization of the firm;
5.1.5.4.4
The number of transactions won though
competitive bidding;
5.1.5.4.5
Prompt and accurate confirmation of
transactions;
5.1.5.4.6
Efficient securities delivery;
5.1.5.4.7
Accurate market information; and
5.1.5.4.8
Account servicing.
5.2 STANDARDS OF OPERATION
5.2.1 The County Investment Officer shall develop and maintain written
administrative procedures for the operation of the investment
program consistent with this investment policy.
5.2.2 It shall be the policy of the County that all transactions, except
investment pool funds and money market mutual funds, be settled
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5.2.3 All investment funds will be placed directly with qualified
financial institutions. The County will not deposit nor invest
through third parties or money brokers.
5.2.4 The market price of the County's investments shall be monitored
by soliciting prices at least quarterly from a qualified broker.
5.3 PRUDENT STANDARD OF CARE.
5.3.1 In the administration of the duties of the Investment Officer, the
person designated as Investment Officer shall exercise the
judgment and care, under prevailing circumstances, that a person
of prudence, discretion, and intelligence would exercise in the
management of the person's own affairs, not for speculation, but
for investment, considering the probable safety of capital and the
probable income to be derived. The Commissioners' Court of
Brazos County however, retains ultimate reMgnsibility as
fiduciaries of the assets of the County, Investment of funds shall
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be governed by the following investment objectives, in order of
priority: preservation and safety of principal; liquidity; and
yield.
5.3.2 In determining whether an investment officer has exercised
a prudence with respect to an investment decision, the
' determination shall be made taking into consideration:
5.3.2.1 The investment of all funds, or funds under the County's
control, over which the officer had responsibility rather
than a consideration as to the prudence of a single
investment; and
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5.3.2.2 Whether or not the investment decision was consistent
with the written investment policy of the entity.
5.4 COLLATERAL OR INSURANCE. The Brazos County Investment
Officer shall insure that all County funds are 102% collateralized or
insured consistent with federal and state law and the current Bank
Depository Contract in one or more of the following manners:
5.4.1 FDIC insurance coverage;
5.4.2 Obligations of the United States or its agencies and
instrumentalities;
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5.4.3 Direct obligations of the State of Texas or its agencies;
5.4.4 Other obligations, the principal of and interest on which are
unconditionally guaranteed or insured by the State of Texas or the
United States or its agencies and instrumentalities;
5.4.5 Obligations of states, agencies, counties, cities, and other political
subdivisions of any state having been rated as to investment quality
by a nationally recognized investment rating firm and having
received a rating of not less than "A" or its equivalent; or
5.4.6 Any other manner allowed by law.
5.5 SAFEKEEPING
5.5.1 All securities purchased by the County shall be held in
safekeeping by the County, or a County account in a third party
financial institution, or with the Federal Reserve Bank.
APPROVED 12!2000
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5.5.2 All Certificates of Deposit, insured by the FDIC, purchased outside
the Depository Bank shall be held in safekeeping by either the
County or a County account in a third party financial institution.
5.5.3 All pledged securities shall be held in safekeeping by the County,
or a County account in a third party financial institution, or with a
Federal Reserve Bank.
5.6 AUDIT CONTROL.
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5.6.1 The Investment Officer of Brazos County will establish a liaison
with the County Auditor in preparing investment forms for
accounting and auditing control.
5.6.2 The Commissioners' Court of Brazos County shall have an annual
financial audit of 'all County funds by an independent auditing
firm, as well as an annual compliance audit of management
controls on investments and established investment policies.
5.6.3 If the County invests in other than money market mutual funds,
investment pools or accounts offered by its depository bank in the
form of certificates of deposit, or money market accounts or
similar accounts, the reports prepared by the Investment
Officers under this section shall be formally reviewed at least
annually by an independent auditor, and the result of the review
shall be reported to the Commissioners Court by that auditor.
6.0 INVESTMENT REPORTING AND PERFORMANCE EVALUATION
6.1 QUARTERLY REPORT. At least quarterly, the Investment Officer
shall prepare and submit to the Commissioners' Court a written report of
investment transactions for all funds for the preceding reporting period
within a reasonable time after the end of the period. The report must:
6.1.1 Describe in detail the investment position of the County on the
date of the report;
6.1.2 Be prepared jointly by all investment officers of the County;
6.1.3 Be signed by each of the investment officers of the County;
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6.1.4 Contain a summary statement, prepared in compliance with
generally accepted accounting principles, of each pooled fund
group that states the following:
6.1.4.1 Beginning market value for the reporting period;
6.1.4.2 Additions and changes to the market value during the
period;
6.1.4.3 Ending market value for the period;
6.1.4.4 Fully accrued interest for the reporting period; and
6.1.4.5 The dollar-weighted average maturity of the portfolio.
6.1.5 State the book value (the original acquisition cost of an investment
plus or minus the accrued amortization or accretion) and the
market value (current face or par value of an investment
multiplied by the net selling price of the security as quoted by a
recognized market pricing source quoted on the valuation date)
of each separately invested asset at the beginning and end of the
reporting period by the type of asset and fund type invested;
6.1.8.1 The investment strategy expressed in the County's
investment policy, and
6.1.8.2 Relevant provisions of Chapter 2256, Texas Government
Code, as amended.
6.2 NOTIFICATION OF INVESTMENT CHANGES. It shall be the
duty of the County Investment Officer of Brazos County, Texas, to notify
the Brazos County Commissioners' Court of any significant changes in
current investment methods and procedures prior to their implementation.
APPROVED 12=W 71
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6.1.6 State the date of maturity of each separately invested asset
that has a maturity date;
6.1.7 State the account or fund or pooled group fund in the County for
which each individual investment was acquired; and
6.1.8 State the compliance of the investment portfolio of the
County as it relates to the following:
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7.0 DEPOSITORY FOR COUNTY FUNDS
7.1 DEPOSITORY CONTRACT.
7.1.1 The Commissioners' Court of Brazos County at its May regular
term immediately following each general election for state and
county officers shall contract with one or more banks in the
county for the deposit of the County's public funds. The County
shall contract with a bank for a two-year or four-year contract
term.
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7.1.2 If the contract is for a four-year term, the contract shall allow the
bank to establish, on the basis of negotiations with the County, new
interest rates and financial terms of the contract that will take effect
during the final two years of the four-year contract if-
7.1.2.1 The new financial terms do not increase the prices to the
County by more than 10 percent; and
7.1.2.2 The County has the option to choose to use the initial
variable interest rate option or to change to the new
fixed or variable interest rate options proposed by the
bank.
7.1.3 The provisions set forth in Chapters 116 and 117 of the Local
Government Code will regulate the establishment of the depository,
security for funds held by the depository, depository accounts, and
liabilities.
7.2 COLLATERAL will be provided by the Depository in accordance
with Government Code 2257, Subchapters A and B.
8.0 DEFINITIONS.
8.1 BOND PROCEEDS means the proceeds from the sale of bonds, notes, and
other obligations issued by an entity, and reserves and funds maintained by
an entity for debt service purposes.
8.2 BOOK VALUE means the original acquisition cost of an investment
plus or minus the accrued amortization or accretion.
8.3 FUNDS means public funds in the custody of the County that:
8.3.1 Are not required by law to be deposited in the state treasury; and
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8.3.2 The County has authority to invest
8.4 INVESTMENT POOL means an entity created under Chapter 2256 of the
Government Code to invest public funds jointly on behalf of the
entities that participate in the pool and whose investment objectives, in
order of priority are: preservation and safety of principal, liquidity, and yield.
8.5 MARKET VALUE means the current face or par value of an
investment multiplied by the net selling price of the security as quoted by a
recognized market-pricing source quoted on the valuation date.
8.6 POOLED FUND GROUP means an internally created fund of an the
County in which one or more institutional accounts of the County are
invested.
8.7 QUALIFIED REPRESENTATIVE means a person who holds a position
with a business organization, who is authorized to act on behalf of
the business organization, and who is one of the following:
8.7.1 For a business organization doing business that is regulated by or
registered with a securities commission, a person who is registered
under the rules of the National Association of Securities Dealers;
8.7.2 For a state^or federal bank, a savings bank, or a state or federal
credit union, a member of the loan committee for the bank or
branch of the bank or a person authorized by corporate resolution to
act on behalf of and bind the banking institution; or
8.7.3 For an investment pool, the person authorized by the elected or
official board with authority to administer the activities of the
investment pool to sign the written instrument on behalf of the
investment pool.
8.8 SEPARATELY INVESTED ASSET means an account or fund of the
County that is not invested in a pooled fund group.
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INVESTMENT STRATEGY
Brazos County maintains a portfolio that supports three different types of funds available for
investments made in accordance with the County's Investment Policy. Employing a passive
investment style, these funds are invested utilizing the following strategies designed to provide
for the safety of principal first and the suitability of each individual fund while earning the best
possible interest rate available.
OPERATING FUNDS
Objective: Brazos County's Operating Funds shall be invested in a manner to maintain the
safety and liquidity necessary for weekly accounts payable, fury expenses, and bi-weekly
payroll. Excess funds shall be invested to provide diversification and to earn a more competitive
interest rate while maintaining marketability and liquidity :o offset occasional unanticipated
expenditures.
Strate : Operating Funds shall be invested in securities having a short maturity date or in a
daily liquidity fund such as TexPool or in an eligible money market mutual fund. Excess funds
may be invested in securities with a longer maturity date or in an approved commercial paper
issue.
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SPECIAL. PROJECTS AND PERMANENT IMPROVEMENT FUNDS
Objective: These funds are to be invested in a manner structured to assure that anticipated cash
flows are matched with investment liquidity and to provide the necessary safety of the funds.
Strate : The special projects and permanent improvement funds (and some operating funds)
are invested in a series of secunties each with a progressively longer time to matunty. The
amounts of each security are determined by monthly or seasonal cash flow spending needs
providing a consistent level of cash inflow throughout the year. At least 10% of these funds are
to be kept in highly liquid instruments to allow for fixed asset purchases or unforeseen project
outlays.
DEBT SERVICE FUNDS
Objective: These funds shall be invested to provide adequate funds to cover the debt service
obligation on the required payment date. The selection of these investments will be based
pnmanly on safety, suitability and marketability and secondanly with regard to yield and
diversification.
Strate>;y: The matching approach for investments will be utilized for these funds by investing
funds received at the beginning of the year with maturity dates selected to coincide with
liabilities throughout the year. Adequate funds are invested to mature in time to pay for Brazos
County's quarterly bond obligation payments, and excess funds are invested for longer periods of
time.
APPROVED 12/2000 771
ax oII
i
COMMERCIAL PAPER
DOMESTIC - RATED AI/PI (OR BETTER)
APPROVED BY THE BRAZOS COUNTY INVESTMENT AD MORY COMMITTEE
3.5.3.3 Brazos County Investment Policy
AMERICAN EXPRESS CREDIT (AmerEzp)
AT&T
CHASE
CITICORP
COCA COLA
EXXON
FORD MOTOR CREDIT (FMCC)
GE CAPITAL CORP (GECC)
GMAC
MERRILL LYNCH
SALOMON SMITH BARNEY
UPS
WALMART
ACKNOWLEDGED IV2000
l
a
E' ~9
I
~I
C,
t •
OCTOBER 2000 TREA
SURER'S REPOR
T
H BALANCE
INVESTED
CASH
ACCT
BAL
FUND NUMBER & NAME
1
CASH BALANCE
30/2000
09
INCOMING
INVESTED TEXPOOL
INTEREST •OCTOBER
SUBTOTAL
DISBURSED
CAS
10/31/2000
.
.
10/31/2000
/
75
656
801
5
435
026
53
15
366
63012
01 • GENERAL FUND
17,589,262.52
1,934,749.31
68,936 22
19,591,948.05
3,791,291.30
.
,
1
,
481
18
335
2
.
,
,
03
851
228
2
,
106
630
15
02 • COUNTY HEALTH ENDOWMENT FUND
2,339,222.87
30,711.52
6,796.79
2,376,731.18
41,250.00
.
,
,
944 48
437
.
,
,
,
.
437
944 48
05 • HEALTH DEPARTMENT
475,099.56
83,586.98
558,686 54
120,742.06
,
378
10
33
27
994
5
,
27
383.83
12 - STATE LATERAL ROAD
8,411.75
24,933.20
33.15
33,37810
-
.
,
84
412
228
.
,
,
228
412
84
13•UNCLAIMED FUNDS
224,087 47
4,325.37
228,41284
.
,
47
748
848
17
862
382
,
.
465
886
30
14 • COMMUNITY SUPERVISION
620,415.91
498,301.91
2,117.62
1,120,835 44
272,086 97
.
,
29
550
108
.
,
,
.
108
550.29
15 - LAW LIBRARY
104,9S2.95
3,597.34
-
108,550 29
.
,
092
29)
1
,
09219
(1
423
81
4
656.86
5,080.67
6,172.96
.
,
(
,
16 • APPELLATE JUDICIAL FUND
,
.
0
00)
560
3
560.00
(3
17 ALTERNATIVE DISPUTE RESOLUTION
2,780.00
1,440.00
4,220.00
7,780.0
.
,
(
55
548
21
,
,
548.55
21
-
23,675.25
2,126.70
.
,
,
18 • LEOSE FUND
23,675.25
0
175
03
161
775.03
161
19 • COUNTY RECORDS MANAGEMENT
156,267.31
6,20612
-
162,473 53
698.5
77
5
,
.
37
954
125
,
954.37
125
20 • COUNTY CLERK MGMT.FUND
126,510.88
4,499.26
131,010.14
5,05
.
.
,
299
63
11
,
299.63
11
21 • TIME PAYMENT FUND
'
11,299.63
11,299 63
-
83
.
,
69
988
321
54
152
255
,
66
836.15
22 • COURTHOUSE SECURITY FUND
321,699 05
6,816.22
1,411.25
329,926.52
7,937.
.
,
945
01
1
.
,
-
,
1,945.01
25 • SPECIAL FORFEITURE FUND
1,933.27
11.74
1,945.01
-
00
3
.
,
32
34
099
140.09
33
959.23
40
211
34
7.62
183.30
34,402.32
30
.
,
.
,
28 • VOTER REGISTRATION
.
,
07
397
69
112.40
61
8,284.67
03
966
338.01
69,39707
.
,
,
29 • VIT INTEREST FUND
68,093.03
.
697
66
97
645
76
76,645,97
30 - COUNTY GRANTS
(74,67389)
224,017.52
149,343.63
.
72,
33680
,
.
56
536
159
159,536.56
31 - M.P.O. RAIL STUDY
117,350.68
141,527 68
258,873.36
99,
335 65
64
.
,
840
33)
(131
-
131,840.33)
336
33
42
(67,504 68)
,
.
,
32 • NARCOTICS TASK FORCE
(109,841.01)
.
,
464
61
38
69
574
003
658 01
514
59,345.68
72
621
609
2,846.58
612,468 30
.
,
,
.
,
42 • M.S.J. EXPANSION
.
,
224
60
24
392
270
270,392.24
-
275,61684
.
5,
.
,
43 • COURTHOUSE IMPROVEMENT
275,616 84
7
086 95
308
62
468
2
267.13
399
2
69,041.49
2,543,395.57
5,
.
,
,
,
,
45 • GEN.PERMANENT IMPV.
2,543,395 57
32901
665
571.19
626
38,757.82
43
863
661
3,465.58
665,329.01
-
,
,
48 • RIGHT OF WAY
.
,
79
17
818
33
915
1
728.29
100
2
(184,909.96)
478
36
54
01
900
2
11,619.13
2,168,997.50
.
253,1
.
,
,
,
,
49 • CAPITAL ROADS - R&B
,
.
2,1
.
,
228 76
36
163
386
1
656.09
322
1
63,507.27
83
158
49
66
917
289
7,315.63
1,646,392.12
260,
.
,
,
,
,
50 • HEALTH & LIFE INSURANCE
.
1,3
,
.
,
53
205
55
983
342
342,983.55
33368
888
'
984,18908
641,
.
.
,
60 -PAYROLL
95,855.40
,
84
0
818 44
61
61,818 44
50
539
62,319 28
50
.
,
75 - BAIL BOND BOARD FUND
61,779.78
.
66
5
93
686
326
28
019.74
366
25
2,960,661.19
74
652
785
9
676.59
201
4
105,063.26
34,092,392.59
.
5,765,70
.
,
,
,
,
TTL.OFACCTS.IN POOL
.
,
,
2
,
,
949
58
175
2
18846
157
2
18,76112
32
10
131
60
6
5,811.66
2,175,94958
.
,
,
,
,
41 • GEN.OBLIG.DEBT SVC.
.
,
2,1
.
66
705
5
51
636
502
30
208.20
523
27
2,979,428.31
TOTAL
31,955,784.06
4,201,683.19
110,874.92
36,268,342.17
.
,
5,76
.
,
,
,
,
This report is submitted as true and
correct to Comm
issioners Court
~r~~
by
'•w~-v~~
Brazos
County Treasur
er, on ~a-' ~
/ ~ o
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INTENTIONALLY
VOL a nPAGE 21
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