HomeMy WebLinkAbout2000-11-21-0900AM-Regular__U
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BRAZOS
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COUNTY-;
BRYAN. TEXAS ny %I
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN A REGULAR SESSION ON TUESDAY,
NOVEMBER 21, 2000 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH: STREET, SUITE 115, BRYAN,
TEXAS.
1- Invocation - Commissioner Jones.
2. Pledge of Allegiance - Commissioner Jones.
3. Call for citizen input and/or concerns.
Consider and take action on agenda items 4 - 21:
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4. Budget Amendment 00/01-8.
5. Personnel Changes of Status.
6. Payment of Claims.
7. Payment of the monthly administration fee for the Flexible Spending Account, effective
January 1, 2001.
8. Resolution declaring intention to reimburse certain expenditures with borrowing proceeds.
9. Revised "Exhibit A" for a current contract with Database Technologies, Inc. for the
County Attorney's Office.
10. Application/License Agreement with the Texas Commission on Law Enforcement for the
County Attorney's Office.
11. An Order authorizing Bruchez, Goss, Thornton, Meronoff & Hawthorne, PC to begin
condemnation proceedings for acquiring right-of-way for the Straub Road project
concerning 00.064 acres out of a 6.00 acre tract in the Samuel Davidson League, owned
by Mitchell C. Smith and Cheryl A. Smith. Site is located in Precinct 1.
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12. An Order authorizing Bruchez, Goss, Thornton, Meronoff & Hawthorne, PC to begin
condemnation proceedings for acquiring right-of-way for the Straub Road project
concerning 0.837 acres out of a 18.2 acre tract in the Samuel Davidson League, owned by '
Leah Sorea Smith and John T. Smith, III. Site is located in Precinct 1.
13. Contract with Newman Printing Company, Inc. for digital imaging and records
conversion.
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Commissioners Court Meeting Agenda
November 21, 2000
Page Two
14. Tax Resale Deed and authorization for the County Judge to execute the Tax Resale Deed
for a 100 feet by 115 feet tract, being part of Block 4, Bryan Addition, City of Bryan, to
Walter Martin and Tina Allen.
15. Blanket Purchase Orders.
16. Requisition from Minor Acquisitions for a desk for the Brazos Center.
17. Requisitions from grant funds for a computer and software for the County Attorney's
Office.
18. Contract with Brazos Janitorial for services to be rendered at the Precinct 6 Justice of the
Peace/Constable office.
19. Approval to advertise for Bid #2001-024, Shop Supplies and Auto Parts - Annual
Contract.
20. The Preliminary Plat of Precinct 3 Fire Department, Lot 1, 1.499 acres, Richardson Perry
Survey. Site is located in Precinct 3.
21. Request from Verizon to construct two road bores for buried cable installation in county
right-of-way at 4700 Elmo Weedon Road. Site is located in Precinct 3.
22. Acknowledge receipt of monthly reports from department heads and elected officials.
23. Announcement of interest items and possible future agenda topics.
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24. Call for citizen input and/or concerns.
25. Adjourn.
a
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the mating. To make
arrangements, call (979) 361-4102. , ,
401-
COMMISSIONERS' COURT
REGULAR MEETING
NOVEMBER 21,-2000
A regular meeting of the Commissioners' Court of Brazos
•
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, November 21, 2000, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
The County Judge gave the invocation and led the pledge
of allegiance.
There was no citizen input and/or concerns.
The Court next considered Budget Amendment #00/01-8.1
•
through 8.3 which would reallocate funds for Juvenile Services
Accountability Incentive Block Grant and the County Clerk and
transfer funds from Contingency to the Sheriff's Department.
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the budget
amendment as submitted. A copy is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20013262 through 20013502
Vol a a` Page
I Commissioners' Court meeting November 21, 2000 2
On motion by Commissioner Sims, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
The next matter for consideration by the Court was the
payment of the monthly administration fee for the Flexible
Spending Account, effective January 1, 2001. Commissioner
Sims moved to approve and Commissioner Cauley seconded the
motion. After some discussion Commissioner Jones asked that
the motion be amended to state that the participants will pay
the monthly administration fee. Commissioner Sims seconded
the motion. Commissioner Sims voted "Aye". Commissioners
Jones, Thornton and Cauley voted "No". The County Judge
abstained. The motion failed. The County Judge then
considered the original motion and second which was that the
County pay the administration fee. The motion carried
unanimously. .
On motion by Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted unanimously to adopt a
resolution declaring intention to reimburse certain
expenditures with borrowing proceeds. These expenditures are
in connection with the design, planning, acquisition,
construction, equipping and/or renovating of a coliseum.
The Court next considered approving revised "Exhibit All
for a current contract with Database Technologies, Inc. for
the County Attorney's office. The original contract allowed
for unlimited access to AutoTrack for the rate of $250 per
month. The only change will be some menu options will not be
available if they exceed the $250 per month. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve revised "Exhibit A". A copy is
attached.
Vol a- Rage .
Li1~~M.e :1"Iaffi 1 4el T.r _
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Commissioners' Court meeting November 21, 2000
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The next matter for consideration was a request by the
County Attorney's office to approve a Application/License
Agreement with the Texas Commission on Law Enforcement. This
is for tracking training hours for investigators and
commissions. The cost will be $250 annually. On motion by
Commissioner Jones, seconded by Commissioner Thornton, the
Court voted unanimously to approve the request and authorized
the Application/License Agreement.
The next matter for the Court's consideration was an
Order authorizing Bruchez, Goss, Thornton, Meronoff &
Hawthorne, PC to begin condemnation proceedings for acquiring
right-of-way for the Straub Road project concerning 0.064
acres out of a 6.00 acre track owned by Mitchell C. Smith and
Cheryl A. Smith. The site is located in Precinct 1. On
motion by Commissioner Jones, seconded by Commissioner Cauley,
the Court voted unanimously to authorize Bruchez, Goss,
Thornton, Meronoff & Hawthorne, PC to begin condemnation
proceedings. A copy of the Order is attached.
The next matter for the Court's consideration was an
Order authorizing Bruchez, Goss, Thornton, Meronoff &
Hawthorne, PC to begin condemnation proceedings for acquiring
right-of-way for the Straub Road project concerning 0.837
acres out of a 18.2 acre track owned by Leah Sorea Smith and
John T. Smith, III. The site is located in Precinct 1. On
motion by Commissioner Jones, seconded by Commissioner Cauley,
the Court voted unanimously to authorize Bruchez, Goss,
Thornton, Meronoff & Hawthorne, PC to begin condemnation
proceedings. A copy of the Order is attached.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Newman
Printing Company, Inc for digital imaging and records
conversion. The cost to Brazos County will be as follows:
Vol d 011,
Page
Commissioners' Court meeting November 21, 2000
i
Description Unit Price
Paper Records $0.15
Film Records $0.04
Volume Total
2,929,000 $435,382
4,574,500 $201.793
Total $637,175
4
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to enter into contractual
agreement with Newman Printing Company, Inc. A copy of the
contractual agreement is attached hereto.
On motion by Commissioner Thornton, seconded by
Commissioner Cauley, the Court voted unanimously to authorize
the County Judge to execute a Tax Resale Deed to the following
individual:
Walter Martin and Tina Allen - A 100 foot by 115
foot Tract more or less, being part of Block 4,
Bryan Addition, City of Bryan, Brazos County,
Texas.
The Court proceeded to consider the following blanket
Purchase Orders{
Eagle
Brazos Wholesale
Acme Soap Co.
Cain's Coffee
Lilly Diary
Butterkrust
Good Source
Ben E. Keith
US Foodservice
Glazier
Performance
Alliant Food
Sysco Food Serv
Scarmardo Prod.
Purchasing
$3,000
Jail
Administration
$ 500
Jail
Administration
$1,200
Jail
Administration
$ 600
Jail
Administration
$2,800
Jail
Administration
$1,300
Jail
Administration
$1,000
Jail
Administration
$1,500
Jail
Administration
$1,600
Jail
Administration
$ 800
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Jail
Administration
$7,000
Jail
Administration
$8,000
Jail
Administration
$7,000
Jail
Administration
$2,500
On motion by Commissioner Cauley, seconded by Commissioner
Jones, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of a requisition from
the Minor Acquisitions Fund for the following purchase:
a) Secretarial desk with right hand return
$295.88
On motion by Commissioner Thornton, seconded by Commissioner
Jones, the Court voted unanimously to approve the requisition
to be paid from the Minor Acquisitions Fund.
Vol a a-- Page
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The Court next considered approval of a requisition from
the Grants Fund for the following purchase:
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a) Computer and software for County
Attorney's Office $1,373.00
.On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the requisition
to be paid from Grant Funds. '
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Brazos
Janitorial for services at the Precinct 6 Justice of the
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Peace/Constable office. The cost to Brazos County will be
$350.00 per month. On motion by Commissioner Jones, seconded
by Commissioner Cauley, the Court voted unanimously to enter
into contractual agreement with the Brazos Janitorial. A copy
of the contractual agreement is attached hereto.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2001-024 Shop Supplies and
Auto Parts. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to authorize
the Purchasing Agent to advertise for bids for Shop Supplies
and Auto Parts.
The Court next considered approval of the Preliminary
Plat of Precinct 3 Fire Department, Lot 1. Richard Vance,
County Engineer, stated that he had reviewed the plat and
offered the following comments:
a) The FEMA Firm Map Panel Number shown in
NOTE #2 is incorrect; it should be
#48041C0155C.
b) Note and showlbuilding set back lines; 25
feet along road and 10 feet along side
and back lines (minimum).
c) Show all easements on face of plat along
with Volume and Page references (such as
shown pipelines and aerial electrical).
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the preliminary
plat of Precinct 3 Fire Department, Lot 1 subject to the
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Vol
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Commissioners' Court meeting November 21, 2000 6
developer complying with the exceptions noted by the County
Engineer.
The Court next considered the request from Verizon to
construct 2 road bores for buried cable installation in the
right-of-way of 4700 Elmo Weedon Road in Precinct 3. The
County Engineer stated that all appeared to be in order and
recommended approval. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the request of Verizon and authorized the
installation. A copy of the request is attached hereto.
The Court acknowledged receipt of the Extension Service
Reports for October 2000 and acknowledged receipt of reports
from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
I County Clerk
{ District Clerk
I Justice of the Peace Precinct 2
f Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
{ Justice of the Peace Precinct 5
Justice of the Peace Precinct 6
Constable Precinct 4
Constable Precinct 5
i Constable Precinct 6
I Brazos County Events Facilities
County Attorney
Road & Bridge
Tax Assessor/Collector
A copy of the Officials' reports can be viewed in the County
Auditors office.
Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) He reminded everyone of the BBQ lunch at
the Road & Bridge Department compliments
of the Commissioners Court.
b)
He reminded the members of the Court of
the Workshop to be held today at 2:00
p.m.
There was no citizen input and/or concerns.
There being no further business to come before the Court,
' the meeting was adjourned.
Vol Page g
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The foregoing minutes of the Commissioners Court meeting
held November 21. 2000 have been examined and are approved in
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Sr
r open Court this the day of 20Q1 in Bryan, -oYAlx Brazos County, Texas.
Alvin . Jones T Jo s
County Judge Commis io r, Precinct 1
Wm. S. Thornton
Commissioner, Precinct 2
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Carey Ca ey, Jr.
Commissi ner, Preci 741
Vol 9.31
Randy Sims
Commissioner, Precinct 3
Kare"-n.
McQueen
County Clerk
Page 9
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I BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON 2 / 200IZ, AT
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 8.1 through 8.3
On this the 21st day of November 2000 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on November 21, 2000 the Court heard and
approved a budget amendment for the 2000-2001 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 9,
1999 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 21" day of November 2000.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: - - Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZO_S_COUNTY, TEXAS
BUDGET AMENDMENTS - - - - -
No. 00/01-8.1
11/21/00 -
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280001
655000
Dr.
Radio Maintenance
10,000.00
01
110015
611300
Cr.
Contingency
10,000.00
Sheriff Administration
To increase the Radio Mainenance line item to allow moving the radio repeater from the tower at KBTX
television to the City of College Station's tower. The television station has informed the Sheriff's
office that tower space at no cost will no longer be acceptable and that beginning on Jan. 1, 2001,
they will be requiring a lease payment. Ron Maywor n with the City of College Station
as agreed to provide space on the city's tower at no cost to the county. Therefore, this request
is to provide funds to remove and install the needed equipment at the new
location.
]P'repared 73j ml.~ - - - Approved By:
Rate: 11115100 ate:
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BRAZOS COUNTY OFFICE OF THE SHERIFF
CHRISTOPHER C. KIRK
CLYDE COLONS, CHIEF DEPUTY 300 E. 26TH ST. SURE 105
WANE DICKY. JAIL ADMINISTRATOR BRYAN, TExAs 77803-5359
VkAZ •
Date: November 15, 2000
To: Honorable AI Jones
Honorable Tony Jones
Honorable Wm. S. Thornton
Honorable Randy Sims
Honorable Carey Cauley
From: Clyde E. Collins r,~
Subject: Move of S.O. Radio Transmitter Antenna
The Brazos County Sheriffs Office has for several years had a radio repeater on the tower at
KBTX television. This tower space has been provided to us at no expense to the county. We
have now been informed by the station that this arrangement will no longer be acceptable and that
beginning on January 1, 2001, they will be requiring a lease payment in the amount of $450.00 per
month for this space. (See attached)
We have contacted Mr. Ron Mayworm with the city of College Station and he has agreed to
provide space on the city's tower at no cost to us. We are therefore requesting that S 10,000.00
be transferred from the contingency fund to our Radio Maintenance account #655500. Please see
attached estimated cost to remove and install the needed equipment at the new location.
Your consideration is greatly appreciated
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OFFICE (979) 361-4100 it ADMINISTRATION (979) 361-4148 J# FAX (979) 361-4170+~ _
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Sheriff Chris )&iulc RECEIVED
Brazos Courttar Sheriff Department AUG 2 4 2000
Bryan, Tx
OFFICE OF SHERIFF
CHRIS KIRK
Dear Sheriff Kirk, BRAZOS COUNTY
For several years now your department has had a radio repeater on our studio-to-
transmitter tower, located here in Bryan. It has been our pleasure to allow the placement
of that equipment for that time at no expense to your department.
As you may have heard, our station was sold to Gray Communications late last year.
Changing economic conditions, regretfully, now require that KBTX restrict the use of its
towers to rental space only.
To allow you adequate time to either remove your repeater or budget for the additional
expense of keeping it there, I have obtained from Gray permission to allow your
equipment to stay in place at no expense until January 1, 2001.
Even at that time I have set the rate for your rental substantially lower than all of our
other tower rentals to compensate for the relatively short notice.
Given the value of tower rental space in the marketplace, I believe four hundred and fifty
dollars a month is very reasonable and I gladly offer you the opportunity to retain your
space on the KBTX tower for that amount. We would need to have a one year contract
with your department to that effect.
Ve"spect ly,
un Baronet
General Manager
kBTX-TV
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Greg Petrey, 11:29 AN 10/11/20, Fw: SO Radio
X-From : gpetrey@tca.net Wed Oct 11 11:41:18 2000
From: "Greg Petrey" <gpetrey@tca.net>
To: "Clyde Collins" <ccollins@co.brazos.tx.us>
Subject: Fw: SO Radio
Date: Wed, 11 Oct 2000 11:29:36 -0500
X-MSMail-Priority: Normal
X-Mailer: Microsoft Outlook Express 5.50.4133.2400
X-MimeOLE: Produced By Microsoft MimeOLE V5.50.4133.2400
FYI....
Greg
Original Message
From: "Ron Mayworm" <ron@ktsignals.com>
To: "Greg Petrey" <gpetrey@tca.net>
Sent: Friday, January 04, 1980 10:32 AM
Subject: Re: SO Radio
•
> Greg Petrey wrote:
> > Ron:
> > The S02 as being kicked off of KBTX's tower. When we were looking for
> > a spot for the new S01 radio, you mentioned that they might could get
> > on your tower but it would not be tall enough for their primary
> > radio. Do you think "we" could get space on your tower for S02???
> > The only other alternative is to move it back to the SO!!
> > Thanks for any assistance you can give us.
> > Greg
> Kevin Brost at Command Communications has secured a top site on the
> American Tower that the VFD is on. He has St. Joe's ambulance VHF on
> it, and the coverage seems pretty good. I believe he has approached
> several entities about sharing the antennas in a combiner/multicoupler
> configuration, which would cost each entity less rent per month than if
> they had their own.
> Other possibilities:
> go on the tower the VFD is on at full price
> American Tower has another 450 foot tower off Nunn Jones Road that seems
> only lightly used
> Chet Fry's tower at Elmo Weedon and Dyess
> I believe American Tower is leasing space on the 800 foot(?) TV tower at
> Sandy Point and 2818. They have a separate building at the bottom for
> two-way, and I think it's unoccupied yet.
> The SO would be welcome at up to 300 feet on the City's tower--this one
> would be rent-free.
> Ron
Printed lode Clyde Collins <ccollins@co.brazos.tz.us>
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Cost of relocatingSO2 Radio
Quan.
Each
Cost
Antenna
800.00
800.00
Bracket
2
300.00
600.00
Clams
150
2.00
300.00
1 5/8 Coax
325
15.10
4,907.50
Connectors
2
251.00
502.00
Climb
1
1,400.00
1,400.00
License Fee
400.00
Total Estimated Cost
$8,909.50
Time to recover costs in months
$450.00
19.80
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
- 00/01-8.2
11/21/2000
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
30
3171
676700
317101
DR.
Printers
515.00
30
3171
725900
317101
DR.
Professional Fees
4,000.00
30
3171
802030
317101
DR.
Computer Hardware
485.00
30
3171
611100
317101
CR.
Conference & Seminare Fees
500.00
30
3171
618010
317101
CR.
Travel
2,500.00
30
3171
618070
317101
CrR.
Travel - Reimbursable
2,000.00
Grant Fund
Juvenile Accountability Incentive
Block Grant
To reclassi
bud et to a
llow for increases in e
x nditures for Computers, rioters and Tutors.
4
Prepared; By: • gkc
Date:;' -'11/10/2000
Approved By:
Date:
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COPY,
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
GRANT ADJUSTMENT NOTICE
Grant Number. 15463-01 Adjustment Number: 1 Date: 11/0712000
Grantee Name Brazos County
Project Title: JAIBG
Region: 1300
Grant Period: 04/012000 to 0713112001
Funding Source: JB-Juvenle Accountability Incentive Block Grant
Based on documentation submitted by Mr. Tommy Ramirez, Jr., dated October 2, 2000, grantee is authorized to
transfer $5,000 from Travel to Contractual and Equipment as shown in the Approved Budged Summary. In
addition, this is the first of four adjustments allowed throughout the grant period.
By: / ~
Program Director
Post Office Box 12428, Austin. Texas 78711 (512) 463-1919
1999-Youth a Juvenne Servkm Page No. 1
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APPROVED ADJUSTED BUDGET SUMMARY
*j.
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CJD Cash Match In Kind
A. Personnel: $0 $0
$0
0. Contractual: $24,000 $3,000
$0
C. Travel: $1,000 $500
$0
D. Equipment: $5,000 $500
$0
E. Construction $0 $0
$0
F. Supplies: $7,162 $129
$0
G. Indirect: $0 $0
$0
Total: $37,162 $4,129
$0
Budget Detail:
B.
Contracts for tutorials , mentors, counseling: $27,000
C.
In-state Travel and Training Services; $1,500
0.
Computer Equipment: $5,500 (boot camp computers. printers and software)
F.
Copying expenses, curriculum materials, technology materials: $7,291
TOTAL
$0
$27,000
$1,500
$5,500
$0
$7,291
$0
$41,291
Post Office Box 12428, Austin. Texas 78711 (512) 463-1919
1999-Youth & Juvenile services Pape No. 2
1
BRAZOS COUNTY, TEXAS
-
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BUDGET AMENDMENTS .~+-~---1-
No. 00/01-8.3 - -
11/21/00
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
210001
5 16200
Dr.
Hourly - Overtime
2,000.00
01
210001
516400
Cr.
Hourly - Temporary
2,000.00
County Clerk Administration
To reclassif
y budget to allow overtime pay to
County Clerk employees due to the General E
lection.
Tr('j).ir•l:(I -y- A%
•atcr.,- .Y G.,,,...:
BRAZOS COUNTY
BRYAN, TEXAS 77801
NOVEMBER 10. 2000
TO: MARGIE WEDEL
ASSISTANT AUDITOR
FROM: MARY ANN WARD
COUNTY CLERK"
I AN REQUESTING THAT $2000.00 BE MOVED FROM LINE
ITEM 516400 TO LINE ITEM 516200. IN ORDER TO PAY FOR
OVERTIME EXPENSES OVER AND ABOVE BUDGETED AMOUNT FOR
ELECTIONS.
MARY ANN WARD
COUNTY CLERK
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PAYDATE
NAME
Overtime Expense
Balance -Budget
$2.600.00
11/032000
351.22
11/172000
Pruitt
227.42
578.64
11/172000
Higginbotham
589.56
1,16820
11/172000
McQueen
1269.36
2,437.57
11/172000
Workman
1.038.17
3,475.74
11/172000
Pivonka
9261
3,568.35
111172000
Polansky
433.10
4,001.45
11/172000
Cohen
312.50
4,313.96
11/172000
Kelley
218.15
4,532.11
$(1,932.11)
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PERSONNEL CHANGE OF STATUS
page I of 1
COURT DATE: November 21, 2000
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
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DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
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85'" DISTRICT COURT BANKS, GAYLA B MERIT INCREASE
LARA-HOOGE, VERA MERIT INCREASE
MUECK, REBECCA A MERIT INCREASE
BRAZOS CENTER MCKEAN, JANICE TRANSFER W/1N DEPT
BARRETT. DAVID RESIGNATION
-
COMMISSIONER'S COURT 4 GREEN, BEATRIZ MERIT INCREASE
JUVENILE SERVICES ALANIZ, 111 JOSE RESIGNATION
GRIMES, MICHAEL RESIGNATION
SHERIFF OFFICE - ADMIN. THOMPSON. DAVID W RESIGNATION
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SHERIFF OFFICE - JAIL DIVISION LOVELACE, DAVID D NEVER STARTED WORK
SHUMAKER, ROBERT E RESIGNATION
WILDER. JASON E PROMOTION
COURTHOUSE SECURITY TODD, IRVIN MERIT INCREASE
EDWARDS, SHAWN TRANSFER TO SO-JAIL
NUTALL, JEFFREY TRANSFER FROM SO.
JAIL
SIMPSON, HARROLD TRANSFER FROM SO-
JAIL
TAX OFFICE MURPHY, JEANINE TRANSFER FROM TAY
OFFICE
ROAD & BRIDGE TRACY, CATHERINE K MERIT INCREASE
Approved in Commissioners' Court: November
County Judge's or Cornmusioner's Signature:
(Thu copy to be attached to minutes)
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RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN
EXPENDITURES WITH BORROWING PROCEEDS
WHEREAS, Brazos County, Texas (the "Issuer") desires to pay expenditures in connection
with the design, planning, acquisition, construction, equipping, and/or renovating of a coliseum (the
"Project"); and
WHEREAS, Chapter 1201, Texas Government Code, as amended ("Chapter 1201 permits
the Issuer to use the proceeds of obligations to reimburse the Issuer for costs attributable to the
Project paid or incurred before the date of issuance of such obligations; and
WHEREAS, the Issuer finds, considers, and declares that the reimbursement of the Issuer
for the payment of such expenditures will be appropriate and consistent with the objectives of the
Issuer's programs and, as such, chooses to declare its intention, in accordance with the provisions
of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time
as it issues obligations to finance the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF
BRAZOS COUNTY, TEXAS THAT:
Section 1. This Resolution declares the intention of the Issuer to reimburse the expenditures
for the Project with the proceeds of obligations. The Issuer presently intends to reimburse the
expenditures by incurring obligations issued under Texas law, the interest on which is excludable
from gross income under Section 103 of the Internal Revenue Code of 1986, as amended.
Section 2. The Issuer reasonably expects to incur debt, in one or more series of obligations,
in an aggregate maximum principal amount now estimated to be equal to $18,500,000 for the
purpose of paying the costs of the Project.
Section 3. The Issuer intends to reimburse the expenditures hereunder not later than 18
months after the date the original expenditure is paid or the date the Project is placed in service or
abandoned, but in no event more than three years after the original expenditure is paid unless the
Project is a construction project for which the Issuer and a licensed architect or engineer have
certified on Exhibit A that at least five years are necessary to complete the Project in which event
the maximum reimbursement period is five years after the date of the original expenditure.
Section 4. The Issuer intends that this Resolution satisfy the official intent requirement set
forth in Section 1.150-2 of the Treasury Regulations and evidences its intentions under Chapter
1201.
Section 5. This Resolution shall be liberally construed to evidence the intent of the Issuer
to comply with state law and federal income tax law in the issuance of tax-exempt obligations for
the Project.
Attest:
Mary ArdWard, County Clerk
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BRAZOS COUNTY, TEXAS
By: ro_ " AV - ( -
Alvi . loner, Coun udge
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TELEPHONE (400) 761-4700
FAX (4001761-4757
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JAMES M. KUBOVIAK
COUNTY ATTORNEY
BRAZOS COUNTY. TEXAS
BRAZOSCOUNTY CODATHOUSE
700E 26TH ST. STE 725
BRYAN. TEXAS 77603-6727
REQUEST FOR AN AGENDA ITEM FOR THE
NOVEMBER 21 2000 MEETING OF THE COMMISSIONERS COURT
Request that Brazos County Commissioners approve a new "Exhibit A" to be inserted
in current contract with Database Technologies, Inc. The original contract allowed for unlimited
access to AutoTrack for the rate of $250 per month The only change now is that some of the
menu items will be turned off if we go above $250 in one month.
08/08/2000 THU 09:12 FAX 809 361 8337 BRAZOS COUNTY ATPORNEy 0 004
DBT Online, Inc. 5/18/00 8:44: PAGE 3/3 Rig'htFAX
FLAT RATE SIIBSCR m AGREEmxNr _ TERMS AND CONDITIONS
Exhibit "A"
DDT Price List
PRW&-
DBT agrees t4 pmt D AWs COU"yA7T0Rn OFMP. With unlimited access to AutoTraok Plus or
AutoTmr-k XP at the rate of $250 per month for a period of six months beginning 6/1/00.
SPECIAL CONDMONS:
The flat rate would not apply to copies of `premium Reports" which now consist of (1) National and Florida
criminal records and motor vehicle accident reports (MVRsj (2
Reports. (4) Dun $ Bradstreet Reports, and (5) Link It Anal) Experkn Business Reports, (3) Info ion
will be turned off to prevent access from the menu. If Analytical The ~Q11Ob1 Report options
we can arrange to have them billed transactionally in addition to the flat rre pric~ please notify us and
This agreement will become effective the first of the month DBT receives the signed agreement
BRAZOS COUNTY ATTORNEY'S OFFICE
.
BT: / .i 021 r-,)f
PRINT NAME: Alvin W. Jones
TITLE: Brazos County Judge
DATE:
DATABASE TECHNOLOGIES, INC.
BY:
PRINT NAME:
TITLE:
DATE:
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08/08/2000 THU 09:10 FAA 309 381 4357 BRAZOS COUNTY ATTORNEY r 0002
j,)nr untine, Inc. 5/18/00 8:44: PAGE 2/3 RightFAX
TERMS AND CONDITIONS
THL FOLLOWING TLR1rs AND CONDTi TOYS GOVERN THE USE OF All, ONUVE SERVICPS PROVm[D 13Y DATABASE TECINOLOGILS, LVC
C'r)8T') VOL' \L4Y NOT LS E SUCH SERVICES, OR THE INtFORMATION AVAIIABI F, FROM SUCH SERVICES, WITHOUT FIRST ACCEFMQ TH]S F,
TEXt Z AND ODNDTRONS.
1. SOFTWARE LICE.NSEc LICENSE TO USE SEERVICES AND INFORMATION'; RESTRICTIONS ON USE Fa salons as Subsmber sbsvrbes to the
Wpli able DOT Scmcoe aid fully ocmphei with the tams of the Subscriber Agreement DITr shall madec avatlnble to Subscriber, from ume to ume, cotun sattwve
end modlicatiom .rid updates to such wftwere (uoHcctrvcty, the'Safheare") in comeorhon with llhe Sarviecs, in ads to sucers tA. Information. DITr !hereby Vona
Subsenther a limned, revocable, n-cjn:Justve, non•tirsafaablo license to use the Software, cod to .coon aad use do* Saweocs and the Information, far mtonal
re evch aid invesvgauive purposes only, and not for resale, far the uses spaeifiod by Subscriber in dm Subaa*cr Qualification Promo Subscriber may mnke an.
copy of the Software for backup or reuval purpose; provided that Subunber yupboatas ea ouch badttp owy the mpyng,t notice sad otbor identifying rdormni boa
an the Software Subscriber must notnfv DHT in writing d31 wrthes to make army addatmal a" at the Software so that DB'1 wry properly tract a,.b Sattw,es
Subscriber nay dowWetwd a poraueh orthe bhfotmsben to n storste device far the purpose of printing Reparta Suhncrhba skill not sell. copy. rhpradukt or trandw Um
Wartnu,m in bulk ar rcxll the Reports Subscriber shall rid provide fomm to the Savhehaa to ray uther party In .sung the Services and the Information, Subscriber
shall comply Willi all eppbcahle federal end state laws sad regulabam ahtiMing. widhaut luratabwt any rep eins or use requirements under the FORA to the aid we
Wplhhalhla u" Subs.rba bre3c hes thh w paovhnor% DBT may lastmnste Subserhba's aaoaru to the Samar end Ldornebon and eedt an iryunawn end say other
evetlab►e relic sga.tet Shhbsohber DB'I reserves the fight to restrt4 Subaatba's aergs bo oartam panacea of the S wvkeo and bit ame4m
s. DIIT LNTELLWrUAL PROPERTY; RIt.aHR AN13 TITLE The Sofwers end copyright to the primed stform.thon supplied by DBT and the rcperu
provided to Subscriber by DBT oontumnig cosh revalts of the btfo melion (the "Report{) are and shall rawea the intelkaAUd prop" of DBT and its third pry
sRpbas Subnorhbor may pint a ocpy of the d.umco:nnaa from Ila Sottti<ee only for Its cwt use for the sole purpose of opoaAng the Software Subsorkar
aahnowledecs that the Software, die Sarviom the Information and the Rzp" w proprldary to DBT and mnnteia eop)ngated Ionian, bade secrets end proprieuvy
armrmabon woad by a lhav and to DBT Suhstrlba dull nit de-0on,p0, reverse engineer, dissemble or odnrw isc reduce the Software to human voudable f ,rut
Sh,bxnber mey not nw,dlfv, rent, lane, low., or dtmibute c*cs of the Softwere Suba nber may act areas derivative, saRw.n based upon a y ardc secret or
pmpnetary nfarmation of DBT Subscriber aeknowlodgm that the Leine ad fMh lhaau is act a sole of DBT inwileao.el property and drat DBT and its snpphas
mrnrmhe to we ell nght, title and interest in and to the Software. Services, Informabm and the copynplit to the "arts, including but nol bmuted to hilt rights hndor
epplheabk uildJeerul property bwa Subscrnber shall use the Sane.; Wamshea had the RapcrU avtntent with such rigat, title and rrtad of DET Subscriber
stall olavn no proprietary inner..} in my tithe Sancti tar the inforovhtim
3 US. G0%Tll2NAf3LNT USE Uee, dupbeeuen or cindotms afthe Software by the US Oovanmern u subject to "Rrxtrnded itigfhla", p that tam st ddincd m
the Department of Defeue ("DOD") Supplanas to dw Federal Acquisition Rsprlaboro C'DFARS') ion paraVapb 231227-7013(uXIX'u) ifto the DOD. or, hf dw
Saftwrc a supplied w my unm or atawy d the U S Oovamhar other than DOD, the Govanhnnt's nghts in the Stftware thrill be as "LFWA in WhprLgrViis
(c)(I) or (e)(2) it FAR 5122749, Commercial Creoputer SollwsoRcsDtded Right; or FAR 52 227-14, Rights in Ocovd Data AAmutrve ]A n Wpbcable.
Centrado Database Terlehololpes, Yea, 4530 Blue Loks Disve, Boa Raton, Flafi la
1.
4, USER IDENTiF1CAT1ON. LVQL7RY LOG Subscriber shall tt WL'Uh The eadtdmashty of in assigned saw identsfioetion Ilambart to dh. Sirius and
shall be rhapaeable for oil charges incurred ender arnoh numbaa Eeeh of Subscriber's ruthoned users atoll be asshVwd a unnere user fderdiSotlon r.ena ar amber
("10") The name clench user nnocuted with each ID "I ha pronged to DBT Subscriber shall incrp that no ID ampwd to Subseriba's amount a uecd by mac
than nn. ndtvhdutl end that uess do net otherletm ekere Ma UnJeas Subsenber is a duty comadrted law enfereemhami or government aeoncy. DBT reserves the right
W m ountan and, few any l tplimsic reason, rtv,ae log conwnng say ngary details and adier ectivnbq pisfamed by Subsu iber
S M-FEL S-CTUAL PROPERTY INDEKNITY. DBT tsW1 indemnify, ddad and hold Subsa*cr Ihamdea ft m and Vuad any end all claims, loses, cots,
damagm and capons= (includhns .amity's fees) (cullecavr]y "Lcacr) to vibe anent wssint art of may claim by busy third party tbst the lioftrav violates such
Parry's eoPYnP)uti tradernrt or other U S nmdte li-id property nghts
G LNDF.11MN E"t to dare eh0a9 (O provided n Section 5 above or (a) arnog out of the Vow negligence or willful rmsca duct of DBT, Subsahbes sba:f
ndamrov, 44iiernd, and held DRT harmlen from and a Vunt any Losses ra 0ting aoha clams by third parties tans era or Shbsernbar's use or the Services or the
Informtbom
7. LL MATION OF LfAYIEU Y S-baahbQ ec#nwlehdgw tau DBT rdieS cvh other% mcludahg the ae "cars and reporters ufpublie rw-dt, n provibnp, th.
Services vnd the Wcrmaboet THE SERVIM AND TILE 1264FORb1AT1014 ARE PILOVIOLD 'AS IS' AND -AS AVAELAffiE'h WIT3fOL1T WARRANTY,
EaRlSS OR LOLLED, VC3.L:DLNG, WITHOUT UM1,IATIO\, A\"Y WARRANTIES OF MLRCBANfAMM OR FM.ESS FOR A PARTIGLI AR
PLTPOSE Neither DBT near htay third pearly noire. of Lay Infoutatica dull be table to Subusiba (arts any person or entay damns trough Sebsarba) fa any
damaew_s wring Son, or car std arm whole- or in par from (i) aeon or omissions n the Servteu or the Indarciabo ; (ate) wry interruption in the Savior; (in) DOTS or
why third party sottue's neglhted eda or ownssiom in procuring wmhpilop^ smtatprctns, reporting or dch%wag the liafarrmtnar; or (iv) utsorwise in providing the
Services Nothnthsummig this p+ngWh, in the evert tat DBT or wry turd party mum shall be Await liable, for say dwaaVs for may mesas ro]a¢ng to Subscriber's
Use Of the Servhccs or the Wamabeer, the appropriate MCLa re of each china=a.deep be the um paid by Subscriber far die Same= end the InfrmaDm specifically
rrlabrht to such lots
a NO CONSEQUENTIAL DAMAGES IN NO EVENT SHALL. DBT OR ANY TH= PARTY SUB IM TO Df3r BE UABIE FOR ANY LNDIREGT,
SPECIAL, PUATn VE Olt CONS EQL'1NMAL DAVAC-EN. EM IP DBT HAS BEEN ADVEM OF THE P UMUTY OF SUCH DAMAGES.
A EIiCLTSARLE MAY Th. amlaWrty of Samoa and kdWo abee is arbjed so settarraptiea and d 4q ('Sim able Pola r) dsc to asset bayood ngrs
waaaabk nwntrol DOT shall ad be liable to S■brsbee for any Exaamble Ddry I
1& ADVERrISMC. Nhithar party stall .w, to may a&cmmg tale poonadloq psbbaty or attar psbllo w am" aonsmunaud on36 any trade awn, Vadanwarh4
service merit. or lop owned by the dbar poly, withosel pia vwdtm cars" dsamb perry.
11. PURCHASE ORDEL If Subscribds parebasa order is and is cisjtndim v lth tea AreasneaR Ae tam sad imadtbmas aid ford in dais Apr wnam are
etude a pert d and saran so tlss avast cf wry coafba wdb the laws. d st alt parchase ardor.
12 DEF9JED TERMS. Capitalized tanq avid base said visa aMwfso ddaosd dap love tia samara ash lord is do Sabaerlbar Agramast to wlaida does
Tres and Conditions we alhaicd and seado a part of
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` 08/0812000 THII 09:11 FAX 609 381 1357 BRA70S COUNTY ATTORM -
unr unline, Inc. 5/18/00 8:44: PAGE 10 RightFAX
DATABASE TECHNOLOGIES, INC.
FLAT BATE SUBSCRIBER AGREEMENT
This Agreement is dated as of May 18. 2000, by and batwxn Database Tedmologics, Inc ("DBT") with its priocipal address at 4530
Bluc Lake Drive. Boca Raton, Florida, 33431 and BRAZOS COUNTY ATTORNEY'S O>i►MR ("Subscriberrl with its principal
address at 300 E 26TH STREET. SUITE 325. BRYAN TX, 77803 and applirs to Subscribers use of all services pmvidod by DB'T,
For porposm of this Agmemeck all references to DBT ahatl imiudc DBrs damLon4 officers, employees, agents, alditiatm and assigns.
The smioxs provided by DBT shall include, without limitatioo, all online savicsa, data rtdrietaal serving, gateway access, customs
cervix and docume".ton prmdod by DBT liosn time to tune (oollwtively, the 'Services"). All information prmided by DBT in
eonneWon with the Semom, induciittg witbottt limitation, all dale, reports and files ate oollectively referred to as the "iaftirmauon"
1. SERVICES Bated upon the uses which Subscriber has ustdtad
to D63T, DST shall provide Subacrtber with the Services designated by
Subtscriba from time to tine; is uwdaatm fa the fees for the
Savicca as set forth m Section 3 pursuant to the aaanccd Tam and
Conditions (the "Tams and Conditions') which abA v- -n
3uLbeiitia'5 use of tree Saytua and the Information Subscriber shall
non use the Information obtained ttuougb the Sorvtces for credit
granting, credit atacidatcig, account revncw, iosuuanoc tnderwra ias
employrrcent or any other purpose prohibited by the Fair Croft
Reporting Aar, 15 US C Sec 1681• at sal CTCRA"1 and stttular
state statues D73T raervcs the right to immahsdy tmninex this
Agra=eat and Subscriber's access to the Services and the lnfamatioa
if Subsmba violater tin Section 1 or my other provision of this
Aamment or if Subscriber's use of the Services is other thin as set
forth ham
L HIIGIBII.ITY. Subscriber adwowledges that DBT does not
provide the Services and laformatioa to the general public. Subscriber
represents wad wauants that Subscriber is other a licensed
prafe.sicnal in good standing (i,) a cmipany with It genuior and
lcgiurnatc busmas need for the Services lard Infccination for the uses
identified by Subscriber in Sub ocn%er's Use Catiftoam= or (iii) a
duly constituted kw enforcement or other govenintentil agency.
Subscrb shall provide proof of lsceasure upon request of DST.
Subscriber shall use the Saviccs and the Infmymmm only is the
orch=y course of Subsatber's business in a maantt Viaup.iate for
such business. for the uses ideatibed to DST by Subscriber in
Subcnba's Use Caufieadon Subscriber shall promptly notify DBT
of any change III Sub orriba's status aitTectmg Subscriber's eligi3nhty to
use the Savica.
3. FEES AND CHARGES For the Services and the licence
hereunder, Subsenba shall pay DBT the applicable rues a rtaoanced by
DST from cane to time either in writing or online or as speufiedy
agreed upon to writing by DBT and Subscriber (the "DBT Pricc Lst-).
DST may matte changes, additions and dcldions to the Savrce and
the ;derv loo at any time wubmt prior notice and such changes shall
nix abed the rate sot forth on the DBT Mee List DBT shall mveeoe
Subscriber for all fns and charges boAred, and such mvoiieas are due
and payable upon receipt.
4. TERM AND TERMINATION This Agreement may be
tewLkXAA at any time by either parry upon thirty (30) days prior
wrrktcn notice to the other party Notwalistaodiag the foregoing. if
Subscriber breaches this Agreement, DST &MB have the right to
e-^^in- Oxis A,&wc=eat linniatn tdy either with or wabout notice
Any tezmiw, of this Agreement sha[1 not xtfect any fees or charges
then dx to DBT @atn Su'osarber. Upoa any such to -kiatic,
Subscriber shall c4exic lung the Swirices and shall delcie f'.=
Subscriber's computers and other media all copies of any Soltwme
provident by DBT in connection with this Agreement and return to
DBI, within ten (10) days thaetfla, all Satiwaaq manuals imd
dmurtentation provided id connection with tie use of the Servncm
S NOTICES. Except far any Aga to the DST Price List or as
otherwise provided heaeia, any notice resitrincd or patnuttod to be seat
under this Agreaartent sha Il be in writing and delivered personally. sent
by prepaid reguhr first-class certified marl return recept requested, cc
by overnight cou na to the addressee specified above, or such addrerre
either party may specify im writiag, and aball be effective on the data
received
6. ASSIGNMENT. Subscriber may not mmgn or sublicense th6
Agreement or nay rights hereunder, wihout the prior written consent of
DST.
7. SEVERADEUrY. Should coy tam or coatditica of tbtis
Agreement be declared illegal a tiaeuforcmtblq such illegality at
viticnfarceabtlity shall not a&A any other tam cc madam hereof
& SDRVIVAL The provisions of Sections 3, 8 and 10 hereof and
Sections 1, Z 3, 5.6. 7 and $ of the Tereus and Ca Aitkw shall survive
the taminetim ofthis Agreement, for amy reason.
9. E.'VTIR,E AGRERPA$r1T . This Agreem at, the DST Puce List
and the aa=&cd Terms and Conditions are the ooclusiva agrcanent of
the parties wish rasped to the subject mazer aaoof and supcnode all
prior neRauatims. representations imd Katemet is This Agreement
may be amavdod only upon the writes consent of bath parties
10. GOVERND G LAW. This Agrees neat shall be governed and
construed in aoeerdaaee with the laws of the StAe of Florida, without
refaenc a tom prindpla of emtiids of laws
Ndwitbrtiode g DBT'a prior aigaaturc, this Agretemmt does nd omstitub an offer to provide Service by DOT and" robe binding until Subscriber
(i) has berm acmpted by DBT following the Subscribe QualificAim Process; aztd (is) ha barn issued a 1= idmbficaiian ni mbes +md password by DBT
BRAZOS COUNTY ATTORNEY'S OFFICE
(5MBSCRIBE R)
BY: a
» xAm to W. Tonur
TfTLE. /
DATE: ~"(O0(2
DATABASE OLOGIES, II~jC.
PRJ Nt NAME
TTI'LL►
DATE
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CAPPED FIAT RATE SUBSCRIBER AGREEMENT
TERMS AND CONDITIONS
Amendment to Exhibit "A"
DBT PRICE LIST
Amended: November 8, 2000 Effective: December 1, 2000
PRICE:
DBT agrees to provide Brazos County Attorney's Office with unlimited access to
AutoTrack at the rate of $250 per month, for a period of six months
a/Ya VaaLiaaV, AaaV LL/ %741 VV L4.4V e'AVG &14 nxxnrrAJI
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DSTONLINE, /nc,
A CNOlCEAD/MCOMHiNY
CAPPING PROCEEDURES:
We will provide Brazos County Attorney's Office, with unlimited access to housed data
sets, and access to gateway credit header data in accordance with the following. If
Brazos County Attorney's Office's total monthly search volume exceeds $300 in
transactional search value, the department's access to gateway credit header services will
revert to housed credit header data for the remainder of the month. At the beginning of
each month, full gateway credit header services will be restored.
SPECIAL CONDITIONS:
The flat rate would not apply to copies of "Premium Reports" which now consist of (1)
National and Florida criminal records and motor vehicle accident reports (MVRs), (2)
Experian Business Reports, 3) InfoUSA Reports, and (4) Link It Analytical Reports.
The Premium Report options will be turned off to prevent access from the menu.
If you require Premium Reports please notify us and we can arrange to have them
billed in addition to the flat rate price.
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JAMES M. KUBOVIAK
COUNTY ATTORNEY
BRAZOS COUNTY. TEXAS
TELEPHONE OM 761-4700
VAX (4" 361.470
BRAZOSCOUNT'COURTHOUSE
700 E 26TH STS STE 723
BRYAN. TEAS ?7603.3727
REQUEST FOR AN AGENDA ITEM FOR THE
NOVEMBER 21, 2000 MEETING OF THE COMMISSIONERS COURT
Request that Brazos County Commissioners approve agreement with Texas Commission
on Law Enforcement (TCLEDDS) for an annual fee of $255.00. TCLEDDS provides a system to
track law enforcement training. This system will help us track training hours for our investigators,
and also tell us where an officer is commissioned. This information will help locate officers that
have left town and are needed as a witness in Court.
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THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
a
10/11/2000 20:56 7139399099DEMO
o
PRODUCTIVITY CENTER
PAGE 02
INSTRUCTION SHEET
Agency/ Department
Please read and complete steps 1-6 c refully:
1. Confirm information on License to be signed by your TCLEDDS
Administrator.
2. Read and sign to be signed by your TCLEDDS Administrator.
3. Each user needs to read r , and sign User Veriflcatlon(Form C). Your TCLEDDS
Administrator will verify all persons I sted on Form C.
4. Complete Inyolc2/ Purchase Form (Form DI , to be signed by Accounting. (Includes Texas
Vender Catalog Information.)
I - 0 - z
S. Fax or mail all Information to
Please note Contact Numbers and email
Productivity Center, Inc.
Texas Commission on Law
Center, Inc.
asses:
Telephone
Fax
Email address:
nent Telephone
Fax
(713)939-9777
(800)807-7188
(713)939-9099
tcledds0prodctr.com
(512)936-7700
(512)936-7766
ADDITIONAL INFORMATION :
Minimum Hardware/Software Req irements for TCLEDDS Web User
i
CPU: Pentium class or tter
RAM: 32 M9 or better
Comm: Internet access re uired
Storage: N/A
Monitor: 14" VGA Color Mo Itor
Operating System: Windows 95/98/
'Faster Modem may increase responsetime of the TCLEDDS system.
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II
Pr6ductivlty Center, Inc • 5600 Northwest Central Dr., Suite 200 • Houston, TX 77092
(Voice) 800-807-7188 • (Fax) 733-939-9099 • (Email) TCLEODSOprodctr.com . www.prodetr.com
10/11/2000 20:56 7139399099 PRODUCTIVITY CENTER PAGE 03
Form A
US TICC ILE 0 APPLICATION / LICENSE
AGREEMENT
Agency/ Department
A License Agreement Is required for all Agendes/Academies using the TCLEDDS system. The term is for one year. This
license covers the databases as follows:
1. Statewide Information - One user ID per agency
(This allows access to all officer information within your department and the
ability to search for all officer's information in the State of Texas.)
2. Department Information
(This Access shows all of the officer information for that department. You
may also submit LI's, FS's, and rosters, when applicable.)
Contact Person: WILLIAM K. MCKOY
Department Name BRAZOS COUNTY ATTORNEYIS OFhI e $
Phone: (979) 361-4300 Fax Phones (979) 361-4357
Street Address: 300 E. 26TH STREET STE. 32S Email:
BRYAN.TX 77803
IF DIFFERENT FROM ABOVE:
Contact Person:
Department Name
Phone:
Fax Phone:
Internet Address
Email:
Street Address:
City:
State:
Zip:
ACKNOWLEDGMENT
I understand and agree that TCLEDDS Is a protected, copyrighted, trademarked software product developed by
Productivity Center, Inc. (PC, Inc.). The TCL.EDDS system is to be used by only Individuals in agencies approved by
The Commission on Law Enforcement to track the training, testing, certifications, and history of individuals and/or
departments involved with Law Enforcement. I also understand and agree that this TCLEDDS Ucense and the
'right to use' is provided to me only through this License Agreement as a result of a annual license purchase. I will
not use this system for purposes other than Intended by the Texas Commission on Law Enforcement. I agree that
all the information provided herein Is true and accurate-.
SIGNATURE OF PERSON RESPONSIBLE FOR
DISTRIBUTING TCLEDDS LICENSES: _
DATE
All Information obtained from this page will be used to effectively identify your agency and verify your request to
obtain access to the TCLEDDS program. All applications are subject to review and approval by The Texas
Commission on Law Enforcement. You will be notified once PC, Inc receives all paperwork, filled out correctly.
i
ell .11
Productivity Center, Inc. 5600 Northwest Central r., ui e • Houston, TX
"'D'
77092 - - - -
a
Form B
Confidentiality &
Non-Disclosure Agreement
(ALL TCLEDDS ADMINISTRATORS MUST FILL OUT THIS AGREEMENT)
Named Judge Alvin Jones SS NO:
Dept.: Brazos County Position: Brazos County Judcle
Agency/Academy/School Name: -Brazos C o u n t v Attorney's O f f i c e
10
•
For and in Consideration of the mutual benefits to be derived from operation of the TCLEDDS System, I hereby agree to the
following:
1. Proprietary Interest/Copyright Protection. I understand that the TCLEDDS System has been devised by Productivity
Center, Inc. ('PC'). The ownership and proprietary interest in same is governed by the agreement between those entities
regarding its development. I acknowledge that neither me nor my employer have a proprietary interest in TCLEDDS and that it
has been developed as a proprietary program, application, or trade secret, and that the trademark, patent, and/or copyright of
same belongs to the owner thereof. I agree to hold and use TCLEDDS acid the information obtained thereby in strictest
confidence and will not divulge, nor permit myself or others under my supervision to divulge any data, design, or information
with respect to TCLEDDS or the programs and technology embodied therein or other information relating thereto to any
individuals or consultants not approved by The Commission to access this system. Any trademarked, patented, or copyrighted
materials including but not limited to, commercial computer software that may be made available during the course of using
TCLEDDS is protected by copyright laws and is NOT to be copied or reproduced in any manner of form without prior written
permission from the trademark, patent, or copyright owner.
2. Non-Disclosure. Any information I receive concerning any TCLEDDS data, person, system, or asset of The Commission or the
TCLEDDS System is of value to the State of Texas, and is considered confidential or sensitive. 1 will not disclose any data or
information to any other individual or entity unless such release of information is directly related to the performance of my law
enforcement duties/responsibilities. I agree that both during and after my use of the TCLEDDS System, I will keep confidential
all information and material provided to me by The Commission (excepting only such information as is already known to the
public) and not to release, use, or disclose any such information without the prior written permission of The Commission. 1 will
not show or give Database Code, Design and/or Data to any person/consultant or company not on the approved TCLEDDS user
list for the State of Texas
3. Non-Compete. I agree not to copy, use, remove, transfer and/or disclose to any software consultant and/or software
company any part of the TCLEDDS application.
4. Security. With respect to the TCLEDDS System and all related information and matenals, I agree not to provide or otherwise
make available any licensed program or optional material, including but not limited to database data and/or images, flow
charts, logic diagrams and source code, in any form, to any unauthorized person without prior written permission of Productivity
Center, Inc. 1 will abide by all written conditions and restrictions imposed by the TCLEDDS Network Manager, and I will NOT
attempt to circumvent the computer security system by using or attempting to use any transaction, software, files or resources
I am not authorized to use.
S. Passwords. Computer system password(s) I receive or devise are confidential. I will not disclose to any unauthorized person
or entity any password(s) or post them where they may be viewed by unauthorized persons. Use of a password(s) not issued
specifically to me is expressly prohibited. I am responsible for any computer transactions performed as a result of access that
is authorized by use of my password and approved user ID.
6. Other Applications. I agree that all of the foregoing TCLEDDS applications shall be subject of the confidentiality, non-use,
and non-disclosure requirements hereof. I acknowledge that performance of this contract may result in the development of
new proprietary and secret concepts, methods, techniques, processes, adaptations, and ideas, and 1 agree that the same shall
be solely and exclusively to Productivity Center, Inc. without regard to the origin thereof, and that I will not, other than in the
performance of this contract, make use of or disclose the same to anyone.
1. Monitoring. 1 understand that all access, logons, and entries on the TCLEDDS System are subject to review by the Texas
Commission on'Law Enforcement and Productive C ter, Inc. and that Prod ' '.enter, Inc. will periodically and randomly
11101 Am
monitor any such entries, Including E-mail, to assure compliance with the provisions hereof. I understand that If my site uses a
server to distribute TCLEDDS to Its users, my site will be expected to provide and/or make available complete reports of log-in
and log-on names of all TCLEDDS users at my site or for my units.
2. Miscellaneous.
a) Severability. Each paragraph and provision hereof Is severable from the entire AGREEMENT and If any provision is
declared invalid, the remaining provisions shall nevertheless remain in effect.
b) Law of Texas. This AGREEMENT shall be governed by and construed In accordance with the laws of the State of
Texas and shall be enforced In the County of Travis.
C) Amendment. No changes to this AGREEMENT shall be made except upon written agreement of both parties.
d) Headings. The heading used therein are for convenience of reference only and shall not constitute a part hereof or
effect the construction or interpretation hereof.
e) Waiver. No failure on the part of any party to exercise, and no delay in exercising, and no course of dealing with
respect to any right hereunder shall operate as a waiver therof; nor shall any single or partial exercise of any right
hereunder preclude any other or further exercise thereof or the exercise of an other right. The remedies provided
herein are cumulative and not exclusive of any remedies provided by law or in equity, except as expressly set
forth herein.
f) Counterparts. This AGREEMENT may be executed in any number of and by the different parties hereto on
separate counterparts, each of which wlien executed shall be deemed to be an original, and such counterpa:ts
shall together constitute but one and the same instrument.
I have read and understood the above information. I will comply with all policies, standards, and procedures adopted to safeguard
information and associated resources. Further, if I become aware of violations of any of these policies, standards, or procedures, I
will report them to my supervisor and the Texas Commission on Law Enforcement Network Manager.
IN WETNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the date first above written
Signature of TCLEDDS Administrator: Date:
W~ AA s
i
10/11/2000 20:56 7139399099
1
PRODUCTIVITY CENTER PAGE 06
Form C
USER VERIFICATION
Agency/ Department
BRAZOS COUNTY ATTORNEY
Authorized Administrator,
You will receive 3 Department Licenses, one of which is a Statewide user ID. Additional user ID packs are
available (for fees noted on Invoice/Purchase page). Each user must have a signature on file In order to receive a
user ID to access the TCLEDDS system
Statewide User ID
The Statewide user ID allows access to all officer Information within your department and the ability to search for
all oMcers and their location in the state of Texas. By signing, he/she is stating that he/she has read and agree to
the terms and conditions stated In the Mon-Disclosure Acreement (Form B-L
Statewide Authorization Name Signature SSN DOB
Wi 11 iam K McKov IXI/C4b4-70-4191 3/12/45
10"i
•
Department User ID
This Access shows all of the officer information for that department, the ability to send L1's, F5's, and rosters,
when applicable. By signing, each officer is stating that they have read and agree to the terms and conditions
stated In the Non-DisclosureAgneement (Form B).
Name (Print)
Signature
SSN DOB
1•WiIIiam K. McKo
G
b - -
2.
3.
4
S.
I
8.
7.
8.
9.
10.
11.
12.
13.
14.
15.
18.
17.
18.
19.
20.
21.
2.
23.
24.
A
productivity Center, Inc. 5600 Northwest Central Dr., Suite 2u$Con, TX 77092
ty (Phone) 800-607-71a8 -(Fax) 713-939-9099 • (Email) TCLEDDSOprodctr.com
10/11/2000 20:56 7139399099
rleCr IL E 0 0 S,
PRODUCTIVITy CENTER PAGE 07
Form D
INVOICE/ PURCHASE
ORDER INFORMATION
Agency/Department: BRAZOS COUNTY ATTORNEY
BEFORE ACCESS TO THE TCLEDDS SYSTEM IS ACTIVATED,
ALL INFORMATION SHOULD BE COMPLETED AND RETURNED TO PRODUCTIVITY CENTER, INC.
eThe annual license becomes affective once an Agency has received User IDs and Passwords.
VENDOR NAME Productivity Center, Inc.
VENDOR ADDRESS: 5600 Northwest Central Dr., Suite 200, Houston, Texas 77092
QISV CATALOG ID: WD 1-76-039-5455.700 VENDOR ID 1760395455700
VENDOR NUM/JER 64016 DESIGNATION CODE: WO
TEXAS VENDOR CATALOG PAGE NUMBER FOR TCLEDDS SOFTWARE LICENSE: Page 19
Contact Name: WILLIAM K. MCKOY Phone: (979) 361.4300
Street Address: 300 E. 26TH STREET STE. 32S Fax Phone (979) 361-4357
BRYAN,TX 77803 Email:
1LNG INFOI
Contact Name:
Address: 300 L. 26th St., Suite 325, Bryan, TX 77803 +
Phone- (979 361-4300 Fax: 9%9-361-4,157
Commodity Class a>< 20-47 Category f, # of User IDs 3 Fee•
Addi4Qpal User ID_P Lfka_
Commodity Class 9 920-47 • of Addl. IDs le (See Pricing Below) Fee
Addillon11( Lltense Feea Total Billing Amount: a5 q. 0 0
1-5 User ID's $30 each *Fee Is dependent upon category site established by TCLEOSE for your
6-10 User ID's $25 each entity (agency, academy, etc.)
11-20t User ID's $20 each
FORM OF PAYMENTI
ChecWMoney Order (Make checks payable to Productivity Center, Inc.)
Credit Card Please circle: Matter Card / visa / Ames
Card Number Exp. Date:
Name as it appears on Credit Card:
Credit Card Billing Addreaa
City State Zip
Signature of Cardholder
Purchase Order
PO Number:
Tax Exempt (check It appropriate)
Tax Exempt Number:
Productivity Center, Inc. 5600 Northwest Central Or., Suite 200 • Houston, TX
77092
3
10
COUNTY COMMISSIONERS COURT, BRAZOS COUNTY, TEXAS
ORDER NO.
AN ORDER OF BRAZOS COUNTY, TEXAS DECLARING THE PUBLIC
NECESSITY AND CONVENIENCE FOR ACQUIRING ROAD RIGHT-OF-WAY
FOR THE STRAUB ROAD PROJECT CONCERNING 0.064 ACRES BEING
OUT OF THAT CERTAIN CALLED 6.00 ACRE TRACT OF LAND SITUATED
IN THE SAMUEL DAVIDSON LEAGUE, ABSTRACT 13, BRAZOS COUNTY,
TEXAS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" AND EXIIII31T
"B" ATTACHED HERETO, INCORPORATED HEREIN AND MADE, A PART
HEREOF FOR ALL PURPOSES, OWNED BY MITCHELL C. SMITH AND
WIFE CHERYL A. SMITH, FOR THE PUBLIC PURPOSE AND USE OF AND
FOR THE LOCATION OF ROAD RIGHT-OF-WAY FOR LOCATING
WIDENING, IMPROVING, MAINTAINING, REPAIRING AND
RECONSTRUCTION OF STRAUB ROAD WITHIN BRAZOS COUNTY, TEXAS,
AND ORDERING THE CONDEMNATION OF SAID PROPERTY IF BRAZOS
COUNTY, TEXAS STAFF IS UNABLE TO ACQUIRE THE PROPERTY BY
PURCHASE, FOR THE AUTHORIZED OFFICIAL OFFER AND PROVIDING
THE NECESSARY DATE.
0,11
WHEREAS. Brazos County, Texas hereby determines and declares that a public
necessity and convenience exist for the acquisition of road right-of-way on the property
described in Exhibit "A" and Exhibit "B" attached hereto, incorporated herein and made
a part hereof, for the public purpose and use of and for the location, construction,
improvement, maintenance, expansion, widening, repair, extension and reconstruction of
Straub Road thereon and located in Brazos County, Texas.
BE IT ORDERED BY THE COUNTY COMMISSIONERS COURT OF
THE COUNTY OF BRAZOS, TEXAS:
Section 1. That the findings and recitals in the preamble of this Order are hereby
found and determined to be true and correct and are hereby approved and adopted.
1
Section 2. That the official offer by Brazos County, Texas, for the 0.064 acres
necessary for road right-of-way to the land described in Exhibit "A" and Exhibit "B"
attached hereto, in the amount of $512.00 represents the right-of-way's fair market value
based upon an appraisal by an independent fee appraiser, and is hereby confirmed and the
County staff and its authorized agents and representatives are hereby authorized and
directed to offer the owner the amount of $512.00 for the necessary property.
Section 3. That in the event the authorized official offer described in Section 2 is
refused by the owner of the said property designated for the right-of-way, the County of
Brazos. Texas is hereby authorized and directed to institute and prosecute to conclusion
proceedings in eminent domain against the owner of said property and against all
401 4
interested owners, leinholders and other holders or claimants of an interest in the said
property.
Section 4. That Brazos County, Texas authorizes the law firm of Bruchez, Goss,
Thornton, Meronoff and Hawthorne, P.C. to act together with and on behalf of Brazos
County, Texas to acquire the subject property and if necessary institute and prosecute to
conclusion proceedings in eminent domain as authorized in Section 3.
EFFECTIVE the Z/ Lrday of November, 2000.
- &u- -:::2L
COU Y JUDGE
~J
COUNTY COMMISSIONERS COURT, BRAZOS COUNTY, TEXAS
ORDER NO.
AN ORDER OF BRAZOS COUNTY, TEXAS DECLARING THE PUBLIC
NECESSITY AND CONVENIENCE FOR ACQUIRING ROAD RIGHT-OF-WAY
FOR THE STRAUB ROAD PROJECT CONCERNING 0.837 ACRES BEING
OUT OF THE REMAINDER OF THAT CERTAIN CALLED 34.61 ACRE
TRACT OF LAND AND OUT OF THAT CERTAIN CALLED 18.2 TRACT OF
LAND SITUATED IN THE SAMUEL DAVIDSON LEAGUE, ABSTRACT 13,
BRAZOS COUNTY, TEXAS MORE PARTICULARLY DESCRIBED IN
EXHIBIT "A" ATTACHED HERETO, INCORPORATED HEREIN AND MADE
A PART HEREOF FOR ALL PURPOSES, OWNED BY LEAH SOREA SMITH
AND JOHN T. SMITH, 111, FOR THE PUBLIC PURPOSE AND USE OF AND
FOR THE LOCATION OF ROAD RIGHT-OF-WAY FOR LOCATING
WIDENING, IMPROVING, MAINTAINING, REPAIRING AND
RECONSTRUCTION OF STRAUB ROAD WITHIN BRAZOS COUNTY, TEXAS,
AND ORDERING THE CONDEMNATION OF SAID PROPERTY IF BRAZOS
COUNTY, TEXAS STAFF IS UNABLE TO ACQUIRE THE PROPERTY BY
PURCHASE FOR THE AUTHORIZED OFFICIAL OFFER AND PROVIDING
THE NECESSARY DATE.
•
WHEREAS, Brazos County, Texas hereby determines and declares that a public
necessity and convenience exist for the acquisition of road right-of-way on the property
described in Exhibit "A- attached hereto, incorporated herein and made a part hereof, for
the public purpose and use of and for the location, construction, improvement,
maintenance, expansion. %%idening, repair, extension and reconstruction of Straub Road
thereon and located in Brazos County, Texas.
BE IT ORDERED BY THE COUNTY COMMISSIONERS COURT OF
THE COUNTY OF BRAZOS, TEXAS:
Section 1. That the findings and recitals in the preamble of this Order are hereby
found and determined to be true and correct and are hereby approved and adopted.
Section 2. That the official offer by Brazos County, Texas. for the 0.837 acres
necessary for road right-of-way to the land described in Exhibit "A" attached hereto, in
the amount of $5,440.00 represents the right-of-way's fair market value based upon an
appraisal by an independent fee appraiser, and is hereby confirmed and the County staff
and its authorized agents and representatives are hereby authorized and directed to offer
the owner the amount of $5,440.00 for the necessary property.
Section 3. That in the event the authorized official offer described in Section 2 is
refused by the owner of the said property designated for the right-of-way, the County of
Brazos, Texas is hereby authorized and directed to institute and prosecute to conclusion
0
proceedings in eminent domain against the owner of said property and against all
interested owners, leinholders and other holders or claimants of an interest in the said
property.
Section 4. That Brazos County, Texas authorizes the law firm of Bruchez, Goss,
Thornton, Meronoff and Hawthorne, P.C. to act together with and on behalf of Brazos
County, Texas to acquire the subject property and if necessary institute and prosecute to
conclusion proceedings in eminent domain as authorized in Section 3.
EFFECTIVE the JgLtrday of November, 2000.
- atL4nz
COU Y J GE
YOL-2.~z~m ZZ-1%
11\
L -A
BRAZOS COUNTY, TEXAS
CONTRACT FOR SERVICES
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
This Agreement made an entered into this day of Ooyylnsr2 , 2000, by and
between Brazos County, a political subdivision of the State of Texas (herein referred to as
"COUNTY"), and Digital Archiving Services, a division of Newman Printing Company, Inc.
(herein referred to as "CONTRACTOR").
BACKGROUND
CONTRACTOR is in the business of providing digital imaging and records conversion and
desires to provide these services to the COUNTY. COUNTY desires to retain CONTRACTOR
to perform these services.
NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS, that for then dollars and other
good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
the parties agree to be legally bound as follows:
•
1. Definition of Agreement. For the purposes of this Contract, the term "Agreement" as
used herein, shall include this document together with Brazos County Request for Proposal
2000-033 and the Response dated June 29, 2000, from CONTRACTOR to Brazos County
Request for Proposal 2000-033 (the "Response"). Any conflicts between the terms and
provisions of the Response and this Contract for Services document, shall be controlled by the
terms and provisions of this Contract of Services document.
CONTRACTOR agrees to perform all the work and services described in the Agreement.
It is expressly agreed that the provisions set forth in the Agreement constitute all the
understandings and agreements between the parties. Any prior agreements, promises,
negotiations, or representation not expressly set forth in this Agreement are of no force and
effect.
2. Personnel. CONTRACTOR agrees to assign qualified personnel for all services provided
under this Agreement. COUNTY recognizes that CONTRACTOR may perform similar services
for others, nor shall it prohibit CONTRACTOR from using personnel working under this
Agreement to perform services for others. CONTRACTOR will make every effort consistent
with sound business practices to honor COUNTY requests regarding assignment of
CONTRACTOR personnel; however, CONTRACTOR reserves the right to determine
CONTRACTOR's personnel assignments.
3. Independent Contractor. It is agreed by both parties that he CONTRACTOR is not an
employee of the COUNTY for the purposes of this Contract, nor is the CONTRACTOR to be
construed to be an employee of the COUNTY. The CONTRACTOR is independent and
therefore responsible for all federal taxes that may accrue as a result of this Contract, responsible
• Agar
Pap I oo-w6x cooaaet_ro<_srnsoa 'Y l e~
for payroll related costs that may accrue as a result of this Contract, is responsible for carrying all
workman's compensation insurance, and is responsible for carrying all necessary liability
insurance, all of which are more particularly described in the Request for Proposal 2000-033. It
is agreed that the CONTRACTOR is responsible for all work related to this Contract until it has
been accepted by the COUNTY. _
4. Timeline. CONTRACTOR agrees to convert the records identified by the COUNTY
pursuant to the timeline set forth on Exhibit "A" attached hereto and made a part hereof for all
purposes. Any necessary alteration of such timeline shall be agreed to by CONTRACTOR and
COUNTY in writing.
5. lndexinyt. The COUNTY departments will identify document categories and identify
index fields for each category of documents. For the files which the COUNTY has electronic
data, departments will identify which of those index values is unique and shall have the option of
working with Brazos County Computer and Network Services and CONTRACTOR to identify
additional indexes which can be extracted and converted electronically, which may include index
fields to be identified as stated above.
6. Review by County; CONTRACTOR will strive for maximum accuracy in the conversion
process and will verify the digital images created hereunder for accuracy. The COUNTY will
review the digital images created in the conversion process within 15 working days of delivery
and will notify CONTRACTOR in writing of any discrepancies or deficiencies contained in the
digital images.
7. Performance Standards. CONTRACTOR shall adhere to processional standards in
handling and processing of COUNTY's records and will perform all services required under this
Agreement in a manner consistent with generally accepted industry standards and procedures for
document conversion services, as well as the standards set forth in Request for Proposal 2000-
033. CONTRACTOR shall make itself available to testify in a court of law, as needed, about the
conversion process so as to prove the authenticity and integrity of the converted records.
8. Document Transportation and Processing. CONTRACTOR shall inventory and sign a
custody document for each set of designated documents to be converted as such documents are
removed from the COUNTY Courthouse. The number of such documents to be removed at any
one time shall be mutually agreed to by CONTRACTOR and COUNTY. CONTRACTOR shall
transport these documents, at its expense to CONTRACTOR's facilities at 1300 East 29Th Street,
Bryan, Texas. Once transported, such documents shall be re-inventoried for storage in a
controlled access space until processed. All preparations, scanning, indexing and reconstruction
of documents will be conducted at this location. Should the COUNTY require the return of any
document in CONTRACTOR's possession for any reason, CONTRACTOR shall deliver it to the
proper COUNTY office as soon as possible during normal business hours. As an extraordinary
event and when circumstances require, the CONTRACTOR shall deliver a requested document
within one (1) hour of the request if during business hours. If any set of files is of such an active
nature that retrieval of documents becomes excessive (5 or more per week) and a disruption to
the CONTRACTOR's production effort, such files may be returned to the Courthouse to be
imaged on-site. Such request may be verbal, but the COUNTY shall execute a receipt for
00-3062 Contract forServxa VID aol- Page 2 of 7
-.y ti
4P
•
CONTRACTOR, evidencing the return to the COUNTY of a record previously removed from
the Courthouse. Such return transportation shall be at CONTRACTOR's expense. Risk of loss or
destruction of records during transportation, processing and storage shall lie with
CONTRACTOR.
CONTRACTOR shall establish and document the procedure whereby documents are removed
from the Courthouse, stored, converted and returned. Such process shall be that used in the
normal course of CONTRACTOR's business of document conversion. CONTRACTOR shall
follow its standards and normal procedures for document conversion, such that this process can
be testified to in a court of law, as the process used in the normal course of CONTRACTOR's
business.
9. Disposition. After processing and acceptance by the COUNTY of the digital images
media created hereby, CONTRACTOR shall deliver the original records to a site designated by
the COUNTY.
10. Safeguards. All documents submitted to CONTRACTOR shall be safeguarded by
CONTRACTOR at least to the same extent as CONTRACTOR safeguards information relating
to CONTRACTOR's own business. COUNTY acknowledges that the majority of the documents
supplied to CONTRACTOR are public records. However, to the extent any documents are
confidential, CONTRACTOR agrees to undertake extraordinary measures to preserve their
confidential nature.
is
i
11. Correction of Errors. CONTRACTOR shall reprocess, at its expense, any errors in the
conversion due to a malfunction in CONTRACTOR's equipment or the mistakes of
CONTRACTOR's personnel, in full satisfaction of COUNTY's claims, provided COUNTY has
notified CONTRACTOR in writing of any claimed errors within 15 working days of delivery of
the digital image media produced hereunder. Should CONTRACTOR be unable to or refuse to
correct such errors, COUNTY shall be entitled to monetary damages, not to exceed the total
amount paid CONTRACTOR hereunder.
CONTRACTOR shall not be liable for incidental, special or consequential damages for errors
created in the conversion of the documents as provided herein.
12. Charges. COUNTY shall pay, for the services described herein, premised on the volume
of records described in the Proposal, the following charges:
i
ti
i
i
Description Unit Price Volume
Paper Records $0.15 2,929,000
Film Records $0.04 4,574,500
TOTAL
00-3M ca►na-fiw_saV=S
Total
$435,382.00
$201.793.00
$637,175.00
Page 3 of 7
If during the conversion process, CONTRACTOR identifies records that are unique and outside
the scope of normal office records, such that they can not be scanned or converted to digital
images without extraordinary measures and excessive costs, CONTRACTOR shall notify the
COUNTY. Upon proper identification of such records, the COUNTY, at its election, may
exempt such records from the conversion process or negotiate such reasonable surcharge for this
conversion. All records to be converted hereunder shall be converted to CD Rom WORM Disc
unless otherwise specified and agreed to by the COUNTY. CONTRACTOR shall provide, up to
two (2) back-up CD Rom WORM Discs for each CD Rom WORM Disc created, for a total of
three (3) CD Rom WORM Discs, the charge for which is included in the fees set forth above.
13. Billing. CONTRACTOR shall maintain a weekly record of expenses incurred in
providing services to the COUNTY so as not to exceed the amount on the County Purchase
Order. Each invoice will be sent monthly to the Brazos County Auditor's Office, 300 East 26`h
Street, Suite #314, Bryan, Texas 77803, for payment within 30 days of the receipt of the invoice
by the Brazos County Auditor's office.
14. Termination. This Agreement may be terminated at any time by mutual agreement of the
parties. Either party may terminate for cause by giving written notice as provided below.
15. Notices. All notices provided or permitted to be given under this Agreement must be in
writing and may be served by depositing same in the United States mail, addressed to the party to
be notice, postage prepaid and registered or certified with return receipt requested; by delivering
the same in person to such party; by prepaid telegram or telex; or by facsimile copy transmission.
Notice given in accordance herewith shall be effective upon receipt at the address of the
addressee. For purposes of notice, the addresses of the parties shall be as follows:
If to COUNTY, to: Judge Alvin W. Jones
Brazos County Judge
Brazos County Courthouse
300 E. 26'h Street, #114
Bryan, Texas 77803
If to CONTRACTOR, to: Mr. Louis Newman
Newman Printing Company, Inc.
1300 E. 291h Street
Bryan, Texas 77802
Either party hereto may change its address for notice by giving three (3) days prior written notice
thereof to the other party.
16. Assigns: Beneficiaries. This Agreement shall inure to the befit of and be binding on the
parties hereto and their respective successors, and assigns. No assignment of this Contract shall
be made without COUNTY's consent.
00-3062 Conuw for Services V® [ L Page 4 of 7
r
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17. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Texas. Venue of any action brought to enforce this Agreement shall lie in
Brazos County, Texas.
18. Counterparts. This Agreement may be executed in multiple counterparts, all of which
together shall constitute one agreement, binding on all parties hereto even though all parties are
not signatories to the original or the same counterpart.
19. Headings: Construction. The headings that have been used throughout this Agreement
have been inserted for convenience of reference only and do not constitute matter to be construed
in interpreting this Agreement. Words of any gender used in this Agreement shall be held and
construed to include any other gender and words in the singular number shall be held to include
the plural, and vice versa, unless the context requires otherwise. The words "herein", "hereof',
"hereunder" and other similar compounds of the word "here" when used in this Agreement shall
refer to the entire Agreement and not to any particular provision or section. This Agreement shall
not be construed more strictly against one party than against the other merely by virtue of the
fact that it may have been prepared by counsel for one of the parties, it being recognized that
both COUNTY and CONTRACTOR have contributed substantially and materially to the
preparation of this Agreement.
20. Invalid Provisions. If any one or more of the provisions of this Agreement, or the
applicability of any such provision to a specific situation, shall be held invalid or unenforceable,
such provision shall be modified to the minimum extent necessary to make it or its application
valid and enforceable, and the validity and enforceability of all other provisions of this
Agreement and all other applications of any such provision shall not be affected thereby.
21. Further Acts. In addition to the acts recited in this Agreement to be performed by
COUNTY and CONTRACTOR, COUNTY and CONTRACTOR agree to perform or cause to be
performed any and all such further acts as may be reasonably necessary to carry out the services
contemplated hereby.
WITNESSETH
In testimony thereof, Brazos County has caused this instrument to be signed in its name,
and on its behalf, by the County Judge of Brazos County acting at the direction of the
Commissioners Court of Brazos County, and the CONTRACTOR, at the direction of its Board,
therein binding themselves, their successors, assigns, and representatives for the faithful and full
performance of the terns and provisions of this Contract.
EXECUTED on this the aI day of f1)oyEMRLP-, , 2000, at Bryan, Texas.
Newman Printing Company, Inc.
1300 East 29`h t
Bryan, Texas 7 803
• 00-3062 Contrxt_far_Servxes Page 5 of 7
Brazos County
Brazos County Courthouse
300 East 26' Street, Suite 114
Bryan, Texas 77803
l' . „An /
Judge Alvin W. Jone"razos County Judge
00-7062 Cona~et_ra ServiceseF p2 b(~ f',p L L Pale 6 of
f
•
Conversion of paper records:
Week Activities
EXHIBIT "A"
1 General introductions to staffs, set-up hardware, test and verify system integration
for file transfer.
2 Begin scanning first document group - fine tune image settings and workflow
procedures. Continue to establish procedures for remaining document groups.
(As needed) Meet with County personnel to approve document specific procedures.
3-46 Prep, scan, index and reconstitute County paper records.
10 1" Quarter progress meeting with County officials.
20 2"d Quarter progress meeting with County officials.
30 3'd Quarter progress meeting with County officials.
40 4`h Quarter progress meeting with County officials.
46 Complete project, vacate Courthouse spaces.
Conversion of Microfilm records:
4 Set-up hardware, confirm processing procedures, test and verify system
integration for file transfer.
5-46 Prep, scan, index and reconstitute County microfilm records
46 Complete microfilm conversion.
•
oo-wuz cona.a_ra sue. a,02. 47 >'+s<
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. r . _~rL. v.+.•.~.~ L. 1... u.12..n,awr.x .~..Aw ..r..+1 .....r . u .
1141611Nr ntll 14:38 MAL 4UV77V3385 JANIVIKIAL SVCS. 19004
Brazos Janitorial
ACCOUNT NAME Riumn rnuirr9 DATE
Emergency Phone No.
ADDRESS j oO NWiv:C DT ST. CO*LBC9 STATZ09f-PHONE
6TRIKU Cm STATE
ATTENTION OF: Mr. Mrs. Miss TITLE S60.30s 04-Tes
ICARCLE ONM l NAME)
RE: PREMISES LOCATED AT:
1 GONOlIAL. P+IWATt OPPICI6,
L000Y,LOUNG9
EMPTY WASTEBASKETS
Z EMPTY AND DAMP CLAN ASK TRAYS
Al
9 DVST ALL FURNITURE INCLUDING DESKS. CHAIR& TABLES
~
4 DUST ALL EYP'OSED FILING CABINETS BOOKCASES AND
SHILVeS
S DUST ALL TELEPHONES.
Ile
I CLEAN AND BANITUE TBLIEPNONES
✓
T CLEAN AND SANITIZE DRINKING FOUNTAINS.
✓
I LOW DUST ALL HORIZONTAL IURFAC95 TO NANO HEIGHT
r701 INCLUDING SILLS. LEDGES MOLDINGS ShELVe6 PK:TYRE
FRAMES DUCTS, PAOIATOPS,ETG
0 PIIGh OUST ABOVE HAND NEKSHT ALL NORIZONYAL SUAFAM
INCtL01N0IHµv{{, MGl01NGE, LEOGE6
10 SPOT CLEAN DESK TOPS
AA
I I SPOT CLEAN RECEPTION LOON GLASS INCLUDING FRONT
DOOR AND ANY OTheR PARTITION OR DOOR OLAM
17 CLEAN INTIRE INTERIOR GLASS IN PARTITIONS AND ODORS
/
IS DUST MIN►OLINDS
IA REMOVE DUaTANO COOWIOS FROM CEILING ARM
DUSTMOP PESILIINT AND HARD FLOORS OR VACUUM CAJ►
PITED FLOORS IN TRAFFIC LANES ONLY.
if OUSTMOP Re SIL11NT AND HARD FLOORS OR CAR-
PITLO FLOORS IN THEIR ENTIRETY
IT I.OT CLEAN SPILLS AND STAJNI ON CAAPETED AND
RISWIMT FLOORS.
/1/ rI
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18 SPOT CLEAN FURNITURE
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11/141VU npy 14:40 rAS 4UN1104400 JAN UM AL JYLJ. MOOS
Brazos Janitorial
11 WASN110O"s
d~Q
4 p
1. CLEAN SANITIZE TOILET OOWLS URINAL&
✓
NANO GASINS, AND SINKS.
2 CLEAN ALL GLASS AND MIRRORS
3 EMPTY ALL CONTAINERS AND OMPOSALS. INSEAT LINEAS AS
REOUIPEO SPOT CLEAN ANO SANITIZE CONTAINER
• EMPTY SANITARY CONTAINEAS
E SPOT CLEAN ALL WALLS. DOOR$ AND PARTTTIONS
✓
0 REFILL ALL DISPENSERS TO NORMAL UWMNA►KIK SOAP. TISSUE
TO~ LINE/K SEAT NOLOEIIA CUPS. EUFTLIEO TO U FURNISHED
OM QGLIENT OFIRST EECUNTY OOILLOD OKRA o1NCLVOCD
T LOW OUST ALL MORIZONTAL SURFACES OELOW Sr INCLUDING
SILLS. UOLOINGL LEOM SHELVE& FRAMES DUCTS, MEATING
OUTLETS
0 NIGH DUST AGOVE NANO HEIGHT ALL MOAIZONTAL 41JRFAM
INCLUDING SHELVE! LEDGES MOLDINGS.
0 SWEEP. OAMP MOP. AND SANITMI MAFtO FLOOR
IS,
11
12
IS
11/1o/uu eau l4:ai rAk 4UVII04a05 JANVIUK1AL 3YC8. wool
FAX NOTE
' late: 11/15/2000 Fwm; Carol McFaddin
To: KAY Wetter=nn Co: First gecorq Building Maint Braws Janitorial
CoJDept:Brnios County Phone# (979) 8221
phone # 979 361-4292 Fax # (979) 779-3355
Fax # 979 361-4293 E-mail: toanac49 a&ox internetcom
Total number of pages (including cover letter)
re: 100 Anderson - Maintenance Agreement as requested
Response rwXired Yes [ ] No [ ]
i o.
4 t
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: November 21.2000
ITEM: Request from Verizon to construct 2 road bores for buried cable installation in
county right of way at 4700 Elmo Weedon Road Site is located in Precinct 3
SOURCE OF FUNDS: N/A
•
REQUIREMENTS:
1) No work will be permuted between front slope and/or back slope.
2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county nght-of-way.
4) Duch line shall be compacted to 90% standard density ASTM-Test Method No D-698: test
shall be conducted by an independent Geotechnical testing firm: copies of all test results shall be
furnished to the office of the Brazos County Engineer.
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
is
SUBMITTED BY:
Richard F. Vance, P.E.
County Engineer
0000-138
APPROVED BY.
Commissi 4rRandy Sims
Precinct
:t.
Approved 8"/ Denied O by Commissioners' Court
Date:
Alvin W. Jones. Co ty Judge
.
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V-
verizon
ACCESS DESIGN
301 INDUSTRIAL BLVD.
BRYAN, TX 77803
NOVEMBER 9, 2000
RICHARD VANCE
BRAZOS COUNTY ENGINEERING OFFICE
COUNTY ENGINEER
2617 W. HWY. 21
BRYAN, TX 77803
DEAR MR. VANCE:
SUBJECT: AGRMNTS 24 BURIED CABLE
ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF OUR
PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT COLLEGE STATION, TEXAS.
THIS WORK IS TO BE COMPLETED ON WORK ORDER 5413 - 3P001 VL, WHICH IS SCHEDULED FOR
NOVEMBER 15, 2000. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE CONTACT JOE
YOUNG AT OUR OFFICE IN BRYAN, TELEPHONE 979-821-4303 WITHIN 15 DAYS SO THAT WE MAY
EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD THAT THIS PROPOSAL IS
APPROVED.
SINCE LY,
4ER TA
- ACCESS DESIGN
GB:EC
ATTACHMENT
•
VERIZON COMMUNICATION Notice of
Line Installation
November 9, 2000
•
0
To The Commissioner's County Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
Verizon Communications will be boring Elmo Weedon Road in front
of the new Central Brazos Business Park under construction at 4700
Elmo Weedon Road. There will be two bores, the first being next to
Prince Irrigation's driveway, which is located adjacent to the new
business park. The second bore will be just past the Business Park
driveway located at the center of the development. We will place
4" PVC conduits at these locations and pull in buried cable thru
these pipes to provide telephone service to these two new businesses.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after November 15, 2000.
VERIZON COMMUNICATIONS 5413- 3P001VL
Gary Banta
Designer-Access Design
301 Industrial Blvd.
Bryan, TX 77803
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LOCATES:
TELEPHONE: 800.344-8377
GAS: 800-344-8377
PIPELINE: 800.214-2154
WATER: 589-3030
sa I MI
pl~~ WARNING
to REME:E nt am w sum" K"ICATIO61VNr(TT IMOTvlwG T.11
Momsi Issm mol.sldt0 ■ LAETEO To THE m"Ick R(E womw
Ta OLIK IIWB:VSSION SMOI 1II4•1"S•41so
H NDm REA ALT I ar$ REA uEA
KrORE SIM1N0 AN1 LOW(. ASC .OASELr THESE OUESTION&
L Oq 1 KrEN RECOREAt rAt[SCLOKST
L RAW I IMRT/KID SEArILES r0 U(EAS IMPACT? IN y,
1 NA1E I FILED ~ ROOR RISK ACTIVITY REPORT? + E~
4. 00 11MIS A RECESSION TEST PLAN?
.
L NAR IK USERS KEN 10111E0 Or THE dwEE? Ou
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` r(ROOCA Off/ K I (E yN~rR~ SROLO of
7. ILO 1NW4 A 1E114W Or PAOCEOIrEI ~Gt 1I
• 60 1 COW YO TO CALL 14 CASE 01 AN OUTAGE?
a an I CO I ENT I CAN RERmN I.E Now COKCILr AND WWI
r TOT MIMIEo No 10 UN OF THESE "If*&on rEEL Iwl .OU
Now copfull led JOB Sony?
NOT! ASIEME IRE Jt•I CALL IOIR 4RA.ISDIR
GT S11 AREA StarE: U
NOTE AREA- OBSERVE ALL SAFETY RULES. BEWARE OF GAS PIPELINEa DIVISION: TEXAS AREA EXCH.- 5413 REM. CO: 000
M.C.: 7760 w0 N0. 3MIVL CONTROL NUMBER:
LOCATE ALL TELEPHONE CABLES AND BURIED UTILITIES. TITLE:CENTRAL BRAZOS BUS PARK TAX DST: 45801
1wP: RNG.: SEC.: SAL: 3•RX
DATE: 11/8700 EV.DATE: CALF: 1''180'
DAWN ENG APR YD PRINT
FILE: WPI 111Y .1t1Y I OF I
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