HomeMy WebLinkAbout2000-10-24-0900AM-Regular•
BRAZOS COUNTY
BRYAN. TEXAS
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NOTICE OF MEETING
AND AGENDA ,
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN A REGULAR SESSION ON TUESDAY,
OCTOBER 24, 2000 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
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1. Invocation - Commissioner Thornton.
2. Pledge of Allegiance - Commissioner Thornton.
3. Call for citizen input and/or concerns.
Consider and take action on agenda items 4 - 24:
4. Budget Amendment 00/01-4.
5. Personnel Changes of Status.
6. Payment of Claims.
7. Renaming of Gandy Road, Sherwood Drive and Blue Ridge Drive which are located in
Precinct 1.
8. Rescinding the Order Prohibiting Outdoor Burning.
9. Recurring Payment Requests for the following
a. Estate of Brazos Varisco for lease payments.
b. Bryan-College Station Economic Development Corporation (2 payments).
10. Recommended list of Presiding and Alternate Judges.
11. Request by the District Attorney to combine a 3/4 time position and a temporary position
into one full-time position.
12. Order Relocating Polling Place for Election Precinct 15.
13. Request by the Jail Administrator for increase in credit card limit for the Training
Coordinator.
14. Communications Systems Maintenance Agreement with Verizon for telephone
equipment.
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Commissioners Court Meeting Agenda
October 24, 2000
Page Two
15. Recommendation for a vendor for the County's law library.
16. Request by Sheriff's Office to utilize Capital Funds for the purchase of the following
vehicles:
a. One 3/4 ton van for Work Crew Division
b. One''/: ton pickup for Special Services Division
c. Eight cars with police packages for Patrol Division
17. Requisition from Commissioners' Court Advertising/Legal Notices Fund for advertising.
18. Blanket Purchase Orders.
19. Requisition from Certificate of Obligation funds for the purchase of a satellite dish for
the Minimum Security Jail Expansion.
20. Permission to advertise for Bid #2001-015, County Depository Contract.
21. Re-award of Bid #2000-046, Items 3 and 4, Cleaning Supplies.
22. Renewal of Bid #2000-013R, Transportation of Deceased to Medical Examiner.
23. Request from Gene Savage to construct a road bore for water-line installation in the
right-of-way of Westbrook Road in Millican, Texas. Site is located in Precinct 1.
24. Request from Wellborn Special Utility District to construct eleven (11) road bores and
parallel line installations in the rights-of-way of Sweetwater Drive, Greens Prairie Road,
Robin Drive, North Graham Road, Capstone Road, South Dowling Road, I&GN Road,
Koppe Bridge Road, Royder Road, Greens Prairie Trail and Woodlake Drive. Project
sites are located in Precinct 1.
25. Announcement of interest items and possible future agenda topics.
26. Call for citizen input and/or concerns.
27. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
OCTOBER 24, 2000
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, October 24, 2000, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm.S. Thornton, Commissioner of Precinct 2, Absent;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
The County Judge gave the invocation and led the pledge
of allegiance.
There was no citizen input and/or concerns.
The Court next considered Budget Amendment #00/01-4.1
through 4.5 which would transfer funds from Capital
Improvements to Commissioners Court, from Contingency to the
District Clerk and Commissioners Court; set up a budget for
the Juvenile Accountability Block Grant and reverse budget
amendment 2.4 for Constable Precinct 6. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve the budget amendment as
submitted. A copy is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
changes as submitted.
The Court next considered the following Claims as
"submitted by the County Treasurer for payment:
20012327 through 20012538
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Commissioners' Court meeting October 24, 2000
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On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered the renaming of Gandy Road,
Sherwood Drive and Blue Ridge Drive which are located in
Precinct 1. Commissioner Jones read aloud a letter that was
sent to the residents along the three affected roads. He
stated that the consensus of those that responded to his
request for input was to rename the road Rock Prairie Road.
Darla and Randy Rychlik and Jan De Coste spoke against the
renaming of Blue Ridge Drive. Commissioner Jones moved to
approve the name change. Commissioner Cauley seconded the
motion and asked that the motion be amended to include and
effective date of January 1, 2001. The Court voted unanimously
to change the name of the three roads to Rock Prairie Road,
with the effective date of January 1, 2001.
The Court next considered rescinding the Order
Prohibiting Outdoor Burning. The Emergency Management
Coordinator stated that the KDBI was still high and that the
northern part of the county was of some concern. She went on
to state that there was less heat this time of year and that
she would recommend lifting the burn ban. On motion by the
County Judge, seconded by Commissioners Jones, Sims and
Cauley, the Court voted unanimously to rescind the Order
Prohibiting Outdoor Burning effective immediately.
The Court next considered authorizing the Auditor's
office to process recurring payment requests for the
following:
a) Estate of Brazos Varisco for lease of
space for Juvenile Services ARMY Program
$16,200.
b) Economic Development Corporation for the
marketing and promotion of Brazos County
$222,000.
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Commissioners' Court meeting October 24, 2000
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On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to authorize the Auditor's
office to process all the previously noted recurring payments.
On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to appoint the
following persons as presiding judge and alternate judge for
the current voting year at the following voting precincts:
Pct # Election Judge Alternate Judge
7AB Bill Tomlinson (R)
8 Francis Munsey (D)
10 Jenia Goen (R)
Kurten Special Election
5 Jane Moore Helen Marie Welch
The next matter for consideration by the Court was a
request by the District Attorney's office to combine a 3/4
time position and a temporary position into one full-time
position. The change would require no additional funds. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to approve the request by the
District Attorney's office.
The Court next considered adopting an Order Relocating
Polling Place for Election Precinct 15. The current polling
place location at 1700 E. 25`" Street, Bryan, Texas, is being
demolished. The Central Church of Christ has agreed to allow
the polling place for Election Precinct 15 to be located in
the church building located at 1600 E, 29th Street, Bryan,
Texas. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to adopt an
Order to relocate the polling place for Election Precinct 15
to the Central Church of Christ and make the appropriate
submission to the Department of Justice for pre-clearance.
The Court next heard a request by the Jail Administrator
for increase in credit card limit for the Training
Coordinator.
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Commissioners' Court meeting October 24, 2000 4
This is necessary because the current $500 limit does not
allow the Training Coordinator the ability to use the County
issued credit card to secure reservations at multiple events
during a 30 to 45 day period. On motion by Commissioner Sims,
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seconded by Commissioner Cauley, the Court voted unanimously
to approve the increase of the credit limit to $1,000.
The Court next considered entering into Agreement with
Verizon for maintenance on the telephone equipment installed
in August 1999. Contract term is 60 months at a cost of
$17,439.48. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to enter into
agreement with Verizon and authorized the County Judge to
execute the Agreement on behalf of Brazos County. A copy of
the Agreement is attached.
The Court next considered a recommendation for a vendor
for the Law Libraries for the Judges' offices and the
attorneys' offices. It was the recommendation of the
Auditor's office to award the CD Rom and Internet Access to
Lexis. On motion by Commissioner Cauley, seconded by
I Commissioner Jones, the Court voted unanimously to accept the
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recommendation of the Assistant County Auditor and award the
CD Rom and Internet Access to Lexis. A copy is attached.
The next matter for consideration was a request by the
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Sheriff's Office to utilize Capital Funds for the purchase of
the following vehicles:
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a. One 3/4 ton van for Work Crew Division '
b. One M ton pickup for Special Services Division
c. Eight cars with police packages for Patrol Division
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the request to
utilize Capital Funds for the purchase of vehicles for the
Sheriff's office.
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Commissioners' Court meeting October 24, 2000 5
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The Court next considered payment of a requisition from
Commissioners Court Advertising/Legal Notices Account for
advertising Proposition 1. On motion by Commissioner Sims,
seconded by Commissioner Jones Court voted unanimously to
approve payment of a requisition in the amount of $5,763.00
for advertising in support of Proposition 1.
The Court proceeded to consider the following blanket
Purchase Orders:
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Bruchez & Goss
The Greenery
Wilton's
PM Lube Center
Acme Soap Company
Brazos Wholesale
Cain's Coffee
Lilly Dairy
Butterkrust
Ben E. Keith
US Foodservice
Glazier
Performance Food
Alliant Food
Sysco Food Service
Scarmardo Produce
Commissioners Court
$20,000
Brazos Center
$
700
District Clerk
$
3,000
Sheriff
$
2,000
Jail
$
1,890
Jail
$
550
Jail
$
600
Jail
$
2,800
Jail
$
1,300
Jail
$
1,500
Jail
$
800
Jail
$
800
Jail
$
7,000
Jail
$
8,000
Jail
$
7,000
Jail
$
2,500
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of a requisition from
Certificate of Obligation Funds in the amount of $1,795.00 for
the purchase of a satellite dish for the Minimum Security Jail
Expansion. Commissioner Sims asked if there was a way to
defray the cost of the dish by charging other counties that
would be watching the training films. The Chief Deputy
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informed the Court that the films were free of charge and that
there was no interest among the other counties in sharing the
cost. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
requisition and authorized the payment of $1,795.00 for the
purchase of a satellite dish.
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Commissioners' Court meeting October 24, 2000
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The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2001-015, County Depository
Contract. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to authorize
the Purchasing Agent to advertise for bids for the County
depository.
The next considered the Re-award of Bid 2000-046, Items
3 and 4, Cleaning Supplies. This is necessary because certain
categories must be awarded together due to their dispensing
methods. It was necessary for items 2,3 and 4 to be awarded
to one vendor, which they weren't. The Purchasing Agent
recommended to award items 3 and 4 to Acme Soap Company to be
compatible with item 2 which had already been awarded to Acme.
On motion by Commissioner Sims, seconded by Commissioner
Jones, the Court voted unanimously to accept the
recommendation of the Purchasing Agent and award items 3 and
4 to Acme Soap Company. A copy of the bid tabulation is
attached.
The Court next considered the renewal of Bid 2000-013R,
Transportation of Deceased to Medical Examiner with Daniel and
Son Funeral Home. The Contract will be extended to November
1, 2001. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to renew Bid
2000-013R, Transportation of Deceased to Medical Examiner.
The Court next considered the request from Gene Savage to
construct a road bore for water line installation in the
right-of-way of Westbrook Road in Millican. The site is
located in Precinct 1. The County Engineer stated that all
appeared to be in order and recommended approval. On motion
by Commissioner Jones, seconded by Commissioner Cauley, the
Court voted unanimously to approve the request of Gene Savage
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Commissioners' Court meeting October 24, 2000 7
and authorized the installation. A copy of the request is
attached hereto.
The Court next considered the request from Wellborn
Special Utility District to construct 11 road bores and
parallel line installations in the rights-of-way of Sweetwater
Drive, Greens Prairie Road, Robin Drive, North Graham Road,
Capstone Road, South Dowling Road, I&GN Road, Koppe Bridge
Road, Royder Road, Greens Prairie Trail and Woodlake Drive.
The sites are located in Precinct 1. The County Engineer
stated that all appeared to be in order and recommended
approval. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the request from Wellborn Special Utility District and
authorized the installation.
A copy of the request is
attached hereto.
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Under announcement of interest items and possible future
agenda topics the County Judge made the following comments:
a) He met with the Fire Chiefs of the cities
of Bryan and College Station in reference
to EMS services outside city limits and
in Wixon Valley and the City of Kurten.
b) He has received the final copy of the
Subdivision Regulations from Patricia
Meronof f .
c) There were 1289 votes -cast during the
first day of early voting. The poles are
open from 8:00 a.m. until 5:00 p.m., on
Saturdays from 8:00 a.m. until 8:00 p.m.
and on Sundays from 12:00 p.m, until 6
p.m. Next week the polls will be open
from 8:00 a.m. until 8:00 p.m.
d) The County Clerks office has received
2,289 requests for Absentee Ballots.
Commissioner Sims said that maybe this time the voters
won't be apathetic.
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Susan Gandy reminded the Court of a workshop to be held
Tuesday, October 31, 2000 at 10:00 a.m. to discuss citizen
Vol 0'1 I Page 5J3
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Commissioners' Court meeting October 24, 2000 8
collection sites and the sale of information from the County
Clerk's office.
The County Judge welcomed Mrs. Pat Howard, the new
Purchasing Agent and recognized outgoing 13`n District State
Representative, C.B. Jones.
There was no citizen input and/or concerns.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held October 24. 2000 have been examined and are approved in
open Court this the In day of IOYA"w , 20Q1 in Bryan,
Brazos County, Texas.
Alvi W. ones
County Judge
Wm. Thornton
Commissioner, Precinct 2
Ca ey Caul Jr.
Commission r, Precinc 4
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Tony J e
Commissioner, Precinct 1
Randy S'ms
Commi ioner, Precinct 3
Kat`en McQueen
County Clerk
Page .9~35
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON DGt . z f 200& AT q.,cool4l
NAME ORGANIZATION/DEPARTMENT
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BRAZOS COUNTY COMMISSIONERS COURT
MEETING ONAZ,z ~ 200 L AT U v
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53-7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 4.1 through 4.5
On this the 24th day of October 2000 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct l;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 24, 2000 the Court heard and approved
a budget amendment for the 2000-2001 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 9,
1999 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 24th day of October 2000.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: 2LQL~-- Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS_
BUDGET AMENDMENTS
No. 00/014.1
10/24/00
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
45
630005
801100
110001
Cr
1 P. Office Buildings
22,923,00
45
630005
803700
110001
Dr.
Imaging Systems
22,923.00
Capital Improvements Fund
Commissioners Court
To reallocate budget. to
pay the balance of the contract with DynaSource
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TONY JONES
RANDY
~381°~"a108 ' Brazos County Commissioners' Court RANct3 SIMS
ALVIN W. JONES 361X105
W M. TMORNTON County Judge CAREY CAULEY. JR.
I 361-4x1 2 361 4102 Precinct d
!1 361J115 361-4111
M E M O
TO: John Reynolds
County Auditor / p
FROM: Ruth McLeod ,eltv.-,
DATE: October 13, 2000
SUBJECT: Budget Amendment
=co.eo.a.~==c..oo.c.c.coco-_-~_~_-_~_•a..aav==ao.ae=o~___~.a_~~_~~~
Please prepare a budget amendment for Fund 45 - General Permanent
Improvement Fund.
Decrease account no. 801100 - J P Offices by $22,923.00
Increase account no. 803700 - Imaging System by $22,923.00
This amendment is necessary to pay the balance of the contract with
DynaSource.
Thank you.
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Brazos County C0ur""u e - 300 Eat 26th St. • Sute 116 • Bryan. Texas Fac (409) 8216M
Brazos County Computer & Network Services
202 East 27th Street, Suite 102, Bryan, Texas 77803
Voice: 409.361.4310 Fax: 409.361.4408
MEMO
October 2, 2000
TO: Judge Alvin Jones
FROM: Marijane Deen
RE. DynaSource Contract payment
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Our contract with DynaSource, Inc for the integrated imaging system ( hardware and software) calls for a
total payment of $229,252.00 to be paid in scheduled payments as follows:
I. Delivery Date $137,55000
2. Thirty days after delivery $ 34.39000
3. Sixty days after delivery $ 3.3,39000
4. Seven days after acceptance $ 22.922.00
of software
We have paid the first throe payments but the last schediled payment did not fall within the fiscal year of
1999-2000. We do not have acceptance of the software yet Therefore I am requesting for $22,922.00 to
be re-appropnated in the 2000-2001 budget in 630005 - 803700 which is the account that the purchase
order for the contract was originally paid from I have attached a copy of the DyynaSource contract. If you
have any questions, please contact me at 4467.
L99 Ar40
Agreement for Integrated Hardware and Software System
THIS AGREEMENT FOR INTEGRATED AND HARDWARE SYSTEM is by and between DynaSounce,
Inc. ("Contractor"), a Texas corporation having a place of business at 975 IH-10 North, Beaumont, Texas 77706 and
Brazos County, Texas ("User') having a place of business at 300 E. 266 Street, Bryan, Texas 77803 (herein after the
"Agreement")
WHEREAS, Contractor has a System (as hereinafter defined and referred to as the "System") and desires to
install and put into operation the System for User.
forth.
WHEREAS, User desires Contractor to install the System under the terms and conditions hereinafter set
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NOW, THEREFORE, in consideration of the mutual covenants contained in this Agreement, the parties
agree as follows:
ARTICLE I
DEFINITIONS AND AGREEMENT
1.0 Definitions. For the purpose of this Agreement, the following terms shall have the following
meanings: _
(a) "System" shall mean a computer system consisting of an integrated computer hardware and
software system. The system shall have the features and functions, shall perform in accordance with the
interface functional requirements and shall meet performance requirements set forth in Brazos County RFP
No. 99-051 and Contractors' response to RFP No. 99-051 (hereinafter collectively referred to as the
"RFP" ),.which is incorporated herein by reference for all purposes stated herein.
(b) "Software" shall mean the proprietary system software as set forth and described in the RFP
and shall include any updates, modifications or enhancements thereto and associated third parry supplied
software and any and all user's manuals, specifications or documentation accompanying the System.
(c) "Hardware" shall mean the computer hardware as set forth and described in the RFP and shall
include computer hardware made by or for Contractor and associated third party supplied hardware.
(d) "Delivery Date" shall mean the later of May 30, 2000, or the actual date on which all of the
Hardware and Software is delivered to User at User's place of business.
1.1 Agreement. This Agreement shall have an effective date as of May _21?f 2000 ("Effective Date').
During the term of this Agrcement~ Contractor shall install the System in specified locations in accordance with the
System Installation Schedule set forth in Schedule A attached hereto and made a part hereof for all purposes. The
User shall accept and pay for the System in accordance with the Acceptance Criteria set forth in Schedule B attached
hereto and made a part hereof and the payment terms set forth in Article 3.1. During the term of this Agreement,
User shall perform in a timely manner User's obligations and responsibilities to provide work space for Contractor
personnel, provide User personnel to be trained on the System, and provide Contractor with information needed by
Contractor to cant' out its contractual obligations. Upon payment of the System costs and fees, User. shall have
perpetual, non-exclusive, non-transferable license to use the System subject to the provisions set forth in tlus
Agreement
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ARTICLE 11
LICENSE AND WARRANTY
2 0 License. User understands and acknowledges that Software supplied to User is proprietary to
Contractor and User shall hold and use all software in strict confidence. Upon the payment of the System costs and
fees and subject to the terms of this Agreement, User shall have a perpetual, non-exclusive, non-transferable license
to use the Software where the system is installed. however, Contractor shall retain title to and all ownership rights to
the Software.
2.1 Install Software. Contractor agrees to deliver to the User, at the time of installation, all install media
necessary for the successful installation of the Software purchased pursuant to this Contract Further, Contractor
will supply, free of charge, all updates of such install media as soon as it becomes available. Contractor agrees that
User shall have the right to archive copies of the install media.
2 2 Hardware Warranties. Contractor warrants that the Hardware shall be free from defects in material
and workmanship for threw (3) years from the Delivery Date. Notwithstanding the foregoing, Contractor makes no
representations or warranties regarding, and shall not be liable for any defects in, those items of Hardware purchased
from User's selected manufacturer (the "Compaq Hardware") which are subject to a separately purchased warranty
by said manufacturer. Should the Hardware, other than the Compaq Hardware, fail to conform to the above,
Contractor will replace such Hardware or make such changes to such Hardware as are necessary to conform such
Hardware to this warranty at no additional cost to the User.
2 3 Software Warranties. When the Hardware is operating in accordance with its specifications.
Contractor warrants that the Software and Hardware will together perform in accordance with the System technical
specifications mutually developed by the parties from the functional specifications for the Software, the interface
specifications and the System performance requirements set forth in the RFP, for one year from date of acceptance
and during the period User purchases the software maintenance and technical support service from Contractor.
Should the Software fail to conform to such specifications, Contractor will replace the software or make such
changes to the Software as are necessary to conform the Software to such specifications. If such remedies are not
successfully implemented and completed within 60 days from notice by the User to the Contractor of such failure.
Contractor shall refund the purchase price of the Software and the training and maintenance charges associated
therewith to User In the event User obtains prior written approval of Contractor to modify any portion of the
Software, including source code, Contractor shall wan-ant such modifications in accordance with this Section unless
installed by User in such a manner so as to cause the Software to fail to conform to the warranty set forth to this
Section 2.3
2 4 Compatibility Warranty. As set forth in Section D of the RFP, Contractor warrants and represents
that the System is and will support a true client-server environment and a local area network (having one or more
segments) and that all client workstations tun the MS Windows 95/98/NT graphical environment and Microsoft
2000 Professional. Contractor further warrants and represents that the server (or servers) is a mule-functional
processing unit capable of performing stand alone data processing, image processing, and communications
concurrently and that the server includes a relational data base management system. Contractor further warrants and
represents that it will work with other vendors to effectuate successful integration of its System. The warranties in
this Article 2.4 shall survive for a period of 3 year(s) from the Delivery Date. Should Contractor breach this
warranty, Contractor shall make such changes to the System to make it comparable, by replacement or alteration, or
refund to User the purchase price, at User's option. If the System is to be replaced or altered such replacement or
alteration must be completed within 60 days of written notice by User to Contractor of a compatibility problem.
25 Proposal. Contractor warrants and represents that, to the best of Contractor's knowledge, all
information it provided or supplied as part of the RFP is true. valid and accurate to all material respects, and that the
System will meet or exceed. in all material respects. the performance standards and activity levels stated therein.
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ARTICLE III
HARDWARE AND SOFTWARE MAINTENANCE
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3.1 Purchase of Hardware and Software Maintenance and Technical Support. User shall pay to
Contractor the sum of 5229,252.00 (the "Purchase Price'). Such Purchase Price shall be paid upon the following
schedule:
(a) Delivery Date 6016 - S 137,550.00
(b) Thirty (30) days after Delivery Date 15% - S 34,390.00
(c) Sixty (60) days after Delivery Date I S% - S 34,390.00
(d) Seven (7) days after acceptance of Software as defined herein 101/6 . S 22,922.00
3.2 Maintenance and Technical Support.
(a) Contractor shall maintain the System, other than the Compaq Hardware, on a 8-hour per day, 5-
day per week basis. Response time shall be no more than four hours from the time a call is placed. Such
technical support and System mainterance is described in further detail in the RFP. All routine
maintenance and technical support costs are included in the charge set forth in Article 3.1 of this
Agreement.
(b) User shall, on the anniversary date of the expiration of the 3-year maintenance requirement set
forth in the RFP, be entitled, within its sole discretion, to request and Contractor may consent, such consent
not to be unreasonably withheld, to the continuance of Hardware and Software maintenance and technical
supportt for an additional period of one year according to the terns and conditions set forth herein by
advising Contractor in writing at least sixty (60) days before such anniversary date of User's desire to
renew the maintenance and technical support portion of this Agreement.
3.3 Changes in Software. Contractor will make changes to software, including all updates and
enhancements dcftloped as they become commercially available, as requested by User or required by applicable
federal or state law at no cost or expense to the User during the years, after acceptance, in which User purchases
maintenance and technical support services from Contractor; and provided further thereafter there will be no charge
for such changes during the term of this Agreement or any extension thereof where such change requires less than
one-half (1/2) of one man-day of design study, estimation and programming effort, or one man-day of effort for all
requested changes during any calendar month.
3.4 Replacement Parts. For purposes of Hardware maintenance to be provided by Contractor as set forth
in the RFP, parts furnished by Contractor will be new parts manufactured by original equipment manufacturer unless
otherwise agreed in wnting by User pnor to installation. Parts removed from the System for which such new parts
or mayor components are exchanged will become the property of Contractor. Nothing herein shall be construed to
modify, alter or otherwise affect warranties given to User by Contractor herein.
ARTICLE IV
OPERATING ENVIRONMENT
4.1 Installation and Training.
(A) Installation Schedule. Installation of Hardware and Software shall be completed pursuant to
the System Installation Schedule attached h:reto as Schedule A and Contractor warrants completion on this
Schedule with the exception of delays, if any, caused directly by the acts of the User or by delays in
delivery of the Compaq Hardware caused by the User's selected manufacturer. Failure of Contractor to
install the Hardware and Software pursuant to such schedule shall constitute a breach of Contract. In such
event, upon 7 days written demand, (i) this agreement shall terminate and no further fees or costs shall be
owed; (ii) Contractor shall pay to User the sum of $200 00 per day for every day that expires past the
Page 3 of 8
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scheduled completion date; or (m) the User may contract with a third party to complete installation and
deduct such thud party costs from the Purchase Price, at User's sole discretion.
(B) Installation Cost. Installation of the Hardware and Software is included in the Purchase Price
of the System set forth in Article 3.1 hereof.
(C) Training. Contractor shall provide training to User in accordance with the RFP and as set
forth on Schedule A. The cost of such training is included in the Purchase Price.
ARTICLE V
CHARGES
5.1 Charges. All prices in this Agreement are fOB place of installation with the costs of freight and
insurance prepaid by Contractor. Such costs are included in the Purchase Price set forth in Article 3. L
ARTICLE VI
LIABILITY AND INDEMNITY
6.1 Indemnification and Hold Harmless. Notwithstanding any other provision contained herein to the
contrary, Contractor shall indemnify and hold harmless the User from any and all damages and liability (including
reasonable attorney's feu), injury, loss or damage which is occasioned through Contractor's ordinary negligence
and reckless or deliberate acts or omissions.
r]
ARTICLE VII
EXPIRATION AND TERMINATION
7.1 Expiration. Unless extended as otherwise provided in this Agreement, the terms of this Agreement
shall expire at the end of three (3) years following the execution of.this Agreement.
ARTICLE Vlll
MISCELLANEOUS
8.1 Notice. Notices, requests and other communications required pursuant to this Agreement shall be in
writing and sent by fast-class mail to the parties at the following address:
r~
6.2 Patent Indemnity. Contractor agrees to hold harmless and indemnify User, its employees and agents
from and defend, at its own expense (including reasonable attorneys', accountants' and consultants' fees), any suit
or proceeding brought against User and/or Contractor based upon a claim that the ownership or use of the System or
any part thereof constitutes an infringement of any patent or copyright. Where applicable, User shall notify
Contractor in writing of any such suit or proceeding or significant threat thereof and agrees to give Contractor
information and reasonable assistance for the defense. In the event User is enjoined from using the System or any
part thereof, Contractor with all reasonable speed and due diligence shall provide User the right to continue using
the System or procure for User an equivalent system having the same or better performance specifications.
To Contractor: DynaSource, Inc.
9751H-10 North
Beaumont, Texas 77706
Attention. Charles E. Beard, President
To User: Brazos County Commissioners Court
300 E. 26i° Street
Bryan, Texas 77803
. Attention: County Judge
Page 4 of
8.2 Employee Approval. Contractor shall assign a project manager who shall have overall responsibility
for the implementation of the System. User shall provide written notification to Contractor should, in User's
reasonable judgment. a Contractor employee, including project manager. performing services for User pursuant to
this Agreement, not be acceptable to User. Contractor shall be given fifteen (15) days following receipt of such
written notice to improve the performance of such Contractor employee. Should the Contractor employee's
performance thereafter not be reasonably acceptable to User, the Contractor employee shall no longer provide
services to User under this Agreement and Contractor shall replace that employee with another Contractor employee
acceptable to User, which acceptance shall not be unreasonably withheld. User agrees to assign a project manager
from its staff to coordinate the User's responsibilities hereunder.
8.1 Attorney's Fees. In the event Contractor or User defaults in the performance of any term, condition or
agreement of this Agreement and Contractor or User commences legal action of any kind to enforce the terms and
conditions of this Agreement. the prevailing party in such litigation shall be entitled to collect from the other party
all costs, expenses and attorney's fees incurred in connection with such action.
8.4 Assignment. No assignment of this Agreement or any right hereunder by either party will be
effective unless the non-assigning parry has given its written consent.
8.5 Waiver. No Waiver of any breach of any term or condition of this Agreement shall be
constructed to waive any subsequent breach of the same or any other term of this Agreement.
8.6 Governing Law. This Contract is performable in Brazos County. Texas. THIS AGREEMENT
SHALL BE GQVERNED BY TEXAS LAW.
8.7 Entire Agreement. This Agreement, including the documents incorporated herein by reference,
contain the entire understanding of the parties hereto and neither it nor the rights and obligations hereunder may be
changed, modified or waived except by a written agreement executed by the parties hereto.
ow
ATTEST:
Mary Ann Ward. County lerk
A {{/~~~I Lt~V l
fl 7
BRAZOS COUNTY, TEXAS
By rlw_ 2t
Alvin V. Jones, Cou#Ky Judge
DYNASOURCE, INC. 1
1,7
Y
Charles E. Beard, President
Page S of 8 .5-41
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Schedule A
Installation Schedule
Installation Schedule (all days business vice working):
A. Network Hardware:
I. Network equipment (i e. switches):
a. Network equipment will be installed by County personnel within 14 calendar days of
the Delivery Date.
b. DynaSource will be available to provide consulting/advice for installation of network
equipment.
2. Workstations, monitors, storage devices, scanners, printers and the imaging server:
a. Server installation will be a coordinated effort between DynaSource and Brazos
County CNS staff within 14 days of Delivery Date.
b. Initial scanning and QA workstation installation will be done only in the office of the
District Clerk and within 14 days of installation and configuration of the imaging server.
e. District Clerk pyblic viewing stations will be configured, but not installed by
DynaSource. Installation of these stations will be at the discretion of the Distinct Clerk.
pending determination of sufficient imaged material to warrant their installation
d. Workstations and scanning equipment for the Shenff's Office will not be installed
until completion of installation of the imaging server, scanning and QA stations in the
District Clerk's office, installation of a test database, and training for the District Clerk's
office begun.
i. Installation of equipment and software for the Sheriff's Office will be
coordinated with an imaging system liaison from the Sheriff's Office.
B. Imaging Software:
1. Server-side applications:
a. All server side configuration and component installation will be begun within 14 days
of server receipt.
Client applications:
a. As described in section A.2.b. above, client configuration will begin for the District
Clerk's office withut 14 days of completing server installation and configuration.
C. Training and Customization:
1. Training:
a. Training of CNS staff and imaging liaisons from the District Clerk's and Sheriff's
offices will run concurrent with the initial server and client mstallation/confrguration.
b. Training of District Clerk staff will begin immediately following successful
installation of the imaging server, the scanning and QA workstations and a test database
on the imaging server.
2. Customization:
a. Customization will be addressed as an ongoing issue and will be determined by the
Department Heads and/or liaisons of CNS, District Clerk and Sheriff.
•
Page 6 of 8~, I
f
Schedule B
Acceptance Criteria
1. The selected bidder shall provide notification of installation in writing to Brazos County when the equipment is
installed and ready for use. at which time operation control becomes the responsibility of Brazos County. At the
option of Brazos County, there may be an acceptance period of sixty (60) consecutive days commencing at 08:00
hours Central Daylight Time on the first day following receipt of notification of operational status to the using
County agency. In summary. to meet the standard of acceptance, the System must operate at an average level of
effectiveness of not less than 95% for a period of sixty (60) consecutive days. The average effectiveness level shall
be determined by
Total Productive Operational Use Time
Average Effectiveness n
Total Productive Operational Use Time + Associated Down Time
2. All documented down time during the acceptance period must be documented by the Contractor and County
personnel. It is not necessary for one thirty-day period to expire in order for another performance period to begin.
3. If the equipment fails to meet the standard of acceptance after sixty (60) business days from the installation date,
Brazos County may. at its option, request a replacement or terminate the order without incurring any liability and to
the extent monies have been paid. such will be refunded. In those situations where Installation will be on an on-
going basis as made operational, failure to meet the Standard of Acceptance after sixty (60) business days from the
Installation date shall entitle User to require replacement or a refund of charges attributable to the non-perfomung
equipment.
4. Acceptance of System Software will be effective as of (i) the date of successful completion of installation and
configuration of the imaging server Software and the client applications for the District Clerk's office, (ii) the
Acceptance Criteria as stated above being satisfied and (iii) wnnen acceptance by the County Commissioners Court.
5 Additional 'S'oftware components (specifically client applications for the Sheriffs Office) and Software
customization will be accepted on an on-going basis as delivered and made operational. Such acceptance shall be
subject to be average effectiveness levels and time periods for establishing the same as set forth above.
Performance Guarantee-
1 Warranty/maintenance period for all items of Software delivered and installed shall begin on the date of
acceptance.
Definitions:
A. Installation Schedule (used specifically to calculate Acceptance Criteria) "Schedule A": The Installation
Schedule" will be modified so as to reflect the following:
I. Section A. Network Hardware. Subsection 2.d and 2.d.t. will not be used in calculation of Acceptance Criteria
because Contractor does not control scheduling for the Sheriff's Office.
2. Section C. Training and Customization, Subsection 2 will not be used in calculation of Acceptance Criteria
because Contractor does not control scheduling for the various Department Heads and/or liaisons of CNS,
District Clerk and Shenff.
B. Total Productive Operational Use Time includes total use time of all network equipment. workstations,
monitors, storage devices, scanners, printers, and the imaging server.
C 4Assoclated Down Time is that time in which the "System" as defined in Article 11.0 (a) is:
Page 7 of 8
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down due to com
atibilit
issues between "S
stem" com
onents as d
liv
th
ntract
r
d b
C
.
p
y
p
y
e
ere
.
y
e
o
o
2.
down due to compatibility issues between the "System" as delivered by the Contractor and User environment as
described in Article 112.4.
D.
Down Time Not Associated is that time in which the "System" components as delivered by the
Contractor in Article 1 1.0 (a) is:
1. down for on-going installations of System as described in Sections 1. A. 1. and 1. A. 2. (above) or
upgrades in software or hardware that may become available during the installation period.
• 2. down related to System issues not in the control of the Contractor.
3. down related to issues of:
a) Operator Error
b) Mechanical errors covered by warranties
c) Software Errors covered by-minor software patches
d) Written or Oral Miscommunications between Contractor and User
E.
Written Acceptance by the Commissioner Court (used specifically to calculate Acceptance Criteria)
"Schedule B: Section 4. (iii) shall not be unreasonably withheld following the satisfactory installation as
defined above.
F.
Manufacturers' Warranties on Hardware are defined and controlled by the individual manufacturer.
Manufacturers' warranties on hardware begin on delivery date of equipment.
G.
LAwFtcbe Software Assurance Program (I SAP) begins on Acceptance Date.
Page 8 of 8 • 1
9
i
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS - -
- - No. 00/01-4.2 - - -
No. 10/24/00
0101 - - - -
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
200001
672110
Dr.
Minor Software
330.00
01
110015
611300
Cr.
Contingency
330.00
District Clerk
To setup the proper appropriation to comply with the Internal Control Procedures
for the purchase of upgrade software to be installed at the District Clerk's office per the
requisition and work-or
ders attache
d.
Prepared By: 7 MO
Datc:- . jo/19/00
pproved Bf:I
I q. 5 5b
frJA l_.'r 1
I
I'
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THE FOLLOWING
DOCUMENT
~'~5_ ss i-ssy
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
1
•
•
REQEil5867
BRAZOS COUNTY
`7 Y of ~4P
Auditor's Office
300 E. 26th St., Suite 314
Bryan, TX 77803
_
R E Q U I S I T I
O N
BUYER ANITA LEE
DIV/FUND 140001
REQUESTED 10/17/00
REQUIRED
SOFTWARE
AWARDED
UPGRADE FROM W
95-W98 FOR ANGIE
UPGRADE LAPTOP
TO OFFICE PRO 2000
FOR MARK HAMLI
N
VENDOR
QUANTITY
VEND PROD NO
UNIT MEASURE
TAX
ITEM COMMODITY NO
UNIT PRICE EXTEND PRICE
FREIGHT TOTAL PRICE
1 8096 TEXAS
DEPART 1.00
86.00
.00 86.00
EA
.00
802-11- -
86.00
COMPUTER
SOFTWARE
UPGRADE FROM W95 TO WINDOWS 98
2 8096 TEXAS
DEPART 1.00
237.00
237.00
.0
0
EA
0
0
.
802-11-
237.00
COMPUTER
SOFTWARE
UPGRADE LAPTOP TO OFFICE 2000 PRO
REQUISITION TOTAL 323.00
ORGANIZATION ACCOUNT
PROJECT ACCOUNT
-
-
-
AMOUNT
01
270500
~
i
~
~
86.00
01 270500
237.00
+}I
TOTAL REQUISITION
323.00
Y
P-4'4 If
1
Olb
Mds faVsltion has beta evahMed and lppmed
by Bsuos Coua y Ca Wow Network SesvfoeL
"M, La
Department
BRAZOS COUNTY IS EXEMPT FROM SALES TAX
Purchasing Agent/County Auditor
COUNTERSIGNATURE REQUIRED ON PURCHASES
GREATER THAN 510,000
County Judge/commissioners Court/District Jud e
66
VENDOR/PURCHASING
t
r _
Ilepopq Opp P.-
Summary 01-Upgrade for laptop to Office 2000
i
Type
Requestor Marc Hamlin
WS q 0
Phone
Ext.
Department District Clerk
N
Dept
Location
Req. Date 10112/00
Responsible Linda Jeske
Assn. Date 10/12/00
Priority
Due Date
Completed 10/17/00 Hours 0.00
I
Charge S0.00
Description:
1. Serial number of computer this is needed for
2. Reason noted in track-it
Resolution:
Marc Hamlin; Serial Number. 000932RM-12961-05F-1910
Marc's new laptop came with Works 2000 which includes Microsoft Word, on his old laptop he had MS Office professional 97, which includes
Word, Excel, PowerPoint dt Access. Upgraded to MS Office Professional 2000 so he could keep all previous programs and so the software
would work with what was already on the new laptop.
5 5
i
i
•
01
•
t "tS ' u'anCc~i: illh •rilll ~ ti'+ '
QQ'
Summary 01-upgrade from Win 95-98 Type
Requestor Angie Legg/Alecia WS N 0
Phone 4230 ExL
Department District Clerk Dept N
Location Req. Date 10/12/00 _
Responsible Linda Jeske Assn. Date 10/12/00
Priority Due Date
Completed 10/17/00 Hours 0.00 Cbarge S 0.00
Description:
1. Serial number needed
2. Reason noted here in track-it
Resolution:
Angie Legg; Serial Number. 6850-CCJ7-A396
Angie was having hard drive problems, new hard drive was ordered UNDER WARRANTY part. Angies computer is a Pentium 11350.
capable to run WIN98. Installed WIN98, because it is a better operating system than WIN95 and to advance with technology.
Alicia; Serial Number: 8834-BYR3-6113
Alicia's WIN95 operating system was corrupt, computer had to be wiped and reloaded. Loaded WIN98 for the same reason Angie's was
upgraded.
• looy!~°
BRAZ_OS COUNTY, TEXAS_
BUDGET AMENDMENTS
-
-----o. 00 0No. 00/01.1-443
~ - -
10124/2000
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
30
3171
672110
317101
Dr.
Computer Software
2.000.00
30
3171
676700
317101
Dr.
Printers
1.438.00
30
3171
602600
317101
Cr.
Educational Supplies
2.000.00
30
3171
802030
317101
Cr.
Computer Hardware
1.43800
Grant Fund
Juvenile Accountability Block Grant
To set u bu
d get for ex nses for Printers and Computer Software.
Prepared By: gkc.__
Date: N~#
Approved Bye ...i
Date:
C;Q
^ BRAZOS COUNTYJUVENILE SERVICES DEPARTMENT
9h ~ o R. J. Holmgreen Brazos County Juvens/e Justice Center
01 1904 West SH 21, Bryan, 7X 77803
Phone. (979) 823.3544, Fax: ('979) 823.4211
E- A. Wentreek, Jr., Chief Executives Officer
Dan German Deputy Executive Officer
DATE: October 16, 2000
TO: Gayle Clement, Assistant County Auditor
FROM: Tommy Ramirez, Juvenile Services IV
RE: Juvenile Accountability Block Grant Division # 3171
Gayle, please move the following dollars from their current account #'s to new account #'s.
From: Account # To Account #
602600 Educational Supplies 672110 Computer Software
Current Balance - 6,291.00 2,000
From: Account # Move To: Account #'s
• 802030 Computer Hardware 676700 - $1,438
Current Balance - 4,500
Leave: $3,062.00 In this account
I
t
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS -
No. 00/01-4.4
10/24/00 - -
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
306001
672860
Dr.
Minor Equipment Other
250.00
01
306001
606000
Cr
Office Supplies
250.00
01
306001
672860
Dr
Minor Equipment Other
255.00
01
306001
617500
Cr
Telephone - Cellular
255 00
Constable - Precinct 6
To cancel and reverse B
udget Amendment 00101-2 4 which was approved 10/17/00 This request
was made to the County Judge at 9
48 a.m. the same morning
Prcpancl By ~ rnltw~ I - - pproved •':'=Z~`,-~_ i
Date: 10/191
- - -
~dx _a~.~~-~ 55C~
i
0
1
1
1
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'ylft7
TONY JONES
RANDY SIMS
PreolnctI Brazos County Commissioners' Court Prectnel3
361-4106 361.4105
M. S. THORNTON ALVIN W. JONES
W
Precinct M. S. 2 County Judge CAREY CAULEY. JR.
W
361 115 361-4102 Preemt 4
361-4111
DATE: October 18, 2000
TO: Margie Wedel
FROM: Al Jones
SUBJECT: Budget Amendment 00/01-2.4
The attached Budget Amendment 00/01-2.4 was approved and process through Commissioners
Court on Tuesday, October 17, 2000.
On that same day at 9:48 a.m., my office received a phone call from the office of the Constable,
Precinct 6. The message received was that that office had processed this request for a budget
amendment in error and would like to have it canceled.
Please reverse this budget amendment and submit the reverse transaction to Commissioners Court
for its October 24, 2000 meeting. Thank you.
BQres County CWVWu" • 300 Eut 26th 1SI. • Su** 11 i16 • Bryan. Tee 7~8 Faac (40®) 8234M
1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2000-2001 BUDGET YEAR
NO. 00/01 - 2.4
On this the 17th day of October 2000 at a regular meeting of
the Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 17, 2000 the Court heard and approved
a budget amendment for the 2000-2001 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 9,
1999 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 17th day of October 2000.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: ow/~~ Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
ti
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i
q
•
0
i
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 00/01-2.4
10/10/00
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAM);
Increase
Decrease
01
306001
672860
Dr.
Minor Equipment Other
250 00
01
306001
606000
Cr
Office Supplies
250 00
01
306001
672860
Dr
Minor Equipment Other
255 00
01
306001
617500
Cr.
Telephone - Cellular
255 00
Constable - Precinct 6
To reallocate budget to
purchase a fax machine and cellular phones
SI
JUSTICE PRECINCT NO.6
100 ANDERSON SUITE 2
COLLEGE STATION, TEXAS 77840
(979) 694-7900
FAX (979) 694-7902
October 5, 2000
Margie Wedel
Brazos County
Auditor's Office
Re: Budget Amendment
COUNTY OF BRAZOS
Please move $250.00 from account 306001-606000 to 306001-372860 for purchase of
fax machine. Also move $255.00 from 306001-617500 to 306001-672860 for purchase of
cellular phones This will still leave an amount in our line items to cover the budget
years-estimated cost of office supplies and monthly cellular cost.
I
You,
Phil Sikes
Constable Pct. 6
Brazos County
-LO aL.,,.P661
I -
11
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4 R-P«sN111.46.s 7001/01t:AlaUD cq..4u.r.. F043/rt... wq. F." a.t a
' JJ
BRAZOS COUNTY, T S
APPROVED BUDGET-MINOR ACQUISITIONS
Items To Be Funded From The General Fund
Classification 06700
For The Year Ending September 30, 2001
Estimated Deputmeni
Description Unit Cost Quantity Total Accta
Constable Precinct 03 3030
No Request
Total Constable Precinct 03 $
Constable Precinct 04 3040
Body Armor (Vests) 530 3 S
Hand Held Radios 750 2
Total Constable Precinct N4 S 2,000 672860
Constable Precinct 105 1050
Executive Chairs 225 3 680 673420
Total Constable Precloct 05 $ 680
Constable Precinct 06 3060
Fax Machine 250 1 S
Cell Phones 85 4
Hand Held Radio 296 2
Hand Held Metal Detector 200 1
Total Constable Precinct 06 $ 800 67:860
Juvenile Services 3100
Equipment . Telephone S 856 I S
Radios 5,620 20
Filing Cabinets 200
Desk Chan 200
Total Juvenile Services S 5,000 672870
lndigeneIlealth Care 3400
No Request
Total Indigent Health Care S
Emergency Management 3550 71
Equipment - Other
S 500 612860
Total Emergency Management S S00
a~5~1
1013100
4.23 ►a1
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FUND - 01 GENCRAL I'IRID
OIVI,IIIN
406001 - I IIIJSTIICI.F
YREL'IM I '
FUNCTION - J100 LAW I'M ORCEMKr
DEPARTI4'Nr 3080 - CnusrA&LE • PRfrIticr 6
F, 1611
Fururf.harll5
rrnh 10 Urn(
AVAILAtAL
1IU7
ALCOU10 TITLE • • - •
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E;,FFND IrURr,
uom rl1r1o1r4G
01C LXF
ESAL"-E
LUD
`11000 AF-Y • ELECTED UrFICIAI
37,080 00
.00
.00
00
37,080.00
.00
~1 6100 11009IJ - ';fArF
19,175 00
On
00
00
19,375 00
00
rI, Ir4 )10111,1 a LAW I; IFOF•flrEN1
63,000 04
00
00
00
61,800 00
•0o
IIN09 111141.17VITY PAY
1.4110 00
00
00
110
1.4.10 00
00
IU:00 rtl.h;; IAY
11770 00
00
00
00
1,790.00
co
TU1nL SALARY AND WAGES
123,405 00
00
AO
00
123,485 00
.00
X11000 s0s IAI SEEIMTY
9.140 00
00
O11
00
9,340 On
00
sRlr'U FIIIhlrkNT
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13.280 00
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00
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00
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1.350.04
00
330
19
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00
TIM11
E;Ef4! F1 TS
39.330 00
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SELECIIDN (1,11 6'Ifl. '••plr.dar I'n,•1• "I v,.j c•f•!c it kev in'Jn ' 406001'
FUND - 01 - rENERAL FIND DIVISION - 306001 CONSTABLE - r'RLCINCT 6
FUNCTION - 300 - LAY LNIORCF.MFN1
UEPnR111ENT ;060 CONSTABLE FRECIN1 6
I1fIUII LNLUrr&ANCC', YFn6 rO UATL AVAILABLE YTO/
nCLUImT - rl'LC LUOLLI ExfLNnIrIIF15 UUMINIDIM LNL • LXP BALMICE BUD
rOT111. LAW ENFORLEMNI 188,065.00 66 00 200.00 266.00 187,799.00 .00
11111" Grf1ERA1 FUND 108.065 no 66 00 200 00 266 C'0 187,799 00 00
TOTAL REPORI 188,065 00 66.00 200.00 266.00 187,799.00 00
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BRAZOS COUNTY, TEXAS
- - - - BUDGET AMENDMENTS
- - No. 00/014.5
10/24/00 - -
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
110001
610100
Dr.
Advertising-Legal Notices
5,800.00
01
110015
611300
Cr.
ContingencN
5.800.00
General Fund
Commissioners Court
To increase the Commissioners Court budget for unanticipated advertising
relating
to the bond issue.
Prepared By: mk.
Date:
10/1~/
'pproved'By: 1~ ,r
- -ate: - -
-
al C~' 50
,11_~
TONY JONES
RANDY SIMS
PrecmdI Brazos County Commissioners' Court
361
4106
PPlec.l
.
361-4105
ALVIN W. JONES
WM. S. THORNTON Courdy Judge
CAREY CAULEY, JR.
Prechnt 2 361-4102
Precuict 4
361-4115
361.4111
xP6K0
TO: John Reynolds
County Auditor
FROM: Ruth McLeod
DATE: October 19, 2000
SUBJECT: Budget Amendment
==~~a=c...co.c.c.ao...a.ca.ae.a.~a=.a.aaaa~aaaaa=aae~a=.
oaeoe...c
Please prepare a budget amendment for the Commissioners Court
budget as
follows:
Division No. 110015 - Acct. No. 611300 - Contingency
Decrease by $5,800.00
Division No. 110001 - Acct. No. 610100 - Advertising-Legal Notices
Increase by $5,800.00
Thank you.
Www County Ca,r%wu • 300 Eat 26th St. • Su Bg Feoc (401) 8234M
i
~ - r. w V A.. c~.._ I.nv Js •........a .L a.a~. w..w a. ......~~Jw... V . e . . J •
PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE: October 24, 2000
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
i###i#####44#44444444#414#i#ii4i#44#414#44444444#444444444441#44#i#444#4###i#4#t44#i
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
Iii##14###14144444411#11##i##14#444414##14#4##1#444#44114141441444#144#141##1##14##1
CONSTABLE, PCT S ARMSTRONG, JAMES MERIT INCREASE
BOSLEY. GLENDA MERIT INCREASE
COUNTY COURT AT LAW a2 SCULLY. SHARON L MERIT INCREASE
JUVENILE COURT REFEREE OROZCO, SONIA MERIT INCREASE
JUVENILE SERVICES GLENN, JAMES W RESIGNATION ,
ROAD & BRIDGE WADE, STEVEN PROMOTION
SHERIFF OFF. - JAIL DIVISION
LOCKHART, MARTHA A
NEW HIRE
SLEDGE, CHRISTOPHER
CORRECTION OF
ADMIN.
BOWSER, MELVIN G
PREVIOUS ACTION
TRANSFER FROM JAIL
CARLSON. JOHN
TRANSFER FROM JAIL
COUNTY CLERK MGM'T FUND
COHEN, SUSIE L
MERIT INCREASE
DISTRICT CLERK
MARCHBANKS, HEIDI
NEW HIRE
LENZ, SYLVIA BETH
NEW HIRE
Approved in Commissioners' Court: October 24. 2000
County Judge's or Commissioner's Signature: - ci-i(
S.L
(This copy to be attached to minuta) -
ORDER RELOCATING POLLING PLACE
FOR ELECTION PRECINCT 15
•
WHEREAS there exists at the present time a certain polling place which can not be used
for the purpose of conducting elections; and
WHEREAS the polling place for Election Precinct 15 is located at the Army National
Guard building located at 1700 E. 25th Street, Bryan, Texas; and
WHEREAS the Commissioners Court has been notified that the Army National Guard
building located at 1700 E. 25th Street, Bryan, Texas will be demolished and will no longer be
available for the conduction of elections; and
WHEREAS the Central Church of Christ has agreed to allow the polling place for
Election Precinct 15 to be located in the Central Church of Christ building located at 1600 E.
29th Street, Bryan, Texas:
NOW, THEREFORE BE IT RESOLVED BY THE COMMISSIONERS COURT
OF BRAZOS COUNTY, TEXAS THAT:
Pursuant to Section 43.031 of the Texas Election Code that the location of the polling
place for Election Precinct 15 be located at the Central Church of Christ located at 1600 E. 29th
C~
Street, Bryan, Texas;
IT IS FURTHER ORDERED THAT notification be sent by mail to all registered
voters in Election Precinct 15;
IT IS FURTHER ORDERED THAT submission be made to the Assistant Attorney
General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C.
requesting preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act.
ADOPTED the 14A day of yr-rout,, 2000 by a vote of 4_ AYES and
NAYS.
Alvin W. Jones, Coup edge
C7
6
Mary An
)fWard, County Clerk
. .
c~
I
TONY JONES
RANDY SIMS
P
ra d1
Brazos Count
Commissioners' Court
3
I
y
;61 ~
WM. S. THORNTON
ALVIN W. JONES
County Judge
CAREY CAULEY, JR.
Precinct 2
361.4102
Precinct 4
361-4115
361-4111
M E M O
TO: Commissioners Court
FROM: Ruth McLeod
DATE: October 16, 2000
SUBJECT: Maintenance Agreement for Telephone Equipment
Attached is a copy of a maintenance agreement with Verizon for the
telephone equipment which was installed in August of 1999.
Telephone technician, Bill Bowers and I agree that the coverage for
office hours will be the best plan. The cost for this coverage is
$17,439.48 for one year. This is the price that was bid for
maintenance coverage when bids were requested for the system.
Thank you for your consideration.
Snore County Courthouse 300 East 26th St • Suite 118 Sryan, Texas 77803-5327 Fsx. (109) 823.6990
,
•
08i21~00 13:46 GTE EFJ* CH SALES MIKE ARMSTEAD 409 eM 6993 PU,025 001
BrO2oi County RkL jA c L*. GTE Pfooriatory tnlom%obom
v GTENS offers the following options for maintenance coverage on
Meridianl-61 C.
MAINTENANCE COVERAGE AND PAYMENT OPTIONS
Office Hours Coverage
Annual Payment(s)
Senu•Annual
Quanerty
Monthly
Year 1
5112.08
N/A
N/A
N/.4
Year 2
S17,43949
58,894 16
54,534.26
51,540.49
Year 3
S18,30732
S9,33672
54.759.89
S1.617.15
Year 4
S 19.2 i 6 48
59,801.42
54,996.80
S I.697.63
Year s
$20,175.24
$10,289.40
55,245.56
S1,782.13
Around-The-Clock
Annual Payment(s)
Semi-/annual
Quarterly
Monthly
Coverage
Year 1
5140.04
N/A
N/A
NIA
Year 2
521,799.32
$11,117.64
55,667.84
S1,925.61
Year 3
522,884.12
$11,670.90
55,949.87
$2,021.43
Year4
524,023.16
512,251.76
S6,246.00
52,122.04
Year 5
S25 219 08
S12,96172
S6,556.95
S2 227.6S
11
u
Contract Term - 60 month(s) Proposed Etrective Date - 02125/99
74'f4-' )!5, L4
•
Noposol For KX/Voicemod
(Proposd 499-09) -4-
Customer Rase:
800205 COUNTY
verizo
n
Customer ID:
60000001492
„
Proposal Number:
58160
Prepared By:
CHARLOTTE BULLARD
Printed On:
09/12/00
COMMUNICATIONS SYSTEMS
MAINTENANCE AGREEMENT
FOa4 00 175-0005
1
THIS AGREEMENT IS MADE BETWEEN
A
Customer (subsequently referred to as "Customer")
B
(VERIZON Entity) (subsequently referred to as "VERIZON" )
CUSTOMER INFORMATION
PROPOSED BY
Customer Name BRAZOS COUNTY
VERIZON Entity
VERIZON
Customer Id 60000001492
Recount Executive
Mike Arastead
Proposal Number 58160
felephone
(4014) 821-4747
Printed on 09/12/00
Malting Address
300 Holleman Or E
Prices Valid Thru 12/11/00
TXL26ORY
Prepared By CHARLOTTE BULLARD
College Station, TX
77840
BILLING INFORMATION
P.O. Number
REPAIR SERVICE INFORMATION
tax ID Number
Billing Contact RUTH MCLEOD
Repair Service Telephone (800) 483-2000
Telephone (979) 775-7400
Response for Major
Failures 24 Hours
Address ATTN: RUTH MCLEOD
Customer Help Line
(800) 388-9801
300 E 26TH STREET
BRYAN, TX 71803
EQUIPMENT LOCATION
Contact RUTH MCLEOD
Telephone (979) 775.7400
Address 300 E 26TH STREET
BRYAN, TX 77803
2
MAINTENANCE COVERAGE AND PAYMENT OPTIONS
Please select a Coverage Option by checking the appropriate box and circle the desired silting option:
OFFICE HOURS COVERAGE Amual Payment(s)
Year 1 S 17,439.48
Semi-Annual Quarterly Monthly
S 8,894.16 S 4,534.26 S 1,540.49
AROUND-TNE-CLOCK COVERAGE Amual Payment(s)
Year 1 S 21,799.32
Semi-Annual Quarterly Monthly
S 11,117.64 S 5,667.84 S 1,925.61
Contract Term - 12 sonth(s)
Proposed Effective Date - 09/22/00
VERIZON'S MAINTENANCE SERVICES GUARANTEE
Vernon guarantees to respond to service requests for Maintenance service as stated in this Agreement. If Verizon does not
meet this commitment. Verizon mill credit Customer's account or refund $100.00 to Customer.
In addition, at Customer's request, Verizon mill terminate this Agreement and mill refund all cormy prepaid toward
Maintenance Service for the remainder of this Agreement.
i
a aL ~ 517
f
c.
T ~
7
•
•
•
3
EOUIPMENT AND SERVICES COVERED
COMPONENT
SYSTEM
DESCRIPTION
MATERIAL CODE
QUANTITY
DESCRIPTION COVERAGE TYPE
1
MERIDIAN 1 OPTION 61C SYST
388888
T
MERIDIAN 1 OPTION 61C SYSTEM DC
MC
PBX Full Coverage Option
•61POR
652
MERIDIAN 61 PABX PORTS
MC
2
ADC KENTROX CSU/DSU
300436
2
MOUNTING TRAY 230 UP TO 2 UNITS
MC
336868
2
POWER SUPPLY 24VDC WALLMOUNT FOR 4 CSU'S
MC
860360
3
CSU S/A T-SERV 11
MC
885746
3
CABLE 25' RJ48C(M) TO DA15S(F)
MC
3
UPS/GELCEL POWER PRO
402480
1
RACK BATT 1 STRING 48V 88AHR A00%57
MC
4
LEXMARK PRINTERS
1075947
1
PRINTER DOT MATRIX SPIN NARROW
MC
5
TELEVIDEO TERMINALS
402730
1
KEYBOARD 995-65/990 ASCII
MC
402727
1
990 TERMINAL CRT GREEN W/0 KEYBOARD
MC
4 ATTACHMENTS
Attachment: Terms and Conditions Attachment: N/A
Attachment: Terms i Conditions Attachment: N/A
Attachment: N/A Attachment: N/A
S AGREEMENT
Verizon Sells and Customer purchases the Warranty and Maintenance Services shown on page 1 and described more fully on the
reverse side of page 1 and 2 and referenced attachments. This Agreement includes important provisions concerning Limitations
of Liability, warranties, and responsibilities for Long Distance, Toll, and other telecommunications charges incurred through
use of the System.
a
A
AGREED TO BY CUSTOMER
B
ACCEPTED BY VERIZON
Signature
4 0, "j9
Signature
Printed Name
% -
Alvin W. Jones
Printed Namur:
KARM MER
Title
County Judge
Title
TAOMIMPATM
Date
October 24, 2000
Date
• After acceptance, VERIZON will return a copy of this • Please 1>0 NOT SEND PAYMENT with this Agreement, you wili!~j
Agreement to you for your files. invoiced after this Agreement has been accepted by VERIRETURN SIGNED AGREEMENT TO
VERIZON
1907 U.S. Highway 301 N.
MC 1301-510 M3C
Tampa. FL 336192369
_ r
. ...~...ia~l._L...r....:5....~.y..~.Ww.a.,.r.w~a.l.... _.i.;~i.., ~..aw .~......a ia.. .
venzon
COMMUNICATIONS SYSTEMS
MAINTENANCE AGREEMENT
FORM 00 171-0005
Customer Name:
BRAZOS COUNTY
Customer 10:
60000001492
Proposal Number:
58160
Prepared By:
CHARLOTTE BULLARD
Printed On:
09/12/00
R'.11'1,92'h i1RLGTPIif3Mf9P_'B?i!'9i!^.D"Iimii"i"!SL'9IN9:'19.' s!!'S!7~3E~'tl"I^
ii6W:0![4.fw7ttL+u.L"'aaa,.a.ar Term! L Conditions
This Maintenance Agreement is made for Verizon to maintain Customer's commmxiications system (the "System") specified in
the Equipment Location as noted above. The maintenance services ("Services") and the terms and conditions viler which
Services are performed are specified In Attachment A (Description of Services and Terms and Conditions). Service wilt be
provided according to Hours of Coverage selected in the equipment section of this Agreement.
Service shall begin on the Proposed Effective Date listed on Page 1, or the date this Agreement is accepted by Verizon,
whichever is later. The term of this Agreement is specified on Page 1. THIS AGREEMENT SHALL BE AUTOMATICALLY RENEWED FROM
YEAR TO YEAR ON THE RENEWAL DATE, SUBJECT TO VERIZON'S THEN APPLICABLE RATES AND CHARGES. Verizon reserves the right to
change maintenance pricing effective when the Agreement is renewed and will provide Customer with written notice of any
pricing changes at least sixty (60) days prior to the Renewal Date. Customer may terminate the Agreement at the end of
the initial or any renewal term by giving Verizon written notice at least thirty (30) days prior to the Renewal Date.
Verizon may terminate the Agreement at the end of the initial or any renewal term by giving Customer at least thirty (30)
days written notice prior to the Renewal Date. Verizon wilt invite Customer for the Services plus applicable sales,
use and other such taxes Imposed by law, according to the annual, semi-annual, quarterly, or monthly payment option
selected.
The System described in this Agreement is intended to be connected to the public switched telephone network. The
Customer is solely responsible for selection and implementation of security features for defense against unauthorized
calling, and for maintaining Internet controls for protection against such unauthorized calling. The Customer is solely
responsible for payment of long distance toll charges made through use of the system and Verizon shall bear no
responsiblity or liability to Customer for payment.
1
j
}
I
1
1
•
l~
~J
C7
1
I
1
i
COMMUNICATIONS SYSTEM
MAINTENANCE SERVICES AGREEMENT
ATTACHMENT A
DESCRIPTION OF SERVICES AND TERMS AND CONDITIONS
(Page I of 2)
FORM 9WN493 (6 98)
PART 1 MAINTENANCE SERVICES
I SERVICE OBLIGATION Subpecl to the terms and conditions of this Agreement GTE
agrees to maintain the System at the survive address in good working order beginning
on the Service Commencement Date GTE shalt replace a repair, at its option any
materials or equipment necessary for the operation of the System Replacement parts and
equipment shall be new or like new
REPAIR OF THE SYSTEM, INCLUDING PROVISION OF REPLACE-
MENT PARTS AND EOUIPMENT, SHALL BE THE EXCLUSIVE
REMEDY FOR DEFICIENCIES OR FAILURES IN PERFORMANCE
OF THIS SERVICE OBLIGATION. GTE DISCLAIMS ALL OTHER
WARRANTIES, WHETHER EXPRESSED OR IMPLIED, INCLUDING
ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE.
2 MAINTENANCE PLAN DESCRIPTIONS Maintenance Iona be provided under That
option selected by the Customer as Indicated on the first page
(a) Office Hours Repair of major System failures will be performed dumg GTE s normal
business hours of 8 00 a m to 5 00 p in (7 30 a of to a 15 p m in Hawaii) local tine
Monday through Fnday excluding GTE-Observed holidays
(b) Around•the-Clock Repair of map System failures win be performed twenty four (24)
hours a day seven (7) days a week including holidays
(c) Contract Labor GTE win provide a cemhed technician on silo for any specified eight
(8) hour she during the work week to maintain the equipment Covered under INS
Agreement The work week does not include GTE observed holidays urress
otherwise indicated in this Agreement GTE will not maintain any equipment added
dunng the term of this Agreement unless separately agreed to in writing by GTE
Repair equipment and material are not included unless otherwise indicated in this
Agreement Thirty 130) days written notice is required by either pany for
commencement alteration or cancellation of such service
3 REPAIR RESPONSE Response is acknowledgement of the problem and active work
toward its resolution involving one or more of the following remote diagnostics telephone
consultation work to correct the problem with notification to the Customer that a
technician does not need to be dispatched to correct me problem or dispatch of
technician(s) tc the Customer s premises Depending on the type of equipment
constituting the System GTE may be able Ili pennrm alarm monitoring to mplmof and
respond to critical error messages conduci remote polling of conditions and faults of
remotey access the System to perform certain maintenance lunct ions The type of repair
response with depend on the Customer's equipment and the available temple
connections Unless Customer subscribes to a separate 81 telephone kne for a
maintenance modem Customer acknowledges that GTE canna assure remote
maintenance or diagnostic service for the System
MAJOR MINOR SYSTEM FAILURE GTE will respond to map System failures
within the the specified on the front of this Agreement and the Maintenance Plan
Descriptions ksted above (depending on the plan selected) following its retool of a
request for service A major System faaure is when one or more of the following conditions
exist
(a) Total loss of the ability to originate outward voice and/or data Corm u icatrOnS
(b) Total inability to process incoming voice and/or data communications
(c) Total inability to process voice and/or data communications within the System
(d) Attendant console and/or night answer posrtoon failure
(a) Twenty percent (20•.) of more of the trunks out of service
(1) Twenty percent (20'.1 or more of the stations anNor pons out of service
(g) HotevMool call accounting system failure
(h) Any other failure mutually agreed to by Customer and GTE and designated in wrung
in an attachment to Inns Agreement
A minor failure is any occurrence not set out above as a major failure GTE me respond
b minor failures within one (1) business day of its receipt of a request for service Repair
Of mina failures which Customer requests be pefforrred outside GTE s normal business
hours as defined under the Onicri Hours Coverage plan above win be provided of GTE s
Illon•provatli g labor rates
5 EXCLUSIONS Maintenance Services do not include
M____
Is now
`/verizAm
other apparatus device Of other system not supplied or approved as to such
comaned use by GTE, or the use by Customer of any pan pl the System m a mariner
ran intended by the panes or spOCriod by GTE.
(f) Repair or maintenance or increase in normal service lime resulting from Customer S
failure to provide a suitable environment for the System or any other failure of the
Customer to fully perform its responsibilities under this Agreement
(g) Repair or replacement of customer owned deregulated Mack sheath' cable unless
specifically included on the Equipment and Services Lost
(h) Loss or recovery of Customer data (Customer is responsible for providing adequate
backup of data and for restoring data to repaired equipment)
(i) Upgrades, enhancements or new releases of software or hrtrnware except for
correctve patches provided without additional charge by the manufacturer, and
except for upg•ades. enhancements or new releases agreed to be provided and
specifically ode udied on the Equipment and Services List
Changes to de System that may be required to make the System Year 2000
Compliant, so that it its capable of processing calendar related data Correctly
representing dates without ambiguity as to century, identitprg and procossng leap
year dates property, and otherwise IuW Onong cortotty with respect to handling
dates before, on or after January 1. 2000
Services necessitated by any event enumerated n this section shall be Charges on a time
and materials basis at GTE s then-prevailing rates and terms
6 ACCESS TO THE SYSTEM Customer Shan allow GTE It personnel access to the
System and Shan allow rnspections during normal working hours Inspections at other
times for Customer Convenience win be charged at GTE a T e"urreint Labor rates
7 MAINTENANCE BY CUSTOMER AND OTHER VENDORS This Agreement span ore
applicable to the entire System unless other-SO indicated in "us Agreement Pae-al
maintenance of the System by others will be permrned only when specifically agreed
n writing by GTE The Customer shall default On this Agreement by allowing somec-e
other man GTE to maintain The System or any pan of n during the term of this Agreerme-
wahouf GTE s written approval Notwithstanding any other provision of this Agieeme-
immediately upon giving notice of such default GTE Shan be entitled to cease ponormm;
any marntenance seMce under this Agreement until the default is cute* to GTE s
satisfaction
8 INCLUSION OF OTHER EQUIPMENT Equipment with a warranty extending into ;-e
terra of this Agreement and additions to lie System which are purchased from a^d
installed by GTE wmle this Agreement is in enoct shall be maintained under t^•S
Agreement until the renewal date at no additional charge Maintenance charges will be
adjusteo ehective upon renewal to include such equrpmerit additions A sta'ement of a
equipment under maintenance and the Total price for maintaining the System will Oe
waited upon request
9 SYSTEM REPLACEMENT REFUND Should Customer replace the S)s'em will, a
new system provided by GTE during the term of this Agreement GTE will issue a refs:
for any prepaid maintenance charges for the remaining months of tau Agreement
10 SYSTEM RELOCATION GTE will relocate remove of rearrange the System
Customers request at GTE $ t en-cunent Time and material rates If such relocal-o•
removal a rearrangement requires relocation of the System to another physical lotat.c~
outside Customer's current service address GTE reserves the nght to modrty its charges
or re,m-nate ;he Agreement provided however that d GTE elects to terminate •-e
Agreement Customer shall be entitled to a prorated refund of morties previously pa :
toward the unexpired term
11 SYSTEM ALTERATION GTE may terminate this Agreement of Customer alters t-e
System or adds attachments Thereto wv;houi the poor written approval of GTE wh-c-
approval shall not be unreasonably withheld For purposes of this Agreement Sysit-
aeeration means any physical intrusion into System hardware or installation of non cc--
forting software This Agreement does not cover repair necessitated by such afters
or anachineni Customer snag be responsible for any such repair at GTE s then prevail,-;
tine and material rates
12 SOFTWARE CHANGES An software novas and Changes win be provided side
by GTE or by employees of Customer who have been Specifically authorized in writ-,;
by GTE a accornphsh such tasks Customer agrees to pay GTE 1pl as work performs:
(a) Labor and material costs of additions charges relocations and removals. Operatiby GTE to Customer•wmated software moves and changes at GTE's most current pr.;.
^g schedule for such services
supplies and accessories speciliCation a engineenrg Changes This exclusion shall
not apply to Labor performed by full set On site personnel,
(b) Operator. System Administrator and user training assistance on a scheduled basis
13 PREVIOUS CONDITION OF EQUIPMENT If the System was not maintained
(C) Services necessitated by accident casualty neglect, misuse. intentional acts of any
GTE orni edatey pnor to t het commencement of Services provided under INS Agreeme-
other than normal use of the System
in good opera,--.
the System Shan be subpecl b inspection
GTE to determine it
,
(d) Repairs or replacements made necessary by radio frequency interference ellctric
no
wich for
purpos purposes, Of this Agreement n defined ned a a! p provig level of Senn ,
C09 0
providing
power disturbances Such *as spikes, surges blackouts. brownouts and
ags firs
in accordance
in
m
'
systems
topers of a e st thion door eslab and maintained by bring GTE lot such p to U sic
Any y raparn adpupjstmems men, e0 n necewAssary by W GTE to b brig the System up to
lightning, floods, earthquake excessive moisture or any ac at event ooeurig
external to then System wfnrch causes. either direct, or indirectly
a faaure or
standards shad be made by GTE at as cement Mme and materials rates at Customer
,
rrtadtnctsorl in the System. in a prate netw
or
k t
o
which pre S IS oorv,ecte
expense par to Re rrr,erlcbrnerr of Serapes uder Ors Agreertlerd GTE win prow*
~
~
/
or in this IMephone lines. cable or other ng 1'slenn b
"w
r a W olio OOp of rieNatafY fa0aif of ttd)uftmMt peer '
ME of,
taseoonnrrueauons network of the operating l
N) Services rnecasadstad by limp acts Or evurme which may a act t
Conformance of she SvSlem nCrASW~ hv aM% M mil Cownmiur n arrv ewA nU1wiY
/a SYSTEM ADMINISTRATOR Cuskww sham designaM and identify to GTE a
_ . .
' ~ • ♦ .p• _,m..........i....i..ra~r3+~.--~~.i-r.i~KIL..A...aX w4'4.i.-..1 ~.w.....V w«Lt...1'__s. r. ~..~1~re.+ •
COMMUNICATIONS SYSTEM
MAINTENANCE SERVICES AGREEMENT
ATTACHMENT A
DESCRIPTION OF SERVICES AND TERMS AND CONDITIONS
(Page 2 of 21 PART n • GENERAL TERMS AND CONDITIONS
1 LIMITATION OF LIABILITY: GTE'S LIABILITY, WHETHER IN
CONTRACT, TORT OR OTHERWISE, SHALL NOT EXCEED THE TOTAL
MAINTENANCE CHARGE FOR ONE YEAR UNDER THIS AGREEMENT,
AND UNDER NO CIRCUMSTANCES SHALL GTE BE RESPONSIBLE OR
LIABLE FOR INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES,
NOTWITHSTANDING THEIR FORESEEABILRY OR DISCLOSURE BY
CUSTOMER TO GTE, INCLUDING, BUT NOT LIMITED TO, DAMAGES
ARISING FROM DELAY, LOSS OF DATA, PROFITS OR GOODWILL. GTE
SHALL BEAR NO LIABILITY FOR USE OF EQUIPMENT OR SERVICES
PROVIDED UNDER THIS AGREEMENT IN CONNECTION WITH LIFE
SUPPORT SYSTEMS OR DEVICES. IN ADDITION, GTE SHALL HAVE NO
LIABILITY OR RESPONSIBILITY FOR INTEROPERABILITY OR
COMPATIBILITY OF THE SYSTEM WITH OTHER THIRD-PARTY
PRODUCTS OR SYSTEMS THAT CUSTOMER MAY UTILIZE IN
CONJUNCTION WITH THE SYSTEM OR TO WHICH CUSTOMER MAY
CONNECT THE SYSTEM. IN CONNECTION WITH THIS LIMITATION OF
LIABILITY, THE PARTIES RECOGNIZE THAT GTE MAY FROM TIME TO
TIME PROVIDE ADVICE, MAKE RECOMMENDATIONS OR SUPPLY
OTHER ANALYSIS RELATED TO THE EQUIPMENT OR SERVICES
DESCRIBED IN THIS AGREEMENT, AND, WHILE GTE SHALL USE ITS
BEST EFFORTS IN THIS REGARD, THE CUSTOMER ACKNOWLEDGES
AND AGREES THAT THIS LIMITATION OF LIABILITY SHALL APPLY TO
PROVISION OF SUCH ADVICE. RECOMMENDATIONS AND ANALYSIS.
2 PAYMENT TERMS GTE shall invoice Customer for I" Sr ces plus applicable
taxes Payments are due upon receipt of invoice and are late rainy (301 days following the
invoice date NotwIristand,ng any other provision of this Agreement it full payment is not
received within forty five (451 days of the in-once date GTE may cease performing its
obligations hereunder Additionally Customer agrees to pay interest on any balance past
due more than thirty (30) days at one and one hall (I'.,) percent per month (rot to exceed
die maximum rate allowed under state taw) (This Late payment provision span not apply
to a governmental entity )
i`
I
USE OF CUSTOMERS PUNCHASE ORDERS Customer may issue a purchase
order of similar document a Confuncton with this Agreement of to future orders of goods
and services under this Agreemenl Such order wall become effective sdtly to specify,
goods and services whom accepted by GTE Such acceptance shill not vary any of ft
terms and conditions contained in this Agreement Any provisions contained in fne Customer s
purchase order or other similar document trial would ado to delete b, vary GTE s obligations
or rights under this Agreement are hereby rejected and Shan not become pan of Inns transaction
witholl GTE s specific written consent
4 CONSENT Cvstoaier snide obtain any consent from lessors lenders or other tharo
parties necessary for GTE to perform Smites under this Agreement
S ENVIRONMENTAL SPECIFICATIONS Customer sman provide all ventilating
heating, coding. humidity power and dust contra necessary to ensure trial the System
focatron meets applicable environmental requirements for the System The location shall
be dry free of dust and of conditions mfunous to employees or agents of GTE and to the
equipment Customer shag provide electrical service with suitable terminals where
required and installed metaftic grounds it installation or operation of the System requires
construction of additional f.ICitities Customer salt be responsible for attendant costs
Specific orm.orimonal considerations defined by the equipment manufacturer of by GTE
which are more stringent than the general requirements noted in this section won be
included as an attachment to this Agreement and Customer agrees to provide facilities
which meet such requirements GTE shah not be responsible for any System fadute or
matfurct-on ummately determuned to be aMbutable to nonconformty with environmental
specd-caliom
6 HAZARDOUS SUBSTANCES Except as discbsed in wr-tug to GTE and
j acknowledged in writing by GTE Customer terries mat Customer is not aware of pte
( presence of any asbestos or other hazardous substance as defined by any applicable
state, federal or local hazardous waste of environmental protection law as enacted or
subsequently amended at any of Cusfomei s locations where GTE is to perform services
F pursuant b this Agreement If dunrig the performance of its obligation under mfs
( Agreement GTE employees of agents encounter any such substance Customer agrees
'o take whatever steps ate necessary at its own expense to remove or contain em
k ssbasles or other harardcws substance and to test the premises to ensure that exposer
j foes not excued the lowest exposure kmil for woo protection of workers Removal
or
nntanmend shall mnply wins all apo edble Laws of regulations and GTE agents a
and
mnployees shall not be required to continue performance under this Agreement unto
enoval a contafnneni has been competed and approved by the appropriate
lovernmontal agency and GTE Performance obligations under iris Agreement Shan
-mended day for day for the delay caused by said cleanup or removal Customer s failure
0 remove or contain hazardous substances shad be Sufficient justification for GTE
armixaie urns Agreement without further kaDddy In the event of such termination
:usfomer agrees to remeurse GTE for expenses inCunred in performing this Agreement
OVA termwiation
difficulties; rutava+abany, of eatapmem or pans from vendors. changes requested by Customer,
a any other prWmswices beyond the reasonable control and without the faun of the party
affected such parry. upon 7" Prompt notice to The offer parry shag be excused from such
performance on a dayto-day basrs to the eirtem of such interference (and the clner parry
shalt likewise by excused from its penortnance) provided that Ifle Party $0 affected Shan use
reasonable efforts to rem" Such causes of norWorflance and bah parties shall proceed
whenever Such caused, are removed or cease
9 DEFAULT It either party tads to perform any material obligation under this Agreement or
violates any matenial term or owdnron of des Agreement, and Such failure or voration is not
Cured wnth n 30 days following receipt at a default notice from the other parry (hen the other
paw shall have fie right to terminate this Agreement upon written notice to the defaulting parry
10 RESOLUTION OF DISPUTES
(a) The parries desire to resolve disputes arising out of trus Agreement without ktigat on
Aocordmgly except for action seeking a temporary restraining order or m1unctan
related to the purposes of this Agreement, or sun to compel compliance with this
dispute resolution process the parties agree to use the following alternative dispute
resolution Procedure as their sole remedy with respect to any controversy or claim
arising out of or relating to this Agreement or ns breach
ID) At the written request of a party each party will appoint a knowledgeable responsible
representative to meet and negotiate in good faith to resolve any dispute arising under
this Agreement The panes intend that these negotatans be conducted by non
Lawyer business representatives Tne location format f•egty!ticy duration and con
Cluson of these discussions shall be left to the discretion of Oq representatives Uom
agreement, the representatives may utilize Other anemalrve dispute resolution proce
dunes such as mediation to assist in the negotiations Discussions and corespondence
among the representatives for purposes of these negotiations stall Do treated as
confidential information developed for purposes of settlement exempt from J,scovery
and production which shall not be admissible in the arbitration described glow or in
any Lawsuit without the concurrence of an parties Documents identified in or Drov-ded
with such communfCalens which are riot prepared for purposes of the negotiations
are not so exempted and may if otherwise admissible be admitted in evidence in
the arbitration or lawsuit
(c) if the negotiations do not resolve the dispute within 60 days of the initial wnren eeuesi
the dispute shall be submitted to binding arbdfat-on by a single arbitrator oursuan7 to
the Commercial Arbflldien Rules of the American ArIjlrafion Assuc.dbOn A party mar
demand Such arbitration in accordance with the procedures Set out in those rules
Discovery shag tae controlled by the arbitrator and Shan be permitted to the ex:onl Sol
out in this section Each party may submit in writing 10 a party and trial pane, snap
so respond to a maximum of any combination of 35lnone of which may nave suopansl
of the following interrogatones demands to produce documents and recuesis for
admission Each party is also entitled to take the oral deposition of one r•^d .-dual of
another parry Additional discovery may be permitted upon mutual agreemen; of the
parties The arbitration hearing shag be commenced within 60 days of t^e demand
for arbitration The arbitration shall be held in the city where this Agreement was
executed by GTE The arbitrator shall contra the scheduling so as to process fne
matter expeditiously The parties may submit written briefs The arbitrator shalt nave
no power of authority to make awards or issue orders of any kind except as permitted
by this Agreement and substantive law and in no event shin the arbtuxor na,e the
authority to make any award that provides for punitive or exemplary damages The
arbitrator s doci ocjn shag follow the plain meaning of this Agreement and the relevant
documents The arbitrator shag rule on the dispute by issurng a written opinion wrmn
30 days after the close of hearings The tees specdred Sun this WI-on maybe e.ferded
upon mutual agreement of the parties or by the arbitrator upon a showing of good
cause Judgment upon the award rendeted by me arbitrator may be entered in any
court having )unsdrethon
(d) Each party snag bear its own costs of these procedures A parry seeking discovery
shag reimburse the responding parry the costs of production of documents Ito include
search time and reproduction costs) The parties shall equaey spin the fees of me
arbitration ono the arbitrator
11 MISCELLANEOUS
(a) No action of demand fa arbitration arising out of this Agreement may be Drought by
a party more than 2 years after The cause of action has accrued The parties waive
the right to nvoke any different limitation on rte bringing of actions under state Law
(b) GTE may assign Otis Agreement warout restriction but Customer may rot assign ^-s Agree
mere winout GTE s written consent Extended warranties are no assignable or tfaasre,atlle
e (C) Eimer parries failure to enforce any of the provisions of this Agreement or to
exercise any right or option is not a waiver o) any such provision right or option
and shall not affect the validity of plus Agreement
fl+e (d) Notices required by Ihrs Agneerneni shad be in writing and Shwa be sent by a me-oil wnrCh
e obarns a written receipt Notes sad be Sent to the address listed on the the ften' Of this
be Agreement until such address is changed by wrmen notice
e (e) Tits Agreement is to be governed and construed according to the substantive 'aw of the
lo te in wren this Agreement is accepted by GTE Customer consents to personal tuns
La
diction in trial state and ft parties agree that exClusme funsdaCton shag be in suCtl state
eetlment (0 Amy provision of this Agreement prohibited by applicable taw shad be ineffective without
inva40ateig me retraining provisions of dxs Agreement unless the general intent of ews
Agreerrieni be regaled
INDEMNIFICATION GTE pad i demnity and fold Customer harmless (nit hauled 10
rte amount of maintenance charges for one year) horn kabdrbes dawns or demands l9) The he section headings in tors Agreement are lot convenience only and snag not be
arSing Out d personal injury of loam or damage lo pfoperry to Rio extent proxerotety considered subsequent it its s inter interpr retation
en
is in ^ndfry and Signed discharge inn Agreement in of
=own bme negligence d GTE s employees a subcontractors in performm9 services If+l or n part nle agreement shad change
Agreement This vndemvuty applies whore GTE s negligence is either the sole enforcement in pan unrest such agreement is in wntuig arid synod by the parry against x+hom
if a Contnbutwq Cause of dot death or damage This andenwty does rid Agig of the cna rruoyficais. n discharge is sought
7 any pomon of the injury death or damage causal by either me We of the co5F, g MA I.. Thus yC~.`me nc d chvnerit cosrnunms the enure agreement a me pangs
egkgenca d Customer a mud pangs GTE s eiderrnrvty win - t-+P to mMeet her here++ and supersedes an poor agreements negoti
to the System is limited to the eepa-r a r - - r 11en or oral concerning such subject matter
amagod dams No fepresentat ins or wafranttes express or impled have been -horde of robed upon
in the makuto of this Agieernem niher man mv+ae srw•AiraM rAnix-v' in nits
11 .,r,w..........n . -'r+.
nFl Avr n pgarnauaxlrC
I/- \
a
4 1lvfl 40 C 7 Iil~ (7 t}~ X 71} li t}U~7 1,.I4 R sa ?sEtt! ~+1rR1 S: t~(r~t r • n+,.i r a7Pr rptr it. v aide I
7UiR { r tftti~ f}}( 1{Ir t 1 t s fr ri1~ r•? r;'' ;gk.tlk t t{~. ; j1 +r. J tl,•' I, 3'0 J 91
~r, ±ttt{11;' III iR{, )J '~t{. J{krr,t + ' f, .t 1 }7''!'}p`.:` r { s ~iYl~s ti 1 f!~t k~..
NEW AND IMPROVED f.
SERVICE PERFORMANCE GUARANTEE
INSTALLATION AND MAINTENANCE SERVICES
GTE guarantees to meet its installation date commitment, and to respond to requests for maintenance service as stat-
ed in our Agreement. If we do not meet this commitment, we will credit you or refund you $100.00.
To claim the guarantee, simply notify us verbally or in writing that you arc not satisfied, indicate the nature of the rt~
problem, and tell us that you wish to invoke the guarantee. We will confirm this notice in writing and will at the same
time credit your account or send you a refund as noted above.,
In addition, if you are receiving services from us under a Maintenance Services Agreement (under either a continua-
tion of the Communications System Agreement or a separate Maintenance Services Agreement), we will terminate that
Agreement at your request and will refund all money prepaid toward maintenance service for the remaining term of that i
Agreement. Simply give us 15 days to resolve the problem. If you are not satisfied with our efforts by the end of that
• time, just tell us in writing to terminate the Maintenance Services Agreement. We will do so upon receipt of the notice, : ; t•~s
and we will return any money you prepaid toward maintenance for the remainder of the term of that Agreement, includ•
ing the $100.00 credit stated earlier. ;
4
This guarantee modified the Term and Payment provisions of the underlying Agreement, but does not alter other pro- MW
visions of that Agreement. In order to receive the $100.00 credit, you must be current on payment of invoices under this
Agreement.
y
ZEMANy't Control No 057E
>fl . 1 t 135. W... , j t , l,. I. SIP ~lat:r .rih
0 0 0
September 12, 2000
BRAZOS COUNTY
300 E 26TH STREET
BRYAN, TX 77803
RE: Account Number 60000001492
Dear RUTH MCLEOD:
Your communication system has been covered by a comprehensive Verizon
Warranty. Your warranty will be expiring soon, and I would like to
offer you one of our Verizon Maintenance Plans.
Enclosed, you will find information on two different plans from which
you may choose. Our Office Hours Plan is similar to the Verizon
warranty you now have, and covers your communication system from 8
a.m. to 5 p.m., five days a week (not including holidays). Our
Around-the-Clock Plan commits Verizon technicians to service your
equipment anytime, day or night, including holidays. Both Maintenance
Plans come with an unconditional Guarantee. If for any reason, you
are not satisfied with our service, you may cancel your plan, and
Verizon will refund any prepaid, unused months to you.
For your convenience, I have enclosed the following items: (1) a
contract, so that you can continue your coverage without interruption;
(2) Verizon's "Service Performance Guarantee", guaranteeing Verizon's
service capabilities to our maintenance contract customers. The
contract features both plans, so please be sure to circle the dollar
amount of the plan you prefer, sign and return in the enclosed
envelope. An approved copy will be returned. If you have any
questions concerning either the Maintenance contract or Service
Performance Guarantee, please call me at (409) 821-4747.
If you decide not to continue coverage with a Verizon Maintenance
plan, Verizon will service your business on a "time and material"
basis at the current Verizon labor and drive time charge and material
at full list price. Since an unexpected system problem could result
in a major, unplanned expense, I encourage you to choose a Verizon
Maintenance Plan today.
Sincerely,
Mike Armstead
V Business Account Manager
Enclosure
*/S OFFICE . ?5.744W COURTHOUSE COUNTY AUDITOR 3D0 EAST 2M REE I
S
M
400MI.4= FAX BRAZOS COUNTY, TEXAS um
eatnw, TOM 77M
eov
MEMORANDUM
DATE: October 19, 2000
TO: County Judge and Commissioners
FROM: Gayle Clement, Assistant County Auditor
RE: Recommendation for Internet Access and CD-ROM's
After viewing presentations by both Lexis and West Law, my recommendation to the
Commissioner's Court, would be to continue the CD-ROM's with West Law. The
Internet access appears to be similar between West Law and Lexis. The majority of the
District and County Judges and Attorneys prefer Lexis. With the vast difference in price,
my recommendation would be to award the Internet Access to Lexis.
The attached list gives the court three options to choose from My recommendation is for
Option #3 not including the Justices of the Peace. We will still be approximately $985
over the budgeted figure.
i
0
CD ROM AND INTERNET ACCESS
I
Option 1 - Judge and Attorney Choice
Lexis or
Cost per
Yearly
Name
Department
WestLaw
Month
Cost
Judge Michel
CCL # 1
Westgroup
150.00
1,800.00
Judge Locke
CCL # 2
Lexis
25.00
300.00
Judge Langley
85th District Ct.
Lexis
25.00
300.00
Judge Delaney/Davis 272nd District Ct.
Lexis
25.00
300.00
Judge Smith
361st District CL
Westgroup
150.00
1,800.00
County Attorney's Office
Lexis X12
540.00
6,480.00
District Attorney's Office
WestgroupX2
300.00
3,600.00
District Attorney's Office
Lexis
450.00
5,400.00
Total Judges and Attorneys
$19,980.00
Judge Ellis
JP #2
Lexis
25.00
300.00
Judge Truelove
JP #3
Lexis
25.00
300.00
Judge Meece
JP #4
Lexis
25.00
300.00
Judge Quintero
JP #5
Lexis
25.00
300.00
Judge Boyett
JP #6
Lexis
25.00
300.00
Total JP's
$ 1,500.00
Total All Internet Access
$21,480.00
Cost of CD's
9,084.00
Total CD's and Internet
$30,564.00
Total CD's and Internet Less JP's
$29,064.00
a~ aki 5~
•
CD ROM AND INTERNET ACCESS
Ootion # 2 All Lexis Internet
r
•
1
1
Judge Michel
CCL # 1
25.00
300.00
Judge Locke
CCL # 2
25.00
300.00
Judge Langley
85th District Court
25.00
300.00
Judge Delaney/Davis 272nd District Court
25.00
300.00
Judge Smith
361st District Court
25.00
300.00
District Attorney
District Attorney's Office
540.00
6,480.00
County Attorney
County Attorney's Office
540.00
6,480.00
Total Judges and Attomeys
$14,460.00
Judge Ellis
JP # 2
25.00
300.00
Judge Truelove
JP # 3
25.00
300.00
Judge Meece
JP # 4
25.00
300.00
Judge Quintero
JP # 5
25.00
300.00
Judge Boyett
JP # 6
25.00
300.00
Total JP's
$ 1,500.00
Total all Internet-Lexis
$15,960.00
Cost of CD's
9,084.00
Total Internet-Lexis and CD's
$25,044.00
Total Intemet-Lexis and CD's less JP's
$23,544.00
. a.. ~ ~...a.a.~ ........~~1 ...tea. .u./1 ~ cw. ~.~.o..
CD ROM AND INTERNET ACCESS
Option # 3 All Lexis Internet Limited
Limit to 5 internet access in DA's and 5 internet access in CA's
Judge Michel CCL # 1
25.00
300.00
Judge Locke CCL # 2
25.00
300.00
Judge Langley 85th District Court
25.00
300.00
Judge Delaney/Davis 272nd District Court
25.00
300.00
Judge Smith 361st District Court
25.00
300.00
District Attorney
225.00
2,700.00
County Attorney
225.00
2,700.00
Total Judges and Attorneys
$ 6,900.00
Judge Ellis JP # 2
25.00
300.00
Judge Truelove JP # 3
25.00
300.00
Judge Meece Jp # 4
25.00
300.00
Judge Quintero JP # 5
25.00
300.00
Judge Boyett JP # 6
25.00
300.00
Total JP's
$ 1,500.00
Total All Intemet-Limited
$ 8,400.00
Cost of CDs
$ 9,084.00
Total All Intemet-Limited and CD's
$17,484.00
Total Internet-Limited and CD's Less JPs
$15,984.00
CkI
0 Lo,
a
' L
BID TABULATION SHEET
BID # 2000-043-CLEANING SUPPLIES FOR JAIL
•
0
#
Item
Ecolab
Acme Soap Co.
Gulf Coast Paper
SWT Auto Chlor
DiverseyLever
1
Ammoniated Glass Cleaner
Dilution Rate
10909 Oasis 255st
20oz/10 gallons
IN - Glass Whiz
10oz/10 gallons
D6 Glas Whiz
80oz/10gallons
D6 Glass Whiz
50oz/10 gallons
Advance Glass
ready to use
Use cost per 10 gallons
$ 3 44
$ 0.63
$ 760
$ 4.74
$ 5850
Pnce Per Gallon
$ 2200
$ Soo
5 1215
$ 1215
$ 5 85
2
Can. Liquid Detergent
Dilution Rate
11288 Pan Dandy
6.67oz/10 gallons
Acme Zipp
.75o00 gallons
Suma Detergent
66ci gallons
Auto-Chlor
loz/10 gallons
Liquid Dupan
66oz/ 10 gallons
Use cost per 10 gallons
$.667 cost
$.0351 cost
$.048 cost
$ 042 cost
$ 039 cost
Price Per Gallon
$ 7.20
5 6.00
$ 9.32
$ 5 50
$ 7.45
3
Liquid Chlorine Sanitizer
Dilution Rate
13987 Eco San
769oz/10 gallons
Low Temp Sani
.02o7AO gallons
73305 Stain Rem
82oz/ 10 gallons
Solution CL
6oz/ 10 gallons
Low Energy
125oz/10gallon
Use cost per 10 gallons
$ 0337 cost
5.0065 cost
S 055 cost
$ 017 cost
$.004 cost
Price Per Gallon
$ 5.60
$ 700
$ 856
is 3 80
$ 4.07
4
Liq Detergent Low Temp
Diluhon Rate
14514 H.D. Ecokle
20oz/10 gallons
Acme Low Temp
.035/02/10 gal
Lever Clean H1ND1
1.3oz/10 gallons
Mach Deter LT
8oz/10 gallons
Perform
1.3oz/10 gallons
Use cost per 10 gallons
S 0250 cost
5.035/56 cost
$ 164 cost
S.07 cost
$122 cost
Price Per Gallon
$ 15.99
5 9.00
5 16.14
$ 11 40
$ 12.02
5
Detergent Mop Soap
Dilution Rate
Mikro Quat13227
6.6667oz/ 10 gal
Acme 64 LQ
5 Ooz/10 gallons
B 63
5oz/ 10 gallons
Neut Disinfect
20oz/ 10 gallons
BGC 3+
5oz/ 10 gallons
Use cost per 10 gallons
$.7292 cost
$.3515 cost
$1.386 cost
$1.82 cost
$1,10 cost
Price Per Gallon
$ 14.00
5 9.00
$ 35.49
$ 11.70
$ 28.39
6
laundry Destaining/Sanitizer
Dilution Rate
Destuner V
.75oz/10 gallons
Acme Stain Rem
.05oz/10 gallons
L Sistain 15
2oz/10 gallons
Laundry Destain
2.5oz/10 gallons
Super Impede
2oz/10 gallons
Use cost per 10 gallons
S 0364 cost
5.0390 cost
5.072 cost
5.074 cost
S.071 con
Price Per Gallon
$ 6.20
S 5.00
S 4.59
S 3.80
S 4.55
7
Laundry Detergent
Dilution Rate
14260 Tri Star
.75oz/10 gallons
Acme Dynamo +
.5oz/10 gallons
UD - 15
5-oz/10 gallons
Laundry Deter
Ioz/10 gallons
Divoblend 3A
Ioz/10 galons
Use cost per 10 gallons
S 0961 cost
5.0384 cost
5.489 cost
5.102 cost
5.079 cost
Price Per Gallon
$ 16.40
$ 9.85
$ 12.51
$ 13.15
$ 28.89
8
Combo Degreasedcleaner
Dilution Rate
Auto Drain Relief
15oz/10 gallons
Liquid Live
1 Ooz/10 gallons
No Name
Ready to use
Bio-Flow
.02 oz110 gallons
DiverGTS
Ready to use
Use cost per 10 gallons
$.0305 cost
$ 09375 cost
$157.50 cost
$.027 cost
$126.00 cost
Price Per Gallon
$ 25.98
$ 1200
$ 15 75
$ 19.40
S 1260
9
Response Time
24 hrs
1.5 - 3.0 hours
15-30 minutes
15.30 minutes
15.30 minutes
RECOMMENDATION: Acme Soap: 1- 7
SWT Auto Chlor. 8
REAWARD DATE:
1
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
I
DATE OF COURT MEETING: October 24. 2000
ITEM: Request from Gene Savage to construct a road bore for water line installation in
the right of way of Westbrook Road in Millican Texas Site is located in Precinct 1
SOURCE OF FUNDS: NIA
I. PRESENTATION:
A) No work will tie permitted between front slope and/or back slope.
B) All installations shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the nght-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicanrs
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
D) Duch line shall be compacted to 90% standard density ASTM-Test Method No. D-698: test
shall be conducted by an independent Geotechrncal testing firm, copies of all test results shall
be furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction
II. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: APPROVE Y°
Richard F. Vance, P.E. Commission r yony Jones
County Engineer Precinct 1
0000-130
Approved R6 Denied O by Commissioners' Court
Date:
- -A 4~X~
Alvin W. Jones, Co ty Judge
•
•
•
GENE SAVAGE
October 5, 2000
Mr. Ray Crow
Brazos County Engineer
2617 Hwy. 21 West
Bryan, TX 77803
Dear Sir:
As per our conversation yesterday, I am writing to request an exception to
the county rule that only utilities may bore under a county road. I have land on
two sides of Westbrook Road, one lot is # 45 in Lake Millican Ranchettes on
the east side and one on the west side of the road Lot 41 of Lake Millican
Ranchettes. I would like to hire a contractor to bore a water line from within
my fence on one side of the road to inside of my fence on the other side of
the road I will set back 25 feet from the road on each side, including the road
and each side the distance from point to point will be approximately 110 feet.
I currently have a good water well on the east side of Westbrook Road but I
have grass for cattle on the west side of the road and need to get water to go
along with the grass. I called Zac Faulkenberry of Navasota who drilled the
fast well. He suggested that I try to bore under the road because the wells on
the west side of the road have not been that good even when they have found
water. This is the reason I am asking for and exception to bore under
Westbrook Road and run a water line from Lot 45 to Lot 41 on the west side of
the road
r
Sincerely,
O„e.'Qs K, -TTr-
o
e-
-
/7•
9 2000
Gene Savage
5~E A rrA~~E~
/"Pin D
• 8714 BENT TREE DRIVE • COLLEGE STATION, TX
7784S
PHONE: 979 693 4142 • FAX: 979 693 7181
To: Brazos County Commissioners Court
From: Ray Crow
Date: October 17, 2000
Subj: Road Bore In Westbrook Road Right of Way
I told Mr. Savage (telephone conversation) that Brazos County did not allow private
individuals to install water lines under county roads. He asked if a variance would be
considered and I told him to submit his variance request and I would run it through
Commissioners Court. After further investigation, I found that per the State Department
of Highways and Public Transportation Utility Accommodation Policy (adopted by
Brazos County 09/19/1994), Paragraph 21.36, private water lines are allowed to be
bored under maintained roads but may not run parallel in the right of way. Therefore, I
am recommending approval of the request as long as the bore pits are on private
property and the line is sleeved.
1 J V~
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5.828 AC. /
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6.228 AC.
LOT 41 Q
5.022 AC.
LOT 44
6.202 AC.
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LOT 10
cyp.
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5.000 AC. /
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/ LOT 9 /
5.000 AC.
5.000 AC. i
/ LO'
/ 5.00 i
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a ^ at%
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THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
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DUE TO
THE POOR QUALITY
OF THE ORIGINAL
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: October 24. 2000
ITEM: Regugst from Wellborn Special Utility District to construct 11 road bores. and
parallel line installations, in the rights of way of Sweetwater Drive. Greens Prairie Road.
Robin Drive. North Graham Road. Capstone Road. South Dowling Road. I&GN Road.
Koppe Bridge Road. Royder Road. Greens Prairie Trail and Woodlake Drive. Project
sites are located in Precinct 1.
SOURCE OF FUNDS: N/A
[J
1. PRESENTATION:
A) No work will be permuted between front slope and/or back slope.
B) All installations shall be constructed in designated utility easements, if applicable If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county nght-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. 0-698; test
shall be conducted by an independent Geotechmcal testing firm: copies of all test results shall
be furnished to the office of the Brazos County Engineer
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
II. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY:
k'4Z
)U2
Richa F. Vance. P.E.
County Engineer
0000-131
0
Approved (id/ Denied O by Commissioners' Court
Date: /o - Z 0#.9
Alvin W. Jones. Coup Judge
APPROVED B j;`
Commiss' per T ones
Precinct 1
S
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-0F-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
0
Formal notice y given that (appilcant) LOWbooi 80D proper s to
place a (type) LU e within the right-0t-way of (road)
In Brazos County, Texas as follows: /'qojE~r AaAos L/57' 4rrAe"&0
The location or description of the proposed installation Is more fully shown by
copies of the drawings attached to this notice.
I understand and agree that.
1. The County Engineer must by notified 72 hours prior to the beginning of
construction in order that he or his designated inspector may inspect the
actual Installation.
2 That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or nght-of-way.
i
4. That Brazos County will In no way be responsible for any damage which
might occur to any existing Wity tines in the right-of-way.
5. That the line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989
6 That the line or lines will be constructed no less than twenty-four Inches (241
lower than the lowest part of the drainage or bar ditch and the drainage Is to
be considered at least two feet (2) below the center of the roadway.
7. That all sites will be bamcaded during the constructioTf" od. C onstruction of this line will begin on or after the 0 day ofT ~V
By.
Tale VI/-, Add111
t"' 14"A
Pho
APPROVED BY COMMISSIONERS'
COURT ON.
Date O ' / 9 ' Z e
Alvin W. Jones, County Judge S Su3„+ • r J F~
114.:441 an"?
VOID
•
•
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Attachment #1
Sweetwater Drive
Greens Prairie Road
Robin Drive
Graham Road
Capstone
South Dowling Road
IGN Road
Koppe Bridge Road
Royder Road
Green Prairie Trail
Woodlake Drive
Vol a
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THE FOLLOWING
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CONTRACTORS NOTE SEE NOTES ON SHEET 5;
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PIPELINE MARKER Not Vi &%truFdlen
ALL FITTINGS SHALL BE DUCTILE IRON, MECHANICAL JOINT MTN RESTRAINING GLANDS
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SEE SHEET 42
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CONTRACTORS NOrl
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A 15' WIDE EASEMENT RUNNING PARALLEL WITH THE PROPERTY LINE
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HAS BEEN GRANTED FOR INSTALLATION OF THE WATER LINE ACROSS ■
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VRV PARINER$ PROPERTY THE WATER LINE SHALL BE INSTALL
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CONTRACTORS NOTE.
A 15' WIOE EASEMENT RUNNING PARALLEL M11N THE ROW LINE
HAS BEEN GRANTED FOR INSTALLATION Of THE WATER LINE ACROSS
VRV PARTNERS PROPERTY THE WATER LINE SHALL Of INSTALLED
ALONG ME MIDDLE OF SAID EASEMENT AND SHALL HAVE A MINIMUM
COVER OF J6-
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