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HomeMy WebLinkAbout2000-08-15-0900AM-Regular; D F11% W7 v% 1 1 AM 11 ~ 10 LIEM BRAZOS COUI~' ' f oua►xous nx. BRYAN. TEXAB BY oc~vutY NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, AUGUST 15, 2000 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Sims. 2. Pledge of Allegiance - Commissioner Sims. 3. Call for citizen input and/or concerns. Consider and take action on agenda items 4 - 28: 4. Budget Amendment 99/00-36.4. 5. Budget Amendment 99/00-37. 6. Request by County Treasurer for reclassification and title change of one position and change in job title of a second position. 7. Request by the County Attorney for re-classification of an Investigator Supplemented position to a Grant Secretary position. 8. Request by the County Attorney for temporary change of one full time secretary position to two part-time positions. 9. Personnel Changes of Status. 10. Payment of Claims. 11. Funding Agreements with the following entities relative to the distribution of Tobacco Settlement Funds: a. American Lung Association b. Blue Bonnet Girl Scout Association c. Family Medicine Center d. Health For All, Inc. e. Hospice Brazos Valley 12. Freezing of position changes and salary increases until beginning of the new fiscal year (October 1. 2000). fi Commissioners Court Meeting Agenda August 15, 2000 Page Two 13. Revision of the County Travel Policy. 14. Stop Loss Contract, including Agreement for Aggregated Specific Deductible and Special Transplant Network Provision, with Sun Life Assurance Company of Canada. 15. Canvassing the results of the special election held August 12, 2000 for the incorporation of Kurten, Texas. 16. Contract Renewals with the Texas Department of Protective and Regulatory Services for the Title IV-E Legal and Foster Care Maintenance performed by the District Attorney's Office. 17. Supplemental Resolution relative to a grant from the Juvenile Accountability Incentive Block Grant Program administered by the Criminal Justice Division of the Governor's Office providing funding for the "Breaking the Cycle Program" operated by the Brazos County Juvenile Services Department and the Texas Agriculture Extension Service Brazos County and authorizing the County Judge to execute documents accepting the funding. 18. Authorization for Constable, Precinct 6, to appoint two non-paid reserve deputies. 19. Requisition from Capital Funds, Computer Replacement, for a computer for the office of County Court at Law # 1. 20. Award of Bid #2000-033, Back File Document Conversion to Digital Disc. 21. Contract for Professional Services with Beaver Consulting Corporation and Municipal Development Group for consulting services regarding county bridges. 22. Corrected Award of Bid #2000-043, Cleaning Chemicals. 23. Request from Verizon Southwest to construct two road bores in the right-of-way of Old Wellborn Road at its intersection with Gandy Road. Site is located in Precinct 1. 24. Request from Verizon Southwest to construct a road bore with parallel cable installation in the right-of-way of River Road. Site is located in Precinct 1. 25. Acceptance of Bryan Texas Utilities' cost estimate of $4,789.68 to relocate the City of Bryan's electrical distribution power line to accommodate Democrat Road improvements. Site is located in Precinct 3. 26. Request permission to enter John Saculla's property located off Collette Lane for the purpose of hauling donated fill dirt to be used for finishing bridge on Collette Lane. Site is located in Precinct 2. o~ 01 4-1 =<<.~ ..7..' i1~ {C• y,~ Wa- ~ ' _ . - _ ~...~a -_..il.xtlGa6~:..,[.tii.~..ati.w~.~i.~'r+~'LIt..-LV.uis~7.~.=5~-•~~^'+`'..M :c.~i•Jr ..«.v_.. . 27. Request from Wickson Creek Special Utility District to construct a road bore in the right- of-way of Forest Drive (in Forest Lakes Subdivision) for water line installation. Site is located in Precinct 3. 1 Commissioners Court Meeting Agenda August 15, 2000 Page Three • 28. Authorization for out-of-state travel by two staff members of the Metropolitan Planning Organization to Little Rock, Arkansas to attend the National Conference on Transportation Planning for Small and Medium-Sized Communities, September 27-30, 2000. 29. Announcement of interest items and possible future agenda topics. 30. Call for citizen input and/or concerns. 31. Convene into Executive Session pursuant to 551.072 of the Texas Government Code to discuss the purchase of real property. 32. Consider and take action on Executive Session. 33. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 3614102. OID COMMISSIONERS' COURT REGULAR MEETING AUGUST 15, 2000 T 4 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, August 15, 2000, with the following members of the Court present: Alvin W. Jones, County Judge, Absent; Tony Jones, Commissioner of Precinct 1; Wm.S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3, Presiding; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Sims gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The Court next considered Budget Amendment #99/00-36.4, which would reallocate funds and transfer funds from Contingency for Justice of the Peace, Precinct 2. On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to approve the budget amendment as submitted. A copy is attached. The Court next considered Budget Amendment #99/00-37.1 through 37.5, which would transfer funds to the Sheriff Jail Administration Division and County Fire Protection from Contingency, and reallocated funds for 361" District Court and Emergency Management and create a budget for a Grant. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered a request by the County Treasurer for reclassification and title change of one position and change in job title of a second position. Vol .1-0 Page 41 4 w 4 3 i 1 -^n =`~..i'+.is~.+..+w.~~s......._......'.L,.~.....a.....v~~~.~.i.da.s... i~e~•_Z.. a... ~....+4. 1..:n. .:L._v'1L..rr..J,.....,i~:~'~ 'tid.Yc..~....Aa.v..._....c Lam.. y,. 1 i Commissioners' Court meeting August 15, 2000 2 In a memo to the Court the County Treasurer explained that the reclassification and title change of one job position would make it a Group 13 and the title change on the second position should be Chief Deputy County Treasurer/ Investments. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the request. The Court next considered a request by the County Attorney for re-classification of an Investigator Supplemental position to a Grant Secretary position. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to remove this from consideration. The next matter for consideration was a request by the County Attorney for temporary change of one full time secretary position to two part-time positions. No benefits would be given other than accruing vacation and sick time. On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to approve the request. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20009854 through 200010084 On motion by Commissioner' Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The Court next considered funding agreements with the following entities as they relate to the distribution -of Tobacco Settlement funds: a. American Lung Association $28,000 b. Blue Bonnet Girl Scout Assoc. $ 1,000 Vol -D-'o Page 4-71 Commissioners' Court meeting August 15, 2000 3 c. Family Medicine Center $45,000 d. Health For All, Inc. $ 4,000 E. Hospice Brazos Valley $72,000 On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the funding agreements. Commissioner Thornton took exception with the first sentence in paragraph 5 on page 2 of the contract and asked that it be amended. Commissioners Jones moved to accept the amendment. Cauley seconded the motion. On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to approve the change in wording to the agreements. A copy of each agreement is attached. The next matter for consideration was the freezing of ,t F position changes and salary increases until beginning of the f new fiscal year October 1, 2000. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted i unanimously to freeze position changes and salary increases until beginning of the new fiscal year October 1, 2000 effective August 15, 2000. The Court next considered the revision of the County Travel Policy. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to table consideration to allow legal counsel time to review the policy to determine status of meal reimbursement for day trips. The next matter before the Court was consideration of a Stop Loss Contract, including Agreement for Aggregated Specific deductible and Special Transplant Network Provision, with Sun Life Assurance Company of Canada. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to remove this item from the agenda. The Court proceeded to canvas the results of the Special Election held August 12, 2000. Commissioner Sims read aloud Vol ;`O Page L0 $ _ N n!t. ?..Ga.~.~S,.a•...a.r:.. gel]~i...~:~d.x.+l,i:i+4.~.t~F..r~i....+r^.s1~ •~'~C~.:d.w_..t~..+..'-:S~iu4~i4•_! ~ __.t- ,,._.~w.~ Commissioners' Court meeting August 15, 2000 i i 1 k t i 4 the votes for (80) and against (5) the Incorporation of Kurten. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to accept as true the totals as tabulated by the County's automated tabulating equipment and ordered the results to be certified to the Secretary of State and recorded in the Official Election Records of Brazos County. A copy of the election results as tabulated is attached hereto. The Court next considered Contract Renewals with the Texas Department of Protective and Regulatory Services for Title IV-E-Legal and Foster Care Maintenance performed by the District Attorney's office. This is to maintain the Child Welfare Board. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve renewal of the contract with the Texas Department of Protective and Regulatory Services. A copy is attached. The Court next considered adopting a Supplemental Resolution in relation to a grant from the Juvenile Accountability Incentive Block Grant Program administered by the Criminal Justice Division of the Governor's Office providing funding for the "Breaking the Cycle Program" operated by the Brazos County Juvenile Services Department and the Texas Agriculture Extension Service Brazos County and authorizing the County Judge to executed documents accepting the funding. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to adopt a Resolution in relation to a grant from the Juvenile Accountability Incentive Block Grant Program administered by the Criminal. Justice Division of the Governor's Office providing funding for the "Breaking the Cycle Program." A copy of the Resolution is attached. ' . i Vol 90 Page X19 i ..•.a . 1 . / 4- ~V ,L 1 Commissioners' Court meeting August 15, 2000 , 5 The Court next considered a request from Constable Precinct 6, Phil Sikes, to appoint Cannon Perdue and Shawn Sayers as unpaid Reserve Deputy Constables. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from Constable Sikes to appoint Cannon Perdue and Shawn Sayers as unpaid Reserve Deputy Constables subject to appointments being within the allotted number of deputies. The Court next considered approval of a requisition from the Capital Funds, Computer Replacement for the following purchase: a) Computer for the office of County Court at Law II, $1,572.00 on motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisition to be paid from Capital Fund, Computer Replacement. The Court next considered awarding the following bid: Bid No. 2000-033, Back File Document Conversion to Digital Disk John Hachmann, Purchasing Agent, recommended acceptance of the proposal submitted by Newman Printing. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Newman Printing. Commissioner Cauley stated that additional negotiations with the vendor are needed to continue the County Clerk's digital indexing. A copy of the bid tabulation is attached. The next matter before the Court was approval of a Contractual Agreement between Brazos County and Beaver Consulting Corporation d/b/a Municipal Development Group for consulting services relating to county bridges. The cost to Brazos County will be $84,089.00 for the three (3) bridges plus 10 percent retainer. On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously Vol a° Page `ego i~ ,r r i r ■ . \ , 'f1~J~{•~n ~li~+E+...iY..rSa..ii.er a~.r~r.:.Z.ta.JW.... Y'.uL M3u...:MIY+IJI r~.a•w+-- ~LY.Lw It ~~_~.l ~nJ~a.Gw L'..t.r.w•~~T.Yllsi+. ~C_......~_...__._..~_.__..~~_ • r . I I .t Commissioners' Court meeting August 15, 2000 6 t E to enter into contact with Beaver Consulting Corporation d/b/a Municipal Development Group. A copy of the contractual agreement is attached hereto. The next matter for consideration was the correction of ± award of bid #2000-043, Cleaning Chemicals. Item #4, Liquid Detergent was awarded to Ecolab. Item #3, Liquid Chlorine t Sanitizer was awarded to DiversyLever. The Industry Standard dictates that these two items come out of the same container t when cleaning the pots and pans. Ecolab was the lowest on the greater volume item. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to correct the award of bid #2000-043, Cleaning Chemicals and awarded the bid to Ecolab. A copy of the bid tabulation is attached. The Court next considered the request from Verizion to t construct two road bores in the right-of-way of Old Wellborn Road at its intersection with Gandy Road. The site is located in Precinct 1. The County Engineer offered the following i exceptions: There is a designated 16 foot utility easement along Gandy Road; the 3,129 feet of parallel cable shall be installed in the dedicated utility easement. On motion by Commissioner Jones, seconded by Commissioner 7 Cauley, the Court voted unanimously to approve the request of GTE and authorized the installation subject to Verizon complying with the exception. A copy of the request is i attached hereto. The Court next considered the request from Verizon to t construct a road bore with parallel cable installation in the right-of-way of River Road beginning at its intersection with White Creek Road extending west for a distance of 987 feet. The site is located in Precinct 1. The County Engineer Vol a'O page 48 t 3 1 Commissioners' Court meeting August 15, 2000 7 stated that all appeared to-be in order and recommended approval. On motion by Connnissioner Jones, seconded by Commissioner, Cauley, the Court voted unanimously to approve the request from Verizon and authorized the installation. A copy of the request is attached hereto. The Court next considered acceptance of the Bryan Texas Utilities' cost estimate of $4,789.68 for relocation of an r electrical distribution power line to accommodate improvements on Democrat Road in Precinct 3. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept the Bryan Texas Utilities' cost estimate of $4,789.68 for relocation of an electrical distribution power line. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of John Saculla on Collette Lane in Precinct 2 to haul donated fill dirt for use on the bridge on Collette Lane. On motion by Commissioner Thornton, seconded by Commissioner Jones, the Court voted unanimously to authorize the work. The Court next considered the request from Wickson Creek Special Utility District to construct a road bore in the right-of-way of Forest Drive approximately 150 feet from its intersection with Wooded Drive for water line installation. The site is located in Precinct 3. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to approve the request from Wickson Creek Special Utility District and authorized the installation. A copy of the request is attached hereto. Vol °t0 Page 49a'" i f ~•a'.~i~.Sli ~r~'1~.k_'s ^~-e gib. `-.d.:t.:;,.a~,n..t~:i.tai.~_:Ji..i:......,ry.,~:Yav.ui...~,a:~'s~~"'" ''.~y.4~~;~„- Xs. .,..iu:..-•i .~...s•.o.<.._.J t } 1 r i i i S i I~ S R 1 i G i• Y r 1. Y 1 l l Commissioners' Court meeting August 15, 2000 8 The next matter for consideration by the Court was a request submitted by the Director of the Metropolitan Planning Office for out of state travel for himself and Doug Johnson. Michael Parks and Doug Johnson would be traveling to Little Rock, Arkansas to attend the 7th Annual Conference on Transportation Planning September 28 through 30, 2000. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to grant the request from the Metropolitan Planning Officer and approved payment of out of state travel expense for Michael Parks and Doug Johnson. Under announcement of interest items and possible future agenda topics Commissioner Sims made the following comments: a) He called a meeting for Friday at 11:00 a.m. pursuant to the budget with a Public Hearing scheduled for 9:30 a.m. There was no citizen input and/or concerns. At 9:40 a.m. Commissioner Sims announced the meeting closed to the public so that the Court could meet in closed executive session to discuss the purchase of real property as allowed under Section 551.072 of the Texas Government Code. At 10:12 a.m. Commissioner Sims announced the meeting open to the public and that no action would be taken on the Closed Session. There being no further business to come before the Court, the meeting was adjourned. Vol ao Page 4 83 Commissioners' Court meeting August 15, 2000 9 The foregoing minutes of the Commissioners Court meeting held August 15. 2000 have been examined and are approved in open Court this the day of MA)aAAL-, 20QI, in Bryan, Brazos County, Texas. 4D Alvin Jones County Judge Wm. S. Thornton Commissioner, Precinct 2 Tbrfy Jones ; Commis on r, Precinct 1 Randy SAs Commi loner, Precinct 3 r a J* - 0'- - / Carey Ca ey, Jr. Commiss' ner, Prec' ct 4 1 4D t M t 1 Vol a0 Page ti i Zti-.- , ~.~w.. •++a.r~JJlr'.i:wr-.LLs u.tCa t ~.L ~~.1 r...-. ,.u w~..: ~`S+.-n..~i ~ t "-~==++.A a..+ .+.l.di'A'lt 1+.ibFYt✓...cat..,,,n j &j & Z 0, dim ald +4 t/, - Mary An and County Clerk CSI BRAZOS COUNTY COMMISSIONERS COURT MEETING ON tt , IS 2000 AT i E } 4 t i rt t {I 2 10 1 fi s`BRAZOS COUNTY COMMISSIONERS COURT MEETING ON ~t IS 2000 AT 9LO IR 1-11\ F a0 u 1 T l r 1 r F i r i 0 J. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1999-2000 BUDGET YEAR NO. 99/00 36.4 On this the 151-" day of August 2000 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on August 15, 2000 the Court heard and approved a budget amendment for the 1999-2000 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 9, 1999 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 15`e day of August 2000. THE COMMIS~IONERS' CQURT OF-BRAZOS COUNTY, TEXAS. po~ k a. ~G Alvin W. Jones, County Judge F. Origin 1: County Clerk's office and attached to the original budget Copies: County Auditor County Treasurer f Commissioners' Court Minutes r c 1_.._. .n•. _ t~. _li.. _ - - _ N.r ~ _ _ e. t ~ s ~ L.•. •tic~.....•~.n'.11 i~ rf"- 'y~y~y•• • I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00 - 36.4 8/8/2000 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 242001 516100 DR Hourly - Staff 2,090.00 01 242001 519400 DR Compensated Leave Pa 2,271.00 01 242001 531000 DR Social Security 259.00 01 242001 532000 DR Retirement 371.00 01 242001 538000 DR Worker's Compensation 5.00 01 242001 613240 DR Equipment Minor 134.00 01 242001 617400 DR Telephone 400.00 01 242001 715060 DR Rental -Office Space 1,050.00 01 242001 601300 CR Computer Supplies 500.00 01 242001 611100 CR Conference and Seminar 140.00 01 242001 616800 CR Training 150.00 01 242001 617500 CR Telephone - Cellular 240.00 01 242001 655100 CR Pest Control 220.00 01 242001 711190 CR Janitorial Services 440.00 01 242001 606000 CR Office Supplies 250.00 01 242001 614600 CR Pagers 20.00 01 242001 616200 CR Subcri tions and Publications 110.00 01 242001 618010 CR Travel 200.00 01 242001 611300 CR Contin enc 4,310.00 Justice of t he Peace Pc t. 2 - To amend the budget to reallocate funds within the department and from contingency for compensatory time accrued and increases in telephone costs. Totals 6,;80.00 6,580.00 PrepaYed By: : kdc Date: 8/1b~2000 Dat \ ~ •=•.i.yt~!=Y ,:..1......:..vc..a.:,s.....~.foY..+-.:j.,i~,.,iK.dS'„ti,L:_...E~....L..~x.sliw.Jt~1Cr .:t~.•.ia'J.-.~..Lra.,...~i`~.,.ka.A'ir.~+.arxt.Yas .~~......~~...+,1oa„c. t i k rt i r r r I a BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1999-2000 BUDGET YEAR NO. 99/00 37.1 through 37.5 On this the `day of August 2000 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on August 15, 2000 the Court heard and approved a budget amendment for the 1999-2000 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 9, 1999 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 15`h day of August 2000. THE COMMIW IOORS' _ COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes r• 4 i ill K . BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00 - 37.1 8/15/00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00 - 37.2 8/15/00 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 01 280020 715000 Dr. Rental Equipment 612.00 01 490150 Cr. Tsf From Capital Projects 612.00 45 630005 913000 Dr. Tsf To General Fund 612.00 45 630005 802305 Cr. Copier Replacement 612.00 General Fund & Capital Improvement Fund To transfer funds to allow the lease of two copiers in the Sheriff Jail Administration division as approved and ordered by Commissioners Court August 8, 2000. Totals 1,836.00 612.00 I re E, ate _ 1. 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00 - 37.3 8/15/00 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 110030 732650 Dr. Bryan/CS Fire Protection 1,300.00 01 110015 611300 Cr. Contingency 1,300.00 General Fund County Fire Protection To increase the budget for county fire protection for the purchase of foam for the Volunteer Fire Departments to fight grass fires. r Totals 1,300.001 1,300.00 X1. elp "W" 4M _51 rill BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00 - 37.5 8/15/00 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 355001 521000 Dr. Employment Services 4,000.00 01 355001 606000 Dr. Office Supplies 100.00 01 355001 512000 Cr. Salary - Dept Head 4,000.00 01 355001 615000 Cr. Printing 100.00 General Fund Emergency Management To reclassify budget budget to allow the empl oyment of temporary help. i Totals 4 DIV- Fe0arcd =r. do 'w ppr c" ; \ r. 100.001 4,100.00 ,r a t 1 i = t `r F f i i i 1 i C i r S I 'u N, 3 i PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: August 15, 2000 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status #iww##ww###ww#iwwi#wwwww#wwwwi#wwwi##w###i####w###i#wwww#wwwii#iwi#w##wi##w##wii#w#• DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED ww#iwiww#wwwwiwwwi#wwswwwwwwww#wwwiw###w#w####wwiww#wwww#wwiwwwwwwi#wiwi#iiwwwiiw#iw BRAZOS CENTER TREVINO, LUIS TERMINATION COUNTY CLERK BROWN, JACQUELINE TRANSFER TO ANOTHER DEPT HIGGINBOTHAM, ALICE NEW HIRE TO REPLACE BROWN COUNTY COURT AT LAW #2 EDGAR, SYRINGA RESIGNATION JUVENILE SERVICES RODRIQUEZ, FRANK RESIGNATION TONG, PAUL TRANSFER WITHIN DEPT MPO JOHNSON,DOUGLAS SALARY INCREASE SHERIFF OFF-JAIL DIVISION SIFUENTEZ, ANNA D RESIGNATION BOWSER, MELVIN G TRANSFER W/IN DEPT MOAYED-PARDAZI, SHAHEEN NEW HIRE HENRY, CLARENCE PROMOTION NERO, BRENDA F NEW HIRE LAMKIN, GREGORY COMPLETED TRAINING MOODY, ROSHELETT COMPLETED TRAINING SANDERS, JOSEPHI COMPLETED TRAINING STIFFLEMIRE, WONELL RESIGNATION ` JOHNSON, JOSEPHINE TRANSFER W/IN DEPT HALL, COLBRA S NEW HIRE TAX OFFICE LAMPKIN, CYNTHIA D NEW HIRE WORTHAM, PAMELA D TRANSFER W/IN DEPT SIMMONS, CHERYL W NEW HIRE WREN, TROY A NEW HIRE PEREZ, ELIZABETH NEW HIRE-P/T HEREDIA, ISAAC TRANSFER W/IN DEPT EIMANN, DENISE TRANSFER WAN DEPT Approved in Commissioners' Court; Qxmty Judge's or Commissioner's 11 FUNDING AGREEMENT This contract is entered into this f~ day of 2000, by and between Brazos County Texas acting by and through its duly elected Commissioners Court (herein the "County"); and Family Medicine Center. Whereas the County was awarded $2.15 million dollars in monies from the State of Texas Tobacco Settlement of 1998; and Whereas, the County created a fund to be known as the Brazos County Community Health Care Endowment Fund (CHEF) to hold such monies and out of which the County will fund health service programs in the County; and Whereas the County Commissioners Court appointed a citizens committee to review and determine those health service agencies most deserving of contributions from such Fund; and r Whereas Family Medicine Center has qualified for such contributions and is agreeable to 1 the conditions placed upon the expenditure of these funds by the County. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS THAT for and in consideration of the mutual covenants, restrictions, and promises herein contained, the sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. The term of this Agreement is for one (1) year commencing on the date above stated. 2. The County will make available to the Family Medicine Center, under conditions herein stated, the sum of forty five thousand and no/100 dollars ($45,000), payable in four (4) equal quarterly installments for use in implementing the programs and achieving the goals set forth in Parts 2A and 2C of the Funds Request Application filed by Family Medicine Center to receive monies from CHEF, which is attached hereto and made a part hereof for all purposes. 3. The first quarterly installment due hereunder shall be paid to Family Medicine Center on October 1, 2000. Thereafter, if the remaining quarterly payments are to 666, be funded, the programs described in paragraph 2 above must be implemented on or before March 1, 2001. Should Family Medicine Center fail to qualify for the remaining quarterly payments, the County shall have the right, in its sole ' discretion to seek reimbursement of the first quarterly installment. • 4. Family Medicine Center shall submit, on a quarterly basis, a Community Healthcare Endowment Fund Quarterly Report form. Failure to achieve, implement and carry out the purposes for which the money was awarded, demonstrated by the infonnation supplied in such Quarterly Report, shall permit the County to withhold, temporarily or permanently, any installment of funds due 411 u~ f ~l\ { I I 4 I hereunder until compliance is achieved. The determination of whether Family Medicine Center has fulfilled its commitment, as described in paragraph 2 above, shall be made in the sole discretion of the Commissioners Court. 5. The monies awarded hereunder shall be used to fund programs which restrict participation to Brazos County residents, Failure to adhere to such restrictions shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. Y d. Family Medicine Center shall give the County access to all books, accounts, records, files or other papers belonging to or in use by Family Medicine Center pertaining to the CHEF funds referenced in this Agreement. Failure to provide access to this information shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. 7. It is understood and agreed that the participation by the County in Family Medicine Center programs is limited to the contribution of monies. The County at no time shall be liable for the acts or omissions of Family Medicine Center, its administration board, its agents or employees. 8. Family Medicine Center shall and does hereby hold harmless the County from any and all loss, cost, claims, damages or expenses of any kind, nature or description that arise out of or in connection with this Agreement. This agreement shall be interpreted in accordance with the laws of the State of Texas. The parties herein agree that the performance of this Agreement shall be in Brazos County, c Texas. R This Agreement represents the entire agreement of the parties and supersedes any prior written or verbal understanding or representation. • y1 Family Medicine Center represents and warrants that the person executing this Agreement on its behalf has the legal authority to sign this Agreement and bind the agency to its terms. I BRAZOS COUNTY, TEXAS By: - Judge Alvin W. Jone FAMILY MEDICINE CENTER 4 z ey: ~ R F - - - _ - - - 5 FUNDING AGREEMENT This contract is entered into this IS & day of , 2000, by and between Brazos County Texas acting by and through its duly elected ommissioners Court (herein the "County"); and American Lung Association of Texas (ALAT). Whereas the County was awarded $2.15 million dollars in monies from the State of Texas Tobacco Settlement of 1998; and Whereas, the County created a fund to be known as the Brazos County Community Health Care Endowment Fund (CHEF) to hold such monies and out of which the County will fund health service programs in the County; and Whereas the County Commissioners Court appointed a citizens committee to review and determine those health service agencies most deserving of contributions from such Fund; and Whereas ALAT has qualified for such contributions and is agreeable to the conditions placed upon the expenditure of these funds by the County. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS THAT for and in consideration of the mutual covenants, restrictions, and promises herein contained, the sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. The term of this Agreement is for one (1) year commencing on the date above stated. 2. The County will make available to the ALAT, under conditions herein stated, the sum of twenty eight thousand and no/100 dollars ($28,000), payable in four (4) equal quarterly installments for use in implementing the programs and achieving the goals set forth in Parts 2A and 2C of the Funds Request Application filed by ALAT to receive monies from CHEF, which is attached hereto and made a part hereof for all purposes. 3. The first quarterly installment due hereunder shall be paid to ALAT on October 1, 2000. Thereafter, if the remaining quarterly payments are to be funded, the programs described in paragraph 2 above must be implemented on or before March 1, 2001. Should ALAT fail to qualify for the remaining quarterly payments, the County shall have the right, in its sole discretion to seek reimbursement of the first quarterly installment. 4 iII 4. ALAT shall submit, on a quarterly basis, a Community Healthcare Endowment Fund Quarterly Report form. Failure to achieve, implement and cant' out the purposes for which the money was awarded, demonstrated by the information supplied in such Quarterly Report, shall permit the County to withhold, temporarily or permanently, any installment of funds due hereunder until . y r compliance is achieved. The determination of whether ALAT has fulfilled its commitment, as described in paragraph 2 above, shall be made in the sole discretion of the Commissioners Court. w 5. The monies awarded hereunder shall be used to fund programs which restrict Q~ participation to Brazos County residents, , Failure to adhere to such restrictions shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further k j liability. li 6. ALAT shall give the County access to all books, accounts, records, files or other papers belonging to or in use by ALAT pertaining to the CHEF funds referenced in this Agreement. Failure to provide access to this information shall constitute a breach of this Agreement, upon which breach the County may terminate this t b , i f t I' i Agreement, without further Irabrlrty. 7. It is understood and agreed that the participation by the County in ALAT programs is limited to the contribution of monies. The County at no time shall be liable for the acts or omissions of ALAT, its administration board, its agents or employees. 8. ALAT shall and does hereby hold harmless the County from any and all loss, cost, claims, damages or expenses of any kind, nature or description that arise out of or in connection with this Agreement. This agreement shall be interpreted in accordance with the laws of the State of Texas. The parties herein agree that the performance of this Agreement shall be in Brazos County, Texas. This Agreement represents the entire agreement of the parties and supersedes any prior written or verbal understanding or representation. ALAT represents and warrants that the person executing this Agreement on its behalf has the legal authority to sign this Agreement and bind the agency to its terms. BRAZOSCOUNTY, TEXAS By: Judge Alvin . Jones AMERICAN LUNG ASSOCIATION OF TEXAS By. P r FUNDING AGREEMENT This contract is entered into this /S 4 day of , 2000, by and between Brazos County Texas acting by and through its duly elected ommissioners Court (herein the "County"); and Bluebonnet Girl Scout Council, Inc. ("Girl Scouts"). Whereas the County was awarded $2.15 million dollars in monies from the State of Texas Tobacco Settlement of 1998; and Whereas, the County created a fund to be known as the Brazos County Community Health Care Endowment Fund (CHEF) to hold such monies and out of which the County will fund health service programs in the County; and Whereas the County Commissioners Court appointed a citizens committee to review and determine those health service agencies most deserving of contributions from such Fund; and Whereas Girl Scouts has qualified for such contributions and is agreeable to the conditions placed upon the expenditure of these funds by the County. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS THAT for and in consideration of the mutual covenants, restrictions, and promises herein contained, the sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. The term of this Agreement is for one (1) year commencing on the date above stated. 2. The County will make available to the Girl Scouts, under conditions herein stated, the sum of one thousand and no/100 dollars ($1000) payable in one (1) initial installment for use in purchasing anti-smoking materials set forth in Part 3B of the Funds Request Application filed by Girl Scouts to receive monies from CHEF, which is attached hereto and made a part hereof for all purposes. 3. The installment due hereunder shall be paid to Girl Scouts on October 1, 2000. Thereafter, if future programs are to be funded, the materials/supplies described in paragraph 2 above must be purchased on or before March I, 2001. Should Girl Scouts fail to purchase these materiaWsupplies, the County shall have the right, in its sole discretion to seek reimbursement of the initial installment. 4. Girl Scouts shall submit a reporting form substantiating the expenditures by April 15, 2001. Failure to achieve, implement and carry out the purposes for which the money was awarded, demonstrated by the information supplied in the reporting form, shall permit the County to withhold, temporarily or permanently, any future funding until compliance is achieved. The determination of whether Girl Scouts has fulfilled its commitment, as described in paragraph 2 above, shall be made in the sole discretion of the Commissioners Court. 6760 1 • ~ _ - ~ 1. M1 t i i ' f Al 5. The monies awarded hereunder shall be used to fund programs which restrict participation to Brazos County residents. uceu3e-p Failure to adhere to such restrictions shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. 6. Girl Scouts shall give the County access to all books, accounts, records, files or other papers belonging to or in use by Girl Scouts pertaining to the CHEF funds referenced in this Agreement. Failure to provide access to this information shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. 7. It is understood and agreed that the participation by the County in Girl Scouts programs is limited to the contribution of monies. The County at no time shall be liable for the acts or omissions of Girl Scouts, its administration board, its agents or employees. 8. Girl Scouts shall and does hereby hold harmless the County from any and all loss, cost, claims, damages or expenses of any kind, nature or description that arise out of or in connection with this Agreement. This agreement shall be interpreted in accordance with the laws of the State of Texas. The parties herein agree that the performance of this Agreement shall be in Brazos County, Texas. This Agreement represents the entire agreement of the parties and supersedes any prior written or verbal understanding or representation. Girl Scouts represents and warrants that the person executing this Agreement on its behalf has the legal authority to sign this Agreement and bind the agency to its terms. BRAZOS COUN'T'Y, TEXAS By: azL' 4,." Judge Alvin Jones BLUEBONNET GIRL SCOUT COUNCIL, INC. By: ~ S I ao PAPq ''r %or -FUNDING AGREEMENT This contract is entered into this LS 6 day of , 2000, by and between Brazos County Texas acting by and through its duly elected ommissioners Court (herein the "County"); and Hospice Brazos Valley ("Hospice"). Whereas the County was awarded $2.15 million dollars in monies from the State of Texas Tobacco Settlement of 1998; and Whereas, the County created a fund to be known as the Brazos County Community Health Care Endowment Fund (CHEF) to hold such monies and out of which the County will fund health service programs in the County; and Whereas the County Commissioners Court appointed a citizens committee to review and determine those health service agencies most deserving of contributions from such Fund; and Whereas Hospice has qualified for such contributions and is agreeable to the conditions placed upon the expenditure of these funds by the County. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS THAT for and in r consideration of the mutual covenants, restrictions, and promises herein contained, the ` sufficiency of which is hereby acknowledged, the parties hereby agree as follows: i 1. The term of this Agreement is for one (1) year commencing on the date above stated. f. 2. The County will make available to the Hospice, under conditions herein stated, t;. the sum of seventy two thousand and no/ 100 dollars ($72,000), payable in four (4) i , equal quarterly installments for use in implementing the programs and achieving E _ the goals set forth in Parts 2A and 2C of the Funds Request Application filed by i Hospice to receive monies from CHEF, which is attached hereto and made a part y. hereof for all purposes. 3. The first quarterly installment due hereunder shall be paid to Hospice on October 1, 2000. Thereafter, if the remaining quarterly payments are to be funded, the ti programs described in paragraph 2 above must be implemented on or before March 1, 2001. Should Hospice fail to qualify for the remaining quarterly payments, the County shall have the right, in its sole discretion to seek reimbursement of the first quarterly installment. 4. Hospice shall submit, on a quarterly basis, a Community Healthcare Endowment Fund Quarterly Report form. Failure to achieve, implement and carry out the purposes for which the money was awarded, demonstrated by the information supplied in such Quarterly Report, shall permit the County to withhold, temporarily or pernanently, any installment of funds due hereunder until ;Oao~ s0 a 1• t I- r~ y _ e, /y r compliance is achieved. The determination of whether Hospice has fulfilled its commitment, as described in paragraph 2 above, shall be made in the sole discretion of the Commissioners Court. 5. The monies awarded hereunder shall be used to fund programs which restrict participation to Brazos County residents. Failure to adhere to such restrictions shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. 6. Hospice shall give the County access to all books, accounts, records, files or other papers belonging to or in use by Hospice pertaining to the CHEF funds referenced in this Agreement. Failure to provide access to this information shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. 7. It is understood and agreed that the participation by the County in Hospice programs is limited to the contribution of monies. The County at no time shall be liable for the acts or omissions of Hospice, its administration board, its agents or employees. 8. Hospice shall and does hereby hold harmless the County from any and all loss, cost, claims, damages or expenses of any kind, nature or description that arise out of or in connection with this Agreement. This agreement shall be interpreted in accordance with the laws of the State of Texas. The parties herein agree that the performance of this Agreement shall be in Brazos County, Texas. This Agreement represents the entire agreement of the parties and supersedes any prior written or verbal understanding or representation. Hospice represents and warrants that the person executing this Agreement on its behalf has the f i legal authority to sign this Agreement and bind the agency to its terms. BRAZOS COUNTY, TEXAS By: Judge Alvi . Jones HOSPICE BRAZOS VALLEY By: q1 FUNDING AGREEMENT f~ I t r r This contract is entered into this _5 IL day of , 2000, by and between Brazos County Texas acting by and through its duly electe Commissioners Court (herein the "County"); and Health For All, Inc. ("Health For All") Whereas the County was awarded $2.15 million dollars in monies from the State of Texas Tobacco Settlement of 1998; and Whereas, the County created a fund to be known as the Brazos County Community Health Care Endowment Fund (CHEF) to hold such monies and out of which the County will fund health service programs in the County; and Whereas the County Commissioners Court appointed a citizens committee to review and determine those health service agencies most deserving of contributions from such Fund; and Whereas Health For All has qualified for such contributions and is agreeable to the conditions placed upon the expenditure of these funds by the County. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS THAT for and in consideration of the mutual covenants, restrictions, and promises herein contained, the sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. The term of this Agreement is for one (1) year commencing on the date above stated. 2. The County will make available to the Health For All, under conditions herein stated, the sum of four thousand and no/100 dollars ($4000), payable in one (1) initial installment for use in purchasing inhalers and medications used to stop smoking or treat problems associated with smoking set forth in Part 3B of the Funds Request Application filed by Health For All to receive monies from CHEF, which is attached hereto and made a part hereof for all purposes. 3. The installment due hereunder shall be paid to Health For All on October 1, 2000. Thereafter, if future programs are to be funded, the materiaWsupplies described in paragraph 2 above must be purchased on or before March 1, 2001. Should Health For All fail to purchase these materials/supplies, the County shall have the right, in its sole discretion to seek reimbursement of the initial installment. 4. Health For All shall submit a reporting form substantiating the expenditures by April 15, 2001. Failure to achieve, implement and carry out the purposes for which the money was awarded, demonstrated by the information supplied in the reporting form, shall permit the County to withhold, temporarily or permanently, any future funding until compliance is achieved. The determination of whether 4 ~ r r' } 4 Y r i r ts i a .r D i 1 i i i r k Health For All has fulfilled its commitment, as described in paragraph 2 above, shall be made in the sole discretion of the Commissioners Court. 5. The monies awarded hereunder shall be used to fund programs which restrict participation to Brazos County residents. Failure to adhere to such restrictions shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. 6. Health For All shall give the County access to all books, accounts, records, files or other papers belonging to or in use by Health For All pertaining to the CHEF funds referenced in this Agreement. Failure to provide access to this information shall constitute a breach of this Agreement, upon which breach the County may terminate this Agreement, without further liability. 7. It is understood and agreed that the participation by the County in Health For All programs is limited to the contribution of monies. The County at no time shall be liable for the acts or omissions of Health For All, its administration board, its agents or employees. 8. Health For All shall and does hereby hold harmless the County from any and all loss, cost, claims, damages or expenses of any kind, nature or description that arise out of or in connection with this Agreement. This agreement shall be interpreted in accordance with the laws of the State of Texas. The parties herein agree that the performance of this Agreement shall be in Brazos County, Texas. This Agreement represents the entire agreement of the parties and supersedes any prior written or verbal understanding or representation. Health For All represents and warrants that the person executing this Agreement on its behalf has the legal authority to sign this Agreement and bind the agency to its terms. BRAZOS COUNTY, TEXAS By: dL~4')' Judge Alvin W. J Vies HEALTH FOR ALL, INC. By: e0C&2.e 0c20altcl 'prom 5605-UM, ,a rf a• a~ CANVASS REPORT SPECIAL ELECTION AUGUST 12, 2000 Proposed Incorporation for the Town of Kurten. For 80 Against S I, Alvin W. Jones . County Judge, Brazos County, Texas, do hereby certify that the returns sho a ove are true and orrect as certified by the Brazos County Commissioners Court. Alvin W. Jo , C J dge Date -0/ M solo J 1 I 1 ' 1 • ' 'I i 1 i I 1 BRA20S COUNTY SPECIAL ELECTION (NURTSN) AUGUST 11. 2000 PRECINCT: SUMNARY OF REPORTINO PRECINCTS TOTAL PRECINCT TOTAL PRECI NCT NO OF PRECINCTS 1 PRECINCRS COUNTED .................................1 2 100.00 REGISTERED VOTERS 112 100.00 TOTAL BALLOTS CAST IS 52.47 Proposition FOR 10 91.12 AGAINST 5 5.51 { Overvotss I Undervotes 0 i , • / / A it / ~ W JAW 1 0 N A i { SUMMARY 00078 t, . u .........w.... .r.•r ..,e ..-,irr.., ~ _ w. a.iw•.v....~..~w.ewr.~._~.. "'-*f+-r,..>t • The Texas Department of Protective and Regulatory Services, hereinafter referred to as the Department, and the Commissioners' Court of Brazos County, hereinafter referred to as the County, initiated a contract effective September 1, 1999 through August 31, 2000. With this document, the Texas Department of Protective and Regulatory Services and the County agree to continue the child welfare board and revise the contract to update terminology and to allow the the Department and the County the ability to participate in Title IV-E funding opportunities. l ' STATE OF TEXAS f COUNTY OF BRAZOS Title IV-E Maintenance Connie FY 01 TITLE IV-E (FOSTER CARE MAINTENANCE) BRAZOS COUNTY Contract No. 700DO01 1. H. The County agrees: A. To continue a Child Welfare Board, hereinafter referred to as the Board, as set out by statute in the Texas Family Code §264.005. B. That the Board will consist of not less than seven nor more than fifteen persons appointed by the County Commissioners' Court Each member will serve a three-year term on a rotating basis. Initially, the appointees will be designated to serve the following terms: 1/3 of the members appointed to three-year terms; I/3 of the members to a two-year term; and 1/3 of the members to a one-year term. In successive years, from two to five new members will be appointed Members shall serve at the pleasure of the Commissioners' Court. Members serve without compensation. C. To continue to provide adequate funding for the care of any child in need of protective placement who is under the conservatorship of the Department, and who is ineligible for Title IV-E foster care or state-paid foster care and/or Medicaid. D. To provide adequate funds for medical care not covered by Title XIX (Medicaid) and for children not Medicaid eligible. E. To maintain its total net child welfare expenditures for any future fiscal year at the level of the County's child welfare program appropriation or the County's actual expenditures, less any appropriation or expenditure of Level of Care payments to foster homes, for the child welfare program for the fiscal year preceding the signing of the contract, whichever amount is less. F. To participate in the Department's financial and statistical reporting systems. COMM >t 7(M MI I I r 4 61 I--- S01 TATE OF TEXAS COUNTY OF BRAZOS III. t 1 - Tnk IV-E Maintenance Contract FY 01 G. That none of the moneys used by the county to cant' out the terms of this contract shall be federal funds, etcher directly or indirectly, and further expressly agrees that such moneys have not been used to secure federal matching funds previously. H. To maintain and retain fiscal records adequate to assure that claims for federal and state funds are in accord with applicable requirements. 1. To certify additional allowable Title IV-E foster care maintenance expenditures as specified in Attachment A in accordance with Department regulations and instructions. Certified claims must be submitted quarterly based on the Department's fiscal year. The county will be responsible for any audit exceptions for unallowable costs included in their certified claim To certify additional allowable Title 1V-E administrative and training expenditures as specified in Attachment B in accordance with Department regulations and instructions. Certified claims must be submitted quarterly based on the Departments fiscal year. The County will be responsible for any audit exceptions for unallowable costs included in their certified claim. K. To maintain and retain said fiscal records for a period of at least five (5) years after the date of the end of the federal fiscal year in which the transaction occurred. L. That in the event that an audit by or on behalf of the Department or the U.S. Department of Health and Human Services occurs, fiscal records will be retained until the resolution of audit questions. M. That the financial depository for the Board shall be the County Treasury or other designated depository. All moneys received by the Board from whatever source shall be deposited in this County depository, and the regular procedures followed in the collection, disbursement, and accounting for such county funds will be followed and adhered to by the County and the Board. The Board required under Article 11, Section A. of this contract shall have and exercise such lawful authority, duties and responsibilities as conferred upon it by statute, the Department and the County. The Department and the County agree that the Board will have the following duties: A. Assist the Department in identifying strategies to prevent abuse and neglect and to meet the needs of the children in the county who are covered under this contract. B. Serve in an advisory capacity to the county in the development of local policy to prevent abuse and neglect and mat the needs of children who have been abused and neglected in BRAZOS County. C. Review and approve an annual budget for the operations of child welfare services. It will be the duty of the Board to recommend an estimated budget to Commissioners' Court and appear in support of same at budget hearings. D. Develop and provide oversight for the implementation of policies relative to the expenditure of county funds and other special funds on behalf of the children in Brazos County covered under this contract. E. Review child welfare expenditures. as well as a summary of services delivered. cat"" M 2000001 v... ~ of S i f r i t 1 STATE OF TEXAS Title 1V-E Maintenance Contract COUNTY OF BRAZOS FY of F. Prescribe such bylaws, not inconsistent with the terms of this contract and applicable State laws, as may be necessary or desirable to insure the efficient operation of the Board. Such bylaws shall be approved by written order of the Commissioners' Court. IV, Contract Dispute Resolution: A. The dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be used, as further described herein, by the Department and the Contractor to attempt to resolve any claim for breach of contract made by the Contractor. 1. contractor's claims for breach of this contract that the parties cannot resolve in the ordinary course of business shall be submitted to the negotiation process provided in Chapter 2260, subchapter B. of the Government Code. To initiate the process, the contractor shall submit written notice, as required by subchapter B, to James R. Hine er his designee. Said notice shall specifically state that the provisions of Ch. 2260, subchapter B, are bring invoked. A copy of the notice shall also be given to all other representatives of the Department and the Contractor otherwise entitled to notice under the parties' contract. Compliance by the contractor with subchapter B is a condition precedent to the filing of a contested case proceeding under Chapter 2260, subchapter C. of the Government Code. 2. The contested case process provided to Chapter 2260, subchapter C, of the Government Code is the contractor's sole and exclusive process for seeking a remedy for any and all alleged breaches of contract by the Department if the parties are unable to- resolve their disputes under subparagraph 1. of this paragraph. 3. Compliance with the contested case process provided in subchapter C is a condition precedent to seeking consent to sue from the Legislature under Chapter 107 of the Civil Practices and Remedies Code. Neither the execution of this contract by the Department nor any other conduct of any representative of the Department relating to the contract shall be considered a waiver of sovereign immunity to suit. B. The submission, processing and resolution of the contractor's claim is governed by the published rules adopted by the Department pursuant to Ch. 2260, as currently effective, hereafter enacted or subsequently amended. C. Neither the occurrence of an event nor the pendency of a claim constitute grounds for the suspension of L performance by the contractor, in whole or in part. t V. The Department agrees: A. To seek Title XIX Medicaid coverage within the amount, duration, and scope of the Medicaid program as defined by the state agency responsible for administration of these funds, for any child eligible for AFDC-foster care or state-paid foster care and who is eligible for Medicaid benefits.. B. Where applicable, to reimburse the County when care was paid for a child ineligible for Title IV-E or state paid foster care and consequently certified by the Department as eligible for Title IV-E foster care and state-paid foster care. t Contract a 7nl(W=I I -or e 1 t ~ .,~ii.i'italiwtsbutr': c1.tA~wu:.a.awL~,.ttti+~:..•: -air':,~Lti~a..u-' L-S,wG~'S=~...~! i1..',~.~.'<<......~:1Lf..a~'E:1--J,.:.:•'J~.you~~:..~. •.a _ _ r - STATE OF TEXAS COUNTY OF BRAZOS i Tuk IV-E Maintenance Contract FY 01 C. To reimburse the County by payment to the Board for the certified claim amount for allowable Title IV-E administrative and training claims as specified in attachment B. D. To reimburse the Board on or after the effective date of this contract for certified claims for additional child care maintenance and/or allowable Title IV-E adrrunistrative and training claims and agrees to make such reimbursement on a quarterly basis with adjustments for overpayment or underpayment made for previous months. E. To receive and expend children's personal funds (SSI, SSA, child support, etc.), in accordance with the needs of each child and state and federal laws and regulations, for children in the Department's conservatorship. F. To provide the County with the necessary forms for participation in the reporting systems required in Article 11, Section F. of this contract. G. That any additional certified allowable Title IV-E foster care maintenance and administrative expenditures received in accordance with Department and federal regulations and procedures will be used for the benefit of children in Brazos County who are involved with the Texas Department of Protective and Regulatory Services. VI. The Parties mutually agree: A. That this mutually undertaken child welfare program must meet state licensing and/or certification standards for child-caring and child-placing activities as a condition to continuation of this contract. B. To comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-352), Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112), The Americans with Disabilities Act of 1990 (Public Law 101-336), and all amendments to each, and all requirements imposed by the regulations issued pursuant to these acts. In addition, the County agrees to comply with Title 40, Chapter 738, of the Texas Administrative Code. These provide in part that no persons in the United States shall, on the grounds of race, color, national origin, sex, age, disability, political beliefs or religion be excluded from participation in, or denied, any aid, care, service or other benefits provided by federal and/or state funding, or otherwise be subjected to discrimination. The County further agrees to comply with Texas Health and Safety Code Section 85.113 (relating to work place and confidentiality guidelines regarding AIDS and HIV). C. That there shall be an annual review of this contract conducted to consider any appropriate changes. D. That the term of this contract shall be effective September I, 2000 and will terminate August 31, 2001 or at such time as the federal, state, or county governments cease to participate in the program, by mutual consent of all parties hereto, or upon breach of the contract by one of the parties hereto. If mutual consent cannot be attained, either party to this contract may consider it canceled by giving thirty (30) days notice in writing to the other party, and this contract shall thereupon be canceled upon the expiration of such thirty (30) day period. It is further agreed and understood that in the event the federal or state laws or other requirements should be amended or judicially interpreted so as to render fulfillment of this contract on the part of either parry unfeasible or impossible or if the Department and the County should be unable to agree upon modifying amendments which would be needed to enable substantial continuation of the program as a result of such amendments or judicial interpretations, then, and in that event, the Department and the County shall be discharged from further obligation created under the terms of this contract, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. Contract 0 7000001 0... A nr It _3 Z-SnTATE OF TEXAS Title Iv-E Maintenance Contrwt Y OF BR AZOS FY 01 I i r I ~t l E. That this contract shall constitute the entire agreement of the County and the Department, and supersedes any other agreement(s), contract(s), or amendment(s) whether formal or informal, which have been previously entered into by and between the County and the Department relating to the services covered under this contract. For the faithful performance of the terms of this contract, the parties hereto, in their capacities as stated, affix their signatures and bind themselves effective the 1st day of SIptembeI , 2000. TEXAS DEPARTMENT OF PROTECTIVE COMMISSIONERS' COURT AND REGULATORY SERVICES BRAZOS COUNTY By By a - 4- Q;~ Susan Thomson Alvin W. Jones Regional Director County Judge f ' ~I ~ ao L S I a- 1 i ~ Ll:.t.Cr.4iLi~1`d.:JC'::f:_~s.~~.~u..,-ffi :L{ :..:a:.~r:'.~,.:w~..o:.::~:..~.~~]e.w...•s..roc.'~s,.;ti..r.:....l d •:Liz.:. ~:iw:..~..~a:a~~t,::.~....:_ r v l C SUPPLEMENTAL RESOLUTION c WHEREAS, the Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County, that the "Breaking the Cycle Program" be operated for the 2000-2001 year; and WHEREAS, Brazos County Commissioners Court has considered the proposed application for State and Federal Assistance for said project, in the amount of $37,162 to be submitted to the Office of the Governor, Criminal Justice Division (Fund Type, i.e. Criminal Justice Planning [421 J Fund, JJDP, VOCA, TNCP, CSAF, SDFSC or VAWA Program); and WHEREAS, Brazos County Commissioners Court has agreed to provide matching moneys within the Juvenile Services Department allocation for the said project in the amount of $4,129, or an amount equal to ten percent of the total project cost, as required by the grant application; and WHEREAS, Brazos County Commissioners Court has agreed that in the event of loss or misuse of the Criminal Justice Division funds, Brazos County Commissioners Court assures that the funds will be returned to the Criminal Justice Division in full. NOW, THEREFORE, BE IT RESOLVED that Brazos County Commissioners Court approves submission of the grant application for the "Breaking the Cycle Program" to the Office of the Governor, Criminal Justice Division, JB-Juvenile Accountability Incentive Block Grant Program in the amount of $37,162.00. APPROVED this 15" day of August 2000. _ n ATTEST: Mary Ann ard, County Clerk Alvin W County Judge THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL , I I ip~o4 ,~~a~~ ~r 7.la burl a ti ~1~•■ ■ ~,~a~/ a. ~ mo.'s ~ • a 6 h - .:L'~ ' : ~ _ ' : r ..~,c ,r ,.~.r ^,~o.. ~«s ^.,Rv-N+st ~r ~,^Y*'~ r"p',. a.eu. ; w .w ~ . • .nom n~~.,rw x ~ y. y.-, cT -,a•-.v - ir r y l _y iiYi•>fi.-r -..'-.+,..-,aMLY - --'-ab ta4sti:_^y4ti..-•_.•"-_-•~wYirf ~+.11M .fnr1~~ C L 1 1 ,M,e •f r, at ~,~ct"1AS ~r~*iiY ...(~C+, f" ~Y. r-s.rP•~",~..R ~-Fr,~~~ i.~.+. Digital indexing s 10,500.00 County Clerk Only R eq'Wenci Newman Printing S 637,175.00 On-Site Rc~r~ime Newman Printing Negotiable Off-Site - ImageTek, Inc. S 900,360.00 On-site - ImageTek, Inc. $ 750,300.00 Off-site _ - Spectrum Data Hourly Rate Hour Rate ($1,250,000.00 Follett No Bid No Bid Marc Link No Bid No Bid - Brodart No Bid No Bid - OCLC No Bid No Bid - Lason $ 758,855.00 Plus Expenses , P i° r"-- Msgot+=Mon 1-girth +irt snq o Rio *~€f-sif~ * =a~►e!~~orp?~',~_,-,.:~,. + +j, f ~•i: ~t.y J~ .11 J ~~e~~'TI ~~~,1 .artnS'.~i.~i~'~.ylGt~ Recommend Newman Printing and Digital Indexing 1 r . c + I .Cr!°s~,'R.U...~=_•-r_o,sy},[ytL~t~ -ti t:.arrka,:~a1r.W~rnG.i~lir~° -..e ~2.1uiu4~y74iY,.wlwwls~3 ` ( r 'u.:'+.s~.~~.:rr.n,u4,..-.►i:.,~cerear~ ~a,.,r.sutw.g.n~+.. • r i. D C t 1 7 r D a x S S A l 1 F r I~ r y i i 4 i; l CONTRACT FOR PROFESSIONAL SERVICES This agreement is by and between The County of Brazos, acting herein by and through its duly authorized officer, Judge Alvin W. Jones, hereinafter called CLIENT and Beaver Consulting Corporation, a Texas corporation acting herein by and through its duly authorized officer d/b/a Municipal Development Group hereinafter called CONSULTANT, who agree as follows: DECLARATIONS 1. CLIENT desires to engage, and does hereby engage, CONSULTANT to provide professional engineering and related professional services in connection with the CLIENT'S project, hereinafter identified. 2. CONSULTANT desires to provide, and hereby agrees to provide, professional engineering and related professional services in connection with the CLIENT'S project in accordance with the proposed "Scope of Services" which is hereto attached, made a part of this contract and identified in EXHIBIT "A". Included in EXHIBIT "A", may be ESTIMATES for cost of services and time lines. 3. CONSULTANT shall submit, simultaneous with this Contract, a "Standard Billing Agreement" to CLIENT, a copy of which is hereto attached, made a part of this Contract as EXHIBIT "B" when executed. TERMS AND CONDITIONS 1. The executing of this contract and the receipt of stated retainer as provided in EXHIBIT "A", shall serve as notice to CONSULTANT that CONSULTANT is to proceed with CLIENTS project, and that the parties will be bound by the terms and provisions hereof. ; c , c ( ~ 000757-c 01A1(3312) W Poe, h 4 Iq 2. The professional services stated in EXHIBIT OK, will be billed at the fee rates shown on EXHIBIT "B". Services will be billed bi-weekly and are payable in Brazos County, Texas. Payment for services is due upon delivery of the service, and submission of the invoice therefore. All payments required of CLIENT hereunder shall bear interest from (30) days after the due date thereof until paid at the lesser of eighteen percent (18%) per annum or the maximum lawful rate of interest. In addition, should there be unpaid invoices that are thirty (30) days or more overdue: (a) CONSULTANT may, at its option, terminate services on the CLIENT'S project and this CONTRACT and (b) may, at its option, charge CLIENT the sum of $500.00 to re-instate this CONTRACT and resume the services of CONSULTANT. 3. Taxes and application fees required by governmental agencies are not included in the ESTIMATE included EXHIBIT "A". The CLIENT will be required to pay all application fees at the time of submission of invoices therefor. Advanced notice of such fees once known will be given as soon as possible. 4. Once CONSULTANT has commenced services on the CLIENTS project, any changes that are ordered by CLIENT, and thus not reflected in EXHIBIT "A" or are required by any regulatory or governmental agencies will be billed according to EXHIBIT "B", and will be in addition to the ESTIMATE given in EXHIBIT "A". 5. If EXHIBIT "A", is changed due to changes made by the CLIENT, or • regulatory or governmental agencies, the CLIENT will be contacted immediately. Changes made, including the estimated time and estimated extra billing will be reduced to writing and added as an ADDENDUM to 000757-c.01-91(3342) ao S1(o 1 .,.:.._w"..~~l.~lz~rol..~.:~.=.-W..~.•'s..: - - -'~..~_:..,aiisa}.ar.1.L.ttu~fua,a:.:l'1wY..i.i-,~ r~Lnc`..rL`.`.L_S::i,:.~.;..s~a:- - u__ L_ 1• F T a F O'J I~ } this Contract must be signed by the CLIENT in order for services to proceed. 6. CONSULTANT reserves the right to cease performance hereunder if CLIENT has past due balances owed to CONSULTANT on connection with any other service CONSULTANT is performing or has performed for CLIENT. 7. In the event that the contract is terminated and a retainer has been acquired, Municipal Development Group has forty-five (45) days to reimburse the CLIENT the unused portion of the retainer. 8. The plans, drawings, specifications and concepts provided to the CLIENT hereunder are for CLIENT'S reasonable use and may not be sold, assigned, mortgaged or otherwise transferred by CLIENT to any other person, firm or corporation or governmental body without CONSULTANTS written consent. CLIENT: THE COUNTY OF BRAZOS Judge Pd in W. Jones 40/ . CONSULTANT: BEAVER CONSULTING CORP. d/b/a MUNICIPAL DEVELOPMENT GROUP North B. Bardell, Project Manager - Z6~52e~2 Date Date 11 "_~a ' Tami Martin, Financial Director Date IF AN AGENT SIGNS ON BEHALF OF CLIENT, THE AUTHORITY OF THE AGENT IS SUBJECT TO CONFIRMATION BY CONSULTANT. 000757t01A1(3342)50 rIANOWUNNOW I- i G t• ^ I r SCOPE OF SERVICES EXHIBIT "A" Below please find a description of professional services to be performed for all three (3) vehicle bridges along the easterly extension of Greens Prairie Road from Rock Prairie Road to State Highway 30: Professional Services 1. Develop the design criteria required for the project required to meet TxDOT standards; 2. Develop the hydrologic and hydraulic and bridge scour analyses required for project design; 3. Project preliminary design for submission; 4. Prepared the bid package, which shall include bridge design and specifications and bid proposal form; 5. Assist Client in distributing bid packages to prospective bidders; 6. Periodically observe conditions at the site for general conformity to standards and job conditions; 7. Participate in the final inspection of the project. Professional Service Time Estimate • Consultant will complete all necessary design functions and prepare documents for the bidding process within one hundred (100) days from signature of contract and receipt of retainer. Consultant will periodically consult with Client on design particulars and proceed with final document preparation only after the Client review and approval of said design. 000757-c.01-91(3342) ~.,~a°~►m 518 I~ I I n - 1 r , . Iri •~~i~-,~-~.'v.s.~5-'~'`~'`1 '-'~--.~'4..h.w~'"5t+r~ ~r..:a,c~.~3.t..i "r - ~i.lta~.i.ni:sY:a '1.S`.i~~.iwtt:6.Jai:+.::..~iiY...''^ ~~•~lf=•'-~-y~"`.,.'.~ur.: R' `GO.J.=_..n.~_.....t...k.~~ It r . M . 1. Professional Service Fee Estimate • Lump Sum for Items 1 to 7 - $84,089.00 • Retainer- $8,408.90 (10% of lump sum fee) • If Client elects to make design changes after approval of the initial design, Consultant will be billed per hour, in addition to the lump sum figure, for all additional services necessary for changes according to Exhibit °B' of contract. Professional Service Billing and Payment • Thirty percent (30%) of the remaining lump sum fee will be billed after the completion of Items 1 and 2. • Forty percent (40%) of the remaining lump sum fee will be billed after the completion of Item 4. • Twenty percent (15%) of the remaining lump sum fee will be billed after the completion of Items 4 and 5. • Five percent (5) of the remaining lump sum fee will be billed at the completion of the project. • Professional services being billed at the lump sum fee are payable upon receipt. • Any professional services being performed on an hourly basis will be billed according to Exhibit 613% on a bi-weekly basis, and is payable upon receipt. 000757-c.0 1 -91(3342) _ ~~i.Ma. r ~...]Y.~lnr✓r7r4..YLN14.\.w.a.•.tLw.r~•.•-"':r:~.iYL~.-~~ °•..Wy.ywbY._'~.~__. - .c1Y.~uL~fwJ..`fiv:w~au .u~. _..:.tM MUNICIPAL DEVELOPMENT GROUP ' 2331 Term Ave. South Ste. A • College Station, Texas 77840.409-693-3339 • FAX., 409-693-4243 • E-mail mdgcr(a&e com Consulting Engineers, Surveyors, Planners and Environmental Consultants r •-y St STANDARD BILLING AGREEMENT EXHIBIT "B" Compensation to Municipal Development Group for all work accomplished shall be according to the Standard Billing set forth in the fee schedule. and will be the sum of all the items listed below unless otherwise provided for by written contract. These rates are as follows: STAFF CLASSIFICATIONS AND RATES , Ii CEO/Principal ...............................................592.00 Professional Engineer ....................................584.00 Registered Surveyor ......................................578.00 Senior Planner, Project Manager ...................$65.00 Staff Associate ...............................................x55.00 Tech n is ian/Draft i n g .......................................540.00 Staff' Assistant ................................................$28.00 Survey Crew ..................................................$80.00 There will be a minimum charge of 1 hour. Working time in excess of eight hours per day or 40 hours per week will be billed as overtime and 150% of the above rates when the client has authorized such work. For work outside Brazos County, these rates are computed portal- to-portal. In addition, reimbursement for actual travel and subsistence expense paid on our employees' behalf will be charged back to the Client, as well as fifty cents per mile charged for uses of Municipal Development Group vehicles for out-of-county travel unless otherwise provided for by written contract. BLUEPRINTS AND OTHER REPRODUCTION SERVICES Recorded Plats and Other Public Documents For First Copy ........................................$15.00 Each Additional Copy ............................$6.00 ij riot P 'f Non-Recorded Plats or Documents For First Copy ........................................$17.00 Each Additional ......................................$6.00 Oversize Copies (Over 24" x 36" in size) - cost + 20% Current Project/Construction Plans-Time plus Materials Charge Per Hour to Run prints S3000 Plus per Sheet $2.00 Oversize Copies (Over 24" x 36" in size) 50.50/sf Sepia Copies Each 515.00 MISCELLANEOUS EXPENSE Clients will be charged the invoice cost, plus 20% for recorded documents, copies of plats, materials, supplies, title data, and all other services, including communication and shipping/mailing expenses incurred by Municipal Development Group from outside sources. All expenses incurred relating to services performed are considered subject to reimbursement charges as described above. The Client is also responsible for pre-payment of all applicable governmental fees. METHOD OF BILLING Unless otherwise contracted, billing is every two weeks. All invoices are due upon receipt. For tax purposes, all taxable charges will be so noted on all invoices. Interest accrues at 1.5% per month on all unpaid balances, commencing at 30 (thirty) days of the date of invoice. ' I 1 t t t r r' , 5ati 000737-c 01 .91(3342) as l 1 - t ~ - •,.-„~-.`~^Y ~...~i16:r. !~~!.X14~~-y~-~'-'..~a:sc::..l~'L...G7.~~;..~Y.:"~s~~~,r~~!~s:?:~`-~-:,, :...~)sw•..-~__~~._._._. I BID TABULATION EE 2000-04 /CLEAN! BID # 3 CHEMICALS # Ife Eeo b F A'cme~ 6a. C0. ; a perF, ~ ~ ~~i ~ ~ A= SWT A D'v 1 • Ammornated Glass Cleaner L ff 9 Oasis 255s_f I • r D6 - Glass Whiz . • i. D6 Glas Whiz D6 Glass Whiz Advance Glass I _ _ ~Dilution Rate 10 gallons 10oz110 gallons 80oz110gallons 50oz110 gallons ready to use Use cost per 10 gallons $ 3.44 t$`-- $ 7.60 $ 4.74 $ 58.50 'Price Per Gallon $ 12.00 $ 8.00 $ 12.15 $ 12.15 $ 5.85 2;Con Liquid Detergent 11288 Pan Dandy Acme Zipp Su ma Detergent' u to•Chlor Liquid Oupan _ _ 6.67oz110 gallons _ _ .75oz110 gallons .66oz110 gallons oz110 gallons .66oz110 gallons :Use cost Per 10 gallons $.667 cost ;$:0351'cost~, ' $.048 cost $.042 cost $.039 cost - - Price Per Gallon $ 7.20 $ 6.00 $ 9.32 $ 5.50 $ 7.45 31Liqwd Chlorine Sanitizer . 13987 Eco San Low Temp Sam 73305 Stain Rem Solution CL Low Energy Dilution Rate .769oz110 gallons .02oz110 gallons .82oz110 gallons .6oz110 gallons .125oz1109alion er 10 gallons .Use cost per-10- b.03374cost- , $.00625 cost $.055 cost $.017 cost $.004 cost Price Per Gallon $ 5.60 L$ 4.00 $ 8.56 $ 3.80 $ 4.07 4~Liq •Detergent Low Temp • • • • ae Dilution 4514 H D. Ecokle 0oz110 allons .2 g Acme Low Temp, • .035/02110 al g Lever Clean ti1ND1• 1.3oz110 allons g ach Deter LT [IV oz110 allons g erform 1.3oz110 allons g Use cost er 10 allons [ 0150-_t;bbt $,035156 cost $.164 cost .07 cost $.122 cost 'Price Per Gallon 15.9 9 $ 9.00 $ 16.14 $ 11.40 $ 12.02 oa S~Detergent Mop S Mikro Quat13227 Acme 64 Me _ B 63 - Neut Disinfect BGC 3+ _ _ _ _ _ Rate 6.6667oz110 gal 5.Ooz110 gallons _ 5oz110 allons [ 0oz110 allons 5oz110 allons Use cost Per 10 9allons $.7292 cost $.F35 ~t 51.386 cost 1.82 cost _ $1.10 cost (Price Per Gallon $ 14.00 $ 9.00 $ 35.49 $ 11.70 $ 28.39 -•5-.. 6 laundry0estaining/Sanitizer estainer v . ain Rem ~t ! L Sistain 15 Laundry Destal Super Impede Dilution Rate .75oz110 gallons gallons L O5-oz/ O 2oz110 gallons 2.5oz110 gallons - 2oz110 gallons - Use,costper 19allons I $.0364 cost - - 5.072 cost .074 cost $ $.071 cost Price Per Gallon $ 6.20 $ 5.00 $ 4.59 $ 3.80 $ 4.55 1*Laundry Detergent 14260 Tri Star Acme Dynamo + UD • 15 Gee Laundry Deter Divoblend 3A I i i 1 i 40 -4.1 `py.r, grl.,r, kk A d d - - -I _ . Y 4 s r i f i r , 1. 7 1 I } 0. 1 +h 1 I r i 4 i { 'Dilution Rate ,75oz110 gallons .5oz110 gallons 5 oz/10 gallons 1oz110 gallons 1oz110 galons wUse cost er 10 alons p 9 $,0961 cost adwams $.489 cost .102 cost $ .079 co $cost jPdce Per Gallon 8'Combo Degreaserlcleaner $ 16.40 $ 9.85 Auto Draln Relief Liquid Live $ 12.51 No Name $ 13.15 B!o-Flow $ 28.89 DlverGTS Wilution Rate .15oz110 gallons 1.Ooz110 gallons Ready to use .02 oz110 gallons Ready to use Use cost per 10 gallons 5.0305 cost $.09375 cost $157.50 cost $126.00 cost Price Per Gallon 9-Response Time 5 25.98 5 12.00 2.4 hrs 1.5.3.0 hours $ 15.15 15-30 minutes 5 19.40 15.30 minutes $ 12.60 150 minutes Purchasing Recommendation - Low bidder for each item Ecolab =Item 3 and 4 r _ _ Acme Soap = Item 1,2,5,6 and 7 Swr Auto Chlor = Item 8 J 1 i y 1 z . CI R S 1 'vi§ 1 . ~L I f ~ 1 9 O , - 1 ~ ~ .4 y } 1 S } 4 i 1 • .i -i + f e f If 1 ' w 'ti r i •i' ♦ i iri, h'Yi •i,.. w1T1~7~AY.~l~°• - L -y, C n .ir- y~.~.:.5/•N6'y-~I..~Y _ BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: August 15. 2000 ITEM: Request from Verizon Southwest (formerly GTE) to construct tw k~ ~ t B i r I ! i r E 1 t g s . t + i+ the right of way of Old Wellborn Road at its intersection with Gandy Road See Notes/Exceptions for additional information Site is-located in Precinct 1 SOURCE OF FUNDS: N/A 1. REQUIREMENTS: A) No work will be permitted between front slope and/or back slope. B) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm: copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. NOTEWEXCEPTIONS: There Is a designated 16' utility easement along Gandy Road; the 3,129 ft of parallel cable shall be installed in the dedicated utility easement. Verizon has been notified regarding utility easement. Ill. ACTION REQUESTED OR ALTERNATIVE& SUBMITTED BY: APPRO4 VEf? . V Ri17 rd F. Vance, P.E. Com sion ny Jones County Engineer Precinct 1 CCOa110 7 Approved PJ / Denied O by Commissioners' Court Date: Alvin W ones, County Judge I. h 9-23 - ~ r r 7 { 1 l vepiLn ACCESS DESIGN 301 INDUSTRIAL BLVD. BRYAN, TX 77803 RICHARD VANCE BRAZOS COUNTY ENGINEERING OFFICE COUNTY ENGINEER 2617 W. Hwy. 21 BRYAN, TX 77803 DEAR MR. VANCE: SUBJECT: AGRMNTS 24 BURIED CABLE ENCLOSED ARE FROM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF OUR PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT COLLEGE STATION, TEXAS. THIS WORK IS TO BE COMPLETED ON WORK ORDER, 5416 - 3F001 GP WHICH IS SCHEDULED FOR AUGUST 2000. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE CONTACT RICHARD WALLACE AT OU OFFICE IN BRYAN, TELEPHONE 979-8214752 WITHIN 15 DAYS SO THAT WE MAY EXPLAIN OF MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD THAT THIS PROPOSAL IS APPROVED. SINCERELY, ~ ~~C~iw-COQ JOHN ARNOLD ' DESIGNER - ACCESS DESIGN JA: EC ATTACHMENT i J1/~!~/L U V E ~0I? E U~c.. fo'F ~L r L D li(/.E L L f?o /00 ON [ q1. 7bC-)?A4 1-5 A d~E icaarF~ 0, Vic2 i ?pu AYn s fjC-E.v Y' ai.~i►.• _.h..~-.•d...w.Ea.~--~.:f.::..YSSit:.M.by.Sl~~a.~•• • a:.n~.4 icy.a,5.:rufs.:~o.r~1...~....~.tiw.:a..aa.,~. `.a...• ..~~..-.J. VERIZON Southwest Notice of Incorporated Line Installation July 27, 2000 i i i } 1 t a } r x t f L2 C To The Commissioner's County Brazos County ATTENTION COUNTY JUDGE: Formal notice is hereby given that VERIZON SOUTHWEST, INC. will construct a communication line within the right-of-way of a County Road in Brazos County, Texas as follows: Beginning at the intersection of Gandy Road and Old Wellborn Road, two road bores will be made from the railroad right-of-way crossing on Old Wellborn Road to an existing Verizon splice box and then continuing for 3129 ft. southwest at 5 ft. within the northerly right-of-way of Gandy Road. The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after August 1, 2000. VERIZON SOUTHWEST, INC. 5416- 3GO01GP John Arnold Designer-Access Design 301 Industrial Blvd. Bryan, TX 77803 ' T 1 LOOKING NORTH • IE RD NOTE AREA ® TEXAS/N MEX STATE: TX DIVISION: SOUTHEAST EXCH:5416 REM. CD.: 000 W.C.: 6960 WO NO.: 3FOOIGP CONTROL NUMBER: TITLE: OAK CREEK MHP TAX DST.: 45004 TWP: RNG.: SEC.: SAL: I-CM ~ ao (o 07i1w 00 DALE REV. GATE: ' CALE: I : ORWN J~ENG A PRVD RRINT PRINT P P6 RVW VW 1 OF t :eveY.,^.raocmoocrn ~►a++an'°..~""'.~.~~.._._._-_..-r._- ~ BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: August 15. 200 ITEM: Request from Verizon Southwest (formerly GTE) to construct a ro • parallel cable installation in the right of way of River Road beginning at its intersection with White Creek Road extending west for a distance of 987 ft Site is located Precinct 1. SOURCE OF FUNDS: N/A 1. REQUIREMENTS: A) No work will be permitted between front slope and/or back slope. B) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the nght-of-way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc from county right-of-way. D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. NOTES/EXCEPTIONS: III. ACTION REQUESTED OR ALTERNATNES• SUBMITTED BY: APPROVED Y✓ Rich &4d F. Vance, P.E. Corn ' sion Ton Jones County Engineer Precinct 1 ' 0000-111 i s I 1 i l Approved a/ Denied ❑ by Co ssioners' Court Date: Alvin W. ~s, County Judge .5 n 41 tf f i I h L , r veriLon ACCESS DESIGN 301 INDUSTRIAL BLVD. BRYAN, TX 77803 AUGUST 4, 2000 F RICHARD VANCE BRAZOS COUNTY ENGINEERING OFFICE COUNTY ENGINEER 2617 W. HWY. 21 BRYAN, TX 77803 DEAR MR. VANCE: SUBJECT: AGRMNTS24 5416-3PO02ER ENCLOSED ARE FORM ED-135 AND A WORK LOCATION SKETCH SHOWING THE LOCATION OF OUR PROPOSED BURIED CABLE LINE ON COUNTY ROADS IN BRAZOS COUNTY AT BRYAN, TEXAS. THIS WORK IS TO BE COMPLETED ON WORK ORDER 5416-3PO02ER, WHICH IS SCHEDULED FOR AUGUST 7, 2000. IF YOU HAVE ANY QUESTIONS CONCERNING THIS WORK, PLEASE CONTACT CHARLES ALLEN AT OUR OFFICE IN BRYAN, TELEPHONE 979-821-4761 WITHIN 15 DAYS SO THAT WE MAY EXPLAIN OR MODIFY OUR PROPOSAL, OTHERWISE, IT IS UNDERSTOOD THAT THIS PROPOSAL IS APPROVED. SINCERELY, Om, JOHN ARNOLD DESIGNER - ACCESS DESIGN JA•EC f R n ATTACHMENT O pt? vc) ' ~in.l/~dl~i.c ! - - - --4L~:i'.. - - .,s.L'.i .~:~~,.....y,.4~ •.a:uw.i~at4•'krrir:.i..~+:.~=.,,~; ~'ieii>-~:s.:.c..<.a.~.:a.:t....-,:.~1-:~1:: ~ a R C; r VERZION SOUTHWEST NOTICE OF COMMUNICATION INCORPORATED LINE INSTALLATION August 4, 2000 TO THE COMMISSIONER'S COURT OF Brazos COUNTY ATTENTION COUNTY JUDGE: Al Jones Formal notice is hereby given that Verizon Southwest Incorporated will construct a communication line within the right-of-way of a County Road in Brazos County, Texas as follow: Starting at the intersection of River Road and White Creek Road a buried cable will be place 3 ft. in the south R.O.W. of River Road extending west for a distance of 987 ft. at a depth of 30". The location and description of this line and associated appurtenances is more fully shown by four (4) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road Right-of-way in accordance with governing laws. Nothwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after August 4, 2000. VERISION SOUTHWEST INCORPORATED 5416 - 3P002ER 4-&-- a John Amold Designer - Access Design 301 Industrial Blvd. Bryan, TX 77803 Asg%L~C20 500 0,6114 ail Ir . . t '71Tg7 -m a e ® ©M on. r9.• '7tJ7A1 1R1 r ® II • • 3"32 M r A717117 .2934M IA r A7vIn Aterln /1 ON • X• 1 1717{ ILO.. • III /I ,M1.rb - 43mztll WMZ25 17117(11 A!H!n ;V 22 3 /2055350 IPP) 1[ /2055365 7PP1 1 055367 (PP) ' Ills 7171q w 717110 IAr nt1 385V 71r11/ 7! l, nr77 IN! 717111 71 1 Mil k 717 711 IKI n t: 711 2Q3A 111 7)aJ 1. 2 . 11 17 is rr 3P002ER> H1282480 3P002ER) M1202150 02ER> M1202150 i (V (Imlia ol.-n•a/ cN."l K >,a! 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CUT CUSTOMER AT 9427 RIVER RD NOTE SPECIAL CKI PRINTOUT. TO WORK FROM L-902/PO 9427 WORK SAFELY WARNING gMll M- a 1190.1 K1nI1. Irgl)) - , r-XIMNIa 1011 1 1-0 0 K N lnlll0 10 0 1-4 rXNrKf .R 0\ V tu-4wfuo. IJ•P1 N. 111 II ' non Ml a, rmIITT -41, , Val M 1W 11.0 Idol- W CG S?. 1-4M Ol(n9i 1 M. Kis n 1 II1/AO 1I.Q 1101111 IX a 1 rHI Q.,1 11410 . Na 114 111, 1111 , -4`0` ir • 'L . rl t 4vlr.(.1{MftG, 1 is, n 1M.I 11 W K11-07111 W I L rK I f-41 -401 1 10 0 SC WI / I-4 .OK bY\D K N 1MaN0 OI10 1-4 rI wfQ I OI rK--41KA0 X10f10/-r 4711'd 1 O 111p M q fad M IMI W t. W1M7/ I -0- [O.-(M11 rp Wl1.f \ M 1la=.I I 1M" I. V -W M/1-w .0 b -M n 1-419 011110L a ITT, 1r1 IW 1 IM101 Conn{ 1-4 JO YRl1I I 11O pl -11y/1 4K J71 Cll IOt Mw-O- -1-419-1111 1 ® TEXAS/NEW MEXICO STATE, TX DIVISION( TEXAS AREA E-CN.:5n6 REM. CO.: 000 W,E,1 0760 40 NO., 3P002ER CONTROL NUMBERI , TITLE: PLACE CABLE WHISPERING RIDGE TAX DST.. 45001 I WP: RNC.: SEC., SAU 2 CJ DATE: 0?/1270B jREV.OATE- CALE: 1'.100 FILE, Wp) I DAWN ENG APAYD PRINT CWA CWA I IX 2 I II 1 1 Al xIt THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL 1 ' L OLL E G E S -T74TXDI J M A-TAJ 51411a ' W- D 3 PDDZEP. 1 roll~ vxar 7, y,~P~`. - fr•'+ ~ic~ Yi:i~ r,, 'S_ ay0 " 1 'S tr0/ O" (',y9~ i to+' ,e„J \ ' h!!nt ~PO~ • N' 1~1; •t/^..`~. i-: r j.••r •.i'' ~ l.' ~ ' , " f.~..1~+~ , It. e~e DElp I'Alkal tDR k _ •Ii.C iiP J•a 90` .0 • LDCATIDAJ 4 ~ \ m r Qo 'P w ,P • E z• EP v `i ?f fBR, OQ 1 R Q S Y Hp a rR4u9 ~4 1 d+g ae'pb • F ~ <r ~'J r ~ ~ BO s ~ 1 '0 tiF. OJ ~~*a~ N ~Yl 1 J}1 Ci a0i' o`'. 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I':Ihh.lnn: H;~111,IINn1m J wy ' Buhl•111IVII111,•n•n1.1111,•11u11h,hil l,,t1.•i+11••n.11lido1111.%- COUNTY tJ-p 99 .i i . ~ _ . • _ . vi assJtuW tiAt1C,Y01'SYCw"111~•.r171J! 1Y1,!'(QF ; .Q BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: gust 15.2000 ITEM: Request permission to enter John Sacullas' proper located off Collette Lane for the pumose of hauling donated fill dirt to be used for finishing bridge on Collette Lane. Signed permission form is attached. Site is located in Precinct 2. SOURCE OF FUNDS: N/A REQUIREMENT(S): RECOMMENDATION: SUBMITTED BY: APPROVED BY: 4 , " C/2, P V Rich F. Vance, P.E. Commissioner William S. Thornton County Engineer Precinct 2 0000-113 Approved Deni d O by Com ssioners' Court Date: l Alvin W. J es, County Judge 1 . i I~ BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM AMn W Joroef C -O* A KIP . Tony .brie, p F CcmmhsimW Pct, % W16aim S TAanton ' cemmi.da,e. Pa 2 4 •w shm Comftsmw PO 3 104 801*Gt d~0 . C.v" "Asy C mmiuimw Pd 4 Date -Z-0110 1. LANDOWNER AND ADDRESS T0HN S'fiC-q f~ ~}~$7 G oLLCTTIF 41V II. LOCATION OF WORK S'/ mb i4S /'5v30prr t ' III. DESCRIPTION OF WORK TO BE DONE Im GrtlzlVC rf/sS' D1'Rr OTC Op 50ZL Ta s CoWV t IV. MAINTENANCE YES _ NOD IF YES, ESTIMATE FREQUENCY OF MAINTENANCE (Owner will be notifi ed to maintenance) Richard F. Vance, P.E. Eogiaeer.6 kWForemanl County Engineer Z Owner's Signature: DATE fro 0 . A _ .....-.._„~1.._........rv,J. (r~.~1L...Y.~:.3:6✓~..`r4.+_vane...w.R,..:b.'....~...17u...~+:.~.f~ac~..s..'.iM_L14~.11..+.aL4_11+fua.~..Ii..~~.a~.Y~yr..SAS.N~Mr..w•i{X"r"~'~..+.!~<..il^-t_-aa^-L•~h`1ii•e BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: Auoust 15.2000 ITEM: Request from Wickson Creek Special Utility District to construct a road bore in the right of way of Forest Drive (in Forest Lakes Subd )approximately 150' from its intersection with Wooded Drive for waterline installation Site is located in Precinct 3 i r ti Approved Date: Court Alvin W ones, County Judge 'A0 4 3111 SOURCE OF FUNDS: N/A 1. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) All installations shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY: APPROVED B ner Randy Sims Richard F. Vance, P.E. Comm~t3 County Engineer Preci 000 0-109 .L.`.~..~wi..:.Iibs..i:__~:....e.. ~rya.:.~~ ~,r+• t Sw<,~_au :..l.~ ...-..s~~, I, M • n IJ r- 6 R -The-Smo Ic1". ( (Vlo V)oQJkJ-bc-. LpT r7.)- I oras} L-Pws S+aoge t t ~ •y . i ~I f~ I I' { I ~i I. Appr~c, 150 •fu waded ll~ Pr sed 30P•ood Ra , Bore- fir PruoA vl%3ce. us+n9 I encasem rt}- PZP,(Pvc) CA.; }h I w a}e r' erne lrxe d o o ff ` f, ~ J r REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COUR-I~HOUSE BRYAN, TEXAS 77803 Formal notice Is hereby given that (applicantwi nksnn Crete S.U.D4proposes to place a (type)water 11 ne*RHR1Re right-of-way of (road) Forest 1 r_ In Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice. 1 understand and agree that- 1 . The County Engineer must by notified 72 hours prior to the beginning of construction in order that he or his designated Inspector may inspect the actual installation. 2 That all damage to the roadways and rights-of-way will be repaired to ' their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. c 4. That Brazos County will in no way be responsible for any damage'which F might occur to any existing utility lines in the right-of-way. 5. That the line will be constructed and maintained on the County right-of-way In accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29. 1989. 6. That the line or lines will be constructed no less than twenty-four inches (241 lower than the lowest part of the drainage or bar ditch and the drainage Is to be considered at least two feet (2') below the center-of the roadway. 7. That all sites will be barricaded during the construction period. Construction of this line will begin on or after the 7thday of August _do 2000 • Firm: W lc son Creek S.U.D. By, c~T - - Title: General Manager RQ.~ &,,,e4,4A Address: P. 0. Box 4756 Aryan. TX 77805 Phone: 409-589-3030 APPROVED BY COMMISSIONERS' 6 y °v COURT ON- r 0&,o Data 4s Al rpo -~az. Alvin W. J es, County Judge - a° Jr3(o Rwkod E"T 1 r