HomeMy WebLinkAbout2000-04-25-0900AM-Regular•
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BF"ZO~ • COUNTY ORAZ95BRYAN 1EXA3TH0U3E
,
BRYAN. TEXAS DEPUTY
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
APRIL 25, 2000 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Thornton.
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2. Pledge of Allegiance - Commissioner Thornton.
3. Call for citizens input and/or concerns.
Consider and take action on agenda items 4 - 19:
4. Budget Amendment 99/00-22.
5. Personnel Changes of Status.
6. Payment of Claims.
7. Extension of compliance period of the Tax Abatement Agreement for Norton Chemical
Process Products Corporation.
8. Interlocal Agreement with Travis County for Medical Examiner Services.
9. Tax Resale Deeds and authorization for the County Judge to execute tax resale deeds for
the following:
a. Lots 11 and 12, Block 9, Henderson's Addition, City of Bryan, to Curtis Capps,
Trustee.
b. Lot 4, Bellview, City of Bryan, to Clifton Stewart and Vickie Stewart.
10. Modification of Contract with the Immigration & Naturalization Service regarding
medical services for federal prisoners.
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11. Authorizing Revision R-21, Vinyl tile, to the contract with W. M. Klunkert Construction
Company for the Brazos County Detention Center Addition.
12. Application by the Sheriff s Office for a Texas Highway Traffic Safety Program Grant
Agreement to conduct additional speed and occupant restraint enforcement, surveys, and
education activities.
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Commissioners Court Meeting Agenda
April 25, 2000
Page Two
13. Blanket Purchase Orders.
14. Requisition from Certificate of Obligation Funds, Courthouse Security, for a security
camera system.
15. Requisitions from Capital Expenditure Funds for the following:
a. Chair for the Justice of the Peace, Precinct 6
b. Chainsaws and weedcutter for the Road & Bridge Department
16. Authorization to advertise for Bid #2000-041, Uniform Rental Contract.
17. Amendment to Bid #2000-031, Gasoline and Diesel Fuel Contract.
18. Request for lease of a digital copier for Justice of the Peace, Precinct 6.
19. Approval of minutes of the following Commissioners Court meetings:
a. Regular meetings conducted on October 5, 1999; October 12, 1999; October 26,
1999; November 2, 1999; November 9, 1999; November 16, 1999; November 23,
1999 and November 30, 1999.
b. Workshops conducted on October 5, 1999; October 25, 1999 and November 23,
1999.
c. Special meetings conducted on October 29, 1999 and November 5, 1999.
20. Acknowledge receipt of monthly reports from department heads and elected officials.
21. Announcement of interest items and possible future agenda topics.
j 22. Call for citizen input and/or concerns.
23. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (979) 361-4102.
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COMMISSIONERS' COURT E
REGULAR MEETING s;
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APRIL 25, 2000
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, April 25, 2000, with the following members of
the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1, Absent;
Wm.S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
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Commissioner Thornton gave the invocation and led the
pledge of allegiance.
There was no citizen input and/or concerns.
The Court next considered Budget Amendment #99/00-22.1
through 22.3, which would reallocate funds for Constable,
Precinct 4 and Emergency Management and adjust the original
grant for Brazos Valley Narcotics Task Force Special Training.
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the budget
amendment as submitted, a copy of which is attached hereto.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20006207 through 20006418
Vol I Page 5 4 3
I Commissioners' Court meeting April 25, 2000 2
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered the extension of compliance
period of the Tax Abatement Agreement for Norton Chemical
Process Products Corporation. This is necessary because
Norton Chemical was not in full compliance for 1999.
Commissioner Sims questioned why this was needed. Bob
Malaise, representative of the Economic Development
Corporation, explained that it is expected that Norton's
capital expansion plans for 2000 will allow them to be in
compliance at the end of the year. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to approve the extension of compliance period of
the tax abatement agreement with Norton Chemical Process
Products Corporation.
The Court next considered approval of an Interlocal
Agreement with Travis County for Medical Examiner Services.
Commissioner Sims moved to approve. Commissioner Cauley
seconded the motion. Consideration of this was tabled at the
previous Commissioners Court meeting. Commissioner Thornton
stated that there had been no change in section 3.03 dealing
with negligence. Commissioners Sims and Cauley withdrew their
motion and second. Then on motion by Commissioner Thornton,
seconded by the County Judge, the Court voted unanimously to
table consideration.
The Court next considered Tax Resale Deeds and
authorization for the County Judge to execute tax resale deeds
for the following:
a) Lots 11 and 12, Block 9, Henderson's
Addition, City of Bryan to Curtis Capps,
Trustee. On motion by commissioner
Thornton, seconded by Commissioner
Cauley, the Court voted unanimously to
authorize the County Judge to execute the
Tax Resale Deed.
Vol { Page Jr'~
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Commissioners' Court meeting April 25, 2000 3
b) Lot 4, Bellview, City of Bryan to Clifton
Stewart and Vickie Stewart. On motion by
Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted
unanimously to authorize the County Judge
to execute the Tax Resale Deed.
The next item for consideration was the modification of
the contract with the Immigration and Naturalization Service
concerning medical services for federal prisoners. On motion
by Commissioner Cauley, seconded by Commissioner Sims, the
Court voted unanimously to approve the modification to the
contract Immigration and Naturalization Service. A copy is
attached.
The next matter for consideration was authorizing
Revision R-21, vinyl tile, to the contract with W. M. Klunkert
Construction Company for the Brazos County Detention Center
Addition. This will add $1,745.00 to the contract. On motion
by Commissioner Jones, seconded by Commissioner Cauley, the
• Court voted unanimously to authorize Revision R-21. A copy is
attached.
The Court next considered an application by the Sheriff's
Office for a Texas Highway Traffic Safety Program Grant
Agreement to.conduct additional speed and occupant restraint
enforcement, surveys, and education activities. The grant is
for $7,500.00. On motion by Commissioner Jones, seconded by
Commissioner Thornton, the Court voted unanimously to
authorize the Sheriffs Office to apply for a Texas Highway
Traffic Safety Program Grant. A copy of the application is
attached.
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Vol 9 Page S 5
Commissioners' Court meeting April 25, 2000 4
The Court proceeded to consider the following blanket
Purchase Orders:
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of a requisition from
Lilly Dairy
Wal-Mart
Ecolab
Sacrmardo Produce
Sysco Food Service
Alliant food
Performance
Glazier
US Foodservice
Ben E. Keith
Butterkrust
Lilly Dairy
Cain's Coffee
Juvenile Services
$1,600
Narcotics Task Force
$1,000
Jail
$ 700
Jail
$3,000
Jail
$7,500
Jail
$7,000
Jail
$7,000
Jail
$1,000
Jail
$1,100
Jail
$2,000
Jail
$1,300
Jail
$2,800
Jail
$ 600
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the Certificate of Obligation Funds, Courthouse Security for
the following purchase:
a) Security Camera $3,420.00
On, motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the requisition
to be paid from Certificate of Obligation Funds, Courthouse
Security.
The Court next considered approval of requisitions from
the Capital Expenditure Funds for the following purchases:
a) Chair for Justice of the Peace, Pct. 6
$508.00
b) Four Chainsaws and weed cutters for Road
& Bridge $2,436.00
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the
requisitions to be paid from Capital Expenditure Funds.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2000-041, Uniform Rental
Contract. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to authorize
the Purchasing Agent to advertise for bids for uniforms.
Vol 1 Page 5 14
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Commissioners' Court meeting April 25, 2000
5
The Court next considered an amendment to Bid No. 2000-
031, Gasoline and Diesel Fuel Contract. The State of Texas
suspended the petroleum products delivery fee, also known as
the remediation fee effective April 1, 2000. Brenco Marketing
is passing on the savings of $.0075 per gallon for both
gasoline and diesel fuel to the County. The lowering of the
cost to the county is an amendment to the current contract.
On motion by Commissioner Thornton, seconded by Commissioner
Cauley, the Courtvoted unanimously to amend Bid No. 2000-031,
Gasoline and Diesel Fuel Contract.
The Court next considered a request from the Purchasing
Agent for the lease of a digital copier for Justice of the
Peace, Precinct 6. In a memo to the Court, the Purchasing
Agent explained that because of the volume of copies made each
month by the department that they qualified for this type of
program. Also, the cost of leasing versus buying is less
expensive. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the leasing of a digital copier Justice of the Peace, Precinct
6.
The Court next considered approval of the minutes of the
Commissioners, Court meetings held in October and November,
1999 on the following dates: October 5,12&26; November
2,9,16,23&30; Special Meeting October 29 and workshops held on
October 5&25 and November 23, 1999. On motion by Commissioner
Cauley, seconded by Commissioner Sims, the Court voted
unanimously to approve the minutes as submitted.
The Court acknowledged receipt of the Extension Service
reports for March 2000 and acknowledged receipt of reports
from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 2
Vol I I Page 547
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Commissioners' Court meeting April 25, 2000
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Justice of the Peace Precinct 5
Justice of the Peace Precinct 6
Constable Precinct 4
Constable Precinct 5
Constable Precinct 6
Brazos County Events Facilities
County Attorney
Road & Bridge
Tax Assessor/Collector
A copy of the Officials' reports can be viewed in the County
Auditor's office.
Under announcement of interest items and possible future
agenda topics Commissioner Sims made the following comment:
a) He asked that consideration of the Bryan
TIF for the Traditions Golf Course be put
on the agenda of the next Commissioners
Court meeting.
The County Judge made the following comment:
a) He will not be at the Commissioners Court
meeting on next Tuesday, May 2, 2000.
Commissioner Cauley made the following comment:
a) He will call for a workshop soon with the
Software Group.
The County Judge continued with his comments:
b) He and Mr. Dobbins have determined that
the jail floor needs to be painted. The
cost will be somewhere between $25,000
and $40,000 dollars. There are sufficient
funds available in the C.O. Fund account.
c) He does not want the newly constructed
detention center occupied until the jail
annex is complete.
Under citizen input and/or concerns, Davis Young
addressed the Court on the proposed Traditions Golf Course.
His comments were in opposition to the plan.
There being no further business to come before the Court,
the meeting was adjourned.
Vol Page S49
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The foregoing minutes of the Commissioners Court meeting
held April 25. 2000 have been examined and are approved in
open Court this the ~2- day of 202Q,, in Bryan,
Brazos County, Texas.
- a:.. '-4 C Z ,
Alvin W. ones
County Judge
Wm. S. T• nton
Commissioner, Precinct 2
Carey a , Jr.
Commissio r, Precinct '
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ToW Jone's, '77
Commissioner, Precinct 1
Randy cns
Commi loner, Precinct 3
09
Wary A4i aid
County Clerk
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Vol 19
Page Is 4
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BRAZOS COUNTY COMMISSIONERS' MEETING ON rtij 11c I I , Z ~ AT • A. M.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1999-2000 BUDGET YEAR
NO. 99/00 22.1 through 22.3
On this the 25`" day of April 2000 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on April 25, 2000 the Court heard and approved
a budget amendment for the 1999-2000 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 9,
1999 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 25`" day of April 2000.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor ~
County Treasurer
Commissioners, Court Minut
es
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 99/00 - 22.1
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
355001
516300
Dr.
Salary Part Time
5,600.00
01
355001
512000
Cr.
Salary Dept. Head
5,600.00
01
355001
601700
Dr.
Printer Supplies
200.00
01
355001
601300
Dr.
Computer Supplies
300.00
01
355001
617500
Dr.
Cellular Phone
200.00
01
355001.
606000
Dr.
Office Supplies
300.00
01
355001
615000
Cr.
Printing
700.00
01
355001
659500
Cr.
Vehicle Maintenance
300.00
Emergency Management
To reclassify budget per the attache
d request.
Totals
6,600.00
6,600.00
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 99/00 - 22.2
4/25/00
i
20,000.00 20,000.00
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
30 2840 613240 Dr. Minor Equipment 20,000.00
30 2840 725900 Cr. Professional Fees-Other 20,000.00
Grant Funds
Brazos Valley Narcotics Task Force Special Training Grant
To adjust the original grant approved 4/4/00 by Commissioners Court, per the approved notice
from Edgar Feldman, Project Director. Please refer to the attached notice.
ENTERED APR 2000
epare y. pr • R~ ;
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 99/00 -19.2
4/4/00
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
30
2840
725900
Dr.
Professional Fees Other
40,000.00
30
2840
618010
Dr.
Travel
30,000.00
30
2840
606000
Dr.
Office Supplies
22,500.00
30
2840
715020
Dr.
Lease Facility
7,500.00
30
480476
Cr.
Grant-TNCP-Special Train.
100,000.00
Grant Fun
ds
Brazos Valley Narcotics Task Force Specia
l Training Grant
To setup the budget for a new grant to be administered by the Sheriffs O
ffice as approved
by the Office of the Governor Criminal Justice Division. There is no match funds associated
with this grant.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 99/00 - 22.3
4/25/00
61
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
304001
659500
Dr.
Vehicle Maintenance
600.00
01
304001
603200
Cr.
Firearms Readiness
100.00
01
304001
618010
Cr.
Travel
500.00
General Fund
Constable Precinct 4
To realloca
te budget to allow for increased needs.
Totals
600.00
600.00
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PERSONNEL CHANGE OF STATUS
page 1 of I
COURT DATE: April 25, 2000
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
• 44###44#########444########4444444##44444444444#444444###4444444444444###44444444444
DEPARTMENT NAME EMPLOYEE NAME
ACTION REQUESTED
#####4#####4#444444#4#4#####4###44444444444444444444#44444#44444444##44#4#4##4######
DISTRICT ATTORNEY CASS, LAURA
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NEW HIRE
{ JUVENILE SVC-TYC PAROLE SUPPORT MCDONALD, TERRANCE
TRANSFER WITHIN
DEPT.
-
ROAD AND BRIDGE TOLIVER, ALFRED L
DID NOT START WORK
TAX OFFICE WAGER, AMBER D
RESIGNATION
BOONE, JUDY E
1
RESIGNATION
Approved In Commissioners' Court: April 29.2000
County Judge's or Commissioner's Signature:
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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
1. CONTRACT ID COO
AGE OF PAGES
2. AMENDMENT/MOOIFICATION NO. 3. EFFECTIVE r)ATE
9n April 10
7nn
[
4. REQUISITION/ URCHASE REQ. NO. S. PROJECT NO. applicable)
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6.1 SU
D BY
CODE
7. ADMI ISTERED BY 010ther than Item 6)
CODE
Immigration & Naturalization Service
Immigration & Naturalization Service
7701 N. Stemmons Fwy.
8940 Four Winds Drive
a. NAME AN. ADDRESS OF CONTRACTOR (No., Street, county, Stare and Z
IP Co )
9A. AMENDMENT OF SOLICITATION NO.
Brazos County Sheriff's Department
300 E. 26th.; Suite #105
9B. DATED (SEE ITEM 11)
Bryan, TX 77803
10A. MODIFICATION OF CONTRACT/ORDER
N
O.
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108. DATED (SEE ITEM 13)
CODE FACILITY CODE
3/6/93
1 I 11,1Z) I It MLINLY ArrLItS I L) AMENDMENTS OF SOLICITATIONS
❑ The above numbered solicitation is amended as set forth in Item 14 The hour and date specified for receipt of Offers ❑ is extended, ❑ is not ex•
tended
Offers must acknowledge receipt of this amendment prior to the hour and date specified :n the solice tat ion or as amended, by one of the following methods
(a) By completing Items 8 and 15, and returning copies of the amendment. (b) By acknowledging receipt of this amendment on each copy of the offer
submitted, or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers FAILURE OF YOUR ACKNOWLEDG-
MENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT
IN REJECTION OF YOUR OFFER If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or
letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12 ACCOUNTING AND APPROPRIATION DATA (1 rreurred)
13 THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO AS DESCRIBED IN ITEM 14.
V) A THIS ic"ANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CON-
TRACT ORDER NO IN ITEM 10A.
IB THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such archanges inpaying office.
appropriation date, etc ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
U. OTHER (SP#cl(y I
X See below-
M.
E. IMPORTANT. Contractor ❑ Is not, 1 IS required to sign this document and return I copies to the issuing office
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organize by UCF section headings. ne u ngsol a to on/eontrootsubject matter W ere feasible
)
Include the following U.S. Marshals office as being able to place orders:
Hiram (Art) Contreras
1017 U.S. Courthouse
515 Rusk Avenue
P. 0. Box 61608
Houston, TX 77208
Invoice/billings: Ms. Shume Cruz (phone 713 718-4309)
Except as 0rovl n^~~ppA&Ppp.r4 ail term; robe ~OnI71RO 2, y'p 1~'1r pp rF{~nnn{ rUpt S(' tM~t~~tj'~f~~`[Lh'aa l1cc }}fi~rr7 ccnn►n17'
and tlOCUm7At r!►e~XCetgTTIRTfi9R 9A.94, as heretofore changed. remains unchan
and effect 94d and in full fOIG4
15A. NAME AND TITLE OF SIGNER (Type orprint) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
A
Arthur S. Cooper. III
nature o exec orized o a/gn) T ~2S-~p BY As 11~
(Signature of
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NSN 8070
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PREVIOUS EDITION N UNUSABLE VOL,, LJ+
~vJw.
4400
STANDARD FORM 30 (REV. 10.83)
Prescribed by GSA
FAR 148 CFA) 53.243
1
{ IGSA-A/DLS-93-6076 Mod. I
Page 2 of 2
Medical Services:
The local government agrees to provide federal prisoners with the '
same level of medical care and services provided to local prisoners
including the transportation and security for prisoners requiring
removal from the facility for emergency medical services.
All costs associated with hospital or health care services provided
the facility will be paid directly by the federal government. In
the event the local government has a contract with a medical
facility/physician or receives discounted rates, the federal
prisoners shall be charged the same rate as local prisoners.
Note: The above text applies only to U.S.M.S. prisoners/detainees.
RL
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Apr 19 00 04s18p Bill Richard Ravay (409) 822-0769
i.
R A V E Y & A S S O C I A T E S
1505 SOUTH COLLEGE AVENUE BRYAN TEXAS 77801
409 779-0769 Voice Fax 409 822-0769
April 18, 2000
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Commissioners Court
Brazos County Courthouse
300 East 26th Street, Suite 114
Bryan, Texas 77803
Re: Brazos County Detention Center Addition
Bryan, Texas
Project No. 9403
Dear Commissioners:
The attached revision to the Brazos County Detention Center is forwarded to you for approval. It
is the opinion of the Architect that the amount is fair and equitable for the work proposed. It is
recommended that the funding for this item of work be drawn from the Contingency Allowance.
The attached table illustrates the status of all revisions. Italicized items were previously
approved or have not yet been submitted. Approval by the Court is requested for revision R-21.
Sincerely,
dJ-
1`ZtiVbd ~
Rick Ravey
Architect
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attachment
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Cam:..
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5.59
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0418p Hill Richard Ravew (409) 822-0769 p.2
(table attachment commissioners court 4/18/00)
SUMMARY
Rev.
No.
Description
Amount
Added
days
R-1
Storm Sewer Extension
690.00
0
R-2
Fire Hose Rack Addition
4,346.00
0
R-3
Handicapped Revisions
4,594.00
0
R-4
Win Wall Support Modifications
5,986.00
0
R-5
Gas & Water Service Modifications
372.00
0
R-6
Rain D s- M
0.00
7
R-7
Jail Standards Revisions
624.00
0
R-8
Add Floor Drain at Chase 153
2,244.00
0
R-9
Concrete Mason Unit Weight
pending
0
R-10
Raise Manhole at S/W drive
0.00
0
R-11
Rain D s -June
0.00
11
R-12
Delete Sandblasting o Concrete Panels
<7.735. 00>
0
R-13
Extend Return Air Duct to Chase 219
77.31
0
R-14
Securi Caulk at Detention Areas
declined
0
R-15
Earl Turn-on of the Generator
66000
0
R-16
Conduit or Detention Telephones
4, 454.32
0
R-17
Pre finished K nar at Canopy Panels
350 00
0
R-18
Delete "F" Windows at Visitor 209
pending
0
R-19
Return Air Ducts at Corridor 106
1,491.85
0
R-20
Fence Enhancements
65, 385.00
0
R-21
Add vinyl tile to floors of Vestibule
128, Corridor 188, & Corridor 219
1,745.00
0
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X Federal Pass'nuough Misc. Contract OXV- nZ
Grant Funds CFDA #20.60 Charge Number D k2 O-O - C: -
State Grant Funds PIN 17460004330038
TEXAS HIGHWAY TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas Department of
Transportation, hereinafter called the Department, and BRAZOS COUNTY , hereinafter called the
Subgrantee, and becomes effective when fully executed by both parties. For the purpose of this agreement, the
Subgrantee is designated as a(n) local government
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967. and the Highway Safety
Plan for the following Fiscal Year: M.
WITNESSETH
Project Title: STEP Wave
Brief Project Description: To conduct additional speed and occupant restraint enforcement. surveys. and education
and media activities during selected holiday periods
AGREEMENT
Grant Period: The Grant becomes effective on 03/01/00 , or on the date of final signature,
whichever is later, and ends on 09130/00.
Maximum Amount Eligible for Reimbursement: $ 7.445.00 . Cost incurred after the end of a fiscal year
cannot be reimbursed without prior written approval from the Department. (See also Article 3, Limitation of
Liability, in the Standard Provisions.
is
From Fund Source: Federal Funds
Project Year: I_ Estimated Budget:
Federal
State
Local
Labor
$ 6,898.00
0.00
0.00
Other Direct Cost
547.00
0.00
0.00
Indirect/F&A Cost
0.00
0.00
0.00
TOTAL
$ 7,445.00
0.00
0.00
In addition to the Standard Provisions of the Agreement that follow, the following attachments are incorporated as
Indicated as a part of the Grant Agreement:
Z_ Attachment A. Approved Project Description
A- Attachment B, Approved Project Budget
A_ Attachment C. Standard Assurances
2_ Attachment D, Debarment Certification
_ Attachment E. Lobbying Certification (required if amount payable is $100.000 or snore)
_ Attachment F. Child Support Statement
E
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Qi199
• TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
IN WITNESS WHEREOF. THE PARTIES HAVE EXECUTED DUPLICATE COUNTERPARTS TO
EFFECTUATE THIS AGREEMENT.
THESUBGRANTEE
BRAZOS COUNT
(Legal Name of Agency)
By
(Authorized Signs ure)
Alvin W. Jones, County Judge
(Name and Title)
THE STATE OF TEXAS
Executed by and approved for the Texas Transportation
Commission for the purpose and effect of activating
and/or carrying out orders. established policies or work
programs approved and authorized by the Texas
Transportation Commission.
By r--
District Eng' eer
Texas Department of Transportation
(For local protects under 6100.000 or recommended for
approval for gents 5100.000 or greater.)
Date April 25, 2000
Date 5-, /1 • 6,0
ATTEST:
114V21 ~e~z_
(Signature)
("alt l i -4
[ amN a and Title)
Under authority of Ordinance or Resolution
Number (for local governments):
By
Director, Traffic Operations Division
(Not required for loot Vanu under $100,000.)
Date
a
alline Addresses
For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports, claims,
and correspondence. (NOTE: For warrants, the address indicated'by the mail code, last three digits of the PIN
on page 1, shall be used. If that address Is not appropriate for warrants, please change the mail code
accordingly and notify TxDOT of any changes.):
For the Subgrantee: For the Texas Department of Transportation:
Hrazos County • . _ Sarah Chamberland
300F-26th-St.Sujte 105 1300 N. Texas Avenue
Aryan, Texan 771303 - Brvan.TX77803-2760
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TEXAS TRAFFIC SAFETY PROGRAM GRAM' AGREEMENT ~r r
STANDARD PROVISIONS
•
•
•
ARTICLE I. RESPONSIBILITIES OFTHE PARTIES
The Subgrantee shall undertake and complete the project as described in Attachment A. Approved Project
Description, and in accordance with all terms and conditions included hereinafter. The Department shall provide
assistance as appropriate and as specified in said Attachment A.
ARTICLE 2. COMPENSATION
A. The method of payment for this agreement will be based on actual costs incurred up to and not to exceed the
limits specified in Attachment B. Approved Project Budget. The amount included in the project budget will be
deemed to be an estimate only and a higher amount can be reimbursed, subject to the conditions specified in
paragraph B hereunder. If Attachment B. Approved Project Budget, specifies that costs are based on a specific
rate, per-unit cost, or other method of payment, reimbursement will be based on the specified method.
B. All payments made hereunder will be made in accordance with Attachment B. Approved Project Budget. The
Subgrantee's expenditures may not exceed any budget category in the Approved Project Budget by an amount
greater than 5% of the total reimbursable amount of the budget without a written agreement amendment.
However, the Subgrantce must provide written notification to the Department of a change of 5% or less, prior
to payment of the Request For Reimbursement that includes the change, indicating the amount and percent
change and the rcason(s) for it. The maximum amount payable shall not be increased as a result of exceeding a
budget category without a written grant amendment.
C. To be eligible for reimbursement under this agreement, a cost must be incurred in accordance with Attachment
B. Approved Project Budget, within the time frame specified in Grant Period on page 1.
D. Payment of costs incurred under this agreement is further governed by one of the following cost principles, as
appropriate, outlined in the Federal Office of Management and Budget (OMB) Circulars:
• A-21, Cost Principles for Educational Institutions;
• A•87, Cost Principles for State and Local Governments; or,
• A• 122, Cost Principles for Nonprofit Organizations.
E. The Subgrantee agrees to submit monthly or quarterly requests for reimbursement, as designated in Attachment
A, within 30 days after the end of the billing period. The Subgrantee will use billing statements acceptable to
the Department. The original billing statement and one copy is to be subrttitted to the address shown on page 2
of this agreement.
F. The Subgrantee agrees to submit the final request for payment under this agreement within sixty (60) days of
the end of the grant period.
0. The Department will exercise all good faith to make payments within thirty days of receipt of properly prepared
and documented requests for payment. Payments, however, are contingent upon the avallability of appropriated
funds.
K Project agreements supported with federal funds are limited to the length of the agreement period and tuually
do not receive extended funding beyond three years. If both the Department and the Subgrantee agree that the
project has demonstrated merit or has potential long-range benefits, the Subgrantee may apply for funding
assistance beyond the three year limit. To be eligible, the Subgrantee must have a cost assumption plan by the
end of the first twelve months. This plan will include a schedule for phasing In funding from its own resourims
and the phasing out of funding support from the DepartnenL All plans must be approved by the Department
before any extension beyond the three year limit will be granted. Preference will be. given to those projects for
which the Subgrantee has assumed some cost sharing by the end of the first twelve months, and to those which
propose to assume the largest percentage of subsequent project costs.
Certain categories of funds may be exempted by the federal government from the time litnit requirement.
Unless exempted, all federally-funded agreements are considered to be subject to the time limit provision.
Funding support for all statc4unded projects will be limited to the term of the agreemett. Any extension
beyond that time will be negotiated on a case-by-me basis.
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TEXAS TRAFFIC SALTY PROGRAM GRANT AGREEMENT
ARTICLE 3. LIMITATION OF LIABILITY
Because funds are authorized on a fiscal year basis only, payment of costs incurred hereunder is contingent upon the
availability of funds.
If at any time during the agreement period the Department determines that there is insufficient funding to continue
the project. the Department shall so notify the Subgrantee, giving notice of intent to terminate the agreement. Such
termination will be conducted in such a manner that will minimize disruption to the Subgrantee and the Department,
and as further specified in General Provision G9. Termination.
The Subgrantee, if other than a State agency, shall be responsible for settlement of any and all claims and lawsuits by
third parties arising from or incident to the Departmentk non-payment of the Subgranteels claim under this
agreement. The Subgrantee expressly acknowledges that its responsibility includes the payment of all damages,
expenses, penalties, fines, costs, charges, and attorney fees, if the claims or lawsuits are based upon the Department$
non-payment of claims submitted under this agreement. The Subgrantee shall defend any suits brought upon all such
claims and lawsuits and pay all costs and expenses incidental thereto, but the Department shall have the right at its
option to participate in the defense of any suit, without relieving the Subgrantee of any obligation hereunder.
ARTICLE 4. AGREEMENT AMENDMENTS
If at any time during the agreement period the Department determines that additional funds are needed to continue
the project and the maximum amount payable is insufficient, a written amendment is to be executed to authorize
additional funds, if the Department and the Subgrantee determine to continue project funding.
Additionally. any changes in the agreement period, agreement terms or responsibilities or the parties hereto shall be
enacted by written amendment executed by both parties.
The amendment shall be agreed upon by the parties to this agreement and shall state the change to the mutual
satisfaction of the parties. In no event will the agreement period be extended unless a written amendment is executed
before the completion date specified in Article 1.
ARTICLES. ADDITIONAL WORK
If the Subgrantee is of the opinion that any work it has been directed to perform is beyond the scope of this
agreement and constitutes additional work, the Subgrantee shall promptly notify the Department in writing. In the
event that the Department finds that such work does constitute additional work. the Department shall so advise the
Subgrantee and provide compensation for doing this work on the same basis as the original work If the
compensation for the additional work will cause the maximum amount payable to be exceeded, a written amendment
will be executed. Any amendment so executed must be approved within the agreement period specified on the cover
page to this Grant.
ARTICLE 6: CHANGES IN WORK
When the approved project description requires a completed work product. the Department will review the work as
specified in the approved project description. If the Department finds it necessary to request changes in previously
satisfactorily completed work or parts thereof. the Subgrantec will make such revisions as requested and directed by
the Department. Such work will be considered as additional work and subject to the requirements establ'rstted in
Article 5.
If the Department finds it necessary to require the Subgrantee to revise completed work to correct errors appearing
therein, the Subgmntce shall make such correctiom and no compensation will be paid for the corrections.
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
ARTICLE 7. GENERAL TERMS AND CONDITIONS
G1. Indemnilicatlon
• a i@! a
To the extent permitted bylaw. the Subgrantee, if other than a State agency, shall save harmless the Department from
all claims and liability due to the acts or omissions of the Subgrantee, its agents or employees. The Subgrantee also
agrees to save harmless the Department from any and all expenses, including attorney feu. all court costs and awards
for damages, incurred by the Department in litigation or otherwise resisting such claims or liabilities as a result of
any activities of the Subgrantee, its agents or employees.
Further, to the extent permitted by law, the Subgrantee, if other than a State agency, agrees to protect, indemnify, and
save harmless the Department from and against all claims, demands and causes of action of every kind and character
brought by any employee of the Subgrantee against the Department due to personal injuries and/or death to such
employee resulting from any alleged negligent act, by either commission or omission on the part of the Subgrantee or
the Department.
G2. Inspection of Work
The Department and, when federal funds are involved, the U. S. Department of Transportation, and any authorized
representative thereof, have the right at all reasonable times to inspect or otherwise evaluate the work performed or
being performed hereunder and the premises in which it is being performed.
If any inspection or evaluation is made on the premises of the Subgrantee or a subcontractor, the Subgrantee shall
provide and require the subcontractor to provide all reasonable facilities and assistance for the safety and
convenience of the inspectors in the performance of their duties. All inspections and evaluations shall be performed
in such a manner as will not unduly delay the work.
G3. Disputes and Remedies
The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising out of
procurement entered in support of agreement work.
Disputes concerning performance or payment shall be submitted to the Department for settlement with the Executive
Director acting as referee.
This agreement shall not be considered as specifying the exclusive remedy for any dispute or violation or breach of
agreement terms, but all remedies existing at law and in equity may be availed of by either party and shall be
cumulative.
G4. Noncollusion
The Subgmnte; warrants that it has not employed or retained any company or person, other than a bona fide
employee working for it. to solicit or secure this agreement. and that it has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee. commission. percentage. brokerage fee. gift, or any other
consideration contingent upon or resulting from the award or snaking of this agreement. If the Subgranteebre4ches
or violates this warranty, the Department shall have the right to annul this agreement without liability or, in its
discretion, to deduct from the agreement price or consideration. or otherwise recover the full amount of such fee,
commission. brokerage fee. gift. or contingent fee.
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREFM3M
GS. Reporting
Not later than thirty days after the end of each reporting period, as designated in Attachment A. the Subgmntee shall
submit a performance report using forms provided or approved by the Department. The performance report will
include as a minimum (1) a comparison of actual accomplishments to the objectives established for the period, (2)
reasons why established objectives were not met. if appropriate, and (3) other pertinent information including, when
appropriate, analysis and explanation of cost overruns or high unit costs.
The Subgrantee shall submit the final performance report within 30 days after completion of the grant.
The Subgrantee shall promptly advise the Department in writing of events which have a significant impact upon the
agreement, including:
I. Problems, delays, or adverse conditions which will materially affect the ability, to attain program objectives,
prevent the meeting of time schedules and objectives, or preclude the attainment of project work units by
established time periods. This disclosure shall be accompanied by a statement of the action taken or
contemplated and any Department or Federal assistance needed to resolve the situation.
2. Favorable developments or events that enable meeting time schedules and objectives sooner than anticipated or
producing more work units than originally projected.
G6. Records
The Subgrantee agrees to maintain all books, documents, papers, accounting records, and other evidence pertaining
to costs incurred and work performed hereunder, said books, documents, papers, accounting records, and other
evidence pertaining to costs incurred and work performed hereinafter called the records, and shall make such records
available at its office at all reasonable times for the time period authorized in Article 1, Contract Period. The
Subgrantee further agrees to retain said records for four years from the date of final payment of contract costs
incurred hereunder.
Duly authorized representatives of the Texas State Auditor, the Texas Department of Transportation, the United
States Department of Transportation, and the Office of the Inspector General shall have access to the records at
reasonable times during the period of the agreement and the four years retention period for the purpose of making
audits, excerpts, transcriptions, and other examinations. This right of access is not limited to the four year period but
shall last as long as the records are retained. If any litigation, claim, negotiation, audit or other action involving the
records has been started before the expiration of the four year retention period. the subgrantee shall retain the records
until completion of the action and resolution of all issues which arise from it.
G7. Audit
The Subgrantee shall comply with the requirements of the Single Audit Act of 1984, Public Law (PL) 98-502.
ensuring that the single audit report includes the coverage stipulated in OMB Circular A-133. "Audits of States.
Local Governments, and Other Non-Profit Organizations."
G8. Subcontracts
Any subcontract rendered by individuals or organizations not a part of the Subgrantee's organization shall not be
executed without prior authorization and approval of the subcontract by the Department.
Subcontracts in excess of 225.000 shall contain all required provisions of this agreement. No subcontract will
relieve the Subgmntee of its responsibility under this agreement.
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
G9. Termination
The Department may terminate this agreement at any time before the date of completion whenever it is determined
that the Subgrantee has failed to comply with the conditions of the agreement. The Department shall give written
notice to the Subgrantee at least seven days prior to the effective date of termination and specify the effective date of
termination and the reason for termination.
If both parties to this agreement agree that the continuation of the agreement would not produce beneficial
results commensurate with the further expenditure of funds, the parties shall agree upon the termination conditions,
including the effective date and the portion to be terminated.
Upon termination of this agreement, whether for cause or at the convenience of the parties hereto, all finished or
unfinished documents, data, studies, surveys, reports, maps, drawings, models, photographs, etc. prepared by the
Subgrantee shall, at the option of the Department, become the property of the Department.
•
•
The Department shall compensate the Subgrantee for those eligible expenses incurred during the agreement period
? *hich are directly attributable to the completed portion of the work covered by this agreement, provided that the
work has been completed in a manner satisfactory and acceptable to the Department. The Subgrantee shall not incur
new obligations for the terminated portion after the effective date of termination.
Except with respect to defaults of subcontractors, the Subgrantee shall not be in default by reason of any failure in
performance of this agreement in accordance with its terms (including any failure by the Subgrantee to progress in
the performance of the work) if such failure arises out of causes beyond the control and without the default or
negligence of the Subgrantee. Such causes may include but are not limited to acts of God or of the public enemy,
acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather. In every case, however, the failure to perform
must be beyond the control and without the fault or negligence of the Subgrantee. '
G10. Gratuities
Texas Transportation Commission policy mandates that employees of the Department shall not accept any benefits.
gifts or favors from any person doing business with or who reasonably speaking may do business with the
Department under this agreement. The only exceptions allowed are ordinary business lunches and items that have
received the advanced written approval of the Department's Executive Director.
Any person doing business with or who reasonably speaking may do business with the Department under this
agreement may not make any offer of benefits, gifts or favors to Department employees, except as mentioned
hereabove. Failure on the part of the Subgrantee to adhere to this policy may result in termination of this agreement.
GIL Compliance With Laws
The Subgrantee shall comply with all Federal, State and local laws. statutes, ordinances, rules and regulations. and
the orders and decrees of r-y courts or administrative bodies or tribunals in any matter affecting the performa ice of
this agreement. including, % 'thout limitation, workers'eompensation laws. minimum and maximum salary and wage
statutes and regulations. arw -wing laws and regulations. When required, the Subgrantee shall furnish.the
Department with satisfactory proof of its compliance therewith.
G12. Successors and Assigns
The Department and the Subgrantee each binds itself, its successors, executors, assigns and administrators to the
other party to this agreement and to the successors. executors, assigns and administrators of such other party in
respect to all covenants of this agreement. The Subgrantee shall not assign, suble4 or transfer interest and
obligations in this agreement without written consent of the Departrnent.
Page 7 of 10
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TEXAS TRAFFIC SAFETY PROGRAM GRAM' AGREEMENT
G13. Ownership of Documents
'W*N , . ti..,ti
Upon completion or termination of this agreement, all documents prepared by the Subgrantee or furnished to the
Subgrantee by the Department shall be delivered to and become the property of the Department. All sketches.
photographs. calculations. and other data prepared under this agreement shall be made available, upon request, to the
Department without restriction or limitation of their further use.
G14. Resources
The Subgrantee warrants that it presently has adequate qualified personnel in its employment to perform the work
required under this agreement, or will be able to obtain such personnel from sources other than the Department.
Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, and supplies required to perform
the work authorized herein.
All employees of the Subgrantee shall have such knowledge and experience as will enable them to perform the duties
assigned to them. Any employee of the Subgrantee who, in the opinion of the Department, is incompetent, or whose
conduct becomes detrimental to the work. shall immediately be removed from association with the project.
G15. Property Management .
The Subgrantee shall establish and administer a system to control, protect, preserve, use, maintain, and dispose of
any property furnished to it by the Department or purchased pursuant to this agreement in accordance with its own
property management procedures, provided that the procedures are not in conflict with the Department's property
management procedures or property management standards, as appropriate, in:
• 49 CFR 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments," or,
• OMB Circular A-110, "Uniform Requirements for Grants to Universities, Hospitals. and Other Nonprofit
Organizations."
G16. Procurement Standards
The Subgrantee shall maintain procurement standards which meet or exceed the requirements, as appropriate. of-
0 49 CFR 18, 'Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments," or,
• OMB Circular A-110. "Uniform Requirements for Grants to Universities. Hospitals, and Other Nonprofit
Organizations."
G17. Insurance
When directed by the Department. the Subgrantee. if other than a State agency. shall provide or shall require its
subcontractors to secure a policy of insurance in the maximum statutory limits for tort liability, naming the
Department as an additional insured under its terns. When so directed. the Subgrantee shall provide or sh311 require
its subcontractor to furnish proof of insurance on TxDOT Form 20.102 (12/91) to the Department. and shall maintain
the insurance during the grant period established in Article 1.
G18. Equal Employment Opportunity
The Subgrantee agrees to comply with Executive Order 11246 entitled "Equal Employment Opportunity" as
amended by Executive Order 11375 and as supplemented in Department of Labor Regulations (41 CFR 60).
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
C19. Nondiscrimination
During the performance of this agreement, the Subgrantee, its assigns and successors in interest, agrees as follows:
1. Compliance with Regulations: The Subgrantee shall comply with the regulations relative to nondiscrimination
in federally assisted programs of the U.S. Department of Transportation. Title 49, Code of Federal Regulations, Part
21 and Title 23 , Code of Federal Regulations, Pan 710.405(b), as they may be amended from time to time
(hereinafter referted to as the Regulations), which are herein incorporated by reference and made a pan of this
agreement
2. Nondiscrimination: The Subgrantee, with regard to the work performed by it during the agreement, shall not
discriminate on (lie grounds of race, color, sex, or national origin in the selection and retention of subcontractors,
including procurement of materials and leases of equipment. The Subgrantee shall not participate either directly or
indirectly in the discrimination prohibited by Section 21.5 and Pan 710.405(b) of the Regulations, including
employment practices when the agreement covers a program set forth in Appendix B of the Regulations.
3 Solicitations for Subcontracts. Incltidin!! Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiation made by the Subgrantee for work to be performed under a subcontract,
including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified
by the Subgrantee of the Subgrantee' obligations under this agreement and the Regulations relative to
nondiscrimination on the grounds of race, color, sex, or national origin.
4. Information and Reports: The Subgrantee shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other
sources of information and its facilities as may be determined by the Department or the U.S. Department of
Transportation to be pertinent to ascertain compliance with such Regulations or directives. Where any information
required of the Subgrantee is in the exclusive possession of another who fails or refuses to furnish this information,
the Subgrantee shall so certify to the Department or the U.S. Department of Transportation as appropriate, and shall
set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the Subgrantect noncompliance with the nondiscri mination
provisions of this agreement, the Department shall impose such sanctions as it or the U.S. Department of
Transportation may determine to be appropriate, including but not limited to:
• withholding of payments to the Subgrantee under the agreement until the Subgrantee complies, and/or
• cancellation, termination, or suspension of the agreement in whole or in part
6. Incorporation of Provisions: The Subgrantee shall include the provisions of paragraphs I through 5 in every
subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or
directives issued pursuant thereto. The Subgrantee shall take such action with respect to any subcontract or
procurement as the Department may direct as a means of enforcing such provisions including sanctions for
noncompliance; provided, however, that in the event a Subgrantee becomes involved in, or is threatened with
litigation with a subcontractor or supplier as a result of such direction, the Subgrantee may request the Department to
enter into such litigation to protect the interests of the Department; in addition, the Subgrantee may request the
United States to enter into such litigation to protect the interests of the United States.
G20. Disadvantaged Business Enterprise
•
It is the policy of the U.S. Department of Transportation that Disadvantaged Business Enterprises as defined in 49
CFR Part 26, shall have the opportunity to participate in the performance of contracts financed in whole or in part
with Federal funds. Consequently the Disadvantaged Business Enterprise requirements of 49 CFR Part 26, apply to
this agreement as follows:
• The Subgrantee agrees to insure that Disadvantaged Business Enterprises as defined in 49 CFR Part 26, have
the opportunity in the performance of contracts and subcontracts financed in whole or in part with Federal
funds. In this regard, the Subgrantee shall make good faith efforts in accordance with 49 CFR Par 26, to insure
that Disadvantaged Business Enterprises have the opportunity to compete for and perform contracts and
subcontracts.
• The Subgrantee and any subcontractor shall not discriminate on the basis of race, color, national origin. or
gender in the award and performance of contracts funded in whole or In part with Federal funds.
These requirernents shall be physically included in any subcontract.
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
i;
Failure to carry out the requirements set forth above shall constitute a breach of this agreement and, after the
j. notification of the Department, may result in termination of the agreement by the Department or other such remedy
j' as the Department deems appropriate.
G21. Debarment/Suspension
The Subgrantee is prohibited from making any award or permitting any award at any tier to any party which is
debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs
j under Executive Order 12549, Debarment and Suspension.
The Subgrantee shall require any party to a subcontract or purchase order awarded under this agreement to certify its
eligibility to receive federal grant funds, and, when requested by the Department, to furnish a copy of the
certification.
G22. Signatory Warranty
The signatory for the Subgrantee hereby represents and warrants that she/he is an officer of the organization for
which she/he has executed this agreement and that she/he has full and complete authority to enter into this agreement
on behalf of the organization. At the time the signatory for the Subgrantee signs the grant agreement, or within thirty
days, he/she will sign a letter designating signature authority by position title for grant-related documents other than
the grant agreement or grant agreement amendments. These other grant-related documents will include, but not be
limited to, the following- cost assumption plan, application for project extension, administrative evaluation report,
requests for reimbursement (RFR), and routine correspondence.
G23. Assurances and Certification
The Subgrantee attests that the assurances included in Attachment C of this agreement and the certification included
in Attachment D of this agreement are accurate and current.
G24. Intellectual Property
Intellectual property consists of copyrights, patents, and any other form of intellectual property rights covering any
data bases, software, inventions, training manuals, systems design, or other proprietary information in any form or
medium.
Copyrights: TxDOT, the (other party to the contract), and the federal government reserve a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for
government purposes:
• the copyright in any works developed under this agreement or under a subgmnt or contract under this agreement;
and,
• any rights of copyright to which the [other party to the contract), its subgrantee, or contractor purchases
ownership of with financial assistance hereunder.
Patents: Rights to inventions made under this agreement shall be determined in accordance with 37 CFR 401.. The
standard patent rights clause at 37 CFR §401.14 as modified below is hereby Incorporated by reference:
• the terms "to be performed by a small business firm or domestic nonprofit organization" shall be deleted from
paragraph (p)(1) or the clause;
• Paragraphs (p)(2) and (p)(3) of the clause shall be deleted; and
• Paragraph (1) of the clause entitled "Communications," shall read as follows: "(I) Communications. All
notifications required by this clause shall be submitted to TxDOT."
If the grant results in the development of any intellectual property as defined in Transportation Code, Section
201.205, the Department and the Subgrantee shall jointly own all the rights, title, and interests in and to all data and
other information developed under the grant. Each agency may license, reproduce, publish, modify, or otherwise use
and authorize others to use the copyright in any work developed under this grant. All such documents will contain a
copyright mark acknowledging this joint ownership. There will not be a charge to either agency for such use.
Page 10 of 10
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ATTACHMENT A
APPROVED PROJECT DESCRIPTION
FY00
STEP WAVES
(Selective Traffic Enforcement Projects)
BRAZOS COUNTY
SUBGRANTEE
I. PROBLEM STATEMENT:
Results of special statewide demonstration STEPS conducted in Texas and five other
states affirm that coordinated waves of enforcement, surveys, and public information and
education arc feasible, manageable, and highly effective in reducing traffic-related
fatalities, injuries, and costs. Reports from these demonstration STEPS show significant
increases in safety belt use rates, high-level law enforcement participation, and extensive
publicity generated from both state and community program activity.
Seasonal problems are evident in traffic with alcohol, safety belts and/or speeding. These
trends can be addressed by focusing on the key issue(s) of safety during peak times such
as speed and seat belt enforcement during the summer holidays.
One of the best defenses against a drunk or speeding driver is a properly worn safety belt.
According to the National Safety Council, people who wear safety belts have a 45%
better chance of surviving a serious traffic crash and a 50% better chance of surviving
without severe injuries. The State of Texas has had a Mandatory Use Law (MUL) for
safety belts since 1985. Since that time, Texas has seen safety belt use rise to among the
highest levels in the country. In 1999, according to the Texas Transportation Institute
(IT[), Texas A&M University, the percent of drivers
restrained in 18 Texas cities was approximately 78.5%.
The child passenger restraint law was implemented in 1984 for infants and children
from birth to 4 years of age to protect them while riding in a car or light truck.
According to TTI, the statewide usage for this age group in 1999 was 66.1%.
The statewide goal for FY 2000 is to achieve at least 85% safety belt use by front seat
occupants (drivers and front seat passengers) and 70% child safety seat or safety belt use
by passengers from birth to 4 years of age.
The Subgrantee will conduct pre- and post-safety belt surveys in the targeted cities to
determine local usage rates before and after each wave conducted.
0
3 WAVES 1/00
page 1 of 8
19, Ac,
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enhanced enforcement and public information and educadoh efforts.
II. OBJECTIVES/PERFORMANCE GOALS:
Objective:
To conduct STEP Waves during specified holidays in BRAZOS COUNTY
by September 30, 2000.
Performance Goals:
A. To increase safety belt use among drivers and front seat passengers and child
passenger restraint use by:
adults children
7 5_ percentage points for the Memorial Day wave,
-b_ 4 _ percentage points for the Independence wave,
S 3 per+ entage points for the Labor Day wave.
B. To increase speed compliance in jargeted locations by:
5_ percentage points for the Memorial Day wave,
4 percentage points for the Independence wave,
3 - percentage points for the Labor Day wave.
C. To conduct pre- and post-surveys of safety belt usage and speed compliance, to
incorporate pre- and post-public information and education (PI&E) efforts, and to
increase enforcement during the designated holidays.
Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a
police officer issue a specified or predetermined number of citations in pursuance of the
Subgrantee's obligations hereunder.
M. PERFORMANCE INDICATORS:
The following performance indicators, when applicable, shall be included in each
Performance Report, Annex Report, and summarized in the Administrative Evaluation:
A. Number of Speed and Occupant Protection (OP) citations issued during
enforcement phase of the Super STEP Wave.
3 WAVES 1/00
page 2 of 8
B.
D.
•
1?
F.
G.
G.
01
Ar.
-
Subgrantee total arrests or citations during the enforcement phase (including-
STEP) for each of the following:
! Speed Over Umit
! Safety Belt
! Child Restraint
! DWI
Number of enforcement points per hour (Note: Speed = point, Occupant
Protection - 1 point, and DWI = 18 points).
Occupant Protection Performance Indicators.
1. Number of safety belt/child restraint citations per enforcement hour.
2. Maintenance of non-STEP safety belt and child restraint activity (see
M. G).
3. Number and results'of occupant protection surveys conducted.
4. Percentage point change in observed safety belt and child restraint usage
between pre- and post-surveys.
5. Number of officers working OP STEP trained in the Traffic Occupant
Protection Strategies (TOPS) course.
6. Number of officers working STEP Wave.
Speed Performance Indicators.
1. Number of speed citations per enforcement hour.
3. Maintenance of non-STEP speed activity (see
M. G).
3. Number and results of speed compliance surveys conducted.
4. Percentage point change in speed compliance between pre- and post-,:
-surveys.
5. Number of officers assigned to Speed sites trained in the use of radar or
laser speed measurement devices
Number of presentations conducted in support of this grant.
Number of persons attending presentations.
Number of media exposures (i.e., news releases and interviews).
page 3 of 8
3 WAVES 1=
i•
ti
• I. Number of community events in which STEP Wave offoets particl ated (i.e.,
health or safety fairs. booths).
J. Number of public information and education materials distributed (by item).
III. RESPONSIBILITIES OF THE SUBGRANTEE:
A. Carry out the objectives of this grant by implementing the Action Plan in this
attachment.
B. All newly developed public information and education (PI&E) materials must be
submitted to the Department for written approval prior to final production.
C. An Administrative Evaluation summarizing all activities and accomplishments
will be submitted on Department approved forms no later than 45 days after the
grant ending date.
D. Attend meetings according to the following:
1. The Subgrantee will arrange for a meeting with the Department to present
status of activities and discuss problems and scheduling.
2. The project coordinator or other qualified person will be available to
represent the Subgrantee at meetings requested by the Department.
E. For out of state travel expenses to be reimbursable, the Subgrantee must have
obtained the approval of the Department prior to the beginning of the trip. Grant
approval does not satisfy this requirement.
F. Maintain verification that wages or salaries for which reimbursement is requested
is for work exclusively related to this project.
G. In addition to the STEP Wave enforcement activities, maintain the agency's total
non-STEP enforcement citations at no less than the level attained prior to grant
approval.
IL Ensure that the enforcement hours worked under the grant are for STEP Wave
activities.
L Ensure that each officer working on the STEP Wave project will complete an
officer's daily report form At a minimum, the form should include: name,
date, badge number, type grant worked, grant site number, mileage (including
starting and ending mileage), hours worked, type citation/an-est, officer and
supervisor signatures.
L Ensure that no officer above the rank of lieutenant (or equivalent title) will be
reimbursed for enforcement duty.
3 WAVES I=
page 4 of 8
I
Ii\
• K.
L.
Support grant enforcement efforts with public Information and education.
Enforcement salaries being claimed for PI&E activities must be included in the
budget.
Officers assigned to Speed sites should be trained in the use of radar or laser speed
measurement devices.
M. Officers assigned to OP sites should be trained in the Traffic Occupant Protection
Strategies (TOPS) course approved by the Texas Commission on Law
Enforcement Officer Standards and Education (TCLEOSE).
N. Subgrantees with a Traffic Division will utilize traffic personnel for this grant
unless such personnel are unavailable for assignment.
0. Conduct pre and post occupant restraint observational surveys to establish driver
and child restraint usage rates for each Wave.
P.' Conduct pre and post speed zone surveys to determine non-compliance for each
Wave.
•
Q. Ensure that salaries for employees reimbursed under this grant are either overtime
pay or additional hires. In no case will federal funds supplant (i.e., replace
existing state or local expenditures with the use of federal grant funds) Subgrantee
wages for activities which are already supported by local or state funds.
R. The Subgrantee should have a safety belt use policy. If the Subgrantee does not
have a safety belt use policy in place, a policy should be implemented during the
grant year.
IV. RESPONSIBILITIES OF THE DEPARTMENT:
A. Monitor the Subgrantee's compliance with performance obligations and fiscal
requirements of this grant.
B. Provide program management, technical assistance, and attend meetings as
appropriate.
C. Reimburse the Subgrantee for all eligible costs as defined in Attachment B,
Approved Project Budget. Requests for Reimbursement will be processed up to
•the maximum amount payable as indicated on the cover page of this agreement.
D. Perform an administrative evaluation of the project at the close of the grant
period to include a review of adherence to budget. Action Plan and attainment of
objective/performance goals.
3 WAVES I=
page 5 of 8
10L.~_/_ t.PME
V11. UYLKA11UNAL PLAN:
S'T'EP Wave
i
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SITE DESCRIPTION
START OF SHIFT
END OF SHIFT
Occupant Protection
Citywide
Memorial Day :
(Daylight hours)
May 26
June I
Independence Day:
July 1
July 7
I.abor Day:
September I
September 7
SITE DESCRIPTION
START OF SHIFT
END OF SHIFT
Speed
Citywide
Memorial:
(Speed enforcement should be focused on areas where there
May 26
June 1
is at least a 50% noncompliance with the posted speed limits
and/or a higher number of speed related crashes)
Independence:
July 1
July 7
I.abor Day:
September 1
September 7
• If an officer' makes a STEP Wave-related arrest during the shift, but does not complete the
arrest before the shift is scheduled to end, the officer can continue working under the grant to
complete that arrest.
3 WAVES 1/00
page 6 of 8
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ACTION PLAN
OBJECTIVE: KEY: P = planned activity
C = completed activity
R = revised
TASK: To fulfill administrative and general grant requirements.
ACTTVRY
I
RESPONSIBLE
PROJECT MONTH
OC
NO
DE
)A
FB
MR
AP
MY
IN
JL
Atl
SE
OC
NO
1. Grant delivery meetin held.
Department
P
2 Requests for Reimbursement submitted.
Sub grantee
P
P
P
p
p
3. Performance and Annex Reports submitted.
Sub grantee
P
P
P
p
p
4. Grant progress review meeting.
Subgrantee &
Department
p
5. Monitoring grant activities.
Department
P
6. Submit pre- and post-data referenced in
Objectives A and B.
Subgrantee
P
P
P
p
p
p
p
7. Administrative Evaluation submitted.
Sub grantee
p
& Submit letter regarding signature authority.
Sub ntee
P
9. Attend Wave Workshop
Subgrantee
P
it operational cost per vehicle mile (if
ble .
Subgrantee
p
uct speed compliance surveys
Subgrantee
P
P
P
P
P
[12.Conduct
belt use and child restraint
vational surveys
Subgrantee
p
P
p
p
p
uct concentrated speed and occupant
tion enforcement
Subgrantee
P
P
p
p
3 WAVES I=
page 7 of 8
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ACTION PLAN
OBJECTIVE; KEY: P = planned activity
C = completed activity
'
TASK Conduct public information and education (PM) activities. R = noised
i
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ACTrAn't'
RESPONSIBLE
PRO)ECTMONTH
OC
NO
DE
lA
FD
MR
AP
MY
IN
IL
All
SE
OC
NO
1. Contact the Department regarding PUE
procedures and planning.
Subgrantee
p
2 Distribute materials. •
Subgrantee
P
P
P
P
P
P
P
3. Maintain records of all PUE materials
received/distributed.
Subgrantee
p
p
p
p
p
p
p
4. Report on activities.
Subgmntee
P
P
P
P
5. Conductneaps conference(s).
Subgrantee
P
P
P
P
P
P
P
6. Issue news release(s).
Subgrantee
P
P
P
P
P
P
P
7. Conduct presentations.
Subgrantee
P
P
P
P
P
P
P
8. Participate in community events (i.e..
health or safety fairs, booths).
Subgrantee
p
p
p
p
p
p
p
3 WAVES 1100
page 8 of 8
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ATTACKMENT U
FY 2000
•
•
APPROVED PROJECT BUDGET
STEP WAVE
BRAZOS COUNTY
SU130 ANTEE
BUDGET CATEGORY I: LABOR COSTS:
Federal Funds
(100)
SALARIES (Hourly wage rates are estimated for budget purposes only.
Reimbursement will be based on actual costs per employee in accordance
with subgrantee's payroll policy and rate).
A. ENFORCEMENT (overtime)
I. Officers 1 L hours
@$229 0 per hour = 3S 549
3,549
2 Lieutenants- Q hours
@ $ - - per hour =
0
3 Sergeants 40 hours
@$279 Q per hour = S 1116
1,116
B. OTHER SALARIES
1. STAFF AND SUPERVISORY SUPPORT (Overtime)
(not to exceed 10% of total grant amount)
_,hours @ $per hour = S
0
2 SURVEY SALARIES (Overtime)
72_hours @ $2790 per hour = $2008
1.008
3. EDUCATION/MEDIA ACTIVITIES (Overtime)
_ hours Q $ per hour =
0
~G e3. nv
TOTAL (100) SALARIES
(300)
TRAVEL AND PER DIEM (actual costs not to exceed
225 '
State rates)
TOTAI, LABOR COSTS
6,898
BUDG
ET CATEGORY II: OTIITR DIRECT COSTS:
(700)
OTHER MISCELLANEOUS COSTS
A. MILEAGE (Rate used only for budget estimate.
Reimbursement will be made according to the
approved subgrantee's cost per mile to operate
Patrol vehicles, not to exceed $0.281mile. Documentation
of cost per mile is required prior to reimbursement)
•
1150 miles 0'a per mile
322
B. Registration Fees (training, workshops, conferences, eta.)
225
TOTAL OTHER DIRECT COSTS
547
SUMMARY:
TOTAL LABOR COSTS
6,898
TOTAL OTHER DIRECT COSTS
54i
GRANT TOTAL
7 a45
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Attachment C
STANDARD ASSURANCES
The Subgrantee hereby assures and certifies that it will comply with the regulations. policies, guidelines,
and requirements, including 49 CFR 18 and OMB Circular A-87, or OMB Circulars A-110 and A-21, or
OMB Circulars A-110 and A-122, as they relate to the application, acceptance, and use of federal or state
funds for this project. Also. the Subgrantee assures and certifies to the grant that:
i. It possesses legal authority to apply for the grant; that a resolution, motion, or similar action has been
duly adopted or passed as an official act to the applicant's governing body, authorizing the filing of
the application, including all understandings and assurances contained therein. and directing and
authorizing the person identified as the official representative of the applicant to act in connection
with the application and to provide such additional information as may be required.
2. It will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-352) and in accordance
with Title VI of that Act, no person in the United States shall. on the grounds of race, color, or
national origin be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination under any program or activity for which the applicant receives federal financial
assistance and will immediately take any measures necessary to effectuate this agreement.
3. It will comply with Title VI of Civil Rights Act of 1964 (42 USC 2000d) prohibiting employment
discrimination where (1) the primary purpose of a grant is to provide employment or (2)
discriminatory employment practices will result in unequal treatment of persons who are or should be
benefiting from the grant-sided activity.
4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (PL 91.646) which provides for fair and equitable treatment of
persons displaced as a result of federal and federally assisted programs.
5. It will comply with the provisions of the Hatch Act which limit the political activity of employees.
6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act, as they apply to hospital and educational institution employees of State and local
governments. '
7. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others.
particularly those with whom they have family, business. or other ties.
8. It will give the sponsoring agency the access to and the right to examine all records, books, papers. or
documents related to the grant.
9. It will comply with all requirements imposed by the sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
Page 1 of 2
110L_l_9.A45, 6`80..
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AdaclMeM C OonGnftd
10. It will insure that [lie facilities under its ownership, lease, supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the federal grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities indicating that a facility to
be used in the project is under consideration for listing by the EPA.
•
W. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973, PL 93-234, 87 Stat. 975, approved December 31, 1976. Section
102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where
such insurance is available as a condition for the receipt of any federal financial assistance for
construction or acquisition purposes for use in any area that has been identified by the Secretary of
the Department of Housing and Urban Development as an arcs having special flood hazards. The
phrase "federal financial assistance" includes any form of loan, grant, guaranty, insurance payment,
rebate, subsidy, disaster assistance loan or grant, or any form of direct or indirect federal assistance
12. It will assist the grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological
and Historic Preservation Act of 1966 (16 USC 469a-1 et seg.) by (a) consulting with the State
Historic Preservation Officer to conduct the investigation, as necessary, to identify properties listed
in or eligible for inclusion in the National Register of Historic Places that are subject to adverse
effects (see 36 CFR 800.8) by the activity. and notifying the federal grantor agency of the existence
of any such properties, and by (b) complying with all requirements established by the federal grantor
agency to avoid or mitigate adverse effects upon such properties.
13. It will comply with Chapter 573 of the Texas Government Code by insuring that no officer,
employee, or member of the applicant's governing body of the applicants grant shall vote or confirm
the employment of any person related with in the second degree of affinity or third degree by
consanguinity to any member of the governing body or to any other officer employee authorized to
employ or supervise such person. This prohibition shall not prohibit the employment of a person
described in Section 573.062 of the Texas Government Code.
It will insure that all information collected. assembled, or maintained by the applicant relative to
this project shall be available to the public during normal business hours in compliance with Chapter
552 of the Texas Government Code, unless otherwise expressly provided by law.
It will comply with Chapter 551 of the Texas Government Code, which requires all regular, special.
or called meetings of governmental bodies to be open to the public, except as otherwise provided by law
or specifically permitted in the Texas Constitution.
•
Em 2 of-2
IFOL..' J LPACM, 59/:.
If
ra. lass
1x" DEBARMENT CERTIFICATION
ATTACHMEM D
(1) The SUBGRANTEE certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any federal department or agency.
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgement rendered against them for commission of fraud or a criminal offenses in connection
with obtaining, attempting to obtain, or performing a federal, state, or local public transaction
or contract under a public transaction; violation of federal or state antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or reuiying stolen property.
(e) Are not presently indicted for otherwise criminally or civilly charged by a federal, state, or
local governmental entity with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more
federal, state, or local public transactions terminated for cause or default.
(2) Where the SUBGRANTEE is unable to certify to any of the statements in this certification, such
SUBGRANTEE shall attach an explanation to this certification.
C
St ture of Certifyi g Official
Brazos County Judge
Title
Date
f
pare I efl }
•
C,
BRAZOS COUNTY OFFICE OF THE SHERIFF
CHRISTOPHER C. KIRK
CLYDE COLLINS. CHIEF DEPUTY 300 E. 26TH ST. SUITE 105
WAYNE DICKY, JAIL ADMINISTRATOR BRYAN, TExAs 77803-5359
L"I •
Date:
Subject: Signature Authority for Grant Related Documents
Sarah Chamberland MDOT)
1300 N. Texas Ave.
Bryan, Texas 77803-2760
Dear Sarah:
This letter is to advise you that I am authorizing people in the
following positions to sign grant related documents for all FY01;
traffic safety grants with the County of Brazos:
♦ Sheriff
♦ Chief Deputy
♦ Sergeants
These documents may include, but are not limited to, requests for
reimbursement, cost assumption plans, project extension requests,
verification of average cost per mile to operate fleet/patrol
vehicles, and the final administrative evaluation report.
If you have any questions relating to the delegation of signature
authority, please call me.
Sincerely,
Alvin W. Jones, Brazos County Judge •
300E.26t°.street
Bryan, Texas 77803
S. L3
OFFICE (409) 361.4100 4V AmINI MTMN (409) 361.4148 J# FAX (409) 361-4170
I
It
r
RESOLUTION AUTHORIZING THE
TEXAS TRAFFIC SAFETY PROGRAM
GRANT APPLICATION AND AGREEMENT
WHEREAS, Brazos County recognizes that the establishment,
development, and maintenance of a program of traffic safety in
the State is a vital government purpose and function of the State
and its legal and political subdivisions; and,
WHEREAS, a traffic safety grant will provide benefits to the
community in the form of a reduction in the number of crashes and
the resulting loss of lives and property damage; and
WHEREAS, funds have been established and are available from the
Texas Department of Transportation for grants to local
governments for traffic safety projects;
NOW, THEREFORE, BE IT RESOLVED that Brazos County authorizes the
submission of an application to the Texas Department of
Transportation for a Traffic Safety Grant and, if the project is
selected for funding, Alvin W. Jones of Brazos County is hereby
authorized and empowered to execute in the name of Brazos County
all necessary applications, contracts, and agreements to
implement and carry out the purposes specified in this
resolution.
THE FOREGOING RESOLUTION was passed by the Brazos County
Commissioners Court this 2S7" day of "&L- ,
2000.
SIGNED
Alvin W. Jones ( Brazos County Judge)
DATE April 25, 2000
ATTEST ,
r'
•
•
•
ti
s
BRAZOS COUNTY SHERIFF'S DEPARTMENT `
GENERAL ORDER: 7
DISTRIBUTION: All Personnel
SUBJECT: Over-time Policy
I. PURPOSE:
The purpose of this General Order is to establish policy
pertaining to employee over-time.
II. POLICY:
It will be the policy of this department that the procedures
as stated within this General order be complied with in their
entirety.
III. INTRODUCTION:
Personnel employed by the Brazos County Sheriff's Department
in, positions non-exempt from the Fair Labor Standards Act will
be assigned to 40 hour per week shifts. Over-time shall be
allowed only in emergency situations or where circumstances
dictate that the employee could not otherwise complete
official duty assignments. Over-time shall be allowed when
one of the following conditions is met:
a. When failure to perform duty would result in a
violation of law.
b. When failure to perform duty would result in a
serious impediment to the orderly progression of the ;
Justice System.
C. When failure to perforA duty would result in a
departmental work stoppage or other serious
impairment to the agency's ability to adequately f
perform public service.
IV. PROCEDURES:
A. Requests for over-time will be made in advance of working
over-time by the person who is to perform the work.- f
1. The employee shall complete a Brazos County
Sheriff's Department Over-time Authorization Form.
(See attachment 1.)
101 sf
S' r
2. A verbal request shall be honored when circumstances
necessitate; however, a written over-time
Authorization Form shall be completed and forwarded
to the employee's immediate supervisor as soon as
possible.
B. The immediate supervisor will review the request and, if
approved will sign the appropriate block on the over-time
Authorization Form. Supervisors shall not approve over-
time requests unless such request is an emergency or an
absolute necessity to maintain official operations and
activities of the Brazos County Sheriff's Department.
C. All approved Over-time Authorization Forms shall be
forwarded to the Chief Deputy who shall review the
authorization.
V. RESTRICTIONS:
A. Over-time Authorization Forms are not required if the
employee has received one of the following:
1. A court slip, subpoena, or other duly authorized
order from court.
2. written permission authorizing over-time from the
t Sheriff or Chief Deputy.
3. Employees are not permitted to work over-time unless
authorization has been obtained.
VI. CANCELLATION:
This general order supersedes any directive or order issued
prior to this effective date.
VII. EFFECTIVE DATE:
The effective date of this General order is January 1, 1995.
• 102
5 00('14p'
.pAq
A
TONY JONES
RANDY SIMS
3614106 Brazos County Commissioners' Court Prednd3
361106 41 3614105
ALVIN W. JONES
WM. od THORNTON CM* Judge CAREY CA!l6EY. JR.
3614115 2 3614102 Precind 4
3614111
April 19, 2000
I
To Whom It May Concern:
Please be advised that the current rate of reimbursement for milage
for Brazos County is $.28 per mile.
Ruth McLeod
Executive Assistant to
Commissioners Court
enww Canyr"Wwu" • 300 Ead 2ft Sl • Suh 116 • 11"N UM 77600.6327 • Fac (409) &M-0 0
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