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HomeMy WebLinkAbout2000-03-28-0900AM-RegularI . ,1.» - D • BRAZOS COUNTY BRYAN. TEXAS 7~',-P qIR 2Z PM 3:09 M ~y CLERK BRAZO-S, 1RrilausF -f1 Yn By OFPUIY NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, MARCH 28, 2000 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE ti BRAZOS COUNTY- COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Sims. 2. Pledge of Allegiance - Commissioner Sims. 3. Call for citizens input and/or concerns. • Consider and take action on agenda items 4 - 22: 4. Approval and presentation of Proclamation for Public Health Week. 5. Budget Amendment 99/00-18. 6. Personnel Changes of Status. 7. Payment of Claims. 8. Adoption of a Vehicle Use Policy for the following: a. County Attorney's Office b. Brazos County Events Facilities Department 9. Establishing a speed limit for Andert Road located in Precinct 3. 01 10. Request by Computer & Network Services Department for out-of-state travel for computer programmer to attend the Zortec, Inc. "Z Developer's Conference" May 8 -10, 2000 in Nashville, Tennessee. 11. Authorizing Revision 20, Fence Enhancements, to the contract with W. M. Klunkert Construction Company for the Brazos County Detention Center Addition. 12. Resolution authorizing the Special Programs Manager to submit a grant application on behalf of the Juvenile Services Department Boot Camp and the Texas Agriculture Extension Service Brazos County for funding of a Juvenile Accountability Incentive Block Grant Program administered by the Criminal Justice Division of the Governor's Office and designating the Special Programs Manager of Juvenile Services Department as the authorized person to execute documents in conjunction with the application. Commissioners Court Meeting Agenda March 28, 2000 Page Two 13. Tax Resale Deeds and authorization for County Judge to execute tax resale deeds for the following property: a. Lot 3, Block 199, Original Town of Bryan, to John E. Ayers and Tanya C. Ayers. b. Tract # 1: 0.1148 acres out of Block 4, Bryan's 31 Addition, City of Bryan, to Henry Carter and Bernice Carter. c. Tract #2: 0.0412 acres out of Block 105, City of Bryan, to Henry Carter and Bernice Carter. d. Tract #2: Lot 52, Block 7, Hall's Addition to Bryan's First Addition, City of Bryan, to Ernest E. Nowlin. e. Tract # 1: Lot 51, Block 7, Hall's Addition to Bryan's First Addition, City of Bryan, to Ernest E. Nowlin. f. Lots 11 and 12, Block 4, Briarwood Retreat Subdivision, to Frank Love and Adell Love. 14. Interlocal Agreement with Burleson County to jointly conduct a public auction. 15. Blanket Purchase Orders. 16. Requisition from Capital Expenditures to recondition a pipe line for Road & Bridge Department. 17. Requisition from Capital Expenditures - Computer Replacement for a laptop computer for the 361" District Court Judge. 18. Request from GTE to construct a road bore and parallel cable installation in the right-of- way of Cliff Road beginning approximately 0.2 mile from its intersection with State Highway 21 and extending for a distance of 1,973 feet. Site is located in Precinct 3. 19. Request from GTE to construct parallel cable installation in the right-of-way of Deer Park Drive starting at State Highway 6 South feeder road and extending for a distance of 2,165 feet. Site is located in Precinct 1. 20. Accept Exxon-Mobil Pipeline's cost estimate of $40,000.00 to inspect and recondition approximately 300 feet of the Hebert to Heame 12" pipeline to accommodate the new Green's Prairie Road Extension project. Site is located in Precinct 3. 21. The Final Plat of Fickey Road Estates, 6.972 acres, Isaiah Curd League. Site is located in Precinct 2. 22. The Preliminary Plat of Kurten Land Company, W. R. Coffey, Trustee; Total 109.86 acres, J. A. Rhodes Survey A-204, E. Seal Survey A-224. Site is located in Precinct 2. 23. Acknowledge receipt of monthly reports from department heads and elected officials. 24. Announcement of interest items and possible future agenda topics. 25. Call for citizen input and/or concerns. 26. Convene into Executive Session pursuant to 551.071 of the Texas Government Code to consult with an attorney concerning contemplated litigation. 27. Consider and take action on Executive Session. 28. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. O ,~1 COMMISSIONERS' COURT REGULAR MEETING MARCH 28, 2000 • A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, March 28, 2000, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1, Absent; Wm.S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Sims gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The County Judge read aloud a Proclamation designating • the week of April 3 through 9, 2000 as "Public Health Week". The Court commends the Brazos County Health Department employees and volunteers for their outstanding dedication to maintaining and improving the health of their fellow citizens. On motion by the County Judge, seconded by Commissioner Sims, the Court moved to proclaim the week of April 3 through 9, 2000 as "Public Health Week" throughout Brazos County. The County Judge then presented the signed Proclamation to Ken Bost, representing the local Health Department. Commissioner Sims congratulated the entire staff. The Court next considered Budget Amendment #99/00-18.1 through 18.2, which would reallocate funds for Road & Bridge and the 361" District Court. u Vol 19 Page 3? q Commissioners' Court meeting March 28, 2000 2 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of i i employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the • changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20005226 through 20005520 On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. The Court next considered approving Adoption of a Vehicle Use Policy for the County Attorney's Office and the Brazos County Events Facilities Department. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to adopt a Vehicle Use Policy for the County Attorney's Office and the Brazos County Events Facilities Department. A copy of each is attached. The next matter for consideration was the establishment of a speed limit on Andert Road. At a public hearing held March 21, 2000, it was recommended to set the speed limit at 45 miles per hour along the entire length of the road. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to set the speed limit at 45 miles per hour along the entire length of the road. The next matter for consideration by the Court was a request submitted by the Director of the Computer and Network Services seeking approval for out of state travel for Ernie Laney. Mr. Laney would be traveling to Nashville, Vol t Page 00 i i ~~f Commissioners' Court meeting March 28, 2000 3 is Tennessee to attend a "Zortec Developer's Conference" during the week of May 8 through the 10, 2000. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to grant the request from the Director of the Computer and Network Services Department and approved payment of out of state travel expense for Mr. Ernie Laney. The Court next considered authorizing Revision 20, Fence Enhancements, to the contract with W. M. Klunkert Construction Company for the Brazos County Detention Center Addition. R-20 will increase the contract amount by $65,385.00. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to authorize Revision 20. Commissioner Jones then asked where the funds would come from to pay for this. The County Auditor replied that funds were available in the C.O.fund. The Court next considered authorizing the Special r~ Programs Manager to submit a grant application on behalf of the Juvenile Services Department Boot Camp and the Texas Agriculture Extension service Brazos County for funding of a Juvenile Accountability Incentive Block Grant Program administered by the Criminal Justice division of the Governor's Office and designating the Special Programs Manager of Juvenile Services Department as the authorized person to execute documents in conjunction with the application. The grant in is the amount of $37,162.00. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to authorizing the Special Programs Manager to submit a grant application. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to execute a Tax Resale Deed to the following individuals: Vol 9 Page If 0 L (I t 4 l r . Commissioners' Court meeting March 28, 2000 4 A. John E. Ayers and Tanya C. Ayers - Lot 3, Block 199, Original Town of Bryan, City of Bryan, Brazos County, Texas. B. Henry Carter and Bernice Carter - Tract #1: 0.1148 acres out of Block 4, Bryan's 3`d Addition City of Bryan, Brazos County, Texas. C. Henry Carter and Bernice Carter - Tract #2: 0.0412 acres out of Block 105, City of Bryan, Brazos County, Texas. D. Ernest E. Nowlin - Tract #2: Lot 52, Block 7, Hall's Addition to Bryan's First Addition, City of Bryan, Brazos County, Texas. E. Ernest E. Nowlin - Tract #1: Lot 51, Block 7, Hall's Addition to Bryan's First Addition, City of Bryan, Brazos County, Texas. F. Frank Love and Adell Love - Lots 11 and 12, Block 4, Briarwood Retreat subdivision, City of Bryan, Brazos County, Texas. The Court next considered entering into an Interlocal Agreement with Burleson County to jointly conduct a public auction. This is authorized by the Interlocal Cooperation act, V.T.C.A. Government Code Chapter 791. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to enter into an Interlocal Agreement with Burleson County to jointly conduct a public auction. The Court proceeded to consider the following blanket Purchase Orders: The Eagle Personnel $2,000 Cain's Coffee Jail $ 600 Lilly Diary Jail $2,800 Butterkrust Jail $1,300 Ben E. Keith Jail $2,000 US Foodservice Jail $1,100 Glazier Jail $1,000 Performance Jail $7,000 Alliant Foods Jail $7,000 Sysco Foods Jail $7,500 Scarmardo Produce Jail $3,000 Ecolab Jail $ 700 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. I Vol _ l Page 0 7" f 1 • / I j I I , i. • CJ • Commissioners' Court meeting March 28, 2000 5 The Court next considered approval of a requisition from the Capital Expenditures for the following purchase: a) Recondition pipe line due to road construction on Greens Prairie Road $40,000.00 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition to be paid from Capital Expenditures. The Court next considered approval of requisition from the Capital Expenditures-Computer Replacement for the following purchase: } a) Laptop computer for the 361" District Court Judge, $2,594.00 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the requisition to be paid from Capital Expenditures-Computer Replacement. The Court next considered the request from GTE to construct a road bore and parallel cable installation in the right-of-way of Cliff Road beginning approximately 0.2 mile from its intersection with State Highway 21 and extending for a distance of 1,973 feet. The site is located in Precinct 3. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the request of GTE and authorized the installation. A copy of the request is attached hereto. The Court next considered the request from GTE to construct a parallel cable installation in the right-of-way of Deer Park Drive starting at State Highway 6 South feeder road and extending for a distance of 2,165 feet. The site is located in Precinct 1. Commissioner Jones moved to approve the request. Commissioner Thornton seconded the motion. After some discussion and careful consideration Commissioners Jones and Thornton withdrew their motion and second. Vol Page . Y Commissioners' Court meeting March 28, 2000 s 4 1 f( The County Engineer recommended denial because the proposed cable placement was outside the 20 ft. utility easements that run on both sides of the roadway. On motion by Commissioner Jones, seconded by Commissioner Sims, the Court voted unanimously to deny the request from GTE. The Court next considered acceptance of Exxon-Mobil Pipeline's cost estimate of $40,000.00 to inspect and recondition approximately 300 feet of the Hebert to Hearn 12 inch pipeline to accommodate the new Greens Prairie Road Extension project in Precinct 3. The county Auditor asked if this was coming out of C.O. Funds. Commissioner Thornton asked about taxes. The County Engineer stated that this was merely an estimate of costs. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept Exxon-Mobil Pipeline's cost estimate to inspect and recondition approximately 300 feet of the Hebert to Hearn 12 inch pipeline to accommodate the new Greens Prairie Road Extension project. The Court next considered approval of the Final Plat of Fickey Road Estates in Precinct 2. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Thornton, seconded by Commissioner Jones, the Court voted unanimously to approve the final plat of Fickey Road Estates as submitted. The Court next considered approval of the Preliminary Plat of Kurten Land Company in Precinct 2. Richard Vance, County Engineer, stated that he had reviewed the plat and that he recommended denial citing Article V, Paragraph C, Line S on Page 14 of the Brazos County Subdivision and Development Regulations which states: "Arterial or main lateral streets, or set back lines, are to be provided in locations where the Commissioners Court and the County Engineer consider them necessary. Vol i Page 401 6 I Commissioners' Court meeting March 28, 2000 7 Driveway entrances directly onto highways and thoroughfares are discouraged by the County and the Commissioners Court reserves the right to reject a plat for final approval if the lots within such subdivision provide for direct driveway entrance onto and off of highways and thoroughfares." The County Engineer went on to state that there were 32, 100 foot wide lots fronting FM 2038 and there is a high probability that this proposed lot arrangement would generate a severe safety hazard as all lot driveway entrances would be located approximately 100 feet apart and each is accessing FM 2038. On motion by Commissioner Thornton, seconded by Commissioner Sims, the Court voted unanimously to reject the preliminary plat of the Kurten Land Company. The Court acknowledged receipt of the Extension Service reports for February 2000 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: is County Clerk District Clerk Justice of the Peace Precinct 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Justice of the Peace Precinct 5 Justice of the Peace Precinct 6 Constable Precinct 4 Constable Precinct 5 Constable Precinct 6 Brazos County Events Facilities County Attorney Road & Bridge Tax Assessor/Collector A copy of the Officials' reports can be viewed in the County Auditor's office. Under announcement of interest items and possible future agenda topics Commissioner Sims made the following comment: 1. He was contacted by the Knox County Judge and informed that wild hogs are now a nuisance and to watch for hem along the roadways. • Vol 19 Page 405 Commissioners' Court meeting March 28, 2000 8 The County Judge made the following comments: a) He received a letter for State Senator Steve Ogden asking for local bills to introduce in the legislature. b) He received a letter from Mickey West asking that the County assign an employee to be the liaison on the E-County Project. c) He received a letter from Janice Giner in reference to a car accident in front of Mustang Tractor. d) He received a fax from the Economic Development Corporation saying that the restructuring of DecisionOne had begun. e) He received the financial report from the County Auditor and that it was filled with great information. f) The loss in sales tax through purchases on the Internet totals $6 million per year. Under citizen input and/or concerns, Frank Thrumond i informed the Court that the TIF for the Traditions Golf Course was on the Bryan City Council agenda for this evening's meeting. This will be the final reading of the TIF zone, and appointment of a Board of Directors. Since the County has not i yet agreed to the TIF, he asked if this is not premature. The County Judge stated that he had been approached by the Purchasing Agent in reference to sending out an RFP for and outside auditor. The County Auditor said that the county has a contractual liability. Commissioner Thornton asked the Auditor if he was questioning the extension. The County Judge t said that he would ask legal counsel about this matter. At 9:50 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Executive Session to consult with an attorney concerning contemplated litigation as allowed under Section 551.071 of the Texas Government Code. The County Judge announced the meeting open is to the public at 10:30 a.m. f ~ Vol Page t, FI fr• i Commissioners' Court meeting March 28, 2000 9 • 1] • He then read aloud a resolution instructing the County Attorney to institute a law suit against Bea Smolka. On motion by the County Judge, seconded by Commissioner Jones, the Court voted unanimously to adopt the resolution. There being no further business to come before the Court, the meeting was adjourned. Vol 0 Page 47 , 'S 1 The foregoing minutes of the Commissioners Court meeting held March 28, 2000 have been examined and are approved in open Court this the day of , 2022, in Bryan, Brazos County, Texas. Alvin W. Jone County Judge m. S. Thornton Commissioner, Precinct 2 -(~a - - . i ' Carey Cau W,ey, Jr. Commissio er, Precin 4 t T Jon- Commissi ne/Precinct 1 "ioner, Precinct 3 7??G Mary An Ward County Clerk 4 Vol Page kT, .Ul°i_-...._..~~..---...-.,.-..,....~~i..-.. _ ~..1....r_... _.~:'i~,~~/,-., L.~.:.:a..~~~t •~c~. Ste.-'L~.ti~ £~1~~_,.~.+ 11 • • BRAZOS COUNTY COMMISSIONERS' MEETING ON 3 - O AT A. M. c a f •Y f O AL al /1aIcr,►l Jed J/ UAXI" by ~L0~~«6 oklnl~, , z f3C rl D h~b T-62-eCCC, c r~ bc-4D Qt~ cN` J ~cA BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1999-2000 BUDGET YEAR NO. 99/00 18.1 through 18.2 On this the 28" day of March 2000 at a regular meeting of the Commissiooners' Court, the following members were present: • Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on March 28, 2000 the Court heard and approved a budget amendment for the 1999-2000 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 9, 1999 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 28t" day of March 2000. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes F I , f it t' c• 1 I4 i • 01 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00 - 18.1 3/28/00 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 560010 611100 Dr. Conference & Seminar 1,000.00 01 560010 618010 Dr. Travel 2,000.00 01 560010. 650500 Dr. Building Maintenance 12,000.00 01 560010 ' 656200 Cr. Equipment Maintenance 15,000.00 Road & Br idge Administration To realloca te budget per the attached request. OF BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00 -18.2 3/28/00 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 45 630005 802030 222000 Dr. Computer Hardware 2,549.00 45 630005 802035 Cr. Computer Replacement 2,549.00 Capital Improvement Fund 361st District Court To reclassify budget to allow the proper accounting of a replacement laptop computer for the 361st District Court. I • 1 ~ ,A. t t .j PERSONNEL CHANGE OF STATUS • I* ~ • page 1 of 2 COURT DATE: March 28, 2000 DEPARTMENT: Personnel PURPOSE: Approve Personnel Change of Status **r***r**ww******r*rrrw**w*wwwr*rrwr*rrrrwrr***r*r**rrrrr*rr *rwrwrw*w****rr*r**rrwrr DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED r*rr*rwrw*r***r*rrwrrrw*rwrwwwwrwrwrrwrwrwrw*rwrwrwrrwr*wr*r rrwwwww*rwrr*wrw*rrr*rwr BRAZOS CENTER BLAKLEY, JAMES RESIGNATION - - - BVCOG-WORKFORCE DIV - - - BOHNERT, YOLANDA - - - - - NEW HIRE-F/f - - - - - - DISTRICT ATTORNEY SPRUNG, STACEY RESIGNATION LOCKE, JAMES TRANSFER TO CCL2 GORE, GLYNIS TRANSFER TO DA OFF BRAVENEC, EDWARD TRANSFER WITHIN DEPT. DISTRICT CLERK - COLLECTIONS - - - SANCHEZ, CARLOS L RESIGNATION JUVENILE SERVICES ROGERS, CHAD RESIGNATION ROBERTS. NICHOLAS PROMOTION JUVENILE COURT REFREE - - OROZCO, SONIA - - - - MERIT INCREASE ROAD & BRIDGE COLE, MARLIN K NEW HIRE-TEMP WILLIAMS, JESSIE NEW HIRE-TEMP SHERIFF-JAIL DIV DUNAHOO, MARGARET RESIGNATION COLE, WILLIAM D RETIRED QUAST, MICHAEL RESIGNATION BUSHMAN, TRAVIS W NEW HIRE-FILLING OPEN POSITION DOOLTITLE, LESLIE S NEW HIRE-FILLING TAX OFFICE MCTEE, ASHLEY R TERMINATION B3ARRA, PATRICIA NEW HIRE-REPLACING MCCEE LARSON. CINDY RESIGNATIUON K07.BASINSKI, TREVENA NEW HIRE-REPLACING LARSON - Iti i mw s COUNTY ATTORNEY VEHICLE POLICY I. PURPOSE The purpose of this policy is to state the official regulations regarding the daily operation and maintenance of County owned vehicles operated by the County Attorney's Office. I II. DEFINITIONS County Vehicle: Any motor vehicle owned by Brazos County. Assigned Vehicle: A County Attorney's Office vehicle that is assigned to a particular member of the Investigation Division for exclusive or semi-exclusive use over an extended period of time. Grant Program: A Federal or State funded program awarded to the County Attorney's Office utilizing Investigation Division personnel, equipment, and vehicles as matching funds or in the furtherance of the grant objectives. III. POLICY The safety of the public and County Attorney's Office personnel is of paramount importance where the operation of vehicles is concerned. Accordingly, it is the policy that all vehicles shall be driven within the limits of State law and regulations of this office. The goal is to achieve the mission of the office, while setting the example for the rest of the motoring public. IV. ASSIGNED VEHICLE OPERATION REGULATIONS A. Vehicle Assignments- Investigators that are assigned vehicles will be permitted to take said vehicle home due to the nature of investigator duties, i e. subpoena service, warrant service, out of county warrant service, witness protection, grant programs, surveillance, and immediate recall to service in emergency situations. 1. Investigators assigned vehicles will be responsible for the security of said vehicle and the contents thereof 2. Investigators assigned vehicles are responsible for insuring the vehicles are properly maintained, inspected on time, have current registration, and have all preventive maintenance performed as needed. As has been repeatedly shown in law enforcement vehicle assigned car programs, this should reduce the overall maintenance costs per vehicle. Page I of 3 are +~„1 414 • 3. The temporary daily use of assigned vehicles is the responsibility of the assigned investigator. Permanent assignments will only be made by the County Attorney or Chief Investigator. B'. Taxable Benefit I . Internal Revenue Code 3.2-2 states "If the employee uses a company car mainly for the employer's business, infrequent and brief side trips for personal reasons are considered de minimis fringe benefits whose value is excluded from income. Also, if a company owned vehicle is unlikely to be used for personal travel because of its special design, use of the vehicle by an employee is excluded from income." 2 As stated above, the assigned vehicle is for the convenience of this Agency and its missions, not for the investigator assigned to the vehicle. Assigned vehicles are not to be used for personal use when off-duty. C. Liability 1. Investigators assigned vehicles will operate that vehicle and any other County Attorney's Office vehicle with the due regard for the safety of all persons, pedestrians, other drivers, and property 2. Investigators will operate County Attorney's Office vehicles in accordance with all State laws governing the operation and movement of vehicles and all policies contained in this policy manual 3 Investigators are required to comply with the County's regulations regarding the attendance of the Driver Safety Course. V. GENERAL VEHICLE OPERATION REGULATIONS • Page 2 of 3 0 1. These regulations apply to ALL County Attorney's Office employees that may have occasion to operate a county owned vehicle 2. Office vehicles shall be operated according to applicable traffic laws and department regulations 3. Office vehicles shall be operated only by members authorized to do so and have completed the required Driver Safety Course as set forth in County regulations. 4. Any member operating a vehicle shall have in his/her possession a valid Texas Driver License of Class C or higher. ,I i i i. ;I i i S. No one other than office personnel, and/or grant personnel, and/or repair personnel are authorized to operate office vehicles. 6. Any member using an office vehicle is required to check the vehicle prior to operation to insure it is safe to drive. This is to include the headlights, turn signals, brakes and brake lights, windshield wipers, horn, steering, tire pressure and any other feature which would affect the safe operation of the vehicle. Page 3 of 3 yon.I AP% 3. 28 -Oo rrr1r j 1 ' .isi.:.~i6.+:.~ti.•<:1.~wdr~st:-+ ti '•~-4~'S.=a~ -i'S•`'.~iiris:i,::s+.rms.-.:Irk.:~lSbS..:1x'Lhf'ia.~lFeF~l~'ii~fi:' `'"~`~2~:F,.4iS•.~'~ii:r`~F~.t?..e_. ~ - 7: When a vehicle is determined to be unsafe, or in need of repair it will be immediately be reported to the assigned investigator for that vehicle. In the event that investigator is unavailable, then to the Chief Investigator. 8. Safety belts shall be worn at all times by the driver and any and all passengers when the vehicle is in motion 9. Persons operating a department vehicle shall turn and/or back only after careful observation of the surroundings and the movement can be made safely. 10. Vehicles shall not be left unattended unlocked, with the keys in the ignition, and/or the engine running Vehicles will be secured when not in use. 11. The operation of any department vehicle shall be done so with due regard for conditions affecting safe operation, i e weather, road surface, traffic congestion. 12. At no time will any vehicle operated by this office be defined as an "authorized emergency vehicle" 13. All police two-way radio usage will be in accordance with current, applicable FCC regulations and current, applicable regulations of the Sheriffs Office, as we share their frequency. 14. During daytime subpoena service or arrests it will not be necessary to check out with the dispatcher. However, it is recommended that dispatch be contacted during the nighttime hours and is left to officer's discretion i I •t i~ r BRAZOS COUNTY EVENTS FACILITIES DEPARTMENT VEHICLE USE POLICY EFFECTIVE NEW DATE/LAST REVISION: MARCH 30, 2000 Policy/Description: • This policy establishes guidelines for the use and assignment of all county vehicles by employees of the department. The objectives of the policy are to provide cost effective transportation to employees for carrying out the functions of the department, to maintain the vehicle fleet in good working order and to provide 24 hour capability to respond to emergency situations. Procedures: 1. TYPES OF TRANSPORTATION SERVICES: The department may provide an employee with means of transportation to perform his or her job duties. Such means include mileage reimbursement, use of county vehicle and public transportation. Provisions of transportation by the county shall not be used as a condition of employment with the county. 2. USE OF COUNTY VEHICLE: County vehicles and equipment are property of the county and may be used by department employees only in the course of their job duties unless otherwise provided for in this policy. Any employee who uses a county vehicle must have a valid Texas driver's license and must have signed a "Drivers License Check" form (See Attachment "A"). Authorized drivers are covered by the county's casualty and liability insurance policy. The driver is responsible for the safe operation of the vehicle and for obeying State and local traffic regulations. Employees who drive county vehicles or use their own personal vehicle to routinely conduct official county business shall notify their supervisor at the beginning of the business day of any suspension or cancellat:on of their vehicle operator's license. Employees shall not drive county vehicle under the influence of illegal drugs or alcohol or while under the influence of lawfully prescribed or over the counter substances, if these substances impair the employee's ability to drive. The driver is responsible for payment of all fines, penalties and court costs associated with violations of traffic regulations. 3. VEHICLE ASSIGNMENT: All BCEF vehicles are assigned to the Landscape Maintenance Division. The Landscape Manager is responsible for the care maintenance, security, and day to day assignment of all vehicles. Use by other divisions in the department is common; however, the Landscape Maintenance ' Division has priority. i 17 ;I I! I+ t 4. TAKE HOME POLICY: Only the department head has the authority to give an employee authorization to take a county vehicle home. This authorization will only be granted to an employee who is performing stand by duty and is subject to being called out on county business overnight or on weekends. County employees authorized to take home county vehicles may use them minimally, for personal errands while en route from home to work. De minimus use may include personal errands but may not include stops which may impinge the reputation of the county and the department. Take home vehicles may not utilized for off duty employment or on weekends for personal use. 5. USE OF COUNTY VEHICLES FOR BREAKS: County vehicles may be used to travel to and from work sites for designated meal breaks if the break occurs while in route to or from or while at a work location. 6. VEHICLE MAINTENANCE: Users of county vehicles are responsible for maintaining sufficient fluid levels in the vehicles, including gas, oil, brake fluid, water and tire air pressure. These items should be checked each time the vehicle is filled with gas. No one should return a vehicle with less that a half (1/2) tank of gasoline. 7. PASSENGERS: Persons not employed by Brazos County are permitted to ride in county vehicles as passengers if necessary to conduct county business or provide courtesy rides in cases of road side emergencies. Non-county employees are covered by the county's casualty and liability insurance policy under these circumstances. At no time will a person not employed by Brazos County be authorized to operate a county vehicle. 8. TRANSPORTATION OF EMPLOYEES IN TRUCK BED: Transporting employees in a truck bed to a job site is prohibited. Once at the work site, transporting not more than two (2) employees seated in the floor of the bed is permitted for short distance at low speed, provided that there is no equipment also in the bed of the truck. 9. SAFETY: All departments employees who drive county vehicles or their own personal vehicles to conduct county business are expected to drive safely and observe all vehicle traffic laws to prevent vehicle accidents. County employees who drive county vehicles will be rated based on a point system comparing their motor vehicle record (MVP) and the Risk Assessment Table, shown below. Any employee who has accumulated 8 or more assessment points over the past two years from the date of the Driver's License Check is considered to be high risk driver and will not be permitted to drive county vehicles. W%# $ 3 - x8-oJ9 I ! I' a !~..'~G~+e~.~il:+it \~__..;.Ca;.•.~e. ~::..suGidr~s~_^^~•-,^~; ~Y~~'~~ 't,7~ ;n".ah.~i~wx~L~,l I.L r :~....''d.~ i~. ,.t~ c, , r:•i, _ ' S, ~ - - ' • •I RISK ASSESSMENT TABLE DPS VIOLATIONS POINT ASSESSME Vehicular homicide 10 points Vehicular manslaughter 10 points DWI or DUI 10 points Driver's License suspended 10 points Hit and Run 10 points Leaving the scene of an accident 8 points Negligent homicide 8 points Reckless driving 8 points Negligent collision 5 points At fault accident 4 points Failure to yield to school bus 4 points Pedestrian violations 4 points Unsafe speed 3 points Failure to yield 3 points Running stop sign 3 points Improper turn 3 points Failure to appear 3 points Failure to control vehicle 3 points Driving in an improper lane 3 points Illegal passing 3 points Speeding 2.5 points 10. DRIVER TRAINING REQUIREMENTS: All employees who drive county vehicles and/or drive their personal vehicle on county business and are reimbursed for mileage are required to attend Driver Education Training for six hours every two years. i f I i I t ALL • ti BRAZOS COUNTY EVENTS FACILITIES i I -I DRIVER'S LICENSE CHECK Your authorization to drive a county vehicle depends upon your driving safety record over the past two years. You shall not drive a county vehicle if you have been convicted of any one of the following violations during the past two years: Vehicular Homicide, Vehicular Manslaughter, DWI or DUI, Driver's License Suspension, Hit and Run. Leaving the Scene of an Accident, Negligent Homicide or Reckless Driving. You may not be permitted to drive if you have been convicted of multiple lessor violations during the past two years. A Drivers License Check will be conducted to verify your driving safety record over the past two years. The information received will be kept confidential and used strictly for determining your eligibility to drive a county vehicle I HEREBY CERTIFY THAT I HAVE READ THE FOREGOING STATEMENT AND AGREE TO ALLOW THE BRAZOS COUNTY EVENTS FACILITIES TO i ' PERIODICALLY CONDUCT A DRIVER'S LICENSE CHECK BY THE TEXAS DEPARTMENT OF PUBLIC SAFETY OF MY DRIVING RECORD FOR UP TO THE PAST THREE (3) YEARS. I ALSO UNDERSTAND USE OF A COUNTY VEHICLE ' MAY BE CONSIDERED AS TAXABLE INCOME BY THE INTERNAL REVENUE SERVICE. I Name (please print) Signature Today's Date Date of Birth ' Social Security Number Driver's License Number / State { i h r ' E, P ~ R f , 4 RESOLUTION s • A RESOLUTION DESIGNATING THE SPECIAL PROGRAMS MANAGER TO SIGN AND SUBMIT A GRANT APPLICATION ON BEHALF OF THE BRAZOS COUNTY JUVENILE SERVICES BOOT CAMP AND THE TEXAS AGRICULTURE EXTENSION SERVICE BRAZOS COUNTY FOR FUNDING UNDER THE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM ADMINISTERED BY THE CRIMINAL JUSTICE DIVISION OF THE GOVERNOR'S OFFICE; DESIGNATING THE SPECIAL PROGRAMS MANAGER OF JUVENILE SERVICES DEPARTMENT AS THE AUTHORIZED PERSON TO EXECUTE DOCUMENTS IN CONJUNCTION WITH THE APPLICATION WHEREAS, Brazos County, Texas is a Texas Home Pule County possessing the legal authority to apply for and accept the Grant described as the Juvenile Accountability Incentive Block Grant on behalf of the Brazos County Juvenile Services Boot Camp Program and the Texas Agriculture Extension Service Brazos County; and WHEREAS, the program will be conducted and administered in conformity with all applicable state and federal statutes, rules, regulations, and guidelines; and WHEREAS, Brazos County, Texas recognizes the need to continue building and developing local comprehensive accountability based sanctions for juvenile offenders: NOW, THEREFORE BE IT RESOLVED BY BRAZOS COUNTY, TEXAS: 1. That the Special Programs Manager is hereby authorized to sign the grant application for funding under the Criminal Justice Department of the Office of the Governor program on behalf of the Brazos County Juvenile Services Boot Camp Program and the Texas Agriculture Extension Service Brazos County. 11. That the Special Programs Manager is authorized to execute any and all documents that are required in conjunction with this grant. 111. That this resolution shall be effective immediately upon adoption APPROVED AND ADOPTED at a regular meeting on this ~ Day of March, 2000. BRAZOS COUNTY, TEXAS Commissioner ' Coun Judge 1 r ' r ATTEST: 1 C missio r K , - I i i I' l; INTERLOCAL AGREEMENT THE STATE OF TEXAS COUNTY OF BRAZOS THIS CONTRACT AND AGREEMENT, made and entered into this 28th day of arch 2000, by and between the County of Brazos and Burleson County , each participating government acting by and through its respective executive office hereunto duly authorized by resolution of the governing body. WITNESSETH: WHEREAS, the respective participating governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code Chapter 791, to enter into joint contracts and agreements for the performance of governmental functions and services including administrative functions normally associated with the operation of government such as purchasing of necessary materials and supplies, and the sale of goods and equipment in a public auction; WHEREAS, it is the desire of the aforesaid participating governments to comply with and further the policies and purposes of the Interlocal Cooperation Act; WHERF,AS, the participating governments cannot normally obtain the best possible purchase price for materials and supplies acting individually and without cooperation; and WHEREAS, it is deemed in the best interest of all participating governments that said governments do enter into a mutually satisfactory agreement for the sale of goods and equipment in a public auction for the year 2000; NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions contained herein, promise and agree as to each of the other parties and as to all of the parties as follows: 1. Burleson County shall be responsible for all such administrative duties as may be necessary to lawfully facilitate processing and sale of goods or equipment in a public auction. WHEREFORE, the parties hereto have caused this agreement to be executed by their authorized officers listed below: BRAZOS COUNTY Burleson County Co ty Judge, Alvin W. Jones County Judge I r' S l VQ qZ>2 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM • • DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: March 28. 2000 ITEM: Request from GTE to construct a road bore and parallel cable installation in the right of way of Cliff Road beginning approximately 0.2 mile from its intersection with State Highway 21 and extending for a distance of 1.973 feet Site is located in Precinct 3. SOURCE OF FUNDS: N/A REQUIREMENTS: A) No work will be permitted between front slope and/or back slope. B) The line shall be Installed 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. C) If clearing of brush, trees and other obstruction is necessary, It shall be the Applicant's responsibility to do so and to remove all cleared brush, trees, etc. from County right- of way. D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an Independent Geotechnlcal testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be In strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other state and federal laws governing utility construction. NOTES/EXCEPTIONS: SUB TT BY: APPR ED Richard F. Vance, P.E. Commiss' ner Randy Sims County Engineer Precinc 0000-045 Approved Ef / Denied O by Commissioners' Court Date: 3 - as - ao Alvin W. Jones, ounty Judge a , GTE NETWORK SERVICES Access Design 301 Industrial Blvd. Bryan, TX 77803 March 10, 2000 Richard Vance Brazos County Engineering Office County Engineer 2617 W. Hwy. 21 Bryan, TX 77803 Dear Mr. Vance: Subject: AGRMNTS 24 BURIED CABLE Enclosed are Form ED-135 and work location sketch showing the location of our proposed buried cable line on County Roads in Brazos County at Kurten, Texas. This work is to be completed on Work Order 5435 - 3P001 DU, which is scheduled for March 2000. If you have any questions concerning this work, please contact Fritz Wolz at our office in Bryan, telephone 409-821-4773 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, John Arnold Designer -Access Design ' rII~ZG-?c~vc7 JA:ec I Attachment '~.s:• ~~.i~>2.~~ i_1 a Ja.,,.....~. :c..:.- ~x~•..~.i;.~..:Yr.'v::~_'~L.r;:ti,.:._,~....~~..~._'.:~~-. .a. ~ , I i FI GTE Southwest Notice of Communication Incorporated Line Installation March 10, 2000 • IF- LA To The Commissioner's Court of Brazos County ATTENTION COUNTY JUDGE: Formal notice is hereby given that GTE SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Brazos County, Texas as follows: Beginning .2 miles off Hwy. 21 and the intersection of Cliff Road, GTE proposes to place 50 pair cable in the southwest R.O.W. Buried line along and parallel to and 5' inside R.O.W. at a distance of 1973 ft. along Cliff Road down to Hopkins Lane. (PV/ The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on of after March 13, 2000. GENERAL TELEPHONE COMPANY 5435 - 3P001 DU John Arnold Designer-Access Design 301 Industrial Blvd. Brya1 n, TX 77803 10L.1 9-...PA4411 Lc&~L • i i t' L i 1 t 5 1 1- I •pp~-• N ~I I 9 I I' I , i 21 P4/1 5 2222 \ \ i ~ . 2:1334 ♦ ` . ~ TTP M 54 MSG If/ EICEU6•IS '71'[::927•- •r•1♦ 416.4N [I ~ . x[0.20•:7 . ~ ♦ I`♦ , ~S,`` ' S7U7b9.1.1.21 M ` ♦ xal.ri 25 ` ` S2o7M•2d•24 G ` . ` ` ♦ 520149.3,1.21 ♦ X00.71.648 '2404928 •2848927 1941 ` ` ' M•202486 /8' 2422.18 % ASP 6804/ , kzo~: llj-24 S20749.2.1.24 % xU0.S6•S8 S20704-11-24 02058217 4-- •2448928 242111 1941 N•; %024 18B71YPCABINET/CLIFF ROAD °2058217 (PP) a- INW-15-25 .I IN Xro~s <3P001DU> M02824 W 520749.2.1.24 1- x520.011.24 2017` 2423 10 11 OUT x~' CM98 [3048.1.1204 . ASP 50-24 1f C3008,201-250 <PP> ce Q sr..183 184 C ,186:167 ♦ 11~~) WARNING y r.•.;Y Ir rw ► ~ n•1 arrl.Ih.llTnr t+ar161M .rrl•i.•Jrloyrw._n...yole• . Nti•~.w•Ynhpl 4Jry Y1~ • 7. w!. 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EN; APRVO PRINT FEv FEv I OF 3 } t' i i 1 LOCATE ALL BUIREO UTILITIES WORK SAFELY F DIG- If SS waRNING I A" W ro Igxp It 1f( IMIi or x~Tltt GWJ.iIpt A' fitly' IA 1.+4rI G 1wi3 •wfM'•SF~ [WIrl.S.CµO EC I Ivtl(O t0 IK ow.twtp.•Kt Hf[STr pm OMPef IWrO.ISSX-. 5,vwl I [t5•[I•At 2L frAin NX CAT t f+YS l4r v[(C IEf01[ Slwltl.y Nrt Lt1tf. Ati VOL S[Lr IKk f11(SllowS. L 010 I IoErUv w[COR1111 1'AY(lL •Si 2. W'. I lo[wllre., SFftCES Mp If A'S IwKf} tw 2. wrt 1 rX10 A ..:cm Tom vl:rl:r RE"I? Ew, wEfi1LSSI01 ICSI .,A.T go S, l; lief IrSCRS OC[w tpllrl[O or I.C C..twWET S' wLr[ 1 CKCr[O f0 K[ Ir If( vL1K SKLAO K l Do I- IAp to CALL 14 USE OF AN alACj) t Am ICWIOEltf ICNf Kw" 1.( wM C0WCILT NO SMELT? ► Ta &ft"A[0 10 10 ART Or TfCSE OL[St10.s,on r[[L Tfwl Tar C4N'QT [oL1[11 Tf( JOB w[LT} St(IP CO MI Bt(MI b( ilbt CALL Ty1 "oft'. IM(tlAia n I. 1 • S'E W • I •)e;P a4 fe41a'1208 (,q4) \ N•I)1'c%5 M"122912 . 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NOTE SPECIAL CKT PRINTOUT. WORK SAFELY i A r ' SEE WO • 1t_J SII AREA STATE: TX DIVISION: TEXAS AREA FXCN,:5475 REM.CO.: 000 v.(.: 5090 NO NO.; 3P0f I( J ONiRO! NU14BER: IITLE:PRGVIDE SERVICE TO PUILETX;E TAX OST.:4500 14P: RNC,.: SEC.: SAL: 3•CX DATE: 02124100 REV. [)ATE: CALE: 1'-.100' I I FILE: 4P2 DRSIN rrv ENG rf. APRVO o PRINT nr L 014, I I T I Jr- i Y . !~J WARNING• 10 qk -Olt IK 1lR OF SC*"M KUNO1lIVl KtIvIly DIYO VDO IRIS IIIYIL -SSIW Canl. S101LO K lmIto to IK wWi`Ntr(E WI-wv IOC (mot INrpOsuarl SUPPORT dIU•DIS•DIAI 71101AS PCs ar 7 oars PER WEEK Kr0/' SIMll W, dr YoltL*if IOIISELJ IKSE OLCSIICNL L 0:^ I REVIEW RECOVERY MOCfUA[S7 L w-t 1 IDENIVIEO SCftVTaS AO USE1-S WKI7 SN 1 w-l 1 rLEO A IOM SIR /CNYIT7 MEIgn + 1. oo I MVE A IECAEfS101 TEST PLANT S. w, 1E IK USERS KEN MIMEO or IK.L7, ' 00 " L W 4 1 CKCIEO I0 SEE IT INE WDI 90LL0 K PI NOIDEo ONING IK 'YDCW 1 ~wl 7. a I IIYYE A IMO Of 1UIOC[OUAE 7 Ct ►1 L 00 112 W t0 CALL M CKC 0r an 00 mal' L M I CO MEm 1 CAN 1EIYONI THE WIE COMECILY rp WELT? IF You MSlEAto M to off or TKK OlfistlotL ON Eta flat IW CANOI cow Ic IK JOB Wan MI Al T(III IK Joel CALL 1011 SUPERVISOR 0 NOTE AREA-LOCATE ALL BUIRED UTILITIES WORK SAFELY 1 t n t~ SEE VP 12 r r QqL\q r (r Q '4 ri ~~rVlyry~ ry~~~J m 0 cu %q ;Ili Q) 1 0 -NN 0, 1r`^4}QO~ ~00'v "a Naka ~Q)0 lrlr 0 i V4~` ^00', Q I L 1 1 1 .1 1 . 1 1I 1 1 1 n . n' LL "0, -C. 0. CLdx \0,~m v v0.v v ^Q Q Nm v ~N , rv N mooNe)o ft) In to (r , C9 ' ' I I NcyGOa- C' to 49 CD (9 QD -9v rv 7COOSCO a' 0 C40 CO CY a1UCVU a(C`jp(~jQ(f9jNmmmc'fDmNEONn 1 `u`uUxu~yuuu~uOUVxC~1X PED I TAG TERMINAL 3000.101/206 NOTES TO SPLICERS *DENOTES RIPPLES ASSOCIATED WITH THIS WORK ORDER ONLY. NOTE SPECIAL CKT PRINTOUT. WORK SAFELY q. 11 q 1 L~N QQ qq1 pY h L CPO -1 f - ~0V 0V J d~ ' I I`. jj I I•- I~ Iv S IE I~ I; 0511 A51It ® SII AREA STATE: TY DIVISION: TEXAS AREA EXCH.:5435 REH.CO.: 000 W C : 5880 WO NO.: 3°OdIOU COKTROL NUHBE TIILE:PROVIOE SERVICE TO RUTLCOGE TAX OST.:450 T11P; RNG.: SEC.: SAL: 3•CX GATE: 01/11/00 REV.OAIE: CALF, I'IBO' FILE: vP7 ORWN ENG APRYO PRINT rrW rfv 3 Or 3 ERROR J