HomeMy WebLinkAbout1994-09-19-0900AM-Special• . t _Aw.. i
FILED
94 SEP IS PH 3-- 22
N~~W CLEM
SCORN C AOMM S OU E
BR.AZOS COUNTY
: , I
BRYAN. 77XA9 Way
AGENDA
BRAZOS COUNTY COMMISSIONERS' COURT MEETING
THE COMMISSIONERS' COURT VIM MEET IN SPECIAL SESSION ON MONDAY,
SEPTEMBER 19, 1994 AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 48TH STREET, SUITE 115, BRYANs
TEXAS.
1. Invocation.
{
F
r
I
i
r
i
F
4. Pledge of Allegiance.
3. Consider and take action on budget amendments.
4. Consider and take action on authorizing Constable Precinct 7 to purchase new
vehicle.
5. Consider and take action on two (4) tax refunds per Court Orders to Bryan
Center Associates L.P.
6. Consider and take action on Agreement between Brazos County Emergency
Communications District 9-1-1 and Brazos County for emergency
communications services dispatching.
7. Consider and take action on the approval of Brazos County Emergency
Communication District 9-1-1 annual budget for 1994-1995.
8. Consider and take action on request for proposal for Optical Jukebox and
Image Retrieval System and authorize the payment thereof. RFP No. 94-757.
9. Reconsider and take action on award of bid for Aggregate for Surface
Treatments and authorize the payment thereof. Bid No. 94-759.
10. Consider and take action on Contract wording on two (2) Easement Grants in
Precinct 2.
11. Consider and take action on the adoption of the revised 1989 Texas
Department of Transportation Utility Accommodation Policy/Manual.
14. Consider and take action on work outside county rights-of-ways for the
enhancement of county road projects in Precinct 4.
13. Consider and take action on personnel change of status.
14. Consider and take action on payment of claims.
i
c 15. Consider and take action to amend action taken at the Commissoners Court
Meeting September 8, 1994 and reconsider pay increases for county employees.
i
16. Adjourn.
VOL ❑
t,
- - ~.ws.ixa~ _ i~r.-~.=_~ ~e.C ` ':~:.sr`r f.. •-+~..W~.r~r..t.J____ - , L...
t
c
•
•
COMMISSIONERS' COURT
SPECIAL MEETING
SEPTEMBER 19, 1994
A special meeting of the Commissioners' art of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Monday, September 19, 1994, with the following members
of the Court present:
R. J. Holmgreen, County Judge, Presiding;
Gary Norton, Commissioner of Precinct 1;
Walter Wilcox, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Milton Turner, Commissioner of Precinct 4, Absent;
Mary Ann Ward, County Clerk.
The following citizens and officials were in attendance:
Ruth McLeod Executive Assistant
Carol Palmer Admin. Asst. to County Judge
John Reynolds Auditor
Cheryl Turney Auditor's Office
Sandia Walker Treasurer
Richard Vance County Engineer
• Linda Muegge Road & Bridge
Bobby Riggs Sheriff
Rita Watkins Sheriff's Office
Marijane Deen Data Processing
Phyllis Falquist LWV
Commissioner Sims gave the invocation and led the pledge
of allegiance.
The Court next considered Budget Amendment #93/94-31
which would reallocate and transfer funds to various offices
and Budget Amendment #93/94-32 which would reallocate funds to
various departments. On motion by Commissioner Sims, seconded
by Commissioner Norton, the Court voted unanimously to approve
the budget amendments as submitted, a copy of each is attached
hereto.
The next matter for consideration was the purchase of a
new vehicle for the office of Constable Precinct 7. The money
will come from the 1994-1995 budget for that department. On
motion by Commissioner Norton, seconded by Commissioner Sims,
the Court voted unanimously to authorize the purchase of a new
vehicle for the office of Constable Precinct 7.
The next matter for consideration was two (2) tax refunds
e-1 t.A . • /.-;L 3
Y t +
1
A
5~ .
J
t
-7 1
i
Commissioners Court meeting September 19, 1994
F
E
i,
t
to Bryan Center Associates L.P.. In a Court settlement it was
agreed that the appraised value for 1992 for property R32776
be lowered from $4,413,270.00 to $3,700,000.00 and that the
appraised value for 1993 for property R32776 be lowered from
$4,413,270.00 to $3,800,000.00 On motion by Commissioner
Norton, seconded by Commissioner Turner, the Court voted
unanimously to refund $3,137.67 in county taxes for 1992 and
to refund $2,662.82 in county taxes for 1993 to Bryan Center
Associates L.P..
The Court next considered entering into agreement with
the Brazos County Emergency Communications District 9-1-1 to
perform for the County, Emergency Communications Services
Dispatching. Term of the contract will be from October 1,
1994 through and including September 30, 1995. The District
will be responsible for providing a functioning computer aided
dispatch system to the County. The County will pay one
Hundred Twenty One Thousand Two Hundred Sixty Eight Dollars
($121,268.00). On motion by the County Judge, seconded by
Commissioner Norton, the Court voted unanimously to enter into
agreement with the Brazos County Emergency Communications
District 9-1-1 to perform for the County, Emergency
Communications Services Dispatching. A copy of the Agreement
is attached hereto.
On motion by the County Judge, seconded by Commissioner
Norton, the Court voted unanimously to adopt a Resolution
approving the budget for the Brazos County Emergency
Communications District (9-1-1) and providing an effective
date.
The Court next considered RFP No. 94-757 for a Optical
Jukebox and Image Retrieval System. M. J. Deen, Data
Processing Manager, recommenced acceptance of the proposal
submitted by Government Records, Inc. because it was lower and
it completely satisfied the RFP. On motion by Commissioner
Sims, seconded by Commissioner Wilcox, the Court voted
unanimously to accept the recommendation of the Data
A
I i
ilk
t
111
i
OL
Commissioners Court meeting September 19, 1994
Processing Manager and authorized the purchase of an Optical
Jukebox from Government Records, Inc. and the payment of
$17,32.50.
The Court next considered awarding the following bids
Bid No. 94-759 - Aggregate for Surface Treatments
Loaded Loaded/ Plant
Bidders Only Hauled Location
Austin Crushed Stone
Type B, Grade 3 NIB $15.89 Georgetown
Type B, Grade 4 NIB $15.89
Colorado Materials
Type B, Grade 3 $11.75 $14.25 Bryan
Type B, Grade 4 $12.00 $14.50
C X Transportation
Type B, Grade 3 NIB $21.47 Marble
Type B, Grade 4 NIB $21.47 Falls
Gifford Hill & Company
Type B, Grade 3 $11.37 $13.72 Bryan
Type B, Grade 4 $11.37 $13.72
Vulcan Materials Company
Type B, Grade 3 $ 9.00 $28.33 Rnippa
Type B, Grade 4 $ 9.00 $28.33
Young Contractors, Inc.
Type B, Grade 3 $13.17 $15.81 Bryan
Type B, Grade 4 $13.17 $15.81
Cheryl Turney, Purchasing Agent,
recommended acceptance of the bid
submitted by Gifford Hill & Company as
the primary supplier, Colorado Materials
as the alternate supplier and Young
Contractors, Inc. as the backup supplier.
On motion by the County Judge, seconded
by Commissioner Sims, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to Gifford Hill & Company,
Colorado Minerals as the alternate
supplier and Young Contractors, Inc. as
the backup supplier.
It was the consensus of the Court to table consideration
of the wording on two (2) Easement Grants in Precinct 2.
On motion by Commissioner Norton, seconded by
Commissioner Sims, the Court voted unanimously to adopt the
revised 1989 Texas Department of Transportation Utility
accommodation Policy Manual for all utility situations
pertaining to Brazos County. This is to update the original
manual. A copy of the manual is on file at the Road & Bridge
Department.
I
•
Commissioners Court tweeting September 19, 1994
The Court next considered authorizing work outside of
county rights-of-way for the enhancement of county road
projects. The Road and Bridge Department requested permission
to enter the private property of Mrs. C. J. Porterfield in the
Grapevine Subdivision to clean out a drainage channel. On
motion by Commissioner Norton, seconded by Commissioner Sims,
the Court voted unanimously to authorize the work.
The court proceeded to consider the change of status of
the following employees.
NAME DEPARTMENT REASON
Dauzvardis, J. Brazos Center Resignation
Bilano, Dolores Tax Office Complete Train
Palomares, Jessica Tax Office Complete Train
Brooks, Laurie Tax Office Pro/Sal Inc 195
On motion by Commissioner Norton, seconded by Commissioner
Sims, the Court voted unanimously to approve the changes as
submitted and to deny a six (6) month increase to Laurie
Brooks.
The Court next considered the following Claims as
r
F
~r
i
F
i
. r
f
,
r G
S
'
R
.
a
submitted by the County Treasurer for payment:
10--GeneralFund-------------- Claims-20472--thru-20801--
20--Road & Bridge-------------Claims-21079--thru-21153--
22--Road & Bridge II---------- Claims-20802--thru-20814--
30--Capital Projects & Improvements:
Proposition-I------- Claims-20815--thru-20816--
31--State Lateral Road Claims-20817--thru-20818--
32--Records Mgn. & Presv------ Claims-20819--thru-20820--
51--County Atty Hot Check Claims-20847--thru--------
54--Health Department Claims-20848--thru-20922--
57--Pct. 7 Training Fund Claims-20923--thru--------
60--Payroll------------------- Claims-20924--thru-20946--
61--Health & Life Ins--------- Claims-20947--thru--------
72--Bail Bond Board Claims-20948--thru-20949--
90--Brazos County Grants Claims-20950--thru-21037--
91--MPO----------------------- Claims-21038--thru-21051--
97--Narc. Traf. Task Force Claims-21052--thru-21078--
On motion by the County Judge, seconded by Commissioner
Wilcox, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered amending the action taken at
the Commissioners Court meeting September 8, 1994 and
reconsidered pay increases for county employees. On motion by
Commissioner Wilcox, seconded by the County Judge, the Court
voted unanimously to rescind the order to begin the pay raises
Commissioners Court meeting September 19, 1994
on September 26, 1994. Commissioner Wilcox moved to begin the
pay raises for employees effective September 26, 1994.
Elected officials and those who cannot legally be paid will be
•
excluded. The motion was seconded by the County Judge. ;Commissioners Norton, Wilcox and the County Judge voted "Aye". '
Commissioner Sims voted "No". The motion carried. '
' There being no further business to come before the Court,
the meeting was adjourned.
I• ,
~Ik F,
r
• r '
C~~..r.__~...__.. ~i • _ _•v.~--+.r~-..~....++r-...v~'t"~+~'..r^-err-~-.. -r ~~-~e•~'-- - - ~~v...~-_... ~
1
err s~_r ..r n
The foregoing minutes of the Commissioners Court Meeting held
have been examined and approved in open Court
this the - day of /ri,. , 19, in Bryan,
Brazos County, Texas.
R H unty Judge
a ter Wilcox
Commissioner, Precinct 2
Milton Turner
Commissioner, Precinct 4
}
i
1
a
• 4
r
w
a
1
I
I
Commi.64oner, Precinct 1
Randy Simd
Conunissi ner, Precinct 3
ary Xnn Ward
Coun y Clerk
1
i
a
Ir
• RKj ~ u 1 Art ~ 4 rf1
Cl
01
01
v
,
O
Co
R
t G
W
f R
M
M
t
: a
4 B
y m
r
. 1
a
b
4
R
B
0
C
t
1
•
J
3
f
BRAZOS COUNTY, TEXAS
is
BUDGET AMENDMENT(S) FOR THE 1993-1994 BUDGET YEAR
I,
NO. 93/94-31 j•
n this the 19th day of September 1994 at a special meeting of the
mmissioners' Court, the following members were present:
J. Holmgreen, County Judge, Presiding
try Norton, Commissioner, Precinct lj
alter Wilcox, Commissioner, Precinct 2;
andy Sims, Commissioner, Precinct 3;
ilton Turner, Commissioner, Precinct 4=
try Ann Ward, County Clerk.
e following proceedings were held:
Th
THAT WHEREAS, on September 19, 1994, the Court heard and
pproved a budget amendment for the 1993-1994 budget year for
razos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
eet unusual and unforeseen conditions which could not be
easonably included in the original--budget adopted September 13,
993, the following amendment(s) to the original are hereby
uthorized, as described on the attached 1 page(s).
ADOPTED AND APPROVED this the 19th day of September 1994
E COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
TH
y; R. J. Holmgreen, County Judge
riginal: County Clerk's Office and attached to the original
budget
opies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
I
~
f
•
•
c
Budget Amend. No. 93/94-31
FUND DEPT
ACCOUNT #
ACCOUNT NAME -
INCREASE
(DECREASE)
REASON
General Co Clk
10-11-5418
Maintenance Contracts
270
Ad Prob
10-33-5418
Maintenance Contracts
251
Max S J
10-61-5418
Maintenance Contracts
512
Civ Def
10-13-5610
Telephone
80
Max S J
10-61-5610
Telephone
2,500
JP 7-1
10-37-5611
Utilities
200
JP 7-2
10-38-5612
Utilities
200
Health Dpt
10-45-5612
Utilities
3,800
Max S J
10-61-5612
Utilities
30,225
JP 2
10-81-5612
Utilities
255
005
1
;
o
Health Dpt
10-45-5637
Audit Fees
,
I
Non Depart
10-14-5672
Uncollectable Taxes
(1,033)
M~
Non Depart
10-14-5610
Telephone
(2,580)
Non Depart
10-14-5612
Utilities
(34,680)
Non Depart
10-14-5616
Professional Services
(1,005)
**INC. TO DEPT BUDGET
$0
f,
'
v
Tax Off
10-26-5210
Office Supplies
1,200
~
10-26-5571
Tax Rolls
(1,200)
10-26-5510
Conference Fees & Memb
(700)
f
10-26-5412
Repair & Maint Off Equip
1,200
10-26-5530
Travel, Meals & Lodging
(500)
10-26-5612
Utilities
10,200
.
**INC. TO DEPT BUDGET
$10,200
Comm Crt
10-08-5210
Office Supplies
200
ReallocaCe
10-08-5354
Safety Trav/Meals/Lodging
(200)
Funds
**INC. TO DEPT BUDGET
$0
Elections
10-23-5118
Extra Help
22,000
Transfer
10-23-5121
Social Security
2,400
from ND
30-23-5519
Voter Registration List
2,800
10-23-5210
Election Supplies
(5,200)
Reallocate
10-23-5123
Workers Compensation
•(150)
Funds
10-23-5240
Office Supplies
(1,000)
t
i - **INC. TO DEPT BUDGET $20,850
t
I ~
1 Commissioners court meeting September 19, 1994
t
y
s
I
f
1
Budget Amend. No. 93/9
4-31'
FUND DEPT
ACCOUNT $
ACCOUNT NAME
INCREASE
-
(DECREASE)
REASON
Non Depart
10-14-5672
Uncollectable Taxes
-
-
(43,180)
to Elec,
10-14-5612
Utilities
(10,200)
Tax, FP
& Const 2•
**DEC. TO DEPT BUDGET
($53,380)**
Fire Prot
10-29-5420
Fire Runs
7,880
Transfer
From ND
**INC. TO DEPT BUDGET
$7,880
1
.
Environmt
10-34-5117
Labor
3,100
Reallocate,
_
Services
10-34-5120
Retirement
100
Funds
,
10-34-5121
Social Security
100
1
10-34-5654
Solid Waste Hauling Pct 4
13,000
10-34-6141
Millican Landfill
(16,300)
1
w.
**INC. TO DEPT BUDGET
$0
(~i I
Sheriff
10-31-5112
Other salaries
(8,000)
Reallocate,
, ' -
10-31-5113
Techgnical
(3,000)
Funds }
10-31-5123
workers Compensation
(6,000)
'
10-31-5413
Repair & Maint Vehicles
8,000
10-31-5418
Maintenance contracts
3,000
,
10-31-5610
Telephone
4,000
10-31-5511
Printing & Filming
2,000
**INC. TO DEPT BUDGET
$0
Const 2
10-84-5110
Salary
390
Clerical
10-84-5120
Retirement
30
Error
10-84-5121
Social Security
30
t
**INC. TO DEPT BUDGET
$450
Const 7
10-56-5210
Office Supplies
720
Reallocate
10-56-5213
Clothing*& Uniforms
255
Trans from
10-56-5411
Repair & Maint Equip
(975)
ND
10-56-6213
Automotive
14,000
3
**INC. TO DEPT BUDGET
$14,000
Commissioners Court meeting September 19, 1994
0
1
a
1
3
s
r
,
i
(
E
i
f
t
,
i
h
~ 't
G
i
t
mend. No. 93/94-31
.
/ f
DEPT ACCOUNT @
ACCOUNT NAME
INCREASE (DECREASE)
'REASON
-
CC@L 41 10-15-5210
Office Supplies
1,000
Realocate
10-15-5521
Law Library
(1,000)
Funds
**INC. TO DEPT BUDGET
$0
; `
Const 5 10-86-5413
Repair 6 Maint vehicle
200
10-86-5411
Repair 6 Maint Equipment
100
10-86-5415
Gas 6 Oil 6 Lubricants
1,000 (1,600)
10-86-5530
Travel Meals 6 Lodging
10-86-5615
Equipment Rent/Lease
300
{
1
**INC. TO DEPT BUDGET
$0
1 ~ .
r
t
• W tF
t
0
i
j Commissioners Court meeting September 19, 1994
s -
~ _ J
01
7
t ,
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1993-1994 BUDGET YEAR
NO. 93/94-32
On this the 19th day of September 1994 at a special meeting of the
Commissioners' Court, the following members were present:
R. J. Holmgreen, County Judge, Presiding
Gary Norton, Commissioner, Precinct 1=
Walter Wilcox, Commissioner, Precinct 2=
Randy Sims, Commissioner, Precinct 3;
Milton Turner, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on September 19, 1994, the Court heard and
approved a budget amendment for the 1993-1994 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original'-budget adopted September 13,
1993, the following amendment(s) to the original are hereby
t authorized, as described on the attached 3 page(s).
ADOPTED AND APPROVED this the 19th day of September 1994
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: R. J. Holmgreen, County Judge
i
Original: County Clerk's Office and attached to the original
budget
copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
4
I'.
i
s
4
1$
Li
t
• 'y
BudgetrAmend. No.93/94=32
FUND DEPT
ACCOUNT f
ACCOUNT NAME !
INCREASE
(DECREASE) REASON
-
General Comm Crt
10-08-5115
Secretarial/Clerical
100
To cover
10-08-5120
Retirement
10
3% inc.
10-08-5121
Social Security
10
beginning
Co Judge
10-10-5111
Administrative Assistants
400
09-26-94
10-10-5120
Retirement
30
for '94-95
10-10-5121
Social Security
40
budget
10-18-5115
Secretarial/Clerical
200
10-18-5120
Retirement
20
10-18-5121
Social Security
20
K'
10-27-5112
Other Salaries
20,100
10-27-5120
Retirement
1,500
10-27-5121
Social Security
1,600
10-30-5112
Other Salaries
200
10-30-5120
Retirement
20
10-30-5121
Social Security
20
10-34-5117
Labor
2,500
10-34-5120
Retirement
200
10-34-5121
Social Security
200
10-36-5115
Secretarial/Clerical
300
10-36-5120
Retirement
30
10-36-5121
Social Security
30
10-39-5115
Secretarial/Clerical
100
10-39-5120
Retirement
10
1
10-39-5121
Social Security
10
q
10-56-5112
Other Salaries
700
.
10-56-5120
Retirement
50
'
10-56-5121
Social Security
60
10-81-5115
Secretarial/Clerical
80
'
10-81-5120
Retirement
10
10-81-5121
Social Security
10
**INC. TO DEPT BUDGET
$28,560
Revenue 10-00-4435
Forfietures - County Courts
(28,560) Transfer
to various
**DEC. TO DEPT BUDGET
($28,560)
depts
r Commissioners Court meeting September 19, 1994
I,
i.
i
j
r
•
.
9
a
'
i
l
t
i
~
0
•I
01
01 t • -1-
THIS AGREEMENT is entered into this 14th day of September, 1994 A.D., by and
between BRAZOS COUNTY, Texas (County) and the Brazos County Emergency
Communications District 9-1-1 (District) pursuant to the authority of the Texas lnterlocal
government Cooperation Act, Article 4413(32c), V.T.C.S.
t
WHEREAS, pursuant to Aritcle 1432 (e), V.T.C.S. , the District has been formed and is
a political subdivision of the State of Texas; and,
WHEREAS, Brazos County is also a political subdivision of the State of Texas authorized
4
' to enter into interlocal cooperative governmental agreements; and,
WHEREAS, the Brazos County Commissioners in public mating find that it is mutually
' beneficial for the County and the District to enter into an agreement for the District to
perform for the County, Emergency Communications Services Dispatching;
s
NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made
Y
hereinafter, the undersigned parties agree as follows:
j Effective October 1, 1994, the District is hereby appointed the emergency communications
dispatching authority for Brazos County for the period October 1, 1994, through and
i including September 30, 1995.
l
The District, shall be responsible for providing a functioning computer aided dispatch
t
system to the County.
t
r .
I4r _ -
r
AGREEMENT
i~.
FI
j
a
■1
The County agrees to pay and the District agrees to accept as compensation for the
services provided a fiat fee of one hundred twenty one thousand two hundred sixty eight
(5121.268) and NO/100 DOLLARS. The County shall pay the full amount due within ten
days of invoice from the District. All payments shall be subject to the Texas Prompt Payment
Act. Should there arise any dispute, disputed amounts shall be deposited in a mutually agreed
upon escrow account until a resolution.
District employees shall not be considered as County employees.
The County and the District understand and agree to be subject to all the laws, ordinances
and regulations which govern and affect Emergency Communications Dispatching and
National Crime Information Computer network telecommunications as promulgated by the
State of Texas or the United States Government or any of its appropriate Agencies, such as
the Texas Department of Public Safety or the Federal Bureau of Investigation.
This agreement is made in accordance with the Texas Emergency Telephone Number Act,
Section 772.301 et seq., Texas Health and Safety Code.
Each of the parties to this agreement agrees to hold the other harmless for any and all
claims of whatsoever nature or kind which may arise as a result of that party's fulfillment of
this agreement.
Each party hereby empowers and authorizes its Chief Administrative Officer to be
signatory agents for any required documentation to implement the intent of this Agreement.
This agreement contains all of the commitments and covenants of the parties and any oral
or written promises not contained herein shall have no force or effect to alter any term or
condition of this agreement.
This agreement may only be modified or amended in writing by the mutual consent of the
parties with said modification being attached to and incorporated into this agreement by this
reference for all purposes.
r
e
1
L
i
e
r
1
-2-
■ 1
■ L
} AWL L..
• a
•
•
0
RIE:SOLLMON NO.
r
r
A RESOLUTION APPROVING THE BUDGET FOR THE BRAZOS COUNTY
EMERGENCY COMMUNICATIONS DISTRICT {9-1-1}; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the laws of the State of Texas provide for interlocal governmental
agreements to benefit the citizens of the State; and,
WHEREAS, the voters of Brazos County have approved the establishment of a Brazos
County Emergency Communications District 9-1-1 to accordance with State law; and,
WHEREAS, the Board of Managers of the District have approved and adopted the
Budget for fiscal year 1994-95; and,
WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the
District's budget by the Commissioner's Court of the County located in the District and
a majority of the participating jurisdictions in the District; and,
WHEREAS, the undersigned authorities have, in public meeting approved the annual
budget of the District as submitted to them; NOW THEREFORE,
BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONERS COURT THAT:
1.
The Brazos County Commissioners Court hereby approves the annual budget of the
District as submitted to them and as provided for by law.
2.
A copy of the budget is attached hereto as Exhibit 'A' and incorporated herein by
this reference for all purposes.
f
3.
This Resolution shall be effective immediately upon its adoption and passage.
4 AD PTED AND PASSED by affirmative vote this day of
.1994.
BY:
' ; R. is o m n, ounty ge
E ATTEST:
G~ BY:
I r Cou y r
yk _ ^ r1 r_ J
1 ~
_ _ _~~.s:._-.Y:.ri i. _ _ 'S.iSI.S~.►1 11:i h " _ _ _ _ _ ~ .~~tiiil5i.it►- - - .
01
401
401
•
t
~I
BRAZOS COUNTY EMERGENCY
COMMUNICATIONS DISTRICT
ANNUAL BUDGET
BOARD OF MANAGERS
R.J. Holmgreen, Chairman Ron Mayworm, Secretary
Brazos County Volunteer Firefighters Association
Bill Fox Mary Kays Moore
City of College Station City of Bryan
Milton Turner
Brazos County
APPROVED BY THE BOARD OF MANAGERS
SEPTEMBER 14t 1994
0 '
I
i
4
h
Brazos County Emergency Communications District'
FY 1995 Budget
BUDGET SUMMARY
Budget FY 193 Budget FY 194 Proposed FY 095
I;:''
1 Emergency Service Fees
t
519,619
10
000
514,515
10,500
538,980
10,000
2 Interes
3 Dispatch Contract, Bryan
,
441,446
453,368
480,037
4 Dispatch Contract, County
112,553
114=449 -
121,268
Total Revenues
1,083,618
1,092,832
1,150,285
EXPENDITURES
5
Personnel Services 761,380
800,217
8540091
6
Supplies 15,000
15,000
15,000
7
Maint/Contract Services 199,963
175,563
173,619
8
Educ/Train/Other Services 49,628
49,628
52,628
9
Capital Outlay 36,500
27,500
27,000
10
Capital Reserve 21-147
21-947
Total Expenditures 1,083,618
Total
1,092,832
1,150,285
1
Service fee revenue is based on historical data covering
the most recent 12 month period.
2
Based on $250,000 average balance at 4% interest.
3-4
Based on interlocal agreements for dispatch
services.
5-10
Explained on the following pages.
OI
~y
i
S
E
Brazos County Emergency Communications District
r
FY 1995 Budget
PERSONNEL SERVICES
Systems Manager 41 161 808
Administrative Assistant 1001
Communications Supervisor 251 751
Training Coordinator 8% 421 501
Communications Specialist 141 571 291
Addressing Coordinator , 1001
Overtime and Part-Time 141 571 291
* Benefits and Taxes are calculated at 258 of base salary. This percentage was adjusted this year
to reflect an increase in the cost of health insurance coverage that occurred in 1992.
Page 1
Approved by the Board of Managers, September 14, 1994
J
w
Brazos
City of
Proposed
z!
County
Hrvan_
District
09
Executive Director
1,782
7,130
35,650
44,562
Systems !tanager
1,716
6,862
34,313
42,891
Administrative Assistant
27,123
27,123
Communications Supervisor (3)
20,342
61,027
81,369
Training Coordinator
2,170
11,392
13,561
27,123
i
Communications Specialist (21)
59,028
240,330
122,272
421,630
Addressing Coordinator
19,574
19,574
Overtime
1,820
7,410
3,770
13,000
V
Part-Time
840
3,420
1,740
6,000
Sub-Total
87,698
337,571
258,003
683,272
E'i
y
Benefits and Taxes*
21,925
84,393
64,501
170,819
r
Total personnel Services
109,623
421,964
322,504
854,091
COST SBAREs
s
Brrazzoo
Ciitty
(
~
/
County
►
BKXan_
District
District
Executive Director
41
161
801
t
'
j
i
I
i
•
I
j
1
1
1
r
I
j
Brazos County Emergency
Communications
District
FY 1995
Budget
SUPPLIES
Brazos
City of
County
Bryan
District
1 Office Supplies
300
1,700
7,000
3,000
2 Postage
3 Printing
150
850
-
2,000
Total Supplies
Total
450
2,550
1-3 All supplies accounts are based on historical usage.
S
Proposed
FY '95
9,000
3,000
3,000
15,000
N
tI
`J
1
!
r~
4'a
r ,
J
Page 2
Approved by the Board of Managers, September 14, 1994
r
)GUNTBNANCB AND CONTRACTUAL SERVICES
Brazos
City of
Proposed
County
Bryan
Dist
FY 95
.
1
Building Lease
1,214
6,877
890
24,273
690
4
32,364
000
7
'
2
Tape Logger Maint.
420
50
1,
286
,
336
,
672
3
4
Pager Rental and Service
Radio Equipment Maintenance
750
1,250
2,000
5
PC and PC Network Maint.
150
350
850
000
2
1,000
850
3
2,000
6,200
6
Audit
,
,
5,000
5,000
7
8
Legal
Cad Computer Hardware and
4,500
25,500
30,000
}
Software Maintenance
2,400
2,400
9
Copier Lease
N
983
85
85,983
' '
10
E9-1-1 Services
,
7;434
38,653
127,532
173,619
?
t
1
2
Based on current lease with GTE
Based on current contract for maintenance.
The division
of charges is based
on the limes
recorded for each entity.
3
2 wide area coverage pagers
4
Based on historical usage
5
Based on historical usage
;
6
Based on letter of engagement dated July 22,
1994
`
7
Based on "best guess"
8
Based on current and anticipated
contracts:
CAD Software with OCS
14,400
,
CAD Hardware with DEC
8,400
CAD Software with Executive
1,200
CAD Software with DEC (VAX/VMS)
6,000
9
Based on our current contract wh
ich includes
equipment and s
This
i
ervice
includes data base
an
equipment
d
10
Charges to the District by the
es.
2 phongs compan
,
maintenance.
i
Brazos County Emergency Communications District
• FY 1995 Budget
10
•
i
s
Page 3
Approved by the Board of Managers, September 14, 1994
i
y
0 0 0
t
1
1
•
i
I
F
r
i
I
f
•
1
I
,
l
i
I
1
1
-
t
Brazos County Emergency Communications District
FY 1995 Budget
EDUCATION/TRAINING/OTHER SERVICES
Pro osed
Brazos
County
City of
an
District
FY P
995
{
1
Travel
600
3,400
4,000
8,000
2
Training
675
3,825
3,500
8,000
3
Insurance
490
3010
10,500
000
2
14,000
2,000
4
Public Information
552
880
2
,
6,168
9,600
S
6
Car Allowance
Dues and Subscriptions
82
,
468
250
800
7
Communications
4,000
4,000
8
Centranet Circuits
382
45
1,218
255
200
1,600
500
9
10
Long Distance
Radio Circuits
169
959
1,128
11
Data Circuits
766
855
1,379
3,000
3,761
16,870
31,997
'
S2,628
1
This item is for travel
expenses related
to administrative
conferences, schools and 9-1-1
.
commission meeting.
'
2
This item is for all expenses related to outside training.
3
Based on our current policy with the Texas Municipal League for
liability and Ei0.
4
Based on historical usage
S
Car Allowance for the Executive Director and
Systems Manager
i
6
Dues and subscriptions to
professional organizations. Memberships are limited to
professional
!
staff only
II
7
Based on historical usage
8
Dispatch telephones
r~
9
Based on historical usage
10
Charges are divided based
on actual usage of
circuit
11
Charges are divided based
on actual usage of
circuit
Page 4
Approved by the Board of Managers, September 14, 1994
N
•k
.1. e
i
r
•
its
Y
Brazos County Emergency Communications District
FY 1995 Budget
CAPITAL OUTLAY
Brazos
City of
Proposed
County
Bryan
District
5-
1
Color Terminals
4,000
4,000
2
Fire Department Encoder
13,000
000
10
13,000
10,000
3
Nap Book Project
,
27,000
27,000
1
2
For the replacement of
For the replacement of
terminals in the Dispatch center.
the Fire Encoder in the Dispatch center. This encoder will tie directly
into the CAD system to
allow for 'automatic'
paging. We
will also program
the College Station
Fire Department system
into this unit. This
unit and the similar College Station units can be
tied together giving
each dispatch center
a complete
back-up system.
This cost includes
equipment, software and first year maintenance.
3
Supplies for the continuation of the map book
project.
U
I
CAPITAL
RESERVE
Funds for Replacement
27,947
270,947
of
Capital items/Five
i
Year Plan
d
i
1
i
e
i
Page 5
Approved by the Board of Managers, September 14, 1994
0 - 0 0
~
I
I
• I
t'
I
r'
r-.
r
.
WORK OUTSIDE COUNTY RIGHTS -OF-WAYS
FOR THE ENHANCEMENT OF COUNTY ROAD PROJECTS
Name
Address or Phase
Location of Work to be Done
Description of Work to be Done
Signed
PORTERFIELD
Mrs. C.J.
P.O. Box 723
Bryan, TX 77808
Grapevine Subdivision
Permission to enter private properly
to dean out existing drainage channel
at Lot i3 to allow water to drain from
ditch along Grapevine Drive for the heal ft
safety and welfare of the general pubic.
08117/94
•
OW2 4
i
F
A
1
k
i
t
i
r' I
•
I
•
E
•
Jay •
. 1
Date 08 - 0 - 91/
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS
PERMISSION FORM
1. LANDOWNER AND ADDRESS ~2 C, / "nom ; F ~F. c c~
,o~ Cl. 11 c 7Z3 B-u y.dam, 71 7 2 of
II. LOCATION OF WORK 61-,4 pc ✓itiA r3 4::)
111. DESCRIPTION OF WORK TO BE DONE n~? A n. c.:G
i
11
1
IV. MAINTENANCE YESNO
IF YES, ESTIMATED FREQUENCY OF MAINTENANCE 5
f
(Owner will be notified prior to maintenance)
/
Richard F. Vance, P.E. C. Ed) Iverson !
County Engineer Engineering Aide IV ea 50-4
OWNER'S SIGNATURE •1 c~ l<r'
DATE
F