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Home My WebLink About1993-03-22-0900AM-Special{ tV BRAZOS COUNTY BRYAN. TEXAS I . •- n L 1 e •�• tc I AGENDA i BRAZOS COUNTY COMMISSIONERS' COURT MEETING ` THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION ON MONDAY, MARCH 22, 1993, AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. j 1. Invocation. 2. Pledge of Allegiance. 3. Consider and take action on budget amendments. 4. Consider and take action on exemption from competitive bidding requirements of Local Government Code, Section 262.024(a)(4) for personal service from Zortec. 5. Consider and take action on award of furniture bid and authorize the payment thereof. Bid No. 93 -683 6. Consider and take action on personnel change of status. 7. Consider and take action on payment of claims. 8. Adjourn. I 0 COMMISSIONERS' COURT •� 40 SPECIAL MEETING MARCH 22, 1993 F A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, March 22, 1993, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton. Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Carol Palmer Bea Green Rosalie Todaro Cheryl Turney A. H. Winder Sandie Walker Rita J. Watkins Bobby Riggs Jim Hiney Jennifer Gordy Jack Creamer Dan Colunga Executive Assistant Admin. Asst. to County Judge Secretary to Commissioners Auditor's Office Auditor's Office County Engineer Treasurer Sheriff's Office Sheriff Bryan /College Station Eagle KBTX -TV Y.BTX -TV Computer Consultant Commissioner Sims gave the invocation and led the pledge of allegiance. The Court next considered Budget Amendment #92/93 -12, which would reallocate fur_ds budgeted for the Minimum Security Jail and Justice of the Peace Precinct 4 Place 2, transfer money from the Justice of the Peace Precinct 4 Place 1 budget to the Justice of the Peace Precinct 4 Place 2 budget and increase the budgets of Precinct 7 Training and the Sheriff's Department. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered an Exemption from Competitive Bidding Requirements of Local Government Code, Section 262.024(a)(4). This is for the purchase of personal service, L Commissioners' Court meeting March 22, 1993 I, I i computer programming from Zortec, those individuals being Mike Pappafotis and Leonard Spillman. The Commissioners' Court determined that this was a single source supplier. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the Exemption of Competitive Bidding Requirements and authorized the payment for all personal services from the designated individuals for fiscal year 1993. Commissioner Sims questioned Dr. Colunga as to whether Zortec is responsible for the time lag. Dr. Colunga replied, "No, that man hours were underestimated." The Court next considered awarding the following bid: Bid No. 93 -683 - Furniture EOS Extended $ 871.68 871.68 1,452.80 7,300.35 4,174.50 2,946.50 887.55 758.20 -0- $19,263.26 Extended $ 1,908.00 1,908.00 3,567.00 10,323.00 6,372.00 4,140.00 1,395.00 1,623.00 337.20 $31,573.20 - - r Description Qty Steelcase Extended 4.1 Sec. Desk w /left return 2 $574.70 $1,149.40 4.2 Sec/ Desk w /right return 2 574.70 1,149.40 4.3 Executive Desk 5 395.70 1,978.50 4.4 4 Dr. Lateral File 15 577.95 8,669.25 4.5 4 Dr. Vertical File 15 382.25 5,733.75 4.6 Low Back Exec. Chair 10 366.10 3,661.00 4.7 Side Chair 5 185.45 927.25 4.8 Bookcase 5 228.45 1,142.25 4.9 Armless Exec. chair 1 303.20 303.20 TOTAL EXTENDED PRICE Herman $24,714.00 Extended $ 871.68 871.68 1,452.80 7,300.35 4,174.50 2,946.50 887.55 758.20 -0- $19,263.26 Extended $ 1,908.00 1,908.00 3,567.00 10,323.00 6,372.00 4,140.00 1,395.00 1,623.00 337.20 $31,573.20 - - r PHELPS Description Qty Haskell 4.1 Sec. Desk w /left return 2 $435.84 4.2 Sec/ Desk w /right return 2 435.84 4.3 Executive Desk 5 290.56 4.4 4 Dr. Lateral File 15 486.69 4.5 4 Dr. Vertical File 15 278.30 4.6 Low Back Exec. Chair 10 294.65 4.7 Side Chair 5 177.51 4.8 Bookcase 5 151.64 4.9 Armless Exec. chair 1 TOTAL EXTENDED PRICE OFFICE PAVILION Herman Description Qty Miller 4.1 Sec. Desk w /left return 2 $954.00 4.2 Sec/ Desk w /right return 2 954.00 4.3 Executive Desk 5 713.40 4.4 4 Dr. Lateral File 15 688.20 4.5 4 Dr. Vertical File 15 424.80 4.6 Low Back Exec. Chair 10 414.00 4.7 Side Chair 5 279.00 4.8 Bookcase 5 324.60 4.9 Armless Exec. chair 1 337.20 TOTAL EXTENDED PRICE Extended $ 871.68 871.68 1,452.80 7,300.35 4,174.50 2,946.50 887.55 758.20 -0- $19,263.26 Extended $ 1,908.00 1,908.00 3,567.00 10,323.00 6,372.00 4,140.00 1,395.00 1,623.00 337.20 $31,573.20 - - r v Commissioners' Court meeting March 22, 1993 Cheryl Turney, Purchasing Agent, recom- mended acceptance of the bid submitted by EOS because they bid Steelcase as re- quested in the specifications. Commis- sioner Norton moved to accept the recom- mendation of the Purchasing Agent and award the contract to EOS. Commissioner Turner seconded the motion. Commis- sioners Norton and Turner and the County Judge voted "Aye "; Commissioners Sims and Wilcox voted "No ". The motion carried. The Court proceeded to consider the change of status of the following employees. NAME Ward, Bertha Warren, Ty Copeland, Pamela Rivera, Sonya Nava, Norma Etheridge, Lisa Searcy, Charlotte DEPARTMENT Sheriff Office Sheriff Office Sheriff Office Tax Office Tax Office JP Pct 4 P1 2 Dist. Attorney REASON 6 Mon Increase 6 Mon Increase 6 Mon Increase Co. resg date New Employee Pos. Abolished Resignation On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the changes with the stipulation that no six month increase be given to Norman Nava. The Court next considered the following Claims as submitted by the County Treasurer for payment: 10 General Fund -------------- Claims - 005519 - thru- 006069- 20 Road & Bridge ------------- Claims - 006224- thru- 006269- 22 Road & Bridge II ---------- Claims- 006070- thru- 006072- 32 Records Mgn. & Presv ------ Claims - 006073- thru -------- 40 Law Library --------------- Claims - 006074 - thru- 006076- 54 Health Department --------- Claims- 006124 - thru- 006153- 56 Precinct 7 Training ------- Claims - 006154- thru -------- 60 Payroll ------------------- Claims- 006155 - thru- 006175- 61 Health & Life Ins --------- Claims- 006176 - thru- 006178- 72 Bail Bond Board ----------- Claims- 006179- thru -------- 90 Brazos County Grants ------ Claims- 006180 - thru- 006217- 91 MPO ----------------------- Claims- 006218 - thru- 006220- 97 Narc. Traf. Task Force ---- Claims- 006221 - thru- 006223- On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to approve the Claims as submitted. The County Judge recessed the meeting until 10:30 a.m.. The County Judge reconvened the meeting of the Commis- sioners' Court of Brazos County, Texas at 10:30 a.m.. No action was taken. There being no further business to come before the Court, the meeting was adjourned. IM I • The foregoing minutes of the Commissioners Court Meeting held have been examined and approved in open Court this the _ day of 19 ? , in Bryan, Brazos County, Tcxas. R.J. H mgreen Count. Judge - 01 �'/" 2�244 Walter Wilcox Commissioner, Precinct 2 A13 5C,2 r Milton Turner Commissioner, Precinct 4 Gary Norton Commissioner, Precinct 1 Commissifdner, Precinct 3 Mary nn Ward County Clerk . . kv "�, _ _--''___.....�.__�.r- ._hw��_'_ - - -___. ... _..��_�..t.:...y}:'Z�:'-.r' "_� a.'ii:�3�rY_-�xrcr�w.€rat� ;�-• _,_.. .�,- ti..._.�. r 0 i I .�j i w i� • I r BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1992 -1993 BUDGET YEAR NO. 92/93 -12 On this the 22nd day of March 1993 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on March 22, 1993, the Court heard and approved a budget amendment for the 1992 -1993 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 28, 1992, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 22nd day of March 1993 THE COwLKISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: R. J. Holmgreen, County Judge Original-- County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File • • i Budget Amend. No. 92/93 -12: 03 -22 -93 - DEPT ACCOUNT #f ACCOUNT NAME - -- INCREASE ------ - - - - -- (DECREASE) ----- - - - - -- REASON ---- - - - - -- ---- - - - - -- Pct. 7 ---- - - - -- ------------------- - - - - 56 -00 -4790 Training Course Fees ($3,000) Set Up For Training 56 -58 -5210 Office Supplies $1,500 New Fund j Course Fees 56 -58 -6222 Equipment $1,500 I 1 * *INCREASE TO DEPT BUDGET $3,000 ** 1 * *INCREASE TO TRAINING COURSE FEES BUDGET $3,000 ** F j Min. Sec. 10 -62 -5911 Prisoner Health Care ($1,400) Reallocate Jail 10 -62 -6224 Jail Equipment $1,400 funds r * *NO INC. TO DEPT BUDGET $0 ** a J.P. Pct 4 10 -36 -5115 Court Clerks $13,580 Reallocate P1 2 10 -36 -5120 Retirement $950 funds and 10 -36 -5121 Social Security $505 fund full - 10 -36 -5122 Health Insurance $1,300 time clerk 10 -36 -5119 Part -time Help ($3,500) •s * *INCREASE TO DEPT BUDGET $12,835 J.P. Pct 4 10 -35 -5115 Court Clerks ($12,835) Transfer P1 1 to JP 4, ' P1 2 ** DECREASE TO DEPT BUDGET $12,835 ** I Sheriff's 10 -00 -4930 Contributions ($450) Donation Dept. 10 -31 -6210 Off. Furniture /Equipment $450 for video * *INCREASE TO DEPT BUDGET $450 ** i r a 0 -J 1 1 Budget Amend. No. 92/93 -12: 03 -22 -93 Data 10 -27 -5418 Maintenance Contracts Processing 10 -27 -5647 Software Rental 10 -27 -5616 Professional Services * *INCREASE TO DEPT BUDGET Non 10 -14 -8114 Interfund Transfer Department * *DECREASE TO DEPT BUDGET $32,700 Extend M/A $8,450 Software n $59,740 Zortec $100,890 ** $100,890 Transfer to DP $100,890 ** I I_, .ti. 1 -a br �i L v I N , 1 MEMO TO: Sharon Fairchild, County Auditor FROM: R. J. Holmgreen, County Judge RE: EXEMPTION FROM COMPETITIVE BIDDING REQUIREMENTS OF LOCAL GOVERNMENT CODE, SECTION 262.024(a)(4). Please be advised that on this 22 day of March, 1993, at a Regula r Session of the Commissioners' Court on which the following members were present: my Judge imissioner, Pct. 1 amissioner, Pct. 2 Randy Sims X/`—LL/ '-- '!�/ _ -.J Commissioner, Pct. 3 Milton Turner =---------Commissioner, Pct. 4 The Commissioners' Court has determined that there is a need to purchase the personal service, computer programming from the following vendor: Zortec: those individuals being Mike Pappafotis and Leonard Spillman, and hereby grants an exemption from the competitive bidding requirement, as provided in the Local Government Code, Section 262.024(a)(4). The Court hereby approves payment for all personal services from the designated individuals for the fiscal year 1993. ake r�N F w