The URL can be used to link to this page

Home My WebLink About1993-03-15-0900AM-SpecialBRAZOS COUNTY BRYAN. TEXAS AGENDA 9311 12 t'I S: !,7 BRAZOS COUNTY COMMISSIONERS' COURT MEETING "K a Ya4rJ�> •;�j THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION ON MONDAY, MARCH 15, 1993, AT 9:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation. 2. Pledge of Allegiance. 3. Consider and take action on budget amendments. 4. Consider and take action on Order appointing J. Albert Pruitt to sit as Special Judge for County Court at Law No.)<. 1 5. Consider and take action on Interim Lease Agreement between Junior League of Bryan /College Station and Brazos County. 6. Consider and take action on grant application for Chapter 60, Texas Code of Criminal Procedure for Electronic Reporting by the Data Processing Department. 7. Consider and take action on Resolution opposing fourth degree felonies in the State of Texas. 8. Consider and take action on request from District Attorney to buy back his retirement in the county retirement system. ' 9. Consider and take action on award of Computerized Optical Imaging System for the County Clerks Office and authorize the payment thereof. Bid No. 93 -674 10. Consider and take action on award of the following bids for the Sheriffs Department and authorize the payment thereof: a. Seven (7) Patrol Cars - Bid No. 93 -681 b. One (1) Window Van - Bid No. 93 -682 11. Consider and take action on award of the following bids for the Road and Bridge Department and authorize the payment thereof: a. Two (2) Utility Tractors Bid No. 93 -676 b. One (1) Vibratory Roller, Self- Propelled, Riding Type Bid No. 93 -675 c. Culvert, Extension, Headwall, Riprap Bid No. 93 -680 d. 6 -8 Cubic Yard Dump Truck Bid No. 93 -677 12. Consider and take action on request from Brushy Water Supply Corporation to install waterline in county right -of -way of Valley View Drive in Precinct 1. Q i . i 0 J: Commissioners' Court Meeting - March 15, 1993 continued • 13. Consider and take action on Final Plat of Evergreen Estates r in Precinct 2. 14. Consider and take action on request from Wickson Creek Special Utility District to install waterline in county right -of -way of Dick Elliott Road in Precinct 2. 15. Consider and take action on request from GTE to install com- munication line in county right -of -way of Sara Lane in Pre- cinct 3. 16. Consider and take action on request from Fairview Smetana Water Supply Corporation to install waterline in county right - of -way of Enloe Drive in Precinct 4. 17. Acknowledge receipt of Treasurers report. 18. Consider and take action on personnel change of status. 19. Consider and take action on payment of claims. 20. Adjourn. -2- RAGE L71d- COMMISSIONERS' COURT SPECIAL MEETING MARCH 15, 1993 y A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, March 15, 1993, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Executive Assistant Rosalie Todaro Auditor's Office Cheryl Turney Auditor's Office Sandie Walker Treasurer Rita J. Watkins Sheriff's Office J. R. Burkhalter Jail Administrator Bobby Riggs Sheriff Marijane Deen Data Processing Jim Hiney Bryan /College Station Eagle Peggy O'Connor KBTX -TV Mike Terry KBTX -TV Quentin Henry Conley - Lott - Nichols Rich McDaniel Government Records Servs. Jeff Dickey Government Records Servs. Commissioner Sims gave the invocation and led the pledge of allegiance. The Court first considered Budget Amendment #92/93 -11, which would transfer funds budgeted for the Non - Departmental Department to Data Processing, the Brazos Center, and Environmental Protection. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The County Judge stated that it would not be necessary to appoint a Special Judge for County Court at Law No. 1. The Court next considered entering into an interim lease agreement between Brazos County and Junior League of Bryan /College Station for rental of office space in the Brazos I 1 r Commissioners' Court meeting March 15, 1993 Center. This lease is in existence until May 31, 1993 at which time an annual lease agreement shall apply. All terms of a previous agreement signed August 4, 1994 shall apply for �. the above stated time period except for an adjustment in monthly rental fees from $225 to $425. The adjusted fee will occur when occupancy of the new office space is taken. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court voted unanimously to enter into an interim lease agreement between Brazos County and Junior League of Bryan /College Station. A copy of the lease agreement is - attached. The Court next considered adopting a Resolution authorizing application for a grant to cover the costs of implementing a computerized on -line update to the Departement of Public Safety database. This will enable counties to meet their obligations under the term "criminal justice information system" (CJIS) as passed by the sixth called session of the 71st legislature and inserted in the list of definitions in article 60.01, Code of Criminal Procedure to include both the computerized criminal history system and the corrections tracking system. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to authorize the County Judge to make application on behalf of Brazos County to the Criminal Justice Division and accept on behalf of Brazos County such grant funds as may be tendered. A copy of the resolution is attached hereto. On motion by Commissioner Wilcox, seconded by Commis- sioner Sims, the Court voted unanimously to adopt a resolution stating that the Commissioners' Court of Brazos County is against having fourth degree felonies. If the legislation is adopted, the fiscal and physical responsibility of housing fourth degree felons should remain with the State of Texas. A copy of the resolution will be forwarded to the Governor, the Lieutenant Governor, Speaker of the Texas House of Representatives, the State Senator, and the State a w Commissioners' Court meeting March 15, 1993 Representative. The next matter for consideration was an application made by William R. Turner, District Attorney, to buy into the Texas County and District Retirement System for the number of years he worked for the County but was not eligible to participate. Mr. Turner is asking for service credit from November 9, 1983 to September of 1991. Submitted with the application is a check in the amount of Four Thousand Four Hundred Fifteen Dollars and Fifty Five Cents ($4,415.55). On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to forward the application of William R. Turner to the Texas County and District Retirement System along with his check for Four Thousand Four Hundred Fifteen Dollars and Fifty Five Cents ($4,415.55). The Court next considered awarding the following bid: RFP No. 93 -674 - Computerized Optical Imaging System Cheryl Turney, Purchasing Agent, recom- mended acceptance of the bid submitted by Government Records for the purchase of the equipment. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Government Records for the purchase of the equip- ment. The other bidders were Lanier and QIV Systems. A copy of the bid tabulation is attached hereto. The Court next considered awarding the following bids: Bid No. 93 -681 Patrol Cars Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Wickersham Ford of Orange, Texas. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Wickersham Ford. 4 I •s N I k I Ic Unit Total Make Vendor Price Price Model Wickersham Ford $11,633 7 $81,431 193 Crwn Vic Varsity Ford $11,900 7 $83,300 193 Crwn Vic Max Mahaffey Ford $11,920 7 $83,440 193 Crwn Vic Appel Ford /Mercury $12,133 7 $84,931 193 Crwn Vic Knapp Chevrolet $12,300 7 $86,100 '93 Chev Cap Tom Light Chevrolet N/B Hendrix GMC N/B Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Wickersham Ford of Orange, Texas. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Wickersham Ford. 4 I •s N I k I Ic • v Commissioners' Court meeting March 15, 1993 Bid No. 93 -682 - Window Van Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Quality GMC of Bryan, Texas. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Quality GMC. Bid No. 93 -676 (2) Utility Tractors Vendor Case Power & Equip Brookside Equip Normangee Tractor U -Rent M W.A. Virnau & Sons Prater Equipment Washington County Washington County Unit Unit Total Make Vendor Price Qty Model Quality GMC $14,815.52 1 GMC TG31305 Knapp Chevrolet $14,953.00 1 Chev CG31305 Tom Light Chevrolet $15,035.50 1 Chev CG31306 Hendrix GMC $15,387.00 1 GMC TG31306 Varsity Ford $16,210.00 1 Ford E350 Clb Wag Appel Ford /Mercury $16,629.00 1 Ford E350 Econo Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Quality GMC of Bryan, Texas. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Quality GMC. Bid No. 93 -676 (2) Utility Tractors Vendor Case Power & Equip Brookside Equip Normangee Tractor U -Rent M W.A. Virnau & Sons Prater Equipment Washington County Washington County Unit Total Make Price Q.�a Price Model $22,967 2 $45,934 CASE IH 895 $24,595 2 $49,190 MF 383 Cab $22,594 2 $45,180 MF 383 Cab $24,299.50 2 $48,599 Kub M 7950 $22,942 2 $45,884 MF 383 Cab $25,189 2 $50,378 JD 383 Cab $22,598 2 $45,196 MF 383 Cab $22,682 2 $45,364 Ford 6640SL Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Normangee Tractor of Normangee, Texas. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Normangee Tractor. Bid No. 93 -675 - Vibratory Roller, Self- Propelled, Riding Type Conley, Lott, Nichols Machinery $22,950 Variations from Bid: *Vibrations per minute are controlled by throttle *Full bench seat *Retractable Wheels are hydraulically controlled instead of electric over hydraulic Waukesha- Pearce NO BID Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Conley, Lott, Nichols Machinery. On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Conley, Lott Nichols Machinery. N l Commissioners' Court meeting March 15, 1993 Bid No. 93 -680 - Culvert, Extension, Headwall, Riprap Base Bid Base Bid Base Bid Vendor Part One Part Two Part Three Young Bros., Inc. $8,385 $ 8,550 $ 5,110 Texcon $8,705 $10,765 $10,765 Holly & Howard $3,700 $12,000 $10,000 Base Bid Total Bid Part Four Bid Bond Young Bros., Inc. $13,760 $35,805 Yes Texcon $19,365 $49,600 Yes Holly & Howard $26,000 $51,700 Cashiers Check $2,600 Cheryl Turney, Purchasing Agent, recommended acceptance of the bid submitted by Young Brothers, Inc. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Young Brothers, Inc.. Bid No. 93 -677 - 6 -8 Cubic Yard Dump Trucks On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to accept the recommendation of the Purchasing Agent to reject all bids and to advertise again for bids. The Court next considered the request by Brushy Water Supply Corporation for a road bore in the right -of -way of Valley View Drive to install a water line. The site is in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the request of Brushy Water Supply Corporation and authorized the installation. A copy of the request is attached hereto. It was the consensus of the Court to table consideration of the final plat of the Evergreen Estates Subdivision until the next meeting. The Court next considered the request by Wickson Creek Special Utility District to place a road bore in the right -of- way of Dick Elliott Road for the installation of a 1 inch PVC water line. The site is in Precinct 2. The County Engineer stated that all appeared to be in order and recommended f t f L � Commissioners' Court meeting March 15, 1993 approval. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court voted unanimously to approve the „ request of Wickson Creek Special Utility District and authorized the installation. A copy of the request is attached hereto. The Court next considered the request by GTE Southwest to place a buried cable in the right -of -way of Sara Lane beginning at the College Station city limits extending for distance of 600 feet in a southeasterly direction. The site is located in Precinct 3. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the request of GTE Southwest and authorized the installation. A copy of the request is attached hereto. The Court next considered the request by Fairview Smetana Water Supply Corporation to place a road bore in the right -of - ^\ way of Enloe Drive to install a 1 inch water line. The site is located in Precinct 9. The County Engineer stated that all appeared to be in order and recommended approval. On motion ' by Commissioner Turner, seconded by Commissioner Norton, the i Court voted unanimously to approve the request of Fairview Smetana Water Supply Corporation and authorized the installation. A copy of the request is attached hereto. The Court received, approved and ordered filed as submitted the Treasurer's report for February 1993. A copy of which is attached to and made a part of these minutes. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Lyon, John Sheriff Office Resignation Oldaker, Richard Sheriff Office Resignation Gordon, Russell Sheriff Office New Employee Huskey, Roland Sheriff Office New Employee Rivera, Sonya Tax Office Resignation Scrimshire, V. Tax Office New Employee Harris, Mavis Juvenile Service New Emp P/T Searcy, Charlotte Dist. Attorney Resignation ; r' S I 0 Commissioners' Court meeting March 15, 1993 On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 10 General Fund -------------- Claims - 004860 - thru- 005272- 20 Road & Bridge ------------- Claims- 005425- thru- 005518- 30 Capital Projects & Improvements: Proposition-I ------- Claims - 005273 - thru- 005275- 40 Law Library --------------- Claims- 005276- thru -------- 45 Omnibus Crime Control ----- Claims- 005277- thru -------- 54 Health Department --------- Claims- 005286 - thru- 005309- 60 Payroll ------------------- Claims- 005310- thru-- - - - - -- 61 Health & Life Ins --------- Claims - 005311 - thru- 005312- 62 Flex Plan ----------------- Claims- 005313- thru-- - - - - -- 72 Bail Bond Board ----------- Claims- 005314- thru -------- 90 Brazos County Grants ------ Claims - 005315 - thru- 005408- 91 MPO ----------------------- Claims- 005409- thru- 005410- 97 Narc. Traf. Task Force ---- Claims- 005411 - thru- 005424- On motion by Commissioner Norton, seconded by Commis- sioner Turner, the Court voted unanimously to approve the Claims as submitted. There being no further business to come before the Court, the meeting was adjourned. V00- pit e O The foregoing minutes of the Commissioners Court Meeting held / have been examined and approved in open Court this the qI . day of 19 in Bryan, Brazos County, Texas. g'4 z), of / /-- A -A� R. J. H m reen County Judge Walter Wilcox Commissioner, Precinct 2 l�l ,7 S -N7" Milton Turner Commissioner, Precinct 4 �l�f�irfl" Gary Norton Commissioner, Precinct 1 i i Randy Sim Commissi ner, Precinct 3 Mary nn Ward County Clerk i = _. -- r tl 1 4 • 4 t BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1992 -1993 BUDGET YEAR NO. 92/93 -11 On this the 15th day of March 1993 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on March 15, 1993, the Court heard and approved a budget amendment for the 1992 -1993 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 28, 1992, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 15th day of March 1993 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: R. J. Holmgreen, County Judge Original: County Clerk's Office and attached to the original budget ,t Copies: County Auditor County Treasurer a' Commissioners' Court Minutes Budget Amendment File, { e +^a. •C•4i2xG+`�'YrVY: uti" - Sd�•! i�d r ' .ty r + t:. IAA.,.. r,•... Yi-.. ••,r: '1.J �•, e 0 Budget Amend. No. 92193 -1 1: Mar. 15, 1993 DEPT ACCOUNT# ACCOUNT NAME INCREASE (DECREASE) REASON --- - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ----- - - - - -- - - - - - - - - - - Data 10-27-6215 Computer Software 50,000 Increased Expenses 040,.TO 0151T BUDGET $W'= Brazos 10-28-W71 Inprovements Other 1,410 Increased Center Expenses RJC. To OF ZPTWQ�ET $1,4113 11 Environ. 10-34-6231 Environmental Protection 10,000 Increased Protect. Expenses ."INC; TOOEPTOLIDGET Non Depart 10-14-8114 Interfund Transfer Out (61,410) Transfer mental to B.C., WC, TO DEPT 13UDGET {$61,4114 E.P.& D.P. NO ]NO. TO GIF OjJWET • -K i , 01 INTERIM LEASE AGREEMENT This agreement, hereinafter called Interim Lease Agreement, is between BRAZOS COUNTY, TEXAS, and JUNIOR LEAGUE OF BRYAN /COLLEGE STATION. It is in existence until May 31, 1993 at which time an annual lease agreement shall apply. All terms of the lease agreement dated August 4, 1992 signed by Sue Ellen Davis, Lessee and R. J. Holmgreen, Lessor dated August 10, 1992 shall apply for the above stated time period except for an adjustment in monthly rental fees from $225 to $425. The adjusted fee will occur when occupancy of the new office space is taken. The new fee will be prorated based upon the actual number of days of occupancy in the first month occupied. Thereafter, rental fees will by the whole month. IN TESTIMONY WHEREOF, the parties of this agreement have hereunto set their hand in duplicate, the day and year written below. BRAZOS COUNTY, TEXAS J0- re- I L" 1 R.J. NOLMGREEN,1 COUNTY JUDGE, LESSOR 311 s�� DATE Ale", JUNIOR LEAGUE OF BRYAN /COLLEGE STATION JUNIOR LEAGUE PRESIDENT, LESSEE 6? -C�-6 -9-5 DATE a � This agreement, hereinafter called Interim Lease Agreement, is between BRAZOS COUNTY, TEXAS, and JUNIOR LEAGUE OF BRYAN /COLLEGE STATION. It is in existence until May 31, 1993 at which time an annual lease agreement shall apply. All terms of the lease agreement dated August 4, 1992 signed by Sue Ellen Davis, Lessee and R. J. Holmgreen, Lessor dated August 10, 1992 shall apply for the above stated time period except for an adjustment in monthly rental fees from $225 to $425. The adjusted fee will occur when occupancy of the new office space is taken. The new fee will be prorated based upon the actual number of days of occupancy in the first month occupied. Thereafter, rental fees will by the whole month. IN TESTIMONY WHEREOF, the parties of this agreement have hereunto set their hand in duplicate, the day and year written below. BRAZOS COUNTY, TEXAS J0- re- I L" 1 R.J. NOLMGREEN,1 COUNTY JUDGE, LESSOR 311 s�� DATE Ale", JUNIOR LEAGUE OF BRYAN /COLLEGE STATION JUNIOR LEAGUE PRESIDENT, LESSEE 6? -C�-6 -9-5 DATE 0 t THE STATE OF TEXAS COUNTY OF BRAZOS A RESOLUTION BY THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS AUTHORIZING THE SUBMISSION OF A GRANT REQUEST TO THE GOVERNOR'S CRIMINAL JUSTICE DIVISION FOR FUNDING TO BRAZOS COUNTY, TEXAS FOR A PROGRAM KNOWN AS THE "CRIMINAL HISTORY ELECTRONIC REPORTING UNDER CHAPTER 60 GRANT ". WHEREAS, THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS, have the moral obligation to the citizens and taxpayers of the Brazos County to ensure that the criminal justice system operates in the most efficient and coordinated manner possible; and WHEREAS, the Commissioners' Court feels that the implementation of the Criminal History Electronic Reporting under Chapter 60 Grant will materially enhance the administration of justice in Brazos County, Texas; and, WHEREAS, the opportunity exists to fund vital parts of this program through the Office of the Governor of the State of Texas, Criminal Justice Division; NOW, THEREFORE BE IT RESOLVED, by the Commissioners' Court of Brazos County, Texas at its meeting on the 15th day of March, 1993 that: 1. The County Judge of Brazos County, acting on behalf of Brazos County be authorized to make application to the Criminal Justice Division, Office of the Governor, for grant funds resulting from the Criminal History Electonic Reporting under Chapter 60 Grant. 2. The County Judge be authorized to accept such grant funds should they be tendered; and 3. This resolution becomes effective upon its adoption. ATTEST: Co my Jerk Brazos County, Texas R. J. LMG EEN County Judge Brazos County, Texas • r r 1 TCDRS -65 (Non- Merger Counties) TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM COUNTY'S REPORT OF MONTHS OF SERVICE AND SUPPLEMENTAL COMPENSATION OF EACH DISTRICT OFFICIAL w hCAM �Q(iyah ur (Employee's Name) EMPLOYED BY h (Membership Number) (Name Hof County I. MONTHS OF SERVICE RENDERED AFTER COUNTY'S DATE OF PARTICIPATION IN TCDRS (Date) FROM 0. YR. TO MO. YR. POSITION NO. OF MOS. OF SERVICE AMOUNT EARNED AS COUNTY COMPENSATION* (NOT TO EXCEED CO.MAX,EARNINCS) AMOUNT DUE TCDRS BASED ON :Z 01 CO. COMPENSATIO1 4, 3 079. 30 $ 11 IS .5 S S S S S $ $ S (1) TOTAL ( 2) TOTAL , 1415 "1 S *If the actual compensation is greater than TCDRS Maximum Earnings subject to retirement deductions, then enter the TCDRS Maximum Earnings. II. SUMMARY AMOUNT DUE TCDRS: 1. District Official [line (2))... ...,$ , �{ 5 •SS 2. County's Matching Amount ....... ........•.....................$ Total Amount Due TCDRS and hereby remitted .................$ I& 1E, icy 3 (DATE) TUR COUNTY OFFICIAL) ( I E) 0 m w F mr 2.00427 -026 GU ,� OFFlCIAL CHECK -ice\ FEDERAL BANK Fs.Q MART! -93 " 2004270? km TEXAS � 220 20 PAY jla ;# * *54 s 41 5 *DOLLARS AND 55 CENTS TO THE OROEROF TX CTY & DIST EMPLOYEES RETIREMENT S I - NAME OF REN'RTER BILL TURNER�^��^f�C(JJ/ /�� NOTICE TO CUSTOMERS C'%j(,j;� �" • f The aAV+ano a en raven, uty B«d \ 1 vm bo roourod oot«o thc` th in c .an oo re�aceo « rafunootl h mo dart rt 1a bet maDbcoE a ctobn - ToWQMK(NEW YORK STATE) BUFFALO NY :c .�. _, �,....�""•"'�U.- jM;Y��d �*.#.,- ..• —.•.�. � � + ... 9 � i 0 Victim Assistance Coordinator Oueen Walker kwestigator Gi SchuRx BILL TURNER DISTRICT ATTORNEY BRAZOS COUNTY. TEXAS 4091361.4320 MEMO 300 E. 26th Street. Suae 310 Brazos County Courthouse Bryan, Texas 77803 TO: COUNTY JUDGE, DICK HOLMGREEN and COUNTY COMMISSIONERS FROM BILL TURNER DATE: December 14, 1992 The Legislature has allowed District Attorneys to buy into the County retirement system for the number of years they worked for the County but were ineligible. This program is identical to the program afforded the District Judges and likewise requires the approval of the Commissioners' Court. I am asking for permission to buy my service from November 9, 1983 to September of 1991. The total I would pay to the retirement system is $4,415.55 as indicated by sly salary calculated by the treasurer's office. I have attached that calculation for your information. Thank you for your consideration. v VOL I -PAGE ? 3� S5c8.Sfi +O Q 5-5a , a•6 -_ 3 No , n�- y � I 07Y,30 - 7% - - •i VOL I -PAGE ? 3� o,Srr�r,� s BOARD OF TRUSTEES Chairman Giles Oalby County Judge Garza County Vice- Chairman Durward Wnght County Commissioner Midland County Fred Clark Judge. County Court at Law Comal County Bill Hicks County Auditor Ector County Kathy Hynson County Treasurer Fort Bend County Grady Prestage County Commissioner Fort Bend County Steve Radac4 County Commissioner Harris County Ann Smith Tax Assessor-Collector Hood County Bill Wallis County Commissioner Smith County STAFF Terry Horton Director Patsi Hatfield Benefits Administrator Ray Henry Comptroller Joseph Cannon Froh Manager. Membership Communications Gaynor Kendall Legal Counsel Robert M. May Actuary r Texas County and District Retirement System 400 West 14th Street • Austin. Texas 78701 -1688 • (512)476 -6651 a FAX (512)476 -3861 February 4, 1993 The Honorable Sandie Walker Brazos County Treasurer 300 E. 26th, Suite 313 -A Bryan, TX 77803 Re: Brazos County Prosecuting Attorney William Reagan Turner # 120 -476 Dear Ms. Walker: Please be advised that we have received Commissioners Court Order authorizing participation in this System of Brazos County's Prosecuting Attorneys effective January 1, 1993. We are enclosing forms TCDRS -65 (County's Report of Months of Service and Supplemental Compensation of Each District Official) which should be completed and submitted to our office within ninety (90) days of the effective date of your Order if William Reagan Turner desires to receive credit in this System for previous service. Amounts submitted for the purchase of previous credit must be submitted in a lump sum and cannot be treated as a reduction of compensation subject to federal income tax (this treatment can only be accorded regular monthly contributions required of a member after December 1985 and does not extend to voluntary purchases of credited service). The required remittance (as calculated on the enclosed form TCDRS -65) from Mr. Turner and the County, as well as a form TCDRS -2 (Personal Data Form) should be submitted with the form TCDRS -65. Also enclosed are forms TCDRS -E (Waiver of Membership) which need to be completed and submitted to our office if any other Prosecuting Attorney you may have elects not to participate in the Retirement System. Prosecuting Attorneys who take office'in the future are to become members of the System immediately upon the date they take office. Please let us know if you have any questions in this regard. Sincerely, J Patsi Hatfi d Un stbolu Benefits Admimstrator Investment Counsel PH /kd Enclosures: TCDRS -65 and TCDRS -E c� F t� `:.. I a MEMORANDUM TO: R.J. Holmgreen, County Judge Gary Norton, Commissioner Pct. 1 Walter Wilcox, Commissioner Pct. 2 Randy Sims, Commissioner Pct. 3 Milton Turner, Commissioner Pct. 4 FROM: Cheryl K. Turney Purchasing Agent DATE: March 11, 1993 SUBJECT: Recommendation for RFP No. 93 -674 Mary Ann Ward, M.J. Deen, and I evaluated and considered the three bids received for the County Clerk's Computerized Optical Imaging System. After seeing a demonstration from each of these vendors, we determined that Government Records would best suit our current needs. We have contacted a number of County Clerk references throughout Texas that highly recommend Government Records, therefore it appears they offer the least risk to Brazos County. The tabulation attached outlines Brazos County's options for Purchase, Lease /Purchase, and Lease only. Leasing the equipment would be the most costly over a five year analysis and is not recommended. We do recommend that Brazos County purchase this equipment outright. The equipment furnished under this bid is of the latest technology and should serve Brazos County well over the next five years. This tabulation also reflects final figures after negotiations with Government Records. They have provided our first year warranty free of charge with the purchase of their equipment and have reduced their equipment paces by $1,333.00 (approximately 3%). f� J i { a • 0 I PROPOSAL 93 -674 COMPUTERIZED OPTICAL IMAGING SYSTEM O , MONTHLY PURCHASE LEASE MONTHLY ` GOVERNMENT RECORDS PRICE PURCHASE LEASE 801.31 X 60 mo 1500 X 60 mo $39,135.00 $48,078.60 $90,000.00 issuance fee $2,172.50 $801.31 warranty year one N/C N/C $64,339.80 warranty year two $4,000.004 $4,000.00 warranty year three $4,000.004 $4,000.00 warranty year four $4,000.004 $4,000.00 warranty year five $4,000.004 $4,000.00 TOTAL 5 YEAR ANALYSIS $3,276.00 $114,000.00 * EXTENDED WARRANTY FOR $55,135. 4,879.9-1--F $90,000.00 * LEASE AMOUNT FOR YEAR 3 -5 NOT GUARANTEED # YEARLY WARRANTY PRICE PAYABLE MONTHLY AT $333.34 O , MONTHLY PURCHASE LEASE MONTHLY LANIER PRICE PURCHASE LEASE 1206.52 X 60 mo 1072.33 x 60 mo $35,721.00 $58,860.00 $114,000.00 + PRINTER (average cost) $2,172.50 FREE TOTAL EQUIPMENT COSTS $37,893.50 $72,391.20 * $64,339.80 prorated warranty $2,457.00 $7,461.00 warranty year two $3,276.00 $7,461.00 * warranty year three $3,276.00 $7,461.00 * warranty year four $3,276.00 warranty year five $3,276.00 $114,000.00 * EXTENDED WARRANTY FOR TOTAL 5 YEAR ANALYSIS $53,454.50 $72,391.20 $64,339.80 * LEASE/PURCHASE AND LEASE AMOUNTS INCLUDE WARRANTIES O , MONTHLY PURCHASE LEASE MONTHLY QIV SYSTEMS PRICE PURCHASE LEASE 981.00 X 60 mo 1900 X 60 mo $42,670.00 $58,860.00 $114,000.00 warranty year one FREE FREE warranty year two $6,217.50 $6,217.50 warranty year three $7,461.00 $7,461.00 warranty year four $7,461.00 * $7,461.00 * warranty year five $7,461.00 * $7,461.00 * TOTAL 5 YEAR ANALYSIS $71,270.50 $87,460.50 $114,000.00 * EXTENDED WARRANTY FOR YEAR 4 -5 IS UNDETERMINED O , - NOTICE OF PROPOSED INSTALLATION IN COUNTY RIGHT -OF -NAY TO THE COMMISSIONERS' COURT OF BRA20S COUNTY, TEXAS BRA20S COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that��vs�� (Applicant), proposes to place a WatT kNll _3o'er within the right -of -way of \1 prLL_ E'( QkEW J)f2kv (name of road) in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by a copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he or his designated inspector may inspect the actual installation. 2. That all damage to the roadways and rights -of -way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. That Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way. S. That the line will be constructed and maintained on the County right - of -way in accordance with governing laws. 6. That the line or lines will be constructed no less than twenty -four Inches (240) lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. I. That all sites will be barricaded during the construction period. C nstruction of this line will begin on or after the day of 19`- Fi rm: P_V" r}`r By: M, K.-- ( -6 N.5 AR. G Title: CpcvTyz,}c_-r %r44 4� Address: P- C- �k , `,�; C L L 3C ►2y rT 1 -1 3 8 1 Phone: LQ 9 - C,cl0 - L, I+C APPROVE6 BY COMMISSIONERS' COURT Date: s 3 Al" - E lam" ` k, J mgreen, n y Judge ` /cj:ROMCRSG w. �O f�rn -tt ler X02 Uq l CL, U(e Lkj It w0.rte, Line V Be �9e �ov61r r�'O 4` e`,JCL 1 lu�gN „•,�r• ( � L co,f�o�u n�nr hek � --�rtl. Meter -5,2+ k`ore o blot E'la1S e- r„rc. t a 1' Wo.+ -o r L r A e. �; ... - _._.____� -. -: - , •...� 73,E __..- 3 N J r NOTICE OF PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that wi r.krnn Creak RD ci a1 Utility Di (Applicant), proposes to place a Road Bore under widiiix the right -of -way of Dick Elliott Road (name road) in Brazos County, Texas as follows: The location or description of the proposed installation is more fu shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he or his designated inspector may inspect the actual installation. 2. That all damage to the roadways and rights -of -way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. That Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way. 5. That the line will be constructed and maintained on the County right - of -way in accordance with governing laws. 6. That the line or lines will be constructed no less than twenty -four inches (24 ") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. 7. That all sites will be barricaded during the construction period. Construction of this line will begin on or after the 8th day of March , 19 93 Firm: Wickson Creek Special Utility District By: Kent Watson�y� Title: General Manager Address: P.O. Box 4756 Bryan, TX 77805 Phone: 409/589 -3030 APPROVED BY COMMISSIONERS' COURT Date: /sIq3 . T Ho gre ount ge �r �� 5 AA0M9 /cj:ROWCRSG ran °c`� b2 - 25 `93 i l I i i • 0 NOTICE OF PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that wi r.krnn Creak RD ci a1 Utility Di (Applicant), proposes to place a Road Bore under widiiix the right -of -way of Dick Elliott Road (name road) in Brazos County, Texas as follows: The location or description of the proposed installation is more fu shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he or his designated inspector may inspect the actual installation. 2. That all damage to the roadways and rights -of -way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. That Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way. 5. That the line will be constructed and maintained on the County right - of -way in accordance with governing laws. 6. That the line or lines will be constructed no less than twenty -four inches (24 ") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. 7. That all sites will be barricaded during the construction period. Construction of this line will begin on or after the 8th day of March , 19 93 Firm: Wickson Creek Special Utility District By: Kent Watson�y� Title: General Manager Address: P.O. Box 4756 Bryan, TX 77805 Phone: 409/589 -3030 APPROVED BY COMMISSIONERS' COURT Date: /sIq3 . T Ho gre ount ge �r �� 5 AA0M9 /cj:ROWCRSG ran °c`� b2 - 25 `93 i l I i i � 6er Pewatej zoAC Ac. i- —7-""�/ ,t,4 ).LA) 1� e. 2.3 Acs --- - - - - - - - 0.4- I►1;�C t - -- - - -- - -� i i E i ry TT P ✓c, i ProPp -j Qona Uofe� A -r Zoo A�, i1 v • o Tf ownrT ' u rt_u 1 7 'oa:)j t r1iff RECENLU �Lu f wad GTE Telephone Operations Central Area Engineering Department P. 0. Box 3150Q Bryar., Tet.as 77805 February 15, 1993 Reply To Bryan, TX Brazos County Engineering Office Mr. Holland Winder, County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Dear `!r. Winder: � Subject: AGP.MNTS 24 BURIED CABLE 5416 3POOIGS Enclosed are Form Ed -135 and work location sketch showing the location of our proposed buried cable line on County roads in Brazos County at Bryan, Texas. This work is to be completed on Work Order 3POOIGS which is scheduled for March 1993. If you have any questions con- cerning this work, please contact Richard Wallace at our office in Bryan, telephone 321 -4752 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, G/� IA' � � Alan Col =e,: Senior Eng-ineer - OSP AC: ct) Attachment A part of GTE Corporation / _ _ _ _ !_ _ _- •• i . r ' 1 9 .. -.. . GENERAL TELEPHONE NOTICE OF COMMUNICATION COMPANY LINE INSTALLATION February 15, 1993 TO THE COMN:LS:ONE R' S C0jRT 07 BRAZOS COUNTY ATTENT:0N COUNTY JUDGE. Form.'_ notice is hcreby civer, than G" E 11 Construct 3 co:'.mui._cation l,nd'• witnin the rialr -, -of -way of a County Road ,r: B -'azos Co nlzy , Texas as follows: Bec nning .az the )unc._or, of S;ra Lane and the College Stataon ci, y lim,ts, 60.)' of buried :-able is to be placed Southe:.-tQr1 a: S w_thin the Gast r_c "t -of -way of Sara Lani- . '"he proposed cab? E wi ' 1 be buried to a m,n_, ir.ur, depth of 30" . "n� location and descrip`io:: o_ this line and associated ap. tenances is more fi ll,2- shown by -four copies of drawings ait_ched tc this notice. The line will be cor.structec and ma_rtainec on the County Road right.- o: -wZy in accordance with governin: laws. Notwiihstzriuing any other provision contained herein. it is expressly understood that tender of this Notice by GTE does net constitute a waiver, surrender, abandon:rer.- or impairment any property rights, franchise, easement, 'license, authority, permission, privilege or right now granted by 1-aw or may be granted it the future and any provision: or provisions so con- strued shall be null and void. Construction of this line will begin on or after March 1993. GENERAL TELEPHONE COMPANY Aran Colley Sanior engineer - OS? P. 0. Box 3158 Bryan, Texas 77805 ■• l' ,. , 6 • 0 A z. a I 4 �D �S 1 � d . 1Z , ,1 1 NC 600664 ED- 172(HEV 1 -661 So uTN C,LYTEAL ® Southwest TAX D... y500 / u3cA m oL L J? 7722 ';2 S o+ow �r CRAS Wf WZ ACE DMT[ e Tm - A _ Q5 A..wovW r CALM a / Rcvrsm MY own eW--,R /� ✓i �E or e+lset � �_ r. Ma a A z. a I 4 0 NOTICE OF PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRA20S COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that Sv. 0r CDT.--P (Applicant), proposes to place a WA's %__Ntj r I so within the right -of -way of V--- N L_ 0 G S- (name of road) in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he or his designated inspector may inspect the actual installation. 2. That all damage to the roadways and rights -of -way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. That Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way, S. That the line will be constructed and maintained on the County right - of -way in accordance with governing laws. S. That the line or lines will be constructed no less than twenty -four inches (241) lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (21) below the center of the roadway. 7. That all sites will be barricaded during the construction period. Construction of this line will begin on or after the \(O day of Firm: * a RQ MW Sr.� -ra N �►- LJ s c By: Title: �p�-rc.c�- MAr.IgCrE�L Address: P -O ass W L-L-e o cam+, h . -7'188 I Phone: q0 CA - (0 10' G O SS APPROVE6 BY COMMISSIONERS' COURT Date: Lgj93 x , 'ez� mgreen, CoWnVy Judge /cj:ROWCRSG Z.� 1 � I D its I w • I N � O W N • � Z d Z i h '�•A•'" �Z 1 �I i ►11 a ►.. -ire �l wk 1 I i • I 1 Al a FEBRUARY 1993 TREASURER'S REPORT FUND NAME FUND BALANCE INCOMING TOTAL DISBURSED FUND BALANCE INVESTED BAL.IK ACCT. 01/31/93 02/28/93 02/28/93 GENERAL FUND 12,406,639.16 3,868,476.36 16,275,115.52 1,745,318.64 14,529,7 96.88 13,194,000.00 1,335,7 96.88 ROAD 6 BRIDGE GENERAL 2,652,919.79 187,941.34 2,840,861.13 214,634.40 2,626,226.73 2,150,000.00 476,226.73 BOONVILLE CEMETARY 7,081.50 77.16 7,108.66 0.00 7,108.66 0.00 7,108.66 ROAD 6 BRIDGE 12 753,820.54 2,588.69 756,409.23 3,610.00 752,799.23 600,000.00 152,799.23 C.O. FUNDS 1,288,190.57 326.99 1,288,517.56 3,646.49 1,284,871.07 1,200,000.00 84,871.07 C.O.DEBT SERVICE 457,828.20 391.66 458,219.86 0.00 458,219.86 445,000.00 13,219.86 PERM.IMPV.DEBT SVC. 1,392,868.86 350,014.94 1,742,883.80 928,047.00 814,836.80 811,000.00 3,836.80 ROAD & BRIDGE DEBT SVC. 119,306.59 5.01 119,311.60 0.00 119,311.60 118,000.00 1,311.60 CAPITAL PROJECTS 10007,754.25 776.38 1,008,530.63 11,500.00 997,030.63 800,000.00 197,030.63 STATE LATERAL ROAD 139,835.89 24,680.07 164,515.96 0.00 164,515.% 0.00 164,515.96 RECORD MGMNT.& PRESV. 32,955.97 8,730.00 41,685.97 574.32 41,111.65 0.00 41,111.65 LAW LIBRARY 8,216.11 3,143.26 11,359.37 822.45 10,536.92 0.00 10,536.92 OMNIBUS CRIME CONTROL 44,288.78 16,641.30 60,930.08 46,744.28 14,185.80 0.00 14,185.80 APPELLATE JUDICIAL SYST. 3,115.15 632.47 3,747.62 0.00 3,747.62 0.00 3,747.62 HEALTH DEPARTMENT 98 ,703.03 34,346.88 133,049.91 43,020.41 90,029.50 0.00 90,029.50 HEALTH S LIFE INSURANCE 739,699.15 39,349.06 779,048.21 171,588.27 651,459.94 0.00 651,459.94 TOTAL 21,153,223.54 4,538,071.57 25,691,295.11 3,125,506.26 22,565,788.85 19,318,000.00 3,247,788.85 t •