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Home My WebLink About1999-11-30-0900AM-Regular•I • 61-- FILED FOR EC,Q~D o DATE ''Z Y7 AT la''. 0 0 CLOCK M MARY ANN WARD B AZOS COU TY CLE K BR.AZOS COUNTY er BRYAN. TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, NOVEMBER 30,1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26= STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Thornton. 2. Pledge of Allegiance - Commissioner Thornton. Consider and take action on agenda items 3 - 12: 3. Budget Amendment 99/00-6. 4. Personnel Changes of Status. 5. Payment of Claims. 6. Rescinding authorization for County Judge to serve as agent for the Commissioners Court in rescinding the Order Prohibiting Outdoor Burning. 7. Rescinding the Order Prohibiting Outdoor Burning. 8. Appointing fire commissioners to the Brazos County Fire Prevention District #4 Fire Commissioners Board. 3 r Commissioners Court Meeting Agenda November 30, 1999 Page Two 9. Requisitions from Capital Expenditures Fund (Minor Equipment) for printers forthe Tax Office. 10. Requisition from Road & Bridge capital funds for a portable building. 11. Requisition from Copier Replacement funds for a copier for the Tax Office. 12. Award correction for Bid #2000-009, Heavy Machinery Rental. 13. Acknowledge receipt of the Juvenile Detention Facility Certification. 14. Announcement of interest items and possible future agenda topics. 15. Call for citizen input and/or concerns. 16. Adjourn. . The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (409) 361-4102. I s3 f WID T i • r4 t r COMMISSIONERS' COURT REGULAR MEETING NOVEMBER 30, 1999 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, November 30, 1999, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1, Absent; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Thornton gave the invocation and led the pledge of allegiance. The Court next considered Budget Amendment #99/00-6.1 through 6.3, which would transfer funds to Community Support from Contingency; create a line item in the Road & Bridge Budget and reallocate funds for the Tax Office. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20001701 through 20001874 On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. VOL-_/ ? . AG1 6-35" . I~ Commissioners Court meeting November 30, 1999 i ~I ( t t6 Y ' r. G ' 2 The next matter for consideration by the Court was rescinding authorization for the County Judge to serve as agent for the Commissioners Court in rescinding the Order Prohibiting Outdoor Burning. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to rescind the authorization. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to table consideration of the Order Prohibiting Outdoor Burning until Friday at 9:30 a.m. The Court next considered appointing fire commissioners to the Brazos County Fire Prevention District #4 Fire Commissioners Board. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to appoint Anderson Jones, James Green and Sue Moody to a two year term beginning January 1, 2000 and ending December 31, 2001. The Court next considered approval of requisitions from the Capital Expenditures Fund (Minor Equipment) for the following purchases: a) 3 Okidata 320 printers for Tax Office $882.00 b) 3 Serial cards for Okidata 320 Printer $355.00 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisitions to be paid from Capital Expenditures Fund. The Court next considered approval of a requisition from the Road & Bridge Capital Fund for a Portable Building for $1,480.90. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the requisition to be paid from the Road & Bridge Capital Fund. The Court next considered approval of a requisition from the Copier Replacement Account for the purchase of a Canon NP6545 Copier, Warranty and Installation for $6,706.18 for the Tax Office. On motion by Commissioner Cauley, seconded by S-Uo 1 • • • 4 f r Commissioners Court meeting November 30, 1999 3 Commissioner Sims, the Court voted unanimously to approve the requisition to be paid from Copier Replacement Account. The next matter for consideration was to award correction for Bid 2000-009, Heavy Machinery Rental. The Purchasing Agent requested a correction in the secondary award for #1 Backhoe/Loader-62HP to Awalt Rentals. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the correction for Bid 2000-009. A copy of the bid tabulation is attached. The Court received, approved and ordered filed as submitted the Certification of the Juvenile Detention Facility. The inspection and certification was carried out by the Juvenile Probation Board on the 18`" day of November, 1999. A copy of the Certification is attached hereto. Under announcement of interest items and possible future agenda topics, the County Judge made the following comments: ' a) The Jail Commission put a deadine of June 1, 2000 for completion of the jail and the variance on inmate capacity until that time. b) He said that the Treasurer had asked him ' if there would be a Commissioners Court meeting on December 28, 1999. c) The two offices adjacent to Risk Management will be used by the Workforce Commission to temporarily house five employees. ! The Sheriff made the following comments: a) Special Service Deputies are ready to take on the service of Attorney General paperwork. b) He introduced the Courthouse Security Officer Supervisor, Irvin Todd. There was no citizen input and/or concerns. There being no further business to come before the Court, the meeting was adjourned. , i tom... ~~.~.w..~~ The foregoing minutes of the Commissioners Court meeting held November 30, 1999 have been examined and are approved in open Court this the .2S Vl day of ~jVa.~ 2000 in Bryan, Brazos County, Texas. 6L Alvin W. Jones County Judge i m. S. ornton Commissioner, Precinct 2 Carey C ley, Jr. commissioner , Prec nc 4 I t , 4 4 , t r' 1 Ji F r C - Tony ones Commissioner, Precinct 1 X~ -41o~ZD Randy 4& Commi Toner, Precinct 3 Mary Aryl Ward County Clerk ,If "'IL,_l8 ~At~ • • • r BRAZOS ~OUNTY COMMISSIONERS' MEETING ON NOVEMBER 30.1999 :41 t i r I 1 AT g;Od A.M. ' ~ I • r ~1 r • -K f O 1 .t f , BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1999-2000 BUDGET YEAR NO. 99/00 06.1 thru 06.3 r F 1t t i On this the 2e° day of November 1999 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on November 29, 1999 the Court heard and approved a budget amendment for the 1999-2000 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 9, 1999 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 29n° day of November 1999. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By; r u-- Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original Y budget Copies: County Auditor County Treasurer Commissioners' Court Minutes f ~ PAar. ' *V 1 1 ( I+ ~!r 1 + it L I , } BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99100-6.1 11/30/99 FD DIV ACCT PROJ DR/CR , ACCOUNT NAME Increase Decrease • 01 110020 734200 Dr. Economic Development Co 20,000.00 01 110015 611300 Cr Contingency 20,000.00 Community Support Economic Development Corp. To increase the line item budget as approved in Commissioners Court 11/23/1999. • 1 h• 19 117.: ~ I,• z, Date" 1L2I9$ tes 71-~ VOL J,9-..PAfil ,k • iv~~ i G _ ~ • • ~I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 99/00-6.3 1 1/30/1999 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 45 630005 613240 Dr. Minor Equipment 1,240.00 45 630005 806715 Cr. Printer Replacement 1,240.00 Capital Expenditures To increase budgeted amount in Minor ui ment in order to a for ri nters to be used in the Tax Offi PI'ega r`ed By WL1VI ApprovedByi'`; K* r' `t.E?E r"•,? . ' .i'::..°11/24/1999 Dates r ~ltilL,~~ -43 _ i I`. z e • PERSONNEL CHANGE OF STATUS page 1 of 1 } .t ~r r 1 COURT DATE: NOVEMBER 30. 1999 DEPARTMENT: PERSONNEL PURPOSE: APPROVE PERSONNEL CHANGE OF STATUS !#f*!!f!!*•#tfilAflflfff!**!ff*i*ff#*!!t*i!lftflfttltff!*t!#!t*!!*!ff!lfff*fffifff!*fllfflffltiftiiff#!•fftff! DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED ffflt*!#*flfffflti#f!t!#!►!ft*ltifflf*flttt#fti#tfittl!!it!#!!f!#f!tlffflftl4filf#!*t!f!#ffif#!flfffftffff**#f BRAZOS CENTER MCALEXANDER, PHILLIP TERMINATION JUVENILE SERVICES ALLEN, TAMMY TERMINATION NTTF/SHERIFF OFF BACHMANN, BRIAN TRANSFER WITHIN DEPT SHERIFF OFF - ADMIN KINDELL, FRED MERIT INCREASE KINARD, GERALD MERIT INCREASE THOMPSON, DAVID MERIT INCREASE BALLEW, SAMUEL MERIT INCREASE BELL. MATTHEW MERIT INCREASE WILLIAMS, WANDA MERIT INCREASE HOUSTON. SHARUN MERIT INCREASE PAULER, DONALD MERIT INCREASE FICKEY, MARK MERIT INCREASE WIESE, ALLEN MERIT INCREASE RAMIREZ, ED MERIT INCREASE SPRADLIN, TODD MERIT INCREASE POLLOCK, JOHN MERIT INCREASE KORONKA, LOUIS MERIT INCREASE MARTINEZ, PAUL MERIT INCREASE PRITCHARD, DAVID MERIT INCREASE MCGEE, CLAY MERIT INCREASE SMITH, TERRY MERIT INCREASE POLLOCK. TAMMY MERIT INCREASE PERRY, ELMER C MERIT INCREASE SLEDGE, LARRY MERIT INCREASE Approved In Commissioners' Court: November 30.19" County Judge or Commissioners Signature: Brazos County • Traditional America Purchasing Department 300 EAST Mii STREET SUITE 214 BRYAN, Tx 77803 Pu (409)361-4290 FAx(409)361-4293 MEMORANDUM TO: Honorable Alvin W. Jones, County Judge Honorable Tony Jones, Commissioner Pet.1 Honorable Bill Thornton, Commissioner Pct. 2 Honorable Randy Sims, Commissioner Pct. 3 Honorable Carey Cauley, Commissioner Pct. 4 FROM: Kay Wettemann, Senior Buyer DATE: November 23, 1999 SUBJECT: Award Correction for Bid # 20004M Heavy Machinery Rental • The Purchasing Department is requesting a correction in the secondary award for #1 Backhoe/ Loader -62 HP to Await Rentals. Thank you. o-PPAe-1,1d i Y t r R- r i THE FOLLOWING DOCUMENT pi s. 541 549 IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL 1 i CIV t BID TABULATION 2000-009 HEAVY MACHINERY RENTAL 1999.2000 CONTRACT 1111511999 - 111%12000 'RLNRlO" HT21111M TYPE OF RQUIPMENT AWALT RENTALI ELITE RENTALS MUSTANO RENTAL 1 . 11INN 11 OR M MONTHLY. Ab"m 1.10000 127050 1,200,00 0 WEaar. 8500 435.00 430.00 DAILY' 175.00 11000 156.09 PRfIGHf 32MOUNMIP MILE x m NMI will VU MONTHLY. __Nag 1.90000 1,511.00 WEEKLY' 51500 911AO DAILY. 21000 2,1100 "mGm : LIOWROUNOTRIP MILE 0„ ~ • MDb MONTHLY' 2.200.00 2.100.00 1Y' 735 00 mOO DAILY: 243.00 243.00 m *W: ZMMOUNDTRIP MILE r l MONTHLY' {,65000 1,07100 YAm%Y' 1.65000 I mace DAILY' 52000 435m FREN,WP $2001ROUNOTR[PMO.E p• 1 NOW nl MONTHLY' woo VAMQY' 1915 DAILY.' P R JGW 0- 1 MONTHLY' 500000 V DIV wEnar. 2570,00 DAILY' 510.00 FREIGHT' s2001rouNDTRIP MILE 7. om MAf.WMUULL MONTHLY: NU Ulu mu NU Ulu WEEKLY' DART. FREXW. R6L EYERETT ROMCO EQUIPMENT RUSH EQUIPMENT oEt +.1ss oo 43500 13500 S30LROUNDTFUP NU Ulu 2.10100 50200 ~ 267.00 57061ROUNDTRIP 2.20000 2.62500 I 73500 67500 I 25000 292.00 I =S EACH WAY OTRIP 310dR0UNOIRIP ! I mv Ulu I• 1 1.643.00 1,61500 W500 31061ROUlDTRIP i L. 14 3ED-11123MM1 V 1 , I~ t i 1 it I ~I TYPEOF EQUIPMENT AWALT RENTALS ELITE RENTALS MUSTANG RENTAL 0.B. EVERETT ROMCO EQUIPMENT RUSH EQUIPMENT MONTHLY: {.90000 1,096.00 5,338 00 WEEKLY: 1,038 OO 1,000.00 1,779 oo DAILY: 51500 700.00 59300 FREKNr S200ROUNDTRrP MILE 0- $3091ROLINDTRIP MONTHLY: 110000 Rl. m. WEEKLY: 400AC DAILY: 1SS.00 FREKNr S2001ROUNDTRIP MILE 10. MDNnLr. zaoo.oo , WEEKLY, "SAO DALY: 31LOO FREIGHT: 51001ROUNOTRIP MIL,! H. MONTHLY: 1,50000 1,375.00 110000 11".00 VkEEIO•Y: 63500 795.00 50000 715.00 DALY: 25000 2".00 11500 23800 FREKRiT: 3200IROUNDTRIP MILE 0" S21S EACH WAY 57051ROUNOTRIP 11 MONTHLY: 1.50000 1700.00 1,T0000 2.10000 YIEEHO.Y: !00.00 "0.00 570.00 79000 DAILY: 20000 196.00 190.00 231.00 FREIGHT: S20GROUNOTRtP MILE 0- WS EACH WAY S3051ROUNDTRIP MONTHLY. 300000 3,590.00 190000 3,15000 WEEKLY. 1,00000 1,196A0 97000 1.050.00 DAILY 33800 100.00 32500 35000 FREIGHT: 320GROUNDTRIP MILE 0" 5225 EACH WAY S30SS70UNVDTRIP k MONTHLY: Low 00 3,119.00 170000 3.15000 WEEIO.Y: 935.00 1,139.00 90000 1A50o0 DALY: 315.00 36CAO 30000 35000 FREGHT: 320GROUNDTRIP MILE 0" 5225 EACH WAY 1130LIROUNOTRIP L~. MONTHLY: 0100 00 11,000 13000 WEEKLY: 2.070.00 4000 . 0.000 DAILY: 69000 2,000 2AW FREIGHT: 3200ROUNDTPJP MILE $225 EACH WAY n 1 I i I I 1 f'r I ~ I t I I A . I' I` I YISED' 11=11*1 i~ I I rn a~ i TYPE OF EQUIPMENT AWALT RENTALS ELITE RENTALS MUSTANO RENTAL A F, MONTHLY: 5,41500 3,100,00 WEEKLY: 1,60500 1,700.00 DAILY. 605.00 10000 FREIGHT: f7001ROUNOTRIP MILE P' it MONTHLY: 12115.00 1310A0 WEEKLY'. ♦30OD 4".00 DAILY: 115.00 170.00 FREIGHT, 37001ROUNOTRIP MILE 0" ZI , 02n of "I farlS of raduly MONTHLY: 350,00 781 WEEKLY: 135.00 121 DAILY: 4&00 43 FREIGHT: 0" LGNGEZ=TE OTM7H10 THE 9;;-04 ON GOTHS LAY-OM MC•40KRS MON•1701 HOUR DAY. AO MR NfEJC OMDDCO 176 INTO THE MONTHLY RATE L AN 170 HOUR MONTH NOTE MONTH-30 DAYS INU W"" PROVIDED CONSDER CREOR RS.EVERETT ROMCO EQUIPMENT RUSH EQUIPMENT 5,10000 8.70600 1,05000 tass.00 55000 57800 $275 EACH WAY 330MROUNDTRIP 1,700 00 10000 13500 3725 EACH WAY 7.558 00001 818 28200 33061ROUNDTRIP OCROAD LLMOGEANYOTHER SITESOWTED ON AS NEEDED DEPENDING ON EOURRNT L LENGTH OF RENTAL DOES NOT MEET SPEW 'NO NARG If DELNMO B RLS OR PILLED W TH EhE RECOMMENDATION: PRIMARY: MUSTANG 13.8.11.11,16.21 R B EVERETT-15 SECONDARY: EUTE-2a. 6.11-11,11,20 AWALT. 18 21 REAWARDDATE: I1, 3o-Co 0000o.) . i' I , I I I, . Ch • • • STATE-OF TEXAS COUNTY OF BRA20S JUVENILE DETENTION FACILITY CERTIFICATI jin~f j 4 PN : 5? 2 J1 1En1 We, the undersigned, hereby certify to the Commissioners Court of Brazos CD Vrrlazos ZZJ!xast44d tfxe ld~tt<3►llt}venile Probation Commission, that we have personally inspected the detention facilities at the Oa*Jj kai Justice Center located at 1904 Highway 21 West in Bryan, Brazos County, Texas, to determine swta a for the detention of children as provided by Section 51.12(c) of the Texas Family Code. We hereby find that: 1. Children in detention are not detained in or committed to a compartment of a jai in which adults are detained or committed; Z Children in detention or not permitted contact with adults who are detained or committed to jail; 3. The detention facility meets the requirements of Article 5115, Revised Civil Statutes of Texas, 1925, as amended, defining *safe and suitable jails'; 4. The detention facility meets the "Standards for Juvenile Detention Facilities' as required by Section 75.041, Texas Human Resources Code, and as adopted by the Texas Juvenile Probation Commission effective the 11° day of November, 1986. THEREFORE, the Brazos County Juvenile Justice Center is hereby certified as a suitable facility for children until the next annual onsite inspection due one year from the above personal visit. The Commissioners Court of Brazos County, Texas, shall be provided copies of said certification, and the original copy shall be filed with the Juvenile Records in the District Clerk's Office. INSPECTED AND CERTIFIED this 181 day of November, 1999. ' f Steve Smith, Judge Alvin W. rips, County Judge 361' District Court and Chairman of the Juvenile Board o. .~Ll Qv.,A--kw..x 0. Langley, Judge John elaney, Judge 85° District Court 272" District Court Randy Michel, udge Rick avis, Judge County Co t•Law /1 County Court-at-Law 02 i Beck Segr Citizen f 4 t' i l I - 1 i