HomeMy WebLinkAbout1999-10-26-0900AM-Regular•
BRAZOS COUNTY
BRYAN. TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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BY
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
OCTOBER 26,1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Thornton.
2. Pledge of Allegiance - Commissioner Thornton.
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3. Presentation by consultant regarding health insurance proposals.
Consider and take action on agenda items 4 - 43:
4. Budget Amendment 98/99-42.
5. Budget Amendment 99/00-3.
6. Request by Sheriffs Office to reclassify a receptionist/clerk position.
7. Personnel Changes of Status.
8. Approval of Recurring Payment Requests for the following:
a. Mike Hensarling (2)
b. B/CS Chamber of Commerce
c. Fred Keller
d. Brazos County Appraisal District
9. Payment of Claims.
10. Bid for Health Insurance for county employees.
11. Order amending the annually determined contribution rate plan and making plan
selections for the county retirement program.
12. Request for out-of-state travel for District Judge, 3611, Judicial District, to attend a
judicial education presentation by the American Institute of Certified Public Accountants
in New Orleans, Louisiana on October 27-29, 1999.
13. Request for out-of-state travel by the Transportation Planning Director of the
Metropolitan Planning Organization to attend the Association of Metropolitan Planning
Organizations' Annual National Conference in Wilmington, Delaware the second week
of November, 1999.
Commissioners Court Meeting Agenda
October 26,1999
Page Two
14. Selection of firm for legal services to prepare a county redistricting plan.
15. Approval of Official Bond for Charles H. Ellis, Jr., Justice of the Peace, Precinct 2.
16. Addition of one day to 1999 County Holiday Schedule.
17. Rescinding the Order Prohibiting Outdoor Burning.
18. The Amended Application for Federal Assistance for participation in the SLA/50
Emergency Management Agency program by Brazos County Intedurisdictional
Emergency Management.
19. Contract with the Family Practice Residency of the Brazos Valley for the fiscal year
2000.
20. Contract with the Brazos County Rape Crisis Center, Inc. for the fiscal year 2000.
21. GTE Service Agreement for the Juvenile Services Department telephone system.
22. Tax Resale Deeds and authorization for County Judge to execute tax resale deeds for the
following property:
a. Part of Block 17, Original Town of Bryan, described by metes and bounds is Volume
134, page 218, Deed Records, to George Lopez Trevino;
b. Lot 4, Block 10, Washington Heights Addition, City of Bryan, to Curtis Capps,
Trustee;
c. Lot 4, Block 3, Prairie View Heights Addition, City of College Station, to Jodie
Nelson.
23. Allocation of funds to three eligible EMS providers and revocation of funds to Texas
A&M University EMS in compliance with the 1999 SB 102/EMS contract with the
Texas Department of Health.
24. Approval of recommended election judges and alternate judges.
25. Reclassification of parking spaces on the East 26' Street side of the courthouse.
26. Request by Constable, Precinct 2, to appoint one non-paid, reserve deputy.
27. Request by Constable, Precinct 6, to appoint three non-paid, reserve deputies.
28. Contract with Patterson Architects to provide design services for the Justice of the
Peace/Constable buildings to be constructed.
29. Request by District Clerk to purchase one computer with monitor each for Collections
Division and Jury Services Division.
30. System Support Agreement with Hewlett Packard.
31. Blanket Purchase Orders.
32. Requisition from Certificate of Obligation Funds for a filing cabinet for Personnel.
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Commissioners Court Meeting Agenda
October 26, 1999
Page Three
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33. Requisitions from Capital Expenditures Fund for the following:
a. Filing cabinet for the Sheriff s Office Investigators
b. Intensive use chairs for the Sheriffs Office, Jail Division.
34. Approval to advertise for the following bids:
a. Bid #2000-015, Cellular Phone Service.
b. Bid #2000-016, 1+ Long Distance Telephone Service.
35. Requisitions for the following for Road & Bridge Department:
a. Bid #2000-01 Flexible Base
b. Bid #2000-02 Aggregate for Surface Treatment
c. Bid #2000-03 Hot Mix Asphaltic Concrete
d. Bid #2000-04 Asphalt Oil and Emulsion Products
e. Bid #2000-05 Culverts
36. Award of Bid #2000-012, Vehicles for Sheriffs Office.
37. Rejection of bids submitted for Bid #2000-013, Transportation of Deceased to Medical
Examiner and approval to re-bid.
38. Permission for Road & Bridge Department to enter Melvin Allen's property located off
Rock Prairie Road for the purpose of cleaning out the existing drainage channel. Site is
located in Precinct 1.
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39. Permission for Road & Bridge Department to enter Luke Dileo's property located off
Ferrill Creek Road for the purpose of obtaining fill material to build up mad bed. Site
is located in Precinct 2.
40. Permission to enter Esther Jane McDougal's property located off Mumford Road for the
purpose of clearing channel at roadway culvert/bridge for erosion control and to
construct new water gap. Site is located in Precinct 4.
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41. Request from Williams Communications, Inc. to construct road bores for fiber optic
cable installation in the rights-of-way of the following locations which are in Precinct 1:
a. Paradise Way (Seven Eleven Ranch Subdivision) approximately 338 feet from its
intersection with State Highway 6.
b. Westward Ho (Seven Eleven Ranch Subdivision) approximately 1,493 feet from its
intersection with State Highway 6.
c. Greens Prairie Road approximately 9,018 feet west of State Highway 6.
d. Arrington Road approximately 10,405 feet south of Greens Prairie Road.
42. The Replat of Lot 82 of Woodlake Subdivision, Section One, 15.22 acres. Site is
located in Precinct 1.
43. Acceptance of the Quarter Ending 9-30-1999 Treasurer's Report and the September,
1999 Treasurer's Report.
44. Acknowledge receipt of monthly reports from elected officials and department heads.
45. Announcement of interest items and possible future agenda topics.
46. Call for citizen input and/or concerns.
47. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (409) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
OCTOBER 26, 1999
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, October 26, 1996, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Thornton gave the invocation and led the
pledge of allegiance.
The Court heard a presentation by Don Gray, the County's
consultant on Health Insurance. Mr. Gray made the following
recommendations:
*Stop-Loss Insurance Sun Life*(Plumhoff)
*Third Party
Administrators Employee Benefit Services
*Provider Networks Alliance
The Court next considered Budget Amendment #98/99-42.1
which would reallocate funds for the County Records Management
Fund. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the budget amendment as submitted, a copy of which is attached
hereto.
The Court next considered Budget Amendment #99/00-3.1
through 3.6, which would transfer funds to Personnel from
Commissioners Office, and reallocated funds for Sheriff's
Office (2), Risk Management, County Attorney and Capital
Improvement Fund. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the budget amendment as submitted, a copy of which is attached
hereto.
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Commissioners Court meeting October 26, 1999
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The Court next considered a request by the Sheriff's
office to reclassify a receptionist /clerk position. In a memo
to the Court it was stated that the responsibilities of the
position had changed and that it had become more of a
receptionist/clerk position. It was requested to reclassify
the position from a Group 12 to a Group 9. On motion by
Commissioner Jones, seconded by Commissioner Cauley, the Court
voted unanimously to approve the reclassification of the
position.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
changes as submitted.
The Court next considered authorizing the Auditor's
office to process recurring payment requests for the
following:
a) Mike Hensarling for lease of property
located at 14821 FM 2154 offices of
Justice of the Peace and Constable,
Precinct 2 $5,520
b) Bryan/College Station Chamber of Commerce
for lease of property for the
Metropolitan Planning Organization
$6,284.88
c) Fred Keller for lease of property located
at 8991 East Highway 21, East, Bryan
Texas $750.00 for Justice of the Peace,
Precinct 3.
d) Brazos County Appraisal District,
$50,318.75
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the Auditor's
office to process all the previously noted recurring payments.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
200000448 through 20000814
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
VOL. / FAQ. , 2301
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Commissioners Court meeting October 26, 1999 3
The Court next considered RFP No. 99-042, Health
Insurance for County Employees. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to approve Sun Life for Stop-Loss Insurance with
15/12 specific, "Paid" aggregate, $50,000 SIR and $50,000
corridor deductible. Commissioner Sims moved to approve
Employee Benefit Services as Third Party Administrators and
that Employee Benefit Services takeover the "repricing" duties
that are now provided by Alliance and that Express Scripts
continue to provide the RX plan and that administration of
COBRA remain with the County. Commissioner Cauley seconded
the motion. Commissioners Jones, Sims and Cauley voted "Aye".
Commissioner Thornton voted "No". The motion carried. On
motion by Commissioner Sims, seconded by Commissioner Cauley
the Court voted unanimously to approve Alliance as the
Provider Network and recommended the option in which College
Station Medical Center is not in the network and in which
Alliance is not the TPA. Commissioner Sims moved to approve
Canada Life (Corp. Health Plans) for the Fully Insured Life
coverage and leaving the Basic Life limit at $10,000.
Commissioner Thornton seconded the motion. After some
discussion, Commissioners Sims and Thornton withdrew their
motion and second. Then, on motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to approve Canada Life and recommended increasing the Basic
Life limit from $10,000 to $20,000 and attempting to meet the
minimum participation level for optional Employee and
Dependent Life coverage.
The next matter before the Court was adoption of an Order
Amending the Annually Determined Contribution Rate Plan and
making plan selections for the county retirement program. On
motion by commissioner Sims, seconded by commissioner Cauley,
the Court voted unanimously to adopt the Order for an increase
in existing annuities under Sec. 844.209 at the rate of 3%
plus the county shall make contributions to the System at the 01 11 t~.esrcil
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Commissioners Court meeting October 26, 1999 4
total employer contribution rate of 10.98$. A copy of the
Order is attached hereto.
The next matter for consideration by the Court was a
request submitted by the Judge of the 3615` District Court
requesting approval for out of state travel for himself.
Judge Smith would be traveling to New Orleans, Louisiana to
attend a judicial education presentation by the American
Institute of Certified Public Accountants October 27 through
the 29, 1999. On motion by Commissioner Sims, seconded by
Commissioner Thornton, the Court voted unanimously to grant
the request from Judge Smith and approved payment of out of
state travel expense for him.
The next matter for consideration by the Court was a
request submitted by Michael A. Parks, Transportation Planning
Director of the Bryan-College Station Metropolitan Planning
organization approval for out of state travel for himself.
Mr. Parks would be traveling to Wilmington, Delaware, to
attend the Association of Metropolitan Planing Organization's
8`" Annual Conference the second week of November 1999. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to grant the request from Mr.
Parks and approved payment of out of state travel expense for
him.
The Court next considered the selection of a firm for
legal services to prepare a county redistricting plan. The
County Judge told the Court. that he respected the firm of
Allison, Bass & Associates but that the County had worked
previously with the firm of Bickerstaff, Heath and Smiley. He
then moved to select the firm of Bickerstaff, Heath and Smiley
to prepare the county redistricting plan. Commissioner Sims,
seconded motion. Commissioner Jones, Thornton and Sims and
the County Judge voted "Aye". Commissioner Cauley abstained.
The motion carried. Commissioner Sims asked that the services
include writing boundary lines of election precincts.
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Commissioners Court meeting October 26, 1999 S
The next matter before the Court was the approval of
Official Bond for Charles H. Ellis, Jr., Justice of the Peace,
Precinct 2. On motion by Commissioner Jones, seconded by
Commissioner Thornton, the Court voted unanimously to approve
the Official Bond for Charles H. Ellis, Jr.
The court next considered the addition of one day to the
1999 County Holiday Schedule. On motion by Commissioner
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to add New Year's Eve (December 31, 1999) to the
holiday schedule.
On motion by the County Judge, seconded by Commissioner
Thornton, the Court voted unanimously to table consideration
of rescinding the outdoor burning ban. The current dryness
index is 683 and the Emergency Coordinator could not recommend
rescinding the order.
The next matter for consideration was approval of the
amended Application for Federal Assistance for participation
in the SLA/50 Emergency Management Agency program by Brazos
County Interjurisdictional Emergency Management. This is for
additional personnel for the cities of Bryan and College
Station. On motion by the County Judge, seconded by
Commissioner Thornton, the Court voted unanimously to approve
the amended Application. A copy of the Application is
attached.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Family
Practice Residency of the Brazos Valley. The Family Practice
will provide good medical care for the County's poor and
indigent. The County will reimburse the Family Practice for
actual costs up to a maximum of Fifty-Five Thousand and No/100
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dollars ($55,000). The term of the contract will commence on
the 1"t day of October, 1999 and terminating on the 30th day of
September, 2000. On motion by Commissioner Thornton, seconded
by Commissioner Cauley, the Court voted unanimously to enter
j into contractual agreement with the Family Practice Presidency
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Commissioners Court meeting October 26, 1999 6
of the Brazos Valley. A copy of the contractual agreement is
attached hereto.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Brazos
County Rape Crisis Center, Inc. The Center will provide
support services to the victims of sexual assault. The cost
to Brazos County will be $13,000.00 annually. The term of the
contract will commence on the 1" day of October, 1999 and
terminate on the 30`n day of September, 2000. On motion by
Commissioner Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to enter into contractual agreement
with the Brazos County Rape Crisis Center, Inc. A copy of the
contractual agreement is attached hereto.
The Court next considered approving a GTE Service
Agreement for the Juvenile Services Department telephone
system. Cost for the Agreement will be $2,479.92 and will
provide around the clock coverage. This is a twelve (12)
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month contract commencing November 13, 1999. On motion by
Commissioner Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to approve a GTE Service Agreement for
the Juvenile Services Department telephone system. A copy of
the Agreement is attached. ,
The Court next considered Tax Resale Deeds and
authorization for the County Judge to execute the tax resale
deeds for the following properties:
a. Part of Block 17,-Original Town of Bryan,
described by metes and bounds in Volume 134, Page
218, Deed Records, to George Lopez Trevino. On I
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motion by Commissioner Thornton, seconded by
Commissioner Jones, the Court voted unanimously to
authorize the County Judge to execute the Tax
Resale Deed.
b. Lot 4, Block 10, Washington Heights Addition,
City of Bryan, to Curtis Capps, Trustee. On
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motion by Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted unanimously
to authorize the County Judge to execute the Tax
Resale Deed.
C. Lot 4, Block 3, Prairie View Heights Addition,
City of College Station, to Jodie Nelson. On
motion by Commissioner Jones, seconded by
Commissioner Thornton, the Court voted unanimously
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Commissioners Court meeting October 26, 1999 7
to authorize the County Judge to execute a Tax
Resale Deed.
The next matter for the Court's consideration was
allocation of funds to three (30) eligible EMS providers and
revocation of funds to Texas A&M University EMS in compliance
with the 1999 SB 102/EMS contract with the Texas Department of
Health. On motion by the County Judge, seconded by
Commissioner Thornton, the Court voted unanimously to
allocated funds to the three (3) eligible EMS providers who
are:
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1. Bryan Fire Department
801 N. Bryan
Bryan, Texas 77803
2. College Station Fire Department
P.O. Box 9960
College Station, Texas 77842
3. St. Joseph Regional Health center
2801 Franciscan Drive
Bryan, Texas 77802
and revoke funds to Texas A&M University.
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to appoint the following
persons as alternate judges for the current voting year at the
following voting precincts:
Pct # Election Judge Alternate Judge
7 Robert Wilson (D)
11 Teresa Ramirez (D)
Changes to previously approved Judges and Alternate Judges:
7 Gladys Dominik (R)
23 Kristy Hardy (R)
The next matter before the Court was reclassification of
parking spaces on the East 26t° Street side of the courthouse.
Parking will be limited to thirty (30) minutes and the city
will install the signs. On motion by Commissioner Sims,
seconded by Commissioner Jones, the Court voted unanimously to
reclassify the parking spaces on the East 261h Street side of
the Courthouse and limit parking to thirty (30) minutes.
The Court next considered a request from Constable
Precinct 2, James Marrow, to appoint Michael Ross Bewley as
unpaid Reserve Deputy Constable. on motion by Commissioner
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Commissioners Court meeting October 26, 1999 8
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to approve the request from Constable Marrow to
appoint Michael Ross Bewley as unpaid Reserve Deputy Constable
subject to appointment being within the allotted number of
deputies.
The Court next considered a request from Constable
Precinct 6, Phil Sikes, to appoint Troy Walden, Kevin
McCullough and Lance Platt as unpaid Reserve Deputy
Constables. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court.voted unanimously to approve
the request from Constable Sikes to appoint Troy Walden, Kevin
McCullough and Lance Platt as unpaid Reserve Deputy Constables
subject to appointment being within the allotted number of
deputies.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Patterson
Architects. Patterson Architects will provide design services
for the Justice of the Peace buildings to be constructed. On
motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to enter into
contractual agreement with Patterson Architects subject to
Patterson Architects charging the same rate as the former
Architect, Rick Ravey. A copy of the contractual agreement is
attached hereto.
The Court next heard a request by the District Clerk to
purchase one computer with monitor each for the Collections
Division and Jury Services Division. On motion by
Commissioner Sims, seconded by Commissioner Thornton, the
Court voted unanimously to take no action on this request.
The Court next considered entering into Agreement with
Hewlett Packard for system support. This is for Hardware
support. Coverage period is from October 1, 1999 to September
30, 2000 at a total cost of $467.64. On motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
Commissioners Court meeting October 26, 1999
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voted unanimously to enter into Agreement with Hewlett Packard
for hardware support. A copy of the Agreement is attached.
The Court proceeded to consider the following blanket
Purchase Orders:
Sav-On
Pitney Bowes
Bruchez, Goss
The Eagle
Cain's Coffee
Lilly Dairy
Butterkrust
en E. Keith
US Foodservice
Performance Food
Alliant Food
Sysco food
Scarmardo Produce
Ray Criswell
Ecolab
Americlean
Southwest
Risk Management
$
500
Non Departmental
$
11000
Non Departmental
$15,000
Personnel
$
3,000
Jail
$
500
Jail
$
2,800
Jail
$
1,300
Jail
$
2,000
Jail
$
1,000
Jail
$
7,525
Jail
$
7,525
Jail
$
7,650
Jail
$
3,000
Jail
$
500
Jail
$
700
Jail
$
600
Jail
$
525
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
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The Court next considered approval of a requisition from
Certificate of Obligation Funds for the following purchase:
a) Five drawer lateral file cabinet for
Personnel $447.00
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the requisition
to be paid from Certificate of Obligation Funds.
The Court next considered approval of requisitions from
the Capital Projects Fund for the following purchases:
a) 2 Filing cabinets for the Sheriff's
Office Investigators $770.00
b) 2 Intensive use dispatch chairs $1,550.00
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the
requisitions to be paid from Capital Projects Fund.
The next matter for consideration was approval for the
Purchasing Agent to advertise for the following bids:
1. Bid 2000-015, Cellular Phone Service
2. Bid 2000-016, Long Distance Telephone
Service for Brazos County Offices.
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Commissioners Court meeting October 26, 1999 10
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the
Purchasing Agent to advertise for bids for cellular phone
service and long distance telephone service.
The Court next considered the following requisitions for
purchases through sealed competitive bids for the Road and
Bridge Department:
B i Amount
1) No. 2000-01, Flexible Base $3,025,730
Colorado Materials
Austin Crushed Stone
Young Contractors
Brazos dozer Service
Hanson Aggregates
Gulf Coast Limestone
2) No. 2000-02, Aggregate for $ 167,090
Surface Treatment
Brazos Valley Sand & Gravel
Young Contractors
Austin Crushed Stone
3) No. 2000-03, Hot Mix Asphaltic $ 96,750
Concrete
Primary - Young Contractors
Secondary - Colorado Materials
4) No. 2000-04, Asphalt Oil & $ 117,620
Emulsion
AE Primary - EPRI
Secondary - Gator Recyclers
HFRSZ Primary - Cleveland Asphalt $ 112,000
Secondary - Prime Materials
5) No. 2000-05, Culverts $ 100,000
Wilson Culverts
Contech Construction
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the above
listed requisitions for the Road and Bridge Department.
The Court next considered awarding the following bid:
Bid No. 2000-12,Vehicles for Sheriffs Office
John Hachmann, Purchasing Agent,
recommended acceptance of the bid
submitted by Phillpott Ford. On motion
by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to Phillpott Ford. A copy of
the bid tabulation is attached.
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Commissioners Court meeting October 26, 1999
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The Court next considered the rejection of Bid #2000-013
Transportation of Deceased to Medical Examiner. There were
two bidders, A.R. Mortuary in Franklin and Daniel and Sons in
Bryan. This action was requested because the low bidder, A.R.
Mortuary, would not be able to respond within 15 minutes and
there was a drastic price difference in professional services
between the two bidders. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to reject all bids submitted for Bid #20b0-013.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Melvin Allen on
Rock Prairie Road in Precinct 1, to clear out an existing
channel. On motion by Commissioner Jones, seconded by
Commissioner Cauley, the Court voted unanimously to authorize
the work.
The Court next considered authorizing work outside of
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county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Luke Dileo on
Ferrill Creek Road in Precinct 2 to obtain fill material to
build up road bed. On motion by Commissioner -rnornr-on,
seconded by Commissioner Cauley, the Court voted unanimously
to authorize the work.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Esther Jane
McDoughal on Mumford Road in Precinct 4 to clear out a channel
at the roadway culvert/bridge for erosion control and to
construct a new water gap. On motion by Commissioner Cauley,
seconded by Commissioner Sims, the Court voted unanimously to
authorize the work.
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Commissioners Court meeting October 26, 1999 12
The Court next considered the request from Williams
Communications, Inc. to construct road bores for fiber optic
cable installation in the rights-of-way of the following
locations which are in Precinct 1:
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a) Paradise Way (Seven Eleven Ranch
Subdivision)approximately 338 feet from it
intersection with State Highway 6.
b) Westward Ho (Seven Eleven Ranch Subdivision)
1,493 feet from its intersection with State Highway
6.
c) Greens Prairie Road approximately 9,018 feet of
State Highway 6.
d) Arrington Road approximately 10,405 feet south
of Greens Prairie Road.
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The County Engineer stated that all appeared to be in order
and recommended approval of all requests. On motion by
Commissioner Jones, seconded by Commissioner Thornton, the
Court voted unanimously to approve all the requests from
Williams Communications, Inc. and authorized all the
installations. A copy of each request is attached hereto.
The Court next considered approval of the Re-Plat of Lot
83 of Woodlake Subdivision in Precinct 1. Richard Vance,
County Engineer, stated that he had reviewed the plat and
offered the following comments:
1) A 20 ft. utility easement shall be shown along
the property line between lots 82A and 82B (10 ft.
on either side of the lot line)
2) In General Note #3, the minimum set back line
for side and rear will be 10 ft.
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approved the final
plat of Re-Plat of Lot 83 of Woodlake Subdivision subject to
the developer complying with the exceptions noted by the
County Engineer.
On motion by Commissioner Sims, seconded by Commissioner
Thornton, the Court received, approved and ordered filed as
submitted the Quarterly Report ending September 30, 1999 and
the September 1999 Treasurers Report. A copy of each is
attached to and made a part of these minutes.
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Commissioners Court meeting October 26, 1999 13
The Court acknowledged receipt of the Extension Service
reports for September 1999 and acknowledged receipt of reports
from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Justice of the Peace Precinct 5
Justice of the Peace Precinct 6
Constable Precinct 4
Constable Precinct 5
Constable Precinct 6
Brazos County Events Facilities
County Attorney
Road & Bridge
Tax Assessor/Collector
A copy of the Officials' reports can be viewed in the County
Auditor's office.
Under announcement of interest items and possible future
agenda topics, the County Judge made the following comment:
1. He reported on the United Way contribution and
urged all who had not contributed to do so.
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Commissioner Sims made the following comment:
1. There is a meeting scheduled on Friday, October
29, 1999 at 9:00 a.m. on increasing jury
compensation. They will be reviewing Plan III
submitted by the County Auditor.
The Purchasing Agent made the following comment:
1. He thanked all who participated in Heart Walk.
There was no citizen input and/or concerns.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held October 26, 1999 have been examined and are approved in
open Court this the 7N day of 2000, in
Bryan, Brazos County, Texas.
•
1 11 Alvin . Jones
• •
County Judge
7; r- Z"V..
Wm. S. Thornton
Commissioner, Precinct 2
A 0A
Carey Ca ley, Jr.
Commiss1 ner, Preci ct
Tony ones
Commissioner, Precinct 1
Randy i s
Co 'ssioner, Precinct 3
Mary ArAl Ward
County Clerk
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BRAZOS COUNTY COMMISSIONERS/ MEETING ON 6c-6&k L G 19 / AT / A.M./Jk!!:
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BRAZOS COUNTY COMMISSIONERS/ MEETING ON /96/ AT A.M. /4W.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1998-1999 BUDGET YEAR
NO. 98/99 42.1
On this the 261h day of October 1999 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 26, 1999 the Court heard and approved a
budget amendment for the 1998-1999 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted September 1, 1998 the following
amendment (s) to the original are hereby authorized, as described on the
attached page(s).
ADOPTED AND APPROVED this the 261 day of October 1999.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By:_ Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/9942.1
10/26/99
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
19 500001 725900 Dr. Professional Fees-Other $ 8,476.00
19 500001 713000 Cr. Microfilming $ 8,475.00
County Records Management Fund
To reclassify Budget in order to process the remaining balance to the contract (RFP # 98-018)
made between Brazos county and Tanner consulting for electronic Records Management Consulting
Services. All reserve funds are budgetted each year for this fund. -
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Date: 10/19/99 - Date: -c
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1999-2000 BUDGET YEAR
NO. 99/00 03.1 thru 03.6
On this the 26"' day of October 1999 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 26, 1999 the Court heard and approved a
budget amendment for the 1999-2000 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted September 9, 1999 the following
amendment(s) to the original are hereby authorized, as described on the
attached page(s).
ADOPTED AND APPROVED this the 26"' day of October 1999.
. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
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By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS -
No. 99/00-3.1 - - - - - -
10/ 98
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280001
659500
Dr.
Vehicle Maintenance
2,290.00
01
110015
611300
Cr
Contingency
2,290.00
01
470100
Cr.
Reserve Fund Balance
2,290.00
01
470200
Dr.
Reserve Contingency
2,290.00
Sheriff's Administration
To reclassify appropriations in the 98/99 Bud
get for vehicle maintenance which was
not completed until Oct 5, 1999.
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BRAZOS COUNTY, TEXAS
BUDGET A_ _ME_ND_MENTS
-----No. 99/00-3.2------------------- -
10/26/98
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
125001
607400
Dr.
Safe Recognition
2,841.00
O1
110015
611300
Cr.
Contingency
2,841.00
01
470100
Cr.
Reserve Fund Balance
2,841.00
1
470200
Dr.
Reserve Contingency
2.841.00
4
Risk Mana
gement
To reclassify 98/99 Bud
get to 99/00
Budget in order to process a purchase (POX 20143)
for merchandise which was not received by 9/30/99 and will have to be aid from current years
u
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 99/00-3.3
10/26/98
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
45
630005
802030
180000
Dr.
Computer Hardware
416.00
45
630005
613250
180000
Cr.
Furniture - Minor
416.00
Capital Improvements Fund
County Attorney
To reclassify Budget in order to purchase an additional computer.
Y.
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BRAZOS_C_OUNT_Y, TEXAS
BUDGET AMENDMENTS
- No. 99/00_-3.4 - - - - -
-V 10/26/99
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
45 630005 802940 Dr. Equipment - Telephone 16.000.00
45 630005 809500 Cr. 'Exposition Center 16.000.00
Capital Improvements fund
Telephone System
To reclassify Budget in order to process additions expenditures and training associated with the
completion of the new telephone system.
All reserve funds are budeetted each vear for this fund.
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BRAZOS COUNTY, TEXAS_ _
BUDGET AMENDMENTS
- - - - - - - - - - - - No. 99100-3.5 - - - - - -
-
10/26/98
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
45
630005
802030
280200
Dr.
Computer Hardware
1,756.00
45
630005
802030
280200
Dr.
Computer Hardware
1,100.00
45
630005
809500
Cr.
Exposition Center
2,856.00
Capital Improvements Fund
Sheriff - Jail Administration
To reclassify 98/99 Budget to 99/0
0 Budget in order to process a purchase (POX 20169) and
(POX 20041) for merchandise which was not received by 9/30/99 and wil
l have to be aid from
current years budget.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 99/00-3.6
10/26/98
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 150001 518200 Dr. Reserve Salary Adjustment 286.00
01 110001 518200 Cr. Reserve Salary Adjustment 286.00
Personnel Department
To request a transfer of budget allotted for salary increases from the Commissioners Court Budget
Ito the Personnel Budget.
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REQUEST TO COMMISSIONERS' COURT
page 1 of 1
ar-
COURT DATE: October 26, 1999
DEPARTMENT: PERSONNEL
PURPOSE: APPROVE PERSONNEL CHANGE OF STATUS
f##f######•##fi#ff•iffffi*fi/f*#/***#//f/*tiff#ifif#fiffi#fi#ff///#//#*#
/f*/#/f#ffffff##f#ifffiff#ii#k##*#ifff
DEPARTMENT NAME
EMPLOYEE NAME
ACTION REQUESTED
fffif#ffi#f#iftif#fiffif#Rf/#fff//fff/**#/#iff#tffk#f##ff#ff##i/ff/f///f
ff*/*fft##ifff##iffff##i#fffiffifffffi
BRAZOS CENTER
ROBERTS, RUTHIE
NEW HIRE-FT-FILLING OPEN
POSITION
SCHOPPE, ROGER A
NEW HIRE-FIT-FILLING OPEN
POSITION ,
DISTRICT ATTORNEY
MORALES, NORMA
NEW HIRE-TEMPORARY
CHAHAL, MANDEEP K
HOURLY RATE INCREASE AS
APPROVED IN BUDGET HEARING
DISTRICT CLERK
ALLEN, CHRISTY M
PROMOTION
VANCE, EMILY
PROMOTION
BENNETT. JULIE C
NEW HIRE-VOE TEMPORARY
JUSTICE OF PEACE, PCT 2-__--~~-
DOTSON, LINDA K
REPLACED BY NEW
ADMINISTRATION
BOX, MARY A
NEW HIRE-REPLACING DOTSON
JUV/TJPC COMMUNITY CORRECTIONS
-
DICK, ROBERT W
RETIRING 1/31/2000
ROAD & BRIDGE ,
GARCIA III, JOE
RESIGNATION
SHERIFF OFF-ADMIN
JONES, RALPH F
RESIGNATION
CORNELIUS, DAVID C
RESIGNATION
MCCARROLL, SEAN
TRANSFER TO NTTF
STIFFLEMIRE, WONELL
NEW HIRE-F/T-FILLING OPEN
POSITION
SMITH, TERESA L
NEW HIRE-F/T-FILLING OPEN
POSITION
HOUSTON, SHARUN
TRANSFER WAIN DEPT
KNAPP, TANYA L
TRANSFER WAIN DEPT
DAVIS, A'LISHA
NEW HIRE-REPLACING KNAPP
TAX OFFICE
MINARD, TAMMY S
RESIGNATION
TREASURER - - .
r STODDARD, LINDA
RESIGNATION
POINTER, WANDA
PROMOTION
JUVENILE COURT REFEREE
OROZCO, SONIA
MERIT INCREASE
Approved in Commissioners' Court: October 26.1999
County Judge or Commissioners Signature:
BRAZOS COUNTY RFP No. 99-042
LISTING OF PROPOSERS
STOP-LOSS INSURANCE (Medical/Dental)
John Alden (HealthCare Benefits)
Baltimore Life (Texas Municiapl League)
Sun Ufe' (Plumhoff)
Pacific Life (R.S. Smith)
Sun Life (Plumhoff, Daines, Anco, EBA, R.S. Smith)
'recommending terms as follows: 15/12 specfic, 'paid' aggregate, $50,000 SIR, and a $50,000
corridor deductible.
THIRD-PARTY ADMINISTRATORS (ind. Dental and RX Administration)
Green Tree (R.S. Smith)
Employee Benefit Services' (Plumhoff)
Texas Municipal League (TML)
St. Joseph (Alliance)
HealthCare Benefits
Blue Cross (Anco, INT, Insurors, Plumhoff, R.S. Smith)
• recommending that EBS takeover the 're-pricing' duties that are now provided by Alliance and
that Express Scripts continue to provide the RX plan.
PROVIDER NETWORKS
t
Accountable
Alliance'
Texas True Choice
Blue Cross
Texas Municipal League
Blue Cross (TAC)
Humana
Heritage
Multi-Plan
• recommending the option In which College Station Medical Center is not in the network (to get
higher discounts at St Josephs) and in which alliance is not the TPA.
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FULLY-INSURED LIFE
Provident (Texas Municipal League)
Sun Life (Anco, Daines, EBA, R.S. smith, Plumhoff, Corp. Health Plans)
Prudential (Plumhoff)
BMA (Corp. Health Plans)
UNUM (Anco)
Blue Cross/GLH (Anco, INT, Insurors Life & Health, Plumhoff, R.S. Smith)
Jefferson Pilot (R.S. Smith)
Canada Life* (Corp. Health Plans)
Employers Health (Corp. Health Plans)
Reliance Standard Life (Daines) , .
• recommending increasing the Basic We limit from $10,000 to $20,000, and attempting to meet
the minimum participation level for Optional Employee and Dependent Life.
FULLY-INSURED MEDICAL
Humana - '
Heritage
FULLY-INSURED DENTAL
Humana l
Heritage
Ameritas
11
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Tully Insured" vrs. 'Self Funded"
Projected Annual Costs
(Medical/Dental/RX)
Fully Insured
$250,000 (Dental Premium)
$3,663,000 (Medical Premiums)
$4,213,000 vrs.
Self Funded
$190,000 (Stop-Loss Ins.)
$73,000 (Claim Admin.)
$25,000 (RX Admin.)
$24,000 (Network)
$3.100,000 (Max. Claims)
$3,412,000
+ ' • ~ G~ Ao
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STOP-LOSS INSURANCE "CORRIDOR" DEDUCTIBLE
f
Without a corridor deductible, the County is responsible for the first $50,00 in claims per year on
each person. Covered expenses in excess of the $50,000 level are reimbursed to the County by
the stop-loss carrier. This $50,000 deductible is known as the "SIR'.
The "Corridor" deductible provides a guaranteed premium reduction in exchange for the
employers willingness to assume a greater, but limited, portion of the risk. The County can save
a maximum of $40,285 or loose as much as $9,715 through purchasing a corridor deductible.
If the corridor deductible is selected, Sun Life will reduce the premiums by $40,285. The County
would continue to be responsible for $50,000 SIR. However, the County would increase its' "risk
exposure" by agreeing to assume responsibility for the first $50,000 of covered expenses that are
in excess of the $50,000 SIR's. The County's exposure is limited to $50,000 of loss beyond the
$50,000 SIR (but not for each person), in exchange for a premium reduction of $40,285.
Therefore, the most that the County can 'loose" through the corridor deductible is $9,715
($50,0000 maximum corridor deductible less the $40,285 premium reduction).
The trade-off is the guaranteed premium savings versus having to return all or a portion of the
savings plus the possibility of having to pay an additional $9,715 to the insurer.
The scenarios presented below describe the operation of the corridor deductible
Scenario A
Claimant _Total Covered Expenses Portion in Excess of the SIR Corridor Deductible Balance
#1 $75,000 $25,000 $25,000
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Result County's net savings were $15,285 ($40,285 premium reduction less $40;GWn corridor
deductible charges)
Scenario B
•
Claimant Total Covered Expenses Portion in Excess of the SIR Corridor Deductible Balance
#1 $75,000 $25,000 $25,000
#2 $55,000 $5,000 $30,000
#3 $60,000 $10,000 $40,000
Result: County's net savings were $285 ($40,285 premium reduction less $40,000 in corridor
deductible charges)
Scenario C
Claimant
Total Covered Ex
penses Portion in Excess of the SIR
Corridor Deductible Balance
#1
$75,000
$25,000
$25,000
#2
$55,000
$5,000
$30,000
#3
$60,000
$10,000
$40,000
#4
$110,000
$60,000
$50,000 (max.)
Result: County's net loss was $9,715 ($40,285 premium reduction less $50,000 in corridor
deductible charges)
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Forth ADCR-3B (County) Revised 1999
USE THIS ORDER TO AMEND A PREVIOUSLY ADOPTED ADCR PLAN.
PART ONE: FORM OF MINUTES FOR ADOPTION OF ORDER.
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The State of Texas
County of BRAZOS
On this the 26th day of October . 19 9' , the Commissioners Court of
BRAZOS County, Texas ('the County') was convened in REGUJ.AR
session with the following members present:
ALVIN W. JONES County Judge
TONY JONES Commissioner, Precinct #1
WM. S. THORNTON Commissioner, Precinct #2
RANDY SIMS Commissioner, Precinct #3
CAM CAULEY. JR. Commissioner, Precinct #4
1
Mrims. Randy Sims moved that the order (which is Exhibit One of these
minutes), Including all options checked and Initialed In Section IV, be adopted by the County. The
motionwassecondedbylV101 t Carey Cauley, Jr. and was adopted with the following
membersvoting AYE: County Judge Al Jones Commissioner Tony Jones
~
Commissioner Wm. Thornton Commissioner Randy Sims and Commissioner
Carey Cauley, Jr. : and the following members voting NO:
and
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PART TWO: FORM OF ORDER TO BE ADOPTED AND INCLUDED IN MINUTES.
EXHIBIT ONE.
ORDER AMENDING
THE ANNUALLY DETERMINED CONTRIBUTION RATE PLAN
AND MAKING PLAN SELECTIONS THEREUNDER
•
•
WHEREAS, THE COUNTY previously adopted the Annually Determined Contribution Rate Plan
under Subchapter H, Chapter 844 of the TCDRS Act (Subtitle F, Title 8, Government Code), and made
certain elections and selections authorized by said Act; and
WHEREAS, THE COURT finds it to be in the public interest to amend or add to the selections
previously made by the County, now, therefore it is ORDERED:
1. EMPLOYEE DEPOSIT RATE
For each payroll period from and after January 1, 2000, member deposits of each eligible County
employee shall be made to the System at the rate of W of compensation; and such depos-
its shall be withheld by the payroll officer and transmitted to the System for deposit to the Individual
employee account.
II. CURRENT SERVICE CREDIT PERCENTAGE
For service performed for the County on and after January 1, 2000, each member shall receive
multiple matching credit, which when added to the rate used to determine the current service credit
allowable under Section 843.403 of the TCDRS Act, will total °10= of the member's deposits.
Current service credit for periods ending prior to January 1, 2000, shall be at the greater of the rate in
effect December 31, 1999, or the rate to take effect January 1, 2000.
III. PRIOR SERVICE CREDIT PERCENTAGE
Allocated (special) prior service credits granted to any member by the County and In effect December
31, 1999, shall be recomputed at of the maximum (special) prior service credit of each
member affected.
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1 4%, 5%. 6% or 7% unless a lower percentage Is required under Section 844.703(h) of the TCDRS Act
2 The percentage may be 100, 125, 150, 175, 200, 225, 250 or the percentage currently in effect.
s Must be a multiple of 5%; may be the same as, but not leas than the percentage previously adopted by the County.
WV PA O
IV. SELECTION AND ADOPTION OF OTHER OPTIONAL CREDITS AND BENEFITS
V. EMPLOYER CONTRIBUTION RATE
The County hereby undertakes to make monthly normal contributions and prior service contributions
to the System at an employer contribution rate that equals or exceeds the total calculated employer
contribution rate (i.e., the calculated employer contribution rate plus the rates for any optional rights,
benefits and credits elected in Section IV) determined from year to year by the actuary of the System,
and approved by the Board of Trustees as provided by Subchapter H of Chapter 844 of the TCDRS
Act. Such employer contribution rate (which does not Include the rate for 'picked-up' contributions
under Section 845.403(i) and the rate, if any, for contributions to the Supplemental Death Benefits
Fund under Section 845.406) shall not exceed the statutory maximum employer contribution rate
prescribed by Section 844.703(c) (currently 11 percent) unless this Court elects to waive that statu-
tory limit. Any waiver of the statutory maximum rate made in accordance with Section 844.703(c) shall
remain in effect until January 1 of the year following the year in which the waiver is repealed by the
Court. An employer contribution rate adopted by the Court that exceeds the total calculated employer
contribution rate shall remain in effect for each subsequent year until rescinded by the Court or until
the total calculated employer contribution rate determined by the actuary exceeds the elected rate.
4 An explanation of all ADCR plan options can be found on pages 3.5 of the attached instructions.
a This percentage must be 30, 40, 50, 60, 70 or 80. See Ones 17-18 of Exhibit A.
e This percentage must be an Integer (e.g.,1 2% 396, etc.). See lines 19-20 of Exhibit A.
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1, 2000, in accordance with Section 844.704 of the TCDRS Act, the County adopts
Effective January
the following additional rights, credits and benefts4(A// citations are In reference to
Ac the TCDAct. To adopt any of the optional rights, credits and benefits described In this
County section the
s Judge must check and initial each option selected):
( s (Initial here)
) Increase in Existing Annuities under Sec. 844.208 at the rate of 7.
) Increase In Existing Annuities under Sec. 844.209 at the rate of 3 •~e(initialhere)"" `
(
NOTE Only one of the above cost-of-llv/ng increases maybe selected under this order.
( ) Optional Benefit Eligibility Plan 2 (8-yearVestlnglRetirernent Eligibility)under Sec. 844210 (initial here)
( ) Optional Benefit Eligibility Plan 3 ("Rule of 75" Retirement Eligibility) under Sec. 844 211(nitial
Relnatate hero)
re)
( ) ment ("Buy-Back'? of Previously Forfeited Service Credit under See. 843.003 (initial he
Current Service Credit for Military Service under Sec. 843.601(c) (inrtial here)
( )
Pre~#Aemberehlp Credit under Sec. 843.204 (Initial here)
( )
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A1231vu 00:50 I W512 328 8708 TCDRS 19002
For the 2000 year, the County shall make subdivision contributions to the System at the total
employer contribution rate of 10.98 r
ELECTION TO WAIVE THE 11% LIMIT ON EMPLOYER CONTRIBUTION RATE
(NOTE: The County Judge MUST sign the following election, but ONLY IF:
1) the Commissioners Court adopts an optional or required employer contribution rate In excess
of II% (see footnote 7 below), or
2) adopts optional rights, credits or benefits that produce an employer contribution rate In excess of
the actuarially determined limit established for your Individual subdivision (as shown In footnote 3
on your ADCR Exhibit A for 2000).
Effective January 1, 2000, this Court elects to waive the statutory maximum employer contribution
rate limit of 11% prescribed by Section 844.703(c).• 4L-, 1. Q.•.
Judge's Signature
•
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VI. OTHER PARTICIPATION PROVISIONS CONTINUED
Except as modified by this Order, the orders previously adopted by the Commissioners Court relating
to participation in the System and In effect on December 31, 1999, are continued In effect.
7 The employer contribution rate should equal either.
a) the Calculated Employer Contribution Rate shown on Line 7 of Exhibit A, plus the sum of.
1) the rate for the COLA annuity Increase under Section 844.208, if authorized (Line 18, Exhibit A) or
under Section 844.209, if authorized (Line 20, Exhibit A); plus
2) the rate for 8-year vesting and retirement eligibility at age 60, if authorized (Line 15, Exhibit A); plus
3) the rate for *Rule of 75' early retirement eligibility, if authorized (Line 16, Exhibit A); plus
4) the rate for reinstatement ('buy-bads?') of previously forfeited service credit, if authortzed (Line 14 of
Supplemental Exhibit A); plus
5) the rate for 'pre-membership' credit, If authorized (Line 14 of Supplemental Exhlb#A);
or
b) any whole percentage rate (e.g., 4%.5%,6%,7%.8%,9%, 10%. 11%) that Is equal to or greater than the
rate computed in accordance with the instructions set out in (a) Immediately above. The county may elect
to contribute at a total calculated employer contribution rate in excess of 11 % (as determine by the
actuary) or at an integer rate In excess of 11 % only if the county waives the statutory maximum employer
contribution rate limit In accordance with section 844.703(c). The waiver of the statutory maximum remains
in effect until it is revoked by the commissioners court If the subdivision elects to contribute at an Integer
rate above the actuarially determined rate, that rate will remain In effect until it Is changed by order of the
eommissloners court or until the total calculated contribution rate exceeds the elected rate.
a Infiormation regarding the waiver of the statutory maximum employer contribution rate can be found on page 2
of the attached instructions.
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For the 2000 year, the County shall make subdivision contributions to the System at the total
employer contribution rate of -LO-.9-10/0.
ELECTION TO WAIVE THE 11% LIMIT ON EMPLOYER CONTRIBUTION RATE
(NOTE: The County Judge MUST sign the following election, but ONLY IF:
1) the Commissioners Court adopts an optional or required employer contribution rate In excess
of 11% (see footnote 7 below), or
2) adopts optional rights, credits or benefits that produce an employer contribution rate In excess of
the actuarially determined limit established for your Individual subdivision (as shown In footnote 3
on your ADCR Exhibit A for 2000).
Effective January 1, 2000, this Court elects to waive the statutory maximum employer contribution
rate limit of 11% prescribed by Section 844.703(c).8
Judge's Signature
VI. OTHER PARTICIPATION PROVISIONS CONTINUED
Except as modified by this Order, the orders previously adopted by the Commissioners Court relating
to participation in the System and in effect on December 31, 1999, are continued in effect.
S
The employer contribution rate should equal either
a) the Calculated Employer Contribution Rate shown on Line 7 of Exhibit A, plus the sum at
1) the rate for the COLA annuity increase under Section 844.208, If authorized (Line 18, Exhibit A) or
under Section 844.209, if authorized (Line 20, Exhibit A); plus
2) the rate for 8-year vesting and retirement eligibility at age 60. If authorized (Line 15, Exhibit A); plus
3) the rate for *Rule of 75' early retirement eligibility, if authorized (Line 16, Exhibit A); plus
4) the rate for reinstatement ('buy-back*) of previously forfeited service credit, if authorized (Line 14 of
Supplemental Exhibit A); plus
5) the rate for 'pre-membership' credit, if authorized (Line 14 of Supplemental Exhibit A);
or
b) any whole percentage rate (e.g., 4%. 5%, 6%, 7%, 8%, 9%,10%,11%) that is equal to or greater than the
rate computed in accordance with the instructions set out in (a) Immediately above. The county may elect
to contribute at a total calculated employer contribution rate in excess of 11 % (as determine by the
actuary) or at an integer rate in excess of 11 % only if the county waives the statutory maximum employer
contribution rate limit in accordance with section 844.703(c). The waiver of the statutory maximum remains
in effect until it is revoked by the commissioners court If the subdivision elects to contribute at an integer
rate above the actuarialy determined rate, that rate will remain in effect until it is changed by order of the
commissioners court or until the total calculated contribution rate exceeds the elected rate.
Information regarding the waiver of the statutory maximum employer contribution rate can be found on page 2
of the attached instructions.
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EXHIBIT A for Year 2000 '
Brazos County - # 120 in the Texas County and District Retirement System
Present Plan and Selected Options for a Subdivision Previously Adopting an ADCR Plan
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Basic Plan Characteristics
Present Plan
ADCR Plan 1
ADCR Plan 2
ADCR Plan 3
ADCR Plan 4
Employee Deposit Rate
1
7%
7%
7%
PLAN
Current Service Credit % (Matching Ratio)
2
225%(52.251$1) 250%($2.501$1)] 200%($2.001$1)
PROVISIONS
Prior Service Credit %
J
1209'9
120% 1
120%
Vesting Provision I Rule of Provision
4
8 YrslRule of 7S 8
YrslRule of 75 ' 8 YrslRule of 75
BASE EMPLOYER
Normal Cost Rate
5
6.63 %
7.31 % I
5.94%
CONTRIBUTION
Unfunded Actuarial Liability Rate
_6
4.25
^
468 j
4.04
RATES FOR 2000
Calculated Employer Contribution Rate113
7
10.88 5411
11.99 %
9.98 %
BENEFIT CREDITS
Current Service through 1999
8
22.75 5411
24.50%(8%) i
22.75%(0%) j
AS A % OF PAY
Current Service after 1999
9
22.75%
24.50%(8%)
21.00% (-8%)
()=INCREASE
Prior Service
10
16 80 %
16 80% (00/6) 1
16.80%(0%)
Actuarial Liability (Total Accrued Costs)
11
$ 37,989,649
38,757,210 i $ 37,571,856
PLAN ASSETS
Plan Assets (Actuarial Value)
12
28,670,100
28,670,100
28,670,100
AND LIABILITIES
Unfunded Liability (Amount to Finance)
13
$ 9,319,549 $
10,087,110 j
S 8,901,756
Years to Finance Unfunded Liability
14
20 Years
20 Years
20 Years
OPTIONAL
8•yearVesting andRetirement atAge60121
is
adopted
adopted
I adopted
BENEFIT COSTSts1
Rule of 751"
16
adopted I
adopted
adopted
Optional Cost-of-Living (COLA) Annuity Increases("
IMonthly Benefit increases as a % of the Consumer Price Index
17
30%
F
40%
50%
60%
70%
8094
Additional Employer Contribution Rate' "
18
.11%
.14%
19% i
.23%
.27%
_
Monthly Benefit Increases as a % of the Total Annuity
19
3%
_4%
_ S%
8%
Additional Employer Contribution Rate1'"
20
.03%
.07%
.10%
.1J%
.17%
.20%
nr For comparison, the calculated employer contribution rate for 1999 under the Present Plan is 10.98%.
12r Calculated employer contnbutron rates must be increased by the additional contribution rate applicable to any of the optional benefits (8-year vesting, rule of 75.
cost-of-living annuity increases) being adopted for 2000
pr Benefits that produce a total calculated employer contribution rate greater than 10 50% cannot be adopted unless the employer waives the statutory maximum rate
tai No previous cost-of-living annuity increases have been adopted.
isi For current service after 1997 only Benefit credits before 1998 were 2310% of pay for 1995 through 1997 and 29 40% before 1995.
I
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BRAZOS COUNTY
Benefits & Insurance Committee
MEMORANDUM
Date: July 23, 1999
To: Alvin Jones, County Judge
Randy Sims, Commissioner, Pct. 1
Bill Thornton, Commissioner, Pct. 2
Tony Jones, Commissioner, Pct 3
Carey Cauley, Jr., Commissioner, Pct 4
From: Benefits & Insurance Committee
Subject: Recommendation for Texas County and District Retirement System (TCDRS) -
Employer Contribution Rate and ADCR Options for 2000
The Benefits and Insurance Committee met on July 16, 1999 to discuss benefit options for the
County's Retirement Plan. The Committee reviewed the present plan, selected options for the
County and makes the following recommendation for consideration.
A three per cent (3%) "Flat-Rate COLA" be given to all current retirees. Mr. Froh.
Deputy Director Membership Communications, with TCDRS advised that this would
affect only those retirees who have been retired for one (1) full calendar year as of
midnight, December 31, 1999. This increase would be a one-time-only increase, and
would be effective for the remainder of the life of the retiree. It would not increase again
without further action of the Commissioners Court. For example, a retiree's monthly
income of $100.00 would increase to 5103.00, and would remain at that amount for
his/her lifetime. Mr. Froh stated that this increase could be put into place without
affecting the county's current match 10.98%. The increase would become effective
January 1. 2000.
f- 7- 93
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Bickerstaff, Heath, Smiley, Pollan, Kever & McDaniel, L.L.P.
rMhaplaeYn.u 81GCWV .eeOM AmtI&Tew7!701•2443 (saxnmi Iu(6I2)3466X wwwtakkaWiffAm
August 5, 1999
VIA FAX (409) 823-6993 AND
FIRST CLASS MAIL
Commissioner Randy Sims
Brazos County Commissioner
Brazos County Courthouse
300 E. 26m, Ste. 116
Bryan, Texas 77803
RE: Proposal for Redistricting Services
Dear Commissioner Sims:
Thank you for your request for a proposal from our firm regarding redistricting services to
the County following the release of the 2000 census. We anticipate the census will be released in the
first few months of 2001, thereafter Counties statewide will need to redistrict their commissioner,
justice and constable precincts.
It has been our pleasure serving Brazos County in prior redistrictings of Commissioner
precincts, as well as the more recent reduction of Justice and Constable precincts. I hope that, in
practice, these efforts have resulted in positive results for the County.
The legal landscape has changed dramatically since the 1991 redistricting round. Under Shaw
v. Reno and related cases, there is a new cause of action in redistricting cases for "racial
gerrymandering." In this next round of redistricting, the County can be sued not only by minority
groups claiming a redistricting plan is discriminatory, but also by Anglo groups claiming a plan is
based primarily on race. Safe middle ground will be harder to identify and stay on than in 191.
Uninformed early decisions may provide evidence of impermissible motive for subsequent lawsuits,
but a carefully planned process can provide favorable evidence and may even deter suits.
The 2000 Census will be taken on April 1, 2000. Population data will be released early in
2001. Brazos County will then need to determine if you precincts are out of population balance so
that redistricting is required. As in 1991, the Voting Rights Act mandates that the County submit its
redistricting plan to the Department of Justice (DOJ) and obtain preclearance before it can be used
in an election. The County's redistricting will have special importance since it will dictate the election
precinct lines used for other jurisdictions.
Having previously worked with Brazos County on redistricting matters, I have two specific
lkdL-
'COs - !!■■77~~7~-~~'~..ll~ iI
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Commissioner Randy Sims
August 5, 1999
Page 2
• concerns that I want to share with you. First, I believe the Commissioner precincts likely will have
to be redrawn due to the increase in population in the County since 1991. Second, following the
redistricting of Commissioner and Justice and Constable precincts in 1991, the County had an
extremely difficult time redrawing its voting precincts, due to the fact that the Tfxas Legislative
Council redrew the boundaries for state and feder officeholders in a manner which split the County
into numerous segments. I recall this problem was compounded by the redrawing of City ward lines
by the City of College Station in a manner which did not follow existing County voting precinct
boundaries. Unfortunately, the applicable provisions of the Election Code generally require a voting
precinct not to contain territory from more than one federal, state, county and municipal territorial
unit.
While the County should be able to agree with the City regarding the City's redrawing of its
ward lines, there is always the possibility that the Legislative Council will draw state and federal
districts in a manner which causes a need for the County to create additional voting precincts. In
1991, these efforts resulted in substantial fees incurred by the County, and it_is difficult to predict
what amount of fees should be budgeted for this portion of the redistricting work.
All this being said, I anticipate the cost of redistricting services for Brazos County
following the release of the 2000 Census should run in the neighborhood of $18,000 - $22,000.
This estimate is based upon our firm's experience in representing numerous other County clients of
a similar size in redistricting matters following the release of the 1980 and 1990 census. While I
believe the estimate to be accurate, the actual cost to the County could increase substantially in the
event of 1) unforeseen local opposition; 2) the number of redistricting plans drawn and considered;
• 3) intensive inquiries from the Department of Justice during the preclearance review; 4) lack of
consensus by members of the Commissioners Court; and 5) potential redrawing of voting precincts
as a result of redistricting by other governmental units.
The good news is that the redistricting technology has advanced substantially since the 1990
round of redistricting. The firm has purchased the latest redistricting software which is extremely
powerful, allowing a much more detailed analysis of each plan. Sherri McCall, our redistricting
specialist, has the depth of experience to draft a plan taking numerous individual factors into account.
This is in contrast to other redistricting specialists who historically have produced a "one size fits all"
recipe approach toward redistricting. We are presently preparing our staffing projections to ensure
that we can be responsive to each client's particular needs.
Fee Arrangement:
The firm typically bills by the hour. The most time-consuming element of the task is generally
the creation of the plan. Most of those hours typically will be billed by the redistricting specialist at
$90 per hour. This work is performed on computer, which greatly reduces the time required and
increases the accuracy. Our present rates for this type of representation are:
Z
Commissioner Randy Sims
August 5. 1999
Page 3
(1) redistricting specialist billed at $90.00 per hour;
(2) briefing clerks billed at $50.00 per hour;
(3) paralegals billed at $65.00 per hour;
(4) associates billed at $90.00 to $175.00 per hour, depending on experience. and
(5) partners billed at $175 to $250.00 per hour, depending on the nature of the work and
the partner handling the matter.
In addition, the firm submits expenses to the client for reimbursement. These include items such as
travel, photocopying, courier service, postage, and long distance telephone. It is the policy of our
firm to adjust its rates each year, therefore, our rates may be different in 2001, but I do not expect
any such rate changes to be substantially different from those set forth above.
Again thank you for your interest in the firm. It has been a pleasure having the opportunity
to work with Brazos County in the past and hope we have that chance again. If you have any
questions or need any additional information please do not hesitate to call.
Sincerely,
J. egg Hudson
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STATE AND LOCAL ASSISTANCE - 50 AMENDED
STAFFING PATTERN .
t
ME OF ORGANIZATION (as A appears on the Annual Work Plan)
Brazos County Interjurisdictional
Emergency Management
COUNTY
Brazos
FISCAL YEAR
2000
DATE
10/29/99
OFFICE USE ONLY
(2) GROSS
(4) FEMA
-
(6) DATE
(1) POSITION TITLE
ANNUAL
SALARY (Fed
(3) BENEFITS
(Fed Share)
FUNDING
(5) WORK
YEARS
HIRED or
VACANCY
(1) NAME
Share)
PROGRAM
(Mir)
Emergency Program Manager-Brazos Co
17643
5088
SLA-50
1.0
10/95
Fred C. Forsthoff
(Interjurisdictional Emergency
Management Coordinator)
Deputy Emergency Management Coord.
8668
1590
SLA-5
0.5
10/95
Edward A. McKenzie
Brazos Co.
Emergency Management Coordinator
3760
451
SLA-510
0.1
10/99
Dr. John V. Blackburn
(Community Services Dept. Director)
Citv of Br an
!Asst
Emer enc
M
t C
d
6416
7
.
y
anagemen
oor
.
7
0
SLA-50
0.3
10/99
Roy G. Ross
(Community Services Admin. Spec.)
Em
n
r
an
l
agement Specialist
e gee
cy
18350
2202
SLA-50
1.0
10/99
Del Mack Ward
City of Bryan
Emergency Management Coordinator
3837
759
SLA-50
0.1
10/99
Stephen C. Beachy
College Station Parks and
Recreation Director)
Asst. Emergency Management Coord.
16015
3903
SLA-50
1.00
10/99
Ralph Staplin
City of College Station
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APPLICATION FOR FEDERAL ASSISTANCE AMENDED
0
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NEW APPLICANT C3 RENEWAL
t, NAME Of PROGRAMIASSISTANCt
Z GATE SUBMITTED
3. FISCAL YEAR
4. START DATE END DATE
S. CFOA NUMBER
State and Local Assistance - 50 (EMA)
10/29/99
2000
Oct. 1° 1999 Sept. 30, 2000
83.534
& APPLICANT INFORMATION
Legal Name In It appears on the Annual Work Plan)
Nona end telephone number or the EMC (include area code)
Brazos County Interjurisdict
ional
Fred C. Forsthoff 409 361-4140
Emergency Management
Office buhon address (give city, state A tip code)
Maeing address (if different from office address)
101 Regent Ave., Suite 320
Bryan, TX 77803
Same
7. SLA - 60 PAID PERSONNEL ONLY
4 AT 100
AT % AT %
1 AT 30 %
AT % AT
2 AT 10 X
AT % TOTAL SLA - 50 STAFF 7
e ESTIMATED EXPENSES
OFFICE USE ONLY
SALARIES d BENEFITS S 179,278
3,100 TRAVEL
a, s,<•'
OTHER 24 , 312
TOTALS 206, 690
J,
FEDERAL SHARES 103,345
9. CERTIFICATION: I cenify to the best of my knowledge and belle} that this apptketionfattachments are true and correct.
TYPE NAME Of AUTHORIZED REPRESENTATIVE
TELEPHONE NUMBER
DATE RECEIVED IN AUSTIN
Alvin W. Jones
409 361-4102
SIGNATURE OF AUTHORIZED REPRESENTATIVE
TITLE
DATE
4~~ ;~Y, 9;==,
I County Judge
10/26/99
i
Attachments:
t Staffing Pattern 4. Merit System Standards Certification
2 Certification Regarding Debarment S. Job Description(s) for any new position(s) or
-Alp
•
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FEDERAL EMERGENCY MANAGEMENT AGENCY O.M.B. No, 8067-02006
SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS EjWms Septombor80, 1999
2 _ CA FOR (Name of State)
2000 Texas
s summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part ofthe
location for Federal Assistancc
applicant must check each item that they are certifying to:
'art 1 0 FEMA Form 20-16A, Assurances-Nonconstruction Programs
art 11 FEMA Form 20-166, Assurances-Construction Programs
art III X~ FEMA Form 20-16C, Certifications Regarding Lobbying;
Debarment. Suspension, and Other Responsibility
Matters; and Drug-Free Workplace Requirements
art IV E SF LLL, Disclosure of Lobbying Activities (If applicable)
the duly authorized representative of the applicant. I hereby certify that the applicant will comply with the identified
tched assurances and certifications.
Alvin W. Jones
Typed Name of Authorized Representative
Y
V alur of Autho c ~ cprescntati%c
County Judge
Title
Z-Z
Date Signed
TE: B} signing the certification regarding debarment, su+pen%ion, and other responsibiliq matters for priman eo%cred
nsaction, the applicant agrees that, should the proposed co%crcd transaction lie entered into, it shall not knowingly enter
i an} lower tier con cred Iransac(inn i%ith a person a ho I% debarred, suspended, declared ineligible, or voluntarily excluded
m participation in this coffered transaction, unless authorized h~ FEMA entering Into this transaction.
The applicant further agrees by submitting this application that it will include the clause titled "Certification
;arding Debarment, Suspension, Ineligibilit) and Voluntar% Exclusion-Loiter Tier Covered Transaction." provided by
FEMA Regional Office entering into this co%cred transaction. %%ithout modification, in all lower tier coicred transactions
I in all solicitations for Inwcr tier covered transactions. (Refer to 11 CFR Part 17.)
Paperwork Burden Disclosure Notice
iblic reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the
e for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing,
iewing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the
•uracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management,
feral Emergency Management Agency, 500 C Street, SW, Washington, DC 20472."
t
IA Forth 20.16, JUL aS
~
VOL 0
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FEDERAL EMERGENCY MANAGEMENT AGENCY O-UJL tim 3067-02006
SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS Eaplros Septwnbr?0, 1999
FOR
Ted me of State) I
Z00 0 I CA FOR
all
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Is summary sheet includes Assurances and Certifications that must be read. signed. and submitted as a part of the
plicatiom for Federal Assistance.
a applicant must check each item that they are certifying to:
Part I El
FEMA Form 20-16A. Assurances-Nonconstruction Programs
Part II 0
FEMA Form 20-16B, Assurances-Construction Programs
Part III El
FEMA Form 20-16C, Certifications Regarding Lobbying-,
Debarment. Suspension, and Other Responsibility
Matters: and Drug-Free Workplace Requirements
Part IV 11 SF LLL. Disclosure of Lobbying Activities (If applicable)
the duly authorised representative of the applicant. I hereby certify that the applicant will comply with the identified
ached assurances and certifications.
Michael A. Conduff
Typed Name of Authorized Representative
City Manager
Title
F/r4-Xe( OL&AII t6 At~- -2- 19 &2 ?1
Signature o Author d R resentat'vl c!_ Date Signed
C ,
NOTE: By signing the certification regarding debarment, suspension. and other responsibility matters for primary covered
transaction. the applicant agrees that, should the proposed covered transaction be entered into. it shall not knowingly enter
into any lower tier covered transaction with a person who Is debarred. suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction. unless authorized by FEMA entering into this transaction. '
The applicant further agrees by submitting this application that it will include the clause titled "Certification
Regarding Debarment. Suspension. Ineligibility and Voluntan Exclusion-Lo%%er Tier Covered Transaction." pro%ided by
the FEMA Regional Office entering into this covered transaction. %sithout modification. in all lover tier covered transactions
and in all solicitations for lovkcr tier covered transactions. (Refer to 44 CFR Part 17.)
Paperwork Burden Disclosure Notice
"Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate Includes the
time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing.
fi reviewing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the
accuracy of the burden estrmate and any suggestions for reducing the burden to: Information Collections Management,
Federal Emergency Management Agency. S0////0C Street, SW. Washington, OC 20472."
fEMA form 20-16. JUI.9S
f
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!1.
~ u.~r:s...+ss-.~~...L~. _..~.:~...~as...:1.e~ •1' '--~.i...`rl.3L.:~"..1.:....l:L..[J~i_..t5i~+ia.::~~u-L:rAf~~:.~_.'..~...{.r.:;.~.:.u~.r:..~.. _ _ _ _
I
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O.M.B. No. 3067-02006
Expires September 30, 1999
•
91
91
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FEDERAL EhtERGENCYFAANAGEMENTAGENCY
SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS
2 I GA FUK (name or Sta(e)
200.0 City of College Station, Texas
s summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the
tlication for Federal Assistance.
i
applicant must check each item that they arc certifying to:
art I ® FEMA Form 10-16A, Assurances-Nonconstruction Progr.ms
art 11 FEMA Form 20-16B, Assurances-Construction Programs
art I!I FEMA Form 20-16C, Certifications Regarding Lobbying;
Debarment, Suspension, and Other Responsibility
Matters; and Drug-Free Workplace Requirements
'art IV a SF LLL, Disclosure of Lobbying Activities (If applicable)
the duly authorized representative of the applicant, 1 hereby certify that the applicant will comply with the identified
tched assurances and certifications.
Lynn McIlhaney
Typed Name of Authorized Representative
v ~
enalurc of Authorized Rc rcvcnt:nlivc
J r '77
Date Signed
TE: By signing the certificadon regarding dcb.rrmcnt, suspension, :utd other responsibility matters for primary covered
nsaclion, the applicant rgrccs thM, should file proposed cotercd transaction be entered into, it shall not knowingly enter
any lower tier covered transaction with a Irerson vvho is tleb.rrred, suspended, declared ineligible, or voluntarily excluded
in participation in this covered tr.rnsaciion, unlcvs authorized b% FEMA entering into this transaction.
The applicant further tgrccs Ir% suhnnitturg this .replication that it will include the clause filled "Certification
;arding Debarment, Suspension, Incligibrlit% and Volunlar% E;sclusiun-Lottcr Ticr Covcrcd Transaction;" provided by
FEMA Regional Office entering into this covered trimacdon, %%ithout modification, in all loiter tier covered transactions
Paperwork Burden Disclosure Notice
rblre reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the
e for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing,
rewing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the
uracy of lire burden estimate and any suggestions for reducing lire burden to: Information Collections Management,
leral Emergency Management Agency, 500 C Street, SW, Washington, DC 20472:'
{
to form 70•16, JUL 9S
Ma
Title
CONTRACT
!
r.
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS,
acting by and through its duly elected County Commissioners (hereinafter "County'), and the
FAMILY PRACTICE RESIDENCY OF THE BRAZOS VALLEY (hereinafter "Provider"),
located at 1301 Memorial Drive, Suite 200, Bryan, Texas 77802,
RECITALS:
WHEREAS, the medical care of the County's poor and indigent has become a growing
problem; and
WHEREAS, the County recognizes that good medical care of individuals and families
that emphasizes prevention, care management, and appropriate acute care results in less costly
medical expenses for the Community and in a more productive work force; and
WHEREAS, the County is interested in promoting such care through the Provider,
NOW THEREFORE the parties above stated agree to the following terms and conditions
to provide such indigent health care.
TERM
The contract shall continue in force and effect for a term of twelve (12) months
commencing on the 1st day of October, 1999 and terminating 30th day of September, 2000.
CANCELLATION
This contract may be canceled by any of the parties hereto upon sixty (60) days written
notice as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
Provider shall provide the following services through trained, salaried staff to qualified
county residents pursuant to the guidelines currently implemented for making such
determination: physical exams, educational information, information on sources of prescription
medication and/or access to "sample" or subsidized medications, coordination of physician care
during hospitalization (herein "services").
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay the partial
salary of a faculty physician for supervisory purposes and the partial salary of three (3) resident
physicians as described in Enclosure (1) attached hereto and made a part hereof for all purposes.
3
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The County and Provider acknowledge that the County's purpose in providing funds hereunder is
to provide medical assistance to qualified applicants and that the funding of salaries for the
•
trained personnel of Provider is designed to accomplish that goal.
COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider for actual cost of the parts of the salaries as
stated on Enclosure 1 up to a maximum of Fifty-Five Thousand and No/100 Dollars ($55,000.00)
for the term of this Contract.
This sum shall be paid quarterly as in the previous year.
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following Services pursuant to this
Contract:
I. All necessary application forms to potentially eligible individuals.
2. Obtaining and compiling information on each applicant for Provider's Services
with regard to residency and financial qualifications.
3. Maintaining this Contract.
4. Providing of the Provider's Services.
•
5. Maintaining data files on clientstpatients and the Services provided thereto.
6. Respond to all and any inquires by the County regarding the Clinic and its
Services.
7. Assist the County with information needed for audit purposes.
8. Provide the County with quarterly financial statements.
9. Provide the County with any and all certified audits of Provider and the
management letter prepared in connection therewith.
10. Provide financial statements evidencing how County funds are spent. Such
statements to be submitted to County one week prior to the funding dates set form
herein above.
11. Provide the County with statistics evidencing the number of Brazos County
;
residents using the Provider's Services and the percentage Brazos County
residents comprise of the total population using Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements.
1. Provide County funds for the payment of the consideration stated herein.
2. Conduct a review of the Provider's performance in providing the Services to be
provided hereunder in order to assess County's continued participation in the
funding of the Provider.
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Clinic. The Provider agrees to
maintain and make available for inspection by the County upon request consistent with personal
privacy and subject to the limitation of state law, any and all records the County determines, in
its sole discretion, to be necessary for the County to justify its continued participation in
supporting the provider with funding. Such records shall be retained for at least four (4) years
from the date the service was provided. These records shall be made available for inspection and
audit by the County, if it so desires.
DISCRIMINATION
The Provider shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Provider shall take affirmative action
to ensure that applicants who are employed are treated during employment, without regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to,
the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rated of pay or other forms of compensation; and selection for
training, including apprenticeship. The Provider agrees to post in conspicuous places, available
to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless from
and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the
breach. Violation or non-performance of the Services stated herein and for any damage to any
person resulting from any act or omission or negligence on the part of each party hereto.
INSURANCE
The parties hereto agree that the Provider shall be an independent contractor and not any
employee or agent of the County and that each shall maintain at its own expense, adequate
liability insurance to insure against damages and liabilities which may arise due to the duties and
obligations contracted for herein.
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COUNTYINVOLVEMENT
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The County and Provider state that to the best of their knowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the
carrying out of this Contract or the Services to which it relates has personal interest, direct or
indirect, in this Contract.
GOVERNING LAW
This Agreement shall be executed in and shall be governed by the laws of the State of
Texas.
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by delivering
such notice or by mailing it, registered mail to the other party at the following addresses:
FAMILY PRACTICE RESIDENCY OF THE BRAZOS VALLEY
1301 MEMORIAL DRIVE, SUITE 200
BRYAN, TEXAS 77802
BRAZOS COUNTY
C/O COMMISSIONERS COURT
BRAZOS COUNTY COURTHOUSE
300 3. 26TH STREET, SUITE 114
BRYAN, TEXAS 77803
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FURTHER ASSURANCES
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents which may be necessary to carry out the provisions of this Agreement.
SEVERABILITY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning the
subject matter contained herein. There are no representations, agreements, arrangements, or
understandings, oral or written, between or among the parties hereto, relating to the subject
matter of the Agreements, which are not fully expressed herein.
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ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a corporation with which it may be merged without prior written
consent of the County; otherwise, this Contract is not assignable by the Provider without the
prior written consent of the County.
DATED this day of oG-t. 1999.
Brazos County
By: clf'z '
ALV W. JONES, udge
ATTEST: Family Practice Residency of the
Brazos Valley
By: Z I-- - -6//
Tom on, resident
B
cy ickey, M.D.
Progr Director
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.la+.~...•u..:c:z:..r::i.:.Y......L::.~aW::.+~~~..y~.:,1:a-.._,.,.._..'.~~.ui~~...~r......i..._i11~Y~::~..z:~... +..=.:1.. ._y....a1:.f.._~.+ x...~-r..a._ ~._~_.Y. mow.
SALARY AND RELATED FAMILY PRACTICE RESIDENCY OF THE BRAZOS
VALLEY EXPENSES
Faculty Supervision
Base Salary & Taxes
Benefits
Resident Physicians
Base Salary & Taxes
Benefits
Nurse/Intemretor
Base Salary & Taxes
Benefits
TOTAL EXPENSES
Brazos County Contract
Remaining Expenses
Enclosure (1)
$120,000.00
8,787.00
32,664.00
3,985.00
27,982.00
2,648.00
$196,066.00
$ 55,000.00
$141,066.00
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CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS,
acting by and through it duly elected County Commissioners (herein-
after "County"), and the BRAZOS COUNTY RAPE CRISIS CENTER, INC.
(hereinafter "Provider"), located in Bryan, Texas.
RECITALS:
WHEREAS, the County has the objective of providing support
services to the victims of sexual assault; and
WHEREAS, the Provider shares this common goal with the County; and
WHEREAS, the County desires to assist the Provider in providing
support services to victims of sexual assault through funds provided
by the County.
NOW THEREFORE the parties above stated agree to the following
terms and conditions to provide such support services.
TERM
This contract shall continue in force and effect for a term of
twelve (12) months commencing on the 1st day of October, 1999, and
terminating 30th day of September 2000.
CANCELLATION
This contract may be canceled by any parties hereto upon sixty
(60) days written notice as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
The Provider will provide services to victims of sexual assault
and their families. These services will include: a 24-hour hotline
and 24-hour escort service; one-on-one counseling; group counseling;
community awareness programs; Speaker's Bureau; training and
supervision of volunteers; training for law enforcement agency
personnel, the medical community, clergy, staff of the District I
Attorney's office and psychologists.
USE OF COUNTY FUNDS Ij
Funds to be furnished to Provider as stated herein below shall be
used to pay operational expenses of the Provider, including rent,
telephone expenses, and office supplies, as described in Exhibit A -
Budget, attached hereto and made a part hereof for all purposes.
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COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider a maximum amount of
the term of this Contract
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or
money totaling $13,00
This sum shall be paid upon the following date and in the
following amount:
October 31, 1999 $13,000.00
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following services
pursuant to this Contract:
1. Maintaining this Contract;
2. Providing of the Provider's Services;
3. Maintaining data files on clients and the Services provided
thereto;
4. Respond to all and any inquiries by the County regarding the
Center and its Services;
5. Assist the County with information needed for audit purposes;
6. Provide the County with quarterly financial statements;
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7. Provide the County with any and all certified audits of
Provider and the management letter prepared in connection
therewith;
8. Provide the Court with statistics evidencing the number of
Brazos county residents using the Provider's Services and the
percentage Brazos County residents comprise of the total
population using the Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and
requirements:
1. Provide County funds for the•payment of the consideration
stated herein.
2. Conduct a review of the Provider's performance in providing
the Services to be provided hereunder in order to assess
County's continued participation in the funding of the
Provider.
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RECORD RETENTION
The Provider shall be responsible for record keeping on all
Services provided to those individuals using its services and all
financial records of the Center. The Provider agrees to maintain and
make available for inspection by the County upon request consistent
with personal privacy and subject to the limitation of state law, any
and all records the County determines, in its sole discretion, to be
necessary for the Court to justify its continued participation in
supporting the Provider with funding. Such records shall be retained
for at least four (4) years from the date the service was provided.
These records shall be made available for inspection and audit by the
County, if it so desires.
DISCRIMINATION
The Provider shall not discriminate against any employee or
applicant for employment because of race, color, religion, sex, or
national origin. The Provider shall take affirmative action to ensure
that applicants who are employed are treated during employment,
without regard to their race, color, religion, sex, or national
origin. Such action shall include, but not limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rated of pay or other
forms of compensation; and selection for training, including
apprenticeship. The Provider agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one
another harmless from and against all suits, claims, demands,
liabilities or actions resulting or alleged to result form the breach,
violation or non-performance of the services stated herein and for any
damage to any person resulting form any action or omission or
negligence on the part of each party hereto.
INSURANCE
The parties hereto agree that the Provider shall be an independent
contractor and not any employee or agent of the County and that each
shall maintain at its own expense, adequate liability insurance to
insure against damages and liabilities which may arise due to the
duties and obligations contracted for herein.
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COUNTY INVOLVEMENT
The County and Provider state that to the best of their knowledge,
n
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cer, agen
or emp
oyee of the County who exercises any function
or responsibility in connection with the carrying out of this Contract
or the services to which it relates has personal interest direct or
indirect, in this Contract.
GOVERNING LAW
This Agreement shall be executed in and shall be governed by the
laws of the State of Texas.
NOTICES
All notices required to be given hereunder shall be deemed to be
duly given by delivering such notice or by mailing it, registered mail
to the other party at the following addresses:
Brazos County Rape Crisis Center, Inc.
P.O. Box 3082
Bryan, Texas 77805
Brazos County
c/o Commissioners Court
Brazos County Courthouse
300 E. 26th Street, Suite 114
Bryan, Texas 77803
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FURTHER ASSURANCE
Each party hereto agrees to
erform an
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execute and deliver any further documents which may be necessary to
carry out the provisions of this Agreement.
SEVERABILITY
In the event that any of the provisions or portions thereof, of
this Agreement, are held to be unenforceable or invalid by any court
of competent jurisdiction, the validity and enforceability of the
remaining provisions or portions thereof shall not be affected
thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the
parties hereto concerning the subject matter contained herein. There
are no representations, agreements, arrangements, or understanding,
oral or written, between or among the parties hereto, relating to the
subject matter of the Agreements, which are not fully expressed
herein.
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Provider shall have the right to assign this Contract and any of
its rights hereunder to a wholly owned subsidiary or to a corporation
with which it may be merged without prior written consent of the
County; otherwise, this Contract is not assignable by the Provider
without the prior written consent of the County.
DATED this Al. 16 day of &t4~ , 1999.
Brazos County
By:
ALVIN 2 P~l ge
Brazos ounty Ra Cris s
Cente , Inc.
By. / A 10
N , es en
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EST:
wLIND7 ORIA, Executive Director
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BRAZOS COUNTY RAPE CRISIS CENTER. INC.
PROPOSED 2000
anaosr
9/22/!9
EXPENSES
Personnel
Salaries $100,000
Payroll Taxes 7,650
Health Insurance 15,360
Retirement 6,250
Advertising 1,500
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Auto Mileage-awloyess 2,600
Community Zduuation 1,200
Conference 9,000
Copying 700
Dues/Fees S00
Insurance 1,600
Library 600
Miscellaneous/Care Packages/Purniture 6,000
Office Zquipment 13,000
Office Expenses/Supplies 5,000
Pagers 700
Postage 1,500
Printing 500
Professional Pees 3,500
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Professional Services 12,000
Rant-5 year lease until Aug 2000 20,000
Repair/Maintenanos 2,500
Telephone/1-500/Internet/cell phones/long distance 11,000
Volunteer Training S00
TOT&Laa $218,760
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Customer Names
CO BRAZOS JUVENILE JAIL
Customer IDs
600000 60000000684
Proposal Number:
50945
Prepared By:
PATTI ROGERS
Printed On:
08/09/99
COMMUNICATIONS SYSTEM
'
MAINTENANCE AGREEMENT
FORM 900033E8
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THIS AGREEMENT IS MADE BETWEEN
A
Customer (subsequently referred to as •Custamer■)
B
(GTE Entity) (subsequently referred to as ■GTE• )
CUSTOMER INFORMATION
PROPOSED BY
Customer Now
BRAZOS CO JUVENILE JAIL
GTE Entity GTE TELEPHONE OPERATIONS
Customer Id
60000000664
Account Executive Nike Armstead
Proposal Number
50945
Telephone (409) 821-4747
Printed On
08/09/99
Mailing Address 300 Holleman Dr E
Prices Valid Thru
11/07/99
TXL26BRY
Prepared By
PATTI ROGERS
College Station, TX
77840
BILLING INFORMATION
P.O. Number
REPAIR SERVICE INFORMATION
Tax 10 Nuirber
Billing Contact
GTE VALUED CUSTOMER
Repair Service Telephone (800) 343-4200
Telephone
(409) 775-7400
Response for Major Failures 2 Hours
Address
C/O COUNTY JUDGE
Customer Help Line (800) 388.9801
300 E 26TH ST STE 214
BRYAN, TX 77803
EQUIPMENT LOCATION
Contact
GTE VALUED CUSTOMER
Telephone
(409) 775-7400
Address
1904 HUY 21 Y.
BRYAN, TX 77806
2
MAINTENANCE COVERAGE AND PAYMENT OPTIONS
Please select a Coverage Option by checking the appropriate box and circle the desired Billing option:
OFFICE HOURS COVERAGE Annual Payment(s) Semi-Annual Quarterly Monthly
Year 1 S 1,983.96 S 1,011.84 S 515.82 S 175.25
V1 AROUND-THE-CLOCK COVERAGE Annual Payment(s) Semi-Annual Quarterly Monthly
Year 1 S 2,479.92 S 1,264.80 S 664.79 S 219.06
Contract Tens - 12 month(s) • Proposed Effective Date - 11/13/99
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GTE'S MAINTENANCE SERVICES GUARANTEE
GTE guarantees to respond to service requests for Maintenance Service as stated in this Agreement. If GTE does not suet this
coanitsent, GTE will credit Customer's account or refund $100.00 to Customer.
In addition, at Customer's request, GTE will terminate this Agreement and will refund all money prepaid toward Maintenance
Service for the remainder of this Agreement.
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Customer Naar:
BRAZOS CO JUVENILE JAIL
Customer ID:
60000000664
Proposal Numbers
50945
Prepared By:
PATTI ROGERS
Printed On:
08/09/99
COMMUNICATIONS SYSTEM
MAINTENANCE AGREEMENT
FORM 9000.1.166
Tom i Conditions
This Maintenance Agreement is mods for GTE to maintain Customer's communications system (the "System") specified in the
Equipment location as noted above. The maintenance services ("Services") and the terms and conditions under which
Services are performed are specified in Attachment A (Description of Services and Terms and Conditions). Service will be
provided according to Hours of Coverage selected in the equipment section of this Agreement.
Service shall begin an the Proposed Effective Date listed on Page 1, or the date this Agreement is accepted by GTE,
whichever is later. The ten of this Agreement is specified on Page 1. THIS AGREEMENT SHALL BE AUTOMATICALLY RENEWED FROM
YEAR TO YEAR ON THE RENEWAL DATE, SUBJECT TO GTE'S THEN APPLICABLE RATES AND CHARGES. GTE reserves the right to change
maintenance pricing effective when the Agreement is renewed and will provide Customer with written notice of any pricing
changes at least sixty (60) days prior to the Renewal Date. Customer may terminate the Agreement at the end of the
initial or any renewal term by giving GTE written notice at least thirty (30) days prior to the Renewal Date. GTE may
terminate the Agreement at the end of the initial or any renewal term by giving Customer at least thirty (30) days
written notice prior to the Renewal Date. GTE will invoice Customer for the Services plus applicable sales, use and
other such taxes imposed by law, according to the annual, semi-annual, quarterly, or monthly payment option selected.
The System described in this Agreement Is intended to be connected to the public switched telephone network. The
customer is solely responsible for selection and Implementation of security features for defense against unauthorized
calling, and for maintaining internal controls for protection against such unauthorized calling. The Customer is solely
responsible for payment of long distance toll charges made through use of the system and GTE shall bear no responsiblity
or liability to Customer for payment.
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.-ATIONS SYSTEM
cNANCE SERVICES AGREEMENT
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ATTACHMENTA
DESCRIPTION OF SERVICES AND TERMS AND CONDITIONS
(Pape 1 of 2)
FORM 90006,1193 (848)
PART I • MAINTENANCE SERVICES
t. SERVICE OBLIGATION Subject to the terms and conditions of this Agreement, GTE
agrees to mantas the System at the service address n good working order begtrveng
an the Service Commencement Date GTE shall replace or repair, at its option, any
materials or equipment necessary for the operation of to System Replacement parts and
aqugrront shelf be new or like-new
REPAIR OF THE SYSTEM, INCLUDING PROVISION OF REPLACE-
MENT PARTS AND EQUIPMENT, SHALL BE THE EXCLUSIVE
REMEDY FOR DEFICIENCIES OR FAILURES IN PERFORMANCE
OF THIS SERVICE OBLIGATION. GTE DISCLAIMS ALL OTHER
WARRANTIES, WHETHER EXPRESSED OR IMPLIED, INCLUDING
ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE.
2. MAINTENANCE PLAN DESCRIPTIONS Maintenance will be provided Wider tut
spoon selected by the Customer as indicated on tut First page.
(y Office Hours Repair of mayor System failures will be pedon during GTE's normal
busmeas hours of 8 00 s.m to S 00 p M. (7 30 a m. to 4.15 p m in Hawaii). liar tin,
Monday truoupn Friday. excluding GTE-observed holidays.
(b) Arcurto-ne-CIOCIL Repair of mapr System failures will be psrfonmed twenty-four (24)
hours a day. seven (7) days a week. including holidays.
(c) Contract Labor GTE will Pravda a artdred techrnan orWe for any gacllted alight
(8) noun skit dump the work week to maintain ale equipment covered under this
Agreement The work week does not include GTE-observed holidays unless
oterw+se indicated in this Agreement GTE w(I not maintain any squpmem added
dung the term of on Agreement unteu separately agreed to in wring by GTE.
Repair squprtnem and material are not hrrchrded unless otherwise indicated in to
Agreement Thirty (30) day's wren notice is requ ved by arter party for
commencenwmL alteration or cancellation of such service.
3 REPAIR RESPONSE Response Is acknowledgement of this problem and active work
toward its resolution. involving one or more of me following rerrmote diagnostics. tebphons
consultation. work to correct this problem with notdretion to to Customer that a
technician does not need to be dtspatced to Correct the problem or dispatch of
bcnnaan(s) to fie Customers premises Depending on the type of equpnent
caristituang Via System. GTE may be able to perform alarn mordtortrg to rrwnna and
respond to an" error messages conduct nim01e pdhng of coditrtins and faults, or
remotely access this System to perform certain maintenance Nnceona The type of repair
response will depend on the Customers squpmert and to avaliable remote
corwnacbois Unless Cuslor en aubacrtpes to a separate Bt telephone lift for a
rentenen a modern. Customer advwwbedges Viet GTE canted assure rennote
mardenance or diagnostic service for to System.
4 MilJOii / MINOR SYSTEM FAILURE GTE wo respond to major System failures
wutxn the Uri specified on the front of Ilm Agreement and the Mantmeroa Plan
Descriptions listed above (depending an the plan selected) follow eV Its reeept of a
requesi for sera A melds System 1e/ure is won one or more of via MloeArg conhdioere
exist
(a) Total less of to ability to orghnate outward vita anyp data cormxunfeatbns.
(b) Total nabkty to process incoming voice anGa data comxnuaftabms.
(e) Total nadlay, to process voice andfor date cornmanhabons within the System
(tit Anerhdard console and/or might answer position taduue
(a) Twenty percent (20x) or more of tie trunks out of service.
M Twenty percent (20x) or more of the stations andor pens out of a&,.
(g) HotatlMotet call accounting system failure
(h) Any over failure tnutwly agreed to by Custarer and GTE and designated in writing
in an attachment to the Agreement
A minor %An is bury oaixer" not set out above as a major 1aYWe GTE wis r-spah0
to minor failures wrthn one (1) business day of Its receA of a request for service Repave
Of mina failures which Custorrher requests be Performed outside GTE's normal busies
hoWS as defined under the Office Hours Coverage plan. above. will be provided at GTE's
Vin-prevading Wlor rates
S. EXCLUSIONS Maintenance Services do not include
(a) tabor end material costs of additions. Charges. relocations and rerrwvals. opereUg
supplies and accessories, specification or ergueenng Charges This exdusron ahal
not apply to Labor performed by full sluff o -sne personnel,
(b) Operator. System Administrator and user training assistance an a scheduled basis.
(C) Services necessitated by accident. casualty. naglec't. mrsuss. intentional acb or any
Cause other than normal use of tits System,
(d) Repairs of replacements made necessary by raft frequ incy iHSrlsrade electric
power drcturbances such as spikes. surgim blackouts. brownouts and sags: hue:
ightnng. floods. earthgwke: excessive morstWe or any act or event oeWrig
extertW to the System which Causes. ether directly or idireedy, a failure or
matWhcbon in the System, in a private network to which the System is connected,
or in tie telephone bras. able or after egWprtet connecting go System to to
- worn network Of life operating belephere uW.
(e) Semis neoeasrtated DV other acts or events winch may aaversey anew to
pabrurwe of the Systerrt. ooeasaref by acwiz~
of tird or the use by Ve C W
AOW or any bird pay {adon vim
other apparatus device or other system not supplied or approved as to such
combme0 use by GTE. or this use by Customer of any pan of to System in a rtwret
not Intended by the parties or specific by GTE.
M Repair or maintenance or increase in normal service UM ress If g from Customers
failure to provide a suitable environment for the System or any Otis 1e9We of the
Customer to tufty perform its responsmbitlees under this Apreerrbnt.
(g) Repair or replacement of customer-owned. deregutated black sheath' cable unless
specifically included an ne Equipment and Services List.
(h) Loss or recovery of Customer data (Customer is responsible for pmvfdrg adequate
backup of data and for restoring data to repaired equipment)
(Q Upgrades, enhanpamants or new releases of software or firmware. except Io
carectlve patches provided without additional charge by the manufacturer. and
except for upgrades. enhancements or new releases spread to be provided and
specifically Identded in the Equipment and Services List
Q) Changes to the System that may be required to make the System Year 200D
Compliant, so that it is capable of procsssng calenfar reWed data oorrecty.
representing dates wfthout ambiguity as to century. IdentlyYq and processing leap
year dates property, and otherwise funetarung coreetfy with respect to handing
dates before, an or affair dawuary 1.2OW
SWAM necessitated by any event enumerated in Vila section OW be dwpee on a time
and matenats basis of GTE's ten-prevamlag rates and terms
f ACCESS TO THE SYSTEM Customer shall allow GTE'$ psveon - aooets m to
System. and shat allow itspoctiorn durtrg normal working hoes. Inspections at other
times for Customer convenience will be charged at GTE's 8rrnaarard tabor raps
7 MAINTENANCE BY CUSTOMER AND OTHER VENDORS' This Apeenrm shell be
applicable to the entire System unless otherwise indleaLed in VW Agreement Partial
maintenance of tut System by others will be permitted only when specifically Weed to
in wino by GTE The Customer shad default on this Agreement by allowing someone
other than GTE to maintain the System or any part of M ding that tam of dmb Agreement
without GTE's written approval. Notwtdutandig any titer provision of thb Agreoment,
immediately upon gang notes d such defauit. GTE ebW be erailsf b excise performing
any maktorwmee service Whdar Vts Ageanard util fe delis It is owed to GTE s
satisfaction r
8 INCLUSION OF OTHER EQUIPMENT: Equipment with a warranty extendir fine the
bum of this Agreement. and additions to to System which are phsc based from and
installed by GTE while On Agreement is in effect OW be trwAvaihod under Oft
Agreement until Vie renewal date at no additional carpe Maintenance verges wO be
scWsted effective upon renewal to include such equipment addlbons. A statement of a1
eclurprnam Wrier maintenance and Via total pia for MM*W ig Vie System w/ be
marled upon request
9 SYSTEM REPLACEMENT REFUND Sha1d Customer replace the System with a
new system provided by GTE drag Vie term of this Ageenrwt. GTE will Issue a raked
lit any prepaid maintenance charges for to rernai i g monde d fcs Agreertmsnt.
10 SYSTEM RELOCATION GTE will relocate, renwve or reartanpe the System as
Customers request at GTE's dhenamert writs and materW rates. N with relocation.
removal or rearrangement requires r-IOM on of the System b ano0her Physical location
outside Cust rrers amen service address. GTE reserves the right b modify its charges
or terminate Ve Agree w.. provided, however. that 9 GTE Web to tem*%ele this
Agreement. Customer s1W be enbWV to a proated refhnd of raves prevbusy paid
bward the uns red term.
11. SYSTEM ALTERATION GTE may terminate trs Agreerrwe f Cussemer alters the
System or adds attachments thereto without the prior written approval of GTE. which
approval 51W not be unreasonably withheld For purposes of eft Agrearert, System
alteration means any physhal in rupon into System hardware or Installation d rwncon►
forming software This Agreement does not cove, repair necessitated by such aiteraft
or attachment Ciala er anal be responsible W any such repair of GTE's than prevailing
We and materlef rates
12. SOFTWARE CHANGES AN software moves and changes will be provided sdey
by GTE or by employs" of Customer who he" been spedhaay sawdw in wrftig
by GTE to accomplish such tasks Cusfoner agrees to pay GTE for aI we* pe to,
by GTE for Customer-initlated software nw as and changes, at GTE's most anent price
seletlhYe for such services.
13 PREVIOUS CONDITION OF EQUIPMENT: f the System ass not neintained by
GTE imedsatey prior to the commencement of Services provided under this Agreement.
this System shall be sugea to Ytspecbon by GTE to down** ti I Is M good 00emaitn0
ocndr on, which, for purposes of this Agreerrem is dell, as providing a level d service
in accordance with the aandards estabusned and maintained by GTE br such straemw
Any repairs or aaratmam Vin deemed necessary by GTE 10 bring the System tip b vi ch
standards shad be made by GTE of Its Qrnerd fine and mosda l fates at Cuswrrele
expense prior to to commoncemaq at Services under fib AgreenwfL GTE will provide
Customer waft an asbmfb d the Cost of necow" repair or a*mMwf MW III
Commencement d wpai.
14. SYSTEM ADMDASTRATOR: Custorte shat! dplgrhtde Wall Wentily to GTE an
at $ Iocaaara NOWa Services M be periorrthsd lib acne as
oaaaa fa GTE at 90 bc@WL
COMMUNICATIONS SYSTEM
MAINTENANCE SERVICES AGREEMENT
ATTACHMENT A
DESCRIPTION OF SERVICES AND TERMS AND CONDITIONS
` (Pape 2 of 2)
PART If • GENERAL TERMS AND CONDITIONS
{
t LIMITATION OF LIABILITY: GTEI LIABILITY, WHETHER IN
dinra,roes.,awaweaaydaorrpmaMorp.nsfromranoors,tfrnpea,epuapbq,
CONTRACT, TORT OR OTHERWISE, SHALL NOT EXCEED THE TOTAL
a any drier ara,misrarreea taayorid are reasorabte control and wrthorR M taint d ttr parry
MAINTENANCE CHARGE FOR ONE YEAR UNDER THIS AGREEMENT,
affected. such party. upon t?rvng prompt notate to to oar. parry. Sal to amused from Such
AND UNDER NO CIRCUMSTANCES SHALL GTE BE RESPONSIBLE OR
pefforman0e on a day*104ay wars to ae ertem of such to fare, ea (ono to oawr party
LIABLE FOR INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES.
calf bkewise by excused from as perfonnance)• VW'OW that er vary ao affeeled sup use
yy NOTWITHSTANDING THEIR FORESEEABIL[TY OR DISCLOSURE BY
efforts
is remove throes causes of nonperformance and jsarbes anal proceed
CUSTOMER TO GTE, INCLUDING, BUT NOT LIMITED TO, DAMAGES
uch c
whenever s
"f1°"°'0' sutadn causes are sro removed of CUM
ARISING FROM DELAY, LOSS OF DATA, PROFITS OR GOODWILL GTE
g DEFAULT, If emir party fads to perform any material obi gab, under the Agrearrrry or
SHALL BEAR NO LIABILITY FOR USE OF EOUIPIMENT OR SERVICES
` s any mafonm form Of o d °ds Agreement. WV such failure a'ndn°°n is not
PROVIDED
THIS
UNDER
AGREEMENT
IN
CONNECTION
WITH
LIFE
cured ures W within h ve d'in` fogowm receipt at roarl>t a default t notice otce from orn tfe cow w pang' t ft o cow
party
~ to fota ova Vestment tow written "0°°e to tlfo dafautbnD pony
ES have gre
SUPPORT
SYSTEMS OR
DEVICES. IN
ADD
ITION, GTE
SHALL
HAVE NO
0
N
RESOLU,
to
noN
OF
DISPUTES
LIABILITY OR RESPONSIBILITY FOR INTEROPERABILITY OR
(a
)
e Io ire 10 (
The~
(e)
s
de
assess a out of
AOfaamrra without n
COMPATIBILITY OF THE SYSTEM WITH OTHER THIRD-PARTY
ic
AAccord or acts ~
y neavar"
unction
Ir
arh
~ a a ry °
t
a
~
PRODUCTS OR SYSTEMS THAT CUSTOMER MAY UTILIZE IN
ith
c
mated to
he
of if us
Agreement or Sufi b corfpaf corrpkannoew vrrtn the
t
CONJUNCTION WITH THE SYSTEM OR TO WHICH CUSTOMER MAY
dispute resdubon process, the panes agree b use the fooownp alternative dispute
CONNECT THE SYSTEM. IN CONNECTION VAT'H THIS LIMITATION OF
resolution procedure as their sole remeay win respect to any cormovarsy or palm
LIABILITY, THE PARTIES RECOGNIZE THAT GTE MAY FROM 7ZIE TO
ansrnq out of of relating to this Agreement or ro breach
TIME PROVIDE ADVICE, MAKE RECD 'a7£IIDATIONS OR SUPPLY
(b) At to written request of a party each pony win appoed a knowydgeat le, responses
OTHER ANALYSIS RELATED TO THE EQUIPMENT OR SERVICES
to
t this Agreement The eet and parties negotiate intend that mgoodefasa ir to resolve any Otspute Sera era under
rrgaotboro
conducted pin nom.
ts
DESCRIBED IN THIS AGREEMENT, AND, WHILE GTE SHALL USE ITS
n
bsa
lawyerr. . busu
ess ropresentatrves The foCabon, formal. frequency. ehsatdn and con.
BEST EFFORTS IN THIS REGARD, THE CUSTOMER ACKNOWLEDGES
dusion Of these dacu•„srons shall be on to the discretion of the representatives Upon
AND AGREES THAT THIS LIMITATION OF LIABILITY SHALL APPLY TO
agreement, the representatives may uwtze oven alternative dispute resokibon photo.
PROVISION OF SUCH ADVICE, RECOMMENDATIONS AND ANALYSIS,
duressuch as mediation to assist in the negotiations Discussions anaoo,raspormdenee
2 PAYMENT TERMS GTE shall min Custaner for the Services plus oppbcable
aft" the representatives fa purposes Of less negobaboris Shag be bloated as
taxes. Payments are due upon receipt of twate and are tae thirty (30) days foloweg to
cionfrdenhal information developed for purposes of somernem, exempt from discovery
.voile date Notwithstanding any other provision of this Agreement d fug paymonl is not
and production. which shall not be admissible in to arbroabon described below or in
received within fortyfrve (45) days of to invoice data. GTE may erase perfop Irq its
any lawsun w &WXA the concurrence of an parties Doc rams idenuled in or Provided
obrgauons hereunder. Addrb"Lly. Custorer agrees b pay Merest on any batarrce past
with such co mur3cabons. which are rat prepared for purposes of ar negohabons•
due more than thirty (70) days at one and one-NO (I%) percent per month (nil b exceed
are not so exempted and may. it otherwise adentstubie. be admred in andante n
the maximum rate allowed under state law) (Tha tab payment proveyon shag not apply
the arbitration or lawsuit
(C) It the negotiations do not resowe tw *Sputa within 60 days of tr rrbat wanton request
to . governmental entry)
'
.
dispute
g
Ds s
the
ul
to binding
by a
sn
erbrtroror
pxtr m to
USE OF CUSTOMER
S PURCHASE ORDERS Customer may issue a purchase
ction R
As n
the American Arb
Art
n R
the
ites Of rte
itration
A
Commercial
th
s
party may,
order or similar docurrient in coryu ct on with two Agreement or for krue orders of
s set d out out
accordance w0 On
demand such
o
a
arbitration in
in
l
ace
rules
aand services under this Agreement Such WON will became effective so" b specify
be s
n
be De
nar by the arbitrator one
pa po to
in th
SW
efo
extent ant
goods and services when accepted by GTE Such aoeeptanoa Sal not vary alp of the
may y. a any tatpar
in
wair
parry.
oe~tw wl, Each party
q
a
ryShot
terms and condrbons contained in this Agreement Any provisions contained in no Cuahomees
'
respond to e maximum to an omati d of 35 (
y a
n
nonne at wb m
35 (
may how subparts)
purchase order or other simdar document that would add to, delete or vary GTE
bons
s ~a
erra
io
nds to t
d the fdlowu
d
p interrogatories. aema Produce Ooaehmarhb, and ragiests for
or rights under this Agreement are hereby rejected and steal not DebofrhA pan of Me trsgaetion
admusson Each party is also antfied to take the oral deposition of ore rrdivauS Of
without GTE's specific wrdten consent
aster party Additional discovery may be permitted upon munaal a¢aemwrd of this
a CONSENT. Customer shag obtain any corkm from lossoro. tinders or atlhar thrd
parties The arbitration bearing Shat be commenced wham 60 days of de demand
parties necessary for GTE to perform Services under this Agreemem
for arbdrstan The arbitration shag be held in the city wfhere to Agreement was
5 ENVIRONMENTAL SPECIFICATIONS Customer Sal provide tl wenalebng,
executed by GTE The arbitrator shall control the scheduling so as to process the
heating. Cooing humidity power and dust control necessary to ensue tat the System
matter expeddrously The parties may submit written briefs The amerstor dap nave
location meets applicable enwrdmental requirements for the System The bca- s half
no power or authority to make awards or issue orders of arry kind except as pemwmed
be dry. free of dust and of torndiboris injurious to ampbyeas or agents of GTE. and to to
by bus Agreement and substantive law. and in no event anal to arbitrator have to
equipment Customer dtau provide electrical Service with Suitable temwiefs where
authority to make any award that provhdas for powbve or exemplary damages The
required are installed metallic grounds II installation or operation of the System recourse
arbfiratoes decision shah farrow rte earn mearung of this Agreement and the relevant
construction of additional f1101rte3, CUStoer dal be responsible for amender costs
documents The arbitrator Shan rue on the dispute by asurrp a written cpwon within
Specific environmental considerations ddrned by to equipment manufacturer or by GTE
30 days after me dose of hearrgs The tires specded in this section may be extended
which are more stringent than the general requirements noted in this soction won be
Won mutual agreement d the parties or by to arbitrator upon a sho" of good
rckuded as an affachment to this Agreement. and Customer agrees to provide faakt»s
cause judgment upon the award rendered by to arbitrator may be emend in any
which meet such requirements GTE can not be resportshbb for any System faiWe or
court having prediction
traffunctan ultimately determined to be amMutade b noneanlorm y with envaannenal
Each pany
(d)
w its o
Party N
e"
specifications
d
ace reimburse the
responding party rte
O
ems (to
mckmfor
6 HAZARDOUS SUBSTANCES Except as disclosed on wrmohp b GTE. and
search time and reproduction toss) The psrbes shat Squatty spat the tees of the
acknowledged in writing by GTE. Customer condos tat Customer is not swan of the
arbn
rotion and the arbitrator
presence d any asbestos or other hazardous substance, as defwree by arty:ppbcabfo
it. MISCELLANEOUS
state. federal or k" hazardous waste or ermaron enw protection law. as enacted or
(a) No action or demand to arbitration arising out of this Agreement may be biougiu by
subsequently amended at any of Customer's locat,orts when GTE is to perform services
a parry more than 2 years Stier the cause of action has ecdued The parties wane
pursuant to this Agreement t dung the performance of m oblgabon utdar this
tr right to invoke any dri Brent bnmation on the bringing of actions under state taw
Agreement GTE employees or agents ancounter any such substance. Customer agrees
(b) GTE may assign this Agreement without restriction bu Customer may not assign this Agree.
to take whatever steps are necessary, at m own expense, to rertove of C~ the
cent wmdui GTE's written consent Enenned wanairs" an not assignable Of transferrable
• asbestos or oter hazardous substance and to test the premuseS to ensue tat exposure
(c) Eller party's failure to enforce any of the provisions of On Agreement, or to
does not exceed the lowest exposure krM to to projection of workers Remaral or
exercise any right or option is not a waiver of arty such pronsron, right or option.
containment anon co" with dig appbcabte laws or regulations, and GTE agents and
and span not affect the validity of ttus Agreement
employees Shan nor be required to continue performance under this Agreement udl the
(d) Notices required by this Agreement shall be in writing and shall be 511101 by a htmethod which
removal at contarmeni has been completed one approved by the appropriate
obtains a written rocept Nolces shag be sent to the address listed on the to front of to
governmental agency and GTE Performance obligations under this Agreement Snag be
Agreement until such address is changed by wrmen notice
extended day for day for the decay caused by said cleanup or removal Cu3wmoe& failure
(e) This Agreement is to be governed and Comtnaed according to 00 substantive taw 0100
to remove or contain hazardous substances shag be sufficient justification for GTE to
she in wRhhih this Agreement is accepted by GTE Customer consants to personal m-
terminate this Agreement without hurter liability M the event d such l of ration,
diction in that sate. and the parties agree that exclusive jurisdiction and be in Such state
Customer agrees to reimburse GTE for expenses incurred on performing tea Agreernem
M Any provision of pup Agreement proheded by aPobcabt law shot be rwtetbve without
until termination
irvabdarng to remaining provisrom of bus Agreement mess to general ntem Of t+a
7 INDEMNIFICATION GTE will aidenny and hold Customer harmless (rot ironed b
The sti vrdb be nh in tau
lgl T The ecction
nAgreement are for oahvenwermoe any and Sal not be
the amount of maintenance charges for one year) Irom bebdroes. dams Of demands
its interpretation
Corsdoreo in its
an" out d personal injury of dean or damage to property to 00 extent pmvnatey
'
agreement haheg
r
in whoa
the
No u le
sdirge, moldy or e
(h1 f1
caused by the reglgence of GTE
s employees or subcontractors in Performing Servim
under this Agreement This nctmnry applies where GTE's reghpente is Ater aw sole
uchagrmo is in
aghuut u
b by t
venom
di
or in part. .
he Party ny
unless
o
and
e
signed
a coninbuwp cause of the injury. dean or damage This indemnity does not extend
or
. modification n
r
sc7ur
the change.
discharge
ge Sought-
C) This Aghis Agrrereentmdent rn dhi chdud lrient constitutes rte entire agreement ageemem the panes
inq attacn
to any portion of to injury, death Or damage caused by either the sob or the contributing
negligence of Customer or nerd parties GTE's ndemunZ ob r••nton with respect to
agreements.
pertainrig to the matter Nr an had supersedes d poor agreements. . rmegoo-
l
t
m
b
"
ma
a.
. concerning such su
jec
--)d re0 i()her carmen or da
damage to the system is kmded to to row
or ~'a op m ^
tag~hs avenues, express or wnpued. have bean mace Of robed upon
damaged hems MO the
4
-
w• other than Rose spearcdy, corawr ed nabs
e DELAYED PERFORMANCE it performance under Me Agreement is interfered with by
Agroenwnt
acts of God war rid embargo ads of the Goverment in as sovereign cap". labor
I
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NEW AND IMPROVED
SERVICE PERFORMANCE GUARANTEE
INSTALLATION AND MAINTENANCE SERVICES
GTE guarantees to meet its installation date commitment, and to respond to requests for maintenance service as stat-
ed in our Agreement. If we do not meet this commitment, we will credit you or refund you $100.00.
To claim the guarantee, simply notify us verbally or in writing that you are not satisfied, indicate the nature of the
problem, and tell us that you wish to invoke the guarantee. We will confirm this notice in writing and will at the same
time credit your account or send you a refund as noted above.
In addition, if you are receiving services from us under a Maintenance Services Agreement (under either a continua-
tion of the Communications System Agreement or a separate Maintenance Services Agreement), we will terminate that
Agreemenf at your request and will refund all money prepaid toward maintenance service for the remaining term of that
' Agreement. Simply give us 15 days to resolve the problem. If you are not satisfied with our efforts by the end of that
time, just tell us in writing to terminate the Maintenance Services Agreement. We will do so upon receipt of the notice,
and we will return any money you prepaid toward maintenance for the remainder of the term of that Agreement, includ-
ing the $100.00 credit stated earlier.
This guarantee modified the Term and Payment provisions of the underlying Agreement, but does not alter other pro-
"Z visions of that Agreement. In order to receive the $100.00 credit, you must be current on payment of invoices under this
Agreement.
WWI
c~m
Control NO 8576
11MRP -A
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{~`ii ~re .rrnprrt ~;1 r~P.-
I~ ~ q1 Ir_ ,~`'1y~A7OPI1 t~
0 9 ► 9 0, iO 1• 100 ~~-i' ~ ;1' r0 6 i , r• %,f,
12 •LL
a r' •~q'„~ ~..Z~'`~ Ala', ~ ll 11, ~1`~ KT ~J :"r~),, l!
_ i ~Y_~ikr111~9t►thY~~tlY1~~1IOk71Yd1{~I~h11f
r
L
BRAZOS COUNTY, TEXAS
CONTRACT FOR SERVICES
THE STATE OF TEXAS
COUNTY OF BRAZOS
This agreement made and entered into by and between Brazos County, a local subdivision
of the State of Texas, Parry of the First Part, and for brevity herein referred to as
"County", and Patterson Architects, Party of the Second Part, and herein referred to as
Contractor.
AGREEMENT
1.
That for the consideration agreed to be paid by Brazos County, the above noted
Contractor undertakes, covenants, and agrees to perform the work herein contracted to be
done, in every detail conforming to the advertisement, proposal, specifications, including
special provisions, plans or working drawings, and special agreements, on a certain
public work described as follows:
To12rovide design services for the Justice of the Peace buildings to be constructed.
2.
It is agreed that in consideration of the Contractor fully and faithfully complying with all
the terms, provisions, and stipulations contained herein or attached and made part of this
contract, the County undertakes, covenants and agrees to pay to the contractor for the
furnishing of all material and labor, and the performance of the work herein contracted
for the following sum which is evidenced by the attached proposal or bid of the
Contractor. The said sum shall be the full compensation to be received by the said
Contractor under the terms of this contract, which is performable and enforceable in
Brazos County, Texas.
4.
It is agreed by both parties that the Contractor is not an employee of the County for the
purposes of this contract, nor is the Contractor to be construed to be an employee of the
County. The Contractor is independent and therefore responsible for all federal taxes that
may accrue as a result of this contract, responsible for payroll related costs that may
accrue as a result of this contract, is responsible for carrying all workman's compensation
insurance, and is responsible for carrying all necessary liability insurance. It is agreed
VOL.
c •
i~
4~ ` •I tom' . ~ 4 --L ~ .f~.~.w.+.~Y._ :c..a~>
.~t~..L:~.t'.'^-.L.: ~ _ _ r': u!. ~.Git i.~:i1 X .'..+.:..1_L.~Li:i=' - _ _
14
•
N
i •
that the Contractor is responsible for all work related to this contract until it has been
accepted by the County.
5.
WITNESSETH: In testimony thereof, Brazos County has caused this instrument to be
signed in its corporate name, and on its behalf, by the County Judge of Brazos County
acting at the direction of the Commissioners Court of Brazos County, and herein stated
Contractor, therein binding themselves, their heirs, successors, assigns, and
representatives for the faithful and full performance of the terms and provisions of this
contract, individually, jointly, and severally. Executed this the J .9th day of October ,
1929 , at Bryan, Texas.
Brazos County, Texas
Party /oof~the First Part Pa of the Se nd P
Alvin W. Jones
Subscribed and sworn to before me this ,.24 day of l~ .
NOTARYSEAL
Brazos County, Texas
-J2';~'VA a A-,--,~ - Commission Expires On:
BEATRIZ D. GREEN
MY COMMISSION FX(pIRES
lone 11, 2002
l
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1
L
U HEWLETT
• . PACKARD
Rick Do La Rosa September 30, 1999
HEWLETT-PACKARD CO
8000 FooWills Blvd MS 5636
Roseville CA 95747-5636
1-800-386-1115 x53761 FAX I-800-231.0977
M J DEEN
BRAZOS COUNTY DATA PROCESSING
SUITE 102
202 EAST 27TH
BRYAN TX 77803
HP Support Agreement Proposal: 59323791
Support Identifier: BRAZOS800/MVS
Dear M J DEEN
Enclosed is a proposal to renew your current System Support Agreement.
Please review this proposal's services, support items, coverage dates, address and
company contacts and advise us of any changes. Pay special attention to any products
appearing for the first time on your agreement as any additions may still be in warranty
status. Be sure to advise us of required modifications prior to submitting your purchase
order.
Please make a note of the support identifier, shown above. In order to facilitate proper
linkage of all your active agreements and provide greater visibility of your support when
dealing with the Response Center on any software-related services, your support
identifier may require change. If this is the case, we will notify you.
To order the support services detailed in this package, please send billing authorization
or the attached Quick Order Form, to the above address. Your authorization should
reference the proposal number and provide invoicing instructions and tax status, as
described on the attached Quick Order Form. Applicable sales tax will be added to your
invoice. Some state laws require that sales tax be applied to both hardware and
software support when purchased together. To claim exemptions, a copy of your
exemption certificate is required. All orders will be processed according to
Hewlett-Packard's Terms and Conditions of Sale and Service.
We would like to take this opportunity to thank you for your valued business and look
forward to serving you in the months ahead. Should you have any questions or require
further assistance, please don't hesitate to contact us.
Sincer Y.
Rick La Rosa
Support Agreements Specialist
/enc.
4
i
11
.f
i
1:
QUICK ORDER FORM
HEWLETT
PACKARD
Hewlett-Packard Support Agreement Proposal #59323791
S
Hewlett-Packard Support Agreement Support Identifier: BRAZOS800/MVS
Please complete the information below. If your company does not issue purchase order
numbers, please feel free to use this form as your letter of authorization.
Check here if REVISIONS to the enclosed proposal have been indicated.
BILLING OPTIONS (check one):
Annual Invoice
Quarterly Invoice (total annual amount must exceed $500)
Monthly Invoice (total annual amount must exceed $500)
ORDERING OPTIONS (check one):
OPEN-ENDED: Sign below to authorize an "open-ended" invoice authorization
which will allow HP to add products/services to your agreement as necessary and
continue your support from year to year. This option saves you the time and
expense associated with issuing a new p.o. each time support is added, price
changes occur, or end dates are reached. You will be repriced annually and
given 60-days notice. If using an open-ended authorization, please attach
"Invoice to" and "Contact" addresses to this form. Cancellation requires
30-days written notice.
LIMITED: Sign below to receive limited (annual) renewal notification prior to
the expiration of your agreement. If using a limited invoice authorization,
•
please attach "Invoice to" and "Contact" addresses to this form. Cancellation
requires 30-day written notice.
TAX STATUS: Taxable xx Tax Exempt Exemption # 74-6000-433
If you have not already done so, please forward a copy of your tax exemption certificate
for our files.
Printed Name Alvin W. Jones
Title County Judge
Authorized Signature rA.1-
Invoice Authorization Number
Date October 26, 1999 Phone 409/361-4102
~
'q2
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HEWLETT
QUOTATION FOR,SUPPORT SERVICES EOPACKARD
SUPPORT IDENTIFIER: BRAZOSSM/MVS AGREEMENT START DATE: 10/01199
SUPPORT AGREEMENT NUMBER: 319786371 END DATE: 09/30/00
PROPOSAL, NUMBER: 59323791
Equipment Location Comments
BRAZOS COUNTY DATA PROCESSING FOR SERVICE PLEASE CALL 1400.633-3600
SUITE 102
202 FAST 27TH
BRYAN TX 77503
Hardware Systern Contact
M J DEEN
(409) 361.4467
CUSTOMER CONTACT INFORMATION
f Please verify names, addresses and telephone numbers. Contact your Hewlett-Packard Support Agreements Administrator
with any changes.
Support Agreement Contact
M J DEEN
(409) 361-4467
BRAZOS COUNTY DATA PROCESSING
SUITE 102
202 EAST 27TH
BRYAN TX 77503
For HP imerml Use Only: 00333671M
ff~Aav ?5D
Support Order Number: '00L v~
Agreement 1
Page 1
September 30. 1999
I
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0
HEWLETT
QUOTATION FOR SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOSIWO/MVS
AGREEMENT START DATE:
10/01/99
SUPPORT AGREEMENT NUMBER: 319786371
END DATE:
09/30/00
PROPOSAL NUMBER: 59323791
HARDWARE SUPPORT SERVICES
Product Product Description/
Coverage Support
Extended
Number Serial Numbers
Be s Ends Life Ends
Price
MLTMOYIZ 4 MultiTech M7932BA Intelligent AutoDial
10101/99 09/30/00 01/01/01
132.00
Total Hardware List Price:
432.00
Total Hardware NET Price:
432.00
Extended Coverage Notes
Coverage days: Mon-Sun, Including HP
Coverage hours: 8 a.m. to 8 a.m.
Response time: 0-4 hours
Zone 1: 0-25 miles
t
For HP imennl Use Only: 00333671993 [ Agreement 1
d/ 3 5Z Page 3
Support order Number: tember 30. 1999
3
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~
1 11 1. .
•I
01
HEWLETT
QUOTATION FOR SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOS800/MVS AGREEMENT START DATE: 10/01199
SUPPORT AGREEMENT NUMBER: 319786371
END DATE: 09/30/00
PROPOSAL NUMBER: 59323791
SUMMARY OF CHARGES
Note: These prices reflect additions, deletions, and warranties.
Coverage Period Prices by
Invoice Period
10/01/99 - 10/31/99
36.00
11/01/99 - 11/30199
36.00
12/01/99 - 12/31/99
36.00
01 /01 /00 - 01/31100
36.00
02/01/00 - 02/29/00
36.00
03/01/00 •03/31/00
36.00
04/01/00 - 04/30/00
36.00
05/01/00 - 05/31/00
36.00
06/01/00 - 06/30/00
36.00
07/01/00 - 07/31/00
36.00
08/01/00 - 08/31/00
36.00
09101/00 - 09/30/00
36.00
Sub-Total $
432.00
TAX: HARDWARE SUPPORT
35.64
Total Quotation Price $
467.64
NOTE:
All quoted prices are valid for 90 days from September 30, 1999
Tax calculated based on applicable tax rate in effect today for delivery location(s). Tax rate and taxability of
deliverable(s) subject to change based on state laws. If tax exempt, contact support agreement administrator.
continued .
•1
For HP to n d Use Only: 00333671995 Agreement 1
iuPpat Order Number: Day
■~u a .y,c~~ fir~tn r O~ Page 4
~r..orao,,..r.. September 30, 1999
'r
i
QUOTATION FOR SUPPORT SERVICES HEWLETT
PACKARD
SUPPORT IDENTIFIER: BRAZ0S800/MVS AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319786371 END DATE: 09130/00
PROPOSAL NUMBER: 59323791
SUMMARY OF CHARGES
Note: Tbese prices reflect additions, deletions, and warranties.
Coverage Period Prices by Invoice Period
Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service Exhibit E16, dated
10/98 and HP System Support Exhibit S, dated 7/98.
1•
i
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For NP Imemal Use Only: 00333671995 Agreememt I
Support Order Number:,. Page AU 5
September 30. 1999
F
,A
l , '
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HEWLETT
PACKARD ,
Total Support Price $ 467.64
NOTE:
QUOTATION FOR SUPPORT SERVICES
PACKAGE SUMMARY
BRAZOS COUNTY DATA PROCESSING
Proposal# A reernent# Description Invoice Authorization Agreement Amount
1. 59323791 319786371 Hardware Support $ 467.64
All quoted prices are valid for 90 days from September 30. 1999
Total Support Price includes all discounts.
Please see the Summary of Charges page for the expected billing by invoice period.
Taxes have been added at current rate. however, tax rates will be those in effect at the time of invoicing.
Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sales and Service Exhibit E16, dated 10198.
PLEASE READ THE ENCLOSED HP YEAR 2000 SUPPORT SERVICES INFORMATION SHEET FOR
IMPORTANT INFORMATION REGARDING HP SUPPORT AND THE YEAR 2000.
Please direct questions about your agreement to your Support Agreements Administrator:
Rick De La Rosa
HEWLETt-PACKARD CO
8000 Foothills Blvd MS 5636
Roseville CA 95747-5636
1-800-386-1115 x53761 FAX 1-800-231-0977
Please reference the Support Agreement Number on any correspondence or inquiry.. ~j September 30. 1999
BID TABULATION 2000-012
PURCHASE OF VEHICLES FOR SHERIFF'S OFFICE
I.nwenoa
Nushal
Thompson
Country Ford
Omnp•
Ford
southway
Ford
Ph9po11
Ford
am Uf f
Ford
4 door sedan w/
standard warranty
i 19.575.00
S 20.503.10
i 20,5W31
S 20.16300
S 19.679.00
i 20.12500
Make and Model
2000 Chewolet Impala
2000 Crown Vdxoda
2000 Ford Crown Vic
2000 Ford P71
2000 Ford Poke
2000 Ford Crown Vic
4 DdPoke IWFIWI
Poke Intercepb
Poke Interceptor
Interceptor P71
POBOa Interceptor
Delivery after nwelvi q order
94120 days
60.90 days
90 days
90.140 dap
90
60.120
based on factory
ProduAlon pen.ft
produc5on 1Yne
EPA WMe Clty
20
16
Z
1 S
17
EPA MOW Hlphway:
26
21
Z
22
24
warranty
3 ydd6.000 mks
36 moat M,000 mks
36 monftW.000 mks
36136.000 mles
36 moi*M.000 ml
3 yd 36.000 mks beak
widcha a comes 1sl
mararfacb,ron wananty
Ourrper b bumper
bumper lo bumper,
$0 deductt*e. No
main enance Wided
RECOMMENDATION FORD: Pl7kM Ford
RECOMMENDATION CHEVROLET. Lawrence MershaG
~p
AWARD DATE
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
Z~
DATE OF COURT MEETING: October W-1999
ITEM: Permission to enter Melvin Allen's property located off Rock Prairie Road for the
purpose of cleaning out the existing drainage channel for Rock Prairie Road
approximately 1.3 miles north of Sulphur Springs Road Site will be maintained only
when necessary to insure adequate drainage of water from roadway Signed
permission form is attached Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SUB I D BY: APPROVED
Richard F. Vance. P.E. Com fission r ny Jones
County Engineer Precinct 1
CC99-093
Approved lfDeniedO by Commissioners' Court
Date: 113 - 2G - Q?
Alvin W. Jones Co ty udge
1
9 THU 14:02 ALAMO FOREST PROD.
10/07/88 12:46 $400 T73 0453
FAX NO. 1 210 653 7468 P. 02/02 t;
bx"U1 W VA~A
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
AMn W JD'-"
' ceueprJuOpc
Tony Jo Ic
GMIMNC.d61N Pa pJ
WMann S. 114wl n U
cOmduloMt Pa 2 (q
Randy Siff*
Comm0n%t w P6 3 le,ec! off`
Cary C.,a.r
CarueWanar PO 4
■
Date /O- 7- 29!
I. LANDOWNER AND ADDRESS Ad P_ l L iw A / t e-w
"7a7 9erev7, de s1„ AA gLe ^ 141, r r>G 782 "b
If. LOCATION OF WORK &s f- s d - Pra, oI&~ .J- a..,.,,..-;,,.2_4j,
1.3 go; beq Afgg4o&
Ill. DESCRIPTION OF WORK TO BE DONE
~r?~1/Gv Sn fL L iwJ GL~aw e.i~• ~~Sw.~n.t a as.e ..z~e.,~.i
d a Nye AP-AS .1 ~ .iiti Sso f d /rf AM and w: f l
be f ec..J on AJlan Prv ~...oo-A a.+.e.lh v4-AzeJes }•e trive.l.
IV. MAINTENANCE YES - NO-
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE ; •F ne caws. T
P ~1ar.. , a.-., (Owner will
be notified prior to maintenance)
Richard F. Vanco. P.E. ngineer e. oreman/Right of Way Agent
County Engineer nn (~q
Owner's Signature: DATE 49-7' / /
5$
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: October 26. 1999
ITEM: Permission to enter Luke Dileo's proper located off Ferrill Creek Road for the
purpose of burrowing fill material to fill in gullied area along Ferrill Creek Road and build
up road bed: fence wil be removed and replaced after constuction is complete. Site will
be maintained only when necessary to control erosion. Signed permission form 1s
attached. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SUB I ED BY: APPROVED BY:
Aff~
Richard F. Vance, P.E. Commissioner ilHam S. Thornton
County Engineer Precinct 2
CC99-099
Approvedl!keniedO by Commissioners' Court
Date: Iv - 2/__ 4g
Alvin W. Jones, Co my Judge
PACE
uwqpw
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
AUM W. ions
C-tf Affte
Tony im" O
CAMNubner Pd 1 B
Maim S. Thomton
c4m"*4bnm Pd 2
Randy Sum
CaruntssiwW Pd 7 faipG4
Carey Cauley
Conrnissbner Pd 4
T~
Date /6- IV -9 9
1. LANDOWNER AND ADDRESS L,k e- b ; le a
4:'-;77857 G/T 14;1lam. 9,Ua:. T,c. 77sc g
11. LOCATION OF WORK No. 4-,4 s, -,C ge'-: it C,.-4 ad;_ 1.9
III. DESCRIPTION OF WORK TO BE DONE
n,It e 2 rw on A-4 -1- f;II e- of a.~a a-40-9 P'Ji! GSA JU.
IV. MAINTENANCE YES !f- NO _
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE 6.. 4.
(Owner will
be notified prior to maintenance).
gineer Ai oreman(Right of Way Agent
Richard F. Vance, P.E. n
County Engineer
Owner's Signature: DATE Ill /g- Z 7
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: October 26. 1999
ITEM: Permission to enter Esther Jane McDougal's pro edy located off Mumford Road
for the purpose of clearing channel at roadway culvert/bridge for erosion control and to
construct new water gap, Signed permission form is attached. Site is located in
Precinct 4.
•
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
11. ACTION REQUESTED OR ALTERNATIVES:
■
SUB BY: APPROVED BY:
Richard F. Vance. P.E. Commission r Carey Cau y
County Engineer Precinct 4
CC99-100
.f
ApproveddDeniedO by Commissioners' Court
Date: f~ - Ze.- qQ
Alvin W. Jones, County- Judge
J/
10/14/99 07:37
0409 775 0453 BRAZOS CO RD&BR
BRAZOS COUNTY
PRI
VATE PROPERTY ACCESS PERMISSION FORM
Mtn w. ~
oe~wr~ea.
Tenp Joey..
CpnrnhfbnerP'd t
MYAtfYn b TAoenbn
O
C* frdt0oew Pad 2
Rmv 6Um
d~
coeew us;bw Pd 3
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Corti Clop
O m miniaw Pd 4
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Date October 11. 1999
I. LAND OWNER AND ADDRESS Esther Jana McDoufta
College Station. Texas
II. LOCATION OF WORK lbmfor Road
III. DESCRIPTION OF WORK TO BE DONE permission to enter property
C VapAf
at bs3fte location for the purpose of clearing channel for erosion control
and•cdndtruct new eater gap.
IV. MAINTENANCE YES NO _
IF YES. ESTIMATE FREQUENCY OF MAINTENANCE As needed
(Owner will
Richard F. Vance. P.E. an/Rlght ay Agent
County Engineer
XdLtza S. DATE /a * h er
Owner's Signature:
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
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DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: October 26. 1999
ITEM: Request from Williams Communications. Inc. to construct a road bore for fiber
optic cable installation in the right of way of Arrington Road aRproximately 10.405 ft
south of Green's Prairie Road. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS OR REQUIREMENTS:
A) No work will be permuted between front slope and/or back slope.
B) The tine shall be installed 1) within 3-5' of and parallel to the right-of-way line and/or 2) In the
case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, It shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction. ;
II. RECOMMENDED ACTION: -
i
SU I ED BY: APPROV Y•
Richard F. Vance. P.E. Co issio r ony Jones
County Engineer Precinct 1
CC99-098 '
i
Approved/DeniedO by Commissioners' Court
Date: / s~ - z G _ 4q
i
Alvin W. Jones, C unty Judge
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REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Wj & L. *v" S C0o,0Fadiea47bds 14C.
Formal notice is here► given that (appiicant)e v Ae. ,wT proposes to
place a (type) "961 within the right-of-way of (road) arwcra 24 .
In Brazos County, Texas as follows: / D, C/ o5- SourM 4,,w ¢ o~
GIr,E8.v1~n~6iR,2 /1,~
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that:
1. The County Ehgineer must by notified 72 hours'pdor.to:the;beglnning of
construction in order tliat he or his designated.. Inspector may inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5. That the line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four Inches (241
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the /5-day of A/by
Firm: 14 L/,+, 00"' &.4fKe fl Alc,
By: J,., ,+a~,✓~rb.~
Titl f~a..~.r SaPbQyisay
Address: SD5 At - E See. 7ol
664.4 e%& Sr:'¢rlc.J T -7 1840
Phone: 2 bo - 8 7 70 e0Zr1.6
APPROVED BY COMMISSIONERS' X4°'9) SS¢-b i33 ccti'~
COURT ON:
/2 - 7.4 - 4FDate
- - 66:~ :2, ~~L
Alvin W. Jones, my Judge
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THE FOLLOWING
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NOTES, PROFILE
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: October 26. 1999
ITEM: RPpuest from Williams Communications. Inc. to construct a road bore for fiber
optic cable installation in the right of way of Westward Ho (Seven Eleven Ranch'Subd.)
approximately 1,493 ff from its intersection with State Highway 6. Site is located in
t
Precinct 1
SOURCE OF FUNDS: N/A
1. NO OR REQUIREMENTS:
A) No work will be permitted between front slope and/or back slope. i
B) The line shall be installed 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the
case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicanrs
responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way. `
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-696; test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Hiahwavs, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
11. RECOMMENDED ACTION:
SUB ED BY: APPROV
Richard F. Vance, P.E. Co ssio er ony Jones
County Engineer Precinct 1
CC99-096
Approvedi/DeniedO by Commissioners' Court
Date: 10 - ZG- as
Alvin W. Jones C my Judge
17
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803 ~~tt
1V/LA.*+MS (.OAlPrNw/fG4f7M~1 kc,
Formal notice is hereby given that (applicant)o w Vt vx, Ae- ,-Tf~~ proposes to
place a (type) 0196x`, o'""9'~ within the right-of-way of (road) Wc-5rc-0,9A ffa
in Brazos County, Texas as follows: / 1193 ' FItgm IZ, 0, W, rj ,y - &
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
1 understand and agree that
1. The County Engineer must•by notified 72 hours.pggr.to :thiKbeginning of
construction in order tliat he or his designated Inspector may inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
i might occur to any existing utility lines in the right-of-way.
5. That the line will be constructed and maintained on the County right-of-way in
i accordance with the Utility Accommodation Policy which was adopted by the
i Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four inches (241
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the /f day of Novf'•,e6f9 19M.
Flan: CoM w,aNKFAo,~S, ~w/~.
By. Titi . f1`a..,~r SuP62v~Savc.
F Address: Sbs 11,vij1s-2s„Z, k. E 5,e , 7o/
Ce«e-~C tr~no~ T 7 7844
Phone: 2 b0 - 9 770 04;et 6
` Cgo9) Ss4 - f3 ~ 3 a G~fc,. -'0c
APPROVED BY COMMISSIONERS'
COURT ON:
/o- Z&-!2b
Date
Alvin W. Jo_nees 06unty Jud9 e
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•
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: October 26. 1999
ITEM: Request from Williams Communications. Inc. to construct a road bore for fiber
optic cable installation in the right of way of Paradise Way (Seven Eleven Ranch Subd.)
approximately 338 ft. from its intersection with State Highway 6. Site is located in
Precinct 1.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS OR REQUIREMENTS:
A) No work will be permitted between front slope and/or back slope.
B) The line shall be installed 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the
case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shall
be fumished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
II. RECOMMENDED ACTION:
SUB I ED BY: APPROV B
Richard F. Vance, P.E. Commission ny Jones
County Engineer Precinct 1
CC99-095
Approvedltd/DeniedO by Commissioners' Court
Date: Z(.- ~a
Alvin W. Jones, C my Judge
if OIL. ~.$~AGiep3.~..
- - ruvin vv..iones, t,oanty judge - - - - -
■
The location or description of the proposed Installation Is more fully shown by 3
copies of the drawings attached to this notice.
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803 e
Formal notice Is hereb~l given that (appllcant)Hh ✓rvx /mar. lw rc=ts proposes to
place a (type) within the right-of-way of (road) P d o rE W
In Brazos County, Texas as follows: 33 8' r~M R, A k . O~ "(0
I understand and agree that.• •
1. The County Engineer must by notified 72 hours'prior, to ;tho'beginning of
construction In order that he or his designated Inspector may Inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines In the right-of-way.
5. That the line will be constructed and maintained on the County right-of-way in
accordance with the Uglily Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four inches (241
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the /5-day of /l/ovE,„Qea, 1911
si
APPROVED BY COMMISSIONERS'
COURT ON:
Date
e-!~- Zg ara--
Alvin ones, Comity Judge
ReWood WSW
Firm: _L Ll•~7►~ 3 C ~M MNA/ K•i nOw/s
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NOTES* PROFILE 1.2r MDR WAK
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: October 26. 1999
ITEM: Request from Williams Communications. Inc. to construct a road bore for fiber
ootic cable installation in the right of way of Greens Prairie Road approximately 9.018 ft
west of State Highway 6. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS OR REQUIREMENTS:
A) No work will be permitted between front slope and/or back slope.
B) The line shall be installed 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the
case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary. it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way.
D) Duch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation.
and all other State and Federal laws governing utility construction.
II. RECOMMENDED ACTION:
SU M ED BY: APPRO Y:
Richard F. Vance. P.E. Commissi r Tony Jones
County Engineer Precinct 1
CC99-097
ApprovedgteniedO by Commissioners' Court
Date: /,Q ~ 7.4- QQ
Alvin W. Jones, C my Judge
WtS
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
w1 ►4r+wJ ~M/MNd/IAflIW! kC,
Formal notice Is herepy given that (appilcant)e#w lArvtt, /Ae. ,w7-t!dj proposes to
place a (type) F'T s 3;2° within the right-of-way of (road) cSaoews A*a#/,0/c RA ,
In Brazos County, Texas as follows: 010)b W017 pP s,y - ep att . 0, vj
The location or description of the proposed installation Is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that:
. i.
1. The County Engineer must by notified 72 hop ~r T
urs' r~or• to.the'beginning of
construction In order that he or his designated Inspector may inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5. That the line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four inches (241
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the /Sday of _ Mayg,"eE& 1911
APPROVED BY COMMISSIONERS'
COURT ON:
Date
Alvin W. Jones, C my Judge
Revlfed 8/23/07
E
Firm: WicLis Co•M•,r.v,r~now~S, /,✓c,
By:
Title,, ~i•h.r SaP6QVisae.
Address: Sas 11,v1d&•tS.ni D2. E S1q.7ol
6LL,e-4& Sngt7a~/ T -7 78¢D
Phone: (49) 2 ba - 8 7170 eMaz
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PLACE MIN. 83' OF 4" STEEL CONDUIT WILLIAMS
CABLE
NQTES: tPROFILE Zr
1. 4" STEEL CONDUIT WITH COMMUNICATIONS CABLE HORIZONTAL SCALE 1'-20' Ir DOW Sim
M
i TO BE INSTALLED BY DIRECTIONAL BORE VERTICAL SCALE 1"-10' WAU
j 2. THE CONTRACTOR SHALL LOCATE ALL UNDERGROUND 10~ 01~ ' Y1O1t VAN
'01"MiL°~
UTILITIES BEFORE START OF WORK. rf
3. MINIMUM 4"0 CONDUIT TO UTILITY DISTANCE - 18" kT.S.
REVmows au.++ eY: ERG
CHMED BY.
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GREENS PRAIRIE ROAD ,
A BRAZOS COUNTY. TEXAS
0 6SUED fOR PEPAO us 10 -
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f -__.•_~`~.......w..._.,,,~,.,r..,.,m,,,.,,...;a.....:w:+rs..~a.oow.a*..c...eF...v,-e aa.r_~.,,. ...r.. a:.ee:~~i_.: w~lesv.• _
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The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Alvin W. Jones, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
8
Witness my hand this 26 day of A.D. 19 9 9
ary Ann VqIrd
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this day of
Q,~, A. D. 19 jam.
f
Alvin W.
Tony Jones, Coafm Woncr Precinct #I
William Thornto Commissioner Precinct #2
Randy Si . commissioner Precinct #3
rcy Caulc , Commissioner P inc
Treasurer's Reports dated: SEPTEMBER 1999
QUARTER ENDING 09-30-1999
-.,r0=MV cro
SEPTEMBER 1999 TREASl1RFRlc QFanRT
. ~0
P
LYJ
00
0
FUND NUMBER & NAME
FUND BALANCE
INCOMING
INVESTED TEXPOOL
SUB-TOTAL
DISBURSED
FUND BALANCE
INVESTED
ENDING BAL.
08/31/1999
INTEREST •SEPT.
09/3011999
09/30/1999
O1- GENERAL FUND
18,265;201.60
1,462,049.26
38,885.64
19,766,136.50
4,654,579.86
15,111,556.64
10,044,318.14
5,067,238.50
02 - COUNTY HEALTH ENDOWMENT FUN
2,221,764.65
-
8,970.08
2,230,734.73
-
2,230,734.73
230,734.73
2,000,000.00
15 - LAW LIBRARY
73,449.62
3,869.97
-
77,319.59
1,814.84
75,504.75
75,504.75
16 - APPELLATE JUDICIAL FUND
10,771.40
880.12
11,651.52
-
11,651.52
11,651.52
17 - ALTERNATIVE DISPUTE RESOLUTN
1,540.00
1,730.00
3,270.00
1,540.00
1,730.00
-
1,730.00
18 - LEOSE FUND
18,688.13
18,688.13
185.00
18,503.13
18,503.13
19 - COUNTY RECORDS MANAGEMENT
98,896.33
5,463.60
104,359.93
104,359.93
104,359.93
20 - COUNTY CLERK MGMT.FUND
139,359.06
7,155.86
146,514.92
4,433.00
142,081.92
142,081.92
22 - COURTHOUSE SECURITY FUND
312,166.02
9,584.07
321,750.09
1,674.00
320,076.09
320,076.09
25 - SPECIAL FORFEITURE FUND
4,266.66
23.82
4,290.48
-
4,29048
4,29048
29 - VIT INTEREST FUND
51,891.96
927.97
165.31
52,985.24
52,985.24
38,612.80
14,372.44
12 • STATE LATERAL ROAD
80,198.01
83.63
280.41
80,562.05
-
80,562.05
65,495.44
15,066.61
45- GEN.PERMANENTIMPV.
2,809,354.08
1,600,000.00
-
4,409,354.08
87,055.86
4,322,298.22
4,280,583.13
41,715.09
47• ROAD & BRIDGE PROJECTS
18,348.99
102.42
18,451.41
23,432.35
4,980.94)
(4,980,94)
05 - HEALTH DEPARTMENT
333,877.61
93,607.66
-
427,485.27
76,777.23
350,708.04
350,708.04
28- VOTER REGISTRATION
34,170.05
7.39
141.23
34,318.67
1,080.00
33,238.67
32,987.77
250.90
42 - M.S.J. EXPANSION
6,310,625.82
1,032.74
12,144.94
6,323,803.50
188,798.00
6,135,005.50
6,111,748.59
23,256.91
43 - COURTHOUSE IMPROVEMENT
589,909.74
-
2,948.07
592,857.81
189,861.69
402,996.12
352,990.69
50,005.43
48 - RIGHT OF WAY
800,414.11
501.42
3,055.30
803,970.83
23,690.38
780,280.45
713,636.50
66,643.95
49 - CAPITAL ROADS - R&B
892,208.78
450.23
3,489.43
896,148.44
541.10
895,607.34
815,036.17
80,571.17
50- HEALTH & LIFE INSURANCE
1,536,134.53
259,321.39
4,559.21
1,800,015.13
264,925.17
1,535,089.96
1,064,908.87
470,181.09
60 • PAYROLL
84,723.06
886,572.52
-
971,295.58
899,504.46
71,791.12
71,791.12
75 - BAIL BOND BOARD FUND
57,062.14
318.50
57,380.64
41.86
57,338.78
57,338.78
30 • COUNTY GRANTS
66,670.38
48,583.63
115,254.01
144,681.91
29,427.90
(29,427,90)
90•BVCOG
-
14,033.00
14,033.00
4,957.64
9,075.36
9
075
36
:TTL FNCCTS:IN POOL=
r81169 ,i3
396 299:20„
t 74 639.62
%39;282f01iS5"
. r6'Se9 5 4S3S~
'3411t3 051'10
1162:83
,
.
8'96
0
,
0
3
41 GEN.OBLIG.DEBT SVC.
2,049,625.64
6,675.77
4,325.10
2,060,626.51
2,060,626.51
2,045,778.15
14,848.36
TOTAL
36,861,318.37
4,402,974.97
78,964.72
41,343,258.06
6,569,574.35
34,773,683.71
25,796,830.98
8,976,852.73
This report is submitted as true and correct to Commissioners Court by ) Brazos County Treasurer, on
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QUARTER ENDING 09-30-1999 TREASURER'S REPORT
FUND NUMBER & NAME
FUND BALANCE
06/30/1999
INCOMING
INVESTED TEXPOOL
INTEREST - QTR.
SUB-TOTAL
DISBURSED
FUND BALANCE
0913011999
INVESTED
ENDING BAL.
09/30/1999
O1- GENERAL FUND
21,255,018.08
4,706,096.92
119,175.31
26,080,290.31
10,960,030.58
15,120,259.73
10,044,318.14
5,075,941.59
02 - COUNTY HEALTH ENDOWMENT FUND
2,194,261.92
-
27,769.72
2,222,031.64
-
2,222,031.64
230,734.73
1,991,296.91
15 - LAW LIBRARY
77,869.56
10,893.92
-
88,763.48
13,258.73
75,504.75
-
75,504.75
16 - APPELLATE JUDICIAL FUND
8,962.90
2,688.62
-
11,651.52
-
11,651.52
11,651.52
17 - ALTERNATIVE DISPUTE RESOLUTN
3,110.00
4,910.00
-
8,020.00
6,290.00
1,730.00
1,730.00
18 - LEOSE FUND
22,957.48
-
-
22,957.48
4,454.35
18,503.13
18,503.13
19 - COUNTY RECORDS MANAGEMENT
93,622.92
10,737.01
-
104,359.93
-
104,359.93
104,359.93
20 - COUNTY CLERK MGMT.FUND
135,572.22
20,399.68
-
155,971.90
13,889.98
142,081.92
-
142,081.92
22 - COURTHOUSE SECURITY FUND
296,311.49
26,972.61
-
323,284.10
3,208.01
320,076.09
320,076.09
25 - SPECIAL FORFEITURE FUND
3,511.84
778.64
-
4,290.48
-
4,290.48
-
4,290.48
29 • VIT INTEREST FUND
50,218.30
2,276.31
490.63
52,985.24
52,985.24
38,612.80
14,372.44'
12 - STATE LATERAL ROAD
79,539.97
189.84
832.24
80,562.05
-
80,562.05
65,495.44
15,066.61
45 - GEN.PERMANENT IMPV.
2,951,957.01
1,600,000.00
-
4,551,957.01
229,658.79
4,322,298.22
4,280,583.13
41,715.09
47- ROAD & BRIDGE PROJECTS
223,859.54
1,056.83
224,916.37
229,897.31
(4,980.94)
-
4,980.94)
05 - HEALTH DEPARTMENT
397,269.41
231,072.09
628,341.50
277,633.46
350,708.04
-
350,708.04
28 - VOTER REGISTRATION
33,882.73
16.77
419.17
34,318.67
1,080.00
33,238.67
32,987.77
250.90
42- M.SJ.EXPANSION
6,771,329.67
40,572.50
36,060.33
6,847,962.50
712,957.00
6,135,005.50
6,111,748.59
23,256.91
43 - COURTHOUSE IMPROVEMENT
796,298.70
337.70
8,956.16
805,592.56
402,596.44
402,996.12
352,990.69
50,005.43
48 - RIGHT OF WAY
794,774.28
1,143.60
9,067.95
804,985.83
24,705.38
780,280.45
713,636.50
66,643.95
49 - CAPITAL ROADS - R&B
900,561.75
1,086.90
10,356.39
912,005.04
16,397.70
895,607.34
815,036.17
80,571.17
50 - HEALTH & LIFE INSURANCE
1,517,209.36
762,880.48
13,531.44
2,293,621.28
758,531.32
1,535,089.96
1,064,908.87
470,181.09
60 - PAYROLL
282,263.12
2,813,400.08
-
3,095,663.20
3,023,872.08
71,791.12
71,791.12
75 - BAIL BOND BOARD FUND
56,345.27
1,222.47
-
57,567.74
228.96
57,338.78
57,338.78
30 - COUNTY GRANTS
49,121.13
311,538.48
360,659.61
390,087.51
(29,427.90)
29,427.90
90-BVCOG
p~w%- . • q0
-
5 .6
14,033.00
0 ~ ` O i'
-
Z6 4
4 I-
.
14,033.00
8
4,957.64
9,075.36
a r
9,075.36
c^
41
-GEN.OBUG.DEBTSVC
2,223,155.68
294,766.06
16,707.89
2,534,629.63
474,003.12
2,060,626.51
2,045,778.15
14,848.36
TOTAL
41,218,984.33
10,859,070.51
243,367.23
52,321,422.07
17,547,738.36
34,773,683.71
25,796,830.98
8,976,852.73
i
Note: Fund 02 was originally Included in the General Fund balance. Was seperabed per Commissioner's Court on July 07, 1999.
s
This report is submitted as true and correct to Commissioners Court by Jl~y v . Brazos County Treasurer, on ~0 tt
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