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BRAZOS COUNTY `o'.-
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
OCTOBER 12,1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Jones.
2. Pledge of Allegiance - Commissioner Jones.
Consider and take action on agenda items 3 - 24:
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3. Budget Amendment 99/00-2.
4. Personnel Change of Status.
5. Authorization for processing of Recurring Payments to the following:
a. College Station Independent School District (two)
b. Brazos Maternal & Child Health Clinic
c. Comptroller of Public Accounts
d. Advanta Financial Services
e. Dr. Rany Cherian (two)
f. Star Armored, Inc. (three)
g. Brazos County Emergency Communications District
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6. Payment of Claims.
7. Retention of official bond for Ervin L. Cain.
8. Tax Abatement Agreement with Heat Transfer Research, Inc.
9. Selection of a nominee for the Brazos County Appraisal District Board of Directors.
10. Contract with the Brazos Valley Workforce Development Board.
11. Lease Agreement with Fred Keller for office space for the Justice of the Peace, Precinct
3.
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12. Building Lease Agreement for space for Juvenile Services' Academy for the
Rehabilitation and Motivation of Youth (ARMY) program.
13. Resolution supporting the Integrated Attraction Plan proposed by the Special Attractions
Committee of the Bryan/College Station Chamber of Commerce.
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Commissioners Court Meeting Agenda
October 12, 1999
Page Two
14. Appointment of two representatives to serve on the Special Attractions Committee of the
Bryan/College Station Chamber of Commerce.
15. Contract for Services with Brazos Beautiful, Inc.
16. Continuation of lease with College Station Independent School District for office space
for the Justice of the Peace and Constable, Precinct 6.
17. Contract for Services with Applied Computing Services, Inc. for consultation regarding
the justice system software.
18. Approval of recommended election judges and alternate judges.
19. Blanket Purchase Orders.
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20. Requisition from Capital Expenditures Fund for office furniture for the County
Attorney's Office.
21. Requisition and annual contract for Ikon Office Solutions for Commissioners Court's
copier.
22. Award of the following bids:
a.
Bid #2000-001
b.
Bid #2000-002
c.
Bid #2000-003
d.
Bid #2000-004
e.
Bid #2000-005
Flexible Base
Aggregate for Surface Treatments
Hot Mix Asphaltic Concrete Pavement
Asphalt, Oil & Emulsion Products
Culvert Contract
23. Permission for Road & Bridge Department to enter Lee Fazzino's property located off
Sims Lane for the purpose of cleaning out existing channel to provide better drainage
from Sims Lane and Sims Cut-Off. Site is located in Precinct 4.
24. Permission for Road & Bridge Department to enter the Alexander Methodist Church
property located off Alexander Cemetery Road for the purpose of cleaning out Wickson
Creek channel to allow water to drain from Alexander Cemetery Road. Site is located
in Precinct 2.
25. Announcement of interest items and possible future agenda topics.
26. Call for citizen input and/or concerns.
27. Convene into Executive Session pursuant to 551.074 of the Texas Goverment Code to
deliberate the appointment of a Justice of the Peace, Precinct 2.
28. Consider and take action on Executive Session.
29. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services ;oust be made two business days before the meeting. To make
arrangements, call (409) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
OCTOBER 12, 1999
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, October 12, 1996, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1, Absent;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance:
Commissioner Jones gave the invocation and led the pledge
of allegiance.
Because of the need to discuss Personnel prior to
considering Budget Amendments, the County Judge deviated from
the agenda and and proceeded to consider the change of status
of employees submitted on the attached personnel action
requests. Commissioner Jones moved to approve all but the
change of status for Linda Stoddard. Commissioner Sims
seconded the motion. Commissioner Cauley asked if the
position was being paid at the recommended survey amount. The
Treasurer replied that it was not. The motion carried
unanimously.
The Court next considered Budget Amendment #99/00-2.1
through 2.4, which would increase funds to the Purchasing
Department and Road & Bridge Department, and reallocated funds
for the Sheriff's Office and Treasurer. Commissioner Cauley
moved to approve the budget amendments as submitted.
Commissioner Jones seconded the motion. Commissioner Sims
then asked about amendment 2.4 at which time Commissioners
Cauley and Jones withdrew their motion and second. Then, on
motion by Commissioner Jones, seconded by Commissioner Cauley,
the Court voted unanimously to approve the budget amendment
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Commissioners Court meeting October 12, 1999 2
with the exception of the amendment 2.4 that was submitted by
the Treasurers office. A copy is attached hereto.
The Court next considered authorization of recurring
payments to the following:
a. College Station Independent School District (two)
b. Brazos Maternal & Child Health Clinic
c. Comptroller of Public Accounts
d. Advanta Financial Services
e. Dr. Rany Cherian (two)
f. Star Armored, Inc. (three)
g. Brazos County Emergency Communications District
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the recurring
payments.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20000252 through 20000447
On motion by Commissioner Jones, seconded by Commissioner
Sims, the Court voted unanimously to approve the Claims as
submitted. The Court expressed considerable concern over its
responsibility if Claim #396 is approved. If it is not
approved, the Treasurer cannot pay the claim.
The next matter for consideration by the Court was the
retention of the official bond for Ervin L. Cain. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to retain the elected official bond
until the completion of the audit of the department.
The Court next considered a Tax Abatement Agreement
between Brazos County and Heat Transfer Research, Inc. The
tax abatement shall exempt the value of the land, buildings
and the other permanent improvements. Under the conditions of
the abatement the following rates shall be in effect for the
following years:
Year
2000
2001
2002
2003
2004
2005
i 2006
i 2007
t
of Abatement
0%
70%
60%
50t
40%;
30%
201;
10%-
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Commissioners Court meeting October 12, 1999
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On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to grant the tax abatement
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to Heat Transfer Research, Inc.
The Court next considered the selection of a nominee for
the Brazos County Appraisal District Board of Directors. On
motion by the County Judge, seconded by Commissioner Cauley,
the Court voted unanimously to divide their votes evenly among
the nominees of the other entities.
The Court next considered entering into a contract with .
the Brazos Valley Workforce Development Board. The County
will provide supervision for the newly appointed board staff
in accordance with the Compromise Agreement reached with the
Texas Workforce Commission. Contract period will be from
September 18, 1999 through the successful procurement of an
operator for the Brazos Valley Workforce Center System. The
Board will request reimbursement for the county salaries,
benefits and travel from its fiscal agent, Brazos Valley
Council of Governments. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to enter into contract with the Brazos Valley Workforce
Development Board. A copy of the contract is attached.
The Court next considered renewal of a lease agreement
between Brazos County and Fred Keller of Brazos County for
` rental of office space in the building located on 8991 East
Highway 21, in Bryan, Texas, for the use of the Justice of the
Peace for Precinct 3. Term of the lease is for the period of
six months commencing on October 1, 1999 and ending on March
31, 2000. The County agrees to pay to Mr. Fred Keller the
amount of seven hundred fifty dollars ($750.00) per month. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to renew the lease agreement
between Brazos County and Mr. Keller for the period stated
above. A copy of the lease agreement is attached.
The Court next considered entering into a Building Lease
Agreement between Brazos County and Lucille Varisco and Estate
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Commissioners Court meeting October 12, 1999
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of Brazos A. Varisco of Brazos County for rental of space in
the Old City National Bank Building located at 301 North Main
Street, in Bryan, Texas. This is to be used by the Brazos
County Juvenile Services Department for operating the Academy
for the Rehabilitation and Motivation of Youth (ARMY) Boot
Camp. Term of the lease is for the period of one year
commencing on October 1, 1999 and ending on September 30,
2000. The County agrees to pay One Thousand Dollars
($1,000.00) per month. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to enter into lease agreement with Lucille Varisco and Estate
of Brazos A. Varisco. A copy of the Building Lease Agreement
is attached.
On motion by Commissioner Sims, seconded by Commissioner
Jones, the Court voted unanimously to adopt a resolution
supporting the community wide efforts to establish the
proposed Linear Park, Urban Entertainment Centers, Museum
Clusters and Campus Tours of the Integrated Attractions Plan
presented by the Special Attractions Committee of the Bryan-
College Station Chamber of Commerce.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to appoint two
representatives to the Attractions Task Force. They are Susan
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Gandy and Commissioner Bill Thornton.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Brazos
Beautiful, Inc. Brazos Beautiful will provide waste handling
practices and improved litter control in Brazos County. The
cost to Brazos County will be $12,000.00. The term of the
contract will be fiscal year 1999/2000. On motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
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s voted unanimously to enter into contractual agreement with
Brazos Beautiful. A copy of the contractual agreement is
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Commissioners Court meeting October 12, 1999
The Court next considered the continuation of a Lease
Agreement between Brazos County and College Station
Independent School District for rental of office space in the
building located on 100 Anderson, College Station, Texas, for
the use of the Justice of the Peace and Constable for Precinct
6. All terms of the lease will be as stated in the original
lease executed in 1991. On motion by Commissioner Jones,
seconded by Commissioner Sims, the Court voted unanimously to
continue the lease agreement with College Station Independent
School District.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Applied
Computing Services, Inc. Applied Computing Services will
provide an analysis of cost and time factors for the
implementation of the software modules being proposed by the
Software Group. The cost to Brazos County will be
approximately $3,000.00. On motion by Commissioner Cauley,
seconded by Commissioner Sims, the Court voted unanimously to
enter into contractual agreement with Applied Computing
Services, Inc. A copy of the contractual agreement is
attached hereto.
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to appoint the following
persons as presiding judge and alternate judge for the current
voting year at the following voting precincts:
Pct # Election Judge Alternate Judge
42/60/77 Sigal Rosier (D)
45/19/66/
81 Evelyn Greer (D)
58/49/71/
73/83/28A Dixie Olden (D)
Changes to previously approved Judges and Alternate
Judges:
2/82 Roy Henry (R)
The Court proceeded to consider the following blanket
Purchase Orders:
Lange Micrograph B.O.S. Jason's Deli
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Commissioners Court meeting October 12, 1999 6
Longhorn Tavern
District Clerk
$
4,500
Brazos Office Supp
District Clerk
$
2,000
Kinko's
Jury Services
$
500
Save-On
Jury Services
$
500
Government Records
County Attorney
$
1,000
The Eagle
County Clerk
$
500
County Clerk
$
500
County Clerk
$1501000
Purchasing
$
3,000
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered payment of a requisition for
the annual maintenance contract from Ikon Office Solutions for
the Commissioners' Court copier. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to approve payment of the requisition in the
amount of $505.39. A copy of the maintenance contract is
attached.
The Court next considered awarding the following
bids:
Bid No. 2000-001, Flexible Base
On motion by Commissioner Jones, seconded
by Commissioner Cauley, the Court voted
unanimously to accept the recommendations
of the Purchasing Agent and award the
contracts as stipulated on the bid
tabulation. A copy is attached.
Bid No. 2000-002, Aggregate for Surface Treatments
On motion by Commissioner'Sims, seconded
{ by Commissioner Jones, the Court voted
unanimously to accept the recommendations
of the Purchasing Agent and award the
contracts as stipulated on the bid
tabulation. A copy is attached.
Bid No. 2000-003, Hot Mix Asphaltic
Concrete Pavement
On motion by Commissioner Sims, seconded
by Commissioner Jones, the Court voted
unanimously to accept the recommendations
i
of the Purchasing Agent and award the
contracts as stipulated on the bid
tabulation. A copy is attached.
Bid No. 2000-004, Asphalt, Oil & Emulsion
i Products
on motion by Commissioner Sims, seconded
by Commissioner Jones, the Court voted
unanimously to accept the recommendations
of the Purchasing Agent and award the
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Commissioners Court meeting October 12, 1999
contract as stipulated on the bid
tabulation. A copy is attached.
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Bid No. 2000-005, Culvert Contract
2000-005(A) John Hachmann, Purchasing
Agent recommended acceptance of the bid
submitted by Wilson Culverts.
2000-005(B) John Hachmann, Purchasing
Agent recommended acceptance of the bid
submitted by Wilson Culverts on items 1-8
and Contech on item 9.
2000-005(C) John Hachmann, Purchasing
Agent recommended acceptance of the bid
submitted by Wilson Culverts on items 1-9
and spot purchasing on items 10-13.
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2000-005(D) John Hachmann, Purchasing
Agent recommended spot purchasing.
On motion by Commissioner Sims, seconded by Commissioner
Jones, the Court voted unanimously to accept the
recommendations of the Purchasing Agent and award the
contracts as noted. A copy of each bid tabulation is
attached.
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The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Lee Fazzino on
Sims Lane in Precinct 4 to clear out a channel to provide
better drainage from Sims Lane and Sims Cut-Off Road. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to authorize the work.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Alexander
Methodist Church on Alexander Cemetery Road in Precinct 2 to
clear out Wickson Creek Channel to allow water to drain from
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Alexander Cemetery Road. On motion by Commissioner Jones,
seconded by Commissioner Sims, the Court voted unanimously to
authorize the work.
VI%L /Y Arx aim
Commissioners Court meeting October 12, 1999
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Under announcement of interest items and possible future
agenda topics, the Commissioner Sims made the following
comment:
1. The Court needs to look at the three quotes
received for redistricting.
The County Judge made the following comments:
1. The United Way drive is underway. The county's
goal is $5,500 which is $1,000 more that last year.
2. There will be no Commissioners Court meeting
October 19, 1999.
At 9:57 a.m., the County Judge closed the Commissioners
Court meeting to the public to allow the Court to meet in
Executive Session pursuant to Section 551.074 of the Texas
Government Code to deliberate the appointment of a Justice of
the Peace, Precinct 2. At 10:04 a.m., the County Judge opened
the Commissioners Court meeting an announced that no action
would be taken on the Executive Session.
The County Judge recessed the meeting until October 13,
1999 at 1:00 p.m. at which time the Court would convene in
Executive Session.
On October 13, 1999 at 1:00 p.m., with all members of the
Commissioners Court present, the County Judge reconvened the
meeting and announced that the meeting would be moved to room
106(B). At 1:07 p.m., the County Judge closed the meeting to
the public in accordance with Section 551.074 of the Texas
Government Code so that the Commissioners Court could meet in
Executive Session to discuss the appointment and interview
applicants for Justice of the Peace, Precinct 2. At 2:56 P.M.
the County Judge opened the meeting to the public. On motion
by commissioner Jones, seconded by commissioner Cauley, the
court voted unanimously to appoint Charles H. "Charlie" Ellis
of 1920 Peach Creek Drive to the position of Justice of the
Peace, Precinct 2. He will hold the position until the next
general election.
There was no citizen input and/or concerns.
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The foregoing minutes of the Commissioners Court meeting
held October 12, 1999 have been examined and are approved in
open Court this the 'rw day of 2000, in
Bryan, Brazos County, Texas.
Alvin W. Jones
County Judge
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m. S. Thornton
Commissioner, Precinct 2
Carey Ca ey, Jr.
Commiss'oner, Precinct 4
Tony do-n Commi
ssioner, Precinct 1
Randy ims
Comm ssioner, Precinct 3
Mary n ar
County Clerk
BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY. OCTOBER 12. 1999 AT 9:OOAM.
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r BRAZOS COUNTY, TEXAS
W
BUDGET AMENDMENT(S) FOR THE 1999-2000 BUDGET YEAR
NO. 99/00 02.1 thru 02.4
On this the 12'h day of October 1999 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 12, 1999 the Court heard and approved a
budget amendment for the 1999-2000 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted September 9, 1999 the following
amendment (s) to the original are hereby authorized, as described on the
attached page(s).
ADOPTED AND APPROVED this the 12" day of October 1999.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
a - -A - -le
Alvin W. Jones, County Judge
By:
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
f County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY. TEXAS _
BUDGET AMENDMENTS _
No. 99/00-2.1
1
0/12/99
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
165001
653200
Dr.
Equipment Maintenance
295.00
01
110015
611300
Cr.
Contingency
295.00
01
470100
Cr.
Reserve Fund Balance
295.00
01
470200
Dr.
Reserve Contingency
295.00
To increase the 1999-2000 budget for funds allowed in the prior year but was not received.
Reserve fund balance is being used to transfer this expenditure into the new year through the
revenue and expenditure contingencies.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
_
No. 99t/0-2.2
I N9798
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
560010
656800
Dr.
R&B Projects
137,422.00
01
560010
611300
Cr.
R&B Contingency
137,422.00
01
470100
Cr.
Reserve Fund Balance
137,422.00
01
470200
Dr.
Reserve Contingency
137,422.00
Road and
Bridge Adm
inistration
45
630005
802890
561000
Dr.
Equipment - R&B Heavy
38,000.00
45
630005
809500
Cr.
Exposition Center
38,000.00
Permanent Improvement Fund
Road and Bridge
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To reap ropriate funds allowed in f
iscal year 1998/1999 for items and services not received
prior to 9/30/99 which are being requested to be allowed in fiscal year 1999/2000.
Funding is to be reappropriated from Reserve Fund Balance.
All available funds are ap ro riated
in the Permanent Improvement Fund.
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BRAZOS COUNTY, TEXAS _
BUDGET AMENDMENTS _
No. 99/00-2.3
1
0/12/98
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280020
614500
Dr.
Miscellaneous Expense
258.00
01
280020
604200
Dr.
Jail Supplies
996.00
01
280020
613950
Dr.
Inmate Health Care
281.00
01
280020
600800
Dr.
Clothing/Uniforms
1,030.00
01
110015
611300
Cr.
Contingency
2,565.00
01
470100
Cr. .
Reserve Fund Balance
2,565.00
01
470200
Dr.
Reserve Contingency
2,565.00
Sheriff Jail
Administration
To reap ro riate funds allowed in fi
scal year 1998/1999 for items and services not received
prior to 9/30/99 which are being requested to be allowed in fiscal year 1999/2000.
Funding is to be reap ro riated from Reserve Fund Balance.
17
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BRAZ_OS COUNTY, TEXAS
- - - - ----BUDGET AMENDMENTS- - - -
- - - - - - - - No. 99/00-2.4 -
10/12/98
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
120001
516350
Dr.
Hourly Three-Quarter Time
26,709.00
01
120001
516100
Cr.
Hourly Staff
26,709.00
County Treasurer
To reclassify salary:
Linda Stod
dard-Class 1
005, Pos
group 15 step 8
This position is paid at
$12.8408 per hour at the approved salary for 2080 hours per year.
The three-quarter time position represent 1560 hours per year which in effect give an addition
$4.2802 per hour increase in addition to the 2.5 % which was approved for FY2000 to this
employee if she remains at the same hourly rate and is paid for 60 hours per ay. Normally,
the budget salary for the same grou
p and step would be $20,032.
.s
REQUEST TO COMMISSIONERS' COURT
page I of 1
COURT DATE:
October 12, 1999
DEPARTMENT:
PERSONNEL
PURPOSE:
APPROVE PERSONNEL CHANGE OF STATUS
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DEPARTMENT NAME
EMPLOYEE NAME
ACTION REQUESTED
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AG EXTENSION
KETTLER, LINDSAY
NEW HIRE-P/I'-FILLING OPEN
POSITION
BRAZOS CENTER
MCDONALD, BRIAN
RESIGNATION
-
COURTHOUSE SECURITY CARPENTER, KENNETH 1
TRANSFER FROM JAIL DIVISION
EDWARDS, SHAWN
TRANSFER FROM JAIL DIVISION
DISTRICT CLERK
MICHAEL, MARY
NEW HIRE-F/T-FILLING OPEN
POSITION
JUVENILE SERVICES
- - - - - -
JACKSON, JASON
- -
RESIGNATION
OUTING, ROSA JOLIVET
NEW HIRE-F/T-FILLING OPEN
POSITION
JOHNSON-HARRISON, ABBIE
NEW HIRE-TEMPORARY
TAYLOR, TANYA
NEW HIRE-TEMPORARY
SHERIFF OFF-JAIL DIVISION CARROLL, KENNETH J RESIGNATION
SIMPSON. HARROLD G NEW HIRE-F/T-REPLACING
CARROLL
- - - - - - -
J)CNiF-fl 9/28/99 COMM CRT MTG
- - -
Approved In Commissioners' Court: October 12 1999
County Judge or Commissioners Signature:
a
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AGREEMENT FOR DEVELOPMENT AND TAX
ABATEMENT IN REINVESTMENT ZONE NUMBER ELEVEN (11) FOR
COMMERCIAL TAX ABATEMENT, CITY OF COLLEGE STATION, TEXAS
STATE OF TEXAS §
COUNTY OF BRAZOS §
This Agreement entered into by and between the Brazos County, Texas, acting herein by
and through its duly elected Commissioners Court (hereinafter referred to as "COUNTY") and
HEAT TRANSFER RESEARCH, INC, a Texas corporation (hereinafter referred to as
"OWNER") acting herein by and through its duly authorized officer.
WITNESSETH:
WHEREAS, the City Council for the City of College Station, by ordinance, established
Reinvestment Zone Number Eleven (11) for Commercial Tax Abatement, City of College
Station, Texas ("ZONE") as authorized by AR nCLE 1066F, V.T.C.S., as amended, and V.T.C.A.,
TAx CODE §312.201; and
WHEREAS, in order to provide for the proper development of the PROPERTY (as hereinafter
defined) and to aid in the conduct of the operation thereof to the best interest of the COUNTY
and the OWNER in accordance with the above-referenced ordinances and statutes, the parties do
mutually agree as follows:
• 1. The PROPERTY that is the subject matter of this Agreement is the land area identified by
the area depicted in Exhibit "A", attached hereto and incorporated herein for all purposes, and
also referred to as a 4.575 acre tract or parcel of land, lying and being situated in the Business
Center at College Station, Brazos County, Texas, and being more particularly described in
Exhibit "A" attached hereto and incorporated herein by reference as if expressly set out in full,
which tract is hereinafter referred to as "PROPERTY" and together with all fixtures and
permanent improvements shall be referred to as the "PREMISES".
2. In consideration of OWNER's (a) construction of a minimum of 20,000 sq. ft. office
building for a total value of real and personal property improvements of at least $2,200,000
dollars to be used in the research on heat transfer and fluid flow, and development and
production of engineering design software for a consortium of 230 worldwide companies and
creation of jobs and payroll, as detailed in Section 10, hereinbelow, COUNTY agrees, subject to
the terms and conditions contained herein, that the above-described PREMISES shall be entitled
to an exemption from taxation for the increase in value of said PREMISES over the Base Year
(as hereafter defined) for a period of eight (8) years, and that upon the expiration of such time
this Tax Abatement Agreement shall terminate. OWNER acknowledges and agrees that the
purpose of this Tax Abatement Agreement is to encourage development of the PROPERTY in
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Reinvestment Zone Number Eleven (11). OWNER agrees to limit the use of the PREMISES to
further said purposes stated in this Agreement.
3. OWNER agrees that the site plan, interior and exterior design drawings, specifications
and materials ("PLANS") for each improvement will be submitted to COUNTY, and/or its
designated representative, for its approval, which PLANS are incorporated herein for all
purposes. An official set of PLANS will be designated by the OWNER and kept on file with the
COUNTY.
4. OWNER agrees to construct all improvements in accordance with all applicable laws,
ordinances, codes, rules, requirements or regulations of the City of College Station, Brazos
County, and the State of Texas, and any subdivision, agency or authority thereof in effect at the
time of development.
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5. In the event the PREMISES is damaged by fire, act of God, or any other casualty, if
OWNER shall diligently prosecute, such reconstruction, repair, remodel, or renovation of
PREMISES in accordance with the PLANS or revised PLANS, then the exemption from taxation
as provided for in this Agreement shall only cease during the time that the PREMISES are being
repaired, remodeled, or renovated or reconstructed; and when PREMISES are restored to their
prior condition, the exemption from taxation shall recommence for the full term of the
exemption. Should OWNER decide not to repair, remodel, renovate, or reconstruct the damaged
PREMISES, then the exemption from taxation as provided for in this Agreement shall cease, the
PREMISES will be taxed at full market value, and OWNER, shall repay to COUNTY the
amount of the tax previously abated in prior years.
6. COUNTY, by approving the PLANS or any revised PLANS, assumes no liability or
responsibility therefor for any defect in any structure constructed, renovated, or repaired from the
PLANS or approved revised PLANS. The relationship between COUNTY and OWNER at all
times shall not be deemed a partnership or joint venture for purposes of this Agreement.
7. OWNER agrees to and shall indemnify and hold harmless and defend COUNTY, its
officers, agents, and employees from and against any and all claims, losses, damages, causes
of action, suits, and liability of every kind, including all reasonable expenses of litigation,
court costs, and reasonable attorney's fees, for injury to or death of any person, for damage
to the PREMISES, for any breach of contract, or its failure to abide by all applicable
environmental laws, rules and regulations arising out of or in connection with OWNER's
operation and construction of improvements on the PREMISES.
8. At all reasonable times during the construction of PREMISES, and following its
completion, COUNTY and its respective designees may inspect PREMISES in order to ensure
that all construction, workmanship, materials and installations involved in or incident to the
project are performed in substantial compliance with the approved PLANS therefor and that the
PREMISES comply with all of the conditions and the applicable building permits and
governmental regulations.
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9. OWNER agrees to pay all AD VALOREM taxes and assessments that may be owed to
COUNTY or any other taxing entity by OWNER prior to such taxes and/or assessments
becoming delinquent; provided, that OWNER shall have the right to contest in good faith the
• validity or application of any such tax or assessment and shall not be considered in default
hereunder so long as such contest is diligently pursued to completion. In the event OWNER does
contest any such tax or assessment, OWNER shall, nevertheless, promptly pay to COUNTY or
any other taxing entity prior to their becoming delinquent, taxes and assessments. If OWNER
undertakes any such contest, it shall so notify COUNTY and keep COUNTY apprised of the
status of such contest. Should OWNER be unsuccessful in such contest, OWNER shall promptly
pay the taxes, penalties, and/or interest, resulting therefrom.
10. OWNER represents and agrees to the following new additional employment and payroll
projections:
End of Year
Full Time
Professionals
Other Full
Time
Employees
Gross Payroll
2001
2
0
$136,667
2002
1
0
$ 68,333
TOTAL
3
0
$205,000
OWNER represents and agrees to retain a minimum of 32 jobs with an annual gross
payroll of $1,800,000.
OWNER represents that the minimum average salary of each new professional employee
• shall be a minimum of $68,000 per job.
OWNER's gross payroll will increase in the amount of $700,000, attributable to annual
raises, for over the life of this Agreement by year 2008.
The above payroll numbers are annualized, based on the last date in the month of
December each year. The "last payroll date in the month of December" shall mean, for purposes
of this paragraph, the last payroll distribution in the month of December. For example, if the
regular payroll is distributed to the employees on a weekly basis, every Thursday, the last payroll
distribution for 1998 will be on Thursday, December 31, 1998, and for 1999, Thursday,
December 30, 1999.
Full-Time Employees shall mean any employee (excluding temporary or seasonal
employees) on the payroll in a budgeted position lind having an officially scheduled workweek of
40 hours or more.
Part-Time Employees shall mean any employee (excluding temporary or seasonal
employees) on the payroll in a budgeted position and having an officially scheduled workweek of
less than 40 hours.
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11. Submission of Reports and/or Inspection and Auditing
The parties herein agree that the COUNTY shall have the right annually to an on-site
inspection of the PREMISES to verify that OWNER is in substantial compliance with the terms
of this Agreement and any modification hereto. COUNTY agrees to provide reasonable notice
beforehand of any such request for inspection. Additionally, OWNER shall submit to the
COUNTY and the Bryan/College Station Economic Development Council, on an annual basis,
the information or reports necessary for the monitoring of the performance criterion established
in this Agreement. The submission shall be certified, at OWNER's expense, by (a) a Certified
Public Accountant or in-house accountant of OWNER and (b) the President or other designated
officer of the OWNER.
12. Default
a. Capital Investment. If OWNER has failed to construct and place capital
improvements and furniture, fixtures, and equipment (the "Capital Investment
Commitment") on the PREMISES in the following cumulative amounts as of the
corresponding dates then COUNTY may, at COUNTY's sole option, require OWNER to
repay all taxes abated herein to date on a prorated basis.
1
Capital
Capital Investment
Investment
Commitment Completion
Commitment
Date
$2,200,000
March 1, 2001
F.F.E. Investment
F.F.E. Commitment
Completion Date
$900,000
December 2008
The proration formula shall be a percentage based on the actual Capital Investment
Commitment completed relative to the Capital Investment Commitment multiplied by the
amount of any Tax Abatement received to date:
Example:
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Capital Investment Commitment: $3,000,000
Actual Capital Investment Commitment expended: $2,000,000
$3,000,000 - $2,000,000 = $1,000,000
$1,000,000 divided by $3,000,000 = .33
.33 multiplied by 100 = 33%
33% multiplied by total taxes abated to date = amount of repayment
' I Additionally, if as of March 1, 2001, OWNER has failed to construct improvements on
the PREMISES, then COUNTY may, at COUNTY's sole option, terminate this Agreement.
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b. Payroll. If at the end of any calendar year during the term of this Agreement,
OWNER fails to meet the total payroll set forth in Section 10 hereof, CITY shall notify
OWNER in writing of OWNER's default, and OWNER shall have thirty (30) days after
receipt of such written notice to cure such default. If OWNER fails to cure OWNER's
default, the COUNTY may, at COUNTY's sole option require OWNER to repay the
current year's Tax Abatement on a prorated basis. The proration formula shall be a
percentage based upon the actual total payroll relative to the target total payroll for the
current year.
Example:
Total Payroll: $1,280,320
Actual Payroll: $1,000,000
t $1,280,320 - $1,000,000 = $280,320
$280,320 divided by $1,280,320 = .22
.22 multiplied by 100 = 22%
22% multiplied by total taxes abated for current year = amount of repayment
c. Cessation of Operations. In the event OWNER ceases operations at the facilities on
the PREMISES within nine (9) years from the Execution Date of this Agreement,
OWNER shall be in default. COUNTY shall provide OWNER written notice of
OWNER's default. If such default is not cured within thirty (30) days from the date
written notice is received by OWNER from COUNTY, COUNTY may, at COUNTY's
sole option, terminate Tax Abatement to OWNER after the date of such default.
COUNTY and OWNER further agree that if OWNER does not diligently, faithfully and
conscientiously pursue the completion of construction on the PREMISES, in accordance with the
Plans (or revised Plans) and complete such construction and completely occupy the PREMISES
on or before March 1, 2001, COUNTY shall have the right to renegotiate or terminate this
Agreement, and OWNER shall pay to the COUNTY the taxes that would have been paid to
` COUNTY had not OWNER's taxes been reduced under the terms of the Agreement pursuant to
the Schedule established in Section 13 hereinabove.
13. Payment of Taxes after Default
Should the OWNER be required to pay the COUNTY the taxes that would have been
paid to COUNTY had the taxes not been abated under the terms of this Agreement, it shall pay
such recaptured taxes plus interest at the rate provided for delinquent taxes in accordance with
V.T.C.A., TAx CODE, SEMON 33.01 as amended. Such payment of taxes and interest shall be
due within thirty (30) days of COUNTY's termination of this Agreement and notification to
OWNER of the termination of this Agreement and of the amount of taxes and interest due. The
taxes and interest are delinquent and incur penalties as provided by law for ad valorem taxes
imposed by COUNTY if not paid before February 1 of the year following the date on which the
termination of this Agreement occurs.
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If OWNER believes that such recapture is improper, OWNER may file suit in the Brazos
County district courts appealing such termination within sixty (60) days after the written notice
of the termination by the COUNTY. If an appeal suit is filed, OWNER shall remit to the
COUNTY, within such sixty (60) days after the notice of termination, any additional and/or
recaptured taxes as may be payable during the pendency of the litigation pursuant to the payment
provisions of SECTION 42.08, TEXAs TAX CODE. If the final determination of the appeal increases
OWNER's tax liability above the amount of tax paid, OWNER shall remit the additional tax to
the CITY pursuant to SECTION 42.42, TEXAs TAX CODE. If the final determination of the appeal
decreases OWNER's tax liability, the COUNTY shall refund the OWNER the difference between
the amount of tax paid and the amount of tax for which OWNER is liable pursuant to SECTION
42.43, TEXAS TAX CODE.
14. OWNER shall certify in writing to COUNTY that all construction of the improvements to
the PREMISES has been completed in accordance with the approved plans. After receipt of this
certification, COUNTY shall make a final inspection of PREMISES to verify whether
PREMISES have been constructed in compliance with this Agreement; and that upon so finding,
COUNTY shall issue a Certificate of Compliance for purposes of this Agreement.
15. The tax exemption provided for by this Agreement shall exempt the value of the land,
buildings and the other permanent improvements. Taxes on personalty shall also be abated, but
only on those items of personalty furnished to the Appraisal District, no later than December 31,
annually. This tax abatement shall apply to the value of the PREMISES over and above the
certified value of the PROPERTY for the 1999 tax year (herein the Base Year). Such abatement
shall be effective for the following years and in the following percentages under the terms,
conditions and limitations provided herein:
YEAR
% OF ABATEMENT
2000
0
2001
70
2002
60
2003
50
2004
40
2005
30
2006
20
2007
10
16. The Chief Appraiser of the Brazos County Appraisal District shall annually determine (i)
the taxable value of the real and personal property comprising the PREMISES taking into
consideration the abatement provided by this Agreement, and (ii) the full taxable value without
abatement of the real and personal property comprising the PREMISES. The Chief Appraiser
shall record both the abated taxable value and the full taxable value in the records. The full
taxable value figure listed in the appraisal records shall be used to compute the amount of abated
taxes that are required to be recaptured and paid in the event this Agreement is terminated in a
manner that results in recapture. Each year the OWNER shall furnish the Chief Appraiser with
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such information outlined in CHAPTER 22, TEXAS TAX CODE, as amended, as may be necessary
for the administration of this Agreement.
17. Representation.
OWNER represents and warrants that no member of the College Station City Council, the
Brazos County Commissioners Court or County Judge has an interest in the PREMISES or the
PROPERTY and that the same are not owned or leased by any member of the College Station
City Council, the Brazos County Commissioners Court or County Judge. OWNER further
represents that no member of the College Station City Council or the Brazos County
Commissioner's Court is under contract either directly or indirectly with OWNER, OWNER's
agents, contractors or subcontractors. This representation and warranty shall be in effect for the
full term of this Agreement.
18. Term.
The term of this Agreement shall be from date of execution through December 31, 2008.
19. Miscellaneous.
a. Attorney's Fees. If on account of any breach or default by either party to this
Agreement of their obligations under the terms, conditions, or covenants of this
Agreement, it shall be necessary for either party to employ an attorney or attorneys to
enforce or defend any of the rights or remedies hereunder, and should such party prevail,
the prevailing party shall be entitled to any reasonable attorney's fees, costs, or expenses
incurred by it in connection therewith.
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b. Severability. If any provision of this Agreement is held to be illegal, invalid, or
unenforceable under the present or future laws effective while this Agreement is in effect,
such provision shall be automatically deleted from this Agreement and the legality,
validity and enforceability of the remaining provisions of this Agreement shall not be
affected thereby; and in lieu of such deleted provision, there shall be added automatically
as part of this Agreement a provision that is similar in terms and substance to such
deleted provision as may be possible and yet be legal, valid and enforceable.
C. Texas Law To Apply. This Agreement shall be construed under and in accordance
with the laws of the State of Texas and all obligations of the parties created hereunder are
performable in Brazos County, Texas. In the event of litigation, jurisdiction shall lie in
Brazos County, Texas.
d. Prior Agreements Superseded. This Agreement constitutes the sole and only
Agreement of the parties hereto and supersedes any prior understandings or written or
oral agreements between the parties respecting the within subject matter.
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C. Amendments. No amendment, modification or alteration of the terms hereof shall
be binding unless the same shall be in writing, dated subsequent to the date hereof and
duly executed by the parties hereto.
f. Rights and Remedies Cumulative. The rights and remedies provided by this
Agreement are cumulative and the use of any one right or remedy by either party shall not
pre.,lude or waive its rights to use any or all of their remedies. Said rights and remedies
are given in addition to any other rights the parties may have according to law, statute,
ordinance or otherwise.
g. No Waiver. No waiver by any party to this Agreement in any event of default, or
breach of any covenant, condition or stipulation herein contained shall be treated as a
waiver of any subsequent default or breach of the same or any other covenant, condition
or stipulation hereof.
h. Assignment. OWNER may not assign this Agreement, either collectively or
individually, without the prior written consent of the COUNTY. Additionally, excepting
a change in stock ownership of OWNER by operation of law, wherein the gross payroll
and capital investments continue to be maintained hereunder, a change in ownership in a
single transaction of fifty-one percent (51%) of the stock of OWNER, or the transfer of
ownership of OWNER, shall be considered an assignment for purposes of this paragraph.
An assignment as prohibited above shall cause this Agreement to terminate immediately
and the exemption from taxation as provided for herein shall cease. Such assignment
shall, however, not be considered a violation of this Agreement as to require the recapture
of any taxes previously abated herein.
i. Authority to Act. The parties to this Agreement shall provide proof of authorization
to execute this document.
The parties hereto have executed or caused to be executed by their duly authorized officials, this
Agreement in multiple counterparts, each of equal dignity, on this day of
.1999.
HEAT TRANSFER RESEARCH, INC. BRAZOS COUNTY, TEXAS
By: By:
Claudette D. Beyer, Preside d CEO Judge vin . Y7'J-oncY'
Date: N6&&"
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STATE OF TEXAS §
§ ACKNOWLEDGMENT
COUNTY OF BRAZOS §
Before me, the undersigned authority, on this day personally appeared Judge Alvin W.
Jones, County Judge of Brazos County, Texas, a political subdivision of the State of Texas, on
behalf of said County, known to me to be the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
Given under my hand and seal of office on this the day of 1999.
rf'r~ BGA7RIZ D GREEN
MY (U~IMISSInN ~1cPIRrs otary Public •n
)ant
d for ih fate of Texas
Jr June 11, 2002
STATE OF TEXAS §
§ ACKNOWLEDGMENT
COUNTY OF BRAZOS §
Before me, the undersigned authority, on this day personally appeared Claudette D.
Beyer, President and CEO of Heat Transfer Research, Inc., a Texas Corporation, on behalf of
said corporation, known to me to be the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that she executed the same for the purposes and
consideration therein expressed.
Given under my hand and seal of office on this the a4" day of CL-1ohe.r 1999.
RCA'► ME P. MEM ~{,Q,f? ~i- s to of Texas Notary Public in and for the State of T as
Omm E1). 01-07-MM
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FIELD NOTES'
4.575 Acre Tract
Being all that certain tract or parcel of land lying and being situated in the S.W. ROBERTSON SURVEY,
Abstract No. 202 in College Station, Brazos County, Texas and being a portion ofthe 9.575 acre tract called Lot
1, Block 3 of the Amending Plat of The Business Center at College Station as recorded in Volume 2763, Page
! 55 of the Official Records of Brazos County, (O.R.B.C.) and being more particularly described by metes and
bounds as follows:
COMMENCING: at a found 1/2-inch iron rod marking the west comer of said Lot 1, the southeast comer of
Venture Drive right-of-way (based on a 80' width) as dedicated in the said Amending Plat recorded in Volume
2763, Page 55 (O.R.B.C.), being in the northeast right-of-way line of State Highway No. 6 and being more
particularly described by metes and bounds as follows:
THENCE: along the said southeast line of said Venture Drive right-of-way and the northwest line of said Lot
i I. Block 3 for the following three (3) calls:
j 1) N 42° 09'31 " E for a distance of 318.72 feet to a found 1/2-inch iron marking a Point of Curvature
of a curve to the right;
2) 74.79 feet along said arc of a curve having a central angle of 5° 38' 19", a radius of 760.00 feet, a
tangent of 37.43 feet and a long chord bearing N 44° 58'4 1" E at a distance of 74.76 feet to a found
1/2-inch iron rod for Point of Tangency,
3) N 47° 47'50" E for a distance of 28.89 feet to a 1/2-inch iron rod set for Point of Beginning,
THENCE: N 47° 47'50" E continuing along said Venture Drive right-of-way for a distance of 302.89 feet to a
found 1/2-inch iron rod marking a Point of Curvature of a curve to the left;
THENCE: 29.56 feet along the arc of said curve having a central angle of 2° 00'58", a radius of 840.00 feet, a
tangent of 14.78 feet and a long chord bearing N 46° 47'21" E at a distance of 29.56 feet to a found 1/2-inch
iron rod marking the common most northerly comer of Lots I and 2, Block 3 of said Amending Plat;
THENCE: along the common line of said Lots 1 and 2 for a following five (5) calls:
r I ) S 44° 13'04" E for a distance of 244.13 to a found I/2-inch iron rod,
2) S 18° 40'00" E for a distance of 200.00 to a found 1/2-inch iron rod,
3) S 53° 40'00" E for a distance of 200.00 to a found 1/2-inch iron rod marking the most easterly
corner of said Lot 1;
4) S 32° 20'00" W for a distance of 175.00 feet to a found 1/2-inch iron rod for corner;
5) S 67° 20'00" W for a distance of 140.32 feet to a 1/2-inch iron rod set for corner;
THENCE: N 42° 12' 10" W through the interior of said Lot I for a distance of 622.57 feet to the POINT OF
BEGINNING and containing 4.575 acres of land, more or less.
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1, Michael R. McClure, Registered Professional Surveyor No. 2859 in the State of Texas do certify to the best
ofmy knowledge, information and belief and in my professional opinion that this survey is true correct and agrees
with a survey made on the ground under my supervision and that this service substantially conforms to the
standards and specifications for a Texas Society of Professional Surveyors Category I A, Condition 11 Survey.
Michael R. McClure, R.P.L.S. #2859
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CONRACT
1. CONTRACT PERIOD
The time period for this contract will be from September 18 through the
successful procurement of an operator for the Brazos Valley Workforce Center
System.
II. CONTRACT PERFORMANCE /BUDGET
The Brazos Valley Workforce Development Board agrees to contract with Brazos
County to provide supervision for the newly appointed board staff in accordance
with the Compromise Agreement reached with the Texas Workforce Commission.
III. METHOD OF PAYMENT
The Board will request reimbursement for the county for salaries, benefits, and
travel from its fiscal agent, Brazos Valley Council of Governments.
WITNESS OUR HANDS EFFECTIVE THIS DAY OF4~4-,<-
1999.
• Si ed: Z<Z- 'G `
Sn Signed:
Nick Gilley, Chair Judge vin Jones. EO
Brazos Valley Workforce Board Brazos County
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LEASE AGREEMENT
This lease Agreement is made and entered into this first day of October 1999, by and
between FRED KELLER of Brazos County, herein called "Lessor", and BRAZOS COUNTY,
TEXAS herein called "Lessee".
In consideration of the mutual covenants and agreements herein set forth, and other good and
valuable consideration, Lessor does hereby demise and lease to Lessee, and Lessee does hereby
lease from Lessor, the following described premises located in Brazos County, Texas:
Office space (approximately 1760 sq. ft.) in the building located at 8991 East Highway 21,
Bryan, Texas 77803, to include water and sewer along with restrooms. It will also provide
handicap access.
TERM
The term of this lease shall be for a period of six months, commencing October 1. 1999 and
ending on March 31, 2000.
RENT
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Lessee agrees to pay to Lessor as rent for the leased premises the sum of $750.00 (Seven
Hundred Fifty Dollars) per month on the first of each month.
USE OF PREMISES
The leased premise shall be used only as an office and Lessee shall not permit the leased
premises or any part thereof to be use for, (a) the conduct of any offensive, noisy, or dangerous
activity that would increase the premiums for fire insurance on the leased premises; (b) the creation
or maintenance of a public nuisance; (c) anything which is against public regulations or rule of any
public authority at any time applicable to the leased premises; or (d) any purpose or in any manner
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which will obstruct, interfere with, or infringe on the rights of other tenants or adjoining property
owned by Lessor, nor shall the leased premises be occupied by any person or persons other than the
person or persons authorized by Lessee.
INDEMNITY AGREEMENT
Lessee agrees to indemnify and hold Lessor and the property of Lessor, including the leased
premises, fee and harmless, from any and all liability for injury to, or death of, any person, including ,
employees of Lessee or for damage to property arising from the use and occupancy of the leased
premises by Lessee or from the act or omission of any person, or persons, including employees of
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Lessee, in or about the leased premises with the express or implied consent of lessee; provided that
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nothing in this agreement shall expand or enlarge the liability of lessee greater than that of Lessee
under the Texas Tort Claims Act.
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ALTERATIONS AND IMPROVEMENTS
ILessee shall make no alterations to the building on the leased premises nor construct any
buildings or other improvements on the leased premises without first having obtained the written
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consent of Lessor. E
LESSOR REPAIRS
Lessor shall, at his expense, be responsible for fresh water lines to the building. Unless
otherwise herein provided, all normal repairs, painting and replacements to the inside of buildings
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shall be made at the expense of Lessee which shall surrender the same at the end of the Lease term
or any extension thereof in substantially as good condition as when received, ordinary wear and tear,
damage by fire or the elements and unavoidable casualties excepted. Lessee shall keep the grass
mowed and trimmed around the building.
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DESTRUCTION OF PREMISES
. Should any building or improvements on the leased premises be damaged or destroyed by
fire, the elements, acts of God, or other causes not the fault of Lessee or any person in or about the
leased premises with the express or implied consent of Lessee, they shall be repaired or replaced by
Lessor at his own cost and expense and the rent payable by Lessee pursuant to this lease shall be
abated to the extent such damage or destruction renders the leased premises uninhabitable by Lessee.
Provided however, should the cost of repairing or restoring any buildings or improvements so
damaged or destroyed exceed twenty-five percent (25%) of the replacement cost of all buildings and
improvements now located on the leased premises, or if more than fifty percent (50%) of the total
floor space of the leased premises shall be rendered unfit for Lessee's occupancy this lease may be
terminated by either party by ten (10) days written notice. If less than fifty percent (50%) of the total
floor space of leased premises shall be uninhabitable and repair and restoration can be accomplished
within ninety (90) days, Lessor may, at his option, either repair and restore the damaged buildings
and improvements or cancel this lease and return any unearned rent previously paid by Lessee under
this lease.
CONDITION OF PREMISES
;
Lessee stipulates that the leased premises, as well as all building and improvements located
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thereon, are at the date of this lease in good order, repair and a safe and clean condition.
UTILITIES
All charges for electricity, water and other utility services shall be paid by Lessee.
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IMPROVEMENTS PROPERTY OF LESSOR
All alterations, changes, and improvements built constructed, orplaced in the leased premises
by Lessee, other than movable personal property shall, unless otherwise provided by written
agreement between Lessor and Lessee, be the property of Lessor and remain in the leased premises
at the expiration or sooner termination of this lease. Lessee at the termination of the lease shall not
be required to restore the improvements to their original condition. Nothing contained in this
paragraph, however, shall authorize Lessee to make or place any such alteration, change, or
improvements on the leased premises without having first obtained the written consent of Lessor.
ASSIGNMENT AND SUBLETTING
Lessee shall not assign this lease nor sublet the leased premises or any interest therein
without first obtaining the written consent of Lessor, which consent shall not be unreasonably
withheld. A consent by Lessor to one assignment or subletting shall not be deemed to be a consent
to any subsequent assignment or subletting. An assignment or subletting without the written consent
of Lessor, shall be void and shall, at the option of the Lessor, terminate the lease.
LESSEE'S RIGHT TO PERFORM
In the event Lessor violates or fails to perform any provisions or agreements of the lease to
be performed or complies with by Lessor, and such violation or failure continues for fifteen (15)
days after written notice thereof to Lessor, Lessee may, in addition to all remedies available to it, be
entitled to perform on behalf of Lessor and deduct all such payments from the rent.
DEFAULT BY LESSEE
Should Lessee be in default for a period ofmore than ten (10) days in the payment of any rent
payable under this lease or in the performance of any other provision of this lease and such default
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continues for thirty (30) days after written notice, Lessor may terminate this lease and regain
possession of the leased premises in the manner provided by the laws of the State of Texas in effect
at the date of such default.
HOLD OVER
At the expiration of this lease, should Lessee hold over for any reason whatsoever, it is
hereby agreed that in the absence of a written agreement to the contrary, such tenancy shall be from
month to month only under the same conditions and at the same monthly rental as provided herein.
SUBORDINATION OF LEASE
This lease and Lessee's leasehold interest under this lease are and shall be subject,
subordinate, and inferior to any lien or encumbrance now on the leased premises by Lessor.
RIGHT OF INSPECTION
Lessor and his agents have the right at all reasonable times during the terms of this lease to
enter the leased premises for the purpose of inspecting them and all building and improvements
thereon; provided however that the right of inspection shall not extend to any record, the disclosure
of which is prohibited by law.
PARKING
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Ample space will be provided for parking vehicles.
NOTICES
Any and all notices or other communication required or permitted by this lease to be served
on or given to either party to this lease by the other party hereto shall be in writing and shall be
deemed duly served and given when personally delivered to the party to whom it is directed, or in
lieu of such personal service, when deposited in the United States Mail, postage prepaid, addressed
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to Lessor, Fred Keller, at 8032 East State Highway 21, Bryan, Texas 77803, addressed to Lessee,
Brazos County, 300 East 26th Street, Bryan, Texas 77803-5317 until otherwise notified. Either party
hereto may change his address for the purpose of this paragraph by giving written notice of such
change to the other party in the manner provided for in this paragraph.
USE OF OFFICES
The leased premises are to be used as office space for the Justice of the Peace for Precinct
Three (3) of Brazos County.
LOCATION FOR RENT PAYMENT
Unless changed by written notice pursuant to the provisions in the above heading under
Notices, all rent payable under this lease shall be paid to Lessor at 8032 East State Highway 21,
Bryan, Texas 77806.
ATTORNEY'S FEES
Should any litigation be commenced between the parties hereto concerning the leased
premises, this lease, or the rights and duties of either parry in relation thereof, the parry prevailing
in such litigation shall be entitled, in addition to such relief as may be granted, to a reasonable sum
as and for his attorney's fees in such litigation.
TEXAS LAW TO APPLY
This agreement shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Brazos County.
LEGAL CONSTRUCTION
In case any one or more of the provisions contained in the agreement shall for any reason be
held to be invalid, illegal or unenforceable it shall not affect any other provision thereof and this
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agreement shall be construed as if such invalid, illegal or unenforceable provision had never been
contained herein.
PRIOR AGREEMENTS SUPERSEDED
This agreement constitutes the sole and only agreement of the parties hereto and supersedes
any prior understandings or written or oral agreements between the parties respecting the within
subject matter.
AMENDMENT
No amendment, modification, or alteration of the terms hereof shall be binding unless the
same be in writing, dated subsequent to the date hereof, and duly executed by the parties hereto.
LESSOR:
FRED KELLER
Bye
LESSEE:
ATTEST: BRAZOS COUNTY
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By:
VMnn W d Alvin .Jones
County Clerk County Judge
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' BUILDING LEASE AGBEElIEW
THIS LEASE AGREEMENT is entered into this 20th of September. 1999 .
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by and between LUCILLE VARISCO AND ESTATE OF BRAZOS A. VARISCO ("Lessor")
and BRAZOS COUNTY and the BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT ("Lessee").
III THESSETH:
1. PREMISES. For and in consideration of the rental to be paid and the
covenants to be performed by Lessee hereunder, Lessor hereby leases, demises and lets
to Lessee the Premises known as Old Citv National Bank Building situated at
301 North Main Street , Bryan, Brazos County, Texas, being space commonly
known as approximately 6.676 souare feet of buildin""ace at 301 N. Main Street
(the "Premises") upon the following terms and conditions.
2. TERM. Unless terminated as provided herein, this Lease shall be for a term
of one year(s), "Primary Term" commencing on October 1. 1999 and
ending on _ September 30. 2000 , unless earlier terminated, and upon and subject
to the covenants, agreements, terms, provisions, and limitations hereinafter set forth,
all of which the Lessee and Lessor covenant and agree to perform and observe.
3. RENTAL. Lessee shall pay to Lessor at their office at 219 North Main St.,-
Bryan, Texas, as rental during the Primary Term of this Lease, unless earlier
terminated pursuant to the terms hereof, the annual sum of $12.000.00
Twelve Thousand and no/100 ---------------------------------------------Dollars
payable in equal installments of $ 1.000.00 per month in advance on the first day
of each month during the term of this Lease beginning on October 1. 1999
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4. ADVANCE DEPOSIT. Lessee shall, on execution of this Lease, pay to Lessor the
sum of N/A , receipt of which is hereby acknowledged as an
advance deposit. This advance deposit will be refunded on the expiration of the Lease
provided that the premises are left in as good or better condition when leased and any
and all damage is repaired to the satisfaction of the Owners.
5. USE and TITLE. Lessee shall have the right to use the Premises for the
purpose of operating the Academy for the Rehabilitation and Motivation of Youth (ARMY)
Lessee shall promptly comply with all regulations, orders, ordinances and laws of
legally constituted authorities applicable to the use and occupancy of the Premises.
Lessor warrants and represents to Lessee that Lessor has full right and lawful
authority to enter into this Lease. Lessor makes no warranty as to the validity of the
j Lease under applicable governmental regulations for the use intended by Lessee
s hereunder. Lessee shall have and hold quiet and peaceable use and possession of the
premises during the entire Lease term so long as Lessee is not in default hereunder.
Lessee shall comply with all statutes, ordinances and requirements of all municipal,
state and federal authorities now in force, or which may hereafter be enforced,
pertaining to the Premises, occasioned by or affecting the use thereof by Lessee,
including but not necessarily limited to the use, storage, and/or disposal of materials
' classified as hazardous, toxic, flammable or otherwise dangerous to the environment.
Lessee further agrees to comply with all statutes, ordinances, and/or regulations
governing the use, storage and/or disposal of such hazardous, toxic, flammable or
environmentally dangerous materials as promulgated by federal, state or local
authorities.
6. MAINTENANCE, and REPAIRS. Lessee agrees, at its own expense, to fully
maintain the Premises and appurtenances thereto in good repair, and in at least as good
condition as that in which they were delivered. Lessor will not be required to perform
repairs or any maintenance whatsoever. No alterations may be made without first
obtaining Lessor's written consent thereto.
7. UTILITIES. Lessee further agrees to furnish, while occupying such premises,
all utilities (water, lights, air conditioning and beat) and janitorial services and
v t Lany other maintenance required.
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8. COMM AGAINST LIENS. If, because of any act or omission of Lessee, any
mechanic's lien or other lien, charge or order for the payment of money shall be filed
against Lessor or against the Premises or any portion thereof, Lessee shall, at its own
cost and expense, cause the same to be discharged of record or bonded within thirty
(30) days after written notice from Lessor to Lessee of the filing thereof; and Lessee
shall'indemnify and hold harmless Lessor against and from all costs, liabilities,
suits, penalties, claims and demands resulting therefrom, including reasonable fees of
Lessor's attorneys.
9. FIXTURES. Lessee may, at its own cost and expense, install equipment,
furniture and trade fixtures on the Leased Premises at any time and from time to time
during the term of this Lease. All such equipment, furniture and trade fixtures shall
remain the property of Lessee and may be removed by Lessee, at its own cost and
expense, at any time before the termination of this Lease. Any personal property of
Lessee affixed to the Premises in such a manner that their removal will substantially
damage the Premises shall become a part of the Premises and be the property of Lessor
unless Lessee repairs the damages caused by such removal.
10. TAXES. Lessor covenants and agrees to pay all ad valorem taxes which accrue
against the Premises during the Term of this Lease. Lessee shall be liable for all
taxes levied or assessed against any personal property or fixtures placed in the
Premises during the term of this Lease. If any such taxes are levied or assessed
against Lessor or Lessor's property and (i) Lessor pays the same or if (ii) the
assessed value of Lessor's property is increased by inclusion of such personal property
and fixtures and Lessor pays the increased taxes, then, upon demand Lessee shall pay
to Lessor the amount of such taxes.
11. INSURANCE. All insurance required to be maintained under the provisions of
this Lease shall be written by insurer(s) authorized to write insurance in the State
of Texas. Such insurance may be maintained under blanket policies covering other
buildings and contents operated by Lessee.
12. LIABILITY INSURANCE. At all times during the Lease term, Lessee shall
maintain in force and effect, at its own cost and expense, a policy or policies of
liability insurance for the protection, indemnification and defense of Lessee (with
Lessor named as an additional insured) against claims, demands and cause of action
arising out of or in connection with the use, maintenance, operation and occupancy of
the Premises, which policy or policies shall have limits of not less than: $500,000
for injuries (including death) to one person, $1,000,000 for injuries (including death)
to more than one person in one accident, and $1,000,000 for damages to property in one
accident. Upon written request of Lessor, Lessee shall cause the insurer(s) to furnish
to Lessor certificate(s) evidencing the insurance required to'be maintained hereunder
and stating that no policy change or cancellation will be made without giving ten (10)
days' notice to Lessor or Lessor's designee.
13. SUBROGATION. Lessor and Lessee, and all parties claiming under them, hereby
mutually release and discharge each other from all claims and liabilities arising from
or caused by any hazard covered by insurance on the Premises, or covered by insurance
in connection with property on or activities conducted on the Premises, regardless of
the cause of the damage or loss. With respect to all such insurance which does not
cover both Lessor and Lessee as the named insured, Lessor and Lessee agree to take
promptly such action as may be required by their respective insurers so that all rights
of subrogation against Lessor or Lessee under such insurance will be effectively waived
by such insurers.
14. INDEMNITY. Lessee agrees to indemnify and save Lessor harmless from and
against all claims for or on account of damages to property or injuries (including
death) to persons arising out of Lessee's use and occupancy of the Premises. Lessor
shall not be liable to Lessee or any third party for any damage or injury (including
death) to persons or property resulting from (a) the negligence of anyone other than
Lessor, or the agents, servants or employees of Lessor, or (b) any unknown defect in
the Premises or the improvements thereon, whether such defect be the result of improper
construction, lack of maintenance or repair, improper maintenance or repair or (c) the
breach of any condition, covenant or obligation of Lessee pursuant to the terms of the
Lease arising or occurring after Lessee takes possession of the Premises.
15. DEFAULT BY LESSOR. In the event Lessor should default in the performance of
any covenant or condition of this agreement and such default is not cured or action to
cure such default is not initiated and diligently pursued to effect a cure within ten
(10) days after service or written notice of default upon Lessor, Lessee shall have the
right and option to terminate this Lease.
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15.1 DEFAULT BY LESSEE. In the event (a) Lessee shall be declared bankrupt, be
deemed in receivership, or take advantage of any law for the relief of debtors, or
(b) if Lessee should default in the performance of any covenant or condition of this
agreement ( including the payment of any rental installment due hereunder ) and such
default is not cured or removed within ten (10) days after service or written notice
of default upon Lessee, then, in any such events, Lessor shall have the right and
option to terminate this Lease, to re-enter the Premises, to evict Lessee and to remove
Lessee's possessions, all without being deemed guilty of any trespass, and without
prejudice to any claim by Lessor for damages for breach of covenant or for arrears of
rent.
16. HOLDING OVER. In the event Lessee or anyone
claiming under Lessee,
continues to occupy the Premises after the last day of the Lease term, and the Lessor
elects to accept rental thereafter, a tenancy from month to month shall be created at
one and one half times the last monthly rental rate and upon the other terms and
conditions existing on the last day of the Lease term as herein provided.
17. ENFORCEMENT, In the event either party resorts to judicial proceedings to
enforce any right under this Lease or to obtain relief from the breach of any covenant
hereof, the party ultimately prevailing in such proceedings shall be entitled to
recover from the defaulting party the costs of such proceedings, including reasonable
attorney's fees.
18. NOTICES. Any notice required or permitted to be delivered hereunder shall
be deemed to be delivered (i) whether or not actually received, three (3) days after
being deposited in the United States Mail, postage prepaid, certified or registered
mail, return receipt requested, or (ii) when received, if delivered personally,
addressed to Lessor or Lessee, as the case may be, at the address set forth herein or
at such other address as such party may hereafter designate by notice to the other
party.
19. ASSIGNMENT and SUBLRTTING. Lessee shall have no right to assign this Lease,
any interest in the Lease, nor to sublet any part of the Premises, or any right or
privilege pertinent to the Lease or the Premises without the express, written consent
of Lessor.
• 20. EXECUTION. This agreement is executed in multiple originals as of the day
and year first written above and shall be binding upon and shall insure to the benefit
of the parties hereto and their respective heirs, successors, assigns and legal
representatives. The paragraph captions used herein are for convenience only and shall
not be deemed to have been included for any other purpose.
21. ENCUMBRANCE, TRANSFER and ATTORNMENT. Lessee shall not mortgage, pledge or
otherwise encumber its interest in this Lease or in the premises except as provided
herein. In the event of the transfer and assignment by Lessor of its interest in this
Lease to a person expressly assuming Lessor's obligations under this Lease, Lessor
shall thereby be released from any further obligations hereunder, and Lessee agrees to
look solely to such successor in interest of the Lessor for performance of such
obligation.
22. SUCCESSORS IN INTEREST. The covenants herein contained shall, without
altering the prohibition against assignment and subletting by Lessee without Lessor's
prior consent set forth herein, apply to and bind the heirs, successors, executors,
administrators, and assigns of all the parties hereto, and all of the parties hereto
shall be jointly and severally liable hereunder.
23. OPTION TO RENEW. Provided Lessee has not defaulted in any of the terms,
conditions, and provisions hereof, Lessee shall have the right of renewing and
extending the term hereof for an additional period of N/A year(s) beginning
on the expiration date of the primary terms of this lease and upon the terms,
conditions, and rental payment as agreed to by both parties. In order to exercise this,
option, Lessee shall give to Lessor notice in writing, at the last known address of
Lessor, not less than sixty (60) days prior to the expiration of the primary term.
• 24. NUISANCE. Lessee covenants that Lessee shall not suffer, permit, or allow
the existence of any circumstances that constitutes a nuisance or unreasonably
interferes with the safety, comfort or enjoyment of the Premises, or any property in
close proximity to the Premises owned by other members of the general public..
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25. LATE PAYMENT CHARGES. For a late payment of rent, after a ten (10) day
grace period from the date due, Lessee will be charged a late fee of up to ten per-
cent (19X) of the monthly rent.
26. WAIVES. Lessor agrees to waive all prejudgment liens and lien rights.
27. TIME. Time is of the essence of this Lease.
28.
IN WITNESS WHEREOF, The said Lessor has hereunto set his, or its, hand and the said
Lessee has hereunto set his, or its, hand the day and year first above written.
LESSOR: LESSEE:
LUCILLE ISCO AND ESTATE OF BRAZOS COUNTY JUVENILE SERVICES DEPARTAMENT
BRAZO A. ARIS
BY: BY:
Cosm Guido, General Manager Alv N. Jone , County Judge
TITLE: County Judge - Brazos County
ADDRESS: 219 North Main St.,7th Floor ADDRESS: 300 East 20'th Street, Ste 114
Bryan, Texas 77803 Bryan TX 77803
DATE: IL- /r-f9 DATE: October 12, 1999
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THE STATE OF TEXAS §
COUNTY OF BRAZOS §
This is an agreement by and between the County of Brazos (hereinafter referred to as
"COUNTY") and BRAZOS BEAUTIFUL, INC., a non-profit association for the improvement of
Brazos County (hereinafter referred to as "BRAZOS BEAUTIFUL").
WHEREAS, BRAZOS BEAUTIFUL is an educational volunteer organization dedicated to
improving waste handling practices (i.e., recycling and the buying of recycled products) and
improving litter control in Brazos County; and
NOW, THEREFORE, FOR AND IN CONSIDERATION ofmutual promises recited herein,
the parties agree as follows:
1. BRAZOS BEAUTIFUL shall provide services to the County as follows:
Assist in coordination of Christmas tree recycling, telephone book recycling two times a
year, distribution of the recycling directory to include the Citizen Collection Stations in rural
Brazos County.
Educate the community on the need for buying recycled products through the use ofdisplays
in the local schools, libraries, shopping malls, and wherever else requested.
Organize and train area teachers on the importance of litter abatement, recycling, buying of
recycled products, maintain recycling boxes in area schools used as teaching aids and
maintain a lending library to assist area teachers in teaching litter control and reuse practices.
Promote all adopt road programs in the county through a newsletter.
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2. BRAZOS BEAUTIFUL, INC. will be funded by the COUNTY in the amount of
Twelve Thousand Dollars ($12,000.00), from the County 1998-99 Fiscal Year funds to be used for
salaries, rent, telephone, and other operating expenses.
3. BRAZOS BEAUTIFUL shall maintain fiscal records and supporting documentation
in the form of canceled checks, payroll
records, invoices, or other documents required for all expenditures of funds made under this
agreement.
4. BRAZOS BEAUTIFUL shall submit a financial statement to COUNTY annually.
5. All notices and documentation required to be sent to COUNTY shall be forwarded
to
ALVIN W. JONES
County Judge
Brazos County Courthouse
300 East 26th St., Suite 114
Bryan, Texas 77803
6. It is understood and agreed that COUNTY'S participation in BRAZOS BEAUTIFUL
is limited to the contribution of funds. COUNTY at no time shall be liable or responsible for the acts
of BRAZOS BEAUTIFUL, INC. it agents, or employees. BRAZOS BEAUTIFUL, INC. at no time
shall be liable or responsible for the acts of BRAZOS COUNTY, its agents or employees.
7. Either of the parties shall have the right to terminate this agreement in whole or in
part at any time. Notice to terminate this agreement will be given in writing at least thirty (30) days
prior to the date of termination. The notice shall include the reasons for such termination, the
effective date of the termination, and in the case of partial termination, the portion of the agreement
to be terminated.
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SIGNED this day of C24-21L• . 1999.
BRAZOS BEAUTIFUL, INC. BRAZOS COUNTY
By:
Administrator County Judge
ATTEST:
Chairman of the Board
CountyClerk
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L700f1R~Clt.'bblsYt00.000
Z.Al 7
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TONY JONES
Plech 1
361-4106
WM. S. THORNTON
PnwkwA 2
361-4115
October 7,1999
r
RANDY SIMS
PMwX1
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Brazos County Commissioners' Court 36
-4105
AALVIN W. JONES
County Judge CAREY CAULEY, JR.
County
361-4102 Precuxt 4
361-4111
Mr. David Neal
Assistant Superintendent for Business
College Station Independent School District
1812 Welsh Street
College Station, Texas 77840
RE: Property Lease -100 Anderson Street
Dear Mr. Neal:
This letter will serve as notice of Brazos County's desire and intent to continue leasing the property
F. at 100 Anderson Street. All other terms of the lease will be as stated in the original lease executed
in 1991.
Please advise if the above information is not correct or satisfactory.
Sincerely,
F Alvin W. Jones
County Judge
copy: Judge George H. Boyett
Constable Phil Sikes
( Bran Coady Courtimme 300 Eaa126th SL Suke 116 Bryan, T6= 7780:35327 Fax (,09)823-GM
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BRAZOS COUNTY, TEXAS
CONTRACT FOR SERVICES
THE STATE OF TEXAS
COUNTY OF BRAZOS
This agreement made and entered into by and between Brazos County, a local subdivision
of the State of Texas, Party of the First Part, and for brevity herein referred to as
"County", and Applied Computing Services, Inc., Party of the Second Part, and herein
referred to as Contractor.
AGREEMENT
1.
That for the consideration agreed to be paid by Brazos County, the above noted
Contractor undertakes, covenants, and agrees to perform the work herein contracted to be
done, in every detail conforming to the advertisement, proposal, specifications, including
special provisions, plans or working drawings, and special agreements, on a certain
public work described as follows:
To determine more accurately all of the likely costs and time factors for a successful
implementation of the Software Groups software modules for County Government.
Costs include TSG implementation and maintenance: CNS integration. and probable staff
costs. The resulting total costs give the Commissioners sufficient information to make a
more informed decision.
In consideration for the services so described, it is agreed that the County will pay
Participation limited to a management and analysis role for $3000.00 or less.
2.
It is agreed that in consideration of the Contractor fully and faithfully complying with all
the terms, provisions, and stipulations contained herein or attached and made part of this
contract, the County undertakes, covenants and agrees to pay to the contractor for the
furnishing of all material and labor, and the performance of the work herein contracted
for the following sum which is evidenced by the attached proposal or bid of the
Contractor. The said sum shall be the full compensation to be received by the said
Contractor under the terms of this contract, which is performable and enforceable in
Brazos County, Texas.
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4.
It is agreed by both parties that the Contractor is not an employee of the County for the
purposes of this contract, nor is the Contractor to be construed to be an employee of the
County. The Contractor is independent and therefore responsible for all federal taxes that
may accrue as a result of this contract, responsible for payroll related costs that may
accrue as a result of this contract, is responsible for carrying all workman's compensation
insurance, and is responsible for carrying all necessary liability insurance. It is agreed
that the Contractor is responsible for all work related to this contract until it has been
accepted by the County.
5.
WTINESSETH: In testimony thereof, Brazos County has caused this instrument to be
signed in its corporate name, and on its behalf, by the County Judge of Brazos County
acting at the direction of the Commissioners Court of Brazos County, and herein stated
Contractor, therein binding themselves, their heirs, successors, assigns, and
representatives for the faithful and full performance of the terms and provisions of this
contract, individually, jointly, and severally. Executed this the 7th day of October
at Bryan, Texas.
1999
Brazos County, Texas
Party of the Fiat Part
~i
Contractor.
Party he Second Part
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Subscribed and sworn to before me this 1621 day of,/l dz el-e~ . 19f .
NOT Y SEAL EBF_ ATRiz t). GRH EN COMh1ISSION (3)(PIRFS
Brazos County, Texas , It moz
otary p Commission Expires On
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Applied Computing Services, Inc. Network Spectonsts
3608 @ast 291h St., Suite 212 Custom Sonwcre
Development
Bryan - Texas - 77802-3814 - LISA since 19841
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InT- 1
Process for costing of an Integrated Justice System
Objective: '4
To determine more accurately all of the likely costs and time factors for a successful Implementation of The
Software Group's software modules for County Government. Costs Include TSG Implementation and
maintenance; CNS Integration, and probable staff costs. The resulting total costs give the Commissioners
sufficient Information to make a more Informed decision.
Method:
1. A questionnaire to each department listed as needing a module In the RFP to confirm their Interest/need
In obtaining their modules. This would be weighed against integration issues with the remaining CNS'Z'
modules. It is possible that it may be cheaper to buy certain modules to reduce integration costs.
2. Several additional phone calls to interview recently implemented TSG Counties. This questionnaire Is to
be drawn up by ACSI and reviewed by CNS.
I
3. Possibly one or two additional site visits with recently implemented TSG Counties to talk to the staff as
well as the IT managers. At our last visit the IT manager gave us one set of responses that didn't match
what the staff said about the system.
4. 2. Follow on request to TSG to provide time and cost to execute the Requirements and possibly the
Analysis phases referred to the In the RFP. This will allow TSG to send down an Analyst to provide a
more accurate cost for the desired modifications for those modules that are still desired.
Dellverables:
A report listing each department's interest and ACSI's recommendation to buying the specific module.
A revised bid from TSG as to the costs of the customizations.
A budget from CNS for their Integration efforts, as well as equipment/network enhancements required.
A budget from CNS aW the Departments with estimates of staff time required to implement the recommended
systems.
This will provide the Commissioners with a far more accurate cost and time estimate on the Integrated Justice
System.
Estimated Costs:
ACSI strongly recommends that we leverage CNS in talking to the departments, determining equipment
needs, defining the logical points to integrate TSG with the remaining Z modules. And assisting in working up
the supporting materials necessary for TSG to provide Requirements and Analysis services. By doing so
ACSI can limit its participation to a management and analysis role, probably less than $3,000 if only a day trip
site visit Is made.
TSG's costs are unknown until they receive a list of which modules the county still wants, and what
modifications are Important enough to pay for.
CNS and staff time are assumed to be an overhead item and have no additional cost. However, it Is likely
that their turn around time on maintenance projects may increase during this project.
fU MO COMOWS cow
eoc W1 a
t
f
t
•>r~~~
IKON
OFFICE SOLUTIONS
Ms. Becky Stephens
MAINTENANCE AGREEMENT
CONTACT
November 4, 1999
COVERAGE STARTING DATE
METER READING
EQUIPMENT LOCATION CONTACT
EQUIPMENT LOCATION PHONE NUMBER
MODEL
SERIAL
NUMBER
PRICE
COPIES
INCLUDED
OVERAGE
RATE
SPECIAL INSTRUCTIONS
NP6545
NJF06285
$$505.39
72,000
$.006170
72,001-144,000 copies/yr.
144,000
$.02000
144,001 & over copies/yr.
* For second year of service, Maintenance Agreement Period November 4, 1999 to November 3, 2000.
* Configuration 11, Classification CC.
* Refer to Purchase Order Number C0211-8-87 expiring on November 3, 1999.
* Please record meter reading on November 4, 1999.
Sean Smith •
IKON/Texas Copy Representative Custo Ier Authored nature
XW90874 - - qi's
County Judge
Title
09116199
9
Brazos County District Attorney
NAME
oa 300 E. 26th, Ste# 310
} ADDRESS
Bryan, TX 77803 (409)361-4290
CITY STATE ZIP PHONE NUMBER
EQUIPMENT LOCATION IF DIFFERANT THAN ABOVE
N
I
_ S t F1,-;
BID TABULATION 2000-001
FLEXIBLE BASE -199912000 CONTRACT
1011611999 -1011612000
•
LOADED
LOADED/
LOADED
LOADED/
PLANT
ONLY
HAULED
ONLY
HAULED
LOCATION
BIDDERS EST TONNAGE
58,420 LBS
68,420 LBS
80,000 LBS
80,000 LBS
AUSTIN, TX
TYPE A, GRADE 1 310,000
NO
NIB
NIB
$ 11.22
Franklin IndustrlsUNolamAk
LIMESTONE SCREENINGS 2,000
NB
NUB
NIB
= 10.25
Round Rods
BRYAN,TX
TYPE A. GRADE 1 310,000
NO
NB
N1B
NB
LIMESTONE SCREENINGS 2,000
NIB
NIS
No
= 8.20
Vulcan4cosse
COMAL COUNTY, TX
TYPE A. GRADE 1 310.000
S 8.75
$ 14.75
S 8.75
S 1023
Downtown, Bryan, TX
LIMESTONE SCREENINGS 2.000
S 8.75-
S 14.73
8 75
111 11 00
SEABROOK TX
TYPE A, GRADE 1 310,000
S 9.99
S 17.37
S 9.99
S 16.33
Hempstead, TX
LIMESTONE SCREENINGS 2000
8.74
16.16
S 8.74
111 15.08
Material Produded at Servtox
NEW BRAUNFELS. TX
Pent, New Braunfels, TX
TYPE A, GRADE 1 310,000
S 9.55
S 18.30
i 9.55
f 13.72
Material Yard bested on Bart
LIMESTONE SCREENINGS 2.000
NB
NIB
NB
NIB
Road Brazos Countv. TX
BRYAN, TX
TYPE A. GRADE 1 310,000
LIMESTONE SCREENINGS 2,000
S 9.70
S 9.45
S 14.70 S 9.70
/4 4S 9.43
S 12.85
12.40
Hwy 21 west- Bryan, TX
I I
RECOA/rf-]MT10NS
LOADED
LOADEOI
LOADED
LOADEDf
ONLY
HAULED
ONLY
MAULED
.O
58A20 LBS
58,420 LBS
80,000 LBS
80A00 LBS
Cobrsdo
Young
Colorado
Colorado
PRIMARY Trm A Ord 1
Ysbrlels
Contractors
MAW"
Wlarfals
PRIMARY:Lknntona
Gulf coast
Young
outCoad
BramsDOW
Screenings
Lint"tons
Contractor
LImntons
Service
Hanson
Colorado
Hanson
Austin Cnmi
SECONDARY: Tvm A.Grd 1
Aggregates
Materials
Aggregates
$10"
SECONDARY:
Colorado
Colorado
Colorado
Cobra60
Llmntone Screenings
Materials
Materials
Materials
Materials
Young
Hanson
Young
Young
ALTERNATE.TypsA,On11
Contractors
Aggregatas
Cautractors
Contractors
ALTERNATE:
Lkm tone so"M a
Young
Centrau:tors
Ourcoad
Ltmestom
Young
contractors
Young
Contractor
AWARD DATE:
t
• a
F
BID TABULATION 2000-002
AGGREGATE FOR SURFACE TREATMENTS
199912000 CONTRACT
1011511999.1011512000
Y `
*.2.2, Q
LOADED
LOADE01
PLANT
BIDDERS
ONLY
HAULED
LOCATION
GEORGETOWN, TX
TYPE B, GRADE 3
WA
202
l141ONEERBURNET
TYPE B, GRADE 4
WA
17.60
CENTEX MATBUDA
TYPE 8, GRADE 5
WA
1726
CENTEX MATBUDA
MAYSFIELD PLANT-
CAMERON, TX
FM 485
TYPE B. GRADE 3
12.50
17.50
CAMERON PLANT
TYPE 8, GRADE 4
12.00
17.00
CO. RD 229
TYPE B. GRADE 5
11.50
16.50
BRYAN, TX
TYPE B. GRADE 3
NB
19.96
COLORADO MATERIALS
TYPE 8, GRADE 4
NIB
18.92
SAN MARCOS
TYPE B. GRADE 5
NB
1992
SAN MARCOS, TX
FM 2439 6
TYPE B. GRADE 3
8.00
19.25
FM 1102
TYPE B, GRADE 4
7.50
18.75
COMAL COUNTY
TYPE 8, GRADE 5
8.50
19.75
BRYAN,TX
TYPE 8, GRADE 3
Na
NB
TYPE B. GRADE 4
NB
NB
TYPE B, GRADE 5
NB
NB
MATERIAL PRODUCED:
NEW BRAUNFELS. TX
SERVTEX PLANT,
TYPE 8, GRADE 3
14.00
1804
NEW BRAUNFELS
TYPE 8, GRADE 4
14.50
18.54
MATERIAL YARD,
TYPE B, GRADE 5
14.50
18.54
BRAZOS COUNTY
T
SALT LAKE CITY, UT
TYPE 8, GRADE 3
NB
NB
TYPE 8, GRADE 4
NB
NB
TYPE 8, GRADE 5
NB
NB
BRYAN,TX
TYPE 8, GRADE 3
TYPE B, GRADE 4
14.55
15.10
18.00
18.60
HWY 21 WEST
TYPE B, GRADE 5
15.10
18.60
BRYAN
I
AWARDED PRICES:
TYPE 8, GRADE 31OADED ONLY P Colorado Materials S: Brawl Valley Sand and Gravel
TYPE B. GRADE 4, LOADED ONLY P Colorado Materials S: 8rams Valley Sand and Gravel
I TYPE B. GRADE 5, LOADED ONLY P. Colorado Materials S: Brazos Valley Sand and Gravel
L TYPE 8, GRADE 3, LOADED 8 HAULED P. Brazos Valley Sand and Gravel S: Young Contractors
TYPE B, GRADE 4, LOADED 8 HAULED P Grams Valley Sand and Gravel S: Austin Crusted Stone
i TYPE 8, GRADE S. L & HAULED P Brazos Valey Sand and Gravel S: Austin Crushed Stone
RECOMMENDATION:
AWARD DATE:
,
t. •
..._.~.~_~;..,..._~_...,~s_..__....~ rte- y__.__y_...._,....._.~.:..:.r..,._~....! . ~ v.~..~..,_.._...__
I
•
~2 C.
BID TABULATION 2000-003
HOT MIX ASPHALTIC CONCRETE PAVEMENT
1999/2000 CONTRACT
1011511999 -1011512000
I -TYPE B, MODIFIED
2-TYPE D. MODIFIED
3-TYPE B, MODIFIED
HMAC
HMAC
HMAC - 3,000 SQ. YDS.
BIDDERS
760 NET TONS
1,600 NET TONS
PER SQUARE YARD
5 Ito
LOADED ONLY
$27.25
$27.25
LOADED AND HAULED
$ 33.00
$ 33.00
N/B
LOADED ONLY
N/B
N/B
LOADED AND HAULED
NIB
NIB
NIB
mollosm., =777
LOADED ONLY
$28.50
$28.50
LOADED AND HAULED
$32.00
$32.00
$4.50
4
RECOMMENDATION: (MARY: LOADED ONLY - TYPE B(1) AND D(2): COLORADO MATERIALS
PRIMARY: LOADED AND HAULED -TYPE B(1) AND D(2): YOUNG CONTRACTORS
PRIMARY: TYPE B (3) - YOUNG CONTRACTORS
SECONDARY: LOADED ONLY-TYPE B(1) AND D(2): YOUNG CONTRACTORS
SECONDARY: LOADED AND HAULED-TYPE B(1) AND D(2): COLORADO MATERIALS
AWARD DATE:
• 1
I.
1
•r '
r
BID TABULATION 2000-004
ASPHALT, OIL, & EMULSION PRODUCTS
199912000CONTRACT
1011511999 - 10111512000
MATERIAL AE-MME CRS-2 SS-1 HFRS•2 HFRS•2P
EST. GAL 200,000 30,000 30,000 200,000 6,000 FREETIME
BIDDERS GAL TOTAL GAL TOTAL GAL TOTAL GAL TOTAL GAL TOTAL DEMURRAGE
BRIDGES .79 158,000.00 .63 18,900.00 .63 18,900.00 .63 126,000.00 .91 5,460.00 2Hawa
ASPHALT $50ftur
CLEVELAND 2 houn
® ASPHALT 0.6192 123,840.00 0.4992 14,976.00 OA992 14,976.00 0.4992 99,840.00 0.7992 4,195.20 SOftr
EPR•11 4 hours
HOUSTON, INC. 0.425 85,000.00 $50orrr
~P
KOCH y hours
13)
MATERIALS 0.75 150,000.00 0.59 17,700.00 0.5900 17,700.00 0.59 118,000.00 0.81 5,220.00 S4ftm
u~ MAXWELL
PRODUCTS NB NIB NB NIB 1418 NB
PRIME 2 hom
MATERIALS 0.6379 121,580.00 0.5579 16,737.00 0.56 16,737.00 0.56 111,560.00 0.82 4,907.40 S401hour
0EPR•1 Prime as a subsftte for AE•Prime. It is delivered in 5,500 gallon tanker bads in aonoe~aled form at $1.701gaOon. When dkW with three parts water, EPR•1 Prime b
burred, thus the Bid Pdoe of 5.425 per gaUL
AWARDED PRICES;
AE-PRIME Primary: EPR•11Houston Secondary.. Gator Rwjdem
CRS-2 Primary. Cleveland Asphalt Seoonda7 Gator Recom
SS-1 Prin~ry. Cleveland Asphalt . Se= WW. Gator Recom
HFRS•2 Prinwry. Cleveland Asphalt Secondary: Prime Matedab
HFRS•2P PdrW Cleveland Asphalt Secanderyr. Gul States Asphalt
RECOMMENDATION; SEE ABOVE
AWARD DATE,
GATOR
2~
RECYCLERS
0.5881 117,620.00
0.5190 15,570.00
0.5190 15,570.00
N18
NB
, ;I40fieur
GULF STATES
y ~
ASPHALT
NB
0,60
18,00000
0.60
18,000.00
0.56
116,000.00
0.80
4800.00
$4W"
•
l
4
L
7
8
BID TABULATION 2000-005 (A)
CULVERT CONTRACT -199912000
1011511999.10/1512000
' it
CONTECH
CONSTRUCTION
WILSON
CULVERTS
GALVANIZED STEEL QTY.
HOUSTON TX
ELKHART, TX
ROUND AND CORRUGATED
IN FEET
ORDER
ORDER
1 t Gauge round
Single Pipe, F.O.B. Destination
7.32
4.15
Single Pipe, F.0 B. Supplier
4.67
4.15
Truck Load, F.O.B. Destination
4.76
3.73
Truck Load, F.O.B. Supplier
4.67
'3.73
Sloped Ends/Pair
22.80 + pipe
24.75 ea w/ band
5 gauge round
Single Pipe, F.O.B. Destination
8.36
5.17
Single Pipe, F.O.B. Supplier
5.62
5.17
Trick Load, F.0.8 Destination
5.78
466
Truck Load, F.O.B. Supplier
5.62
4.66
Sloped Ends/Pair
29.64 + pipe
34.42 ea w/ band
18' 16 gauge round
Single Pipe, F.O.B. Destination
9.41
6.20
Single Pipe, F.0 B. Supplier
690
6.20
Truck Load, F.O.B. Destination
7.15
5 58
Truck Load, F.O.B. Supplier
6.90
5.58
Sloped EndslPalr
36.48* pipe
48.15 ea w/ band
4 gaugeround
Single Pipe, F.O.B. Destination
10.45
8.25
Single Pipe, F 0.6. Supplier
8.99
8.25
Truck Load, F.O.B. Destination
9.38
7.42
Truck Load, F.O.B. Supplier
900
7.42
Sloped Ends/Pair
50.16+ pipe
75.15 ea wl band-
36' 16 gauge round
Single Pipe, F.0,8. Destination
14.89
12.40
Single Pipe, F.O.B. Supplier
1349
12.40
Truck Load, F.O.B. Destination
1423
11.16
Truck Load, F.O.B. Supplier
13.49
11.16
Sloped Ends/Pair
68.
149.62 ea wl band
48" 14 gaugespiral corrugated
Single Pipe, F.O.B. Destination
2926
23.70
Single Pipe, F.O.B. Supplier
27.77
23.70
TPA Load, F.O.B. Destination
29.34
21.33
Truck Load. F.O.B. Supplier
27.77
21.33
Sloped Ends/Pair
109.44+ pipe
303.75 ea w/ band
W 12 gauge spiral corrugated
Single Pipe, F.O.B. Destination
48.07
39.47
Single Pipe, F.O.B. Supplier
4560
39.47
Truck Load, F.0 B. Destination
47.76
35.53
Truck Load. F.O.B. Supplier
45.60
35.53
Sloped EndslPair
137.94+pipe
46.00#0pe+bend wl no am edge
gauge spiral corrugated
Single Pipe, F.O.B. Destination
36.58
29.20
Single Pipe, F.O.B. Supplier
34.49
2920
Truck Load, F.O.B. Destination
37.62
2626
Truck Load, F.O.B. Supplier
34.49
28.28
Sloped EndslPak
137.944pipe
48.0O+p1pe+bwW kd no ease edge
A
I
'
r
I•
I
~ i
1
l ~ •r
BID TABULATION 2000-005 (A)
CULVERT CONTRACT • 199912000
1011511999.1011512000
CONSTRUCTION
CULVERTS
QTY.
HOUSTON TX
ELKHART, TX
ROUND AND CORRUGATED
12 16 Gauge round
Sing
le Pipe, F.OZ. Destination
5w
x
7.32
x
4.15
Single Pipe, F.O.B. Supplier
4.67
4.15
Truck Load, F.O.B. Destination
4.76
3.73
Truk Load, F.O.B. Supplier
4.67
3.73
S Ems*
22.80 + pe
24.75 ea w/ band
gauge
Single Pipe, F.O.B. Destination
8.36
5.17
Single Pipe, F.O.B. Supplier
5.62
5.17
Truck Load, F.O.B. Destination
5.78
466
Truck Load, F.O.B.Supptier
5.62
4.66
Ends/Pair
29.64 + '
34.42 ea w/ band
ur 16 gauge round
Single Pipe, F.O.B. Destination
941
6.20
Single Pipe, F.O.B. Supplier
6.90
6.20
Truck Load, F.O.B. Destination
7.15
5.58
Truck Load, F.O.S. Supplier
690
5.58
Sloped Ends/Pair
36.48+ Ope
48.15 ea w/ band
24' 16 gauge round
Single Pipe, F.O.B. DestLuJtion
1045
825
Single Pipe; F.O.B. Supplier
8.99
825
Truck Load, F.O.B. Destination
9.38
7 42
Truck Load, F.O.B. Supplier
9.00
7.42
Ends/Pair
50.16+ pipe
75.15 ea w/ band
W 16 gauge round
Single Pipe, F.O.B. Destination
14.89
12.40
Single Pipe, F.O.S. Supplier
13.49
12.40
Truck Load, F.O.B. Destination
1423
11.16
Truk Load, F.O.S. Supplier
13.49
11.16
Ends/Pair
68.40.Ope
149.62 ea w/ band
48' 14 gauge spiral oorrugat
Single Pipe, F.O.B. Destination
29.26
23.70
Single Pipe, F.O.S. Supplier
27.77
23.70
Truck Load, F.O.B. Destination
29.34
21.33
Truck Load, F.O.B. Supplier
27.77
2133
Sloped Ends/Pair
109.44-pipe
303.75 ea w/ band
6(r 12 gauges corrugated
Single Pipe, F.O.B. Destination
4807
3947
Single Pipe, F.O.B. Supplier
4560
39.47
Truck Load, F.O.S. Destnatbn
47.76
3553
Truk Load, F.O.B. Supplier
4560
3553
Sloped Ends/Pair
137.94+p,pe
48.06opip"band w/ no ease edge
6(Y 14 gauge spiral oortugat
Single Pipe, F.O.B. Destination
36.58
2920
Single Pipe. F.O.B. Supplier
34.49
29.20
Truck Load, F.O.B. Destination
37.62
2628
Truck Load, F.O.B. Supplier
34.49
2628
Sloped EndslPair
137.9440pe
48.00*pip~ rd no ease edge
R
6
7
6
1
,
1
C
1 ~
i ,
11
r
--R . 1
.
BID TABULATION 2000.005 (A)
CULVERT CONTRACT -1999/2000
10/1511999.10115/2000
1
1(
11
12
-i
EST
CONTIECH
CONSTRUCTION
WILSON
CULVERTS
GALVANIZED STEEL QTY.
HOUSTON TX
ELKHART, TX
ROUND AND CORRUGATED
IN FEET
I gauge spiral corrugated
Single Pipe, F.O.B. Destimtlon
56.43
47.67
Single Pipe, F.O.B. Supplier
55.80
47.67
Truck Load, F.O.B. Destination
61.44
42.91
Truck Load, F.O.S. Supplier
55.80
42.91
Sloped Ends/Pair
18240+ pipe
75.00 f and w/no ease edge
7714 gauge spiral corrugated 3X1
60
X
X
Single Pipe, F.O.B. Destination
41.80
35.30
Single Pipe, F.O.B. Supplier
39.62
35.30
Truck Load, F.O.B. Destination
45.14
31.77
Truck Load, F.O.B. Supplier
39.62
31.77
Sloped Ends/Pair
182.40+ ipe
75. d w/no ease edge
84.12 gauge spiral corrugated 3XI
120
X
X
Single Pipe, F.O.S. Destination
66.88
54.92
Single Pipe, F.O.S. Supplier
64.98
54.92
Truck Load, F.O.B. Destination
70.22
49.43
Truck Load, F.O.B. Supplier
64.98
49.43
Sloped Ends/Pair
228.00 + pipe
100.OD+pfpe+bandw/no ease edge
84' 14 gauge spiral corrugated 3X1
1
X
Single Pipe, F.O.B. Destination
51.15
40.85
Single Pipe, F.O.B. Supplier
49.40
40.85
Truck Load, F.O.B. Destination
56,93
36,76
Truck Load, F.O.B. Supplier
49.40
36.76
Sb* Ends/Pair
228.
t 00.00+plpe+bandw/no ease edge i.
is
RECOMMENDATION: WILSON CULVERTS
.F
AWARD DATE:
I~
i
BID TABULATION 2000-005 (B)
CULVERT CONTRACT -199912000
1011511999.1011512000
CONTECH
CONSTRUCTION
WILSON
CULVERTS
ARCHED PIPE STEEL QTY.
HOUSTON, TX
ELKHART, TX
2.2/Y X 11P CORRUGATIONS IN FEET
STOCK I MEN-
ORDER
1 17' SPAN BY 1Y RISE
500
x
A
Single Pipe, F.O.S. Destination
8.36
622
Single Pipe, F.O.B. Supplier
5.98
6.22
Truk Load, F.O.B. Destination
6.14
5.60
Truck Load, F.O.B. Supplier
5.98
5.60
Sloped Ends/P*
29.84 ipe
39.37 ea w/ band
2 Z11- bIJAN BY 15" RISE
5w
A
A
Single Pipe, F.O.B. Destination
9.93
7.25
Single Pipe, F.O.B. Supplier
7.33
7.25
Truck Load, F.O.B. Destination
7.60
6.52
Truk Load, F.O.B. Supplier
7.33
6.52
Sloped Ends/Pair
36-48+pipe
$4.00 ea w/ band
3
Single Pipe, F.O.B. Destination
11.91
9.30
Single Pipe, F.O.B. Supplier
9.56
9.30
Truk Load, F.O.S. Destination
9.94
8.37
Truk Load, F.O.B. Supplier
9.56
8.37
Sloped Ends/Palr
502
90.00 ea w/ band
4 WAN BY 24' RISE
500
x
x
Single Pipe, F.O.B. Destination
15.15
11.37
Single Pipe, F.O.B. Supplier
11.87
11.37
Truck Load, F.O.S. Destination
12.64
10.24
Truck Load, F.O.B. Supplier
11.87
10.24
Sloped Ends/Pair
61.56+pipe
144.45 ea w/ band
5 4Z'SPAN BY 2W 9137-
5w
x
x
Single Pipe, F.O.B. Oestinatim
16.72
15.95
Single Pipe, F.O.B. Supplier
14.44
15.95
Truck Load, F.O.B. Destination
15.47
14.35
Truk Load, F.O.B. Supplier
14.44
14.35
Sloped Ends/Pair
14.10+ pipe
236.25 as w/band
6 49' SPAN BY 33' RISE
5w
x
x
Single Pipe, F.O.B. Destination
21.95
18.42
Single Pipe, F.O.B. Supplier
19.82
18.42
Truck Load, F.O.S. Destination
21.22
16.58
Truk Load, F.O.B. Supplier
1982
16.58
Sloped Ends/Pair
95.76+pipe
34.00+pipe+band who ease edge
7
37- -SPAN BY 38" RISE
500
x
x
Single Pipe, F.O.B. DvAnation
32.40
27.80
Single Pipe, F.O.B. Supplier
31.48
27.80
Truk Load, F.O.B. Destination
33.54
2502
Truk Load, F.O.B. Supplier
31.48
25.02
Sloped Ends/Pair
109.44+pipe
45. who ease edge
B 64, SPAN BY 43' Mr-
5w
x
Single Pipe, F.O.B. Destination
38.14
31.07
Single Pipe, F.O.B. Supplier
3562
31.07
Truk Load, F.O.B. Destination
38.87
27.97
Truk Load, F.O.B. Supplier
35.62
27.97
Sloped Ends/Pair
123.12+pipe 6
5.00• band who ease edge
9
Single Pipe, F.O.B. Destinatbn
52.25
Single Pipe, F.O.B. Supplier
50.16
Truk Load, F.O.B. Destination
53.29
Truck Load, F.O.B. Supplier
50.16
Sloped End alr
136.80+pi
1
I~•
1
i
RECOMMENDATION: WILSON CULVERTS: 1-8
CONTECH:9
AWARD DATE: IV a S 7
f
1
I' 1
I ,
'r '
•
CONTRACT FOR SERVICES FROM BR_AZOS BEAUTIFUL, INC.
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
This is an agreement by and between the County of Brazos (hereinafter referred to as
"COUNTY") and BRAZOS BEAUTIFUL, INC., a non-profit association for the improvement of
Brazos County (hereinafter referred to as "BRAZOS BEAUTIFUL").
WHEREAS, BRAZOS BEAUTIFUL is an educational volunteer organization dedicated to
improving waste handling practices (i.e., recycling and the buying of recycled products) and
improving litter control in Brazos County; and
NOW, THEREFORE, FOR AND IN CONSIDERATION of mutual promises recited herein,
the parties agree as follows:
1. BRAZOS BEAUTIFUL shall provide services to the County as follows:
Assist in coordination of Christmas tree recycling, telephone book recycling two times a
year, distribution of the recycling directory to include the Citizen Collection Stations in rural
Brazos County.
Educate the community on the need for buying recycled products through the use ofdisplays
in the local schools, libraries, shopping malls, and wherever else requested.
Organize and train area teachers on the importance of litter abatement, recycling, buying of
recycled products, maintain recycling boxes in area schools used as teaching aids and
maintain a lending library to assist area teachers in teaching litter control and reuse practices.
Promote all adopt road programs in the county through a newsletter.
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2. BRAZOS BEAUTIFUL,, INC. will be funded by the COUNTY in the amount of
Twelve Thousand Dollars (S 12,000.00), from the County 1998-99 Fiscal Year funds to be used for
salaries, rent, telephone, and other operating expenses.
3. BRAZOS BEAUTIFUL shall maintain fiscal records and supporting documentation
in the form of canceled checks, payroll
records, invoices, or other documents required for all expenditures of funds made under this
agreement.
4. BRAZOS BEAUTIFUL shall submit a financial statement to COUNTY annually.
5. All notices and documentation required to be sent to COUNTY shall be forwarded
to
ALVIN W. JONES
County Judge
Brazos County Courthouse
300 East 26th St., Suite 114
Bryan, Texas 77803
6. It is understood and agreed that COUNTY'S participation in BRAZOS BEAUTIFUL
is limited to the contribution of funds. COUNTY at no time shall be liable or responsible for the acts
ofBRAZOS BEAUTIFUL, INC. it agents, or employees. BRAZOS BEAUTIFUL, INC. at no time
shall be liable or responsible for the acts of BRAZOS COUNTY, its agents or employees.
7. Either of the parties shall have the right to terminate this agreement in whole or in
part at any time. Notice to terminate this agreement will be given in writing at least thirty (30) days
prior to the date of termination. The notice shall include the reasons for such termination, the
effective date of the termination, and in the case of partial termination, the portion of the agreement
to be terminated.
2
VOL /9,.-PArx -2VL
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SIGNED this k day of Qra --,1999.
BRAZOS BEAUTIFUL. INC. BRAZOS COUNTY
By. a= -I
Administrator County Judge
ATTEST:
Chairman of the Board
County Clerk
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TONY JONES RANDY SIMS
P►e*Ktl Brazos County Commissioners' Court Preesrct3
381-4106 3614105
WM. S. TNORNTON ALVIN W. JONES
PMT 2 County Judge CAREY CAULEY. JR.
381ch115 361.4102 Precinct 4
361.4111
October 7,1999
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Mr. David Neal
Assistant Superintendent for Business
College Station Independent School District
1812 Welsh Street
College Station, Texas 77840
RE: Property Lease -100 Anderson Street
Dear Mr. Neal:
This letter will serve as notice of Brazos County's desire and intent to continue leasing the property
at 100 Anderson Street. All other terms of the lease will be as stated in the original lease executed
in 1991.
Please advise if the above information is not correct or satisfactory.
Sincerely,
Alvin W. Jones
County Judge
copy: Judge George H. Boyett
Constable Phil Sikes
i
j Brame Courtly Cowilmuse - 3W East 25tt+ St. - Su1te 116 - Bryan. Teems 77803.5327 - Fax t4M M ON
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BRAZOS COUNTY, TEXAS '
CONTRACT FOR SERVICES
THE STATE OF TEXAS
COUNTY OF BRAZOS
This agreement made and entered into by and between Brazos County, a local subdivision
of the State of Texas. Parry of the First Part, and for brevity herein referred to as
"County", and Applied Computing Services, Inc., Party of the Second Part, and herein
referred to as Contractor.
AGREEMENT
1.
That for the consideration agreed to be paid by Brazos County, the above noted
Contractor undertakes, covenants, and agrees to perform the work herein contracted to be
done, in every detail conforming to the advertisement, proposal, specifications, including
special provisions, plans or working drawings, and special agreements, on a certain
public work described as follows:
To determine more accurately all of the likely costs and time factors for a successful
implementation of the Software Group's software modules for County Government.
Costs include TSG implementation and maintenance: CNS integration. and probable staff
costs. The resulting total costs give the Commissioners sufficient information to make a
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nrormea aec
In consideration for the services so described, it is agreed that the County will pay
Participation limited to a management and analysis role for $3000.00 or less.
2.
It is agreed that in consideration of the Contractor fully and faithfully complying with all
the terms, provisions, and stipulations contained herein or attached and made part of this
contract, the County undertakes, covenants and agrees to pay to the contractor for the
furnishing of all material and labor, and the performance of the work herein contracted
for the following sum which is evidenced by the attached proposal or bid of the
Contractor. The said sum shall be the full compensation to be received by the said
Contractor under the terms of this contract, which is performable and enforceable in
Brazos County, Texas.
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4.
It is agreed by both parties that the Contractor is not an employee of the County for the
purposes of this contract, nor is the Contractor to be construed to be an employee of the
County. The Contractor is independent and therefore responsible for all federal taxes that
may accrue as a result of this contract, responsible for payroll related costs that may
accrue as a result of this contract, is responsible for carrying all workman's compensation
insurance, and is responsible for carrying all necessary liability insurance. It is agreed
that the Contractor is responsible for all work related to this contract until it has been
accepted by the County.
5.
WITNESSETH: In testimony thereof, Brazos County has caused this instrument to be
signed in its corporate name, and on its behalf, by the County Judge of Brazos County
acting at the direction of the Commissioners Court of Brazos County, and herein stated
Contractor, therein binding themselves, their heirs, successors, assigns, and
representatives for the faithful and full performance of the terms and provisions of this
contract, individually, jointly, and severally. Executed this the 7th day of October
199.9, at Bryan, Texas.
Brazos County, Texas
Party of the First Part
Contractor:
Party he Second Part
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Subscribed and sworn to before me this IVIC' day of/Ve~ . 195;,F.
NOT Y SEAL ~!"•''tr~ BEATRIZ D. GREEN
MY CnMMICSION EXPIRES
Brazos County, Texas June 11.20oz
ti.M
otary P Commission Expires On
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Process for costing of an Integrated Justice System
Objective:
To determine more accurately all of the likely costs and time factors for a successful implementation of The
Software Group's software modules for County Government. Costs Include TSG Implementation and
maintenance; CNS Integration, and probable staff costs. The resulting total costs give the Commissioners
sufficient information to make a more Informed decision.
Method:
1. A questionnaire to each department listed as needing a module in the RFP to confirm their Interest/need
In obtaining their modules. This would be weighed against Integration issues with the remaining CNS 'Z'
modules It is possible that it may be cheaper to buy certain modules to reduce integration costs.
.ey Cautay (Business Fax)
Date: 9/24M Thm: 0:47:32 AM
Pape 2 of 2
Applied Compuling Services, Inc. Network Speclausts
3608 East 29th St., Sulte 212 Custom Software
Bryan • Texas a 77802-3814 • USA Oevelopmeni
since 19841
2. Several additional phone calls to interview recently implemented TSG Counties. This questionnaire is to
be drawn up by ACSI and reviewed by CNS.
3. Possibly one or two additional site visits with recently implemented TSG Counties to talk to the staff as
well as the IT managers. At our last visit the IT manager gave us one set of responses that didn't match
what the staff said about the system.
4. 2. Follow on request to TSG to provide time and cost to execute the Requirements and possibly the
Analysis phases referred to the In the RFP. This will allow TSG to send down an Analyst to provide a
more accurate cost for the desired modifications for those modules that are still desired.
Deliverables:
A report listing each department's Interest and ACSI's recommendation to buying the specific module.
A revised bid from TSG as to the costs of the customizations.
A budget from CNS for their Integration efforts, as well as equipment/network enhancements required.
A budget from CNS_aod the Departments with estimates of staff time required to implement the recommended
systems.
This will provide the Commissioners with a far more accurate cost and time estimate on the Integrated Justice
System.
Estimated Costs:
ACSI strongly recommends that we leverage CNS in talking to the departments, determining equipment
needs, defining the logical points to Integrate TSG with the remaining Z modules. And assisting in working up
the supporting materials necessary for TSG to provide Requirements and Analysis services. By doing so
ACSI can limit its participation to a management and analysis role, probably less than $3,000 If only a day trip
site visit is made.
TSG"s costs are unknown until they receive a list of which modules the county still wants, and what
modifications are Important enough to pay for.
CNS and staff time are assumed to be an overhead item and have no additional cost. However, it Is likely
that their turn around time on maintenance projects may increase during this project.
U
FU Wo convh" cost pvp"M Ooc rt A OW24M _ 1
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BID TABULATION 2000-002
AGGREGATE FOR SURFACE TREATMENTS
1990000 CONTRACT
1011511999.1011512000
I
,
LOADED
LOADED(
PLANT
BIDDERS
ONLY
HAULED
LOCATION
r:
GEORGETOWN, TX
TYPE B, GRADE 3
WA
20.00
81-PIONEERIBURNET
TYPE 8, GRADE 4
WA
17.60
CENTEX MAT/BUDA
TYPE B, GRADE 5
WA
17.26
CENTEX MATIBUDA
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MAYSFIELD PLANT.
CAMERON. TX
FM 485
TYPE B. GRADE 3
12.50
17.50
CAMERON PLANT
TYPE 8, GRADE 4
12.00
17.00
CO. RD 229
TYPE B. GRADE 5
11.50
16.50
man=
BRYAN, TX
TYPE B, GRADE 3
NIB
19.96
COLORADO MATERIALS
TYPE 8, GRADE 4
Na
1892
SAN MARCOS
TYPE 8, GRADE 5
NB
1992
SAN MARCOS. TX
FM 2439 &
TYPE B. GRADE 3
8.00
19.25
FM 1102
TYPE 8, GRADE 4
7.50
18.75
COMAL COUNTY
TYPE 8, GRADE 5
8.50
19.75
BRYAN,TX
TYPE B. GRADE 3
NB
NB
TYPE B, GRADE 4
NB
NB
TYPE B, GRADE 5
NB
NB
MATERIAL PRODUCED:
NEW BRAUNFELS. TX
SERVTEX PLANT,
TYPE B. GRADE 3
14.00
18.04
NEW BRAUNFELS
TYPE B. GRADE 4
14.50
18.54
MATERIAL YARD,
TYPE B, GRADE 5
14.50
18.54
BRAZOS COUNTY
SALT LAKE CITY, UT
TYPE B. GRADE 3
NB
NB
TYPE B. GRADE 4
NB
NB
TYPE B. GRADE 5
NB
NB
BRYAN,TX
TYPE B. GRADE 3
14.55
1800
TYPE B. GRADE 4
15.10
1860
KWY 21 WEST
TYPE 8, GRADE 5
1510
1860
BRYAN
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WARDED PRICES:
PE B. GRADE 3,LOADED ONLY
Y
P
Colorado Materials
S: Brains Valley Sand and Gravel
PE 8, GRADE 4, LOADED ONLY
Y
P.
Cob-ado Materials
S: Brazos Valley Sand and Gravel
PE B. GRADE 5, LOADED ONLY
Y
P.
Colorado Materials
S: Brame Valley Sand and Gravel
YPE B. GRADE 3, LOADED & HAULED
P
Brazos Valley Sand and Gravel
S: Ya r g Contractors
PE B. GRADE 4, LOADED & HAULED
Y
P.
Brains Valey Sand and Gravel
S: Austin Crushed Stone
YPE 8, GRADE 5, L & HAULED
P
Brazos Valley Sand and Gravel
S: Austin Cnrshed Stone
RECOMMENDATION:
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AWARD DATE:
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: BID TABULATION 2000-004
ASPHALT, OIL, & EMULSION PRODUCTS
199912000CONTRACT
1011511999 - 1011512000
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MATERIAL
EST. GAL
AE-PRIME
200,000
CRS-2
30,000
SS-1
30,000
HFRS•2
200,000
HFRS-2P
6,000
FREE TIME
BIDDERS
GAL TOTAL
GAL TOTAL
GAL TOTAL
GAL TOTAL
GAL TOTAL
DEMURRAGE
BRIDGES
ASPHALT
39 158,000.00
.63 18,900,00
.63 18,900.00
.63 126,000.00
.91 5,460.00
2Hom
S50Aaur
CLEVELAND
ASPHALT
0.6192 123,840.00
0.4992 14,97600
0.4992 14,976.00
0.4992 99,840.00
0.7992 4,79520
2 tome
$mw
EPR•11
HOUSTON, INC.
0.425 85.000.00
4 haaa
i5MM
GATOR
y to"
RECYCLERS
0.5881 117,620.00
0.5190 15,570.00
0.5190 15,570,00
NIB
NB
S4MM
GULF STATES
2 horca
ASPHALT
NB
0.60 18,000.00
0.60 18,00000
0.58 116,000.00
0.80 4,800.00
S4mw
MATERIALS 0.75 150,000.00 0.59 17,700.00 0.5900 17,70000 0.59 118,000.00 0.87 5,220.00 $40ftm
MAXWELL
PRODUCTS NB NIB NB NIB
NB w8
PRIME yhaas
MATERIALS 0.6379 121,580.00 0.5579 16,737.00 0.56 16,737.00 0.56 111,580.00 0.82 4,907.40 S401harr
'EPR•1 Prime as a substitute for AE-Prime. It is defmW in 5,500 ga0on tanker loads in concentrated form at $1.701ga0on. When d h&,d with tluee parts water, EFR•1 Prime is
formed, thus the Bid Price of $ 425 per gdon.
AWARDED PRICES:
AE-PRIME Primary EPR•1Mouston Secondary. GatorReclden
CRS-2 Prbnary: Cleveland Asphalt SecoWa7 Gator Recyclt+n
SS-1 Primary: ClevelarrdAspha4 . Secondary. GataRecyclm
HFRS-2 PmW Cleveland Aspha4 Secondary Prime Matubb
MFRS-2P Primary Cleveland Asphak Secondary, Gul States Asphek
RECOMMENDATION: SEE ABOVE
AWARD DATE
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BID TABULATION 2000-005 (A)
CULVERT CONTRACT -199912000
10/15/1999 -1011512000
GONTFGH
CONSTRUCTION
WILSON
CULVERTS
GALVANULD STEEL QTY.
HOUSTON TX
ELKHART.TX
ROUND AND CORRUGATED
IN FEET
`17 16 Gauge round
Single Pipe, F.0 B. Destination
7.32
4.15
Single Pipe, F.O.S. Supplier
4.67
4.15
Truck Load, F.0 B. Destination
4.76
3.73
Truk Load, F.O.B. Supplier
4.67
3.73
Sloped Ends/Pair
22.80 + pipe
24.75 ea w/ band
15' 16 gauge round
Single Pipe, F.O.B. Destination
8.36
5.17
Single Pipe, F.O.B. Supplier
5.62
5.17
Truck Load, F.O.B. Destination
5.78
4.66
Truck Load, F.0.8.Supptier
5.62
4.66
Sloped Ends/Pair
29.64 + '
34.42 ea w/ band
18' 16 gauge round
Single Ape, F.O.B. Destination
9.41
6.20
Single Pipe, F.O.B. Suppler
6.90
620
Truck Load, F.O.B. Destination
7.15
5.58
Truck Load, F.O.B. Supplier
690
5.58
Sloped Ends/Pair
36 48+ pipe
48.15 saw/ band
4 1 gauge round
Single Pipe, F.O.B. Destination
10.45
825
Single Pipe, F.0 B. Supplier
8.99
825
Truck Load, F.O.B. Destination
9.38
7.42
Truck Load, F.O.B. Supplier
9.00
7.42
Sloped Ends/Pair
50.16• pipe
75.15 ea w/ band
1 gauge round
Single Ape, F.O.S. Destination
14.89
12.40
Single Pipe, F.O.B. Supplier
13.49
12.40
Truck Load, F.O.B. Destination
1423
11.16
Truck Load, F.O.B. Supplier
13.49
11.16
Sloped Ends/Pair
68.
149.62 ea w/ band
Qr 14 gaugespiral corrugated
Single Ape, F.O.B. Destination
2926
23.70
Single Pipe, F.O.B. Supplier
27.77
23.70
Truck Load, F.O.B. Destination
29.34
21.33
Trick Load, F.O.B. Supplier
27.77
21.33
Sloped Ends/Pair
109.44+
303.75 ea w/ band
6(Y 12 gauge spiral corrugated 3XI
--1120
Single Ape, F.0 B. Destination
48.07
39.47
Single Pipe, F.O.B. Supplier
4560
39.47
Truck Load, F.O.S. DesMatim
47.76
35.53
Truck Load, F.O.B. Supplier
45.60
35.53
Sloped Ends/Pair
137.94-pipe
48.0D*plps+bend d no ease edge
6(r 14 gspiral corrugated
Single Pipe. F.O.B. Destination
36.58
29.20
Single Pipe, F.O.S. Suppfiw
34.49
2920
Truck Load. F.O.B. Destination
37.62
2628
Truck Load, F.O.B. SuMiler
34.49
26.28
Sloped Er& P*
137.94400
48X*plp&*bwW if no ease edge
4
E
5
7
8
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15Z
BID TABULATION 2000.005 (A)
CULVERT CONTRACT -199912000
1011511999 -1011512000
9
10
11
12
CONTECH
CONSTRUCTION
WILSON
CULVERTS
GALVANVEU STEEL QTY.
HOUSTON, TX
ELKHART, TX
ROUND AND CORRUGATED
IN FEET
--=K UJIDER
STOCK I ORDER
72, 12 gauge spm corW
Single Pipe, F.O.B. Destination
56.43
47.67
Single Pipe, F.O.B. Supplier
55.80
47.67
Truck Load, F.O.S. Destination
61.44
42.91
Truck Load, F.O.B. Supplier
55.80
42.91
Sloped Ends/Pair
182.40+ i
75.00+ band Who ease edge
72' 4 gauge spiral corrugated
x
Single Pipe, F.O.B. Destination
41.80
35.30
Single Pipe, F.O.B. Supplier
39.62
35.30
Truck Load, F.O.B. Destination
45.14
31.77
Truck Load, F.O.B. Supplier
39.62
31.77
Sloped Ends/Pair
182.40+pipe
75.00+0pe+band wino ease edge
84 12 gauge spiral corrugated 3X1
X
X
Single Pipe, F.O.B. Destination
66.88
54.92
Single Pipe, F.O.B. Supplier
64.98
5492
Truck Load, F.O.B. Destination
70.22
4943
Truck Load, F.O.S. Supplier
64.98
49.43
Sloped Ends/Pair
228.00 + pipe
100.00+pipe+bandw/m ease edge
84* 14 gauge spiral corrugated 3X1
120
X
X
Single Pipe, F.O.B. Destination
51.15
40.85
Single Pipe, F.O.B. Supplier
49.40
40.85
Truck Load, F.O.B. Destination
56.93
3676
Truck Load, F.O.B. Supplier
49.40
36.76
Sloped Ends/Pair
228.00+ pipe
100.00+pipe+bandw/no ease edge
9v
RECOMMENDATION: WILSON CULVERTS
AWARD DATE:
E
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BID TABULATION 2000-005 (B)
_ CULVERT CONTRACT -199912000
1011511999 -1011512000
•
101.
ESL
CONSTRUCTION
CULVERTS
ARCHEUTIPTSTIEEL QTY.
HOUSTON TX
ELKHART,TX
2-213' X 112- CORRUGATIONS
IN FEET
'17" SPAN BY 13* R
I
Single Pipe, F.O.B. Destinaticn
5w
A
8.36
x
6.22
Single Pipe, F.O.B. Supplier
5.98
6.22
Truk Load, F.O.B. Destination
6.14
5.60
Truk Load. F.O.B. Supplier
5.98
5.60
Sloped Ends/Pair
29.64+pipe
39.37 ea wl band
r
Single Pipe, F.O.B. Destination
9.93
7.25
Single Pipe, F.O.S. Supplier
7.33
7.25
Trick Load, F.0 B. Destination
7.60
6.52
Truck Load, F.O.B. Supplier
7.33
6.52
Sloped EndslPalr
36.48+ '
54.00 ea w/ band
28' SPAN BY 20 R
500
x
x
Single Pipe, F.O.S. Destnadan
11.91
9.30
Single Pipe, F.O.S. Supplier
9.56
9.30
Truk Load, F.O.S. Destination
9.94
8.37
Truk Load, F.O.B. Supplier
9.56
8.37
Sloped Ends/Pair
50.1
90.00 ea w/ band
Single Pipe, F.O.B. Destination
15.15
11.37
Single Pipe, F.O.B. Supplier
11.87
11.37
Truck Load, F.O.B. Destination
12.64
10.24
Truck Load, F.O.S. Supplier
11.87
10.24
Sloped Ends/Palr
61.56+plpe
144.45 ea w/ band
Single Pipe, F.O.S. Destination
16.72
15.95
Single Pipe, F.O.B. Supplier
14.44
15.95
Truk Load, F.O.B. Destination
15.47
14.35
Truk Load, F.O.B. Supplier
14.44
14.35
Sloped Ends/Pair
74.10+ pipe
236.25 ea wtand
Single Pipe, F.O.S. Destination
21.95
18.42
Single Pipe, F.O.B. Supplier
19.82
18.42
Truk Load, F.O.B. Destination
21.22
16.58
Truck Load, F.O.B. Supplier
19.82
16.58
Sloped Ends/Pair
95.76+plpe
34.00+ band whro ease edge
UWAR BY 38* RISE
Single Pipe, F.O.B. Destination
500
x
32.40
x
27.80
Single Pipe, F.O.S. Supptier
31.48
27.80
Truck Load, F.O.B. Destination
33.54
25.02
Truck Load, F.O.B. Supplier
31.48
25.02
Sloped Ends/Palr
109.44+pipe
45. who ease edge
64' SPAN BY 43' R=
Single Pipe, F.O.B. Destination
500
x
38.14
x
31.07
Single Pipe, F.O.B. Supplier
35.62
31.07
Truk Load, F.O.B. Destination
38.87
27.97
Trick Load, F.O.S. Supplier
35.62
27.97
Sloped Ends/Pair
123.12+ptpe
65.00• band who ease
71' SPAN BY 47'PJSE
Single Pipe, F.O.S. Destination
780
x
52.25
NIB
Single Pipe, F.O.B. Supplier
50.16
Truk Load, F.O.S. Destination
53.29
Truk Load, F.O.B. Supplier
50.16
Sloped End air
136.
1t
V' RECOMMENDATION: WILSON CULVERTS: 1-8 r.
CONTECH:9 `
AWARD DATE:R1111111F Ara
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BID TABULATION 2000-005 (C)
CULVERT CONTRACT-199912000
1011511999-1011512000
COHTECH
wumm
CONSTRUCTION
CULVERTS
ARCHED PPE STEEL
A
HOUSTON TX
ELKHART, TX
r BY r OORRUGIITIONS
STOCK ORDER -
ST
OCK I ORDE
R
Sr SPAN 13Y 'MW 1
m
%Vle Pte, F.O.S. D
es*W n
32.40
2435
Single Pte F.O.B. Suppler
2725
24.75
Trick Load, F.O.S. Dedndm
27.59
2227
Truck Lue4 F.O.B. Suppler
2725
2227
SbW End;,9*
NIB
65
m
d no 6
12
AN BY 45" RI
Single Pte. F.OB. Deslinaft
34.49
2737
Single Pte, F.OB. Suppler
29.55
27.87
Truck Load. F.O.B. DoW ellon
3036
E
25.09
Truk L.oed. F.OB. Suppler
29M
25.09
En p*
NIB
7S.
oavt
d no ease ed
t:~~
ge
66' AN 8Y St'
50wo
x
Single Pte. F.O.B. Destl Mm
37.62
30.25
Single Pipe. F.O.B. Suppler
32.76
3025
Trick Lroad, F.O.B. Desdno0on
3391
2722
Truck Load. F.O.B. Supplier
32.76
2722
EndslPet
NIB
85
d no ease
M9
e
16
SPAN sr 55• RISE
Single Pte. F.O.B. Destf Wm
4285
33.30
Single Pipe. F.O.B. Supplier
37.07
33.30
Truck Load, F.O.B. De*zWn
3823
29.97
Truk Load, F.O.B. Suppler
37.07
2997
ErnlslPal
NB
100.
d no we e
dge
81• AN BY 59' R1SE
x
Sl gle Pipe. F.O.B. Deslinathn
45.98
36.35
Single Pipe. F.O.S. Soppier
4058
3635
Truck Load. F.O.B. Des*Wm
4205
32.71
Trick Load. F.O.B. Suppler
4058
32.71
ErkdslPat
NIB
115.
d no some
e
dge
AN SY •
Sr
x
Single Pipe. F.O.B. Dm&wlbn
50.16
39.17
Single Pte, F.O.B. Suppler
41.14
3917
Truck Load, F.O.B. Des&MM
45.34
3526
Truck Load, F.O.B. Soppier
44.14
3526
S ErudslPek
NIB
125.
d no ease
AN BY 6T RISE
509
x
Single Pte. F.O.B. Desana8on
68.97
55.97
Single Pte. F.O.B. Supplier
61.73
55.97
Trick Load. F.O.B. Des&Mm
62.60
50.38
Truck Watt F.O.S. Suppler
61.73
5036
S ErkdslPuut
NB
150.
d nom e
dge
SPAN BY 71' RISE
500
x
Single Pipe. F.O.B. Des9 %Gm
7420
6003
Singe Pte. F.OB. Suppler
6656
6003
Truck Load. F.O.S. Deslnatbr
68.04
5403
Truck Load. F.O.S. Suppler
6656
5403
Sic* Ends/Pak
NIB
160.
4d no ease o
Ne
lir SPAN BY 75• RISE
x
x
Single Pipe. F.O.B. Deslba0on
7838
6405
Single Pte. F.O.S. Skuppger
70.11
64.05
Truk Load. F.O.S. Destlnafbn
7132
57.67
Truck Load,F.OB.Supplier
70.11
570
VopW EncisfPair
NB
170.
d no we e
dge
f
r
r
L
r
r
•
1
10
11
•
BID TABULATION 2000.005 (C)
CULVERT CONTRACT-199912000
10/15f1999-10/1512000
CONTECH
WILSON
EST.
CONSTRUCTION
CULVERTS
ARCHED PIPE STEEL QTY.
HOUSTON TX
ELKHART, TX
3" BY 1" CORRUGATIONS
IN FEET
STOCK ORDER
STOCK ORDER
53' SPAN BY 41' RISE
500
Single Pipe, F.O.B. Destination
32.40
24.75
Single Pipe, F.O.B. Supplier
2725
24.75
11T SPAN BY 79' RISE
500
NIB
No
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.0 B. Supplier
Sloped Ends/Pair
128' SPAN BY 83' RISE
500
NIB
N/B
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends/Pair
137' SPAN BY 87' RISE
500
NIB
NIB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends/Pair
142' SPAN BY 91' RISE
500
NIB
NIB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Suppler
S"M Ends/Pair
12
13
RECOMMENDATION: WILSON CULVERTS: 1-9
AWARD DATE:
~
,
`
.
. ,
1,
_ _ .
.
.
.
,
F
c
L II1l1
1 I
II .
I
f
1
I ~
T` •
BID TABULATION 2000-005 (D)
CULVERT CONTRACT-1999/2000
10/15/1999-10/15/2000
EST.
CONTECH
WILSON
REINFORCED
CITY.
CONSTRUCTION
CULVERTS
CONCRETE
IN FEET
HOUSTON TX
ELKHART, TX
STOCK ORDER
STOCK ORDER
12' Round
Epp
NB
N/B
Single Pipe, F.O.B. Destinatlon
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
15' Round
1,120
NB
NB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
18' Round
1,850
NB
NB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
24' Round
920
NB
NB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
30' Round
100
NB
NB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load. F.O.B. Supplier
Sloped Ends
. 1
•
01
EST.
CONTECH
WILSON
REINFORCED
CITY.
CONSTRUCTION
CULVERTS
CONCRETE
IN FEET
HOUSTON TX
ELKHART, TX
STOCK ORDER
STOCK ORDER
36" Round
1990
NIB
NIB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
48" Round
630
NIB
NIB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
60" Round
400
NIB
NIB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
72" Round
780
NIB
NIB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
84" Round
120
NIB
NIB
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
Sloped Ends
Minimum Order Required:
NO
NO
Amount of Order H Minimum Required:
WA
NONE
Delivery-single pipe within 24 hrs. of order.
NO
NO
Delivery of truckload/special order within
5.7
3-5
Truckload quantity Is:
$3,500.00
$ 1,500.00
RECOMMENDATION:
SPOT PURCHASE
AWARD DATE:
*I-
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 65 0001
DATE OF COURT MEETING: October 12. 1999
ITEM: Permission to enter Lee Fazzino's property located off Sims Lane for the purpose
of cleaning out existing channel to provide better drainage from Sims Lane and Sims
Cut-Off. Signed permission form is attached. Site is located in Precinct 4.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SU7 BY:
Richard F. Vance, P.E.
County Engineer
CC99-091
APPROVED BY:
sn
e
CPommiser Carey Ca l
recinct
ApprovedadDenledO by Commissioners' Court
Date: / n -/z . as
Alvin . Jones, Co ty Judge
>I
r
a
f~
• . A L..
6 ~
•e
91
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
AMn W. Jones
County Judge
Tony Jones OF
B9
Commissioner Pct 1 J~ 9
Sande Walker O
Commissioner Pd 2 V
Rardy Sims
Commissioner Pd 9 ~~s sRroG~
Carey Cauley
Commissioner Pd 4
Date ~p - 4,1q
1. LAND OWNER AND ADDRESS e e Fa: z v
11. LOCATION OF WORK sou fX x-4 SjM v t-ofl~
lA J-f I- r -VI I~,'*f it .
III. DESCRIPTION OF WORK TO BE DONE G/e a„ u eY t •o /
To A e de 6 c ~re n xn IcYa .s. S, c 4L a..~_ a. j
t
r
IV. MAINTENANCE YES ✓ NO
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE Q.,& ,a,- -
_ n11 f- b J n w je ,a. to d l.r r~cr C 7
/7711 be notified prior to maintenance)
Richard F. Vance, P.E. ~n ineer Aide Foreman
County Engineer C"~_
OWNER'S SIGNATURE DATE /p -
. 1
T
r
r~.
f
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 65 0001
DATE OF COURT MEETING: October 12. 1999
ITEM: Permission to enter the Alexander Methodist Church property located off
Alexander Cemetery Road for the gurgose of cleaning out Wickson Creek channel to
allow water to drain from Alexander Cemetery Road. Site will be maintained as
necessa~r ( to insure adequate drainage. Signed permission form is attached. Site is
located in Precinct 2.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
H. ACTION REQUESTED OR ALTERNATIVES:
SUB APPROVED BY:
Richard F. Vance. P.E. Commissioner William S. Thornton
County Engineer Precinct 2
CC99-092
Approvede//DeniedO by Commissioners' Court
Date: I& - Iz - Qa
Alvin W. Jones, Cori. my Judge
if 0L .1 f-.PAQrl . a & (P
i
J • 1. .
l - r 1. T •1• • •
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
• Alvw rJ Jones
Count V Judge
Tony Jonas OF c7
Commss.oncr Pct I J 99
W-11a,m S Thornton O O
Commuss over Pct 2 w (n
Rally S ,ms
Commifs+onrr Prl f b~~4 #410 E OIL f
Carey Cautay
Cornm ss,oner Pct 4 Q
Date
1. LAND OWNER AND ADDRESS API&> nc~a..- Ve,l'fia~
•
II. LOCATION OF WORK v p
A24a e/ /V- - s ~co boa
/Pixi►n 1i` ~~JL✓ ~/~i/
III. DESCRIPTION OF WORK TO BE DONE
I
aI
i
IV. MAINTENANCE YES NO
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE, Leis '//6
/;i171A47i.7e a ~S r I
s ~ ~ sz9 ~ 1~r d eoiv f P'-III .
be otified prior to maintenance) I v
Richard F. Vance, P.E. EPg4veer4d%ft/Foreman/R ent
County Engineer
Owner's Signature: DATE
r•:
~,S
C2 (P 7
e.
THIS
PAGE
LEFT
BLANK
INTENTIONALLY
.
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