HomeMy WebLinkAbout1999-09-07-0900AM-Regularr
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BR.AZOS COUNTY
BRYAN. TEXAS
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99 SFP -7 PH 2: 55
'9A 84t LIERK
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NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
SEPTEMBER 7,1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Jones.
2. Pledge of Allegiance - Commissioner Jones.
Consider and take action on agenda items 3 - 39:
3. Budget Amendment 98/99-37.
4. Personnel Change of Status.
5. Payment of Claims.
6. Request by County Court at Law #2 Judge for out-of-state travel for the court coordinator
to attend the Court Technology Conference in Los Angeles, California September 13-17,
1999.
7. Request by the Agricultural Extension Agent for out-of-state travel for agent to attend the
1999 Healthy Communities/Healthy Youth Conference in Denver, Colorado, November
9-14,1999.
8. Order restricting outdoor burning in compliance with new State Statutes effective
September 1, 1999.
9. Authorization for the Salary Fund to reimburse the General Fund $100,000.00 excess
unemployment benefits for the year ended September 30, 1999.
10. Approve the Residual Equity Transfer from General Fund (Fund 10) to, Permanent
Improvement Fund (Fund 45) in the amount of $1,600,000.00 to be used to resource
capital purchases for Brazos County.
11. Renewal of Contract with Transcor America for inmate transportation services.
12. The Annual Brazos County Funding Addendum for FY 2000 for the Health Department.
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Commissioners Court Meeting Agenda
September 7, 1999
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13. Recommendation by the Benefits & Insurance Committee for Texas County and District
Retirement System Employer Contribution Rate and ADCR Options for 2000.
14. Recommendation by the Benefits & Insurance Committee for Retiree Monthly
Medical/Dental Insurance Premiums.
15. Order Relocating Polling Place for Election Precinct 12.
16. Special Warranty Deed executed by Joe Stanley Stephen conveying an 8.31 acre tract of
land in the Augustus Williams Survey to Brazos County.
17. Appointment of three members to the Brazos Valley Council of Governments Board of
Directors.
18. Clarification of costs to be paid from Courthouse Swirity Fund.
19. Cancellation of Commissioners Court meeting scheduled for October 19,1999.
20. Request for purchase of two flagpoles for courthouse entrance utilizing courthouse
renovation contingency funds.
21. Authorization for payment of invoice from GTE for relocation of Commissioners Court
and Personnel telephones.
22. Request by Sheriffs Office Administration for authorization to use capital funds approved
for the purpose of matching a federal grant to purchase four computers for use in the
Criminal Investigation Division for an approximate total cost of $7,000.00.
23. Application by Sheriffs Office for Local Law Enforcement Block Grant and subsequent
Disparate Agreement with the Cities of Bryan and College Station and authorization for
County Judge to execute said grant and agreement.
24. Revision R-12 to the contract with W.M. Klunkert, Inc. for the construction of the
Detention Center Addition (credit for $7,735.00 for deletion of sand-blasting of concrete
panels).
25. Renewal of System Support Agreement with Hewlett Packard.
26. Request by Purchasing Department to raise the "accountability" level of Fixed Assets
from $200.00 to $500.00.
27. Blanket Purchase Orders.
28. Award of Bid #99-058, Purchase of Scale for Road & Bridge Department.
29. Award of Bid #99-055, Jail Commissary.
30. Re-award of Bid #99-054, Item 9, Cleaning Supplies for Jail.
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Commissioners Court Meeting Agenda
September 7, 1999
Page Three
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31. Requisitions from Capital Projects Funds for the following:
a. Computer software for the Sheriff s Office
b. Digital camera for the Agricultural Extension Office
C. Chair for the Brazos Center
d. Chairs for the Computer & Network Services Department
e. Scale for Road & Bridge Department
f. File Cabinet and transformers for the Road & Bridge Department
g. Secretarial Chairs for the Agricultural Extension Office
h. Camera for the Agricultural Extension Office
L Tri-fold exhibit table for the Agricultural Extension Office
j. Chairs for the Sheriff's Office
k. Tiller for the Agricultural Extension Office
32. Renewal of Maintenance Agreement (on State Contract) for Commissioners Court's
copier.
33. Request by County Clerk for purchase of a safe utilizing Certificate of Obligation funds.
34. Requisition for lease of a cashiering machine for the County Clerk's office for September,
1999.
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35. Requisition for lease of a cashiering machine for the County Clerk's office for Fiscal Year
2000.
36. Requisition for computer switches for Commissioners Court and Personnel utilizing
Certificate of Obligation funds.
37. Acceptance of Warranty Deed from Jim C. Wall and wife, Amy B. Wall, for
improvements to Jack Creek Road located in Precinct 2.
38. Request from Wickson Creek Special Utility District to construct a road bore for a water
line installation in the right-of-way of Broach Road near its intersection with Smith Road.
Site is located in Precinct 2.
39. Request from Wickson Creek Special Utility District to construct a road bore for a water
line installation in the right-of-way of Ferrill Creek Road approximately 0.8 mile from its
intersection with FM 2038. Site is located in Precinct 3.
40. Announcement of interest items and possible future agenda topics.
41. Call for citizen input and/or concerns.
42. Adjourn.
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The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (409) 3614102.
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COMMISSIONERS' COURT
REGULAR MEETING
SEPTEMBER 7, 1999
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, September 7, 1999, with the following members
of the Court present: `
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Jones gave the invocation and led the pledge
of allegiance.
The Court next considered Budget Amendment #98/99-37.1
through 37.12 which would increase funding for the Juvenile
Services Department, and reallocate funds for the Sheriff's
Office, Constable Precinct 6, Brazos Center Capital
Improvements, Agricultural Extension Service, Agricultural
Extension Service Capital Improvements, Sheriff's Jail
Administration, Building Maintenance, Treasurer's Office. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
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Commissioners Court meeting September 7, 1999
The Court proceeded to consider the change of status of
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the following employees.
NAME
Ledezma, Raul
Reyes, Mary G
Sontag, Jaimie
Probst, Andrea
Newton, Tiffany
Ontiveros, Nora
Zaragoza, Alesha
Hanks, Wilma
Dempsy, Marshall
Vance, Emily
Elarms, Latonya
Smith, Portia
Rodriquez, Frank
Henderson, Kami
Martin, Stacey
Naron, Nancy
Earp, Jason D
Menefee, Daniel
Clay, Bobby D
Martin, Gregory J
Melasky, Melissa L
Jurica, Shannon
Jones, Cynthia
DEPARTMENT REA N
Building Maintenance New Emp Temp
District Clerk
District Clerk
District Clerk
District Clerk
District Clerk
District Clerk
District Clerk
District Clerk
District Clerk
Juvenile Serv.
Juvenile Serv.
Juvenile Serv.
Juvenile Serv.
Juvenile Serv.
Juvenile Serv.
Road & Bridge
Sheriff/Jail
Sheriff/Jail
Sheriff /Jail
Sheriff /Jail
Sheriff /Jail
Sheriff/Jail
Promotion
Promotion
Promotion
Tran in Dept
Promotion
Promotion
Resignation
New Emp Temp
New Emp Temp
Termination
Resignation
New Emp P/T
Promotion
New Employee
Resignation
Resignation
Tran in Dept
New Employee
Resignation
New Employee
New Employee
New Employee
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the changes as
submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
99-009961 through 99-010392
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
The next matter for consideration by the Court was a
request submitted by the County Court at Law II Judge seeking
approval for out of state travel for the Curt Cordinator. Mr.
Munoz would be traveling to Los Angeles, to attend the 116"'
Annual Court Technology Conference" during the week of
September 13 through the 17, 1999. On motion by Commissioner
Jones, seconded by Commissioner Cauley, the Court voted
unanimously to grant the request from the County Court at Law
II Judge and approved payment of out of state travel expense
for Tommy Munoz.
Commissioners Court meeting September 7, 1999
The next matter for consideration by the Court was a
request submitted by the Agricultural Extension Agent seeking
approval for out of state travel for herself. Ms. Landeros
would be traveling to Denver, Colorado to attend the "1999
Healthy Communities Healthy Youth Conference" November 10
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j through the 13, 1999. On motion by Commissioner Cauley,
seconded by Commissioner Thornton, the Court voted unanimously
to grant the request from the Agricultural Extension Agent and
approved payment of out of state travel expense for Ms. Lupe
Landeros.
The next matter before the Court was to consider adoption
of an Order Prohibiting Outdoor Burning. The Brazos County
Commissioners find that circumstances present in the
unincorporated area of Brazos County create a public safety
hazard that would be exacerbated by outdoor burning. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to adopt the Order Prohibiting Outdoor
Burning. A copy of the Order is attached hereto.
The Court next considered authorization for the Salary
Fund to reimburse the General Fund $100,000.00 excess
unemployment benefits for the year ended September 30, 1999.
In a memo to the Court it was explained that in the last four
years, the annual accrual has not been used entirely and
there currently exists a $181,356.35 reserve. Only $35,000.00
would be needed to fund one year unemployment benefits. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to authorize the Salary Fund to
reimburse the General Fund $100,000.00.
The Court next considered approval of the Residual Equity
Transfer from General Fund to Permanent Improvement Fund in
the amount of $1,600,000.00 to be used to fund capital
purchases for Brazos County. Commissioner Cauley asked if we
had been doing this in the past. The Auditor responded that
we had. On motion by Commissioner Sims, seconded by
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Commissioner Jones, the Court voted unanimously to approval of
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Commissioners Court meeting September 7, 1999
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the Residual Equity Transfer from General Fund to Permanent
Improvement Fund.
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The next matter before the Court was renewal of a
contract with Transcor America. Transcor will provide
transportation services for inmates. The cost to Brazos
County will be a $65.00 minimum charge per prisoner per trip
for out-of-state transports plus a $.45 per mile rate and a
$50.00 minimum charge per prisoner per trip for in-state
transports plus $.50 for in-state transport. The term of the
contract will be from September 30, 1999 through September 30,
2000. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to enter into
contractual agreement with Transcor America. A copy of the
contractual agreement is attached hereto.
The Court next considered an Addendum to the Agreement
for funding the County Health Department. The amount to be
funded by Brazos County for fiscal year 2000 is $155,610.00
plus $192,242.00 in-kind funding which represents 23.43% of
the Health Department budget. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to approve payment of the funding amendment. A copy of the
addendum is attached.
The next matter for consideration was a recommendation by
the Benefits & Insurance Committee for Texas County and
District Retirement System Employer Contribution Rate and ADCR
Options for 2000. In a memo to the Court the committee
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recommended a three percent (3'k) "Flat-Rate COLA" be given to
all current retirees. This would affect only those retirees
who have been retired for one (1) full calendar year as of
midnight, December 31, 1999. This would be a one time only
increase, and would be effective for the remainder of the life
of the retiree. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to approve the
three percent (3W) "Flat-Rate COLA" for current retirees.
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Commissioners Court meeting September 7, 1999
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The next matter for consideration was a recommendation by
the Benefits & Insurance Committee. In a memo to the Court
the Committee stated that it feels the County should pay the
premium on the retirees health insurance. The retirees would
remain responsible for payment of dependent coverage. The
cost to the County for this benefit would be $3,312.00 per
month. Commissioner Cauley moved to approve. Commissioner
Jones seconded the motion. After some discussion,
Commissioners Cauley and Jones withdrew their motion and
second. Then on motion by Commissioner Sims, seconded by
Commissioner Thornton, the Court voted unanimously to table
consideration until the Requests for Proposals for county
health insurance are reviewed.
Court next considered an Order relocating the polling
place for Voting Precinct 12 from Sul Ross Elementary School
located at 3300 Parkway Terrace, Bryan, Texas to Manor East
Mall Shopping Center. This was necessary because the school
will no longer be available for the conduction of elections.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Order
relocating the polling place of Voting Precinct 12. A copy of
the Order is attached hereto.
The Court next considered acceptance of a Special
Warranty Deed executed by Stan Stephen for an 8.31 acre tract
of land in Precinct 3. On motion by Commissioner Sims,
seconded by Commissioner Thornton, the Court voted unanimously
to authorize the County Judge to accept on behalf of Brazos
County a Warranty Deed from Stan Stephen for the Greens
Prairie Road extension. With execution of the Special
Warranty Deed, the County can now drop its plan to file a law
suit against Jean Stephen.
The next matter for consideration was the appointment of
three members to the Brazos Valley Council of Governments
Board of Directors. On motion by Commissioner Sims, seconded
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Commissioners Court meeting September 7, 1999
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by Commissioner Thornton, the Court voted unanimously to
appoint the following to the Board of Directors:
Commissioner Carey Cauley, Jr.
Mr. Anderson Jones
Mayor Lonnie Stabler
The Court next considered clarification of costs to be
paid from the Courthouse Security Fund. Commissioner Cauley
moved to have the Sheriff's office deputy overtime to be
charged to the Security Fund. Commissioner Sims seconded the
motion. Commissioners Jones, Thornton, Sims and Cauley voted
"Aye". The County Judge voted "No". The motion carried.
The next matter for consideration was the cancellation of
the Commissioners Court meeting scheduled for October 19,
1999. On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to cancel the
Commissioners Court meeting for October 19, 1999.
The Court next considered a request for the purchase of
two flagpoles for the courthouse entrance utilizing courthouse
renovation contingency funds. On motion by Commissioner
Thornton, seconded by Commissioner Jones, the Court voted
unanimously to table consideration.
The next matter before the Court was authorization for
payment of an invoice from GTE for relocation of Commissioners
Court and Personnel telephones. The County's telephone
technician was in training when this work was needed. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to authorize payment of the
invoice in the amount of $600.00.
The Court next considered a request from the Sheriff's
Office Administration for authorization to use capital funds
approved for the purpose of matching a federal grant to
purchase four computers for use in the Criminal Investigation
Division for an approximate total cost of $7,000.00. The
grant was never received nor were the matching funds used. On
motion by Commissioner Jones, seconded by Commissioner Cauley,
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Commissioners Court meeting September 7, 1999
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the Court voted unanimously to approve the use of capital
funds for the purchase of four computers.
The next matter for consideration was an Application by
the Sheriff's Office for Local Law Enforcement Block Grant and
subsequent Disparate Agreement with the Cities of Bryan and
College Station and authorization for the County Judge to
execute the grant and agreement. Total grant funding is
$51,339.00. The County's cash match would be $5,144.00. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to approve application by the
Sheriffs office and authorized the County Judge to execute
the grant and agreement.
The next matter before the Court was Revision R-12 to the
contract with W.M. Klunkert, Inc. for the construction of the
Detention Center Addition. This work is no longer necessary
because of the casting method used by the contractor. It will
result in a credit in the amount of $7,735.00. The Auditor
asked if this is a reduction to-the contract or is it moving
to contingency. On motion by Commissioner Cauley, seconded by
Commissioner Jones, the Court voted unanimously to approve
Revision R-12. A copy of the revision is attached.
The Court next considered renewal of System Support
Agreement with Hewlett Packard. Total cost to Brazos County
for the Support Agreement is $16,630.73. Term of the
Agreement is from October 1, 1999 to September 30, 2000. On
motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to renew the System
Support Agreement with Hewlett Packard. A copy of the
Agreement is attached.
The next matter for consideration was a request by the
Purchasing Department to raise the "accountability" level of
Fixed Assets from $200.00 to $500.00. On motion by i
Commissioner Jones, seconded by Commissioner Sims, the Court
voted unanimously to raise the "accountability" level of Fixed
Assets from $200 to $500.00.
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Commissioners Court meeting September 7, 1999
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The Court proceeded to consider the following blanket
Purchase Orders:
Party Time Rental
Health
Department
$2,000
The Matthews Group
Health
Department
$1,800
The Eagle
Health
Department
$1,500
Buchanan Soil
Road &
Bridge
$1,000
Viking Office Sup
Treasurer
$1,000
The Eagle
Personnel
$2,000
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered awarding the following bid:
Bid No. 99-058, Purchase of Scales for Road & Bridge
Department
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John Hachmann, Purchasing Agent,
recommended acceptance of the bid
submitted by J.P. Bowlin Company. The
$38,000.00 is the cost of the scales
only. It will require $12,000.00 to
install them. It will come out of the
Road & Bridge Maintenance Fund.
Commissioner Cauley moved to approve.
Commissioner Jones, seconded the motion.
Commissioners Jones, Thornton, and Cauley
voted "Aye". Commissioner Sims and the
County Judge voted "No". The motion
carried to accept the recommendation of
the Purchasing Agent and award the
contract to J. P. Bowlin Company. A copy
of the bid tabulation is attached.
The Court next considered awarding the following bid:
Bid No. 99-055, Jail Commissary
John Hachmann, Purchasing Agent,
recommended acceptance of the bid
submitted by Keefe on items 1-12 & 24-29;
and Brazos Wholesale on items 13-23. On
motion by Commissioner Cauley, seconded
by Commissioner Sims, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contracts as noted. A copy of the bid
tabulation is attached.
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The next matter before the Court was the Re-Award of Bid
#99-054, Item 9, Cleaning Supplies for Jail. In a memo to the
Court, the Buyer informed the Court that Wade Supply Company
did not meet the bid specifications for number 9, combination
degreaser-cleaner which had been originally awarded to them.
The Purchasing Department was therefore requesting that number
9 be awarded to Southwest Auto-Chlor. On motion by
Commissioner Jones, seconded by Commissioner Cauley, the Court
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Commissioners Court meeting September 7, 1999
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voted unanimously to accept the recommendation of the
Purchasing Agent and award item 9, cleaning supplies for the
jail to Southwest Auto-Chlor. A copy of the bid tabulation is
attached.
The Court next considered approval of requisitions from
the Capital Projects Fund for the following purchases:
a) Computer Software for the Sheriff's
Office $2,525.50
b) Digital Camera for Agricultural Extension
Service $909.99
c) Chair for the Brazos Center $214.00
d) Chairs for the Computer & Network
Services Department $428.00
e) Scale for Road & Bridge Department
$38,000.00
f) File Cabinet and transformer for the Road
& Bridge Department $1,625.73
g) Secretarial Chairs for the Agricultural
Extension Service $642.00
h) Camera for the Agricultural Extension
Service $543.80
i) Tri-fold exhibit table for the
Agricultural Extension Office $704.90
J) Chairs for the Sheriff's Office $642.00
k) Tiller for the Agricultural Extension
Office $565.00
On motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to approve the
requisitions to be paid from Capital Projects Fund.
The Court next considered renewal of the Agreement on
State Contract with Ikon Office Solutions for copier for the
Commissioners Court. Cost to Brazos County will be $505.39
with 72,000 copies included plus overage charge of $.006170
for 72001 - 144,000 copies per year or $.0200 for 144,001 &
over copies per year. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to renew the agreement with Ikon Office Solutions and
authorized the County Judge to execute the Agreement on behalf
of Brazos County. A copy of the Agreement is attached.
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Commissioners Court meeting September-7, 1999
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The next matter before the Court was a request by the
County Clerk for the purchase of a safe utilizing Certificate
of Obligation Funds. On motion by Commissioner Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to authorize the use of Certificate of Obligation funds in the
amount of $3,015.00 to purchase a safe for the County Clerk's
office.
The Court heard a request from the County Clerk for
payment of a requisition for lease of an additional cashiering
machine for the County Clerk's office for September 1999.
This is due to an increase in the number of legal documents
that are being filed. On motion by Commissioner Sims,
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seconded by Commissioner Cauley, the Court voted unanimously
to approve payment of a requisition in the amount of $490.00
for the month of September, 1999.
The Court considered a request from the County Clerk for
payment of a requisition for an additional cashiering machine
for the County Clerk's office. This would be for a 'twelve
(12) month rental beginning October 1, 1999 and ending
September 30, 2000. Total cost would be $5,880.00. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to approve payment of a requisition in
the amount of $5,880.00 for an additional cashiering machine
for fiscal year 2000.
The next matter before the Court was payment of a
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requisition for computer switches for Commissioners Court and
Personnel utilizing Certificate of Obligation funds. Total
cost for the switches for both departments is $3,045.00. On
motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to approve payment of
the requisition for computer switches.
The Court next considered acceptance of a warranty Deed
for right-of-way on Jack Creek Road in Precinct 2. On motion
by Commissioner Thornton, seconded by Commissioner Jones, the
Court voted unanimously to authorize the County Judge to
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Commissioners Court meeting September 7, 1999
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accept on behalf of Brazos County a Warranty Deed from Jim C.
Wall and wife Amy B. Wall for the expansion and improvements
to Jack Creek Road.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore for water
line installation in the right-of-way of Broach Road near its
intersection with Smith Road. The site is located in Prerinrt
2. The County Engineer stated that all appeared to be in
order and recommended approval. On motion by Commissioner
Thornton, seconded by Commissioner Cauley, the Court voted
unanimously to approve the request from Wickson Creek Special
Utility District and authorized the installation. A copy of
the request is attached hereto.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore for water
line installation in the right-of-way of Ferrill Creek Road
approximately 0.8 mile from its intersection with FM 2038.
The site is located in Precinct 2. The County Engineer stated
that all appeared to be in order and recommended approval. On
motion by Commissioner Thornton, seconded by Commissioner
Cauley, the Court voted unanimously to approve the request
from Wickson Creek Special Utility District and authorized the
installation. A copy of the request is attached hereto.
Under announcement of interest items and possible future
agenda topics, the County Judge made the following comments:
1) During the Budget Hearings, there will be
a limit of three (3) minutes on
presentation of budget requests.
2) There will be a future agenda item
concerning the Water District.
There being no further business to come before the Court,
the meeting was adjourned.
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Commissioners Court meeting September 7, 1999 12
The foregoing minutes of the Commissioners Court meeting
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held September 7, 1999 have been examined and are approved in
open Court this the /S r4' day of rLeOZAal 2000, in
Bryan, Brazos County, Texas.
Alvin W. Jone
County Judge
_dkalz:
Wm. S. Thornton
Commissioner,
Precinct No. 2
Ca ey Cau ey, Jr.
Commissi er,
Precinct o. 4
Y
Commissioner,
Precinct No. 1
xcrriuy ims , f
Comm' sioner,
Pre inct No. 3
Makry n ward
County Clerk
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BRAZOS COUNTY COMMISSIONERS/ MEETING ON /qqg AT _ A.M./ftw
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1998-1999 BUDGET YEAR
NO. 98/99 37.1 thru 37.12
On this the 7~'' day of September 1999 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on September 7, 1999 the Court heard and approved a
budget amendment for the 1998-1999 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget 'adopted September 1, 1998 the following
amendment(s) to the original are hereby authorized, as described on the
attached page(s).
ADOPTED AND APPROVED this the 71'' day of September 1999.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By; • Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
VOL-m 2L ..PA9&w,5m1Jnwwa-
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BRAZOS COUNTY, TEXAS _
BUDGET AMENDMENTS
-
No. 98/99-37.1
_
9/07/99
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280001
724400
Dr.
Lab & X-Ray
$ 1,000.00
01
280001
659500
Cr.
Vehicle Maintenance
$ 1.000.00
Sheriff's Administration
To reclassifv budeet to allow for unanticipated expenditures relating to a rape victims medical
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
- - - - - - - - - -
No. 9_8/99-37.2
- - - 9/07/99
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
306001
659500
Dr.
Vehicle Maintenance
$ 350.00
01
306001
618010
Cr.
Travel
$ 50.00
01
306001
611100
Cr.
Conference Fees
300.00
Constable Precinct 6
To reclassify expend
itures to cover expend
itures for the rest of this fiscal year.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99-37.3
9/07/99
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 310001 710400 Dr. Contract Placement $275,000.00
01 405000 Cr. County Sales Tax $275,000.00
Juvenile Services
To increase the budget to allow for the estimated Contract Placement ex nditures
until the end of this fiscal year. To increase the revenue budget for the County Sales Tax.
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01
170001
516400
Dr
Hourly- Temporary
$
1,085.00
01
170001
516300
Cr
Hourly -Part Time
$ 1,085.00
,
I
,
Building
Maintenance
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99-37.4
9/07/99
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
To establish a budget in Hourly T
em ora
to hire a temporary re lacement for
an em to ee out on medical leave.
par
k
e
,
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99-37.5
9/07/99
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
45 630005 803420 365099 Dr. Furniture S 214.00
45 630005 613250 365099 Cr. Minor Furniture S 214.00
Capital Improvement Fund
Brazos Center
To reclassify budget to allow the purchase of a new secretarial chair under bid 1199-046,
Wilton's Office Works.
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_ BRAZOS COUNTY, TEXAS
_ BUDGET_ AMENDMENTS
No. 98/99-3_7_.6
--------------9/07/99
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 370001 613250 Dr. Minor Furniture $ 85.00
01 370001 606000 Cr. Office supplies $ 85.00
Agricultural Extension service
To reallocate funds to allow the purchase of a folding table.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99-37.7
9/07/99
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
45
630005
802810
370099
Dr.
Electronic Equipment
$ 910.00
45
630005
802030
370099
Cr.
Computer - Hardware
S 170.00
45
630005
806700
370099
Cr.
Printers
740.00
Ca ital Improvements Fund
l
Agricultural Extension Service
I
I
To reallocate budgeted funds to a
llow the purchase of a Nikon Digital C
amera.
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BRAZOS COUNTY, TEXAS
BUDGET _AAiENDA_TENTS---
---No._98/99-37.8----- - -
9/07/99--- - - - - - - -
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280020
618060
Dr.
Travel-Inmate Transport
$ 6,500.00
01
280020
516150
Cr.
Hourly - Law Enforcement
$ 6,500.00
Sheriff - Jail Administration
To reallocate budget
to allow for a higher th
an anticipated number of transports from
other jurisdictions.
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VOA
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99-37.9
9/07/99
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
370001
802810
Dr.
Equipment Electronics
S 550.00
01
370001
601300
Cr.
Computer Supplies
$ 400.00
01
370001
601700
Cr.
Copier Supplies
150.00
01
370001
802860
Dr.
Equipment Other
305.00
01
370001
803420
Dr.
Furniture
642.00
01
370001
615000
Cr.
Printing
947.00
Agricultural Extens
ion Services
To reclassify budget to allow the purchase
of the following capital outlay items:
Nikon 35mm Camera
Three (3) Secretarial C
hairs
Exhibit Panel
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BRAZ_OS COUNTY, TEXAS
BUDGET AMENDMENTS - -
No. 98/99-37.10
9!07/99 - - - -
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
170001
604400
Dr.
Janitorial Supplies
$ 1,000.00
01
170001
650500
Cr.
Building Maintenance
$ 1,000.00
Building
Maintenance
To reclassify line item budget to allow for antici aced expenditures through the fiscal year
ending Se
ptember 30, 1999.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 9_8/99-37.11
9/07/91 -
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 280001 715020 Dr. Rental Facility S 200.00
01 280001 613000 Cr. Estray Animals $ 200.00
Sheriff's Administration
To reclassify budeet.
'S' Il?i~aW
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IFA
BRAZOSCOUNTY,TEXAS
- - -
- - BUDGET AMENDMENTS -
No. 93/99-37.12
- - -
9/07/99
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
120001
601300
Dr.
Computer Supplies
$ 200.00
01
120001
601700
Dr.
Copier Supplies
$ 300.00
01
120001
616200
Dr.
Subscriptions & Publicatio
200.00
01
120001
521000
Cr.
Employment Services
700.00
Treasurer's Department
To reclassify budget to allow for overrun in line items.
'M
BRAZOS COUNTY
BRYAN. TEXAS
BRAZOS COUNTY COMMISSIONERS COURT
ORDER PROHIBITING OUTDOOR BURNING
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WHEREAS, the Texas Legislature has granted to the Brazos County Commissioners Court
the authority to restrict outdoor burning when necessary to protect public health and safety pursuant
' to the Local Government Code §240.906, and
WHEREAS, the Brazos County Commissioners Court hereby finds that circumstances
present in the unincorporated area of Brazos County create a public safety hazard that would be
exacerbated by outdoor burning;
NOW, THEREFORE, BE IT ORDERED that pursuant to the authority granted to the
Brazos County Commissioners Court by Local Government Code §240.906, the following order is
adopted:
1) Outdoor bunting is prohibited in all of the unincorporated area of Brazos County. 10
2) This order is effective on the day it is adopted and for 90 days thereafter unless the
restrictions are terminated earlier based on a determination made by the Texas Forest
Service or this Court.
[ 3) This order does not prohibit outdoor burning activities related to public health and
safety that are authorized by the Texas Natural Resources Commission for: (1)
firefighter training; (b)public utility, natural gas pipeline or mining operations; or (c)
harvesting of agricultural crops.
4) A person commits an offense if the person knowingly or intentionally violates the
prohibition established by this order.
5) A violation of this order is a Class C misdemeanor, punishable by a fine not to
exceed $500.00.
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ADOPTED this r. day of September, .1999 by a vote of S_ ayes and nays. i
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Alvin . NP-Jon; Co Judge
Attest:
Mary And Ward, County Clerk
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CONTRACT
THIS CONTRACT, entered into this 30th day of September, 1999 and run consecutively thru
September 30, 2000 by and between TRANSCOR AMERICA, a Tennessee corporation,
(hereinafter referred to as the Contractor") having its principal offices located at 646 Melrose
Avenue, Nashville, TN 37211 and Regional Offices located at Mendota, California; Cocoa, Florida;
West Palm Beach, Florida; Elizabeth, New Jersey; Ponce, Puerto Rico; Taylor, Texas; Washington,
D.C. and Brazos County Sheriffs Department, Bryan, Texas (hereinafter referred to as "the
Department"),
WITNESSETH
That the parties, for and in consideration of the covenants and agreements hereinafter mentioned to
be kept and performed by and between the parties, for the term and under the conditions hereinafter
set out, agree and contract as follows:
GENERAL PROVISIONS
1. Upon the request of the Department, agents of the Contractor shall assume custody
of prisoners committed to the custody of the Department and provide interstate transportation of
said prisoners from and to locations designated by the Department.
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2. In assuming custody of such prisoners the Contractor's agents shall perform their
responsibilities for security and control of prisoners in a professional manner and in accordance
with the Department's written policies and procedures and such policies, procedures and directives
as may be promulgated in the future regarding the use of force and the security and control of
prisoners. In the event that there are no written policies or procedures, the Contractor shall follow
reasonable, customary operating procedures.
3. In the event of unusual incidents, emergencies, and/or controversial situations which
arise in the performance of their services to the Department, the Contractor's agents shall report
such incidents to the Department in accordance with the Department's directives. For purpose of
this paragraph "unusual incident, emergency, or controversial situations" include but are not limited
to any act of violence by a prisoner or other passengers, any escape or attempted escape of a
prisoner or any other breach of security, any excessive delay in the transportation of a prisoner, any
medical condition of a prisoner or other passenger requiring emergency medical treatment, any
mechanical failure that would normally require formal reports to the cognizant regulatory agency
and any refusal of law enforcement agencies to release a prisoner to the Contractor as authorized or
directed by the Department.
4. Agents of the Contractor shall assume custody of such prisoners from authorized agents
of the Department, at the location of incarceration determined by the parties to be suitable for such
purpose, to transport such prisoners to their destination or other specified location. Upon arrival,
Contractor shall surrender custody of such prisoners to the Department or to the law enforcement
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b. Diabetics whereby prescribed medication must be injected and/or refrigerated;
C. Epilepsy whereby seizure activity is not adequately controlled;
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agency as designated by the Department. The Department shaU have the right to cancel its pick up
order within twenty-four (24) hours after placing the order. Any other cancellation may be made
only with the consent of the Contractor. If the Contractor is en route or attempts to pick up a
prisoner and that pick up is canceled, the Department, at the option of the Contractor is subject to a
cancellation charge of 50% of the original charge for that trip.
5. To insure that prisoners are surrendered by the Contractor to the custody of the
Department or its duly authorized agents, corroborative identification of Department personnel
designated to accept custody of the prisoners shall be presented to the Contractor's personnel at the
place and time of surrender of custody. The Contractor shall not surrender custody of prisoners
without fast verifying the identification of persons to whom custody of prisoners is being
transferred.
6. In the event of delays whether or not beyond the Contractor's control, including
inclement weather or mechanical malfunctions, the Contractor shall provide for all prisoner costs,
except medical, related to such delays including, but not limited to, food and lodging.
7. All prisoner's medical costs, including, but not limited to, the costs of transportation
to or from any medical facility shall be paid by the Department. The Contractor shall be
authorized to obtain emergency and/or routine medical treatment for prisoners whenever deemed
necessary. All such expenditures shall be reported to the Department in detail.
Transportation of Prisoners
Who May Have Medical Problems
Contractor reserves the right to refuse to transport persons with medical conditions when there is
risk of acute or chronic medical condition(s) worsening as a result of motor vehicle transport. When
medical status of the individual is prohibitive to ground transport, Contractor will offer the
requesting agency escorted transport by commercial air at applicable rates if a written release for
such travel is available from licensed medical personnel. Contractor has learned through years of
experience and many miles of prisoner transport that seemingly minor medical conditions can
worsen or require immediate medical attention during extended ground trips. In such cases, there is
potential for unnecessary discomfort or suffering by the passenger and added cost to the requesting
agency.
Medical conditions that exclude persons from Contractor ground transport eligibility include, but
are not limited to, the following:
a. Cardiovascular problems requiring medication or prescribed procedures;
6
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d. Pregnancy,
C. Fractured bones requiring casts or braces designed to immobilize injured areas;
f. Critical wounds;
g. Communicable diseases or any other medical condition that may place the
passenger, transport personnel and other passengers at risk.
h. HIV positive or AIDs.
In any case not covered above, or in which the holding agency has not accurately advised the E
requesting agency and/or Contractor personnel of the prisoner's medical condition, the Contractor's r
Officer-In-Charge shall contact Contractor's management PRIOR to accepting custody of the
prisoner.
INSURANCE
The contractor shall maintain the following insurance coverage:
•
Comprehensive General Liability - coverage for professional/law enforcement liability in an
amount not less than fifty million dollars ($50,000,000).
Automobile Liability - including coverage for automobiles in an amount not less than thirty
million dollars ($50,000,000), combined single limit (CSL).
Worker's Compensation Insurance in an amount not less than one million dollars
($1,000,000) per occurrence with all States Endorsement type.
Certificates of the above referenced coverage, with a thirty (30) day cancellation clause, shall be on
file and available to the Department upon request. Cancellation of the above referenced insurance
coverage shall be grounds for termination of this contract.
METHOD OF COMPENSATION
•
1. The method of compensation for ground transportation services provided by
Contractor are determined by a per mileage fee. The rate per mile for out-of-state transports is $.45
assessed on one way ground mileage from the point of pick up to the point of drop off. The rate
per mile for in-state transports is $.50 assessed on one way ground mileage from the point of pick
up to the point of drop off. There is a $65.00 minimum charge per prisoner per trip for out-of-state
transports and a $50.00 minimum charge per prisoner per trip for in-state transports. Mileage is
determined by the PC•MILER route mileage tariff I.C.C. No. ALKP-10018. See attached in-state
map for price schedule.
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2. Discounts:
There is a twenty-five percent (25%) discount for an additional passenger
transported between the same pick up and drop off points at the same time for out-of-state
transports. There is a fifty percent (5(r) discount for an additional passenger transported
between the same pick up and drop off points at the same time for in-state transports.
3. Transport of Females:
An additional charge of S.10 per mile is assessed for transportation of female
prisoners in addition to all other applicable charges.
4. Court Appearances: A surcharge for court appearances in New York, New York
and New Orleans, Louisiana will be an additional two-hundred ($200.00) dollars and all other court
appearances will be $75 in addition to all other applicable charges.
PRISONER HOUSING
In consideration of the above Method of Compensation for inmate transports the following
agreement is also made a part of this transportation contract concerning the housing of inmates in
the custody of TransCor America while en route. Therefore, in consideration of the understandings
and agreements set forth herein, the Sheriff and TransCor America agree as follows:
1. This agreement is to make available to TransCor a facility to temporarily house
prisoners in its care and to insure payment to the Sheriff.
2. The Sheriff hereby agrees to furnish temporary housing and meals for prisoners in
the custody of TransCor, with the same degree of care and supervision as regular inmates.
3. TransCor America hereby agrees to pay to the Sheriff the sum of 520.00 per
prisoner per 24-hour period for housing in the jail of Brazos County, Texas. TransCor further
agrees to pay the Sheriff cash when services are rendered.
ASSIGNMENT AND DELEGATION
Contractor shall not assign, sublet or transfer any interest in and duty under this agreement without
the consent of the Department and
no assignment shall be of any force or effect whatsoever unless and until the Department shall have
so consented in writing.
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SEVERABILITY
If any term or provision of this agreement shall be found to be illegal or unenforceable, then,
notwithstanding this agreement shall remain in full force and effect and such tern or provision shall
be deemed strickened.
LAW AND VENUE
Agreement shall be deemed to be made in and shall be construed in accordance with the laws of the
State of Tennessee. Venue shall be in Davidson County, Tennessee.
SECTION HEADINGS
The section headings contained herein are for convenience and reference and are not intended to
define or limit the scope of any provision of this agreement.
OBJECTION TO STATEMENTS
Department's failure to object to any statement, invoice or billing rendered by Contractor within
thirty (30) days after receipt thereof shall constitute Department's acquiescence with respect thereto
and shall render such statement, invoice or billing in account stated between Contractor and
Department.
AMENDMENT AND WAIVER IN WRITING
No provision of this agreement can be amended or waived, except by a statement in writing, signed
by the party against which enforcement of the amendment or waiver is sought.
Any communications concerning this agreement shall be addressed as follows:
As to Contractor. John G. Zierdt, Jr., President
TransCor America
646 Melrose Avenue
Nashville, TN 37211
As to Department: Al Jones, County Judge
Brazos County Courthouse
300 E. 26th St., Suite 114
Bryan, TX 77803
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ENTIRE AGREEMENT
All of the agreements between the parties arc included herein and no warranties, expressed or
implied, representations, promises or statements, have been made by either party unless endorsed
herein in writing and no change or waiver of any provision hereof shall be valid unless made in
writing and executed in the same manner as this agreement.
This contract shall work to the benefit o& and be binding upon, the parties, their successors and
assigns this contract for the length of time as specified in this contract by both parties. This
contract must be signed and executed within ninety calendar days from the contract starting date
noted on page one of this contract. This contract is void if not signed and executed within those
ninety calendar days.
IN WITNESS WHEREOF, the parties hereto have hereunto executed this contract on the day and
year above written.
Ca-- - AS TO THE DEPARTMENT:
Al Jo s, ount Judge
By: By: U
Witness Wayne Dicky, I N1 Administrator
Date: 9 - 7 _ 9 s
L
R. C. Hancock
Executive Administrator
9
Date:-T/~Wd
AS TO TRANSCOR AMERICA
By:
Jo G. Zicrdt, Presiden
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FUNDING ADDENDUM
The current Members of the Brazos County Public Health District do hereby agree to the
following contributions for fiscal year 7000 commencing on October 1, 1999 and ending
on September 30 2000 .
ENTITY AMOUNT OF IN-HIND TOTAL PERCENT
CONTRIBUTION CONTRIBUTION
Brazos
County $155,610 $192,242 $347,852 23.43%
In all other respects the terms and conditions of that certain Cooperative Agreement dated
September 26, 1995 are hereby confirmed, ratified and adopted.
This document may be executed in multiple counterparts, each of which shall be deemed
an original for all purposes and all of which constitute, collectively, one agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Funding Addendum
to be executed as the ryTM day of 1999.
ATTEST: BRAZOS COUNTY
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By:
a -
MARY 40 WARD, County Clerk ALVIN W. JO ES, County Judge
1DL_.J,__7_..PAQ 5~7 -
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ORDER RELOCATING POLLING PLACE FOR ELECTION PRECINCT 17
WHEREAS, there exists at the present time a certain polling place which can not be used
for the purpose of conducting elections; and
WHEREAS, the polling place for Election Precinct 12 is located in the Sul Ross
Elementary School located at 3300 Parkway Ten-ace, Bryan, Texas; and
WHEREAS, the Commissioner's Court has been notified by the Sul Ross Elementary
School that the school located at 3300 Parkway Terrace, Bryan, Texas, will no longer be
available for the conduction of elections; and
WHEREAS, the Manor East Mall Shopping Center has agreed to allow the polling place
for Election Precinct 12 to be located in the Manor East Mall Shopping Center building located
at Villa Maria Road and Texas Avenue, Bryan, Texas:
NOW, THEREFORE BE IT RESOLVED BY THE COMMISSIONERS COURT OF
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BRAZOS COUNTY, TEXAS THAT:
Pursuant to section 43:031 (d) of the Texas Election Code that the location of the polling
place be relocated in Brazos County to wit:
(1) THAT the polling place for Election Precinct 12 be located in the Manor East
Mall Shopping Center, located at Villa Maria Road and Texas Avenue, Bryan, Texas;
(2) That submission be made to the Assistant Attorney General, Civil Rights Division
Voting Section, Department of Justice, Washington D.C. requesting preclearance of the Order
pursuant to Section 5 of the Federal Voting Rights Act.
ADOPTED this 07 V day of 1999 by a vote of
_X~_AYE,S and f3 NAYS.
Alvin W. Jones, Co Judge
ATTEST
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Mary AKVard
County Clerk
V0L-.! ...PAGre.
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R A V E Y & A S S O C I A T E S
LIM
1505 SOUTH COLLEGE AVENUE BRYAN TEXAS 7780 1
409 779-0769 Voice Fax 409 822-0769
August 31, 1999
•
Commissioners Court
Brazos County Courthouse
300 East 26th Street, Suite 114
Bryan, Texas 77803
Re: Brazos County Detention Center Addition
Bryan, Texas
Project No. 9403
Dear Commissioners:
This letter is a request to delete the sand blasting of the interior surfaces of the concrete wall
panels. This work is included in the Contract bid but is no longer necessary because of the
casting method used by the Contractor. The deletion will result in a credit in the amount of
$7,735.00. It is the opinion of the architect that the credit amount is equitable and acceptance is
recommended. This work will hereafter be referred to as Revision R-12 (Delete Sand Blasting of
Concrete Panels). Please advise of acceptability.
If you have any questions, please contact me.
Sincerely,
Rick Ravey
Architect
W~r..Jq ~PAGM 5
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89/16/99 16:35:8Z
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7488735-> 4893614488 Page 88Z
HEWLETT
PACKARD
QUOTATION FOR SUPPORT SERVICES
PACKAGE SUMMARY
BRAZOS COUNTY DATA PROCESSING
rhiorww reetne4! ° 'I3e>~riolinn Invoice Authwbmtlon rwr6t t
1. 391=424 5151A43S2 X8f4w 30"we so Nelwt swpe M 04169 3 10.716.02
TfAd Support Price 3 10.716.02
NOTE:
All quoted pries are ♦alld for" days from Judy 28. 1999
Total Support Price indudw all di%anmCt
Pteme see the S=mary of Cbarxa page for the etpected MUbw by invoice period.
Taxes have been added at current rate, bovverer, clot rates wW be time In effect at the date of Inralcing.
Subject to Hewlett-Packard Company (HP) Term and Gutditiom of Sales and Service ExMW E16, dated 10/98.
PLEASE READ THE ENCLOSED HP YEAR 2000 SUPPORT SERVICES MR14ATION SHEET FOR
IMPORTANT INFORMATION REGARDING HP SUPPORT AND THE YEAR 2000.
Pleaae direct quL-4do + about your aypnmvmt to yaw Suppnt Aweetnents Admteti*sbl .
Rick De L Rosa
HEWLETT-PACKARD CO
8000 FuucWIv Blvd MS 5636
Roseville CA 95747.5536
1-500-386-1115 3653761 FAX 1-800.231-0977
Plm mfcfmw the Suppwt A8mnwn Number on my cormpondcoce or inquiry. July 28. 1999
•
89/16/99 16:35:58
?488735->
4893614488
Page 883
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HEWLETT
PACKARD
Ri,-k De La Rush
HEWLETT-PACKARD CO
8000 Fuudulls Blvd MS 5636
Roseville CA 95747-5636
1-M-386-1113 x53761 FAX I-800.231.0977
July 28, 1999
M 1 DEAN
BRAZOS COUNTY DATA PRO(1 SSINO
SUITE 102
202 EAST 27TH
BRYAN TX T7803
HP Support Agreement Proposal: 59288424
Support Identifier: BRAZOSK220
Dear M J DEAN
Enclosed is a proposal to renew your current System Support Agreement.
Please review this proposal's services, support items, coverage dates, address and
company contacts and advise us of any changes. Pay special attention to any products
appearing for the first time on your agreement as any additions may still be in warranty
status. Be Sire to advise us of required modifications prior to submitting your purchase
order.
Please make a note of the support identifier, shown above. rn order to facilitate proper
linkage of all your active agreements and provide greater visibility of your support when
dealing with the Response Center on any software-related services, your support
identifier may require change. If this is the case, we will notify you.
To order the support services detailed in this package, please send billing authorization
or the attached Quick Order Form, to the above address. YoLr authorization should
reference the proposal number and provide invoicing instructions and tax status, as
described on the attached Quick Order Form. Applicable sales tax will be added to yoar
invoice. Some state laws require that sales tax be applied to both hardware and
software support when purchased together. To claim exemptions, a cop) of your
exemption certificate is required. All orders will be processed according to
Hewlett-Packard's Terms and Conditions of Sale and Service.
We would like to take this opportunity to thank you for your valued business and look
forward to ser%ing you in the months ahead. Should you have any questions or require
further assistance, please don't hesitate to contact us.
Sincently,
Rick De La Rosa
Support Agreements Specialist
/enc.
0
89/16/99 16:37:84 ?489735-> 1893614488 Pape 884
HEWLETT
QUICK ORDER FORM -CJ p~~p~
Hewlett-Packard Support Agreement Proposal x'59288424
Hewlett-Packard Support Agreement Support Identifier: BRAZOSK220
Please complete the information below. If your company does not issue purchase order
numbers, please feel free to use this forth as your letter of authorization.
Check here if REVISIONS to the enclosed proposal have been indicated.
BILLING OPTIONS (check one):
Annual Invoice
Quarterly Invoice (total annual amount must exceed 5500)
Monthly Invoice (total annual amount must exceed $500)
ORDERING OPTIONS (check one):
OPEN-ENDED: Sign below to authorize an 'open-ended' invoice authorization
which will allow HP to add products services to your agreement as necessary and
continue your support from year to year. This option saves you the time and
expense associated with issuing a new p.o. each time support is added. price
changes occur, or end dates are reached. You wiJ be repriced annually and
given 60-days notice. If using an open-ended authorization, lease attach
"Invoice to" and "Contact' addresses to this form. Cancellation requires
30-days written notice.
LIMITED: Sign below to receive limited (annual) renewal notification prior to
the expiration of your agreement. If using a limited invoice authorization,
please attach "Invoice to' and 'Contact" addresses to this form. Cancellation
requires 30-day written notice.
TAX S'l'AT US: Taxable XX Tax Exempt Exemption # 74-6000-433
If you have not already done so, please forward a copy of your tax exemption certificate
for our files.
Printed Nance Alvin W. Jones
Title Count Judge
Authorized Signature
Invoice Authonzation Number
Nate 9/14/99 Phone 409/361-4102
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Page 665
QUOTATION FOR SUPPORT SERVICES P CKART
SUPPORT MEN 1MR: BRAZOSK220
AGREEMENT START DATE: 10/01/90
SUPPORT AGREEMENT NUMBER: 315IA4552
END DATE: 09/10/00
PROPOSAL NUMBER: 59288414
1
EQuipmest Location
Conn. &-ts
112 AZA6 COUNTY
MR SfiRVICt HU3ASE CALL 1-JUNI-W300
272 EAST 27TH STE 102
BRYAN TX 77602
Hardware S stem Contact
MARY JANE DEAN
(40913611467
CUSTOMER CONTACT IN-FORMATION
Plamw venfy :mmm. wMrcmm and tdepbuoe numbers. CaWwt your Hewlett-Pat:kard Suppot Agroemeath Admontmor
with any ehangea
Suppmt Aareement Conolct
Invoice Addrz~I
M J DEAN
BRAZOS COUNTY
:4091 3CIlb7
DATA MOCEUING DEPARTMENT
BRAZOS COUNT DATA ►RO(SUINO
21r E Z7TH ST STE 102
SURE 1171
BRYAN TY 776W.19S0
202 EAST 27TH
BRYAN TX 77603
Software Syvum • ManaYer
Support f4laterials Ship-To
MARY JANE DEAN
MARY JANE DEAN
(4041361-4467
(409)1611467
BRAZOS COUNTY
BRAZOS COUNTY
202 EAST 27TH STE 102
202 EAST 27TH VM IM
BRYAN TX 77601
BRYAN TX 7:601
RESPONSE CENTER CALLERS
Soltwam Support Primary Calks-
MARY SANE DEAY (400) J61-4467
Alt4rmte Calkr:
NIA
After Hours Cann.
MIA
For nP hdanrl Uw cm! QX13J671"s Agreement 1
iopp~xr Urea Nuatba 31)5)9640
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, 1999
I 89/16M 16:39:85
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HEWLETT" .
_•QUQTATIONTORSUPPURT SERYIC_ES ,.z F e PACiCAAD.:
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SUPPORT IDENTIFIER: BRAZOSK220 AGREEMENT START DATE: 10/01199
SUPPORT AGREEMENT NUMBER: 315IA4552 END DATE: 09ri0100
PROPOSAL NUMBER: 59288424
SUPPORT SERVICES SUMM4RY
Prodtit t' Nurtti7er DesCrip~ion: ` 'Qt2,.. - List Pace
H5335A Hardware, Software and Network Support 1 t 10,716.02
4 Hr. an-rite rerpon.w. 24x7 1
Network support cimlined l
CD-ROM (disk only) 1
Manuals on CD-ROM t
Central .y4em(v) in suppexf Sinn; 1
K4xx/5xx/4W l
24x965 Phmwm SW assist el,titila prLdd l
Total Quotation Price S 10.716.02 I
NOTE:
Please see the Summary of Charges pate for the eepeated bitlb* by invoice period.
All quoted prices are valid for 90 days from July 28, 19"
Subject to Hewlett-Packard Company OM Team and Conditions or Sale and Service Exhibit W. dated 10U9S I
and HP System Support Exhibit S. dated 7/98.
PLEASE READ THE ENCLOSED HP YEAR 20M SUPPORT SFR11CES DWORIWATION SHEET FOR
1111PORTANT INFORMATION REGARDING HP SUPPORT AND THE YEAR 2000.
I
i Far 11P latasal Un W7.007)1071993 Agreematt l
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QUOTATION
FORSCTPP
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PACKAAO
SUPPORT WEN TFIER: BRAZOSK220
AGREEMENT START DATE: 1010109
SUPPORT AGREEMENT NUMBER: 3151A4552
END DATE: 0950;W
PROPOSAL NUMBER: 59288424
HARDWARE SUPPORT SERVICES
Pisiduct! '?roduct Desa~ptionf ° ' , ' Covernre Suppait'' d !tenulud `
.thy umbav'
A.WA 1 HP 9000 K220 Saver w/128 MB ECC awror"
10,,01!49 09,JA00 x,444 00
3n1A74948
A34524 1 120 MHz PA RISC 7200 CPU v`ith 2 MB cache
11/20,99 o9twoo )52.47
A3021A 3 128 MB ECC HMgh Density Memory Module
10MU99 09130,00 0 00
A3715A 1 Fa►t CD-ROM Drive for HP 9000 Serves
10.,01!99 095010D 1" 00
7659207746
A3542A 1 12GB DDS 3 DAT tape dnve
10MI199 09/fA'00 528 00
G900164W2
A3027A 1 128 MB ECC High Dmmty Memory Module
10,101199 091)0,00 0 00
A3131A J 128MB Me:aury Mudule for E Curt Servar
ttUI&" 09130%00 0 00
COMA 1 Sawn Desktop 4GB SE drdt module
WIN" 09/30,00 301 ff
ToW Hardware List Puce:
4,&W.02
Total Hardware NET Price:
4,860.02
Extended CowmMe Notes
Coverage days:Mon•Sun,inddr.HP Holiday.
Covm&e holas: 8:00 am. b 8:00 am.
Response Tinw 0.4 hrz
Zone 1: 0.2S mileL
I
MAiJJV .llfi AS
Saopon prMr Mrebswr.y 31)f)9649 AS ree I
Pap 3
July 28, 1999
5+5
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SUPPORT MENTIFER: BRAZOSK220
AGREEMENT START DATE: 10101/99
SUPPORT AGREEMENT NUMBER: 3151A4552
END DATE: 09x,0100
PROPOSAL NUMBER: 59288424
SOFTWARE SUPPORT SERVICES
soft
Snfla4te
Product Description
Qt Product Number
HP-UX Operating System Llcerm. Servem
1 93919EA
2 ucr licence
l B3919EA UAl
HP-UX Operating System Mafia for Servers
I B392CEA
U.S. - English IocAh7AIlOn
I B3920EA ABA
HP-UX venion 10.20 nmuals
t B1921CA I
General wage manuala
1 B3921CA OBD
Pladuct,
.'~.'I~ I~lf Ali Y 1 III; •1 ~I .1
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10+01/99 t19n0+oo
0.00
W919EA
UAl 2 wvr license
10rovv9 t19n0oo
I44.00
H2012A
Sw LTV Up law for HP 9000
ta0199 0on0roo
0.00
H2012A
138 SW LTU Upc4l: K4u/Saa/4W
10101!99 09.1mloo
1.50.00
H2069A
HP OS Mtls 9000 Mud Order Suppurt 10AI199
09/30100
0.00 I
H2069A 138
OS UPDATES CD DOCS K4sltl5W4W loro1/99
09.130=
5$2.00
1
H2069A AAF
CD-ROM (Duv Only) 10*11"
09/3oroo
0.00
H2093A
Oroup RcspiasLine for HP9000 14011"
09t"
0.00
H2083A 138
PHONE-IN ASSISTANCE: K4ul5aa/4W looolm
o9mloo
3.612.00
omd and
Agreement 1
' For HP lalemd Uw l)dy. 00JJJ071995
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July 28. 1999
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89/16/99 16:42:31 7488735-> 4893614488
Page 889
HEWLETT'
QUOTATION FORSCPFORT SERVICES Va PACKARD
SUPPORT IDENTIFIER: BRAZOSK220 AGREEMLTT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 31SIA4532 END DAIS: 09/30100
PROPOSAL NUMBER: 59288424
SOF I'WARE SUPPORT SERVICES
• • ~"e , , ; Ei~leadnds
t;'t. ur eacri ioo' '
iic~
H6318AA 10.X CLa:onwrx 101101M MOM 000
Total Software List Price: 5,856 00
Total Sofmare NET Prim 5.856.00
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Support (hdrr Nra+ber 71)f34W9
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Agreement I
Page 5
July 28, 1999
- I
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99/16/99 16:43:25 7488735-> 1843614488 Pape 818
81"1'
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:
QUOTATION FOR,SUMRT SERVICES
I j 7•IS I
PAC1
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.
_ i ~~J PACKAAD• 11-1, 1,F
SUPPORT 1DEN71FEER: BRAZOSK220
AGREEMENT START DATE: 10/01199
SUPPORT AGREEMENT NUMBER: 315IA4552
END DATE: 09/30100
PROPOSAL NUMBER: 59288424
SUMMARY OF CHARGES
Note- These prices reflect additions, deletioar, and warrsaties.
Coreraee Period
Prices by Invoice Period
10/01/99. 10131199
"S. 5S
11/01199 - 11/30199
877.47
12/01/99 - 1251/99
899.00
01/01/00 - 001100
999.00
02101/00 - 02x29100
899.00
03/01/00.03131100
599.00
04/01/0D - 04130/00
899.00
05/01/0u - 0551100
599.00
06/01/00 -06130!00
899.00
07/01 /OD - 07/31100
899.00
08/0 1/OD - 08/31/00
899.00
09/01/0(1 - 09/30100
899.00
Sub-Total
f 10.716.02
TAX
0.00
Total Qoutation Prig
f 10, 716.02
NOTE:
All quoted prices are valid for 90 days Dow July 23, 1999
No tax calculated based on governnrcnt exemption; contact support agreeaenl adr dnbtrator U lownaett.
Subject to He%Jett-Packard Company (HP) Terms and Conditions of Sek and Service Exhibit EK dated
10!98 and HP System Support Exhibit S, dated 7198.
s« MP somas U.o Wy 0103367t9,1s Agreement 1 ,
f` S"(_ incur 1ww6tr. )USM0 Pale 6
JUIy 28. 1999
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HEWLETT
Va PACKARD
J
•
Rick De La Rosa
HEWLETT-PACKARD CO
8000 Foothills Blvd MS 5636
Roseville CA 95747-5636
1-800-386-1115 x53761 FAX 1-800-231-0977
M J DEAN
BRAZOS COUNTY DATA PROCESSING
SUITE 102
202 EAST 27TH
BRYAN TX 77803
HP Support Agreement Proposal: 59288445
Support Identifier: BRAZOS800/ROUTER
Dear M J DEAN
July 28, 1999
Enclosed is a proposal to renew your current System Support Agreement.
Please review this proposal's services, support items, coverage dates, address and
company contacts and advise us of any changes. Pay special attention to any products
appearing for the first time on your agreement as any additions may still be in warranty
status. Be sure to advise us of required modifications prior to submitting your purchase
order.
Please make a note of the support identifier, shown above. In order to facilitate proper
linkage of all your active agreements and provide greater visibility of your support when
dealing with the Response Center on any software-related services, your support
identifier may require change. If this is the case, we will notify you.
To order the support services detailed in this package, please send billing authorization
or the attached Quick Order Form, to the above address. Your authorization should
reference the proposal number and provide invoicing instructions and tax status, as
described on the attached Quick Order Form. Applicable sales tax will be added to your
invoice. Some state laws require that sales tax be applied to both hardware and
software support when purchased together. To claim exemptions, a copy of your
exemption certificate is required. All orders will be processed according to
Hewlett-Packard's Terms and Conditions of Sale and Service.
La Rosa
Support Agreements Specialist
We would like to take this opportunity to thank you for your valued business and look
forward to serving you in the months ahead. Should you have any questions or require
further assistance, please don't hesitate to contact us.
Sincer ,
Rick
/enc.
5+1
HEWLETT
PACKARD
QUICK ORDER FORM
Hewlett-Packard Support Agreement Proposal //59288445
Hewlett-Packard Support Agreement Support Identifier: BRAZOS800/ROUTER
Please complete the information below. If your company does not issue purchase order
numbers, please feel free to use this form as your letter of authorization.
Check here if REVISIONS to the enclosed proposal have been indicated.
BILLING OPTIONS (check one):
Annual Invoice
Quarterly Invoice (total annual amount must exceed $500)
Monthly Invoice (total annual amount must exceed $500)
ORDERING OPTIONS (check one):
OPEN-ENDED: Sign below to authorize an "open-ended" invoice authorization
which will allow HP to add products/services to your agreement as necessary and
continue your support from year to year. This option saves you the time and
expense associated with issuing a new p.o. each time support is added, price
changes occur, or end dates are reached. You will be repriced annually and
given 60-days notice. If using an open-ended authorization, please attach
"Invoice to" and "Contact" addresses to this form. Cancellation requires
30-days written notice.
_ LIMITED: Sign below to receive limited (annual) renewal notification prior to
the expiration of your agreement. If using a limited invoice authorization,
please attach "Invoice to" and "Contact" addresses to this form. Cancellation
requires 30-day written notice.
TAX STATUS: Taxable X Tax Exempt Exemption # 75/ - Gooo - y.3.3
If you have not already done so, please forward a copy of your tax exemption certificate
for our files.
Printed Name ALV/,) W TNes
Title C ea^ir un e
Authorized Signature
Invoice Authorization Number
Date 9- 7 -99 Phone 409 1361- y/os..
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•
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Support Order Number. 315014664 r% C I
~d~=....s.I ~.m. Avip J~w..oQtct~•.►
QUOTATION FOR SUPPORT SERVICES
HEWLETT
IN PACKARD
SUPPORT IDENTIFIER: BRAZOS800/ROUTER AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438C
END DATE: 09/30/00
PROPOSAL NUNIBER: 59288445
Equipment Location
Comments
BRAZOS COUNTY DATA PROCESSING
FOR SERVICE PLEASE CALL 1.800633-3600
SUITE 102
202 EAST 27tH
BRYAN TX 77803
Hardware System Contact
M 1 DEAN
(409) 361-4167
CUSTOMER CONTACT INFORMATION
Please verify names, addresses and telephone numbers.
Contact your Hewlett-Packard Support Agreements Administrator
with any changes.
Support Altreement Contact
Invoice Address
M J DEAN
BRAZOS COUNTY
(409) 3614467
DATA PROCESSING DEPARTMENT
BRAZOS COUNTY DATA PROCESSING
202 E 27TH ST STS 102
SUITE 102
BRYAN TX 77803-3980
202 EAST 27TH
BRYAN TX 77803
Software System Mattaiter
Support Dtaterials Ship-To
M J DEEM
M J DEEN
(409) 361.4467
(409) 3614467
BRAZOS COUNTY DATA PROCESSING
BRAZOS COUNTY DATA PROCESSING
SUITE 102
SUITE 102
202 EAST 27TH
202 EAST 27TH
BRYAN TX 77803
BRYAN TX 77803
RESPONSE CENTER CALLERS
Software Support Primary Caller:
M 1 DEEM (409) 361-4467
Alternate Caller:
ERNIE LANEY (409) 3614409
After Hours CaHer.
ALAN CAMPBELL (409) 361.4468
Agreement I
Page 1
July 28. 1999
HEWLETT
QUOTATION FOR SUPPORT SERVICES PACKARD
SUPPORT IDENTIFIER: BRAZOS800/ROUTER AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438C END DATE: 09/30/00
PROPOSAL NUMBER: 59288445
SUPPORT SERVICES SUMMARY
Product Number Description Qty List Price
H5355A Hardware, Sortware and Network Support 1 S 852.00
4 hr. on-site response, M-F 8-9 1
Network support declined 1
3.5' double sided flexible disk 1
Manuals on paper only 1
Additional system(s) in support group 1
Peripheral/network products 1
Phone-in SW assist weekday hours 1
Total Quotation Price $ 852.00
NOTE:
Please see the Summary of Charges page for the expected billing by invoice period.
All quoted prices are valid for 90 days from July 28. 1999
Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service Exhibit E16, dated 10/98
and HP System Support Exhibit S. dated 7/98.
PLEASE READ THE ENCLOSED HP YEAR 2000 SUPPORT SERVICES INFORMATION SHEET FOR
IMPORTANT INFORMATION REGARDING HP SUPPORT AND THE YEAR 2000.
For HP tsennal Ups Only: 00333671996 Agreement 1
SuppoA Order Number. 315014664 g
J s 2
uly 28, 1999
•
•
IN HEWLETT
QUOTATION FOR SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOS8001ROUTER
AGREEMENT START DATE:
10/01/99
SUPPORT AGREEMENT NUMBER: 319759438C
END DATE:
09130/00
PROPOSAL NUMBER: 59288445
HARDWARE SUPPORT SERVICES
Product Product Description/
Coverage Support
Extended
Number t Serial Numbers
Begins Ends We Ends
Price
27288A 1 HP AdvanceStack Router 430
10/01/99 09/30/00
589.00
3246A00823
Total Hardware List Price:
588.00
Total Hardware NET Price:
588.00
Extended Coverage Notes
Coverage days:Mon-Fri,excldg HP Holiday.
Coverage hours: 8:00 a.m. to 9:00 p.m.
Response time: 0-4 hours
Zone 1: 0-25 miles.
For HP lmnal Use Only: 00333671995
Support Order Number: 315014664 alit ra 553
Agreement 1
Page 3
July 28. 1999
f
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HEWLETT
QUOTATION FOR SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOS800/ROUTER
AGREEMENT START DATE:
10/01/99
SUPPORT AGREEMENT NUMBER: 319759438C
END DATE:
09/30100
PROPOSAL NUMBER: 59288445
SOFTWARE SUPPORT SERVICES
Software
Software
Product Description Qt
Product Number
HP AdvanceStack Router 430 1
27288A
Product
Coverage
Extended
Number Product Description
Begins Earls
Prix
27288A HP AdvanceStack Router 430
10/01/99 09/30/00
264.00
Total Software Litt Price:
264.00
Total Software NET Prig:
264.00
For NP b tend Use Orly: 0033367199S Agrmnmt 1
Support Order Numbar•. 315014664 5 ~ Page 4
' t pAr&,5July 28, 1999
• r
•
PROPOSAL NUMBER: 59288445
SUMMARY OF CHARGES
Note: These prices reflect additions. deletions, and warranties.
Coverage Period Prices by
Invoice Period
10/01/99 - 10/31/99
71.00
11/01/99 - 11/30/99
71.00
12/01/99 - 12/31/99
71.00
01101/00 - 01 /31 /00
71.00
02/01/00 - 02/29/00
71.00
03/01/00 - 03/31/00
71.00
04/01/00 - 04/30/00
71.00
05101/00 - 05 /31 /00
71.00
06/01/00 - 06/30/00
71.00
07/01/00 - 07/31/00
71.00
08/01/00 - 08/31/00
71.00
09/01/00 - 09/30/00
71.00
Sub-Total $
852.00
TAX:
0.00
Total Quotation Price $
852.00
HEWLETT
QUOTATION FOR SUPPORT SERVICES PACKARD
SUPPORT IDENTIFIER: BRAZOS800/ROUTER AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438C END DATE: 09/30/00
NOTE:
All quoted prices are valid for 90 days from July 28. 1999
No tax calculated based on government exemption; contact support agreement administrator if incorrect.
Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service Exhibit E16. dated
10/98 and HP System Support Exhibit S, dated 7198.
]I
For HP laterml Use Only: 00333671993
Support Order Number. 315014664
555 M
Agreement 1
Page 5
July 28. 1999
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QUOTATION FOR SUPPORT SERVICES
PACKAGE SUMMARY
BRAZOS COUNTY DATA PROCESSING
pro l# A reement# Description Invoice Authorization Agreement Amount
1. 39238445 319759433C Hardware. Software and Nctwort Suppon POI 7749 f $52.00
Total Support Price $ 852.00
NOTE:
All quoted prices are valid for 90 days from July 28, 1999
Total Support Price includes all discounts.
Please see the Summary of Charges page for the expected billing by invoice period.
Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing.
Subject to Hewlett-Packard Company (IM Terms and Conditions of Sala and Service Exhibit E16, dated 10/98.
PLEASE READ THE ENCLOSED HP YEAR 2000 SUPPORT SERVICES INFORMATION SHEET FOR
IMPORTANT INFORMATION REGARDING HP SUPPORT AND THE YEAR 2000.
i0 I ~ 55~
Please direct questions about your agreement to your Support Agreements Administrator.
Rick De La Rosa
HEWLETT-PACKARD CO
8000 Foothills Blvd MS 5636
Roseville CA 95747-5636
1-800-386-1115 x53761 FAX 1-800-231-0977
Please reference the Support Agreement Number on any correspondence or inquiry. July 28, 1999
I
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Rick De La Rosa
HEWLETT-PACKARD CO
8000 Foothills Blvd MS 5636
Roseville CA 95747-5636
1-800-386-1115 x53761 FAX 1-800-231-0977
M J DEAN
BRAZOS COUNTY DATA PROCESSING
SUITE 102
202 EAST 27TH
BRYAN TX 77803
HP Support Agreement Proposal: 59287827
Support Identifier: BRAZOS800
Dear M J DEAN
July 28, 1999
Enclosed is a proposal to renew your current System Support Agreement.
Please review this proposal's services, support items, coverage dates, address and
company contacts and advise us of any changes. Pay special attention to any products
appearing for the first time on your agreement as any additions may still be to warranty
status. Be sure to advise us of required modifications prior to submitting your purchase
order.
Please make a note of the support identifier, shown above. In order to facilitate proper
linkage of all your active agreements and provide greater visibility of your support when
dealing with the Response Center on any software-related services, your support
identifier may require change. If this is the case, we will notify you.
To order the support services detailed in this package, please send billing authorization
or the attached Quick Order Form, to the above address. Your authorization should
reference the proposal number and provide invoicing instructions and tax status, as
described on the attached Quick Order Form. Applicable sales tax will be added to your
invoice. Some state laws require that sales tax be applied to both hardware and
software support when purchased together. To claim exemptions, a copy of your
exemption certificate is required. All orders will be processed according to
Hewlett-Packard's Terms and Conditions of Sale and Service.
We would like to take this opportunity to thank you for your valued business and look
forward to serving you in the months ahead. Should you have any questions or require
further assistance, please don't hesitate to contact us.
Sin*DeRosa
Rick Support Agreements Specialist
/enc.
~'t~~ I~~PAG 5 57,.wu
f
HEWLETT
PACKARD
QUICK ORDER FORM
Hewlett-Packard Support Agreement Proposal #59287827
Hewlett-Packard Support Agreement Support Identifier: BRAZOS800
Please complete the information below. If your company does not issue purchase order
numbers, please feel free to use this form as your letter of authorization.
_Y, Check here if REVISIONS to the enclosed proposal have been indicated.
BILLING OPTIONS (check one):
...X Annual Invoice
Quarterly Invoice (total annual amount must exceed $500)
Monthly Invoice (total annual amount must exceed $500)
ORDERING OPTIONS (check one):
OPEN-ENDED: Sign below to authorize an "open-ended" invoice authorization
which will allow HP to add products/services to your agreement as necessary and
continue your support from year to year. This option saves you the time and
expense associated with issuing a new p.o. each time support is added, price
changes occur, or end dates are reached. You will be repriced annually and
given 60-days notice. If using an open-ended authorization, please attach -
"Invoice to" and "Contact" addresses to this form. Cancellation requires
30-days written notice.
_ LIMITED: Sign below to receive limited (annual) renewal notification prior to
the expiration of your agreement. If using a limited invoice authorization,
please attach "Invoice to" and "Contact" addresses to this form. Cancellation
requires 30-day written notice.
TAX STATUS: Taxable )C Tax Exempt Exemption # 9j1- Gooo - S/3s
If you have not already done so, please forward a copy of your tax exemption certificate
for our files.
Printed Name /Q,C.yi,J Ll. -,'oA)es
Title Couary Mo c
Authorized Signature
Invoice Authorization Number
Date Cl - 7+6F Phone Ve 9134 / - y/oi.
11
•
HEWLETT
M
QUOTATION FOR SUPPORT SERVICES
CA PACKARD
SUPPORT ]IDENTIFIER: BRAZOS800
AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438A
END DATE: 09/30/00
PROPOSAL NUMBER: 59287827
Equipment Location
Comments
BRAZOS COUNTY DATA PROCESSING
FOR SERVICE PLEASE CALL 1-800-633.3600
SUITE 102
202 EAST 27TH
BRYAN TX 77803
Hardware System Contact
M J DEEM
(409) 361.4067
CUSTOMER CONTACT WFORMATION
Please verify names, addresses and telephone numbers.
Contact your Hewlett-Packard Support Agreements Administrator
with any changes.
Support Agreement Contact
Invoice Address
M J DEAN
BRAZOS COUNTY
(409) 361.4467
DATA PROCESSING DEPARTMENT
BRAZOS COUNTY DATA PROCESSING
202 E 27TH ST STE 102
SUITE 102
BRYAN TX 77803-3980
202 EAST 27TH
BRYAN TX 77803
Software System Manager
Support Materials Ship-To
M J DEEM
M J DEEM
(409) 361-4467
(409) 361407
BRAZOS COUNTY DATA PROCESSING
BRAZOS COUNTY DATA PROCESSING
SUITE 102
SUITE 102
202 EAST 27TH
202 EAST 27TH
BRYAN TX 778013
BRYAN TX 77803
RESPONSE CENTER CALLERS
Software Support Primary Caller:
M J DEEM
(409) 3614467
Alternate Calf:
ERNIE LANEY (409) 3614409
After Hours Caller:
ALAN CAMPBELL (409) 3614468
roe nr IMern•l Use Only: 00333671995 Agreement 1
Support Order Number. 313011664 Page
July 28, 1999 l
r -
HEWLETT
QUOTATION FOR SUPPORT SERVICES PACKARD
SUPPORT IDENTIFIER: BRAZOS800 AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438A END DATE: 09/30/00
PROPOSAL NUMBER: 59287827
SUPPORT SERVICES SUMMARY
Product Number Description Qty List Price
H5355A Hardware, Software and Network Support 1 $ 16,630.73
4 Hr. on-site response, 240 1
Network support declined 1
CD-ROM (disk only) 1
Manuals on paper only I
Central system(s) in support group 1
HP9000 H40 1
Phone-in SW assist weekday hours 1
Total Quotation Prig s 16,630.73
NOTE:
Please see the Summary of Charges page for the expected billing by invoice pniod.
All quoted pries are valid for 90 days from July 28, 1999
Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sale and Service Exhibit E16, dated 10/98
and HP System Support Exhibit 5, dated 7/98.
PLEASE READ THE ENCLOSED HP YEAR 2000 SUPPORT SERVICES INFORMATION SHEET FOR
IMPORTAN'T' INFORMATION REGARDING HP SUPPORT AND THE YEAR 2000.
For HP Internet Use Only: 00733671995 Agreement 1
support order Number: 715014664 VOL, ^ ~AGF July 28, 1999 2
•1... . 1. v...- - , _ _,..,..J 9,.. _,..a...- - '_r..-.L - - ~...ea:, uafiS+P.~`aa~L..~It~.•.J.~...ri.:.,~•- _ . _
R
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r
•
HEWLETT
QUOTATION FOR
SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOS800
AGREEMENT
START DATE:
10/01/99
SUPPORT AGREEMENT NUMBER: 319759438A
END DATE:
09/30/00
PROPOSAL NUMBER:
59287827
HARDWARE SUPPORT SERVICES
Product
Product Description/
Coverage
Support
Extended
Number
Oty
Serial Numbers
Be ins
Ends
Life Ends
Price
2566C
1
1200 LPM Line Impact Printer.
10101/99
09130100
4,092.00
3308YO0646
2S63C
1
48dbA LPM Line Impact Printer
10/01/99
09130/00
1,092.00
3241Y09082
J2060A
12
DTC 16TN Telnet Terminal Server
10/01/99
09130/00
2.736.00
3320FOO474 3320F00475
3320FOO476 3320FOO477
3320FOD479 3320F00479
332DFOO561 3320F00562
3320FOO563 3320FODS64
3320FOO565 3320F00566
28674B
2
HP Remote Bridge RB
10/01/99
09/30100
696 00
3232AO3011 3232AO3015
28688B
2
HP EtherTwist Hub Plus
10101/99
09/30/00
264.00
3241503190 3241503191
28682A
1
HP Fiber-Optic Hub Plus
10101/99
09130/00
394.00
3217AO3249
28673A
2
HP 10:10 LAN Bridge
10/01/99
09/30100
864.00
3232AO9077 3232AO8159
C1064GZ
1
C1064G 700/96 Console included with SPU
10/01/99
09/30/00
72 00
330SA27536
J2220A AES
1
System license for HP 9000 tier 2 SPUs
10/01/99
11/01/99
81/01/99•
22.73
J2~220A 005
1
SNAplusLipk for Series-800
10/01/99
11/01/99
11/01/99,
0.00
2A
1
Add on 32 MB memory modu1
10/01/99
09/30100
0.00
A2511A
1
Add on 64 MB memory module
10/01/99
09130/00
0.00
continued
.,.o.,mr: uwjo0ii»" Agreement 1
SaPP011 Oder Number. 315014664 g 3
July 28, 1999
"
in HEWLETT
QUOTATION FOR SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOS800
AGREEMENT START DATE:
10/01/99
SUPPORT AGREEMENT NUMBER: 319759438A
END DATE:
09/30/00
PROPOSAL NUMBER: 59287827
HARDWARE SUPPORT SERVICES
Product Product Description/
Coverage Support
Extended
Number oty Serial Numbers
Be ins Ends Life Ends
Price
J2060A 1 DTC 16TN Telnet Terminal Server
10/01/99 09rJ0100
228.00
3627F01882
A3304A li _ 2 GB SE SCSI-2-Disk Drive
10101/99 09/30/00
4".00
Total Hardware List Price:
10, 894.73
Total Hardware NET Price:
10, 894.73
Extended Coverage Notes
Coverage days:Mon-Sun,incldg.HP Holiday.
Coverage hours: 8:00 am. to 8:00 am.
Response time: 0-4 hours
Zone 1: 0-25 miles
0
For HP ht and Use OWy: 00333671995 Agreement I
Support Oeder Number. 315014664 July 4
28. 1999
i
J
•
[7
•
HEWLETT
QUOTATION FOR SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOS800
AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438A
END DATE: 09/30/00
PROPOSAL NUMBER: 59287827
SOFTWARE SUPPORT SERVICES
Software
Software
Product Description
_Qty
Product Number
HP OV GlancePlus HP9000 Server, Media
1
B3693AA
HP OV GlancePlus Tier One, LTU
1
B6121AA
HP-UX Operating System License, Servers
I
B3919EA
HP-UX Operating System Media for Servers
1
B3920EA
U.S. - English localization
I
B3920EA ABA
HP-UX 64 user level/upgrade from 2 user
1
B3919EA AGP
HP-UX version 10.20 manuals
1
B3921CA
Systems admin manuals
1
B3921CA OBE
Advanced usage manuals
1
B3921CA OBG
Programming reference manuals
1
B3921CA OBF
SNAplus2 Link Server LTU
1
12720BA
SNAplus2 API Server LTU
1
I2724BA
Netstation S/W 9.1 - CD-ROM Media
1
B3651J
Netatation 9.0/7.1 Manual Kit - English
1
B44871
Product
Coverage Extended
Number Product Description
Begins Ends Price
B3651JA Netstation S/W 9.1 - CD-ROM Media
10/01/99 09130/00 204 00
B3693AA HP OV GlancePlus HP9000 Server, Media
10/01M 09/30/00 0 00
B3919EA HP-UX Operating System License, Servers
10101/99 09/30100 0 00
B3919EA AGP HP-UX 64 user level/upgrade from 2 user
10/01/99 09/30100 996.00
B3921CA HP-UX version 10.20 manuals
1010IN9 09/30/00 0.00
B3921CA OBE Systems admin manuals
10101M 09/30100 456.00
B3921CA OBF Programming reference manuals
10/01199 09/30/00 492.00
B3921CA OBG Advanced usage manuals
10/01M 0950/00 144.00
English
101011"
continued
Phan,
-1 .t. z . . . . . :
HEWLETT
QUOTATION FOR SUPPORT SERVICES PACKARD
SUPPORT IDENTIFIER: BRAZOS800 AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438A END DATE: 09/30/00
PROPOSAL NUMBER: 59287827
SOFTWARE SUPPORT SERVICES
Product Coverage Extended
Number Product Description Be ns Ends
B6121AA HP OV GlancePlus Tier One. LTU 10/01/99 09/30/00 96.00
6
H2O12A
SW LTU Update for HP 9000 10/01199 09130100
0.00
H2O12A 109
SW LTU Update: H40 Srvr 10/01199 09/30/00
720.00
H2O70A
HP OS Mt1s 9000 10/01199 09130100
0.00
H2O70A 109
OS UPDT/Paper. H40 Srvr 10/01199 09/30100
11020.00
H2070A AAF
CD-ROM (Disc Only) 10101199 09/30100
0.00
H2083A
Group ResponsLine for HP9000 10101199 0950100
0.00
H2O83A 109
SW Assistance: H40 Srvr 10/01/99 09/30/00
1.392.00
-l
H631SAA
10.X Customers 10101199 0950100
0.00
J2720BA
SNAp1us2 Link Server LTU 10/01/99 09130/00
72.00
1
~
J2724BA
SNAplus2 API Server LTU 10101199 09/30/00
72.00
Total Software Last Prlcr.
5.736.00
f
Total Software NET Prior:
5.736.00
E
I
F j
Agreement 1
A f ,
For Hp Imern.l vee Odr: 00333671995 ~ ~ t 1-
support Order Number. 313014664 I T
~~~C •
Pagya 6
Jul 28. 1999
-
't
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i
91
PROPOSAL NUMBER: 59287827
SUMMARY OF CHARGES
Note: These prices reflect additions, deletions, and warranties.
Coverage Period Prices by
Invoice Period
10/01/99 - 10/31/99
1,406.00
11/01/99 - 11/30/99
1,384.73
12/01/99 - 12/31/99
1,384.00
01/01/00 - 01/31/00
1,384.00
02/01/00 - 02/29/00
1,384.00
03/01/00 - 03/31/00
1,384.00
04/01100 - 04/30/00
1,384.00
05/01/00 - 05/31/00
1,384.00
06/01/00 - 06/30100
1,384.00
07/01/00 - 07131/00
1,384.00
08/01/00 - 08/31/00
1,384.00
09/01/00 - 09130/00
1,384.00
Sub-Total $
16,630.73
TAX:
0.00
Total Quotation Price $
16,630.73
VIA HEWLETT
QUOTATION FOR SUPPORT SERVICES
PACKARD
SUPPORT IDENTIFIER: BRAZOS800 AGREEMENT START DATE: 10/01/99
SUPPORT AGREEMENT NUMBER: 319759438A END DATE: 09/30/00
NOTE:
All quoted prices are valid for 90 days from July 28, 1999
No tax calculated based on government exemption; contact support agreement administrator if incorrect.
Subject to Hewlett-Packard Company UM Terms and Conditions of Sale and Service Exhibit E16, dated
10/98 and HP System Support Exhibit S. dated 7/98.
~J
For HP Immml Use Only: 00333671995 Agreement
Suppon Ordar dumber. 313014" 5 Pa
Ila ~ i~diFfi,•~... ,or,. July 28. 1999 7
HEWLETT
PACKARD
QUOTATION FOR SUPPORT SERVICES
PACKAGE SUMMARY
BRAZOS COUNTY DATA PROCESSING
Pro l# A regiment# Description Invoice Authorization A regiment Amount
1. 59287827 319739438A Hardware, Software and Network Support POO 7749 $ 16,630 73
Total Support Price S 16,630.73
NOTE:
All quoted prices are valid for 90 days from July 28, 1999
Total Support Price includes all discounts.
Please see the Summary of Charges page for the expected billing by invoice period.
Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing.
Subject to Hewlett-Packard Company (HP) Terms and Conditions of Sales and Service Exhibit E16, dated 10/98.
PLEASE READ THE ENCLOSED HP YEAR 2000 SUPPORT SERVICES INFORMATION SHEET FOR
IMPORTANT INFORMATION REGARDING HP SUPPORT AND THE YEAR 2000.
-0-04" ,ar-
Please direct questions about your agreement to your Support Agreements Administrator.
Rick De La Rosa
HEWLETT-PACKARD CO
8000 Foothills Blvd MS 5636
Roseville CA 95747-5636
1-800-386-1115 x53761 FAX 1-800-2314)977
Please reference the Support Agreement Number on any correspondence or inquiry. July 28. 1999
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0
BID TABULATION 99-058
PURCHASE OF SCALE
FOR ROAD AND BRIDGE
DESCRIPTION
.P. BOWLIN CO.
HOUSTON, TX
IJ
Concrete Deck Truck Scale
$ 38,000.00
'total turnkey
Make/Model
Fairbanks 70' x 11'
w/97999 instrument
highway system
Delivery Time:
2-4 weeks
Warranty: see bid
RECOMMENDATION: J.P. BOWLIN CO.
AWARD DATE:
i
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BID TABULATION 99055
JAIL COMMISSARY }
i
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II
21
2
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2
2
2
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2
FOOD ITEMS
DESCRIPTION
SIZE IN
01
Est yearly
1 of Cued
I In Es Case
KEEFE SUPPLY CO.
MHOS VOWSALE
MCI EE FOODS CORP.
008 BARKER CO.
ICS
Soup .Chb(Raman)
7
3.600/24
S 400
WB
WE
NB
WB
SouptwenCapm(Ramon)
3
6,480/24
S 400
NA3
NO
WB
108
Sarp.SlufmpCpun(R")
7
2086124
3 400
WB
WB
WB
NIB
Hot Caooa •(KeeQ
10
912118
S 1878
NAt
NIB
1481
N41
Tang since
12
864118
S 2250
He
WB
NIB
WB
Coffee (M-rd Horse)
3
924132
3 5950
NAT
No
wB
WB
Jdapew OWN Bar . (KeeQ
4
972A8
S 45.00
we
WB
wB
WB
Assorted Ce *iu Oaby)
17
1,032148
S 2265
WB
1441
NAT
He
Dunk" Sticks • (KeeQ
0.1
1,860096
S 1475
N A3
96 svpslb 514 32Ay
WB
NIB
Line Debbie Dmulddsldlaa
N3
WB
Cheew Cradars . (W
10
1.2W12
S 14.75
WB
008
WB
WB
Cooloes Chips 5 Cream
1.13
72040
S 2025
NA3
1443
NIB
NB
Coolues Duple-(Sunny)
S
972124
$ 1015
NAB
N A3
WB
NIB
Reese's Peanul8uaer Dips
16
624156
S 1296
S 1245
we
WB
NAT
W. Goodbar
175
360136
S 1296
S 1245
NIB
NB
NA3
Snickers
202
1,080148
S 1728
$ 18.60
NO
NAB
NB
Baby PAM
201
52806
5 1296
24Aa S 8.30
NIB
NIB
NAT
M 8 ws Pesm
174
45600
S 1728
$ 1660
NB
WB
NB
Buttv"ars
21
408136
S 1296
S 1245
We
N43
NIB
moon Pws(Van)(Chx)
234
V460122•C•2401I2
30a S 885
S 330
128ssgks S1112M
WB
me
Ueefkbba ass okupiel.3Tae
WB
NIB
Sall 8 Pepper Set
55
216112
NIB
S 11.75
NB
NIB
NIB
Tluee Musketeers
213
432158
S 1296
S 1245
NIB
WB
WA
1014ceb
1.05
432156
S 1296
$ 1245
IYB
r NO
us
SatBneCradim
4
564149
16 mll2per case S 1275
3 29.64
we
No
WB
PewA Squeeze
Lit
2400
S 4950
we
NB
WB
We
Dd- Grahame
125
12-Dee
S 24.75
WB
WB
NIB
we
GrapeKooMM
12
24!18
S 2270
NIB
NB
NIB
NAT
Pkddes
10,11
648124
S 9.10
S 14.11
NIB
NIB
NAT
Bed and Cheese SBd•Tralsbesl
1.125
144016
S 3200
No
NIB
WB
WB
i Summer
3
241196
S 75.90
NB
NIB
99
RECOMMENDATION: Keefe: 1-12624.29 I
Brazos Wholesale: 5.23
99055
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1!
11
2(
21
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2!
2(
21
2!
21
FOOD ITEMS
DESCRIPTION
SIZE IN
Oz
Est yearly
A of Cases/
A In Ea Case
CORRECTIONAL
FOODSERVICE MGMT
BRENHAM WHOLESALE
GROCERY
Soup • Chili (Ramen)
3
3,600124
NB
NB
Soup-Chicken Cajun (Ramen)
3
6,480124
NB
NB
Soup-Shrimp Calun(Ramen)
3
2,088114
NB
NB
Hat Cocoa • (Keel)
10
912118
NB
NB
Tang Juice
12
864118
NB
NB
Coffee (Maxwell House)
3
924132
NB
NB
Jalapeno Cheese Bar • (Keel)
4
972148
NB
NB
Assorted Candy{EZ Disby)
3.7
1,032148
NB
NB
Dunking Sticks • (KeeQ
0.1
1,860196
NB
NB
Cheese Crackers • (Keel)
10
1,296112
NB
NB
Cookies Chips & Cream
1.13
721240
NB
NB
Cookies Duplex{Sunny)
5
972124
NB
NB
Reese's Peanut Butter Cups
1.6
624136
NB
NB
Mr, Goodbar
1.75
360136
NB
NB
Snickers
2.07
1,080148
NB
NB
Baby Ruth
2.01
528136
NB
NB
M & M's Peanut
1.74
456148
NB
NB
Butterfingers
2.1
408136
NB
NB
Moon Pie's (Van ) (Choc)
2.34
V•360112,G240172
NB
NB
Salt & Pepper Set
5.5
216112
NB
NB
Three Musketeers
2.13
432136
NB
N/P
IGt•Kals
1.05
432136
NB
NB
Saltine Crackers
4
564148
NB
NB
Peanut Squeeze
1.12
241100
NB
NB
Deluxe Grahams
12.5
12-Dec:
NB
NB
Grape Kool-Aid
12
24118
NB
NB
Pickles
10.3
648124
NB
NB
Beef and Cheese Slic k•Trailsbest
1.115
1441216
NB
NB
Summer Sausage • Sparrers
3
240196
NB
NB
99-055
1
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2
4
S
6
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6
9
10
~ V~ 12
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0. 16
PERSONALffEMS
DESCRIPTION
SIZE IN
Oz
Estyearry
IofCased
I In Ea Case
KEEFE SUPPLY CO.
BRAZOS WHOLESALE
&ME FOODS CORP.
BOB BARKER C0.
ICS
Shampoo-Haaage
15
216/12
3 1225
NB
NIB
Suave S 1499
11atLander 11200x112
Condooner-1lartage
15
192112
S 1225
N1B
NG
Whb Rain S 1389
14otLander $1200x112
Men Deodorant • Heritage
225
192/24
S 2690
me
N 8
Bob Bake 3 18.10
egad 5.93 ea
Lady Deodorant • Heritage
225
24681
$ 28 90
NIB
NIB
Bob Bats 3 16.10
eQuai SAN
.
Skmlobon • Ha*e
16
76112
3 1395
NIS
HR
Lander 12 oz S B.50
eqA 20 es $100ea
Dandruff Shampoo • I W%W
11
192/12
3 17.00
NIB
NB
lands 7 oz S 725
51.1001
Insh Spmg Soap
S
204/72
3 3275
No
NIB
Spat S 4105
$3600 x72
May Soap
117
0192
S 54.55
NO
N43
31 or196 x S 7105
S52.00cag
Blue Magic Hair Dress
4
372112
3 1266
No
NB
S 1295
$11,58x12
Toothbrush (ahathendte)
Reg
1281
3 6097
NB
NIB
144ks11N` 3 450
S.05 es
0"S6c4ChWEq
60124
$ 650
NB
NIB
S 2580
x5oea
Cogateloothpalu
27
364136
3 7625
NB
No
S 30.25
3.75"
Rdalds
-
192112
36 ROLLS BX S 15.35
NIB
NIB
$ 1690
i70 rd
Hair Brush - Keel
1.S
IW12
3 1060
NIB
NIB
BobBarta.7JN• $ 370
S.42m
TyWd Regular Seeger
2-ft
11,52012.pk
S t0.00
BIB
NIB
30Ozlbox$ 26 pk $1.80 tns
1,18 ps 24*
Anti-fungal Cream
Koh
3456 ea
8 1375
NIB
NS
NB
$100 so
RECOMMENDATION: ICS: 3.7& 9.10,12,16
-L ) rw
12,8,11,17,14,16
Keefe,
40
I
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SIR
•
PERSONAL ITEMS
DESCRIPTION
SIZE IN
OZ
Est yearly
9 of Cases!
R in Ea Case
CORRECTIONAL
FOODSER=E MGMT
BRENHAM WHOLESALE
GROCERY
Shampoo - Hentage
15
216112
NB
NIB
Conditioner - Hentage
15
192112
NB
NB
Men Deodorant - Hentage
2.25
192124
NB
NB
Lady Deodorant- Hentage
2.25
240124
NB
NB
Skinlotion - Henlage
16
36112
NB
NIB
Dandruff Shampoo - Hentage
11
192112
NB
NB
Irish Spring Soap
5
204112
NB
NB
Ivory Soap
3.17
601192
NB
NB
Blue Magic Hair Dress
4
372112
NB
NB
Toothbrush (short handle)
Reg
72172
NB
NB
Chap Stick(Chap•Et)
60/24
NB
Ne
Colgate Toothpaste
2.7
384/36
NB
NB
Rolaids
-
192112
NB
NB
Hair Brush • Keef
7 5'
168112
NB
NB
Tylenol Regular Strength
2-pkg
11,52011-pk
NB
NB
Anti-Fungal Cream
oz
3456 ea
NB
NB
I
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1(
11
1i
14
1°
If
99-055
•
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~Miratr~.~~.~as - - ?T7~'r'*:',9".m': dt"':"!'."1""~5...~.:,.R,gpC• a;~
4
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419 III MISCELLAHEOUSREYS
/h DESCAIPiION
Tablets
Bk*Papa elate
t Cmt. Keel
~t F
S asdboard
6 dboad
LT nM Hdder•2 Pleoe, deer
8 Cads U~aa)
0 eed Ensekpes
10 d Enreepes 11
11 ds. Jaa
6"h 12 adu Gnrooeen IJ •100%ommi • brown
I.
f
SIZE
1 m Goal KEEr E suPPLY CO. BAA2os w1aLESUF
I In & Gu kICID:E P00DS CORP•
BOB &IRKFR CQ
252112
s 4015
r
2160112
S 1.58
K8
1Noase
u
y
216112
= 2A
us
Ned Bic
1
1.40
36x12
s 2i4S ks
1A
8,181144
s116ppr
4561 •dbu
S 112 N43
N43
s
770
r
31811
$ 21S ByB
~
1.80
156x12
288x12
s 12.85 wg
S 4500
Ne
7-1/r
1
S
260
1
15
9't 1T
1&100
1yB
No WB
~
S
.
11.25
'1t
57M
No No
No
f
IQ1200p~se
S
1115
(S.KL)
19m
144 dam at
WB No
he
No
ledtssr
K
s830ea
SSD20t10'
J,156 ea
g,B ~
~
80comm
,1*0
caroN20pahabs
s
1.80
Nra
51A 288 da¢eg15 9tiMt
$1.33 ea
RECOMMENDATION:
Bob Baiter 1-2 & 5-6 8-9
lJJ
ICS: 7,10.1535
Keefe: 34
AWARD DATE:
ICs
SSBea
$.12ea
~ $1008 +
52.80 II
61.00
84 .80
$ i8ee
$1.40 ded
$9,60x100
~ I
s840dt .
$1.30
toeastaldurAm
a
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F t
II
1
Art
. 1 II
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c
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~ ~ 12
• I! ~ 13
MISCELLANEOUS ITEMS
DESCRIPTION
SIZE IN
OZ
Est yearly
rt of Cases/
R In Ea Case
CORRECTIONAL
FOODSERVICE MGMT
BRENHAM WHOLESALE
GROCERY
Paper Tablets
8.5'x 11'
152172
NB
NIB
' Pens • Blue-Paper Male
12
2160/12
NB
NIB
Pocket Comb- Keef
9.1/2'
216112
NB
NB
Dominos
-
36/12
NB
NB
Checkers w/ board
-
45611
NB
NB
Chess w/ board
-
34811
NB
NB
Toothbrush Holder-2 piece, dear
8'
156/12
NB
NB
Flaying Cards (Aviators)
-
288112
NB
NB
Legal Sized Envelopes
9' x 12'
481100
NB
NB
Stamped Envelopes (size)
#10
5761500
NB
NB
Pad Locks- Jazz
1.25'
192196
NB
NB
Tube Socks Gray cotton
(S,M,L)
144 dozen asst
NB
NB
.Towels-100% cotton • brown
5.5 lb 20'x 4
3,456 ea
NB
NB
I'
99-055
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BID TABULATION 99454
CLEANING SUPPLIES FOR JAIL
ACME SUPPLY CO.
A1IFRICLEANSYSTEMS
ECOLAB,INC
MOMAR,a1C.
SWAUTOCHLOR
UNISOURCE
WADE SUPPLY
DESCRIPTION
SAN ANTONIO,TX
SOUTHFIELD.65
ST. PAUL, MIN
ATLANTA, W
AUSTIN, TX
BRYAN, TX
BRYAN TX
Lgseddpupmed w2
AaeSsqOY Ca
1471500W130
N43
AO0-fivlkftWa
Spi
WdTegr9
RspmefXerer
CobrcadadT
I'm
Ym
I'm
la
I'm
Yes
C*t?
dads9nn
Yel-
Tela+
ydasedlsdpbel
DhiRooper1091
40 at
1001
1001
2001
4001
2002
UsocodprlOpIlem:
s 1312
s in
113110
6 134
s 0.17
$ 0.77
Petfapigsot
6goiPd
2391aAs
2.5011
411odon
47ks
5 9d
PsAepeRbt
5380"d
$4132
$49.95
S 1960
S OS44m
$24Modpd
Crn2eeb.
Caelbr 0466
38 Nhkme
Of wow
Caamnaakdfaed
Aaro7gp
112119PnDrdy
mwwDi i
Reg"
Bd
S01r210
Cabcow
Yes
I'm
Im
"S
Cdw?
Sian
li P*
Pk*
bbl
Yeftw
Wd9m
OA00nRrepr109dm
4001
66W-
tat
tact
101
601
toot
UmcOdper1)pftm:
6 un
s 0.039
6 0.1062
6 0.49
s 0.042
s am
1 0.75
PakagipSM
69elmpd
5d
S9d
S9dpd
4119"
599
S911 Pd
Pump Pit
s3600'pd
s 2179
1 34.00
1 28M
s22.00
$50.10
P62M99p1
CaaseaB:
Po16PndeYlpad
vit 46EeWum
Om1101.i 0166
map-- aneEx
kw*V omdmr
AumGIUSShoe Cmmresk
10iOam25W
NIB
A0bCalrROam 300
Opn
GNm awdarderwdrV.0
caw Cabo
Ym
7m
7m
vas
Im
Cakd
dwk bw
depWA
bbs
ma
bW
bMn
O dmRrepr1092bii:
2001
8001
4001
5002
5102 +
RTU
Use cad pr10p km
is 175
s IA/
s 2.10
$04
472
sm
PadapgSIM
Gpknpd
2-5gIo t
159d
411gdm
DUOS
4.19dCS
PWgPOOr
944004d
$24.31
1 5610
s 48.60
S64T8Aa
sn m
Crmnnb:
•095
35 h6m
Imp 2 antler
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a
ACME SUPPLY CO.
AMEAICLEANSYSTEMS
ECOLAB,INC
MOMAP, WC.
SWAUTOCNLOR
UNISWRCE
WADE SUPPLY
DESCRIPTION
SAN ANTONIO,TX
SOUTHFIELD, l0.
ST. PAUL, MIN
ATL KTA, W
AUSTIN, TX
BRYAN, TX
BRYAN, TX
I Delerpeld mop map
ACM 64LO
156710 ML08aUl
Mahar safe
krto11a0r ft" Dankdrl
Dy%a S" m Dw eclre
Solar Cde HBU Hepacls B
Color Coded?
Yes
les
ym
y"
Yes
Yee
Yee
COW
>eSln
ember
red
yelow
yellow
yebrlabd
Repo
DAamRooper10gdbrn•
20 oz
Sot
foot
f0 oz
20oa
20 oz
20 oz
Use cad per 10 ga0am:
s t m
s 1.10
$13615
s 0.7774
6 iJ2
$ 237
Stu
Packaprp Sin
6 gallon pal
211 gl Tµtase
411 gal
5gdbn pad
411 gdbn
4!1Aa
5 gal pal
PedagePnce
$60MIPS
sS6TBtase
s 79 BS
s 4950
S46J0
s150660
$460015 pal pad
Cammef
. 0781
-DOES NOT HAVE
37 bake
usage. 2 Waal of water
DISPENSERS"
Lwd'y prlanerha reza
Aaft Landry DWmw
15982 Td-Star Deslanr
NR
hW4Dia Wdry Desraner
Flo Glo
NR
Color COW?
no
yes
Ire
Yee
Colon
clearyelosr
yellow
yebe
yellow
Yeb.Wat
DA Rdeper 10ge0ora
20oz
tot
7502
25oz
3ozWbbad•2.3oz/10gal
Use cod per109a0onr.
s 0.07N25
s OJ6T
s 0.0363
s 0.074
50 lb load ll4pd.1109H09d
PrAapnpSae
15 gallon drum
Sp pd
Sgal
S"am
159x1
PedagePabe
$ 7500
s 2162
S 3100
$1900
s 4255
Canmaes
6 gallon pa743000
161 bs as
30galm&"4150OD
Caatbn 0090
magp 10ad5ganmofwater
Ljwft Opprgere
Anne Dt- Werpae
16212 TnSlar L•2000
N1B
AWD.CW LauNry Del PMr
Zel
HD50, Heavy Duty Lar4ry Del
Color Coded?
yes
yes
Yes
Yes
Yes
Tae
Colol2
daft bbre
OR oft
opagueWe
We
peen WW
clear
Dbumn Rate per 10galons
15 oz
8 oz
I oz
I m
3 ozW b bed-2.3 0710 gd
sea tech dda sABe1'
Uwoodper10ga0one:
s 0.11535
6 l01
s 0.1231
$ 0.162
50bIW:l7 $4303111094
PwksrV $ue•
6gallon pad
15 gal *W .
5gal
500M
159d
Illgdcall
PrApePrbe
$5910
$1N 12
s 71900
s 66.75
$25305 ea a
$3880
COnmrdt•
15 galm dnn14147 TS
161 bs as
300dbndnmd29550
i
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7rpgrq~/~11PAlprrlll!VR~1►.T911 Ili I'! ~ ^rr! PII~R 171 lIn ! III 'r
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ACHE SUPPLY CO.
AIORICLEAN SYSTEMS
ECOLAB, WC
HOHAR, OIC.
SW AUTO CHLOR
UNMOURCE
WADE SUPPLY
DESCRIPTION
SANANTONX9,TX
SOUTHFIELD,M
ST. PAUL, ION
ATIARTA.OA
AUSTIN, TX
BRYAN, TX
BRYAN, TX
Iq a CNM Samro
Acme Low Temp SW=&
13967 EOO-SM
NIB
AuWCW Super B
Bore
Tr Rae Bbach SIA%
fcbr Caded7
ro
Td
Ir
NO
yo
Coe
dew-ydow
TOWN
0-
1llder
deer
er10
*m
R
b
DbA
1001
2.501
0769
6o1
Iotradddshes
RTU
9
e
p
m
dare
10
t
Km
t O071
6 am
t all
perroft$.W
s 1910
Per
$
Usecos
Ptm"Sm
6Pabeptl
500d
50
5pa5m
Seal
&Ipdan
PedapeFtm
!3000
! 2037
! 1100
i 1900
S3615r
!11.52
cownsi :
ontm.
SOD{r
of wa"
15oU10 veeax1t08SS
~ Liquid delegrdb.lemP
o perii
Rune larrTemp Debryet
10371 Soed pmw
N89
Aub'OtX Medlin Od U
Tree A
N8
CoW faded?
ro
Tee
Y
No
CobR
der
red
~
l
w
l0
R
1301
1.301
2501
002
o
pe
abper
DLOOn
e
10
IS al
t 0.121
aam
t 0.027
rat &03
gl m
us*=Aper
PmAeplpSae
Bgompd
5p1p5
6191
5pakn
NSbu
P8 0000d
! 6011
6 8370
! 9700
$617Lb
camwft
ontbL ,0625
tISt1HDEo0XIerM
3tUtkt
usmW.13galmdwW
Gbrcode&md
Dktmro Ia1l10pd
Usewooodso 6
PI0 Sin 5gM
Pkq RIM. $8370
9 CundnOtm depem-dome
Aunt lM MOO Over-
14115 Oasis 133
NIB
AubCNN BDFbn
Trap Free
FmMt50
CduO>De07
IM
yn
Hw
m
eaw0pia
l
r
10
1O002
(4 a¢lerorwlb&No
1001
002
8ozkocbm
26012001
o
b.
pt
DUmRateper
tll
( 11OM
WA
t tale
i ow
cwiw)KdmKo a
$f9j "
orrc
UacodP1r10a
S
d
Yl
iGp
Pecks" Sat
Om pd or 61 90JUPPerc-
591PM
2S pH
Sprlm
p
p
PedapePdcm
i5o0gdaaee
! 6300
! 496
i 9700
18300
l3920we
cawwft
•.109025
tSMr
9bmddemsrdrAdrm specifisif
MeriErnTrklnwWrd ertpra~OW roan mrnr wp0.w M.a.p.,...
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RECOMMENDATION WADE SUPPLY I
AMERICLEAN 2.4
SOUTHWEST AUTDOCOR 3,7.8.9
ECONAS 5,6
REAWARD DATE.
i
•
DESCRIPTION
ACNE SUPPLY CO.
SAN ANTONIO
TX
AMERICLEAN SYSTEMS
SOUTHFIELD
MI
ECOLAB, INC
ST
PA
MOMAR, WC.
SWAUTOCHLOR
UNISOURCE
WADE SUPPLY
Raspmse km br serum
,
15-3 0 Aan
,
1530 mn w yme
.
UL, MIN
74 Tan
ATLANTA, GA
N/A
AUSTIN, TX
BRYAN, TX
BRYAN, TX
3 han
48 horn ma
72 Han
1.2 Aar b7anp
Vrpwawsria4er Welme
rWofINrperdo, kamW
dspamers a w am oe%cb*ordy
to momw
Noaf>nWftow epaad
M aerdor egaae %W be da ped
b aesww
k
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IKON
i,
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Q
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MAINTENANCE AGREEMENT
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Brazos County Commissions Court
NAME
300 East 26th Street Ste. 214
ADDRESS
Bryan, Texas 77803 (409) 361.4290
CITY STATE ZIP PHONE NUMBER
Suite 116
EQUIPMENT LOCATION IF DIFFERANT THAN ABOVE
Ms. Kay Wettemann
CONTACT
October 2, 1999
COVERAGE STARTING DATE
ri
METER READING
Ms. Denise Cornilius
EQUIPMENT LOCATION CONTACT
Fni IIPMFNT I OCATION PHONE NUMBER
MODEL
SERIAL
NUMBER
PRICE
COPIES
INCLUDED
OVERAGE
RATE
SPECIAL INSTRUCTIONS
NP6545
NJF00085
$505.39
72,000
$.006170
72,001-144,000 copies/yr.
$.02000
144,001 & over copies/yr.
~r .
♦ For 2nd year of service, MaintenanceAgreement renoa ucrooer i YYY to uctuocr 4 2.vvv. wnugwauuwi Ili %,Iaa, ruw15.
♦ Refer to Purchase Order Number 409327 expiring on October I,1999.
Kim Arthur Cawarv TreeE
Ikon/Texas Copy Representative Custorrier Authorized gnature Title
#W95426 - XOOF9 Y, 17*U &VUAAJ 8123199
Ik exas Copy Authorized Signature Date
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office sokluorks
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August 23, 1999 6,
~j
Brazos County Commissions Court
300 East 26th Street Ste. 214
Bryan, Texas 77803
IKON Office Solutions, Inc.
3019 Alvin De Vane
Suite 400
Au,tin. Texa, 78741
Sales 512.385.5100
Fax 512.385-0040
RE: Maintenance Agreement on Canon NP-6545 Copier, Serial Number NJF00085.
Dear Ms. Wettemann:
i
I trust that the above mentioned copier has performed well for you in the past year.
However, at this time vour current Maintanance Agreernert expires cn October 2, 1099.
To further protect your investment and help curb down-time, 1 would like to offer you
another years Maintenance Agreement.
Enclosed are two copies of the Maintenance Agreement for your copier. Please note
that the price of the contract is determined by the original state contract under which the
equipment was purchased. Thus, the price may be higher than last year since State
Maintenance Agreement pricing is based on a graduated scale. You may want to take
some time to review the Terms and Conditions listed on the back of the contract.
•I
Please notify me if you do not wish to continue maintenance coverage. Otherwise,
simply sign the Maintenance Contracts, and return one copy to me. To insure
continuous coverage, please return the contract before' the expiration date. Also,
please send a copy of the Purchase Order for the Maintenance Contract, if applicable.
You may keep the other copy of the contract for your records. This contract will not
be valid unless a signed copy is returned to me.
If you are not authorized to complete this paper work, please forward it to your
purchasing office.
Thank you for choosing WON Office Solutions to meet your copier needs. If you have
any questions concerning this contract, please feel free to call me at (512) 444-9441
ext. 327.
Sincerely,
"OAXA"
Kim Arthur
Order Processor
enclosure
KA
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5- 7- 99
579
VOL 1 . to x
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: September 7. 1999
ITEM: Reguest from Wickson Creek Special UtilityDistrict to construct a road bore for
a water line installation in the right of way of Broach Road near its intersection with
Smith Road. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
1. PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) The line shall be installed 1) within 3-5' of and parallel to the right-of-way fine and/or 2) In the
case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction Is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shall
be fumished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
11. ACTION REQUESTED OR ALTERNATIVES:
SU I D BY: APPROVED BY:
Ichard F. Vance, P.E. Commissioner William S. Thomton
County Engineer Precinct 2
CC99-076
ApprovedWDenied0 by Commissioners' Court
Date:
Alvi W. Jones, ounty Judge
1
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~ ,Ik-,e~.r._.~._, .5~.. _ _..........e,v.__.~_~.x.-...L.~..........,.....e.L~..r.5::..'eJC..'..~.:ids...:+a~s4~..ai-i_...i'~rF.~i...".~ _a. ~
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicants i rk aon creek S . U:D {proposes to
place a (type water lineRIfie right-of-way of (road) roac~Rd.
in Brazos County, Texas as follows:
The location or description of the proposed Installation Is more fully shown by 3
copies of the drawings attached to this notice.
1 understand and agree that
1. The County Engineer must by notified 72 hours prior to the beginning of
construction in order that he or his designated Inspector may inspect the
actual Installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
•
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
S. That the line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1969.
6. That the line or lines will be constructed no less than twenty-four inches (241
lower than the lowest part of the drainage or bar ditch and the drainage Is to
be considered at least two feet (2) below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Contraction of this line will begin on or after the ?nOiay of September 19 99
Firm: Wijpicson C_reek S.U.D.
By: '.4ec<-7' .6 A-eit-
Tille: General Manager
Address: p. 0. Box 4756
Br-van. TX 77805
Phone: 409-589-3030
APPROVED BY COMMISSIONERS' -
COURT ON:
9--1-g~
Date
k aye;' Z
- L-OL
Alvin W. Jones, Co ty Judge 8 _
F
Whitley81
~y.~d SMW
THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
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•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: September 7. 1999
ITEM: Request from Wickson Creek Special Utility District to construct a road bore for
a water line installation in the right of way of Ferrill Creek Road approximately 0.8 mile
from its intersection with FM 2038. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
•
1. PRESENTATION:
A) No work will, be permitted between front slope and/or back slope.
B) The line shall be installed 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the
case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
D) Duch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
SU
f5D BY: APPROVED BY:
1
Richard F. Vance. P.E. Commissioner William S. Thornton
County Engineer Precinct 2
CC99-075
Approvedffl Denied(? by Commissioners' Court
Date: Q • 7- q4
d4L
Alvin . Jones C(dunty Judge
•
Aert
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583
4 .
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicantwir-k-cmn Creek D ,proposes to
place a (type)water linevAHRIRe right-of-way of (road) Ferrill Creek Rd.
In Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
1 understand and agree that
1. The County Engineer must by notified 72 hours prior to the beginning of
construction in order that he or his designated inspector may inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
i ~
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
S. That the line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. That the line or lines will be constructed no less than twenty-four inches (241
t lower than the lowest part of the drainage or bar ditch and the drainage is to
` be considered at least two feet (2) below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the 5 day of September 19 99
Firm: Wi kson Creek S.U.D.
BY - -
ntie: General Manager
Address: P. 0. Box 4756
`I Bryan. TX 77805
Phone: 409-589-3030
APPROVED BY COMMISSIONERS'
COURT ON:
Q -'1- 4g
t Date
;i ARq-. Z kenv&o
Alvin W. Jones, tyJudge ve. x5 S,voulov
.4 d p-zy-y9
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