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Home My WebLink About1999-08-17-0900AM-RegularJ= iLGD • 99 AUI'~ 13 AH 9:11 N~ ~ ~ t~ 'Ii~F\ou BRAZOS COUN sRAZ. ` ;NK. BRYAN. TEXAS r Y NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, AUGUST 17, 1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26m STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Cauley. 2. Pledge of Allegiance - Commissioner Cauley. Consider and take action on agenda items 3 -18: 3. Budget Amendment 98/99-35. 4. Personnel Change of Status. 5. Payment of Claims. 6. Authorizing three (3) positions, one (1) position at a Group 18 - Step 1 level and two (2) positions at Group 16 - Step 1, for the Courthouse Security Department. 7. Request by County Extension Agent for authorization for out-of-state travel to Omaha, Nebraska, September 10-17, 1999, to attend the annual meeting of the National Association of County Agricultural Agents. 8. Discuss 1999 effective tax rate and vote to place on a future agenda a proposal to adopt a tax rate at .4174. 1 9. Establishing date and time for a public hearing on the proposal to increase the tax rate for 1999. 10. Request for County staff to enter property located at 201 East Wm. J Bryan Parkway for the purpose of preparing it as a temporary headquarters for media. 11. Posting of a speed limit on Chick Lane located in Precinct 4. 12. Order of Commissioners Court Prohibiting Outdoor Burning, if necessary. 13. Proposal from Purchasing Department to raise fixed asset limit from $200.00 to $1,000.00 Commissioners Court Meeting Agenda August 17,1999 Page Two 14. Re-award of Bid #99-054, Cleaning Supplies for Jail. 15. Requisition from Capital Projects for a chair for the Commissioners Court. 16. Acceptance of Wellborn Special Utility District's cost estimate of $6,720.00 to relocate water line on Smith Lane. Site is located in Precinct 4. 17. The Final Plat of Dawn's Meadows, Lots 1-8,17.793 acres, Maria Kegans League. Site is located in Precinct 3. 18. Approval of minutes from the following Commissioners Court meetings: a. Regular meetings conducted on April 3, 1999, April 12, 1999, April 19, 1999 and April 26, 1999. b. Public Hearings conducted on April 1, 1999, April 12,1999 and April 19,1999. c. Special Meeting conducted on April 1, 1999. 19. Acknowledge receipt of Orders from the District Courts determining compensation for the County Auditor's office and for Court Reporters. 20. Presentation by County Attorney and judges relative to additional requirements for prosecutors for misdemeanor courts. 21. Announcement of interest items and possible future agenda topics. 22. Call for citizen input and/or concerns. 23. Convene into Executive Session pursuant to 551.071 of the Texas Government Code, consultation with attorney regarding possible litigation. 24. Consider and take action on Executive Session. 25. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (409) 361-4102. ...aria d 1 COMMISSIONERS' COURT REGULAR MEETING AUGUST 17, 1999 • A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, August 17, 1999, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3, Absent; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Cauley gave the invocation and led the pledge of allegiance. The Court next considered Budget Amendment #98/99-35.1, • which would increase funding for the Purchasing Department. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Sustayta, K. M. County Clerk New Employee Morris, Ann M. District-Clerk Resignation Fippinger, Janet District Clerk In dept Tran Probst, Andrea J. District Clerk New Emp Temp Hanna, Catherine Extension Service Termination Frenzel, Marilyn Extension Service In dept Tran Pounders, Penny L. Extension Service Promotion Andrade, Tommy J. SO/Jail Termination Cunningham, T. P. SO/Jail Resignation Christopher, Suel SO/Jail Resignation Hildebrandt, H. A. Tax Office Resignation Taylor, Reta Tax Office New Employee • On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the changes as submitted. M 1 Commissioners Court meeting August 17, 1999 2 The Court next considered the following Claims as submitted by the County Treasurer for payment: 99-009544 through 99-009749 On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. The Court next considered authorizing three (3) employee positions, one (1) position at a Group 18, Step 1 level and two (2) positions at Group 16, Step 1, for the Courthouse Security Department. Commissioner Cauley moved to approve. Commissioner Thornton seconded the motion. Commissioners Thornton, Cauley and the County Judge voted "Aye". Commissioner Jones voted "No". The motion carried. The next matter for consideration by the Court was a request submitted by the County Extension Agent seeking approval for out of state travel for himself. Mr. Hunter would be traveling to Omaha, Nebraska to attend the "Annual meeting of the National Association of County Agricultural Agents during the week of September 10 through the 17, 1999. On motion by the County Judge, seconded by Commissioner Thornton, the Court voted unanimously to grant the request from the County Extension Agent and approved payment of out of state travel expense for Mr. C. Jack Hunter. The next matter before the Court was a discussion of the 1999 effective tax rate and vote to place on a future agenda a proposal to adopt a tax rate at $.4174 per $100 dollar valuation. On motion by Commissioner Thornton, seconded by Commissioner Jones, the Court voted unanimously to place on a future agenda a proposal to adopt a tax rate of $.4174 per $100 dollar valuation. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to establish August 26, 1999 at 10:00 a.m. as the date and time for a public hearing on the proposal to increase the tax rate for 1999. f f 4 11 v d L Commissioners Court meeting August 17, 1999 3 The Court next heard a request for county staff to enter property located at 201 East Wm. J. Bryan Parkway for the • purpose of preparing it as a temporary headquarters for the news media durin the Brewer trial On motion b Commissioner g . y Thornton, seconded by Commissioner Jones, the Court voted unanimously to clean up the property in consideration for the use of the property for the trial. Meece and Kohn, owners of the building, will draw up a lease. The Court next considered the posting of speed limits on Chick Lane located in Precinct 4 in accordance with the Public Hearing held August 10, 1999. At the public hearing the recommendation was for 40 mph along the entire length of the road. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to set the speed limit as noted. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to table consideration of an order prohibiting outdoor burning. The Court next considered a proposal from the Purchasing Department to incease fixed asset limit from $200.00 to $1,000.00. This will facilitate accounting and assure proper accountability of property for insurance purposes. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the proposal to increase the fixed asset limit from $200.00 to $1,000.00. The next matter for consideration was the re-award of Bid • #99-054, Cleaning Supples for the Jail. Acme Supply Company informed the Purchasing Department that it would be unable to supply the items that were awarded them for bid #99-054. They were item 3 (Ammoniated glass cleaner) and item 8 (Liquid detergent-low temp). The Purchasing Agent recommended awarding items 3, 7, and 8 to Southw6bt Auto-Chlor. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the .b Commissioners Court meeting August 17, 1999 4 Purchasing Agent and award items 3, 7 and 8 to Southwest Auto Chlor. A copy of the bid tabulation is attached. The Court next considered approval of a requisition from the Capital Projects Fund for the following purchase: a) Secretarial Chair for Commissioners office $214.00. On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to approve the requisition to be paid from Capital Projects Fund. The Court next considered acceptance of Wellborn Special Utility District's cost estimate of $6,720.00 for relocation of a water line on Smith Lane in Precinct 4. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to accept Wellborn Special Utility District's cost estimate of $6,720.00 for relocation of a water line on Smith Lane. The Court next considered approval of the Final Plat of Dawn's Meadows, Lots 1-8, 17.793 acres. The site is located in Precinct 3. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approved the final plat of Dawn's Meadows, Lots 1-8 as submitted. The Court next considered approval of the minutes of the Commissioners' Court meetings held in April on the following dates: 5, 12, 19 and 26; Public Hearings held on April 1, 12, and 19; and a Special Meeting held April 1, 1999. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the minutes as submitted. The Court acknowledged receipt of Orders from the 1 District Courts determining compensation for the County Auditor's office and salaries for Court Reporters. The Court next heard a presentation by the County Attorney and Judges concerning additional requirements for r prosecutors for misdemeanor courts. Commissioners Court meeting August 17, 1999 5 Under announcement of interest items and possible future agenda topics, the County Auditor made the following comments: • 1) He referred back to item 6, the budget amendment, and asked if it was to'be one position at a Group 18, Step 1 and two positions at a Group 16, Step 1. He asked if all costs would be borne by the Sheriff's departmental budget. Ron Schmidt, board member of the Boys and Girls Club made the following comment: 2) He talked about the programs for the "at risk youth" and asked to make a presentation to the Court. There was no citizen input and/or concerns. The Court did not convene into Executive Session. There being no further business to come before the Court, the meeting was adjourned. . ID e i E The foregoing minutes of the Commissioners Court meeting held August 17, 1999 have been examined and are approved in open Court this the .29.Z day of med. , 19-9ij, in Bryan, Brazos County, Texas. Alvin W. Jones County Judge Wm. S. Thornton Commissioner, Precinct No. 2 rey Cau ey, Jr. Commissioner, Precinct No. 4 - 4 Tony J nes Commissioner, Precinct No. Io2 , SFI Randy Si Commis oner, Precinct No. 3 Mary Anin Ward County Clerk i a~ BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY, AUGUST 17, 1999 t' ' i .J 1 1 r i i I AT 9:00 AM ('`.stir t ~Z, ~ Uu,ck?,.aj ~c ~~l ~IviS `Gt ~ ~,'~",~tizr ~~vo~•~ir~ O~c cF r lf' C . ,~~C¢t'.~jaCrlLQ_ ~C~~e.oL~J ~~/.frQ 'TQiZ/LG~000 ~r QIsL G,~'lLlG"i.~~• /~Gj~,~-+cc c ~ /w,)c J /17 e~, I 7-If Z~ 2/1 ',o /I l)cJ C rr • v i~ ' COMMISSIONERS/ MEETING ON AT A.M./P.M. lL vwvru~aanaava. ~ vv.-a~•a.•• ~ v.arrr VAq J fC O 7~ 5 T _ S G- 1s 5 t~rG~ f _ C - c~ ~i . r2c•'- - a4, v ~ It • BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1998-1999 BUDGET YEAR NO. 98/99 35.1 On this the 17`" day of August 1999 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on August 17, 1999 the Court heard and approved a budget amendment for the 1998.1999 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 1, 1998 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 17`' day of August 1999. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge 5 Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes 401 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 98/99-35.1 8/17/98 FD Dlv ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 165001 653100 Dr. Equip. Maint. $ 3,106.00 01 110015 611300 Cr. Contingent S 3,106.00 Purchasing Department To increase the maintenance/re air line item to cover the unexpected repairs to the fuel mana gement system at Road & Bridge per the attached memorandum. ppr~n•ria e• ...,..-...-r„,~,/~---.~ Date. it. -W ED SMVW .I~ J ~T 5. BID TABULATION 99-054 CLEANING SUPPLIES FOR JAIL ACME SUPPLY CO. AIFmCLEAN SYSTEMS ECOIAB, INC MOMA& IIG SIN AUTOCNLOR UNISOURCE WADE SUPPLY DESCRIPTION SAN ANTOIOO.TX SOUTNFELD. w ST PAUL, MIN ATLANTA, GA AUSTIN. 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AIERXLEANSYMMS ECOUIB,INC IIOWLR.W- SWAUTOCHLOR UH60URCE WADE SUPPLY OE5CR9110N SAN ANTONID,TX SOUTHFIELD, W ST. PAUL. MW ATLANTA, GA AUST01, TX BRYAN, TX BRYAN TX 1 Low CNWM SWAM lb ? Aerns LowTerVSwam 139PEa05n NAL SgW8 Bam , TN Pile Ob r5-1N% w no yo yu yu No cow. leleir DMwRMeper10ge1om 1002 2502 am bat I02Odtaf6Vae RTU We0adPwlOgelow tOm! s un t am t 0.011 r akUv t 1110 Pukaft Sae O+bepad SgrPd 5911 0om Sod 8noduee padsp Pdw 93D OD s 2031 s 3100 s MOD SF815n $1154 cWjbz '039.0 SO bees ueepr0l OLVAM alaeler 15mmo Cods0855 I delagaebalrp Aum Io.TwVDelegal IONISold Paw me WChpBel U TMbA NAL NO CtM O&Am Rawpw10gom 1302 13a¢ !Sa¢ 002 Unwdpw10gebac 6 801 s am s 0024 to* 601 Pwksw Set gdmpel SOON 60 o" 5EW OOpM i sa11 t 8140 t n.00 1.2110 •0625 Alt MU HDEcNQm 39 Wts vuW 11ydm of wow Cft aedad ad Dkdm alt 1000 o/ 02MDOtt0188 PIG Sow5gll PIQ FMOe. $8110 LbnOm6mdepeefr4bM Aam IrreMkwOr rom 14115 O20 111 NB AubCMW B*fba TrpFmo Fon. 505 Cd rcoml y" yu yu vu to )u RdtpWIOgdam• 1.002 (4 at @Aa In &w) 1002 002 8o:ryrim IemGW 26012002 Uwcadprlogdmt s a1Wns WA s IAM t IAT7 _R i sta sNL9TS>z, < Sh# Ps&Agvq 9" Pr atn9rp>pper cm Sglpd or Sm 5pr 4/1, Fbt SHOD or cm s 8100 s 1998 t 82.00 18100 s7820 am . IW1TS 45b" rf*AW ONACOP PER Lotm so:In 901961 612012 p2O! saran s0A11M1 • _ 1 i I i r r., ACME SUPPLY CO. RICLFAM SYSTEMS ECOLAB, CC EIOMAK W- SW AUTOCKLOR ux*0uRCE WADE SUPPLY DESCAIPI1a1 SAN AIRONIO;TX OUTHFIELD, W m 1 ST. PAUL, MIN ATLANTA, GA AUSTIN, TX BRYAN, TX BREAM, TX tO Rm, 1-lWmbreenr* l i-'--3OhDLn mmvlaftm 24 han NIA 3hoan IBhousma 72HOm 1.2 hOU a1DMq *doom eate4NSAeOr9r reNdWperA - brsomi Qspem1 tdndobcae(o* mrubckmdebcQdtomoami NoabAW depereef dTenpgoeO rnrrurapree WITodrped bcuamer RECOMMENDATXXF WADE SUPPLY. 1,9 1 ► , 11 l AMERODN zA SOUTHWEST AU700MOFtl T,9 'l ` , ' ECOAAB 5.6 REAWARD DATE. 110 I i a r FILED L&aLo'dock_Ml AUG 1 1 1999 MARC AAlIi.1N, DIST. CLERK 4 os nty, Texas y Oe utv, In the District Courts of Brazos County, Texas ORDER DETERMINING COMPENSATION OF • COUNTY AUDITOR AND ASSISTANT COUNTY AUDITORS lei it U 61 On the Wh day of August. 1999, after a public hearing in accordance with the Texas Local Government Code, the undersigned Judges of the District Courts in Brazos County, Texas, determined the compensation to be paid to the County Auditor and Assistant County Auditors as set forth in this order. IT IS THEREFORE ORDERED that, effective October 1, 1999, the annual compensation of the County Auditor and each Assistant County Auditor position be set as set forth as approved in the attached Exhibit "A" which is incorporated herein. IT IS FURTHER ORDERED that the District Clerk of Brazos County shall file this order in the minutes of the District Courts of Brazos-County, Texas and shall certify this order to the Commissioners Court of BJazos County, Texas for its observance. 6 ' f r i SIGNED this day of August, 1999. D. LANGLEY JOHN 15E Presiding Judge Presiding Judge ' 85 District Court 272od District Court STEVE SMITH Presiding Judge 361" District Court 0 0 -0 BRAZOS COUNTY, TEXAS PROPOSED BUDGET REQUEST COUNTY AUDITOR'S OFFICE Par The Year Ending September 30, 2000 ~I . l i i Current Approved Group/ Hire Annual Group/ Annual Effectiv Position Step Date Salary Employee FI'E Step Salary Employee FTE Date CotmtyAnditor 324 10/15/93 f 54,658.00 Reynolds 1.00 32.5 S 56,024.00 Reynolds 1.00 1001.99 Mat Assistant , 254 3/2/81 38,683.00 1Gedd 1.00 25-6 40,641.00 W dd . 1.00 1001.99 Asst. Aud[iitor Level III 19.5 3/20/95 29,482.00 Comer 1.00 19.9 32,542.00 Conner 1.00 1001.99 Asst. Auditor Level I 164 5/4/98 24,802.00 Cranem 1.00 16.5 25,422.06 Ckment 1.00 10-01.99 - Asst Auditor Levd 1 16.4 8/18/98 24,802.00 Metcalf 1.00 16.5 25,422.00 Metcalf 1.00 10-01.99 Asst Atul'w Level I 16.2 5/17/99 23,607.00 Deng 1.00 16.3 24.197.00 Deng 1.00 1001.99 164 24,802.00 04-01-00 Aaoounting Asst . Levd I' 11.5 10/10/94 19,859.00 - Murpb 1.00 11-7 20,865.00 Murpb 1.00 1001.99 Aoootmting AM • Levd I 11.4 4/2/97 19,375.00 Strapps 1.00 11-6 20,356.00 Stnspps 1.00 1001.99 Administrative Assistant 13.1 4/6/99 19,859.00 Nicholson 1.00 13.2 20,756.00 Nidsolron 1.00 1001.99 p 13.3 20,865.00 04-01-00 y Aoootmting Intern (P/7) 9.2 4/5/99 8,354.00 Fricke 0.50 9.3 8,563.00 O SO 10-0199 ' Aooonating Intern (PIT) 9.2 6/1/99 8,354.00 Bates 0.50 9.2 8,354.00 O So 10-01.49 S 271® 1® 1 L Proposed salary levels and effective data equate to annual increase of 422% over the current level. Budget Requirements S 56,024.00 40,641.00 32,542.00 25,422.00 25.422.00 24,500.00 i 20,865.00 20,356.00 20,610.00 8,563.00 i 8,354.00 S 283,299.00 8/10/99 1x30 FM . 40 1 FILED o'C 0Ck_P M AUG 11 1999 MARC HAWN, DUST. CLERK os nty, Texas i In the District Courts a qe utv of Brazos County, Texas ORDER DETERMINING COMPENSATION OF COURT REPORTERS On the 4 b day of August, 1999, after a public hearing in accordance with the Texas Local Government Code, the undersigned Judges of the 85' and 361" District Courts in Brazos County, Texas determined the compensation to the paid to the Official Court Reporters of the 85" and 361" District Courts as set forth in this order. IT IS THEREFORE ORDERED that, effective October 1, 1999, the annual compensation of the Official Court reporters of the 85'h and 361" District Courts be set as follows: - Position Name ~ 3jaAa Court Reporter Paula Frederick 25n $41,657.00 85di District Court Court Reporter Susan Hogan 25n $41,657.00' 3610 District Court I' j 'ibis smoum ls,oa pacer dues lo% Vora due duo wln romiv by Ms. tioW do b%ft pevtous bodges ym and was dkcusaed wit d,e Cominmiam Cam during bodges workshop Wodings. ibe porpeae tar ft h aiease Is m assist Ms. tkwn In paying far am ooWVuW "uipm a and so8w= lshkh do w1U be Indivlduallp ""drain& ibis pmohase w W Math Ms. Hopn W Odin tr"d= to mkime ooan • IT IS FURTHER ORDERED that in the event that the Commissioners Court of Brazos County, Texas authorizes a cost of living or other across-the-board increase for Brazos County employees for the fiscal year beginning October 1, 1999, the above amounts shall be increased at the same percentage rate authorized by the Commissioners Court for all other Brazos County employees. IT IS FURTHER ORDERED that the District Clerk of Brazos County shall file this order in the Minutes of the District Courts of Brazos County, Texas, and shall certify this order to the Commissioners Court of Braws County, Texas for its observance. SIGNED this day of August. Q4LL L .D. LANGLEY STEVE SMITH Presiding Judge Presiding Judge 8S" District Court 361" District Court • 6 i. It