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Home My WebLink About1999-05-03-0900AM-Regular0 8 • AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON MONDAY, MAY 3,1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Cauley. 2. Pledge of Allegiance - Commissioner Cauley. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens • wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4.23: 4. Approval and presentation of Proclamation regarding Teen Pregnancy Prevention Month. K g9 VR 2a PM 3' 06 GlEP,h BRAZOS COUNTY BRAZ 5a ~'C~J Js BRYAN. TEXAS 9 DEPU Y 5.' Approval and presentation of Proclamation regarding National Day of Prayer. 6. Budget Amendment No. 98/99.21. 1 7. Personnel Change of Status. 8. Payment of Claims. , 9. Implementation of special programs by District Attorney for cases involving children as victims cases. 10. Acceptance of resignation of Constable, Precinct 1. • 11. Reduction of limit for ion n speed portion of North Graham Road located in Precinct 1. 12. Authorization for payment of invoice to Pitney Bowes. 13. Authorization for adoption of an Agreement and Summary Plan for the Brazos County • Flexible Benefits Plan (Section 125). Commissioners Court Meeting Agenda May 3,1999 i Page Two r 14. Request by Constable, Precinct 2, for installation of lights on vehicle. 15. Authorization for payment of invoice to Command Communications for Constable, Precinct 6. 16. Authorization for Computer and Network Services utilizing MicroAge for installation and reconfiguration of new computers (approximately 35 - 60 computers). 17. Blanket Purchase Order for 51,000.00 to Pitney Bowes for the Commissioners Court. 18. Requisition from Capital Projects Fund for a used self-contained breathing apparatus for the Sheriff s Office - Jail. 19. Cancellation of contract with Esmond Engineering Inc. for engineering services r regarding underground storage tanks. 20. Exemption from competitive bidding requirements for RDM. Inc. 21. Agreement with RDM, Inc. for engineering services to comply with TNRCC requirements for final closure of underground storage tanks at former county shop and bus barn. 22. The Amended Plat of Lots 32 and 33, Block 4 of Estates at River Run, Phase II. Site is located in Precinct 1. 23. Acceptance of Warranty Deed from George J. Naibert and wife Pamela J. Naibert for improvements to Elmo Weedon Road located in Precinct 3. 24. Acceptance of Quarter Ending 3-31-99 Investment Report by Treasurer's Office. 25. Announcement of interest items and possible future agenda topics. 26. Call for citizen input and/or concerns. 27. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make anaagements, call (409) 3614102. VOL--. i, I. . 1 COMMISSIONERS' COURT REGULAR MEETING MAY 3, 1999 61 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, May 3, 1999, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1, Absent; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Cauley gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. r~ The County Judge read aloud a Proclamation designating the month of May, 1999 as "Teen Pregnancy Prevention Month". On motion by Commissioner Sims, seconded by Commissioner Cauley the Court moved to proclaim the month of May, 1999 as "Teen Pregnancy" throughout Brazos County. The County Judge then presented the signed Proclamation to Ms. Robbie Johnson. The County Judge read aloud a Proclamation designating May 6, 1999 as "National Day of Prayer". The Court joins with the National Government in this observation. On motion by Commissioner Sims, seconded by Commissioner Cauley the Court moved to proclaim May 6, 1999 as "National Day of Prayer" throughout Brazos County. The County Judge then presented the signed Proclamation to Ms Gayle Sorensen. The Court next considured Budget Amendment #98/99-21.1 through 21.3, which would increase funding for the Narcotics • Task Force and Juvenile Services TJPC-A State Aid Grant, and reallocate funds for the Jail Administration. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court x• r J f~ Commissioners Court meeting May 3, 1999 2 voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT $EASQ~ Adamson, Tonya County Court at Law 2 Resignation Hay, Kara S County Court at Law 2 New Emp Temp Pederson, Patricia Computer/Network Ser Resignation Armstrong, Scott T Constable, Pct. 1 Resignation Ramirez, Rudy Road & Bridge • New Emp Temp Zamarripa, Celso R Road &,Bridge New Emp Temp Piwonka, Kelly Road & Bridge New Emp Temp Pack, David L Sheriff Office New Employee Bales, Eric C Sheriff Office New Employee On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 99-006302 through 99-006482 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Claims as submitted. The next matter for consideration by the Court was a request submitted by the District Attorney seeking authority to implement special programs by the office for cases involving children as victims cases. There are funds in the District Attorney's budget that are derived from the State's Child Protective Services so that no Brazos County funds will be expended. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the District Attorney to implement the special programs. The next matter before the Court was the acceptance of the resignation of Constable, Precinct 1, Scott Armstrong. On motion by Commissioner Cauley, seconded by Commissioner Sims Court voted unanimously to accept the resignation of Constable, Precinct 1, Scott Armstrong. The Court next considered the reduction of speed limit for a portion of North Graham Road located in Precinct 1. On I uL,. ~ ~ 0~2 6~ Commissioners Court meeting May 3, 1999 3 ±f I~ 01 • motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to reduce the speed limit to 35 mph at the mobile home park to .04 mile past it. No action was taken on the payment of an invoice to Pitney Bowes. It was determined that the services performed were covered under the warranty of the equipment. The Court next considered the adoption of an Agreement and Summary Plan for the Brazos County Flexible Benefits Plan (Section 125). On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to adopt the Agreement and Summary Plan for the Brazos County Flexible Benefits Plan (Section 125). A copy of the Agreement and Summary Plan are attached. The next matter for consideration was a request by Constable, Precinct 2, for installation of.emergency lights on vehicle driven by a Reserve Deputy Constable. Commissioner Cauley moved to approve the request. Commissioner Thornton seconded the motion. Commissioners Thornton, Sims and Cauley voted "Aye". The County Judge voted "NO". The motion carried. The Court then considered authorization for payment of an invoice to Command Communications for the installation of overhead lights on the Chief Deputy's vehicle for the Constable, Precinct 6. Commissioner Cauley moved to approve. Commissioner Thornton seconded the motion. Commissioners Thornton and Cauley voted "Aye". Commissioner Sims and the County Judge voted "No". The County Judge stated that the installation was completed prior to authorization by the Court. The Auditor referred to County policy stating that this was not County policy. The Judge did not call for a second vote, so the motion failed. The next matter before the Court was authorization for Computer and Network Services to utilize MicroAge for installation and reconfiguration of new computers (approximately 35 to 60 computers). After reviewing quotes Commissioners Court meeting May 3, 1999 M 4 for technical support to load software and do final configuration it was the recommendation of the Computer & Network Services Department to contract with MicroAge at a price of $40.00 per computer. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to authorize the utilization of MicroAge for installation and reconfiguration of new comuters. The Court proceeded to consider the following blanket Purchase Order: Pitney Bowes Tax Office $1,000 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Blanket Purchase Order as submitted. The Court next considered approval of a requisition from the Capital Projects Fund for the following purchase: a) Self Contained Breathing Apparatus for Sheriff's Office/Jail $800.00 On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisition to be paid from Capital Projects Fund. The next matter for consideration was the cancellation of the contract with Esmond Engineering Inc. for engineering services for underground storage tanks. Commissioner Cauley moved to cancel the contract. Commissioner Sims seconded the motion. After some discussion, Commissioners Cauley and Sims withdrew their motion and second. Then on motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to table consideration on this agenda item as well as agenda items number 20 and 21. The Court next considered approval of the amended plat of Lots 32 and 33, Block 4 of Estates at River Run, Phase II in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Sims, seconded by Commissioner Cauley, I r. I Commissioners Court meeting May 3, 1999 5 the Court voted unanimously to approved the amended plat of Lots 32 and 33, Block 4 of Estates at River Run, Phase II. • The Court next considered acceptance of a Warranty Deed . for improvements to Elmo Weedon Road in Precinct 3. On motion by Commissioner Sims, seconded by Commissioner Cauley,. the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from George J. Naibert and wife Pamela J. Naibert for improvements to Elmo Weedon Road. The Court received, approved and ordered filed as submitted the Treasurer's Quarter Ending 3-31-99 Investment Report. A copy of which is attached to and made a part of these minutes. Under citizen input and/or concern the following comments were made: Commissioner Sims announced that the committee appointed to oversee the tobacco settlement funds • will have its first meeting on Friday, May 7, 1999 at 9:30 a.m.. ` The County Auditor informed the Court that the Comptroller's office would be releasing statistics on poverty in Texas. Due to the actions of the Legislature, Counties will now be subsidizing this group. The County Judge informed the Court that the wall Street Journal contained an article on Judge John Delaney and the type of court recording being used in the 272d District Court. Demetrios Basdekas stated that he had received letters from Commissioner Sims and the County Engineer concerning the right-of-way dispute on his property. He went on to ask if committee meetings are required to be posted. There being no further business to come before the Court, the meeting was adjourned. r~ / I f VOL- The foregoing minutes of the Commissioners Court meeting held May 3, 1999 have been examined and are approved in open Court this the /5( day of seoTcj,,QE,e 19 g 7 in Bryan, Brazos County, Texas. / 1l ;,Z, Alvi W. ones T037 Jo s, County Judge Commies o r, Precinct No. Am. S. Thornton Randy S' s Commissioner, Commies oner, Precinct No. 2 Precinct No. 3 C rey Ca ey, r. ' Mary Arih Ward Commissner, County Clerk Precinct No. 4 I 7 t nn q BRAZOS COUNTY COMMISSIONERS/ MEETING ON I'~ 1 AT A.M./i LZ ~J • ~ ~ L, ~c e ~ p~ C'flc h 4 C~a p g GSv e LQ c r v A Aa., < 1~3Cso V CVim,. & / i• 8r BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1998-1999 BUDGET YEAR NO: 98/99 21.1 through 21.3 On this the 3ed of May 1999 at a regular meeting of the Commissioners' Court, the following me*ers were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on May 3, 1999 the Court heard and approved a budget amendment for the 1998-1999 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 1, 1998 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 'rd day of May 1999. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By; a. :?y Q;~-= Alvin W. Jones, County Judge . Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes •I • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 98/99 21.1 5/3/99 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 30 3121 710400 312199 Dr Contract Placement 6,451.00 30 480465 Cr Grant Revenue -State Aid 6,451.00 TJPC-A State Aid Grant To increase funding for Contract Placement r increase in Juvenile State Aid Grant Revenue. 401 FIRM j , " iI r= r BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS . No. 98/99 21.2 5/3/99 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 45 630005 802860 282099 Dr. Equipment - Other 800.00 45 630005 802126 282099 Cr. Software-Jail Management 800.00 Sheriff's Department - Jail AdminLstration To reclassify budget to allow the purchase of a used SCBA (self contained breathing apparatus) to replace the one that could not be certified that was discovered during the 1999 state jail inspection. A used apparatus complete with bottle has been quoted at $800.00 from the American Fire and Safetv ComDanv. i 42 Y ~ ..r .a.. _....~.+,a1..i~r~..~s.. ~.•i •a - - _vv.L.:.~..L.w~..nJ+<_Y..u~...~.~Mia..>St.s.d..s.a..~.. ...~....a'. tea... -.~.L •W _'1 __a a..,_. BRAZOS COUNTY FLEXIBLE BENEFIT PLAN I , INTRODUCTION The Employer has adopted this Plan with an effective date of March 1, 1987 to recognize the contribution made to the Employer by its Employees. Its purpose Is to reward them by providing benefits for those Employees who shall qualify hereunder and their dependents and beneficiaries. The concept of this plan Is to allow employees to choose among different types of benefits based on their own particular goals, desires, and needs. The Plan shall be know as the Brazos County Flexible Benefit Plan (the "Plan'). The Intention of the Employer Is that the Plan qualify as a "Cafeteria Plan" within the meaning of Section 125 of the Internal Revenue Code of 1986, as amended, and that the benefits which an employee elects to receive under the Plan be Includable or excludable from the Employee's Income under Section 125(a) and other applicable sections of the Internal Revenue Code of 1986, as amended. This is an amendment and restatement of the Plan originally adopted March 1, 1987. The date of the amendment and restatement of the Plan is effective January 1, 1999. Is i I J I f~ Wo1...~_/ ' n t i.-. s...z ....u~~.. ! s.. w~.l ~ .w.-...JY...a.....~1....~_.L .~.I.. S .SIC/i~..r....~.tsa/rl~rri.......1'.. r, ~L..i~A.rh J. ..A 1 N' r~ L •I r THE BRAZOS COUNTY FLEXIBLE BENEFIT CAFETERIA PLAN ADOPTION AGREEMENT AND SUMMARY PLAN EFFECTIVE JANUARY 1, 1999 (This Is an amendment and restatement of the Plan originally adopted March 1, 1987) A. Employer Information 1. Name of Employer: Brazos County 2. Address: 300 East 26" Street, #313, Bryan, Texas77603 3. Telephone: (409)361-4340 4. Employer Identification Number: 74-6000433 5. Nature of Business: Local County Government 6. Name of Plan: Brazos County Flexible Benefits Plan 7. Plan Number: 501 8. Plan Administrator, If other than Employer. N/A B. Effective Date Effective Date of Plan: March 1, 1987 If this Is an amendment to an existing plan, (1) Effective Date of the Restatement and Amendment: January 1, 1999 (2) Original Effective Date of Plan: March 1, 1987 C. Plan Year The first plan year began on March 1, 1987 and ended September 1, 1987 Subsequent Plan Years from 1987 through 1993 began September 1" and ended August 31, 1994, for 1994 the Plan Year began September 1, 1994 and ended December 31, 1994, from 1994 through 1998 the Plan Years began January 11 and ended December 31°. D. Eligibility Requirements for participation 1. Length of Service: 1" of month following 30 days of employment 2. All regular employees working 32+ hours per week. 3. Age: Minimum age 21 (may not exceed 21 years of age) _ (X No minimum age E. Employer Contributions 1. Non-Elective Contributions: The Employer may at Its sole discretion provide a non-elective contribution to provide benefits for each Participant under the Plan. This amount will be set by the Employer each Plan Year in a uniform and not-discriminatory manner. If this non-elective contribution amount exceeds the cost of benefits elected by the participant: (a) No excess amount will be paid to the Participant; or (b) Excess amounts will be paid to the partidpant as a taxable cash benefit option. GIL. .b 1• 2. X_ Elective Contributions (Salary reductlon): 3. Cash 4. Other Each Participant may authorize the Employer to reduce his or her compensation by the amount needed for the purchase of benefits elected, less the amount of non-elective contribudons. An election for salary reduction will be made on the benefit election form. The maximum amount available to each participant for the purchase of elected benefits through Salary reduction will be: (a) 5 per Plan Year, or a prorated amount for a short Plan Year. (b) X Unlimited per Plan Year (Premium Only Accounts) (c) X $2,500.00 per Plan Year for the Health Reimbursement FSA (d) X $5,000.00 per Plan Year for the Dependent Care Assistance Reimbursement FSA F. Available Benefits Each of the following components should be considered a plan that comprises this Plan. Eligibility requirements may differ from those set forth in Item (D) above, and can be noted by reading the associated Insurance contracts. X 1. Hospital and Surgery Insurance - The terms, conditions and limitations for the Group ' Hospital and Surgery Insurance will be set as set forth In the Insurance policy (See Section 4.4 of the Plan Document) X 2. Disability and/or Accident Income Insurance - The terms, conditions and limitations for the Disability and/or Accident Income Insurance will be set as set forth in the policy. (See Section 4.7 of the Plan Document.) X 3. Dental Insurance - The terms, conditions and limitations for Dental Insurance will be as set forth in the Insurance policy. (See Section 4.5 of the Plan Document.) X_ 4. Group Life Insurance - Limited to $50,000 face amount per participant. X S. Won Insurance - The terms, conditions and limitations for the Vision insurance will be set forth In the Insurance policy. (See section 4.8 of the Plan Document.) X 6. Cancer Insurance - The terms, conditions and limitations for the Cancer Insurance will be set forth in the Insurance policy. (See Section 4.9 of the Plan Document.) _ X 7. Health Care Reimbursement - (See Section 6.1 of the Plan Document.) X S. Dependent Care Reimbursement - (See Section 7.1 of the Plan Document.) 2 Is r~ G. Change of Benefit Elections (See Section 5.4 of the Plan Document.) Any Participant desiring to make a change of election(s) must notify and make such election(s) within 60 days of an eligible event. For details outlining what events are considered examples of a change In family status and the procedures to make such election changes, see Section 5.4 of the Plan Document. H. Flexible Spending Accounts (FSAs) claims procedures - (See specific Plan provisions as referenced above In F(7) and F(8). If FSAs for either/both Health or Dependent Care benefits are elected under this Plan, the elected amounts will be deducted from each pay check and held In a separate account. Upon submission of completed vouchers with attached receipts and documentation validating that the service was provided during the Plan Year, the participant will be reimbursed for the amount of the voucher, up to the annual election amount for FSA Benefits (subject to stated maximums above.) Any monies not claimed within 90 days after the end of the Plan Year will be forfeited. If termination of employee's services occurs, the employee may elect to continue coverage that Is In force at the time of termination. Election to continue must be made in writing to the Plan Administrator within 60 days. STATEMENT OF ERISA RIGHTS You have certain rights and protections provided by the Employee Retirement Income Security Act of 1974 (ERISA). This law provides for the following: • 1. You can examine all "Ian Documents. These Include the insurance contracts and copies of all documents filed by the Plan with the U.S. Department of Labor (DOL). The documents filed with DOL Include such Items as annual reports and plan descriptions, The Plan cannot charge you to examine these documents. However, you can only examine them at the office of the Plan Administrator. 2. You can obtain copies of all Plan documents and other Plan data. This request must be written and given to the Plan Administrator. The Administrator may make a reasonable charge for the copies. 3. You will receive a summary of the Plan's annual financial report, If required of the Plan. The law requires the Plan Administrator to provide this report to each plan participant. ERISA also Imposes duties upon the people who operate the employee benefit plan. These people are fiduciarles, and they must act prudently and with the sole Interests of you and other Plan Participants In mind. No one, not even your employer, may fire you or discriminate against you In order to prevent you from obtaining a welfare benefit or exercising your rights under ERISA. Under ERISA, there are steps you can take to enforce the above-rights. The following are examples. If requested materials are not received within 30 days, you may bring a legal action in state or federal court. You can also seek help from the courts If a consideration of a claim has been denied or Ignored. Further, If Plan fiduciaries misuse Plan assets you can file legal actions. If Plan assets are misused by fiduciaries, you may also seek assistance from the U.S. Department of Labor. If you take legal action, the court will decide who should pay court costs and legal fees. If you are successful, the court may order the person you have sued to pay these costs and fees. However, if you lose, the court may order you to pay these costs and fees (If It finds, for example, that your cWm is hivolous.) 3 117 1 If you have any questions about this statement or about your rights under ERISA, you should contact the nearest office of the Pension and Welfare Benefits Administration, U.S. Department of Labor, listed in your telephone directory or the Division of Technical Autstance and Inquiries, Pension and Welfare Benefits Administration, U.S. Department of Labor, 200 Constitution Avenue, N.W. Washington, D.C. 20210. The Plan shall be construed enforced and administered and the validity determined in accordance with the Employee Retirement Income Security Act of 197r, (ERISA, as amended), the internal Revenue Code of 1986 (as amended), and the laws of the state of Texas. Should any provision be determined to be void, Invalid or unenforceable by any court of competent jurisdiction, the Plan will continue to operate, and for purposes of the jurisdiction of the court only, will be deemed not to include the provision determined to be void. We have consulted our attorney with reference to this.Plan and Adoption Agreement. This Plan Is hereby adopted this _jF day of MA Y . 1999. Employer. Brazos County By: Title: County Judge Witness: 4 • s q KAY HAMILTON County Treasurer • Brazo% County Courthouse DATE: May 03, 1999 300 E 26th. Suite 313 Bryan, Texas 77803 (409) 361.4340 TO: Hon. Alvin Jones, County Judge Hon. Tony Jones, Commissioner Hon. William Thornton, Commissioner Hon. Randy Sims, Commissioner Hon. Carey Cauley, Commissioner Ruth McLeod, Administrative Assistant .0 FROM. Kay Hamilton, County Treasurer RE Quarter Ending 03-31-99 Investment Report This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned a weighted average yield of 4.929% for the quarter ending 03-31-99 The weighted average maturity of the invested funds was 29.5 days for the total portfolio. This average Included the one-day to two-day availability of the funds that were invested with TexPool. At quarter end, Brazos County had an investment cost of $40,016,181.64 that carried a book value of $40,208,099.73. Total interest deposited for the quarter was $437,618.49 bringing the year-to- date investment interest income to a total of $826,457.20. C~ J Investment rates continued to remain below 5% for short-term securities during the quarter. Accordingly, the Brazos County Investment portfolio fell to a weighted average yield of 4.929%. The quarterly rate was slightly above the Treasury 3-month constant maturity (or benchmark) rate of 4.57% as stated by the Federal Reserve statistical release for the month of March, 1999. The investment instruments performing over 5% have a minimum maturity of 2 years. In keeping with the policy of safety and liquidity as primary investment objectives, the maximum allowable stated maturity of an investment owned by the County is 2 years. Because of short maturities coupled with the concern of the potential Y2K problems possibly driving short-term rates lower, the Brazos County investment portfolio should continue to earn slightly less than 5% throughout the remainder of the year. PORTFOLIO SUMMARY REP • Fund Group 1 > Fund Group 2 Total Beginning Bk. Value (12/31/98) $:.4,975,310.19 $10,240,715.93 $35,216,026.12 Beginning Mkt. Value (12/31/98) $24,983,459.62 $10,250,343.43 $35,233,803.05 WAM at Beginning Date 43 Days Change to Market Value $ 5,110,362.32 136,738.98) $ 4,973,623.34 Ending Book Value (03/31/99) $30,095,757.26 $10,112,342.45 $40,208,099.71 Ending Market Value (03/31/99) $30,093,821.94 $10,113,604.45 $40,207,426.39 Unrealized Gain/Loss ( $1,935.32) $ 1,262.00 ( $673.32) WAM 29.5 Days if Book Value of funds invested per security type as of 0331.99. TexPool $26,212,756.84 65.51% Agency Discount Notes $ 9,976,086.61 24.51% Commercial Paper $ 4,019.256.28 9.98% $40,208,099.73 100.00% C/P 10% Discount Notes 24% TexPool 66% Investment Interest deposited: January 1999 $107,809.36 Q/E 12/31/98 February 1999 $ 97,291.21 Q/E 03/31/99 March 1999 $232.517.92 YTD Total Q/E 03/31/1999 $437,618.49 $388,838.71 $437.618.49 $826,457.20 1 Attached are the following reports: 1) Investments by Fund and Strategy Type 2) Inventory Holdings Report 3) Weighted Average Maturity and Yield Report 4) Quarterly Investment Activity Report To the best of our knowledge the investment portfolio in this report conforms In all respects to the Investment Policy of Brazos County and is being managed under the Investment strategy of said policy as approved by the Commissioner's Court of Brazos County. I!~ /28 / 77 ray Hami , County Treasurer Date e a ej/fig /19 erri White, Deputy Treasurer Date YAGj 4 • • • FU ND 1 - POOLED FUND GROUP_ General Fund TexPool $ 12,323,570.99 GE Corp.Comm.Ppr. (04/09/99) $ 2,017,570.95 FNMA D/N (04/19/99) $ 2,650,139.55 FNMA D/N (05/17/99) $ 1,514,748.05 Coca-Cola Comm.Ppr. (06/07/99) $ 2,001,685.33 $ 20,507,714.87 Tobacco Funds TexPool $ 2,176,570.65 Vehicle Inventory Tax Interest TexPool $ 27,711 92 Voter Registration TexPool $ 32,178.38 Health & Life Insurance TexPool $ 899,431.66 State Lateral Road TexPool $ 14,120.99 , ,x,,- S'tra a .,T''--'I;:,.,,,.: 0 „I=RA~f~I►~1( FUr ~D ~ ,;,S 3'657rZ28:4 General Obligation Debt Svc. TexPool $ 1,512,758 53 FNMA D/N (08/19/99) $ 652,680.32 $ 2,165,438.85 General Perm. Improvement TexPool $ 2,680,583.13 FNMA D/N (04/19/99) $ 1,030,609.83 $ 3,711,192.96 Road and Bridge Projects TexPool $ 561,396.98 a St"raflr.~ . e:,,,, , ~P~CPA'POt ~r&P~}fviljv1 „>l"'~5; "',4~27r?t589;5`4 rsIr4, '•Groip ~Total '~'"'S 30?095 7a57r=26 .4 YSOe.1F.w.~..+5..i,w ~e,.~'l.l., fir'} ..r.... ....r2.h,.s► elow. a...., i FUND 2 - C ERTIFICATES OF OBLIGATIONS M.S J. Expansion TexPool 001 $ 3,067,420.98 FNMA D/N (06/28/99) $ 2,068,067.61 FHLMA D/N (08/06/99) $ 2,059,841.25 $ 7,195,329.84 Right of Ways TexPool 001 $ 935,260.81 Capital Roads - R&B TexPool 001 $ 1,026,267.32 Courthouse Improvement TexPool 001 $ 955,484.48 w►19fr4a a L2(v-1110 P,~C [7EBjT S"T'0 1<2';'3`42?4; s ~ 1.!~,"4~~0•~wM,+~r,.mx.aKp'yw.••,,.,.~...~,•Fa...G't'p``Tota1~'"""~""•~r, re r, • ~ c'Tn .k 1 BOOK VALUE OF ALL INVESTED FUNDS FOR MARCH 1999 $ 40,208,099.71 at a~ BRAZOS COUNTY INVESTMENT FUND INVENTORY HOLDINGS REPORT PERIOD ENDI NG 0313111999 FUND TYPE OF SETTLE CUSIP ACCRUED BEGINNING BEGINNING ENDING ENDING UNREALIZED REMAIN. TYPE ASSET DATE NUMBER MATURITY COST PAR YIELD INTEREST BOOK MARKET BOOK MARKET GAINILOSS D T•M 12131198 12/31198 03/31/99 03131199 . AGENCIES FHLB C/N 03125/98 3133M3R7 03/25199 1,500,570.00 1,500.000.00 5.52 1,521,420.00 1,524,006.41 - Matured - FNMA DIN 08/26198 313588DB8 03/15199 1,999,386.22 2,060,000.00 5.491 - 2,037,684.48 2,039,462.94 - - Matured 2 FNMA DIN 08126198 313588HL2 06/28199 2,002,40100 2,095,000.00 5.456 65,666.61 2,040,832.61 2,046,561.85 2,068,067.61 2,070,398.30 2,330.69 89 182 FNMA DIN 10115/98 313588ENI 04/19199 3,599,441.25 3,690,000.00 4.935 81,308.13 3,636,930.63 3,636,148.55 3,680,749.38 3,680,788.32 38.94 19 1 FNMA DIN 01/14199 313588FS9 05/17/99 1,499,787.45 1,524,000.00 4.791 14,960.60 Did not own Did not own 1,514,748.05 1,514,549.08 (198.97) 47 1 FNMA DIN 03/16199 313588KO7 08119199 651,369.72 665,000.00 4.896 1,310.60 Did not own Did not own 652,680.32 652,498.00 (182.32) 131 2 FHLMA DIN 03116/99 313396KB8 08106/99 2,055,721.08 2,095,000.00 4.877 4,120.17 Did not own Did not own 2,059,84125 2,059,245.33 (595.92) 128 Sector Totals 9,236,867.72 9,246,179.75 9,976,086.61 9,977,479.03 1,39242 - COMMERCIA Solomon-SIB L PAPER 12/17198 7954WI048 03104199 1,978,440.00 2,000,000.00 5.166 - 1,982,360.00 1,982,570.00 Matured 1 GE CpU.Corp. 01114199 36959JR96 04/09/99 1,997,058.97 2,020.000.00 4.933 20,511.98 Did not own Did not own 2,017,570.95 2,017,576.00 5.05 9 1 Coca-Cola 03116199 19121 ET78 06107/99 1,997,645.33 2,020,000.00 4.921 4,040.00 Did not own Did not own 2.001.685.33 2,001,685.33 - 68 Sector Totals 1,982,360.00 1,982,570.00 4,019,256.28 4,019,261.33 5.05 1 CONSTANT TexPool DOLLAR POOL 4.9 17,834,599.56 17,840,734.66 20,228,323.25 20,226,72521 (1,598.04) 1 2 TexPool 001 4.9 6,162,198.84 6,164,318.64 5,984,433.59 5,983,960.82 (472.77) 1 Sector Totals 23,996,798.40 24,005,053.30 26,212,756.84 26,210,686.03 (2,070.81) PORTFOLIO TOTALS 35,216,026.12 35,233,803.05 40,208,099.73 40,207,426.39 (673.34) at G 4i 0 - 0 0 BRAZOS COUNTY INVESTMENT FUND WEIGHTED AVERAGE MATURITY AND YIELD REPORT PERIOD ENDING 03131199 SECURITY SETTLE MATURITY BOOK MARKET UNREALIZED REMAIN. WEIGHTED TYPE DATE DATE COST PAR YIELD VALUE VALUE GAINILOSS D-T-M AVG.YLD 03131199 03131199 AGENCIES FHLB C/N 03125198 03125/99 1,500,570.00 1,500,000.00 5.52 - - - Matured FNMA DIN 08/26198 03/15199 1,999,386.22 2,060,000.00 5.491 - - - Matured FNMA DIN 08126198 06126199 2,002,401.00 2,095,000.00 5.456 2,068,067.61 2,070,398.30 2,330.69 89 FNMA DIN 10/15198 04119199 3,599,441.25 3,690,000.00 4.935 3,680,749.38 3,680,788.32 38.94 109 FNMA DIN 01/14199 05/17/99 1,499,787.45 1,524,000.00 4.791 1,514,748.05 1,514,549.08 (198.97) 47 FNMA DIN 03/16/99 08/19/99 651,369.72 665,000.00 4.896 652,680.32 652,498.00 (182.32) 131 FHLMA DIN 03/16/99 08106/99 2,055,721.08 2,095,000.00 4.877 2,059,841.25 2,059,245.33 (595.92) 128 Sector Totals 9,976,086.61 9,977,479.03 1,392.42 100.80 5.007 COMMERCIA Solomon-SB L PAPER 12/17198 03/04199 1,978,440.00 2,000,000.00 5.166 - - - Matured GE Cptl.Corp. 01114/99 04!09199 1,997,058.97 2,020,000.00 4.933 2,017,570 95 2,017,576.00 5.05 9 4.933 Coca-Cola 03/16/99 06/07199 1,997,645.33 2,020,000.00 4.921 2,001,685.33 2,001,685.33 - 68 4.921 Sector Totals 4,019,256.28 4,019,261.33 5.05 38.38 4.927 CONSTANT TexPool DOLLAR POOL 4.9004 20,228,323.25 20,226,725.21 (1,598.04) 1 4.9004 Texpoo1001 4.9004 5,984,433.59 5,983,960.82 (472.77) 1 4.9004 Sector Totals 26,212,756.84 26,210,686.03 (2,070.81) 1 4.9004 PORTFOLIO TOTALS 40,208,099 73 40,207,426.39 (673.34) 29.50 4.929 A ' J. i A W THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL QUARTER ENDING 03-31-99 INVESTMENT ACTIVITY REPORT FUND 1 • POOLED FUND GROUP 1 1 FUND 2 • CERT. OF 013LJM DATE DESC. GEN.FUND TOBACCO VMpW&jW= V.I.T. INT. tS2 . R&B PROD. G.P.I. 0' r G.O,DEBT 6M VTR. REG. HLTHdLF STIAT.RD. M.S.J. E7 r 01/07199 Dep Tobacco Inds in TexPo i S S 2.152.213.73 S $ S S S S - S , S 01/0&99 TexPod withdrawal $ - $ $ $ $ - $ - $ $ S - - 00 $ 60 f 01114199 TexPool buyout $ S $ 3(156,000 00) S $ $ (4 00000) $160 00000 $ - , $ 01114199 Commercial Paper S 1,991,058.97 S S $ $ $ . $ , S S S 01/14/99 ase FNMA DIN S 1,499.787.45 $ - S $ $ $ $ - $ - $ $ 01131199 l January interest L $ 48.752.42 $ 7,25712 S 115 65 $ 3,04129 S 13,434 72 S 6,31300 $ 14983 467 17 S 3 S 5893 S 12 85 01/31199 TexPoof Interest Transfer S 13,434 72 89;3 S $ S - 4t S (13,434 72) 3t $ - $ .~1 . , $ - 4S S , S i 1Q 02/24199 TexPool buyout S 602,000 00 S - $ 5(100,000 00) $ 500,000 00) I I $ 000 OC) S 11 S - S 02/28/99 TexPool Februa Interest $ 43,817 46 S 8.078.56 S 102 86 $ 2.38902 S 11,560 45 $ 5.61475 . $ 12554 S 3 33833 S 51.41 $ 11 38 02/28199 03/04199 TexPool Interest Transfer Commeroal Paper Matured $ 11,560.45 S S (1,978,440 00) S - $ S - $ $ ` $ S (11,560.45) S $ $ S f $ . $ $ S $ , $ S 1 03/15199 03116199 03/25/99 FNMA DIN Matured Purchase of Investments FHLB C/N Matured $ S 1,997,645.33 $ (1,500,570.00) S S $ $ $ $ $ $ $ - $ S $ $ $ 651,36912 $ $ S $ - $ S $ S - S $ - 3 t 999.38 S 2.055,72 $ 03/31!99 TexPod March Interest $ 51,031.32 S 9,02124 S 114.86 $ 2,326 82 S 11,156.47 S 6,26994 S 133.37 727.88 S 3 $ 58 53 71 S 12 03/31/99 TexPool Interest Transfer $ 11,156 47 - S $ - S2 S - S (11,156 47) Sp, S $ > . $ S . S SIB ReW is based 011 coq, I M . i