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Home My WebLink About1999-04-12-0900AM-Regular• r BRAZOS COUNTY BRYAN. TBXA9 D lic BRA AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON MONDAY, APRIL 12, 1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE. 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. • r J 1. Invocation - Commissioner Jones. 2. Pledge of Allegiance - Commissioner Jones. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the mating; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 -13: 4. Request by Justice of the Peace, Precinct 2, to utilize salary funds for a temporary clerk. 5. Budget Amendment No. 98/99-18. 6. Personnel Change of Status. 7. Payment of Claims. ' 8. Disbursement of the EMS/Trauma System Fund money. 9. Request by Constable, Precinct 5, to retain current two vehicles after obtaining new vehicle. 10. Request by Maintenance Department to retain mini-van transferred from the Sheriff s Office. •11. Request to reject Bid No. 99-041, Total Justice Software. 12. Request to advertise for the following bids: a. Bid No. 99-050 Total Justice Software b. Bid No. 99-051 Document Imaging i X O ArJK f i• t i s R i f i t r Commissioners Court Meeting Agenda April 12,1999 Page Two 13. Requisition from Capital Projects Fund, Printer Replacement Account, for six printers for Computer and Network Services. 14. Acknowledge receipt of County Treasurer's and Deputy Treasurer's certificates of completion of instruction in Investment Training. 15. Announcement of interest items and possible future agenda topics. 16. Call for citizen input and/or concerns. 17. Adjourn. I11-~ The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for • sign interpretive services must be made two business days before the meeting. To make arrangements, call (409) 361-4102. Pang *.34 VOL f 01 BRAZOS COUNTY COMMISSIONERS/ MEETING ON d 12/ 9 AT A.M. . PRINT NAME ORGANIZATION / COMPANY / CITIZEN (9 o CAW 4 ~ R ~ L 5~' • / i J//-f U ~5 C ,~rl fj~i2 ortar" e c T r tt"h al/ i jpAr Y COMMISSIONERS' COURT f ~ i f - i k~ 4 E s. t' REGULAR MEETING APRIL 12, 1999 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, April 12, 1999, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Jones gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The first matter before the Court was a request by Justice of the Peace, Precinct 2, to utilize salary funds for a temporary clerk. In a memo to the Court, Judge Cain stressed the need for a temporary clerk because of the heavy workload. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the request to employ a temporary clerk through an employment service. The Court next considered Budget Amendment #98/99-18.1 through 18.6, which would reallocate funds to a new line item for the County Attorney's office and Constable Precinct 6 and set up a line item for donated property for Emergency Management; and transfer funds to Juvenile Services from Contingency, and reallocate funds for Justice of the Peace, Precinct 2,and Juvenile Services. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted. A copy of which is attached hereto. VOL / G PArXF-.,.,. -"o r Commissioners Court meeting April 12, 1999 2 The Court proceeded to consider the change of status of • the following employees. SAME Clement, Gayle Metcalf, Wendy L. Strapps, Clara K. Demg, Fang Ontiveros, Nora E. Fowler, Alesha Richardson, C. M. Wendt, Stephanie Anderson, Shavonda Adam, Stacey Lynn Auditor Auditor Auditor Auditor District Clerk District Clerk District Clerk District Clerk Juvenile Serv. Tax Office $EASQ~ Salary Increase Salary Increase Salary Increase New Employee Promotion New Employee New Employee Tran to Hot Chk Termination New Employee On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as • 01 submitted by the County Treasurer for payment: 99-005612 through 99-005854 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Claims as submitted. The next matter for consideration by the Court was the disbursement of the EMS/Trauma System Fund money. On motion by the County Judge, seconded by Commissioner Thornton, the Court voted unanimously to distribute the $3,255.00 equally to the Bryan Fire Department, College Station Fire Department, St. Joseph EMS and Texas A&M University EMS. The next matter before the Court was consideration of a request by Constable, Precinct 5, to retain current two vehicles after obtaining a new vehicle. Commissioner Cauley moved to approve the request. Commissioner Jones seconded the motion. Commissioners Jones, Thornton and Cauley voted "Aye". Commissioner Sims and the County Judge vote "No". The motion carried. The Court next considered a request by the Maintenance Department to retain the Mini Van that it received from the Sheriff I s office. In a memo to the Court, the Director of the Maintenance Department stated that the van had become a Aft 43 7 VOL. u 1 1 1 Commissioners Court meeting April 12, 1999 1 3 valuable asset to the department. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted runanimously to allow the Maintenance Department to retain the Mini Van that was transferred from the Sheriff Ia office. Any major repairs will have to be discussed at a later date. Y The Court next considered a request by the Purchasing r i t 4 Y E 1 i Department to reject Bid No. 99-041, Total Justice Software. In a memo to the Court John Hachmann, Purchasing Agent, explained that only one vendor responded to the proposal and that it was not in the best interest of the County to accept only one proposal on a project of this magnitude. Commissioner Cauley informed the Court that fifty seven (57) bid requests had been sent out and that only one vendor responded. He went on to state that there were still some serious questions to be addressed and that the committee had decided to split the proposal into 2 parts (a total justice software and document imaging). He asked that the bid time be limited to six (6) weeks. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to reject Bid No. 99-041, Total Justice Software. The next matter for consideration was approval for the Purchasing Agent to advertise the following bids: a. Bid 99-050, Total Justice Software b. Bid No. 99-051, Document Imaging Commissioner Cauley stated that most consultants have ties to someone, but that attempting to get someone neutral will assist in putting the bid together. The consultant that we did have, was more of an expert in imaging. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to authorize the Purchasing Agent to advertise for the previously noted bids. The Court next considered approval of requisitions from the Capital Projects Fund for the following purchases: a) Six (6) Replacement Printers for Stock for $1,134.00. P • Commissioners Court meeting April 12, 1999 4 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition ~J to be paid from Capital Projects fund. The Court acknowledged receipt of the County Treasurer's and Deputy Treasurer's certificates of completion of instruction in Investment Training. The County Judge made the following announcements: a) The elected officials parking lot will be closed on Tuesday. b) The District Clerk may be able to give some storage room when the imaging equipment is in place. The county paid $100,000.00 for the equipment. Commissioner Cauley made the following announcement: 1) He noticed that there was a reluctance among the staff to train to use the new imaging/justice software equipment. There needs to be cooperation of the staff. Commissioner Sims made the following comment: • 1) Legal counsel in Austin is working on HB2060 that allows trucks to run anywhere in Texas at 84, 000 pounds. TxDotIs, Mr. Laney said that this is a disgrace. TxDot "rates" bridges and roads as to a capacity; but any truck with a HB 2060 permit can run any road. Tony Jones has a subdivision whose roads are being torn up because of this. He is trying to find the guilty companies. State Senator Steve Ogden is working hard to change this. The County Auditor made the following comment: 1) He asked what the cost factor was to build a bridge that carries 90, 000 pounds versus a 30,000 pound bridge? The County Judge replied that TxDot is helping us with bridge replacement and that the cost of a road doubles to carry this weight. The County Judge made the following comment: 1) There will be a Public Hearing at 10:30 a.m. to consider speed limits. There being no further business to come before the Court, the meeting was adjourned. 7 6-- rZ Alv W. Jone County Judge The foregoing minutes of the Commissioners Court meeting held April 12, 199 have been examined and are approved in open Court this the /7V day of 19-W, in Bryan, Brazos County, Texas. i i C r } t E f Wm. S. Thornton Commissioner, Precinct No. 2 Carey Ca016Y, Jr. Commiss'oner, Precinct No. 4 Ton Jone Commissioner, Precinct No. 1 Randy Sims Commissioner, Precinct No. 3 Mary a Ward County Clerk t r • AU '4~. ..ur. -~~+~.r a. -_:i.-F=SL- ♦-=..ter-«. i~.~• :.:.Y~.:-... ' - l^ .'e . _ - - - - . r~.._:,.w:.dc'.:tytSd.i~Lii~..L.l~.-~•L.~~ia+i.4~ r ' , I • • 01 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1998-1999 BUDGET YEAR NO. 98/99 18.1 through 18.6 On this the 12`" of April 1999 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on April 12, 1999 the Court heard and approved a budget amendment for the 1998-1999 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditiqns which could not be reasonably included in the original budget adopted September 1, 1998 the following amendment(s) to the original are hereby authorized, as described on the attached six (6) page(s). ! ADOPTED AND APPROVED this the 12'h day of April 1999. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes _ ---r. 1, r 1 ~r r r I . BRAZOS COUNTY. TMEAS BUDGET AN ENDNOUM No. 98/99-18.1 4/11/99 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 01 180001 802810 DR Equipment-Electronic 420.00 01 180001 606000 CR Office Supplies 420,00 Count Attorne To create the "equipment-electronic' account in division 180001 for the purpose of classifying a purchase as a Capital Assest instead of an expense item. is • i. t t k }PccpAre(1 rv-,rr - rat Bye S'VI'Mr ►APprovedl~y:lc - ;Date: 1£_ - 4 1 I~ \ ~1 •I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 98/99-18.2 4/12/99 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 306001 802860 Dr. Equipment/Other 700.00 01 306001 659500 Cr. Vehicle Maint. 700.00 Constable Precinct 6 To setup the Equipment line item to allow the purchase of 2 sets of li htbars from D.W.Thom son who purchased the li htbars from the DPS. This purchase was approved April 5. 1999. 61 61 i t ANT 't --N" 13 f . t ' BRAZOS COUNTY, TEEAS BUDGET AMENDMENTS No. 98/99-18.3 4/12/99 FD DIV ACCT PROS DR/CR ACCOUNT NAME Increase Decrease 01 355001 803000 Dr. Equipment-Donated 500.00 01 460230 Cr. Donations-Expendable 500.00 Emergency Management Donated Property roved and A ted b the Commissioners Court April 5. 1999. To setup the line item to recognize the Computer Equipment donated to the Emergency Management department by Solvay America. Also, to recognize the revenue for the same. *1 i Cl" r o -....f 1+.....~~~.-a..Jrw...+.Jr - _-.1..~-.w+~a.tlaarv.- +.ISA.=r.raY. - ,~~N.:1.✓•.~.wr r_ _ r. - r-+w.--.~._. 61 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 98/99-18.4 4/12/99 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 01 242001 521000 Dr. Employment Services 6.400.00 01 242001 516100 Cr. Hourly - staff 6.400.00 Justice of the Peace, Precinct 2 To reallocate the budget to allow for emalovment services. ~t S' lei wreparp r t h i 'r F 1 1 r r rr VC)L K 01 . i BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 98/99-18.6 4/12/99 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 310001 710400 Dr. Contract Placement 270,000.00 01 310001 611300 Cr. Contingency 270,000.00 Juvenile Services To reallocate budget as requested with the attached memo dated April 6, 1999. 01 Kate, AU~.~.. • r C. it f r I s i r I ti I f 'r I r E' ACKNOWLEDGMENT OF RECEIPT OF CERTIFICATION OF COMPLETION OF COUNTY TREASURER'S/COUNTY INVESTMENT OFFICER'S CONTINUING EDUCATION REQUIREMENT Section 2256.007 (a) (2) of the Government Code and states that the treasurer/ investment officer of a local government shall attend an investment training session not less than once in a two-year period and receive not less than 10 hours of instruction relating to investment responsibilities under this subchapter from an independent source approved* by the governing body of the local government or a designated investment committee advising the investment officer as provided for in the investment policy of the local government. With reference to the above and on the recommendation of the Brazos County Investment Advisory Committee, the County's Investment Policy reads as follows: 2.8.2 The Treasurer/County Investment Officer shall attend an investment training session not less than once in a two-year period and receive not less than 10 hours of instruction relating to investment responsibilities from the *County Treasurers' Association of Texas, Texas Association of Counties, GFOA, or an approved source. Training must include education in investment controls, security risks, market risks, and com- pliance with the Public Funds Investment Act. * Listing these sources In the investment policy as approved for investment training eliminates the need to present for Court approval each training session to be attended by the County Treasurer/Investment Officer. 2.8.3 The County Treasurer/CIO shall document completion of training and place certification on file with Commissioners' Court. On this the /2'M day of ,,,L,~ . 1999, the Commissioners' Court of Brazos County acknowledges the receipt of the following: P. r Y (1) County Treasurer Kay Hamilton's certification of completion of investment training for 1998 pursuant to the requirements set forth by the 74th Legislature in House Bill 2459, amendments to the Public Funds Investment Act; (2) Deputy Treasurer Terri White's certificate of completion of training to maintain her certification as a County Investment Office for 1999. Aiv n Jones, Braz ounty Judge V 0 0 I J" ,.t•. ~ t ~ ; ~''y'i'.l.~il~5'{i~Ii{~~. ,~•~'~~if `,W'~//,11 r~ i 1 l ~ •.',i `1~~'•`' ...~~\'Y ~ ""~y Y T`V I v4n.~.e.1:.~\Y^~/l-ii~L.y 1 V ~V% Wi 1J~/%W+eX.Sa. ~ ~ . f ~ v ; ✓ n _ J ; r7 n , ~ ✓ . tea' ~ v, ,`'w v ✓q~~~_"r~'~~Q 'r'„ ~ v '~`Vi •r , .6'~P®P•~®'WPO~.M1C Rl•NrPt•~a~.1pD1VW6'lT.9mA1•~TOY'OII6m'.C1!IDR9A'~•~A'•' R.'rnRr'r'R'.~m..Nn'~'.~^ ~ ~ tw{ ~I~ 1 Iii Texas Association of Counties CertiFcate of Attendance presented to for completion of hours of instruction h S4 specific to the statutory requirements of the r ' Texas Government Code Chapter 2156.008 of the Public Funds Investment Act 4 &*Aww 07ez" Pa&& 964 November 5.6, 1998 Houston, Texas Sam D. Seale, Executive Director t,` e ` ' ~ , ~.~i4i' ~ ~ ~~~if..11\" ~ n, ~ /~1L% ~ '~r.•l/j3 n' ~~;Jl,~ \ ' ~~-[li.~!~~,': I • TEXAS 'ASSOCIATION OF COUNTIES COUNTY INVESTMENT OFFICER CONTINUING EDUCATION TRANSCRIPT Ms. Terri White Phone: (409) 3614341 Deputy Treasurer FAX: Brazos County 300 East 26th Street Bryan,TX 77803 The Texas Association of Counties County officer Program and its continuing education requisites exceed the Investment training for but govenment education mandates as outlined in Section 2258 008 of the Public Funds Investment Act, revision effective September 1, 1998. 6/4/98 Lvl II. Class 1 10.00 11/5/98 Tx Public Funds Inv Conf - Houston 10.00 Total TAC Hours for Year 20.00 F Grand Total Hours for Year 20.00 c , I r I i - !4 t . r 1 A r i vvft ;Mb MW does 4 not agraa we your nooraa od cmb twtay at . Ymradiately. vV / AU S r G I Ll i • • Cf,fz TAIFICAT TEXAS ASSOCIATION OF COUNTIES 1998 Certification County Investment Officer This a* that 5'erri Site, C. J. 0. has dMM*4W a thoragh W dersu dix3lTdas 6SgMw"6 the lvegmml of county fiA and is committal to M WtAWNJ fomgeteeu thrm6h ca WA6 tdueaum to order to ma rfinrmrtal epxraltonsfor the mazlmwm kqt I Brazos County tsaed by the Tdas Assalaum 1 CMUes the lhlrly~rst day l December, A.D., 1998 0~ 4. (any Craig, Board President Sam D. Seale, Execuhtie Director tarn oeawb"M,19" .~~x•'n~~•.+~norw• •..rcrr+.~.r.!ac~+r• ,'rx^ > ~ . • JNL-- i fl f w ti.. f This Page has been intentionally left bland s M~~ •T/~ N NMI Awl rj~~~~ rr I vov 1-~ i