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HomeMy WebLinkAbout1999-04-05-0900AM-Regularc . E BRAZOS COUNTY HRTAN, TS.XA® AGENDA FILED 99 APR AM 11: 13 CLERK BY ; ?u r BRAZOS COUNTY COMMISSIONERS COURT r I i THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON MONDAY, APRIL S, 1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Judge Jones. 2. Pledge of Allegiance - Judge Jones. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) 4. Presentation of Proclamation regarding Sexual Assault Awareness Month. Consider and take action on agenda items 5 - 23: s. 6. 7. 8. Approval and presentation of Proclamation regarding National Public Health Week. Budget Amendments No. 98/99-16.1 and No. 909-17. Personnel Change of Status. Payment of Claims. 9. Interlocal Governmental Agreement with the City of-Bryan for a special election for a Rural Fire Prevention District 0. 10. Approval of purchase of two TVNCR combinations for the County Attorney's Office. 11. Appointment of a member to the grams County Historical Commission. 12. Tax Resale Deed and authorization for County Judge to execute tax resale deed for Tract # 1, Block 1, Lot 3, Higgs Addition, City of Bryan to The Way, The Truth and The Life Church. 13. Tax Resale Deed and authorization for County Judge to execute tax resale deed for a tract of land: 50 feet by 100 feet, being Lot 19, Edward V. Hrdlick's Subdivision, as described in Volume 119, Page 435, Deed Records, Brazos County to Oscar Caranza. w- I c.p AUG. 0 Commissioners Court Mating Agenda April 5,1999 Page Two 14. Acceptance of donated property by Emergency Management. 1S. Request by Constable, Precinct 2, to obtain a used vehicle from the Sheriffs Office. 16. Request by Constable, Precinct S, to retain current two vehicles after receiving new vehicle. 17. Replacement or repair of overhead light bars for two cars for Constable, Precinct 6. 18. Blanket Purchase Orders: a. $1,000.00 to Lowe's for the Brazos Center b. $500.00 to Ike's Small Engines for the Brazos Center 19. Requisition from Capital Project Funds for a Motorola handheld radio for the Constable, Precinct S. 20. Requisition from DA Crime Fund for a Communicator Trial Package and audio/visual table for 2721 District Courtroom. is ~ 21. Acceptance of Warranty Deed from Jean M. Stephen and Carol M. Anderson on the proposed Greens Prairie Road Project located in Precinct 1. 22. Acceptance of a portion ofTimbercreek at Steep Hollow Phase Two being Planters Loop and Phillips Drive for county maintenance. Site is located in Precinct 3. 23. The resubmission of the Preliminary Plat of The Oaks at OSR, 31.00 acre tract, L. McLaughlin Survey. Site is located in Precinct 4. 24. Announcement of interest items and possible future agenda topics. 25. Call for citizen input and/or concerns. 26. Adjourn. lei The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (409) 361-4102. r F 41 r. 1 • F 11 i r I df°~G ~55oc~i4 T'o,J Jim Outi4p BWOS COUNTY i enrWww WAIJW / MEETING ON Ar-77?;L AT 22A.M./io1t nsn~vre~w~rnn / wnvnnw / nr~.r~av "f<cbl n :T kn~ o rJ L ~ 4 c ~ 0~`u ~✓~.e N S J RM~ MID M . z ~~1 U ~C~ ~ i ~ • 7 ti t t i } BRAZOS COUNTY COMMISSIONERS/ MEETING ON 14r--.) , / AT A.M./I;MG. COMMISSIONERS' COURT REGULAR MEETING APRIL 5, 1999 A regular meeting of 4he Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, April 5, 1999, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. The County Judge gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The County Judge read aloud a Proclamation designating the month of April, 1999 as "Sexual Assault Awareness Month". The Court joins with the local Rape Crisis Center to promote public understanding of sexual violence and victims of sexual violence and the need for citizen involvement in efforts to reduce sexual assault. The County Judge then presented the signed Proclamation to Ms Heather Mundt, representing the local Rape Crisis Center. The County Judge read aloud a Proclamation designating the week of April 5th to 11th as "National Public Health Week". The Court joins with Texas A&M University and the Brazos County Health Department to promote medical health care for their fellow citizens. On motion by the County Judge, seconded by Commissioner Jones, the Court moved to proclaim the week of April 5th to 11th as "National Public Health Week" throughout Brazos County. The Proclamation was presented to Robin Johnson and Marcie McDonald representing the Brazos County Health Department. • J Commissioners Court meeting • 2 The Court next considered Budget Amendment #98/99-16.1 and #98/99-17. 1 through 17.4. Commissioner Cauley moved for approval of both budget amendments. The motion was seconded by Commissioner Jones. Commissioner Sims asked Constable, Precinct 5, how many radios his department had. The County Judge proposed to amend the motion and second to include delaying action on amendment 17.2. There was no second to the amended motion. Commissioners Jones, Thornton, Sims and Cauley voted "Aye". The County Judge voted "No". The motion carried. A copy of which is attached hereto. The Court proceeded to consider the change of status of the following employees. Guerra, Ismael Juvenile Serv. Resignation Aguilar, Manuel Juvenile Serv. Promotion Olham, C.L. III Juvenile Serv New Employee Owens, Paul M. SO/Jail New Employee P r e s t o n - Cunningham, Tammie SO/Jail New Employee on motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 99-005358 through 99-005611 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Claims as submitted. The Court next considered entering into an Interlocal Governmental Agreement with the City of Bryan for a special election for a Rural Fire Prevention District #3. The City of Bryan will conduct a Municipal Election and a School District Election on Saturday, May 1, 1999. Brazos County has ordered a special election to be held Saturday, May 1, 1999 for the purpose of creating a Rural Fire Prevention District. It is proposed that the City of Bryan and Brazos County hold a joint election because it would be cost effective and convenient to Asr VOL 2, 5. J L • \ 1. • . • . .1 - t . r - ..-..tea-.,.. Commissioners Court meeting 3 the citizens of Brazos County. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to conduct a joint election with the City of Bryan for the convenience of Brazos County voters on Election day, May 1, 1999. A copy of the Agreement is attached. The Court next considered the purchase of two (2) TV/VCR combinations for the County Attorney's office. On motion by r Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the purchase of two (2) TV/VCR r ~ combinations and authorized payment of the requisition in the r amount of $419.98. The next matter before the Court was the appointment of f a member to the Brazos County Historical Commission. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to appoint Mrs. Regina Opersteny to the Brazos County Historical Commission as a representative of the Czech and Polish citizens of the county. On motion by Commissioner Thornton, seconded by Commissioner Sims, the Court voted unanimously to authorize the County Judge to execute a Tax Resale Deed to the following individual: The Truth and the Life Church - Lot 3, Block 1, Higgs Addition, City of Bryan, Brazos County, Texas. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to authorize 'r l the County Judge to execute a Tax Resale Deed to the following individual: Oscar Caranza - 50 feet by 100 feet, being Lot 19, Edward V. Hrdlick's Subdivision, City of Bryan, Brazos County, Texas. The Court next considered a request by the Emergency Management Coordinator to accept donated property. A computer, monitor, keyboard and mouse have been donated to the Emergency Management office. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted F • • • • Commissioners Court meeting 4 unanimously to accept the donation of the computer, monitor, keyboard and mouse at a value of $500.00. The next matter before the Court was consideration of a request submitted by Constable, Precinct 2, to obtain a used vehicle from the Sheriff's office. Commissioner Sims voiced concern over the Deputy Constable running radar on state highways. Commissioner Jones moved to approve the request. Commissioner Thornton seconded the motion. Commissioners Jones, Thornton and Cauley voted "Aye". Commissioner Sims and the County Judge voted "No". The motion carried. The Court next heard a request from Constable, Precinct 5 to retain the current two (2) vehicles assigned to that department after receiving a new vehicle. Commissioner Jones asked what the car would be used for. The Constable replied that it would be used for transporting prisoners, serving papers, running traffic. Commissioner Sims asked when they patrolled county roads. Constable Butler replied that he had specific times when he patrolled. Commissioner Cauley voiced concern over the reduction of law enforcement for a growing population. Commissioner Jones moved to approve the request. Commissioner Cauley, seconded the motion. Commissioners Jones and Cauley voted "Aye". Commissioners Thornton, Sims and the County Judge voted "No". The motion failed to pass. The Court next considered the' replacement or repair of overhead light bars for two cars for Constable, Precinct 6. Constable Sikes explained the request. Commissioner Jones moved to approve the request. Commissioner Sims seconded the motion. Commissioners Jones, Thornton and Cauley voted "Aye". Commissioner Sims and the County Judge voted "No". The motion carried. The Court proceeded to consider the following blanket Purchase Orders: Lowe's Brazos Center $1,000 Ike's Small Bng Brazos Center $ 500 Repair if k)L, .11 ~k.PAUk, *15 Mou i i Commissioners Court meeting 5 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered approval of a requisition from the Capital Projects Fund for the following purchase: a) Motorola handheld radio for Constable, Pct. 5, $570.00 Commissioner Jones moved to approve. Commissioner Cauley seconded the motion. Commissioners Jones, Thornton, Sims and Cauley voted "Aye". The County Judge voted "No". The requisition is to be paid from the Capital Projects Fund. The Court next considered approval of a requisition from the DA Crime Fund for the purchase of a Communicator Trial Package and audio/visual table for the 272nd District Courtroom. On motion by Commissioner Jones, seconded by Commissioner Sims, the Court voted unanimously to approve the requisition to be paid from the DA Crime Fund. The Court next considered acceptance of a Warranty Deed for the proposed Greens Prairie Road project located in Precinct 1. On motion by Commissioner Jones, seconded by Commissioner Sims, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Jean M. Stephen and Carol M. Anderson for the proposed Greens Prairie Road Project. The next matter before the Court was the acceptance of a portion of Timbercreek at Steep Hollow Phase Two being Planters Loop and Phillips Drive for county maintenance. The site is located in Precinct 3. Richard Vance, County Engineer stated that he had reviewed the request and offered the following exception: 1) Developer will assure that all road name signs are of design and in place as specified in the Brazos • County Subdivision and Development Regulations. On motion by Commissioner Sims, seconded by Commissioner Jones, the Court voted unanimously to accept Planters Loop and Phillips Drive for county maintenance subject to the developer complying with the exception noted by the County Engineer. The Court next considered approval of the re-submission of the Preliminary Plat of The Oaks At OSR in Precinct 4. PAU ~J 61 Commissioners Court meeting 6 Richard Vance, County Engineer, stated that he had reviewed the plat and offered the following comments: 2) Block 2, Lot 3 does not meet the minimum 70' frontage on road (Brazos County Subdivision and Development Regulations, Article V, Paragraph C. Line 4). 3) The utility easements along OSR and Minh Street must be 20' rather than the 16, as shown (Article V, Paragraph C, Line 16) 4) The sharp 900 curve in Colwell Court is not acceptable - the minimum radius is 300 feet per Article V, Paragraph C, Line 9 (Engineer has determined they can not do this; therefore, they will need to request a variance stating a satisfactory reason). 5) At the intersection of Matthews Way and Trace Bend, the intersection must be 900 or the side of the acute angle must be cut back at a minimum 50, radius on Block 1, Lot 5 (Article V, Paragraph C, Line 7). 6) There must be 10' utility easements along the property lines between Block 1, Lots 6&7 and Lots 4 & 5. 7) There must be 10, utility easements around the perimeter of the subdivision along the backs of all perimeter lots. 7) When developer does his fill for the roadbeds lying in the flood plain (Trace Bend and Minh Street), the fill material must come from within the flood plain on his property and cannot be imported, unless an adverse impact study is performed and approved Dy the County Engineer. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approved the re- submission of the Preliminary Plat of The Oaks at OSR subject to the developer complying with the exceptions noted by the County Engineer. The County Judge made the following announcements: 1) The budget preparation has begun. Sometime in mid May, budget requests will be delivered to department heads. 2) There will be an important meeting for the CUC concerning the revision of the Texas Constitution. y 3) MS funding grant monies need to be disbursed. 4) He received a phone call from a Mr. Ross asking TXDot about installing boat lamps on the Brazos River. i I , t' l Commissioners court meeting 7 There being no further business to come before the Court, the meeting was adjourned. 'i ~i i i j~ l , Y I E' i _ ji I • VOL A~~. , • 01 I The foregoing minutes of the Commissioners Court meeting held A ril 5 1999 have been examined and an roved in o an P P P Court this the /71? day of 19", in Bryan, Brazos County, Texas. a . VQ~~~ - Alvin 'w. Jones County Judge Tony Jones Commissioner, Precinct 1 7 Wm. S. Thornton Commissioner, Precinct 2 arey C ley, Jr. Commiss oner, Prec nct 4 aP-+ZI-4-0- Randy Sims Commissioner, Precinct 3 Mary AAn-ward County Clerk VO ~M1 ~ y ■ . L ti 1 , i , F E i f E I . 1 By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes VO Arjk 14 t BRAZOS COUNTY, TEXAS BUDGET AMENDMBNT(S) FOR THE 1998-1999 BUDGET YEAR NO. 98/99 16.1 On this the 5C° of April 1999 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct Z; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on April 5, 1999 the Court heard and approved a budget amendment for the 1998-1999 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 1, 1998 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 5`' day of April 1999. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. • 9~ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 98/99 -16.1 3/29/99 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 45 630005 802870 305099 Equipment - Radios 600.00 45 630005 808900 305099 Vehicles 600.00 Constable Precincts To reallocate funds remaining from the purchase of a vehicle to purchase a Motorola handheld VHF radio. epare ~n pProve V. i f BRAZOS COUNTY, TEXAS BUDGET AMENDMMMS) FOR THE 1998-1999 BUDGET YEAR NO. 98/99 17.1 through 17.4 On this the 5t° of April 1999 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on April 5, 1999 the Court heard and approved a budget amendment for the 1998-1999 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 1, 1998 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 5`' day of April 1999. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Or4ginal: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes I } 1 1 t 4 r • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 97/98.17.1 4/5/99 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 01 280001 612350 Dr. Donations-Expendable 50.00 01 460230 Cr. Donations 50.00 Sheriffs Office Donated Property accepted by Commissioners Court 3/22/99 To increase expenditures for the estimated value of a Motorola Cellular Bag Phone and to recoenize the revenue for the same. L .r t t ' 1 , 4 BBAZOS COMA l s 9 1 J CAI' 6S BUDGET AMEgDMENTS No. 98/99-17.2 di-4190 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease O1 242001 606000 DR Office Supplies 600.00 O1 242001 614600 DR Paers 50.00 01 242001 611100 CR Conference & Seminar Fees 450.00 O1 242001 617400 CR Telephone 150.00 O1 242001 601300 CR Computer Supplies 50.00 Justice of Peace Precinct AFL To reallocate funds to allow for increased ex nditures in office su lies and a ers. 2 Q -b~ ~o~ Ivy ■ w W • Prepared'Byi'„' ' r' gkC 'Approved,By: . atz ,Date::, ~ wi::.~''s; i~..;t~'3;ii1~?9l9~' rDate:...:.. t: __.s?;::u, ~ ~ yr ~ • ; 1T. aa. ~:....~x..W 11~:.~++a,tidk.......s..:......a.....~.,ac..A,..:..c _ - - `-`.va-..•.~u..:l..w."..~ _ _ •I t• BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 98/99-17.4 4/5/99 ' y FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 110020 734200 Dr. Economic Development Co 25,000.00 01 110015 611300 Cr Contingency 25,000.00 Community Support To increase support for Economic Development Corporation to agree with the amended contract signed 2/8/99 and to fund same from Contingency funds. IMF T -0-4- - 4 repay OP, pro , ' s 1• r I • k. This agreement, made this _Mday of 1999 by and between the CITY OF BRYAN and BRAZOS COUNTY. WHEREAS, the City of Bryan will conduct a Municipal Election and a School District Eletion on Saturday, May 1,1999; and, WHEREAS, Brazos County has ordered a special election to be held Saturday, May 1, 1999 for the purpose of creating a Rural Fire Prevention District; and, WHEREAS, Section 271.002(b) of the Texas Election Code authorizes more than one political subdivision to enter into an agreement to hold elections jointly; and, WHEREAS, the CITY OF BRYAN and BRAZOS COUNTY will hold elections on the same day; and WHEREAS, the parties to this agreement desire that a joint election be held that is cost effective and convenient to the citizens of Brazos County. NOW THEREFORE BE IT RESOLVED that a joint election be held by the CITY OF BRYAN and BRAZOS COUNTY, TEXAS under the following terms and conditions, and the parties herewith agree with said conditions: 1. That there shall be one ballot that contains the appropriate proposition available for qualified voters of the Rural Fire Prevention District area. II. That there shall be one set of ballot boxes to be used at the common polling places. 111. That election forms used and records maintained be combined in a manner convenient and adequate to record and report the results of the election for the CITY OF BRYAN and BRAZOS COUNTY. IV. That the tabulation of the precinct results shall be in a manner to facilitate the canvass of the returns by the City of Bryan and the Brazos County Commissioners Court, independently. V. That Brazos County shall be responsible for the Spanish translation of all propositions. VI. That the implementation and actual management of the joint election shall be with the CITY OF BRYAN with assistance from the Brazos County Clerk's Office and staff. The implementation and management of the election shall include the VMRLOCAL GOVERNMENT AGREEMENT ;I i~ C F t c h 6 F 1 I I i E E 4 i f ft ,G i{ i I . ,P,14U- Pi 43D i I I r J I F • • 01 • following: A. The securing of qualified individuals to serve as election judges for each polling place within the voting precinct. B. The securing of the location and facilities where election is to be located. C. The securing of the official ballots, election materials and supplies requisite to the proper administration of elections under the Texas Election Code. D. Securing of a contract for election services and supplies which included counting of ballots with Texas Voting Systems, Inc. E. The CITY OF BRYAN to be responsible for conducting joint early voting at the City of Bryan Municipal Building. VII. The amount to be paid by BRAZOS COUNTY to the CITY OF BRYAN for services rendered by said City in the General Election to be held on Saturday, May 1, 1999 is: A. CITY OF BRYAN will pay all cost in total. B. BRAZOS COUNTY will reimburse the CITY OF BRYAN for certain costs in accordance with the following schedule. 1. 100 percent of all costs incurred for polling places and election workers located in the proposed Rural Fire Prevention District area.. 2. One-Third (1/3) of the cost of Early Voting. 3. One-Third (1/3) of the cost of publication of all required notices, with the exception of the Notice of Election, which will be published by each individual entity. 4. One-Third (113) of costs of the Early Ballot Board and Central Counting Station. C. BRAZOS COUNTY shall be responsible for the submission of appropriate documents to the Attorney General, Civil Rights Division. Voting Section, Department of Justice, in Washington, D.C. to pursue preclearance of the election. i~ w # ~r THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL r L. ! NOW, BRAZOSTO VBD that the two entities of the CITY OF BRYAN and on EI t a joint election for the convenience of Brazos County xtion APPROVED this 1999. ' BRAZOS COUMJ.V t CITY OF BRYAN Alvin W, Jones. Co Mary Lynn Stratta, City Secretary Attest: . ary Wat,d . t y razes County Clerk i Y r ti Vol. lfii _ix....:~... a...e~..i..w.' }E[~..Jrs:,i~.i~.r.~..'.~.'Gai.a+•~...lr~_ G,_ _1 ir_•Ji:...l_: 1......~ti''~~-• ~ _ t:11u.r..,.: I.Li..a