HomeMy WebLinkAbout1999-03-22-0900AM-Regularg7 M~~a 1 l~ 43
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BRAZOS COUNTY`aF: ~ - -9 4
BRYAN. TEXAS B * u ~ y
AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON MONDAY,
MARCH 22, 1999 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Sims.
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2. Pledge of Allegiance - Commissioner Sims.
3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-related issues not scheduled on the agenda.
Please limit subject matter to five minutes. The Commissioners will receive the
information, conduct research into the matter, and/or place the matter on a future
agenda for discussion. (A recording is made of the meeting; therefore, please give your
name and address for the record.)
Consider and take action on agenda items 4 - 26:
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4. Approval and presentation of proclamation regarding Sexual Assault Month.
5. Budget Amendment No. 98/99-15.
6. Personnel Change of Status.
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7. Payment of Claims.
8. Ratification of agreement between the County Clerk and the Justices of the Peace
regarding the registration of births and deaths in Brazos County outside the corporate
city limits of Bryan and College Station.
9. Agreement with David K. Young for the administration ofa Section 125/Cafeteria Plan
with Flexible Spending Accounts.
10. Replacement or repair of overhead fight bars for two cars for Constable, Precinct 6.
11. Request by the Sheriff for an increase in salary for the Crime Stoppers Assistant
Coordinator.
12. Agreement with the Brazos River Authority for participation in and funding of the
Brazos G Regional Water Plan.
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Commissioners Court Meeting Agenda
March 22, 1999
Page Two
13. Request by Agricultural Extension Agent for out-of-state travel to Arlington, Virginia I .
on April 17-21,1999 to attend the Public Issues Leadership Development Conference.
14. Acceptance by Jail Administration, Sheriffs Office, of donated property.
15. Request by Juvenile Services Department Training Coordinator for Internet access.
16. Establishing dates and times to conduct public hearings for the purpose of establishing
speed limits for the following roads:
a. Cain Road, Gandy Road and North Graham Road in Precinct 1.
b. Schehin Road in Precinct 1.
17. Request from Constable, Precinct 5, to retain current two vehicles after receiving new
vehicle.
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18. Ratification of Lease Agreement between the Brazos Valley Narcotics Task Force and
the Brazos County Attorney for electronic surveillance equipment.
19. The Resubdivision Plat of Country Properties, Tracts 2A & 2B, Block One, 10.000 '
acres, Samuel Davidson League. Site is located in Precinct 1.
20. The Final Plat of Texas World Speedway, 9.606 acres, Tract No. 1, S.D. Smith Survey.
Site is located in Precinct 1.
21. The Sinquefield/Whitford Subdivision, a replat of a part of Tracts A 1 & Tract A2, Ray
Cowart Division, 27.35 acres, S. D. Smith Survey. Site is located in Precinct 1.
22. Blanket Purchase Orders.
23. Requisitions from Capital Projects Fund:
a. Scan maker and two Pentium 11350 computers for the Metropolitan Planning
Organization
b. Weather-proof siren and speaker for the Sheriffs Office
c. 5,000 pound winch for the Sheriffs Office
d. Replacement laser et printer for Justice of the Peace, Precinct 2
e. Replacement envelope feeders for laserjet printers for Iustices of the Peace,
Precinct 2 and Precinct 4
24. Award the following bids and approve requisitions for
a. Bid No. 99-045, Seal Coat Project
b. Bid No. 99-043, Replacement of air conditioning system for the Health
Department
;5. Authorization to advertise for Bid 99-049, Temporary Employment Services.
26. Approval ofminutes for Commissioners Court meetings conducted on January 5, 1999,
January 12, 1999, January 15, 1999 and January 26, 1999 and workshops conducted
on January 5, 1999, January 12, 1999 (two) and January 14, 1999.
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Commissioners Court Meeting Agenda
March 22.1999 , I
Page Three
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27. Acknowledge receipt of monthly reports from elected officials and department heads.
28. Presentation of Comprehensive Annual Financial Report by the County Auditor.
29. Announcement of interest items and possible future agen"lopics.
30. Call for citizen input and/or concerns.
31. Adjourn.
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The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (409) 361-4102.
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BRAZOS COUNTY COMMISSIONERS/ METING ON IPC~j _ ~J 9 % AT A.M. /
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COMMISSIONERS' CQURT
REGULAR MEETING
MARCH 22, 1999
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Monday, March 22, 1999, with the following members of
the Court present:
Alvin W. Jones, County Judge, Absent;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3,Presiding;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
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attendance.
Commissioner Sims gave the invocation and led the pledge
of allegiance.
There was no citizen input and/or concerns.
Commissioner Sims read aloud a Proclamation designating
April 1999 as "Sexual Assault Awareness Month". The Court
joins with the local Rape Crisis Center to promote public
understanding of sexual violence and victims of sexual
violence and the need for citizen involvement in efforts to
reduce sexual assault through public education and changing
public attitudes. On motion by Commissioner Jones, seconded
by Commissioner Cauley, the Court moved to proclaim April 1999
as "Sexual Assault Awareness Month" throughout Brazos County.
The Court next considered Budget Amendment #98199-15.1
through 15.3, which would transfer funds from Contingency to
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County Court at Law II, and reallocate funds for the Narcotics
Task Force and Agricultural Extension Office. On motion by
Commissioner Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
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Commissioners Court meeting
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The Court proceeded to consider
the change of status of
the following employees.
NAME DEPARTMENT
REASO~j
Chamness, Simone Auditor
Resignation
Ficke, Jared W. Auditor
New Emp Temp
Nicholson, Jeanna Auditor
New Employee
Johnson, Cathy L. District Clerk
New Emp Temp
Medina, Vanessa District Clerk
Tran to CSCD
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e Serv. Resignation
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Jackson, Jason
Juvenile
Serv.
New Emp Temp
Overstreet, Jeff
Juvenile
Serv.
New Emp Temp
Carter, Ann
Juvenile
Serv
New Emp Temp
Anderson, Sharonda
Juvenile
Serv.
New Emp Temp
Sarles, Merry Jean
J.P. Pct.
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New Employee
Toliver, Alfred L.
Road & Bridge
New Emp Temp
Cole, Marlin K.
Road & Bridge
New Emp Temp
Batson, Susan
SO/Jail
Termination
Tuck, Henry 0.
SO/Jail
Resignation
Henry, Clarence B
SO/Jail
New Employee
Kazmierski, J.
SO/Jail
Resignation
Kornegay, N.L.
SO/Jail
New Emp P/T
On motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to approve the changes
as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
99-004802 through 99-005191
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
The next matter before the Court was the ratification of
an Agreement between the County Clerk and the Justice of the
Peace regarding the registration of births and deaths in
Brazos County outside the corporate city limits of Bryan and
College Station. The Justices are requesting that the County
Clerk accept the duty of registering births and deaths in
Brazos County. On motion by Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted unanimously to ratify
the Agreement between the County Clerk and the Justices of the
Peace for registering births and deaths in Brazos County
outside the corporate city limits of Bryan and College
Station. A copy of the Agreement is attached.
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Commissioners Court meeting 3
The Court next considered entering into agreement with
David K. Young for the administration of Section 125/Cafeteria
• Plan with Flexible Spending Accounts. Commissioner Cauley
moved to approve. Commissioner Sims seconded the motion.
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Commissioners Cauley and Sims withdrew their motion and
second. Then on motion by Commissioner Thornton, seconded by
Commissioner Jones, the Court voted unanimously to table
consideration until a later date.
The next item for consideration by the Court was the
replacement or repair of overhead light bars for two cars for
Constable, Precinct 6. On motion by Commissioner Jones,
seconded by Commissioner Thornton the Court voted unanimously
to table consideration until the first meeting in April.
The Court next considered a request from the Sheriff for
an increase in salary for the Crime Stoppers Assistant
Coordinator. Brazos County Crime Stoppers has approved a
salary increase for him and will continue to reimburse Brazos
County for the total amount of the salary. On motion by
Commissioner Jones, seconded by Commissioner Thornton, the
Court voted unanimously to approve the salary increase for the
Crime Stoppers Assistant Coordinator.
The Court next considered entering into agreement with
the Brazos River Authority for participation in and funding of f
the Brazos G Regional Water Plan. The County's local share is !
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calculated to be $20,915.71. This amount would be split
between the cities of Bryan and College Station, Brazos County
and Texas A&M University. Commissioner Jones moved to approve =
the agreement. Commissioner Cauley seconded the motion. Then
Commissioner Jones amended his motion to include the statement
that the County Judge would be Brazos County's representative.
The Court voted unanimously to enter into agreement with the
Brazos River Authority for participation in and funding of the
Brazos G Regional Water Plan and authorized the County Judge
to execute the Agreement on behalf of Brazos County. A copy
of the Agreement is attached.
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Commissioners Court meeting 4
The next matter for consideration by the Court was a
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request submitted by the Extension agent seeking approval for
out of state travel for himself. Mr. Hunter would be
traveling to Arlington, Virginia to attend the Public Issues
Leadership Development Conference, representing the Texas
County Agricultural Agents association as president. The
conference will be held April 17 through the 21, 1999. On
motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to grant the request
from the Extension Agent.
The Court next considered a request by the Jail
Administrator to accept donated property. A Motorola Cellular
"Bag" Phone has been donated to the jail. On motion by
Commissioner Jones, seconded by Commissioner Cauley, the Court
voted unanimously to accept the donation of the Motorola
Cellular "Bag" Phone with the estimated value of $50.00.
The next matter for consideration was a request by the
Juvenile Services Department for Internet access for the
Department Training Coordinator. On motion by Commissioner
Cauley, seconded by Commissioner Thornton, the Court voted
unanimously to authorize Internet access for the Training
Coordinator for the Juvenile Services Department.
The Court next considered establishing the dates and
times to hold public hearings for the purpose of establishing
speed limits for the following roads:
1. April 12, 1999 at 10:30 a.m. for Cain Road,
Gandy Road and North Graham Road in
Precinct 1,
2. April 19, 1999 at10:30 a.m. for Schehin Road in
Precinct 1,
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to set the dates for the
Public hearing as noted.
The Court next considered a request from Constable,
Precinct 5, to retain the two(2)vehicles they currently have
after receiving a new vehicle. In a memo to the Court,
Constable Butler stated keeping the vehicles will enable them
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Commissioners Court meeting I~ 5
to perform their jobs if one vehicle is in the shop. On
motion by Commissioner Jones, seconded by Commissioner Cauley,
the Court voted unanimously to table consideration until the
first meeting in April.
The next matter before the Court was the Ratification of
a Lease Agreement between the Brazos Valley Narcotics Task
Force and the Brazos County Attorney for electronic
surveillance equipment. Term of the lease shall be for a
period beginning March 15, 1999 and ending on September 30,
1999. Cost to the County Attorney's Kids and Kops Program
will be $5,400.00 annually and/or $450.00 per month and/or
$14.80 per day for any period of less than a month. On motion
by Commissioner Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to ratify the Lease Agreement. A copy
of the Agreement is attached.
The Court next considered approval of the Resubdivision
Plat of Country Properties, Tracts 2A & 2B, Block One in
Precinct 1. Richard Vance, County Engineer, stated that he
had reviewed the plat and all appeared to be in order. On
motion by Commissioner Jones, seconded by Commissioner Cauley,
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of Country Properties, Tracts 2A & 2B, Block One.
The Court next considered approval of the Final Plat of
Texas World Speedway located in Precinct 1. Richard Vance,
County Engineer, stated that he had reviewed the plat and
offered the following comments:
1) Shall be 20 feet utility easements along Highway 6
rather than 16 feet as shown on plat.
2) Add "Final Plat" notation.
3) Delete 10 feet utility easements outside
perimeter of Tract No. 1
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approved the f inal plat
of Texas World Speedway subject to the developer complying
with the exceptions noted by the County Engineer.
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The Court next considered approval of the Replat of a
part of Tracts Al & Tract A2 of the Sinquefield/Whitford
Subdivision, located in Precinct 1. Richard Vance, County
Engineer, stated that he had reviewed the plat and offered the
following comments:
1) Change vicinity map to show correct location of
subdivision.
2) Remove distance notations to State Highway 6
and replace with distance notations to Peach
Creek Cut-Off Road.
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approved the final
plat of Tracts Al & Tract A2 of the Sinquefield/Whitford
Subdivision subject to the developer complying with the
exceptions noted by the County Engineer.
The Court proceeded to consider the following blanket
Purchase Orders:
Lowes Brazos Center $ 500
Eagle Personnel $2,000
Ray Criswell Jail $ 500
Acme Soap Company Jail $ 500
Sysco Food Company Jail $6,750
Alliant Foods Jail $7,625
Performance Food Jail $3,025
US Foodservice Jail $2,000
Ben E. Keith Jail $2,300
Butterkrust Bread Jail $1,300
Lilly Dairy Jail $2,300
Cain's Coffee Jail $ 500
On motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of requisitions from
the Capital Projects Fund for the following purchases:
a) Scan maker and two Pentium II 350
computers for the Metropolitan Planning
Office for $2,970.00.
- b) Weather proof siren and speaker for the
• Sheriff's office for $192.95.
c) 5,000 pound winch for the Sheriff's
Office $569.00
d) Replacement Laser Jet printer for Justice of the
Peace, Precinct 2 for $1,533.00
e) Replacement envelope feeders for Laser Jet printers
for Justices of the Peace, Precincts 2 and 4 for
$229.00
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Commissioners Court meeting
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On motion by Commissioner Cauley, seconded by Commissioner
Thornton, the Court voted unanimously to approve the
requisitions to be paid from Capital Projects Fund.
The Court next considered the following requisitions for
purchases through sealed competitive bids for the Road and
Bridge Department:
Bid Amount
1) No. 99-045 - Seal Coat Project $250,595.91
Big Tex Paving
2) No. 99-043 - Replace Air $ 57,600.00
Conditioning/Health Department
Garret Mechanical
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to award the above noted
bids in accordance with the recommendation of the Purchasing
Agent and to approve the requisitions for the Road and Bridge
Department. Copies of the bid tabulations are attached.
The next matter for consideration was approval for the
Purchasing Agent to advertise for the following bid:
a) Bid 99-049, Temporary Employment Services.
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the
Purchasing Agent to advertise for bids for temporary
employment services.
The Court next considered approval of the minutes of the
Commissioners, Court meetings held in January, 1999 on the
following dates: 5, 12, 15, 26 and Workshops held on January
5 and 12 (two), and 14, 1999. On motion by Commissioner
Cauley, seconded by Commissioner Thornton, the Court voted
unanimously to approve the minutes as submitted.
The Court acknowledged receipt of the Extension Service
reports for February 1999 and acknowledged receipt of reports
from the following County and Precinct offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 2
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Commissioners Court meeting 8
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Justice of the Peace Precinct 5
Justice of the Peace Precinct 6
Constable Precinct 4
Constable Precinct 5
Constable Precinct 6
Brazos County Events Facilities
County Attorney
Road & Bridge
Tax Assessor/Collector
A copy of the Officials' reports can be viewed in the County
Auditor's office.
The Court next heard a presentation of Comprehensive
Annual Financial Report by the County Auditor.
Commissioner Sims made the following announcement:
1) We are monitoring the fire index in
preparation of issuing a burn
Commissioner Cauley made the following announcement:
1) We have received proposals for a software
package. There will be a meeting on
April 5, 1999 at 10:30 a.m. to discuss
the software proposals.
Commissioners Sims made the following comment:
1) We have received a request from Patrick
Gendron to use the Courthouse parking lot
for a Farmers Market on Saturdays.
2) There will be a Workshop on March 29, 1999 to
prioritize Road and Bridge projects and other
county projects.
There was no citizen input and/or concerns
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held March 22, 1998 have been examined and are approved in
open Court this the _ day of 1999,
in Bryan, Brazos County, Texas.
Alvin W. Jone
County Judge
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Wm. S. Thornton
Commissioner,
Precinct No. 2
rey u ey, Jr.77.
Commis ioner,
Preci t No. 4
Tony Jo, s'
Commissioner,
Precinct No.14
Randy S) AS
Commis ioner,
Precinct No. 3
Mary An& Ward
County Clerk
BRAZOS COUNTY. TEXAS
BUDGET AMENDMENT(S) FOR THE 1998-1999 BUDGET YEAR
NO.98/9915.1 through 15.3
On this the 22nd of March 1999 at a regular meeting of the
Commissioners' Court, the following members were present:
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Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3; - PACs "bo 44
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on March 22,1999 the Court heard and approved a budget amendment
for the 1998-1999 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted September 1. 1998
the following amendment(s) to the original are hereby authorized, as described on the attached 3
page(s).
ADOPTED AND APPROVED this the 22nd day of March 1999.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
B Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99 - 15.1
3/22/98
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 231001 616200 Dr. Subscriptions & Publication 800.00
01 110015 611300 Cr. Contingency 800.00
County Court At Law 2
To increase the budget to allow the purchase of law publications for use on the bench
as approved in Commissioner's Court March 8, 1999. (Ref: Agenda item number 14)
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ENTERED i 8 1998
7ppro ed.
e: ate:
BRAZOS COUNTY, TE US
BUDGET AMENDMENTS
No. 98/99 -15.2
3rM98
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
30 1911 618010 191199 Dr Travel 3,500.00
30 1911 600300 191199 Cr Canine Supplies 3,500.00
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To increase travel to allow for additional emenditures.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99 - 15.93
3/22/98
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 370001 521000 Dr. Employment Services 1,831.00
01 370001 616300 Cr. Hourly Staff 1,831.00
Agricultural extension Service
To reclassify budget to allow for the open Receptionist Position, class 7144 to be filled
by a temporary receptionist for the duration of March 23 - April 30, 1999.
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JUSTICE OF THE PEACE COURTS
Precincts 2, 3, 4, S & 6
Brazos County, Texas
MEMORANDUM
TO:
FROM:
DATE:
MARY ANN WARD, BRAZOS COUNTY CLERK
COMMISSIONERS COURT, BRA-ZQSCOUDM
ERVIN CAIN, JP2
RAY TRUELOVE, JP3
C. PATRICK MEESE, JP4
RAMIRO QUINTERO, JPS
GEORGE BOYETT, JP6
FEBRUARY 26, 1999
SUBJECT!-. COUNTY REGISTRAR DUTIES
1. Texas Health and Safety Code, Sec. 191.022. Local Registrars.
(a) The Justice of the Peace is the local registrar of births and deaths in a justice of the
peace precinct. However, the duty of registering births and deaths may be
transferred to the county clerk if the justice of the peace and the county clerk agree
in writing and the agreement is ratified by the commissioners court.
(b) The municipal clerk or secretary is the local registrar of births and deaths in a
municipality with a population of 2,500 or more.
2. Texas Health & Safety Code, Sea 191.030. Records Filed With County.
(a) Not later than the 10'' day of each month, the local registrar shall file with the
commissioners court or the county auditor, as appropriate, a copy of each birth.
death, and fetal death certificate filed with the local registrar during the preceding
month.
(c) The copies shall be deposited in the county clerk's office.
3. The above justices of the peace hereby request that County Clerk Mary Ann Ward accept the
duty of registering births and deaths in Brazos County that occur outside the corporate city
limits of the two cities, College Station and Bryan. Registrars for those two cities will not be
affected by this request. As noted in 191.030 above there is already a requirement to file a
copy with the county clerk's office which means there is a duplication of files and work.. By
handling this in five different offices, there is a very great possibility of variation.
4. We request that Mary Ann Ward, County Clerk, indicate agreement with this proposal by
signing a copy of this memo and forwarding it to the commissioners court.
Agreed Date ly / i 2~
S. We request ratification of this agreement by the commissioners court.
Ratified by the Br s et Commi oners Court.
March 22, 1999
• Commissioner Randy S' s for County Judge Al Jones
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All existing records in the Justice of the Peace offices
relating to birth and deaths should be transferred to the
Brazos County Clerk's Office.
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MARY ANN WARD
Courm CLM
BRAZOS COUNTY
BRYAN, TEXAS 77801
MARCH 1, 1999
TO: HONORABLE ERVIN CAIN, JP2
HONORABLE RAY TRUELOVE, JP3
HONORABLE C. PATRICK MEESE, JP4
HONORABLE RAMIRO QUINTERO, JP5
HONORABLE GEORGE BOYETT, JP6
FROM: MARY ANN WARD
COUNTY CLERK
I HAVE REVIEWED YOUR MEMORANDUM OF FEBRUARY 26, 1999,
AND WILL HAVE'NO OBJECTIONS IN PRESENTING YOUR MEMO
TO THE BRAZOS COUNTY COMMISSIONERS COURT.
HOWEVER, IT WAS BROUGHT TO MY ATTENTION BY THE
BUREAU OF VITAL STATISTICS TO ADD A REQUEST THAT
ANY OLD RECORDS YOU MIGHT HAVE CONCERNING VITAL
STATISTICS BE TRANSFERRED TO MY OFFICE ALSO, SO I
ADDED (4a) TO A SECOND PAGE, ATTACHED HERETO FOR YOUR
INFORMATION.
WOULD APPRECIATE HEARING FROM YOU ON THIS ADDITION.
THANK YOU.
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AGREEMENT BY AND BETWEEN BRAZOS COUNTY COMMISSIONERS COURT
AND THE BRAZOS RIVER AUTHORITY FOR PARTICIPATION IN AND FUNDING
OF THE BRAZOS G REGIONAL WATER PLAN
Brazos County Commissioners Court ("COUNTY') hereby elects to participate in the Brazos G
Regional Water Plan ("PLAN") on behalf of the water suppliers and users in Brazos County.
The Brazos G Regional Water Planning Group ("RWPG") has designated the Brazos River
Authority ("AUTHORITY) as the political subdivision to perform administrative functions for
the RWPG and to develop the PLAN. The COUNTY agrees to pay for Brazos County's local
cost-share either from Brazos County's revenue or from funds it collects from Brazos County's
water suppliers and water users.
The COUNTY's principal of the local cost-share shall not exceed $20,915.71, as identified in
Attachment A of this Interlocal Agreement. The COUNTY agrees to contribute Brazos County's
local cost-share no later than April 30, 1999.
The obligations of the parties under this Agreement are contingent upon the AUTHORITY being
able to:
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(i) enter into a contract for the required engineering services with the engineer selected
by the RWPG;
(ii) enter into a contract with the Texas Water Development Board for a Regional Water
Planning Grant in an amount sufficient so that payment required by the COUNTY
for its local cost-share of the cost of the PLAN shall not exceed the maximum
specified above; and
(iii) enter into Interlocal Agreements similar to this with other Counties and/or water
entities in the Brazos G Regional Water Planning Area providing for payments in
amounts sufficient, when combined with the COUNTY'S payment(s) hereunder,
to pay the local cost- share for the PLAN development.
The AUTHORITY agrees to be the entity responsible for taking all actions necessary to cause the
PLAN to be developed, for the preparation and distribution of the draft and final report, and to
use its best efforts to complete the PLAN and submit the final PLAN to the Texas Water
Development Board by August 31, 2000. It is agreed that the AUTHORITY will take all actions
necessary to fulfill its obligations to the Texas Water Development Board under the terms of the
Regional Water Planning Grant Agreement.
The primary contact person for the COUNTY and the AUTHORITY shall be:
is
COUNTY Representative
Phone:
FAX:
AUTHORITY Representative
Denis Qualls, P.E.
Water Resources Planner
Brazos River Authority
P.O. Box 7555
Waco, Texas 76714
Phone: (254) 776-1441
FAX: (254) 772-7935
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or other representative appointed by the COUNTY and the AUTHORITY, respectively.
In the event that the PLAN is not performed or the Texas Water Development Board terminates
its contract with the AUTHORITY, this Agreement is null and void and any funds received from
the COUNTY shall be reimbursed (pro rata share) to the COUNTY within 30 days. In the event
the RWPG removes its designation from the AUTHORITY as the political subdivision to
develop the PLAN and designates another political subdivision, the unused portion of the
collected funds will be transferred to the newly designated political subdivision.
Agreed and accepted this M day of 1999.
BRAZOS RIVER AUTHOITY
ATTEST:
Assistant S tary
ATTEST:
By: -
GARY G
General N
Brazos County Commissioners Court
By:
(Name) .
(Title)
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LEASE AGREEMENT
This lease agreement is made and entered into this fifteenth day of February, 1999
by and between the Brazos Valley Narcotic Task Force (acting on behalf of the Brazos
County District Attorney Crime Fund), herein called the "Lessor" and the Brazos County
Attomey (acting on behalf of the Department of Transportation Kids and Kops Program),
herein called the "Lessee."
j In consideration and mutual covenants and agreements herein set forth, and other
good and valuable consideration, Lessor does hereby demise and lease to Lessee, and
Lessee does hereby lease from Lessor, the following described equipment belonging to
Lessor:
Electronic surveillance equipment referred to herein as a "body-mike."
The term of this lease shall be for the period beginning the date of this lease (March
15, 1999) and ending on the thirtieth day of September,1999.
Lessee agrees to pay Lessor equipment rental of $5400.00 annually and/or $450.00
per month and/or $14.80 per day for any period of less than a month. All rental payments
shall be made by the Lessee to the Brazos County District Attorney's office in the Brazos
County Courthouse.
The leased equipment as specified above shall only be used for the purpose it was
designed for, and shall not be used by any person or persons other than the person or
persons authorized by Lessee. The equipment will only be used by the Lessee in support
of activity directly related to the Department of Transportation Kids and Kops "Sell To
Minor Sting Program."
Lessee agrees to indemnify and hold Lessor, free and harmless from any and all
liability that may be attributed to the use of the body mike.
Lessee will not be permitted to make any alterations in the equipment as leased by
Lessor, without the express written permission of the Lessor.
Lessee will be responsible for the expense of all repairs and maintenance of the
equipment while the equipment is in the possession of the Lessee, and Lessee shall
surrender the same equipment at the end of the lease in the same condition as it was
received. Should the equipment be damaged while being used in the normal course of
business, the Lessee will be responsible for replacing same said equipment.
Lessee will not be permitted to assign this lease nor to sublet the equipment subject
to this lease without the express written permission of the Lessor. And, consent to sublet
by' the Lessor will only be deemed to be specific and not general. Any subsequent
assignments will require written authorization.
GXoatnctsf[Aase Agnernmt Pnee 1 or 2 12 C
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Lessor and/or his agents have the right at all reasonable times during the terms of
this lease to examine the leased equipment to insure that Lessee is fulfilling his obligations
under the lease.
At the expiration of this lease, should Lessee hold over for any reason whatsoever,
it is hereby agreed that in the absence of a written agreement to the contrary, this lease
shall be from month to month under the same conditions and at the same rental as provided
herein.
Any and all notices or other communication required or permitted by this lease to
be served on or given to either party to this lease by the other party, hereto shall be duly
served and given when personally delivered to the party to whom it is directed, or in lieu of
such personal service when such communication is delivered to the respective party's
offices in the Brazos County Courthouse. Either party may change this procedure for
service by notifying the other party to this agreement in writing.
In case any one or more of the provisions contained in the agreement shall for any reason
be held to be invalid, illegal or unenforceable, it shall not effect any other provision thereof
and this agreement shall be construed as if such invalid, illegal or unenforceable provision
had never been contained herein.
This agreement is subject to approval of the Department of Transportation.
•
This agreement constitutes the sole and only agreement of the parties hereto and
supersedes any prior understanding or written or oral agreements between the parties
respecting the equipment subject to this lease. No amendment, modification or alteration
of the terms hereof shall be binding unless the same be in writing, dated subsequent to the
date hereof, and duly executed by the parties hereto.
Lessor:
Dan Jones, Commander, Brazos Valley Task Force
By: Date:
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Lessee:
Jim Kubov' , razos my Attorney
By:
Attest:
Alvin Jones, Brazos County Judge
Mary Ann Ward, Brazos County Clerk
Date: Z/1
C:Ceatrnet&IA& a Aernmeot ma~-yy,, Page 2 of 2
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BID TABULATION 99.045
SECOND OR ADDITIONAL SEAL COAT PROJECT FOR PCT 1,2,3 & 4 '
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Rates
Gal/S.Y.
Est Sq. Yd
BIG TEX
PAVING
Johnson City, TX
YOUNG
CONTRACTORS
Bryan, TX
JW
PAVING
Navasota, TX
FXPLOCH
CONSTRUCTION
New Braunfels, TX
NEWMAN
& KENG
Giddings, TX
BRANNON
PAVING
Victoda, TX
Pct 1
0.34
134,798
0.545
0.80
0.595
0.59
NB
NIB
Pcl2
0.34
99,379
0.545
0.78
0.595
0.59
NB
NIB
Pct3
0.34
127,126
0.545
0.78
0.595
0.59
NB
NB
Pct 4
0.34
98,506
0.545
0.78
0.595
0.59
NB
NB
TOTAL
250,595.91
361,346.98
273,586.36
271,287.31
Start Work
Late May early June
Immediately
Immediately
As soon as
aggregate Is available
RECOMMENDATION: BIG TEX PAVING
AWARD DATE:
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Bid # 99-043
Bid Summary Sheet
PROJECT Gam_ ett M_ec_h_anlcal _ R.E C. Industries
Replace Air Conditioning/Health Dept $ 67,600.00 $ 66,768.00
Punchaslna & Texas Enerrv Ena/neerina Service Recommendation: Garnett
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VOL-- I (D- PAGF