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BRAZOS COUNTY
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BRYAN. TEXAS By AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
NOVEMBER 10, 1998 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Thornton.
2. Pledge of Allegiance - Commissioner Thornton.
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3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-related issues not scheduled on the agenda.
Please limit subject matter to five minutes. The Commissioners will receive the
information, conduct research into the matter, and/or place the matter on a future agenda
for discussion. (A recording is made of the meeting; therefore, please give your name
and address for the record.)
Consider and take action on agenda items 4 - 23:
4. Budget Amendment 98/99-1.
5. Personnel Change of Status.
6. Payment of Claims.
7. Canvass of returns of the November 3, 1998 General Election.
8. Holiday schedule for County employees for 1999.
9. Recurring Payment Request for the Brazos Animal Shelter.
10. Supplemental Prisoner Reporting Agreement with the Social Security Administration.
11. Authorization for County Judge to sign documents for distribution of Tobacco
Settlement Proceeds.
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12. Contract with Transcor America, Inc. for Inmate Transport Services.
13. Correction Tax Resale Deed and authorization for County Judge to execute deed for a
portion of Lot 10 of J. A. Chews' Subdivision called Lot 4 of 16 acres, Bryan's Third
Addition, City of Bryan to Robert Scott and Beverly Scott.
14. Request by Constable, Precinct 6, for approval of purchase of two lightbars for vehicles.
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Commissioners Court Meeting Agenda
November 10, 1998
Page Two
15. Acceptance of donated property by Sheriffs Office.
16. License Agreement with Post Oak Mall for lease of space for the Sheriffs Office
Community Crime Prevention Center. ,
17. Request by Road & Bridge Department for permission to enter Sharon Longs property
located off Blue Ridge Drive for the purpose of placing filter fabric and grass seed to
control erosion at creek. Site is located in Precinct 1.
18. Request by Road & Bridge Department for permission to enter Jaclde Cryan's property
located off State Highway 21 for the purpose of clearing brush and small trees in the
fence line for better site distance. Site is located in Precinct 4.
19.
20.
21.
22.
23.
24.
25.
26.
The Amended Plat of Lot 3 and 4, Block One, Snug Harbor Phase I, Sterrett D. Smith
League. Site is located in Precinct 1.
Blanket Purchase Order for the Brazos Center to M.J.Designs for S750.00.
Award of Bid No. 99-011 and approval of Contracts for Landscape Maintenance
Service.
Award of Bid No. 98-058 - Janitorial Supplies, Annual Contract.
Approval of the September, 1998 Treasurees Report and the Quarter Ending 9-30-98
Treasurer's Report.
Announcement of interest items and possible future agenda topics.
Call for citizen input and/or concerns.
Adjourn.
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The Courthouse is wheelchair accessible. Handicap parldng spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (409) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
NOVEMBER 10, 1998
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, November 10, 1998, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Thornton gave the invocation and led the
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pledge of allegiance.
Under citizen input and/or concerns John Reynolds, County
Auditor, was recognized because his department received the
Government Accounting Award once again.
The Court next considered Budget Amendment #98/99-01.1,
which would increase funds budgeted for
the 361st District
Court. On motion by Commissioner
Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the budget amendment as submitted, a copy
of which is attached
hereto.
The Court proceeded to consider the
change of status of
the following employees.
NAME DEPARTMENT
REASON
Carroll, Deborah 361st Dist Court
New Emp Temp
Stutts, Ernest Bldg. Maintenance
Promotion
Knapp, Cory Bldg. Maintenance
New Employee
Ocon, Rebecca Commissioners Crt
Tran frm CA
Conchola, C. Juvenile Serv.
New Employee
Ballew, Samuel Sheriff Office
Promotion
Bell, Matthew D Sheriff Office
Promotion
Randall, Thomas L Sheriff Office
Tran w/n dept
Smith, Terry L Sheriff Office
Promotion
Hall, James R Sheriff Office
Promotion
Perry, Elmer C Sheriff Office
Tran w/n dept
Banks, Gregory K Sheriff Office
Promotion
Briggs, Bonnie Brazos Center
Resignation
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Commissioners Court meeting November 10, 1998 2
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the changes as
submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
99-001149 through 99-001333
On motion by Commissioner Cauley, seconded by Commissioner
Jones, the Court voted unanimously to approve the Claims as
submitted.
The Court proceeded to canvas the results of the General
Election held November 3, 1998. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to approve the 1998 General Election Canvass
Report for the Governor and Lt. Governor races. The County
Judge read aloud the results of the state wide races in the
General Election. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the results in the state wide races. The County Judge told
those in attendance that the canvassing of the votes would
continue as soon as the information was received from the
County Clerk. A copy of the General Election Canvass Report
is attached.
On motion by Commissioner ' Cauley, seconded by
Commissioner Sims, the Court proceeded to set the holidays to
be observed by Brazos County for 1999:
January 1, 1999 New Year
January 18, Martin Luther Ring Birthday
April 2, Good Friday
May 31, Memorial Day
July 5, Independence Day
September 6, Labor Day
November 25 & 26 Thanksgiving
December 24 Christmas
one (1) Floating Holiday
The Court next considered authorizing the Auditor's
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office to process recurring payment request for the following:
a) Brazos Animal Shelter for $5,000 monthly
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Commissioners Court meeting November 10, 1998 3
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On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to authorize the Auditor's
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office to process the previously noted recurring payment.
The Court next considered entering into Agreement with
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the Social Security Administration to furnish information on
confined individuals. This information will help the Social
Security Administration withhold benefits to any individual
for any month during which such individual is confined to a
jail, prison or other penal institution or correctional
facility pursuant to his or her conviction of an offense which
is punishable by confinement for more than 1 year. This
contract does not provide Brazos County with any revenues, it
does not allow Brazos County to be reimbursed for any out of
pocket costs. On motion by Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted unanimously to enter
into Agreement with the Social Security Administration to
furnish information on confined individuals. A copy of the
Agreement is attached hereto.
The Court next considered authorizing the County Judge to
sign documents for the distribution of Tobacco Settlement
Proceeds by the Texas Department of Health. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to authorize the County Judge to sign
documents for distribution of Tobacco Settlement Proceeds to
Brazos County. Demetrios Basdekas questioned a statement made
by Commissioner Sims in which he said that the money should be
put in trust.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Transcor
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America, Inc. for Inmate Transport Services. Transcor shall
assume custody of prisoners committed to the custody of Brazos
County Sheriff's Office and provide interstate transportation
of said prisoners from and to locations designated by the
Sheriff's office. ,The cost to Brazos County will be
determined by a per mileage fee. Out of state transports are -291
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Commissioners Court meeting November 10, 1998 4
$.45 per mile assessed on a one way ground charge from point
of pickup to point of drop off. There is a $65.00 minimum
charge per prisoner-per trip, and an additional charge of $.10
per mile for the transportation of female prisoners. The term
of the contract will be-September 30, 1998 to September 30,
1999. On motion by Commissioner Thornton, seconded by
Commissioner Cauley, the Court voted unanimously to enter into
contractual agreement with Transcor America, Inc.. A copy of
the contractual agreement is attached hereto.
The Court next considered a Correction Tax Resale Deed
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and authorization for the County Judge to execute the deed for
a portion of Lot 10 of the J. A. Chew's Subdivision called Lot
6 of 16 acres, Bryan's Third Addition, City of Bryan to Robert
Scott and Beverly Scott. On motion by Commissioner Cauley,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the Correction Tax Resale Deed and authorized the
County Judge to execute the deed.
The next matter before the Court was a request by
Constable, Precinct 6, for approval of the purchase of two (2)
lightbars for vehicles. On motion by Commissioner Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to table consideration.
The Court next considered acceptance of donated property
by the Sheriff's Office. Sam's Club and Quaker State
Corporation wish to donate 213 cases of motor oil with an
estimated value of $2,910.48. On motion by Commissioner
Cauley, seconded by Commissioner Sims, the Court voted
unanimously to accept the donation from Sam's Club and Quaker
State Corporation.
The next matter before the Court was the approval of a
License Agreement with Post Oak Mall for the lease of space
for the Sheriff's Office Community Crime Prevention Center.
The space is to be used for the purpose of Boy Scout and
Explorer meetings and for teaching and distributing various
crime prevention techniques and materials. Term of the
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Commissioners Court meeting November 10, 1998 5
Agreement is from October 1, 1998 to September 30, 1999. Cost
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to the County is $ 1.00. On motion by Commissioner Thornton,
seconded by Commissioner Cauley, the Court voted unanimously
to renew the Agreement with Post Oak Mall for lease of space.
A copy of the Agreement is attached hereto.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Sharon Long on
Blue Ridge Drive in Precinct 1 to place filter fabric and
grass seed to control erosion at the creek. On motion by
Commissioner Jones, seconded by Commissioner Thornton, the
Court voted unanimously to authorize the work.
The Court next considered authorizing work outside of
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county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Jackie Cryan off
State Highway 21 in Precinct 4 to clear brush and small trees
in the fence line for better site distance. On motion by
Commissioner Cauley seconded by Commissioner Sims, the Court
voted unanimously to authorize the work.
The Court next considered approval of the Amended Plat of
Lots 3 and 4, Block One, Snug Harbor Phase I Subdivision in
Precinct 1. Richard Vance, County Engineer, stated that he
had reviewed the plat and offered the following comment:
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1) This amending plat is for the sole purpose of
the owners of Lot 3, Block One, Snug Harbor Phase I
to build a fence near the common line of Lot 3 and
Lot 4. Upon pursuing this task it was discovered
that the driveway will come too close to the fence
line. After talking with the owners of Lot 4, they
decided to move the common line over a few feet.
No other changes have been made, and all owners are
in agreement.
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approved the Amended
Plat of Lots 3 and 4, Block One, Snug Harbor Phase I
Subdivision.
Commissioners Court meeting November 10, 1998 6
The Court proceeded to consider the following blanket
Purchase Order:
M.J. Designs Brazos Center $ 750
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Blanket
Purchase Order as submitted.
The Court next considered awarding the following bid:
Bid No. 99-011, Contracts for Landscape
Maintenance Service
John Hachmann, Purchasing Agent,
recommended acceptance of the Proposal
submitted by the Greenery. On motion by
Commissioner Thornton, seconded by
Commissioner Jones, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to the Greenery. A copy of the
Purchasing Agent's recommendation is
attached hereto.
The Court next considered awarding the following bids:
Bid No. 98-058, Janitorial Supplies Annual Contract
John Hachmann, Purchasing Agent,
recommended acceptance of the bid
submitted by Talley on items 1 through 3;
Allied Supply on item 4; Apollo on items
5.1, 5.2, & 5.3; Talley on items 5.4 &
5.6; and Criswell on item 5.5. On motion
by Commissioner Jones, seconded by
Commissioner Thornton, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract as noted. A copy of the bid
tabulation is attached hereto.
The Court received, approved and ordered filed as
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submitted the Treasurer's report for September 1998 and the
Quarter Ending 9-30-98 Treasurer's Report. A copy of each is
attached to and made a part of these minutes.
There was no citizen input and/or concerns.
Commissioner Sims made the following comments:
1) TxDot has looked at the FM 1179 at
Grassbur intersection and taken the
'a following action:
a) Cleaned brush from & around bridge.
b) Put blinking light on sign to lower speed.
i c) Revamping bridge structure access.
f d) Painting bridge caution signs a florescent color
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Commissioners Court meeting November 10, 1998 7
Commissioner Jones made the following comment:
1) The forms for the Justice of the Peace
and Constable offices have been returned
because the prints were incorrect.
The County Judge made the following comment:
1) He and Ed Dobbins spoke about additional
telephones at the Minimum Security Jail.
There is a need for additional phones.
The system is full and needs to be
expanded to an additional 24 phone
capacity.
Commissioner Cauley made the following comment:
1) He reminded the audience of the work shop
for global computerization.
The County Judge's Administrative Assistant made the
following comment:
1) She reminded the Court of the meeting
Monday night with the Cities of Bryan and
College Station and the County at either
6:30 or 7:00 p.m..
The County Judge made the following comment:
1) A workshop will be needed soon to discuss
the distribution of Tobacco funds.
2) He circulated a letter from Dr. Schultz
concerning finding a historical boat,
restoring it and putting it on display.
There being no further business to come before the Court,
the meeting was adjourned.
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VOL,.. 5
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The foregoing minutes of the Commissioners Court meeting
held November 10, 1998 have been examined and are approved in
open Court this the 5' TH day of 19,
in Bryan, Brazos County, Texas.
Alvift W. Jone J
County Judge
. S. Thornton
Commissioner,
Precinct No. 2
arey Ca ey, Jr.
Commiss' ner,
Precinct No. 4
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Commis loner,
Precinct No
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Commiioner,
,
Preci ct No. 3
Mary An and
County Clerk
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BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY, NOVEMBER 10, 1998 AT 9:00AM
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1997-1998 BUDGET YEAR
NO. 98/99 1.1
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On this the 10th day of November 1998 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding'
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on November 10, 1998 the Court heard and
approved a budget amendment for the 1998-1999 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adoptL%d September 1,
1998 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 10th day of November 1998.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 98/99-1.1
11/10/98
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
222001
516400
Dr
Hourly - Temporary
4,210.00
01
110019
478200.
f,130o
Cr
Re~ Contingency
4,210.00
361st District Court
To increase funds for temporary posit
ion for a Court Coordinator to re lace
current employee who in ton medical leave
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Pt epared y:
reproved By:s
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Date: i'-..
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IM GENERAL ELECTION CANVASS REPORT
GOVERNOR
George W. Binh
Republican
Garr, Mauro
Democrat S"y y
Lester R. "Les" Tudington, Jr.
Mettarian /!0 9
Susan Lee Solar
Write-In .2.
LIEUTENANT GOVERNOR
Rick Perry
Republican /S 37 2.
John Sharp
Democrat / 0'V0 8
Anthony Garcia
Libertarian '1N 7
I, tAA&g RaN W,49p
R3 AZVs County ClerLmeedim
Air, do hereby certify the returns
as shown• on the official canvass statement are
true and correct as certified by the Ma"
p s County Commissioners Court.
Signature Date
(nab
Please mail one original In the envelope provided to:
Speaker of the House
do Secretary of State
Elections Division
P.O. Box 12060
Austin, Texas 78711-2060
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R The Secretary of State of Texas
Alberto R. Gonzales
Canvass Report
1998 General Election
November 3.1998
BRAZOS
U. S. Representative District 5( M )
Pete Sessions
Victor M. Morales
Michael D. Needleman
U. S. Representative District 8( M )
Kevin Brady +
Don L. Richards
Govemor(M )
George W. Bush
Garry Mauro
Lester R. 'Les' Turiington. Jr.
Susan Lee Solar
Lieutenant Governor( M )
Rick Perry
John Sharp
Anthony Garcia
Attorney General( M)
John Comyn
Jim Mattox
Mike Angwin
Comptroller of Public Accounts( M )
Carole Keeton Rylander
Paul Hobby
Alex Monchak
Commissioner of the General Land Office( M )
David Dewhurst
Richard Raymond
J. Manuel 'Monte' Montez
Commissioner of Agriculture(M )
Susan Combs
L.P. (Pete) Patterson
Jimmy T. LaBaume
Michael J. Yarbrough
Railroad Commissioner(M )
REP 15'9/'7
DEM (o (o /
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Tony Garza REP /5-7/7
Joe B. Henderson DEMO
10/09/1998 09.25 am y ~1 rw s
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Votes
REP
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1119
REP
/78-21
LIB
120& 0
REP
DEM
LIB
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REP
/.5'37
DEM
/O y0 8
LIB
-111`/'7
REP
9 a z1
DEM
/04 1/17
LIB
3 A4
REP
/,/S-411
DEM
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LIB
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REP
DEM
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The Secretary of State of Texas
Alberto R. Gonzales
Canvass Report
1998 General Election
November 3,1998
BRAZOS
Railroad Commissloner(M )
Jim Spudock
UB
Justice. Supreme Court, Place 1(M )
Craig T. Enoch
REP
Mike Westergren
OEM
Justice, Supreme Court, Place 2(M)
Harriet O'Neill _
REP
Rose Spector
OEM
Justice, Supreme Court, Place 3( M )
Greg Abbott
REP
David Van OS
DEM
Justice, Supreme Court, Place 4- Unexpired Tenn (M)
Deborah Hankinson
REP
Jerry Scarbrough
DEM
Judge, Court of Criminal Appeals Place 1( M )
Mike Keasler
REP
Charles F. (Charlie) Baird
DEM
Judge, Court of Criminal Appeals Place 2(M)
Cheryl Johnson
REP
Winston Cochran
DEM
Judge, Court of Criminal Appeals Place 3(M)
Lawrence 'Lang Meyers
REP
Larry S. Perry
LIB
Member, State Board of Education. DistrW 9(M)
Don McLeroy
REP
Mary Delk
DEM
State Senator, District 5( M )
Steve Ogden
REP
Mary M. Moore
OEM
State Representative District 13( M )
Charles B. Jones
REP
Theodora Teddy' V. Boehm -
DEM
State Representative District 14(S )
Fred Brown _
REP
Votes
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The Secretary of State of Texas
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BRAZOS Votes
Chief Justice, 1st Court of Appeals( M)
Michael (Mike) Schneider REP
Justice, 1st Court of Appeals District( M )
Davie L. Wilson REP
George Ellis
Justice, 10th Court of Appeals District ( M )
Tom Gray
Katherine Logue O'Herren
Justice, 14th Court of Appeals District, Place 1( M )
Don Wittig
Geoffrey'Jeft' Hutson DEM 7
Justice, 14th Court of Appeals District, Place 2( M )
Leslie Brock Yates
District Judge, 85th Judicial District ( S ) 11,
• J. D. Langley
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DEM
8140 9.s-
REP
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DEM
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REP
/S/ 3 S
S 2
REP
/ 7580
REP
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Page 3 of 4
Alberto R. Gonzales
Canvass Report
1998 General Election
November 3.1898
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The Secretary of State of Texas
Alberto R. Gonzales
Canvass Report
1998 General Election
November S, 1998
BRAZOS Votes
District Judge. 381st Judicial Distrlct(S )
Steve Smith REP / 857
r. Mary Ann Ward . BRAZOS County Election Official do hereby certify the returns as shown on
the official canvass statement are true and correct as certified by the BRAZOS County Commissioners Court.
/I -lo- 98 '
Signature Date
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Please fax the canvass to 512-475.2811 to the attention of
IUm Thole and mail original to:
Secretary of State - Elections Division
P.O. Box 12080
{ Austin. TX 78711-2080
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VOL
10IM1998 09:25 am Page 4 of 4
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AGREEMENT BETWEEN
THE SOCIAL SECURITY ADMINISTRATION
AND THE
Brazos County Sheriff's Department
Article I, Legal Authority
This agreement and any accompanying addenda set forth the terms
under which the (Source Jurisdiction) hereinafter referred to as
Brazos County Sheriff's Department, agrees to furnish information
to the Social Security Administration, hereinafter referred to as
SSA, pursuant to sections 202(x)(1), 202(x)(3), 1611(e)(1)(A),
and 1631(f) of the Social Security Act (Act), 42 U.S.C.
402(x)(1), 402(x)(3), 1382 (e) (1) (A) , and 1383(f). These
statutory provisions: prevent SSA from paying benefits to any
individual for any month during which such individual is confined
to a jail, prison or other penal institution or correctional
facility pursuant to his or her conviction of an offense which is
punishable by confinement for more than 1 year, regardless of the
actual sentence imposed (title II of the Act); prevent SSA from
paying benefits to certain other individuals for any month during
which such individuals are confined by court order at public
expense in connection with such an offense (title II of the Act),
or require nonpayment of benefits to any individual for any month
throughout which the individual is confined in a public
institution (title XVI of the Act). Further, the agreement sets '
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forth the responsibilities of SSA and Brazos County Sheriff's
Department under the Privacy Act of 1974, as amended by the
Computer Matching and Privacy Protection Act of 1988, with
respect to information obtained pursuant to the agreement, and
takes into account SSA's responsibilities under section 1106 of
the Act.
SSA will also use the information provided by Brazos County
Sheriff's Department under authority of sections 205(j)(1)(A),
205 (j) (5) , 1631 (a) (2) (A) (iii) and 1631 (a) (2) (E) of the Act,
which require SSA to revoke certification for payment of benefits
to representative payees under certain circumstances and
investigate and monitor the performance of such representative
payees. (See also 20 C.F.R. 404.2050; 416.655). The
incarceration or confinement of a representative payee is a
circumstance which SSA will consider under the above referenced
representative payee provisions.
The agreement also sets forth the responsibilities of SSA and the
Brazos County Sheriff's Department with respect to information
obtained pursuant to the agreement. This agreement and any
accompanying addenda supersede any similar agreement entered into
previously under the above-cited statutory provisions by the
Brazos County Sheriff's Department and SSA concerning
computerized records of confined individuals or inmates of public
institutions.
•
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Article II, Purpose
The purpose of the agreement is to establish conditions for a
matching operation which will identify individuals described in
this agreement and any addenda to this agreement who:
o Are subject to the title II benefit nonpayment provisions in
section 202(x)(1) of the Act affecting prisoners and certain
other individuals in the old-age, survivors and disability
insurance programs administered by SSA, and/or
o Are subject to the title XVI supplemental security income
(SSI) eligibility restrictions in section 1611(e)(1)(A) of the
Act applicable to individuals in public institutions under the
SSI program which provides payments to aged, blind and
disabled recipients with income and resources at or below
levels established by law and regulations, and/or
o Are subject to the above provisions of the Act applicable
to individuals serving as representative payees on behalf of
other entitled beneficiaries.
As the recipient agency using the match results in its programs,
SSA will publish in the Federal Register the notice of this
matching program, as required by the Privacy Act.
The main body of this agreement by itself applies only to
prisoners covered by section 202(x)(1)(A)(i); i.e, individuals
confined pursuant to a conviction for an offense punishable by
imprisonment for more than 1 year and any affected individuals
covered by the above-referenced representative payee provisions.
Separate addenda are attached to include within the terms of this
agreement any other confined individuals covered by provisions of
section 202(x)(1)(A)(ii) and individuals who are residing in
public institutions and are covered by section 1611(e)(1)(A).
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The Brazos County Sheriff's Department component responsible for the
activity covered by this agreement is the Brazos County Jail Division and
Computer & Network Services Department.
The responsible SSA component is the Office of Program Benefits
Policy. SSA contact persons for specific agreement activities are
described in article XV of this agreement.
•
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-Article III, Definitions
A. "Source Jurisdiction" means the agency disclosing records to be
used in this matching program.
B"Disclosure" means the release of information (data) with or
without the consent of the individual(s) to whom the information
pertains.
C. "Incarcerated Individuals" are individuals who are under a
sentence of confinement, pursuant to conviction of an offense
punishable by imprisonment for more than 1 year (regardless of
the actual sentence imposed), to a jail, prison or other penal
institution or correctional facility, including any facility
which is under the control and jurisdiction of the agency in
charge of the penal system or any facility in which convicted
criminals can be incarcerated.
D. "Confinement", for purposes of individuals whose records are
covered by this agreement, refers to incarceration in a jail,
prison or other penal institution or correctional facility
pursuant to conviction.for an offense punishable by imprisonment
for more than 1 year (an expanded definition pertaining to
additional confined persons may be included in addenda, if any,
to this basic agreement).
An individual may be considered confined even though he/she is
temporarily or intermittently outside of that facility; e.g., on
work release, attending school, hospitalized. However, such an
individual is not considered confined during any month
throughout which the individual is residing outside such
institution at no expense (other than the cost of monitoring) to
the institution or the penal system or to any agency to which
the penal system has transferred jurisdiction over the
individual.
E. "SSN" means Social Security number.
F. "Recipient Agency" means the agency receiving records from a
Source Jurisdiction for use in a matching program.
G. "Record" means any item, collection or grouping of information
about an individual that is maintained by an entity including,
but not limited to, the individual's criminal history, name,
Social Security number, date of birth, gender, dates of
confinement, place of confinement and prisoner status.
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Article IV, Description of Records to be Matched
A. General
o The Brazos County Sheriff's Department will identify
incarcerated individuals (and individuals described in any
addenda to this agreement) for SSA;
o SSA will determine which of these individuals are receiving
Social Security benefits and/or SSI payments or are serving
as representative payees for benefit recipients.
B. Brazos County Sheriff's Department Records
o These records are compiled from inmate documents, court
records, criminal documents, and police and sheriff records.
o The content of the records is described in article VI.
•
E
o All records will be prepared and transmitted as prescribed in
article VI with clear identification of the record source.
C. SSA Records
The incoming prisoner records will be matched with data from
these SSA systems of records: The Master Beneficiary Record
(MBR) HHS/SSA/OSR 09-60-0090, the Supplemental Security Income
Record (SSR) HHS/SSA/OSR 09-60-0103, and the Master Files of
Social Security Number Holders and SSN Applications HHS/SSA/OSR
09-60-0058 (Alphident) and the Master Representative Payee File
(MRPF) HHS/SSA/ORSI 09-60-0222.
Article V Justification and Anticipated Results
of the Matching Program
This matching activity is necessary as the Social Security Act
requires non-payment of benefits to certain individuals affected by
this matching program. Matching is believed to be the most
efficient and comprehensive method of collecting and comparing this
information. Computer matching is also believed to be the most
efficient means of accomplishing this. There is no other
administrative activity that could be employed to accomplish the
same purpose with the same degree of efficiency.
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SSA expects to save approximately $ 4,000,000 nationally over the
period of 18 months by performing the matching program. Based on
experience with previous matches conducted for the same purpose, SSA
estimates that its national costs for this program will be $200,000.
The Brazos County Sheriff's Department does not expect any savings
to result from the program. The Source Jurisdiction's estimated
costs are 0 .00 approximately $1,500.00 per year.
Article VI, Functions to be Performed
A. The Brazos County Sheriff's Department agrees to furnish SSA
with an electronic file/record containing data on incarcerated
individuals as defined in article III (and other individuals
described in any addenda to this basic agreement). These data
are to be submitted monthly showing the -individuals admitted
during the reporting period. The data are to be submitted to
SSA as soon as possible after the end of the reporting period
taking into account the time needed to have the required data
elements entered into the prisoner data base.
1. Volume of Records to be Matched
The Brazos County Sheriff's will provide identifying
information on approximately 20 to 40 incarcerated
individuals per month (and individuals described in any
addenda to this agreement) within its jurisdiction.
2. Accuracy of Records to be Matched
Source Jurisdiction Records:
The Brazos County Sheriff's Department estimates that about
90% percent of the names and SSNs that it will provide
to SSA will be accurate. This estimate is based on information
provided b incarcerated individuals. The names and SSNss will
be obtained from 'local records and individual documents.
The Social Security Administration verifies the name and
Social Security number from its records before taking an
action.
SSA Records:
Based on internal consistency checks and SSN/name
verification procedures before a payment record is created,
SSA estimates that at least 99 percent of the name and SSN
information on the MBR and the SSR is accurate.
3. SSA Data Elements to be Matched
o MBR: The individual's SSN and payment status;
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6
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o SSR: The individual's SSN, confinement, and payment
status.
o Alphident: The individual's name, date of birth and
gender.
NOTE: Before the match is conducted in SSA's central
office, the incoming SSNs will be verified using
the Enumeration Verification System (EVS), and
only SSNs considered verified will be used in the
match. The EVS is described in the attached EVS
User's Package for Prison Systems.
Alphident Use
•
The Alphident file is used under this agreement to locate
individuals in SSA's records where a prison system has
indicated to SSA that one or more individuals is/are
incarcerated, and has either failed to provide an SSN for
the named individual(s) or provided the wrong SSN. The
Alphident allows SSA to locate the SSN by utilizing all
electronic systems currently available.
The name and date of birth codes provided by the prison system
are matched against SSA's Alphident file. Where both of
these codes match similar codes on only one record in
SSA's file, SSA assumes that the SSN which SSA has in its
file associates with the matched name and date of birth
belonging to the person named in the prison system's
files. SSA then treats the individual whose SSN was
generated through the Alphident as it does individuals
whose SSN was provided by the prison and matched SSA's
records. That is, SSA follows the procedures detailed in
the matching agreement for information resulting from a
match before adjusting an individual's title II or title
XVI benefits.
In addition to the above process, SSA uses a second process to
locate SSNs in circumstances where none of the records on
SSA's file match both the name and date of birth given for
an individual on the prison system's file. If a single
SSN is located for an individual whose name in SSA's
records matches the name given in a prison system's files,
SSA assumes that the SSN associated with the matching
record belongs to the person named in the prison system's
files despite the inconsistent dates of birth. SSA then
considers this a matched item and follows the procedures
detailed in the matching agreement before adjusting title
II or title XVI benefits.
B. The Brazos County Sheriff's Department agrees to provide the
following data elements for each incarcerated individual:
8
o Name (if there is more than one name per individual, make a
separate entry for each name)
o SSN
o Date of Birth
o Gender
o Dates of Confinement
o Place of Confinement (i.e., provide SSA with the address(es)
of prison(s) where the prisoner(s) can be located, or use
SSA's four-character, alphanumeric correctional facility
address codes as the prisoner location code, or any codes
agreed upon by SSA and the Brazos County Sheriff's
Department.)
o Status - incarcerated individual, certain other individual
confined in an institution at public expense, or other
confined individual (NOTE: This element is requested for all
individuals described in the basic agreement and any addenda
required.)
o Any and all other data elements or combinations thereof as
specified by SSA and found in the most current EVS package.
C. The Brazos County Sheriff's Department agrees to send the
records to one of the following addresses.
In sending electronic files to SSA, the address is:
Tape Operations Section
Attention: Outside Agency
National Computer Center, SSA
6201 Security Blvd.
Baltimore, MD 21235
In sending disk records to SSA, the address is:
SSA, DOS, DES
Metro West Bldg.
P.O. Box 1600
Baltimore, MD 21201
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Article VII, Records Usage, Duplication
and Redisclosure Restrictions
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SSA agrees to the following limitations on the use of the incoming
electronic files, the data contained therein and the records
generated by the match:
A. That the Brazos County Sheriff's Department file and the
records created by the match will be used and accessed only
for the purposes stated in this agreement.
•
B. That the Brazos County
records created by the
disseminated within or
under conditions set fi
other Federal agencies
this same information.
Sheriff's Department file and the
match will not be duplicated or
outside SSA other than redisclosures
Drth in item F of this article to
which are required by law to have
C. That the Brazos County Sheriff's Department file and the
records created by the match will be provided adequate
security as agreed upon.
D. Not to create a separate file or system which consists of
information concerning only those individuals who are
involved in the specific matching program.
E. Not to use the Brazos County Sheriff's Department file to
extract information about nonmatched individuals for any
purpose.
F. To the extent that SSA wishes to redisclose any information
provided by the Brazos County Sheriff's Department or
generated by this match to other Federal agencies which are
required by law to have this same information, such
redisclosure shall be subject to the requirements of the
Privacy Act, as amended, wherever applicable. Records
generated by this matching agreement shall be redisclosed
to the Health Care Financing Administration, Railroad
Retirement Board, Department of Labor, the Department of
Veterans Affairs and the Office of Child Support
Enforcement. No other such redisclosure arrangements shall
be implemented without prior notice to the Brazos County
Sheriff's Department and written permission of the Brazos
County Sheriff's Department. Such permission shall not be
given unless the redisclosure is required by law or
essential to the conduct of this matching program.
G. The Brazos County Sheriff's Department matching files remain
the property of the Brazos County Sheriff's Department and
will be returned or destroyed when the necessary matching
activity under the agreement has been completed as provided
in article VIII below.
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Article VIII Procedures for Retention and Timely
Destruction oidentifiable Recor s
SSA agrees to follow these procedures for the retention and timely
destruction of identifiable records:
A. With regard to records which the Brazos County Sheriff's
Department does not wish returned, SSA will retain all
identifiable records received or generated for the period of
time required for any processing related to the matching
program and will then destroy the records by heat and/or
demagnetization within 12 months, unless the information has to
be retained in individual claims f es in order to meet
evidentiary requirements. In the latter-instance, SSA will
retire identifiable records in accordance with the Federal
Records Retention Schedule (44 U.S.C. 3303a).
B. When data are received on electronic files, SSA will return the
files to the source within 12 months. If the Brazos County
Sheriff's Department does not wish the files returned, SSA will
destroy such electronic files by demagnetization and heat, as
indicated above, within the same 12 month period. These same
procedures pertain to disk records.
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Article IX, Notice, Verification, and Opportunity
to Contest Match Data
SSA agrees:
A. To notify all individuals who apply for benefits that
information obtained through matching programs may be used by
SSA in determining eligibility for benefits.
B. To provide notices to all beneficiaries describing SSA's
matching activities following Office of Management and Budget
guidelines. In addition to the specific notice of this
matching program, to be published in the Federal Register by
SSA, SSA's notice consists of a general notice in the Federal
Register and periodic mailing to all beneficiaries/
recipients describing SSA's matching activities.
C. To verify information obtained under this agreement prior to
initiating any adverse action against an affected beneficiary.
D. That before taking any adverse actions based on the information
received from a match obtained under this agreement, SSA will
confirm, through its standard verification procedures (e.g.,
examining SSA claims folder(s) and making personal contacts) in
accordance with its Program Operations Manual System, that the
SSN belongs to the individual and that the individual is
confined. In addition, SSA will provide all individuals for
whom SSA decides such adverse action is necessary with the
following information:
.5 PAo%
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1. That SSA has received information which indicates that the
individual is confined under the jurisdiction of a named
prison system or is an inmate of a public institution
beginning (month/year).
2. For actions under section 202(x)(1), that the confinement
resulted from conviction for the commission of an offense
punishable by confinement of more than one year, regardless
of the actual sentence imposed, and for actions under
section 1611(e)(1)(A), that the individual is an inmate of a
public institution, and that benefits/payments must therefore
be suspended or stopped pursuant to applicable statutory
requirements.
3. For actions under title II, that if the individual fails to
contest the validity of the adverse information within 30
days, SSA will assume that the data is correct and will make
the necessary adjustment to the individual's payment.
Further, that the individual has 60 days after the date he
or she receives the notice to request reconsideration of the
agency's determination.
•
For actions under title XVI, that if the individual fails to
contest the validity of the adverse information within 10 days,
SSA will assume that the data is correct and will make the
necessary adjustment to the individual's payment. Further, that
the individual has 60 days after the date he or she receives
the notice to request reconsideration of the agency's
determination.
4. SSA is responsible for determining the most suitable
representative payee to receive title II and title XVI
payments. For title II and title XVI actions under the
representative payee provisions cited in Article I of this
agreement, in addition to notices provided to any affected
Social Security beneficiary or SSI recipient, that the
representative payee receiving notice has 30 days to contest
the Agency's decision to change representative payee for the
affected beneficiary or recipient based in part on the
current payee's incarceration or confinement under
applicable provisions of the Act and regulations requiring
revocation of certification of payment to certain
representative payees and monitoring of representative payee
performance by SSA.
r
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NOTE: SSA's final decision on the representative payee
issue does not affect the eligibility or entitlement
of the individual to the continued receipt of Social
Security benefits or supplemental security income
payments. In the event that there is any adverse
effect on the monthly benefit payments to the
beneficiary or recipient as a result of this match,
if a decision is made to change the representative
payee, the beneficiary or recipient will receive
notice of the change as provided in sections
205 (j) (2) (E) (ii) and 1631(a) (2) (B) (xi) of the Act.
Article X, Comptroller General Access
SSA and the Brazos County Sheriff's Department agree that the General
Accounting Office (Comptroller General) may have access to all SSA
and Brazos County Sheriff's Department records as necessary in order
to verify compliance with this agreement.
Article XI, Security Procedures
The following minimum safeguards will be afforded to the data
provided by the Brazos County Sheriff's Department and the records
created by the match.
A. Access to the data will be restricted to only those authorized
employees and officials who need it to perform their official
duties in connection with the intended use of the data;
B. The data will be stored in an area that is physically safe from
access by unauthorized persons during duty hours as well as
nonduty hours or when not in use;
C. The data will be transported under appropriate safeguards
consistent with the manner in which it is stored and processed;
D. The data will be processed under the immediate supervision and
control of authorized personnel in a manner which will protect
the confidentiality of the data, and in such a way that
unauthorized persons cannot retrieve the data by means of
computer, remote terminal or other means;
E. All personnel who will have access to the data will be advised
of the confidential nature of the information, the safeguards
required to protect the information, and the sanctions for
noncompliance contained in section 1106(a) of the Act and/or
other appropriate Federal statutes;
F. SSA and the Brazos County Sheriff's Department reserve the
right to make onsite inspections or other provisions for
auditing compliance with this agreement; and •
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G. The Brazos County Sheriff's Department and the SSA Data
Integrity Board reserve the right to monitor compliance of
systems security requirements during the lifetime of this
agreement and of any 12-month extension of this agreement.
Article XII, Remote Terminal Access
SSA will not allow remote terminal access to any electronic files
provided under the terms of this agreement.
Article XIII, Reimbursement
The Brazos County Sheriff's Department agrees to provide the prisoner
information at no cost to SSA.
Article XIV, Term of the Agreement
•
This agreement and related matching activity will be effective
30 days after notice of the matching program has been published in
the Federal Register or'40 days after submission of the model
agreement upon which this agreement is based to Congress and the
Office of Management and Budget, or after both parties to the
agreement have signed the agreement, whichever is later, and will
continue for a period of 18 months from the effective date. Within 3
months prior to expiration of this agreement (i.e., 15 to 18 months
after the effective date), the Brazos County Sheriff's Department and
the SSA Data Integrity Board (DIB) may approve an extension of 1 year
pursuant to 5 U.S.C. 5 552a(o)(2)(D).
In order to renew the Agreement, both SSA and the Brazos County
Sheriff's Department must certify in writing that:
A. The matching program will be conducted without change; and
B. The matching program has been conducted in compliance with this
original agreement.
If either party does not want to renew this agreement, it should
notify the other of its intention not to renew at least 90 days
before the end of the then-current period. This agreement may only
be changed by a written modification to this agreement which is
signed by both parties and is approved by the SSA DIB.
This agreement may be terminated at any time with the consent of
both parties. Either party may singly terminate the agreement
upon written notice to the other party; in which case, the
termination shall be effective 90 days after the date of the
notice or at a later date specified in the notice.
•
Article XV, Persons to Contact
A. The SSA contact for policy questions concerning the matching
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14
operation is William Browne, Office of Program Benefits
Policy, 3-A-25 Operations Building, 6401 Security Boulevard,
Baltimore, Maryland 21235, (410) 965-7685.
The SSA contact for questions concerning the matching agreement is
Tim DeHoff, Office of Program and Integrity Reviews, Mail Stop
3-A-6 Operations, 6401 Security Boulevard, Baltimore, Maryland
21235, (410) 965-3891. The FAX number is
(410) 966-4337
C. For technical questions concerning the computer operation
itself, the system contact is Paul Swanenburg, Chief Data
Exchange Branch, 3-L-16 Operations Building, 6401 Security
Boulevard, Baltimore, Maryland 21235, (410) 965-5454.
D. The Source Jurisdiction contact for the matching operation is
Computer & Network Services Department
292 East 27th Street, 4102, R=yan, TX 77803 (4n9) 361-4310
(insert name, address and telephone number).
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Signature
In witness whereof, the parties hereby execute this agreement.
FOR THE COMMISSIONER OF SOCIAL SECURITY
BY 4- t &U,~- ~J= - DATE t)rl
District Manager, Br a Texas
(TITLE)
FOR THE BRAZOS COUNTY SHERIFF'S DEPARTMENT
BY ae.: d n~ - DATE !/-/G - 98
(T LE)
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16
TAB A
ADDENDUM (Types I)
TO THE AiGPIMENT BETNEEN THE SOCIAL SECURITY
AND THE BRAZOS COUNTY SHERIFF'S DEW
This addendum to the basic agreement expands the universe of
individuals about whom the Brazos County Sheriff's Department is
capable of providing and willing to provide information to the
Social Security Administration (SSA). The Brazos County
Sheriff's Department agrees to provide to SSA, in addition to
information outlined in the basic agreement, information
concerning other confined individuals, pursuant to section
1611(e)(1)(A) of the Act, 42 U.S.C. 5 1382(e)(1)(A). As outlined
in the basic agreement, this statutory provision requires non-
payment of benefits to an individual for any month throughout
which the individual is an inmate of a public institution
(title XVI program).
Elements regarding the relevant matching program as a whole in
the basic agreement remain in force for the expanded definition
and data records as well as for those definitions and data
records outlined in the basic agreement.
Expanded Definition
The definition of individuals to be added to the basic agreement
follows:
"Other Confined Individuals", for purposes of this agreement,
includes individuals who are confined to a jail or similar
facility throughout any month during the period covered by this
agreement. Such an individual remains confined if transferred
from one such public institution to another or if temporarily
absent from such an institution or if he or she is born in the
institution during the month and resides in the institution the
rest of the month, or resides in the institution as of the
beginning of a month and dies in the institution during the
month.
Data Elements for Other Confined Individuals
1. Name (provide all names the individual has been known to use)
2. Social Security Number (provide all numbers the individual
has been known to use)
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3. Date of Birth (known or alleged)
4. Gender
5. Dates of Confinement
•
17
6. Place of Confinement (i.e., provide SSA with the address(es)
of institution(s) where the individual(s) can be located; or,
in the case of individuals who are inmates of correctional
facilities, use SSA's four-digit, alphanumeric correctional
facility address codes as the prisoner location code; or use
any code agreed upon by SSA and the source jurisdiction)
7. Status - incarcerated individual, certain other individual
confined in an institution at public expense, or other
confined individual. (NOTE: This element is requested for all
individuals described in the basic agreement and any addenda
required.)
8. Any and all other data elements or combinations thereof as
specified by SSA and found in the most current EVS package.
NOTE: Before the matching program is conducted in SSA's
central office, the incoming SSNs will be verified,
and only SSNs considered verified will be used in the
matching program.
Signature
In witness whereof, the parties hereby execute this addendum to
the basic agreement.
FOR THE COMMISSIONER OF SOCIAL SECURITY
BY~ Date
District Manager, Br a Texas
(TITLE)
FOR THE BRAZOS COUNTY SHERIFF'S DEPARTMENT
BY DATE
41
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TAB B
ADDENDUM (T"S II)
TO TEE AGREEMENT BETWEEN
THE SOCIAL SECURITY ADMINISTRATION
AND THE BRAZOS COUNTY SHERIFF'S DEPARTMENT
This addendum to the basic agreement expands the universe of
individuals about whom the State or local jurisdiction is capable
of providing and willing to provide information to the Social
Security Administration (SSA). The Brazos County Sheriff's
Department agrees to provide to SSA, in addition to information
outlined in the basic agreement, information concerning certain
other individuals, pursuant to section 202(x)(1) of the Act, 42
U.S.C. § 402(x)(1). This statutory provision prevents SSA from
paying benefits to any individual for any month during which such
individual is confined to an institution at public expense in
connection with his or her commission of a crime which carries a
sentence of confinement for more than 1 year, regardless of the
actual sentence imposed (title II program).
A definition of certain individuals who are confined at public
expense and are covered by the above-cited statutory provision is
contained in this addendum. Elements regarding the matching
program as a whole in the basic agreement remain in force for the
expanded definitions and data records as well as for those
definitions and data records outlined in the basic agreement.
Expanded Definition
The definitions for individuals to be added to the basic
agreement follow:
"Certain Other Individuals Confined at Public Expense" are
individuals confined by court order in any institution at
public expense in connection with -
(A) A verdict or finding that the individual is guilty but
insane, with respect to an offense punishable by
imprisonment for more than 1 year; or
(B) A verdict or finding that the individual is not guilty of
such an offense by reason of insanity; or
(C) A finding that the individual is incompetent to stand
trial under an allegation of such an offense; or
(D) A similar verdict or finding with respect to such an
offense based on similar factors (such as a mental
disease, a mental defect or mental incompetence).
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Such an individual is considered confined until: (1) He or she is
released from the care and supervision of such institution; and
(2) Such institution ceases to meet the individual's basic living
needs.
Data Elements for Certain Other Individuals Confined at Public
Expense
1. Name (provide all names the individual has been known to use)
2. Social Security Number (provide all numbers the individual
has been known to use)
3. Date of Birth (known or alleged)
4. Gender
5. Dates of Confinement
6. Place of Confinement (i.e., provide SSA with the address(es)
of institution(s) where the individual(s) can be located, or
.use SSA's four-digit,'alphanumeric correctional facility
address codes as the prisoner location code, or any code
agreed upon by SSA and the source jurisdiction)
7. Status - incarcerated individual, certain other individual
confined in an institution at public expense, or other
confined individual. (NOTE: This element is requested for all
individuals described in the basic agreement and any addenda
required.)
8. Any and all other data elements or combinations thereof as
specified by SSA and found in the most current EVS package.
NOTE: Before the matching program is conducted in SSA's
central office, the incoming SSNs will be verified,
and only SSNs considered verified will be used in the
matc ing program.
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In witness whereof, the parties hereby execute this addendum to
the basic agreement.
FOR THE COMMISSIONER-OF-SOCIAL SECURITY
BY DATE 64.
District Manager, Bryan, Texas
(TITLE)
FOR THE BRAZOS COUNTY HERIFF'S DEPARTMENT
BY I DATE It •%qg
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MAGNETIC TAPE SPECIFICATIONS
21
For the tapes you send to SSA, use the following specifications:
Dataset name - VATPREQX
9 track, 1/2 inch magnetic tape or 3480 cartridge
Density of 6250 or, if requested, 1600
Recording code - EBCDIC
Fixed length record - 130 characters
Blocking factor - 50
Fixed block size - 6,500 characters
Data - Unpacked
Standard IBM 05 headers and trailers, separated from data by tape
marks or if unable to do so, put two tape marks at the end
of the file.
Internal label - Standard IBM or no label at all
Prepare a label for the outside of your tape showing the
following data:
Dataset Name: VATPREQX
Requester ID Code: Unique 4-position code assigned by SSA.
External Tape No.: If you use one of the tapes provided by SSA,
please peel off or obliterate the SSA label and tape number. If
you do not, this tape may be erased and returned to stock
unprocessed. Also, each tape should be identified by a unique
number. If you use the same tape number over and over, we may
not know if the tape is new or already processed.
If you want your tape returned, show the return address.
Per the tapes SSA sends to you, we use the following
specifications:
Dataset name - PUR.VATPV------
9 track, 1/2 inch magnetic tape or 3480 cartridge
Density of 6250 or, if requested, 1600
Recording code - EBCDIC
Fixed length record - 150 characters
Blocking factor - 100
Fixed block size - 15,000 characters
Data format - Unpacked
Standard IBM 05 headers and trailers, separated from data by tape
marks
Internal label - Standard IBM
External label will show the dataset name PUR.VATPV.J3--P3
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CONTRACT
THIS CONTRACT. entered into this 30th day of September, 1998 and run consecutively am
September 30, 1999 by and between TRANSCOR AMERICA. INC.. a Tennessee corporation.
(hereinafter referred to as the Contractor") having its principal offices located at 646 Melrose
Avenue, Nashville, TN 37211 and 225 North Burnett Road, Cocoa, Florida 32922 and Brazos
County Sheriffs Department, Bryan. Texas (hereinafter referred to as "the Department"),
WITNESSETH
That the parties, for and in consideration of the covenants and agreements hereinafter mentioned to
be kept and performed by and between the parties, for the term and under the conditions hereinafter
set out, agree and contract as follows:
GENERAL PROVISIONS
1. Upon the request of the Department, agents of the Contractor shall assume custody
of prisoners committed to the custody of the Department and provide interstate transportation of
said prisoners from and to locations designated by the Department.
2. In assuming custody of such prisoners the Contractor's agents shall perform their
responsibilities for security and control of prisoners in a professional manner and in accordance
with the Department's written policies and procedures and such policies, procedures and directives
as may be promulgated in the future regarding the use of force and the security and control of
prisoners. In the event that there are no written policies or procedures, the Contractor shall follow
reasonable, customary operating procedures.
3. In the event of unusual incidents, emergencies, and/or controversial situations which
arise in the performance of their services to the Department, the Contractor's agents shall report
such incidents to the Department in accordance with the Department's directives. For purpose of
i this paragraph "unusual incident, emergency, or controversial situations" include but are not limited
to any act of violence by a prisoner or other passengers, any escape or attempted escape of a
prisoner or any other breach of security, any excessive delay in the transportation of a prisoner, any
medical condition of a prisoner or other passenger requiring emergency medical treatment, any
mechanical failure that would normally require formal reports to the cognizant regulatory agency
and any refusal of law enforcement agencies to release a prisoner to the Contractor as authorized or
directed by the Department.
4. Agents of the Contractor shall assume custody of such prisoners from authorized agents
of the Department, at the location of incarceration determined by the parties to be suitable for such
' purpose, to transport such prisoners to their destination or other specified location. Upon arrival,
Contractor shall surrender custody of such prisoners to the Department or to the law enforcement
agency as designated by the Department. The Department shall have the right to cancel its pick up
order within twenty -four (24) hours after placing the order. Any other cancellation may be made
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only with the consent of the Contractor. If the Contractor is en route or attempts to pick up a
prisoner and that pick up is canceled, the Department, at the option of the Contractor is subject to a
cancellation charge of 50% of the original charge for that trip.
5. To insure that prisoners are surrendered by the Contractor to the custody of the
Department or its duly authorized agents, corroborative identification of Department personnel
designated to accept custody of the prisoners shall be presented to the Contractors personnel at the
place and time of surrender of custody. The Contractor shall not surrender custody of prisoners
without first verifying the identification of persons to whom custody of prisoners is being
transferred.
6. In the event of delays whether or not beyond the Contractors control, including
inclement weather or mechanical malfunctions, the Contractor shall provide for all prisoner costs,
except medical, related to such delays including, but not limited to, food and lodging.
7. All prisoner's medical costs, including, but not limited to, the costs of transportation
to or from any medical facility shall be paid by the Department. The Contractor shall be
authorized to obtain emergency and/or routine medical treatment for prisoners whenever deemed
necessary. All such expenditures shall be reported to the Department in detail.
•
Transportation of Prisoners
Who May Have Medical Problems
Contractor reserves the right to refuse to transport persons with medical conditions when there is
risk of acute or chronic medical condition(s) worsening as a result of motor vehicle transport. When
medical status of the individual is prohibitive to ground transport, Contractor will offer the
requesting agency escorted transport by commercial air at applicable rates if a written release for
such travel is available from licensed medical personnel. Contractor has learned through years of
experience and many miles of prisoner transport that seemingly minor medical conditions can
worsen or require immediate medical attention during extended ground trips. In such cases, there is
potential for unnecessary discomfort or suffering by the passenger and added cost to the requesting
agency.
Medical conditions that exclude persons from Contractor ground transport eligibility include, but
are not limited to, the following:
a. Cardiovascular problems requiring medication or prescribed procedures;
b. Diabetics whereby prescribed medication must be injected and/or refrigerated;
Epilepsy whereby seizure activity is not adequately controlled;
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C. Fractured bones requiring casts or braces designed to immobilize injured areas;
f. Critical wounds; .
& Communicable diseases or any other medical condition that may place the
passenger, transport personnel and other passengers at risk.
h. HIV positive or AID&
In any case not covered above, or in which the holding agency has not accurately advised the
requesting agency and/or Contractor personnel of the prisoner's medical condition, the Contractor's
Officer-In-Charge shall contact Contractors management PRIOR to accepting custody of the
prisoner.
INSURANCE
The contractor shall maintain the following insurance coverage:
Comprehensive General Liability - coverage for professional/law enforcement liability in an
amount not less than thirty million dollars ($30,000,000).
Automobile liability - including coverage for automobiles in an amount not less than thirty
million dollars ($30,000,000), combined single limit (CSL).
Worker's Compensation Insurance in an amount not less than one million dollars
($1,000,000) per occurrence with all States Endorsement type.
Certificates of the above referenced coverage, with a thirty (30) day cancellation clause, shall be on
file and available to the Department upon request. Cancellation of the above referenced insurance
coverage shall be grounds for termination of this contract.
METHOD OF COMPENSATION
1. The method of compensation for ground transportation services provided by
Contractor are determined by a per mileage fee. The rate per mile for out of state transports is S.45
assessed on one way ground mileage from the point of pick up to the point of drop off. There is a
$65.00 minimum charge per prisoner per trip. Mileage is determined by the PC•NMER route
mileage tariff I.C.C. No. ALKP-1001B. See attached in-state map for price schedule. For in-
state rates see attached Texas rate map.
2. Discounts:
- There is a twenty-five percent (25%) discount for an additional passenger
transported between the same pick up and drop off points at the same time.
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3. Transport of Females:
An additional charge of $.10 per mile is assessed for transportation of female
prisoners in addition to all other applicable charges.
4. Court Appearances: A surcharge for court appearances in New York, New York
and New Orleans, Louisiana will be an additional two-hundred ($200.00) dollars and all other court
appearances will be $75 in addition to all other applicable charges.
PRISONER HOUSING
In consideration of the above Method of Compensation for inmate transports the following
agreement is also made a part of this transportation contract concerning the housing of inmates in
the custody of TransCor America, Inc. while en route. Therefore, in consideration of the
understandings and agreements set forth herein, the Sheriff and TransCor America, Inc. agree as
follows:
1. This agreement is to make available to TransCor a facility to temporatily house
prisoners in its care and to insure payment to the Sheriff.
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2. The Sheriff hereby agrees to famish, temporary housing and meals for prisoners in
the custody of TransCor, with the same degree of care and supervision as regular inmates.
3. TransCor America, Inc. hereby agrees to pay to the Sheriff the sum of $20.00 per
prisoner per 24-hour period for housing in the jail of Brazos County, Texas. TransCor further
agrees to pay the Sheriff cash when services are rendered.
ASSIGNMENT AND DELEGATION
Contractor shall not assign, sublet or transfer any interest in and duty under this agreement without
the consent of the Department and
no assignment shall be of any force or effect whatsoever unless and until the Department shall have
so consented in writing.
SEVERABILTTY
If any term or provision of this agreement shall be found to be illegal or unenforceable, then,
notwithstanding this agreement shall remain in full force and effect and such term or provision shall
be deemed strickened.
LAW AND VENUE
Agreement shall be deemed to be made in and shall be construed in accordance with the laws of the
State of Tennessee. Venue shall be in Davidson County, Tennessee.
4
VIUL
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SECTION EMADINGS
The section headings contained herein are for convenienne and reference and are not intended to
define or limit the scope of any provision of this agreement
OBJECTION TO STATEMENTS
Department's failure to object to any statement, invoice or billing rendered by Contractor within
thirty (30) days after receipt thereof shall constitute Department's acquiescence with respect thereto
and shall render such statement, invoice or billing in account stated between Contractor and
Department.
AMENDMENT AND WAIVER IN WRITING
t
1 No provision of this agreement can be amended or waived, except by a statement in writing, signed
by the party against which enforcement of the amendment or waiver is sought
Any communications concerning this agreement shall be addressed as follows:
As to Contractor. John G. Zierdt, Jr., President and CEO
TransCor America, Inc.
t 1510 FtiNegley Blvd.
Nashville, TN 37203
As to Department: Al Jones, County Judge
Brazos County Courthouse
300 E. 26th St. Suite 114
Bryan, TX 77803
ENTIRE AGREEMENT
All of the agreements between the parties are included herein and no warrantim expressed or
implied, representations, promises or statements, have been made by either party unless endorsed
herein in writing and no change or waiver of any provision hereof shall be valid unless made in
j writing and executed in the same manner as this agreement
This contract shall work to the benefit of, and be binding upon, the parties, their successors and
assigns this contract for the length of time as specified in this contract by both parties. This
contract must be signed and executed within ninety calendar days from the contract starting date
noted on page one of this contract This contract is void if not signed and executed within those
ninety calendar days.
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IN WITNESS WHEREOF, the parties hereto have hereunto executed this contract on the day and
year above written.
a6 ~ AS TO THE DEPARTMENT:
Alvin W. Jones, County Judge
By:~ - By:
Witness Wayne cky, D puty, Jail Administrator
Date: /l -1o- ft
AS TO TRANSCOR AMERICA, INC.
R. C. Hancock John G. Zierdt, r., Pres/CE(Y
Executive Administrator
Date: l 4
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NEV Corporate Office Approval Date
IN-LINE a X
THIS LICENSE 3s made this. day of Saszmbu 1, L by Zr
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In consideration of the agreements.set forth herein the parses agree: .30
i. premises; Licensor grants to Licensee a non-transferable and revocable license to tempomnly occupy
and use the premises, containing approximately ED_ square feet of floor area, as shown on Exhibit 'A' annexed
hereto (the 'Premises'), in Post Oak Mall. (City) College Stn igZ(County) BsaM(State)IX (the 'Shopping Ceut
2. j oration, Licensee shall occupy and use the Premises starting upon the earlier of: (a)te
1998 ("7be pedMing Date") - or (b) and eadling Satember 30- 19 (the 'Expiration Date% unless this I ices
is revoked earlier by Licensor.
3. V= The Premises may be occupied and used by the Lkensee solely for the purpose oU=
Scott and Explorer m=fingg and for teaching and distributing ya.~ni..~. -crime prevention tecdoUes, and materials and
for no other purpose whatsoever.
Licensee shall store and/or stock in the Premises only such merchandise as liceasee is permitted to offer for
sale in the Premises pursuant to this Licence. Licensee shall not violate applicable federal and state laws;
prohibiting the sale or display of products which infringe on the trademarks or copyrights of others.
4. D/13/A-. Licensee shall occupy and use the Premises under the trade name of_ Brazos Coa=
Sheriffs Office., which shall not be changed without Licensor's prior written consent.
S. $gpj; Licensee shall pay Licensor, without notice, demand or set of'[, at the property office or
such other location as Licensor may specify, by certified check or money order:
(1) $ One and no/100 (5.1.00 ) ('Total Minimum Fee') payment schedule:
$1.00 due on (Date) October 1. 1998
i -
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$ due on (Date)
$ due on (Date)
In addition to the above rent. Licensee shall pay to Loenssor. a monthly charge together
with its payment of rent;
1 S_NLA..._ for Common.Area Operating Costs;
$ _ N/A for Real Estate Taxes:
$ NIA for Utilities; and
$ N/A for Merchants' Association Dues/Markedng Fund Cona on.
(ii) percent of all Gross Sales and revenues in excess of $
{s_~ ('Percentage Fee') payable on each Monday at the property office.
6. 622sal ty nS=lt: Licensee deposits herewith the sum of 0 (S_•Q„~ Dollars as
a security deposit which shall be applied towards rent, percentage rent and other charges. due and payable tttrougbout
i the term and as a surety for the performance by Licensee of the terms of this License under which Ucenm may be
in default or for any sum which Llceasor may expend by reason of Licensee's default in respect of air of the terms
of this License including any damages which may result to the licensed Premises. Within thirty (30) days after the
expiration of the term of this License there shall be an accounting with payment to Licensor or reimbursement to
Licensee, as the case may be, of the aforesaid sum. In the event this License is terminated. the security deposit will
be returned to Licensee after deducting any sums due Licensor.
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If Licensee shall fail to make any payment to Licensor when due. Licensee shall pay Licensor a late charge
of $100.00 per day for so long as the failure continues. Licensee acknowledges and recognizes that its failure to
continuously operate during the Hours of Operation set forth in Section 32 for the duration of the term of this
Agreement will cause a loss of goodwill to Licensor by the Shopping Center's customers and other uncertain damages
to Licensor which are not easily ascertainable and Licensee hereby agrees to pay Licensor $100.00 per day as
liquidated damages, and not as a penalty, for any period of noncompliance.
7. 511gL- Licensee shall deliver to Licensor, by 12:00 p.m. on the Monday following each calendar week,
at Licensor's business office in the Shopping Center, a written statement of all Gross Sales and revenues with sales
verification, signed by Licensee. If Licensee is occupying the Premises for less than one week, Licensee shall deliver
to Licensor such written statement of all Gross Sales and revenues with sales verification signed by Licensee on the
last day of Licensee's occupancy of the Premises. If Licensee does not deliver such statement on time, Licensee shall
pay Licensor immediately upon request S50,00 liquidated damages, in addition to and not in lieu of Licensor's other
remedies.
The term "Gross Sales" means the selling price of all merchandise sold or delivered in, at, on or from any
part of the Premises and the charges for all services of any sort sold or performed in, at or from any part of the
Premises and shall include sales and charges for cash or credit, regardless of collections in the case of the hate, but
shall exclude (1) returns and refunds in fact made by Licensee upon transactions included within Gross Sales, not
exceeding the selling price of merchandise returned by the purchaser and accepted by Licensee, (2) the amount of any
city, county, state or federal sales, luxury or excise tax on such sales which is both added to the selling price and paid
to the taxing authority by Licensee (but not by any vendor of Licensee). A sale shall be deemed to be made in the
Premises if any order therefor is secured or received in the Premises, whether or not such order is filled in the
Premises or elsewhere or if, pursuant to mail, telegraph, telephone or other similar means, orders are received or
filled at or from the Premises.
8. Books: Licenseeshall prepare in accordance with generally accepted aomunting practice and keep
at its principal office address, accurate books of account and records of Gross Sales and revenues. All books and
records shall be subject to examination and audit by Licensor. If there is a deficiency in the amount payable to
Licensor, Licensee shall immediately pay Licensor the additional Percentage Fee owed Licensor and the cost of the
examination or audit.
4D
9. Relocation: Licensor shall not be liable to Licensee in damages or otherwise for a delay or cessation
in the commencement of the term of this License. The Premises may be relocated and/or this license may be revoked
by Licensor upon 24 hours notice with no liability to Licensor.
10. Insurance, Licensee shall, at its full cost and expense, procure and continue in force, during the term
of this Agreement, commercial general liability insurance including contractual liability and property damage relating
to the Premises covering any and all claims for injuries to persons or upon the Premises. Such insurance shall be
single limit coverage in an amount of not less than One Million ($1.000,000.00) Dollar. Licensee shall also carry
Workers Compensation Insurance in the statutory amount. Any insurance policies required hereunder shall name
Licensor, and any designees of Licensor, as an additional insured, and Licensee shall furnish evidence of such
insurance coverage prior to occupancy of the Premises.
11. Indemnity: Starting on the date Licensee first uses or occupies the Premises, Licensee shall indemnify
and hold Licensor, its parents, subsidiaries and affiliates harmless from and against all claims, actions, liens,
demands, expenses, and judgments for loss, damage, or injury to property or persons resulting or occurring by reason
of the construction, use, or occupancy of the Premises by Licensee, including all costs, expenses, and attorney fees.
0
12. Liability of Licensor: Licensor shall not be responsible or liable for, and Licensee hereby expressly
waives, all claims against Licensor for injury to persons or damage to Licensee's property on the Premises, regardless
of the cause. Licensee's property in the Premises or the Shopping Center shall be there at Licensee's sole risk.
Licensor, its agents, and employees shall not be liable for, and Licensee waives, all claims for loss or damage to
Licensee's business or damage to person or property sustained by Licensee or any person claiming by, through or
under Licensee resulting from any accident or occurrence in, on, or about the Premises or any other part of the
Shopping Center, including, without limitation, claims for loss, theft, or damage resulting from (1) equipment or
appurtenances becoming out of repair; (9) injury done or occasioned by wind or weather; (iii) any defect in or failure
to operate, for whatever reason, any sprinkler, heating, or air-conditioning equipment, electric wiring or the
installation thereof, gas, water, or steam pipes, stairs, porches. railings, or walks; (iv) broken glass; (v) the backing
up of any sewer pipe or downspout; (vi) the bunting, leaking, or running of any tank, tub, washstand, water closet,
waste pipe, drain, or other pipe; (vii) the escape of steam or water; (viii) water, snow, or ice being upon or coming
through the roof, skylight, trap door, stairs, doorways, windows, walks, or any other place upon or near the Shopping
Center; (ix) the falling of any fixture. plaster, tile, stucco, or other material; (x) any act, omission, or negligence of
other licensees or any other persons or occupants of the Shopping Center or of adjoining or contiguous buildings. of
owners of adjacent or contiguous property, or the public. or by operations in the construction of any private, public.
or quasi-public work; or (xi) any other cause of any nature. To the maximum extent permined by law. Licensee
agrees to use and occupy the Premises, and to use such other portions of the Shopping Center as Licensee is herein
given the right to use. at Ileensee's own risk.
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13. Defaulf if, (a) Ltomsee falls to perform aqy of the serms.'ooodidow or cotes of dds Lioease:
of (b) in the event dwe'sball be Sled by. or against, Licensee in say win pn:susat to any statute, ddw of the United
States or any State, a petition (1) In bankruptcy. (ii) alleging insolvency, (iii) reorganization, (iv) appointment of a
receiver. (v) any arrangement of the bankruptcy acts. or a similar type of proceeding; or O Licensee fails to pay, when
due, any payment of rent, percentage rent, or any other charges, or (d) Licensee abandons or vacates the Premises;
or (e) in the event of any other default by Licensee; then in any such event Licensee's rights hereunder shall cease
and. Licensor may at its option (1) have the right to immediately revoke and terminate this License, and upon demand
Licensee agrees to surrender possession of the Premises to the Licensor; (2) make demand for immediate payment
of all current and future rent and any other monetary obligations due hereunder; (3) re-enter the Premises and remove
all persons and/or any property therefrom, by any suitable action or proceeding at law. All rights and remedies of
Licensor herein or at law and in equity are cumulative. If Ucensor. at its sole discretion, determines it is necessary
to engage attorneys to enforce Licensor's rights hereunder, Licensee will reimburse Licensor for reasonable
attorney's fees and court costs.
14. This License shall be revoked automatically if any portion of the premises is damaged by
fire or other peril, regardless of the cause. Licensee shall have no recourse against Licensor as a result of damage
due to fire or any other peril.
15. Assignment and Sublettine: Licensee shall not sell, assign, mortgage, pledge, or transfer this I Icense
or any interest therein, nor sublet all or any part of the Premises, nor license concessions or departments therein,
without Licensoe's prior written approval. which may be withheld at LicensotIs sole and absolute discretion.
16. amity; There shall be no personal liability of Licensor with respect to this Been . If a breach
by Licensor occurs, Licensee shall look solely to the equity of Licensor in the Shopping Center for the satisfaction
of Licensee's remedies.
17. Provlsions, L.icensoris or may be a party to certain documents, as amended from time to time, with
a mortgagee or beneficiary of Licensor, department stores. mall tenants, and others. This License is subject and
subordinate to all the provisions in those documents. as amended from time to time.
18. Terms of Agreement, This License contains all the covenants, promises, agreements, conditions, and
understandings between Licensor and I-1ceasee. There are no other, either oral or written, between them other than
those set forth in this License.
19. Surrender of Premises: If Licensee fails to make any payment of tent or percentage rent or any other
charges due hereunder when die. or breaches any of the other covenants and/or conditions of this Agreement, all of
Licensee's rights hereunder shall cease and terminate and Licensee shall immediately surrender possession of the
Premises to Licensor. Licensee hereby expressly waives notice of default, notice to quit, and all other notices which
may be required by law. If Licensor engages attorneys to enforce Licenser's rights hereunder, Licensee shall
reimburse Licensor for Licensor's attorneys' fees and court costs.
20. Liability of Licensor, The term 'Licensor' means only the owner or mortgagee in possession for the
time being of the building in which the Premises are located or the owner of a leasehold interest in said building
and/or the land thereunder so that in the event of We of said building and/or an assignment of this License by
Licensor, and/or a demise of said building and/or the land. Licensor shall be sad hereby is entirely frond and relieved
of all obligations of Licensor hereunder and it shall be deemed without further agreement between the parties and such
purchaser(s), assignee(s), or lessee(s) that the purchaser, assignee. or lessee has assumed and agreed to observe and
perform all obligations of Licensor hereunder.
It is specifically understood and agreed that there shall be no personal liability of Licensor (nor Licensor's
agent, if any) in respect to any of the covenants. conditions, or provisions of this Agreement; in the event of a breach
or default by Licensor of any of its obligations hereunder. Licensee shall look solely to the equity of the Licensor
in the Shopping Center for the satisfaction of Licensee's remedies.
In addition hereto, it is specifically understood and agreed that Licensor's rights, privileges. duties. and
_ obligations may be administered by. Licensor's designee, including, but not limited to. I kenIs agent. and that such
designee shall have the full authority of Licensor hereunder to perform all of Licensor's functions hereunder
including, but not limited to, the execution of this License and any other related documentation.
21. Non-Waiver ProXi Ion: The failure of Licensor to insist upon performance of any of the terms.
conditions. and covenants hereof shall not be deemed to be a waiver of any rights or remedies that Licensor may have
and shall not be deemed a waiver of any subsequent breach or default in the terms. conditions, and covenants herein
contained.
22. Entire and Binding Agreement: This Agreement contains all of the agreements between the parties hereto
and it may not be modified in any manner other thin by agreement, in writing, sigaod by all the parties hems or their
successors in interest. The terms, covenants. and conditions contained herein shaU inure to the benefit of and be
binding upon Licensor and Licensee and their respective successors and assipu.
3
OL 15 SAIL a 7
23. 02ening, Licensee's completed kiosk/pushcart shall be ready for inspection by Licenser's designated
representative on October 1. 1998. Licensee's kiosk/pushcart must be open for business no later than the start of
regular Shopping Center hours on October 1. 1998. In the event Licensee fails to be ready on the above dates for
inspection or opening, this Agreement may be terminated at the sole option of the Licensor, and the security deposit
shall be herewith forfeited.
24. Design Requirements: All costs and expenses (including permits or licenses) attributable to the
construction of the Premises by Licensee shall be borne by Licensee. Licensee shall not commence construction of
the Premises without first obtaining Licenser's approval of the location and design, nor prior to the execution of this
License. Design criteria for the construction of the Premises are:
a. The kiosk/pushcart structure shall be limited to counter units with no overhead obstructions
that inhibit the visibility of tenants in the Shopping Center. Counter units shall not exceed
48' in height.
b. Ile kiosk/pushcart structure, if located in an open floor area, shall not be anchored into
the floor or other part of the Shopping Center structure. An area width of no less than
twelve feet (12'00) minimum shall be maintained on all sides of the kiosk/pushcart subject
to traffic flow.
C. Water service and special HVAC Systems are not available. Heating, venting, and Fire
Protection Systems shall be that which is provided to common areas in the Shopping
Center.
d. Design criteria for all signs to be utilized at the Premises. kiosk/pushcart size,
construction, finish materials, and special equipment shall be evaluated specifically for
each individual licensee. Licensee shall submit plans for Licenser's review and approval
prior to construction and shall include pictures of any existing units of Licensee's.
e. Licensee shall prepare its plans and perform all work to comply with all applicable
governing staaues. ordinances, regulations, codes, and insurance rating boards, and shall
apply for all necessary permits. Licensor's approval of Licensee's plans shall not relieve
Licensee of its obligation to complete the development in accords= with this L kA=. nor
does it relieve Licensee from complying with laws, rules, regulations. and requirements
of local governing authorities. Certificates of occupancy and waivers of lien from
Licensee's contractor, all subcontractors and materialmen shall be filed with Licensor
upon completion of work.
f. Set up and tear down of kiosks/pushcarts shall take place when the Shopping Center is not
open for business, unless Licensor has agreed otherwise in writing.
25. Permits: If there are any licenses, authorizations, or permits required by any governmental agency
or authority for the type of activity to be carried on at or for the use of the Premises, Licensee shall be responsible
for obtaining such. No unlawful activities shall be permitted in the use of the Premises. 'Ile consumption or sale of
alcoholic beverages on or from the Premises shall not be permitted.
26. Visual Merchandising: Licensee shall comply with the visual merchandising standards of Licensor.
Licensee understands and agrees to implement visual merchandising recommendations of Licensor and change visual
merchandising presentation as requested by Licensor.
27. Operating Requirements: Licensee shall observe all Operating Rules for the Shopping Center and
Licensee's occupancy therein which Licensor may promulgate from time to time, including but not limited to:
a. Licensee shall use and occupy the Premises in a careful. safe, and proper manner and
shall keep the Premises in a clean and safe condition in accordance with this I.icen . local
ordinance:. and the directions of public officers.
b. All signage located in and upon the Premises shall be approved by Lkeasor prior to
installation or placement. All signs. placards, banners. pennants. or other advertising
matter shall be prepared in a professional manner and in no event shall be handwritten.
Licensee shall display an approved up depicting its approved trade name under the
following criteria:
4
JPAUR,
Sig>a Criteria. Sigm are to be furnished ad imnlled by I.kensea and approved by an
agent for Lleeasor0 Licensee's sign ommmr or architect must submit
a blade and white rendering (specifying PMS colors) of Licensee's sign
prior to approval. Licensee's sign shall be located within the limits of
Licensee's storefront and shall not project more than 8' beyond the
storefront if the Shopping Center is an enclosed mall, and not more than
12' beyond the storefront if the Shopping Center is a strip venter.
Sign Size:
Malls:
Up to 30' Storefront:
Capitals 18'
Lower Case 12' '
30' • 1' and greater:
Capitals 24'
Lower Case 18'
Strip Centers
Up to 30' storefront:
Capitals 24'
Lower Case 18'
30'•1' and greater:
Capitals 30'
Lower Cast 24'
The length of Licensee's sign shall be limited to 70% of I.ioea~ee's storefront.
C. I.1CenSMhall not display merchandise on or outside the boundaries of die ,voak/pttsbcart
structure. 'Ibe outside areas immediately adjoining the Premises shall be kept clear at all
times by Licensee, and Licensee shall not place nor permit any obsmicdons, garbage,
refuse, merchandise, or displays, or racks, in such areas.
d. All loading and unloading of goods shall be done only at such times, in tie arcs. and
through the entrances designated for that purpose by Lkensor..
e. All garbage and refuse shall be kept in the kind of container specified by Licensor, and
shall be placed and prepared for collection in the manner and at the times and places
specified by Licensor. If Landlord shall provide or designate a service for Ricking mR
Mfuse and garbage. Tenant shall use same at Tenant's cost. Tenant shall Ray the cost of
removal of any of Tenant's refuse and garbage- and maintain all common loading, areas in
a clean manner satisfactory to the Landlord. Tenant shall use any trash comoaactor
Landlord provides for the general use of Tenant or Tenants In a designged area of the
Shoooing Center. Notwithstanding the foregoing provision, if Licensee qualifies as a
generator of medical waste, then Licensee shall be solely responsible for causing
compliance with all federal. state and local laws, whether existing now or established in
the future, relating in any way to the storage. containment, U=tment, transfer.
transportation and disposal of medical waste (including the use of licensed medical waste
management companies). and shall hold Licensor harmless for Licensee's noncompliance
or violations thereof. For purposes hereof, 'medical waste' means any solid, semisolid
or liquid waste which is generated in the diagnosis. treatment (e.g., provisions of medical
services) or immunization of human beings or animals. in research pertaining thereto, or
in the production or testing of biologicals. 'Generator' means any person or entity whose
act or process produces medical waste as hereinbefore defined.
t. No loudspeakers, televisions, phonographs. radios, flashing lights. or other devices shall
be used in a manner so as to be heard or seen outside of the Premises. No electronic or
communication AeAm shall used in the Leased Premises or in connection there which
linterru2t or interfere with the use and enioyment of electrottiAor communication devices
of other oCr+n?an_t_ s of the Shonnsn¢ Center or of the neighborhood in which the ShotroU
Center is located.
g. Licensee shall not conduct or permit any fire. bankruptcy. auction, or 'going out of
business' sale (whether real or fictitious in the Premises, or utilize any unethical method
of business operation. Licensee shall not use the Premises as a clearance, outlet or
wholesale center.
b. Licensee shall not carry on any trade or occupation or operate any iataumew or
equipment which emits an odor or causes a noise discernible outside of the Premises.
1. Licensee shall not distribute any handbills or other advertising matter in the Shopping
Center or on automobiles parked in the parking areas of the Shopping center.
S
VuL 9
40
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. A 46
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J. Licensee and Licensee's employees shall not park their cars in those portions of the
parking area designate for customer parking by Licensor. If Licensee or Licensee's
employees park in portions of the parking area designated for customer parking, Licensor
may, in addition to its other remedies, have such cars removed at Licensee's expense.
L Licenseeand Lkensee's employees shall maintain a neat and appropriate appearance and
dress, and are expected to operate in a dignified, ethical, manner.
1. Licensee shall display its customer sales return policy.
M. Licensee shall not permit loitering at the Premises.
n. Licensee shall furnish Licensor with emergency telephotie members and a forwarding
address.
o. Due to the lack of on-site storage facilities, acquisition of outside storage shall be
Licensee's responsibility.
P. Licensee shall be solely responsible for policing its location against theft, loss, or damage
to its kiosk/pushcart and/or merchandise. Under no circumstance shall Licensor be held
liable for such theft, loss, or damage.
28. Conduct: Licensee shall at all times during its occupancy of the Premises provide sufficient
supervision and maintain adequate control of its employees, guests, and invitees.
l~
u
29. gal: Licenseeshall at the termination or earlier revocation of this License remove its goods and
effects, repair any damage caused by such removal, and peaceably yield up the Premises clean and In good order,
repair, and condition. Personal property of Licensee not removed within two (2) days of such expiration date or
earlier revocation shall become the property of Licensor, at L icensor's option without liability to Licensee therefor.
30. Conduct and Alterations: Licensee shall not harm the Premises, commit waste, create nuisance.
make any use of the Premises which is offensive in Licenser's sole opinion, nor do any act tending to injure the
reputation of the Shopping Center. Licensee shall not make alterations or additions to the Premises, nor permit the
making of holes in the wails, partitions, ceilings, or floors, nor permit the painting or placing of exterior signs,
placards, or other advertising media, banners, pennants, awnings, aerials, antenna , or the like in or on the Premises,
without the prior written consent of Licensor which may be withheld in Licensor's sole discretion. Licensee shall
comply with all laws, ordinances, orders, and regulations affecting the use or occupancy of the Premises. Tenant shall
not violate applicable federal and state laws prohibiting the We or display of products which infringe on the
trademarks or copyrights of others.
31. Condition of Premises: Licensee has inspected the Premises, and accepts them 'as is' with no
representation or warranty by Licensor regarding the condition of the Premises or their suitability for Licensee's use
or occupation thereof. Licensor has no obligation to repair the Premises unless the obligation is set forth in this
License.
32. Hours of Operation, The Premises shall remain open for business at all times designated by Licensor.
Licensee shall operate in the entire Premises continuously and uninterruptedly while this License is in effect. and in
a first class manner.
33. Hazardous Material: Idcsnsee shall not cause or permit'any hazardous material to be brought upon,
stoned, kept. used. or discharged on or about the Premises.
CI
34. Access to Prefnkes:
Licensor may enter the Premises at any time.
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35. Condition of Premisim: Ueewee daM maintain, at its sok Cost sad ,the Premiss in good
condition ad make all necessary rgbwemenu sad rep*s'to the Premises except for strtt+c Wd repairs. In addition
to all other remedies of Monson. if IJceases does not complete Its obligations to repair and maintain the Premises
or Licensor, in the exercise of its sole discretion. determines dw emergency repairs are necessary, or repair: or
replacement of any portion of the Premises or the Shopping Center are made nooeasary by any act, omission. or
negligence of Licensee or its agents. employees. contractors, or assignees. then in any such event. Licensor may
make such repairs without liability to Licensee for any loss or damage that may accrue to Licensee, its merchandise.
fixtures, or other property, or to Licensee's business by reason of such repair. Upon completion of any such repair.
Licensee shall pay upon demand. as additional rent, Licensor's costs for making such repairs together with Lieeasor's
administrative costs related thereto which amount shall equal 1.5 times the total cost of the repair. Furthermore.
Licensee shall immediately notify Licensor of any defects or unsafe conditions in the common areas immediately
adjacent to the Premises.
IN WrIWESS WHEREOF, the parties have executed this Agreement on the day and year first
above written, each acknowledging receipt of an executed copy hereof.
ATTEST:
(corporate seal)
See Attached Page
Print Nme.
Its: Assistant Secretary
LICENSOR:
POST OAK MALL ASSOCIATES
LIMITED PARTNERSHIP
a Texas limited partnership.
By CBL do Associates Management, Inc.
managing agent
By: See Attached Page
Print Nara:
Its: Authorized Signatory
Date:
LICENSEE:
Brazos County
By:
Prvrt Nart~:'' AL t/%~s! LJ_ TD ^►ES
Federal Identification Number (OR)
Social Security Number: • (e o e 0 - YJ3
Date: ~ ) fl y&nae'R 10 . i l l s
Vol I ~►i.
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35. Condition of Premises: Licensee shall maintain, at its sole cost and expense, the Premises in good
condition and make all accessary replacements and repairs to the Premises except for structural repairs. In addition
to all other remedies of Licensor, if Licensee doCs not complete its obligations to repair and maintain the Premises
or Licensor, in the exercise of its sole discretion, determines that emergency repairs are necessary, or repairs or
replacement of any portion of the Premises or the Shopping Center are made necessary by any act, omission, or
negligence of Licensee or its agents, employees, contractors, or assignees, then in any such event, Licensor may
make such repairs without liability to Licensee for any loss or damage that may accrue to Licensee, its merchandise.
fixtures, or other property, or to Licensee's business by reason of such repair. Upon completion of any such repair,
Licensee shall pay upon demand. as additional rent, Licensor's costs for making such repairs together with Licensee's
administrative costs related thereto which amount shall equal 1.5 times the total cost of the repair. Furthermore.
Licensee shall immediately notify Licensor of any defects or unsafe conditions in the common areas immediately
adjacent to the Premises.
IN WITNESS WHEREOF. the panics have executed this Agreement on the day and year fiat
above written, each acknowledging receipt of an executed copy hereof.
ATTEST: LICENSOR:
(corporate seal)
C~
J
POST OAK MALL ASSOCIATES
LIMITED PARTNERSHIP
a Texas limited partnership.
By CBL & Associates Management, Inc.
managing agent
B
JEFFREY L GREGERSON
Its: Autho I iry
Date:
S E .
I Brazos County gb Dep -
ct-~'-'t
LS
-11 S cew-Ze.-O
o a
Federal Identification N r OR) 7
Social Security Number
. Date:
C~-
keg,
VaL /5 P,&
Print Name: UeDoran 11
Its: Assistant Secretary
THE FOLLOWING
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FUTURE
BUILDING 1, THIS EXHIBIT IS DIAGRAMATIC AND INTENDED ONLY FOR THE PURPOSE OF INDICATING THE
F
LOCATION OF THE LEASED PREMISES IN THE
PROJECT. IT DOES NOT PURPORT TO SHOW THE
BUILDING EXACT OR FINAL LOCATION OF COLUMNS, - o1vlsloN wnus OR OTHER REQUIRED
E •G•
ARCHITECTURAL, STRUCTURAL MECHANICAL, OR
I _
KO O sPoP ELECTRICAL ELEMENTS. THE LESSOR RESERVES
K
THE RIGHT TO ELIMINATE OR ADD AND TO MAKE
CHANCES IN THE SIZE -OR LOCATION OF SUCH
BUILDING
•D•
ELEMENTS AS MAY BE REQUIRED FROM TIME
TO TIME.
l DIMENSIONS INDICATED FOR THE LEASED
PREMISES ARE MEASURED TO THE CENTERLINE
ENTRY ell sowlis
OF INTERIOR PARTY WALLS, AND TO THE
S
Gk F s OR
MALL EXTERIOR FACE OF EXTERIOR WALLS Z~ ASE LINES.
a 3. WHERE CODES REQUIRE ALCOVES FOR EXIT
d EP DOORS INTO SERVICE OR FIRE CORRIDORS.
ooo~, ; SUCH ALCOVES SHALL BE CONSIDERED AS
- PART OF THE (EASED PREMISES.
EXHIBIT "All
KO KIOSK
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ENTRY sZ KO
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ENTRY •i
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POST OAK MALL
COLLEGE STATION TEXAS
dated 3-5-98
INC,
CHATTANOOGA, TENNESSEE
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I BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: November 10. 1998
ITEM: Permission to enter Sharon Long's property located off Blue Ridge Drive for the
purpose of placing filter fabric and grass seed to control erosion at creek. Signed
permission form is attached. Site is located in Precinct 1.
•
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:.
II. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: APP
Z
Richard F. Vance. P.E. Commissio r ony Jones
County Engineer Precinct 1
CC98-097
ApprovedE 6eniedO by Commissioners' Court
Date: 11- zo-yR
Alvin W. Jones, C my Judge
0
s-
.0/98 ~10:08 FAX 703 4332014 '
/ SHARON LONG
28/08 11:24 0409 770 0483 BRAZOS co RD"R
Akin W. J&%m
C-ml dud"
T" ~ak•~
rdnw~ksiplllf Ps I
W,Awm a TAommn
Raney 5ma
commlagben /d 3
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
B
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cvmm0 ;mmf ra •
Date Cc [obey 29 1999
1. LAND OWNER AND ADDRESS sbaron Loan
9109 Ti.shermanx Zama
• SprSngfield. VA 221S3
11. LOCATION OF WORK Slue Ridge Drive. Brazos Cbuaty. Taxaj!
111. DESCRIPTION OF WORK TO BE DONE Enter property for thayurpoec of
erosiop control ar eraek Yfa vi 1 dress-nn the veeh ares t dokan filter
fabric and grass read to control the beginning eroslon. Area is parallel to
and approximately S - 61 from the fence line.
IV. MAINTENANCE YES x NO
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE Os an so-needed basis.
(Owner will be 'fled pri to maintenance)
i
nda mueBBs
lkletimJ F. Vance ' j.; Wax
County Engin Right Of Ray
Agent
OWNER'S SIGNATURE DATE
VIDL
10/28/98 13:28 TX/RX NO.3092 P-002
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•
•
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: November 10. 1998
ITEM: Permission to enter Jackie Crvan's pro rty located off State Highway 21 and
borders the fence line of the Brazos County (Richard J. Holmgreen) Juvenile Justice
Center for the pu pose of clearing brush and small trees (in the fence line) for better site
distance. Signed permission form is attached. Site is located in Precinct 4.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:.
II. ACTION REQUESTED OR ALTERNATIVES:
S MITTE B APPROVED BY:
Richard F. Vance, P.E. Commiser Carey C le
County Engineer Precincts' n
CC98-095
Approved 19/DeniedO by Commissioners' Court
Date: /I- ID-96
a~- -'31, (2~
Alvin W. Jones, Co my Judge
•
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Z1031;1998 15:33 4898858834 RANCH COUNTRY
98 14:18 0409 773 0433 BRAZOS co RD&BR
P '"It
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Akin W. Join.
C W Atdge
Tony Dora B
eoexnis,toeer rot
wdt~Jm 9.7*on+ton 0
V
cornrntsiiortr Pet s
T. rte.
PAW, siml • ~•rocr
Commhsbe~erPaO
c4rey Cautey
comm6i~ ra 4
Date 11-3-98
1. LAND OWNER AND ADDRESS kie Crnu
P.O. Draver D
Sealy, Texas 77474
11. LOCATION OF WORK orooerty lerargd eu SA 21 jj and borders rhr
east fence line of the Brazos County Richard J. Rolmgreen Juvenile
Justice Center
111. DESCRIPTION OF WORK TO BE DONtE- clear brush and small trees in the
fence line for hite distance. i • 104 A Alt [-snteae
IV. MAINTENANCE, YES x NO
IF YES, ESTIMATE FREOUENCY OF MAINTENANCE Only on an as
needed basis. Property owner vlll be noeifLed prior to maintanance.
(Owner will ottfied p ' r to maintenance)
J~rc/~a«/ a cc ` .
4-7 2 1 CT-'AA, t7blaw A Le
ti•
Richard F. Vanc E. Engiaae~•,A'
dAeommA)
County Engin Q5A-r
OWNER'S SIGNATURE . DATE
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Brazos County
Traditional America
rf
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Purchasing Department
300 EAST 26TH STREET SUITE 214
BRYAN, Tx 77803
PH (409)3614290
MEMORANDUM FAX(409)3614293
TO: Honorable Alvin W. Jones, County Judge r'
Honorable Tony Jones, Commissioner Pct. 1
Honorable Bill Thornton, Commissiner Pct. 2
Honorable Randy Sims, Commissioner Pct. 3 s
Honorable Carey Cauley, Commissioner Pct. 4
FROM: Kay Wettemann, Buyer P
Sheila Walker, Director of Brazos Center .
DATE: November 3, 1998 }Y
SUBJECT: Award of Proposal 99-011, Landscape Maintenance Service ,
On Friday, October 23, 1998 the Purchasing Department opened three Requests for
Proposal 99-011 for Landscape Maintenance Services.-'
After reviewing the proposals following the evaluation procedures stated, it is the joint
recommendation of the Purchasing Department and the Brazos Center to award the
Proposal to The Greenery.
h
Proposals were also received from the following vendors:
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1- CD Services
2 - Sanchez Lawn and Landscape Service
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Can then as bid on d or na
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Alvin W. Jones, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
Witness my hand this day of A)y gm sCg A.D. 19 d
Mary Ang d
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this 10 day of
XjW j,, 9 8 4A, A.D. 19_fg_.
Alvin
Tony Aloes, Corp fiiKidner Precinct #1
illiam ~Tho~mttqr, ~Commiss'
Precinct #2
Randy commissioner Precinct #3
ey Cau y, ommissioner 7hct #4
Treasurer's Report dated: SEPTEMBER 1998
QUARTER ENDING 09-30-98
VOL l5 AU 008
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SEPTEMBER 1998 TREASURER'S REPORT
FUND NAME
FUND BALANCE
INCOMING
INVESTED TEXPOOL
SUB-TOTAL
DISBURSED
FUND BALANCE
INVESTED
ENDING BAL.
8131198
INTEREST - SEPT.
9130198
9130198
GENERAL FUND
16,457,602.57
1,232,142.49
30,473.54
17,720,218.60
2,466,037.73
15,254,180 87
14 272 719.49
.
981.461.38
LAW LIBRARY
64,899.70
2,714.58
-
67,614.28
1,459.50
66,154.78
-
661
,54,78
APPELLATE JUDICIAL FUND
5,626.09
563.83
6,189.92
-
6,189.92
-
6,189.92
ALTERNATIVE DISPUTE RESOLUTN
2,810.00
1,280.00
-
4,090.00
2,810.00
1,280.00
-
1280.00
LEOSE FUND
18,744.86
-
-
18,744.86
1,798.00
16,946.86
-
16 946.86
COUNTY RECORDS MANAGEMENT
102,525.71
3,088.46
-
105,614.17
7,798.39
97,815.78
-
91815.78
COUNTY CLERK MGMT.FUND
131,173.78
6,420.54
-
137,594.32
9,763.52
127,830.80
-
127 830.80
COURTHOUSE SECURITY FUND
224,413.42
7,615.29
-
232,028.71
-
232,028.71
-
232 028.71
SPECIAL FORFEITURE FUND
1,340.69
3.30
-
1,343.99
-
1,343.99
-
1343 99
VIT INTEREST FUND
36,557.73
23.73
122.72
36,704.18
-
36,704.18
27,029.68
9,674.50
STATE LATERAL ROAD
52,499.29
95.38
62.54
52,657.21
-
52,657.21
13,773.33
38,883.88
JUVENILE JUSTICE CENTER
0.00
-
-
0.00
-
0.00
-
0.00
GEN.PERMANENT IMPV.
4,587,175.11
-
12,139.76
4,599,314.87
202,361.80
4,396,953.07
4,402,974.14
6,021.07
ROAD & BRIDGE PROJECTS
1,195,312.38
370.13
4,540.64
1,200,223.15
274,194.48
926,028.67
799,323.09
126,705.58
HEALTH DEPARTMENT
347,572.74
68,146.52
-
415,719.26
76,880.81
338,838.45
-
338,838.45
VOTER REGISTRATION
38,289.88
2.88
169.30
38,462.06
0.07
38,461.99
37,288.38
1,173.61
M.S.J. EXPANSION
7,019,942.49
-
13,857.62
7,033,800.11
18,725.25
7,015,074.86
7,052,869.95
37,795.09
COURTHOUSE IMPROVEMENT
998,819.55
4,589.65
1,003,409.20
14,319.06
989,090.14
1,010,864.93
21,774.79
RIGHT OF WAY
1,003,813.55
-
4,589.65
1,008,403.20
2,392.89
1,006,010.31
1,010,864.93
4,854.62
CAPITAL ROADS - R&B
1,003,813.55
-
4,589.65
1,008,403.20
2,392,89
1,006,010.31
1,010,864.93
4,854.62
HEALTH & LIFE INSURANCE
995,744.34
244,182.99
3,267.26
1,243,194.59
256,689.80
986,504.79
719,610.35
266,894.44
PAYROLL
181,593.31
758,986.62
-
940,579.93
749,948.39
190,631.54
-
190,631.54
BAIL BOND BOARD FUND
50,800.94
124.90
-
50,925.84
11.05
50,914.79
-
50,914.79
COUNTY GRANTS
82,195.72
233,440.42
-
151,244.70
106,710.25
44,534.45
-
44,534.45
TTL.OF ACCTS.IN POOL
34,438,875.96
2,559,202.06
78,402.33
37,076,480.35
4,194,293.88
32,882,186.41
30,358,183.20
2,524,003.27
GEN.OBLIG.DEBTSVC
2,120,929.80
9,87503
8,51150
2,139,316.33
253,340.00
1,885,976.33
1,874,651.21
11,325.12
M "
%
W X,
TOTAL
36,559,805.76
2,569,077.09
86,913.83
39,215,796.68
4,441,633.88
34,168,162.80
32 232 834.41
2,535,328.39
• Rounding Adjustment
This rert is submitted as true and correct to Commissioners Court b
po y , Brazos County Treasurer, on
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DARTER ENDING 09.30.9 TREASURER'S REPORT
FUND NAME
FUND BALANCE
INCOMING
INVESTED TEXPOOL
SUB-TOTAL
DISBURSED
FUND BALANCE
INVESTED
ENDING BAL.
6130198
INTEREST - QTRLY
9/30198
9130198
GENERAL FUND
18,677,820.58
4,825,914.08
153,492.50
23,657,227.16
8,403,046.29
15,254,180.87
14,272,719.49
981,461.38
LAW LIBRARY
64,873.55
9,385.77
-
74,259.32
8,104.54
66,154.78
-
66,154.78
APPELLATE JUDICIAL FUND
4,248.06
1,941.86
6,189.92
-
6,189.92
6,189.92
ALTERNATIVE DISPUTE RESOLUTN
1,310.00
4,090.00
5,400.00
4,120.00
1,280.00
-
1,280.00
LEOSE FUND
22,689.86
22,689.86
5,743.00
16,946.86
-
16,946.86
COUNTY RECORDS MANAGEMENT
116,324.46
10,834.62
-
127,159.08
29,343.30
97,815.78
97,815.78
COUNTY CLERK MGMT.FUND
126,180.34
20,865.18
147,045.52
19,214.72
127,830.80
-
127,830.80
COURTHOUSE SECURITY FUND
208,850.36
23,178.35
232,028.71
232,028.71
-
232,028.71
SPECIAL FORFEITURE FUND
1,330.70
13.29
-
1,343.99
-
1,343.99
-
1,343.99
VIT INTEREST FUND
36,177,14
151.35
375.69
36,704.18
36,704.18
27,029.68
9,674.50
STATE LATERAL ROAD
51,857.49
608.27
191.45
52,657.21
-
52,657.21
13,713.33
38,883.88
JUVENILE JUSTICE CENTER
94,591.58
1,740.64
-
96,332.22
96,332.22
0.00
-
0.00
GEN.PERMANENT IMPV.
4,721,325.13
1,889.94
12,139.76
4,735,354.83
338,401.76
4,396,953.07
4,402,974.14
6,021.07
ROAD & BRIDGE PROJECTS
116551405.84
97.487.37
20,199.11
1,773,092.32
847,063.65
926,028.67
799,323.09
126,705.58
HEALTH DEPARTMENT
377,917.84
237,686.22
-
615,604.06
276,765.61
338,838.45
-
338,838.45
VOTER REGISTRATION
38,221.31
22.46
518.29
38,762.06
300.07
38,461.99
37,288.38
1,173.61
M.S.J. EXPANSION
-
7,000,000.00
53,483.73
7,053,483.73
38,408.87
7,015,074.86
7,052,869.95
37,795.09
COURTHOUSE IMPROVEMENT
-
1,000,000.00
10,864.93
1,010,864.93
21,774.79
989,090.14
1,010,864.93
21,774.79
RIGHT OF WAY
-
1,000,000.00
10,864.93
1,010,864.93
4,854.62
1,006,010.31
1,010,864.93
4,854.62
CAPITAL ROADS - R&B
-
1,000,000.00
10,864.93
1,010,864.93
4,854.62
1,006,010.31
1,010,864.93
4,854.62
HEALTH & LIFE INSURANCE
902,923.27
734,125.19
10,002.14
1,647,050.60
660,545.81
986,504.79
719,610.35
266,894.44
PAYROLL
361,640.40
2,548,297.80
-
2,909,938.20
2,719,306.66
190,631.54
190,631.54
BAIL BOND BOARD FUND
49,779.67
1,291.62
-
51,071.29
156.50
50,914.79
-
50,914.79
COUNTY GRANTS
31,748.11
285,919.46
-
254,171.35
209,636.90
44,534.45
-
44,534.45
TTL.OF ACCTS.IN POOL
27,481,719.47
18,805,443.47
282,997.46
46,570,160.40
13,687,973.93
32,882,186.47
30,358,183.20
2,524,003.27
GEN.OBLIG.DEBT SVC.
1,865,371.24
257,148.56
17,766.37
2,140,286,17
254,309.84
1,885,976.33
1,874,651.21
11,325.12
ROOM
TOTAL
29,347,090.71
19,062,592.03
300,763.83
48,710,446.57
13,942,283.77
34,768,162.80
32,232,834.41
2,535,328.39
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~ This report is submitted as true and correct to Commissioners Court by Brazos County Treasurer, on 1998.
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