HomeMy WebLinkAbout1998-09-29-0900AM-RegulartRLED
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BRAZOS COUNTY
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BRYAN. TRXA9
AGENDA
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By rlE?l;T
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
SEPTEMBER 29,1998 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Jones.
2. Pledge of Allegiance - Commissioner Jones.
3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-related issues not scheduled on the agenda.
Please limit subject matter to five minutes. The Commissioners will receive the
information, conduct research into the matter. and/or place the matter on a future agenda
for discussion. (A recording is made of the meeting; therefore, please give your name
and address for the record.)
Consider and take action on agenda items 4 - 36:
4. Budget Amendment 97/98-46.
S. Personnel Change of Status.
6. Payment of Claims.
7. Approval and presentation of Proclamation regarding State of Texas Anniversary
Remembrance Day.
8. Approval of Resolution regarding the County's participation in the Storm Water Phase
II Coalition.
9. Funding Addendum for the Brazos County Health Department for the fiscal year ending
September 30, 1999.
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10. Authorization to retain surplus Section 125 Cafeteria funds in reserve to be used to fund
any future deficits.
11. Application by Sheriffs Office to the Texas 1033 Surplus Property Program.
12. Approval of fourth year grant agreement with the Texas Department of Transportation
for the County Attorney's Office.
13. Letter of Agreement for Services with Ingram, Wallis & Company.
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Commissioners Court Meeting Agenda
September 29, 1998
Page Two
14. Tax Resale Deed and authorization for County Judge to execute deed for Tract 06,
.000441 Royalty Interest, Turk Ranch Well, Giddings/Austin Chalk Field, Joseph Survey,
Brazos County to Victor G. Harris.
15. Tax Resale Deed and authorization for County Judge to execute deed for Tract #I, Lots
207 and 208, Benchley Oaks Subdivision to Reynaldo Godinez and Rosalinda Godinez.
16. Quitclaim Deed and authorization for County Judge to execute quitclaim deed for one
(1) acre in a square, out of the extreme south corner of a 50-acre tract in the Thomas
Caruthers Survey, Abstract 9.
17. Certification of the 1998 expenditures for the County Lateral Road Account.
18. Application for Tax Refund for Meditrust of College Station, Inc.
19. Approval of Agreement for funding for the MHMR Authority of Brazos Valley.
20. Approval of renewal agreements for mandated providers of indigent health care services.
21. Approval of Contract for Medical Services with Rany Cherian, M.D.
22. Approval of Contract with the Brazos Maternal & Child Health Clinic, Inc.
2~. Approval of Agreement and Budget for the Brazos County Emergency Communications
District for the fiscal year 1998-99.
24. Rescinding the resolution regarding the collection of a $50.00 fee by the District Clerk's
office when handling a trust fund for the benefit of litigants in civil proceedings.
25. Approval of Recurring Payment Requests for the following:
a. Family Practice Residency of the Brazos Valley
b. Advanta Financial Services (metal detector at Juvenile Services)
c. Brazos Valley Council of Governments
d. K. D. Timmons (rental of storage space for Sheriffs Office)
e. B/CS Chamber of Commerce (office space for Metropolitan Planting Organization)
E Comptroller of Public Accounts (repayment of sales tax)
g. Estate of Brazos Varisco (rental of building for Juvenile Boot Camp)
26. Blanket Purchase Orders.
27. Requisitions from Capital Projects Fund:
a. Microsoft Office 97 Professional with Access and bookshelf for Metropolitan
Planning Organization
b. Printer Replacement for Computer Network and Services emergency stock
E 1 ' c. Laser 4000N Printer Replacement for Sheriffs Office and Justice of the Peace,
( Precinct 5
f d. Laser Printer 6PXI Replacement for Sheriffs Office, District Attorney and District
Clerk
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e. Okidata Printer 321 for Health Department
E Computer Replacement for District Clerk and County Attorney
g. Slide In Spreader Box for Road & Bridge
h. Four Post Lift for Road & Bridge
1. Steelcase 5-Drawer Filing Cabinet for Treasurer's Office
j. Furniture for Child Protective Services
k. Color printer for Child Protective Services '
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Commissioners Court Mating Agenda
September 29, 1998
Page Three
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28. Award of Contract to Ben Sanford & Associates for Telecommunications Systems
Consultant.
29. Award of Bid No. 98-041 - Demolition & Construction of two-lane bridge on Saxon
Road located in Precinct 3.
30. Award of Contract to Advantage Rental Car.
31. Renewal of Contract with Star Armored for armored car service.
32. Approval to advertise Bid No. 99-010 - Rental of Equipment with Operator - Annual
Contract.
33. Amendment to original contract for rate increase for inmate phone calls.
34. Permission for Road & Bridge to enter Clyde H. Williams' property located off Wilson
Pasture Road for the purpose of maintaining turn-a-round for trucks at dead-end of
Wilson Pasture Road and hauling water from stock pond to be used for improvements
to roadway. Site is located in Precinct 2.
35. Request from Wickson Creek Special Utility District to construct a 30 8. road bore for
water line installation in the right-of-way of Pinetree Road approximately 0.4 mile from
its intersection with FM 974. Site is located in Precinct 2.
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36. Approval of the August, 1998 Treasurer's Report.
37. Acknowledge receipt of monthly reports from elected officials and department heads.
38. Acceptance and filing of County budget for the fiscal year ending September 30, 1999.
39. Announcement of interest items and possible future agenda topics.
40. Call for citizen input and/or concerns.
41. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting. To make
arrangements, call (409) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
SEPTEMBER 29, 1998
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, September 29, 1998, with the following
members of the Court present:
Alvin F1. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
The Reverend G. H. Jones III gave the invocation. Judge
Jones led the pledge of allegiance.
There was no citizen input and/or concerns.
The Court next considered Budget Amendment #97/98-46.1
through 46.9, which would increase funds for Kids & Kops
Grant; set up remainder of CJPC Grant; transfer funds from
Contingency to Court Support Costs, Juvenile Services and
reallocate funds for Building Maintenance, District Clerk,
Road & Bridge, County Attorney Kid's & Kops Grant. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
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Commissioners Court meeting September 29, 1998
The Court proceeded to consider the change of status of
the following employees.
NAME DEPARTMENT REASON
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Lohse, Sandra
Ag Extension
Tran in dept
Schneider, C
Ag Extension
Tran in dept
Frenzel, Marilyn
Ag Extension
Sal Increase
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Schrader, Lisa
Ag Extension
Sal Increase
Hanna, Catherine
Ag Extension
Sal Increase
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Mayfield, Billy E
Bld Maintenance
Termination
Carter, H., Jr.
Constable Pct S
New Emp P/T
Hoskisson, Dale R
Auditor
New Emp P/T
Moore, Ursual Y
Auditor
New Emp P/T
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Smith, S., Judge
CCL #1
Sal Increase
Blaha, Lorie
CCL #1
New Employee
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Ryan, Sarah, Judge
CCL #2
Sal Increase
Taylor, Monguel
County Attorney
Promo PT/FT
Ocon, Rebecca
County Attorney
Tran to new pos
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Warner, Ann
County Attorney
Tran to new pos
Enloe, Stephanie
District Clerk
Tran in Dept
Medina, Melissa
District Clerk
New Employee
Chavez, Maria
District Clark
New Employee
Wooten, Michelle F
Juvenile Serv.
New Employee
Alva, Patrick
Juvenile Serv.
New Employee
Holland, Matthew
Juvenile Serv.
New Employee
Tijerina, Mazimo
Juvenile Serv.
New Employee
Ledesma, Ricardo
Task Force
Promotion
Welch, Michael R
Task Force
Sal Increase
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Frank, Edward W
Task Force
Sal Increase
Glidwell, Randy
Task Force
Sal Increase
Field, Carla S
Task Force
Sal Increase
Marion, Betty J
Road & Bridge
New Emp P/T
Perez, Eddie R
SO/Jail
Resignation
Rice, Rhonda L
Treasurer
Sal Increase
Tommer, Tessa L
Treasurer
Sal Increase
Sweeney, Ruth A
Treasurer
Sal Increase
on motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the changes'as
submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
98-010047 through 98-010441
On motion by Commissioner Cauley, seconded by Commissioner
Jones, the Court voted unanimously to approve the Claims as
submitted.
On motion by the County Judge, seconded by Commissioner
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Sims, the Court voted unanimously to adopt a resolution
requesting that the 76th Texas Legislature meeting in 1999
consider establishing the STATE OF TEXAS ANNIVERSARY
REMEMBRANCE (S.T.A.R.) DAY as Special Observation Day on the
19th of February each year to observe the birthday of the
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Commissioners Court meeting September 29, 1998
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State of Texas and celebrate the rich history and diverse
heritage of the people of the State of Texas.
on motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to adopt a resolution
stating that Brazos County is opposed to the adoption and
implementation of the EPA's Phase II Storm Water Discharge
Regulations as proposed and that Brazos County supports the
efforts of the Texas County Storm Water Phase II Coalition and
that Brazos Court agrees to a financially support the Texas
Association of Counties in the amount of $5,000.00 to support
the efforts of the Coalition.
The next matter before the Court was a funding addendum
for the Brazos County Health Department for the fiscal year
ending September 30, 1999. The contribution will be as
follows:
Amount of In-kind
Entity Contribution Contribution Total Percent
Brazos $148,200 $209.650 $357,850 23.82%
County
on motion by Commissioner Sims, seconded by Commissioner
Jones, the Court voted unanimously to approve the funding
addendum for the Brazos County Health Department for fiscal
year 1999, beginning October 1, 1998 and ending September 30,
1999. A copy of the funding addendum is attached.
The Court next considered authorizing the retention of
surplus Section 125 Cafeteria funds in reserve to be used to
fund any future deficits. There is a surplus balance of
$5,785.84 in the Flexible Spending Account through the 1997
plan year. The external auditors recommended that the amount
be recorded as revenues on the county's books and that the
excess funds be reserved as a contingent liability by the
Commissioner's Court to fund any future deficits should they
arise. on motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to use the
surplus to fund any future deficits should they arise.
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Commissioners Court meeting September 29, 1998
The next matter before the Court was an application by
the Sheriff's office to the Texas 1033 Surplus Property
Program. This property is transferred from the department of
defense. It must be used for street law enforcement, arrest
and apprehension. It cannot be disposed of, sold, bartered or
transferred without prior notification. On motion by
Commissioner Cauley, seconded by Commissioner Thornton, the
Court voted unanimously to authorize the application to the
Texas 1033 Surplus Property Program and to grant the Sheriff's
Department the authority to screen for excess federal
property.
The Court next considered a Grant Agreement with the
Texas Department of Transportation. The grant is to support
the County Attorney's Sell to Minor Sting Program. Such grant
to be in the total amount of $39,000.00. The Grant period is
for one (1) year beginning October 1, 1998 and ending on
September 30, 1999. On motion by Commissioner Cauley,
seconded by Commissioner Jones, the Court voted unanimously to
authorize the County Attorney to make application on behalf of
Brazos County to the Texas Department of Transportation and
accept on behalf of Brazos County such grant funds as may be
tendered. A copy of the Agreement is attached hereto.
The next matter for consideration by the Court was a
Letter of Agreement for Services with Ingram, Wallis &
Company. In a letter to the Court the firm summarized the
significant terms of their engagement and included the
anticipated schedule of estimated total fees for the following
three years audit. It is presented as follows:
Year Ended September 30, 1999 $82,000.00
Year Ended September 30, 2000 $86,000.00
Year Ended September 30, 2001 $90,000.00
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Letter of
Agreement for Services with Ingram, Wallis & Company. A copy
of the letter is attached hereto.
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Commissioners Court meeting September 29, 1998
on motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to authorize
the County Judge to execute a Tax Resale Deed to the following
individual:
Victor G. Harris - Tract 66: .000441 Royalty
Interest, Turk Ranch Well, Giddings/Austin Chalk
Field, Joseph Jordan Survey, Abstract 146, Brazos
County, Texas, described in Volume 1711, Page 333,
official Records, Brazos County, Texas.
On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to authorize
the County Judge to execute a Tax Resale Deed to the following
individual:
Reynaldo Godinez and Rosalinda Godinez - Lots 207
and 208, Benchley Oaks Subdivision, Brazos County,
Texas.
The Court next considered the abandonment and Quit Claim
of a 1 acre square, out of the extreme south corner of a 50-
acre tract in the Thomas Caruthers Abstract A-9, Brazos
County, being 208 1/3 feet on each dimension, one side of
which square lies along the north boundary line of the old
Rock Prairie Road-Sulphur Spring Public Road. The purpose of
the conveyance was to provide the citizens of Brazos County
with a site for the maintenance of a public livestock dipping
vat with the necessary pens and chutes. The County has ceased
to use the site for the maintenance of a public livestock
dipping vat and has no plans to use the property again. On
motion by Commissioner Thornton, seconded by Commissioner
Cauley, the Court voted unanimously to authorize the County
Judge to accept such instruments required which would Quit
Claim the property unto Margueite H. Carroll, the current
owner of the subject property.
The next matter for consideration was the certification
of the 1998 expenditures for the County Lateral Road Account.
on motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to certify the amount of
zero dollars expended from the Lateral Road Account for the
fiscal year September 1, 1997 to August 31, 1998.
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Commissioners Court meeting September 29, 1998
The next matter for consideration was a tax refund to
Meditrust of College Station, Inc. c/o Desert Hills Center-
Texas. In a Court settlement it was agreed to refund
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$6,209.99 to Meditrust for 1997 taxes. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to refund $6,209.99 in county taxes for 1997
to Meditrust of College Station, Inc. c/o Desert Hills Center-
Texas.
The Court next considered the approval of an Agreement
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for funding for the MHMR Authority of Brazos Valley. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to approve the funding of
$65,000.00 for fiscal year 1998-1999. This is less than the
$75,000.00 requested by the MHMR. This is needed to help
generate $366,917 in local funds to provide the needed match
to receive state general revenue. A copy of the Agreement is
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attached hereto.
The next matter for consideration was the renewal of
agreements for mandated providers of indigent health care
services. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to renew the
agreements for mandated provider of indigent health care
services from the following providers:
John Bergin, V.P. St. Joseph Regional Health Center
Karim Haji, M.D. B/CS Family Medicine Clinic
Michael Wolloughby Bryan Medical Laboratories
Eric Todd Family Health Clinic
Stephen S. Tseng, M.D.
Nalini M. Dave, M.D.
Nancy Dickey, M.D. Family Medicine Center
Deborah Robinson Brazos Anesthesiology Assoc., P.A.
David R. Segrest, M.D. Brazos Family Practice Assoc.
A copy of the renewed agreements is attached hereto.
The next matter for the Court's consideration was the
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approval of the Contract for Medical Services with Rany
Cherian, M.D.. Dr. Cherian will provide treatment for inmates
in the Brazos County Jail and juvenile inmates in the Juvenile
Detention Center; reporting responsibilities and additional
services for maladies requiring additional treatment outside
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Commissioners Court meeting September 29, 1996
the Jail/Juvenile Detention facility. Cost to the County will
be $2,500.00 each month for treatment of adult inmates and
record maintenance; $500.00 each month for treatment of
juvenile inmates; $2,000.00 paid annually for administration
services and $1,500.00 paid annually for liability insurance
coverage. The term of the contract will be from October 1,
1998 through September 30, 1999. On motion by Commissioner
Cauley, seconded by commissioner Jones, the Court voted
unanimously to enter into contractual agreement with Rany
Cherian, M.D. for medical services. A copy of the contractual
agreement is attached hereto.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and the Brazos
Maternal & Child Health Clinic, Inc.. The Clinic will provide
services to pregnant women who qualify for such services. The
cost to Brazos County will be $60,000.00 annually. The term
of the contract will be fiscal year 1998-1999. on motion by
Commissioner Cauley, seconded by Commissioner Sims, the Court
voted unanimously to enter into contractual agreement with the
Brazos Maternal & Child Health Clinic, Inc.. A copy of the
contractual agreement is attached hereto.
The next matter before the Court was the renewal of a
Contractual Agreement between Brazos County and the Brazos
County Emergency Communications District for emergency
communications services dispatching. Effective October 1,
1998, the District is appointed the emergency communications
dispatching authority for Brazos County for the period
October 1, 1998 through and including September 30, 1999. The
County agrees to pay $176,478.00 for the services provided.
on motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to enter into contractual
agreement with the Brazos County Emergency Communications
District for emergency communications services dispatching.
A copy of the contractual agreement is attached hereto.
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Commissioners Court meeting September 29, 1998
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The Court next considered rescinding the resolution
concerning the collection of a $50.00 fee by the District
Clerk's office when handling a trust fund for the benefit of
litigants in civil proceedings. On motion by Commissioner
Cauley, seconded by Commissioner Sims, the Court voted
unanimously to rescind the resolution concerning the
collection of a $50.00 fee by the District Clerk's office.
The Court next considered authorizing the Auditor's
office to process recurring payment requests for the
following:
a. Family Practice Residency of the Brazos
Valley $50,000.00
b. Advanta Financial Services (metal
detector at Juvenile Services) $2,347.20
co Brazos Valley Council of Governments
$54,000.00
d. K.D. Timmons (rental of storage space for
Sheriff's Department) $1,200.00
e. B/CS Chamber of Commerce (office space
for Metropolitan Planning Organization)
$4,713.66
f. Comptroller of Public Accounts (repayment
of sales tax) $36,000.00
g. Estate of Brazos Varisco (rental of
building for Juvenile Boot Camp)
$12,000.00
On motion by Commissioner Thornton, seconded by Commissioner
Jones, the Court voted unanimously to authorize the Auditor's
office to process all the previously noted recurring payments.
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Commissioners Court meeting September 29, 1998
The Court proceeded to consider the following blanket
Purchase Orders:
Scarmardo Produce
Jail
$4,000
Sysco Food
Jail
$6,750
Alliant Food
Jail
$6,625
Performance Food
Jail
$4,025
US Food Service
Jail
$2,000
Ben E. Keith
Jail
$2,300
Lilly Dairy
Jail
$2,300
Cain's Coffee
Jail
$ 500
Butterkrust
Jail
$1,300
Acme Soap
Jail
$ 600
Ray Criswell
Jail
$ 500
Performance Food
Jail
$ 725
Jason's Deli
Jury
Services
$ 500
Moo Beans
Jury
Services
$ 500
Farmer's Market
Jury
Services
$ 500
Tom's BBQ
Jury
Services
$ 500
Longhorn Tavern
Jury
Services
$ 500
On motion by Commissioner Jones, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of requisitions from
Capital Expenditures for the following purchases:
a) Microsoft Office 97 Professional with
Access and bookshelf for Metropolitan
Planning Organization $902.00
b) Printer replacement for Computer and
Network Services emergency stock
$1,320.00
c) Laser 4000N Printer Replacement for
Sheriff's Office and Justice of the
Peace, Precinct 5 $2,798.00
d) Laser Printer 6PXI Replacement for
Sheriff's Office, District Attorney and
District Clerk $3,650.00
e) Okidata Printer 321 for Health Department
$448.00
f) Computer replacement for District Clerk
and County Attorney $2,770.00
g) Slide in Spreader Box for Road 6 Bridge
$1,285.00
h) Four Post Lift for Road i Bridge
$11,888.64
i) Steelcase 5 drawer Filing Cabinet for
Treasurer's office $482.15
i) Furniture for Child Protective Services
$1,100.00
k) Color Printer for Child Protective
Services
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Commissioners Court meeting September 29, 1998
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Commissioner Cauley move to approve the requisition.
Commissioner Jones seconded the motion. It came to the
Court's attention that items J & R were purchases from the
General Fund. Commissioners Cauley and Jones withdrew their
motion and second. On motion by Commissioner Sims, seconded
by Commissioner Cauley, the Court voted unanimously to approve
requisitions 27a through 271 to be paid from Capital
Expenditures. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
requisitions 27j and 27k to be paid from General Fund.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Ben Sanford &
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Associates for Telecommunications Systems Consultant Services.
Ben Sanford & Associates will provide Telecommunications
Systems Consultant Services to Brazos County. Services will
be charged to the County at a basic rate of $90 per hour plus
expenses. Expenses being defined as travel, auto mileage at
$.35 per mile, meals, lodging, long distance, postage,
printing and other miscellaneous items. The term of the
contract will be from date of contract until project
completion. On motion by Commissioner cauiey, seconueu ay
Commissioner Sims, the Court voted unanimously to enter into
contractual agreement with Ben Sanford & Associates. A copy
of the contractual agreement is attached hereto.
The Court next considered awarding the following bid:
Bid No. 98-041, Demolition and Construction of a
two lane bridge on Saxon Road in Precinct 3.
John Hachmann, Purchasing Agent,
recommended acceptance of the bid
submitted by BLS Construction. On motion
by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to BLS Construction. A copy of
the bid tabulation is attached hereto.
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The Court next considered awarding a contract to
Advantage Rental Car for the 1998-1999 fiscal year. John
Hachmann, Purchasing Agent, recommended acceptance of the bid
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Commissioners Court meeting September 29, 1998
submitted by Advantage Rental Car. on motion by Commissioner
Cauley, seconded by Commissioner Sims, the Court voted
unanimously to accept the recommendation of the Purchasing
Agent and award the contract to Advantage Rental Car. A copy
of the bid tabulation is attached hereto.
The next matter before the Court was the renewal of a
Contractual Agreement between Brazos County and Star Armored,
Inc. for armored car service. The cost to Brazos County will
be $800.00 per month. The contract will commence on October
1, 1998 and end September 30, 1999. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to enter into contractual agreement with Star
Armored, Inc.. A copy of the contractual agreement is
attached hereto.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 99-010 Rental of Equipment
with Operator Annual Contract. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to authorize the Purchasing Agent to advertise
Bid 99-010.
The next matter before the Court was an amendment to the
original contract with Security Telecom Corporation for a rate
increase for inmate phone calls. This is due to Southwest
Bell Public Communications increasing the rate to ;.90 cents
per minute per completed call. This will be a windfall for
the County. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the amendment to the original contract with Security Telecom
Corporation.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Clyde H. Williams
on Wilson Pasture Road in Precinct 2 to maintain a turn-a-
round for trucks at the dead end of Wilson Pasture Road and to
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c Commissioners Court meeting September 29, 1998
E haul water from a stock pond to be used for improvements to
the roadway. On motion by Commissioner Thornton, seconded by
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Commissioner Cauley, the Court voted unanimously to authorize
s the work.
y The Court next considered the request from Wickson Creek
Special Utility District to construct a 30 ft. road bore for
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water line installation in the right-of-way of Pinetree Road.
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E The site is located in Precinct 2. The County Engineer stated
that all appeared to be in order and recommended approval. On
motion by Commissioner Thornton, seconded by Commissioner
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from Wickson Creek Special Utility District and authorized the
installation. A copy of the request is attached hereto.
The Court received, approved and ordered filed as
submitted the Treasurer's report for August 1998. A copy of
which is attached to and made a part of these minutes.
The Court acknowledged receipt of the Extension Service
reports for August 1998 and acknowledged receipt of reports
from the following County and Precinct offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Justice of the Peace Precinct 5
Justice of the Peace Precinct 6
Constable Precinct 4
Constable Precinct 5
Constable Precinct 6
Brazos County Events Facilities
County Attorney
Road & Bridge
Tax Assessor/Collector
.A copy of the Officials' reports can be viewed in the County
Auditor's office.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to accept and file the
County Budget for the fiscal year ending September 30, 1999.
1) Demetrios Basdekas addressed' the health
problem concerning to the burying of dead
animals and the County charging to bury
them.
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Commissioners Court meeting September 29, 1998
2) Tony Jones asked that the next agenda
contain the date and time of a Public
Hearing to consider speed limits on
Dowling Road.
3) There will be a workshop to review plans
for the Justice of the Peace offices.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
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held September 29, 1998 have been examined and are approved in
open Court this the -3AX_ day of , 19ty,
in Bryan, Brazos County, Texas.
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Alv n W. Jone
County Judge
&S?~
. S. Thornton
Commissioner,
Precinct No. 2
arey ley, Jr.
Commis oner,
Precinct No. 4
J>hy n9s
Commissioner,
Precinct No. 1
VV{{Y{{i O~ i V..v~ ,
Precinct No. 3
Mary war
County Clerk
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BRAZOS COUNTY COMMISSIONERS/ MEETING ON eS. ,e l .2 49, AT 9 A.M.AW.
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On this the 29th day of September 1998 at a regular meeting of the
Commissioners' Court, the following members were presents
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct ij
Wm. S. Thornton, Commissioner, Precinct 2p
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on September 29, 1998 the Court heard and
approved a budget amendment for the 1997-1998 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 23,
1997 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 29th day of September 1998.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer ,
Commissioners' Court Minutes
Budget Amendment File
0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1997-1998 BUDGET YEAR
NO. 97/98-46.1 through 46.9
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No. 97/ 8.46.1
9/ 98
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 170001 604400 DR Janitorial Supplies 500.00
01 170001 650500 CR Building Maintenance 500.00
Buildinp. Maintenance
1'rcp~rcd'R}~:
]Dat4,~_
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BUDGET AMENDMENTS
No. 97/98-46.2
9/29/98
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
200200
521000
DR
Employment Services
624.00
01
200200
806700
DR
Printers
1.293.00
01
200200
610600
CR
Bonds
100.00
01
200200
616200
CR
Subscriptions & Pub
300.00
01
200200
618010
CR
Travel
224.00
01
200200
617400
CR
Telephone
1,293.00
1,917.00
1,917.00
District Clerk -Collection Department
To reallocate budge t per request.
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9/29M
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increm Decrease
01 1410 721550 DR Computer Consulting 9,000.00
01 480035 Cr CJPC Consulting Srv 9,000.00
CMS-State Grant-CJPC CONSULTING SERVICE
To set up the remainder of the Rrant which begun in 1996.
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BUDGET AMENDMENTS
No. 97/98-46.4
9/29/98
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
11 560001 802860 DR ui ment-Other 13.800.00
11 560001 656200 CR Equip merit Maintenance 13,800.00
Road and Bridge Admhdstmtion
To reallocate budget per request.
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BUDGET AMENDMENTS
No. 97/98.46.5
9/29M
FD
DIV
ACCT
PRO1
DR/CR
ACCOUNT NAIL
Increase
Decrem
01
1810
316100
181098
Dr
Hourly - Staff
300.00
01
1810
618010
181098
Cr
Travel
500.00
Kids N Ko s Grant
Budget Amendment per a roval from t
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pprovc`, Y:
Date: 9/23/98'
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BUDGET AMENDMENTS
No. 97/9846.6
9/29/98
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
110100
610200
Dr
Autos
5,600.00
O1
110100
612100
Dr
Court Costs
5,300.00
O1
110100
722000
Dr
Court App. Att. JPS
4,200.00
O1
110100
722010
Dr
Court App. Att. CCL l
1,700.00
01
110100
722020
Dr
Court App. Att. CCL4r2
4,100.00
O1
110100
722050
Dr
Court App. Att. 85th
2,600.00
01
110100
722060
Dr
Court App. Att. 272nd
6,300.00
01
110100
722070
Dr
Court App. Att. 361st
6,400.00
01
110100
726600
Dr
Psychiatric Services
800.00
01
470200
Cr
Reserve for Contingency
37,000.00
Court Support Costs
To allow for increased expenditures.
Prepac
eil?$y
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propc
Da~e
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BUDGET AMENDMENTS
No. 97/9846.7
9/29/98
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
1810
516100
181098
Dr
Hourly - Staff
5,055.00
01
1810
531000
181098
Dr
Social Security
629.00
01
1810
532000
181098
Dr
Retirement
816.00
01
1810
533000
181098
Dr
Insurance
640.00
01
1810
538000
181098
Dr
Worker's Comp
8.00
01
180001
516100
Cr
Hourly - Staff
5055.00
01
180001
531000
Cr
Social Security
629.00
01
180001
532000
Cr
Retirement
816.00
01
180001
533000
Cr
Insurance
640.00
01
180001
538000
Cr
Worker's Comp
8.00
Kids N Ko s Grant
To Increase Budget for Salary & Fringe for Grant Project Coordinator
Increase to be funded b Vacant Investigator Position in County Attorney's B
udget
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BUDGET AMENDMENTS
No. 97/98-46.8
9/29/98
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
310001
710400
Dr
Contract Placement
95,000.00
01
470200
Cr
Reserve for Contingency
95 000.00
Juvenile Services
To allow for increased expenditures
in Contract
Placement.
Prepar'
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No. 97/98-46.9
9/29/98
FD
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
310001
715000
Dr
Equipment Rental
1 000.00
01
310001
715200
Cr
Vehicle Rental
16000.00
Juvenile Services
To reallocate budget to allow for increased ex nditures in Equipment Renta
l.
Prcarci
ll3y sk
prove
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FUNDING ADDENDUM
The current Members of the Brazos County Public Health District do hereby agree to the
following contributions for fiscal year 1%9_ commencing on October 1. 1998 and ending
on Sotember 30. 1999
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ENTITY AMOUNT OF IN-ICIND TOTAL PERCENT
CONTRIBUTION CONTRIBUTION
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Brazos
County $148,200 $209,650 $357,850 23.82%
In all other respects the terms and conditions of that certain Cooperative Agreement dated
Remember 26, 1995 are hereby confirmed, ratified and adopted.
This document may be executed in multiple counterparts, each of which shall be deemed
an original for all purposes and all of which constitute, collectively, one agreement.
4
` IN WITNESS WHEREOF, the parties hereto have caused this Funding Addendum
to be executed as the 29 V day of Blom Rr, a- , 1998.
ATTEST:
BRAZOS COUNTY
By:
ARY WARD, County Clerk AL . J S, County Judge
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1NOV 03 19% 11146 FR OFFICE GOVERNOR 1033 512 475 4738 TO 94OM14170 P.01AR
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STATE or TEXAS
OrrlCe OF THE GOveRNOR
commV.3m CRIMINAL JUSTICE DIVISION
oovvna
MEMORANDUM FOR LAW ENFORCEMENT AGENCY CIMF EXECUTIVE
SUBJECT: Screening Authorization Letter
Please find attached a facsimile of your law enforcement agency's screening
authorization letter for use in the Texas 1033 Military Surplus Property & Procurement
Program. The-original facsimile should be photocopied and placed in your 1033 record
file. The photocopy should be used when gaining access to a Defense Reutilization and
Marketing Office (DRMO)
Your screening authorization letter will allow the officers listed on it access into
any DRMO to screen for surplus equipment. This letter supersedes any previous
screening authorization letter issued to your LEA and is good for one year from the date
of issue. Thirty days prior to expiration of the authorization letter, a new Law
Enforcement Agency Data Shect must be mailed to the Texas 1033 Program office at the
address below. A new data sheet must also be mailed if a change in screener(s) is
desired.
Please refer to your Instructions, Forms, & Procedures handbook for any
questions regarding DRMO screening visits. If, after reviewing the handbook, you
should have any additional questions, contact our office at (512) 475-4832 or (512) 475-
1853.
Sincerely,
Texas 1033 Program
v0 g
Par Onus Box 12428 Atmw, Tow 78711
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NOV 03 1998 11=46 FR OFFICE GOVERNOR 1033 512 475 4738 TO 94093614170 P.02/02
DEFENSE LOGISTICS AGENCY
LAW ENFORCEMENT SUPPORT OFFICE - WESTERN OPERATIONS
3171 NORTH GAFFEY STREET, BLDG. 100
SAN PEDRO. CAUFORNIA90731-1088
M Ir111
M ALC 10/14/98
MEMORANDUM FOR DRMO REUT MIZA71ON SPECIALIST
SUBJECT: Authorization Letter for Property Screening and Receiving
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A DLA letter dated February 11, 1991 discussed the clarification of Defense Reutilization and
Marketing Office (DRMO) procedures regarding Regional Logistical Support Offices (RL303). In
accordance with that letter, this office authorizes the following individual(s) to screen and receive
excess property at your facilities in suppori of Law Enforcement Activities under DODAC MEL4:
BRAZOS COUNTY SHERIFF DEPT.
300 E. 26TH ST., SUITE 105
BRYAN, TX 77803-
409/361-4100
FAX 409/361-4170
CLYDE COLLINS
HAYES R. GLEN
Only two individuals will be authorized to screen per visit; however, additional personnel may
assist receiving material previously screcncd and approved for transfer,
This letter supersedes all other screening authorization letters for this law enforcement agency
for this DRMO. It is valid for one (1) year from the date of issue, after which time the agency
must renew this authorization. Submit a request for renewal to the LESO via your state
coordinator. Failure to do so will result in the revocation of all suing authorizations for this
agency at all DRMUs.
Questions concerning this matter should be directed to your State Coordinator.
TUSAF Liaison
LESO/W
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ray TOTA- PAGE. 02 r~r~
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ATTACHMENT A I
TEXAS 1033 SURPLUS PROPERTY PROGRAM
APPLICATION LETTER
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TO: Office of the Governor
CJD - 1033 Program
P.O. Box 12428 cop
` Austin. Texas 78711-2428 yj
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! SUBJECT: Request for Screening Authorization Action
1. Our agency requests that the personnel notea on the attached Law Enforcement Agency Data
` Sheet be granted authority to screen for excess federal property as defined in the Defense
j Authorization Act. 1997, Public Law 104-181. Section 1033, Transfer of Excess Personal
I Property.
2. We the undersigned understand and agree that failure to comply with the terms of this
application is in direct conflict with the intent of this program. and failure on our agency's part to
abide by the terms and conditions of the Texas 1033 Program may result in termination from the
program and other sanctions including civil or criminal prosecution.
3. We understand and agree that we are responsible for all transportation costs incident to the
redistribution or collection of any transferred property. Transferred property must be removed
from the Defense Reutilization and Marketing Offices (DRMO) within 14 days. or sooner if so
directed by the DRMO. Failure to claim and remove property will result in the redistribution of
I the property to another agency.
4. We understand and agree that this property is transferred from the Department of Defense
1 (DoD). Transferred property must have a direct application to the LEA's street law enforcement,
arrest and apprehension mission. Transferred property may not be disposed of, sold, bartered or
transferred without prior notification, written authorization and instructions from the Texas 1033
Program Office. including instances in which property is no longer serviceable for law
enforcement use.
J S. We have read and understand, in its entirety, this Texas Military Surplus Property &
Procurement Program booklet. We understand and agree to comply with the terms and
conditions of the Texas 1033 Program and have signed the Release of Liability Statement.
6. We understand that the Federal Freedom of Information Act and the Texas Open Records Act
apply to all property received under the Texas 1033 Program.
7. We understand and agree that our authority to screen expires one year from the date on the
LESO-West authorization letter. We also understand that it is our responsibility to submit a new
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ATTACHMENT Al
Law Enforcement Agency Data Sheet at least thirty (30) days prior to expiration of the LESO-
West authorization letter, as well as anytime the information on the Data Sheet changes.
8. We understand that the LEA must compile and maintain a detailed inventory of all transferred
property obtained throughout the Texas 1033 Program. We further understand that a detailed
inventory report, as outlined in the program overview, (Attachment 6) is due at the Criminal
Justice Division - Texas 1033 Program office not later than January 20' of every year.
9. We understand that if a vehicle is obtained through the Texas 1033 Program, the LEA will
forward photocopies of both (1) the United States Government Certificate to Obtain Title to a
Vehicle (SF 97); and (2) the Texas Certificate of Title (Form 30-C) to the Texas 1033 Program
office within thirty (30) days of receipt.
LEA CHIEF EXE TIVE'S SIGNATURE RE DATE
Christopher C. Kirk / Sheri!!
LEA CHIEF EXECUTIVE'S TYPED NAME & TITLE
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AUTH RIZED OFF AL' DATE
Al Jones / County Judge
AUTHORIZED OFFICIAL'S TYPED NAME & TITLE
'Authorized official - county judge, mayor, or city manager
07/29/98
8
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ATTACHMENT Al
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LAW ENFORCEMENT AGENCY
i DATA SHEET
Date 09/22/1998
Agency: Brazos County Office of Sheriff
_ Physical Address: 300 E. 26th street, Suite los
City: Bryan State: TX Zip: 77803
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Phone:( 409 361 - 4100 FAX: 409 361 4170
E-Mail / Internet Address: cstopper*txcyber.com
_ Number of Full-Time, Compensated Officers : 84
Screener #1: Clyde Collins / Chief Deputy
must be a swam officer
~ Screener #2: Hayes Glen / Deputy
Must be a swom officer
Signature
Name: Christopher C. Kirk / Al Jones
LEA Chief Executive Authorized Oflklal
J Title: Sheriff County Judge
LEA Chef Exe :olive Authorized Official
Note: This form must be filled out annually and as changes occur by the LEA and forwarded to the
Program Coordinator.
Signature:
Texas 1033 Program Coordinator
07P-9/98 V~ ' LL AGif~.~~a, 9
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ATTACHMENT At
STATE OF TEXAS OFFICE OF THE GOVERNOR
RELEASE OF LIABILITY CRIMINAL JUSTICE DIVISION
(NEW 4-98)
RELEASE OF LIABILITY -TRANSFERRED PROPERTY,
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AGENCY: Brazos County Office of Sheriff , Brazos County ,Texas
City 1 county
The Texas Law Enforcement Agency ("LEA") designated above acknowledges receipt of excess
property of the Department of Defense transferred pursuant to Section 1033 of the National Defense
- Authorization Act for Federal Fiscal Year 1997 (the "Act"). Such excess property transferred pursuant
to the Act may include small arms and ammunition (hereinafter referred to collectively as the
"Transferred Property").
I The LEA acknowledges that the Transferred Property is considered excess to the needs of the
Department of Defense and that the Transferred Property may be in any condition from new to
unserviceable. The LEA acknowledges that there may be hazards associated with the use of the
Transferred Property, which could cause damage to property and serious injury or death. The term "use"
with respect to the Transferred Property is acknowledged to include, but is not limited to, active
deployment, passive transportation, and mere possession. % The LEA agrees to provide appropriate and
adequate training to any person who may use the property. The LEA agrees that it IS NOT the
responsibility of the Department of Defense, the Office of the Governor's Criminal Justice Division
I ("CJD") or the State of Texas to provide appropriate or adequate training to any person using the
Transferred Property.
Neither CJD nor the State of Texas assumes any liability whatsoever for damages to property or
injurics/death to any person arising from the use of the Transferred Property. By signing this agreement,
the LEA agrees to be solely responsible for any and all suits, actions, demands or claims of any nature
arising from the use of the Transferred Property. The LEA agrees to maintain, at its expense, adequate
1 liability and property damage insurance and workman's compensation insurance to cover any such
.J claims.
•
l The LEA accepts the Transferred Property "as is" with no warranty of any kind. Neither CJD nor the
d State of Texas makes any claims or warranties, expressed or implied, concerning the Transferred
l Property, including but not limited to, any warranty of fitness for a particular purpose.
The LEA acknowledges that any item of the Transferred Property meeting the definition of "machine
gun" found in 26 U.S.C. 584(b)• must be registered with the Bureau of Alcohol, Tobacco and Firearms
("ATF") with an ATF Form-10 (Application for Registration of Firearm Acquired by Certain
3 Governmental Entities). Upon receipt of a properly executed Form-10. ATF will accept the registration
of the machine gun and notify the LEA. Any machine gun registered in this manner is restricted for law
enforcement use only. The LEA agrees to provide CJD a copy of an approved Form-10 for each
machine-gun that is part of any Transferred Property received. The LEA must execute a separate transfer
agreement with the United States Army, through the 1033 Program. for any small atms/weapons.
07/29/98 10
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ATTACHMENT A I
The LEA acknowledges that it is solely responsible for any and all costs associated with the Transferred
Property. including but not limited to. packing, crating, handling, transportation. repossession, and
I disposal.
The LEA acknowledges that Transferred Property may be disposed of only with the express approval of
r the 1033 Program and in accordance with local, state. and federal laws, and the regulations and
guidelines of the 1033 Program. The LEA specifically acknowledges that the preceding rule includes.
but is not limited to, the transfer. destruction or abandonment of any Transferred Property constituting
small arms/weapons and weapons parts.
Subject to the conditions set fourth herein. title to the Transferred Property is assumed by the LEA upon
written acceptance hereof from the LEA.
The chief law enforcement executive and the authorized official signing below certify that he or she has
1 the authority to legally bind the LEA.
I ~ 9e
eAChief Ex utive's Signature Date
Christopher C. Kirk / Sheriff
I LEA Chief Executive's Typed Name & Title
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Authorized Official's ignature Date
-1 Al Jones / County Judge
Authorized Official's Typed Name & Title
• 28 U.S.C. 584(b) - The term 'machine gun' means any weapon which shoots, is designed to shoot. or
y can be readily restored to shoot, automatically more than one shot. without manual reloading, by a single
function of the trigger. The term shall also include the frame or receiver of any such weapon, any part
designed and intended solely and exclusively, or combination of pans designed or intended. for use in
converting a weapon into a machine gun. and any combination of parts from which a machine gun can be
assembled if such parts are in the possession or under the control of a person.
Authorized Official - county judge, mayor or city manager
is
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! _X_ Federal Pan Ihmuah Misc. Contract
Grant Panda CFDA M.600 Charge Number
sum Gnat Pads PIN 17460OD43ag
TEXAS HIGHWAY TRAFFIC SAFETY PROGRAM GRANT AGREF.ME4T
' THE STATE OF TEXAS
E
' THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas Department
r of Transportation, hereinafter called the Department, and Brazos County . hereinafter called the
Subgrantee. and becomes effective when fully executed by both parties. For the purpose of this agreement, The
Subgrantee is designated as a(ct) Local Government
f
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1%7, and the Highway
Safety Plan for Fiscal Year,QQ.
WITNESSETH
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Project Title: Sell to Minor Sting Prog mm
Brief Project Description: To operate mobile videos in establishments to determine a sell of alcoholic
beverages to minors and to file crim* I or administrative cases on the aellers/servers
AGREEMENT
Grant Period: The Grant becomes effective on 10-01-99 . or an the date of final signature. whichever is
later. and ends on 09-30-99
Maximum Amount Eligible for Reimbursement: 59.000.00
from Fund Source: Federal 402
Estimated Budget: Federal State Local
Labor S 9-545.00 21-000.00
e Other Direct Cost 29.455.00
Indirect/F&A Cast
TOTAL S 39.000.00 21.000.00
Project Year: _4
In addition to the Standard Provisions of the Agreement that follow, the following attachments are incorporated
as indicated as a part of the Brant Agreement:
Attachment A. Approved Project Description
_ Attachment B, Approved Project Budget
_ Attachment C. Standard Assurances
_ Attachment D, Debarment Certification
_ Attachment E. Lobbying Certification (required if amount payable is $100,000 or stare)
_ Attachment F. Child Support Statement
A235
pad I Qf 10 My
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
IN WITNESS WHEREOF. THE PARTIES HAVE EXECUTED DUPLICATE COUNTERPARTS TO
EFFECTUATE THIS AGREEMENT.
THE SUBGRANTEE
Bravos County
(Legal Name of Agency]
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By -
(Authorized Signature]
Alvin W. Jones- County ludae
(Name and Title)
Date 50,59k-dd l- .29. /991
ATTEST:
1
(Signature]
Marv Ann Ward_ County Clerk
a
(Name and Title]
THE STATE OF TEXAS
Executed for the Executive Director and approved for
the Texas Transportation Commission under the
authority of Minute Order No. 92513 and Stand-Alone
Manual Notice 96.6 for the purpose and effect of
activating and/or carrying out the orders, established
policies or work programs heretofore approved and
authorized by the Texas Transportation Commission
under the authority of Minute Order No. 100002.
By L
District ineer
Texas Department of Transportation
(For local projects under W.0(10 or recommended for
approval for grants 530,000 or greater.)
Date _ 9- 30 - 99
By
Director. Traffic Operations Division
(Not required for local grants wrier 530,000.)
Under authority of Ordinance or Resolution Number
(for local governments):
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Date
For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports,
claims. and correspondence. (NOTE: For warrants, the address Indicated by the mall code, last three dlglts
of the PIN on page 1, shall be used. If that address Is not appropriate for warrants, please change the mail
code accordingly and notify T xDOT of any changes.): 1 j)
For the Subgrantee: For th~ Texas Department of Transportation: s-
James M. Kuboviak Sarah Chamberland T.S.S.
Brazos County Attorney's Office Texas Department of Transportation y
300 East 26° St.. Ste. 325 1300 N. Texas Avenue
Bryan- Texas 77803 Bryan_ Texas 77803-2760
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
! STANDARD PROVISIONS
ARTICLE 1. RESPONSIBILITIES OF THE PARTIES
f The Subgrantoc shall undertake and complete the project as described in Attachment A. Approved Project
€ Description, and in accordance with all terms and conditions included hereinafter. The Department shall provide
assistance as appropriate and as specified in said Attachment A.
f ARTICLE 2. COMPENSATION
S
A. The method of payment for this agreement will be based on actual ousts incurred up to and not to exceed the
limits specified in Attachment B, Approved Project Budget. The amount included in the project budget will
be deemed to be an estimate only and a higher amount can be reimbursed, subject to the conditions specified
in paragraph B hereunder. If Attachment B. Approved Project Budget, specifics that costs arc based on a
i specific rate, per-unit cost, or other method of payment. reimbursement will be based on the spec r tncthod.
B. All payments made hereunder will be made in accordance with Attachment B. Approved Project Budget. The
Subgrantce's expenditures may not exceed any budget category in the Approved Project Budget by an amount
greater titan 5% of the total reimbursable amount of the budget without a written agreement amendment.
t Howcver, the Subgrantee must provide written notification to the Department of a change of 5% or less, prior
to payment of the Request For Reimbursement that includes the change, indicating the amount and percent
change and the mason(s) for it. The maximum amount payable shall not be increased as a result of cxcooding
a budget category without a written grant amendment
C. To be eligible for reimbursement under this agreement, a cost must be incurred in accordance with
Attachment B. Approved Project Budget, within the time frame specified in Grant Period on page 1.
D. Payment of costs incurred under this agreement is further governed by one of the following cost principles, as
appropriate, outlined in the Federal Office of Management and Budget (OMB) Circulars:
A-21, Cost Principles for Educational Institutions,
• A-87. Cost Principles for Slate and Local Governments; or,
• A-122, Cost Principles for Nonprofit Organizations.
i E. The Subgrtntcc agrees to submit monthly or quarterly requests for reimbursement. as designated in
Auachnent A. wghm 30 days after the end of the billing period. Thc Subgrantec will use billing statements
acceptable to the Department. The original billing statement and one copy is to be submitted to the address
+ shown on page 2 of this agreement.
F. The Subgrantcc agrees to submit the final request for payment under this agreement within sixty (60) days of
the end of the grant period.
0. The Department will exercise all good faith to make payments within thirty days of rocerpt of properly
prepared and documented requests for payment. Payments, however, arc contingent upon the availability of
appropriated funds.
H. Project agreements supported with federal funds arc limited to the length of the agreement period and usually
do not receive extended funding beyond three )ears If both the Department and the Subgrantee agree that
the project Itas demonstrated merit or has potential long-range benefits, the Subgrtntec may apply for funding
assistance beyond the three year limit. To be eligible, the Subgrantee must hate a cost assumkptiom plan by
the end of the first twelve months. This plan will include a schedule for phasing in funding from its own
resources and the phasing out of funding support from the Department. All plans must be approtol by the
Department before any extension beyond the three year limit will be granted. Prcfcrcnee will be given to
those projects for which tike Subgrantce has assumed some cost sharing by the end of tie first Iwelte months.
and to those which propose to assume the largest percentage of subsequent project costs.
Certain categories of funds may be exempted by the fodcral govcrnnent from the time limit requirement
Unless exempted, all fodcrally-fundod agreements are considered to be subject to the time limit provision.
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEINIENT
Funding support for all stawfhndod projects will be limited to the term of the agroemeN. Any emetision
beyond that time will be negotiated on a case-by-can basis.
ARTICLE I LIMITATION OF LIABILITY
Because funds arc autliorixod on a fiscal year basis only. payment of costs incurred hereunder is contingent upon
the availability of funds.
If at any time during the agreement period the Department determines that there is insuflkient funding to continue
the project, the Department shall so notify the Subgrantoc, giving notice of intent to terminate the agreement,
Such termination will be conducted in such a manner that will minimize disruption to the Subgrantoc and the
Department. and as further spocifiod in General Provision G9, Termination.
The Subgrantec, if other than a State agency, shall be responsible for settlement of any and all claims and lawsuits
by third parties arising from or incident to the Department's non-payment of the Subgranteo's claim under this
agreement. The Subgrantoc expressly acknowledges chit its responsibility includes the payment of all damages.
expenses, penalties, fins, costa, charges, and attorney foes, if the claims or lawsuits arc based upon the
Department's non-payment of claims submitted under this agreement. The Subgrantee shall det'end any suits
brought upon all such claims and lawsuits and pay all costs and expenses incidental thereto, but the Department
shall have the right at its option to participate in this defense of any suit, without relieving live Subgrantoc of any
obligation hereunder.
ARTICLE 4. AGREEMENT AMENDMENTS
If at anytime during the agreement period the Department determines that additional furW are needed to continue
the project and the maximum amount payable is insufficient, a written amendment is to be executed to authorize
additional funds, if the Department and the Subgrantoc determine to continue project funding
Additionally, any changes in the agreement period, agreement terns or responsibilities or the parties licreto shall
be enacted by written amendment executed by both parties.
The amendment shall be agreed upon by the parties to this agreement and shall state the change to the mutual
satisfaction of the parties. In no event will the agreement period be extended unless a written amendment is
executed before the completion date spocified in Article 1.
ARTICLE S. ADDITIONAL WORK
If the Subgrantoc is of the opinion that any work it has been directed to perform is beyond the scope of this
agrocincni and constitutes additional work, the Subgrantoc shall promptly notify the Department in writing. In the
event that Ilic Department finds that such work does constitute additional work, this Department shall so advise the
Subgrantoc and provide compensation for doing this work on the sarn basis as the original work. If the
compensation for the additional work will cause the maximum amount payable to be exceeded, a written
anicndmcnt will be executed. Any amendment so executed must be approved within the agreement period
spociftcd on the cover page to this Grant.
ARTICLE 6. CHANGES IN WORK
When the approved pro)oct description roquires a completed work product, the Department will review the work as
specified in the approved project description. If the Department finds it necessary to request changes in previously
sausfactorily completed work or parts thereof, the Subgrantae will snake such revisions as requested and directed
by the Dcpanmcni. Such work will be considered as additional work and subject to the requirements established in
Article S.
If the Department finds it necessary to require the Subgmntoc to revise completed work to correct errors appearing
ilicrcin, the Subgranicc shall make such corrections and no compensation will be paid for the corrocoons.
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TEXAS TRAFFIC SAFETY PROGRAM GRAM' AGREEMENT
S ARTICLE 7. GENERAL TERMS AND CONDITIONS
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j GI. Indemnification
To the extent permitted by law, the Subgrantec, if other than a State agency, shall save harmless the Department
from all claims and liability due to the acts or omissions of the Subgrantce, its agents or employees. The
Subgrantec also agrees to save harmless the Department from any and all expenses, including attorney foes, all
court costs and awards for damages, incurred by the Department in litigation or otherwise resisting such claims or
liabilities as a result of any activities of the Subgmntoe, its agents or cmployocs.
Further, to the extent permitted by law, the Subgrantoe. if other titan a State agency, agrees to protect, indemnify,
and save Imrmlcss the Department from and against all claims, demands and causes of action of every kind and
character brought by any employee of the Subgrantoe against the Department due to personal injuries and/or death
to such cinployee resulting from any alleged negligent act, by either commission or omission on the part of the
Subgranlec or the Department.
G2. Inspection of Work
The Department and, when federal funds arc involved, the U. S. Department of Transportation, and any authoriiod
representative thereof, have the right at all reasonable times to inspect or otherwise evaluate the work performed or
being pcrformed hereunder and the premises in which it is being perforrnod.
If any inspection or evaluation is made on the premises of the Subgrantoe or a subcontractor, the Subgrantoe shall
provide and require the subcontractor to provide all reasonable facilities and assistance for the safety and
convenience of the inspectors in the performance of their duties. All inspections and evaluations shall be
performed in such a manner as will not unduly delay the work.
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G2. Disputes and Remedies
The Subgrantoe shall be responsible for the settlement of all contractual and administrative issues arising out of
procurement entered in support of agreement work.
Disputes concerning performance or payment shall be submitted to the Department for scttlcmcnl with the
Executive Director acting as referoe.
This agreement shall not be considered as specifying the exclusive remedy for any dispute or violation or breach of
agrecincnt terms, but all remedies existing at law and in equity may be availed of by either party and shall be
cumulative.
Gi. Noncolluslon
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The Subgranlce warrants that it has not employed or retained any company or person, other titan a bona fide
c►nployoe working for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company
or person, other titan a bona fide employee, any foe, commission, percentage, brokerage foe, gill, or any other
consideration contingent upon or resulting from the award or making of this agreement. If the Subgrantcc
breaches or violates this warranty, the Depart►nent slwll lwve the right to annul this agreement without liability or,
in its discretion, to deduct from the agrxmcnt prix or consideration, or oth anise rcwwr the full amount of such
fee, commission, brokerage fec, gill, or contingent foe.
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
GS. Reporting
Not later than thirty days alter the end of each reporting period, as designated in Attachment A. tho Subgranteo
shall submit a performance report using forma provided or approved by the Department. The performance report
will include as a minimum (t) a comparison of actual accomplishments to the objoctivcs established for the period,
(2) reasons why established ob)octives were not met, if appropriate, and (3) other pertinent information including,
when appropriate, analysis and explanation of cost overruns or high unit costs.
The Subgrantae shall submit the final performance report within 30 days alter completion of the grant.
The Subgrantoe shall promptly advise the Department in writing of events which have a significant impact upon
the agreement, including:
1. Problems, delays, or adverse conditions which will materially affect the ability to attain program objectives,
prevent the meeting of time schedules and objodrvcs, or preclude the attainment of project work units by
established time penods. This disclosure shall be accompanied by a statement of the action taken or contemplated
and any Department or Federal assistance needed to resolve the situation.
2. Favorable developments or events that enable mooing time schedules and objectives sooner than anticipated or
producing more work units than originally projected.
G6. Records
Tie Subgrantoc agrees to maintain all books, documents, papers, accounting records, and other evidence
pertaining to costs incurred and work performed hereunder, said books, documents, papers, accounting records,
and other evidence pertaining to costs incurred and work performed hereinafter called the records, and shall make
such records available at its office at all reasonable times for the time period authormed in Article 1, Contract
Period The Subgrantee further agrees to retain said records for four years from the date of final payment of
contract costs incurred hereunder.
Duly authorized representatives of the Texas State Auditor, the Texas Department of Transportation, the United
states Department of Transportation, and the Office of the Inspector General shall have access to the records at
reasonable times during the period of the agreement and the four years retention period for the purpose of making
audits, excerpts, transcriptions, and other examinations. This right of access is not limited to the four year period
but shall last as long as the records arc retained. If any litigation, claim, negotiation, audit or other action
involving the records has been started before the expiration of the four year retention period, the subgrantoc shall
retain the records until completion of the action and resolution of all issues which arise from it.
G7. Audit
The Subgrantec shall comply with the requirements of the Single Audit Act of 1984. Public Law (PL) 98-502,
ensuring that the single audit report includes the coverage stipulated in the following, as appropriate:
• Paragraphs 6, 8, and 9 of OMB Circular A428. "Audits of State and Local Governments." or,
• OMB Circular A-133. "Audits of Institutions of Higher Education and Other Nonprofit Institutions."
G8. Subcontracts
Any subcontract tendered by individuals or organisations not a pan of the Subgrantoes organwation shall not be
executed without prior authorisation and approval of the suboontract by the Department
Subcontracts in excess of S25,000 shall contain all required provisions of this agreenent. No subcontract will
relieve the Subgrantoc of its responsibility under this agreement
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
G9. Termination
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The Dcpanmcni may terminate this agreement at any time before the date of completion whenever it is determined
that the Subgrantoc has failed to comply with the conditions of the agreement. The Department shall give written
notice to the Subgrantee at least seven days prior to the effoctive dale of termination and specify Cite effective date
of termination and the reason for termination.
If both panics to this agreement agree that the continuation of the agreement would not produce beneficial
results commensurate with the further expenditure of funds, lite panics shall agree upon the termination
conditions, including the effective date and the portion to be terminated.
Upon termination of this agreement, whether for cause or at Cite convenience of lite parties hereto, all finished or
unfinished documents, data, studies, surveys, reports, maps, drawings, models, photographs, cle prepared by lite
Subgrantee shall, at site option of the Department, become the property of the Department.
The Dcpanmcni shall compensate the Subgrantee for those eligible expenses incurred during llte agreement period
which arc directly attributable to the completed portion of the work covered by this agreement, provided that the
work has been completed in a manner satisfactory and acceptable to the Department The Subgrantoc shall not
incur new obligations for lite terminated portion after the effective date of termination.
Except with respect to defaults of subcontractors, the Subgrantoe shall not be in default by reason of any failure in
performance of this agreement in accordance with its terms (including any failure by the Subgrantee to progress in
the performance of the work) if such failure arises out of causes beyond tltc control and without the default or
ncgltgcnce of the Subgrantec. Such causes may include but arc not limited to acts of God or of the public enemy,
acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather. In every case, however, the failure to
perform must be beyond lite control and without Cite fault or ncgligcnx of lite Subgrantec.
GIO. Gratuities
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Texas Transportation Commission policy mandates that employees of the Department shall not accept any benefits,
gifts or favors from any person doing business with or who reasonably speaking may do business with the
Department under this agreement. The only exceptions allowed arc ordinary business lunches and items that have
received the advanced written approval of the Department's Executive Director.
Any person doing business with or who reasonably speaking may do business with the Dcpanntcul under this
agreement may not make any offer of benefits, gills or favors to Department employees. except as mentioned
I►crcabovc. Failure on the pan of the Subgrantec to adhere to this policy may result in termination of this
agreement.
GI It. Compliance With 1..aws
The Subgrantec shall comply with all Federal, State and local laws, statutes, ordinances, rules and regulations, and
the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting lite performance
of this agreement, including, without [initiation, workers' compensation laws, minimum and maximum salary and
wage statutes and regulations, and licensing laws and regulations. When required, the Subgrantoc shall furnish the
Department with satisfactory proof of its compliance therewith.
G 12. Successors and Assigns
The Department and the Subgrantee each binds itself, its successors. executors. assigns and administrators to the
other party to this agreement and to the successors. executors. assigns and administrators of such other party in
mrspcct to all covenants of this agreement. The Subgrantceshall not assign, sublet, or transfer interest and
obligations in this agreement without written consent of the Department.
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TEXAS TRAFFIC SAF6fY PROGRAM GRANT AGREEMENT
GIL Ownership of Docaarents
Upon completion or termination of this agreement. all documents prepared by rho Subgrantee or linnishod to the
Subgrantoc by the Department shall be delivered to and become the property of the Department. All sketches,
photographs, calculations, and other data prepared under this agreement shall be made availabic upon roquest, to
the Department without restriction or limitation of their further use.
G14. Resources
The Subgrantoc warrants that it presently has adequate qualified personnel in its employment to perform the work
required under this agreement, or will be able to obtain such personnel from sources other than the Department.
Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, and supplies required to perform
the work authorized herein.
All employees of the Subgrantoe shall have such knowledge and experience as will enable them to perform the
duties assigned to them. Any employee of the Subgrantcc who, in the opinion of the Department, is incompetent,
or whose conduct becomes detrimental to the work, shall immediately be removed from association with the
project.
GI& Property Management
The Subgrantoc shall establish and administer a system to control, protect, preserve, use, maintain, and dispose of
any property furnished to it by the Department or purchased pursuant to this agreement in accordance with its own
property management procedures, provided that the procedures are not in conflict with the Department's property
management procedures or property management standards, as appropriate, in:
49 CFR 18, "Uniform Administrative Requirements for Grants and Cooperative Agroctttcnts to Stoic and
Local Govcmmcnts." or,
OMB Circular A-110.'Uniform Requirements for Grants to Universities. Hospitals, and Other Nonprofit
Organizations.'
G16. Procurement Standards
The Subgranice shall maintain procurement standards which moot or exceed the requirements, as appropriate. of.
• 49 CFR 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements to Stoic and
Local Governments,' or,
• OMB Circular A-110, "Uniform Requirements for Grants to Universities. Hospitals, and Other Nonprofit
Organizations."
G17. Insurance
When directed by the Department, the Subgrantoo, if other than a Stoic agency, shall provide or shall require its
subcontractors to secure a policy of insurance in the maximum statutory limits for tort liability, naming the
Department as an additional insured under its terms. When so directod, the Subgranice shall provide or shall
require its subcontractor to furnish proof of insurance on TxDOT Form 211.1112 (12/91) to the Ikpannicnt, and
shall maintain the insurance during the grant period establishod in Article 1.
GIN. Equal Employment Opportunity
The Subgrantec agrom to comply with Executive Order 112411 entitled 'Equal Employment Opportunity' as
amended by Executive Order 11375 and as supplemented in Department of Labor Regulations (41 CFR (A).
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TEXAS TRAFFIC SAFETY PROGRAM GRAM AGREEMENT
G19. Nondiscrimination
During the performance of this agreement, the Subgrantoe, its assigns and successors in interest, agrees as follows:
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1. Compliance with Reputations: The Subgrantoc shall comply with the regulations relative to nondiscrimination
in federally assisted programs of the U.S. Department of Transportation, Title 49, Code of Federal Regulations,
Part 21 and Title 23 , Code of Federal Rcgulations, Part 710.405(6), as they may be amended from time to time
(hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this
agreement.
2. Nondiscrimination: The Subgrantce, with regard to the work performed by it during the agrccnicnt, shall not
discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors,
including procurement of materials and leases of equipment. Tl►c Subgrantoc shall not participate either directly or
indirectly in the discrimination prohibited by Section 215 and Part 710.405(6) of the Regulations. including
employment practices when the agreement covers a program set forth in Appendix B of the Regulations
3 Solicitation for Subcontracts, Includine Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiation made by the Subgrantoc for work to be performed under a subcontract,
including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be
notified by the Subgrantec of the Subgrantec's obligations under this agrocmcnt and the Rcgulauons relative to
nondiscrimination on the grounds of race, color, sex, or national origin.
4 Information and Reports: The Subgrantoc shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other
sources of information and its facilities as may be determined by the Department or the U.S Dcpanmcnt of
Transportation to be pertinent to ascertain compliance with such Regulations or directives. Where any information
required of the Subgrantoc is in the exclusive possession of another who fails or refuses to furnish this information,
the Subgrantec shall so cenify to the Department or the U.S. Department of Transportation as appropriate, and
shall set forth what efforts it has made to obtain the information.
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S. Sanctionq for Noncompliance: In the event of the Subgrantoc's noncompliance with the nondiscrimination
provisions of this agreement, the Department shall impose such sanctions as it or the U S Department of
Transportation may determine to be appropriate, including but not limited to:
• withholding of payments to the Subgrantoe under the agreement until the Subgrantoc complies, and/or
• cancellation, termination, or suspension of the agreement in whole or in part
6. Incornoration of Provision.: The Subgrantoc shall include the provisions of paragraphs I through S in every
subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or
directives issued pursuant thereto The Subgranice shall take such action with respect to any subcontract or
procurement as the Dcpanmcnt may direct as a means of enforcing such provisions including sanctions for
noncompliance, provided, however, that in the event a Subgrantoc becomes involved oil. or is llimatenod with
litigation with a subcontractor or supplier as a result of such direction. the Subgrantec nay request the Department
to enter into such litigation to protect the interests of tlx: Department-. in addition, the Subgrantoc may request the
United States to enter into such litigation to protect the interests of lite United Slates.
G20. Minority Business Enterprise
It is the policy of the U.S. Department of Transportation that Minority Business Enterprises as dcfanod in 49 CFR
23, Subpart A. shall have file maximum opportunity to participate in the performance of contracts financed in
whole or in part with Federal funds. Consequently the Minority Business Enterprise requirements of 49 CFR 23,
exclusive of Subpart D. apply to this agreement as follows-
The Subgrantoc agrees to insure that Minority Business Enterprises as defined in 49 CFR 23. Subpart A.
have the maximum opportunity in the performance of contracts and subcontracts financed in whole or in
pan with Federal funds. In this regard, the Subgrantoc shall take all necessary and reasonable steps in
accordance with 49 CFR 23, exclusive of Subpart D. to insure that Minority Business Enterprises have the
maximum opportunity to compete for and perform contracts.
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TEXAS TRAFFIC SAFET1f PROGRAM (FRAM AGREEMENT
• The Subgramce and any subcontractor shall not discriminate an the basis of two. color, national origin,
or sex in the award and performance of contracts funded in whole or in part with Federal runtds.
These roquirements shall be physically included in any subcontract.
Failure to carry out the requirements set forth above shall constitute a Ixeadt of this agreement and, after the
notification of the Department. may result in termination of the agreement by the Department or other such remody
as the Department doems appropriate.
GIL Dcbarment/Suspcnsion
The Subgrantce is prohibited from making any award or permitling any award at any tier to any party which is
debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs
under Executive Order 12549. Debarment and Suspension.
The Subgrantec shall require any party to a subcontract or purchase order awarded under this agreement to certify
its eligibility to receive federal grant funds, and, when requested by the Department, to furnish a copy of the
certification.
G2L Signatory Warranty
The signatory for the Subgmntee hereby represents and warrants that sheft is an officer of the organisation for
which she/he has executed this agreement and that she/he has full and complete authority to enter into this
agreement on behalf of the organization. At the time the signatory for the Subgrantoc signs the grant agreement,
or within thirty days, he/she will sign a letter designating signature authority by position title for grant-relatod
documents other than the grant agreement or grant agreement amendments. These other grant-rclatod documents
will include. but not be limited to, the following: cost assumption plan, application for project extension.
administrative evaluation report, requests for reimbursement (RFR), and routine correspondence.
G23. Assurances and Certification
The Subgrantee attests that the assurances included in Attachment c of this agreement and the certification
included to Attachment D of this agreement are accurate and current.
G24. Intellectual Property
Intellectual property consists of copyrights, patents, and any other form of intellectual property rights covering any
data bases, sofiwarc, inventions, training manuals, systems design, or other proprietary information in any form or
medium.
Copyrights. TxDOT, the lothcr party to the contractl, and the fodcral government reserve a royalty-froc.
nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorise others to use for
government purposes:
• the copyright in any works developed under this agreement or under a subgrant or contract under this
agreement; and,
• any rights of copyright to which the (other party to the eontracti, its subgrantec, or contractor purchases
ownership of with financial assistance hereunder.
Patents: Rights to inventions made under this agreement shall be dctcnnrnod in accordance with 37 CFR 401. The
standard patent rights clause at 37 CFR §401.14 as modified below is hereby incorporated by reference:
• Ibc terms "to be performed by a snnall business firm or domestic nonprofit organisation" shall be deleted
from paragraph (g)(1) or the clause;
• Paragraphs (g)(2) and (g)(3) of the clause shall be deleted; and
• Paragraph (I) of the clause entitled "Communications," shall read as follows:
• (1) Communications. All notnficauons required by this clause shall be submitted to TxDOT.
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II. PROBLEM ECM STATEMENT:
Drivers in the 18 to 21 year group comprise the peak high risk of impaired driving
groups. Night clubs and music halls that serve alcohol on-premise to minors increase
the risk of fatal and injury crashes on the highway. Establishments that sell alcohol to
be consumed off-premises comprise a large segment of the sale of alcohol to minors.
ATTACIBVIENT A
APPROVED PROJECT D SC EMON
BRAZOS COUNW
SUBGRANTEE
1. AUTHORIZATION!
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This grant implements Task D of 99-02-02 of the PY99 Highway Safety Plan.
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Both of these programs will be run in coordination with the Texas Alcoholic Beverage
Commission. These programs will deter licensed establishments from selling alcohol to
minors by arresting the server/clerk and/or filing administrative charges against the
selling establishments to suspend their alcohol licenses.
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The Save City/Save County weighted rank with respect to the severity of the problem in
the alcohol related crashes for this county is 32.
III. OBJECTIVEM:
Within the Subgrantee's jurisdiction
A. To develop an interagency task force in utilizing video equipment for sting
operations in establishments that serve/sell for both on-premise and off-premises
consumption, alcoholic beverages to persons under the legal drinking age.
B. To reduce the number of establishments that sell alcoholic beverages to minors
by 10% by the end of the project year by Issuing citations and/or administrative
cases against the establishments that serve/sell alcoholic beverages to minors.
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C. To increase the law enforcement activities by conducting at least 2 minor sting
operations per month on alcoholic beverage licensed retailers in Brazos County.
IVY RESPONSIBILITIES OF THE SUBGRANTEM
A. Carry out the objectives of this grant by implementing the Action Plan in this
Attachment.
B. All newly developed public information and education (PI&E) materials must be
submitted to the Department for written approval prior to final production.
E
C. An Administrative Evaluation summarizing all activities and accomplishments
will be submitted on Department approved forms no later than 45 days after the
grant ending date.
D. Attend meetings according to the following:
1. The Subgrantee will arrange for meetings with the Department as
indicated in the Action Plan to present status of activities, discuss
problems and schedule for the following quarter's work.
2. The project coordinator or other qualified person will be available to
represent the Subgrantee at meeting's requested by the Department.
E. For out of state travel expenses to be reimbursable, the Subgrantee must have
obtained the approval of the Department prior to the beginning of the trip.
Grant approval does not satisfy this requirement.
F. Maintain verification that wages or salaries for which reimbursement is
requested is for work exclusively related to this project.
a. Ensure that salaries for employees reimbursed under this grant will in no way
supplant.(i.e., replace state or local expenditures with the use of federal grant
funds) Subgrantee wages for activities which are already supported by local or
state funds.
H. The Subgrantee should have a safety belt use policy. If the Subgrantee does not
have a safety belt use policy in place, a policy should be implemented during the
grant year.
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V. RFSPON4 B L.ITIES OF THE DEPARTMENT:
A. Monitor the Subgrantee's compliance with performance obligations and fiscal
requirements of this grant.
B. Provide program management, technical assistance and attend meetings as
appropriate.
C. Reimburse the Subgrantee for all eligible costs as defined in Attachment B,
Approved Project Budget. Requests for Reimbursement will be processed up to
the maximum amount payable as indicated on the cover page of the agreement.
D. Perform an administrative review of the project at the close of the grant
period to include a review of adherence to budget, Action Plan and attainment of
objectives.
VI. PERFORMANCE INDICATORS:
The following performance indicators, when applicable, shall be included in each
Performance Report and summarized in the Administrative Evaluation:
A. Number of minor sting operations conducted.
B. Number of citations filed on sellers/servers for selling or providing alcoholic
beverages to minors.
C. Number of administrative cases filed on establishments that sell/serve alcoholic
beverages to minors.
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ACTION PLAN
OBJECTIVE: To operate sting program KEY: P =planned activity
C = completed a
R = revised
TASK: To fulfill administrative and general grant requirements
.t!
4
r
PROJECT MONTH
ACTIVITY
RESPONSIBLE
OC
No
DE
JA
FS
MR
AP
MY
JN
A
AU
SE
OC
NO
1. Grant delivery meeting held.
Department
2. Requests for Reimbursement submitted.
Subgrarltee
P
P
P
P
P
P
P
P
P
P
P
P
3. Performance Reports submithd.
Subgmntee
P
P
P
P
P
P
P
P
P
P
P
P
4. Grant progress review meeting.
Subgrantee &
Department
P
P
P
P
5. Conduct on-site monitoring vrA
Deparbrrent
8. Submit letter regarding signature
authority.
Subgrantee
P
7. Submit Cost Assumption Plan.
Subgranwe
P
8. Administrative Evaluation submitted
Subgrantee
P
9. Submit operational cost per vehicle mile
(f applicable).
Subgrantee
P
10. Submit Project Extension Request
(if applicable).
Subgrantee
P
11. Develop Interagency task force
Subgmntee
P
t 7198 page 4 y13
f !
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•
ACTION PLAN
OBJECTIVE: To provide educational materials to establishments that sell
'
alcoholic beverages. KEY: P = planned activity
C = completed activity
R = revised
TASK Conduct public information and education (PIBE) activities.
I
. I
, Yr
a
. l
PROJECT MONTH
ACTrATY
RESPONSWLE
DE
JA
fe
MR
AP
MY
JN
JL
AU
SE
OC
NO
1. Contact the Department regarding PIBE
procedures and planning.
Subgrantee
T
P
2. Determine types of materials needed.
Subgrantee
P
P
3. Develop proposed materials.
Subgrantee
P
P
P
4. Submit proposed materials and the PIBE
Ian to the De rtment fora roval.
Subgrantee
P
P
5. Approve materials and plan.
Department
P
P
8. Producefdistributematerls.
Subgrantee
P
P
P
P
P
P
P
P
P
P
7. Maintain records of all PIBE materials
received/distributed.
Subgrantee
P
P
P
8. Report on activities.
Subgrantee
P
P
P
P
9. Conduct rugs conference(s).
Subgrantee
10. Issue news release(s).
Subgrantee
11. Conduct presentations.
Subgrantee
12. Partiapate in community events (i.e.
health or safe fairs, booths).
Subgrantee
It
748 page 5 of 5 i
Brazos Connhr
SUBGRANTEE
ATTACT DOW B
atound Qgures to nearest
Local/
Federal State
Hach Ainch. TOTAL
BUDGET CA
(100) Salado
1. Project Coordinator (Pull time)
$ 4). $21-000, QQ
$ 21.000.00
2. Undercover Minors (Part time)
0 $15.00 per hour
$ 3-240.00 S4.
$ 3-240.00
3. Peace Officers (Part time)
$ 3.000.00 $ 40-
$ 3.000.00
4. Video Recorders (Part time)
$ 1.450.00 $ 40.
$ 1.450.00
TOTAL (100) SALARIES
$ 7.690.00 $ 21.000.00
$2{,690.00
(200) Fringe Renefits
1. Project Coordinator (Pull time)
$ 4)- $ 40-
$ -0-
2. Undercover Minors (Part time)
$ 455.00 $ 4)-
$ 455.00
3. Peace Officers (Part time)
$ 600.00 S -0-
$ 600.00
4. Video Recorders (Part time)
$ 300.00 $ 4)-
$ 300.00
TOTAL (200) FRINGE BENEFITS
Z 1.3SS.00 $ -0-
$ 1.355.00
(300) Travel and Per Diem
1. Mileage (actual cost
not to exceed state rate.
Documentation of rate is required'
prior to reimbursement.) .28 - 1.783 mi
$ 500.00 $ -0-
$ 500-00
2. Other in-state transportation
costs (airfare, car rental. etc.) -
-0- -0-
-0-
3. Out-of-state transportation costs
(airfare, car rental, etc.) -
40- -0-
40.
TOTAL (300) TRAVEL & PER DIEM
$ 500.00 $ 40.
$ 500.00
TOTAL LABOR COSTS
$ 9345.00 $ 21.000.00
$ 30.545.00
7197 page 1 of 3
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C:
0
I '
THER D-
RimGFT CATEGORY 11
Local
Federal State
Fun& monde
IAL-
-
COSTS.,
C
(400) Equipment (Lease)
S 4.055-00 $ -0.
$ 4.055.00
1. Audio equipment
2. Video equipment
Camera Maintenance & Repair
S 1.300.00 $ -0-
$ 1.300.00
(500) qk1puj(g
S 1.500.00 $ 406
$ 1.500.00
1. 100 8 nett videotapes
2. Items used for'camera concealment
F
(600) Contractual Services
(Hourly wage rates are estimated
for budget purposes only. Reimbursement
will be based on actual costa per hour, per
employee.)
t
1, Peace Officer
$ 12.000.00 S 4)-
$12,000.00
t ® $20.00 per hour
600 hours - $12,000.00
2, Virden recorder
$ 1.450.00 $ 4)-
$ 1.450.00
® $15.00 per hour
97 hours - $1,450.00
TOTAL (600) CONTRACTUAL SERV.
$13,4$0.00 $ -0-
$13.450.00
(700) Other Miscellaneous (speci~fyj
1. "Buy" Funds for minor purchase
$ 1-SM-00 $ 4)-
$1.SQQ.4 -
2. MILEAGE (Rate used only for budget
$ .6-000.00 $ -0-
$ 6-000.00
estimate. Reimbursement will be
made according to the approved
subgrantee's average cost per mile to
operate patrol vehicles, not to exceed
$.28/mile. Documentation of cost per
mile is required prior to reimbursement.)
21.4,$ miles ® = per mile
3. MILEAGE for other Agency vehicle
S 900.00 $ -0-
$ 900.00
3.214 miles ® $.,2H per mile
4. Educational materials
a. Educational items
$ 250.00 $ -0-
$ 250.00
5. Training
$ 500.00 $ -0-
$ 500.00
TOTAL (700) OTHER MISC.
$ 9.150.00 $ -0-
$ 9.150-00
TOTAL OTHER DIRECT COSTS
$ 29.455.00 $ -0- $ 29-455.00 -
7197 page 2 of 3 .
it
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Federal State
Ftads. mdm .T4TSL.
BUDGET tiw'P=RY III . I1VDIIt-ECT COfM:
(800) INDIRECT COSTS
Rate at _S s= s_
SL NEWARY:
TOTAL LABOR COSTS $ 9.549.00 3 21.000.00 $ 30.545.00
TOTAL OTHER DIRECT COSTS $ 29.455.00 $ _.0;_ $ 29.455.00
TOTAL INDIRECT COSTS $ 41- $ 46 $
GRAND TOTAL $ 39.000.00 $ 21.000.00 $ 60.000.00
FUND SOMCES,
Federal Funds (6596)
$ 39,000.00
Lxal Funds (35%)
+ $ 21,000.00 TOTAL $ 60.000.00
■ .
7197
page 3 y.I
VOL.- 14 -PAQ& 6 52-,
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POM IM Attachment C
Of
STANDARD ASSURANCES
Y
t•
The Subgrantee hereby assures and certifies that it will comply with the regulations, policies.
guidelines, and requirements, including 49 CFR 18 and OMB Circular A-87, or OMB Circulars A-110
and A-21, or OMB Circulars A-110 and A-122, as they relate to the application, acceptance, and use of
federal or state funds for this project. Also, the Subgrantee assures and certifies to the grant that:
d
1. It possesses legal authority to apply for the grant; that a resolution, motion, or similar action has
been duly adopted or passed as an official act to the applicant's governing body, authorizing the
filing of the application, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide such additional information as may be required.
i
2. It will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-352) and in accordance
with Title VI of that Act, no person in the United States shall, on the grounds of race, color, or
national origin be excluded from participation in, be denied benefits of, or be otherwise subjected
to discrimination under any program or activity for which the applicant receives federal financial
assistance and will immediately take any measures necessary to effectuate this agreement.
3. it will comply with Title VI of Civil Rights Act of 1964 (42 USC 2000d) prohibiting employment
discrimination where (1) the primary purpose of a grant is to provide employment or (2)
discriminatory employment practices will result in unequal treatment of persons who are or should
be benefiting from the grant-sided activity.
4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (PL 91-646) which provides for fair and equitable treatment of
persons displaced as a result of federal and federally assisted programs.
S. It will comply with the provisions of the Hatch Act which limit the political activity of employees.
6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act, as they apply to hospital and educational institution employees of State and local
governments.
7. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others,
particularly those with whom they have family, business, or other ties.
8. It will give the sponsoring agency the access to and the right to examine all records, books, papers,
or documents related to the grant.
9. It will comply with all requirements imposed by the sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
•
foxy lol
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Yy.~''r~" "'~.•+-M.Y.mAuY~•""ter..+=~ =3
r
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TaDQ Pone 1/M
Altutw it C 00MrN,.e
10. It will insure that the facilities under its ownership. lease. tatpervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list
of Violating Facilities and that it will notify the federal grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities indicating that a facility
to be used in the project Is under consideration for listing by the EPA.
11. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973. PL 93-234, 87 Stat. 975, approved December 31, 1976. Section
102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where
such insurance is available as a condition for the receipt of any federal financial assistance for
construction or acquisition purposes for use in any area that has been identified by the Secretary of
the Department of Housing and Urban Development as an area having special flood hazards. The
phrase "federal financial assistance" includes any form of loan, grant, guaranty, insurance
payment, rebate, subsidy. disaster assistance loan or grant, or any form of direct or indirect federal
assistance
12. It will assist the grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470). Executive Order 11593, and the
Archeological and Historic Preservation Act of 1966 (16 USC 469a-1 et se q.) by (a) consulting
with the State Historic Preservation Officer to conduct the investigation, as necessary, to identify
properties listed in or eligible for inclusion in the National Register of Historic Places that are
subject to adverse effects (see 36 CFR 800.8) by the activity, and notifying the federal grantor
agency of the existence of any such properties, and by (b) complying with all requirements
established by the federal grantor agency to avoid or mitigate adverse effects upon such properties.
13. It will comply with Chapter 573 of the Texas Government Code by insuring that no officer.
employee. or member of the applicant's governing body of the applicants grant shall vote or
confirm the employment of any person related with in the second degree of affinity or third degree
by consanguinity to any member of the governing body or to any other officer employee authorized
to employ or supervise such person. This prohibition shall not prohibit the employment of a person
described in Section 573.062 of the Texas Government Code.
It will insure that all information collected, assembled, or maintained by the applicant relative to
this project shall be available to the public during normal business hours in compliance with
Chapter 552 of the Texas Government Code, unless otherwise expressly provided by law.
It will comply with Chapter 551 of the Texas Government Code, which requires all regular.
special, or called meetings of governmental bodies to be open to the public. except as otherwise
provided by law or specifically permitted in the Texas Constitution.
Page 2 o2
VO
s
-+S S. -..~~~~y~_J~rrw:L.:..~.:.Lra.~A:.t~.. _ca.•~~.it.~Se7._4. e.~Lut~ie~ I.:ivti~ H .mil _ _ .1 ~
N
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Pam HIS
W" DEBARMENT CERTIFICATION
ATTACHMEKf D
(1) The SUBGRANTEE certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any federal department or agency.
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgement rendered against them for commission of fraud or a criminal offenses in
connection with obtaining, attempting to obtain, or performing a federal. state, or local
public transaction or contract under a public transaction; violation of federal or state
antitrust statues or commission of embezzlement, theft. forgery. bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
(c) Are not presently indicted for otherwise criminally or civilly charged by a federal. state, or
local governmental entity with commission of any of the offenses enumerated in paragraph
(Ixb) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more
federal, state, or local public transactions terminated for cause or default.
(2) Where the SUBGRANTEE is unable to certify to any of the statements in thin certification. such
SUBGRANTEE shall attach an explanation to this cenitication.
ignatm of Cc*ffying Official
*BPA7IO5 C'1hla1i09142b,
Title I
~Z Q - Q CP2
Date
page lOf I
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. / .7.
INGRAM, WALLIS & COMPANY
A RKriiw'' k*M CEWMIRATKIN
C"afted PuWk Ar7toumwnts
2100 villa MBAs. Suite 100
BRYAN. TEXAS 77802
James D. Inxtam. III
TUJLMK A
(409) 7762600
Thomas A. Wallis
Janes D. Ingram, IV
TUMIMER
_
Agnes L Bennett
(409) 774.7759
Judith W. Chikls
Richard L Webb
LMAK
WcOinBam•wollis.com
Wendi M Strolls
Mrwrn K. RVJI
Kevin J. Marek
Mary G. Buck
August 20, 1998
Honorable Alvin W. Jones
County Judge
Brazos County, Texas
Dear Judge Jones:
This letter is an explanation of our letter dated July 28, 1998
with regard to our professional fees.
Our professional fees are based on the actual time required to
perform our audits at hourly rates related to the experience levels
of the professionals serving on the engagement. We estimate that
the engagement will require approximately 1,302 man hours and the
approximate percentage of time required by level is as follows:
Partners 9=
Managers 22%
Staff 69t
Based on the above, we estimate our fee for the year ended
September 30, 1998 to be approximately $78,000.00 as more fully
explained on the attached schedules. We will also expect you to
reimburse us the actual cost of any out-of-pocket expenses we
incur. Thereafter, increases assume that inflation will continue
at 4 - 5% annually.
We anticipate that the following schedule of estimated total fees
for the following three years audit would be:
Year Ended September 30, 1999 $82.000.00
Year Ended September 30, 2000 $86.000.00
Year Ended September 30, 2001 $90.000.00
Ingram, Wallis will provide detailed billings dated as follows:
•
•
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t
s
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October
3,
1998
Interim
billing
October
31,
1998
Interim
billing
November
28,
1998
Interim
billing
December
12,
1998
Interim
billing
December
26,
1998
Interim
billing
January
30,
1999
Interim
billing
February
27,
1999
Interim
billing
March
27,
1999
Interim
billing
To be dete
rmined
Final billing (if needed)
Our statements
are due
in full within seven (7) days of
presentation.
Our schedule for completion
of the audits is as follows:
August 24, 1998 through September 8, 1998 - Planning
September 9, 1998 through September 25, 1998 - Interim
November 2, 1998 through December 18, 1998 - Final
On or before February 1, 1999 - County to provide all reports
including CAFR to Ingram, Wallis i Company
On or before February 21, 1999 - Ingram, Wallis i Company to
complete and return to Brazos County all reports
including CAFR
Should additional audit schedules or lead sheets be required, we
will notify the county auditor as soon as possible and allow
sufficient lead time for their completion.
We appreciate the opportunity to be of service to Brazos County,
Texas and believe this letter accurately summarizes the significant
terms of our engagement. If you have any questions, please let us
know. If you agree with the terms of our engagement as described
in this letter, please sign the enclosed copy and return it to us.
Sincerely,
Ingras, Wallis i Company, P.C.
RESPONSE:
This letter correctly sets forth the understanding of Brazos
County, Texas.
By:
Title:
Date: S • L-9 ~9 g
0
{
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i
Hours Standard
Hourly Total
Rates
Partner 61 $119.00 $ 7,259.00
Partner 36 96.00 3,456.00
Manager 190 80.00 15,200.00
Staff 547 47.00 25,709.00
Clerical 14 34.00 476.00
Rounding (48.001
Subtotal
52,052.00
Total for other services
described on subsequent pages 25,948.00
Out-of-pocket expensest
Meals and lodging*
Transportation*
Other**
Total all-inclusive estimated
fee for audit of
September 30, 1998 78.000.00
*Ingram, Wallis i Company, P.C. doss not anticipate any costs for
meals or lodging or transportation; however, should such become
necessary, Ingram, Wallis i Company, P.C. will agree to accept
reimbursement for travel, lodging and subsistence at the prevailing
Brazos County rates for employees.
**To be billed based on actual out-of-pocket costs.
r►Ok- A..,.YAQ& 'b 59
AS,
M,
•
•
0
SCHEDULE OF ESTIMATED PROFESSIONAL FEES
FOR THE AUDIT OF THE FINANCIAL STATEMENTS
COMBINING SCHEDULE - ALL OTHER SERVICES
OF BRAZOS COUNTY. TEXAS
For the Year Ended September 30. 1998
Total
Nature of Service To Be Provided Estimated Fee Schedule
Audit of General-Purpose
financial statements of the:
Brazos County Health Department $13,066.00 I
Juvenile Probation Department 6,351.00 II
Community supervision and
Correction Department 6.531.00 III
Total 825.948.00
pt
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SCHEDULE I
SCHEDULE OF ESTIMATED PROFESSIONAL FEES
FOR THE AUDIT OF THE FINANCIAL. STATEMENTS2
SUPPORTING SCHEDULE FOR BRAZOS COUNTY HEALTH DEPARTMENT
For the Fiscal Year Ended September 30, 1998
s
Hours Standard
Hourly Total
Rates
Partner 9 $119.00 $ 1,071.00
Partner 6 96.00 576.00
Manager 58 80.00 4,640.00
Staff 137 47.00 6,439.00
Clerical 10 34.00 340.00
Subtotal 13,066.00
Out-of-pocket expenses:
Meals and lodging*
Transportation*
Other**
Total all-inclusive estimated
fee for Brazos County Health
Department S i3.o66.eo
*Ingram, Wallis i Company, P.C. does not anticipate any costs for
meals or lodging or transportations however, should such become
necessary, Ingram, Wallis i Company, P.C. will agree to accept .
reimbursement for travel, lodging and subsistence at the prevailing
Brazos County rates for employees.
**To be billed based on actual out-of-pocket costs.
VOL./ 'Pikep,,,. &60
„
~•.rd,t....:~_!..`.L.~ :ii,:..~Wt...i~~.:z..-~..~_.<..:a:~,..,!_k.F.__ ~,w_ ,;.d~,,...._..1 ~1~r _ li.;
SCHEDULE II
11
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SCHEDULE OF ESTIMATED PROFESSIONAL FEES
FOR THE AUDIT OF THE FINANCIAL STATEMENTS:
SUPPORTING SCHEDULE FOR THE JUVENILE PROBATION DEPARTMENT
(a component of Brazos County, Texas)
For the Fiscal Year Ended September 30, 1998
Hours, Standard
Hourly Total
} Rates
Partner 4 $119.00 $ 476.00
Partner 1 96.00 96.00
Hanager 30 80.00 2,400.00
Staff 69 47.00 3,243.00
Clerical 4 34.00 136.00
i
Subtotal 6,351.00
Out-of-pocket expenses:
Meals and lodgings
Transportations
Others
Total all-inclusive estimated
fee for Brazos County Health
Department S 6.351.00
*Ingram, Wallis i Company, P.C. does not anticipate any costs for
meals or laiging or transportation; however, should such become
necessary, Ingram, Wallis i Company, P.C. will agree to accept
reimbursement for travel, lodging and subsistence at the prevailing
Brazos County rates for employees.
**To be billed based on actual out-of-pocket costs.
VC)L.j .,&.kL
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SCHEDULE III
SCHEDULE OF ESTIMATED PROFESSIONAL FEES
FOR THE AUDIT OF THE FINANCIAL STATEMENTS
SUPPORTING SCHEDULE FOR COMMUNITY SUPERVISION
AND CORRECTION DEPARTMENT
For the Fiscal Year Ended September 30, 1998
Hours Standard
Hourly Total
gates
partner 5 $119.00 $ 595.00
Partner 1 96.00 96.00
Manager 10 80.00 800.00
Staff 100 47.00 4,700.00
Clerical 10 34.00 340.00
Subtotal 6,531.00
out-of-pocket expenses:
Meals and lodging*
Transportation*
Other**
Total all-inclusive estimated
tee for Brazos County Health
Department $ 6.531.00
*Ingram, Wallis i Company, P.C. does not anticipate any costs for
meals or lodging or transportation; however, should such become
necessary, Ingram, Wallis i Company, P.C. will agree to accept
reimbursement for travel, lodging and subsistence at the prevailing
Brazos County rates for employees.
**To be billed based on actual out-of-pocket costs.
i
a
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x.10 Cob
4~, p COMPTROLLER OF PUBLIC ACCOUNTS
STATE OF TEXAS '
° AUSTIN, TEXAS 78774-0100
* rkX S }
i
COUNTY LATERAL ROAD ACCOUNT
(0) ENGINEERING OQ. AND :
i NAMEOFROAD , PRECUVCTR.O.W. EQUIPMENT SUPERVISION LABOR MATERIAL GAS M15C. GRAND TOTAL
1
i
TOTAL
• I
Unexpended Balance September I,1997 S 26, 515.52
Additional Foods Received in FY16 S 26, 079.15
Total to be Accounted for S 52, 594.67
Less: Amount Expended S -0-
Balance in Lateral Road Accounts
as of August 31,1996 S 52,594.67
1(0) - Old Road
(I) - New Road
1 '
r
New Lateral Read Miles Added since prewiom fiscal year -0-
1 hereby certify that the above report is a true statesseut
of the expenditures from the lateral Read Account for the
fiscal year September 1, 1997 to August 3L 199L
Coca udge
For assistance contact Micbad Moreno at SIV463-SM ar
or Email: mike moreno®cpa ttatt tr at
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Mental Health Mental Retardation Authority of Brazos Valley
CENTRAL ADMINISTRATION
I S0% S. Texas Avenue
Bryan, Tetas 77802
(4091822-MWMR
FAX (409) 361.9806
MAILING ADDRESS
For a Healthy, Happy Tomorrow Bryan. Tex s~ 776os
February 3, 1998
Judge Al Jones
Brazos County Courthouse
Bryan, TX 77803
VOL L~~YAGEL - &
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t
I
Dear Judge Jones,
This letter represents a formal request for funds for our fiscal year '99 beginning September 1,
1998 through August 31, 1999 and a reminder of the request we made for fiscal year '98.
The array of services that we can provide to the residents of our community depends directly
on the financial resources available to us. We would like to attend your budget hearing, and we
will be happy to furnish any additional information you would like In support of this funding
request.
Residents of Brazos County account for over 50% of our total clients served. Please review the
enclosed brochure which provides an overview of the services we provide and our service
locations.
In fiscal year 1997, our agency served over 1,300 clients from Brazos County. The dollar value
of the program services delivered to these residents was in excess of $4.5 million.
Your support is critical to our continued operation. Over 90% of our clients have incomes that
fall below federal poverty levels, and their needs demand tremendous use of energy and
resources. Our current annual budget is $9,157,198, and although the Center's primary
revenues come from legislative appropriations, those allocations are contingent upon our
receiving local funds to remain eligible for these state and federal funds. Our current required
state matching ratio is 8%; therefore, MHMR must generate $366,917 in local funds in order
to provide the needed match to receive $4,586,465 in state general revenue. This is in addition
to local funds required for match on Medicaid revenues.
i
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Your thoughtful consideration of our funding request for $75.000 will make a• significant
difference in our ability to continue providing mental retardation and mental health services to
the residents of Brazos County.
Please return the attached letter indicating your agreement to contribute $75.000, or an amount '
of your choosing, to MHMR Authority of Brazos Valley for fiscal year '99. Thank you for your
support. We look forward to continuing to provide our services to the needy in Brazos County.
Sincerely,
Daniel R. Monson
Deputy Director of Operation
U
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E '
Date: September 29, 1998
On behalf of Brazos County, I hereby agree to contribute the amount of $ 6 5 , 0 0 0.0 0 to
MHMR Authority of Brazos Valley for their 1999 fiscal year budget.
Payment will be made as follows:
65,000.00 when
Lump sum: M i nveiced _
(amount) (date)
payments in the amount of S on the following dates:
(number)
(payment dates)
Authorized Rep rGentative of Brazos County
County Judge
Title
Please indicate the date we should submit our request in the future so that you will have time
to include your contribution in your budget and the date of your budget hearing so that we may
present the services we provide and answer any questions you may have.
Date to submit request prior to July 31, 1999
Date of budget hearing I
PLEASE RETURN TO:
MHMR AUTHORITY OF BRAZOS VALLEY
P. 0. BOX 4588
BRYAN. TEXAS 77805
,rly~AS ikw-
VOL,
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Agreement for Renewal of Contract
The undersigned parties, for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effective September 1,1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act (Article 4438(t), Texas Revised
Civil Statutes).
This agreement shall renew and extend the said agreement for a term of one year. beginning September
1, 1998, as if all the provisions of that agreement not inconsistent herewith were shod in this document in their
entirety, and the parties shall be bound to those provisions accordingly.
Dated effective this 1" day of September, 1998.
Brazos County
By:
Al Jones
County Judge, Brazos County
Brazos Valley Council of Governments
T m Wilkins r.
Executiv uect
Provider
By: &a g. AqAX-et"
David Segres , Mb.
Brazos Family Practice Issociates
14
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Agreement for Renewal of Coated
The undersigned partim for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effective September 1, 1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act (Article 4438(1), Texas Revised
Civil Statutes).
This agreement shall renew and extend the said agreement for a term of one year, beginning September
1, 1998, as if all the provisions of that agreement not inconsistent herewith were stated in this document in their
entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this 1' day of September, 1998.
Brazos County
BY:
Al Jones-
County Judge, Brazos County
Brazos Valley Council of Governments
Y~
Tom Wilkinson Jr.
Executive Di
Provider , e
By. G~~✓
Deborah Robinson
Brazos Anesthesiology Associates, P.A.
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Agreement for Renewal of Contract
The undersigned parties, for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effective September 1, 1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act [Article 4438(f), Texas Revised
Civil Statutes].
This agreement shall renew and extend the said agreement for a term of one year, beginning September
1, 1998, as if all the provisions of that agreement not inconsistent herewith were anted in this document in their
entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this 1" day of September, 1998.
Brazos County
By: '
Al Jones
County Judge, Brazos County
Brazos Valley Council of Governments
To ilkinso
Executiv rector
Provider
By:
Nancy Dic y, M.D.
Family Medicine Center
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The undersigned parties, for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effwbve September 1, 199S, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act [Article 44380. Texas Revised
Civil Statutes].
This agreement shall renew and extend the said agreement for a tam of one year, beginning September
1, 1998 as if all the provisions of that agreement not inconsistent herewith were stated in this document in their
entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this I" day of September, 1998.
Brazos County
By:
Al Jon
County Judge, Brazos County
Brazos Valley Council of Governments
B.
To Wilkinson Jr
Executive Di or
Provider
By: tllk'
Nalini M. Dave, M.D.
•
EYAgreement for Renewal of Contract
The undersigned parties, for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effective September 1, 1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act [Article 4438(f), Texas Revised
Civil Statutes].
This agreement shall renew and extend the said agreement for a term of one year, beginning September
1,1998, as if all the provisions of that agreement not inconsistent herewith were stated in this document in their
i entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this 1" day of September, 1998.
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Brazos County
By:
Al Jones
County Judge, Brazos County
Brazos Valley Council of Governments
To Wilkinson Jr.
Executive Di
Provider
By:
Stephen S. Taemg, M.D.
•
Agreement for Renewal of Coaftet
The undersigned parties, for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effective September 1, 1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Caro and Treatment Act (Article 4438(0, Texas Revised
Civil Statutes].
This agreement shall renew and extend the said agreement for a term of one year, beginning September
1, 1998, as if all the provisions of that agreement not inconsistent herewith were stated in this document in their
entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this V day of September, 1998.
Brazos County
By: ;2-., 4 L - - 0
Al Jones f'
County Judge, Brazos County
Brazos Valley Council of Governments
B
Tom Willdnso
Executive ' ect
Provider
By:
Eric Todd
Family Health Clinic
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Agreement for Renewal of Contract
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The undersigned parties, for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effective September 1, 1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act [Article 4438(f), Texas Revised
Civil Statutes].
This agreement shall renew and extend the said agreement for a term of one year, beginning September
1, Mg, as if all the provisions of that agreement not inconsistent herewith were sated in We document in their
entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this 1" day of September, 1998.
Brazos County
By: `
Al Joncs
County Judge, Brazos County
Brazos Valley Council of Governments
By:
Tom Wilkinson J
Executive D' for
Provider
By: /
Bryan Medical boratoriea
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Agreement for Renewal of Coubmet
no undersigned parties, for and in consideration of the mutual obligations to be performed hertunder,
do renew and extend that one certain contract among the parties dated effective September 1,1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act [Article 4438(Q, Texas Revised
Civil Statutes).
This agreement shall renew and extend the said agreement for a tam of one year, beginning September
1, 1998, as if all the provisions of that agreement not inconsistent herewith were stated in this document in their
entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this 1' day of September, 1998.
Brazos County
By: C' - - !I -r
Al o s
County Judge, Brazos County
Brazos Valley Council of Governments
H. ,
Tom Wilkinson J
Executive Di or
Provider
By:
Karim Haji, M.D.
B/CS Family Medicine Clinic
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Agreement for Renewal of Contract
The undersigned parties, for and in consideration of the mutual obligations to be performed hereunder,
do renew and extend that one certain contract among the parties dated effective September 1, 1995, wherein the
parties agreed to mutual obligations in connection with the provision of certain medical and related services to
indigents under the provisions of the Indigent Health Care and Treatment Act [Article 4438(f), Texas Revised
Civil Statutes].
This agreement shall renew and extend the said agreement for a term of one year, beginning September
1, 1998, as if all the provisions of that agreement not inconsistent herewith wem stated in this document in their
entirety; and the parties shall be bound to those provisions accordingly.
Dated effective this 1" day of September, 1998.
Brazos County
By: r"- -
Al Jones
County Judge, Brazos County
Brazos Valley Council of Governments
By
Tom Willdnson Jr.
Executive Direr
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By:
John Bergin
Vice President, Legal Services
St. Joseph Regional Health Center
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CONTRACT FOR MEDICAL SERVICES
Brazos County, a political subdivision of the State of Texas. (herein the "County") and Dr.
Rany Cherian. M.D.. a Licensed Medical practitioner in the State of Texas, practicing in
Brazos County, Texas. (hereinafter the "Service Provider"), by this agreement and in
consideration of mutual promises set forth below have agreed as follows: ,
ARTICLE I
JAIL SERVICES
1.01 Scope of Services The Service Provider will, upon referral from the Sheriff's
Department (hereinafter referred to as "Jail") treat inmates located in the Brazos County Jail
facilities operated by the SherifTs Department. Treatment may occur both within and without
the physical confines of the Jail facilities. Treatment shall include, but not be limited to, on-
site emergency treatment. The Service Provider agrees to adopt and implement workplace
guidance concerning persons with AIDS and HIV infection and to develop and implement
guidelines regarding confidentiality of AIDS and HIV related medical information with regards
to inmates being treated for any complaint.
1.02 Reyort'ng Responsibilities The Service Provider, once treatment has been
provided, will also be responsible for indicating any necessary therapy, additional follow-up
medical treatment or additional medical referral needed to a medical specialist to cover any
inmate problem the Service Provider believes would require such therapy or referral. The
Service Provider will be responsible for communicating therapy or referral needs to the
Brazos County Jail Administrator, or the designated agent. The Service Provider will
document all treatment, need for follow-up treatment, any diagnostic tests needed, therapy
suggestions and referral needs in note form and file the same in the inmate's medical file.
1.03 Additional Services Services to be provided pursuant to this Contract, but at an
additional fee as set forth in Article III herein, include diagnostic testing, whether routine or
otherwise, extended long-term medical treatment programs requiring . more than a few
treatments for a given malady, treatment outside the Jail for medical services provided at
clinics operated by the Service Provider.
ARTICLE lI
JUVENILE SERVICES
2.01 Scope of Services The Service Provider upon referral from the Brazos County
Juvenile Services (hereinafter referred to as "Juvenile Services") shall treat juvenile inmates,
(hereinafter referred to as "Detainees"), that are located in the Brazos County Juvenile
Detention Center (hereinafter referred to as "Detention"). Services are to include consultation
with detention licensed vocational nurse (herein after referred to as "LVN") and juvenile
probation officers (herein after referred to as "JPO") on duty in Detention. Consultation may
be by phone or on site. Consultation is to be diagnostic in nature to determine possible
medical malady and appropriate medical course of action. Also. the Service Provider will
annually provide a maximum of fifty (50) physical examinations, as requested. to be conducted
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at Service Provider's clinic, for children being placed in the Juvenile Boot Camp or contract
placement facilities.
2.02 Procedure JPO and LVN will routinely on a daily basis handle medical sick call
in Detention except when it is beyond their expertise. When medical concerns of Detainees is
beyond the ability of LVN, phone consultation with Service Provider will be initiated. If
phone consultation is inadequate in both, the JPO in charge and LVN's opinion, on site
medical consultation will be requested of Service Provider.
2.03 Additional Services Services to be provided pursuant to this Contract, but at an
additional fee as set forth in Article III herein, include diagnostic testing, extended long term
medical treatment programs requiring more than minor intervention, testing at the Service
Provider's clinics, x-rays, physical examinations in excess of the fifty annual exams as
provided in section 2.01 above, lab work or emergency medical treatment in an emergency
room.
2.04 Re rting Resaonsibilities Phone consultation will be documented by JPO/LVN
in Detainees' medical file. On site consultation will require Service Provider to provide case
notes in Detainees' medical file. The Service Provider will inform JPO or LVN during
consultation of the need for testing, x-rays, lab work or emergency treatment. The Service
Provider will communicate in writing with Juvenile Services, the Detainee's need for follow-up
treatment or referral to a medical specialist or relocation for medical treatment, which
communication shall be made part of the Detainee's medical file.
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ARTICLE III
FEES
3.01 Professional Fees For the services outlined in Paragraph 1.01, the County will
pay the Service Provider Two Thousand Five Hundred Dollars ($2,500.00), each month
services are provided, consisting of an arbitrary apportionment of $2000 representing ordinary
care and $500 representing additional detailed care and record maintenance. For the services
outline in paragraph 2.01, the County will pay the Provider $500.00 for each month services
are provided. An annual fee of Two Thousand and No/100 Dollars ($2,000.00), shall be paid
to the Service Provider for administration services. Additionally, an annual payment of One
Thousand Five Hundred and No/100 Dollars (1,500.00) shall be paid to provider for addition
Liability insurance which names Brazos County as addition insured. The administrative fee of
Two Thousand and No/100 Dollars ($2,000.00) and the additional insurance fee of One
Thousand Five Hundred and No/100 Dollars ($1,500.00) shall be paid on December 15'h of the
contract year. This Contract shall be from October 1, 1998 through September 30, 1999.
Charges for any outside-the-Jail or outside-of-Detention treatment of inmates or Detainees, as
appropriate, at any clinic operated by the Service Provider, or a physician's certificate related
to a mental health commitment, or treatment of an inmate or Detainee at a hospital emergency
room or for any unusual diagnostic charge, laboratory charge or physical exams of Detainees
in excess of the fifty annual exams as provided in section 2.01 herein, or extended treatment
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program made under this contract will be either billed by the Service Provider as provided
below, or by the independent laboratory or facility that provides such service.
3.02 BMM The Service Provider will submit an invoice monthly, within 15 days of
the end of each contract month. The Service Provider will bill the County using her standard
Invoice for Services for the monthly flat rate fee. For services not covered by the Service
Provider's flat fee, the Service Provider will Invoice the County using her standard Invoice for
Services, showing Date of Service, Inmate Number, Test or Service Performed with itemized
costs for each, and Extended Total, at her standard prevailing prices, which shall also be stated
on the bill. The County shall pay for services monthly. The Service Provider will not be
responsible for invoicing nor handling any but the related paperwork needed for the orders for
such independent laboratory or diagnostic tests as part of this agreement.
ARTICLE IV
ADMINLSTRATION OF CONTRACT
4.01 Transportation If the Service Provider has assessed that an inmate or Detainee
needs to be relocated from the Jail or Detention for medical service of any kind or for any
reason, this assessment will be relayed at the earliest possible time to the Sheriff, Jail
Administrator or his agent, or the Superintended of Detention or Director of Juvenile Services,
as appropriate, so that immediate action can be taken. The Sheriffs Department, or Juvenile
Services, as appropriate, shall be responsible for initiating any paperwork which may be
needed to re-locate or transport the inmate for such treatment and for the transportation to an
appropriate facility.
4.02 Access to Files Once an inmate or Detainee has been referred to the Service
Provider, the Service Provider will be allowed to have access to that inmate's or Detainee's
personnel and medical file. Additionally, the Service Provider will have access to the medical
screening documents used by JPO and LVN to access a Detainee's medical history and
potential medical concerns, if such records are not part of a Detainee's personal or medical
file. A written request for such access is not required to be filed with the Sheriffs Department
or Juvenile Services, as appropriate. Under ordinary circumstances, presenting an inmate or
Detainee for medical treatment will be evidence of the authority for access of such records by
the Service Provider.
4.03 Sup2g While on-site, the Sheriffs Department or the JPO or LVN shall be
responsible for providing the Service Provider with any reasonable support, assistance or
security that may be requested.
4.04 Patient Acceptance The Service Provider is under no obligation to accept for
medical treatment an inmate that the Service Provider deems inappropriate for treatment,
however, it is not anticipated that this would ever be likely in the course of this contract.
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ARTICLE V
INSURANCE
5.01 Each parry to this agreement is responsible for maintaining their own liability
insurance and worker's compensation insurance, and each party will provide proof of same to
the other parry on request. The Service Provider shall maintain during the term of this
contract a $1,000,000.00 malpractice insurance policy and a General Liability Policy of
$1,000.000.00 naming Brazos County, as an additional insured. Service Provider shall
provide a Certificate of Insurance for both policies which shall provide for a fifteen (15) days
advance notice to County of the cancellation of such policy.
ARTICLE VI
1 INDEMNITY
6.01 The Service Provider agrees to and shall indemnify and hold harmless and
defend the County, its officers, agents, and employees from and against any and all claims,
losses, damages, causes of action, suits, and liability of any kind, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person or any breach of
contract arising out of or in connection with any work done by the Service Provider pursuant
to this Agreement.
ARTICLE VII
INDEPENDENT CONTRACTOR
7.01 In all activities or services performed hereunder, the Service Provider is an
independent contractor, and not an agent or employee of the County. The Service Provider, as
an independent contractor, shall be responsible for all medical services provided and medical
decisions made pursuant to the terms of this Contract. The Service Provider shall supply all
materials, equipment and labor required for providing of medical services as required herein.
The Service Provider shall have ultimate control over the execution of the work under this
Agreement. County shall have no control over any decision, recommendation, or action taken
by the Service Provider pursuant to this Contract.
7.02 The Service Provider shall retain personal control and shall give her personal
attention to the faithful prosecution and completion of the services contracted for herein and
fulfillment of this Agreement.
ARTICLE VIII
LICENSING
8.01 The Service Provider is required to maintain all applicable licensing permits to
practice medicine. Further, all permits to or certification necessary to operate the Provider's
clinics shall be maintained. Copies of any applicable licenses are to be filed with Brazos
County.
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ARTICLE IX
DEFAULT
9.01 Events of Default The following occurrences shall be considered events
of default:
Failure to maintain license to practice medicine or any restrictions being placed
upon such license by the State Board of Medicine malting the providing of
services hereunder impossible or difficult.
b. Failure to maintain all permits and licenses necessary to keep Service Provider's
clinics in operation.
c. Cancellation of Service Provider's medical malpractice insurance.
Upon an event of default, the County may terminate this Contract on three (3) days
written notice mailed by certified mail return receipt requested to the address listed below.
ARTICLE X
GENERAL PROVISIONS
10.01 Aw The venue of this contract is Brazos County, Texas, and this contract
shall be governed by and in accordance with the laws of the State of Texas.
10.02 Termination This contract may be terminated by either party upon thirty (30)
days written notice. Such notice shall be mailed return receipt requested to the non.
terminating party at the addresses listed below.
10.03 R m The term of this contract will be for twelve (12) months October 1, 1998
and shall terminate on September 30, 1999. The parties are hereby given two (2) options to
renew this contract fora period of one (1) year in each instance, to follow consecutively upon
expiration of the term hereof and of any renewal period, upon the same terms and conditions
contained herein. Any changes in the terms or conditions will necessitate the initiation of a
new contract.
M' ejL.t.S % e x as A vc.n4,c
Ran , . Date 401 S. Texas Ave
Bryan, Texas 77803
BRAZOS COUNTY, TEXAS
By: 9- z9. s:
Alvin W. Jones ounty Judge Date 300 East 260i Street
Bryan, Texas 77803
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CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY,
TEXAS, acting by and through its duly elected County Commissioners (hereinafter "County"), and
the BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC. (hereinafter "Provider"), located
in 1720 Barak Lane, Bryan, Texas 77802,
RECITALS:
WHEREAS, the medical care of the County's poor and indigent has become a growing
problem; and
WHEREAS, the County recognizes that good medical care of pregnant women results in
healthier babies and less costly medical expenses incurred for the child in the future by the parents and
the Community; and
WHEREAS, the Court is interested in promoting such care through the Provider,
NOW THEREFORE the parties above stated agree to the following terms and conditions to
provide such indigent health care.
TERM
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This contract shall continue in force and effect for a term of twelve (12) months commencing
on the 1 st day of October, 1998 and terminating 30th day of September, 1999.
CANCELLATION
This contract may be canceled by any of the parties hereto upon sixty (60) days written notice
as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
Provider shall provide the following services through trained, salaried staff to pregnant
women who qualify for such services pursuant to the guidelines currently implemented for making
such determination: interviews, lab work, physical exams, educational information and medicine as
needed (herein "Services").
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay the partial salary
of the Director of Provider and the salaries of other staff as described in Enclosure (1) attached hereto
and made a part hereof for all purposes. The County and Provider acknowledge that the County's
purpose in providing funds hereunder is to provide medical assistance to qualified applicants and that
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the funding of salaries for the trained personnel of Provider is designed to accomplish that goal.
COUNTY'S LIABELITY FOR PAYMENT
The County agrees to reimburse the Provider for actual cost of the salaries as stated on
Exhibit W up to a maximum of Sixty Thousand and No/100 Dollars ($60,000.00) for the term of
this Contract.
This sum shall be paid upon the following dates and in the following amounts:
December 15, 1998 $15,000.00
March 15, 1999 $15,000.00
June 15, 1999 $15,000.00
September 15, 1999 $15,000.00
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following Services pursuant to this Contract:
1. All necessary application forms to potentially eligible individuals.
2. Obtaining and compiling information on each applicant for Providers Services with
regard to residency and financial qualifications.
3. Maintaining this Contract.
4. Providing of the Provider's Services.
5. Maintaining data files on clients and the Services provided thereto.
6. Respond to all and any inquiries by the County regarding the Clinic and its Services.
7. Assist the County with information needed for audit purposes.
8. Provide the County with quarterly financial statements.
9. Provide the County with any and all certified audits of Provider and the management
letter prepared in connection therewith.
10. Provide financial statements evidencing how County funds are spent. Such statements
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to be submitted to County one week prior to the funding dates set forth herein above.
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11. Provide the Court with statistics evidencing the number of Brazos County residents
using the Providers Services and the percentage Brazos County residents comprise
of the total population using Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements:
1. Provide County funds for the payment of the consideration stated herein.
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2. Conduct a review of the Providers performance in providing the Services to be
provided hereunder in order to assess County's continued participation in the funding
of the Provider.
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Clinic. The Provider agrees to maintain
and make available for inspection by the County upon request consistent with personal privacy and
subject to the limitation of state law, any and all records the County determines, in its sole discretion,
to be necessary for the Court to justify its continued participation in supporting the Provider with
funding. Such records shall be retained for at least four (4) years from the date the service was
provided. These records shall be trade available for inspection and audit by the County, if it so
desires.
DISCRIMINATION
The Provider shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Provider shall take affirmative action to
ensure that applicants who are employed are treated during employment, without regard to their race,
color, religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rated of pay or other forms of compensation; and selection for training, including
apprenticeship. The Provider agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless from
and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the
breach, violation or non-performance of the Services stated herein and for any damage to any person
resulting from any act or omission or negligence on the part of each party hereto.
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INSURANCE
The parties hereto agree that the Provider shall be an independent contractor and not any
employee or agent of the County and that each shall maintain at its own expense, adequate liability
insurance to insure against damages and liabilities which may arise due to the duties and obligations
contracted for herein.
COUNTY INVOLVEMENT
The County and Provider state that to the best of their knowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the carrying
out of this Contract or the Services to which it relates has personal interest direct or indirect, in this
Contract.
GOVERNING LAW
This Agreement shall be executed in and shall be governed by the laws of the State of Texas.
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by delivering such
notice or by mailing it, registered mail to the other party at the following addresses:
BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC.
1720 BARAK LANE
BRYAN, TEXAS 77802
BRAZOS COUNTY
C/O COMMISSIONERS COURT
BRAZOS COUNTY COURTHOUSE
300 E. 26TH Street, Suite 114
BRYAN, TEXAS 77803
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FURTHER ASSURANCES
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents which may be necessary to carry out the provisions of this Agreement.
SEVERABUATY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning
the subject matter contained herein. There are no representations, agreements, arrangements, or
understandings, oral or written, between or among the parties hereto, relating to the subject
matter of the Agreements, which are not fully expressed herein.
ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a corporation with which it may be merged without prior written
consent of the County; otherwise, this Contract is not assignable by the Provider without the prior.
written consent of the County.
DATED this 2,14ay of 1998.
ATTEST:
Brazos County
Co
By:
ALVNW. JONES, udge
Brazos Maternal & Child
Health Clini Inc.
By.
STEVE KORAN, Executive Director
By: 4ago,14
GORY LI FOXWORTH, President
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SALARY AND RELATED EMPLOYER EXPENSES
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Executive Director
Base Salary and Taxes
$43,060.00
Benefits
3,307.44
Billing Clerk
Base Salary and Taxes (leas CDBO)
7,105.SO
Benefits
2,204.40
Receptionist
Base Salary and Taxes
13,737.00
Benefits
1,860.84
TOTAL EXPENSES
$71,275.18
Brazos County-Contract
$60,000.00
Remaining Expenses
$11,275.18
Enclosure (1)
6
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i RESOLUTION NO.
! A RESOLUTION APPROVING THE BUDGET FOR THE BRAZOS COUNTY
EMERGENCY COMMUNICATIONS DISTRICT {9-1-1}; AND PROVIDING AN
fiFFFCTIVE r% AIM
k
WHEREAS, the laws of the State of Texas provide for interlocal governmental
agreements to benefit the citizens of the State; and,
WHEREAS, the voters of Brazos County have approved the establishment of a Brazos
County Emergency Communications District 9-1-1 in accordance with State law; and,
WHEREAS, the Board of Managers of the District have approved and adopted the
Budget for fiscal year 1998-99; and,
WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the
District's budget by the Commissioner's Court of the County located in the District and
a majority of the participating jurisdictions in the District; and,
WHEREAS, the undersigned authorities have, in public meeting approved the annual
budget of the District as submitted to them; NOW SORE,
BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONERS COURT THAT:
1.
The Brazos County Commissioners Court herby approves the annual budget of the
District as submitted to them and as provided for by law.
2.
A copy of the budget is attached hereto as Exhibit "A" and incorporated herda by
this reference for all purposes.
3.
This Resolution shall be effective immediately upon its adoption and passage.
ADOPTED AND PASSED by affirmative vote this ff9'~ day of
-,~pslcazs e '1998.
BY:
Alvin ones, Coftty Judge
ATTEST:
BY:
County Clerk
vo~l~PAraK, 87.
i
C
RESOIAPI'ION NO.
A RESOLUTION APPROVING THE BUDGET FOR THE BRAZOS COUNTY
EMERGENCY COMMUNICATIONS DISTRICT {9-1-1}; AND PROVIDING AN
IMFECTIVE DATE.
WHEREAS, the laws of the State of Texas provide for interloeal governmental
agreements to benefit the citizens of the State; and,
WHEREAS, the voters of Brazos County have approved the establishment of a Brazos
County Emergency Communications District 9-1-1 in accordance with State law; and,
WHEREAS, the Board of Managers of the District have approved and adopted the
Budget for fiscal year 1998-99; and,
WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the
District's budget by the Commissioner's Court of the County located in the District and
a majority of the participating jurisdictions in the District; and,
WHEREAS, the undersigned authorities have, in public meeting approved the annual
budget of the District as submitted to them; NOW THEREFORE,
BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONERS COURT THAT:
1.
The Brains County Commissioners Court hereby approves the annual budget of the
District as submitted to them and as provided for by law.
2.
A copy of the budget is attached hereto as Exhibit •A" and incorporated herein by
this reference for all purposes.
3.
This Resolution shall be effective immediately upon its adoption and passage.
ADOPTED AND PASSED by affirmative vote this day of
-SE V"Jd.&1 , 1998.
BY: es-- 11.
vin o Y 8e
ATTEST:
BY:
nunfv o-r
r
WHEREAS, the Brazos County Commissioners in public meeting find that it is mutually
beneficial for the County and the District to enter into an agreement for the District to
perform for the County, Emergency Communications Services Dispatching;
THIS AGREEIu W is entered into this 16th day of September, 1998 A.D., by and
between BRAZOS COUNTY, Texas (County) and the Brazos County Emergency
Communications District (District) pursuant to the authority of the Texas Interlocal
Government Cooperation Act, Article 4413(32c), V.T.C.S.
WHEREAS, pursuant to Texas Emergency Telephone Number Act, Section 722.301 et
seq., Texas Health and Safety Code, the District has been formed and is a politicalsubdivision
of the State of Texas; and,
WHEREAS, Brazos County is also a political subdivision of the State of Texas authorized
to enter into interlocal cooperative governmental agreements; and,
•
NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made
hereinafter, the undersigned parties agree as follows:
Effective October 1, 1998, the District is hereby appointed the emergency communications
dispatching authority for Brazos County for the period October 1, 1998, through and
including September 30, 1999.
The District, shall be responsible for providing a functioning computer aided dispatch
system to the county.
•
AGREEMENT
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The County agrin to pay and the Dlstift agrM to accept a compensation for the
services provided a flat fee of one hund_ned_ swenly six t1mmis +d four hundred mmW eight
and NO1100 DOLLARS (5176.478.001 payable in twelve monthly installments. TheCounty
shall pay the full amount due within ten days of invoice from the District. All payments shall
be subject to the Texas Prompt Payment Act. Should there arise any dispute, disputed
amounts shall be deposited in a mutually agreed upon escrow account until a resolution.
District employees shall not be considered as County employees.
The County and the District understand and agree to be subject to all the laws, ordinances
and regulations which govern and affect Emergency Communications Dispatching and
National Crime Information Computer network telecommunications as promulgated by the
State of Texas or the United States Government or any of its appropriate Agencies, such as
the Texas Department of Public Safety or the Federal Bureau of Investigation.
This agreement is made in accordance with the Texas Emergency Telephone Number Act,
Section 772.301 et seq., Texas Health and Safety Code.
Each of the parties to this agreement agrees to hold the other harmless for any and all
claims of whatsoever nature or kind which may arise as a result of that party's fulfillment of
this agreement.
Each parry hereby empowers and authorizes its Chief Administrative Officer to be
signatory agents for any required documentation to implement the intent of this Agreement.
This agreement contains all of the commitments and covenants of the parties and any oral
or written promises not contained herein shall have no fora o~ffect to alter any term or
condition of this agreement.
This agreement may only be modified or an inded in writing by the mutual consent of the
parties with said modification being attached to and incorporated into this agreement by this
reference for all purposes.
-2- 1
voa~~. ~ 90~,.
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SIGNED this .29 day of Smr-moEx, 1998 A.D..
BRAZOS COUNTY EMERGENCY CObD4UNICA7IONS DISTRICT {
BY: / v {
R. J. "Dok" o mgreen
Chairman, Board of Managers
ATTEST: j
I ~
BY:
Secre o e
BRAZOS CO TEXAS {
I
BY: t
o i
County Judge i
ATTEST:
MX* f n
County Clerk
-3-
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VOL
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CommumcAn ow Dwr4cT
September 16, 1998
Board of Managers, BCECD,
Participating Entities
Please find attached a copy of the approved 1998-1999 budget for
the Brazos County Emergency Communications District. This budget
does include a slight increase (less than 1.350) for both Brazos
County and the City of Bryan. However, every effort has been
r made to keep all spending to a minimum. At the request of both
Emergency Management Coordinators, all EOC expenses (lease and
telephone costs) are included in this budget, for their
respective entity. The County Auditor has requested a separate
' lease contract for the County Emergency Management office space.
I am confident that this budget will meet the needs of the
District and provide the County and City of Bryan the level of
dispatch services that they expect and deserve. As always, if
you require any additional information or have any questions,
please do not hesitate to contact me or your representative.
Respectfully Submitted,
Greg Petrey
Executive Director
I
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a o. eox • sari txxas nee • 1~ nsom • fax ezt~
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4. s.a r.. one set !sl se
Brazos County Emergency
Communications
District
FY1999
Budget
-
BUDGET
SUMMARY
7
REVENUES
1
Emergency Service Fees 595,714
546,972
650,000
700,000
2
Interest 18,000
10,000
20,000
30,000
i
3
Dispatch Contract, Bryan 492,271
527,271
628,029
636,410
4
Dispatch Contract, County 124,271
144,140
178,291
180
528
_
-
G
Total Revenues 1,230,256
1,228,383
1,476,320
1,546,938
5
Additional Bryan Revenue
38,479
--00--
--00--
Reserve Fund Transfer for 9-1-1 system upgrade •200,900
--00--
607,236
Total
1,467,762
1,476,320
2,154,174
'
EXPENDITURES
6
7
Personnel Services 877,748
Supplies 15,000
903,928
17,000
932,324
20,000
950,198
20
000
8
Maint/Contract Services 202,386
234,851
354,701
,
269,986
9
Educ/Train/Other Services 54,628
58,628
68,390
75,390
I
10
Capital Outlay 27,000
212,900
73,000
705,236
'll
Capital Reserve 53,494
40,455
27,905
133,364
Total Expenditures 1,230,256
1,467,762
1,476,320
2,154,174
1
Service fee revenue is based on historical data covering the
most recent 12 month
period.
Also included are anticipated service fees from PS/ALI and wireless carriers.
2
Based on $600,000 average balance at 5% interest.
3-4
Based on interlocal agreements for dispatch services.
5
Anticipated additional mid-year City of Bryan revenue (FY197
ONLY)
j
6-11
Explained on the following pages.
*
Contract terminated Returned to Equipment
Reserve as of 09/30/98
Approved by the Board of Managers September 16, 1998
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Brazos
County Emergency
Communications
District
;
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PY1999
Budget
PERSONNEL
SERVICES
Brazos
City of
Budget
County
Bryan
District
Executive Director
1,968
7,869
39,345
49,182
Systems Manager
1,895
7,573
37,869
47,337
Administrative Assistant
31,907
31,907
j Communications Supervisor (3)
18,862
66,462
4,490
89,814
Training Coordinator
2,004
10,518
12,521
25,043
Communications Specialist (21)
96,857
341,300
23,060
461,217
GIS Technician
27,126
27,126
f Overtime 6 Part-Time
4,725
16,650
1,125
22,500
Sub-Total
126,311
450,372
177,443
754,126
'F Benefits and Taxes*
32,841
117,096
46,135
196,072
! Total Personnel Services
159,152
567,468
223,578
9506198 ;
7 ~
COST SHARES
County
County
City of
Bryan
Executive Director
41
168
Systems Manager
48
168
Administrative Assistant
Communications Supervisor
211
748
Training Coordinator
81
421
Communications Specialist
211
741
GIS Technician
Overtime and Part-Time
211
741
* Benefits and Taxes are calculated
at 261 of
base salary.
Dis&rict
808
eo1
1008
58
508
58
1008
58
Page 1
Approved by the Board of Managers September 16, 1998
I'I
Brazos County Emergency Communications District
PY1999 Budget
SUPPLIBS
Brazos City of Budget
ou t _BKy_n- District FY 199
1 Office Supplies 360 1,640 7,000 9,000
2 Postage 3,000 3,000
3 Printing 180 820 2,000 3,000
$ 4 Rural Map Book Supplies 5,000 5,000
!
Total Supplies S40 2,460 17,000 20,000
G
1-4 All supplies accounts are based on historical usage.
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Approved by the Board of Managers September 16, 1998
Brazos County Emergency Communications District
FY1999 Budget .
1
2
3
4
5
sc 6
8
9
10
1.
1
2
3
4
5
7
10
M
1
MAINTENANCE AND CONTRACTUAL SEMCBS
Brazos
City of
Budget
County
Bryan
District
FY '99.
Building Lease
5,927
10,114
28,173
44,214
Tape Logger Maint.
500
2,800
6,700
10,000
Pager Rental and Service
61
275
336
672
Radio Equipment Maintenance
750
1,250
2,000
PC and PC Network Maint.
180
820
11000
2,000
Audit
425
18925
3,850
6,200
Legal
5,000
5,000
CAD Computer Hardware and
6,825
31,075
37,900
Software Maintenance
Copier Lease
3,000
3,000
E9-1-1 Services
192,000
192,000
MN-NN
-
14,668
N--M---
48,259
------N-
240,059
269,986
Based on current lease with GTE
Based on current contract for maintenance. The division of charges is based on the lines
recorded for each entity.
2 wide area coverage pagers
Based on historical usage.
Based on historical usage
Based on anticipated charges
Based on -best guess"
Based on current and anticipated contractst
CAD Software with Tiburon 21,750
CAD Hardware with DEC 5,250
CAD Software with Executive 1,200
CAD Software with DEC (VAX/VMS) 8,500
UPS hardware 1,200
Based on our current contract which includes equipment, service and toner
Charges to the District by the 2 phone companies. This includes data base, equipments
maintenance, and PS/ALI charges.
Page 3
Approved by the Board of Managers September 16, 1998
ti .
Brazos County Emergency
Communications District
PY1999
Budget
EDUCATION/TRAINING/OTBER SERVICES
Brazos
City of
Budget
i
County
BKan
District
E '99
1
Training 6 Travel
1,530
6,970
11,500
20,000
2
Insurance
630
2,870
12,500
16,000
3
Public information
15,000
15,000
4
Car Allowance
617
2,815
6,168
9,600
5
Dues and Subscriptions
140
410
250
800
6
Communications
4,000
4,000
7
Centranet Circuits
2,263
3,099
5,362
8
Long Distance
54
246
200
500
9
Radio Circuits
169
959
1,128
10
Data Circuits
766
855
1,379
3,000
6"169
18,224
50,997
75,390
1
1
This item is for travel
expenses related
to administrative
conferences, schools and 9-1-1
commission meeting and registration expenses
related to outside
training.
2
Based on our current policy with the Texas Municipal League for
liability and E60.
3
Based on historical usage
4
Car Allowance for the Executive Director and
Systems Manager
5
Dues and subscriptions to
professional organizations. Memberships are limited to
professional
staff only.
6
Based on historical usage
7
Dispatch 6 EOC telephones
8
Based on historical usage
9
Charges are divided based
on actual usage of
circuit
At 'd d b s d
on actual usa a of
circuit
10 Charges are V e a e g
Page 4
Approved by the Board of Managers September 16, 1998
f
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on sm C!
t1 ~7 C31
Brazos County Emergency Communications District
FY1999 Budget
CAPITAL OUTLAY
i
Brazos City of
Budget
County Bryan_
District
ry 999-
1
Color Terminals
5,000
50,000
;
2
Intensive Use Chairs
3,000
3,000
j
3
Laser Printer
5,000
50000 I
+
4
Phase 1, Cellular Identification
75,000
75,000 I
`
5
Upgrade PC Network
10,000
10,000
6
Upgrade of 9-1-1 System
607,236
607,236
NM------
MNN-M-
•705,236
705,236
1
Replacement of terminals in the Dispatch center.
;
2
Replacement of the intensive use chairs in the Dispatch Center.
The plans are
to replace two
(2) chairs each year, instead of eight (8) at once.
3
Replacement of our current Laser Printer.
4
First phase of identifying cellular callers to conform with FCC
order 94-102.
This is a best
guess estimate at this time
5
For the upgrade of our PC network including replace of now computers.
:
.
~
6
Upgrade of 9-1-1 System
'
ry
~
+
CAPITAL RSSSRVZ
Funds for Replacement
1330364
133,364
of
Capital Items/Five
Year Plan
Page 5
Approved by the Board of Managers September 16, 1998
A.
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Five Year Capital Plan (9-1-1)
M
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Proposed Capital Expenditures
1
I
Estimated Year-end (FY1997) unencumbered
9-1-1 Capital Reserve Funds
$ 800,000
1999 - Phase 1, Cellular location
Budgeted
I
2000 - Phase 2, Cellular location
$1,000,000
I
2001 - Upgrade University PD & EMS
ment
ui
9-1-1 E
000
$ 120
p
q
,
I
2002 - Mapped ALI
$ 100,000
2003 - Cellular/Mapped ALI integration
$ 50.000
I
Remaining Reserve Funds
470,000)
I
Additional Reserve Funds Anticipated
125-000
`
Total estimated reserve funds
345,000)
•
3 month operating reserve
S 165.000
Reserve over (under) funded
510,000)
it .
.~~~~~9 ~
Five Year Capital Plan (Dispatch) '
Proposed Capital Expenditures (Funding currently not available)
Estimated Year-end (FY1997) unencumbered
Dispatch Reserve Funds
$25,000
r
1999 - Replace existing Radio Consoles
$45,000
2000 - Replace existing Voice Logging
Recorder
$120,000
2001 - Replace existing Instant recall
recording equipment
$50,000
1
~
2002 - Replace and/or expand existing UPS system
$25,000
'
2003- Review existing radio equipment
and make appropriate recommendations
Remaining Reserve Funds ($215,000)
' Additional Reserve Funds Anticipated
Total estimated reserve funds ($215.0,000)
3 month operating reserve S200.QQQ
{ Reserve over (under) funded ($415,000)
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COPY
BRAZOS COUNTY, TEXAS
CONTRACT FOR SERVICES
•
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THE STATE OF TEXAS
COUNTY OF BRAZOS
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This agreement made and entered into this A9 4 day of SEPrtmae-R , 1998 and
between BEN SANFORD AND ASSOCIATES, INC. with its principal office at 11230 West
Avenue, Suite 2202, San Antonio, Texas 78213-1361 (hereinafter called "CONSULTANT") and
BRAZOS COUNTY, TEXAS acting by and through its duly elected Commissioners' Court, with
a mailing address of 300 East 26's Street, Bryan, Texas 77803 (hereinafter called "COUNTY").
- % ♦ r i . 1
BACKGROUND
Ben Sanford and Associates, Inc. is in the business of providing telecommunications consultant
services and desires to provide these services to the County. County desires to retain Ben
Sanford and Associates, Inc. to perform these services.
THEREFORE, the parties agree to be legally bound as follows:
1. Definition of Agreement. For the purposes of this contract, the term "Agreement" as
used herein, shall include this document together with Brazos County Request for
Proposal 98-043 and the Response dated May 18, 1998 from Ben Sanford and
Associates, Inc. to Brazos County Request for Proposal 98-043 (the "Reponse"). Any
conflicts between the terms and provisions of the kesponse ahd this Contract for Services
document, shall be controlled by the terms and provisions of this Contract for Services
document.
i .
Consultant agrees to perform all the work and services described in the Agreement.
It is expressly agreed that the provisions set forth in the Agreement constitute all 'he
understandings and agreements between the parties. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement arc of no force
and effect.
2. Personnel. Consultant agrees to assign qualified personnel for all services provided
under this Agreement. County recognizes that Consultant may pcrfomr similar services
for others, nor shall it prohibit Consultant from using personnel working under this
Agreement to perform services for others. Consultant will make every effort consistent
with sound business practices to honor County requests regarding assignment of
Consultant personnel; however, Consultant reserves the right to determine Consultant
personnel assignments.
3. Confidentiality. Consultant agrees to preserve confidentiality of all County information
gathered as a result of providing services under this Agreement. The confidentiality of
VOA...... ) 4---...~PAUee ..~b"L
4.
S.
6.
7.
8.
. • J
County's information, business methods and procedures is hilly understood by all
Consultant personnel.
Data Rigs. All reports, correspondence and work products by Consultant under this
Agreement become the joint property of both Consultant and County.
County is prohibited, without consent of the Consultant, which consent shall not be
unreasonably withheld, from distributing or otherwise disclosing to other parties, except
as required by regulatory sutfrorities, legal proceedings, or if necessary to effectively
utilize the services purchased herein, any reports, correspondence and work products
prepared for it by Consultant under this Agreement.
County Responsibility. In the event the amended Activity List set forth in the Response
is affected by County caused delays, Consultant shall notify County in writing of such
delay and after consultation with County, will reschedule completion dates. The total
amount of charges set forth on Exhibit "B" attached hereto and made a part hereof for all
purposes, shall not be altered as a result of any change in the Activity List timetable,
unless agreed to in writing by the County.
Time Recording. Consultant personnel shall maintain daily records of time charged and
expenses incurred in providing services under this Agreement. A summary of these
records will be included with each billing to the County. Detailed records will be
available for County inspection upon request.
Is=. County hereby engages Consultant from date of contract until project completion
or canceled by either party, such consulting services as are more particularly described in
the attached "Exhibit A" attached hereto and made a part hereof for all purposes. Notice
of cancellation must be in the form of a written instrument signed by the canceling party,
sent by the U.S. Postal Service, return receipt requested, to the addresses listed above.
The date of cancellation shall be the date that notice of cancellation is delivered to the
recipient. If canceled by the County. County shall pay Consultant for services rendered
and direct expenses incurred through the date of cancellation, Consultant shall provide to
County all work products generated through the date of cancellation, regardless of which
party cancels the contract.
Charges. All services performed by Consultant under this Agreement will be charged to
County at the basic rate plus expenses. Rates shall be based upon a basic rate of $90.00
per hour which shall remain in effect for the duration of the project for said consulting
services as enumerated in "Exhibit B". County shall authorize Consultant to deal with
applicable vendors by written Letter of Agency. The County Judge and County Auditor
will receive topics of any communication between vendor and Consultant. County will
reimburse Consultant for expenses incurred (including travel, auto mileage at S.35 per
mile, meals, lodging, long distance, postage, printing and other misc. itcnis) in
completion of this project with an estimated total of 51,000.00.
VUL- J~-.4-PAQft", M?nk A k
i
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•
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7
9. Payment Terms. County agrees to pay Consultant a 10% of base fee upon signing of
contract ($2,646.00), to be deducted as subsequent invoices are submitted. Charges will
be invoiced by Consultant upon completion or monthly (whichever comes first), in
arrears, and are due and payable within 30 days of receipt of invoice by County.
Balances paid within thirty (30) days of invoice date are subject to a finance charge of
1% per month on the unpaid balance. Invoices shall be sent to the Brazos County
Auditor's Office, P.O. Drawer 914, Bryan, Texas 77806-0914, Attn: Gayle Clements.
r
x 10. Amendments. This Agreement may be amended, subject to the written approval of both
Consultant and County, to include additional services. Any Activity List schedule
limitations included in the original Agreement do not apply to any amendment. Any
additional services will be billed at the rate stated on Exhibit "B".
11. Assignment. Consultant shall not assign this Agreement without the prior written
consent of the County.
12. Governing Law. This Agreement is performable in Brazos County, Texas and shall be
governed by and in accordance with the laws of the State of Texas.
13. Indemnity Consultant shall defend, Indemnify and hold harmless the County from
and against all claims, demands, actions, damages, costs and expenses, including
court costs and reasonable attorney's fees, arising out of the performance of this
Contract and caused by the negligence or carelessness of Consultant, Consultant's
employees, agents, officers and directors, the County and its employees and elected
officials.
•
This agreement shall constitute the entire agreement of the parties, shall inure to the benefit of
the parties hereto, their heirs and assigns forever, and any amendment, modification, or alteration
shall be of no force and effect unless embodied in writing and executed by the parties concerned.
Offered By
S.
v
Ben Sanford, Preside
Ben Sanford and Associates, Inc.
Accepted By
ef& 2LI-.01
Alvin . Jones, Co ty Judge
Brazos County
/C- (G-T )f ~l -24 --,q8
Date Date
VOL
n
u
BID TABULATION 98-041
DEMOLITION AND CONSTRUCTION Of A
TWO LANE BRIDGE, PCT. 3, SAXON ROAD
BLS
John Boegner
Desatpticn
Construction
Gen. Contractor
Total Bid Price:
$ 88,920.00
$ 94,125.00
1 sMr•
! G9 7M M
! 7A 49G M
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RENTAL CAR SERVICE • ANNUAL CONTRACT
1998.1999
•
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ADVANTAGE
RENTAL CAR
ENTERPRISE
BUDGET
Four door na W upprada
kdtuded
Noc
W -based on avalabsty
Oft Akport feel of %VkA b e)
odd 10% A AkW beMlon
WC
10% Nrport aoncesslat in
AddlbW or wftape Wwr NM
katudod
NICtrwsl provide a vdW
No dwpe
ddvWs loonso d dim
must be at bast 21
In stall or egolnkrp stall mle pe
unk*W relaspe h 90
fated Mm based on
3001tea Was per dap
WM outside Wb reprku
200 mleslday-1000 mks
ww" Dak ntbsp►
per WO&Q400 man per
200 min"
month. A60 mks S.15hnle.
Can irsvd h T XLA,01CWµ
COAR and Medoo
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6 31.00 6 167.00
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6 30.99 6 169.99
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6 32.00 S 19200
s 3399 6 17999
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6 31.00 6 201.00
6 3599 6 leg."
6 10.00 6 22000
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6 36.00 6 21600
6 37.9 6 209 99
6 12.00 6 231.00
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6 15.00 6 270.00
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6 59.9 6 319 99
6 5900 6 325.00
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6 59.90 6 351.90
6 59.9 6 299 99
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RECOAIMDMT*t ADVANTAGE RENTAL CAR
AWARD DATE: C1 Z!3 q a
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« STAR ARMORED INC TEXAS LICENSE 04M
ARMORED CAR SERVICE AGREEMENT
This Agreement made and entered Into by and between STAR ARMORED INC,
hereinafter referred to as 'Company', and BRAZ03 COUNTY hereinafter referred to as
'Customer. Customer Mailing Address: BRAZOS COUNTY- ATTN ACCOUNTS PAYABLE-
P O DRAWEE: 914. BRYAN- TX 778054914-
Customer Contact: KAYE WE7TEMANN_ 409-381.4292
WITNESSETH:
In consideration of the mutual covenants and agreements contained herein, the parties
Intending to legally bind themselves. their successors and assigns, hereby agree as follows:
(1) PERFO MANCE
(a) Scope of Opmagm The Company agrees to transport for and on behalf
of the Customer, currency, coin, negotiable instruments and other documents from:
1) BRAZOS COUNTY TREASURERS OFFICE 3001- 28TH ST., SUITE 313.
2) BRAZOS COUNTY ADULT PROBATION OFFICE, 202 E 27TH ST. SUITE 202.
3) BRAZOS COUNTY JUSTICE OF THE PEACE,p~ ~PkA@ E~P,100 ANDERSON
ST., COLLEGE STATION, TX. RX.6
4) BRAZOS COUNTY JUVENILE JUSTICE CENTER, HWY 21 WEST, BRYAN, TX,
and deliver to Wells Fargo Bank. Bryan, TX, In accordance with the following schedule:
Monday through Friday, one time per day for a total of five times per week.
Any extra trips, additions to or changes from this schedule requested by the Customer
shag be subject to adjustment of charge agreeable to the Company and the Customer.
SPECIAL PROVISIONS : Delivery must reach the bank by 12 Noon each day
(b) Terms of Pavment In consideration of the above specified
deliveries and services to be rendered by the Company, the Customer agrees to pay ft
Company fie sum of 1800.00 per month payable within ten (10) days after billing for such
services. Past due accounts shall be subject to an Interest charge at the rate of 18% per year,
The regular billing above stated does not Include the following holidays: New Years Day,
Memorial Day, July 4th, Labor Day, Thanksgiving Day, Christmas Day, President's Day.
Columbus Day, Veteran's Day, and M. L King Day, which are subject to an extra charge of
$25.00 per trip.
F, Special trips are defined as follows:
1. Any trip other than the Company's regular schedule or holiday pick-ups.
It. Any service rendered because of earlier than usual Customer dosing time.
Ill. The need to return to Customers bank to pick up change orders not called In
I on time.
N. When asked to return later because of a Customers unfinished deposit.
V. Any service after 8:00 P.M. New Years Eve and Christmas Eve, regardless
of whether or not Customer is scheduled for that night of the week.
i,
The charge for 'special Trip' service will be the Customers dally average rate plus
$48.00 per trip.
Page -1
STAR ARMORED INC COPY
Pss>t se Return
VIUL-IL.YAG& 761a
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Each time the Company* messenger Is delayed by the Customer for a period of more
than five (05) minutes to a maximum premise time of ten (10) minutes, while attempting to pick
up a deposit or deliver a change order, an extra charge of $10.00 will be added.
(2) EFFECTIVE DATE. Subject to the terms and conditions of this Agreement,
Company service shall commence on October 1, 1998 and shall continue for a period of twelve
(12) months. At the expiration of the term provided herein, the service shall be automatically
extended from month to month until either terminated by the Company or the Customer on thirty
(30) days written notice or until superseded by a new written agreement.
(3) CONDITIONS OF ACCEPTANCE. The Companys acceptance of any
shipments shall be conditioned upon the shipments being sealed and packed In containers made
of materials of strength, durability and quality sufficient to withstand handling, stacking, strapping
and rubbing incident to transportation by the vehicle, loading, unloading and transfer, and must
be identified in detail sufficient to enable the Company to determine that the commodity being
transported Is authorized to be shipped by the Company. The Company shall not be obligated to
receive any bag or package not property locked or sealed to its satisfaction and, In the event that
any bag or package is delivered to the Company not properly locked or sealed to Its satisfaction,
the Company shall under no circumstances be liable or responsible for any shortage claimed
with respect to the contents of such bag or package, Company assumes full responsibility for the
condition of the bag or package. The shipments shall be clearly labeled with the consignofs and
consignee's name and address and the staled value of each parcel or container.
(4) RESPONSIBILITY OF COMPANY. The Company shall be responsible for the
safekeeping of the commodities transported and/or warehoused for the Customer. Such
responsibility shall commence when the commodities have been received, accepted and
recelpted for by the Company and shall terminate when the commodities have been delivered to
and receipted for by the consignee thereof designated by the Customer.
(5) COMPANY LIABILITY. Uability of the Company In the event of shortage or loss
for whatever cause. Including its own negligence, shall not exceed the sum of $1,000,000.00 or
the declared value signed and receipted f~X at the time of shipment, whichever is less, on any
one shipment. Company or Customer may cancel or terminate this Agreement upon one (1)
days prior written notice In the event the Insurance required to be carried by Company under
paragraph 7 shall be either canceled or substantially altered or Company's Insurance underwriter
shall notify Company of Its Intentiona to cancel or substantially alter Companys cargo Insurance.
is
Company shall not be liable for loss or delay caused by ads of God. riot, war, or
Insurrection, or cause or event beyond the control of the Company. Notwithstanding anything
herein contained, the liability of Company hereunder shall not extend to, and Company shall not
be liable for, loss or damage hereunder arising directly or Indirectly from risks as described In the
following terms: (a) Hostile or war like action in time of peace or war. Including, without
limitation, action In hindering combating or defending against an actual. Impending or expected
attack, (1) by any government or sovereign power or by any authority or power maintaining or
using military, naval or air forces, or (2) by military, naval or air forces, or (3) by an agent or
agents of any such government, power, authority or forces: (b) Any weapon of war employing
atomic fission or radioactive force whether in time of peace or war, (c) Insurrection, rebellion,
revolution, civil war, usurped power, seizure or destruction under quarantine or customs
regulations, or confiscation by order of any government or public authority, or risks of contraband
or illegal transportation or trade; (d) Nuclear reaction or nuclear radiation or radioactive
contamination; (e) Shortages claimed In the contents of sealed or locked shipments not caused
by Company or its employees; (Q Loss Incurred In safe(s) on the Customer's premises, (g)
Breakage of statuary, marble, glassware, brkra-brac, porcelains or similar traglle articles or
erasure of magnetic date from computer media; (h) Any ad or default of Customer that Is the
direct and proximate cause of a loss or damage.
Page - 2
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STAR ARMORED INC COPY
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TM shall not be Mabel 10 no" t mdrioe or delay aaueed by road, strW or
weather conditions. pang The Company Is not a guarantor of any pldwp or delivery *w and such
In** are approximations or estimates.
(6) INDFMNIFICATIQN BY COMPANY_ Not withstanding any provision herein to the
contrary, the Company does hereby agree to Indemnify and hold harmless Customer from all
losses, claims of losses, damages, and expenses (Including without limitation attorney's fees)
asserted against Customer by third parties directly and proximately arising out of of occurring by
reason of the negligence or misconduct of the Company, Its officers, agents, employees or
authorized representatives.
(7) INSI_1RANC The Company shall at all tlmee maintain cargo and liability Insurance
In an amount sufficient to Insure the value of all commodities recelpted for by the Company for
Customer and any other shippers sharing such transportation and all commodities receipted for
and warehoused by the Company at Its facilities. The Company shall fumish Customer with a
certificate of Insurance upon written request.
(8) =MS, As a condition precedent to recovery, Customer must notify the Company
In writing of any claim or loss within twenty-four (24) hours after a loss Is discovered or should
have boon discovered In the exercise of duo care, and In any event within thirty (30) days after
the occurronce of any such lose and, unless notice shall have boon given, any such claim shall
be doomed to have boon waived. No action, suit or other proceeding to recover for any such
loss shall be maintained against the Company unless written notice shall have been given to the
Company as aforesaid, and unless such action, suit or proceeding shall have boon commenced
within twelve months of the discovery of such loss by Customer with respect to which suit, action
or proceeding shall be brought. Within thirty (30) days after giving of written notice of any claim
or loss, Customer shell furnish the Company detailed written proof of loss Including date of
shipment, name and address of consignee and consignor, and notice and description of the
shipment and the loss alleged. Customer agrees to cooperate with and assist the Company or
Its Insurer In the Investigation and recovery of such loss. Upon payment of a loss hereunder, the
Company or its Insurance company shall be subrogated to all the Customers rights and
remedies of recovery therefore.
(9) This Company is regulated by the Texas Board of Private Investigators and
Private Security Agencies, P.O. Box 13509, Austin, Texas 78711. (512) 476-3944
(10) SHIPMENT AND RETURN. When delivery of a shipment cannot be made for any
reason, the Company shall notify Customer and return the shipment to the Customer or to the
Company's vault for storage. Shipments that are refused by the consignee for any reason will be
returned to the Customer or to the Company's vault for storage and notification of such return
shall be given to Customer.
(11) RECONSTRUCTION OF CHFCKS- Customer agrees to cooperate to the fullest
extent to which It Is capable in reconstructing checks constituting a part of a loss and as to said
checks, the Company's liability shall be the payment to the Customer of. (a) Reasonable costa
necessary to reconstruct the checks plus any necessary costs because of stop-payment
procedures; (b) The face value of checks that cannot be reconstructed, provided proof of the
value thereof Is presented to the Company.
It Is understood and agreed by the parties to this Agreement that the words
'reconstruct', 'reconstructed' and 'reconstruction' shall mean to Identify the checks only to the
extent of determining the face amount of said checks and the Identity of the maker or the
endorser of each. Customer agrees, In case of loss, to promptly and diligently cooperate with
the Company In the Identification and replacement of lost, destroyed or stolen checks that had
been contained In any such shipment. Complete cooperation shall include but be limited to
requests by Customer to makers of stolen checks to Issue duplicates and. In the event the
makers refuse to do so. then assert all Its legal and equitable rights against said makers or to
subrogate such rights to Company and he assigns.
Page • 3
STAR ARMORED INC COPY
Pt"so Relum
VOL-L.,L.-nrapa.
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(12) CHANGES IN WRITING- This Agreement may not be changed or modified in any
way by oral statements or actions of any representative, messenger or agent of the Company or
Customer. Any change or modification of the Agreement must be reduced to writing and signed
by an officer of the Company and Customer.
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(13) COST INCREASES. The Company reserves the right to adjust the fees hereunder
proportionately for fuel or insurance cost Increases; provided, however. that the Company shall
notify the Customer thirty (30) days In advance of any such Increases and Customer shall have
the right to terminate service hereunder with thirty (30) days written notice to the Company as the
results of such increase.
(14) ADDRESS OF COMPANY- STAR ARMORED INC. P.O. BOX 4042. BRYAN.
TEXAS 77805. (409) 846-113
IN WITNESS WHEREOF. the parties have caused this Agreement to be executed by
their duly authorized officers or agents this _&I:Tday of 1998.
CUSTOMER:
BRAZOS COUNTY
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By: AtwJ W. 'Si~lES
Title: Couerl 'Tubar
COMPANY:
STAR ARMORED INC
ey
o~o~ount ExscW
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: September 29. 1998
ITEM: Permission to enter Clyde H. Williams' gropedy located off Wilson Pasture Road
for the pu=se of maintaining turn-a-round for trucks at de end of Wilson Pasture
Road and hauling water from stock pond to be used for improvements to roadway.
Signed permission form Is attached Site Is located In Precinct 2
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:. %
11. ACTION REQUESTED OR ALTERNATIVES:
S BMITTED BY: APPROVED BY:
Richard F. Vance, P.E. Commissioner William S. Thornton
County Engineer Precinct 2
CC98-084
ApprovedMIlDeniedO by Commissioners' Court
Date:
Alvin W. Jones unty Judge
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Akin W Jonas
County Judge
Tony Jonas B
Commissioner Pot 1 J
W,nalm S. Thornton U
Commissioner Pd Z
Randy Sims bps eero01
Commissioner Pot 0
Carey Cauley
Commissioner Pd 1
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Date
9
1. LAND OWNER AND ADDRESS (I%de ZZ • Alf
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II, LOCATION OF WORK ~it. d D 01, 'A on
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III. DESCRIPTION OF WORK TO BE DONE AA~•-t ~a .~s..,•••l ~t.
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1 IV. MAINTENANCE YES C NO _
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE ^
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(Owner will be notified prior to maintenance)
Richard F. Vance, P.E. Enewmer-AMe/Foreman
i County Engineer
OWNER'S SIGNATURE DATE 0"
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and 13dgae NUMPER ~f30001
DATE OF COURT MEETING: September 29. 1298
ITEM: Request from Wickson CMe S.U.D. to construct a 30 ft. road bore flor water line
Installation in the right of way of Pinetree Road approximately 0.4 mile from Its
Intersection with FM 974. Site Is located in Precinct 2.
SOURCE OF FUNDS: N/A
1. PRESENTATION:
A) No work will be perrNtted between front slope and/or beck slope.
B) The line shall be Installed 1) within 3.6 of and parallel to the right-d wey fine and/or T) in tM
case of a road bore, perpendicular to the fight-ofrway line.
C) If clearing of brush, trees and other obstruction Is necessary, It shall be the Appilcanrs
responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an Independent Geotechnlcal testing firm: copies of all test results shall
be furnished to the office of the Bravos County Engineer. .
E) Construction shall be In strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and H'ahwavs, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
II. ACTION REQUESTED OR ALTERNATIVES:
S MITTED BY: APPROVED BY:
Ichard F. Vance, P.E. Commissioner William S. Thornton
County Engineer Precinct 2
CC98-085
ApprovedCil/DenledO by Commissioners' Court
Date: Q - XQ -4r 8
Alvin W. Jones County Judge
VOL -71
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SAx~oN
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REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant)wickson Creek SUD proposes to
place a (type) water line& fhe right-of-way of (road) Pinetree Rd.
in Brazos County, Texas as follows:
The location or description of the proposed Installation Is more fully shown by 3
copies of the drawings attached to this notice.
1 understand and agree that
1. The County Engineer must by notified 72 hours prior to the beginning of
construction in order that he or his designated Inspector may inspect the
actual installation.
2. That all damage to the roadways and rights-of-way will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same become
necessary due to widening or towering, or other alteration of the
roadway or right-of-way.
4. That Brazos County will In no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
S. That the line will be constructed and maintained on the County right-of-way in
accordance with the Utility AecomModation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
8. That the line or tines will be constructed no less than twenty-four inches (241
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. That all sites will be barricaded during the construction period.
Construction of this line will begin on or after the 30t ay of September , 18_98
Firm: Wi cson Creek S.U.D.
By. -
TiUS: r:eneral Manager
Address: P. O. Box 4756
Bryan, Texas 77905
Phone: 409-589-3030
APPRWED BY COMMISSIONERS'
COURT ON:
1- ?a P,zr 2
Date '
A A'• 43
Alvin W. Jones. ty Judge 7/3o9 - 90
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The State of Texas, County of BRAZOS
•
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We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Alvin W. Jones, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and convect by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Loco! Government Code,
114.026)
Witness my hand this 2q At day of AgRze ogew A.D. 19. 9
&-a&4 4~~
MaryAnn N d
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this Z9'~ day of
SEPftwt 6-01 2 A.D. 19_JL_.
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Alvin W'-Joncs, Countf Judge
TonyVJ es,065gi issioner Precinct #1
01
Willian hornt , Co Precinct #2
Randy ' s, mmissioner Precinct #3
ssioner
Treasurer's Report dated: AUGUST 1998
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MYVVVI I~VV ,.~v~vv,.r,...
FUND NAME
FUND BALANCE
INCOMING
INVESTED TEXPOOL
SUB TOTAL
DISBURSED
FUND BALANCE
INVESTED
ENDING BAL
7131198
INTEREST • AUGUST
8/31198
8131198
GENERAL FUND
17,782,265.90
1,305,985.83
56,488.38
19,144,740.11
2,687,137.54
16,457,602.57
15,641,263.18
816,339.39
LAW LIBRARY
62,495.73
3,803.69
-
66299.42
1,399.72
64,899.70
-
64,899.70
APPELLATE JUDICIAL FUND
4,848.06
778.03
-
5,626.09
5,626.09
-
5,626.09
ALTERNATIVE DISPUTE RESOLUTN
1,370.00
1,440.00
-
2,810.00
2,810.00
-
2,810.00
LEOSE FUND
19,444.86
19,444.86
700.00
18,744.86
-
18,744.86
COUNTY RECORDS MANAGEMENT
110,464.83
4,726.02
115,190.85
12,665.14
102,525.71
-
102,525.71
COUNTY CLERK MGMT.FUND
126,084.41
1,993.58
134,077.99
2,90421
131,173.18
-
131,173.78
COURTHOUSE SECURITY FUND
214,115.84
9,697.58
-
224,413.42
-
224,413.42
224,413.42
SPECIAL FORFEITURE FUND
1,330.70
9.99
1,340.69
-
1,340.69
-
1,340.69
VIT INTEREST FUND
36,303.36
127.62
126.75
36,557.73
-
36,557.73
26,906.96
9,650.77
STATE LATERAL ROAD
51,921.81
512.89
64.59
52,49929
-
52,49929
13,110.79
38,788.50
ILE JUSTICE CENTER
94,591.58
1,740.64
-
96,33222
96,33222
0.00
-
0.00
GEN.PERMANENTIMPV,
4,613,170.85
1,889.94
-
4,615,060.79
27,885.68
4,587,175.11
4.740.834.38
153,65927
ROAD & BRIDGE PROJECTS
1,289,398.65
97,11724
7,470.09
1,393,985.98
198,673.60
1,195,312.38
1,044,782.45
150,529.93
HEALTH DEPARTMENT
352,022.69
85,01726
-
437,039.95
89,46721
347,572.74
347,572.74
VOTER REGISTRATION
38,395.44
19.58
174.86
38,589.88
300.00
38.289.88
37,119.15
1,170.73
M.S.J. EXPANSION
6,993,512.82
-
28,881.17
7,022,393.99
2,451.50
7,019,942.49
7,041,413.33
21,470.84
COURTHOUSE IMPROVEMENT 1
999,07326
4,140.29
1,003,813.55
4,994.00
998,819.55
1,006,27528
,455.73
RIGHTOFWAY
999,07326
-
4,74029
1,003,813.55
-
1,003,813.55
1,00627528
2,461.73
CAPITAL ROADS - R&B
999,07326
4,74029
1,003,813.55
1,003,813.55
1,,06.27528
,461.73
HEALTH b LIFE INSURANCE
962,650.31
242,382.12
3,374.49
1,208,406.92
212,662.58
995,744.34
716,343.09
279,40125
PAYROLL
172,565.04
759,355.81
931,920.85
750,327.54
181,593.31
181,593.31
BAIL BOND BOARD FUND
49,649.22
1,166.72
50,815.94
15.00
50,800.94
50,300.94
COUNTY GRANTS
26,853.11
903.58
25,949.59
56,246.13
82,195.72
82,195.72
TTLOF ACCTSJN POOL
35,947,568.71
2,524,668.12
110,801.20
38,583,038.03
4,144,16207
34,438,875.96
32,281,199,11
157,676.79
GEN.OBLIG.DEBTSVC.
1,866,468.64
247,273.53
8,157.47
2,121,899.64
969.84
2,120,929.80
1,866,139.71
254,790.09
MEE
MM
M=
TOTAL
37,814,037.35
2,771,941.65
118,958.67
40,704,937.67
4,145,131.91
36,559,805.76
34,147,338.88
2,412,466.88
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This report is submitted as the and carrot to Commissioners Coact by x ~V-4x~- Bnuos County Treasurer, on 1998.
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