HomeMy WebLinkAbout1998-08-11-0900AM-Regular•
AGENDA
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
AUGUST 11, 1998 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 20 STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Judge Jones.
2. Pledge of Allegiance - Judge Jones.
BR.AZOS COUNTY
BRYAN. TEXAS
3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-related issues not scheduled on the agenda.
Please limit subject matter to five minutes. The Commissioners will receive the
information, conduct research into the matter, and/or place the matter on a future agenda
for discussion. (A recording is made of the meeting; therefore. please give your name
and address for the record.)
4. Presentation of proposed budget for Fiscal Year 1999 by County Judge.
Consider and take action on agenda items 5 - 23:
5. Budget Amendment 97/98-40.
6. Personnel Change of Status.
7. Payment of Claims.
8. Vote to place a proposal to adopt the 1998 tax rate on a future agenda.
9. Establish date and time for public hearing on the proposal to adopt the tax rate for 1998.
10. Establish date and time for public hearing regarding the proposed budget for Fiscal Year
1999.
11. Resolution expressing appreciation to officials responsible for tobacco litigation
settlement for Texas counties.
12. Resolution supporting the retention of the Farm Service Agency in College Station.
Texas. '
13. Request for temporary supplemental pay for a Brazos Center employee.
14. Tax Resale Deed and authorization for County Judge to executt deed for a 41 foot by
.00 foot tract out of the Ettle Addition. City of Bryan, to Brenda J. Lamar.
15. Approval of election judges, alternate judges and early voting judges.
16. Authorization for County Judge to execute a deed for the right-of--way for FM 158.
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Commissioners Court Meeting Agenda
August 11, 1999
Page Two
17. The acceptance of Rustic Oaks Phase H for Brazos County maintenance. Subdivision
is located in Precinct 3.
18. Wickson Creels Special Utility District's cost estimate of $9,200.00 to relocate
approximately 1,600 feet of 6" PVC water line in the right-of-way of Wheelock Road.
Site is located in Precinct 2.
19. Blanket Purchase Orders.
a 556,000.00 to Government Records for County Clerk
b. 52,000.00 to The Eagle for Commissioners Court
c. $1,000.00 to Pharmerica Medical Supplies for the Jail
20. Requisition from Capital Projects Fund for a weedeater/edger for the Jail.
21. Requisition from Capital Replacement Fund for a computer replacement for Computer
and Network Services.
22. Request for Advertising forbid for Energy Conservation Measure -Courthouse Cooling
Tower Replacement.
23. Approval of minutes for Commissioners Court meetings conducted on April 7, 1998,
April 14, 1998, April 21, 1998, April 28, 1998 and for workshops conducted on April
13, 1998 and April 28, 1998.
24. Presentation by Health Department regarding Employee Wellness Program.
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The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made two business days before the meeting.. To make
arrangements, call (409) 361-4102.
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25. Announcement of interest items and possible future agenda topics.
26. Call for citizen input and/or concerns.
27. Adjourn.
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COMMISSIONERS' COURT
REGULAR MEETING
AUGUST 11, 1998
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, August 11, 1998, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley A Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
The County Judge gave the invocation and led the pledge
of allegiance.
There was no citizen input and/or concerns.
The County Judge deviated from the agenda and proceeded
to agenda item number 24 a presentation by the Health
Department concerning an Employee Wellness Program. Marcie
McDonald, Preventive Health Services Coordinator, spoke on a
program she is developing for County employees emphasizing
nutrition, stress management and exercise.
The County Judge then presented the proposed budget for
Fiscal Year 1999. Included in the budget are longevity pay
and funds for merit raises. A copy will be filed in the
County Clerk's office for public inspection.
The Court next considered Budget Amendment #97/98-40.1
through 40.2, which would reallocate funds budgeted for County
Court at Law #1 and Building Maintenance. on motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
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Commissioners Court meeting August 11, 1998
The Court proceeded to consider the change of status of
the following employees.
NAME DEPARTMENT REASON
Tatum, William R CCL $2 Resignation
Martinez, John A CCL #2 New Employee
Zambrano, M Juvenile Serv. Resignation
Dinkel, Julie Juvenile Serv. Resignation
Woodrow, Jackson Juvenile Serv. New Employee
Odstricil, R H Juvenile Serv. New Emp Temp
Arnold, Angela Juvenile Serv. New Emp Temp
Hernandez, Elias Juvenile Serv. New Emp Temp
Carroll, Kenneth J S/O Jail New Employee
Crawford, Benton S/O Jail Resignation
Glidewell, Peter E S/O Jail Resignation
Warner, Donald A S/O Jail Tran to SO Adm
White, Carey E S/O Jail A Tran in dept
on motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the changes as
submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
98-008710 through 98-008938
On motion by Commissioner Jones, seconded by Commissioner
Thornton, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered placing a proposal to adopt the
1998 tax rate on a future agenda. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to place a proposal to adopt the 1998 tax rate on
a future agenda.
The Court next considered establishing a date and time
for a Public Hearing on the proposal to adopt the tax rate for
1998. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to set
Tuesday, August 25, 1998 at 1:00 p.m. as the date and time for
the Public Hearing on the proposal to adopt the tax rate for
1998.
The next matter for consideration was the establishment
of a date and time for the Public Hearing concerning the
proposed budget for fiscal year 1999. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
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Commissioners Court meeting August 11, 1998
voted unanimously to set Tuesday, August 25, 1998 at 2:00 p.m.
as the date and time for the Public Hearing on the proposed
budget for fiscal year 1999.
The County Judge read aloud a Resolution recognizing the
excellent representation provided by the County Judges and
Commissioners Association of Texas and the Texas Association
of Counties, and further acknowledged the extraordinary public
service rendered by Representative Robert Junell, Senator Bill
Ratliff, Speaker Pete Laney, other state leaders, and James
Allison & Associates. on motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to adopt a Resolution expressing appreciation to officials
responsible for the tobacco litigation settlement for Texas
counties.
The County Judge read aloud a Resolution stressing the
benefit of having the Farm Service Agency in College Station.
on motion by Commissioner Thornton, seconded by Commissioner
Sims, the Court voted unanimously to adopt a Resolution
supporting the retention of the Farm Service Agency in College
Station, Texas.
The next matter before the court was a request for
temporary supplemental pay for a Brazos Center employee. Due
to the extended absence of the Landscape Manager caused by an
on the job injury, the Director of the Brazos Center is
requesting' temporary supplemental pay be given to Pam
Beltrand. Ms. Beltrand will be performing the duties of the
Landscape Manager until her return to work. on motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve the payment, of temporary
supplemental pay to Pam Beltrand.
Commissioners Court meeting August 11, 1998
on motion by Commissioner Cauley, seconded by
Commissioner Thornton, the Court voted unanimously to
authorize the County Judge to execute a Tax Resale Deed to the
following individual:
Brenda J. Lamar - a 41 foot by 100 foot tract out
of the Ettle Addition, City of Bryan, Brazos
County, Texas.
The Court next considered the approval of an election
judge, alternate judge and early voting judge for the November
3, 1998 general election. Celia Goode Haddock and Darlene
Nichols will serve as Central Counting Judge and Alternate
Judge and Barbara Petty will serve as Early Vote Judge. On
motion by Commissioner Thornton, seconded by Commissioner
Jones, the Court voted unanimously to approve the previously
noted individuals as Central Counting Judge and Alternate
Judge and Early Vote Judge.
The next matter for consideration was the authorization
for the County Judge to execute a deed for a 0.1987 acre tract
of land adjacent to FM 158. The land is needed for the
widening of FM 158. On motion by Commissioner Thornton,
seconded by Commissioner Sims, the Court voted unanimously to
authorize the County Judge to execute a deed for a tract of
land to be used to widen FM 158.
The Court next considered acceptance of Rustic Oaks
Phase II Subdivision in Precinct 3. Commissioner Sims move to
accept. Commissioner Cauley seconded the motion.
Commissioner Thornton pointed out that the word roads needed
to be included in the motion. Commissioners Sims and Cauley
withdrew their motion and second. Then on motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to accept the roads in Rustic Oaks Phase II
Subdivision for County maintenance.
The Court next considered a cost estimate from Wickson
Creek Special Utility District in the amount of $9,200.00 to
relocate approximately 1,600 feet of 6 inch PVC water line in
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the right-of-way of Wheelock Road. This includes tying back
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Commissioners Court meeting August 11, 1998
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into the existing line and clean up of the ditch line. The
site is located in Precinct 2. The County Engineer stated
that all appeared to be in order and recommended approval. on
motion by Commissioner Thornton, seconded by Commissioner
Cauley, the Court voted unanimously to accept the cost
estimate from Wickson Creek Special Utility District.
The Court proceeded to consider the following blanket
Purchase Orders:
Government Records County Clerk $56,000
B/CS Eagle Comm. Court $ 2,000
Pharmerica Jail $ 1,000
On motion by Commissioner Sims, seconded by Commissioner
Cauley, -the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of a requisition from
Capital Projects Fund for the following purchase:
a) Weed Eater/Edger for Jail $220.00
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the requisition
to be paid from Capital Projects Fund.
The Court next considered approval of a requisition from
Capital Replacement Fund for the following purchase:
a) Computer replacement for the CNS
department $1,371.00
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the requisitions
to be paid from Capital Replacement Fund.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 98-059 an Energy
Conservation Measure - Courthouse Cooling Tower Replacement.
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to authorize the Purchasing
Agent to advertise for bids for the Cooling Tower Replacement.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in April, 1998 on the
following dates: 7, 14, 21, 28 and Workshops held on April 13
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Commissioners Court meeting August 11, 1998
and 28, 1998. On motion by Commissioner Sims, seconded by
commissioner Cauley, the Court voted unanimously to approve
the minutes as submitted.
Item 24 of the agenda was presented at the beginning of
the meeting.
The County Judge made the following comments:
1) There will be a Blood Drive tomorrow.
2) There will be a change made in parking
space allocation in the Texas Avenue
parking lot on February 1, 1999.
3) He met with Eric Zimmerman and Dr. Jim
Mazurkiewitz concerning a hay hot line.
4) The burning ban is still in effect.
Under citizen input and/or concerns, Demetrios Basdekas
asked if the County had been asked for financial assistance by
St. Joseph Hospital. He was told no.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held August 11, 1998 have been examined and are approved in
open Court this the 15 day of 19-2L,
in Bryan, Brazos County, Texas.
Alvin W. Jones
County Judge
Wm. S. Thornton
Commissioner,
Precinct No. 2
To Jone
Commissioner//,
Precinct No. ]n D
Commis oner,
Preci ct No. 3
rey ley, Jr. '
Commis irno. er,
Precin t N4
Akopo
Mary MnN War
County Clerk
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1997-1998 BUDGET YEAR
NO. 97/98-40.1 through 40.2
On this the 11th day of August 1998 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on August 11, 1998 the Court heard and approved
a budget amendment for the 1997-1998 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could- not be
reasonably included in the original budget adopted September 23,
1997 the following amendment(s) to the' original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 11th day of August 1998.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
Bys Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor ;
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 97/9840.1
3111/93
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 230003 619000 DR Visiting Court Reporters $ 4,500-00
01 230001 516100 CR Hourly - Staff $ 41500.00.
Count Court at Law #1
To move unexpended funds from Hourly - Staff to Visiting Court Reporters.
Position 0903-1 will be vacant for approximately 3.5 vav periods.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 97/98-40.2
R/4/9R
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 170001 715000 Dr Rental Equipment $ 500.00
01 170001 650500 Cr Building Maintenance $ 500.00
Building Maintenance
To reallocate budget to allow for the rental of a crane to be used to move air condition related
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING:
ITEM: Consider and take action on acceptance o1• R stic Oaks Phase II for Brazos
County maintenance. The roads and drainage structures meet Brazos County
standards as required per the Subdivision and Development Regulations. Subdivision
is located in Precinct 3.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:.
11. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: APPRO ED B
Richard F. Vance. P.E. Commiss' er Randy Sims
County Engineer Precinct
CC98-071
Approvedl~/Denied❑ by Commissioners' Court
Date:
Alvin W. Jones, ounty Judge
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001 -
DATE OF COURT MEETING: August 11. 1998
ITEM: Consider and take action on Wickson Creek S.U D 's cost estimate of $9-200.00
to relocate agproximately 1.600 feet of 6" PVC water line in the right of way of
Wheelock Hall Road: cost estimate includes relocating valve bng back into the
existing line and clean up of ditch line: Manual Requisition No. 18281 is attached Site
is _located in Precinct 2.
SOURCE OF FUNDS: N/A
1. PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) The line shall be installed 1) within 3-6 of and parallel to the right-of-way fine and/or 2) In the
case of a road bore, perpendicular to the right-of-way line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicants
responsibility to do so and to remove all cleared brush, trees eta from County rightof-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent Geotechnical testing firm; copies of all test results shag
be furnished to the office of the Bravos County Engineer.
E) Construction shall be In strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and High, published by the Texas Department of Transportation,
and all other State and Federal laws governing utility construction.
11. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY: APPROVED BY:
Richard F. Vance, P.E. Commissioner William S. Thornton
County Engineer Precinct 2
CC98-070
Approvedl](/DeniedO by Commissioners' Court
Date: J9 - I /-!S j9
Alvin Vi. Jones, C my Judge
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WICKSON CREEL[ SPECIAL UTILITY DISTRICT
POST OFFICE SOX 47"
BRYAN. TEXAS 7"0&4766
TelyYwa (ao~) S~ii0i0 Rau f40q ilii!!s
August 4, 1998
Brazos County Road t Bridge
Attn: Linda Muegge
2617 Hwy. 21 West
Bryan, Texas 77803
Re: Water line relocate on Wheelock Hall Rd.
Dear Lindas
He propose to relocate approximately 1,600 ft. of 6" PVC
water line inside private easement, relocate valve, tie back into
existing line, and clean up ditchline for the estimated cost of
$9,200.00.
Feel free to contact us if you have questions.
Sincerely,
Kent Watson
General Manager
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