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HomeMy WebLinkAbout1998-06-09-0900AM-Regular• r t 1 x 47 i n BR.AZOS COUNTY BRYAN. TEXAS AGENDA c .! 90 J11N PM to 2 Q L Ot BRA ?.0 1 i 1' r.,,,,,muUS i _!.A t 9 r, 711 r- BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, NNE 9, 1998 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Thornton. 2. Pledge of Allegiance - Commissioner Thornton. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county- related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A record is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 - 23: 4. Budget Amendment 97/98 -32. 5. Personnel Action Forms. 6. Payment of Claims. 7. Approval to engage a firm for architectural services for preliminary design work for Justice of the Peace/Constable offices. 8. Determining the method of selection of an external auditor. 9. Revised Policy and Procedures for County-owned credit cards. 10. Amendment No. 1 to the Research Agreement between Texas Engineering Experiment Station and Brazos County. 11. Appointment of an administrator and committee for County Sick Leave Pool. 12. Extension of time for submitting documentation for reimbursement from F1exOne (Section 125 Plan). • 13. Letter of Agreement with Pappafotis Consulting for Contractor's Workrelated to Criminal Justice Policy Council Live Scan Interface - Electronic Arrest Reporting. Y 14. Blanket Purchase Orders. VOL 1 tP1Y:OAPL.77g1���� Commissioners Court Meeting Agenda June 9, 1998 Page Two 15. Requisitions from Capital Projects Fund: a. Replacement computer for Constable, Precinct 4 b. Replacement computers for District Attorney's Office 16. Requisitions from District Attorney's Crime Fund: a. Computer software for Brazos Valley Narcotics Trafficking Task Force b. Laptop computer for Brazos Valley Narcotics Trafficking Task Force 17. Award of Bid No. 98 -048, Uniform Rental Service. 18. Approval to advertise Bid No. 98 -053, Oil and Filter Bid - Annual Contract. 19. Acceptance of Warranty Deed from Edgar Jack Irick and Edna Lee crick on the expansion and improvements to Dilly Shaw Tap Road and House Cemetery Road located in Precinct 2. 20. Acceptance of Warranty Deed from Justin Irick on improvements to House Cemetery Road located in Precinct 2. 21. Request from GTE to install parallel cables in the right -of -way of Rabbit Lane and Thunman Road beginning at the intersection of Rabbit Lane and Woodville Road and ending at Thurman Road and FM 2223 intersection. Site is located in Precinct 2. 22. Request from GTE to construct a road bore in the right -of -way of Fawn Lake Drive and install parallel cables in the right -of -way of Dilly Shaw Tap Road beginning at FM 974 and extending for a distance of 11,650 feet. Site is located in Precinct 2. 23. Request from Wickson Creek SUD to construct a road bore for water line installation in the right -of -way of Lloyd Lane approximately 3,200 feet from its intersection with Forsthoff Road. Site is located in Precinct 3. 24. Call for citizen input. j 25. Announcement of interest items and possible future agenda topics. 26. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 3614102. q I i *I I t P 9 t a k Y R 1 t • we-11 BR.AZOS COUNTY CUR BRYAN, TEXAS BRAZOS COUNTY COMMISSIONERS COURT AGENDA ADDENDUM Consider and take action on the application for a "COPS MORE '98" Grant for the purchase of a Jail Management System and a Records Management System for the Sheriffs Office Administration. I� Y COMMISSIONERS' COURT REGULAR MEETING JUNE 9, 1998 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, June 9, 1998, with the following members of the Court present: Alvin W. Jones, County Judge, Absent; Tony Jones, Commissioner of Precinct 1, Absent; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3, Presiding; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Thornton gave the invocation and led the pledge of allegiance. Under citizen input and /or concerns merion (Slim) Ellis asked what the law was on how close you could excavate to an adjoining piece of property. Commissioner Sims recommended that the citizen contact an attorney. The Court next considered Budget Amendment #97/98 -32.1, which would reclassify funds budgeted for Road and Bridge. Commissioner Sims asked if the contingency funds were coming from the General Fund. He was informed that they were unexpended funds from the 96 -97 Road and Bridge budget. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. a t K b • � lip r4.�.�.�.���� t "� ' S, ♦.. ' At ta+'' ti's 'i t Y ±'_.ltr!',W.�d.r� .r ..� - �.de gLe - _ •} z +�, . �.�_. _ .. _. ... ... __.. .. -. .. - _.. �. _. .- _ ...' 'tea°', 1ss�..r i � r ■ Commissioners Court meeting June 9, 1998 The Court proceeded to consider the change of status of f the following employees. NAME DEPARTMENT REASON Rouse, Charles Brazos Center Termination Beltrand, Pamela Brazos Center Promotion Petty, Kenneth Brazos Center Promotion Saxon, Vickie Constable Pct 6 Resignation Angie Hobson Constable Pct 6 New Employee Wendt, Kristy District Clerk Promotion Cox, Johnny Juvenile Serv. New Employee i Curtis, Alfred Road & Bridge New Employee Limon, Joel Road & Bridge Termination Leflore, Jimmy Road & Bridge Resignation Reyes, Gerard Jr. Road & Bridge New Emp Temp ` Woerz, Bret A S/O Administration Resignation Matinez, Paul S/O Administration Tran SOJ /SPA Ledesma, Ricardo BVNTTF NG /Sal Inc Welch, Michael BVNTTF NG /Sal Inc Frank, Edward BVNTTF NG /Sal Inc Glidewell, R BVNTTF NG /Sal Inc Field, Carla BVNTTF NG /Sal Inc Tidwell, Jane BVNTTF NG /Sal Inc `• On motion by Commissioner Thornton, seconded by Commissioner Cauley,-the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as • submitted by the County Treasurer for payment: 98- 006799 through 98- 007045 On motion by Commissioner Cauley, seconded by Commissioner 1 Thornton, the Court voted unanimously to approve the Claims as i submitted. L The next matter before the Court was to consider approval to engage a firm for architectural services for preliminary design work for the Justice of the Peace and Constable Offices. On motion by Commissioner Cauley, seconded by r Commissioner Thornton, the Court voted unanimously to engage a firm for architectural services for preliminary design work for the Justice of the Peace and Constable Offices. The next matter for consideration was determining the t ;+ method of selection of an external auditor. Commissioner Sims •- ; recommended not going to the expense of soliciting bids for i external audit service and to reappoint the firm of Ingram, Wallis to do the external audit. He explained that in doing so, it would save the County between $4,000 and $5,000. On VOL PAGE�..m.aryreo�r f .� .. J'a /'...+.I . Cummissioners Court meeting June 9, 1998 motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to reappoint the firm of Ingram, Wallis to do the external audit and authorized Commissioner Sims and the County Auditor to negotiate a contract. The next matter for consideration was the revised credit card policy. Bill Turner, District Attorney, stated that the finance charges are the responsibility of the department head responsible for the delay. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to adopt the revised credit card policy. A copy of the revised policy is attached hereto. The Court next considered Amendment No. 1 to the Research Agreement between Texas Engineering Experiment Station and Brazos County for the energy study. This is necessary because Dr. Namir Saman a Co- Principal Investigator terminated his employment with TEES /TAMU. In accordance with Article 2 of the referenced agreement, the Court's approval is needed to replace Dr. Saman as Co- Principal Investigator with Aamer Athar. Dr. Jeff Haberl will remain a Co- Principal. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve Amendment No. 1 to the Research Agreement. A copy of Amendment No. 1 is attached hereto. The next matter before the Court was the appointment of an administrator and committee for the County Sick Leave Pool. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to appoint Ruth McLeod, administrator and the County Judge and Commissioner Cauley as committee members. The Court next considered an extension of time for submitting documentation for reimbursement from Flexone (Section 125 Plan). On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to extend the time• for submission of receipts for the 1997 7 c. • • • �J b I I E Commissioners Court meeting June 9, 1998 Cafeteria Plan year through June 30, 1998. In order to file for reimbursement, receipts must be dated prior to December 31, 1997. The Court next considered a Letter of Agreement with Pappafotis Consulting for Contractor's work related to Criminal Justice Policy Council Live Scan Interface - Electronic Arrest Reporting. In a memo to the Court, the County Auditor explained that the County did not have a written agreement with Mike Pappafotis to provide software support for the live scan finger print /arrest program, nor was there a formal contract developed with the selected vendor, sole source designation, or exemption from competitive bidding. He suggested approving the letter as soon as possible in order to receive final funding. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to approve the Letter of Agreement with Pappafotis Consulting. A copy of the Letter of Agreement is attached hereto. The Court proceeded to consider the following blanket Purchase Orders: MicroAge CNS $2,000 C. Brackett, PhD. Juvenile Services $8,500 Video Systms Plus BVNTTF $ 800 Tx Communications BVNTTF $ 600 K.D. Timmons BVNTTF $ 500 On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered approval of requisitions from Capital Expenditures for the following purchases: a) Replacement Computer for Constable Pct. 4, $1,004.00 b) Replacement Computers (6) for District Attorney $6,024.00 On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisitions to be paid from Capital Expenditures The Court next considered approval of requisitions from the District Attorney Crime Fund for the following purchases: R� Commissioners Court meeting June 9, 1998 a) Computer Software for Brazos Cvalley Narcotics Trafficking Task Force $2,121.70 b) Laptop computer for Brazos Valley Narcotics Trafficking Task Force $2,046.00 on motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisitions to be paid from the District Attorney Crime Fund. The Court next considered awarding the following bid: Bid No. 98 -048, Uniform Rental Service Kay Wetteman, Buyer, recommended acceptance of the bid submitted by Rental Uniform Service on Section I a -d; Best Uniform Service on Section I e -i; and G &K Services on Section II a -d & Section III a -c. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Buyer and awarded the contract as noted. A copy of the bid tabulation is attached hereto. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 98 -053 Oil and Filters Annual Contract. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for oil and filters. The Court next considered acceptance of a Warranty Deed for right -of -way on Dilly Shaw Tap Road and House Cemetery Road in Precinct 2. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos i County a Warranty Deed from Edgar Jack Irick and Edna Lee Irick for the expansion and improvements to Dilly Shaw Tap Road and House Cemetery Road. The Court next considered acceptance of a Warranty Deed for right -of -way on House Cemetery Road in Precinct 2. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed 7 'Alta i .d I WM1 f �i n t i • • ;A L S r T f t 1 i Commissioners Court meeting June 9, 1998 from Justin Irick for the expansion and improvements to House Cemetery Road. The Court next considered the request from GTE to construct parallel cable installation in the right -of -way of Rabbit Lane and Thurman Road beginning at the intersection of Rabbit Lane and Woodville Road and ending at Thurman Road and FM 2223 intersection. The site is located in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from GTE and authorized the installation. A copy of the request is attached hereto. The Court next considered the request from GTE to construct a road bore in the right -of -way of Fawn Lake Drive and install parallel cables in the right -of -way of Dilly Shaw Tap Road beginning at FM 974 and extending for a distance of 11,650 feet. The site is located in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from GTE and authorized the installation. A copy of the request is attached hereto. The Court next considered the request from Wickson Creek Special Utility District to construct a road bore for water line installation in the right -of -way of Lloyd Lane approximately 3,200 feet from its intersection with Forsthoff Road. The site is located in Precinct 3. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the request from Wickson Creek Special Utility District and authorized the installation. A copy of the request is attached hereto. The Court next considered the addendum to the agenda which was an application for the COPS MORE 198 Grant. The Commissioners Court meeting June 9, 1998 Grant to be administered by the Sheriff's office will create a computer based records and jail management system for that office. This is a 75% federally funded and 25% locally funded grant. On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to authorize the County Judge to make application on behalf of Brazos County to the U.S. Department of Justice, Office of Community Oriented Policing Services and accept on behalf of Brazos County such grant funds as may be tendered. A copy of the application is attached hereto. Under citizen input and /or concerns, Bill Jeanes, Risk Manger, informed the Court that the Brazos County Relay for Life Team raised between $1,200 and $1,500 for cancer research. Commissioner Sims made the following comments: 1) There will be a Work Shop today at 2;00 p.m.. 2) There will be an Emergency Meeting today at 1:45 p.m. to consider a burning ban in the rural areas. 3) The County will probably ban aerial fireworks for July 4th. Commissioner Cauley said that every department should send an employee to the Records Management meeting at 11:00 a.m. There being no further business to come before the Court, the meeting was adjourned. m f� 1 r r� The foregoing minutes of the Commissioners Court meeting held June 9, 1998 have been examined and are approved in open Court this the ,25 f4 day of Q om, , 19_2L, in Bryan, Brazos County, Texas. Alvi W. Zonev Tony Jon6s County Judge Commissionbr, Precinct No. A.Alkh nton andy Si Commissioner, Commis loner, Precinct No. 2 Preci ct No. 3 uCt%ac4 Ca ey Cau ey, Jr. Mary Ward Commissio er, County Clerk Precinct o. 4 t i it i S a i i r' • 1 r' • 1 '� ,BRAZOS COUNTY COMMISSIONERS' MEETING ON J4 Nt+. 9, i i i i r. AT • ,7, A.K. �a 1 ,h H ' 1 } l � �l 4n1. ' • IF } i • .. 1 1 1 AWOR ! 'S Bown IN Mai - r _ r FA NO,, MIX, l � �l 4n1. ' • IF } i • .. 1 1 1 9. A.M. BRAZOS COUNTY COMMISSIONERS' MEETING ONJ�We., AT t. •i' m ■AP EA .,r , BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1997 -1998 BUDGET YEAR r- NO. 97/98 -32.1 On this the 9th day of June 1998 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on June 9, 1998 the Court heard and approved a budget amendment for the 1997 -1998 budget year for Brazos County, , Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 23, ,---� 1997 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 9th day of June 1998. j THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge ; Original: County Clerk's Office and attached to the original budget i Copies: County Auditor County Treasurer Commissioners' Court Minutes ' Budget Amendment File ; 1 , } s Y t i 3 C ] J BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 97/98 -32.1 6/9/98 FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 11 560001 611300 Dr Contingency $452,786.00 11 490280 Cr Transfer From General Fund 452,786.00 01 I� 916500 ;Prepared;$y::;. �: r�� .:, H •r ,qtr, Prov iAPed Bys .:. Dr lTransfer to Road & Bride $452,786.00 .�`�'��!,,; ,.�'~ j t• 1 t ate�. /frV�Oi /� �� 01 470200 Cr Reserve Contingency 452,786.00 01 470200 Cr o' $500,000.00 01 1 470100 Dr $500,000.00 Budget amendment necessary to reclassify unexpended funds related to the Road and Bridge at September 30, 1997. R &B budget is being increased in keeping with the order of Commissioners' Court for the budget year ending September 30, 1998. At 9 -30 -97 the actual unexpended budget for R &B was not known and fund balance was properly reserved, with the intention of providing the funds to R &B once all audit adj ustments were made. M� V Id • a z I� ;Prepared;$y::;. �: r�� .:, H •r ,qtr, Prov iAPed Bys .:. �D� .�`�'��!,,; ,.�'~ j t• 1 t ate�. /frV�Oi /� �� �•� wsi' i�eiilo:+.•►74�i.1�_E.�� �Date:,e..ib� .;.1' �:...+asuti..,�i+°4-a��!:.ti..3' o' • 1r r a O� . �l BRAZOS COUNTY, TEXAS POLICY AND PROCEDURES MANUAL COUNTY OWNED CREDIT CARDS Policy Number Date: January 23, 1995 Amended: June, 1998 Authorized By: Commissioners' Court PURPOSE This policy establishes the authority of the Commissioners' Court to allow the use of County owned credit cards. Such cards are issued by the County depository, in Brazos County's name. This policy establishes both responsibility and accountability for the use of these cards. The following procedures standardize the methods to be used for payment of these expenditures. As provided for in Vernon's Texas Codes Annotated, the County Auditor's office has the expressed oversight responsibility for all credit cards owned by the County and will be responsible for the distribution and use of the cards. The following $olicy and procedures were adopted by the Brazos County Commissioners' Court on this the _12 day of _ 1998. This policy replaces and supersedes any previous County policy regarding the use of County owned credit cards. Alvin V. Jones, Co ty Judge A. GENERAL POLICY Each department authorized to have credit cards by Commissioners Court may be issued up to eight credit cards, depending upon departmental needs. The department head is responsible for determining the number of credit cards needed. These authorized credit cards will be issued by the County Depository. Each credit card may only be used by an employee who has been authorized by the department head and who has Wined the back of the card. B. CREDIT CARD INVENTORY One person within each department will be designated by the department head as the credit card custodian to oversee the credit cards. The release and return of the credit cards and a sign out log will be controlled by the custodian AU� 1 ' t ' i 1 I BRAZOS COUNTY, TEXAS COUNTY OWNED CREDIT CARDS POLICY AND PROCEDURES - AMENDED June, 98 B. CREDIT CARD INVENTORY (CONTINUED) • When the credit card is needed, the designated person will release the card to the authorized user and the user will sign out the card. A sign out sheet will be maintained by the designated person and will include the name of the employee, the date the card was given to the employee and the t date the card was returned. When the card is not in use it is to be under the control of the 6 designated custodian. C. USE OF CREDIT CARDS The credit cards may SAX be used on out of town trips for Brazos County business. The i following types of purchases are generally acceptable for credit card use: (1) hotel and meal expenses for travel and training (2) gas for out of town travel in departmental cars or vans (3) gas for rental car travel. Expenses hM acceptable for credit card use: (1) food at gas stations or drive -in groceries (2) tips (3) alcohol (4) clothing or supplies (S) registration for training • (6) telephone purchases of any type (7) room service (8) car rentals (9) purchases within Brazos County (10) in room pay - per -view movies (11) any other purchases not approved in advance by the department head. P D. CREDIT CARD DISTRIBUTION AND RETURN The person using the credit card is responsible for returning the card to the designated custodian the next work day after returning to their duty station. The card should be returned personally to the custodian. DO NOT place the card on his or her desk, clip it to the door, etc. i E. DISTRIBUTION OF CHARGES t Y When traveling with a credit card, the employee is required to retain all credit card receipts and corresponding tickets. Upon return, the employee must turn the receipts and corresponding tickets into the custodian for preparation of a payment authorization within two (2) working tM. Payment authorizations should then be prepared and turned into the Auditor's office on a weekly basis. r �a BRAZOS COUNTY, TEXAS COUNTY OWNED CREDIT CARDS POLICY AND PROCEDURES - AMENDED June, 98 E. DISTRIBUTION OF CHARGES (CONTINUED) Employees who use a credit card and fail to provide receipts and corresponding tickets will be held responsible for payment of said charges. Interest charges incurred by a department neglecting to submit payment authorizations in a timely fashion will be the personal responsibility of the department head. Employees using a credit card for purchases that are subsequently deemed to be an inappropriate use of departmental funds will be responsible for payment of said charges and will be disciplined within departmental guidelines. The final decision of appropriate or inappropriate use will be determined by the Commissioners' Court. An employee who uses a departmental credit card illegally may be terminated from employment and the matter will be referred to the appropriate prosecutor's office for possible criminal charges. Each department that has received authorization for the use of credit cards is responsible for developing departmental guidelines and for developing procedures to establish guidelines to govern "emergency" situations. All guidelines must be on file with the County Auditor. 3 si}i`�iWwr��.:il�rir.�, i.. - —�r.�_ •_ ��i: �rY�� +�..+��_S�._1��— v__is�i.'.� i { i i d i t a t I x i is d 4^ 01 0 E s r AMENDMENT NO. 01 TO THE RESEARCH AGREEMENT BETWEEN THE TEXAS ENGINEERING EXPERIMENT STATION AND BRAZOS COUNTY COMMISSIONERS COURT 3 4 z This amendment is made and entered into by the TEXAS ENGINEERING EXPERIMENT STATION, hereinafter referred to as TEES and BRAZOS COUNTY COMMISSIONERS COURT, hereinafter referred to as SPONSOR being the same original parties, or their assignees, to the original agreement. The parties hereto have severally and collectively agreed and by the execution hereof are bound to the mutual obligations and to the performances expressed in the original agreement, subject to this amendment: 2. PRINCIPAL INVESTIGATOR. Delete this article in its entirety and replace with: The research will be supervised by Dr. Jeff Haberl and Mr. Aamer Athar of the Energy Systems Laboratory. If, for any reason, they are unable to continue to serve as Principal Investigators, and a successor *acceptable to both TEES and the SPONSOR is not available, this Agreement shall be terminated as provided in Article 6. All other provisions of the original agreement shall remain the same. TEXAS ENGI I G EXPERIMENT BRAZOS COUNTY COMMISSIONERS STATION COURT By: By: 0..1 . i ell Title: i Vice Title: Date: JUN 17 1998 Date: i� — q- .9,a yV f f r . w. -..`.. a.. ..:.'a.w.- .:..r.wb.Frm.• ..;wr�itrnnJaw- - ���.' ':a�.x•.ar+r..+r+.w�wc:vx-- ......,.......� - - �^-- ...a..,.u•r �......�.. ....w� •.... .....,�... _.., LETTER OF AGREEMENT FOR CONTRACTOR'S WORK RELATED TO CRIMINAL JUSTICE POLICY COUNCIL LIVE SCAN INTERFACE — ELECTRONIC ARREST REPORTING This agreement made this 9'6 day of June, 1998 by and between the County of Brazos and Pappafotis Consulting, represents a statement of understanding that the Commissioners' Court of Brazos County and Pappafotis Consulting had with regards to the retaining of the services of Pappafotis Consulting on May 28, 1996. It was agreed that the County would retain Pappafotis Consulting (specifically Mike Pappafotis) to perform the software support requirements (as prescribed by Schedule A attached) to allow for a live scan interface with the Department of Public Safety as set out in the contract entered into by the Commissions' Court with the Criminal Justice Planning Council (CJPC). It was agreed that the services would commence on or before June 15, 1996 and programming should be completed by December 15, 1996 and ready for testing. It was further agreed that the County would pay a maximum of $51,000 for the services as established by Schedule A. An additional $5,000 could be required in the event of delays and changes in the live scan specifications and implementation, and $500 would be provided for travel expenses directly related to meetings with regards to CTPC requirements. Attachments "A ", "B" and "C" are included as part of this Letter of Agreement to more specifically support the understanding the two parties had at the time services were contracted for. Therefore, the parties hereto, in consideration of the mutual convenants are in agreement that this letter of agreement for contractor's work and attached "schedule" and "attachments" properly set out the agreement for services. Alvin es, ounty J ge Brazos County Mike PappZ04, P Otis onsulting Date Date Schedule A: Statement Of Contractor's Work Attachment A: Papcon Statement Of Understanding Attachment B: Memorandum From Director of CNS to Commissioners' Court to support the use of Mike Pappafotis' service as the programmer with regards to the Criminal Justice Policy Council's live scan project, as documented in the Minutes of Commissioners' Court of May 28, 1996 Attachment C: Director of CNS's certification of Mike Pappafotis' intimate knowledge of the existing Brazos County CJIS programming structure ,1c U • • l s SCHEDULE A STATEMENT OF CONTRACTEE'S WORK Contractee shall perform all services needed to electronically transmit from their data system(s) to the Texas Department of Public Safety (DPS) data systems all offender and offense information currently required on the CR 43 and CR 45 DPS arrest forms. Contractees responsibilities include, but are not limited to, the following services: Electronic Arrest Reporting Analysis, Design and Coding: Modify existing local files to allow the entry and capture of all information currently required on DPS CR 43 and CR 45 cards for adults; Modify existing files and/or segments to include any required new fields used for matching between the state AFIS and state CCH databases; Verify that the local automated system is capturing all fields required; Incorporate DPS Electronic Arrest Reporting Specifications. Enhance existing program(s) or create new program(s) that build necessary segments and transmit required data to NATMS through the AFIS Network; Develop ability to locally print CR 45 - ,,n-tVY elt Y)ecessawj non -N%ST data41'UYVA -, tocat 11oSA. .O•L'' Enhance existing program(s) or create new program(s) that retrieve the return file from DPS, that correct errors in appropriate segments or files and resubmit the entire corrected record and fingerprint images through the live scan workstation over the AFIS Network; Database reorganization and testing. Hardwarc/Software Upgrades: a. System Z Upgrade r b. Disk Upgrade (if needed) a Page 1 of 3 �1 - n: Analysis and Design: g Database design analysis to eliminate redundant data entry; Program analysis. Database Design Changes: a. "Counts" on CMPCHG records b. Multiple Case Dispositions c. EAR changes Program Changes - Phase I: a. TRNfrRS -Compliant. CMPCHG Multiple Case Dispositions "Counts" to CMPCHG records b. Training for Phase I Program Changes - Phase I[: a. SID# changes (EAR) b. EAR/Live Scan rile transfer testing c. Any other EAR requirements for Live Scan testing d. Training for Phase II. EAR data entry Testing and Training: Notify DPS that you are ready to test. Specify OR[ to use for testing; Request test data from DPS: CR 43 card for identification and arrest segments; CR 45 card for fingerprints to submit; Entcr test data into test database; Submit test records and test CR 45 fingerprints through the AF IS (Live { Scan) Network; Test return file local processing after processing by DPS; Correct the cause of any errors within local system; Test court reports and EAR reports; Test Electronic Reporting for courts and EAR; V U L. .. `L.i:3l�crifl:'..K1' eiF]J�u..I�Y... s,.' e M t f t � � • "1 • .I , r • �� + /� t Page 2 of 3 • i • S x i k } F L i F 2' fl' r`CLF i Training for EAR and court error corrections from DPS; Completion - Phase III: Post implementation review, and; Documentation changes. Interface of Live Scan with Local Systems Contractee shall cooperate with the Live Scan vendor, NEC, DPS, the Criminal Justice Policy Council and their representatives in furnishing assistance and information concerning local configurations to successfully interface arrest information captured and/or processed at a Live Scan workstation with the AFIS network. Contractee's responsibilities include, but are not limited to, the following services: Establish the necessary interface between the Live Scan workstation and the Contractee's host data system which assigns TRN numbers to: l) Allow the Live Scan workstation to receive the appropriate TRN number from the local Host; 2) Allow data entered into the Live Scan workstation to be transferred to the Contractee's host data system for transmission to DPS, if appropriate; and, 3) Allow data entered into the Contractee's host data system to be transferred to the Live Scan workstation, or communication server if appropriate, for transmission to DPS. ti Page 3 of 3 Papeon 109 St. Michaels Lane o Smyrna, TN 37167 o 61 FAX: 61 Statement of Understanding for Contractor's Work CJPC Project for Electronic Arrest Reporting via LiveScan interface Pappafotis Consulting for Brazos County, Texas Contractor's responsibilities: o Modify existing local files to allow the entry and capture of all information currently required on the DPS CR43 and CR44 cards for adults and to include any required new fields used for matching between the state AFIS and state CCH databases. o Verify that the local system is capturing all fields required. o Incorporate DPS EAR specifications into local systems o Enhance existing programs to create new programs that build necessary segments and are able to transmit to TECHNET if necessary. o Develop ability to locally print the CR43 /44 cards. o Enhance existing programs or create ne%v programs that retrieve the return file from DPS, that correct errors in appropriate segments or file and resubmit the corrected segments. o Database reorganization and testing o System Z upgrade to allow for distributed processing and subroutines. o Database design analysis to eliminate redundant data entry. o Program analysis. o Implement "counts" on the CMPCHG records to allow for TRN.rrRS on each. o Allow for multiple case dispositions. o Add to database for required EAR fields plus STD-9 changes as needed. o EAR!Live Scan file transfer testing (interface between local system and Live Scan sub - directory), plus any other EAR requirements for Live Scan testing. o Training as needed for Brazos programmers. o Post implementation review and database documentation Schedule: Begin: June 15, 1996. Completion: Dec 31, 1996 or upon successful implementation of LiveScan equipment by the state vendor in order to complete testing of local interface techniques. Fixed -price rate and Payment Schedule: Initial $36,000. Extension 520,000 additional For extra time needed to respond to Live Scan specification changes and delays. Extension 5500 additional For travel expenses to CJPC status meeting in Austin, TX on 01/05198. Payment Periodic monthly progress payments 15% of total to be held in escrow by Brazos county and released at sign-off by CJPC. V `°� Attachment A THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL ■a .1 P • ■ . M BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 6/09/1998 • rim 1 TEMIrr , • �! .1! -1• • 1 ill- �! -l! 1/ ___ 1 b" •1 • "! 1 � 1•S SOURCE OF FUNDS: N/A I. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed 1) within 3-6 of and parallel to the right -of -way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. C) If clearing of brush, trees and other obstruction Is necessary, It shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from County right -of -way. D) Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D- 698; test shall be conducted by an independent Geotechnical testing fine; copies of all test results shall be fumished to the office of the Brazos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SU MITTED BY: APPROVED BY: � Richard F. Vance, P.E. Commissioner William S. Thronton County Engineer Precinct 2 CC98 -045 Approvedl6enledO by Commissioners" Court Date: Qk;-e Alvin W. Jones, unty Judge IL } 01 May 20, 1998 ® GTE Network Services Access Design 301 Industrial Blvd. Bryan, TX Richard Vance + Brazos County Engineering Office County Engineer 2617 W. Hwy. 21 Bryan, TX 77803 f S Dear Mr. Vance: Subject: AGRMNTS 24 BURIED CABLE - 5413 - 7F001 AM Enclosed are Form ED -135 and work location sketch showing the location of our proposed buried cable line on County roads in Brazos County at Bryan, Texas. This work is to be completed on Work Order 5413-7F001 AM which is scheduled for • June 1998. If your have any questions concerning this work, please contact Steve Thomas at our office in Bryan, telephone 409/821 -4616 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, Charlie Clanton ,eD.C'r�ocJ Senior Designer - Access Design 0& CFC:egc G'G,�n,F��,dT�ov JN Attachment DFtiC2�Orio�/ /�bIl�6�,�IB��i '� V t) n - . x 0 GENERAL TELEPHONE NOTICE OF COMMUNICATION COMPANY LINE INSTALLATION May 20, 1998 TO THE COMMISSIONER'S COURT OF BRAZOS COUNTY ATTENTION COUNTY JUDGE: Formal notice is hereby given that GTE will construct a communication line within the right -of -way of a County Road in Brazos County, Texas as follows: /4 re4 Iz o &j vF Zoos, r C�Me �e" o %awim. ",?o Lt4 Cable to be acedfrom intersection of Woodville Road and Rabbit Lane on xistin route to intersection with Thurmond Road, then along Ta v e--" e✓ &,0 R� - .existlr�te to M2223. Cable placement to be approximately 5 ft. in R.O.W. The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right - of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment of impairment of any property rights, franchise, J easement, license, authority, permission, privilege or right, now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after June 1, 1998. GENERAL TELEPHONE COMPANY 5413 - 7F001 AM Charlie Clanton Senior Designer - Access Design 301 Industrial Blvd. Bryan, Texas 77803 p M 1 r t r r THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL N000l • wAOT ►OM1 no t • WON AOAO +r ♦ �444% $CAST& LAIR � I• I'vWMI PC ►N ♦ �� V KKIM AOAD Kli � d` � �I SCHOOL HOLM IID Kon LAW ari p i4 pp ' +i �• fAKStA LAM IXUSTAMAO SA IS DUOS COME K 00 Pak" INOAD "CRT CVT 000 San anon a. - MTS LAW ;..: S+IET Aw ROAD Aci P • ` AOA c AUm AOAO tS Er SUMOURS A_►11 STAGE COal • �.� . 4� 1ftrL STORE an On ��� • a`0 y IMLL A HOLLOW CVJot ra STEEP HOLLOW eo _aA,11 r,s.►r , STOUSLAAC ROAD ou 4 1 nutty ROAD a y i ♦•• . • r TALL rs,IsrR a __ a 11 i ,�♦'� ♦F. �� nwsyo OAAs a `I' �4i� rIMPAIM ROAD m MOORE V-00% Po M4 rowtAWAS LAU 110 I. to �♦ �' TABOR � +� � A•�, �, `. ' J ROAO row coug CM �T yr •/ ♦ 1' O` �✓ KL1RrfN N ♦t d •.:.^r 7 �p ALCRAMOER ♦d `♦ • •W! Y O � Q P OORC ��♦ CLIP '. '� `��`� ♦d 0 rs ,s 31 4` J* fo t ! � �� � �� � � O o.w � � tit ♦� `i RCL IAN 11 � � � `� � '•``�` to \ n Go •G +��}� OF4 �if� G[OOM1A `� �►� b4 C - s Q c • �Cb •Ty �'.;, ''`9:. ,, t�+ n bCCy C0VLT9RAIIIi1CL0 ♦ ausu A` J is A w.. Less"Ar. 8 •.. ~'•f,�, +'xy ,, ''i� yy,t •f .,� am 1el �� ,� \�� EA ♦ E' �`�• ,� ♦p I ;{'. zw c \ ♦ 4 ! 1C pw jO .\ 10 t• • 4 + ♦ \ice~ t tivs TAN • li 44 JUSTRIAL Il - �b, _ .AA•i sTEC/NOLLO111 • 3 a ♦may 4•� ' d r[lAf AA COMYYMIr % l �'. r-,r� GI, t - ..�`` ` .��7'•: ✓ \ .('` 'i}', � • `~ y YLM1r rAtA � 4.sUa; ^4-1 , PARK r • 1 11.. :��1 �'�� "•_� ,�y�ti .4 * ,• • �� ey RESCARCN b, !• \ '• L • :� o tit _ '� IL' y' tit• f , X AMNEa ♦♦ yip '�i ♦ ♦. r�. , 't• : .. ,f •. •y 11 �C �' ♦ ,�� '' /yip` °R1{� �i r� r �' 'err• �i ,�'tp �` d}tJ¢ ♦ `s. `• �,► �, � a y,,, � y ' � td• � ,,, 4 • .,+••Ar�t� Y;, "•y4'B�M'A, N r. r ,.�j,f A'� �� J� ,i� ,`31. •� ♦1 E�iJ�'' _ ,• \, flArVK �� �� Q •, i ' •tip,,...:,' � ,a �..lt �'�. �At sv,4 •` (Fr, ry.,�Ly,; '` •,< '`� 1� � �i,• ,�. Vh ''T�► tit C` }F�4�`,•P i y, E et,'���1`Y'����:..�r�;�F • .A./ 7777 A111pRrE� rr , :'�"'•tr2 . ^,::�5.•.�1.:';.: » ,:t: •[.�•. .. .'•,q•XW:. .. .. «J,(!!4;�jt {7Lt•.L..��.. .. Y:3.r•..:•..'(,�!t•��w.r;.. .... `►. ~•••�A THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL "pis pvim- t • S t � t EEC— t P �\ w o+ w �. �r ,Yp.y •h our r.r�s SEE WP #3 V - �.�._ ` •� �, �' wo CIL . - ,.. •. _ �� •2'021. �►1 i i i Sl If`j{ •l l '°'E ""T'— PLACE 3x5 HH AT INTERSECTION OF RABBIT LN AND WOOOVILE RD WORK SAFELY PLACE CABLE 5' IN ROW * + + LOCATE ALL UNDERGROUND UTILITIES * • BEFORE DIGGING TRENCH CABLE 30' 15 + OF681AM> 11.28ow 29W 2.21!8 OXF .00 -2. C11 -175 0" >n0.176•480 a" ( •2829415 — is 02MWA I►1 + f7VO8W )o W289484 12+2110 AKF •00-24 C2.1551 -1575 =00.26 -180 aoalel -275 c2» 0 cli-175 0" EF r , t EEC— �\ EM taam" M1 � •� y i ��� � � •2825950 —+ \ ,..+ SEE WP #1 Go ells ms as owa$ `�\ \V •221.16 + •2021.16 av" + \ti �\ zees 2.:218 .KF 4eO -24 4 lo \ t Cll-17i 0" s00d76 -4O0 V" roa a r as esss.sw • •ter — lo� a de \ " / '°'E ""T'— PLACE 3x5 HH AT INTERSECTION OF RABBIT LN AND WOOOVILE RD WORK SAFELY PLACE CABLE 5' IN ROW * + + LOCATE ALL UNDERGROUND UTILITIES * • BEFORE DIGGING TRENCH CABLE 30' 15 + OF681AM> 11.28ow 29W 2.21!8 OXF .00 -2. C11 -175 0" >n0.176•480 a" ( •2829415 — is 02MWA I►1 + f7VO8W )o W289484 12+2110 AKF •00-24 C2.1551 -1575 =00.26 -180 aoalel -275 c2» 0 cli-175 0" _(GTE ) SII AREA I STATE: Tx 0_IvISION: TEXAS AREA EXCN.: 5 +13 IREM. CO.: OM _ 1+.C. :7'80 IWO NO.: 7F081AM CONTROL NUMBER: TITLE: FEUDEF TO FM 2223 1 TAX DST.: _ 1 dF: T+NG.: SEC•: I SAL: CI:.TE- 05.0f. -a RFL DATE ISCALE. r-iao FILE- ��� ORwN ENG APRVO F�iNT SET SET 2 ='F 12 t �\ taam" M1 � •� y i ��� � � •2825950 —+ \ ,..+ SEE WP #1 _(GTE ) SII AREA I STATE: Tx 0_IvISION: TEXAS AREA EXCN.: 5 +13 IREM. CO.: OM _ 1+.C. :7'80 IWO NO.: 7F081AM CONTROL NUMBER: TITLE: FEUDEF TO FM 2223 1 TAX DST.: _ 1 dF: T+NG.: SEC•: I SAL: CI:.TE- 05.0f. -a RFL DATE ISCALE. r-iao FILE- ��� ORwN ENG APRVO F�iNT SET SET 2 ='F 12 THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL i St 4 i h a'tir tr> 's m..=_ ..t .wl• al�do 4c c Ito _ I DOTE AREA+— LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING TRENCH CABLE 5 , IN ROW WORK SAFELY 19 WARNING 0 •M111( M 81M 07 MftICt OICOMO.TMAL KCIITITT p.T0.TprO TMIS 117NIY.ISSION EONYT -SHMLO K LWIMP 10 T/( mlIjT(wftNCE vpgpW ,IOC "04C IPAW USSKn SLvrwt th••SH•0r�1 2.w1AnKODal ••• 7al$KN%41. K7011( SUAIM wt vM.•sK TOL/ISELF IIKS( QX%1 O0% L DID 14991(v N"OKM rNMEOLKIES1 I. smv( 1 MENTMRO MmvK(S moo VI(R•S 00ACT? tM 1 "At 1MID • MiCN NIL1 •cllTtll FAEPWI7 `+ O�G .. 00 1 N►K w AlOwsS7OM list R•NT i s S1 NW4 TIC WARS U(N IOTWKD Of TI( C,-A OUIAIA L Mini 1 CPtCK90 t0 SCE 0 IM( womc " LO K �. r •EO70Irt0 "ING TK .twat f f. 00 1 wvE w )t(IMOO Q ►NOC(OIAt(1 elf It L 00 1 KNOW WO 10 CALL TIT CASS OF Of OUT•G(f qM• M 1 CDKKKrT 1 Ctll FEWM4 14 1001t COMWCILT np WELIf TOL IwS7tK[o 14 10 rn OF TITS( Ou(SIb4.Olt i(EL TMT TOy trot COrR(r( c JD> W(LT7 i800 ON &TTENT 114 JON CALL Tout SWCRV 011 M4[DUlEL.1 OZTEI SST AREA I STATE: Tx DIVISION- TEXAS AREA EXCH. :5453 IREM. CD.: 000 W.C.: 7 -eLl IWO NO.: 7FOOIAM 1COPITROL NI. P 1SE.R: � TITLE: FEEDER TO FM 2223 1 TAX DST.: TWP: _ RNG.: SEC.: I S DATE: JSlJ6i�8 RE v.OATE: SCt�LE: 1'100' ORvN ENG AFRV07 ~ : I FILE: WP3 ,ET SET i 3 cv 1 1 - SEE WP #4 •262,K1, D►1 �- t )i6611W> M•2ee.e1 �vl w _ r1 �.'rn +w ..... ::' • 2270 2+2116 •96 2• :a'e.M« .w •' ,.... „y ,• '262"t, r-1 //� CM -175 (.+)I e2e2.41e s00.17i'sEe (7�> t2f2,.1i l l m, nn cNI r fi;•`,tti.� •� / .. ,.. 1. / d or •aw . w •,.... I.ILS y/. nn0 v O � T1Jrr l7,K iJlJ�•t7r 0 9�d '• .o (?Feld) W20S464 se6.2423.10 LOOP THROUGH / FOR FUTURE &M, •Kf 400 -24 C11 17S (PP) 6262'9517 0262,•16 tD�0.176 -�06 d►> t262,�17 / � Ar �r t � \\ - . ` \ �\ „ n.— • \ ti \ \ c7�Fe2Bla1 >�2 �.ea �\ \ \\ 1245' 2.2110 AKF .00.24 \ C11.175 OP> 6292,416 ■00.176-4N CPP> 9262,416 • \ \ •262,417 w 11'r `� \� -► �i>x•/in KJJ]OI•D9 /h- UJIM ' � •7x,7',. K M + \ ` e � ' t7CM1M0 Ir7MM. fi my "0- � SEE WP #2 DOTE AREA+— LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING TRENCH CABLE 5 , IN ROW WORK SAFELY 19 WARNING 0 •M111( M 81M 07 MftICt OICOMO.TMAL KCIITITT p.T0.TprO TMIS 117NIY.ISSION EONYT -SHMLO K LWIMP 10 T/( mlIjT(wftNCE vpgpW ,IOC "04C IPAW USSKn SLvrwt th••SH•0r�1 2.w1AnKODal ••• 7al$KN%41. K7011( SUAIM wt vM.•sK TOL/ISELF IIKS( QX%1 O0% L DID 14991(v N"OKM rNMEOLKIES1 I. smv( 1 MENTMRO MmvK(S moo VI(R•S 00ACT? tM 1 "At 1MID • MiCN NIL1 •cllTtll FAEPWI7 `+ O�G .. 00 1 N►K w AlOwsS7OM list R•NT i s S1 NW4 TIC WARS U(N IOTWKD Of TI( C,-A OUIAIA L Mini 1 CPtCK90 t0 SCE 0 IM( womc " LO K �. r •EO70Irt0 "ING TK .twat f f. 00 1 wvE w )t(IMOO Q ►NOC(OIAt(1 elf It L 00 1 KNOW WO 10 CALL TIT CASS OF Of OUT•G(f qM• M 1 CDKKKrT 1 Ctll FEWM4 14 1001t COMWCILT np WELIf TOL IwS7tK[o 14 10 rn OF TITS( Ou(SIb4.Olt i(EL TMT TOy trot COrR(r( c JD> W(LT7 i800 ON &TTENT 114 JON CALL Tout SWCRV 011 M4[DUlEL.1 OZTEI SST AREA I STATE: Tx DIVISION- TEXAS AREA EXCH. :5453 IREM. CD.: 000 W.C.: 7 -eLl IWO NO.: 7FOOIAM 1COPITROL NI. P 1SE.R: � TITLE: FEEDER TO FM 2223 1 TAX DST.: TWP: _ RNG.: SEC.: I S DATE: JSlJ6i�8 RE v.OATE: SCt�LE: 1'100' ORvN ENG AFRV07 ~ : I FILE: WP3 ,ET SET i 3 cv 1 1 - THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL �i T i 4 � i f; t, t E _ . r Y J a i•868.0lG -TESS l- 800•DIG -TESS WARNING TO 111HIM12E THE RISC OF SERVICE DEGAROATIOK ACTIVITY INrQVM THIS TRANSMISSION EOU1Pf.SHOULO BE LIMITED TO THE MAINTENANCE WINDOW HOC ONLINE TRANSMISSION SUPPORT 1214-815 -8150 24 HOURS PER OAT - -• 7 DAYS PER WEEK BEFORE STARTWG ANT WORK.ASK YOURSELF THESE QUESTIONS& 1. 010 1 REVIEW RECOVERT PROCEDURES? 2. HAVE I IDEHTIFIEO SERVICES AND USER'S IMPACT? TN 2. HAVE 1 FILED A HIGH RISK ACTIVITY REIPWT? s. OD 1 HAVE A RECAIESSION TEST PLAN? • 5. HAVE THE USERS BEEN HOTIFIEO OF THE OW"? a HAVE 1 CMECKEO TO SEE tF THE WORK SHOULD K n •� PERFORMED OURM THE *WtNOOW 7 7. 00 1HAVE A METHOD OF PROCEOURE? CX tt L 00 1KNOW WHO TO CALL IH CASE OF AN OUTAGE? 1. AM I CONFIDENT 1 CAN PERFORM THE WORK CORRECTLY AM SAFELY? IF YOU ANSWERED NO TO AMT OF THESE OUESTIOH6.OR FEEL THAT YOU CANNOT COMPLETE THE 106 SAFELY? eDD NOT ATTEMPT THE 100! CALL YOUR SUPERVISOR V6EDIATELTI C 0 -2200 2.21 1 IN 02.1551-1575 � � IIN x00.126 -3001 <32> `sv J•riti`� E, / yp IN C3.1 -175 (PP) OUT 03110.1-600 w-tr A1} �• • / / .&r J•J> a •3esseA :oar -nip maf;"ri iii DENOTES CNT CHANGE . r►Mw(s n•rM.t! �yry.y ^ •rMAAt� 1M r / / MS ZQLw awzo nA►a Cr.ru, 2rM 0202M11 .- &wat•tsA 6 ulrx »n / / �20294I9 /PPI �- cr.,»t -nn '�•�'� &m&rA -rsA / i I <7F001AM) M•280481 V ac2423.192 X00.176 -400 0" 0 r i9rs isA w&r 403 17r y nx"�' W422.6 `w " -1•!A tHy coniiA HA r» r .rruw .0 m-?4 -J• r a» C2.1101-2m at •r A-&+ c`DY.'rA rr � €ulk�» cC2 Jni�i •ms+ / // 4t SEE WP # 3 LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING PLACE CABLE 5" IN ROW WORK SAFELY SI1 AREA I STATE: TX DIVISION: TEXAS AREA EXCH.: 5413 IREM. CO.: 000 W.C.: 7780 IWO NO.: 7FOAIAH CONTROL NUMBER: TITLE: FEEDER TO FM 2223 TAX DST.: T WPs RNG.: _ SEC.s SAL: DATE: 05i06/98 1 REV. JaTE: ISCALE11- 1'•100• (RWN I ENNG I APRVO I PRINT FILE: WP4 I sit I -A' l 14 OF 12 -154 M 6� 0MIJ »&.-. " "12-so u�- 1•r3.A • •c& so :z t I *do " . 0 000 • tl]1 I - C3116t SO c clan& am -N.t c2.ltw n» a -rMNNA w — a 9 51 � r•t r - •tn SM7.t� � �S► SO. 14 ' ' (J ?7St JHn tIM• C atanA 1 n ` �~�ZNry , ` .241~ - -JSw.w ,.,N � •J��w C -ny - <w \ / • CC348a3r4 )n .2derw 9 92025952 2423.10 IPPH c7P081AE> M 0250019 - 4c 9 900 TYPE CAB x -CONNZ THLO40NO AD IN C 2.21 1 IN 02.1551-1575 � � IIN x00.126 -3001 <32> `sv J•riti`� E, / yp IN C3.1 -175 (PP) OUT 03110.1-600 w-tr A1} �• • / / .&r J•J> a •3esseA :oar -nip maf;"ri iii DENOTES CNT CHANGE . r►Mw(s n•rM.t! �yry.y ^ •rMAAt� 1M r / / MS ZQLw awzo nA►a Cr.ru, 2rM 0202M11 .- &wat•tsA 6 ulrx »n / / �20294I9 /PPI �- cr.,»t -nn '�•�'� &m&rA -rsA / i I <7F001AM) M•280481 V ac2423.192 X00.176 -400 0" 0 r i9rs isA w&r 403 17r y nx"�' W422.6 `w " -1•!A tHy coniiA HA r» r .rruw .0 m-?4 -J• r a» C2.1101-2m at •r A-&+ c`DY.'rA rr � €ulk�» cC2 Jni�i •ms+ / // 4t SEE WP # 3 LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING PLACE CABLE 5" IN ROW WORK SAFELY SI1 AREA I STATE: TX DIVISION: TEXAS AREA EXCH.: 5413 IREM. CO.: 000 W.C.: 7780 IWO NO.: 7FOAIAH CONTROL NUMBER: TITLE: FEEDER TO FM 2223 TAX DST.: T WPs RNG.: _ SEC.s SAL: DATE: 05i06/98 1 REV. JaTE: ISCALE11- 1'•100• (RWN I ENNG I APRVO I PRINT FILE: WP4 I sit I -A' l 14 OF 12 . r►Mw(s n•rM.t! �yry.y ^ •rMAAt� 1M r / / MS ZQLw awzo nA►a Cr.ru, 2rM 0202M11 .- &wat•tsA 6 ulrx »n / / �20294I9 /PPI �- cr.,»t -nn '�•�'� &m&rA -rsA / i I <7F001AM) M•280481 V ac2423.192 X00.176 -400 0" 0 r i9rs isA w&r 403 17r y nx"�' W422.6 `w " -1•!A tHy coniiA HA r» r .rruw .0 m-?4 -J• r a» C2.1101-2m at •r A-&+ c`DY.'rA rr � €ulk�» cC2 Jni�i •ms+ / // 4t SEE WP # 3 LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING PLACE CABLE 5" IN ROW WORK SAFELY SI1 AREA I STATE: TX DIVISION: TEXAS AREA EXCH.: 5413 IREM. CO.: 000 W.C.: 7780 IWO NO.: 7FOAIAH CONTROL NUMBER: TITLE: FEEDER TO FM 2223 TAX DST.: T WPs RNG.: _ SEC.s SAL: DATE: 05i06/98 1 REV. JaTE: ISCALE11- 1'•100• (RWN I ENNG I APRVO I PRINT FILE: WP4 I sit I -A' l 14 OF 12 17r y nx"�' W422.6 `w " -1•!A tHy coniiA HA r» r .rruw .0 m-?4 -J• r a» C2.1101-2m at •r A-&+ c`DY.'rA rr � €ulk�» cC2 Jni�i •ms+ / // 4t SEE WP # 3 LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING PLACE CABLE 5" IN ROW WORK SAFELY SI1 AREA I STATE: TX DIVISION: TEXAS AREA EXCH.: 5413 IREM. CO.: 000 W.C.: 7780 IWO NO.: 7FOAIAH CONTROL NUMBER: TITLE: FEEDER TO FM 2223 TAX DST.: T WPs RNG.: _ SEC.s SAL: DATE: 05i06/98 1 REV. JaTE: ISCALE11- 1'•100• (RWN I ENNG I APRVO I PRINT FILE: WP4 I sit I -A' l 14 OF 12 BEFORE DIGGING PLACE CABLE 5" IN ROW WORK SAFELY SI1 AREA I STATE: TX DIVISION: TEXAS AREA EXCH.: 5413 IREM. CO.: 000 W.C.: 7780 IWO NO.: 7FOAIAH CONTROL NUMBER: TITLE: FEEDER TO FM 2223 TAX DST.: T WPs RNG.: _ SEC.s SAL: DATE: 05i06/98 1 REV. JaTE: ISCALE11- 1'•100• (RWN I ENNG I APRVO I PRINT FILE: WP4 I sit I -A' l 14 OF 12 0 • l s s I BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 6/09/1998 ITEM: Request from GTE to construct a road bore in the right of way of Fawn Lake Drive and parallel cable installation in the right of way of Dilly Shaw TaI2 Rd beginning at FM 974 and extending for a distance of 11,650 feet Site is located in Precinct 2 SOURCE OF FUNDS: N/A I. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed 1) within 3 -5' of and parallel to the right -of -way line and/or 2) in the case of a road bore, perpendicular to the right -of -way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc, from County right -of -way. D) Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D -698; test shall be conducted by an independent Geotechnical testing firm: copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be In strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY: l APPROVED BY: Richard F. Vance. P.E. Commissioner William S. Thronton County Engineer Precinct 2 CC98 -046 Approved[idlDenied❑ by Commissioners' Court Date: _ r. -ie -qg Alvin . Jones, County Judge U 1; V. May 20, 1998 Richard Vance Brazos County Engineering Office County Engineer 2617 W. Hwy. 21 Bryan, TX 77803 Dear Mr. Vance: ® GTE Network Services Access Design 301 Industrial Blvd. Bryan, TX Subject: AGRMNTS 24 BURIED CABLE - 5413 - 7F001 AM Enclosed are Form ED -135 and work location sketch showing the location of our proposed buried cable line on County roads in Brazos County at Bryan, Texas. This work is to be completed on Work Order 5413 -7F001 AM which is scheduled for June 1998. If your have any questions concerning this work, please contact Steve Thomas at our office in Bryan, telephone 409/821 -4616 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. Sincerely, Charlie Clanton Senior Designer - Access Design An e 7 Z �4 Y 67 CFC: egc Ale ,Ex c 0P TJ ou Attachment C*WW LAAee D/2/ vE mlieg gE Aaer- 2 y 3q • • • i K I t i 9 I GENERAL TELEPHONE NOTICE OF COMMUNICATION COMPANY LINE INSTALLATION May 20, 1998 TO THE COMMISSIONER'S COURT OF BRAZOS COUNTY ATTENTION COUNTY JUDGE: Formal notice is hereby given that GTE will construct a communication line within the right -of -way of a County Road in Brazos County, Texas as follows: Cable to be placed approximately 3 ft. in west R.O.W. of Dilly Shaw Tap Road from state R.O.W. of FM 974 to Fawn Lake Drive approximately 11,650 ft. The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of -way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment of impairment of any property rights, franchise, easement, license, authority, permission, privilege or right, now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after June 1, 1998. GENERAL TELEPHONE COMPANY z" i1'-1041� Charlie Clanton Senior Designer - Access Design 301 Industrial Blvd. Bryan, Texas 77803 1 AU 5413 - 7F001AM THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL Ir SM140, OPP" upefte 640 A. Lb is 4) YAM 13 USTRIAL $191P HOLLOW is A r, v ­jAfokl< 4oc.A r,'f-o All, 7,79 ""Vey OAAZ03 0 COMULNUIV FAfflVlfW ICKAS COMM NITIF PAM JIIEI.IEAIAIC ...C. 74*1 > Is lw Jr- OTT 1 04, wA EiG Ux- C4 Ne 36 /AMT r0•R 10_AA".14 "XON 40ha *CASULAW_F4 - A I loll nx so "CNN Mob -so -wif boom Noun so SCOtT LAPS __ o.>,/ - 9 • UNIVA LAW - &IJ UUM&W-M.0 MADY cu (K an Aw.= 09UT 60AD J 3 !j:=7 *fm CvT MAI) K%Aft MLL MM wl sims CVTQ"- of rI a" LAM - WITAM ROAD SM" LAIN AJII.C•• _C_k# - C I Surr" ObOAD I1/ &OWN OAKS Mtn That COACH 00 _61: : [TEFL MOW CLff4)FF - W ,fTE %TOM **AD srt,:mau0wcw=x_I44 HOLLOW no I tOMAND MAD . MAIA ROAD km 1.6" 0:1 0 1 VAP" VMM 00 - - A ii 'ALL MKII 00 PKINMA110 OAKS 04 mohmoll 110 40 - 011 011 • - I TBAREALS4 OR . _ 1.611,11 TOm wOORt UMM 00 1`0001AWAT LAIR NO - A» r~ CPA ( K 0040 TASOM �_ CIA cc cm F. TT_ s I It l a OAUILAN tot q0 ON n 1* OttILIAN 14 ClOONIA a �� 6v Oc, • 1 A, 1 " " h M 1% CLTCM AINfICILO fA&UIU Ir SM140, OPP" upefte 640 A. Lb is 4) YAM 13 USTRIAL $191P HOLLOW is A r, v ­jAfokl< 4oc.A r,'f-o All, 7,79 ""Vey OAAZ03 0 COMULNUIV FAfflVlfW ICKAS COMM NITIF PAM JIIEI.IEAIAIC ...C. 74*1 > Is lw Jr- OTT 1 04, wA EiG Ux- THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL f R1 . �:ps V i - f 1*- 0 -. -. . - „r,, .r '.' i j "_`:,.t'• �. �n. •-- ...... , _ - . _ ... r .• to _ - . ' f,., • w. .• .. - -.e..v- �- 1 61!9 -OIG -LESS W A R N I N G 1'800- DIG -VESS "K "'Ey e�- TO MlmmZE THE RISK of SERVICE DEGARMIION.ACTIVITT INVOLVING THIS TRANSMISSION EOUI►I.SHOULO RE LIMITED TO THE VANTENANCE WINDOW NOC ONLINE TRAW -40WON SUPPORT (214 - 815-6150 24 HOURS PER OAT - -- 7 DAYS PER WEEK BEFORE STARTING ANY WORK-ASK YOLSrALF THESE OUESTIOWm L DID 1 REVIEW RECOVERY PROCEOIRES? 2. HAVE 1 IDENTIFIED SERVICES AND USER'S IMPACT? %N 1 HAVE ' FILED A WON RISK ACTIVITY REPORT? •. 00 HAVE A REGRESSION TEST PLAN? = m S. HAVE THE USERS BEEN NOTIFIED OF THE CHANGE? = OU ACS L MAVE ICHECKED 10 SEE IF IHE WORK SHOULD K �+ PERFORMED BRING THE 'wINOW 7 'yF 7. 00 1 HAVE A METHOD OF PROCEDURE? CK Tt 9. 00 I KNOW WHO TO CALL IN CASE OF AN OUTAGE? % AN 1 CONFIDENT 1 CAN PERFORM THE WORK CORRECTLY NO SAFELY? IF YOU ANSWERED NO TO ANY OF THESE OUESTIONS.OR FEEL THAT YOU CANNOT COMPLETE THE JOB SAFELY? eDO NOT ATTEMPT THE JOSH C,^-L TOUR SUPERVISOR WNEDIATELYI �ir.•w. O arw .-ufrr in ,M uM•ar - w ,......w.rw•Ti'1l•"H "'• ; . f�' rt }f.- iW'wu..i1M+�Y1'�'�Ti��r��� 1 I• f r:�ii, a �•2.«st I Ass 2W2• DI0202 DI0204 SEE WP # 6 TE S11 AREA I STATE: Tx DIVISION• TEXAS AREA EXCH • 5413 larLA CO • 000 NOTE NW~ LOCATE ALL UNDERGROUND UTILITIES WORK SAFELY BEFORE DIGGING PLACE CABLE 5' IN ROW W.C. :7780 IWO NO.:7FOOIAM+ ICONTROL NUMBER: TITLE: FEEDER TO FM 2221 TAX DST.: T vF: JSEC.i I SAL: GATE: 05i86/Ra IREV. DATE: Isc ALE: r-ioo- F1 ►E: WP7 ORWN I ENG I APRVU PRINT SET 5E T / OF 12 SEE WP # 8 o _ ,' r �•" OZZ r' 40 / �' �• AA� 3 /• 4+ lllow �' • X2V 241 ..•2M.Y • V 2.714/ �. � M LHiN -M NM�H �.TAt'M17 ...ft .,. : ' z r Pat O - w O •- 4M / / •29225 PPH �- r 2:21ro H Z"462 - w ,......w.rw•Ti'1l•"H "'• ; . f�' rt }f.- iW'wu..i1M+�Y1'�'�Ti��r��� 1 I• f r:�ii, a �•2.«st I Ass 2W2• DI0202 DI0204 SEE WP # 6 TE S11 AREA I STATE: Tx DIVISION• TEXAS AREA EXCH • 5413 larLA CO • 000 NOTE NW~ LOCATE ALL UNDERGROUND UTILITIES WORK SAFELY BEFORE DIGGING PLACE CABLE 5' IN ROW W.C. :7780 IWO NO.:7FOOIAM+ ICONTROL NUMBER: TITLE: FEEDER TO FM 2221 TAX DST.: T vF: JSEC.i I SAL: GATE: 05i86/Ra IREV. DATE: Isc ALE: r-ioo- F1 ►E: WP7 ORWN I ENG I APRVU PRINT SET 5E T / OF 12 THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL e 0 s I f I f T. - c_:. ter` 737,8v .11111M �f SEE WP #9 -' • E� - "K:, 1.880 -01G -LESS WARNING I- eeo- OIG -TESS >ICA TO M I)CH IZE THE RISK OF SERVICE DEGAAORIN K ACTIVITY INVOLVD4 THIS TRAMMSSION EDUIPT. SOMO BE LIMITED TO THE HADMTEw*4CE WIDOW NoC ONLINE TRANS0SSION SUP*ORT 1214 - 815-6150 24 HOURS PER DAY - -- 7 an I" WEEK BEFORE STARTING ANY WORK, ASK YOURSELF THESE DUESTU NU L 010 1REVIEW RECOVERY PROCEDURES? 2. M YE I MENTIFIEO SERVICES AND USER'S OVACT? �? SM BOG 3. MwE 1 FILED A HIGH RISK ACIMIT REPORT? 4. 00 1 HAVE A REGRESSION TEST PLAN? ? m 3. WE THE USERS BEEN NOTIFIED OF THE OwMGE? � DU L M VE 1 CHECKED TO SEE IF THE WORK SHO" OE w PERFO;WD OURM THE IWDCW 7 E. 7. DO I M1YE A METHOO OF PROCEDUAll CK tit L 00 11OOv WHO TO CALL IN CASE OF *A OUTAGE? % AN 1 CONFIDENT 1 CAN PERFONM THE WORK CORRECTLY ANO SAFELY? Is YOU ANSWERED 60 TO AM OF THESE OUESTIONS.OR FEEL THAT YOU CAM101 COWLETE THE JOB SAFELY? STOP 00 NOT ATTEMT THE JOO1 CALL YOUR SUPERVISOR DgE01ATELYI O _ � A 7• • / /� /•'� - - ABC / ,• 47F98wo W20NU ` 6"w 2423.19 MLF 209-24 ♦ 11 •2029429 242110 APP/ /!+cir� / ♦.' <7FOO1AK> M•24e195 • CASE770 /200TYP 662 C3.201 -375 (PP) &2029426 3 XM176 -200 <M> 4-20 �/ / /♦ eOR 4 / / 1 ' 0t02%4ZS / ♦ 11111c / / ♦ .• •2029428 VM •- / <7F001AH> M0280482 / • 0' 2423.10 // / : /�•' AKF 200 -24 SEE W P # 7 101 VISION: sit AREA STATE: TX VISION: TEXAS AREA EXCH.: 5413 IREK CO.: 000 NOTE #K&— LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING WORK SAFELY PLACE CABLE 3' IN ROW 1:.C.:7780 IWO NO.: 7F001AM ICONTROL NLO48ERt TITLE: FEEDER 10 FN 2227 1 TAX DST.: Twp: RNG.: ISECa I SAL: DATES os /m. A3 IRE V. DATE! ISCALEs 1.2100' FILE: W P 8 SET SEt APRVp PRINT 8 12 f, s THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL i ?`� a . J4 Y eN a r n 0 1 W-2 dw - '' - -1 —.. -- , 0 - - -,- I - --.I- . - 0 - --- - - -- -- - - - I -I "K:2 Ic -TESS WARNING 1 e�•olG -TESs 10 Mb4M12E THE RISK OF SERVKE DEGAROATICK ACTTTITT DMOLVIMG THIS TAA14r•USSION EOUIPT.SNOULD BE LDUIED TO THE MAINTENANCE vIwDOv NOC ONLOC TRIINSMISSMH SUPPORT 1214.815 -8150, 24 HOURS PER CAT --- 7 OATS PER WEEK BEFORE S /ARTpO AHv WORt.ASK YOURSELF THESE DUESIIOWA L DID IREVIEv RECOVERY PROCEDURES? L HAVE 1 IDENTIFIED SERVICES AND USER'S KACT7 ,�� ♦N p�G� 1 HAVE 1 FILED A NIGH RISK ACTIVITY REPORT? 4. DO 1 MAvE A REGRESSION TEST PLAN? S. HAVE THE USERS DEEm NOTIFIED OF THE C WSM? L MME I CHECKED TO SEE IF THE WORK SHOULD BE �- P£RFORrEA DURING THE 'WRADOW' ? 'rC,K t` OJ 7. DO I HAVE A HETHOO OF PFOCEDURE? L 00 1KNOW WHO To CALL Of CASE OF AN OUTAGE? t AN 1CONFIDENT 1CAN PERFORM THE WORM CORRECTLY NO SAFELY? IF YOU ANSvEREO to TO ANY OF THESE OJEST06.OR FEEL THAT YOU CAnOT COMPLETE THE JOB SAFELY? STOP 00 NOT ATTEWT THE JON CALL TOUR SUPERVISOR 00EDIATCLTI SEE WP #10 1a lf-7+ }gyp \ / ,'' ��, ,• \ \ , / 46 op % % / •' / .. .- /.• • DID 4 0 6 w= Awaw �.1 �� DI0408 S11 AREA STATE: Tx DIVISION: TEXAS AREA EXCH.: 5411 IREM. CO.: 000 SEE W P # p\ � � W.C. :7780 WO NO.: 7F001AM CONTROL NUMBER: ^"'" / TITLE: FEEDER TO FM 2221 TAX DST.: o.rvEO � / -- NOTE AREA-- LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING PLACE CABLE APPX 3' IN POW WORK SAFELY TWP: I RNG.: lar, SAL: DATE: 05/05/46 IREV. DATEI SCALE: 1' :100' FILE: 1.f PC DRWN ENG JAPRVD 9 MINT YYYY SET SET Of 1 2 .9W J-ZLO =mss • o a Ju Whom s._ ,....._ • 2�i•&i q x'02029427 _/ •292'%27 wH «- / / 47FesWWO M2�482 \ • / � 2M-24 SUM SM V. 1a lf-7+ }gyp \ / ,'' ��, ,• \ \ , / 46 op % % / •' / .. .- /.• • DID 4 0 6 w= Awaw �.1 �� DI0408 S11 AREA STATE: Tx DIVISION: TEXAS AREA EXCH.: 5411 IREM. CO.: 000 SEE W P # p\ � � W.C. :7780 WO NO.: 7F001AM CONTROL NUMBER: ^"'" / TITLE: FEEDER TO FM 2221 TAX DST.: o.rvEO � / -- NOTE AREA-- LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING PLACE CABLE APPX 3' IN POW WORK SAFELY TWP: I RNG.: lar, SAL: DATE: 05/05/46 IREV. DATEI SCALE: 1' :100' FILE: 1.f PC DRWN ENG JAPRVD 9 MINT YYYY SET SET Of 1 2 THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL E 1 i z1fo. tti b� t� 1'4 S z �� ►—�—� -1!00 OIG -TESS WARNING I-13Efo- GIG -TESS TO NMD(12E THE RISK OF SERVICE OEGN"T10KACTTVITY DIVOLVDIO THIS TRANS ISSMm EOuWT. SHHOILO BE LIM1TEOITO•T/E MAINTENANCE WINDOW NOC ONLINE TRANSMISSION SIPPORT (211- 8*4150 24 HOURS PER DAY - -• 7 DAYS PER MEEK BEFORE STARTM ANY WOM ASK YOURSELF THESE DUESTIOHSH L DID 1 REVIEW RECOVERY PFAXXOURES? 2. NAVE I OX)aIFIEO SERVICES AND USEWS IMPACT? 1M 1 HAVE 1FILED A HIGH RISK ACTIVITY REPORT? L DO IK%VE A REGRESSION TEST PLANT ? S HAVE THE USERS BEEN NOTIFIED OF THE CWAZ? flit 'V E HAVE 1 C►ECI(EO TO SEE IF THE MORr( SHOULD K PERFORMED OWING THE V!NtXW ? 7. 00 1 HAVE A METHOD OF PROCEDURE? s. 00 1 rim MHO TO CALL IN CASE OF AN OUTAGE? 4L AN I CONFIDENT I CAN PERFORM THE WOW CORRECTLY AHD SAFELY? IF VOU ANSWERED NO TO ANY OF THESE "STIOHSAW FEEL THAT YOU CANNOT COHPtATE THE JOB SAFELY? 800 NOT ATTEMPT THE JOIN CALL VOUR SUPERVISOR D9EOIATELTI -,5EE WP I'll -m;� - mot . / /' .. _ _ "is tT"ar'.iA .own mim gr , `r • 4(7F42IAHO n•2pNSi IOT A // /• MY 2W24 � n O� - le 3' 106 vy •2929432 2423.10 d" (7F001AM> M0240195 CASE770/290TYP 662 C3.201 -375 OPP> 62929427 xDDJ76-200 <PP> & -29 LOCATE ALL UNUEHUHUUNU U 1 iLI I IES PLACE CABLE -TIN HUW ' BEFORE DIGGING WORK SAFELY ,—t S11 AREA I -STATEt TX DIVISION: TEXAS AREA EXCK: 5411 REM. CO.: 088 W- C.:7780 WO NO.17FOSIAM ICONTROL NUMBER: TITLE: FEEDER TO FM 2221 1 TAX BST.: TWP; RNG.: SEC.: I SAL: DATE: 05/06i98 IRE V. DATE: SCALE: 1' =100' W P I 0 SE tN Et T� APRvp MINT FILE: 10 12 x` • r _ i f -on rm - .vas+� .FOR. A / / • ma. � cases • /� , , �~ / j ��, •2027.27 1 f�1 "� / /�• •ia2��2i wH f. V 2423.19 4 m0a as ' , O' h' d Posh SEE WP # 9 30' of 40 -,5EE WP I'll -m;� - mot . / /' .. _ _ "is tT"ar'.iA .own mim gr , `r • 4(7F42IAHO n•2pNSi IOT A // /• MY 2W24 � n O� - le 3' 106 vy •2929432 2423.10 d" (7F001AM> M0240195 CASE770/290TYP 662 C3.201 -375 OPP> 62929427 xDDJ76-200 <PP> & -29 LOCATE ALL UNUEHUHUUNU U 1 iLI I IES PLACE CABLE -TIN HUW ' BEFORE DIGGING WORK SAFELY ,—t S11 AREA I -STATEt TX DIVISION: TEXAS AREA EXCK: 5411 REM. CO.: 088 W- C.:7780 WO NO.17FOSIAM ICONTROL NUMBER: TITLE: FEEDER TO FM 2221 1 TAX BST.: TWP; RNG.: SEC.: I SAL: DATE: 05/06i98 IRE V. DATE: SCALE: 1' =100' W P I 0 SE tN Et T� APRvp MINT FILE: 10 12 x` • r _ i f THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL r- s -1' • q r•~O� swr t� 1 iilt% cljJ yr Yf ALL UNDERGROUND UTILITIES SEE WP #12 - M�a�s 'w =�•i � i WORK ii3.."7 �c•: a .�..... mow. /-,!, 02029430 r- s -1' • q r•~O� swr t� 1 iilt% cljJ yr Yf I T LOCATE ALL UNDERGROUND UTILITIES SEE WP #12 - M�a�s 'w =�•i � i WORK ii3.."7 /-,!, 02029430 02029430 (PP) a- (7F001AM> M•280482 0' 2423.10 ' AKF 200-24 /3 ter+ wu• w �'+ , . , wii`•a.. • �L,V�fV• � ~ i} 1 ' II • • II 1' r I� _ r r • I, goat TV . woaw own • E SEE WP #10 I T LOCATE ALL UNDERGROUND UTILITIES PLACE CABLE 3/ IN ROW BEFORE DIGGING WORK SAFELY • � -..ti ... •.'V �_ . r _ .. r..t .a- .... >. . � • �r t- '- i'.',•.r• -. � ... _..«4A'..f �,,... .,. v .. _.. •_. - ^... • ra u . . .- . :+.cNfS- '1^'e�v!'•" 1. j 880.OIG -TESS WARNING 806016 -HESS 10 MINIMIZE THE RISK OF SERVICE DEGAROATIOK ACT1viTY IwvOLvING THIS TRANSMISSION EOUIFT, S*4OULO 8E LIMITED TO THE MAINTENANCE rt.00w NOC ONLIK TRANSMISSION SUPPORT 1214 - 815 -8158) 24 HOURS PER DAY -• -'7 OATS PER WEEK BEFORE STARIIRG Aw WORK, ASK vOWSELF THESE OUESTtpt>r, L 010 (REVIEW RECOVERY PROCEDURES? 2. HAVE I IDENTIFIED SERVICES AND USERS IMPACT? �N 2. HAVE I FILED A M7C►1 RISK ACTIVITY REPORT? 40. �O 4. 00 1 HAVE A REGRESSION TEST PLANT ?�' Gm S• HAVE THE USERS BEEN NOTIFIED OF THE CHRAMGEI . oxo -4 L HAVE I CHECKED TO SEE IF THE WORK SHOULD K I'MOR►EO OWING THE rWUi00W T 7. DO I HAVE A METHOD OF PROC£Ot1RE7 SEE1j L 00 1Rw0W WNO TO CALL IM CASE OF AN OUTAGE? % AN 1 CONFt0Ew1 1 CAM PERFORM TAE WORK CORRECTLV AMO SMELT? W TOU ANSWERED NO 10 ANT of THESE OUES110NS.OR FEEL THAT YOU CAM NOT COMPLETE THE J06 SAFELT7 800 NOT ATTEMPT THE J= CALL YOUR StOtft 0R 091EDIATELVI .t D10610 S!) AREA PAPRvOPRINT ix DIVISION: TEXAS XCH.: 54 000 W.C.- 7780 M CER: TITLE: FE23 TwP: SEC.: DATE: 05/0TE: 1' =100• FILt: WN ENG PRINT SET OF 12 rs i p� I } THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL r Ac /i , t4' WARNING IR TO rya TTR am a +uaa ocr..wlat ocn.m amcftLv 4 na TR. emisa, eDUYr. T• " st L"Tw to Tw 14"dlOw = WOO, we oaw Ta..so4sam u~T m4-40-s . 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CO.: 000 MT` W&- LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING *.... - - ., _ - ., war -l✓,r .af4- n...rrY+.. �.� z � 1 -� _ • .,_ f SEE WP # 11 PLACE "CABLE 5' IN ROW WORK SAFELY W.C.:7780 WO NO.:7F001AM ICONTROL NUMBER: TITLE: FEEDER TO FM 2223 1 TAX DST.: TWP: I RNG.: SEC.: I SAL: DATE: 05/06/98 IREV. DATE: ISC ALE: 1-=100 - pRWN ENG APRVO * PRINT FILE: WP12 SET SET 12 OF 12 / y MT` W&- LOCATE ALL UNDERGROUND UTILITIES BEFORE DIGGING *.... - - ., _ - ., war -l✓,r .af4- n...rrY+.. �.� z � 1 -� _ • .,_ f SEE WP # 11 PLACE "CABLE 5' IN ROW WORK SAFELY W.C.:7780 WO NO.:7F001AM ICONTROL NUMBER: TITLE: FEEDER TO FM 2223 1 TAX DST.: TWP: I RNG.: SEC.: I SAL: DATE: 05/06/98 IREV. DATE: ISC ALE: 1-=100 - pRWN ENG APRVO * PRINT FILE: WP12 SET SET 12 OF 12 / y • I 3 } BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM g DEPARTMENT Road and Bridge NUMBER 560001 i I DATE OF COURT MEETING: 6/09/98 C r I ; r d i ti 4 E-• - 7R •1 ft --, =--- 1. •.� fill • a 11111zillirt 1• intersection with Forsthoff Rd Site is located in Precinct 3. SOURCE OF FUNDS: N/A I. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed 1) within 3 -5' of and parallel to the right -of -way line and/or 2) in the case of a road bore, perpendicular to the right -of -way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from County right -of -way. D) Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D-698; test shall be conducted by an Independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Bravos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY: APPR ED ZZRichyard . Vance, P.E. Comm;Ipsloner Randy Sims County Engineer Precinct 3 CC98 -047 Approved /DeniedO by Commissioners' Court Date. &,-/o-993 Alvin W. Jones, Co my Judge i t. G M • F •� � t v .t 1 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM g DEPARTMENT Road and Bridge NUMBER 560001 i I DATE OF COURT MEETING: 6/09/98 C r I ; r d i ti 4 E-• - 7R •1 ft --, =--- 1. •.� fill • a 11111zillirt 1• intersection with Forsthoff Rd Site is located in Precinct 3. SOURCE OF FUNDS: N/A I. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed 1) within 3 -5' of and parallel to the right -of -way line and/or 2) in the case of a road bore, perpendicular to the right -of -way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from County right -of -way. D) Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D-698; test shall be conducted by an Independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Bravos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY: APPR ED ZZRichyard . Vance, P.E. Comm;Ipsloner Randy Sims County Engineer Precinct 3 CC98 -047 Approved /DeniedO by Commissioners' Court Date. &,-/o-993 Alvin W. Jones, Co my Judge i t. G M K • M ■» • ti i i i REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that (applicant)wickson Creek sUD proposes to place a (type) water lineau [6 right -of -way of (road) Lloyd Ln. In Brazos County, Texas as follows: The location or description of the proposed Installation is more fully shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must by notified 72 hours prior to the beginning of construction in order that he or his designated inspector may inspect the actual Installation. 2 That all damage to the roadways and rights -of -way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right -of -way. 4. That Brazos County will In no way be responsible for any damage which might occur to any existing utility lines in the right -of -way. S. That the line will be constructed and maintalned on the County right -of -way In accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. That the line or lines will be constructed no less than twenty -four inches (241 lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. 7. That all sites will be barricaded during the construction period. Construction of this line will begin on or after the 1 otbay of June - 18 98 Firm: Wi kson Creek S.U.D. By: Title: General Manager Address: P. 0. Box 4756 Bryan, Texas 778 Phone: 409 -582 -3030 APPROVED BY COMMISSIONERS' COURT ON:r3 � _9 -�2& Date '- Alvin- W. Jones, 16younty Judge .r,+vay^, aer. sw, Arai 110910 i y - 1 i t q. 1' _ 1 ' 'l 1 1 . .'K.. y.,•.K' •4 +ham _ '•�✓ ,y, ,, - •ra�..n,?. .• • • Lb, d X00 . i fin. � Hoc y° sec rofiyscd �o t GTE '4 o F5 i ! � I % 1 Wcjp � ' >J1 1�o0.d. ��oCe usw%S ( %�I e�Ca }cmonF ape ��;��►� i i- ii Lloyd Ln . ; C Hy4c-) { �fauM' v�(; Ann ��f7vnC) - t 46 _ 1 ' US. Department of Justice - Office of Community Oriented Policing Services ' - n Making Officer Redeployment Effective GOp-yj U.S. Department of Justice Office of Community Oriented Policing Services Joseph E. Brann, Director OMB approval 1103-0019 j Expiration 3/2001 f a 01 • • I f I SECTION 1 Badgmund Infonnation r' please answer all of the following questions completely. 91all the questions are not answered, the application will be considered incomplete and may not be reviewed or funded. All raquested information must be typed. Primary Applicant Organization PRIMARY APPUCAAT ORSA111knon LEM NAME r Brazos County Office of the Sheriff "111T Ell IUMIEI Ap*mVMry a+r-dig IN11)w4woAnbearruvq dmLWhAEtEA9ad.AdoAVMAm 74-600043 m dat arts RAaret pr k&d Rmnrt Sara` M ftkbt Lad FEDERAL COKIRESSIOM IIAIICT VartM Arruw AEEICY oil 10111111 (SmAV 9Ar,*&roar) A 1 0210000 ARE YOU CONTRACHIS FOR EA 11FORCEMEI1 SEIYICIP m jst arm at AW eM4vV#Hamer m+d Me coo fm wbranem drPIMN n At Fr. (Naeamf k mnw =20 bab+ a No ❑ YES Law Enforcement Information EAr ENFORCEMENT ESECUTIYE•i NAME TIRE Christopher C Kirk Sheriff AAEACT NAME Brazos County Office of the Sheriff ADDRESS 300 E. 26th St. , Suite 105 CRY VAR EV COO1 Bryan Texas 77803 TELEPHONE Ted 409.779.7536 409.822.7887 NAME OF CONTACT FE11S0111 YOUR DEPARTMENT MAO R fAMILLAR fRI TAE SUIT TELE Hayes R. Glen 1 Assistant Coordinator HOOK$$ 300 E. 26th St. Suite 105 Cal STAR EIF Coo( Bryan Texas 77803 TELEPHONE fu 409.779.7536 409.822.7887 Government Information rOYERNMENT EIECUTIYPS NAME TTRE Al Zones County Judge_, NAME OF 11OYERNMENT En" Brazos County ADDRESS 300 E.26th St. Suite 114 MY STAR ItP COOL Bryan Texas 77803 RUPAONE FU 409.361.4102 409.823.6993 Section I - You must return this page as part of your application 13 14M Elio .._ �. .. ,..� .. J.... �_ _ _.• �... ... a �.. ...... ... f .. .. ...s .._ vi�t ...�J.....+T�Y.F�s..AU1r �.. t...+.:+.. �-+. �...... .r..L.e�.u�.S.a:�w.+- u...�l,..- - — r' � a General lnforniation ' 1 : I TILE of UI INFOICEYEIF U= ❑ MUNICIPAL ❑ STATE POLICE ❑ COUNTY PD Ja SHERIFF ❑ mom TRIBAL ❑ TRANSIT ❑ SCHOOL ❑ HIGHWAY PATROL ❑ UNIVERSITY /COLLEGE (❑ PUBLIC ❑ PRIYATO (3 PUBLIC HOUSING ❑ CONSson ❑ PARK/RECREATION ❑ OTHER (plead qm*) IAt ronI f1IIT�IIrnoi IECaro ITIEI colt uAIRT 19 YES ❑ NO 1 �rEt; luu lllCl no6lArtt FTapaa IP Air aY�� ❑ COPS: PHASE 1 ❑ COPS AHEAD ❑ COPS FAST ❑ COPS MORE % EcCOPS MORE 96 ❑ UNIVERSAL HIRING PROGRAM ❑ COMMUNITY POLICING TO COMBAT DOMESTIC VIOLENCE ❑ TROOPS TO COPS ❑ POLICE CORPS ❑ ADVANCING COMMUNITY POLICING ❑ PROBLEM - SOLVING PARTNERSHIPS ❑ ANTI -GANG INITIATIVE /YOUTH FIREARMS VIOLENCE INITIATIVE ❑ REGIONAL COMMUNITY POLICING INSTITUTE POPULATION 111VII a of Im OS. CENSOS SQU E NIUS COYEIEI aid* ate P= 4&v and sm min prmsry aW h edr Lv aefozaear gerpe .di fwPnkm fr va*4 s*es dwmvv ma erd* and mu xd sm aowdAyr 14,404 523.07 mra+or drpmr br &W mr stew &p m tf An m pv' W v* mmaftfar) CUIIIIT III1101TEIO 11011 TOILE MUM (k6a'ue d)w dePVW doer rd Ace ae 1CNAL t101r FO10E fllfl6T1 AS Of Tf1A1 pnd tit kndd waoa) 8 8 rmiaud troo) 88 LIE YOU RIQUESTIN611AEIEI OF TIE LOCAL YATCI IEQUUEYEIT Mfg UPON 31YE11E HSCAL IISEIEII1 01)ea Pk=to lr tatm m ism S=V tnpapa pry of ft qy. c"n ac! erb a me-po op *Wv d =+D on of* t+rmdasy bray WAY&# 4= m*h )W n b-g)M MOW ar a Wm'J ❑ YES X® NO MAY u TIE SOUICE OF roGl MINCY'S LOCAL CAST YATC17 Budgeted Funds U1 (NF08CEYENT A6111M FISCAL TEAS U1 ENFOICEYENT AIEICY1 C061LTANT FEIEIAL HFICY (SON pp e Ar FROM. _10- /_aj_1 .ggaTO. ng— /3p_ /lggg_ 1D0J °tA°maN Signatures ItarryOulu Adarc Xpdda oil bs& MtolaoaW- aJONbwoAr Learppe/ aadrmrlOUprowll ++e�!MrAlkmf/auaaUil M�pNaahr adM/W atoms it Of fla Ift &20* a CM40 /pfs+yAUof IM W &W Mdir = Ifdmf at U1 ENFOBCEYEIT ESE _ TUB F Ai tgpaue par d ft Hm) 111E 60E819E0 ESECUTIYF 1.6NATUIE 0i m tlr par If ft AnN IITE b– Intergovernmental Review Process IATI SU 8YITT19 TO SOTf SWILL FO IF OF CONTACT u11w SW pap PM a lu &ea&w pact 17311 kvnpwwnviW !Pryer p=W tree de Apprak) plenr it a Ne dray m.ACA Im male a copy d As ap 6r padz* m me ,�ao Ayr of Cow la me.J CFOA NUYIEI VAN APPLICATION IIENTMEI (firma $XC w so 16 710 14 Section 1— You must return Ws page as part of your application I I� i r rf k Agency Nama:Brazos County Office of the Sheriff OAI #, 0210000 _ 1 SEMION 1 R ®n : Please outline below your retention plan for the item(s) requested in your MORE '98 plan should include information on how u will continue the ro t application. This p sho you P P� � activity and level of redeployment after Federal funding has ended. If this is left blank, your application may not be considered for funding. -see attachment- I • Section 1— You must return this page as part of your application 15 , 4 F- Section I: Retention The Brazos County Office of the Sheriff is requesting a cash grant under COPS MORE '98 in order to create a computer based records and jail management system for the Office. Retention of the equipment and software purchased would not be difficult as they will belong to the Office. Service of the system will be provided jointly by the manufacturer and county computer personnel. Federal funding will cease to continue once the system has been purchased and is in place, the Office will then assume any cost associated with the system (maintenance, upgrades, etc.). The Office's level of redeployment will be possible because of the existance of this new system. With the new system in place the Office develops new operating procedures making the redeployment a permanent part of the Office's overall operations. The need for a better management system became very apparent after receiving 4 laptop computers under the COP MORE '96 Grant. These laptops more than fulfilled their purpose in allowing our officers to spend more time in the field. They also showed us that the our present records and jail management system (consisting of printed reports and file cabinets) is completely inadequate to integrate with new computerized systems. We also are finding ourselves falling behind public expectation of technological advancement to support the services our Office should be able to provide and the speed at which we can provide it. We believe that this new system will bring us closer to the community expectation and increase our overall effectiveness and efficiency. 01 '01 W4 - - i SECTION it - PART A REM # :.. A Effedwenew Woftheet Please type all responses. Please leave no lines blank. If lines are kft blank, the application will be considered incomplete and may not be reviewed or funded. Agency /Grant Inforinatlon " t01IS01CROri LEM NAME 011 • Brazos County Office of the Sheriff 0210000 Cn STATE Bryan, Texas CONTACT NAME CONTACT 1101E _ Haves R. Glen 409.779,7536 TTTE OF iEOUEST QK TECHNOLOGY /EQUIPMENT OR ❑ CIVILIANS IIIEF 01HI 101 Of uOUESTEI REM. SYSTEM 01 GROUP OF UAE ITEM: WENNER TO Ul Ulf 61EUIrt Jail & Records Management System Cost Effectiveness Calculations LINE I • ENTRY -LEVEL SALARY OF SWORN POLICE OFFICER (as of Jan. 1, 1998) S 24,793 LINE 2 - ENTRY -LEVEL FRINGE BENEFITS OF SWORN POLICE OFFICER (as ofJaa 1. 1998) S 6,446 LINE 3 - ADD LINES I AND 2 S 31,739 LINE 4 - MULTIPLY LINE 3 BY .15 S23,804 LINE 5 - ENTER FIGURE ON LINE 4 OR MOM WHICHEVER IS LESS S23,804 LINE 6 - TOTAL COST OF ITEM, SYSTEM OR GROUP OF LIKE ITEMS S 400, 000 (100%) LINE 1- FEDERAL AMOUNT REQUESTED Can be no more than 7546 of total item cost (line 6) S 300 , oob-75-%i LINE 8 . DIVIDE LINE 1 BY LINE 5 S 12.60 Section 11, Part A — You must return this page as part of your application 19 VCS V1 I �J ApenCyKol: Brazos County Office of the Sherf ff c 0814: 0210000 SMONII -PWB MM #_J DamonwrMon of Time Savings Describe how this item, system or group of like items will result in officer time savings, Please use the space provided below. For large jurisdictions or complex projects, please attach additional sheets. Sample redeployment summaries can be found in the beginning of this section. The actual redeployment that you calculate in this section is what the COP'S Office assumes that you will achieve as a result of this grant. Information you need to include: • Number of hours saved per shift per officer • The number of shifts these officers will actually work in a 1 -year period • How many officers will realize this savings • How the time saved will be used (on what community policing activities) If the actual redeployment that is calculated in this section is substantially greater than the required amount of redeployment you must achieve for this item (line 8 of the CEW), please indicate below that your agency understands that it will be expected to attain this higher level of redeployment if funded for this item. fsetloa U, fart 8 - You scat nt•ro this paps as Part of I= appllauso 23 r i a • • �J g E z { t Section IIB: Demonstration of Time Savings Brazos County Office of the Sheriff has 88 sworn personnel, including administration, patrol, investigations, jailers and reserves. The system that this grant would provide is believed to save these officers at least one hour per shift. The time savings would come from more efficient data entry and retrieval. Data being reported, statistical databases, and records keeping. At this time these are being done by hand and filed away. When the information is needed, the officer or civilian worker much locate the file by an index or just thumb through them in the cabinets. These 88 sworn personnel will work an average of 228 shifts per year. This equates to 20,064 hours a year saved with the implementation of the new management system. This equate to 11 FTE's using. 1824 hours standard. Added to this will be 20 civilian personal who will also use this systems on a daily basis. They are also estimated at saving an hours worth of work each shift. This means 4560 hours saved for the civilian personnel equating to 2.5 FTE's. 1997 there were 10,000 bookings into the Brazos County Jail by different law enforcement agencies. It is estimated that 10 minutes would have been saved on each of these booking had the management system been used equating to 1,600 hours saved, bring in .87 FTE from bookings alone. This brings a total of 14.37 FTE's saved by the creation of this jail and records management system. The Brazos County Office of the Sheriff works closely with the city police departments of Bryan, College Station and the Texas A &M University Police Department, as well as providing jail services for these agencies. The implementation of this system will include remote data terminals at each of three departments, which would allow pre - booking systems entry of any prisoner being transferred to Brazos County Jail. This feature in its self would save time for every officer who transfers a prisoner to the jail. The digital imaging portion of the system would be an excellent investigative tool that will be shared with all law enforcement agencies. Brazos County Office of the Sheriff will be taking the time saved by introduction of this system to better serve the citizens of Brazos County. This system will allow officers to spend less time in the office doing paper work, less time in the office researching case files and reports, and add to the over all productivity of the booking, data entry and record keeping of the Office. This in turn allows officers to spend more time working directly with the community and increases the professionalism of the Office. , I , if c pis •,, AgMq NaMe• Brazos County Office of the Sheriff ORI #M 0210000 SEMON 11- PART C - (o911munk PolicingAdAes S�ImmarY Community Polldng Activities OFRCER ACTIVITIES b &14 fall i musnd pia pore a#w aril)u ash s &*m om* b login afar fps a d tai lkrp iLto ow al @a lasstj acpripeslaardko mv app b a a mostsk pmaD*A U LOOK:I!G AT REPEAT CAMS FOR SERVICE TO IDENTIFY ❑ ATTENDING COMMUNITY MEETINGS PROBLEMS OR HOT SPOTS . ❑ BIKE / FOOT PATROL ❑ WORKING WITH NEIGHBORHOOD RESIDENTS TO IDENTIFY M } AND PRIORITIZE CRIME PROBLEMS ❑ HELPING COORDINATE NEIGHBORHOOD WATCH GROUPS ❑ CONDUCTING CITIZEN SURVEYS WORKING WITH BUSINESSES TO ADDRESS CRIME PROBLEMS ADDRESSING CONDITIONS THAT LEAD TO CRIME ❑ TRAINING OFFICERS / CITIZENS IN COMMUNITY POLICING ❑ ASSESSING THE IMPACT OF COMMUNITY POLICING CONDUCTING CRIME PREVENTION WORKSHOPS / DISSEMI- EFFORTS ON LEVELS OF CRIME AND FEAR NATING INFORMATION ON WAYS OF PREVENTING CRIME WORKING WITH LOCAL GOVERNMENTAL / COMMUNITY ❑ ENGAGING IN STRATEGIC PLANNING RELATED TO IMPLEMENT - AGENCIES TO ADDRESS CRIME AND DISORDER PROBLEMS ING COMMUNITY POLICING OTHER ACTIVITIES Bdepp desa,De prr other tommaai0 palidnp pcadda roa a�icaa Bill topipa L7 u p raa7 0l mp amt pnlaps Av 0]Lf Lraa fkre laps /edle0 ps possDla is oye sptra prorideq aslop pdd,danel pppa Daerexsery. ti Yectlaa IL Par! C — You mutt ratum this pqe as part of your appQdtlon 27 voi. _1Y.,yAup.,,AL. i . t • M } 4' • • Agency Name: Brazos County Office Of the Sheriff ti :'4 OAI#, 0210000 SEMON it - PART 0 MM 4L- C= nt and Rftm Technology Str&-jy Please describe in detail below and on additional pieces of paper, if needed: 1) How is your agency currently using technology applications to improve individual and overall department efficiency and to make department operations (patrol, research and planning, booking, etc.) more effective? 2) If funded, how would this COPS MORE'98 award improve/enhance your department's current operations and specific technology applications? 3) How do the requested resources fit in with your agency's long -range tech- nology strategy? How will the future use of this technology be maintained and integrated with other technology applications or upgrades to improve your information and technology infrastructure? 4) How will the requested resources improve your agency's ability to do any of the following activities? Please explain each in detail. • Collect and analyze incident -based data • Identify repeat crime victims and/or repeat problem locations • Offer patrol officers direct access to incident -based crime data in patrol cars • Link calls for service databases/CAD with other databases such as those on arrests, incidents, field interviews, etc. 5) Are there other ways the requested resources will specifically advance com- munity policing in your agency? 28 Section II, Part a — You must return this page as part of your application VOL r i �I Section IID: Current and Future Technology Strategy 1) Our agency is presently using technology only in a limited fashion to increase the effectiveness of its operations. The Office received 4 laptop computers under the COPS MORE `96 grant. When the laptops were introduced it became apparent that the Office was going to need a computerized jail and records management system in order better serve the community. The laptops worked well for the officers but they were obviously a first step into modernizing the Office. This grant will help us continue that process. 2) The present grant request will help the Office create a computerized jail and records management system that will be used by the entire office, replacing a system of records i management that includes manual filing and retrieving for law enforcement records and comparatively rudimentary data processing system for jail records. The new system will include the latest in law enforcement and jail technologies, interfaces for the future use of mobile data computers, and the latest in interface capability with state and federal criminal information networks. It summary this system will modernize the Office and bring it up to the standard being expected of law enforcement by our community. 3) This management system is the ground level backbone system by which our Office will be able to develop and add further technologies into, such as IvtDC's, CAD, and imaging. It will be the infrastructure by which all new technologies will connect to. With out this back bone the o'%er systems are nothing more than stand alone systems with no way to communicate with each other. The costs of setting up this system are, fore the most part, front end capital expenditures and installation expenses, which would be funded through grant expenditures. The maintenance and upgrade of the system will be factored into future County budget proposals and/or subsequent grant requests. 4) The system will allow the creation and use of data base records collecting. This allows officers to do investigative research into problem area in the community, look for patterns in criminal behavior, and to create statistical reports for use in researching new ways of combating crime in the community. 5) This system will advance community policing for several agencies in Brazos County. Increasing the effectiveness of the Office will increase the effectiveness of the agencies that use the Brazos County Jail services. The improvements will allow other agencies to process their arrests quicker into our jail and allow their officers to get back to community patrol functions. i i 01 • 0 SMON III COPS MORE'98 Cost Emd[veness Wofthet Summary When you have completed the Cost Effectiveness Worksheet(s) (CEW) for each item or group of like items that you are requesting, transfer the total project cost, Federal share and local share from each Cost Effectiveness Worksheet, sum them and list these amounts as the COPS MORE '98 application totals. If you are requesting a waiver, you must still complete the Local Share section. Please make extra copies of this form if necessary. Section 111— You must return this page as part of your application VOL J.A PA -Z 31 a F 11 TOTAL PROJECT COST (ties 6 arch FEDERAL SHARE (Llae 7d CM LOCAL SHARE COST EFFECTIVENESS WORKSHEET #1 5400,000 S300-;000 7N 400+r'00d 259h) COST EFFECTIVENESS WORKSHEET #2 S S ( 9i) S COST EFFECTIVENESS WORKSHEET #3 S S S ( �) COST EFFECTIVENESS WORXSHEET #4 S S S COST EFFECTIVENESS WORKSHEET #5 S S S ( 4b) COST EFFECTIVENESS WORKSHEET #6 S S S ( �) COST EFFECTIVENESS WORKSHEET #1 S S (' VD) S ( 96) COST EFFECTIVENESS WORKSHEET #8 S S ( %) S COST EFFECTIVENESS WORKSHEET #9 S S ( 0A) S ( �) MORE'98 APPLICATION TOTALS S 400,000 S300,000 75VO) May not exceed 7596 of total protect ce S 100, 00(0 29) Must be at to 2546 of lola<PMW = Section 111— You must return this page as part of your application VOL J.A PA -Z 31 a F 11 IWIMCI 09• Brazos County Office of the' Sheriff ' p;04 ; 0210000 SMON IV' ` Drag D uml 1N ®non A P"SOMW List each position by title and name of employee, if available. Show the annual salary rate and the pementage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. NameMosition Computation Cost -na- Total• $ B. Binge Benefits Fringe benefits should be based on known actual costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Uniforms, equipment and vehicles are unallowable costs under this grant program. Please list FICA and Workers Compensation, if applicable. Name/Position Computation Cost Annual Fringe Benefits •FICA /Social Security $ Health Insurance $ Life Insurance $ -na- Vacation $ Sick Leave $ Retirement $ *Worker's Comp $ *Unemployment Ins. $ Other $ Total: $ sectlon N — You must return this page as part of Your Mucation r. 35 01 ApencyName: Brazos County Office Of the Sheriff OAI #• 0210000 L Tiave! Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory, group meetings). Show the basis of computation (e.g., six people to 3 -day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Purpose of navel Location Item Computation Cost . —na- Total: $ Q Equipment List nonexpendable items that are to be purchased. Nonexpendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. Expendable items should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially for high -cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost —see attachment— Total: $ • 36 Section IV — You ��muutst return this page as part of Your appilcation t 1 Budget Detail Worksheet: D. Equipment F, ■0 I Y ti A 0 Ata DO r nkL Li O _ 4 Item Computation QM ' NT Servers 2 17,800 NT Workstations 30 56,500 TLETS Terminal 1 1,900 Network Printers 3 3,400 Operating Systems Software 32 2,700 Hardware Setup and Design 32(systems) 14,000 Record and Jail Management System 1 270,000 TLETS Interface 1 15,000 Management System Installation 1 15,000 Training 1 3,700 Total $400,000 Listed in this budget is the equipment and software necessary to implement the Jail and Records Management System. The system will be procured by an open bid system, as per county mandates. The costs given are estimates based on market research of similar systems and the accompanying hardware. ■0 I Y ti A 0 Ata DO r nkL Li O _ 4 • E •1 MEMO= AgeflgKa Oos• County Offdee of the Sheriff 21O000 E &IppUeS List items by type (office supplies; postage; training materials, copying paper; and expendable equipment ' items costing less than $5,000, such as books, hand -held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project' Supply Items Computation Cost —na- Total: $ i A ' I'. �I= Sed lon IV — You must return this page as part of your application 37 Vft • r i �a Apeac�Mame: Brazos County Office of the Sheriff OAI#: 0210000 F. Consultant Fees: For each consultant enter the name (if known) service to be provided, hourly or daily fee (8 -hour day), and estimated time on the project. Consultant fees in excess of $250 per day require additional written justification. Name of Consultant Service Provided Computation Cost —na- Subtotal: $ ............................................................. ............................... 0...... ...........00................00 Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (e.g., travel, meals, lodging). Item Location Computation Cost —ma - Subtotal: $ ................................................................................................... ............................... Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole - source contracts in excess of $100,000. Item Cost Section IV — You must return this page as part of Your application Subtotal: $ Total: $ i 38 f ' ;i *I of Agency Name: Brazos County Office of the Sheriff i 081 # 0210000 G. Dale Costs List items (e.g., rent, production, telephone, janitorial or security services, investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost -na- 404 - .._ Total: $ section N - You must return this page as part of your application frig / Al lot n= A-3 r 39 i it C Brazos County Office of the Sheriff �,, •�.,,�, 081 #: 0210000 WOO &ltMM" When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested. Budget Category Amount A. Personnel $ B. Fringe Benefits $ C. Travel $ D. Equipment $400,000 E. Supplies $ F Consultants /Contracts $ G. Other $ Total Direct Costs $ Total Project Costs $400,000 Federal Request Non - Federal Amount $ 300,000 —(_L5 %) $ 100,000 ( 25 %) 40 section Iv — You must returo this page as part of your application VOA_ - -PAGP /V y- WtMIN v 9 E f+ 9 I* I* U.S. Department of Justice Office of Community Oriented Policing Services 1 Several provisions of Federal law and policy apply to all grant programs. We (the Office of Community Oriented Polldng Services) need to secure your assurance that you (the applicant) will comply with these provisions. If you would like further information about any of the matters on which we seek your assurance, please contact us. By your authorized representative's signature, you assure us and certify to us that you will comply with all legal and administrative require- ments that eovem the avvlicant for ameotanee and use of Federal crant funds. In particula; you assure us that: 1. You have been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assur- ances on your behalf are authorized to do so and to act on your behalf with respect to any issues that may arise during processing of this application. 2. You will comply with the provisions of Federal law which limit certain political activities of your employees whose principal em- ployment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 US.C. § 1501, et seq. 3. You will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if they apply to you. 4. You will establish safeguards, if you have not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. S. You will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. You will comply with all requirements imposed by the Depart- ment of Justice as a condition or administrative requirement of the grant; with the program guidelines; with the requirements of OMB Circulars A-87 (governing cost calculations) and A -178 or A -133 (gov- erning audits); with the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; with 28 CFR Part 66 (Uniform Administrative Requirements); with the provisions of the current edition of the appropriate COPS grant owner's manual; and with all other applicable laws, orders, regulations or circulars. 7. You will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn posi- tions in your agency. 8. You will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from partic- ipation in, deny the benefits of or employment to any person, or sub- ject any person to discrimination in connection with any programs or activities funded in whole or in part with Federal funds. These civil rights requirements are found in the non - discrimination provi- sions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789(d)); Title VI of the Civil Rights Act of 1964, as amended (42 US.C. § 2000d); the Indian Civil Rights Act (25 US.C. §§ 1301 - 1303); Section 504 of the Rehabilitation Act of 1973, as amend- ed (29 US.C. § 794); Title II, Subtitle A of the Americans with Disabil- ities Act (ADA) (42 U.S.C. § 12101, et seq.); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); and Department of Justice Non - Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulations. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against you after a due process hearing, you agree to forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, DC 20531. B. If you are applying for a grant of $500,000 or more and Depart- ment regulations (28 CFR 42.301 et seq.) require you to submit an Equal Opportunity Employment Plan, you will do so at the time of this application, if you have not done so in the past. If you are applying for a grant of less than $500,000 and the regulations require you to maintain a Plan on file in your office, you will do so within 120 days of your grant award. 9. You will insure that the facilities under your ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that you will notify us if you are advised by the EPA indicating that a facility to be used in this grant is under consideration for listing by EPA. 10. If your state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, you have made this application available for review by the state Single Point of Contact. 11. You will devise a plan to retain the increased hiring level with state and local funds after the conclusion of your grant. Section Y — You must return this page as part of your application , LE i 11. ... v. �-.•. �> M.- Y. 1. �- k.W�iaW:wl4fiY..i.��LaL.Y'.t� _. _..'�r•S' 'M.�b�..I.'yw l �f • I V 12 You will comply with the provisions of the receipt, storage, interagency exchange, dis ;. . Federal law which apply to funding for the pus+• semination and analysis of criminal intelligeno chase, maintenance or enhancement of equipment information. Any information system that (hardware or software) that enables an agency to received, stores and disseminates inforbiatio,p." receive, store, exchange, analyze or disseminate individuals or organizations based on their criminal intelligence information. These require- involvement in criminal activity is a criminal menu are set forth in 28 C.F.R. Part 23. If your intelligence system. The definition includes both grant is subject to the 28 C.F.R. Part 23 require- systems that store.detailed information on the meats, you will create a system operating manual criminal activities of subjects and systems that to ensure that your agency operates and main- store only information designed to identify indi- twins such a system in conformance with the open- viduals or organizations that are the subject of an ating principles set forth in 28 C.F.R. Part 23. inquiry or analysis (e.g., a pointer system). '• • "Criminal Intelligence System" or "Intelligence System" means the arrangements, equipment, facilities, and procedure used for f E� I hereby certy� compliance with the above assrirances that fhe application and use of Federal funds. Signature: Date: o IL /AUK,, . w' 1 r J i 1 i is 01 S i t i t r r r U.S. Department of Justice Office of Community Oriented Policing Services Regafng Lob%"; Debarmen% Sin and Other ReqxnslbTdy Netem Dngfree Mrtgllace Reqtdremen s Coordination with Affected Agenries; No n9; and Reter t m Although the Department of justice has made every effort to simplify the application process, other provisions of Federal law require us to seek your certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply- to a particular applicant Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)," and the coordination and non - supplanting requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material represen- tation of fact upon which reliance will be placed when the Department of justice determines to award the covered grant L Lobbying Federal benefits by a state or Federal court, or voluntarily excluded from covered transactions by any Federal depart - As required by Section 1352, Title 31 of the US. Code, and imple- mented at 28 CFR Part 69, for persons entering into a grant or coop. erative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that- A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for inflw encing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any Federal grant or cooperative agreement; B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and sub- mit Standard Form — LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; C. The undersigned shall require that the language of this certifi- cation be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and coopers- tive agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of t I Section V – You must return this page your application 4 VOL ment or agency; (4) Have not within a three -year period preceding this appli- cation been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform ing public (Federal, state or local) transaction or contract under a public transaction; violation of Federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (iii) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, state or local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (iv) Have not within a three -year period preceding this appti- cation had one or more public transactions (Federal, state or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the state. ments in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees Other Than Individuals) As required by the Drug -Free Workplace Act of 1988, and imple- mented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67, Sections 67.615 and 67.620 -- A. The applicant certifies that it will, or will continue to, provide a drug -free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on -going drug -free awareness program to inform employees about — 1 { Ir 7 (a) The dangers of drug abuse in the workplace; 0) The Sra Wz pOky of nwLi 4WP& a drvg4m workpl w, (c) Any available drug counseling, rehabilitation and employ. ee assistance programs; and (d) The penalties that may be imposed upon employees for drug -abuse violations occurring in the workplace; , (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by Paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will — (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for cu a violation of a criminal drug statute oo ring in the work- place no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such convic- tion. Employers of convicted employees must provide notice, including position title, to: COPS Office, 1100 Vennont Ave., NW, Washington, DC 20530. Notice shall include the identifi- cation number(s) of each affected grant; (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted — (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amend- ed; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, state or local health, law enforce- ment or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v) and (vi). B. 7be grantee my insert In the space pwvided below the slte(s) for Ow performam of work 4mw in connoolon with theirpodf Place of performance (street address, c[ty, county, slabs zip code) Check O if there are workplaces on file that are not identified here. Section 6744 of the regulations provides that k grantee that is a state may elect to make one certification in each Federal fiscal year, a copy of which should be included with each application for Department of Justice funding. States and state agencies may elect to use OJP Form 4061/7. Check O if the state has elected to complete OJP Form 4061/7. 4 Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordi- nation with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. S. Non - Supplanting The applicant hereby certifies that Federal funds will not be used to replace or supplant state or local funds, or funds supplied by the Bureau of Indian Affairs, that would, in the absence of Federal aid, be made available to or for law enforcement purposes. & Retention The applicant hereby certifies that it understands that it must abide by its submitted plan to retain the additional civilian positions and redeployment levels at the conclusion of the grant period. Grantee Nameand Address: Brazos County Office' of the Sheriff Bryan, Texas Application No. and /or Project Name: Grantee IRS/ Wndor Number. Typed Name an le Law Enforcement Represen e: -Ch r i s t o ph e r C. Kirk – Sheriff Signature' Date: 041190 As the duly authorized representative of thegoverning body, I hereby cent* that the lam binding thegoverning body to the above certifica- tions, including the plan to retain. Elections of new officials will not relieve thegoverning body of its obligations under thisgrant. Typed Name and Title of Government Representative: Al Jones – County Judge Signature: _ Date: 4% -,/O –9 8 Uri (OOV '' ,," a .' ' >' Y r' �' `• '�-y.:7.+..+r1:T.d.. s� Ate- - v r �JJ J z Y i i V.S. Department of Justice '- Office of Community Oriented Policing Services , ;L Wsdomm of Imb AcMes trlsh P.Hnns fdr Compi tion of SF L, ire of Lrobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. sec- tion 1352 The filing bf a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. I. Identify the type of covered Federal action for which lob- bying activity is and /or has been secured to influence the out- come of a covered Federal action. 2 Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow -up report caused by a material change to the infor- mation previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previ- ously submitted report by this reporting entity for this cov- ered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or experts to be, a prime or sub - award recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congnssional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Departrnent of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the cov- ered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1(e.g., Request for Proposal (RFP) number, Invitation for Bid (1FB) number; grant announcement number, the contract, grant, or loan award number; the application /proposal control number assigned by the Federal agency). Include prefixes, e.g., " RFP- DE -90. 001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award /loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identi- fied in item 4 to influence the covered Federal action. (b) Enter the full name(s) of the individual(s) performing ser- vices, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (NM. 11. The certifying official shall sign and date the form, print his /her name, title and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching cxisting data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send com- ments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the O)jiw of Management and Budget, Paperuvrk Reduction Pwied (0348-0046), Washington, D.C. 20530. Section V — You must return this page as part of your appopatip Dre ��f lob .� ...� App>� :byoMB g o�4s -oo46 (as amended) Complete this form to disclose lobbying activities pursuant to 31 U.S.0 . 1352 (See reverse for instructions and public burden disclosure) L Type of Federal Action: b 2 Status of Federal Action: _ a 3. Report Type: a.� a. contract a. bid /offer /application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award d. loan For Material Change Only: e. loan guarantee Yea r. f. loan insurance Quarter. Date of last report 4. Name and Address of Reporting Entity: S. If Reporting Entity in No. 4 is Subawardee, Enter UPrime O Subawardee Name and Address of Prime: Tier . if brown: Brazos County Sheriff's Office •300 E. 26th St. Suite 105 Bryan, Texas 77803 Congressional District (number), if known: 8 Congressional District (number), if known 6. Federal Department/Agency: 7. Federal Program Name/Description: Department of Justice COPS MORE 198 CFDA Number, if applicable: S. Federal Action Number, if known: 9. Award Amount, if known: $ 300,000 10. a. Name and Address of Lobbying Registrant 10. b. Individuals Performing Services {if individual, last name, first name, Ml): (including address if different from No.10a) Al Jones (last name, first name, MI): County Judge — Brazos County 300 E. 26th St., suite 114 Bryan, Texas 77803 11. Information requested through this form is authnrized by Signature: (Za Ym.8 Title 31 U.S.C. Section 1352 This disclosure of lobbying activities is a material representation of fad upon which print Name' A 1 Jones reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pur- suant to 31 U.S.C. 1352 This information will be reported to Title: — County Judge the Congress semi - annually and will be available for public inspection. Any person who fails to file the required disclo- sure shall be subject to a civil penalty of not less than $10,000 Telephone No.: 4 09.3 61 .410 2 Date: f,�q and not more than $100,000 for each such failure. Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL ' if .,t :a•.+ :..fTi`.1 _�: _��n -li: •Y•�,�y° •�{ .� . "[.�..�d. C 6"i s t i 01 t t} i US. Department of Justice V Office of Community Oriented Policing Services i e ft t } j s i HI, k,. 04, , To be Completed by Applicants for COPS Grants U.S. Department of Justice Office of Community Oriented Policing Services Joseph E. Brann, Director 0 OMB approval 1103 -27 Expiration 5/2001 VOL 1 Community Policing Information Worksheet { This worksheet will provide the COPS Office with information about the public safety concerns of your community and your department's community policing goals and activities. For assistance in completing this worksheet, contact the US. Department of Justice Response Center at 1- 800 - 421 -6770. Your Community Policing Information Worksheet is complete by signing and dating below. Both the law enforcement executive and the government executive must sign Applicant Organization's Legal Name: Brazos County Office of the Sheriff ORi #: 0210000 We, the undersigned, attest to the accuracy of the Community Policing Information Worksheet submitted below. Law Enforcement Executive: Title: Sher i f f Name (typed): Christopher C. Kirk Department: Office of the Sheriff Date: a 6 114 e) Signature: I Government Executive: Title: County Judge Name (typed):* Al Jones Government Entity: Brazos County Date: • •Signature: Person Completing Form: Title: Assistant Coordinator Name(typed): Hayes R. Glen Date: Signature: IL Lli ��ai... " I l t • PART 1 i. From the list that follows, please rank in descending order the following public safety concerns of your community. For example, if "weapons" are the greatest concern in your community, place the letter "f" in rank number 1. If "wildlife crimes" are the lowest concern in your community, place an "n" in rank number 16. Rank: Major Public Safety Issues: I. _L4_ x Violent crimes against persons 2. X Property crimes 3. e. Motor vehicle thefts 4. .&. Vandalism 5. U 4. Gangs 6. E -J� Weapons 7. f g' Prostitution 8. -� ,K. Drug crimes 9. a Domestic violence lo. f. Alcohol- related crime, including DWI 11. )e Disorderly conduct 12. ,1! Traffic violations 13. _�_ ,m. Agricultural crimes 14. r, pr.• Wildlife crimes 15. d. Hate crimes 16. 14 p Other (specify): Community policing is a policing philosophy that promotes and supports organizational strategies to address the causes and reduce the fear of crime and social disorder through problem- solving tactics and community- police partnerships. Your answers to the questions below will provide the COPS Office with basic information about your community policing efforts, and how you will use your COPS grant funds to further the implementation of community policing. You are not expected to engage in all of the activities listed. They are examples of the community policing efforts of other law enforcement agencies. If you have a written document that serves as your community policing plan, please attach it to this form. „o rasp a il�� 1i�e►�,. 3 . ' S, 3• 2. Please indicate which of the following are part of your overall approach to community policing, and which you plan to implement under your COPS grant: a) Crime Prevention Efforts Ham Plan to Implemented Implement •, Mr ❑ a. Youth programs (e.g., in- school, after school, F weekend police /youth programs) ❑ b. Antidrug programs ❑ 200 c. Regular meetings with community groups to discuss crime ❑ 011, d. Anti- violence programs ❑ ❑ e. Other (specify): b) Problem - Solving Activities Have Plan to Implemented Implement Er ❑ a. Identifying crime problems with members of the community and other government agencies Ri 1 ` , ' r• M • t KI r (e.g., prosecutor and courts, social services, probation office) ❑ 00, b. Identifying crime problems by looking at crime trends (e.g., keeping records of crimes and the types of requests for help) C3 —/ 2 c. Identifying top problems by analyzing repeat calls for service ❑ QV d. Preventing crime by focusing on conditions that lead to crime (e.g., abandoned buildings and cars, referrals to other civil agencies) ❑ e. Building on information systems to enhance crime analysis capabilities ❑ ❑ f. Other (specify): 1 ` , ' r• M • t KI r 1 t c) Community Partnerships • Have Plan to Implemented Implement 1 ❑ moll, a. Regularly surveying community members to assist in identifying and prioritizing crime problems ' ❑ 01" b. Locating office or stations within neighbor- hoods ❑ c. Providing community policing training to citizens ❑ d. Meeting with community members to learn more about the nature of specific problems ❑ e. Involving community members in selecting responses to problems and determining mea- sures of success ❑ ❑ f. Other (specify): d) Infrastructure and Management Changes • Have Plan to Implemented Implement E3 a. a. Have written strategic plan for community policing L� ❑ b. Department currently designates special unit (or a special officer) for community policing activities ! ❑ c. Department promotes an agencywide { approach to community policing i If your department has implemented or plans to implement an agencywide approach to t community policing, please indicate the approximate percentage of time that patrol ' 1 officers in your department dedicate (or will dedicate) to community policing: ❑ Less than 10 percent �• t ❑ 10 -20 percent v ? ❑ More than 20 percent ❑ ❑ d. Personnel are given responsibility for geo- 4 graphical areas 1 • i . Iii Have Plan to Implemented Implement ❑ ❑� e. Call management systems are in place to free officer time for community policing (e.g., telephone reporting, alternative responses) ❑ ❑ f. Personnel evaluations reward participation in collaborative problem- solving efforts ❑ ❑ g. Decision- making authority has been decen- tralized ❑ ❑ • h. Management positions have been eliminated / ❑ 0 i. Community policing concepts have been integrated into agency's mission statement ❑ j. Community policing concepts have been inte- grated into departmental policies and procedures ❑ +D' k. Detectives have been integrated into community policing efforts ❑ 1. Department staff routinely collaborate with other municipal agencies to address problems Communities 3. Please indicate which of the following groups you have consulted to address crime and disorder problems in your community: Consulted Plan to Consult ❑ ©' a. Other government agencies (e.g. probation ' office, sanitation) Lh ❑ i b. Civic groups ❑ c. Neighborhood associations ell ❑ d. Tenants' associations ❑ E( e. Organizations of your employees, including i t collective bargaining groups C� ❑ f. Business groups 5 V� - 1 ' i H 91 01 a Consulted Plan to Consult T• ��!�� , t ❑ C3� g. Religious groups ❑ h. Schools ❑ ❑ i. Other (specify): � 4 Qfmns / 1 4. Please indicate which of the following partnership activities are currently per- formed by citizens in your jurisdiction or are planned under your COPS grant: Currently Planned Under Perform Grant LW ❑ a. Neighborhood Watch ❑ b. Citizen volunteer programs L9' ❑ c. Citizen advisory groups to your law —/ enforcement agency ❑ LK d. Citizen patrols within your community ❑ e. Participate in anti-drug or anti - violence programs ❑ ❑ f. Other activities (specify): Officers 5. Please indicate which of the following activities are currently performed by patrol officers or are planned under your COPS grant: a) Crime Prevention Activities Currently Planned Under Perform Grant ❑ ❑ a. Foot patrol, bike patrol or mounted patrol ❑ ❑ b. Making door -to -door contact with citizens and businesses t VOL - -/ I], 4: •� - : Currently Planned Linder Perform Grant L� ❑ c. Meeting with community leaders and groups to learn more about crime problems and jointly develop crime prevention plans Q' ❑ d. Using business cards, cellular phones or beepers to maintain contact with, and be contacted by, ' citizens regarding public safety concerns Lei ❑ e. Working in schools or other public agencies to teach crime prevention ❑ ❑ f. Other (specify): b) Problem - Solving Activities Currently Planned Under Perform Grant CY ❑ a. Working with citizens to identify and address community crime problems C3 ,., / U� ' b. Using computer systems to collect and analyze information, particularly repeat calls for service ❑ r c. Coordinating specific problem- solving projects to address problems on their beats — / D' ❑ d. Working with other public agencies to solve disorder problems (e.g. trash collection, public works agencies to solve lighting problems) ❑ e. Mapping in crime problems ❑ ❑ f. Other (specify): c) Training 1) Departmentwide community policing training ❑ Have implemented ❑ Plan to implement Gr Do not plan to implement 7 I • • 0 4 b s 1 t i 2) Where do recruits/officers receive basic training? (Check all that apply.) ❑ State academy FRegional academy ❑ Local academy ❑ Community college ❑ Private contract /outside consultant ❑ No recruit training ❑ Other (specify): 3) How many hours of recruit training dedicated solely to community policing concepts do recruits receive? _ hours 4) Have community policing concepts been integrated into general training received by agency personnel (e.g., training on law, departmental regulations, conducting investigations)? ❑ Yes Plan to implement ❑ Do not plan to implement 5) Where do in- service officers receive community policing training? ❑ State academy Regional academy ❑ Local academy ❑ Community college ❑ Private contract /outside consultant ❑ No in- service training ❑ Other (specify): 6) How many hours of in- service training dedicated solely to community policing concepts do officers receive? hours A . 0 "i 7) We would like to know what kind of training your department routinely provides that • ' n is pertinent to community policing. Please indicate the community policing training that your department provided in the past fiscal year Please indicate by checking the appropriate box. The abbreviation "CP" stands for community policing. d v A 0 N .p 0 � c • Q 2 v d! A C Y d u1 z 0 a. Concepts and general principles of CP d O O O O O b. Problem - solving methods (SARA, etc.) O O Q O O O c. Causes and consequences of specific O O W O O O problems (e.g., drugs, spousal abuse) / d. CP approaches to specific problems O O O O e. Organizing /working with public groups O O GT O O O f. Cultural diversity O O Q/ O O O g. Victim assistance O O O O O h. Working with juveniles O O t/ O O O i. Using code /civil enforcement O O D/ O O j. Alternative dispute resolution O O P/ O O O k. Supervising problem solvers O O t3 O O O 1. Other (specify): O O O O O O m. Other: O O O O O O I I n. Other: 1 ' O O O O O . O .I 110L p0mi. 9 "i • I ,Reteaon 6. Indicate how you plan to retain the new officers following the end of Federal grant support. Have you planned to assume a progressively larger share of an officer's salary and fringe benefits each year over the next three years, leading to full-time retention of the officer at the conclusion of the grant? ❑ Yes ❑ No Do you have assurance from your local government that these officers will be retained? IVIA ❑ Yes ❑ No If "yes," attach any written letters or other assurances to this application. If 'no," explain how you intend to retain the officers. Attach typewritten explanations or supplemental descriptions it necessary. 10 _PAU I w vu '�- -.4.. •nor' ratsli.•+. roil, li. iisL+ a, il�: ��u�i :..:...:.�._:r�......�.,... _ _ ..