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HomeMy WebLinkAbout1998-04-07-0900AM-Regular• • • 0 98 APR —P PH 3: 34 r� CLERK l . " BRAZOS COUNTY BRA ' ko�,,,, z cac�r►fousE 8 BRYAN. TEXAS UEP;ITY AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS WILL MEET IN REGULAR SESSION ON TUESDAY, APRIL 7, 1998 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Cauley. 2. Pledge of Allegiance - Commissioner Cauley. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county- related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A record is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 - 17: 4. Approval and presentation of Proclamation for Sexual Assault Awareness Month. 5. Budget Amendment 97/98 -23. 6. Personnel Action Forms. 7. Payment of Claims. 8. Request for Brazos County to participate in the Child Protective Services Cluster Court - Texas Court Improvement Project. 9. Request by Bryan Independent School District for transport of gardening materials by the Road & Bridge Department for the Special Opportunity School. 10. Resolution regarding the Environmental Protection Agency's Stormwater Regulations, Phase II. j 11. The 1998 SB 102/EMS Contract with the Texas Department of Health. 12. Blanket Purchase Orders. 13. Contract negotiations with Tanner Consulting for the study, plan and implementation for an electronic imaging system. VOL PA(M , I R � I I .,� Commissioners Court Meeting Agenda April 7, 1998 Page Two 14. Requisitions from Capital Projects: a. Migration Services from HNUX 9.04 to HNUX 10.20. b. HP Jet Direct ExPlus for Purchasing and 361st District Court. e. Replacement printers for stock. d. Laser Printer for Auditoes O>(iice. 15. Exemption from competitive bidding for reclaimed limestone from Texcon General Contractors. 16. Request by Road & Bridge Department to enter Tim Rogers' property located off Straub Road for the purpose of installing a 36" X 20' pipe arch in driveway approximately 60 feet east of Straub Road. Site is located in Precinct 1. 17. Request from Wickson Creek Special Utility District to construct a road bore for water line installation in the right -of -way of Hams Lane approximatelk' 3,200 feet from its intersection with FM 2776. Site is located in Precinct 2. 18. Acceptance of the Rural Fire Prevention District 2's year end report for the year beginning October 1, 1996. 19. Call for citizen input. 20. Announcement of interest items and possible future agenda topics. 21. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 361 -4102. ., 1 ""i.. A.ri't�1J i 1 I t • 0 s r �p COMMISSIONERS' COURT REGULAR MEETING APRIL 7, 1998 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, April 7, 1998, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding] Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Cauley gave the invocation and led the pledge of allegiance. There was no citizen input and /or concerns. The County Judge read aloud a Proclamation designating , the month of April as Sexual Assault Awareness Month" The Court joins with 'the local Rape Crisis Center to help promote citizen involvement in efforts to reduce sexual assault through public education and changing public attitudes. On motion by the County Judge, seconded by Commissioner Cauley the Court moved to proclaim the month of April as "Sexual Assault Awareness Month" throughout Brazos County. The County Judge then presented the signed Proclamation to Ms Sherry Hostetter representing the local Rape Crisis Center. The Court next considered Budget Amendment #97/98 -23.1 through 23.5, which would transfer funds to Non Departmental from Contingency, and reallocated funds for Risk Management, Narcotic Trafficking Task Force, Extension Service and Justice of the Peace Precinct No. 6. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. Inji.-J-1 �I i{t l z. Commissioners Court meeting April 7, 1998 The Court proceeded to consider the change of status of the following employees. [ -w Reyes, Roy Rouse, Charles Gibbs, Ada Mae Endler, Billie J. McDonald Natalie Wilbert, Joe III Fronterhouse, S. Hammer, Francis A. Hearen, Joshua M. Johnson, J.J. Burt, Amy Hearne, J.J. DEPARTMENT REASON Brazos Center Resignation Brazos Center Comp Training Building Maint Comp Training Co Clerk Mgmt Fund Comp Training JP Pct. No. 6 Promotion Juvenile Serv. Promotion S/O Jail Resignation S/O Jail Trans frm Jail S/O Jail New Employee S/O Jail New Employee Tax Office Resignation Tax Office New Emp Temp On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 98- 004795 through 98- 004992 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Claims as submitted. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to adopt a Resolution approving the County's participation in the Child Protective Services Cluster Court - Texas Court Improvement Project. The Court could provide the children involved with faster access to a judicial determination that affects the children's future and assist the District Courts and County Courts at Law in managing ever increasing caseloads. The Court next considered a request from the Special Opportunity School of the Bryan Independent School District for the Road & Bridge Department to provide dump trucks for the transport of materials for the garden program. The City of Bryan has a compost facility located at 2988 Pleasant Hill Road and is donating a truck load of compost to the Special Opportunity School. The County Engineer said he would be glad to allow them the use of a truck. On motion by Commissioner VUL f i I • • i a • K Commissioners Court meeting April 7,.1998 Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the request from the Special Opportunity School and allow them the use of a county dump truck to transport compost from the compost facility to the school site. On motion by Commissioner Jones, seconded by Commissioner Sims, the Court voted unanimously to adopt a Resolution in opposition to the adoption and implementation of the EPA's Phase II Stormwater Discharge Regulations as proposed. The proposed regulations, if adopted in current form, will have enormous economic consequences for many counties and require local governments to conduct the proposed regulatory program. Demetrios Basdekas, county resident commented on the Resolution. He voiced concern about storm water runoff as it relates to the burying of dead animals and the County charging $180.00 to do so. He asked that, if the proposed regulations are adopted, the County adopt an Ordinance requiring the burial of dead animal or that the County do it at no cost. The Court next considered the 1998 SB 102 /EMS Contract with the Texas Department of Health. In a memo to the Court, the County Auditor stated that the internal costs to monitor the funds, document their use, and comply with audit requirements appear to greatly outweigh the benefits to be derived from the funding. He then recommended approval of a $1,000.00 increase in funding for each EMS unit in the next year's budget. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to reject the grant. Commissioner Thornton asked for a breakdown point on grants. The Court proceeded to consider the following blanket Purchase Orders: Farmers Mkt & Deli Jury Services $1,000 Office Express District Clerk $2,000 KD Timmons BVNTPF $ 500 I .� ff� Commissioners Court meeting April 7, 1998 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The next matter before the Court was consideration of RFQ No. 98 -018 for the study, plan and implementation for an electronic imaging system. The Purchasing Department solicited proposals for a Consultant to assist the County with the Study, Plan and Implementation of an Electronic Records Management System. After evaluating the proposals the members of the ad hoc committee, Commissioner Carey Cauley, M. J. Deen and Cheryl Turney, recommended the County begin negotiations with Tanner Consulting. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to accept the recommendation of the committee and begin negotiations with Tanner Consulting for the study, plan and implementation for an electronic imaging system. The Court next considered approval of requisitions from Capital Expenditures for the following purchases: a) Migration Services from HP -UX 9.04 to HP- UX 10.20 $7,000.00 b) HP Jet Direct ExPlus for Purchasing and 361st District Court $638.00 c) 'Replacement printers for stock $652.00 d) Laser Printer for Auditor's Office $1,449.00 On motion by Commissioner Cauley, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisitions to be paid from Capital Expenditures. The Court next considered an Exemption from Competitive Bidding Requirements of Local Government Code, Section 262.024(a)(7)(C). This is for the purchase of reclaimed limestone, from Texcon General Contractors. The Commissioners' Court determined that this was a single source supplier. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the Exemption of Competitive Bidding Requirements and VOL t t f� • • Commissioners Court meeting April 7, 1998 e authorized all such payments to the designated vendor for purchases necessary during the 1997 -1998 fiscal year. The Court next considered authorizing work outside of county rights -of -way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of Tim Rogers on t Straub Road in Precinct 1 to install a 36 inch x 20 feet arch i in the driveway approximately 60 feet east of Straub Road. On motion by Commissioner Jones, seconded by Commissioner Thornton, the Court voted unanimously to authorize the work. t The Court next considered the request from Wickson Creek E Special Utility District to construct a road bore for a water line installation in the right -of -way of Harris Lane approximately 3,200 feet from its intersection with FM 2776. i The site is located in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On 'r i motion by Commissioner Thornton, seconded by Commissioner o Jones, the Court voted unanimously to approve the request from i Wickson Creek Special Utility District and authorized the installation. A copy of the request is attached hereto. The Court received and accepted from Rural Fire Prevention District 2, the year end report for the year beginning October 1, 1996. Under citizen input and /or concerns Demetrios Basdekas once again commented on the Environmental Protections Agency I Resolution. The County Judge made the following comments: 1) The twelve Expo Center Committee members j will be receiving a letter notifying them of a meeting on Tuesday, April 28, 1998 J at the Brazos Center. 2) We have asked Paul Martin to meet with the Court on April 13, 1998 at 11:00 a.m to discuss funding for the jail. j 3) We will be looking at the current j expenditure of C.O. funds. 4) Constable Precinct No. 2 has requested the transfer of a vehicle from the Sheriff's department. E as Commissioners Court meeting April 7, 1998 5) He received a letter from Dr. Jim Mazurkiewitz announcing his acceptance of a position with TAMU. Dr. Mazurkiewitz thanked the Court for its support. 6) He asked the Court to consider longevity pay program for county employees. Commissioner Sims made the following comments: 1) He asked the Commissioners and the County Judge for discussion topics at the State Convention. Commissioner Sims made the following comment: 1) The Highway Department has allowed the Road & Bridge Department to use asphalt for County road construction. There being no further business to come before the Court, the meeting was adjourned. � ...— ...rte.. _.�.. _._....�. -.,.ic .1:. ,..�..u_:�,1�au!i �L- ..�1�'�eYi1.:_s ti..L�'� xL1d,•J�...,._� °a.,w..a m. r ..r..._ri.'�_.� }�_'.2�t,.�_..a. �l'� ., ... ._. _ .,_ t a i i • • 1r E n j� I' t d 6 l' s t r 9 ry The foregoing minutes of the Commissioners Court meeting held April 7, 1998 have been examined and are approved in open Court this the _/� day of &E t 19_, in IV Bryan, Brazos County, Texas. KI-vitr W. Jones County Judge S. Thornton Commissioner, Precinct No. 2 arey C u ey, Jr. Commis ioner, Preci t No. 4 Ton Jon commission r, Precinct No. l2 Randy 7tNo. s Commisner, Precin 3 Maly lain' Ward County Clerk M P" DRAZPS COUNTY COMMISSIONERS' MEETING ON AT AS I . r•..r.v... 7j! l i • w.�iii �� � »ilsSCyG -*r3S .. .......�. 0m NOW, ME Ok- will . r•..r.v... 7j! l i • w.�iii �� � »ilsSCyG -*r3S .. .......�. 0m • • IN THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS WHEREAS, the Texas Court Improvement Project, a Task Force of the Supreme Court of Texas, and the Honorable Olin Underwood, Presiding Judge of the 2nd Administrative Judicial Region of Texas, have obtained grant funding to dedicate a visiting judge and court reporter /court coordinator to hear Child Protective Services cases pending in the District Courts and County Courts at Law (described as the "CPS Cluster Court); WHEREAS, the Commissioners Court of Brazos County, Texas, is of the opinion that having the assistance of such CPS Cluster Court could (1) provide the children involved with faster access to a judicial determination that affects the children's future, and (2) assist the District Courts and County Courts at Law in managing ever increasing caseloads; WHEREAS, the additional expense to the taxpayers of this county, will be limited to the salary differential between the state salary paid to a district judge and the salary supplement paid by the county to a district judge, currently $28.62 per day, and providing the visiting judge with an existing courtroom facility; and WHEREAS, participation in the program by each court is entirely voluntary and can be ended at any time by simply declining to request the regional judge to assign future cases; NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos' County, Texas, approves this County's participation in the CPS Cluster Court Program. REY CA, LE Commissio c, Pct. 4 e4 2 �-, = 0 �z: 1'� � - WILLIAM S. THORNTON Commissioner, Pct. 2 0 ALVIN W. JONES County Judge VOL I -- ®AGE,22A. i N V w .r r, I. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 4107/98 ITEM: Request to enter Tim Rogers' pmpedy located off Straub Road for the pumse of installing a 36" X 20' aide arch in driveway approximately L60' east of Straub Road Signed permission form is attached Site is located in Precinct SOURCE OF FUNDS: N/A I. PRESENTATION: II. ACTION REQUESTED OR ALTERNATIVES: XS &IE BY: APPROV BY'.') *ony Richard F. Vance, P.E. Co miss' on es County Engineer Precinct 1 CC98 -021 Approvedlg/Denied0 by Commissioners' Court Date: Alvin W. Jonesitounty Judge i r . • • • BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM AMn W- Jones County Judge Tony Jones OF B Commissioner Pd 1 W iiilaim S Thornton + Commissioner Pd 9 R - Randy Sims 48a t Commissioner Pd 0 Carey Csuiey Commissioner Pot 4 Date 3- z 1- 19 I. LAND OWNER AND ADDRESS -r;M P.. n c 6 90 -a4 9S • .52 8.S c'f ra ... � Ro a.� II. LOCATION OF WORK S A .,, a s ab o ve III. DESCRIPTION OF WORK TO BE DONE & s fd 1 / �nsi'&- ert< -,++a4, -1i 60 �.f Facf 4o R.0 r IV. MAINTENANCE YES _ NO r/ IF YES, ESTIMATE FREQUENCY OF MAINTENANCE (Owner will be notified prior to maintenance) Richard F. Vance, P.E. Engineer Aide/Foreman 4 County Engineer OWNER'S SIGNATUR DATE f _ .. 0 f% .a w ' f7 Y BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM AMn W- Jones County Judge Tony Jones OF B Commissioner Pd 1 W iiilaim S Thornton + Commissioner Pd 9 R - Randy Sims 48a t Commissioner Pd 0 Carey Csuiey Commissioner Pot 4 Date 3- z 1- 19 I. LAND OWNER AND ADDRESS -r;M P.. n c 6 90 -a4 9S • .52 8.S c'f ra ... � Ro a.� II. LOCATION OF WORK S A .,, a s ab o ve III. DESCRIPTION OF WORK TO BE DONE & s fd 1 / �nsi'&- ert< -,++a4, -1i 60 �.f Facf 4o R.0 r IV. MAINTENANCE YES _ NO r/ IF YES, ESTIMATE FREQUENCY OF MAINTENANCE (Owner will be notified prior to maintenance) Richard F. Vance, P.E. Engineer Aide/Foreman 4 County Engineer OWNER'S SIGNATUR DATE f _ .. 0 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT goad and Bridge NUMBER 560001 DATE OF COURT MEETING: 4/07/98 ITEM: Request from Wickson Creek Special Utility District to construct a road bore for water line installation in the right of way of Hams Lane approximately 3,200 feet from its intersection with FM 2776 Site is located in Precinct 2. SOURCE OF FUNDS: NIA I, PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be Installed 1) within 3-5' of and parallel to the right -of -way Me and/or 2) in the case of a road bore, perpendicular to the right -of -way line. C) If clearing of brush, trees and other obstruction Is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from County right -of -way. D) Ditch line shall be compacted to 90% standard density ASTM -Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Bravos County Engineer. E) Construction shall be In strict conformance to the latest Texas Manual of uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY: APPROVED BY: ichard F. Vance, P.E. Commissioner William S. Thornton County Engineer Precinct 2 CC98 -022 Approvedl(Denied❑ by Commissioners' Court Date: ¢- -7-179 Alvin W. Jones, County Judge VOL .- .PAQK, J. ju.- r [7 • REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY f � h TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS ?= BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 - i Formal notice is hereby given r that (applicant)Wickson creek Sup proposes to +, place a (type) water linelrrulir fhe right -of -way of (road) Harr -is Ln. in Brazos County, Texas as follows: The location or description of the proposed installation Is more fully shown by 3 copies of the drawings attachod to this notice. 1 understand and agree that: 1. The County Engineer must by notified 72 hours prior to the beginning of construction in order that he or his designatod Inspector may inspect the actual Installation. 2 That all damage to the roadways and rights -of -way will be repaired to ti their original condition to the satisfaction of the County Engineer. 1 } 9. That Brazos County reserves the right to require Applicant to relocate or '. lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. 4. That Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way. S. That the line will be constructed and maintained on the County right -of -way in 4 accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. { S. That the line or lines will be constructed no less than twenty-four inches (241 ' lower than the lowest part of the drainage or bar ditch and the drainage Is to 1 be considered at least two feet (2') below the center of the roadway. 1 4 7. That all sites will be ban1wded during the construction period. Consuuabon of this line will begin on or after the 1 stday of April 19 98 Firm, Wickson Creek S.U.D.' i TWO: nengral Manager Address: P. O. Box 4756 Bryan, Texas 77805 Phone: 409 -589 -3030 APPROVED BY COMMISSIONERS' COURT ON: Date v0 1�, ��"� e. 4 S .(/olio. Alvin W. Jones, 0bunty Judge 2 0) tOcJ f " R r 1 [7 • REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT -OF -WAY f � h TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS ?= BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 - i Formal notice is hereby given r that (applicant)Wickson creek Sup proposes to +, place a (type) water linelrrulir fhe right -of -way of (road) Harr -is Ln. in Brazos County, Texas as follows: The location or description of the proposed installation Is more fully shown by 3 copies of the drawings attachod to this notice. 1 understand and agree that: 1. The County Engineer must by notified 72 hours prior to the beginning of construction in order that he or his designatod Inspector may inspect the actual Installation. 2 That all damage to the roadways and rights -of -way will be repaired to ti their original condition to the satisfaction of the County Engineer. 1 } 9. That Brazos County reserves the right to require Applicant to relocate or '. lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. 4. That Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right -of -way. S. That the line will be constructed and maintained on the County right -of -way in 4 accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. { S. That the line or lines will be constructed no less than twenty-four inches (241 ' lower than the lowest part of the drainage or bar ditch and the drainage Is to 1 be considered at least two feet (2') below the center of the roadway. 1 4 7. That all sites will be ban1wded during the construction period. Consuuabon of this line will begin on or after the 1 stday of April 19 98 Firm, Wickson Creek S.U.D.' i TWO: nengral Manager Address: P. O. Box 4756 Bryan, Texas 77805 Phone: 409 -589 -3030 APPROVED BY COMMISSIONERS' COURT ON: Date v0 1�, ��"� e. 4 S .(/olio. Alvin W. Jones, 0bunty Judge 2 0) tOcJ f t_ � . � - _ - T'-yMC ._ - . -. r . ." J.'`- et �-- �• �r-.-.. �,..-..- �.,... ..s.R-- r;^�- a-- •�S-- Ty.�r ^.�- -� y•..--- ^"?'�-7+�e -e.� ..��v :.a....- w.r.ee.. -r 'v-�, Chorus Bt gj f As ' � �•3cv . 3 ac,. W; cksor+ Crack 5. u. FJb. woo S;4e, Oc � O�: . i A LA - AAaQ ±Q Fns 2Z2'7(a (10' ��� Qd 30, . Ro.w. Prod Boca. HARRlS L.N, t�resha( ! 5o at . ZonQS) 8arbara. K;ncL+ lbro,w;.Is for proposed 30' roac bore, ksIng s" Pve. eAu6a.n,e,W ? i pe_ w, }h o.. a" wa+ r 1 in a. . ehcaos¢.d.. To(' LACSuD— 13*arri-5 Ian bcoAAln bf . Ayiv% yowtl t\„ 4.. • of - -) U. 00