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HomeMy WebLinkAbout1998-03-31-0900AM-RegularC7 • i BEtAZOS COUNTY BRYAN. TEXAS AGENDA 98 MAR 26 PH 4:27 1pt , i.. _.. ..•j. UERK BRANS CCUNTY CW MOUSE tY:.N. EX�S BY DEPUTY BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, MARCH 31, 1998 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Sims. 2. Pledge of Allegiance - Commissioner Sims. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county- related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A record is made of the meeting; therefore, please give your name and address for the record.) 4. Presentation regarding quarterly activities of the Brazos Valley Arts Council. S. Presentation by Judge J. D. Langley regarding the CPS Cluster Court - Texas Court improvement Project. 6. Presentation by the Economic Development Corporation relative to the Software Commercialization and innovation Center (SCIC) proposal. Consider and take action on agenda items 7 - 19: 7. Approval and presentation of Proclamation for Public Health Week. 8. Budget Amendment 97/98 -22. 9. Personnel Action Forms. 10. Payment of Claims. 11. Request by Road & Bridge to purchase an Asphalt Pavement Patch Machine. 12. Request by Juvenile Services Department for Internet connection. 13. Tax Resale Deed and authorization for County Judge to execute deed for Tract #2: Lots 8 and 9, Block C, Starlight Addition, out of the Stephen F. Austin League No. 9, Brazos County to Adelfino Maldonado and Alice Maldonado. 14. Special Tax Resale Deed and authorization for County Judge to execute Special Deed for Lot 31, West Side Addition, City of Bryan, Brazos County to Curtis Capps. L 7 Commissioners Court Meeting Agenda March 31, 1998 Page Two 1 ' 15. Request by Justice of the Peace, Precinct 6, to modify 3/4 time clerk position to full -time position. 16. Blanket Purchase Orders. 17. Requisitions from Capital Projects: a. Material for Demonstration Garden for Agricultural Extension. b. Handheld radios for Constable, Precinct 6. c. Handheld radios for Sheriffs Office. d. Condensing Units for various offices for Energy Assessment Project. e. Replacement computer for Justice of the Peace, Precinct 3. 18. Requisitions from General Fund: a. Handheld radios for Juvenile Services b. Floor buffer for Juvenile Services 19. Award Bid No. 98 -019 - Shop Supplies and Auto Parts. 20. Acknowledge receipt from Treasurer's Office of Quarter Ending 12 -31 -97 Investment Report. 21. Call for citizen input. 22. Announcement of interest items and possible future agenda topics. 23. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 3614102. VOL 1 a J i r E COMMISSIONERS' COURT REGULAR MEETING MARCH 31, 1998 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, March 31, 1998, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Sims gave the invocation and led the pledge of allegiance. There was no citizen input and /or concerns. The first matter before the Court was a presentation by the Brazos Valley Arts Council concerning quarterly activities. Julie Angelo, representative of the Arts council invited the members of the Court to an open house at 5:30 p.m. at the new Arts Council location. The presentation by Judge J. D. Langley concerning the Child Protective Services Cluster Court - Texas Court Improvement Project will be delayed until later in the meeting. The next matter for the Court's consideration was a presentation by a representative of the Economic Development Corporation, concerning the Software Commercialization and Innovation Center (SCIS) Proposal. The mission of the SCIC is to stimulate the creation and growth of software technology based business in Texas and facilitate software technology I' •transfer from the Texas academic and entrepreneurial I I' communities. Robert Worley, Representative of the Economic Development Corporation, proposed that Brazos County and the cities of Bryan and College Station fund an additional $10,000 ... .......`.,.a.r_� -mss .i.:.. z_ -- • - rm.:��s - '� - - - -- - - -- -- - -- ..,i.:es.._�L- s,..... �.i E'. s 0 i to the Economic Development Corporation for Fiscal Year 1998, for the purpose of the Economic Development Corporation representing the community with a membership in SCIC. The entire $30,000 would be paid to the SCIC for the membership. The proposal includes the Economic Development Corporation Chairman sitting as a voting member of the SCIC Board of Directors and the EDC President /CEO serving on the SCIC Board in an ex- officio non- voting capacity. Mr. Worley will provide financial information. The County Judge read aloud a Proclamation designating the week of April 6 through 12, 1998 as "Public Health Week" in Brazos County. The Court recognized the efforts of Public Health professionals to assure the health and future of our communities and affirms its support and appreciation for all that Public Health does for the state. On motion by Commissioner Sims, seconded by Commissioner Cauley the Court moved to proclaim the week of April 6 through 12, 1998 as "Public Health Week" throughout Brazos County. The Court next considered Budget Amendment X197/98 -22.1 through 22.2, which would increase funds budgeted for Juvenile Services and reallocate funds for the Computer Network Services Department. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Beltrand, Pam Brazos Center Promotion McAlexander, P. Brazos Center New Employee Jett, Irene Auditor Resignation Crain, Patricia Juvenile Serv. Resignation Dorsey, Trent D Juvenile Serv. New Emp Temp Wolf, Kevin W. Juvenile Serv. L/T in dept Tomkivits, L. A. Tax Office New Employee On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. 4300 i t i IM I r • • • i i 1 Y r t i Q r I t f t t s E i Commissioners Court meeting March 31, 1998 The Court next considered the following Claims as submitted by the County Treasurer for payment: 98- 004623 through 98- 004794 On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The Court next considered a request by the Road and Bridge Department to purchase an Asphalt Pavement Patch Machine. In a memo to the Court, the County Engineer stated that the Road and Bridge personnel had tried several asphalt pavement patching machines and found them to drastically reduce labor time and produced a far superior patch. He estimated the cost to be $46,900 and stated that there were enough funds available in the departmental budget to purchase such a machine. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to approve the purchase of an Asphalt Pavement Patch Machine. The next matter for consideration was a request by the Juvenile Services Department for Internet access for three computers within the Juvenile Services Department. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to authorize Internet access for three computers in the Juvenile Services Department. On motion by Commissioner Thornton, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to execute a Tax Resale Deed to the following individuals: Adelfino Maldonado and Alice Maldonado - Tract #2: Lots 8 and 9, Block C, Starlight Addition, City of Bryan, Brazos County, Texas On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to execute a Special Tax Resale Deed to the following individual: Curtis Capps - Lot 31, West Side Addition, City of Bryan, Brazos County, Texas 1 f ■M ,i 4' •4•. �J. Commissioners Court meeting March 31, 1998 The Court next considered a request by Justice of the Peace, Precinct No. 6, George Boyett, to modify the 3/4 time clerk position to a full -time position. In a memo to the Court, Judge Boyett argued that as a result of realignment there was a dramatic increase in case filings. His clerks are falling behind in working the mail, setting court dockets, disposing of traffic cases, and responding to written requests for information. He went on to say that they were several months behind in issuing warrants and capias pro fine warrants which translates to uncollected fines. On motion by Commissioner Sims, seconded by Commissioner Jones, the Court voted unanimously to approve the request by Justice of the Peace, Precinct No. 6, George Boyett, to modify the 3/4 time clerk position to a full -time position. The Court proceeded to consider the following blanket Purchase Orders: Americlaen Jail $1,000 Ray Criswell Jail $ 500 Brazos Off Supply County Attorney $1,200 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered approval of requisitions from Capital Expenditures for the following purchases: a) Material for Demonstration Garden for Agricultural Extension Service $90.44 b) Handheld radios for Constable, Precinct No. 6 $459.95 c) Handheld radios for Sheriff's Office $919.90 d) Condensing Units for various offices for Energy Assessment Project $6,498.89 e) Replacement computer for Justice of the Peace, Precinct No. 3 $1,189.00 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisitions to be paid from Capital Expenditures .......��.��..+....�..... � ....^_.. - - ...r..�.`...�..�— ..�v... -^. .1RIR�'�fBli►!SF'�1lNC�J'�:F�.: R�Ti i�W A '!r` °at7�u".�i'+�rSa.i+i crii►d�..•sr.- '- 7dS8"' - ...'..�.►an.F ^'Y:•= - - — = - -� M i i 3 L-] • • commissioners Court meeting March 31, 1998 The Court next considered approval of requisitions from General Fund for the following purchases: a) Handheld radios for Juvenile Services $1,402.50 b) Floor Buffer for Juvenile Services $998.95 On motion by Commissioner Cauley, seconded by Commissioner Jones, the Court voted unanimously to approve the requisitions to be paid from General Fund. The Court next considered awarding the following bid: Bid No. 98 -018 - Shop Supplies and Auto Parts. Cheryl Turney, Purchasing Agent, recommended acceptance of the bid on Section "A" submitted by Hi /Lo Auto Parts and the bid on Section "B" submitted by Carquest Auto Parts. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract as noted. A copy of the bid tabulation sheet is attached hereto. The Court received, approved and ordered filed as submitted the Treasurer's Investment Report for Quarter Ending December 31, 1997. A copy of which is attached to and made a part of these minutes. There was no citizen input and /or concerns. The County Judge made the following comments: 1) There will be a workshop meeting at 10:00 a.m. today to discuss the close out of the Juvenile Justice Center Contract. 2) The waste Water Rules, as set out by the TNRCC, will affect Brazos County. We will need to prepare a Resolution for adoption at the next Commissioners Court meeting. Tony Jones will look at the regulations. 3) He received a memo from the Texas County and District Retirement System concerning retirement statements. 4) He will not be at the next Commissioners Court meeting. 5) The tax roll will be ready by July 31, 1998. 6) He will meet with Paul Martin concerning using C.O. funds for the jail expansion . 7) The Compliant 2000 is complete on three (3) modules. __E Commissioners Court meeting March 31, 1998 The Court next heard a presentation by Judge J.D. Langley concerning the Child Protective Services Cluster Court - Texas Court Improvement Project. This program is aimed at expediting hearings for abused children by having a visiting Judge hear the cases. The cost to the county is $28.00 per day that the Judge is hearing cases in that county. There being no further business to come before the Court, the meeting was adjourned. M= a r • The foregoing minutes of the Commissioners Court meeting held March 31, 1998 have been examined and are approved in open Court this the day of yY% 19 9% . in Bryan, Brazos County, Texas. Alvin W. Jo Ws- Tony Jones County Judge Commissioner, Precinct No. 1_ _ 0,� Wm. S. Thornton Commissioner, Precinct No. 2 Carey Ca ley, Jr. Commiss'oner, Precinc No. 4 a, PAQ commis loner, Preci ct No. 3 G!/GLI Mary Aafn Ward County Clerk I�i it a I� I � Y . BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY. MARCH 31, 1998 AT 9:ObA'M' { ; 1 i r- i i I V t EN • i/. • u..r.y.a y •� r�� fl,e e O {! I � iii � • i �� I o'�.:,i�'�.,{�.,: l• /III /� � �� � • rLi�. 1 , ! fi, Ellm i I • u..r.y.a y •� r�� fl,e e O {! I � iii � • i �� I o'�.:,i�'�.,{�.,: • 0 • I BRAZ MARCH 31, 1998 AT 9 QS COUNTY COMMISSIONERS MEETING ON TU�SDAY,*' :00 (TIA 4-L I r Z i, Ma m t BRAZOS COUNTY, TEXAS. BUDGET AMENDMENT(S) FOR THE 1997 -1998 BUDGET YEAR NO. 97/98 -22.1 through 22.2 On this the 31st day of March 1998 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on March 31, 1998 the Court heard and approved a budget amendment for the 1997 -1998 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 23, 1997 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 31st day of March 1998. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: - Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File ,Q t �_• i...s.�r 0 61 *I 01 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS i No. 97/98 22.1 { I FD DIV ACCT PROJ DR/CR ACCOUNT NAHE Increase Decrease 01 140001 721550 Dr Computer Consulting 1,000.00 01 140001 710200 Cr Computer Contracts 1,000.00 Conouter and Network Services -To reclassify budget to allow for overages. Prepared By: amkw 'Approved By:, ��¢t.,✓ ' Date: _ 3/20/98 Date::3�20 —`J $� ::: �• 1 r' � r•�r. i a �o BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 97/98 22.2 3/31/98 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 310001 802870 Dr Equipment- Radios 1,403.00 01 310001 802865 Dr Equipment - Juvenile Center 11000.00 01 110015 611300 Cr Contingency 2,403.00 Juvenile Services - To increase the capital outlay budget to allow the purchase of a 17 inch 2 speed floor buffer for maintenance of the detention area of the Juvenile Center. Also, to purchase 3 handheld radio units for the detention center. • • • 7M� e 610 TABULATION 98-019 SHOP SUPPLIES AND AUTO PARTS VO L �UFi., .,.�.�, -..._ - -- �,....�:�.:..r- �� - - �..,c.,t�- � :nL'�`��itil.Sz t= :�..��y.- �- +a�..� - ».r.+,.,_s..�r�,�� .�.a.,_ -� •..�� CARQUEST AUTO PARTS HULO AUTO PARTS JJOBBER I NET UNIT JOBBER I NET UNIT DESCRIPTION BRAND PRICE %DISCOUNT PRICE BRAND PRICE %DISCOUNT PRICE A - AUTOMOTIVE PARTS I ElectrKal- Ignition a) D¢bnbutor Cap Standard S 1064 18% S 8.70 Bag Wainer S 12.41 15% $ 11.39 b) Ignd= Wires: Wires Sandard S 2012 18% $ 16.51 Borg blamer S 059 15% S 050 8 cytuder set of plug wires wife by the Inctdper wire/group o18 c) Spark Pkrgs Standard S 1.19 5% S 1.12 AC Del olFram S 1.99 10% $ 1.79 It cooling Systems a) Fan Baits. etc serpentine bell Gates S 18.62 20% $ 14.90 Goodyear S 12.60 15% $ 10.91 b) Caps. Radiator Stant S 325 10% S 2.93 Stall S 1.17 10% $ 1.05 0 Clamps Many $ 0.38 15% S 034 Ideal $ 0.35 40% S 0.21 d) Water Pumps -New Air Tea $ 39.99 15% S 3299 GMB S 28.99 15% S 2464 e) Water Pumps•RebuR A -1 S 2095 10% S 18.86 Al Cordons 11(etlme warranty S 1495 10% S 13.46 III Filters. a) Oi Flier Wu $ 4.05 28% $ 292 Purolator S 110 35% $ 2.02 b) Transmisslonf9ter I01 ATP S 20.33 15% $ 17.29 Purolator S 12.95 25% S 9.71 N UghbN System a) Front Turn Sgnal Phillips S 0.65 15% $ 0.55 Phillips S 2.51 20% $ 200 b) Reflectors. ro8ectire lens Grote S 1.44 15% S 123 Signal Slat S 1.19 0% S 1.19 c) Flashers mom $ 1.05 15% $ 0 89 Ideal S 215 40% S 129 V. Chassis 8 Front End Pals a) Tie Rods. Out be rods Moog $ 34.11 18% $ 27.97 TRW 6 19.98 15% S 1898 b) Shock Absorbers: , font shock-gas charged GaberW S 10.99 5% S 10.44 Monroe S 11.10 15% S 9.44 Q Power steering pumpsom N!B At Cordons S 4850 10% S 43.65 d) Wheel bearrps: (reman) font inner bearigs BG S 686 15% $ 5.64 BCA Bomar S 11111 15% f 935 e Oil Sealstorn Inner seal Nadmal f 401 1S% IS 3.41 National S 4.01 10% S - 360 VO L �UFi., .,.�.�, -..._ - -- �,....�:�.:..r- �� - - �..,c.,t�- � :nL'�`��itil.Sz t= :�..��y.- �- +a�..� - ».r.+,.,_s..�r�,�� .�.a.,_ -� •..�� 0 0 i .1 0 1 r � • BID TABULATION 98-019 SHOP SUPPLIES AND AUTO PARTS f, o �. n . • -�. - i -. w�...� -..r 1 mow• -.. n • . .. _ - . •� • 'l ter • •. wsr� 4. 4r6 � i L .., ni�Lti�r•+".��ii,r�Wl'�_..� - - s. u7�s�.LL�.�...., =fat �S •4�tiL. +i7Ge�.hC:'.�-•�.- '^'."a. o�:�t =�'-_� .v.- - -t,..�..Ras3 LL+. CARQUEST AUTO PARTS HVLO AUTO PARTS JOBBER NET UNIT JOBBER NET UNIT DESCRIPTION BRAND PRICE %DISCOUNT PRICE BRAND PRICE %DISCOUNT PRICE A - AUTOMOTIVE PARTS I Electrical- Ignition a) Distnbutor Cap Standard $ 10.64 18% S 8.70 Borg Warner S 13.41 15% $ 11.39 b) Ignition Wires: Wires Standard S 20.13 18% S 16.51 Borg Warner S 0.59 15% $ 0.50 8 cylinder set of plug wires wire by the Ir dJper wirelgroup of 8 c) Spark Plugs Standard $ 1.19 S% S 1.13 AC DelcolFram S 1.99 10% $ 1.79 It Cooling Systems a) Fan Betts, etc. serpentine bet Gates $ 18.63 20% S 14.90 Goodyear S 12.60 15% $ 10.91 b) Caps: Radiator Stant S 3.25 10% S 2.93 Stall S 1.17 10% S 1.05 Q Clamps Murry S 0.38 15% $ 0.34 Ideal S 0.35 40% 6 0.21 d) Water Pumps -New Air Tex S 39.99 15% S 33.99 GMS S 28.99 15% S 24.64 e) Water Pumps•RebuYl A•1 S 20.95 10% S 18.86 Al Cordons S 14.95 10% S 13.46 Lifetime warranty III Filters: a) Oil Filter Wix $ 4.05 28% S 2.92 Purolator S ' 3.10 35% S 2.02 b) Transmission -Mar KA ATP S 20.33 15% S 17.29 Purolator S 12.95 25% $ 9.71 N Lighting System a) Front Turn Signal Phu" S 0.65 15% $ 0.55 PhMps S 2.51 20% S 2.00 b) Reflectors: reflecive lens Grote $ 1.44 15% S • 1.23 Signal Stat $ • 1.19 0% S 1.19 c) Flashers Phu" $ 1.05 15% $ 0.89 Ideal $ Z15 40% S 129 V. Chassis & Front End Paris a) Tie Rods: Out tie rods Moog S 34.11 18% S 27.97 TRW $ 19.98 15% i 16.98 b) Shock Absorbers: Iront shock-gas charged Gaberlal $ 10.99 5% 6 10.44 Monroe S 11.10 15% S 9.44 C) Power steering pu "4ww NIB Al Cordons S 48.50 10% S 43.65 (reman) d) Wheel bearings: front Inner bearings BCA S 6.86 15% $ 544 BCA Bower $ 11.01 15% $ 9.35 e 01 Seals*ont Inner seal iNational IS 4.01 1S% S 3.41 INallonal 1 $ 4.01 10% S -3.60 f, o �. n . • -�. - i -. w�...� -..r 1 mow• -.. n • . .. _ - . •� • 'l ter • •. wsr� 4. 4r6 � i L .., ni�Lti�r•+".��ii,r�Wl'�_..� - - s. u7�s�.LL�.�...., =fat �S •4�tiL. +i7Ge�.hC:'.�-•�.- '^'."a. o�:�t =�'-_� .v.- - -t,..�..Ras3 LL+. I i NET UNIT PRICE HULO AUTO PARTS JOBBER NET UNIT BRAND PRICE % DISCOUNT PRICE S 1823 Bendix $ 26.85 20% $ 21.48 $ 86.59 Bendiz S 37.68 20% $ 30.14 S 102.04 Benda -New S 142.61 20% S 114.08 $ 24.18 Benda $ 74.22 20% $ 5937 S 28.00 Four Seasons $ 34.53 10%-1$ 31.07 i 4MV4 a Mo.dw 0 -1 1zw& $ 8.701 NIB S 16.51 NIB S 89.91 NIB S 1.13 NIB S 2.92 NIB S 18.23 NB S 86.59 NIB S 102.04 NIB $ 24.18 NIB S 350.21 • • } " 1 CATEGORY-C MISCELLANEOUS ITEMS NOT COVERED IN PREVIOUS CATEGORIES nrscnurrr a) To indude tit not GmKW Im Aerosol wd4mem brake MA. etc 10% RECOMMENDATION: Section A: Hko Auto Parts Sedions B 8 C: Carquest AWARD DATE: 151 42 1 , 1 I " 5 ' Ud