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Home My WebLink About1998-01-13-0900AM-Regulari 'e'* 'LED 981QH -8 PH 4: 06 :. LEex BRAZOS COUNZ`Y�te'� -Da til,J.11 _ro- ..tf USE aRYAN. a� BRYAN. TEXAS ' A-- nEFUtY AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, JANUARY 13, 1998 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Sims. 2. Pledge of Allegiance - Commissioner Sims. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county- related issues not scheduled on the agenda. Please limit subject matter to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A record is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 - 13: 4. Approval of Proclamation regarding the Texas Rangers 1998 Winter Caravan Day. 5. Budget Amendment 97/98 -12. 6. Personnel Action Forms. 7. Payment of Claims. 8. Request by Judge Steve Smith, County Court at Law No. 1, for approval to travel out -of -- state to the National Judicial College in April, 1998. 9. Request for County Auditors Office to prepare an internal report for the Court's review in compliance with the Code of Criminal Procedure §59.06(8), 6) and (k). .s VOL .. / ��- - PAGP.,s.. x • /� ' f *I .01 *I Commissioners Court Meeting Agenda January 13, 1998 Page Two 10. Approval of Recurring Payment Request for the Brazos Maternal and Child Health Clinic. 11. Requisitions from Capital Projects Fund for the following: a. Furniture for Jail b. Chair for 272nd District Court c. Microsoft Office upgrade for County Clerk 12. Requisition from County Clerk Record Preservation Fund for purchase of a file cabinet for the County Clerk's office. 13. Approval to advertise for the following for Road & Bridge: a. Annual Contract for Gasoline & Diesel Fuel b. Annual Contract for Decking Timber c. Annual Contract for Bridge Pilings d. Annual Contract for Bridge Repair 14. Call for citizen input and/or concerns. 15. Announcement of interest items and possible future agenda topics. 16. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 361 -4102. VOL I'1 I COMMISSIONERS' COURT REGULAR MEETING JANUARY 13, 1998 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, January 13, 1998, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Sims gave the invocation and led the pledge of allegiance. There was no citizen input and /or concerns. The County Judge presented a Proclamation designating January 20, 1998 as "Texas Rangers 1998 Winter Caravan Day ". The Court joins with the Texas Rangers Major League Baseball Team to promote Little League Baseball in Bryan /College Station. On motion by the County Judge, seconded by Commissioner Sims the Court voted to proclaim January 20, 1998 as "Texas Rangers 1998 Winter Caravan Day" throughout Brazos County. The Court next considered Budget Amendment #97/98 -12.1 through 12.3, which would reallocate funds budgeted for the District Attorney's office, increase the budget of the Sheriff's office, Jail Division and transfer funds from contingency to Non - Departmental. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. 1 i h E • • Commissioners Court meeting January 13, 1998 The Court proceeded to consider the change of status of the following employees. NAME Rhodes, Marlon L Curry, Nathan Martin, Paul Jr. Dejesus, Alma Muldrow, Vanessa Orozco, Sonia Houston, Larry Dinkel, Julie Marcel, Esther Taylor, Clara Young, Shane C Wilson, Christina DEPARTMENT Bldg. Maintenance County Attorney County Attorney District Attorney District Attorney Juvenile Services Juvenile Services Juvenile Services Risk Management SO /Jail SO /Jail Comp Network Services REASON Comp Training Resignation Tran in Dept Comp Training Sal Increase Tran to Juv Crt Comp Training New Employee New Employee Resignation Comp Training New Employee Commissioner Sims questioned the step increase for Marlon Rhodes. The County Judge questioned the Personnel Change of Status of Paul Martin, Jr. and asked if there was a representative form the County Attorney's office to answer his questions. He then asked that the County Attorney's office be called and request that a representative be sent down to Court to explain the Personnel Change of Status of Paul Martin, Jr.. It was the consensus of the Court to proceed with the agenda items and then return to the Personnel Change of Status. On motion by Commissioner Sims, seconded by Commissioner Jones, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 98- 002220 through 98- 002396 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the Claims as submitted. The next matter for consideration by the Court was a request submitted by County Court at Law, Judge Steve Smith for approval for out of state travel for himself. Judge Smith would be traveling to Reno, Nevada to attend a three week General Jurisdiction course at the National Judicial College during late April and early May 1998. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court VOL—Z-&_.PaGE.L 57g Commissioners Court meeting January 13, 1998 voted unanimously to grant the request from Judge Smith and approved payment of out of state travel expense for him. The next matter for consideration was a request for the County Auditor's Office to prepare an internal report for the Court's review in compliance with the Code of Criminal Procedure 559.06(8), (j) and (k). This is for the audit of the criminal asset forfeitures, to include inventory of assets received, use of assets received and funds received from assets sold. On motion by Commissioner Cauley, seconded by Co:.missioner Sims, the Court voted unanimously to request that the Auditor's office prepare an internal report. The Court next considered authorizing the Auditor's office to process recurring payment requests for the following: a) Brazos Maternal & Child Health Clinic $45,000 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the Auditor's office to process the previously noted recurring payment. The Court next considered approval of a requisition from Capital Expenditures for the following purchases: a) Furniture for the 272nd District Court $289.99 b) Furniture for the jail $2,425.00 c) Microsoft Office upgrade for County Clerk $234.00 On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the requisitions to be paid from Capital Expenditures. The Court next considered approval of a requisition from the County Clerk Record Preservation Fund for the following purchase: a) File Cabinet for County Clerk $209.75 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition to be paid from the County Clerk Record Preservation Fund. V0 / L -PAUEL S�O p h II Commissioners Court meeting January 13, 1998 The next matter for consideration was approval for the Purchasing Agent to advertise for bids for the following items: a. Annual Contract for Gasoline & Diesel • Fuel b. Annual Contract for Decking Timber C.' Annual Contract for Bridge Pilings d. Annual Contract for Bridge Repair On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for the previously noted items. Under citizen input and /or concerns, Dan Bates resident of Millican addressed the Court on the need for equal pay for the Justices of the Peace and the Constables. He accused the Court of playing politics when they eliminated the two Justice of the Peace offices and the Constable office. Commissioner Sims told Mr. Bates that he would like to consider this after the offices are closed and the two Justices of the Peace and the Constable are off the payroll. The County Judge made the following comments: 1. He read aloud figures showing the positive impact that the tax abatements are having on Brazos County. 2. He reminded the Court of the Intergovernmental meeting to be held Thursday, January 15, 1998 at the Brazos Center to hear the report from the RWC -50 Committee. 3. He received a letter from the Fire Marshall requesting office space in the Courthouse. There being no further business to come before the Court, the meeting was adjourned. VOL_L�,. PAr3E- o' er x The foregoing minutes of the Commissioners Court meeting held January 13, 1998 have been examined and are approved in open Court this the _ 2 q day of 19 , in Bryan, Brazos County, Texas. Alvi W. vJoneW County Judge Wm. S. Thornton Commissioner, Precinct 2 (0'�"" --r' � .. e. - / rey C uley, Jr. Commis Toner, Prec'nc 41 Ton Jon Commiss over, Precinct 1 Commip6ioner, Precinct 3 Mary An and County Clerk _ VOL ._,..�. PAGE. �`�� C. • • BRAZOS COUNTY COMMISSIONERS' MEETING ON t�A rV. i i i• AT 9 A. M. • M•Y.•K ... mow,..•. .. .. , VOLIL.-PAGE SY c-A i C ) ce r3csA4 Po _ 0 ., %cc� � -2 • � � E�d� �J fX/Ou-f'` 9 CS6 t „r.. ,• .t • ' :�;� Kam-, • M•Y.•K ... mow,..•. .. .. , VOLIL.-PAGE SY c-A { _ 4 r r t_ r, i BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1997 -1998 BUDGET YEAR NO. 97/98 -12.1 through 12.3 On this the 13th day of January 1998 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on January 13, 1998 the Court heard and approved a budget amendment for the 1997 -1998 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 23, 1997 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 13th day of January 1998. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: LAC.,.. 1Jt Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File -.of' V 0L— 2-1— -- .,PAt3F. �� 5 , i� r • • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS 97/98 12.1 1/13/98 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 45 630005 803420 190098 Dr Furniture 572.00 45 630005 802810 190098 Cr Equipment- Electronic 572.00 Capital Projects Project: District Attorney Department To reclassify budget to allow the purchase of a credenza and chairs instead of the cameras which were approved during Budget Hearings. Prepare�1By;;:�t; =�r:�>nkw Approved By: Datei; , -, � : }, `.'1/2/98 Date:'' -. I'- VOL ...... , PAU &.5�� 9 t 1 t r r a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS 97/98 12.2 1/13/98 f Prepared By: jtr Approved By: Ctfe " Date: 1/7/97 Date: r • r- ' i10L._''A�'aE, a. � r I l 11 1 11 •' •. • 11 11 11 11 —� • . 11 11 lassessment due to late payment. f Prepared By: jtr Approved By: Ctfe " Date: 1/7/97 Date: r • r- ' i10L._''A�'aE, a. � r I l • • • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 97/98 12.3 1/11102 FD DIV ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease 01 280020 516150 Dr Hourly -Law Enforcement 77,790.00 01 280020 531000 Dr Social Security 5,951.00 01 280020 532000 Dr Retirement 7,733.00 01 280020 533000 Dr Employee Health Ins. 13,600.00 01 280020 538000 Dr Worker's Compensation 2,350.00 01 280020 539000 Dr Unemployment Ins. 584.00 01 110015 611300 Cr Contingency 108,008.00 General Fund - Sheriff's Office - Jail Administration To setup the budget to fund five additional jailor positions at the Minimum Security Facility effective 1/10/98. These positions are calculated at Group 8, Step 2 for a total of 1,612.2857 hours for the remainder of FYE 9/30/98. The funding of these positions was fully budgeted for the FYE 9/30/98 from Contingency. Prepared By: wkw Date: 118198 Approved By:� Date: VOL .PAGE �� r t a LEFT BLANK INTENTIONAL 1 a 1 • P "> LEFT BLANK INTENTIONAL r P I i I f • 4 1 • r 1 . t 1 r 1 .