HomeMy WebLinkAbout1997-10-28-0900AM-RegularBRAZOS COUNTY
BRYAN. TEXAS
AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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97 MT 214 AN 7: 56
A(a'y .4. . , N. CLERK
BRAZOS ca r; r CU8THOUSE
RYAN. IE fAS
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THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
OCTOBER 28,1997 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Sims.
2. Pledge of Allegiance - Commissioner Sims.
3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county- related issues not scheduled on the agenda. Please
limit subject matter to five minutes. The Commissioners will receive the information,
conduct research into the matter, and/or place the matter on a future agenda for
discussion. (A record is made of the meeting; therefore, please give your name and
address for the record.)
Consider and take action on agenda items 4 - 23:
4. Budget Amendment 96/97 -44.
5. Budget Amendment 97/98 -2.
6. Personnel Action Forms.
7. Payment of Claims.
8. Rescinding of previous Tax Abatement Agreement with Universal Computer Systems, Inc.
9. Approval of revised Tax Abatement Agreement with Universal Computer Systems, Inc.
10. Acceptance of proposal by Texas Engineering Experiment Station (TEES) for energy
study.
11. Resolution relative to the issuance of credit cards to be used by County employees..
12. Waiver of County Judge's signature on requisitions that have previously been exempted
from competitive bids for electric power, natural gas, water, or other utility services.
13. Authorization for payment by District Clerk's office of earned interest.
14. Blanket purchase orders.
15. Requisition from Capital Projects Fund:
a. Computer hardware (server) for Juvenile Justice Center.
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Commissioners Court Meeting Agenda
October 28, 1997
Page Two
16. Requisitions from General Fund:
a. Chairs for Justice of the Peace, Precinct 4.
b. Light bar and accessories for Constable, Precinct 5.
c. Installation of light bar for Constable, Precinct 5.
17. Interlocal agreement for joint auction to be held December 6, 1997.
18. Request by Computer Network Services for out -of -state travel by programmer to travel
to Nashville, Tennessee for System Z training.
19. Appointment of voting precinct judges and alternate judges for the November 4, 1997
election.
20. Permission for Road & Bridge to enter Broken Arrow Ranch property located off Rabbit
Lane for the purpose of hauling hay bales to be used for erosion control on county roads
and rights -of -way. Site is located in Precinct 2.
21. Permission for Road & Bridge to enter LeBon Agnello's property located off Bird Pond
Road for the purpose of repairing eroded area along Carter Creek bank to prevent water
from flowing across pasture and causing further damage to Bird Pond Road. Site is
located in Precinct 3.
22. Permission for Road & Bridge to enter Robert Armstrong's property located off Old
Highway 6 for the purpose of correcting drainage to prevent water from damaging
driveway. Site is located in Precinct 1.
23. Acceptance of Wickson Creek Special Utility District's cost estimate of $2,000.00 to
relocate approximately 800 feet of 4 inch PVC water line on Don Murphy's property for
improvements to Elmo Weedon Road. Site is located in Precinct 3.
24. Acknowledge receipt of monthly reports from department heads and elected officials.
25. Call for citizer. input and/or concerns.
26. Announcement of interest items and possible future agenda topics.
27. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request
for sign interpretive services must be made 48 hours before the meeting. To make arrangements,
call (409) 361 -4102.
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COMMISSIONERS' COURT
REGULAR MEETING
OCTOBER 28, 1997
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, October 28, 1997, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Sims gave the invocation and led the pledge
of allegiance.
There was no citizen input and /or concerns.
The Court next considered Budget Amendment #96/97 -44.1
through 44.12, which represented the final budget amendments
necessary for fiscal year 96 -97. On motion by Commissioner
Sims, seconded by Commissioner Cauley, the Court voted
unanimously to approve the budget amendment as submitted, a
copy of which is attached hereto.
The Court next considered Budget Amendment 1197/98 -2.1
through 2.2, which would reallocate funds budgeted for the
office of Justice of the Peace Precinct 4 and Constable
Precinct 5. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the budget amendment as submitted, a copy of which is attached
hereto.
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Commissioners Court meeting October 28, 1997
The Court proceeded to consider the change of status of
the following employees.
NAME
DEPARTMENT
REASON
McDonald, N.A.
JP 7 -1
New Emp P/T
Garcia, Juan H.
Road & Bridge
Resignation
Young, George D.
SO /Jail
Retirement
McCarroll, Sean
SO /Jail
Tran to Admin
Losack, J. D., Jr.
SO /Jail
Tran to Admin
Houston, Sharon A
SO /Jail
Sal Increase
Pledger, Tiffany
Tax Office
Resignation
Castilleja, C.
Tax Office
L/T in Dept
Richardson, C.R.
Tax Office
PT /FT
Sackman, Tonia A.
Tax Office
L/T in Dept
Mendez, Amy Janell
Tax Office
New Employee
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the changes as
submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
98- 000176 through 98- 000373
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered rescinding the action taken by
Commissioners Court on September 2, 1997 which approved a Tax
Abatement Agreement with Universal Computer Systems, Inc.
This action is necessitated due the company moving the
proposed building site to another tract of land. The City of
College Station voted to authorize Universal Computer Systems,
Inc. to move to a new location and Tax Abatement Agreement at
the new site. On motion by the County Judge, seconded by
Commissioner Thornton, the Court voted unanimously to rescind
the Courts action approving the Tax Abatement Agreement with
Universal Computer Systems, Inc. in Reinvestment Zone Number
4 in the City of College Station.
The Court then went on to consider approval of the
revised Tax Abatement Agreement with Universal Computer
Systems, Inc.. Robert Worley, representative of the Economic
Development Corporation, described the project. Mr. Demetrios
Basdekas commended Mr. Worley on his success in bringing
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Commissioners Court meeting October 28, 1997
industry into the community. On motion by the County Judge,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the revised Tax Abatement Agreement with Universal
Computer Systems, Inc. in Reinvestment Zone Number 6. This I .
agreement merely revises the location of the proposed building
site. All other provisions remain as previously approved. A
copy of the Agreement is attached hereto.
The next matter for consideration was acceptance of a
proposal by the Texas Engineering Experiment Station (TEES)
for the development and installation of energy monitoring
systems in three (3) facilities, the Brazos County Courthouse,
the Courthouse Annex, and the Brazos Center. Also for the
monitoring of the energy and dollar savings from the facility
upgrade program. Total cost to the County will be $14,993.00.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to accept the proposal by
the Texas Engineering Experiment Station (TEES) for the
development and installation of energy monitoring systems. A
copy of the proposal is attached hereto.
On motion by the County Judge, seconded by Commissioner
Cauley, the Court voted unanimously to table a Resolution
Approving Brazos County to Enter into an Arrangement with
Norwest Card Service a Division of Norwest Bank for the
Issuance of Mastercard Business Cards.
The next matter before the Court was a waiver of the
County Judge's signature on requisitions that have previously
been exempted from competitive bids for electric power,
natural gas, water or other utility services. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to waive the County Judge's signature on
requisitions that have previously been exempted from
competitive bids for utility services.
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Commissioners Court meeting October 28, 1997
industry into the community. On motion by the County Judge,
seconded by Commissioner Thornton, the Court voted unanimously
to approve the revised Tax Abatement Agreement with Universal
Computer Systems, Inc. in Reinvestment Zone Number 6. This I .
agreement merely revises the location of the proposed building
site. All other provisions remain as previously approved. A
copy of the Agreement is attached hereto.
The next matter for consideration was acceptance of a
proposal by the Texas Engineering Experiment Station (TEES)
for the development and installation of energy monitoring
systems in three (3) facilities, the Brazos County Courthouse,
the Courthouse Annex, and the Brazos Center. Also for the
monitoring of the energy and dollar savings from the facility
upgrade program. Total cost to the County will be $14,993.00.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to accept the proposal by
the Texas Engineering Experiment Station (TEES) for the
development and installation of energy monitoring systems. A
copy of the proposal is attached hereto.
On motion by the County Judge, seconded by Commissioner
Cauley, the Court voted unanimously to table a Resolution
Approving Brazos County to Enter into an Arrangement with
Norwest Card Service a Division of Norwest Bank for the
Issuance of Mastercard Business Cards.
The next matter before the Court was a waiver of the
County Judge's signature on requisitions that have previously
been exempted from competitive bids for electric power,
natural gas, water or other utility services. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to waive the County Judge's signature on
requisitions that have previously been exempted from
competitive bids for utility services.
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Commissioners Court meeting October 28, 1997
The Court next considered authorization for payment of
earned interest by the District Clerk's office. In a memo,
the District Clerk informed the Court that in a court order
signed by Judge John Delaney in Cause No. 36,489-272, Karli vs
Baker, $20,000 was to be invested in an interest bearing
account. This was not done in a timely manner. He then asked
the Court to authorize the payment of $2,800 to Thomas Kris
Karli. This being the interest the account would have accrued
from July 1, 1993 through February 1, 1996 when it was
invested in an interest bearing account. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to authorize the payment of earned interest
in the amount of $2,800 to Thomas Kris Karli.
The Court proceeded to consider the following blanket
Purchase Orders:
Americlean Jail $ 800
Longhorn Tavern Jury Services $ 500
Jason's Deli Jury Services $ 500
Office Express District Clerk $2,500
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of a requisition from
Capital Expenditures for the following purchase:
a) Computer hardware (server) for Juvenile
Justice Center $4,247.00
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the requisition
to be paid from Capital Expenditures.
The Court next considered approval of requisitions from
the General Fund for the following purchases:
a) Chairs for Justice of the Peace, Pct. 4
$1,037.50
b) Light Bar and accessories for Constable,
Pct. 5 $973.75
c) Installation of light bar for Constable,
Precinct 5 $325.00
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Commissioners Court meeting October 28, 1997
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the requisitions
to be paid from Capital Expenditures. The County Judge
commented that he did not like the idea of Constables being
involved in day to day traffic and law enforcement.
The Court next considered approval of an Interlocal
Agreement between the City of Bryan, City of College Station,
the County of Brazos, Bryan Independent School District, the
County of Burleson and Snook Independent School District to
hold a joint auction on December 6, 1997. This is in
accordance with the Interlocal Cooperation Act, V.T.C.A.
Government Code Chapter 791 that allows governments to enter
into joint contracts and agreements for the performance of
governmental functions and services. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously'to approve the Interlocal Agreement between
the City of Bryan, City of College Station, the County of
Brazos, Bryan Independent School District, the County of
Burleson and Snook Independent School District to hold a joint
auction December 6, 1997. This is a vehicle only auction and
will be held at the Bryan Municipal Service Center. A copy of
the Agreement is attached hereto.
The next matter for consideration by the Court was a
request submitted by the manager of the Computer and Network
Services Department requesting approval for out of state
travel for Tony Kutiper. Mr. Kutiper would be traveling to
Nashville, Tennessee to attend System "Z" training. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to grant the request from the manager
of the Computer and Network Services Department and approved
payment of out of state travel expense for Mr. Tony Kutiper.
On motion by Commissioner Cauley, seconded by Commis-
sioner Sims, the Court voted unanimously to appoint the
following persons as presiding judge and alternate judge for
the current voting year at the following voting precincts:
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Commissioners Court meeting October 28, 1997
Pct # Election Judge
17 Terri Miller
20
21 Harvey Montgomery
30ABC /78
35 Vic Dittfurth
36 Frances Munsey
61 Ruby Rosier
Alternate Judge
Elizabeth Cunha
Georgianna Bigam
Arthur Davila
Lillian Boyd
Jimmy Nuche
Rose Patranella
Sigel Rosier
The Court next considered authorizing work outside of
county rights -of -way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Broken Arrow Ranch
on Rabbit Lane in Precinct 2 to pick up hay bales for use in
erosion control. On motion by Commissioner Thornton, seconded
by Commissioner Cauley, the Court voted unanimously to
authorize the work.
The Court next considered authorizing work outside of
county rights -of -way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of LeBon Agnello on
Bird Pond Road in Precinct 3 to repair an eroded area along
the Carter Creek bank to prevent water from flowing across the
pasture and causing further damage to Bird Pond Road. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to authorize the work.
The Court next considered authorizing work outside of
county rights -of -way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Robert Armstong on
Old Highway 6 in Precinct 1 to correct drainage to prevent
water from damaging a driveway. On motion by Commissioner
Jones, seconded by Commissioner Thornton, the Court voted
unanimously to authorize the work.
The next matter before the Court was acceptance of
Wickson Creek Special Utility District's cost estimate of
$2,000 to relocate approximately 890 feet of 4 inch PVC water
line on Robert Murphy's property for improvements to Elmo
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Commissioners Court meeting October 28, 1997
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Weedon Road in Precinct 3. The County Engineer stated that
all appeared to be in order and recommended approval. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to approve the cost estimate from
Wickson Creek Special Utility District and authorized the
j payment of $2,000.00. A copy of the estimate is attached
hereto.
The Court acknowledged receipt of the Extension Service
reports for September 1997 and acknowledged receipt of reports
from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 4 Place 2
Justice of the Peace Precinct 5
Justice of the Peace Precinct 7 Pl 1
Justice of the Peace Precinct 7 P1 2
Justice of the Peace Precinct 2
Justice of the Peace Precinct 1
Justice of the Peace Precinct 3
Constable Precinct 4
Constable Precinct 5
Constable Precinct 7
County Attorney
Sheriff
Brazos County Events Facilities
Tax Assessor /Collector
Road & Bridge
A copy of the Officials' reports can be viewed in the County
Auditor's office.
There was no citizen input and /or concerns.
The County Judge made the following comments:
1) The archery club has expressed an
interest in using County property. He
will have the Sheriff's office look at
the area.
2) The School Absence Program material has
been submitted by Isaac Butler, Constable
Precinct 5.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held
October 28,
1997 have been
examined and are
approved in
open
Court this
the 02 day
of ���- .r Asp
_ 19� IT
in Bryan, Brazos County, Texas.
ItZ
AlvifrW. ones
County Judge
S. Thornton
Commissioner, Precinct 2
Carey Cauley, Jr.
Commissioner, Precinct 4
Tony Jo es
Commis ioi�r, Precinct 1
zz�z
Randy ms
Commi ioner, Precinct 3
Mary AM Ward
County Clerk
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1996 -1997 BUDGET YEAR
NO. 96/97 -44.1 through 44.12
On this the 28th of October 1997 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 28, 1997 the Court heard and approved
a budget amendment for the 1996 -1997 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted August 8, 1996
the following amendment(s) to the original are hereby authorized,
as described on the attached page(s).
ADOPTED AND APPROVED this the 28th day of September 1997.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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BUDGET AMENDMENTS
NO. %/97 - 44_.2 - -- - -'
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FD
DIVISION
ACCT
PROJ
DR /CR
ACCOUNT NAME
Increase
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01
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512000
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$ 23.00
01
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516100
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S 151.00
01
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516100
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01
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$ 528.00
01
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516100
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1,121.00
01
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516100
DR
llourly - Staff
820.00
01
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516150
DR
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495.00
01
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$ 4,303.00
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`_` - -- -- BUDGET AMENDMENTS
NO. %/97 - 44.10
- - - -•• -- -- - -. __ ..... _. _ _.. - - -- 10/28/97 - - .. _ --- _- --r- -- • - -•- -- • - -- .. _
I'D DIVISION ACCT PROJ DR /CR ACCOUNT NAME Increase Decrease
01 110005 725900 DR Insurance $ 12,000.00
01 110005 614000 DR Professional Fees - Other $ 12,000.00
Attorneys Fees - To move funds to allow for an increase in expenditures
Court Appointed Attorneys - To move funds to allow for an increase
in expenditures
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NO. 96/97 - 44.11
10/28/97 J
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DIVISION
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ACCOUNT' NAME
Increase
Decrease
45
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$ 880.00
45
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Interest - Investment
$ 880.00
01
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$ 880.00
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450500
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$ 880.00
Permanent Improvement F'd and Gcneral Fund
To increase the intcrfund transfer accounts to adjust for
the increased investment interest
earned within the Permanent Improvement fund.
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BUDGET AMENDMENTS
N0.96/97 -44.12 -- - -- - - -
10/28/97— --
FD DIVISION ACCT PROD DR /CR ACCOUNT NAME Increase Decrease
01 470100 Dr Reserve Fund Balance $ 545,753.00
01 110015 611300 Cr Contingency $ 545,753.00
General Fund
To adjust the funds set aside in contingency from reserve fund balances for the
year ending September 30, 1997.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1997 -1998 BUDGET YEAR
NO. 97/98 -2.1 through 2.2
On this the 28th day of October 1997 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 28, 1997 the Court heard and approved
a budget amendment for the 1997 -1998 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 23,
1997 the following amendment(s) to the original are hereby
authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 28th day of October 1997.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: LJ! Alvin W. Jones, County Judge
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Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
NO. 97/98 - 2.1
10/21/97
ACCOUNT NAME
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
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AGREEMENT FOR DEVELOPMENT AND TAX
ABATEMENT IN REINVESTMENT ZONE NUMBER SIX FOR
COMMERCIAL TAX ABATEMENT, BRAZOS COUNTY. TEXAS
THE STATE OF TEXAS )
COUNTY OF BRAZOS )
This Agreement entered into by and between BRAZOS COUNTY, Texas, acting
herein by and through its duly elected Commissioners Court (hereinafter referred to as
"COUNTY'). and UNIVERSAL COMPUTER SERVICES, INC., DEALER COMPUTER
SERVICES INC., formerly known as FORD DEALER COMPUTER SERVICES, INC.,
RENTAL SYSTEMS INC., and UNIVERSAL COMPUTER SYSTEMS, INC., all of the
aforementioned being Delaware Corporations (hereinafter collectively referred to as
OWNER) acting herein by and through their respective duly authorized agents;
WITNESSETH:
WHEREAS, the City of College Station, Texas, by Ordinance No. 2273, established
Reinvestment Zone Number Six (6) for Commercial Tax Abatement, in the City of College
Station, Texas ( "ZONE ") as authorized by Article 1066f, V.T.C.S., as amended, and
V.T.C.A., Tax Code §312.201; and
WHEREAS, in order to provide for the proper development of such property and to
aid in the conduct of the operation thereof to the best interest of the COUNTY in accordance
with the above - referenced ordinances and statutes, the parties do mutually agree as follows:
1. The property that is the subject matter of this Agreement is the land area
identified by the shaded area on Exhibit "A ", attached hereto and incorporated herein for all
purposes, and also referred to as Lots One (1) and Two (2), Block Two (2), of the Business
Center at College Station, Phase One by plat filed in the Official Records of Brazos County
on January 31, 1997, under Clerk's file stamp number 622399, which plat is incorporated
herein by reference as if expressly set out in full, which tract is hereinafter referred to as
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"PROPERTY" and together with all fixtures and permanent improvements shall be referred
to as the "PREMISES ".
2. In consideration of OWNER's construction of approximately TWENTY
MILLION DOLLARS AND NO CENTS ($20,000,000.00) of real and personal property
improvements to be used in the maintenance of computer hardware and software products
and creation of jobs as represented herein and subject to the terms and conditions contained
herein the above - described PREMISES shall be entitled to an exemption from taxation for
the increase in value for said PREMISES as provided for in Section 13 of this Agreement for
a period of ten (10) years, and that upon the expiration of such time this tax abatement
Agreement shall terminate. OWNER acknowledges and agrees that the purpose of
COUNTY in entering into this Tax Abatement Agreement is to encourage development of
the property in Reinvestment Zone No. 6 and therefore, OWNER agrees to limit the use of
the PREMISES and property to further said purpose.
3. OWNER agrees that the site plan, interior and exterior design drawings,
specifications and materials ( "PLANS ") for each improvement will be submitted to
COUNTY, and/or its designated representative, for its approval, which PLANS are
incorporated herein for all purposes. An official set of PLANS will be designated by the
OWNER and kept on file with the COUNTY.
4. OWNER agrees to construct all improvements in accordance with all
applicable laws, ordinances, codes, rules, requirements or regulations of the City of College
Station, Brazos County, the State of Texas, and the United States, and any subdivision,
agency or authority thereof in effect at the time of development.
5. In the event PREMISES are damaged by fire or any other casualty, if
OWNER shall pursue diligent repair of such damages in order to complete the repair,
remodel or renovation of PREMISES in accordance with the PLANS or revised PLANS,
then the exemption from taxation as provided for in this Agreement shall only cease during
the time that the PREMISES are being repaired, remodeled, or renovated; and when
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PREMISES are restored to their prior condition; the exemption from taxation shall
commence for the full term of the exemption. Should OWNER decide not to repair, remodel,
or renovate the damaged PREMISES, then the exemption from taxation as provided for in
this Agreement shall cease, the PREMISES will be taxed at full market value, and OWNER,
shall repay to COUNTY the amount of the tax previously abated in prior years.
6. COUNTY, by approving the PLANS or any revised PLANS, assumes no
liability or responsibility therefor for any defect in any structure constructed, renovated, or
repaired from the PLANS or approved revised PLANS. The relationship between COUNTY
and OWNER at all times shall not be deemed a partnership or joint venture for purposes of
this Agreement.
OWNER agrees to and shall indemnify and hold harmless and defend COUNTY, its
officers, agents, and employees from and against any and all claims, losses, damages, causes
of action, suits, and liability of every kind, including all reasonable expenses of litigation,
court costs, and reasonable attorneys fees, for injury to or death of any person, for damage to
any property, for any breach of contract, or its failure to abide by all applicable environmental
laws, rules and regulations arising out of or in connection with OWNER's operation and
construction of its Business Facility. Furthermore, the indemnity provided for in this
paragraph shall have no application to any claim, loss, damage, cause of action, suit, and
liability where the injury, death, or damage results from the negligence of the COUNTY, and
the COUNTY's percentage of fault is deemed to be equal to or greater than 50% (fifty per
cent) of the fault.
7. At all reasonable times during the construction of PREMISES, and following
its completion, COUNTY and its respective designees may inspect PREMISES in order to
ensure that all construction, workmanship, materidls and installations involved in or incident
to the project are performed in substantial compliance with the approved PLANS therefor and
that the PREMISES comply with all of the conditions and the applicable building permits
and governmental regulations.
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8. OWNER agrees to pay all ad valorem taxes and assessments that may be
owed to COUNTY or any other taxing entity by it prior to such taxes and/or assessments
becoming delinquent; provided, that OWNER shall have the right to contest in good faith the
validity or application of any such tax or assessment and shall not be considered in default
hereunder so long as such contest is diligently pursued to completion. In the event OWNER
does contest any such tax or assessment, it shall, nevertheless, promptly pay to COUNTY or
any other taxing entity prior to its becoming delinquent, taxes and assessments. If OWNER
undertakes any such contest, it shall so notify COUNTY and keep COUNTY apprised of the
status of such contest. Should OWNER be unsuccessful in such contest, OWNER shall
promptly pay the taxes, penalties, and/or interest, resulting therefrom. This Agreement shall
not take effect until such time as OWNER has paid all such taxes.
9. OWNER represents and agrees to the following employment and payroll
projections:
End of year Full Time Payroll Part Time Payroll Gross Payroll
1997 55 $1,375,000 200 $1,144,000 $2,519,000
1998 85 $2,125,000 220 $1,258,400 $3,383,400
1999 200 $5,000,000 300 $1,872,000 $6,872,000
2000 250 $6,250,000 375 $2,340,000 $8,590,000
2001 300 $7,500,000 425 $2,652,000 $10,152,000
2002 350 $8,750,000 450 $2,808,000 $11,558,000
2003 thru 2006 same as 2002.
The above payroll numbers are annualized, based on the last payroll date in the month
of December each year. The "last payroll date in the month of December" shall mean, for
purposes of this paragraph, the last payroll distribution in the month of December. For
example, if the regular payroll is distributed to the employees on a weekly basis, every
Wednesday, the last payroll distribution for 1997 will be on Wednesday, December 31, 1997,
for 1998, Wednesday, December 30, 1998, etc.
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Full Time Employees shall mean any employee (excluding temporary or seasonal
employees) on the payroll in a budgeted position and having an officially scheduled work
week of 40 hours or more.
Part Time Employees shall mean any employee (excluding temporary or seasonal
employees) on the payroll in a budgeted position and having an officially scheduled work
week of less than 40 hours.
10. OWNER agrees to construct and operate a business facility on the Property
consisting of buildings, improvements, machinery, equipment, and vehicles, out of which it
will operate and conduct its business. (herein "Business Facility"), during the term of this
Agreement. OWNER agrees to invest TWENTY MILLION DOLLARS AND NO CENTS
($20,000,000.00) for Property improvements associated with the operation of its Business
Facility on the Property on or before December 31, 1999.
11. Submission of Reports and/or inspection and auditing
The parties herein agree that the COUNTY shall have the right annually to an onsite
inspection of the Premises to verify that OWNER is in substantial compliance with the terms
of this agreement and any other agreement executed by the parties herein. COUNTY agrees
to provide reasonable notice beforehand of any• such request for inspection. Additionally,
OWNER shall submit to the COUNTY and/or the Bryan/College Station Economic
Development Corporation, on an annual basis, the information or reports necessary for the
monitoring of the performance criterion established in this Agreement. The submission shall
be certified by a Certified Public Accountant or in -house accountant and the President of the
OWNER, or his designee, at OWNER'S expense.
12. Default
12.1. Capital Investment Default
As of December 31, 1999, if OWNER has failed to meet the capital
investment projections as stated in Paragraph 10 above, the COUNTY may, at
COUNTY's sole option, require OWNER to repay all the taxes abated herein
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to date on a prorated basis. The proration formula shall be a percentage based
on the actual capital investment amount relative to the Capital Investment
Projection times the amount of Tax Abatement received to date.
Capital Investment Projection Amount: $20,000,000
Actual Capital Investment Amount Expended $15,000,000
$20,000,000 - $15,000,000 = $5,000,000
$5,000,000 divided by $20,000,000 = .25
.25 x 100 = 25%
25% x total taxes abated to date = amount of repayment
Additionally, if, as of December 31, 1999, OWNER has failed to construct the
Business Facility, COUNTY may, at COUNTY's sole option, terminate this
Agreement.
1212. Gross Payroll Default
If at the end of any calendar year during the term of this Agreement, OWNER
fails to meet the total Gross Payroll set forth in Paragraph 9 above, OWNER
shall be in default. COUNTY shall notify OWNER in writing of its default,
and OWNER shall have (30) days after receipt of such written notice, to cure
any default. If OWNER fails to cure its default, the COUNTY may, at
COUNTY's sole option require OWNER to repay the current year's Tax
Abatement on a prorated basis. The proration formula for this Section shall
be the percentage premised upon the actual Gross Payroll relative to the
Target Gross Payroll times the amount of Tax Abatement received during the
current year.
For Example:
Gross Payroll Target: $10,000,000
Actual Gross Payroll: $9,000,000
$10,000,000 - $9,000,000 = $1,000,000
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S1,000,000 divided by S10,000,000 -.10 x 100 s 10%
101/6 x total Taxes Abated for current year = amount of repayment
12.3. Cessation of Operations
In the event that OWNER ceases operating at the Business Facility within ten
(10) years from the Execution Date of this Agreement, OWNER shall be in
default. COUNTY agrees to provide OWNER written notice of its default. If
said default is not cured within thirty (30) working days from the date written
notice is received from COUNTY regarding its default, the COUNTY may, at
COUNTY's sole option, terminate Tax Abatement to OWNER after the date
of this default.
12.4. Payment of Taxes After Default
Should the OWNER be required to pay the COUNTY the taxes that would
have been paid to COUNTY had the taxes not been abated under the terms of
this Agreement, it shall pay such recaptured taxes plus interest at the rate
provided for delinquent taxes in accordance with V.T.C.A., Tax Code, Section
33.01. Such payment of taxes and interest shall be due within thirty (30) days
of COUNTY's termination of this Agreement and notification to OWNER of
the termination of this Agreement and of the amount of taxes and interest due.
The taxes and interest are delinquent and incur penalties as provided by law
for ad valorem taxes imposed by COUNTY if not paid before February 1 of
the year following the date on which the termination of this Agreement
occurs.
If OWNER believes that such recapture is improper, OWNER may
file suit in the Brazos County district courts appealing such termination within
sixty (60) days after the written notice of the termination by the COUNTY. If
an appeal suit is filed, OWNER shall remit to the COUNTY, within such sixty
(60) days after the notice of termination, any additional and/or recaptured
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taxes as may be payable during the pendency of the litigation pursuant to the
payment provisions of Section 42.08, Texas Tax Code. If the final
determination of the appeal increases OWNER's tax liability above the
amount of tax paid, OWNER shall remit the additional tax to the COUNTY
pursuant to Section 42.42, Texas Tax Code. If the final determination of the
appeal decreases OWNER's tax liability, the COUNTY shall refund the
OWNER the difference between the amount of tax paid and the amount of tax
for which OWNER is liable pursuant to Section 42.43, Texas Tax Code.
COUNTY's exercise of any recapture of abatement or portion thereof as
provided in this agreement shall not constitute a default by COUNTY.
13. OWNER shall certify in writing to COUNTY that all construction of the
improvements to the PREMISES have been completed in accordance with the approved
plans. After receipt of this certification, COUNTY shall make a final inspection of
PREMISES to verify whether PREMISES have been constructed in compliance with this
Agreement; and that upon so finding, COUNTY shall issue a Certificate of Compliance.
The tax exemption provided for by this Agreement shall exempt the value of the land,
buildings and the other permanent improvements. Taxes on personalty shall also be abated
but only on those items of personalty described on a schedule of property to be furnished to
the COUNTY no later than December 31 of each year of this Agreement, and approved and
eligible for abatement pursuant to the Texas Tax Code. This tax abatement shall apply to the
value of the PREMISES and personalty over and above the certified value of the Property for
the 1997 tax year. Such abatement shall be effective for the following years and in the
following percentages under the terms, conditions and limitations provided herein:
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SAGE, '92 .
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YEAR % OF ABATEMENT
1997 95%
1998 95%
1999 95%
2000 95%
2001 95%
2002 95%
2003 95%
2004 85%
2005 85%
2006 85%
The Chief Appraiser of the Brazos County Appraisal District shall annually determine
(i) the taxable value of the real and personal property comprising the PREMISES taking into
consideration the abatement provided by this Agreement, and (ii) the full taxable value
without abatement of the real and personal property comprising the PREMISES. The Chief
Appraiser shall record both the abated taxable value and the full taxable value in the records.
The full taxable value figure listed in the appraisal records shall be used to compute the
amount of abated taxes that are required to be recaptured and paid in the event this
Agreement is terminated in a manner that results in recapture. Each year the OWNER shall
furnish the Chief Appraiser with such information outlined in Chapter 22, Texas Tax Code,
as amended, as may be necessary for the administration of this Agreement. The taxable value
of the Property for the 1997 tax year is Three Hundred Nincty -eight Thousand One Hundred
Seventy and No /100 Dollars ($398,170.00) subject to adjustment pursuant to the final
certification of value by the Brazos County Appraisal District to be issued on or before
August 15, 1997.
14. Miscellaneous.
a. Attorney's Fees. if on account of any breach or default by OWNER of
its obligations under the terms, conditions, or covenants of this Agreement, it shall be
necessary for COUNTY to employ an attorney or attorneys to enforce or defend any of the
rights or remedies hereunder, and should COUNTY prevail, COUNTY shall be entitled to
any reasonable attorney's fees, costs, or expenses incurred by it in connection therewith.
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b. Severability. If any provision of this Agreement is held to be illegal,
invalid, or unenforceable under the present or future laws effective while this Agreement is in
effect, such provision shall be automatically deleted from this Agreement and the legality,
validity and enforceability of the remaining provisions of this Agreement shall not be
affected thereby; and in lieu of such deleted provision, there shall be added automatically as
part of this Agreement a provision that is similar in terms and substance to such deleted
provision as may be possible and yet be legal, valid and enforceable.
C. Texas Law To Apply. This Agreement shall be construed under and
in accordance with the laws of the State of Texas and all obligations of the parties created
hereunder arc performable in Brazos County, Texas. In the event of litigation, jurisdiction
shall lie in Brazos County, Texas.
d. Prior Agreements Superseded. This Agreement constitutes the sole
and only Agreement of the parties hereto and supersedes any prior understandings or written
or oral agreements between the parties respecting the within subject matter.
e. Amendments. No amendment, modification or alteration of the terms
hereof shall be binding unless the same shall be in writing, dated subsequent to the date
hereof and duly executed by the parties hereto.
f. Rights and Remedies Cumulative. The rights and remedies provided
by this Agreement are cumulative and the use of any ono right or remedy by either party shall
not preclude or waive its rights to use any or all of their remedies. Said rights and remedies
are given in addition to any other rights the parties may have according to law, statute,
ordinance or otherwise.
g. No Waiver. No waiver by COUNTY in any event of default, or
breach of any covenant, condition or stipulation herein contained shall be treated as a waiver
of any subsequent default or breach of the same or any other covenant, condition or
stipulation hereof.
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h. Assignment. This Agreement may not be assigned by any OWNER
either collectively or individually without the prior written consent of the COUNTY.
Additionally, a change in ownership in a single transaction, of 51% of the stock of any one
OWNER, or the transfer of ownership of any one OWNER , shall be considered an
assignment for purposes of this paragraph. An assignment as prohibited above shall cause
this agreement to terminate immediately and the exemption from taxation as provided for
herein shall cease. Such assignment shall, however, not be considered a violation of this
Agreement as to require the recapture of any taxes previously abated herein.
i. Authority to Act. The parties to this Agreement shall provide proof of
authorization to execute this document.
The parties hereto have executed or caused to be executed by their duly authorized
officials, this Agreement in multiple counterparts, each of equal dignity, on this .28 r"
day of October, 1997.
UNIVERSAL COMPUTER SYSTEMS, INC.
BY: %%
a F1 14 P53 T AMA XW
tt CARLaN A+. COOA-R., r-c' - PAFS'0rvr
UNIVERSAL COMPUTER SERVICES, INC
BY: f
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DEALER COMPUTER SERVICES, INC
BY:
-Az" /1,1,1110
4r- CARLAN M. dvo&A, ✓ CE- 10431""r
11
BRAZOS COUNTY, TEXAS
BY:
JUDGE AI W. ONES
County Judge
ATTEST:
MARY AKN WARD
County Clerk
VOL /1--""._.PAG E, I'%
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RENTAL SYSTEMS, INC
BY. 1_Z'24! /
' ent
0 APLOA. 44. CeIvP 'k, P" fICfS.O! -vf
THE STATE OF TEXAS
COUNTY OF HARRIS §
C�AKLk'`�r`•Cc+c /C12 ✓.cC• /fcSlOi�•f �ti
this instrument was acknowledged before me on this the :U day of October, 1997,
by of Universal Computer Systems, Inc., a Delaware
Corporation, on behalf of said corporation.
FRANK L MURPHY
tJ wv Pubic. State of Texas
M� Commission Expires Not Public, State of Texas
*'
oECEMBER 31.2000 Printed Name: 4_ L
My commission expires: 2-001
• THE STATE OF TEXAS §
COUNTY OF HARRIS §
This instrument was acknowledged before me on this the ,:�L day of October, 1997,
b of Universal Computer Services, Inc., a Delaware
Corporation, on behalf of said corporation.
FRANK L MURPHY Notary Public, State of Texas
Pubic. State d Texas
t�lotary Printed Name: �
� "• Myy Comm ion Expres
DECEMBER 31. 2000 My commission expires: jp p /
• 12
VO L PAGL ... y 771x. .
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T[ I STATE OF TEXAS §
§
COUNTY OF HARRIS §
This instrument was acknowledged before me on this the 3/ day of October, 1997,
by of Dealer Computer Services, Inc., a Delaware
Corporation, on behalf of said corporation.
CARL%V n. 0eV/`e; -X, %(, cc Rcn,oewr
tug f/ _ —7
FRANK L MURPHY otary Public, State of Texas ' 4
Notary Pubic State of Texas rinted Name: le L
,1 My Comm ss" Expires commission expires:
`2 DECEMBER 31, 1^000 Y P
THE STATE OF TEXAS §
§
COUNTY OF HARRIS §
This instrument was acknowledged before me on this the 3/ day of October, 1997,
by of Rental Systems, Inc. a Delaware Corporation,
on behalf of said corporation.
ONLU M. orefl<re, r,c� i��ti.as..•r
4'7';.4a =�'. z2lko;
Notary Public, States f Texas
FRANK L MURPHY Printed Name: /'" N G ��j✓
f. Notary Pubic State of Texas M commission expires:
M Comm-ssion Expires y / OOv
DECEMBER 31, 2000
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
This instrument was acknowledged before me on this the -� f `4day of October, 1997,
by JUDGE ALVIN W. JONES, County Judge of.Bta;os County, Texas.
JANE MOORS No Public, State of Texas
MCO � sak a 1.16_ ted Name: f fy, le fX C , , 6
•j � CaarNtslon t:�YM Ot•1�01
My commission expires: / - /1' - e9 /
97.3016 PEWds
13
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THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
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BUSINESS CENTER
AT
COLLEGE STATION
SE CORNER OF GATEWAY BLVD. & HWY. 6 S.
IL IA--00' A" mm.
City of CoUege Station, Texas
LOCATION MAP
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TEXAS ENERGY ENGINEERING SERVICES
NC.
October 9, 1997
Judge Al Jones
County Jude, Brazos County, Texas
300 East 26 Street
Suite 114
Bryan, Texas 77803
Dear Judge Jones:
Enclosed is the proposal from the Texas Engineering Experiment Station (TEES)
Energy Systems Laboratory for monitoring the energy and dollar savings from the
facility upgrade program the county is undertaking. This is the proposal we discussed
with Dr. Namir Saman at our last meeting. It meets the guidelines established for the
program and is covered in the program budget which the county has approved. We
recommend that the county accept this proposal as presented.
If the county approves the proposal, please forward a letter of acceptance to Mr. Brett
Henry at the address on the proposal cover letter with a copy to me. TEES will prepare
a contract for your approval. Thank you for your attention to this matter. If you have
any questions please call me at 512 - 328 -2533.
Sincerely,
Ernie Moore
Texas Energy Engineering Services, Inc.
I
Cc: Dr. Namir Semen ESL C"
Bob Henry, P.E. TEESI
Saloom Khan, TEESI -, -
1301 C mm Or Taw Mm~v 505 O*AcN AvEwe
Sure 8.127 CAwAL Vrtw CENm COLLEGE STAMN
Ausm TExAs 78746 TEXAS 77840
Pmow (512) 928.2533 PNONE:(409) 268 -0714
FAX: (512) 328 -2544 E-mw Tns+Ousmcom FAX (409) 260 -3059
NrrnJhvww rEEss.cor
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Texas Engineering Experiment Station • The Texas A&M University System . College Station, Texas 77643-3408.40WS45.1264 . FAX 4091945.9643
IEEN
Research Services
September 18, 1997
Brazos County, Texas
300 E. 26th Street, Suite 114
Bryan, TX 77801
ATTN: Al Jones, County Judge
RE: TEES Proposa; #98 -025
Title: Verification of Retrofit Energy Saving for Brazos County
Enclosed are the original and one copy of the referenced proposal. This proposal is being
submitted by Dr. Jeff Haberl of our Architectural Technology Division and Dr. Namir Saman of our
Energy Systems Lab..
If you have any technical questions regarding this project, please contact Dr. Haberl at (409) 845-
1264 or by e- mailing jhaberl @loanstar.tamu.edu. Administrative and budgetary questions may
be directed . to me at (409) 845 -1264 or by e- mailing bhenry@tamu.edu. For contract
negotiations contact:
Beth Manning, Contract Administrator
Texas Engineering Experiment Station
Office of Sponsored Research
332 Wisenbaker Engineering Research Center
College Station, TX 77843 -3000
Phone: (409) 862 -1696 Fax: (409) 862 -1698
E -mail: bmanning @tamu.edu
Sincerely,
Brett Henry
Proposal Administrator
/jam
cc: file
J. Haberl /AR D. Greer for W. D. Turner /ES
N. Saman /ES
R. Parker for J.M. Gribou /AR(Arch)
M. Lenford for R.A. Ulrich/AR
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VERIFICATION OF RETROFIT ENERGY SAVINGS
AT THE BRAZOS COUNTY
September 1997
Legal Name and Mailing Address of Proposer:
Texas Enaineerine Experiment Station
Texas ARM University System
332 Weisenbaker Engineering Research Center
College Station, Texas 77843 -3000
Technical Contact Person: Dr. Namir Saman, P.E.
053 WERC BUILDING, MS 3581
College Station, Texas 77843.3581
Official TITLE: Assistant Research Engineer, Energy Systems Laboratory
Telephone: (409) 862.2775
{ Administrative Contact Person: Mr. Brett Henry, Proposal Administrator
Telephone: (409) 845.1264
{
1
Authorized Signature•
Namefride: Carol J. Cantrell. Assistant ce Chancellor
324 WERC
College Station, Texas 77843 -3124
Telephone: (409) 862 -1696
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Brazos County Proposal -1997, p.l
VERIFICATION OF RETROFIT ENERGY SAVINGS
AT THE BRAZOS COUNTY
EXECUTIVE SUMMARY
The Energy Systems Laboratory (ESL) of the Texas Engineering Experiment
Station, submits this proposal to the Brazos County to design, develop and install Energy
Monitoring Systems in three facilities, the Brazos County Courthouse, the Courthouse
Annex, and the Brazos Center. The ESL will be responsible for specifying the necessary
monitoring equipment, purchasing, installing the monitoring equipment with assistance
from Bravos County maintenance personnel, acquiring, archiving, analyzing and
reporting the data collected.
1. STATI?MENT OF WORK BETWEEN THE BRAZOS COUNTY
AND ENERGY SYSTEMS LABORATORY OF TEXAS A &M
UNIVERSITY SYSTEM
I.I. Proposed work
The work will involve performing the following tasks in three Brazos County
facilities over the next two years.
TASK A: Provide metering plan (see sample in Appendix B), install and maintain
monitoring equipment. An electrician from the Brazos County will be needed to help the
ESL team.
Task A 1. Determine the types of retrofits being performed and developing a metering
plan which will be as lorry -cost as possible while simultaneously providing the Brazos
County with a satisfactory evaluation of retrofit performance. Based on the type of
retrofits and the budget allocated for monitoring and data analysis we will monitor the
following channels:
The Courthouse (site #11): Whole building electricity, motor control center, chillers I and
2, and the cooling tower.
The Brazos Center (site #12): Whole- building electricity and lighting.
The Courthouse Annex (site #i3): Whole- building electricity.
Task A2. Install monitoring equipment.
Energy Systcros Laboratory Texas AKM University System
Tcxas Engineering Experiment Station College station, Texa%
VOL PAM,401
Brazos County Proposal -1997, p.2
Task A3. Maintain equipment which involves periodic inspections as well as immediate
rectification in case of failure (which is easily detected from our Task B activity).
TASK B: Automatic weekly downloading of hourly monitored data via telephone lines,
inspection of data for data quality and abnormal energy use patterns, and providing
quarterly reports.
Task B 1. Automatic downloading of data each week.
Task B2. Weekly data inspection for quality, equipment failure and abnormal energy use.
Task 133. Quarterly reporting to the Brazos County which typically involves various
graphs of data, any observations regarding abnormal energy use patterns and a summary
of how much energy savings have resulted from the retrofit using the baseline developed
in Task C (see sample in Appendix Q.
TASK C: Baseline modeling of energy use prior to retrofit initiation and retrofit savings.
Task C1. Develop the appropriate baseline models of energy use for electricity and other
relevant sub - groups.
Task C2. Once the retrofits are complete, calculate quarterly retrofit savings.
1.2. Schedule (Assuming that monitoring equipment is installed at least 4 months before
retrofits arc implemented, i.e., by month 6).
.,.__.L.
I-- - - - - -- RETROFITS ------------ - - - - -I
1.3. Budget
The fixed price budget for this project will be $14,993 (see Appendix A for
details). The Brazos County agrees to install and maintain one phone line per logger and
provide an electrician to install sensors in high voltage cabinets.
1.4. Deliverables
• Site notebooks describing the equipment installed at the three sites.
Energy Systems Laboratory
Texas Engineering Experiment Stwuun
Tcxa% A &M Unrvcraly SyMen)
College St.wnn.'Iexa%
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m■■oa000aaoaoa00000a00000
m■■a0000000�i■
■■■■■■■■■■s■
I-- - - - - -- RETROFITS ------------ - - - - -I
1.3. Budget
The fixed price budget for this project will be $14,993 (see Appendix A for
details). The Brazos County agrees to install and maintain one phone line per logger and
provide an electrician to install sensors in high voltage cabinets.
1.4. Deliverables
• Site notebooks describing the equipment installed at the three sites.
Energy Systems Laboratory
Texas Engineering Experiment Stwuun
Tcxa% A &M Unrvcraly SyMen)
College St.wnn.'Iexa%
VDL,_. /� ..PAQE a..A °t/ t
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• Brazos County Proposal -1997, p.3
• Quarterly energy savings reports (see sample in Appendix C).
• All data collected will be forwarded to the Brazos County at the end of the two year
period.
• The Brazos County will retain ownership of the monitoring equipment at the end of
the two year period.
• Special purpose software for polling, archiving and analyzing the data can also be
provided for an additional fee.
2.0 THE ENERGY SYSTEMS LABORATORY
The Energy Systems Laboratory (ESL) of the Texas Engineering Experiment
Station, is pleased to submit this proposal to the Brazos County (BC) to design, develop
and install Energy Monitoring Systems at three Brazos County buildings. The ESL will
be responsible for purchasing and installing the monitoring equipment, acquiring,
archiving, analyzing, and reporting the data collected.
The Texas Engineering Experiment Station (TEES) is an agency of the state of Texas
and is a part of the Texas A &M University System. TEES is the principal contracting
agency for the College of Engineering at Texas A &M and conducts more than $50
million of research annually. TEES has been in existence for more than 75 years. The
• TEES Headquarters are in College Station, Texas. The Energy Systems Laboratory
(ESL) is the division of TEES that conducts research in HVAC, energy conservation, and
energy management. ESL faculty and staff have extensive experience in developing
metering plans, selecting sensors and logging systems, calibrating sensors, remotely
' retrieving data, verifying and validating data, archiving the data in a relational data base,
modeling, reporting, and analyzing data. The ESL is the primary metering and
monitoring analysis contractor for the Texas LoanSTAR and the TAMU building retrofit
programs, which has been able to provide its clients with monthly savings reports based
on hourly measurements of building performance parameters. ESL engineers have
developed the site metering for over 370 buildings in the LoanSTAR and TAMU
programs, have maintained the sensors and loggers in the field, and have calibrated the
sensors and weather stations at the Energy Systems Laboratory. Over 60 faculty, full -
time staff, and graduate students are currently employed through the Energy Systems
Laboratory. LoanSTAR is being considered as a model for federal building conservation
programs.
3.0 PROJECT STAFF RESUMES
See resumes of personnel in Appendix D.
Jeffrey S. Haberl, Ph.D., P.E. Dr. Jeffrey S. Haberl, P.E., is an Associate Professor,
Department of Architecture and an Associate Director at the Energy Systems Laboratory
• Energy Systems Laboratory Texac A &M University Systent
Texas Engineering Experiment Station College Station. Tcxae
It
4
k
1
It
4
k
Brazos County Proposal -1997, p.4
at Texas A &M University. Dr. Haberl's experience includes post - doctoral research at
Princeton University's Center for Energy and Environmental Studies and 17 years (over
$17 million) of building energy research at Texas A &M University, Princeton University,
the University of Colorado, Rockwell International, the Colorado State Office of Energy
Conservation, the City of Boulder, and work performed for the USDOE, USEPA, LBNL,
Sandier, ORNL, USACERL. He is the Principal Investigator for the data quality control
group (Task C) of the Texas LoanSTAR project. His pioneering work has emphasized
statistical building energy modeling, methods for diagnosing operational problems,
operator feedback using comparisons of predicted and actual energy use, artificial
intelligence, advanced energy usage graphics, prescreening calculations for improving
commercial energy audits and the development of innovative solar energy measurement
and display methods. Dr. Haberl has authored or co- authored over 100 publication%, 70
reports, holds U.S. patent No. 4,490,876 (an in situ wood stove cleaning device), and has
numerous patent disclosures. He is Handbook chairman of ASHRAE TC 1.5 (Computer
Applications), and a corresponding member of TC 1.7 (Operations and Maintenance), TC
4.7 Sub - committee chairman on Inverse Algorithms, and TC 1.8 (Owning and Operating)
and is a contributor to the ASHRAE Handbook Chapters #49 and #60. He is a member
of the ASIIRAE SPEC 140P (Method of test for simulation programs), ASIIRAE GPI
141' - (Guideline for Measurement of Energy Savings from Conservation Retrofits), and
has authored section 4 of the USDOE's North American Energy Monitoring and
Verification Protocols (NEMVP). lie has also received a Boulder County Energy
Conservation Award, 2 USDOE innovative research awards for work performed at the
University of Colorado, a USDOE special citation for his work at the Forestall and
Germantown complexes, a 1990 GSA Design Award, a 1992 National Endowment of the
Arts Federal Design Award for his work at the Forestall building, and a 1995 Best Paper
Award from the Solar Energy Division of the ASME. Dr. Haberl will be to charge of
energy use monitoring, data collection, and data analysis.
Namir Sarnan, Ph.D., P.E., C.E.M., Assistant Research Engineer, Energy System
Laboratory, Texas A &M University. Dr. Saman has extensive experience in commercial,
industrial and residential energy auditing and HVAC system design and analysis. He has
more than seven years experience working with HVAC and energy management
consulting engineering firms in Texas and Arizona. Dr. Saman has also extensive
experience in energy conservation analysis, evaluation of Energy Cost Reduction
Measure~ (ECRMs), energy and HVAC system simulation, and design. He also has
experience in DOE -2 simulation, chilled/hot water system simulations, and data analysis
and reporting. Dr. Saman will be the project manager.
John Bryant, Ph.D., P.E., Assistant Research Engincer, Energy Systems Laboratory.
Texas A &M University. Dr. Bryant is the Manager of metering and calibration facility
with the ESL. He is responsible for the development and implementation of calibration
techniques and procedures for instrumentation used in the metering program. Dr. Bryant
al%o has extensive experience in field diagnostics and repair of malfunctioning
monitoring equipment, HVAC systems design and analysts, Facility Control and
Encrgy Symms Laboratory
Tcxax Enginccnng Gxperomcni SLduun
Texa% A &At Umvermly Sy %lcm
CAIL -gi• S1.itnm It ,.I,
VOL--&= pAGE 40 6
0 Brazos County Proposal -1997, p.5
Management Systems, HVAC controls, and computer applications. Dr. Brayant will be in
charge of the installation and maintenance of the energy monitoring equipment.
r�
•
Ron Chambers, Data Quality Control Manager, Energy Systems Laboratory, Texas
A &M University. Mr. Chambers has over seven years experience in commercial and
academic computer systems positions including a Master of Computer Science. As data
Quality Control Manager for the Energy Systems Laboratory, Ron Chambers has
experience designing and developing a relational database using INFORMIX to store
2,000 channels of building monitoring data from 450 buildings. He has managed the data
acquisition, storage, and processing of the LoanSTAR monitoring data. Mr. Chambers
will be in charge of data polling and reporting.
Kelly Milligan, Research Technician, Energy Systems Laboratory, Texas A &M University. Mr.
Milligan has extensive experience in installing and verifying operation of data acquisition
systems, providing technical support for laboratory based calibration facilities, and field
maintenance of energy monitoring equipment. Mr. Miligan worked with the City of Bryan for
six years before joining the ESL. He was in charge of installing, programming, and maintaining
electro- mechanical and solid state traffic control devices. Mr. Milligan will be in charge of
installing and maintaining the energy monitoring equipment.
Energy Systems latmratory
Texas Engineering Experiment Station
Texati A &M Unlvcnuy Syslem
College S1.1tun1. 'I'ex.1%
Wft
APPENDIX A
BUDGET
i OL--/ ...JPA(3& _ A a8
o
THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
0
0
0
BUDGET DETAIL
Agency: BRAZOS COUNTY
. TEES
98-025
Term: I/I/98. 12/31199
Site 1
Site 2
Site 3
Summary
A.
Senior Personnel*
�---
1. Co-PI: J. Haberl
Task 1
0.01 Person months
$33
$33
$33
$qq
Task 2
0.01 Person months
Task 3
0.01 Person months
2. Staff: J. Bryant
Task 1
0.05 Person months
$237
$118
$39
$414
Task 2
0.02 Person months
Task 3
001 Person months
3. Co-PI: N. Saman
Task 1
003 Person months
$121
$121
$121
$363
Tack 2
0.03 Person months
Task 3
003 Person months
4. Staff: R. Chambers
Task 1
0.28 Pcnon munths
$865
$863
$863
$2.595
Task 2
0.28 Person months
Task 3
028 Person months
S. Technician: K. Milligan
Task 1
0.14 Person months
$362
$362
$181
$905
Task 2
0.14 Person months
Task 3
0.07 Person months
Total Salaries and Wages
$1.618
$1,499
$1.259
$4.376
13
Fringe Benefits
I. Faculty and Staff at
15 5%
$231
$232
$19S
$678
2. Students at
825%
SO
SO
SO
SO
Total Fringe Benefits
$251
$232
$193
$678
C
Group Insurance
1. Cu -PI: J,Habcd
001
P•Mos 0 S2W per month
$1
$1
SI
$3
001
P -Mus 0 WO per tt►onth
001
P•Mos N S2S0 per month
2. Staff: J. Bryant
005
P•Alos ® $250 per month
$12
$6
$3
$21
002
P -Mus 0 $2S0 per month
_ 001
P•him Q9 S2S0 pre month
3. Co -PI: N. Sainan
0.03
P -Mus (0 $250 per month
S8
$8
$8
$24
0.03
P•Mos ® $250 per month
003
P•Mos ® $250 per month
4. Staff. R. Chambers
0.28
P•Mos rA $250 per month
$70
$70
$70
S210
0.28
P•Mos A $250 per month
0.28
P -Mos ® $250 per month
S. Technician: K. Milligan
0.14
P•Mos 0 $250 per month
$34
$34
$17
$83
0.14
P•Mos @ $250 per month
0.07
P•Mos 0 $250 per month
Total Group Insurance
$125
$119
$99
$343
Total Salaries, Wages, Fringe Benefits & Group Insurance
51,994
$1,830
$I.SS3
SS.397
D
Permanent Equipment
Total Permanent Equipment
$2,S00
$2.900
$11150
S61550
E
Travel
1. Domestic Travel
SO
SO
SO
SO
Total Travel
$0
$o
$0
$0
F
Other Direct Costs • Included to
MTDC
1 Telephone. Fax, Airborne
$35
SO
$0
$35
2 Publication/Page Charges, Photocopying
$0
SO
$0
SO
3 Matcnals k Lab Supplies
$150
$0
$0
$150
4 Computer Connect Charges
$240
SO
SO
$240
S Other
$0
SO
SO
SO
Total Other Direct Costs - Included in AfTDC
$425
$0
$0
$425
G
Other Direct Costs • Not included in MTDC
SO
$0
$0
$0
It
Modified Total Direct Costs (MTDC)
52,419
$1.850
$1.353
SS.822
I
Total Direct Costs
$4,919
$4,750
$2,703
$12172
J
Facilities do Administrative Cats (F&A)
Rate negotiated with the DHHS
45.0% MTDC
51.089
6833
$699
$2.621
K
Total Project Costs
$6,008
$5.593
$3,402
$14.993
4b offiRb"
PAGF,
w,
0
MEMORANDUM
TO: John Reynolds, County Auditor
FROM: Honorable Al Jones, County Judge
RE: WAIVER
Please be advised that on this day of 1997, at a Regular Session of the
Commissioners' Court at which the following members ere present:
Alvin W. Jones County Judge
Tony Jones Commissioner, Precinct 1
Bill Thornton Commissioner, Precinct 2
Randy Sims Commissioner, Precinct 3
Carey Cauley, Jr. Commissioner, Precinct 4
As provided in the Local Government ode, Section 113 O 1(c)., the County Judge hereby
waives the requirement of the County Judges' signature on requisitions that have previously been
exempted from competitive bids for electric power, natural gas, water, or other utility services
from the following vendors:
Brushy Water Supply Corporation
Bryan Utilities
College Station Utilities
Fairview /Smetana WSC
General Telephone Company
Lufkin Communications Corporation (formerly TCA Communications)
Lone Star Gas Company
United Telephone
Wellborn Water Supply
Wickson Creek Special Utility District
von --2sL .PAQE,.�,Z�o .
S
S•
P � /
- - ., -^ - .. -. -� _..._ •� 3...* -... -. �...aue...��:. u.:.L... �:+��v�ti_ult�:w u4S�w�tw::�,a :9..�._�•''t6.�. 1
•i
THE STATE OF TEXAS
COUNTY OF BRAZOS
THIS CONTRACT AND AGREEMENT, made and entered into this 25th day of
November, 1997, by and between the City of Bryan, City of College Station, the County of Brazos,
Bryan Independent School District, the County of Burleson and Snook Independent School `
District, each participating government acting by and through its respective executive office
hereunto duly authorized by resolution of the governing body.
WITNESSETH:
WHEREAS, the respective participating governments are authorized by the Interlocal
Cooperation Act, V.T.C.A. Government Code Chapter 791, to enter into joint contracts and
agreements for the performance of governmental functions and services including administrative
functions normally associated with the operation of government such as purchasing of necessary
materials and supplies;
WHEREAS, it is the desire of the aforesaid participating governments to comply with and
further the policies and purposes of the Interlocal Cooperation Act;
WHEREAS, the participating governments cannot normally obtain the best possible
- commission for the sale of surplus equipment and materials acting individually and without
cooperation; and
WHEREAS, it is deemed in the best interest of all participating governments that said
governments do enter into a mutually satisfactory agreement for the sale of equipment and
materials at a prorated cost of advertising and commission;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and
conditions contained herein, promise and agree as to each of the other parties and as to all the
parties as follows;
1. The City of Bryan shall be responsible for such administrative duties as may be
necessary to facilitate processing and preparation of a contract with the successful
vendor.
2. The City of Bryan shall provide location to host such sale.
3. The City of Bryan shall not be liable for theft or damage to any items while on said
entity's property. All items provided for the sale are owned by the participating
entity and each entity Is responsible for goods before, during, and after the sale.
Any unsold items shall be removed from said property promptly.
4. Auctioneer shall be responsible for payment to each participating entity for goods
l
a .
I 1
sold and monles collected, less all listed expenses and fees, within seven banking
days of stated auction date.
WHEREFORE, the parties hereto have caused this agreement to be executed by their
authorized officers listed below.
CITY F BRYAN CITY OF COLLEGE STATION
onnie Stabler, Mayor Lynn Mcllhaney, Mayor
ATTEST:
/ �.
Mary Ly ne to ay- Stratta,
City Secretary
APPROVED AS TO FORM:
Michael Cosentino, City Attorney
BURLESON COUNTY
ATTEST:
Connie Hooks, City Secretary
BRAZOS COUNTY
County Judge, Alvin W. Jones
ATTEST:
Judge Paul J. Batista Secretary
Is
ATTEST: BRYAN ISD
Secretary
SNOOK ISD
Donnie Victorick,
Interim Superintendent
C.W. Henry, Asst. Superintendent of Finance
ATTEST:
Angie Krolczyk, Secretary
ATTEST:
Secretary
u
i
r
i
•
•
sold and monies collected, less all listed expenses and fees, within seven banking
days of stated auction date.
WHEREFORE, the parties hereto have caused this agreement to be executed by their
authorized officers listed below.
CITY OF BRYAN CITY OF COLLEGE STATION
Lonnie Stabler, Mayor Lynn Mcllhaney, Mayor
ATTEST: ATTEST:
Mary Lynne Galloway- Stratta,
City Secretary
APPROVED AS TO FORM:
Michael Cosentino, III, City Attorney
B RLESON COUNTY
Ab uq�-
Judge Paul J. Batista
ATTEST:
)7t / .44VZO,
SNOOK ISD
Donnie Victorick,
Interim Superintendent
Connie Hooks, City Secretary
BRAZOS COUNTY
County Judge, Alvin W. Jones
ATTEST:
Secretary
BRYAN ISD
C.W. Henry, Asst. Superintendent of Finance
ATTEST:
Angie Krolczyk, Secretary
ATTEST:
Secretary
sold and monies collected, less all listed expenses and fees, within seven banking
days of stated auction date.
WHEREFORE, the parties hereto have caused this agreement to be executed by their
authorized officers listed below.
CITY OF BRYAN CITY OF COLLEGE STATION
Lonnie Stabler, Mayor Lynn Mcllhaney, Mayor
ATTEST: ATTEST:
Mary Lynne Galloway - Stratta,
City Secretary
APPROVED AS TO FORM:
Michael Cosentino, III, City Attorney
BURLESON COUNTY
Judge Paul J. Batista
ATTEST:
Secretary
7-� 4 ISD , t/�4 /
bonnie Victorick,
Interim Superintendent
Connie Hooks, City Secretary
BRAZOS COUNTY
County Judge, Alvin W. Jones
ATTEST:
Secretary
BRYAN ISO
C.W. Henry, Asst. Superintendent of Finance
ATTEST:
Angie Krolczyk, Secretary
ATTEST: ,(
Secretary
VOL .PACiE,�_.
. r .
•
•
sold and monies collected, less all listed expenses and fees, within seven banking
days of stated auction date.
WHEREFORE, the parties hereto have caused this agreement to be executed by their
authorized officers listed below.
CITY OF BRYAN CITY OF COLLEGE STATION
Lonnie Stabler, Mayor Lynn clihaney, Mayor
ATTEST: ATTEST:
Mary Lynne Galloway- Stratta, Connie Hooks, City Secretary
City Secretary
APPROVED AS TO FORM: BRAZOS COUNTY
Michael Cosentino, 111, City Attorney
BURLESON COUNTY
Judge Paul J. Batista
ATTEST:
Secretary
SNOOK ISD
Donnie Victorick,
Interim Superintendent
County Judge, Alvin W. Jones
ATTEST:
Secretary
BRYAN ISD
C.W. Henry, Asst. Superintendent of Finance
ATTEST:
Angie Krolczyk, Secretary
ATTEST:
Secretary
t,
Ei
sold and monies collected, less all listed expenses and fees, within seven banking
days of stated auction date.
WHEREFORE. the parties hereto have caused this agreement to be executed by their
authorized officers listed below.
CITY OF BRYAN CITY OF COLLEGE STATION
r
Lonnie Stabler, Mayor
ATTEST:
Mary Lynne Galloway- Stratta.
City Secretary
APPROVED AS TO FORM:
Michael Cosentino, III, City Attorney
BURLESON COUNTY
Judge Paul J. Batista
ATTEST:
Secretary
SNOOK ISD
Lynn Mcllhaney, Mayor
ATTEST:
Connie Hooks, City Secretary
BRAZOS COUNTY
/4p-zs -S -T
County Judge. AIA W. Jones
ATTEST:
W �j�. �4t4-
SOG+btaey Aj c�.�..t
BRYAN ISD
C.W. Henry, Asst. Superintendent of Finance
ATTEST:
Angie Krolczyk, Secretary
ATTEST:
Donnie Victorick, Secretary
Interim Superintendent
r
r '
SWICO AUCTIONS
1301 GLADE, COLLEGE STATION, TEXAS 77840
409 - 693 -0694
AGREEMENT TO SELL BY PUBLIC AUCTION
THE CITY OF BRYAN. hereinafter referred to as SELLER. through its duly authorized Purchasing Agent,
• TOM WILSON . warrants by signature that he has full authority to sell the property described herein and hereafter, and
does hereby request that Jim Swigert, d/b /a SWICO Auctions sell by public auction to be held on
DECEMBER 6. 1997 and conducted at 1111 WACO STREET BRYAN MUMCIPAL SERVICE CENTER, the
following items briefly described as: CITY SURPLUS VEHICLES and further described in the schedule of property
presented prior to the sale and is incorporated into and made a part of this agreement
SELLER warrants the items to be free and clear of all liens, or the lien holders are here listed for notifications and joint
payment by SWICO Auctions. SELLER will provide all required titles, fully executed, to said buyers within fifteen
days of the sale.
2. SELLER agrees the AUCTION WILL BE HELD ABSOLUTE, without price reserves or "buy backs' and all
items are to be sold to the highest bidder.
3. SELLER agrees that SWICO Auctions will provide advertising as determined solely by SWICO Auctions.
SWICO Auctions will collect all funds and make payment of all sales taxes. SWICO Auctions will direct or provide for
arranging and accounting of all sale items.
4. SELLER agrees to pay SWICO Auctions for the service rendered a commission fee of & of the gross proceeds
plus S1,500.00 for advertising. The said amount to be paid to SWICO Auctions by the Seller shall be prorated
accordingly if any other govemmental entity retains SWICO Auctions for the December 6,1997 Public Auction.
S. SWICO Auctions will make payment to the SELLER and/or jointly to any lien holder for goods sold and
monies collected, less all above listed expenses and fees, within seven banking days of the above,stated auction date.
Payment will be mailed or delivered to the address listed below.
• 6. SWICO Auctions agrees to furnish all personnel for conducting the auction, including but not limited to,
auctioneer, gate keepers, ring -men, and record keeping personnel and shall furnish any special equipment such as a
public address system, lot number tags, receipts, bidders cards, etc., necessary in conducting the auction..
7. SWICO Auctions agrees to pay for and have in effect the insurance requirements listed on attachments
A & B on or before December 1, 1997.
8. Should SELLER elect to terminate or breach this agreement, SELLER will pay SWICO Auctions all coats and
expenses incurred plus S1,000.00 as liquidated damages, and any reasonable attorney fees arising from such
termination.
9. SELLER understands that SWICO Auctions will take all reasonable steps to protect the sale item, but will not
be liable for theft or damage to the items at any time or for any reason.
10. SELLER assumes ALL risk and liability which may arise from the failure of any item to comply with any
Federal, State, or regulatory agency requirements, including environmental pollutants and shall pay all costs for clean
up of such pollutants and any fines or legal action arising from any such liability.
11. SELLER warrants that there are no hidden defects in the items being sold, or will provide a wriuea listing of
any exceptions to SWICO Auctions at least dun days prior to the We for public disclosum and agrees to hold SWIOD
Auctions harmless should any Fan,- from such hidden defect.
This agreement is tered into and between:
AAuc ' ricer ELLER or Agent for.
• SWICO Auctions CITY OF BRYAN/PURCIiASIIJOSERVlCES
2200 FOUNTAIN AVE.
BRYAN, TEXAS 77801
1
VOL PAGE a VI..
t
i
i
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 10/28/97
ITEM: Permission to enter Broken Arrow Ranch property located off Rabbit Lane for
the purpose of hauling hay bales to be used for erosion control on county roads and
rights -of -way. Signed permission form on file. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
I. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BYE% APPROVED BY:
ichard F. Vance, P.E. Commissioner illiam S. Thornton
County Engineer Precinct 2
CC97 -153
ApprovediiJ / DeniedO by Commissioners' Court
Date: z4& q-7
Alvin W. Jones, CdOnty Judge
� f
•
•
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Akin W Jones
County Judge
Tony Jones OF B
Commissioner Pet i
Wdl•im S Thomson 0
Commiss oner Pei Z
Randy Sims �40e d►��
1110
1100 Pet 3 ' s
Cary C•uley
Commissioner Pet a
Date
I. LANDOWNER AND ADDRESS
II. LOCATION OF WORK gm-.e-
III. DESCRIPTION OF WORK TO BE DONE A-0�1 �-aJY.Ld -�•- .�-,
.GC.suera
IV. MAINTENANCE YES _ NOA
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE
(O ner will be notified prior to maintenance)
Richard F. Vance, P.E. Engineer Aide /Foreman
County Engineer
OWNER'S SIGNATURE - DATE J V- "7 7
VOL ..L...�PAIDE,
i
t
0
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 10/28/97
ITEM: Permission to enter LeBon Agnello's property located off Bird Pond Road for
the purpose of repairing eroded area along Carter Creek bank to prevent water from
flowing across pasture and causing further damage to Bird Pond Road: landowner will
furnish material to fill eroded area on creek bank. Signed permission form on file.
Site is located in Precinct 3.
SOURCE OF FUNDS: N/A
I. NOTES /EXCEPTIONS:
ll. ACTION REQUESTED OR ALTERNATIVES:
SU MITTED BY: APP ED B .
- A, �,
ichard F. Vance, P.E. Commissio r Randy Sims
County Engineer Precinct
CC97 -154
Approvedlff / DeniedO by Commissioners' Court
Date:
Alvin W. Jones, Cou ty Judge
VOL �. PAUk a� �
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
AMn W Jones
County Judge
OF
Tony Jones
B
Commissioner Pet 1
J -y
Wdletm S Thomson
Commissioner Pct 2
Randy Sims
P
�0�seroatd�
Commissioner Pct 3
Grey Guley
Commissioner Pct 4
Date /o- 2e -77
I. LANDOWNER AND ADDRESS LAG... A4.... 11a
2.5'C5, c:r e-,iZ is<w 7784-5
II. LOCATION OF WORK —4/. - f / c, do a I d, rcl PL .1 icad i
Cry � Gr•�_ ,E .
III. DESCRIPTION OF WORK TO BE DONE Ri os t r p .v� La a, . /l 1% j r
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IV. MAINTENANCE YES NO _
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE & /,
sir 2 r, c n_
^ (gpner will be notified prior to maintenance)
Richard F. Vance, P.E. Engineer Aide /Foreman
County Engineer
OWNER'S SIGNATURE ` DATE I/--) - ?7
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 10/28/97
ITEM: Permission to enter Robert Armstrong's property located off Old Highway 6 for
the pumose of correcting drainage to prevent water from damaging driveway. Signed
permission form on file. Site is located in Precinct 1.
SOURCE OF FUNDS: _ N/A
I. NOTES /EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SU MITTE BY' APPR4OV
Richard F. Vance, P.E. Co To ny Jones
County Engineer Precinct 1
CC97 -155
Approved,6 DeniedO by Commissioners' Court
Date: to • -69 3
Alvin *.-Jones,- Co my Judge
VOL— ZA�,,..pAfar .�1 a,
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Date
LAND OWNER AND ADDRESS
LOCATION OF WORK
.. fin CN/1SF. fAAlell + Aera,rr Y3 mar Sa,,7m o-- AWe& SwMell.P�
DESCRIPTION OF WORK TO BE DONE 4w476R AldF; >S is BcF /RE-iP&IM0
IV. MAINTENANCE YES _ NO _
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE
( er will be notified prior to maintenance)
bhard F. Vance, P.E. Engineer Aide/Foreman
County Engineer ' .
0WNLR'S SIGNATURE � � : � � � PATE .
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A
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 10/28/97
ITEM: Consider and take action on acceptance of Wickson Creek Special Utility
District's cost estimate of $2,000.00 to relocate approximately 800 feet of 4 inch PVC
water line on B n Murphy's property for improvements to Elmo Weedon Road (cost is
figured 800 feet @ $2.50 per foot). Site is located in Precinct 3.
SOURCE OF FUNDS: N/A
I. NOTES /EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
S M111JED BY: APP ED
Richard F. Vance, P.E. Commiss' ner Randy Sims
County Engineer Precin 3
CC97 -156
Approvedd/ DeniedO by Commissioners' Court
Date:
Alvin W. Jones, unty Judge
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WICKSON CREEK SPECIAL UTnATY DISTRICT
P05T Off ICE BOX 4756
BRYAN, TEXAS 77608.4759
t.i.ra..al past at9aase r.ss tswt sw+�su
October 20, 1997
Brazos County Rd, i Bridge
2617 Highway 21 West
Bryan, Texas 77803
Re: Relocation of water line on Murphy Prop. on Elmo Weedeon Rd.
Dear Linda:
The estimated cost to relocate approximately 6001 of 4" PVC water
line @2.50 per ft. would be $2,000. Actual cost would be based
on footage of pipe as estimated.
If you•have any questions, feel free to call.
• Sincerely,
� ? " A
Kent Watson
General Manager
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