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Home My WebLink About1997-06-30-0900AM-Special~ P JI • a•. ~ H 91 JUN 2 5 PH 1:.16 oa .ft'A.wj. K . . n :OS COUNTY B^azas k`r^H rE :st"ruse tYAN. TEXAS w• 0 urY / r BRAZOS COUNTY COMMISSIONERS COURT SPECIAL SESSION ~J THE COMMISSIONERS COURT WILL MEET IN A SPECIAL SESSION ON MONDAY, JUNE 30, 1997 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS.. I. Invocation -Commissioner Jones. 2. Pledge of Allegiance - Commissioner Jones. 3. Renewal of property insurance. 4. Appointment of James M. Kuboviak, County Attorney, as Substitute Trustee to sell property secured to Brazos County in accordance with the Deed of Trust recorded in Volume 947, Page 209 of the Official Records of Brazos County, Texas. 5. Appointment of James M. Kuboviak, County Attorney,' as Successor Trustee to sell property secured to Brazos County in accordance with the Deed of Trust recorded in Volume 354, Page 672 of the Deed of Trust Records of Brazos County, Texas. 6. Convene into Executive Session pursuant to 551.072 of the Texas Government Code to deliberate the sale of real property. f 7. Consider and take action on Executive Session. 8. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the mating. To make arrangements, call (409) 3614102. F i pAm JS7 a I~ AGENDA .•n+xr.w.~~......_ _ .~.~..rwr......-.....~.~~..... . ~ .......yam.. r.r...... M+.v._. _ COMMISSIONERS' COURT SPECIAL MEETING JUNE 30, 1997 A special meeting of the commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Monday, June 30, 1997, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Sims gave invocation and led the pledge of allegiance. The Court first considered the renewal of property insurance. Bill Jeanes, Risk Manager, explained that Brazos County had only had two (2) property damage claims since 1991 and for this reason he was recommending Option No. 1 that carries a $2,500 deductible and a premium of $19,028 for Excess Property. Option 1 carries a $1,000.00 deductible and a premium of $4,891 for Boiler & Machinery. The total cost for both coverages would be $23,919.00. He went on to say that there would be an average savings of $3,000.00 annually. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Risk Manager and select option 1 and to forward the information to the insurance company. A copy of the three options is attached. s The next matter for consideration was the appointment of James M. Kuboviak, County Attorney, as Substitute Trustee to p: sell property secured to Brazos County in accordance with the Deed of Trust recorded in volume 947, Page 209 of the official r' Records of Brazos County, Texas. On motion by Commissioner 6 ti • s r- t Jones, seconded by Commissioner Cauley, the Court voted unanimously to appoint James M. Kuboviak, County Attorney, as Substitute Trustee to sell property secured to Brazos County by Ramiro V. Quintero as referenced above. The Court next considered the appointment of James M. Kuboviak, County Attorney, as Successor Trustee to sell property secured to Brazos County in accordance with the Deed of Trust recorded in Volume 354, Page 672 of the Deed of Trust Records of Brazos County, Texas. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to appoint James M. Kuboviak, County Attorney, as Successor Trustee to sell property secured to Brazos County by Ramiro V. Quintero as referenced above. At 9:12 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in closed executive session to discuss the sale of real property as allowed under Section 551.072 of the Texas Government Code. At 9:20 a.m. the County Judge announced the meeting open to the public and announced there would be no action on the executive session. There being no further business to come before the Court, the meeting was adjourned. r • l' The foregoing minutes of the Commissioners court meeting held June 30, 1997 have been examined and are approved in open Court this the 914 day of ,A40,2 ~ , 19_22, in Bryan, Brazos County, Texas. Alvin W. Jones County Judge Wm. n on Commissioner, Precinct 2 T Ton Jadesc-I Ca ey Ca ey, Jr. Commiss'oner, Prec' c 4 Commissioner, Precinct 1 over, Precinct 3 &"45441~^ Q--e~at*100' Mary An Ward County Clerk 1 . :ice./s.,"'. ..aa.St...•r`~~ .!~•+,..-....,..3:~.►tb:y.C~ii:.. . r~ BRAZOS COUNTY COMMISSIONERS' MEETING ONJUNE 30, 1997 A79 A A.M. 4 I Il I" e,ty r ea 7 c.s~ ~ TJ iI 0 • a ~ 1 BRAZOS COUNTY RISK MANAGEMENT 206 N. Washington, Suite 110 • Bryan. Texas 77903 ID. (409)3614245 0 Fax(409)3614455 E-mail a%j0711@myriad.net DATE: JUNE 9, 1997 TO:. COMMISSIONERS COURT FROM: BILL JEANES, RISK MANAGEMENT RE: PROPERTY, BOILER AND MACHINE INSURANCE The current Property, Boiler and Machine Insurance is written through Arthur J. Gallagher & Company by A.I.G. Insurance Company. The attached letter explains the options that Brazos County are being offered by Arthur J. Gallagher & Company. The option I recommend is based on claims history for the last 10 years. The only two property damage claims that Brazos County has had were in 1991. The total value of these claims was S 6,656.00. If we had a S 2500.00 deductible, the total cost to Brazos County would have been $4,156.00. If gyve saved an average of S 3,000.00 pcr year in premiums by having a S 250Q.00 deductible since 1990, we would have saved a net amount of $ 16,854.00 in premiums. Projections like this are speculations based on past history. No one knows the future; however, I believe that the low loss ratio can be maintained. If I am right, Brazos County should be looking at gradually increasing the self-insured retention (SIR) to take advantage of lower premiums. I recommend that Brazos County accept Option One on the attached Cost Summary. AWJ/rrk 0..~..a.- attachments F 1 ~~r; ~~.~:..lt-:..s ,,.~.a..:.~.~.:~..: _~'s~.Lw....k:~+~:.iw:c-+o. ~...,:..~.:'•'_-'-ie ~'~-:d..~ t ~ ~ _ oil • • COVERAGE OPTION ONE OPTION TWO OPTION THREE Excess Property • S 2500. Deductible $19,028 • S 1000. Deductible $21,242 • S 500. Deductible $23,090 Boiler & Machinery • S 1000. Deductible $ 4,891 S 4,891 $ 4,891 TOTAL . S23,919 S26,133 S27,981. 1 • r, is ARTHUR J. GALLAGHER & CO. --DALLAS May 30, 1997 jKEQu-_A EID DATE Bill Jeanes, Risk Manager Brazos County 300 E. 26th Street Bryan, TX 77803 Re: Property Insurance Dear Bill: As you are aware, this year's property insurance renewal became more difficult than I had anticipated. This difficulty started when AIG Insurance refused to renew this coverage because this property coverage was not purchased as part of a package policy. I disagreed with AIG Insurance Company's decision and discussed my position with AIG. Arthur J. Gallagher's home office marketing department was aware of this situation and was prepared to assist with the marketing efforts of this property insurance coverage. During the marketing process, the following insurance companies were contacted; Affiliated FM, Alliance, Chubb, Hartford, and Zurich. The Chubb Insurance Group using their Federal Insurance Company provided the following premium quotations: Total rnsttraWP V~ Deductible Premium $26,762,585 $1,000 $21,142 $26,762,585 $2,500 $19,028 As a result of our telephone conversations, our office also approached Coregis Insurance Group during the National PRIMA convention. Coregis did provide the following premium quotation: T.otaUnsurable,/alues Deductible Premium $26,762,585 $500 $21,990 R: r'. F r 12221 Merit Drive, Suite 670 Dallas. Texas 75251 3~2e86 9ff722/~/99~~1.__3700 I'ay ()72/991.4061 IVOL ~-...:~..I~.~.t._:~.. a.e..r.~. u.~.r:+1i;...~'~'t;i~7'`~+L+rlsi~7~_tx_s~7r' .'.~i;: .~euuia.~..- ~W4%►: j.• ~ . w • • Bill Jeanes Page 2 of 2 May 30, 1997 ARTHUR J GALLAGHER & CO Bill, I believe these are attractive premium quotations given that the expiring premium was $22,433 with a -0- deductible. As this coverage was placed on a mono-line basis, it becomes somewhat difficult to negotiate significant premium reductions. I would also urge Brazos County to consider that the premium rates range from .071 to .082 per hundred dollars of value. These rates are very competitive at these deductible levels. 'iliese rates further decrease as the deductible or self-insured retentions increase. In my opinion, Brazos County could save significant premium dollars should they purchase a form of protected self-insurance program that combines the various lines of insurance coverage that a public entity normally purchases (i.e. property, automobile liability, general liability, law enforcement liability, public official's liability, and workers' compensation). As this coverage inception date is July 1, 1997, it is our intention to provide a formal renewal proposal to Brazos County by Wednesday. June 4, 1997. This proposal will further clarify the terms and conditions offered by the premium options discussed in this correspondence. Should you have any further questions, please feel free to contact our office. I apologize for any difficulty this renewal may have caused Brazos County but do feel we have obtained favorable premium quotations. St cerely, Robert G. Hayes, ARM Account Manager RGH:mc 01 VOL...& Ph