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Home My WebLink About1997-06-10-0900AM-RegularBRAZOS COUNTY BRYAN, TEXAS AGENDA 51 .if!'.1 -S PM 4: ! C.1 Pe r BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, JUNE 10, 1997 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE, BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. Invocation - Commissioner Sims. 2. Pledge of Allegiance - Commissioner Sims. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county-related issues not scheduled on the agenda. Please limit subject matters to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address.) Consider and take action on agenda items 4 - 14: 4. Budget Amendment 96/97-28. 5. Personnel Change of Status. 6. Payment of Claims. 7. Personnel Adjustment for the Brazos Center. 8. Request from Wellborn Water Supply Corp. to place a road bore in the right-of-way of Minter Spring Road for a water line installation. Site is located in Precinct I. 9. Request from Wellborn Water Supply Corp. to place a road bore in the right-of-way of Batts Ferry Road for a water line installation. Site is located in Precinct I. 10. Permission for Road & Bridge to enter Joe Wood's property located off Clay Hill Road (at Ferrill Creek Road) for the purpose of disposing of dead livestock for the health, safety and welfare of the general public. Site is located in Precinct 2. 11. The resubmittal of the Preliminary Plat of Willow Bend Subdivision, 29.105 acres, T.J. Allcom 3/4 League. Site is located in Precinct 3. 1It1+L....IL ]PAGE, ._S8~... y, Q~~..`.LK.:JrYlaatis.[.:a_s1.' .L1-.r:,:~..~_,._.u~.. 1,._, a......J•.J.-..r.,...,..Lt.._.ii:_.~~3.2t...'+.....'ti~... _ti._`.t..i I\ 1 Commissioners Court Meeting Agenda June 10, 1997 Page Two 12. Requisition from Capital Projects for the following: • a. Microsoft Office 97 with FoxPro 3.0 for Sheriffs Office. b. Microsoft Excel 5.0 for Windows for Sheriffs Office. c. Retainer-Safety Chair and Carriage for Juvenile Justice Center. d. Monitoring-Verification System for Juvenile Justice Center. e. Communications System for Juvenile Justice Center. f. Cafeteria Folding Tables for Juvenile Justice Center. g. Lasedet Printers for Juvenile Justice Center. 13. Blanket Purchase Orders. 14. Requisition from General Fund for a used JVC Mobile Video System. 15. Call for citizen input and/or concerns. 16. Announcement of interest items and possible future agenda topics. 17. Adjourn. 1 The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call (409) 361-4102. • v~~._lL-arIk A49 t COMMISSIONERS' COURT REGULAR MEETING June 10, 1997 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 p.m. on Tuesday, June 10, 1997, with the following members of the Court present: _ Alvin W. Jones, County Judge, Absent; Tony Jones, Commissioner of Precinct 1; Wm. S. Thornton, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Presiding; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. The Commissioner Sims gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The Court next considered Budget Amendment #96/97-28.1 which would transfer funds budgeted for Contingency to Court Support Costs. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Burns, Heath Brazos Center New Emp Temp Franklin, Bennie Brazos Center Comp Training Lewis, Bronson Juvenile Services Promotion Stephens, Rebecca Purchasing Comp Training Jenkinson, Richard Road & Bridge Trans w/i dept White, Kenneth Road & Bridge Promotion Reyna, Pedro Road & Bridge Trans w/i dept Martin, John M SO/Jail Resignation Zimmerman, Rick Ag Extension New Employee i i On motion by commissioner Sims, seconded by Comm as oner Thornton, the Court voted unanimously to approve the changes as submitted. 'ia...~. .::}.1~:.: s..2et.d.~:.ac - _ _ _ _ _ . a. '~L'..... s.. _1h. l'.....1...._ I: mmissioners Court meeting June 10, 1997 u t f I • The Court next considered the following Claims as submitted by the County Treasurer for payment: 97-007232 through 97-007457 motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to approve the Claims as submitted. The next matter for consideration was a personnel adjustment for the Brazos Center. In her memo to the Court the Director of the Brazos Center asked that $7,894.00 be transferred to account #516400 (Hourly Temporary) to enable the Landscape Maintenance Division to hire temporary workers for the growing season. On motion by Commissioner Thornton, seconded by Commissioner Jones, the Court voted unanimously to approve the request from the Director of the Brazos Center. The Court next considered the request from Wellborn Water Supply Corporation to place a road bore in the right-of-way of Minter Spring Road for a water line installation. The site is located in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Jones, seconded by Commissioner Sims, the Court voted unanimously to approve the request from Wellborn Water Supply Corporation and authorized the installation. A copy of the request is attached hereto. The Court next considered the request from Wellborn Water Supply Corporation to place a road bore in the right-of-way of Batts Ferry Road for a water line installation. The site is located in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Jones, seconded by Commissioner Sims, the Court voted unanimously to approve the request from Wellborn Water Supply Corporation and authorized the installation. A copy of the request is attached hereto. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested i 1 vac.._1~..~..l~A~~ ,b..,~,..., Commissioners Court meeting June 10, 1997 permission to enter the private property of Joe Wood on Clay Hill Road in Precinct 2 to dispose of dead livestock. On motion by Commissioner Thornton, seconded by Commissioner Jones, the Court voted unanimously to authorize the work. The Court next considered approval of the resubmission of the Preliminary Plat of Willow Bend Subdivision in Precinct 3. Richard Vance, County Engineer, stated that he had reviewed the plat and offered the following comments: 1) Show centerline of drainage channels. 2) Show limits of electrical easement that runs parallel with hardy Weedon Road. 3) Show all utility easements around perimeters of all lots (10 feet wide). 4) Add wording defining liability and maintenance responsibility of park (such as home owners association) to make sure that it is clear that park will not be a "County" park. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court unanimously approved the Preliminary Plat of Willow Bend Subdivision subject to the developer complying with the exceptions noted by the County Engineer. The Court next considered approval of the following i- E r' I' 4 ~L requisitions from Capital Expenditures: a) Microsoft Office 97 with FoxPro 3.0 for Sheriff's office $297.00 b) Microsoft Excel 5.0 for Windows for Sheriff's office $166.00 c) Retainer-safety Chair and Carriage for Juvenile Justice Center $1,262.00 d) Monitoring Verification System for Juvenile Justice Center $2,230.45 e) Communications System for Juvenile Justice Center $3,956.00 f) Cafeteria Folding Tables for Juvenile Justice Center $5,733.97 g) Laserjet Printers for Juvenile Justice Center $3,383.00 On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisitions to be paid from Capital Expenditures. vuL 1/ .~aG~,1.4011v, ~J • • s .y f c r Commissioners Court meeting June 10, 1997 The Court proceeded to consider the following blanket Purchase Orders: Global Health Juvenile Services $ 500 Sysco Food Juvenile Services $4,000 Quill Corporation Juvenile Services $1,000 Mike's Grocery Juvenile Services $ 500 National San Bldg Maintenance $ 700 Lee Welding Bldg Maintenance $ 500 Dealers Electric Bldg Maintenance $1,500 On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered approval of a requisition from the General Fund for the purchase of a used JVC Mobile Video System for the Sheriff's office. Cost of the system is $450.00. On motion by Commissioner Sims, seconded by Commissioner Thornton, the Court voted unanimously to approve the requisition in the amount of $450.00 to be paid from the General Fund for the purchase of a used JVC Mobile Video System for the Sheriff's Office. Under citizen input and/or concerns, the following comments were made: Chris Kirk, Sheriff - summarized the disposition of the 2,800 outstanding warrants. Deputy Thomas Randall - explained the procedure for upgrading the warrant System. Commissioner Sims - asked what happens when a person is charged with a felony in another county and wanted in Brazos County on a misdemeanor charge. He then congratulated the Sheriff on a job well done. Richard Vance, County Engineer - thanked the Sheriff's department for locating the individual who hit the Mumford Citizen Collection Site. Commissioner Cauley - commended the Sheriff's office for their good work. Commissioner Cauley made the following comment: He received a request from the Texas Association of Counties asking each Commissioners Court in Texas to ask the employees to donate $1.00 each to help the residents of Jerrel, Texas who suffered devastation from a tornado. vaL 1L..-jPArxL-19- r Commissioners Court meeting June 10, 1997 Susan Gandy reminded the Court of the meeting June 12, 1997 at 3:00 p.m. in the 85th District Courtroom to discuss new mail procedures. There being no further business to come before the Court, the meeting was adjourned. M ti s w I - • r: ' Vo ' • a:ao4~iGiii..3..~>rS.-=• ~ 4..i. _y;, .li. r • . J + , • f'. , e r11-~ L • - a 1. • ~ The foregoing minutes of the Commissioners Court meeting held June 10, 1997 have been examined and are approved in open Court this the day of (LZ 19_, in Bryan, Brazos County, Texas. Alvi 'W. ones County Judge Wm. Thornton Commissioner, Precinct 2 r i t f C ~ J C rey C ley, r. Commiss oner, PrecInX It , Precinct 3 /afw& 94 1- Mary *n 'Ward County Clerk Ton Jo Commissio er, Precinct 1 BRAZOS ;i i ' i . i 4 ' II~ 1 • i b r vC l C C] • 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1996-1997 BUDGET YEAR NO. 96/97-28.1 On this the 10th day of June 1997 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Wm. S. Thornton, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on June 10, 1997 the Court heard and approved a budget amendment for the 1996-1997 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted August 8, 1996 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 10th day of June 1997. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By Alvin W. Jones, County Judge Ir- 7 Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File jpAep BUDGET AMENDMENTS NO. 46/97.28.I - 6/10/97 FD DIVISION ACCT PROD DRICR ACCOUNT NAME Increase Decrease 01 110100 610200 Dr Autopsy $ 30,000.00 01 110100 612100 DR Court Costs S 15,000.00 Cn Appointed Any 01 110100 722000 Dr Justice of the Peace $ 16.000.00 01 110100 722010 Dr CCL#1 S 35,1X1000 01 110100 722020 Dr CCI. p2 $ 30,000 00 01 110100 722050 Dr 85111 $ 10,000 00 01 110100 722060 Cr 272nd $ 5.000 W 01 110100 722070 Cr 361%t $ 18,000 00 01 110100 726600 Cr 11sych,atnc Services S 4.00000 01 110015 611300 Cr Contingency S 145.000 00 COURT SUPPORT COSTS To transfer funds from Contingency to provi de adequate support for Autopsy, Court Order Co%ts, and Court Appointed Attorneys Prepared By: Jtr Approved By: Date: 615/97 Date: I i I 1 V01- I~~-•~a~.•:~~..++..~.uQ~a:._.~~_~..~~_._'~.1~.~.-_L.~'_~ _ wl..___~._........L_..•~.+~.r~+F~w~~J::.c~:L.li~~V~1~~V ~:.1._~. :Y:.:..~_..s: s._-.a~_~.~f..~`... •y JW~._. - • BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 06110/97 ITEM: Request from Wellborn Water Supply Corp. to place a road bore in the right-of-way of Minter Spring Road for a water line installation. Site is located in Precinct 1 • I •I SOURCE OF FUNDS: N/A 1. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed within 3-5' of and parallel to the nght-of-way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way. D) Ditch line shall be compacted to 900/6 standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm; copies of all test results shall be fumished to the office of the Brazos County Engineer. E) Construction shall be In strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SU ITTED BY: APPROVED DY: OF ~7 ichard F. Vance. P.E. Comm sion ny Jones { County Engineer Precinct 1 CC97-078 Approved in Commissioners' Court /001 Ic.~,Jon,~S A vin W. oneS, Col~fi Judge REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY • TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 ~I * proposes Formal notlce Is her $4Y en.that (apptlcant)1jJ?J(bDvn QJ 1 I~r ~ wlthln the rlght•of-way of (road) to place (type)~6 ~ pefrlA5'Rd In Brazos Bounty, Texas as follows: The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice. i I understand and agree that, i 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that they might be on hand to designate the actual location of the installation f 2. That all damage to the roadways and right-of-ways will be repaired to I their original condition to the satisfaction of the County Engineer. t 3 That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should satne become t necessary due to widening or lowering, or other alteration of the roadway or right-of-way 4. That Brazos County is in no way responsible for any damage that might • occur to any existing utility lines in the right-of-way. 5.. That the line will be constructed and maintained on the County right-of- way in accordance with governing laws. 6. That the line or lines will be constructed no less than forty-eight inches { (48-) lower than the center of the roadway whether there is, or is not. a I borrow ditch. ' 7. That all sites will be barricaded during the construction period I Construction of this line will begin on or after (date) 30 4 - Construction of j Firm: 1 11 90 &A ~v By: _ l Tale. a I? Address: 13,6K 'R75 V y ?71T fft ' Phone: O- y 7 9 9 APPROVED BY COMMISSIONERS' COURT OW ft e A l ~,ticl t n~ ~r 'r Alvm W. -h-013- 4 County ge . 1 VOL ~ -1, _ _ ..L..~_.`a.....~s.i.. - _-w:L.,..V..: ~fJs!'•-~_-cyw"'1',1Lt:_I`-w~►.esLt~S.:Ja:s...•,..~w:rj::rfa,6.•._I-a.,.._._. _ i , I~ , f Springs Existing water line ,Proposed Water Line c Borc Koppe Bridge Batts Ferry Road f//44 " Q I 4if ` MINTgR_SPR~NGS b ON • : ; ~ . goo' o . . f R~~ vox e y...,li.~.~_ ~i ~i-u_..rd:ic. •n..~.~.r a.~u~-aw`~...e+.r;._ ..1::_..-C~.i'..L+....fs..,...L:.:.:.~.t.....~ C] • SU Z7ED Y: APPROVE ichard F. Vance, P.E. Co issio ony Jones County Engineer Precinct 1 CC97-079 Approved in Commissioners' Court e• 9 9 7 - ~u ti k NeS Alvin W Jones. n judge is VOL -1Z.PAQk.. ■ - I ' BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 06/10/97 ITEM: Reauest from Wellborn Water Supply Corp. to glace a road bore in the right-of-way of Batts Few Road for a water line installation. Site is located in Precinct 1. SOURCE OF FUNDS: N/A 1. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed within 3-5' of and parallel to the dghtof-way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way. D) Ditch line shall be compacted to 900/6 standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be In strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: r 41 - i _ V T. • REOUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice Is hereby Wen th (applicant) We llloin b- roposes to place a (type a _ ad- B r within the right-of-wa nf (road), &Ztf9 'ell Du In Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that they might be on hand to designate the actual location of the installation. 2. That all damage to the roadways and right-of-ways will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. 4. That Brazos County is in no way responsible for any damage that might occur to any existing utility lines in the right-of-way. 5. That the line will be constructed and maintained on the County right-of- way in accordance with governing laws. 6. That the line or lines will be constructed no less than forty-eight inches (48') lower than the center of the roadway whether there is, or is not, a borrow ditch. i i I 7. That all sites will be barricaded during the construction period. struction of this line wi begin on or after (date) 11v day ,197 ' Firm: iln VCS By: _3 1! 10 ~j Title: Address: nx 4.5D Phone: (10 Gyn APPROVED BY COMMISSIONERS' COURT ON: AL-=L /0 Z 9 92 VI P. Ivin W. -ju~,~ County Judge VOL, /L.PAGE of 0 0 'i j~ E t 60' ROW 36" ~ COVER 8" PIPE ~Y I, i r Q _SPRINGS MINTER OZ// i ~c/le o {moo' 1 vu AQF . •AI _ _ •il_..iu~Y._...w..a.+-~., .Y'J.•:..~a.y.a._ _,~.'_.~a_~..c~..1.s. ~r..~:. •._.wwl.la~..LLa.Y. S _{5+.:,Y.~l.ur. ~,,.'•c._r•, .:.,.4.. .~.w'~.L1.4::a~i s~..t,i.:_ _ _ _ i • • • BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 06/10/97 ITEM: Permission to enter Joe Wood's property located off Clay Hill Road (at Ferrill Creek Road) for the purpose of disposing (burial) of dead livestock (horse) for the health, safety and welfare of the general public. Signed permission form attached. Site is located in Pr inct 2. } SOURCE OF FUNDS: N/A 1. NOTES/EXCEPTIONS: II. • ACTION REQUESTED OR ALTERNATIVES: SU ITTED BY: ichard F. ante. P.E. County Engineer CC97-080 VO .PAf3E APPROVED BY: Commissioner William S. Thornton Precinct 2 Approved in Commissioners' Court Date: 7W -#q /vM, ; vu Jv,~°s vIn W Jones, Co Judge F I BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM AMn W. Jonas Count Judge Tony Jones O B Commissioner Pet I Wdlelm S. Thornton Commissioner Pet 2 Randy Stmt r snip GtoEt Commnsbner Pd 3 Grey Guley Commissioner Pd 4 ~~Date S =7d -P'7 1. LAND OWNER AND ADDRESS r , - II. ✓ LOCATION OF WORK S6,t-_ III. DESCRIPTION OF WORK TO BE DONE .0 . ~ ./,46r r-r- g~ IV. MAINTENANCE YES _ NO 4L° IF YES, ESTIMATE FREQUENCY OF MAINTENANCE A-&,- (Owner will be notified prior to maintenance) 14114~ Richard F. Vance, P.E. Ewgineer AkWForeman County Engineer A/OWNER-S SIGNATURE /91/1"L7'00/ DATE . i I1 I i .I x • _.~......._...:,.5..~..ik ~ ~ - w~_..... ~~_.....L+.it,L.r..~.:.3u.L._Y.:.'tic.~~9.L.:..~i1'..~~Yh.`.~.rL.~a•..+.~.~i.t-L't~_•_ _ -