HomeMy WebLinkAbout1997-04-22-0300PM-Regular•
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BR.AZOS COUNTY
BRYAN. TEXAS
AGENDA
97 APR 17 PH 1: 34
`GRANS C00417 C91l:4HOUSE
RYAN. TEXAS
OE TY
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
APRIL 22, 1997 AT 3:00 P.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Jones.
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2. Pledge of Allegiance - Commissioner Jones.
3. Citizens input and/or concerns. At this time, the Judge' will open the floor to citizens
wishing to address the Court on county-related issues not scheduled on the agenda. Please
limit subject matters to five minutes. The Commissioners will receive the information,
conduct research into the matter, and/or place the matter on a future agenda for
discussion. (A recording is made of the meeting; therefore, please give your name and
address.)
4. Presentation regarding a proposed Federal Divisional Court in Bryan-College Station.
Consider and take action on agenda items 5 -25:
5.
Budget Amendment 96/97-22.
6.
Personnel Change of Status.
7.
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Payment of Claims.
8.
Approval of County Payroll.
' 9.
Approve the Brazos County Depository Bank Contract with Norwest Bank. .
10.
Request by District Attorney to reinstate the juvenile attorney position as a full-time
position.
11.
Request for the purchase of a personal computer for the Constable, Precinct 5.
12.
Appointment of a county representative to serve on the Board of Directors of the Brazos
Valley Museum of Natural History.
13.
Requisitions from Capitol Projects for the following:
a. GIS Intergraph I/PLOT Server for R&B.
b. Computer replacements for County Attorney & Computer Network Services.
c. Computer for Constable, Precinct 5.
d. Monitor for Constable, Precinct 5.
e. Microsoft Office 97 License for Constable, Precinct 5.
f. High Speed Burnisher for Brazos Center.
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Commissioners Court Meeting Agenda
April 22, 1997
Page Two
14. Requisitions from General Fund for the following:
a. Monitor for Metropolitan Planning Organization.
b. Hardware for Brazos Valley Narcotics Trafficking Task Force.
c. Software for Brazos Valley Narcotics Trafficking Task Force.
15. Award Bid 97-034 Annual Contract for Elevator Maintenance.
16. Pre-contractual Agreement with MISI for Justice of the Peace Criminal and Civil Court
Software.
17. Blanket Purchase Orders.
18. Permission for Road & Bridge to enter Henry Hilton's property located off Weedon Loop
for the purpose of cleaning out existing drainage channel on the west side of Weedon
Loop. Site is located in Precinct 3.
19. Permission for Road & Bridge to enter Harold Williamson's property located off Riley
Road for the purpose of disposing of dead livestock for the health, safety and welfare of
the general public. Site is located in Precinct 3.
20. Permission for Road & Bridge to enter Ellen Pullen's property located off OSR for the
purpose of installing a sound device (Electronic Bird Repeller) to help control the egret
problem in this area for'the health, safety and welfare of the general public. Site is
located in Precinct 4.
21. Acceptance of Warranty Deed from Mildred P. Murphy on the expansion and
improvements to Elmo Weedon Road located in Precinct 3.
22. The Preliminary Plat of Blue Bird Subdivision, 14.59 acre tract, J. W. Stewart League.
Site is located in Precinct 3.
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23. The Preliminary Plat of a 10.00 acre tract, proposed 9.45 acres, Emino Subdivision, T.J.
' Allcorn 3/4 League. Site is located in Precinct 3.
24. The Intergovernmental Agreement between Brazos County and Wixon Valley for road
maintenance services. Site is located in Precinct 2.
25. Request from United Telephone Company to place approximately 5,280 feet of buried
cable in the right-of-way of Old Highway 6. Site is located in Precinct 1.
26. Acknowledge receipt of monthly reports from elected officials and department heads.
27. Call for citizen input and/or concerns.
28. Announcement of interest items and possible future agenda topics.
29. Adjourn.
1 The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request
for sign interpretive services must be made 48 hours before the meeting. To make arrangements,
call (409) 361-4102.
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BRAZOS COUNTY V 't
BRYAN, TEXAS
ADDENDUM
TO THE COMMISSIONERS COURT MEETING AGENDA
FOR
APRIL 22, 1997
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1. Consider and take action on rescinding Commissioners Court action rejecting proposals .
• for review and revisions of the Classification and Compensation Plan.
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VOL Z2 PAU E
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COMMISSIONERS' COURT
REGULAR MEETING
APRIL 22, 1997
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 3:00
p.m. on Tuesday, April 22, 1997, with the following members of
the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Wm. S. Thornton, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Jones gave the invocation and led the pledge
of allegiance. ,
There was no citizen input and/or concerns.
The next matter was a presentation regarding a proposed
Federal Divisional Court in Bryan-College Station. Local
attorneys Gaines West and Jim James presented a proposal for
a Federal Divisional Court in Bryan/College station consisting
of either four (4) or six (6) counties. Commissioner Sims
recommended that a Resolution be prepared for the Court's
approval in support of the proposal and asked that Mr. West
help with the wording.
The Court next considered Budget Amendment #96/97-22.1
through 22.5, which would reallocate funds budgeted for the
Constable Precinct 7 Department; set up revenue and
expenditure line items and make a grant adjustment for
Juvenile services; and to increase funding in all departments
to accommodate the increase in the amount the County pays for
eacl) employee's group health insurance premium. On motion by
commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
VOL JPAQE."_L
Commissioners Court meeting April 22, 1997
The Court proceeded to consider the change of status of
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the following employees.
NAME
DEPARTMENT
REASON
Saxon, Vickie
Brazos Center
Resignation
Paterson, Mark
Comp/Network Serv
Resignation
Walton, Ericka G
Juvenile Serv.
New Emp Temp
Garcia, Loretta
JP 4-2
Comp Training
Kelley, Denise
Purchasing
Comp Training
Allen, Nathaniel
Road & Bridge
New Emp Temp
Contreras, Juan
Road & Bridge
New Emp Temp
Garcia, Alberto
Road & Bridge
New Emp Temp
Garcia, Jose
Road & Bridge
New Emp Temp
Garcia, Juan
Road & Bridge
New Emp Temp
Gill, Norris
Road & Bridge
New Emp Temp
Tarver, James
Road & Bridge
New Emp Temp
Coleman, Russell
0 SO Administration
Sal Increase
Taylor, Clara N
SO Jail
New Employee
Bowser, Melin G
SO Jail
New Employee
on motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court
voted unanimously to
approve the changes as
submitted.
The Court
next considered the
following Claims as
submitted by the County Treasurer for payment:
97-005659 through 97-006013
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Claims as
submitted.
On motion by the County Judge, seconded by Commissioner
Sims, the Court voted unanimously to approve the County
payroll in the amount of $543,000.00 for the April 24, 1997
payroll.
The next matter before the Court was approval of the
Brazos County Depository Bank Contract with Norwest Bank for
the 1998 biennium. Commissioner Sims moved to approve the
contract with Norwest Bank. Commissioner Cauley, seconded
motion. Commissioners Jones, Thornton, Sims and Cauley voted
"Aye". The County Judge abstained. A copy of the contract is
attached hereto.
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The next matter for consideration was a request from the
District Attorney to reinstate the juvenile attorney position
to a full time position. This was originally a full time
position and at the request of the District Attorney the Court
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Commissioners Court meeting April 22, 1997
agreed to make two (2) part time positions. As stated in his
letter to the Court the District Attorney said that both Keli
Lindelien and Beth Ann Thibodeaux had terminated their
employment with the county and a new assistant district
attorney will be filling the position. On motion by
Commissioner Cauley, seconded by Commissioner Jones, the Court
voted unanimously to approve the request of the District
Attorney and reinstate the juvenile attorney position as a
full time position.
The Court next considered a request for a personal
computer for the office of Constable Precinct 5. On motion by
Commissioner Cauley, seconded by Commissioner Jones, the Court
voted unanimously to authorize the purchase of a personal
computer plus copy of Microsoft Office software. This can be
done for an approximate cost of $2,000.00. The funds for the
purchase will come from computer replacement funds.
The next matter considered was the appointment of a
county representative to serve on the Board of Directors of
the Brazos Valley Museum of Natural History. On motion by
Commissioner Sims, seconded by Commissioner Jones, the Court
voted unanimously to appoint Commissioner Thornton to serve on
the Board of Directors of the Brazos Valley Museum of Natural
History. This was necessary due to the resignation of
Commissioner Sandie Walker.
The Court next considered approval of the following
requisitions from Capital Expenditures:
a) GIS Intergraph I/PLOT Server for R&B $8,025.00
On motion by Commissioner Cauley, seconded by
commissioner Sims, the Court voted unanimously to
approve the requisition in the amount of $8,025.00
to be paid from Capital Expenditures for the
purchase of GIS Server for Road & Bridge.
b) Computer Replacements for County Attorney &
Computer/Network Services $2,236.00
On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to
approve the requisition in the amount of $2,236.00
to be paid from Capital Expenditures for the
purchase of Computer replacements for the County
Attorney and Computer/Network Services..
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Commissioners Court meeting April 22, 1997
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C) Computer for Constable, Precinct 5 $1,118.00
d) Monitor for Constable, Precinct 5 $264.00
e) Microsoft Office 97 Software License for
Constable, Precinct 5 $297.00
On motion by Commissioner Jones, seconded by
t Commissioner Sims, the Court voted unanimously to
approve the three (3) requisitions for a total
amount of $1,679.00 to be paid from Capital
Expenditures for the purchase of the Computer,
Monitor and license for Constable, Precinct 5.
f) High Speed Burnisher for the Brazos Center $982.00
On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to
approve the requisition in the amount of $982.00 to
be paid from Capital Expenditures for the purchase
of a high speed burnisher for the Brazos Center.
The Court next considered approval of the following
requisitions from the General Fund:
` a) Monitor for Metropolitan Planning Organization
$677.00
On motion by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted unanimously to
approve the requisition in the amount of $677.00 to
be paid from the General Fund for the purchase of a
Monitor for the Metropolitan Planning Organization.
b) Computer Hardware for Brazos Valley Narcotics
Trafficking Task Force $351.00
c) Computer Software for Brazos Valley Narcotics
Trafficking Task Force $2,821.00
On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to
approve both requisitions in the total amount of
$3,172.00 to be paid from the General Fund for the
purchase of computer hardware and software for the
Brazos Valley Narcotics Trafficking Task Force.
The Court next considered awarding the following bid:
Bid No. 97-034 Annual Contract for Elevator Maintenance
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Dover Montgomery
Elevators Kone
Labor per hour $ 89.75 $ 78.50*
Initial Safety
Inspection $ 500.00 $275.00**
Monthly Charge for
Elevator maint $1,100.00 $554.00
* Straight time for mechanic
$275 per elevator
Cheryl Turney, Purchasing Agent,
recommended acceptance of the bid
submitted by Montgomery Kone. On motion
by Commissioner Cauley, seconded by
Commissioner Sims, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to Montgomery Kone.
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Commissioners Court meeting April 22, 1997
The Court next considered a Pre-Contractual Agreement
with MISI for Justice of the Peace Criminal and Civil Court
Software. This Pre-Contractual Agreement authorizes MISI to
proceed with installation, design and implementation of the
software, pending legal review of mutually agreed terms and
conditions. The base amount of the contract is $15,000.00
with an additional $10,000.00 for continued support. On
motion by Commissioner Cauley, seconded by Commissioner Jones,
the Court voted unanimously to approve the pre-contractual
agreement and to fund the purchase from Capital Projects. A
copy of the Agreement is attached hereto.
The Court proceeded to consider the following blanket
Purchase Orders:
Quill Corporation
Dist Attorney
$2,000
B-CS Eagle
Purchasing
$1,000
Brazos Office Supp
Tax Office
$ 500
Office Express
Dist Clerk
$1,500
Lilly Dairy
Juv Services
$ 720
Dave & Dave
Juv Services
$1,000
Bryan Paint & G1
Maintenance
$1,000
Rental Service
Maintenance
$ 500
Lowe's Home
Maintenance
$ 500
Mid-State Elec
Maintenance
$ 500
Pameco Corp
Maintenance
$ 700
Johnson Supply
Maintenance
$1,000
Brutus Plumbing
Maintenance
$1,000
Fountain Build
Maintenance
$1,000
Walmart
Maintenance
$1,000
Unisource
Maintenance
$4,000
-Talley Chemical
Maintenance
$ 500
Ward Electric
Maintenance
$ 500
On motion by Commissioner Sims, seconded by Commissioner
j Cauley, the Court voted unanimously to approve the Blanket
Purchase orders as submitted.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Henry Hilton on
Weedon Loop in Precinct 3 to clean out an existing drainage
channel on the west side of the road. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to authorize the work.
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Commissioners Court meeting April 22, 1997
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Harold Williamson
on Riley Road in Precinct 3 to dispose of dead livestock. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to authorize the work.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Ellen Pullen on
OSR in Precinct 4 to install a sound device (electronic bird
repeller) to help control the egret problem in the area. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to authorize the work.
The Court next considered acceptance of a Warranty Deed
for right-of-way on Elmo Weedon Road in Precinct 3. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to authorize the County Judge to
accept on behalf of Brazos County a Warranty Deed from Mildred
P. Murphy for the expansion and improvements to Elmo Weedon
Road.
The Court next considered approval of the Preliminary
Plat of Blue Bird Subdivision in Precinct 3. Richard Vance,
County Engineer, stated that he had reviewed the plat and
offered the following comments:
1) Several road names need correctiing in both
sets of field notes.
2) Show existing right-of-way on both existing
roads (South Oakland Lane right-of-way varies).
3) Show proposed right-of-way on both existing
roads at 70 feet.
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4) The 20 foot dirt road indicated on South
Oakland Lane should be gravel instead of dirt.
5) Show all lot line dimensions on all lots.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the final plat
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Commissioners Court meeting April 22, 1997
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of the Blue Bird Subdivision subject to the developer
complying with the exceptions noted by the County Engineer.
The Court next considered approval of the Preliminary
Plat of a 10.00 acre tract known as the Emino Subdivision in
Precinct 3. Richard Vance, County Engineer, stated that he
had reviewed the plat and offered the following comment:
1) Field Note for Right-of-Way Dedication should
be 0.55 "Acres".
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Preliminary
Plat of a 10.00 acre tract known as the Emino Subdivision
subject to the developer complying with the exception noted by
the County Engineer.
The next matter for consideration was an Intergovern-
mental Agreement between Brazos County and Wixon Valley in
Precinct 2, for road maintenance services. This Agreement is
in compliance with Article 4413 (32c), Texas Vernon's
Annotated Civil Statutes, Intergovernmental Cooperative Act
that allows agreements to provide services between
governmental units. On motion by Commissioner Thornton,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the Intergovernmental Agreement between Brazos
County and Wixon Valley in Precinct 2, for road maintenance
services. A copy of the Agreement is attached hereto.
The Court next considered the request from United
Telephone Company to place approximately 5,280 feet of buried
cable in the right-of-way of Old Highway 6 in Precinct 1. The
County Engineer stated that all appeared to be in order and
recommended approval. On motion by Commissioner Jones,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the request from United Telephone and authorized
the installation. A copy of the request is attached hereto.
The Court acknowledged receipt of the Extension Service
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Commissioners Court meeting April 22, 1997
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reports for March 1997 and acknowledged receipt of reports
from the following County and Precinct offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 4 Place 2
Justice of the Peace Precinct 5
Justice of the Peace Precinct 7 Place 1
Justice of the Peace Precinct 7 Place 2
Justice of the Peace Precinct 2
Justice of the Peace Precinct 1
Justice of the Peace Precinct 3
Constable Precinct 4
Constable Precinct 5
Constable Precinct 7
Sheriff
Brazos County Events Facilities
Road & Bridge
A copy of the Officials' Reports can be viewed in the County
Auditor's office.
The Court next considered the addendum to the
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Commissioners Court agenda that called for rescinding the
action of Commissioners Court at the meeting held April 8,
1997, rejecting proposals for review and revisions of the
Classification and Compensation Plan for County Employees. On
motion by Commissioner Sims, seconded by Commissioner Cauley,
the Court voted unanimously to rescind the Commissioners Court
action to reject proposals for review and revisions of the
Classification and Compensation Plan.
There was no citizen input and/or concerns.
Commissioner Sims made the following comment:
a) He announced that there have been several
delays in the energy savings plan and that the
project is about 30 days behind schedule.
The County Judge made the following comments:
a) He receive a request for additional funds for
the Juvenile Center. It will require a Change
order.
b) The architect will get bids on the addition of
a perimeter fence with concertina wire along the
` top to go around the play area plus connections to
the building.
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c) The current Juvenile Services budget may be
under funded in the following areas:
1. Contract Placement
2. Hospital Services
3. Lab & X-Ray
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Commissioners Court meeting April 22, 1997
4. Physician Services
5. Psychiatric Services
6. Psychological Testing
d) He is considering rescheduling meetings to
morning time and reducing the frequency of meetings
to every other week.
e) He received a letter from the Chamber of
commerce praising Sheila Walker and her staff for
their help during Trade Fest.
Commissioner Jones made the following comment:
a) He asked about the progress on the Courthouse
Security project.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held April 22, 1997 have been examined and are approved in
open Court this the A429- day of - !!fa , 19
in Bryan, Brazos County, Texas.
Alvin W. Jone
County Judge
Wm. S. Thornton
Commissioner, Precinct 2
f
ey C uley, Jr.
Commis Toner, Pr i t 4
To JonetV
Commissioner, Precinct 1
Randy Si W
Commissioner, Precinct 3
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Mary A Ward
County Clerk
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BRAZOS COUNTY COMMISSIONERS' MEETING ON Tuesday, April 22, 1997 AT 3:00 P.'
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BRAZOS COUNTY COMMISSIONERS' MEETING ON Tuesday, April 22, 1991 3:00 P
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1996-1997 BUDGET YEAR
NO. 96/97-22.1 through 22.5
On this the 22nd day of April 1997 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Wm. S. Thornton, Commissioner, Precinct 2;
. Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on April 22, 1997 the Court heard and approved
a budget amendment for the 1996-1997 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted August-8, 1996
the following amendment(s) to the original are hereby authorized,
;i as described on the attached page(s).
ADOPTED AND APPROVED this the 22nd day of April 1997.
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THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: el ~j Alvin W. Jones, County Judge
i Original: County Clerk's Office and attached to the original
budget
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Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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BUDGET AMENDMENTS
NO. 96/97 - 22.1
4/22/97
FD
DIV
ACCT
PRO]
DR/CR
ACCOUNT NAME
Increase
Decrease
01
100001
533000
DR
Employee Health Insurance
840 00
01
110001
533000
DR
Employee Health Insurance
3,780.00
01
120001
533000
DR
Employee Health Insurance
2,940.00
01
125001
533000
DR
Employee Health Insurance
420 00
01
130001
533000
DR
Employee Health Insurance
11,760.00
01
140001
533000
DR
Employee Health Insurance
4,200.00
01
150001
533000
DR
Employee Health Insurance
840.00
01
160001
533000
DR
Employee Health Insurance
3,780.00
01
165001
533000
DR
Employee Health Insurance
1,680.00
01
170001
533000
DR
Employee Health Insurance
4,200 00
01
180001
533000
DR
Employee Health Insurance
10,080.00
01
190001
533000
DR
Employee Health Insurance
8,820.00
01
200001
533000
DR
Employee Health Insurance
6,300.00
01
200100
533000
DR
Employee Health Insurance
840 00
01
210001
533000
DR
Employee Health Insurance
3,570.00
01
220001
533000
DR
Employee Health Insurance
2,100.00
01
221001
533000
DR
Employee Health Insurance
1,68000
01
222001
533000
DR
Employee Health Insurance
2,100.00
01
230001
533000
DR
Employee Health Insurance
2,100.00
01
231001
533000
DR
Employee Health Insurance
2,100.00
01
240001
533000
DR
Employee Health Insurance
840.00
01
242001
533000
DR
Employee Health Insurance
840.00
01
243001
533000
DR
Employee Health Insurance
1.26000
01
244001
533000
DR
Employee Health Insurance
2,100.00
01
245001
533000
DR
Employee Health Insurance
1,260.00
01
247101
533000
DR
Employee Health Insurance
1,260.00
01
247201
533000
DR
Employee Health Insurance
1,260.00
01
280001
533000
DR
Employee Health insurance
16,800.00
01
280020
533000
DR
Employee Health Insurance
40,740.00
01
301001
533000
DR
Employee Health insurance
420.00
01
302001
533000
DR
Employee Health Insurance
420.00
01
303001
533000
DR
Employee Health Insurance
420.00
01
304001
533000
DR
Employee Health Insurance
1,680.00
j
01
305001
533000
DR
Employee Health insurance
1,260.00
01
307001
533000
DR
Employee Health Insurance
2,100.00
01
310001
533000
DR
Employee Health Insurance
18,060.00
01
355001
533000
DR
Employee Health Insurance
420.00
01
365001
533000
DR
Employee Health Insurance
4,200.00
01
370001
533000
DR
Employee Health Insurance
2,520.00
01
110015
611300
CR
Contingency
171,990.00
Health and Life - To increase the funding for the County employees
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Prepared By: We Approved
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Date:", 4/14/97 Date: /
4115/97 3.18 PM
VOL--Y-0-.JPAf3E, 4aL
Air
BUDGET AMENDMENTS
NO. 96/97 - 22.2
4/22/97
FD
DIVISION
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
11
560001
533000
DR
Employee Health Insurance
23,940.00
11
0861
611300
CR
Contingency
23,940.00
1 F-
20
210050
533000
DR
Employee Health Insurance
210.00
20
210050
614500
CR
Contingency
210.00
Health Insurance - To move moneys for the increase in the County funding
)?repare~'By: kdc APP. roved Bj
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Date: 1 i• `~S • , ; _"•4/14/97 Date:
:7!'/S
4/16/97 3 19 PM -
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BUDGET AMENDMENTS
NO. 96/97 - 22.3 t
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4/22/97
FD
DIVISION
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
01
3160
710400
316097
Dr
Contract Placement
3,077.00
C
01
-
480500
316097
Cr
Grant-TJPC-Y-Star
3,077.00
Juvenile Services - Grant - Texas Juvenile Probation Commission - Star
To inform the Commissioners Court of adjustment make and approved 3/24/97 by TJPC
on agreement TJPC-Y-97-021. This increase in funds is a reward plan to departments that have
met or exceeded their performance targets during the last three years.
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Prepaied 8y' . ~,'r. i' = riikw• Approved Bye
4115197 1:10 PHIL
iVOL - AU .
I
BUDGET AMENDMENTS
NO. 96/97 - 22.4
4/22/97
FD DIVISION ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 310001 727900 Dr TJPC-Title IV-E - Placement 8,000.00
01 - 480530 Cr TJPC-Title IV-E -Placement 8,000.00
Juvenile Services
To setup revenue and expenditure line items to account for allowable placement under the
Texas Juvenile Probation Commission Title IV-E program.
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Date:. 4/16/97 Date: . y ,
j 4118!97 3.07 PM
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BUDGET AMENDMENTS
NO. 96/97 - 22.5
4/22/97
FD DIVISION ACCT PROI DR/CR ACCOUNT NAME Increase Decrease
01 307001 600800 DR Clothing and Uniforms 400.00
01 307001 618010 CR Travel 400.00
Constable Pct. 7 - To transfer moneys to allow for increased needs
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PreparedBy:' kdc Approved By ,:y;<<_•;::,:rt;~;~v-~; ~s.. }
Dates':, •'4/16/97 Date: , c,',";
4116197 10:31 AM bj:
BANK DEPOSITORY CONTRACT
BRAZOS COUNTY, TEXAS
NORWEST BANK, TEXAS - SOUTH CENTRAL
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THIS DEPOSITORY CONTRACT is made and entered into on the date last herein written
by and between BRAZOS COUNTY, TEXAS, herein after called "DEPOSITOR", and
NORWEST BANK, TEXAS - SOUTH CENTRAL, a state banking association, organized
under the laws of the United States and authorized by law to do banking business in Bryan,
Texas, and now conducting such business in said Bryan, Texas, hereinafter called "BANK".
I.
DEPOSITOR through action of its Commissioners Court, hereby designates BANK as a
depository for the period beginning March 1, 1997 for a term of two years (herein the
Initial Term) with an option to renew for another two years, not to extend beyond May 31,
2001, on the same terms and conditions as set forth herein for the Initial Term. This
contract is to cover all accounts owned by the County and all funds held in trust by the
DEPOSITOR and placed on deposit with BANK
II.
During the term of this depository contract, the DEPOSITOR will, through appropriate •
action of its Commissioners Court, designate the officer, or officers, who singly or jointly will
be authorized to represent and act on behalf of the DEPOSITOR in any and all matters of
every kind arising under this Depository Contract and to (1) execute and deliver to the
BANK funds or fund transfer agreements (and any addenda thereto), (2) appoint and
designate, from time to time, a person or persons who may request withdrawals, orders for
payment or transfers on behalf of the DEPOSITOR in accordance with the electronic funds
or fund transfer agreement and addenda and (3) make withdrawals or transfers by written
instrument.
III.
BANK's application for Depository Contract is incorporated and made part of this contract
for all purposes; however, to the extent that any provision therein conflicts with any
provision herein, this Depository Contract will control.
IV.
•
DEPOSITOR may arrange for time deposits, and BANK may accept and hold such deposits
subject to payment in accordance with the terms of the deposit. In the event funds for a
time deposit are withdrawn from a transaction or savings account, at maturity, BANK will
deposit the principal amount of the time deposit and any accrued interest in the
DEPOSTTOWs account from which funds were withdrawn to establish the time deposit.
Interest shall be calculated at the rate which BANK has bid for the particular denomination
and l°mo period of said deposit at competitive public bidding for said dept.-its as set forth
on Exhibits B" and "B-1" attached hereto and made a part hereof for all purposes. Tune
VC)
BANK DEPOSITORY CONTRACT
• . —
deposit maturities will not extend beyond the termination of this Agreement without the
expressed consent of the BANK
V.
BANK will be compensated for any and all services rendered to DEPOSITOR under this
Depository Contract as set forth on Exhibit "C" attached hereto and made a part hereof for
all purposes. BANK agrees to offset monthly service fees (as established and set out in the
BANK's Application) against its customary earnings credit for balances in DEPOSITOR's
transaction accounts; provided, however, that if there is insufficient earnings credit against
which such fees may be offset, DEPOSITOR will be charged for such services monthly.
BANK's Application and Bid For Depository Services, including all exhibits and addenda
therdto, is incorporated herein by reference.
VI.
All funds on deposit with BANK to the credit of DEPOSITOR shall be secured by collateral
as provided for in the Public Fund Collateral Act. Texas Government Code, Chapter 2257.
The total of the market value of the collateral (plus accrued interest or income to the extent
it is not included in such market value obtained as provided herein) securing such deposits
will be in an amount at least equal to the amount of such deposits increased by the amount
of any accrued interest and reduced to the extent that such deposits are insured by an
agency or instrumentality of the United States government. The market value with respect
to any securities (collateral) as of any date and priced on such date will be obtained from
a primary dealer. BANK must receive notification of new deposits prior to 10:30 A.K on
the day deposits are actually received. Twenty-four (24) hours notice is necessary on
deposits totaling in excess of $1,000,000 during any banking business day.
However, failure to give such notice does not excuse the BANK from properly securing
these deposits in accordance with this agreement and the Public Fund Collateral Act within
one (1) business day of the deposit.
The Commissioners Court and/or its designated representative has the authority to reject
any collateral offered by BANK which is not deemed to be allowed under the Public Fund
Collateral Act or which is deemed to be of high security risk.
VII.
BANK has heretofore or will immediately hereafter deliver to the Federal Reserve Bank
of Dallas, Texas (hereinafter "CUSTODIAN"), collateral of the kind and character above
mentioned of sufficient amount and market value to provide adequate collateral for the
funds of DEPOSITOR deposited with BANK Said collateral or substitute collateral, as
herein provided for, will be kept and retained by CUSTODIAN in trust so long as the
depository relationship between DEPOSITOR and BANK shall exist hereunder, and
thereafter so long as deposits made by DEPOSITOR with BANK hereunder, or any portion
thereof, shall have not been properly paid out by BANK to DEPOSITOR or on its order.
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The agreement of the parties to place the collateral with the CUSTODIAN is attached
hereto as Exhibit "D" and made a part hereof for all purposes.
VIII.
0
Should BANK fail at any time to pay and satisfy, when due,' any check, draft, or voucher
lawfully drawn against any deposit and the interest on such deposits, or in case BANK
becomes insolvent or in any manner breaches its contract with DEPOSITOR, DEPOSITOR
shall give written notice of such failure, insolvency or breach to BANK, and BANK shall
have three (3) business days to cure such failure, insolvency or breach. In the event that
BANK shall fail to cure such failure, insolvency or breach within three (3) business days, the
parties hereto authorize the CUSTODIAN to surrender to the Commissioners Court in and
for the DEPOSITOR the collateral being held by the CUSTODIAN upon receipt of a
certificate whereby the DEPOSITOR, through its authorized representative, certifies that
BANK has failed to perform its obligations under this contract, has otherwise breached this
contract or has become insolvent. The BANK agrees and hereby instructs the
CUSTODIAN that a copy of this agreement attached to the certificate(s) shall serve as the
BANK's consent and approval for the CUSTODIAN to sell and/or convert the collateral
to the use of the DEPOSITOR. The BANK agrees and is bound to provide any other
approvals.or consents the CUSTODIAN may require in order to release the collateral for
DEPOSITOR's use. The parties further agree that the DEPOSITOR may seek an order
or declaration or order of a court of lawful jurisdiction in the event that the BANK does not
comply with this provision or in the event the CUSTODIAN refuses to surrender the
collateral to the Commissioners Court, with all costs and attorney's fees incurred by
DEPOSITOR to be reimbursed thereof pay DEPOSITOR all damages and losses sustained
by it, together with all expenses of any and every kind incurred by it on account of such
failure or insolvency, or sale, accounting to BANK for the remainder, if any, of said
proceeds or collateral remaining unsold.
IX.
Any sale of such collateral, or any part thereof, made by DEPOSITOR or the
CUSTODIAN, as appropriate, hereunder may be either at public or private sale; provided,
it shall give both the DEPOSITOR, if the sale is made by the CUSTODIAN,,and BANK
ten (10) days notice of the time and place where such sale shall take place, and such sale
shall be to the highest bidder therefor for cash. DEPOSITOR and BANK shall have the
right to bid at such sale.
X.
0
If Bank shall desire to sell or otherwise dispose of any one or more of said securities
pledged as collateral and deposited with the CUSTODIAN, it may substitute for any one
or more of such securities other securities of the same or greater market value and of the
character authorized herein and by the Public Funds Collateral Act. Such right of
substitution shall remain in full force and may be exercised by BANK as often as it may
desire; provided, however, that the aggregate market value of all collateral pledged
3
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hereunder, shall be at least equal to the amount of collateral required hereunder and by the
Public Funds Collateral Act and other applicable law.
If at any time the aggregate market value of such collateral so deposited with CUSTODIAN
be less than the total sum of the DEPOSITOR's funds on deposit with said BANK, BANK
shall immediately deposit with CUSTODIAN such additional collateral as may be necessary
to cause the market value of such collateral to equal the total amount of required collateral.
BANK shall be entitled to income on securities held by CUSTODIAN, unless there is
insufficient collateral on deposit with the CUSTODIAN to cover the public funds as
required by law at the time the request is made. Approval of the DEPOSITOR will be
required in all circumstances and if the collateral deficiency is not seasonably cured and the
DEPOSITOR's consent is not given (in writing), the income becomes collateral for public
funds to the extent of the collateral deficiency.
The consent of the DEPOSITOR must be obtained for a security to be released as
collateral. Before a security is released from collateral that is to be replaced, the BANK
must present to the DEPOSITOR the replacement collateral that is being offered, and the
DEPOSITOR must accept such replacement.
XI.
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If at any time the collateral in the hands of the CUSTODIAN shall have a market value in
excess of the sum of balances due DEPOSITOR by BANK, the DEPOSITOR may
authorize the withdrawal of a specified amount of collateral by the BANK based on a
written request from the BANK to the Commissioners Court.
MI.
Either DEPOSITOR or BANK shall have the right to terminate this agreement prior to the
expiration date by providing advanced written notice to the other party of its election to do
so, and this agreement shall be void from and after the expiration of ninety (90) days after
the receipt of such notice, provided all provisions of this agreement have been fulfilled.
MI.
Ninety (90) days prior to the expiration date of the Laitial Term, either party wishing to
exercise its option to renew this contract for an additional two (2) year term (the Option
Period), must deliver written notice exercising such option to the non-exercising party as
referred in Article XVII herein.
XIV.
When the relationship of DEPOSITOR and BANK shall have ceased to exist between
DEPOSITOR and BANK, and when BANK shall have properly paid out all deposits of
DEPOSITOR, it shall be the duty of the County Treasurer to issue a certificate to that
effect to the BANK and the Commissioners Court, and, if all obligations under this
agreement and applicable law have been fulfilled, Commissioners Court will issue written
4
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authorization to the CUSTODIAN to deliver all collateral being held in the possession of
the CUSTODIAN to the BANK
XV.
s
This contract is subject to, and incorporates, the current laws governing the relationships
between counties, depositories and custodians/trustees and related entities as established
by the Texas Local Government Code and the Texas Government Code and any
amendments or revisions thereto. BANK warrants and represents that it shall comply with
all applicable laws, rules and regulations which govern or apply to this contract. BANK
further warrants that in the event that it is aware of any violation of applicable laws, rules
and regulations, it will bring the event to the attention of the CUSTODIAN and the
DEPOSITOR immediately and in writing within three (3) business days.
XVI.
This agreement is entered into and is performable in BRYAN, BRAZOS COUNTY,
TEXAS, and the venue of any legal actions or proceedings arising out of or related to this
contract, or out of any disputes between the parties concerning the subject matter of this
contract or arising out of the violation or application of any law governing the subject matter
of this agreement (including but not limited to the Public Funds Collateral Act, Texas
Government Code, Chapter 2257) is placed by agreement of the parties in BRYAN,
BRAZOS COUNTY, TEXAS.
I XVII.
All notices, demands, or other writings may be delivered by any parry hereto to the other,
by United States Mail or other reliable courier at the following addresses:
DEPOSITOR: Al Jones, County Judge
Brazos County, Texas
300 East 26th Street
Bryan, Texas 77803
TRUSTEE: Kay Hamilton, County Treasurer
Brazos County, Texas
300 East 26th Street
Bryan, Texas 77803
BANK: Ronald E. Hale, Vice Chairman
Norwest Bank, Texas - South Central
P.O. Drawer 913
Bryan, Texas 77805-0913
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The address to which any notice, demand, or other writing may be delivered to any party
as above provided may be changed by written notice given by such party to the other two
parties as above provided.
XVIII.
BANK represents that the collateral pledged to DEPOSITOR is not otherwise assigned,
pledged or encumbered and that no lien, or security interests exist other than the security
interest held by the DEPOSITOR pursuant to this agreement. Possession of the collateral
by the CUSTODIAN is intended as perfection of DEPOSITOR's security interest therein.
BANK warrants that the collateral (in the form and amount required by law) is held by
CUSTODIAN for the benefit of DEPOSITOR and as security for DEPOSITOR's funds.
The Commissioners Court shall deliver to BANK within five (S) working days from the date
of execution of this agreement, a list of those individuals authorized to act on behalf of the
Court, the Clerk's, the Tax Assessor-Collector, and the Law Enforcement Offices in regard
to the matters stated herein.
The BANK shall deliver to the Commissioners Court on the date of execution hereof a
Certified Corporate Resolution of its Board of Directors approving this contract and the
execution thereof. The BANK shall deliver to Commissioners Court on the date of execution
hereof a Certified Corporate Resolution of its Board of Directors indicating the authority
of an individual(s) to pledge collateral on behalf of the BANK
This contract, Brazos County Invitation to Bid No. 97-021, and BANK's response to Bid
No. 97-021 represents the entire agreement between the parties and supersedes any and all
representation or agreement, both oral or written, not therein reflected. If any conflicts or
inconsistencies shall arise among the terms of this agreement, Bid No. 97-021, and BANK's
response to said Bid, the terms of this Contract shall control, then the terms of Bid No. 97-
021 and then the Response.
EXECUTED this *A a day of April, 1997 by the undersigned duly authorized
officers of the parties hereto.
NORWEST BANK, TEXAS - BRAZOS COUNTY, TEXAS
SO CENTRAL
By: A~ By:~
Judge Al Jones, unty Judge
Name: l~n N,%, i a LE
Date-.
Title: A/
Date: S~ -
9 7
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THE STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, on this day personally appeared F-oNALp E. PALE ,
VICE C NAI R MAM of NORWEST BANK, TEXAS - SOUTH
CENTRAL, known to me the person whose name is subscribed to the forgoing instrument,
and acknowledged to me that he/she executed the same as the act and deed of the
NORWEST BANK, TEXAS - SOUTH CENTRAL, a corporation, for the purpose and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the 247-! of April,
1997.
Notary Public, Stat f Texas
•
Printed Name: z .'"'0A M. W#.-MIC40 MEC
LINDA M. WHITFIELD
M 919 7 Notary Pudic, State of Texas
Commission Expires: My Commtss:on Expires
JULY 19,1997
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, on this day personally appeared JUDGE AL JONES, County Judge of
BRAZOS COUNTY, TEXAS known to me the person whose name is subscribed to the
forgoing instrument, and acknowledged to me that he executed the same as the act and deed
of the BRAZOS COUNTY, TEXAS, for the purpose and consideration therein expressed
and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, th' he of April,
1997.
JAM mom
yr m~ ~1.1i@I
NotarybliState of Texas
Printed Name: V #-79-,-e- W 0 P
Commission Expires' - ~b (J
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ATTACHMENTS
EXHIBIT B
ACCRUED INTEREST SCHEDULE
EXHIBIT B - 1
COUNTY AND DISTRICT CLERK TRUST ACCOUNTS
ACCRUED INTEREST SCHEDULE
EXHIBIT C
SERVICE AND FEE SCHEDULE
ADDENDUM #1- #12
EXHIBIT D
SECURED DEPOSITORY AGREEMENT
EXHIBIT B TO THE SECURED
DEPOSITORY AGREEMENT SECURITY
AGREEMENT
BRAZOS COUNTY INVESTMENT POLICY
TRUSTCASH AGREEMENT
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EXHIBIT B
BRAZOS COUNTY, TEXAS
DEPOSITORY CONTRACT
PERIOD BEGINNING MARCH 1, 1997
ACCRUED INTEREST SCHEDULE
A. Interest Bearing Accounts: {
NOW ACCOUNT (See Addendum #7 & #9) N
*See Addendum #1 on Advantage Honey Market
*See Addendum #2 on Class Plus
*See Addendum #3 on Trust Cash
(All designated County Funds will be maintained in interest bearing accounts on a
daily basis. Interest for these accounts should be based on a 365 day year. Interest
rate should be stated as a flat monthly rate, or in relation to an establish Treasury Bill
rate.)
B. Single Maturity Time Deposits of $100,000 or more:
Maturity Rate (Percent) Basis point spread
over under ;
7 - 29 days 0 T-Bill asked rate
for same maturities
30 - 89 days +.05
90 -179 days +.05
180 - 364 days +.10
G Single Maturity Deposits of Less Than $100,000:
Maturity Rate (Percent) See Above
7 - 29 days 0
30 - 89 days +.05
90 -179 days +_os
180 - 364 days +.05
1 year or more, but less'
than 2 years 10
EXHIBIT B-1
BRAZOS COUNTY, TEXAS
DEPOSITORY CONTRACT
PERIOD BEGINNING MARCH 1, 1997
COUNTY AND DISTRICT CLERK TRUST ACCOUNTS
ACCRUED INTEREST SCHEDULE
A. Interest Bearing Accounts:
I
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SAME AS EXHIBIT B PARAGRAPH A
(The majority of designated Trust Funds will be maintained in interest bearing
accounts on a daily basis. Interest for these accounts should be based on a 365 day
year. The interest rate should be stated as a flat monthly rate, or in relation to an
establish Treasury Bill rate.)
B. Single Maturity Time Deposits of 5100,000 or more:
Maturity Rate (Percent) SAME AS EXHIBIT B
PARAGRAPH B
7 - 29 days
30 - 89 days
90 -179 days
180 - 364 days
r- Single Maturity Deposits of Less Than $100,000:
Maturity ]late (Percent) SALE AS E MBIT B
PARAGRAPH C
7 - 29 days
30 - 89 days
90 -179 days
180 - 364 days
1 year or more, but less
than 2 years
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EXHIBIT C
BRAZOS COUNTY, TEXAS
SERVICE AND FEE SCHEDULE
DEPOSITORY CONTRACT
PERIOD BEGINNING MARCH 1, 1997
Yes No Fee Amount
Account Maintenance
x
7.50
Comments:
New Checks
x
Comments:
PROVIDED AT BANK COST
Checks Paid
x
.10
Comments:
Deposits
x
.35
Comments:
ACH Debits
x
.15
Comments:
ACH Credits
x
.15
Comments:
Local Clearing Non-encoded
x
.05
Comments:
Houston Area Items Non-Encoded
x
.06
Comments:
11th Federal Dist, Non-Encoded
x
.065
Comments: _
Other Federal Dist. Non-Encoded
x
.07
Comments:
Wire Transfers
x
OUT 10.00
Comments:
IN 7.50
-Items Deposited Returned Recleared
x
0
Comments:
N/C ITEK BELOW $200
Items Deposited Returned Stardard'
x
2.50
Comments:
Stop Payments
x_
15.00
Comments:
Intra-Bank Transfers
x
N/C
Comments:
Coins Provided/ Rolled
x
•07
Comments:
Currency Provided / Strap
x
.30
Comments:
FDIC Insurance
x
N/C
Comments:
Balance Inquiry
x
N/C
Comments:
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Yes No Fee Amount
Cashier's Checks
X
2.00
Comments:
Money Orders
X
1.50
Comments:
Zipper Lock Bags
X
10.50
Comments:
FIRST (15) FIFTEEN FREE
Zipper Non-Lock Bags
R
1.00
Comments:
FIRST (50) FIFTY FREE
Serial Sort
X
.02
Comments:
MINIMUM CHARGE S25_nn
Printed Deposit Slips
X
Comments:
PROVIDED AT BANK COST
ACH Payroll Credits
X
Comments:
SEE ADDENDUM #4
ACH Payroll Processing From Diskette
X
Comments:
SEE ADDENDUM #5
Safe Deposit Box (10 x 10)
X
N/C
Comments:
Account Overdrafts
X
Comments:
SEE ADDENDUM i6
Earnings Credit On Average
Collected Balance E
X
Comments:
sFF ADDENDM #7
Endorsement Stamps
X
Comments: FIRST
(10) TEN FREE
/THFRFAM31 PROYMM AT 8ANX COST
Controlled Disbursement Accts
X
Comments:
TO BE NEGOTIATED
Courier Service for Deposits
X
Comments:
CUSTOMER NEGOTIATES WITH LOCAL VENDOR
Additional Services: INFORMATION REGARDING THREE ADDITTONAT. SERVTCPg IS INCLUDED
AND DISCUSSED IN THE ADDENDUM TO THIS BID (SEE ADDENDUM #12) THESE ARE:
1. BUSINESS EXPRESS
2. NORWEST PURCHASING CARD
3. TRUST CASH
4. PLEASE REFER TO FEE SCHEDULE FOR cnAgrzipq NaT SPECTin
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ADDENDUM #2
Bidder will offer County following investment options: (Limited Transactions)
Class Plus Current Rate Guaranteed Floor
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ADDENDUM #1
Advantage Money Market
Current rates are 3.15 - 335% (depending on balance/use for low volume transaction
accounts). Rates subject to change..
25,000 - 49,999 • 3.50 3.00
50,000 - 99,999 •3.75 3.25
100,000 - 249,000 *4.00 3.50
250,000 - or more • 425 3.75
• Minimum to open $25,000
• Rates on this account fluctuate depending on market conditions. County would benefit if
rates increase. Please note the guaranteed floor.
ADDENDUM #3 '
We recommend and would assist Brazos County in establishing Trust Cash Accounts
(commonly (mown as "Sweep Accounts". A"pegged! balance is maintained in your checking
accounts to pay for services and excess funds are "swept" daily into a Norwest Trust Cash
Account. Many of our commercial and public funds customers have found this account to
be very beneficial. Yield on this account ('IYust Cash) has averaged a net return of 5.009o'
over the last 12 months. This would insure ma= m earnings on all County funds.
VC)L
ADDENDUMS #4 & #5
Bidder will provide direct payroll deposit service for Brazos County if requested.
Information will be transmitted via terminals from County to Bank
(a) Bidder will provide this service at a cost to County of.
Current Price County Price
Set up fee $100
Software $300
Monthly (urge $ 25
Transmission Charge $ 20
Each Record/File $ .10
(b) These charges can be included in the monthly acc
balances.
waived
waived
$ 25
$ 20
$ .10
ount analysis prepared on collected
(c) Any employee who wishes to use direct deposit, Norwest will offer the Norwest Free
Checking Account. Norwest will assist in promoting and educating employees on the
many advantages of direct deposit.
ADDENDUM #6
Norwest Bank shall pay all overdrafts which occur in an account or accounts of the County
up to an aggregate amount of _$500.000 . The County shall pay no service
r charge for such overdrafts but shall pay interest thereon at the rate equal to Norwest Banles
base loan rate floating. The maximum number of days the overdraft shall be allowed is ten
_ (10) banking days.
ADDENDUM #7
An earnings credit based on the average monthly rate of the 91-Day T-Bill is applied against
the average investable balance in your accounts each month. The costs of servicing the
account are deducted from the earnings credit amount and only when the servicing costs
exceed the earnings credit is a charge assessed. The acutal charge is. the amount by which
the servicing costs exceed the earnings credit.
The earnings credit is calculated by multiplying your average available collected balance by
the average monthly rate of the 91-Day T-Bill.
VO 2,6
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ADDENDUM #8
Information on Business Express is enclosed. We recommend this product for your major
accounts (4-5). Balances on your smaller and less active accounts can be provided. This
information is given in response to 4C. This service will be paid through account analysis.
The product will provide information requested in 4G
ADDENDUM #9
Bank will calculate and pay interest as follows:
Interest earned and due will be determined by the account options selected by the County.
In any event, excess balances in county accounts after payment of services and interest will
earn 70% of the excess earnings each month and will be paid by the tenth working day
of the following month. Reference 6A.
ADDENDUM #10
Bank itself will not charge, however, any third party charges assessed will be paid by
depository.
ADDENDUM #11
The primary contact will be Michelle Button. Alternate contacts will be Lucy Robbins and
Ronald E. Hale.
ADDENDUM #12
We would like to emphasize Norwest's ability and desire to bring additional services and
technologies to the County that we believe will enhance earnings and improve efficiencies
of County personnel.
While not necessarily restricted to these three, we would call your attention to Business
Express', 'Norwest Purchasing Card" and Trust Cash". Information on each of these
services is included. Pricing on Norwest Purchasing Card is determined by volumes, number
of cards and reports desired -
VOL-jA..PAf3E,
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EXHIBIT 'D"
SECURED DEPOSITORY AGREEMENT
I
THIS SECURED DEPOSITORY AGREEMENT is made and entered into on March 31st ,
1997 by and between BRAZOS COUNTY, TEXAS ("Depositor"), and NORWEST BANK, TEXAS - SOUTH
CENTRAL, a state banking corporation ("Depository").
1. Designation of Depository. Depositor hereby designates Depository as a depository for the period
beginning April 24. 1997 , and continuing until this agreement has been cancelled in accordance
with its provisions, for certain accounts in the name of the Depositor which accounts shall be opened by Depositor
designating the accounts and making deposits herein and Depository accepting said deposits.
2. Deposits. Depositor may from time to time and at its discretion place funds on deposit with
Depository as one or more of the deposit types listed on Exhibit A to this agreement, and subject to Depository's
acceptance thereof, such deposits shall be held and maintained by Depository in accordance with the terms of the
signature cards, certificates, account agreements, the Bank Depository Contract, the Brazos County Invitation to
Bid No. 97-021, and the Bank's response to Bid No. 97-021, or other documents evidencing such deposit (the
'Account Agreements").
3. Account Agreements. Subject to the terms and provisions of the Account Agreements (which by
this reference are incorporated herein),-Depository shall, upon presentation of instruments properly issued, pay to
or in accordance with the order of Depositor all or any portion of funds deposited with Depository (and, if
applicable, any interest thereon) pursuant to this agreement.
4. Security for Deposits. All funds on deposit with Depository to the credit of Depositor other than
those which are insured by the Federal Deposit Insurance Corporation (the "Secured Deposits') shall be secured
by securities owned by Depository which (a) are authorized by applicable law for use as security for deposits of
public funds, and (b) have an aggregate market value at least equal to the dollar amount of the Secured Deposits,
as that amount changes from time to time (the "Eligible Collateral"). In this connection, Depository has executed
a safekeeping agreement with the Federal Reserve Bank in Dallas, Texas, of even date herewith (the "Security
regiment') attached hereto as Exhibit "B" and made a part hereof far all purposes, granting Depositor a security
interest in the Eligible Collateral. At the time Eligible Collateral is pledged, Depository will provide Depositor with
a list of the initial Eligible Collateral.
5. Custodian. Depository has, or will immediately hereafter deliver or transfer to the Federal Reserve
Bank of Dallas. (the "Custodian') the Eligible Collateral together with instructions to note on the books of such
Custodian Dep3sitor's interest herein. The Eligible Collateral, together with substitutions therefor as herein
permitted, shall be held by the Custodian so long as Depository relationship between Depositor and Depository
exists hereunder and thereafter for so long as deposits now or hereafter made by Depositor, or any portion thereof,
have not been properly paid out by Depository.
6. Joint Custodial Agreement. The Custodian will accept the Eligible Collateral and hold the same
in joint custody and issue a safekeeping receipt to Depositor.
7. Custodian not Liable. It is distinctly understood by all the parties hereto that the Custodian shall
not be required to ascertain the amount of funds on deposit by Depositor with Depository, nor the validity,
authenticity, genuineness, or negotiability of the securities deposited hereunder with the Custodian by Depository,
and shall be liable to no one hereunder except for the safekeeping of the securities herein provided for as and when
received, and the ordinary negligence of its own officers, agents and employees.
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8. Duties of Custodian upon Default. Should an Event of Default (as defined in the Security
Agreement and the Bank Depository Contract) occur, it shall be the duty of the Custodian upon demand of Depositor
(supported by proper evidence of such occurrence), to (a) notify Depository in writing at its address stated below
of Custodian's intention to sell the Eligible Collateral at private or public sale, and of the time and place thereof,
(b) no fewer than three (3) days after giving such notice, sell the Eligible Collateral, or deliver on order for sale;
and (c) distribute and pay the proceeds therefrom in accordance with the Security Agreement. Any sale pursuant
to this agreement or the Security Agreement of Eligible Collateral, or any pan thereof, may be either at public or
private sale; provided, both Depositor and Depository shall receive notice of the time and place where such sale
shall take place, and such sale shall be to the highest bidder therefor for cash. Depositor shall have the right to bid
at such sales.
9. Depository's'Rit;ht of Substitution. Depository shall be entitled to, at its sole option, sell or
otherwise dispose of any one or more of the securities at any time comprising the Eligible Collateral deposited with
the Custodian and to substitute for any one or more of such securities, other securities, provided that all securities
deposited with the Custodian shall at all times be Eligible Collateral. The right of substitution herein provided shall
remain in full force and be exercised by Depository as often as it may desire to sell or otherwise dispose of any
securities then in the hands of the Custodian. Depositor shall, on request of Depository or the Custodian and without
delay, deliver such confirmation or other acknowledgement (however denominated) of such substitution as may be
required by Custodian, however it is agreed and acknowledged by Depositor and Depository that Depository's right
of substitution is not subject to Depositor's approval or consent. It is agreed that the securities in the hands of the
Custodian pursuant to this agreement shall at all times constitute Eligible Collateral. If the aggregate market value
of such securities shall, for any reason, be less than is necessary for such securities to constitute Eligible Collateral,
Depository shall immediately deposit with the Custodian such additional securities as may be necessary to restore
the assets in the hands of the Custodian to the status of Eligible Collateral. Depository shall be entitled to income
on all securities held by the Custodian, and the Custodian may dispose of such income as directed by Depository
without approval of Depositor.
10. List of Collateral to be Furnished. Upon written request of Depositor, the Custodian shall furnish
as of any date requested an itemized list of securities held pursuant to this agreement.
11. Depository's Right of Withdrawal. If at any time the Eligible Collateral shall have a market value
in excess of the Secured Deposits, then on the written authorization of its delegate, confirmed by a delegate of
Depositor, Depository may withdraw a specified amount of securities, the Custodian shall deliver this amount of
securities (and no more) to Depository, taking its receipt therefor, and the Custodian shall have no further liability
for securities so redelivered to Depository. Depositor shall, on request of Depository or the Custodian and without
delay, deliver such confirmation or other acknowledgement (however denominated) or withdrawal as may be
required by Custodian, however it is agreed and acknowledged by Depositor and Depository that Depository's right
of withdrawal is not subject to Depositor's approval or consent.
12. Termination. Either Depositor or Depository shall have the right to terminate this agreement b'v
advance written notice to the other of its election so to do, and this agreement shall be terminated and of no further
force or effect from and after the expiration of ninety (90) days after the receipt of such notice, provided sIl
provisions of this agreement have been fulfilled.
13. If any conflicts or inconsistencies arise among the terms of this Agreement and the Bank
Depository Contract, the Bank Depository Contract shall control.
NORWEST BANK, TEXAS - SOUTH CENTRAL BRAZOS COUNTY, TEXAS
By: ~1 By:
Name: a a = • . Judge onus, Court edge
Title: y« L~ho,.ew-.+.✓ •
D %C: _ 41 . Z4 - 9 `7 Date: 5/P.a! 99
VOL
EXHIBIT B
WHICIMae. sbe ondersigned Deposits" has been, duly aad legally dee:gaated. and bas doss all things and performed all sets see rseiry to geawy as the pubut
iepodtwy of the fuade of she sadersigued Depadur. am Brazos County
WHEREAS. to secure the foods dtpacited with it. for Depositary lies, in aeear6aeo with taw. pldged with the Depositor thin, (allowing Greg, iea.
APPLICATION TO TIKE FEDERAL RESERVE BANK Of DALLAS FOR THE SOTAING OF SECS IN JOINT
SAFEKEEPING
DL5fa;1i MINI
FNMA Pool /CL303876
7.001 due 05/01/26
CUSIP 31373UQ59
. i
PARVALUE
$7,750,000
ifs the show Woe dive eomplste domr(pties of meoritle. siGM for joist abkseplog. If "spate, is set sumckaL toeusue description ss reverse side
hereon sod
wHERrae. ether aad additional securities may be pledged by the Depadtery with the Dam sm at must future time: and
AREAS. steer and additiond securities nsy be pladgod by the Depositary wish the Depositor at some futam Rase: and
W HMA& bosh the Depositor and Depositary desire sad hereby request that the Federal !lessee Beat of Was scrept the aecurities abo t described. or
ay hereafter seadare4 to be held by is or cooverted to book entry securities for the joint account of the Depositor and Depositary la accordance with as previsions
of sulledu 1 of the Federal Reserve Bask of Dallas
NOW. TBMEFOM is crasidenuoa of the pretaiUL and as as iadacenaest to the Federal Rearm Bank of Dallas to hold in joist safekeeping the about
described securities or any other additional at sahuitettd securities which may hereatur be wodered to k. it Is agreed. by and betweea the Depositor and
Depositary ter the besot of tbemselves and of the Federal Rent" Bank at Data should it apes W art In the capacity requested. as follows:
1. Ter agreement of the Federal Rearm Bask of Dallas to act antler this application to the capacity requested shall be evidenced by the Issuance at sit Joist
Saftkeoplag Race#%. far deGnklve atcor tles or Advice of 7ramactioa for back entry securities. sod it Is understand and agreed that such reeehpt or advise shall be
subject w the teems and eosditiow bertinaftre set eaL
L The Federal Rem"* Bank of Dallas shall au only as a bstln. It shall give the securities hereiaabove described. or any takes is substitution therelar ar is
addition tbm%k air soma care that It gives to its own property of like tied. but other-also It shall be Usble only far lit owe segligeses.
3. The Federal Iteserve Bask of lams seed sat maintain soy farm of iasuraoes for the account of the Depositor andlr Depositary so the securities placed
witb It seder this agrwmeAL The Depositor aad Depositary span carry for their own account such lasunaco as they deem necessary of desirable.
L Substitutions may be trade for any of the above described securities. or any additional securitfa which may be tendered or accepted. or for securities which
hove been pcvvfotsly substituted under the terms of this paragraph. upon the request of the Depository. subject to the approval of the Depositor. 5orb sotutltowd or
sddiuand securities shall bt subject to the terms aad conditions of this agreement: and Bulletin 1.
6. The securities above describe& or any addltloaal securities which may be undersd sad accepted. or takes In subsutatles therefr shall be sur eadcred
epos the ngoest of the Depositary . subject to the approval of the Depositor.
6. The Ftderal Reserve Bank of Dallas sbad in no mamer be reapoaalbk for tea gestdaeasm negotiability. acceptability. or eligibility of the saw Lka
deQvered to It under tW application. Its onLv responsibility is to hold or surrender or convert to book entry such securities as may be delivered to It. in aaurdaact
with this sent
tseat
1. The Foderaf Revive Bank of Dallas is aatkrfted to dip the maturing Lauren coupons an the definitive seerldes which It holds under this agreement sod
deliver theta or credit their proceeds under advice to the reservt ars:ocat of the Depositary unless ether Imtuedam are issued Is writing by the Depositor. interest
psymento as book entry sscurWes will be aeditad oaderadvice to tea reserve sacaust of the Depository as the interest due date unless other isatruttlaos am Issued
In wrkfsg y Us Depositor.
L The Federal Reserve Back of Danes is authorised to act-upon Instruction given by go arthtrited person of the Depositary whom difeators Is on hat with the
Toreal Resew BaaL The aigeavure of the Depositor Is that affixed so Joint Safakeepisg Signs tart Card MEC O$ an file with the Federal Reserve Bank. and the
aid Federal Aosnvt Bauk Is autsorlad to act epos lattrsaise or approval gives by sock sothorised person wbeeever such isstraalon or approval Is necessary
under tfda agresanecL Inhere sbwAd ter a sweetener to asyww set W ked to set for the Depasitr or Depository gamed heroin before the fan delivery of all aecuritia
co a by any Jolaa Sdakoepiag Roalpt aodmr Adviotr of Transaction Issued upon this appliatim Including ssbautuuoos. it shall be the duty of said Dcpodtorer
Dapm tm7 is errWy the mat and signature of such tuooensar or semesters to eke rederal Resew Bask of DaltaL and thereafter aid Bank shad be atttleriaad ta
ad apoo Imtrttaioas frets web perm d eke same eiiemt u ender instructions of tbs Venom a t med heeels.
IL The tams and oaadition sattmaratad hernia sball supplement sod be is additias to than set forth is lialfsus 7 of that Federal Reserve Bank of D&OM and
the parties borsht stpressly agree, to an is accordance with the terms and wadttlam of said IIAOetin T.
10. TheGwraralsgBody refrn.du;he bwwatoeatta - Brazos County
aad Rid body. by popes emlutias spread upon its mlnates, ksUy authorised the esetsuw of this agnmenoat by the Depositor.
W WITNESS WHMWF. this agretment is atocused to Tnpiicatc a Copy Ming fsuadad far ties Depmttr.the Depwitory.awl &heFederal Reserve, Baal of
Dallmso "air day of ip
Norwest Bank Texas, South Central
Victoria. TX
By
Jennifer Crockettr Asst. Vice President
Tills Is is auft teas the sbe" aad fregaing application was dairy ecsddn" by rho Governing body tamed 4 the sppUcatfon as a suing properly hid an
SW 2 do of__ At r '1 l fs ~ a qu«am ballad pro;aw~ ad that awes
Ge.eraiag Body duly asthrtssd aad ordered
Of appU-dm W be esreauted •-J em 'ed WILL AN of whieb. togstime with a Copy of this app4atim fully appears Is the anlnetes of no W%jac.
Seem" or Ckf*
LOLYAUP,
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PLEDGEE SIGNATURE AUTHORIZATION FORM
TO THE FEDERAL RESERVE BAN: OF DALLAS:
RESOLVED, that the signatures written below arc those persons who are hereby authorized and empowered to
aiga in tra=ctioas with the Federal Reserve Bank of Dallas until said Fcdcral Reserve Bank has reedved nods in
writing that this authority as to any or all of the persons whose names appear on this form has been revokcd.
SIGNATURE
I NJ. I ;:1 W I
NAhfI.: ALVIN W. JONES
WILE: BRAZOS COUNTY JUDGE
DATE: APRIL 25, 1997
Name/Address of Pledgee:
Name Brazos Count
Address 300 East 26th Street, Suite # 313 .
City/State/Zip Code Bryan, Tx 77803
Phone Number (409) 361-4340
CBI Number
AUTHORIZED PERSONS:
AM Title t u
RAY HAMILTON BRAZOS COUNTY TREASURER
TERRI WHITE BRAZOS CO DEPUTY TREASURER
(SEAL)
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INVESTMENT POLICY FOR BRA20S COUNTY
1.0 INVESTMENT AUTHORITY AND SCOPE OF POLICY
1.1 It is the policy of Brazos County to invest public funds
in a manner which will provide the highest investment
return while seeking to ensure the preservation of
capital and to meet the daily cash flow demands of the
County.
1.2 This policy serves to satisfy the statutory requirements
of Local Government Code 116.112 and Government Code
Chapter 2256, Subchapters A and B, to define and adopt a
formal investment policy. This policy will be reviewed
and adopted by resolution at least annually.
1.3 This investment policy applies to all financial assets of
all funds of Brazos County at the present time, any
funds to be created in the future, and any other funds
held in custody by the County Treasurer, unless expressly
prohibited by law.
1.4 In accordance with Texas Local Government Code,
Sec. 116.112(A), and/or Chapter 2256, Sec. 2256.005 (f)
and (g), the County Treasurer, under direction of
Commissioner's Court, is authorized to invest County
funds that are not immediately required to pay
obligations of the County. The Commissioners' Court
shall designate. by resolution one or more officers or
employees as Investment Officer. If the Investment
Officer has a personal business relationship with an
entity--or is related within the second degree by
affinity or consanguinity to an individual--seeking to
sell an investment to the county, the investment officer
must file a statement disclosing that personal business
interest--or relationship--with the Texas Ethics
Commission and the Commissioners' Court.
1.5 An appointed Investment Committee will be approved by
Commissioners' Court. This Committee will serve in an
advisory capacity to the County's Investment officer.
The Committee will meet quarterly, or as requested by the
County's Investment Officer, to review strategies and
monitor the progress of the County's investment program.
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2.0 INVESTMENT OBJECTIVES
2.1 GENERAL STATEMENT. Funds of the County will be invested
in accordance with federal and state laws, this
investment policy, and written administrative procedures
and strategies that have been adopted by commissioners,
Court resolution and revised as needed.
2.2 SAFETY. Brazos County is concerned about the
preservation of its principal; therefore, the return of
principal and safety of principal are primary objectives
in any investment transaction.
2.3 LIQUIDITY. The County's investment portfolio must be
structured in conformance with an asset/liability
management plan which provides for liquidity necessary to
pay obligations as they become due.
2.4 YIELD. It will be the objective of the County to earn
a yield higher than that paid on 91-day T-Bills within
the policies imposed by its safety and liquidity
objectives, investment strategies for each fund, and
state and federal law governing investment of public
funds.
2.5 DIVERSIFICATION. It will be the policy of Brazos County
to diversify its portfolio to eliminate the risk of loss
resulting from overconcentration of assets in a specific
maturity, a specific issuer, or a specific class of
investments. Investments selected by the County shall
always provide for stability of income and reasonable
liquidity.
2.6 MATURITY. Portfolio maturities will be structured to
meet the obligations of the County first and then to
achieve the highest return of interest. When the County
has funds that will not be needed to meet current-year
obligations, maturity restraints will be imposed based
upon the investment'strategy for each fund. The maximum
allowable stated maturity of any individual investment
owned by the county is 2 years.
2.7 QUALITY AND CAPABILITY OF INVESTMENT MANAGEMENT. It is
the County's policy to provide the training required by
the Public Funds Act, Sec. 2256.008, and additional
training in investments for the County Investment Officer
through courses and seminars offered by professional
organizations and associations. This training will
insure the quality, capability and currency of the County
Investment Officer in making investment decisions.
0
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3.0 INVESTMENT TYPES. The Brazos County Investment Officer shall
i use any or all of the following authorized investment
instruments consistent with governing law:
3.1 OBLIGATIONS OF, OR GUARANTEED BY, GOVERNMENTAL ENTITIES
3.1.1 Obligations of the United States or its agencies
and instrumentalities
3.1.2 Direct obligations of the State of Texas or its
agencies and instrumentalities
3.1.3 Other obligations, the principal of and interest
on which are unconditionally guaranteed or insured
by, or backed by the full faith and credit of, the
State of Texas or the United States or its
agencies and instrumentalities
3.1.4 Obligations of states, agencies, counties, cities,
and other political subdivisions of any state
having been rated as to investment quality by a
nationally recognized investment rating firm not
less than "A" or its equivalent
3.2 CERTIFICATES OF DEPOSIT if issued by a state or a
national bank domiciled in this state or a savings and
loan association domiciled in this state and
3.2.1 • 102% collateralized;
3.2.2 Guaranteed or insured by the Federal Deposit
Insurance Corporation or its successor;
I
i 3.2.3 Secured by obligations that are described by
Section 2256.009(a) of the Public Funds Investment
1 Act, including mortgage backed securities directly
issued by a federal agency or instrumentality that
have a market value of not less than the principal
' amount of the certificates, but excluding those
mortgage-backed securities of the nriture described
by Section 2256.009(b) of the Public Funds
Investment Act; or
3.2.4 Secured in any other manner and amount provided by
law for deposits of the county.
3.3 A FOLLY COLLATERALIZED REPURCHASE AGREEMENT, as defined
in the Public Funds Investment Act, if-it
i
3.3.1 has a defined termination date;
3.3.2 is secured by obligations described by Section
2256.009(a)(1) of the Public Funds Investment Act;
and
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3.3.3 requires the securities being purchased by the
County to be pledged to the County, held in the
County's name, and deposited at the time the
investment is made with the County or with a third
party selected and approved by the County; and
3.3.4 is placed through a primary government securities
dealer, as defined by the Federal Reserve, or a
financial institution doing business in this
state.
3.3.5 Notwithstanding any other law, the term of any
-reverse security repurchase agreement may not
exceed 90 days after the date the reverse security
repurchase agreement is delivered.
3.4 A BANRERBI ACCEPTANCE if it
3.4.1 has a stated maturity of 270 days or fewer from
the date of its issuance;
3.4.2 will be, in accordance with its terms, liquidated
in full at maturity;
3.4.3 is eligible for collateral for borrowing from a
Federal Reserve Bank; and
3.4.4 is accepted by a bank organized and existing under
the laws of the United Sates or any state, if the
short-term obligations of the bank, or of a bank
holding company of which the bank is the largest
subsidiary, are rated not less than A-1 or P-1 or
an equivalent rating by at least one nationally
recognized credit rating agency.
3.5 COMMERCIAL PAPER is an authorized investment under this
subchapter if the commercial paper::
3.5.1 has a stated maturity of 90 days or fewer-from the
date of its issuance; and
3,.5.2 is rated not less than A-1 and P-1 or an
equivalent rating by at least
3.5.2.1 two nationally recognized credit rating
agencies or
3.5.2.2 one nationally recognized credit rating
agency and is fully secured by an
irrevocable letter of credit issued by a
bank organized and existing under the laws
of the United States or any state.
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3.6 MONEY MARKET MUTUAL FUNDS if the Commissioners' Court by
resolution authorizes investment in the fund with
limitations described below:
3.6.1
A no-load money market mutual fund is authorized
if it
j
3.6.1.1 is regulated by the Securities and
Exchange Commission,
3.6.1.2 has dollar-weighted average stated
maturity of 90 days or fewer, and
3.6.1.3 includes in its investment objectives the
requirement of a stable net asset value of
$1 for each share.
3.6.2
Relative to money market mutual funds, the county
may not
3.6.2.1 invest in the aggregate more than 60
percent of its monthly average fund
balance, excluding bond proceeds and
reserves and other funds held for debt
service, in money market mutual funds, or
3.6.2.2 invest its funds or funds under its
control, including bond proceeds and
reserves and other funds held for debt
service, in any one money market mutual
fund in an amount that exceeds 10 percent
of the total assets of the money market
mutual fund.
3.6.3
A money market mutual fund shall invest the funds
it receives from entities in investments
authorized by this policy and permitted by the
Public Funds Investment Act.
3.7 ELIGIBLE INVESTMENT POOLS (as discussed in the Public
Funds Investment Act, Sec. 2256.016-2256.019) if the
Commissioners' Court by resolution authorizes investment
in the particular pool.
3.7.1 Brazos County will not invest more than 60% of its
funds in an investment pool for longer than a
three-month period.
3.7.2 An investment pool shall invest the funds it
receives from entities in investments authorized
by this policy and permitted by the Public Funds
Investment Act.
3.7.3 A county by contract may delegate to an investment
pool the authority to hold legal title as
custodian of investments purchased with its local
funds.
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3.8 PROHIBITED. The Brazos County Investment Officer will
make no investments in derivative products. The Public
Funds Investment Act specifically prohibits the following
investments:
3.8.1 obligations whose payment represents the coupon
payments on the outstanding principal balance of
the underlying mortgage-backed security collateral
and pays no principal;
3.8.2 obligations whose payment represents the principal
stream of cash flow from the underlying mortgage-
backed security collateral and bears no interest;
3.8.3 collateralized mortgage obligations that have a
stated final maturity date of greater than 10
years; and
3.8.4 collateralized mortgage obligations the interest
rate of which is determined by an index that
adjusts opposite to the changes in a market index.
4.0 INVESTMENT STRATEGIES
4.1 In accordance with the Public Funds Investment Act, a
separate written investment strategy will be developed
for each of the funds under Brazos County's control.
Each strategy will describe the investment objectives for
the particular fund using the following priorities of
importance :
4.1.1 Understanding of the suitability of the investment
to the financial requirements of the-County;
4.1.2 Preservation and safety of principal;
4.1.3 Liquidity;
4.1.4 Marketability of investment if the need arises
to liquidate the investment before maturity;
4.1.5 Diversification of the investment portfolio
4.1.6 Yield; and
4.1.7 Maturity restrictions.
4.2 In accordance with the Public Funds Investment Act,
investment strategies will be reviewed and adopted by.
resolution at least annually.
A a r f «
5.0 INVESTMENT RESPONSIBILITY AND CONTROL
5.1 INVESTMENT INSTITUTIONS DEFINED. Brazos County funds
shall be invested with any or all of the following
institutions or groups consistent with federal and state
law and the current Depository Bank contract:
5.1.1 Depository bank;
5.1.2 Other state or national banks domiciled in Texas
that are insured by FDIC;
5.1.3 Savings and loan associations domiciled in Texas
that are insured by FSLIC (or its successor);
5.1.4 Public funds investment pools; or
5.1.5 Government securities brokers and dealers meeting
the following qualifications:
5.1.5.1 A written copy of this investment policy
shall be presented to any person seeking
to sell to the County an authorized
investment. The registered Principal of
the business organization seeking to
sell an authorized investment shall
execute a written instrument
substantially to the effect that the
registered principal has
(1) Received and thoroughly reviewed the
investment policy of the County; and
(2) Acknowledged that the organization
has implemented reasonable
procedures and controls in an effort
to preclude imprudent investment
activities arising out of investment
transactions conducted between the
County and the organization
5.1.5.2 The County Investment officer may not buy
any securities from a person who has not
delivered to the County an instrument in
substantially the form provided above.
5.1.5.3 The Investment Committee will establish
a list of approved brokers/dealers based
upon the following:
(1) Qualifications and capabilities of
the firm in dealing with public
entities;
(2) Qualifications and capabilities of
the relationship manager;
(3) Market capitalization of the firm;
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(4) The number of transactions won though
competitive bidding;
(5) Prompt and accurate confirmation of
transactions;
(6) Efficient securities delivery;
(7) Accurate market information; and
(8) Account servicing.
This list will be reviewed annually by the
Investment Committee.
5.2 STANDARDS OF OPERATION
5.2.1 The County Investment Officer shall develop and
maintain written administrative procedures for the
operation of the investment program consistent
with this investment policy.
•
40
5.2.2 It will be the policy of the County that all
Treasury Bills, Notes and Bonds and Government
Agencies' securities shall be purchased using the
"Delivery vs. Payment" (DVP) method through the
Federal Reserve System. By so doing, County funds
are not released until the County has received, -
through the Federal Reserve wire, the securities
purchased.
5.2.3 All investment funds will be placed directly with
qualified financial institutions. The County will
not deposit nor invest through third parties or
money brokers.
5.3 PRUDENT STANDARD OF CARE.
5.3.1
Investments shall be made with judgement and care, '
under prevailing circumstances, that a person of
prudence, discretion, and intelligence would
exercise in the management of the person's own
affairs, not for speculation, but for investment,
considering the probable safety of capital and the
probable income to be derived. Investment of
funds shall be governed by the following
investment objectives, in order of priority:
preservation and safety of principal; liquidity;
and yield.
5.3.2
In determining whether an investment officer has
exercised prudence with respect to an investment
decision, the determination shall be made taking
into consideration:
~I
5.3.2.1 the investment of all funds, or funds
under the entity's control, over which the
officer had responsibility rather than a
consideration as to the prudence of a
single investment; and
5.3.2.2 whether or not the investment decision was
consistent with the written investment
policy of the entity.
5.4 AUDIT CONTROL.
5.4.1 The Investment Officer of Brazos County will
establish a liaison with the County Auditor in
preparing investment forms for accounting and
auditing control. The Investment Officer is
subject to audit by the Brazos County Auditor.
5.4.2 The Commissioners' Court of Brazos County will
have an annual financial audit of all County funds
by an independent auditing firm, as well as an
annual compliance audit of management controls on
investments and adherence to the County's
established investment policies.
6.0 INVESTMENT REPORTING AND PERFORMANCE EVALUATION
6.1 QUARTERLY REPORT. At least quarterly, the Investment
Officer shall prepare and submit to the Commissioners'
Court a written report of investment transactions for all
funds for the preceding reporting period within a
reasonable time after the end of the period. The report
must:
6.1.1 describe in detail the investment position of the
County on the date of the report;
6.1.2 be prepared jointly by all investment officers of
the county;
6.1.3 be signed by each of the investment officers of
the county;
6.1.4 contain a summary statement of each pooled fund
group that states the following
6.1.4.1 beginning market value for the reporting
period;
6.1.4.2 additions and changes to the market value
during the period; and
6.1.4.3 ending market value for the period;
6.1.5 state the book value and the market value of each
separately invested asset at the beginning and end
of the reporting-period by the type of asset and
fund type invested;
_VOL &L. PACE
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6.1.6 state the date of maturity of each separately
invested asset that has a maturity date;
6.1.7 state the account or fund or pooled group fund in
the county for which each individual investment
was acquired; and
6.1.8 state the compliance of the investment portfolio
of the County as it relates to.the following:
6.1.8.1 the investment strategy expressed in the
county's investment policy, and
6.1.8.2 relevant provisions of Chapter 2256, Texas
Government Code, as amended.
6.2 NOTIFICATION OF INVESTMENT CHANGES. It shall be the
duty of the County Investment Officer of Brazos County,
Texas,-to notify the Brazos County Commissioners' Court
of any significant changes in current investment methods
and procedures prior to their implementation.
7.0 INVESTMENT COLLATERAL AND SAFEKEEPING
7.1 COLLATERAL OR INSURANCE. The Brazos County Investment
Officer shall insure that all County funds are 102%
collateralized or insured consistent with federal and
state law and the current Bank Depository Contract in one
or more of the following manners:
7.1.1 FDIC insurance coverage
7.1.2 Obligations of the United States or its
agencies and instrumentalities
7.1.3 Direct obligations of the State of Texas or
its agencies
7.1.4 Other obligations, the principal of and interest
on which are unconditionally guaranteed or insured
by the State of Texas or the United States or its
agencies and instrumentalities
7.1.5 Obligations of states, agencies, counties, cities,
and other political subdivisions of any state
having been rated as to investment quality by a
' nationally recognized investment rating firm and
having received a rating of not less than "A" or
its equivalent
7.1.6 Any other manner allowed by law.
7.2 SAFEKEEPING
7.2.1 All securities purchased by the County shall be
held in safekeeping by the County, or a County
account in a third party financial institution, or
with the Federal Reserve Bank.
7.2.2 All Certificates of Deposit, insured by the FDIC,
purchased outside the Depository Bank shall be
held in safekeeping by either the County or a
V0 L--ZP ,.,l AGF,
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County account in a third party financial
institution.
7.2.3 All pledged securities shall be held in
safekeeping by the County, or a County account in
a third party financial institution, or with a
Federal Reserve Bank.
8.0 DEPOSITORY FOR COUNTY FUNDS
8.1 DEPOSITORY CONTRACT.
8.1.1 The Commissioners' Court of Brazos County at its
May regular term immediately following each
general election for state and county officers
shall contract with one or more banks in the
county for the deposit of the County's public
funds. The County shall contract with a bank for
a two-year contract term renewable for an
additional two-year term at the option of
Commissioners' Court.
8.1.2 The Provisions set forth in Chapter 116 of the
Local Government Code will regulate the
establishment of the depository, security for
funds held by depository, depository accounts, and
liabilities.
VOIL
PAGE"
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&UNQU®
Investment Management aZ Trust
TRUS'ICA&ti
Cash Management Account
TrustGash is an automated cash management product which enables excess
cash balances held in one or more demand deposit accounts to be invested daily
in an interest bearing U.S. Treasury, Tax Exempt, or Prime Portfolio money
market fiord offered by the Tnist Group.
Specifically, the service provides an automated interface between one or
more demand deposit accounts and a cash management agency account managed
by the Trust Group. Each demand deposit account is assigned a required balance
by the banking officer and then all balances in excess of that required balance
are invested daily in the appropriate money market fiord. When demand account
balances fall below the required balance, fiords are divested from the cash
management account to restore the required balance. Each demand deposit
account may have a different required balance. The process is fully automated
and all transactions are reported on the monthly statement for the account.
The cash management account invests in a U.S. Treasury, Tax Exempt,
or Prime portfolio having maturities of approximately one year or less. The
objective of the fiord is the maximization of current income to the extent consistent
with the preservation of capital and the maintenance of liquidity. The net rehim
available to the Norwest client will usually exceed that available from alternative
investments of similar maturity.
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11
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DDA Account 5506127138 Bank or Branch Bryan
Account Styling Brazos bounty Central Depository Account
Minimum Balance $ 0.00 Collected Maximum$alance $ 0.00 Collected
DDA Account 5506127146 Bank or Branch Bryan
Account Styling Brazos County Central Disbursement Account
Minimum Balance $ 0.00 Collected Maximum Balance -1% 0.00 Collected
DDA Account Bank or Branch
Account Styling
Minimum Balance Maximum Balance
C:
Cash Management Account Balances to Be Invested In:
U.S. Treasury Money Market Fund Yes
Tax Exempt Money Market Fund No
prime portfolio Money Market Fund No
I authorize the above accounts to be used for the automatic cash sweep in conjunction
with the Trust Account # 51 - 4183 - 00 , Styled as
BRAZOS COUNTY TRUSTCA.Sr
Authorized For Cash Sweep Trust Services
SMr. Alvin Jones, County Judge Date
Brazos County, Texas
300 E. 26th Street,Suite 313
Address Bryan, Texas 77803
City, State ZIP
A
VOL--&,.,PAQk,&39
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~tUS'rCASH"`
Cash Management Account
INDIVIDUAL LETTER OF INSTRUCTIONS ACCOUNT # 51 - G 1 R 9 -00
FOR
i NORWEST BANK TEXAS, SOUTH CENTRAL
Gentlemen
I
f The undersigned, herinafter called the "Principal," hereby requests you to open and maintain at Norwest Bank Texas.
South Central. in the name of the Principal, a cash management agency account for all monies, now or hereafter
deposited with and accepted by you as such agent.
Part I
As such agent you shall make such purchases, sales and deliveries. and otherwise deal with such property as the
Principal may direct, and until otherwise instructed you are authorized and directed to:
1 Collect interest and dividends on the securities and other property held in the account and hold subject
to further instructions.
2 Send statement of receipts and disbursements of the amount and a statement listing the account assets
to the Principal after the cad of each month or calendar quarter.
3 Charge the account of the Principal for any expenses, charges or disbursements properly incurred or
directed, to the extent that the account shall be insaffucient therefore.
4 Execute on behalfofthe Principal all instruments, whether ownership certificates or othervse, required
i by any Federal law or regulations in order to collect any such income.
j S (Other instructions)
Part II
Cash Mans. Bement Account
j This Cash Maaagement Agency provides only for the investment of all account funds in one ofthe follwAng;'Iax Free
money market fund, U.S. Treasury money market fund, or Prime Portfolio money market fund.
i
Part .
j These and all subsequent instructions of the Principal are subject to the general conditions appearing in Part N
The compensation of the Bank for its services shall be in accordance with the published fee schedule in effect at do
i time the service is rendered. All fees are charged to the account on a monthly basis unless otherwise agreed to by the
i Agent.
i Allcommunication the Bank shall be seat to the Principal•at the address shown below, or at each other addr+esa
as the Principal shall from time to time direct in writing.
The Principal is a citizen of the United State of America.
s Either the Principal or the Bank may terminate this account at any time.
VOL
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3 The Principal shall notify the Bank of any restrictions upon its powers over any property from time
to time held by the Bank in this account and shall only exercise such powers in accordance with
such restrictions.
Very truly yours.
r,
BRAZOS COUNTY
Principal
PPS Mr. in J nes, County Judge
Brazos County, Texas
D 300 E. 26th Street, Suite 313, Bryan, Tx.
Present Mailing Address 77803
74-6000433
Tax ID Number
W-9 CERIMCATION. (Please circle one) - Under penalties of perjury, I certify that:
Q The number shown on this form is my correct taxpayer identification number (or I am waiting for
a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup wAholding, or (b) I
have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withhold-
ing as a result of a failure to report all interest of dividends, or (c) the IRS has notified me that 1
am no longer subject to backup withholding.
-T 19?gll. 4A, /997
S Date
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Part IV
General Conditions
1 All instructions should be in writing, but the Bank may in its discretion accept instructions which it
believes to be genuine from the Principal or his/their authorized agent, whether given orally, by
telephone or telegraph. Corporate accounts will require a Corporate Resolution designating the
person(s) authorized to establish and give instructions for the accounts.
2 Collections of both income and principal shall be made by the Bank in accordance with its usual
and customary business practice and the Bank assumes no responsibility regarding such collections
beyond the exercise of due care.
Accepted Bar 2A 7209
Authorized Officer' -
vWL~YAQ F ,
AUTHORIZED PERSONS
BRAZOS COUNTY COMMISSIONER'S COURT, whose address is 300 East 26th
Street, Bryan, TX 77803, hereby designates the following persons as Authorized Persons
with respect to BRAZOS COUNTY TRUSTCASH Account # 514183-00, Norwest
Bank, Bryan Office. All of these Authorized Persons are authorized to deliver oral or
written instructions to the Bank and to receive oral or written information from the Bank
regarding Investment-related activity.
Name RAY HAMILTON Signature GI~G(.L~Q~,•yvc-
-rV_
Title BRAZOS COUNTY TREASURER
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Name TERRI WHITE _Signatii
Title BRAZOS CO DEPUTY TREASURER
EXECUTED THIS a 9 ^4 day of R PQ L 1997.
f
! BRAZOS COUNTY COMMISSIONERS' COURT
Signature
i '
Title BRAZOS COUNTY JUDGE
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o$~ Investment Management & Trust Norwest Bank Texas, South Central
O MWNW• Bryan Office
3000 Briarcrest
Post Office Drawer 913
Bryan, Texas 77802-0913
409/776-5402 c:
61
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May 2,1997
J,
Kay Hamilton
Brazos County Treasurer d
300 E. 26th Street Suite 313
Bryan, Texas 77803
1
RE: Brazos County TrustCash Account #514-183-00 `
Dear Kay: I
Thank You for opening the above referenced TrustCash Account with our Trust Department. - !
I have enclosed copies for your records of the TrustCash Management Account Agreement. The
computer system began automatically transferring funds April 24,1997. I would also like to
confirm the annual fee for this service will be 3/10 of 1% with a $400.00 annual minimum. {
If you have any questions concerning your account or your monthly statements, please do
not hesitate to call me @ (409) 776-3267.
Yours truly,
Kenneth Loke
Vice President and Trust Officer `
Encl.
I
VOL
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Brazos County
Purchasing Department
300 EAST 26Ti1 STREET SUITE 214
BRYAN, Tx 77803
N (409)361-4290
FAx(409)3614293
April 22,1997
Buddy Bellamy
Multi-Information Systems, Inc.
P.O. Box 1525
Ardmore, OK 73402
Dear Mr. Bellamy:
On this the 22^, day of April 1997, the Brazos County Commissioner's Court
considered and took action on a pre-contractual agreement to purchase the
justice of the Peace Court Management Software (Oasys) offered by MISI, and
furthermore to retain MISI to design and implement a civil software package.
This letter of intent is authorizing MISI to proceed with installation, design, and
implementation of said software pending legal review of mutually agreed terms
and conditions. Final contract(s) must be presented and approved by the Brazos
County Commissioner's Court within 30 days.
Sincerely,
1
OW4
' Cheryl K. Turney
' Purchasing Agent
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 4/22/97
ITEM: Permission to enter Henry Hilton's property located off Weedon Loop for the
purpose of cleaning out existing drainage channel on the west side of Weedon Loop
approximately 0.93 mile south of Hensarling Road intersection Site is located in
Precinct 3.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SU ITTED Y:
'IRichard F. Vance, P.E.
County Engineer
CC97-044
I
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APPRO BY:
Commission andy Sims
Precinct 3
Approved in Commissioners' Court
Date: A.- 7-2- s-7
Alvin W. Jones, Cbfunty Judge
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
AMn W. Jones
County Judge
Tony Jones 0 B
Commissioner Pd 1 J
Sandie Walker 0
Commissioner Pd 2 V
6 tti Sims
Commissioner Pet S +o~ snroatdE
Carey Cauley
Commissioner Pd 4
Date 4-6- ?7
1. LAND OWNER AND ADDRESS HEM HILTON
4978 Afton Oaks Drive, College Station, Texas
II. LOCATION OF WORK West side of weedon Loop 0.93 mile south of
Hensarling Road intersection
III. DESCRIPTION OF WORK TO BE DONE Clean out existing drainage
channel
IV. 'MAINTENANCE YES roc NO _
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE As needed for drainage
and erosion control
er will be notified prior to maintenance)
z4z
chard F. Vance, P.E. Engineer Aide/Foreman .
County Engineer
OWNER'S SIGNATURE DATE ¢
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BRAZOS COUNTY
' COMMISSIONERS' COURT ACTION FORM
i
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 4/22/97
ITEM: Permission to enter Harold Williamson's property located off Riley Road for the
purpose of disposing (burial) of dead livestock (horse) for the health safety and
welfare of the general public. Signed permission form attached Site is located in
Precinct 3.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
E
SU ITTED Y: APPR DB -
G~-~--
Richard F. Vance, P.E. Commis ner Randy Sims
County Engineer Precipet 3
CC97-045
Approved in Commissioners' Court
Date:
Alvin .Jones. ounty Judge
40
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VOL. PAU E,
•
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Alvin W. Jones
County Judge
Tony Janes
Commissioner Pet I
Sandie WaUcer
Commissioner Pat Z
Randy Sims
Commissioner Pat 0
Grey Guley
Commissioner Pot 4
OF B
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Date 4 - _ 9 7
1. LAND OWNER AND ADDRESS l/ammo/d W711;ern JVn
8/6G R?le.. P.oaJ 13,,,z.,, Tx 77809
II. LOCATION OF WORK Sa
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III. DESCRIPTION OF WORK TO BE DONE 8,A,• „ d li..-J e
A a/ 1 1, r•e g- 5 -o
IV. 'MAINTENANCE -YES _ NO
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE
( r will be notified prior to maintenance)
Richard F. Vance, P.E. Engineer Alde/Foreman•
County Engineer A jZ V/ 97
OWNER'S SIGNATURE A~Q.J-. DATE
a VOr.:PAUE
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 4/22/97
ITEM: Permission to enter Ellen Pullen's property located off OSR for the purpose of
installing a sound device (Electronic Bird Repeller) to help control the egret problem in
this area for the health, safety and welfare of the general public. Signed permission
form attached. Site is located in Precinct 4.
SOURCE OF FUNDS: N/A
1. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SU MITTED BYE APPROVED BY:
Richard F. Vance. P.E. Commissi er Carey C I
County Engineer Precinct
CC97-046
Approved in Commissioners' Court
Date, - 12 -q17
Alvin W. Jones, unty Judge
f,
VOL
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
AW W. Jones
County Judge
Tony Jones
Commissioner Pa I
Maim S. Thombon
Commissioner Pct 2
Randy Sims
Commissioner Pd 3
Carey auby
Commissioner Pci 4
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4 (RIDGE
Date April 10, 1997
1. LAND OWNER AND ADDRESS Ellen Pullen
2228 W. OSR
Bryan, Texas 77807
II. LOCATION OF WORK same
III. DESCRIPTION OF WORK TO BE DONE permission to enter property for the
purpose of installing a sound device to help control the egret
problem in this area.
1 IV. 'MAINTENANCE YES x NO
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE as needed
(Owner will be notified prior to maintenance)
ichard F. Vance, P.E. Engineer Aide/Forema
I County Engineer
OWNER'S SIGNATUR DATE
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 4/22/97
ITEM: Consider and take action on the Intergovernmental Agreement between Brazos
County and Wixon Valley for road maintenance services. Site is located in Precinct 2
SOURCE OF FUNDS: _ N/A
1. NOTES/EXCEPTIONS:
II. ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY:
Richard F. Vance, P.E.
County Engineer
CC97-047
APPROVED BY:
/Commissioner William S. Thornton
Precinct 2
Approved In Commissioners' Court
Date: a.27.Gti
Alvin W. Jones, County Judge
VOL
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23t-:FTE3E;tGOVEFtNMENTAL AGREEMENT
This Agreement, made and entered into this day of Q
1997, by and between BRAZOS COUNTY, TEXAS, hereina ter
referred to as "BRAZOS COUNTY", and the City of WIXON VALLEY,
hereinafter referred to as "WIXON VALLEY".
WHEREAS, Article 4413 (32c), Texas Vernon's Ann. Civ. Stat.,
Intergovernmental Cooperative Act provides that agreements to
provide services between governmental units are permitted: and,
WHEREAS, it would be in the best interest of BRAZOS COUNTY and
WIXON VALLEY to participate in the maintenance of certain roads
lying within the jurisdiction of WIXON VALLEY; and,
WHEREAS, it is the intent of the parties that BRAZOS COUNTY,
will be responsible for the limited maintenance of the Wixon Road,
Welch Road, Creek Shadows Drive and Cedar Oaks Drive, located
inside the city limits'of WIXON VALLEY; and,
WHEREAS, WIXON VALLEY and BRAZOS COUNTY agree as follows:
1. The afore named roads will be bladed by County graders
upon the request of the Mayor of WIXON VALLEY.
2. The timing of maintenance work to be done will be at the
discretion of the County. Generally this will be at a
time the graders are next in the vicinity of WIXON
VALLEY.
3. Specifically excluded in this maintenance agreement are
culvert installations, additional gravel, mowing right-
of-way, clearing right-of-way and maintaining culverts
and channels.'
4. WIXON VALLEY will reimburse BRAZOS COUNTY for the
expenses incurred in furnishing said grader services at
a rate of EIGHTY-EIGHT DOLLARS ($88.00) per trip.
5. WIXON VALLEY will reimburse BRAZOS COUNTY at a rate-of
FORTY DOLLARS ($40.00) per hour for addition motor grader
work such as spreading gravel or pulling ditches should
this service be required by WIXON VALLEY.
6. BRAZOS COUNTY will submit a bill to WIXON VALLEY each
i month that work is performed and WIXON VALLEY shall fray
said bill within fifteen (15) days of the date on which
the bill is submitted.
7. This agreement may be amended at any time with the
approval of both parties.
8. This agreement shall be in full force and effect until
such time as terminated with the consent of both parties.
SIGNED THIS day of , 1997.
ATTEST: BRAZOS COUNTY, TEXAS
l mz ~~L By:
Count Clerk County Jud§e
ATTEST: CITY OF WIXON VALLEY
P.1 v, ;-1 By :
Secr Lary yo
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1 e:Contractz\Lems\Wixonval.egr
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i BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 4/22/97
ITEM: Reauest from United Telephone Company to place approximately 5.280 feet of
buried cable in the right-of-way of Old Highway 6. Site is located in Precinct 1.
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SOURCE OF FUNDS: N/A
1. PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) The line shall be installed within 3-5' of and parallel to the right-of-way
line.
C) If clearing of brush, trees and other obstruction is necessary, it shall be
the Applicant's responsibility to do so and to remove all cleared brush, trees
etc. from County right-of -way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test
Method No. D-698; test shall be conducted by an independent Geotechnical
testing firm; copies of all test results shall be furnished to the office of the
Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of
Uniform Traffic Control Devices for Streets and Highways, published by the
Texas Department of Transportation, and all other State and Federal laws
governing utility construction.
II. ACTION REQUESTED OR ALTERNATIVES:
S ZIE BY: JJ APPROVED BY:
,Richard F. Vance, P.E. Cornissi ony Jones
County Engineer Precinct 1
CC97-048
Approved in Commissioners' Court
Date: 4- - 22 - 4-7
Alvin W_ Jones,tounty Judge
VOL
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ATTN: Richard F. Vance W.O. 36152729
Brazos County Engineer
2617 W. HWY 21
Bryan, Texas 77803
Dear Sir:
Formal notice is hereby given that the United Telephone Company of Texas.
Inc. proposes to install buried communications cable upon and along the
right-of-way of county roads in Brazos County, Texas, as follows:
IMPROVED ROADS (paved) - The contractor will plow cable in backslope with
8' of right-of-way line. Pipe will be bored under all paved county roads
extending from ditch line to ditch line with a minimum cover of 30".
IMPROVED ROADS (gravel) - The contractor will plow cable in the backslope
. of the road, one track of the plow tractor on the backslope the other may
come to the shoulder of the road neither whole tractor or plow will be on
the road surface.
UNIMPROVED ROADS (dirt) - Same as improved, unless because of ditches,
trees and other terrain features, it is more practical to plow in the center
of the road. In these cases, the cable will be plowed in the center of the road.
Not applicable in County.
BRUSH DISPOSAL - Any brush, trees, etc., that are cut will be burned or
disposed of and not left in the ditch. Rocks brought up by tractor or
plow will be disposed of.
DEPTH OF CABLE - All cables will be placed at a minimum depth of 30'
except where crossing dams or ditches, at which locations the depth of
cables will be at a minimum of 36'.
The following are requirements which are made on the contractor.
1. The plowing equipment shall be subject to the approval of the
Engineer and the Public Authorities having jursidiction over highway
and road rights-of-way.
2.- The equipment and construction methods used by the contractor shall
be such as to cause minimum displacement of the soil. The slot made
In the soil by the cable plow shall be closed immediately by driving
a vehicle track or wheel over the slot or by other suitable means.
3. Damage to banks, ditches, driveways, and roads caused by the equipment
shall be immedeiately repaired to the satisfaction of the Engineer and
Public Authorities having jursidiction over highway and road right-of-
way where involved.
4. Trenches shall be promptly back-filled with earth, and mechanically
tamped at six (6) inch lifts so that the earth is restored to original
grade to assure no hazard to vehicular, animal or pedestrian traffic.
No trenches shall be left open overnight.
5. The usual 10%fees withheld from contractor until repairs are made /
satisfactory with Engineer and Public Authorities having jurisdiction
of right-of-way involved. ~/1 Cr
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Brazos County will not be held liable at any future
date for accidental damages to the buried cable plant by road working
equipment such as maintainers, hole diggers, etc. In the event of
such damages the Telephone Comapany will be notified immediately.
The County Commissioners Court may require the owners to relocate this
line, for valid reasons under the law, by giving thirty (30) days
written notice.
a. Where communication facilities are located on county
road ROW the Telephone Company will relocate said
facilities at no expense to the County.
b. Where communication facilities are located on private
property the county will reimburse the Telephone Company
for the relocation of said facilities.
At any place where a communications line crosses over a county road, it
shall be constructed and maintained at least eighteen (18) feet above
the surface of the traffic lane.
Please notify .ToD t{ -5 /W / TP forty-eight (48)
hours prior to starting construction of the line, in order that a
representative may be present.
The locations of the proposed lines are more fully shown by the copies
attached to this notice.
Construction of this line will begin on or after the 16th day of
Aoril , 1997.
SPRINT/UNITED TELEPHONE COMPANY OF TEXAS, INC.
BY C~) /Gary Donald DATE: 04/14/97
TITLE: Network Engineer II
P. O. BOX 2077
Humble, TX 77347-2077
-
APPROVED:
Count~-Judge for C issioners Court
JeR A 2 o S COUNTY
DATE .Z 1.9 7
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