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HomeMy WebLinkAbout1997-03-18-0300PM-RegularBRAZOS COUNTY BRYAN. TEXAS a. 97 14'1 1 " 1 S: 05 `E '1C , is AGENDA BRAZOS COUNTY COMMISSIONERS COURT MEETING THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, MARCH 18, 1997 AT 3:00 P.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation - Commissioner Jones. 2. Pledge of Allegiance - Commissioner Jones. 3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens wishing to address the Court on county -related issues not scheduled on the agenda. Please limit subject matters to five minutes. The Commissioners will receive the information, conduct research into the matter, and/or place the matter on a future agenda for discussion. (A recording is made of the meeting; therefore, please give your name and address for the record.) Consider and take action on agenda items 4 - 14: 4. Budget Amendment 96/97-18 5. Personnel Change of Status. 6. Payment of claims. 7. Hiring an inspector for the Juvenile Justice Center construction project. 8. Selection of two members for the County Salary Grievance Committee to replace two who were previously picked in January. 9. Approval of hardware allowance items for the Juvenile Justice Center project. 10. Requisitions from Capital Projects for the following: a. Copier for Sheriff's Office b. Copier for County Clerk c. Monitor for Health Department d. Furniture for the Juvenile Justice Center 11. Requisition from General Fund - Capital Outlay: a. Mobile Radio for County Attorney's Office 12. Blanket Purchase Orders. 13. Request from Brushy Water Supply Corp. to place a 2.0 inch road bore in the right-of-way of Charlotte Lane approximately 1562.0 feet north of FM 1688 for water line installation. Site is located in Precinct 4. 14. Approve minutes of Commissioners Court regular meetings hold January 21, 1997, January 28, 1997, February 4, 1997, February 11, 1997, special meeting held January 30, 1997, and workshops held January 27, 1997 and February 13 1997. 15. Presentation of the comprehensive annual financial report by the County Auditor. • r � , ..PA(ik� 9 f Commissioners Court Meeting, March 18, 1997 Page Two 16. Presentation of quarterly delinquent tax report. 17. Call for citizen input and/or concerns. 18. Adjourn. i 1 y 4 M I. Q, The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements, call•(409) 361-4102. W 0 `• LCi....cai .c�i-•'��..._--�+�.aJ.N#•- 1_`:.YK6itJ'�'e�_+.'.Il•,�}�`.�..4irJ/�+.. r awi.L.�L.a.a�..nL�-.u...-a. ���_aL _ I • COMMISSIONERS' COURT REGULAR MEETING MARCH 18, 1997 ' A regular meeting of the Commissioners' Court of Brazos � g County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 3:00 p.m. on Tuesday, March 18, 1997, with the following members of the Court present: Alvin W. Jones, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Sandie Walker, Commissioner of Precinct 2, Absent; Randy Sims, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Mary Ann Ward, County Clerk. Attached is a list of the citizens and officials in attendance. Commissioner Jones gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. The Court next considered Budget Amendment 196/97-18.1 through 18.2, which would reallocate funds budgeted for Capital Projects and set up a line item in the County Attorney's budget. On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Rhodes, Marlon L Bldg Maintenance New Employee Pine, Jennifer District Clerk Lat Transfer Madden, Sharon JP 5 Resignation Villalpando, R Juvenile Serv. Comp Training Johnson, Melba Personnel Comp Training Hanks, Robey Road & Bridge Promotion Harris, Eugene O Road & Bridge Promotion Couch, Billy Jr. SO Jail Resignation Gyug, Lyndi D Tax Office New Employee Commissioner Sims asked if the new employee in the Building Maintenance department would be eligible for a six month increase. On motion by Commissioner Cauley, seconded by f _ .. .... ... � .... � I �.w..l.r.M.�af.l.e4�..r, ...� - ._.a..a�.....1. +.+.(.Ca.S..vay ,_��ir.L.�w..4.�..........+.w+.u.�... �.I.. ,.� ...�..._.._���_ _.....�__... 2 x• u:, Commissioners Court meeting March 18, 1997 Commissioner Sims, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 97-004757 through 97-004953 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The next matter for consideration was the hiring of an inspector for the Juvenile Justice Center construction project. In a letter to the Court, Commissioner Jones recommended hiring James Hill on a professional basis as a consultant. Mr. Hill has a degree in Architecture from Texas A&M University, has been a building inspector and owned a construction company. On motion by Commissioner Jones, seconded by Commissioner Sims, the Court voted 'unanimously to hire James Hill.on a professional basis as a consultant for the Juvenile Center and to be funded from the Capital Projects fund. The Court proceeded to the selection of two members for the Salary Grievance Committee to replace two members who were .previously picked is January. The following names were drawn from the list of persons who served on the Grand Jury during the previous twelve months: 1. James Gilley 4710 Nantucket Drive College Station, Texas 77845 2. Kathryn Lucchese 1008 Puryear College Station, Texas 77840 On motion by Commissioner Sims, seconded, by Commissioner Cauley, the Court voted unanimously to appoint the previously named persons to the Salary Grievance Committee. The next matter before the court was the approval of hardware allowance items for the Juvenile Justice Center project. Commissioner Sims asked for clarification on a few items. On motion by Commissioner Sims, seconded by - �' t' ....i. -�'' �._��'�..':.a._ - ._....1:.=�::s.c a:iara ���' :.cit,ltk�.!t+..,d,.►.'..`.�......a.._ , .v • f Commissioners Court meeting March 18, 1997 Commissioner Cauley, the Court voted unanimously to approve the hardware allowance items for the Juvenile Justice Center. The Court next considered approval of the following requisitions from Capital Expenditures: a) Copier for Sheriff's Office $14,909.00 b) Copier for County Clerk's Office $14,909.00 c) Monitor for Health Department d) Furniture for Juvenile Center plus 4 additional secretary chairs On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve items A,B & D plus the additional secretary chairs. On motion by Commissioner -Sims, seconded by Commissioner Jones, the Court voted unanimously to approve the purchase of item "c", a monitor for the Health Department, and to pay for it from Health Department funds. The Court next considered approval of a requisition from the General Fund for the purchase of a radio for the County Attorney's office. Total cost of the radio is $630.00. The budget amendment required for this purchase was approved earlier in the meeting. Commissioner Cauley moved to approve the requisition. Commissioner Sims seconded the motion. Commissioners Jones, Sims and Cauley voted "Aye". The County Judge abstained. The motion carried. The Court proceeded to consider the following blanket Purchase Orders: Tx Communications Task Force $ 800 No Company Name Tax Office $ 500 National Sanita. Bldg Maintenance $ 500 Ray Criswell Bldg Maintenance $ 500 Walmart Juvenile Service $1,300 Sysco Food Sery Juvenile Service $4,000 On motion by Commissioner Sims, seconded by Commissioner Cauley, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered the request from Brushy Water Supply Corp. to place a 2.0 inch road bore in the right-of-way of Charlotte Lane approximately 1562.0 feet north of the FM 1688 for water line installation. The site is located in VOL ....LLZ.o.r... AGE _,134 Commissioners Court meeting March 18, 1997 Precinct 4. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the request from Brushy Water Supply Corp. and authorized the installation. A copy of the request is attached hereto. The Court next considered approval of the minutes of the Commissioners' Court meetings held in January, 1997 on the following dates: 21, 28, Special Meeting on January 30, 1997, Workshop on January 27, 1997; approval of the minutes of the Commissioners Court meetings held in February, 1997 on the following dates 4, it and Workshop on February 13, 1997. On motion by Commissioner Cauley, seconded by Commissioner Sims, the Court voted unanimously to approve the minutes as submitted. The County Auditor presented the comprehensive annual financial report to the Court. Shelly Veselka, Delinquent Tax Collection Attorney, presented the quarterly delinquent tax report to the Court. Under citizen input and/or concerns the following comment was made: Sheriff Kirk , presented a memo to the Court showing a two (2) week census of inmates in the Brazos County Jail involved in the parole revocation process. The County Judge made the following comments: a) He expressed a need to develop a program for the collection of fees. b) He received a request from Judge Ryan for additional space. c) He announced that Monday, March 24, 1997 on the Courthouse lawn he will recognize Sandie Walker and name her successor for the position of Commissioner Precinct 2. There being no further business to come before the Court, the meeting was adjourned. VOL-ZiP--. PAGE • 61 pir 01, .•. The foregoing minutes of the Commissioners Court meeting held March 18, 1997 have been examined and are approved in open Court this the 10TN day of d` 19 -44, in Bryan, Brazos County, Texas. Alvi W--JonesV County Judge . S. T nton Commissioner, Precinct 2 Carey C uley, Jr. Commis over, Pr ci ct 4 Tony J 6 de Is Commissioner, Precinct 1 "�d - Randy ims Co ssioner, Precinct 3 Mary Ann Ward County Clerk VOL--ZP ,,..JPAI3k �s „ .. _.. .,.. ....o....'a... ... .w.......,.»-.....,..�r.�..�....v.�...�...�... - -.w ar..u....r.....i..-........c..�..J.>�i..a._a��, ►..�....`.._�..,.v�._w...-.w-.. �...._.« ., _-�....6....w.�ur...._. wfy O...i.......u.-.,...u�.....,.�................„.�:.a..L..�a:uaw..'1....�.r��._.....�....1J.ti.au..Y.aL:.1.�5.....v.�:+>.aJ....ra..�.;- . i BRAZOS COUNTY COMMISSIONERS' MEETING ONIUESDAY, MARCHI8, 1997 AT 3:00 P. H •I Cj BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1996-1997 BUDGET YEAR NO. 96/97-18.1 through 18.2 On this the 18th day of March 1997 at a regular meeting of the Commissioners' Court, the following members were present: Alvin W. Jones, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; Sandie Walker, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Carey Cauley, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on March 18, 1997 the Court heard and approved a budget amendment for the 1996-1997 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted August 8, 1996 the following amendment(s) to the original are hereby authorized, as described on the attached 3 page(s). ADOPTED AND APPROVED this the 18th day of March 1997. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Alvin W. Jones, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File 1 t '4 BUDGET AMENDMENTS NO. %/97 - 18.1 - ------ - - •-------------------- -- Mar. 18, 1997 FD DIV ACCT PROI DR/CR ACCOUNT NAME Increase Decrease 01 180001 802870 Dr Equipment - Radio 630.00 01 180001 614500 Cr Miscellaneous 630.00 County Attorney To setup capital project line item budget to purchase a mobile radio for the county vehicle in the County Attorney department. Funding to come from within the department from the Miscellaneous line item budget. Prepared By: mkw Approved By: '. "i udwk J . Date: 3/11/97 Date: �f j ::'•. �, _._ ._ . r rY", • �' l � T. • • • rt A VOL -PAGE _ - �.. •_. A-.... i .. ..•.. .a ... .� ....., .. r.. e..l.,...r•..,.....a.. w -.r. .�. a....K/.r.u�..�•.• .a �� .-.n.-..•...... .. ... .. _�._ I -r.. r-......... w.. _ _...u.... l BUDGET • Mar. 18, 1997 ISIMSTA, • GIN Cam=�Capital Projects n .. • , ., Pre py: mkw �. Approved By: Date: VOL -PAGE _ - �.. •_. A-.... i .. ..•.. .a ... .� ....., .. r.. e..l.,...r•..,.....a.. w -.r. .�. a....K/.r.u�..�•.• .a �� .-.n.-..•...... .. ... .. _�._ I -r.. r-......... w.. _ _...u.... l Memorandum To: Alvin W. Jones, County Judge Tony Jones, Commissioner Pct 1 Sandie Walker, Commissioner Pct 2 Randy Sims, Commissioner Pct 3 Carey Cauley, Commissioner Pct 4 From: Richard F. Vance, P.E. County Engineer Date: March 13, 1997 Subj: Brazos County Juvenile Justice Center N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Please review the attached letter from Croslin $ Associates concerning hardware allowance items. As these are within the estimated hardware allowance and the estimated project cost will not increase, a change order will not be necessary . Should you feel this needs to be voted on by Commissioners' Court, please add it to the agenda. cc: Ruth McLeod e - VOL .". P 'A a E L/ YJ New S rZ. +�' •� _,_ _ „e._!i.� - �'- ail -'y,, , i^ �� St � •J b � •7 CROSLIN AND ASSOCIATES INC. 1� � ARCHITECTURE AND PLANNING • 1114 LOST CunxK BLVD, SIR 430, AUSTIN. TrXAS 78746 S12/328.9551 Fwx 512/328.9SS7 12 March 1997 I a Mr. Richard Vance, P.E. Road and Bridge Dept. Brazos County 2617 Hwy. 21 West Bryan, TX 77803 RE: Brazos County juvenile justice Center Added Value Items Dear Richard: Attached are proposals for the following. a. Adding food pass throughs to detention doors #242, 243, 245, and 246: (These doors are already installed). b. Relocating the metal detector location away from all fixed metal objects. c. Adding electro -magnetic locks to doors # 102 and 165. Richard, the above proposals are added value to Brazos County. Ernie Wentrcek had requested proposals on these items. Our office has ,reviewed the proposals and feel that they are fair. Due to the e -=m funds remaining in your allowance. we recommend that these proposals be taken out of the hardware allowance. The adjustment to the hardware allowance would be as follows: Food pass through at detention doors $1,449 Electrical for metal detector } 1,980 Electrical for electromagnetic locks } Electro -magnetic locks at doors 1.125 Total $4,554 The "adjusted' hardware allowance remaining is S 15,289. Please inform me as soon as possible if these proposals are acceptable where we can let the Contractor proceed on these items. If you have any questions, please do not hesitate to call me. 01 Si -v -e4 ncerely, R. Miller, AIA Project Manager J LRM:cW copy to: File 94010 A/CI, Chuck Croslin, EnjftgVitrcek Io .ey ',uuz Y/ ' � e ',uuz Y/ __, .... .. .. .. .. ,-., .. �. ,.i � ..,��_..h•... ... � ..V. ..+tea. .. ,. .,, :t•.. ._r.• i I . t F I Y f i •. f` r BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560001 DATE OF COURT MEETING: 03/18/97 ITEM: Reauest from Brushy Water Supply Corp. to glace a 2.0" road bore in the right- of-way of Charlotte Lane approximately 1562.0' north of FM 1688 for water line t installation. Site is located in Precinct 4. SOURCE OF FUNDS: N/A I. PRESENTATION: A) No work will be permitted between front slope and/or back slope. B) The line shall be installed within 3-5' of and parallel to the fight -of -way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from County right-of-way. D) Ditch line shall be compacted to 900/6 standard density ASTM -Test ' I Method No. D-698; test shall be conducted by an independent Geotechnical testing firm, copies of all test results shall be furnished to the office of the r Brazos County Engineer. ' E) Construction shall be in strict conformance to the latest Texas Manual of , s Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: k' �Y SUBMITTED BY: APPROVED BY: Ir. ' 4Z Zv� Richard F. Vance, P.E. Commissi ner Carey C u y County Engineer Precinct CC97-027 Approved in Commissioners' Court Dat i 3-18— Alvin W. Jones, Ci&Gnty Judge t L • VOL PAGE i I . t F I THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL • r���, ;:. •.•'i'1 ' ; , rr (IIII'lli If I (0/ � � � ` �f / Irl�ll�ll� Jar �+ �~'*•� �; � � 17 • n �.i\ ; 11 ! �� � .' � + - f • \ / � / ` . / %• ..' . ij r `/ � / � Imo_: t r � etW %•� �• ,', Y5` of NJO ..� V •�% � ' i' r•t .0 ��,` J it ���• -_ .r t ` .;O%\` O IVtIV ROW 2" PIPE <— 1562• to'FM 16M KVW • • REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS X77803 Formal notice Is he-(eby given that pllcant)1. l�liShQ V proposes d QQ place a (typ) , 3 '' ✓ �_ within the right-of-way of (road). 7ul k /0 tit 4y A45 In Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by �J copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that they might be on hand to designate the actual location of the installation. 2. That all damage to the roadways and right-of-ways will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due fo widening or lowering, or other alteration of the roadway or right-of-way. 4. That Brazos County is in no way responsible for any damage that might occur to any existing utility lines in the right-of-way. 5. That the line will be constructed and maintained on the County right-of- way in accordance with governing laws. 6. That the line or lines will be constructed no less than forty-eight inches (48") lower than the center of the roadway whether there is, or is not, a borrow ditch. • 7. That all sites will be barricaded during the construction period. struction of this line w' I begin on or after (date)' day of 19 I Firm: Or i/_s% v WJa te il 4ypp 1 & r By: Title: V - Address—: Ym 0 (o ! APPROVED BY COMMISSIONERS' COURT ON: Date Alvin W. Jones County Judge logo gD - r - VOL AD jPAQ1 ,�~ , � .f ,K� `•.t 1. '� F ��., . -, � /,); FJ _ . ._. .... __ .� ��....�.....�.a��.....-i.►k—.d.�...w S. .....a�r.�... w......_...a. _..: .i. --..e......�.i.,..�..s�-.a+w:...,..-.r...•.�..v:l.-_,_._, +..wi........