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Gr r U (Y BRYAN. TEXAS
AGENDA
BRAZOS COUNTY COMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
FEBRUARY 4, 1997 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Cauley.
2. Pledge of Allegiance - Commissioner Cauley.
3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-related issues not.scheduled on the agenda.
Please limit subject matter to five minutes. The Commissioners will receive the
information, conduct research into the matter, and/or place the matter on a future agenda
for discussion. (A recording is made of the meeting; therefore, please give your name
and address for the record.) -
Consider and take action on agenda items 4 - 19:
4. Budget Amendment 96/97-12.
5. Personnel Change of Status.
6. Payment of Claims.
7. Proclamation relative to Drought and Wildfire Awareness Month in Texas.
8. Authorization for appointment of a non-paid, reserve deputy for the office of Constable,
Precinct 7.
9. Approval of the Brazos Valley Law Enforcement Mutual Assistance Agreement.
10. Appointment of a representative to serve on the Mental Health Mental Retardation Board
of Directors.
11. Approval of resolution relative to Juvenile.Justice Alternative Education Programs.
12. Permission for Road & Bridge to enter Mike Mahoney's property located off Woodview
Drive for the purpose of adding base material to driveway and roadway for a school bus
turn-around for the health, safety and welfare of the general public. Site is located in
Precinct 3.
13. Request from GTE to place a buried cable in the right-of-way of Greens Prairie Road
West beginning at its intersection with Live Oak Street extending for a distance of 360
feet. Site is located in Precinct 1.
14. The Amending Plat of Timbercreek at Steep Hollow Phase 11, 104.65 acres, Richardson
Pert' League. Site is located in Precinct 3. , ~ i
Commissioners Court Meeting Agenda
February 4, 1997
Page Two
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15.
Requisitions from Capital Projects for the following:
a. Filing cabinets for Personnel.
b. Pagemaker software for Brazos Center.
c. Garden tiller for Brazos Center.
d. Mower for Brazos Center.
e. Hub for District Clerk.
E Printer for Maintenance.
16.
Blanket Purchase Orders.
17.
Approval to advertise for Uniforms for Sheriffs Office.
18.
Award RFP 97-008 1 + Long Distance Service.
19.
Approval of the Quarter Ending 12-31-96 Treasurer's Report and the Quarter Ending 12-
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31-96 Investment Report.
20.
Feet* of the December 1996 Treasurers Report.
21.
Call for citizen input and/or concerns.
22.
Announcement of interest items and possible future agenda topics.
23.
Adjourn.
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'The Courthouse is wheelchair accessible. Handicap parking spaces are avaiable. Any request
for sign interpretive services must be'made 48 hours.before the meeting. To make arrangements,
call (409) 361-4102.
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CObfMISSIONERS' COURT
REGULAR MEETING
FEBRUARY 4, 1997
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, February 4, 1997, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Sandie Walker, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Cauley gave the invocation and led the
pledge of allegiance.
Under citizen input and/or concerns the following
comments were made:
Art King - addressed the problem of the new
Subdivision Regulations. The regulations state
that the new owner must give the county 17.5 feet
of easement around the property and the new owner
has to clear the easement. This will cost the new
owner approximately $5,000.00 to $7,000.00. He
feels it is unfair to require the land owner to
clear area dedicated to the county. The County
Engineer and the Engineering Aide both attempted to
explain to Mr. King the reasoning behind that
particular regulation.
The Court next considered Budget Amendment #96/97-12.1
through 12.2, which would reallocate funds budgeted for the
County Clerk's Department and the Auditor's office. On motion
by Commissioner Walker, seconded by Commissioner Cauley, the
Court voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
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Commissioners Court meeting February 4, 1997
The Court proceeded to consider the change of status of
the following employees.
NAME DEPARTMENT REASON
Saxon, Vickie Brazos Center Comp Training
Maurer, Debbie Brazos Center Resignation
Mosley, Dawn District Attorney Resignation
Lindelien, Keli District Attorney Resignation
Thibodeaux, Beth District Attorney Resignation
Hancock, Trudy JP Pct 5 Sal Increase
Slenk, Jason K Sheriff's Office Resignation
Prior, Jonathon Sheriff's Office Resignation
Walker, Reginald Sheriff's Office New Employee
Earley, Joyce L. Tax Office Resignation
On motion by Commissioner Walker, seconded by the county
Judge, the Court voted unanimously to approve the changes with
the exception of the change of status submitted from the
office of the Justice of the Peace, Precinct 5.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
97-003425 through 97-003691
On motion by Commissioner Walker, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
The County Judge read aloud a Proclamation designating
the month of February as "Drought and Wildfire Awareness
Month". The Court joins with Governor George W. Bush in
encouraging all citizens to be aware of and prepare for
drought and wildfire since prevention and preparation save
lives, property, livestock and crops. On motion by the County
Judge, seconded by Commissioner Sims the Court moved to
proclaim the month of February as "Drought and Wildfire
Awareness Month".
The court next considered a request from Constable
Precinct 7, Phil Sikes, to appoint E. W.,Sayers as a Reserve
Non Paid Deputy Constable. On motion by Commissioner Walker,
seconded by Commissioner Cauley, the Court voted unanimously
to approve the request from Constable Sikes to appoint E. W.
Sayers as Reserve Deputy Constable without pay.
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Commissioners Court meeting February 4, 1997
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The next matter before the Court was the approval of the
Brazos Valley Law Enforcement Mutual Assistance Agreement
r between the two cities, the county and Texas A&M University.
The members agree to form a mutual aid law enforcement task
force to be known as the Brazos Valley Narcotics Task Force
whose jurisdictions shall be throughout the territorial
boundaries of the members. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to authorize the County Judge to execute the Brazos Valley Law
Enforcement Mutual Assistance Agreement. Term of the
Agreement will be for one (1) year beginning January 1, 1997
and terminating December 31, 1997.
on motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to reappoint Marsy Clark
to a two (2) year term to the Board of Trustees of Mental
Health Mental Retardation Authority of Brazos Valley. The new
term will begin March 1, 1997 and continue to March 1, 1999.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to adopt a resolution in
opposition to Chapter 37 of the new Education Code adopted in
1995 that mandates that counties with greater than 125,000 in
population create Juvenile Justice Alternative Education
Programs (JJAEP's) to provide educational services to certain
students expelled from school. The Commissioners Court of
Brazos County sees this as a significant unfunded mandate.
The Court does support the recommendations of the joint
TEA/TJPC working group that define the scope and funding of
the JJAEP's, allow for local flexibility and meet all of the..
policy objectives for Chapter 37.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Mike Mahoney on
Woodview Drive in Precinct 3 to add base material to the
driveway and roadway for a school bus turnaround. On motion
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Commissioners Court meeting February 4, 1997
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to authorize the work.
The Court next considered the request from GTE to place
a buried cable in the right-of-way of Greens Prairie Road West
beginning at its intersection with Live oak Street extending
for a distance of 360 feet. The site is located in Precinct
1. The County Engineer stated that all appeared to be in
order and recommended approval. On motion by Commissioner
Jones, seconded by Commissioner Walker, the Court voted
unanimously to approve the request from GTE and authorized the
installation. A copy of the request is attached hereto.
The Court next considered approval of an Amending Plat of
Timbercreek at Steep Hollow Phase II Subdivision in Precinct
3. Richard Vance, County Engineer, stated that he had
reviewed the plat and all appeared to be in order. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court unanimously approved the Amending Plat of Timbercreek at
Steep Hollow Phase II Subdivision.
The Court next considered approval of the following
requisitions from Capital Expenditures:
a) File Cabinet (2) Personnel $1,242.60
b) PageMaker Software Brazos Center $ 558.00
c) Garden Tiller Brazos Center $ 264.00
d) Mower Brazos Center $1,298.00
e) Hub District Clerk $ 488.00
f) Printer Maintenance $ 430.00
On motion by Commissioner Walker, seconded by Commissioner
Cauley, the Court voted unanimously to approve the
requisitions to be paid from Capital Expenditures for the
purchase of the previously named items.
The Court proceeded to consider the following blanket
Purchase Orders:
Brazos Off Supply County Clerk $2,500
Back in a Flash Jail $ 500
Briggs Healthcare Jail $1,000
Rugby Laboratory Jail $1,000
Merck Human Jail $1,000
Bob Barker Juvenile'Services $1,000
VOL PAGE., 9194?
Commissioners Court meeting February 4, 1997
On motion by Commissioner Walker, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
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The next matter for consideration was approval for the
Purchasing Agent to advertise for bids for uniforms for the
Sheriff's department. On motion by Commissioner Walker,
seconded by Commissioner Cauley, the Court voted unanimously
to authorize the Purchasing Agent to advertise for bids for
uniforms.
The Court next considered awarding the following bid:
RFP 97-008 1+ Long Distance Service
Cheryl Turney, Purchasing Agent,
recommended acceptance of the RFP
submitted by TCA Communications. On
motion by Commissioner Cauley, seconded
by Commissioner Sims, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to TCA Communications. A copy
of the recommendation is attached hereto.
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The next matter before the Court was approval of the
Quarter Ending 12-31-96 Treasurer's Report and the Quarter
Ending 12-31-96 Investment Report. Commissioner Walker asked
if we normally approved this or acknowledged receipt of the
reports. The County Judge asked Mrs. Kay Hamilton, County
Treasurer to explain. She said that statutes require the
Treasurer's Report be entered into minutes but the investment
report need only be acknowledged. She had requested copies of
Affidavits of Approval from other treasurers and one has an
acknowledgement that it is correct. Commissioner Walker moved
to approve the Quarter Ending 12-31-96 Treasurer's Report.
Commissioner Cauley seconded the motion. After considerable
discussion and concern about the wording of the Affidavit of
Approval, Commissioner Walker withdrew her motion and
Commissioner Cauley withdrew his second. i On motion by
Commissioner Walker, seconded by Commissioner Cauley, the
Court voted unanimously to table approval of the Quarter
Ending 12-31-96 Treasurer's Report to allow the Court time to
review the wording of the Affidavit of Approval.
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Commissioners Court meeting February 4, 1997
on motion by Commissioner Walker, seconded by
Commissioner Cauley, the Court voted unanimously to table
approval of the Treasurer's Report for December to allow the
Court time to review the wording of the Affidavit of Approval.
Under citizen input and/or concerns the following
comments were made:
Jeff McDowell - voiced concerns similar to Mr.
King's about the newly adopted Subdivision
Regulations.
The County Judge made the following comments:
1) He will be recommending the Commissioners Court
meeting be held at 3:00 p.m. during the legislative
session to allow the Commissioners an opportunity
to attend legislative breakfast meetings on Tuesday
mornings.
2) TxDot has two (2) meetings planned in April,
one on the 23rd and the other on 24th at the Brazos
Center and they are asking the County to waive the
usage fees for those two (2) days. He said he was
willing to waive the fee on April 23rd because they
would be discussing items affecting Brazos County
but not on the other date.
3) He feels personal names do not belong on signs
identifying specific county offices.
4) He has been asked to conduct a workshop on.
storage at Road & Bridge, sick leave policy and
furniture/computers for Juvenile Justice Center.
He proposed Thursday, February 13, 1997 at 9:00
a.m.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held February 4, 1997 have been examined and are approved in
open Court this the ~I day of 19-U,
in Bryan, Brazos County, Texas.
efg'- ;RI
AAlvi'Ir W. ones
County Judge
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Sandie Walker
Commissioner, Precinct 2
Carey C ley, Jr.
Commiss her, Precin t 4
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Ton Jone
Commissi ne , Precinct 1
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Randy S s
Commis oner, Precinct 3
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Mary Ward
County Clerk
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BRAZOS COUNTY COMMISSIONERS' MEETING ONTUESDAY. TEBRUARY 4. 1997 AT 9:00 A.M
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1996-1997 BUDGET YEAR
NO. 96/97-12.1 though 12.2
On this the 4th day of February 1997 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Sandie Walker, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on February 4, 1997 the Court heard and approved
a budget amendment for the 1996-1997 budget year for Brazos County,
Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted August 8, 1996
the following amendment(s) to the original are hereby authorized,
as described on the attached 2 page(s).
ADOPTED AND APPROVED this the 4th day of February 1997
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: 22 Alvin W. Jones, County Judge
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Original: County Clerk's Office and attached to-the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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AUNTY. TEXAS
►MENDMENTS
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ACCOUNT NAME
Irwrease
Decrease
iment Maintenance
1,500,00
ssional Services
5,000,00
on Supplies
6,500.00
ow for the unanticipated repair
v.5, 1996 election. Immediate repairs
authorized by Data Processin Dept.
my bid (Texas Voting Systems, Inc.)
nge order #2849-3 increased because of the
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56 PM
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
NO. 96/97 - 12.2
FD DIV ACCT PROI DR/CR ACCOUNT NAME Increase Decrease
01 160001 802860 Dr Equipment - Other 350.00
1160001 606000 Cr Office Supplies 350.00
County Auditor - To incrcase the capital outlay to allow the purchase of an H.P. 4V Lower
Paper Tray for the H.P. Printer which had originally believed to cost less than two hundred
Idollars and anticipated to be purchased from Office Supply line item.
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The following terms shall have the following meanings when used in this agreement:
WHEREAS, pursuant to the powers granted under Article XI, Section 5, of the Texas
Constitution, Chapter 791 of the Texas Government Code and Chapter 362 of the Texas Local
Government Code, counties and municipalities desire to form a mutual aid law enforcement
task force to cooperate in the investigation of criminal activity and enforcement of the laws of
this state, and to provide additional law enforcement officers to protect health, life and
property against riot, threat of concealed explosives, unlawful assembly accompanied by the
use of force and violence and during times of natural disaster or man-made calamity;
NOW THEREFORE in consideration of the mutual promises each to the other made, the
mutual exchange of information and the mutual aid each to the other offered, the parties do
hereby agree as follows.
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A) "Law Enforcement Officer" means any trooper, policeman, sheriff, deputy sheriff,
constable, deputy constable, deputy marshal or investigator of the district attorney's or county
attorney's offices;
B) "Member" means a county, municipality or State Law Enforcement Agency which is a
• party to this agreement;
C) "Municipality" means any city or town, including a home rule city or a city operating
under the general law or a special charter;
D) "Chief Law Enforcement Officer" means the Chief of Police of a municipality, the
Sheriff of a county, the Director of the Texas A&M University Police Department or the District
or County Attorney who assigns an investigator, and
E) "Chief Administrative Officer" means the mayor of a municipality, the county judge of a
county, or the President of Texas A&M University,
if.
The members agree to form and by this agreement do form a mutual aid law enforcement
task force to be known as the Brazos Valley Narcotics Task Force (the "Task Force") whose
jurisdiction shall be throughout the territorial boundaries of all Members.
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revised 11/96
BRAZOS VALLEY LAW ENFORCEMENT
MUTUAL ASSISTANCE AGREEMENT
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The purpose of the Task Force is to cooperate in the investigation of criminal activity and
enforcement of the laws of this state, and to assist in providing additional Law Enforcement
Officers to protect health, life and property against riot, threat of concealed explosives,
unlawful assembly characterized by the use of force and violence, and during times of natural
disaster or man-made calamity.
IV
Subject to the Members discretion as to participation and determination of availability of
personnel, a Member may assign its law Enforcement Officer(s) (the "Assignees") to the Task
Force to perform law enforcement duties outside the Member's territorial limits provided the
Chief Law Enforcement Officer, or his designee, of the Member has determined the
assignment is necessary;
A) for the investigation of criminal activity and for law enforcement; or
B) to protect the health, life and property of any other Member, its inhabitants, and the
visitors thereto, by reason of not, threat of concealed explosives, unlawful assembly
charactenzed by the use of force and violence, or threat thereof, or during time of natural
disaster or man-made disaster.
V
The Chief Law Enforcement Officer of a Member, or his designee, in his sole discretion, at
• any time, may withdraw his Assignee and discontinue participation In any activity initialed
pursuant to this agreement.
VI.
While any Assignee is in the service of the Task Force, he shall be a peace officer of the
Task Force with all the same powers he might have when within the territorial limits of the
Member where he is regularly employed, and his qualifications, respectively, for office where
regularly employed shall constitute his qualifications for office within the territonal boundaries
of the Task Force, and no other oath, bond or compensation need be made. Additionally
such Assignee shall have the same investigative authority as if he were investigating criminal
activity within the territorial limits of the Member where he is regularly employed.
revised 11/96
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VII.
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Any assignee shall receive the same wage, salary, pension, and any and all other
compensation and other rights for such service, including injury or death benefits, and workers
compensation benefits, equipment, clothing, and vehicles, the same as though the service has
been rendered within the territorial limits of the Member where he is regularly employed.
Moreover, all wage and disability payments, including workers compensation benefits, pension
payments, damage to equipment and clothing, medical expenses and expenses for travel,
food and lodging shall be paid by the Member which regularly employs said Assignee in the
same manner as though the service had been rendered within the territorial limits of the
Member where he is regularly employed
VIII.
Each Member expressly waives the right granted by Section 362.003, Subsection (c) of the
Texas Local Government Code, to request reimbursement for food services performed under
this agreement
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In the event that any person performing law enforcement services pursuant to this agreement
shall be cited as a party to any civil lawsuit, state or federal, arising out of the performance of
those services, he shall be entitled to the same benefits that he would be entitled to receive if
such civil actions had arisen out of the performance of his duties where he is regularly
employed, and in the jurisdiction of the Member by which he is regularly employed.
X.
Third party claims against Members shall be governed by the Texas Tort Claims Act or other
appropriate statutes, ordinances or laws of the State of Texas.
XI.
It is expressly understood and agreed that, in the execution of this agreement, no Member
waives, nor shall be deemed hereby to walve, any immunity or defense that would otherwise
be available to it against claims arising in the exercise of governmental powers and functions.
XII.
Each Member to this agreement agrees that if legal action is brought under this agreement,
exclusive venue shall like in this county in which the defendant Member is located, and. if
located in more than one county, in the county in which the principal offices of the defendant
Member are located.
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Xill.
The validity of this agreement and of any of it terms or provisions, as well as the rights and
duties of the Members hereunder, shall be governed by the laws of the State of Texas.
XIV.
In the case any one or more of the provisions contained in this agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any request, such invalidity, illegality,
or unenforceability shall not effect any other provision contained herein, and this agreement
shall be construed as if such invalid, illegal, or unenforceable provision had never been
contained herein.
XV.
This instrument contains all the commitments and the agreements of the Members, and any
oral or written commitments not contained herein shall have no force or effect to alter any
term or condition of this agreement
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XVI
This agreement shall be executed by the duly authorized Chief Administrative Officer(s) of the
Member as expressed in the approving resolution or order of the governing body such
Member, a copy of which is attached hereto.
XVII.
The Members agree that their collective agreement may be evidenced by the execution of
identical counterparts of this instrument by the duly authorized Chief Administrative Officer(s)
of each Member, and the failure of any Member to enter into this agreement shall not affect
the agreement between and among the Members executing the agreement.
XVIII.
This agreement shall become effective between the Members on the first day of January
1997, or as soon as it is adopted by the governing body of a Member. The first day of
January of each subsequent year shall serve as the anniversary date of this agreement. This
agreement shall remain in full force and effect for a period of one year from the effective date
hereof and shall automatically be renewed for an additional one year period on each
anniversary date. Any member wishing not to participate in the renewal and extension of this
agreement must give written notice of its nonparticipation by certified mail to the Chief Law
Enforcement Officer of each Member at least thirty (30) days prior to said anniversary date.
revised 11/96 4
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XIX.
This agreement may be amended or modified In writing by the mutual agreement of the
Members, with said amendment or modification being attached to the Incorporated into this
agreement
XX.
This agreement is proposed between the following members: Brazos County Sheriffs Office;
Bryan Police Department; College Station Police Department; Texas A&M Police Department;
Robertson County Sheriffs Office; Hearne Police Department; Grimes County Sheriff's Office,
Navasota Police Department; Leon County Sheriffs Department, Hempstead Police
Department and the Waller County Sheriffs Department.
Signed this the 4th day of February , 1997.
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Chief Law E rcement Officer Chie dministra a Officer
February 4, 1997 February 4, 1997
Date Date
Oft/County of Brazos
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
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DATE OF COURT MEETING: 02/04/97
ITEM: permission to enter Mike Mahoney's progeLly located off Woodview Drive for
the purpose of adding base material to driveway and-roadway for a school bus turn-
around-for the health safety and welfare of the general public Signed permission form
on file Site is located in Precinct 3
SOURCE OF FUNDS: N/A
1. PRESENTATION:
II. ACTION REQUESTED OR ALTERNATIVES:
SUBMITT D Y: APPROVED
Richard F. Vance, P.E. Commi oner Randy-Sims
County Engineer Precip t 3
CC97-005
Approved in Commissioners' Court
Date: -
Alvin W. Jones, Co ty Judge
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BRAZOS COUNTY
'Oe en,oof PRIVATE PROPERTY ACCESS PERMISSION FORM
Alvin W. Jones
County Judge
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Commissioner Pot 1
Sandie Walker
Commissioner Pot Z
Randy Sims
Commissioner Pot S
Carey cauiey
CommisalonerPotl. . Date ,O~U.OAe✓.!/~97
1. LANDOWNER AND ADDRESS ,k _ ,y,,,,c✓
--6-V 0/4244 'Gu Lnr;y - 6AK -rrq; l.s Suhb
II. LOCATION OF WORK j26n Fr Nnrft.. :to M; Ke- M 146ne- Or; t/ C.
t A~ l.Jkerj~, f172 i5elle l 8u.-V "lurm5 Aj?obta
III. DESCRIPTION OF WORK TO BE DONE ,,r~Pre. :S`rAS2 nn
r.)AI; aw,,,rl on MiKP.tS drjui° /,or The Bus +A -fur-x
ARouW3.
IV. MAINTENANCE YESV_ NO
IF YES, ESTIMATED FREQUENCY OF MAINTENANCE Efts, I mr, f.3e
P~ 1 wcle. Woad tJ; eW Dr LAC U.), 'l 1 13I Adfe BaS ) urN P& u Key i F Nye
(Owner will be notified prior to maintenance)
Ward F. Vance, P.E. C.E. (Ed) Iverson
County Engineer Engineering Aide
OWNER'S SIGNATURE •Ec_ 2LA ~ _
DATE - Z S~- 97
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SOURCE OF FUNDS: N/A
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 02/04/97
ITEM: Reauest from GTE to place a buried cable in the right-of-way of greens Prairie
Road West beginning at its intersection with Live Oak Street extending for a distance
of 360' Site is located in Precinct 1
I. PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) The line shall be Installed within 3-5' of and parallel to the dghlof-way
line.
C) If clearing of brush, trees and other obstruction is necessary, It shall be
the Applicant's responsibility to do so and to remove all cleared brush, trees
etc. from County right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM-Test
Method No. D-698; test shall be conducted by an independent Geotechnical
testing firm; copies of all test results shall be furnished to the office of the
Brazos County Engineer.
E) Construction shall be in strict conformance to the latest Texas Manual of
Uniform Traffic Control Devices for Streets and Highways, published by the
Texas Department of Transportation, and all other State and Federal laws
governing utility construction.
II. ACTION REQUESTED OR ALTEP,NATiVES:
SUB ITT~D BY: APPRO
ichard F. Vance, P.E. Commi er Tony Jones
County Engineer Precinct 1
CC97-006
Approved in Commissioners' Court
Date:
Alvin ..Jones, C unty Judge
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® GTE Telephone
Operations
Engineering Department
301 Industrial Blvd
Bryan, Texas 77803
,
January 23, 1997 Reply To
Bryan, TX
Richard Vance
Brazos County Engineering Office
County Engineer
2617 W. Hwy 21
Bryan, TX 77803
Dear Mr. Vance:
Subject:' AORMNTS 24 BURIED CABLE
Enclosed are Form $D-135 and work location sketch showing the
location of our proposed buried cable line on County Roads in
Brazos County at Wellborn, Texas.'
This work is to be completed on Work Order 5416 - 7F001AL which is
scheduled for March 1997: If you have any questions concerning
this work, please contact Alan Colley at our office in_ Bryan,
telephone 409-821-4715 within 15 days so that we may explain or
modify our proposal, otherwise, it is understood that this proposal
is approved.
Sincerely,
Alan Colley
Senior Engineer - OSP
AC:ec
Attachment
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GENERAL TELEPHONE
COMPANY
NOTICE OF COMMUNICATION
LINE INSTALLATION
January 23, 1997
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TO THE COMMISSIONER'S COURT OF BRAZOS COUNTY
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that GTE will construct a
communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
At the intersection of Greens Prairie Road and Live Oak
in Wellborn GTE proposes to place a buried fiber 3'
inside and along the North R.O.W. of Greens Prairie Rd.
West for a distance of 360' to the intersection of
said County Road and Hwy. 2154.
The location and description of this line,and associated
appurtenances is more fully shown by four (4) copies of drawings
attached to this notice. The line will be constructed and
maintained on the County Road right-of-way in accordance with
governing laws.
Notwithstanding any other provision contained herein, it is
expressly understood that tender of this notice by the GTE
Southwest Incorporated does not constitute a waiver, surrender,,
abandonment of impairment of any property rights, franchise,
easement, license, authority, permission, privilege or right now
granted by law or may be granted in the future and any provision or-
provisions so construed be null and void.
Construction of this line will begin on or after March 1,
1997.
GENERAL TELEPHONE COMPANY 5416 - 7FO01AL
Alan Colley
Senior Engineer - OSP
301 Industrial Blvd.
Bryan, Texas 77803
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THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
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PLACE NEW CAMTOFF IL 0. W
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EXISTING UNDER R10 0D UTILITIES.
ONLYAANND ARE NOT THE FOR EXACT REFERENCE
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MEMORANDUM
TO: Honorable Alvin W. Jones, County Judge
Honorable Gary Norton, Commissioner Pct. 1
Honorable Sandie Walker, Commissioner Pct. 2
Honorable Randy Sims, Commissioner Pct. 3
FROM: Carey Cauley, Jr., Commissioner Pct 4 (-)0
Cheryl K. Turney, Purchasing Agent
` Ruth McLeod, Executive Assistant 4i ~w.
Lorissa Wiley, Asst. County
Ed Dobbins, Maintenance
DATE: January 29, 1997
SUBJECT: RFP 97-008 1+ Long Distance Service
On October 29, 1996, the Commissioners Court rejected RFP 96-043 1+ Long Distance
Service due to the fact that we received only one bid that completely satisfied our
requirements. On the same day, the Court also approved for the Purchasing Department
to solicit proposals again. On November 22, 1996, we opened three proposals that : .
• appeared to meet all specifications. After successful negotiation and careful evaluation, it
is the recommendation of this committee to award the County's 1+ Long Distance Service
Contract RFP 97-008 to TCA Communications.
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