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BRAZOS COUNTY Z;NjWk
BRYAN, TEXAS v
AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
JANUARY 14, 1997 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1.
Invocation - Commissioner Jones.
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2.
Pledge of Allegiance - Commissioner Jones.
3.
Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-related issues not scheduled on the agenda. Please
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limit subject matter to five minutes. The Commissioners will receive the information,
conduct research into the matter, and/or place the matter on a future agenda for
discussion. (A recording is made of the meeting; therefore, please give your name and
address for the record.)
Consider and take action on agenda items 4 - 26:
4.
Budget Amendment 96/97-1 L.
5.
Personnel Change of Status.
6.
Payment of Claims.
7.
• Approval of County Payroll...
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8.
Allocation of part-time salary between two individuals in the County Court at Law
No. 1.
9.
Request from Precinct 5 Constable for increased funding.
a 10.
Medical Services Contract with Dr. Rany Cherian.
11.
Certificate of Insurance Policy for contractors/vendors.
12.
Proposed Controlled Substance Testing Program.
13.
Authorization for appointment of two non-paid, regular deputies for the 'office of
Constable, Precinct 5.
14.
Contract with Texas Energy Engineering Services, Inc. for an Energy engineering
assessment of County facilities in compliance with Rebuild America guidelines.
' "15.
Request by the County Clerk for payment of overtime for deputy clerks working during
elections.
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Commissioners Court Meeting Agenda
January 14, 1997
Page Two
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16.' Selection of Salary Grievance Committee for 1997.
17. Appointment of a County Commissioner to serve as liasion with the Sheriffs Office.
18. Authorization for County Judge to execute Contracts for Residential Services for Juvenile
Services.
19. Request to grant County Judge authority to execute purchase orders from Capital Projeccts
for the Juvenile Justice Center landscaping.
20. Request from Wellborn Water Supply Corp. to place a road bore in the right-0f--way of
Calumet Trail in Woodlake Estates. Site is located in Precinct 1.
21. Permission for Road & Bridge to enter David Murray's property located off High
Lonesome Road for the purpose of disposing of dead livestock for the health, safety and
welfare of the general public. Site is located in Precinct 3.
22. Requisition from Capital Projects for the following:
a. Television for Crime Prevention Unit.
b. Desk chair for Sheriff Kirk's office.
c. Landscaping supplies for Brazos Center.
d. Conference folding tables for Brazos Center.
23. Blanket purchase orders.
24. Approval for the award of:
a. Bid 97-014 - High Volume Copier for County Attorney's office.
b. Bid 97-015 - Mid-volume Copier for Adult Probation office.
25. Approval to advertise for the following:
a. Bid 97-023 - Annual Contract for Diesel & Gasoline (Road & Bridge)
b. Bid 97-024 - Annual Contract for Decking Timbers (Road & Bridge)
c. Bid 97-025 - Annual Contract for Bridge Pilings (Road & Bridge)
d. Bid 97-026 - Annual Contract for Bridge Repair (Road & Bridge)
e. Bid 97-027 - Carpet to be placed in Courthouse (Maintenance)
26. Plans and procedures for implementation of some form of courthouse security.
27. Call for citizen input and/or concerns.
28. Announcement of interest items and possible future agenda topics.
29. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request
for sign interpretive services must be made 48 hours before the meeting. To make arrangements,
call (409) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
JANUARY 14, 1997
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, January 14, 1997, with the following members
of the Court present:
- Alvin W. Jones, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Sandie Walker, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Jones gave the invocation and led the pledge
of allegiance.
There was no citizen input and/or concerns.
The Court next considered Budget Amendment #96/97-11,
which would reallocate funds budgeted for Jury Services and
the Sheriff's Department; increase the budget for Constable
Precinct 1 to allow him to carry out the duties of that office
and the Elections department; adjust the budget for the County
Attorney's Kids and Kops Grant; and setup a budget for the E1
Camino East/West Corridor funding. On motion by Commissioner
Walker, seconded by Commissioner Sims,- the-Court voted
unanimously to approve the budget amendment with the exception
of section 11.6. By law, the salary of an elected official
can not be changed until the next budget year. A copy of the
budget amendment is attached hereto.
The Court proceeded to consider the change of status of
the following employees.
NAME DEPARTMENT REASON
Jeske, Linda L Comp Network Serv New Employee
Pine, Jennifer D District Clerk' New Employee
Dobrovolny, Antone JP Pct 5 Deceased
Earp, Jason D Road & Bridge Promotion
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On motion by Commissioner Walker, seconded by Commissioner
Sims; the Court voted unanimously to approve the changes as
submitted with the stipulation that Jennifer Pine in the
District Clerk's Office would not receive a six month step
increase.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
97-002907 through 97-003072
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Claims as
submitted.
On motion Commissioner Walker, seconded by Commissioner
Jones, the Court voted unanimously to approve the County
payroll in the amount of $544,500.00 for-the January 16, 1997
payroll.
The Court next considered awarding the following bids:
Bid No. 97-014 - High Volume Copier for the County Attorney's
office
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Cheryl Turney, Purchasing Agent,
recommended purchasing two (2) high
volume copiers and to reject bid 97-015,
for a mid volume copier. She then
recommended acceptance of the bid
submitted by Ikon/Texas Copy. On motion
' by Commissioner Walker, seconded- by
' Commissioner Cauley, the Court voted
unanimously to accept the recommendation
of the Purchasing Agent and award the
contract to Ikon/Texas Copy for two (2)
high volume copiers. A copy of the bid
tabulation is attached hereto.
The next matter for consideration was a request from
Steve Smith, Judge, County Court at Law No.'l to allocate a
part time salary between two individuals. Judge Smith
requested that this be done for four (4) months saying it
would allow the new Court Coordinator a smooth transition and
give him time to.review all pending guardianship and probate
files to ensure that all required action has been taken. On
motion by Commissioner Walker, seconded by Commissioner
Cauley, the Court voted unanimously to approve the allocation
of the part time salary for the requested four (4) month
period.
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The next matter before the Court was a request from
Precinct 5 Constable, Isaac Butler, for increased funding. At
the Commissioners Court meeting of January 7, 1997, Mr. Butler
was asked to revise his funding request. Mr. Butler submitted
the revised request asking for a full time clerk, funds to
allow him to establish an office and, funds to purchase office
furniture and equipment. Commissioner Cauley moved to approve
the revised funding request. Commissioner Sims seconded the
motion. Commissioners Jones, Sims and Cauley voted "Aye".
Commissioner Walker and the County Judge voted "No". The
motion carried. Commissioner Sims then moved to approve
sections.2 & 3 of budget amendment 96/97-11.2 that deals
specifically with Mr. Butler's funding request. The motion
was seconded by Commissioner Cauley. Commissioners Jones Sims
and Cauley voted "Aye". Commissioner Walker and the County
Judge.voted "No". The motion carried.
The next matter for consideration was a Medical Services
Contract with Dr. Rany Cherian. Dr. Cherian will provide
medical consultation services for both adult and juvenile
inmates. In return for the medical services, Brazos County
will pay Dr. Cherian $2,500 monthly for services for adult
inmates, $500 monthly for services for juvenile inmates plus
$2,775.00 due and payable on December 15th of each year.'for
administration services. The term of the contract will be for
eighteen (18) months being retroactive to June 1, 1996 and
shall terminate on December 31, 1997. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to enter into Contractual agreement with Dr.
•Rany Cherian for medical services for both adult and juvenile
inmates. A copy of the contractual agreement is attached
hereto.
The next matter for consideration is a proposed
Certificate of Insurance Policy for contractors/vendors. On
'i; motion by Commissioner Walker, seconded by Commissioner
Cauley, the Court voted unanimously to table consideration
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until a later date. Commissioner Sims will work with the Risk
Manager and bring the revised policy to Court.
The next matter before the Court was the proposed
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Controlled Substance Testing Policy for CDL drivers. This
policy is necessitated due to the Federal Highway
Administration having issued regulations which require the
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County to implement a controlled substance testing program for
drivers operating County equipment and subject to CDL
licensing requirements. On motion by Commissioner Sims,
seconded by Commissioner Cauley, the Court voted unanimously
to adopt the Controlled Substance Testing Program for drivers
operating County equipment. A copy of the policy is attached
hereto.
The Court next considered a request from Constable
Precinct 51 Isaac Butler, to appoint Adrian M. Thomas and
Hezekiah Carter, Jr. as non paid Reserve Deputy Constables.
On motion by Commissioner Cauley, seconded by Commissioner
Walker, the Court voted unanimously to approve the request
from Constable Butler to appoint Adrian M. Thomas and Hezekiah
Carter, Jr. as non paid Reserve Deputy Constables.
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The next matter before the Court was approval of a
Contractual Agreement between•Brazos County and Texas Energy
Engineering Services, Inc. (TEESI). TEESI will conduct an
energy engineering assessment of County facilities in full
compliance with all Rebuild America program guidelines; help
the County complete a Rebuild America loan/lease application
based on the assessment and maintain contact with the lender
on behalf of Brazos County. ' Cost to Brazos County will be
$6,925.00 for conducting the assessment only if the Rebuild
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American application is approved by the lender. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to enter into contractual agreement with
Texas Energy Engineering Services, Inc. (TEESI). A copy of
the contractual agreement is attached hereto.
The next matter for consideration was a request from the
County Clerk for payment of overtime for deputy clerks working
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during elections. On motion by Commissioner Walker, seconded
by Commissioner Cauley, the Court voted unanimously to table
consideration until February.
The Court proceeded to the selection of the Salary
Grievance Committee for 1997 in accordance with the law. The
following names were drawn from the list of persons who served
on the Grand Jury during the previous twelve months:
1. Elvin Walker
3905 Oak Bluff Circle
Bryan, Texas 77801
2. Benigno Aguirre
1204 Goode
College Station, Texas 77843
3., Manuel Garcia
1902 Pinewood
Bryan, Texas 77807
Alternates - 1. William Harris
311 Walton Drive
College, Texas 77840
2. Charles Cole
6304 Los Robles
College Station, Texas 77845
The next matter for consideration was the appointment of
a County Commissioner to serve as liaison with the Sheriff's
Office. No action was taken on this agenda item.
The Court considered authorization for the County Judge
to execute Contracts for Residential Services for Juvenile
Services. On motion by Commissioner Walker, seconded by
Commissioner Cauley, the Court voted unanimously to authorize
the County Judge to execute Contracts for Residential Services
for Juvenile Services.
The Court next considered a request to grant the County
Judge authority to execute purchase orders from Capital
Projects for the Juvenile Justice Center landscaping. On
motion by Commissioner Walker, seconded by Commissioner Sims,
the Court voted unanimously to grant the County Judge
authority to execute purchase orders from Capital Projects for
the Juvenile Justice Center landscaping.
The Court next considered the request from Wellborn Water
Supply Corporation to place a road bore in the right-of-way of
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Calument Trail in the Woodlake Subdivision located in Precinct
1. The County Engineer stated that all appeared to be in
order and recommended approval. On motion by Commissioner
Jones, seconded by Commissioner Walker, the Court voted
unanimously to approve the request from Wellborn Water Supply
Corporation and authorized the installation. A copy of the
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request is attached hereto.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
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general public. The Road and Bridge Department requested
permission to enter the private property of David Murray on
High Lonesome Road in Precinct 3 to dispose of dead livestock.
On motion by Commissioner Sims, seconded by Commissioner
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Cauley, the Court voted unanimously to authorize the work.
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The Court next considered approval of the following
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requisitions from Capital Expenditures:
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Television Sheriff's office $ 272.99
Ex Chairs Sheriff's office $ 678.55
Landscape Supplies Juv Justice Center $ 328.40
Folding Tables Brazos Center $3,500.00
Commissioner Walker moved to approve all the requisitions.
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Commissioner Jones seconded the motion. Commissioners Jones,
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Walker, Sims and Cauley voted "Aye". The County Judge voted
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"No"
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The Court proceeded to consider the following blanket
Purchase Order:
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Dr. D. D. Svajad Jail $ 500
On motion by Commissioner Cauley, seconded by Commissioner
Walker, the Court voted unanimously to approve the Blanket
Purchase Order as submitted.
The next matter for consideration was approval for the
Purchasing Agent.to advertise for the following bids:
a) Bid No. 07-023 - Annual Contract .for
Diesel & Gasoline for Road & Bridge
b)' Bid No. 97-024 - Annual Contract for
Decking Timbers for Road & Bridge
c) Bid No. 97-025 - Annual Contract for
Bridge Pilings for Road & Bridge
d) Bid No. 97-026 - Annual Contract for
Bridge Repair for Road & Bridge
e) Bid No. 97-027 - Carpet to„be placed in
Courthouse Maintenance
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On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to authorize the Purchasing
Agent to advertise for bids for the previously named items.
The County Judge recessed the meeting at 11:04 a.m..
The meeting was reconvened at 11:15 at which time the
Court considered plans and procedures for implementation of
some form of courthouse security system. The County Judge and
Sheriff each presented a plan and/or concerns to the Court.
Commissioners Walker and Sims and the County Judge voiced
objection to building the vestibule. The County Clerk offered
$25,000 of automation money to help with security costs to
insure that her office is secure.
The County Judge recessed the meeting at 12:01 p.m..
The meeting was reconvened at 3:30 p.m. at which time
the Court continued the discussion of plans and procedures for
implementation of some form of courthouse security system.
.Commissioner Cauley discussed making use of current employees,
Bailiffs, to man the security stations. The County Judge said
he wanted to look at privatization for security people. The
Sheriff was opposed to that suggestion. John Delaney, Judge,
272nd District Court reiterated that the public would feel
more secure if the Courthouse is a weapon free environment.
The County Judge then moved to approve his proposal, to retain
Rick Ravey as consultant and monitor the operation of the
system to determine if changes are needed with a decision date
of October 1, 1997. The motion was seconded by Commissioner
Sims. Commissioners Walker, Sims and the County Judge voted
"Aye". Commissioners Jones and Cauley voted "No". The motion
` carried. A copy of the proposal is attached hereto. Commis-
sioner Walker wanted to be sure the Courthouse Security
Committee would continue to monitor. the success of this
program.
There was no citizen input and/or concerns.
There being no further- business to come before the court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held January 14, 1997 have been examined and are approved in
open Court this the L4 day of ~ 19F'7.
in Bryan, Brazos County, Texas.
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Alv n W. Jone
County Judge
Sandie Wal er
Commiss er, Precinct 2
Cr2eyCarey, Jr.
Commissi er, Precinc 4
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Commis 'on , Precinct 1
Commisoner, Precinct 3
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Mary An and
County Clerk
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BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY, JANUARY 14, 1997
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR
NO. 96/97-11
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On this the 14th day of January 1997 at a regular meeting of the
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Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
Sandie Walker, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
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THAT WHEREAS, on January 14, 1997 the Court heard and approved
a budget amendment for the 1996-1997 budget
year for Brazos County,
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Texas.
WHEREAS, an expenditure is necessary due to the necessity to
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meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted August 8, 1996
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the following amendment(s) to the original are hereby authorized,
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as described on the attached page(s).
ADOPTED AND APPROVED this the 14th day of January 1997
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THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
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By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes =
Budget Amendment File
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
NO. %/97 -11.1
FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
01 200100 612800 Dr Dues 100.00
01 200100 606000 Cr Office Supplies 100,00
District Services - Jury Services - To reallocate budget to allow proper identification of
membership dues being paid for the year ending Sept. 30, 1997. These dues were paid from
the Office Supplies account in past Years.
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BRAZOS COUNTY, TEXAS
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BUDGET AMENDMENTS
NO. 96/97 -11.5
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280001
802810
Dr
Equipment - Electronic
273.00
01
280001
803420
Dr
Furniture
679.00
01
280001
606000
Cr
Office Furniture
452.00
01
280001
614500
Cr
Miscellaneous
500.00
Sheriffs Department - To reallocate budget to allow for the purchase of a television for the Crime
Prevention Unit and one high back executive chair. All transferred funds are within the Sheriff s
Department Administrative Division.
119197 1:41 PM
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BRAZOS COUNTY$ TEXAS
BUDGET AMENDMENTS
NO. 96/97 - 11.6
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
301001
511000
Dr
Salary - Elected Official
12,050.00
01
301001
531000
Dr
Social Security
922.00
01
301001
532000
Dr
Retirement
844.00'
01
301001
538000
Dr
Worker's Compensation
375.00
01
301001
539000
Dr
Unemployment Ins.
90.00
01
110015
611300
Cr
Contingency
14,281.00
Constable
Precinct 1- To requuest a salary increase for the salary position of Elected Constable Precinct
One.
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• BRAZOS COUNTY, TEXAS .
BUDGET AMENDMENTS ;
NO. 96/47 -11.7
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
301001
600800
Dr
Clothing and Uniforms
210.00
01
301001
603200
Dr
Firearms Readiness
50.00
01
301001
606000
Dr
Office Supplies
400.00
01
301001
610600
Dr
Bonds
200.00
01
301001
611100
Dr
Conference Seminar/Fees
1,280.00
01
301001
612800
Dr
Dues-Tx Constables Assn.
150.00
01
301001
614500
Dr
Miscellaneous
200.00
01
301001
617400
Dr _
Telephone
300.00
01
301001
614600
Dr
Pager
85.00
01
301001
618010
Dr
Travel
3,600.00
01
110015
611300
Cr
Contingency
6,475.00
Constable Precinct 1 - To provide budgetary funds to allow Constable Precinct 1 the ability to
carry out duties of that office. There is no Departmental Support Budget for this division.
Please refer to the attached supporting documentation.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
1810
514400
Dr
Salary - Law Enforcement
4,041.00
01
1810
516400
Cr
Hourly - Temporary
340.00
01
1810
531000
Cr
Social Security
35.00
01
1810
532000
Cr
Retirement
9,00
01
1810
538000
Cr
Worker's Compensation
10,00
01
1810
539000
Dr
Unemployment Insurance
46.00
01
1810
606000
Cr
Office Supplies
300,00
01
1810
611200
Dr
Confidential Funds
400.00
01
1810
618010
Dr
Travel
250.00
01
1810
618070
Dr
Travel-Reimbursement
700.00
01
1810
714000
Dr
Peace Officers
1,100,00
01
1810
715000
Dr
Rental - Equipment
1,475.00
01
1810
717100
Cr
Videogra her
1,000.00
01
110015
611300
Cr
Contingency
6,318.00'
01
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490210
Dr
Transfer from Co.A .Ck.Coll.
1,034.00
01
-
470100
Cr
Reserve Fund Balance
1,034.00
Kids and Kops Grant - To make the necessary budget corrections to bring the General Ledger
into agreement with the state approved grant. The official grant was not approved until Oct. 24. 1996,
therefore, the original budget was entered and approved based on estimates. The salary increase
re resents t
he match from the Coun Attorney Check Collection Fund and does not require Personnel
Change.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
' tvn_ o~sio•7 _•u_o
1
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FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
210020
527000
Dr
Election Workers
41,250.00
01
210020
531000
Dr
Social Security
3,687.00
01
210020
532000
Dr
Retirement
265.00
01
210020
538000
Dr
Worker's Compensation
47.00
01
210020
602800
Dr
Election Supplies
19,300.00
01
210020
610100
Dr
Advertising-Legal Notices
760.00
01
210020
715060
Dr
Rental-Polling Places
410.00
01
210020
725900
Dr
Professional Services
3,000,00
01
110015
611300
Cr
Contingency
68,719.00
I
EIectlons - To increase Elections budget due to overrun created by Special Elections, Jan. 1997.
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BRAZOS COUNTY, TEXAS
BUDGET M ENDMENTS
NO. 96/97 -11-10
1 I
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FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
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01 110020 734400 Dr El Camino E/W Corridor 500.00
01 110015 611300 Cr Contingency 500,00
Community Support Division - To setup budget funding approved Jan 7, 1997 for the
El Camino East/West Corridor Commission .
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BUDGET AMENDMENTS
N
O. 96/97 - 11.2
FD
DIV
ACCT
PROJ
Dr/Cr
ACCOUNT NAME
Increase
Decrease
01
305001
516100
Dr
Hourly - Staff
11,240.00
01
305001
531000
Dr
Social Security
860,00
01
305001
532000
Dr
Retirement
790.00
01
305001
533000
Dr
Employee Health Insurance
2,810.00
01
305001
538000
Dr
Worker's Compensation
3000
01
305001
539000
Dr
Unemployment Insurance
80,00
01
305001
613000
Cr
Contingency
15,810.00
Constable Prednct 5
To provide budgets funding for a full time Clerk If for Constable Precinct 5.
The salary level as resented is fcr a Grad
e 5, St 2 position. Entry level would be Step 1
with a six month increase to St 2.
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BRAZOS COUNTY. TEXAS
• BUDGET AMENDMENTS
N
O. 96/97 -11.3
FD
DIV
ACCT
PROD
Dr/Cr
ACCOUNT NAME
Increase
Decrease
01
305001
600800
Dr
Clothi niforms
670.00
01
305001
606000
Dr
Office Supplies
5(5.00
01
305001
610600
Dr
Bonds
180,00
01
305001
611100
Dr
Conference 6c Seminar Fees
300.00
01
305001
613000
Cr
Contingency
1.665 00
Constable Precinct S
To provide additional budgets funding, to allow Constable Precinct 5 to establish an office,
pay for his bond. and to obtain required framing.
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ISAAC BUTLER JR.
CONSTABLE PCT 5
f 206 N WASHINGTON
BRYAN, TEXAS 77803
January 9, 1997 .
To The Honorable Commissioner's Court:
At the request of the Commissioners Court, I have reviewed my
(
original requested budget amendment and have removed from it
,
everything that could possibly be delayed until the next budget
year. The details•of ,r-he.revised budget requests are attached,
but in summary my requests includes an increase of $1,665.00 to
Departmental supplies 6 support and a capital increase request
of $2966.00.
In addition there•is a $15,810.00 increase request for the full
time clerk position. Although I am requesting a full years
• 'a
• salary, it would not all be spent since we are approximately
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1/3 into the 96-97 budget-year. This means less than
$11,000.00 would be spent this budget year.
I therefore respectfully request your consideration of these
budget amendments.
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BID TABULATION 97-014
HIGH VOLUME COPIER
PRICE
CENTRAL
MAINTENANCE
TEXAS
IKON
KYLE OFFICE
OTISMCDONALD
C&D
TRADE IN
WORD PROCESSING
TEXAS COPY
PRODUCTS
COPIER
COPIER
MINOLTA EP 8010
CANON NP6080
XEROX 1090FIN
XEROX 5385
XEROX 5065
MITA DC-8090
NIB
$ 14,32600
$ 14,909.00
$ 16,500.00
$ 22,00000
$ 11,000.00
$ 17,907.00
NIB
MA YEAR 1
$ 1,890.00
$ 1,112.400
$ 7,320.00
S 6,000.00
$ 4,800.00
$ 4,800.00
NIB
MA YEAR 2
$ 1,980.00
$ 1,112.400
$ 7,320.00
S 7,200.00
$ 4,600.00
S 4,800.00
NIB
MA. YEAR 3
$ 2,070.00
$ 1,112.400
$ 7,320.00
S ' 8,40000
$ 4,800.00
$ 4,800.00
NIB
T.I. ALLOWANCE
S -
$ (50000)
$
S
$
S -
TOTAL PRICE
$ 20,266 00
$ 17.7,1`3 20
S 36,460 00
$ 43,600 00
$ 25,400 00
$ 32,307.00
$
paper and toner not Inck4ed
loner included
paper b staples not included
paper b staples not Included
paper b staples not Inducted
DELIVERY DAYS
20
10
30
30
30
30
EMER. RESP. HRS.
4
1
1
1
1
4
NORM. RESP. HRS.
8
4
4
4
4
4
EXCEPTIONS:
1.81 copies/min
None
S.004-1,800,000 coplesyr
$ 003-150.000/month
$ 0060.720,000 ooplesyr
Will remove equipment
None
2. Doc Feeder-811lmin
1,800,001.3,000,000.5.00015
150,001-200,000.5.0015
720,001.1,200,000=5.00015
at no charge If
3 1 st copy -3.7 sec
3,000,001••5.015
200,001+x5.011
1,200,001.•5.0175
requested
4 Copies up to 11x17
1.92 copteslmin
1.80 copieslmin
1.62 copies/min
5.50 sheet doc feeder
2.92 copies/min
3. 6.9 seconds
2.62 copleshnin
6.6000 sheet letter size
3.6 seconds
5.100 page doc feeder
3. 7.6 seconds
paper supply
4. does not copy 11x17
6. tray 1.250 sheets
5.60 pages
7. Reduction-611%
5.75 odghuft
tray 2.250 sheets
S. tray 1.1,100 sheets
Enlarge -164%
6 tray 1.1,000 sheets
tray 3 -1,100 sheets
tray 2.600 sheets
8 auto exposure control
tray-2.500 sheets
tray 4 - 2,600 sheets
tray 3.600 sheets
9. auto 2 page separation
9 book mode not available
tray 5 - bypass 50 sheets
12. preprogramming up to
10. auto cover page krsemon
12. pre-programming up to 9 lobs
9. no book mode
9 fobs
11. Image shift
13. odd sized originals fed 9xough
13. mixed originals through
12. optional 50 sheet sub-
semi-auto feeder
:4mi-auto teed
feeder not required
13. dimensions 68 25' lerggr
d 2925 wide
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RECOMMENDATION: kty~ L exCt"_,
AWARD DATE:
I_._...~.--,,...n..,r-^:..ram:.+d-vuLwx~~.~x....,,.,.%.w'd.s ~~F4..+~:.,- , -y.r.a,.......... .__,,.~„•„ar,r,L~a::~rKr.w+.~;.r+ . s..,.-nG~.k.~,.,:o •.v,.i.. r.,w,,,..,...,_- - ,...•+w-nwc.n,.• .
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BID TABULATION 97-015
MID VOLUME COPIER
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PRICE
MAINTENANCE
CENTRAL
TEXAS
IKON
KYLE OFFICE
OTIS MCDONALD
C & D
TRADE IN
WORD PROCESSING
TEXAS COPY
PRODUCTS
COPIER
COPIER
'KONICA 7050 'MINOLTA EP 6000
CANON NP6050
'XEROX 5065FIN
'XEROX
5352CASF
'MITA DL-5590
NIB
$
15,280.00 $
9,229.00
$ 10,990,00
$
11,000.00
$
11,210.00
$
13,374,00
NIB
MAYEAR 1
$
3,600.00 $
3,150.00
$ 2,370.00
$
4,800.00
$
1,980.00
$
2,100.00+
N/8
MA YEAR 2
$
3,750.00 $
3,300.00
$ 2,370.00
$
4,800.00
$
2,340.00
$
2,100.00+
NIB
MA YEAR 3
$
3,900.00 $
3,600.00
$ 2,370.00
$
4,800.00
$
2,700.00
$
2,100.00+
NIB
T.I. ALLOWANCE
$
$
$ (1,500,00)
$
$
$
NIB
TOTAL PRICE
$
26,530,00
$
19,27900
$ 16,600.00
$
25,400.00
$
18,230.00
$
19,674.00+
Toner Included
DELIVERY DAYS
9
20
10
30
30
30
N/B' '
EMER. RESP. HRS.
4
4
1
NIA
WA
4
NIB.
NORM. RESP. HRS.
8
8
4
NIA
WA
4
N/B
CTWP
Kyle Office Products Kyle Once Products,
Otis McDonald
•Konks 7050
'Xerox 5W5FIN 'Xerox 5352CASF
'Mlle DL-5590
2) So Copies Per Min-Max Spd
1) 62 Copies Per Minute S) 50 Originals In Doe Feeder
2) 55 Copies Per Min-Copy Spd
3) First Copy Sp64.9 Seconds
3) First Copy Spd-7.9 Seconds 11) Red/Enlpmnt 50%-200%
3) First CopySpd • 3.1 Sec
5) 50 Page Document Feeder
5) 60 Page Document Feeder 1S) Paper Trays:
6) Sub-Feeder Not Listed
6) Sub-Feeder not req•Platen Mem Cap
10) Upper Left Hand Comer-Letr 8 Legal Trey 1-550 Sheets '
11) Red/Enlgmnt 50%-200%
11) Red/Enlpmnt 50lN00%
15) Paper Trays Trey 2.250 Sheets
MalydAgnnnt~240.000 CopleWr
Tray 1.1,100 Sheet Trey 3.250 Sheets
Addll Coat For Copies In Access
CTWP
Trey 24300 Sheet Tray 4.1,000 Street
of 240,000fYr
•Mhrofta EP 9000 - St Contr 712.13.1410041
Tray 34600 Sheet Bypass-50 Sheets
3) First Copy Spd.3.6 Seconds
Malnt Agrmnt■720,000 Coples/Yr Melnt Agmud tat Yr47,500 Copla&(Mo
5) 50 Page Document Feeder
720,001.1,200,000 Coples/Yra$.00015 47,501460,000 Coples/Mo■$.0015
6) Sub-Feeder Not Available
1,200.001+Copies/Yra$•0175 60,001+Copies/Moa$.011
10) Capable of Stapling In Two Positions
Matt Agmud 2nd Yra47,SW Copts/Mo
11) Red/Enlgmnt 50%-200%
47,501460,000 Coples/Mo-$.0015
14) Copts Up To 701b. Index Paper
60,001+Cople~$.011
15) 2550 Sheet Paper Capacity
Maint Agmmt 3rd Yr=47,500 Coples/Mo
47,501460,000 C4ptelMo-$•0015
80,001+Coplss/Moa$.011
RECOMMENDATION: I
AWARD DATE:
Ja(wwtl ~'(,o~izrb
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CONTRACT FOR MEDICAL SERVICES
' Brazos County, a political subdivision of the State of Texas, (herein the "County") and Dr.
Rany Cherian, M.D., a licensed Medical practitioner in the State of Texas, practicing in
Brazos County, Texas, (herein after the "Service Provider"), by this agreement and in
consideration of mutual promises set forth below have agreed as follows:
ARTICLE I
JAIL SERVICES
•
C:
1.01 Scope of Services The Service Provider will, upon referral from the Sheriffs
Department (herein after referred to as "Jail") treat inmates located in the Brazos County
Jail facilities operated by the Sheriffs Department. Treatment may occur both within and
without the physical confines of the Jail facilities. Treatment shall include, but not be
limited to on-site emergency treatment. The Service Provider agrees to adopt and
implement workplace guidance concerning persons with AIDS and HIV infection and to
develop and implement guidelines regarding confidentiality of AIDS and HIV related
medical information with regards to inmates being treated for any complaint.
1.02 Reporting Responsibilities The Service Provider, once treatment has been
provided, will also be responsible for indicating any necessary therapy, additional follow-up
r•
t medical treatment or additional medical referral needed to a medical specialist to cover any
inmate problem the Service Provider believes would require such therapy or referral. The
Service Provider will be responsible for communicating therapy or referral needs to the
Brazos County Jail Administrator, or the designated agent. The Service Provider will
document all treatment, need for follow-up treatment, any diagnostic tests needed, therapy
suggestions and referral needs in note form and file the same in the inmate's medical file.
a. -
1.03 Additional Services Services to be provided pursuant to this Contract, but at
an additional fee as set forth in Article III herein, include diagnostic testing, whether routine
or otherwise, extended long-term medical treatment programs requiring more than a few
treatments for a given malady, treatment outside the Jail for medical services provided at
clinics operated by the Service Provider.
ARTICLE II
JUVENILE SERVICES
2.01 Scope of Services The Service Provider upon.referral from the Brazos County
Juvenile Services (herein after referred to as "Juvenile Services") shall treat juvenile inmates,
(herein after referred to as "Detainees") that are located in the Brazos County Juvenile
E; Detention Center (herein after referred to as "Detention"). Services are to include
Is consultation with detention licensed vocational nurse (herein after referred to as'LVN") and
x juvenile probation officers on duty in Detention (herein after referred to as "JPO").
Consultation may be by phone 'or on site. Consultation is to be diagnostic in nature to
r
7
determine possible medical malady and appropriate medical course of action. Also, the
Service Provider will annually provide a maximum of fifty (50) physical examinations, as
requested, to be conducted at Service Provider's clinic, for children being placed in the
Juvenile Boot Camp or contract placement facilities.
2.02 Procedure JPO and LVN will routinely on a daily basis handle medical sick
call in Detention except when it is beyond their expertise. When medical concerns of
Detainees is beyond the ability of LVN, phone consultation with Service Provider will be
initiated. If phone consultation is inadequate in both the JPO in charge and LVWs opinion,
on site medical consultation will be requested of Service Provider.
2.03 Additional Services Services to be provided pursuant to this Contract, but at
an additional fee as set forth in Article III herein, include diagnostic testing, extended long
term medical treatment programs requiring more than minor intervention, testing at the
Service Provider's clinics, x-rays, physical examinations in excess of the fifty annual exams
as provided in section 2.01 above, lab work or emergency medical treatment in an
emergency room.
2.04 Reporting Responsibilities Phone consultation will be documented by
JPO/LVN in Detainees medical file. On site consultation will require Service Provider to
provide case notes in Detainees medical file. The Service Provider will inform JPO or LVN
during consultation of the need for testing, x-rays, lab work or emergency treatment. The
Service Provider will communicate in writing with Juvenile Services, the Detainee's need for
follow-up treatment or referral to a medical specialist or relocation for medical treatment,
which communication shall be made part of the Detainee's medical file.
ARTICLE III
FEES
r''
3.01 Professional Fees For the service outlined in Paragraph 1.01, the County will
pay the Service Provider Two Thousand Five Hundred Dollars ($2500), each month services
are provided, consisting of an arbitrary apportionment of $2000 representing ordinary care
and $500 representing additional detailed care and record maintenance. For the services
outline in paragraph 2.01 the County will pay the Provider $500.00 for each month services
are provided. Additionally, an annual fee of Two Thousand Seven Hundered and Seventy-
Five and No/100 Dollars ($2,775.00), due and payable on December 15th of each year of
this Contract, shall be paid to the Service Provider for administration services. This
administrative fee shall be TWo Thousand and No/ 100 Dollars ($2,000.00) for the 1996 year
and shall be prorated for any other year in which this agreement is not in effect for a full
twelve (12) months. Charges for any outside-the-Jail or outside-of-Detention treatment of
inmates or Detainees, as appropriate, at any clinic operated by the Service Provider, or a
physician's certificate related to a mental health commitment, or treatment of an inmate or
Detainee at a hospital emergency room or for any unusual diagnostic charge, laboratory
charge or physical exams of Detainees in excess of the fifty annual exams as provided in
2
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section 2.01 herein, or extended treatment program made under this contract will be either
billed by the Service Provider as provided below, or by the independent laboratory or facility
that provides such service.
3.02 Billing The Service Provider will submit an invoice monthly, within 15 days
of the end of each contract month. The Service Provider will bill the County using her
standard Invoice for Services, for the monthly flat rate fee. For services not covered by the
Service Provider's flat fee, the Service Provider will invoice the County using her standard
Invoice for Services, showing Date of Service, Inmate Number, Test or Service Performed
with itemized costs for each, and Extended Total, at her standard prevailing prices, which
shall also be stated on the bill. The County shall pay for services monthly. The Service
Provider will not be responsible for invoicing nor handling any but the related paperwork
needed for the orders for such independent laboratory or diagnostic tests as part of this
agreement.
•
suc recur by a rv~ce ovr
4.03 SuR~ While on-site, the Sheriffs Department or the JPO or LVN shall be
' responsible for providing the Service Provider with any reasonable support, assistance or
security that may be requested.
4.04 Patient Acceptance The Service Provider is under no obligation to accept for
medical treatment an inmate that the Service Provider deems inappropriate for treatment,
however, it is not anticipated that this would ever be likely in the course of this contract.
ti ARTICLE IV
i ADMINISTRATION OF CONTRACT
s
4.01 Transportation If the Service Provider has assessed that an inmate or
' Detainee needs to be relocated from the Jail or Detention for medical service of any kind
' or for any reason, this assessment will be relayed at the earliest possible time, to the Sheriff,
Jail Administrator, or his agent, or the Superintendent of Detention or Director of Juvenile
Services, as appropriate, so that immediate action can be taken. The Sheriffs Department,
i or Juvenile Services, as appropriate, shall be responsible for initiating any paperwork which
may be needed to re-locate/or transport the inmate for such treatment and for the
transportation to an appropriate facility.
t
r
4.02 Access to Files Once an inmate or Detainee has been referred to the Service
Provider, the Service Provider will be allowed to have access to that inmate's or Detainee's
personnel and medical file. Additionally, the Service Provider will have access to the
medical screening documents used by JPO and LVN to access a Detainee's medical history
and potential medical concerns, if such records are not part of a Detainee's personal or
medical file. A written request for such access is not required to be filed with the Sheriffs
Department or Juvenile Services, as appropriate. Under ordinary circumstances, presenting
an inmate or Detainee for medical treatment will be evidence of the authority for access of
h ds 41k C-4 Pr 'der
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ARTICLE V
.
INSURANCE
r
5.01 Each party to this agreement is responsible for maintaining their own liability
insurance and worker's compensation insurance, and each parry will provide proof of same
to the other party on request. The Service Provider shall maintain during the term of this
contract a $1,000,000.00 malpractice insurance policy and a General Liability Policy of
$1,000,000.00 naming Brazos County, Texas as an additional insured. Service Provider shall
p
provide a Certificate of Insurance for both policies which shall provide for a fifteen (15)
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days advance notice to County of the cancellation of such policy.
{ i
ARTICLE VI
t
INDEMNITY
6.01 The Service Provider agrees to and shall indemnify and hold harmless and
defend the County, its officers, agents, and employees from and against any and all claims,
losses, damages, causes of action, suits, and liability of any kind, including all expenses of
j
litigation, court costs, and attorney's fees, for injury to or death of any person or any breach
'
of contract, arising out of or in connection with any work done by the Service Provider
pursuant to this Agreement.
ARTICLE VII
INDEPENDENT CONTRACTOR
7.01 In all activities or services performed hereunder, the Service Provider is an
!
independent contractor, and not an agent or employee of the County. The Service Provider,
j
as an independent contractor, shall be responsible for all medical services provided and '
medical decisions made pursuant to the terms of this Contram The Service Provider shall
supply all materials, equipment and labor required for the providing of the medical services
as required herein. The Service Provider shall have ultimate control over the execution of
the work under this Agreement. County shall have no control over any decision,
recommendation, or action taken by the Service Provider pursuant to this Contract.
7.02 The Service Provider shall retain personal control and shall give her personal
attention to the faithful prosecution and completion of the services contracted for herein
and fulfillment of this Agreement.
ARTICLE VIII
LICENSING
8.01 The Service Provider is required to maintain all applicable licensing permits to
practice medicine. Further, all permits to or certification necessary to operate the Provider's
clinics shall be maintained. Copies of any applicable licenses are to be filed with Brazos
County.
4
'VOL
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ARTICLE IX
DEFAULT
9.01 Events of Default The following occurrences shall be considered events of
default:
a. Failure to maintain license to practice medicine or any restrictions
being placed upon such license by the State Board of Medicine making the
providing of services hereunder impossible or difficult.
b. Failure to maintain all permits and licenses necessary to keep Service
Provider's clinics in operation.
C. Ca ncellation of Service Provider's medical malpractice insurance.
Upon an event of default, the County may terminate this Contract on three (3) days
written notice mailed by certified mail return receipt requested to the address listed below.
ARTICLE X
GENERAL PROVISIONS
10.01 Venue The venue of this contract is Brazos County, Texas, and this contract
shall be governed by and in accordance with the laws of the State of Texas.
10.02 Termination This contract may be terminated by either party upon thirty (30)
days written notice. Such notice shall be mailed return receipt requested to the non-
terminating party at the addresses listed below.
10.03 Term The initial term of this contract will be for eighteen (18) months being
retroactive to June 1, 1996 and shall terminate on December 31, 1997. The parties are
hereby given two (2) options to renew this contract for a period of one (1) year in each
instance, to follow consecutively upon expiration of the term hereof and of any renewal
period, upon the same terms and conditions contained herein. Any changes in the terms
or conditions will necessitate the initiation of a new contract.
Rany ate
BRAZOS COUNTY,
By: - ld--S7
Alvin in. Jones, unty Judge Date
5
401. s. 9x 4 Ve- B~yQk
Address: X - ? 7 80,3 .
300 East 26th Street, Ste. 114
Address: Bryan. Texas 77803
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BRAZOSCOUNTY
ALCOHOL AND DRUG ABUSE POLICY
FOR C.D.L. DRIVERS
TABLE OF CONTENTS
STATEMENT OF PURPOSE AND POLICY
2
ALCOHOL AND DRUG TESTING PROCEDURES
3
Purpose
3
Definitions
3
SUBSTANCES PROHIBITED/PRESCRIPTION MEDICATION
5
PROHIBITIONS
6
DRIVER APPLICANT AND CURRENT DRIVER TESTING
7
Applicant Testing
7
Owner-Operators
7
Employee Drivers
8
Suspicion-Based Testing
8
Reasonable Suspicion
8
Supervisors'/Dispatchers' Action
9
Post-Accident Testing
10
Random Testing
10
Designation of Appropriate Substance Abuse Professional
10
COLLECTION OF SPECIMENS AND LABORATORY ANALYSIS
11
Breath Alcohol Testing
11
Specimen Collection
-11 .
Laboratory Analysis
11
CONSEQUENCES: APPEAL OF TEST RESULTS
12
CONFIDENTIALITY
12
APPENDIX A:
ALCOHOL & DRUG EFFECTS
A-1
APPENDIX B:
SAMPLE DRIVER NOTIFICATION LETTER -
B-1
APPENDIX C:
SAMPLE ALCOHOL AND/OR CONTROLLED SUBSTANCE TEST
NOTIFICATION FORM
C-1
APPENDIX D:
SAMPLE OBSERVED BEHAVIOR REASONABLE SUSPICION
RECORD
D-1
APPENDIX E:
SAMPLE ALCOHOL AND CONTROLLED SUBSTANCE EMPLOYEE'S
CERTIFIED RECEIPT
E-1
APPENDIX F:
SAMPLE COVENANT NOT TO SUE AND INDEMNITY AGREEMENT
F-1
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ALCOHOL AND DRUG ABUSE POLICY
Drivers are an extremely valuable resource for Brazos County's business. Their health and
safety is a serious County concern. Drug or alcohol use may pose a serious threat to driver
health and safety. It is, therefore, the policy of the County to prevent substance use or abuse
from having an adverse effect on our drivers. The County maintains that the work environment
is safer and more productive without the presence of alcohol, illegal or inappropriate drugs in the
body or on County property. Furthermore, drivers have a right to work in an alcohol and drug-
free environment and to work with drivers free from the effects of alcohol and drugs. Drivers
who abuse alcohol or use drugs are a danger to themselves, their co-workers and the County's
assets.
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The adverse impact of substance abuse by drivers has been recognized by the federal
government. The Federal Highway Administration ("FHWA") has issued regulations which
require the County to implement a controlled substance testing program. The County will
comply with these regulations and is committed to maintaining a drug-free work-place. All
drivers are advised that remaining drug-free and medically qualified to drive are conditions of
continued employment with the County.
Specifically, it is the policy of the County that the use, sale, purchase, transfer, possession or
presence in one's system of any controlled substance (except medically prescribed drugs) by any
driver while on County premises, engaged in County business, while operating County
equipment, or while under the authority of the county is strictly prohibited. FHWA stated that
mandatory testing must apply to every person who operates a commercial motor vehicle in
interstate or intrastate commerce and is subject to the CDL licensing requirement.
The execution and enforcement of this policy will follow set procedures to screen body fluids
(urinalyses), conduct breath testing, and/or search all driver applicants for alcohol and drug use,
and those drivers suspected of violating this policy who are involved in a U.S. Department of
Transportation (DOT) reportable accident or who are periodically or randomly selected pursuant
to these procedures. These procedures are designed not only to detect violations of this policy,
but to ensure fairness to each driver. Everyeffort will be made to maintain the dignity of drivers
or driver applicants involved. Disciplinary action will, however, be taken as necessary.
Neither this policy nor any of its terms are intended to create a contract of employment or to
contain the terms of any contract of employment. The County retains the sole right to change,
amend or modify any term or provision of this policy without notice. This policy is effective
January 1, 1997, and will supersede all prior policies and statements relating to alcohol or drugs
for CDL drivers.
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ADMINISTRATION GUIDE TO PERSONNEL
ND DRU TIN PRO RS
ALCOHOL AND DRUG TESTING PROCEDURES
I. PURPOSE
The purpose of this administrative guide is to set forth the procedures for the implementation of
controlled substances and alcohol use and testing of driver applicants and current drivers.
pursuant to the Alcohol and Drug Abuse Policy. These procedures are intended as a guide only,
and are in no way intended to alter any existing relationship between county and any driver.
The county's Alcohol and Drug Program Administrator designated to monitor, facilitate, and
answer questions pertaining to these procedures is Risk Management.
II. Definitions
When interpreting or implementing these procedures, or the procedures required by the Federal
Highway Administration ("FHWA") controlled substance testing regulations, the following
definitions apply:
"Alcohol" means the intoxicating agent in beverage alcohol, ethyl alcohol, or other low
molecular weight alcohols including methyl and isopropyl alcohol.
"Alcohol concentration (or content)" means the alcohol in a volume of breath expressed in terms
of grams of alcohol per 210 liters of breath as indicated by an evidential breath test under this
part.
"Collection site" means a place where individuals present themselves for the purpose of
providing breath, body fluid, or tissue samples to be analyzed for specified controlled substances.
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The site must possess all necessary personnel, materials, equipment, facilities and supervision to
provide for the collection, security, temporary storage and transportation or shipment of the
samples to a laboratory.
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."Commercial motor vehicle" means a motor vehicle or combination of motor vehicles used in
commerce to transport passengers or property if the motor vehicle:
1. Has a gross combination weight rating of 26,001 or more pounds inclusive of a towed
unit with a gross vehicle weight rating of more than 10,000 pounds; or
2. Has a gross vehicle weight rating of 26,001 or more pounds; or
3. Is designed to transport 16 or more passengers, including the driver; or
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4. Is of any size and is used in the transportation of materials found to be hazardous for
the purpose of the Hazardous Materials Transportation Act and which require the
motor vehicle to be placarded under the Hazardous Materials Regulations (49 CFR
part 172, sub-part F).
"Controlled substance" has the meaning assigned by 21 U.S.C.802 and includes all substances
listed on Schedules I through V as they may be revised from time to time (21 CFR 1308).
"Driver" means any person who operates a commercial motor vehicle. This includes, but is not
limited to: full time, regularly employed drivers; casual, intermittent or occasional drivers; leased
drivers and independent, owner-operator contractors who are directly employed by or under lease
to an employer or who operate a commercial motor vehicle at the direction of or with the consent
of an employer. For the purposes of pre-employment/pre-duty testing only, the term "driver"
includes a person applying to an employer to drive a commercial motor vehicle.
"Drug" means any substance (other than alcohol) that is a controlled substance as defined in this
section and 49 CFR Part 40.
"FHWA" means the Federal Highway Administration, U.S. Department of Transportation.
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"Owner-Operator(s)" means a driver(s) who has been contracted for services with the County.
For the purpose of these procedures and the County's Alcohol and Drug Abuse Policy, owner-
operators are not to be considered employees, but will be required to participate in the County's
Alcohol and Drug Abuse Policy like all County drivers.
"Medical review officer" ("MRO") means a licensed M.D. or D.O. with knowledge of drug abuse
disorders that is employed or used by the county to conduct drug testing in accordance with this
part.
"Performing (a safety-sensitive function)" means a driver is considered to be performing a safety-
sensitive function during any period in which he or she is actually performing, ready to perform,
or immediately available to perform any safety-sensitive function.
"Random selection process" means that alcohol and drug tests are unannounced; that every driver
of the county is subject to test. Tests conducted annually shall equal or exceed twenty-five
percent (25%) for alcohol tests and fifty percent (50%) for drug tests of the total number of
drivers subject to testing of the county employees with CDL's.
"Reasonable suspicion" means that the county believes the actions or appearance or conduct of a
county motor vehicle driver who is on duty as defined below, are indicative of the use of a
controlled substance.
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'Safety-sensitive function' means any of those on-duty functions set forth in CFR 49 section
395.2.
"On duty time" means all time from the time a driver begins to work or is required to be in
readiness to work until the time he/she is relieved from work and all responsibility for
performing work. "On duty time' shall include:
1. All time at a carrier or plant, terminal, or facility, or other property, or on any county
property, waiting to be dispatched, unless the driver has been relieved from duty by
the county;
2. All time inspecting, servicing, or conditioning any D.O.T. qualifying county motor
vehicle at any time;
3. All driving time;
4. Alit ' ime, other than driving time, in or upon any D.O.T. qualifying county motor
vehicle except time spent resting in a sleeper berth;
5.- All time loading or unloading a vehicle, supervising, or assisting in the loading or
unloading, attending a vehicle, or in giving or receiving receipts for shipments loaded
:i or unloaded;
6. All time spent performing the driver requirements relating to accidents;
7. All time repairing, obtaining assistance, or remaining in attendance upon a disabled
vehicle.
y -111. SUBSTANCE PROHIBITED/ PRESCRIPTION MEDICATIONS '
` A. Alcohol use means the consumption of any beverage, mixture, or preparation,
including any medication containing alcohol which, when consumed, causes an
alcohol concentration in excess of those prescribed by Part 382 Subpart B (FMCSR)
and section IV of this policy. ,
B. Controlled Substance: In accordance with FHWA rules, urinalyses will be conducted
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to detect the presence of the following substances:
Marijuana
Cocaine
Opiates
Amphetamines '
Phencyclidine (PCP)
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E C. Prescription Medications: Drivers taking legally prescribed medication issued by a
r licensed health care professional familiar with the driver's work-related
responsibilities must report such use to their immediate supervisor or dispatcher, and
I may be required to present written evidence from the health care professional which
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descnbes the effects such med~catrons may have on the dnver s ability to perform
his/her tasks.
In the sole discretion of the Alcohol and Drug Program Administrator, a driver may be
i temporarily removed, with pay, from a safety-sensitive position if deemed appropriate.
IV. PROHIBITIONS
A. Alcohol Prohibitions:
The new alcohol rule prohibits any alcohol misuse that could affect performance of a safety-
sensitive function, including:
1. Use while performing safety-sensitive functions. .
2. Use during the 4 hours before performing safety-sensitive functions.
3. Reporting for duty or remaining on duty to perform safety-sensitive functions with an
alcohol concentration of 0.04 or greater.
4. Possession of alcohol, unless the alcohol is manifested and transported as part of a
shipment. This includes the possession of medicines which contain alcohol
(prescription or over-the-counter), unless the packaging seal is unbroken.
` 5. Use during 8 hours following an accident, or until he/she undergoes a post-accident
test.
6. Refusal to take a required test.
NOTE: A driver found to have an alcohol concentration of 0.02 or greater but less than 0.04 shall
not perform, nor be permitted to perform, safety-sensitive functions for at least 24 hours. The
other consequences imposed by the regulations and discussed below do not apply. However,
documentation of this test constitutes written warning that County policy has been violated, and
could result in disqualification of a driver. '
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B. Drug Prohibitions:
The regulations prohibit any drug use that could affect performance of safety-sensitive functions,
including:
1. Use of any drug, except by doctor's prescription, and then only if the doctor
has advised the driver that the drug will not adversely affect the driver's ability
to safely operate the D.O.T. qualifying county vehicle.
2. Testing positive for drugs; and
3. Refusing to take a required test.
All drivers will inform the Alcohol and Drug Program Administrator of any therapeutic drug use
prior to performing a safety-sensitive function.
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V. DRIVER APPLICANT AND CURRENT DRIVER TESTING
A. Applicant Testing: All driver applicants will be required to submit to and pass a
breath alcohol test and a urine drug test as a condition of employment. Job applicants
who are denied employment because of a positive test may reapply for employment
after six months.
Offers of employment are made contingent upon passing the County's medical review, including
the alcohol and drug test. Driver applicants who have received firm employment offers are to be
-cautioned against giving notice at their current place of employment, or incurring costs
associated with accepting employment with the County until after medical clearance has been
received. Under no circumstances may a driver be hired to perform a safety-sensitive function
until a.confirmed negative result is received.
Driver applicant drug testing shall follow the collection, chain of custody, and reporting
procedures as set forth in CFR 49 Part 40.
B. 'Owner-operators': Owner-operators engaged by the County are not employees of the
1
County, nor are they to be considered'as such under this Policy. However, every
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owner-operator engaged to provide services to the County who are not under a DOT
approved drug and alcohol testing program must agree to, and successfully participate
in the county's alcohol and drug testing program. All owner-operators agreements
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will be enter into by the County contingent upon the operator's successful completion
of urinalyses and breath analysis under all phases of the County's program, and are
contingent upon the owner-operator's continued status as a medically qualified driver.
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The term "driver" as used in these procedures includes owner-operators.
C. "Employee Drivers": Under all circumstances, when a driver is directed to provide
either a breath test or a urine sample (Appendix C) in accordance with these
procedures, he/she must immediately comply as instructed. Refusal will constitute a
positive result, and the driver will be immediately removed from the safety-sensitive
function, and will be terminated.
1. Suspicion-Based Testing:
A. Reasonable Suspicion: If a driver is having work performance
problems or displaying behavior that may be alcohol or drug-related, or is
otherwise demonstrating conduct that may be in violation of the Policy
where immediate management action is necessary, a supervisor, with the
concurrence of the Alcohol and Drug Program Administrator, will require
that driver to submit to a breath test or urinalysis. The following
conditions are signs of possible alcohol or drug use (not all-inclusive):
* Abnormally dilated or constricted pupils
* Glazed stare - redness of eyes (sclera)
* Flushed face
* Change of speech (i.e. faster or slower)
* Constant sniffing
* Increased absences
* Redness under nose
* Sudden weight loss
* Needle marks
* Change in personality (i.e. paranoia)
* Increased appetite for sweets
* Forgetfulness-performance faltering - poor concentration
* Borrowing money from co-workers or seeking an advance of pay
or other unusual display of need for money
* Constant fatigue or hyperactivity
* Smell of alcohol
* Slurred speech
* Difficulty walking
* Excessive, unexplained absences
* Dulled mental processes
*Slowed reaction rate
B. Supervisors must take action if they have reason to believe one or more
of the above-listed conditions is indicated, and that the substance abuse is
affecting a driver's job performance or behavior in any mann.r. A
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supervisor observing such conditions will take the following actions
immediately after conferring with the County Engineer:
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• Confront the employee involved, and keep under direct observation until
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the situation is resolved.
• Secure the Alcohol and Drug Program Administrator's concurrence to
observation; job performance and County policy violations must be
specific.
• After discussing the circumstances with the County Engineer, the
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Alcohol and Drug Program Administrator will arrange to observe or talk
with the driver. If he/she believes, after observing or talking to the driver,
that the conduct or performance problem could be due to substance abuse,
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the driver will be immediately required to submit to a breath test or
urinalysis. If the driver refuses to submit to testing for any reason, the
driver will be informed that continued refusal will result in immediate
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termination.
• Employees will be asked to release any evidence relating to the
observation for further testing. Failure to comply may subject the
employee to subsequent discipline or suspension from driving duties. All
_ confiscated evidence will be receipted for with signatures of both the
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receiving supervisor, as well as the provider. If upon confrontation by the
supervisor, the driver admits to use, the Alcohol and Drug Program
Administrator will terminate the employee,
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' C. The supervisor shall, with in 24 hours or before the results of the
controlled substance test are released, document the particular facts related
to the behavior or performance problems, and present such documentation
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to the Alcohol and Drug Program Administrator.
D. The Alcohol and Drug Program Administrator will remove or cause
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the removal of the driver from the County-owned vehicle and ensure that
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the driver is transported to an appropriate collection site and thereafter to "
the driver's residence or, where appropriate, to a place of lodging. Under
no circumstances will that driver be allowed to continue to drive a County
vehicle or his/her own vehicle until a confirmed negative test result is
received.
E. If, during the course of employment, the driver acknowledges a
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substance abuse problem and requests assistance, the problem may be
treated as if it were an illness, subject to the provisions set forth below:
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* The decision to seek diagnosis and accept treatment for the substance
abuse problem is the responsibility of the driver;
* The diagnosis and prescribed treatment of the driver's condition will be
determined by health care professionals designated by the Alcohol and
Drug Program Administrator in conjunction with the driver's physician;
and
* The driver might be placed on medical leave for a predetermined period
recommended by those medical professionals.
2. Post-Accident Testing:
Currently, federal regulations place the burden of compliance with post-accident
alcohol and drug testing regulations on the driver. Therefore, all drivers are
required to provide a breath test and a urine specimen to be tested for the use of
controlled substances was soon as practicable" after an accident. The driver shall
remain readily available for such testing or may be deemed by the Alcohol and
Drug Program Administrator to have refused to submit to testing. No alcohol
may be consumed for 8 hours after the accident or until a test is conducted. If the
driver is seriously injured and cannot provide a specimen at the time of the
accident, he/she shall provide the necessary authorization for obtaining hospital
reports and other documents that would indicate whether there were any
controlled substances in his/her system.
An accident is defined by FHWA regulations as an accident which results in the death of a
human being or bodily injury to a person who, as a result on the injury, immediately receives
medical treatment away from the scene of the accident; or which has had one of the vehicles
towed from the scene of the accident. Except for a fatality accident, verification of the driver's
responsibility in the above accident scenario must be established by a citation to the driver.
Adherence by drivers to post-accident specimen collection requirements is a condition of
continued employment. (The failure of an owner-operator to comply with DOT post-accident
and specimen collection rules will be considered a breach of his/her contract with the County,
and the contract is invalid until appropriate substance abuse professional counseling hzs been
completed.) ,
3. Random Testing:
The County will conduct random testing for all covered drivers'as follows:
A. A County-wide selection process which removes discretion in
selections from any supervisory personnel will be adopted by the county.
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This process will select covered drivers through the use of a computerized
program;
B. The random testing, once begun, will provide for alcohol testing of at
least twenty-five percent (25%) and for drug testing of at least fifty percent
(50%) of all covered drivers.
C. The random testing will be reasonably spaced over any twelve (12)
month period.
D. Once notified, a driver must proceed immediately to the assigned
collection site.
° 4. All supervisors will receive training to assist them in identifying alcohol and
drug use behavioral characteristics.
VI. COLLECTION OF BREATH AND URINE SPECIMENS AND LABORATORY
ANALYSIS
A. Breath Alcohol Testing: Breath alcohol testing will be conducted either on site
or at a prearranged location by a qualified Breath Alcohol Technician according to
CFR 49, Part 40 procedures. Refusal to complete and sign the testing form or
refusal to provide breath will be considered a positive test, and the driver will be
terminated.
B. Specimen Collection: Specimen collection will be conducted in accordance
with applicable state and federal law. The collection procedures will be designed
to ensure the security and integrity of the specimen provided by each driver, and
those procedures will strictly follow federal chain-of-custody guidelines.
Moreover, every reasonable effort will be made to maintain the dignity of each
F driver submitting a specimen for analysis in accordance with these procedures.
C. Laboratory Analysis: As required by FHWA regulations, only a laboratory
certified by Department of Health and Human Services (DHHS) to perform
urinalysis for the detection of the presence of controlled substances will be
` retained by the County. The laboratory will be required to maintain strict
compliance with federally approved chain-of-custody procedures, quality control,
maintenance and scientific analytical methodologies.
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VII. CONSEQUENCES: APPEAL OF TEST RESULTS
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A. Alcohol and drug abuse may not only threaten the safety and productivity
of all employees of Brazos County, but causes serious individual health consequences to
those who use them. Attachment #1 outlines several personal consequences which may
result after abuse of controlled substances. Any confirmed actions prohibited by Part IV
above, while performing a safety-sensitive function or refusing to take a breath test, will
be grounds for termination. Refusal may be defined as not providing a breath sample or
urine as directed, neglecting to sign appropriate control forms, using alcohol within 8
hours of an accident, or engaging in conduct that clearly obstructs the testing process.
B. Any driver testing positive for the presence of a controlled substance will be contacted
by the County's MRO. The driver will be allowed to explain and present medical
documentation to explain any permissible use of a drug. All such discussions between
the driver and the MRO will be confidential. The County will not be a party to, or have
access to matters discussed between the driver and the MRO. If medically supportable
reasons exist to explain the positive result, the MRO will report the test result to the
County as a negative.
C. Within 72 hours after the driver has been notified of a positive test result for drugs
he/she may request a re-test of the split sample. This signed request will be provided to
the MRO in writing, who will then initiate the new laboratory analysis. If a different
result is detected by the subsequent laboratory, the test will be voided by the MRO, and
the County's Alcohol and Drug Program Administrator will be notified. A retest may be
initiated as appropriate.
VIII. Confidentiality
Under no circumstances, unless required or authorized by law, will alcohol and drug testing
information or results for any employee or applicant be released without request from the
applicable employee.
Drivers are entitled, upon written request, to obtain copies of any records pertaining to the
drivers use of alcohol or controlled substances, including any records pertaining to his or her
alcohol or controlled substance tests. Copies will be provided within 5 days.
Collection of breath and urine samples must always be documented and sealed with a tamper-
proof sealing system in the presence of the driver, to insure that all tests can be correctly traced to
the driver.
Page 12
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Drug test analysis from the DHHS approved laboratory will be forwarded directly to the Medical
Review Officer assigned by the Alcohol and Drug Program Administrator.
Alcohol test results will be forwarded by the MRO to the Alcohol and Drug Program
Administrator for confidential record-keeping.
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NO PAQE_
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APPENDIX A
ALCOHOL AND DRUG EFFECTS
Section 382.601(b)(I 1) FMCSR mandates that all employees be provided with training material
discussing the effects of alcohol and controlled substance use on an individual's health, work,
and personal life.
This attachment is intended to help individuals understand the personal consequences of
substance abuse.
ALCOHOL
Although used routinely as beverage for enjoyment, alcohol can also have negative physical and
mood-altering effects when abused. These physical or mental altercations in a driver may have
serious personal and public safety risks. ,
Health Effects
An average of three or more servings per day of beer (12 oz.), whiskey (1 oz.), or wine (6 oz.) . .
over time, may result in the following health hazards:
• Dependency
• Fatal liver disease
• Kidney disease
• Pancreatitis
• Ulcers
• Decreased sexual functions
• Increased cancers of the mouth, tongue, pharynx, esophagus, rectum, breast and
malignant melanoma
• Spontaneous abortion and neonatal mortality
• Birth defects
Social Issues .
• 2/3 of all homicides are committed by people who drink prior to the crime.
• 2-3% of the driving population are legally drunk at any one time. This rate
doubles at night and on weekends.
• 2/3 of all Americans will be involved in an alcohol-related vehicle accident during
their lifetime.
• The separation and'divorce rate in families with alcohol dependency problems is 7 ,
times the average.
APPENDIX A-1
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ALCOHOL'S TRIP THROUGH THE BODY
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Mouth and Esophagus: Alcohol is an irritant to the delicate linings of the throat and food pipe.
'It burns as it goes down.
Stomach and Intestines: Alcohol has an irritating effect on the stomach's protective lining,
resulting in gastric or duodenal ulcers. This condition, if it becomes acute, can cause peritonitis,'
or perforation of the stomach wall. In the small intestine, alcohol blocks absorption of such
substances as thiamine, folic acid, fat, vitamin B 1, vitamin B 12, and amino acids.
Bloodstream: 95% of the alcohol taken into the body is absorbed into the bloodstream through
the lining of the stomach and duodenum. Once in the bloodstream, alcohol quickly goes to every
cell and tissue in the body. Alcohol causes red blood cells to clump together in sticky wads,
slowing circulation and depriving tissues of oxygen. It also causes anemia by reduction of red
blood cell production. Alcohol slows the ability of white cells to engulf and destroy bacteria and
degenerates the clotting ability of blood platelets.
Pancreas: Alcohol irritates the cells of the pancreas, causing them to swell, thus blocking the
flow of digestive enzymes. The chemicals, unable to enter the small intestine, begin to digest the
pancreas, leading to acute hemorrhagic pancreatitis. One out of five patients who develop-this
disease dies during the first attack. Pancreatitis can destroy the pancreas and cause a lack of
insulin thus resulting in diabetes.
Liver: Alcohol inflames the cells of the liver, causing them to swell and block the tiny canal to
the small intestines. This prevents bile from being filtered properly through the liver. Jaundice
develops, turning the whites of the eyes and the skin yellow. Each drink of alcohol increases the
number of live cells destroyed, eventually causing cirrhosis of the liver. This disease is eight
times more frequent among alcoholics than among non-alcoholics.
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DRUGS
Mina
Health Effects
• Emphysema-like conditions.
• One joint of marijuana contains cancer-causing substances equal to 1/2 pack of
cigarettes.
• One joint cause the heart to : ace and be overworked. People with heart conditions
are at risk.
• Marijuana is commonly contaminated with the fungus Aspergillus, which can
cause serious respiratory tract and sinus infections.
• Marijuana lowers the body's immune system response, making users more
susceptible to infection.
• Chronic smoking causes changes in brain cells and brain waves. The brain does
not work as efficiently or effectively. Long-term brain damage may occur.
• Tetrahydrocannabinol (THC) and 60 other chemicals in Marijuana concentrate in
the ovaries and testes.
• Chronic smoking of marijuana in males causes a decrease in testosterone and an
increase in estrogen, the female hormone. As a result, the sperm count is reduced,
leading to temporary sterility.
• Chronic smoking of marijuana in females causes a decrease in fertility.
• A higher than normal incidence of stillborn births, early termination of pregnancy,
and higher infant mortality rate during the first few days of life are common in
pregnant marijuana smokers.
• THC causes birth defects including brain damage, spinal cord, forelimbs, liver and
water on the brain and spine in test animals.
• Prenatal exposure may cause underweight newborn babies.
• Fetal exposure may decrease visual functioning.
• User's mental function can display the following effects:
• delayed decision making
• diminished concentration
• impaired short-term memory
• impaired signal detection
• impaired tracking
• erratic cognitive function
• distortion of time estimation
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Opiates
Narcotic drugs which alleviate pain and depress body functions and reactions:
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Health Effe
cts
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•
IV needle users have a high risk of contracting hepatitis or AIDS when sharing
needles.
•
Increase pain tolerance. As a result, a person may more severely injure
themselves and fail to seek medical attention as needed.
•
Narcotic effects are multiplied when combined with other depressants causing an
increased risk for an overdose.
•
Because of tolerance, there is an ever increasing need for more.
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With increased tolerance and dependency combines, there is a serious financial
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Side effects such 9s nausea, vomiting, dizziness, mental clouding and drowsiness
place the user at high risk for accident.
•
Causes impairment of physical and mental functions.
Amphetami
nes
Central nervous system stimulant that speeds up the mind and body.
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Health Effe
cts
• •
Regular use causes strong psychological dependency and increased tolerance.
•
High doses may cause toxic psychosis resembling schizophrenia.
•
Intoxication may induce a heart attack or stroke due to increased blood pressure.
= " •
Chronic use may cause heart or brain damage due to severe constriction of
capillary blood vessels. ,
•
Euphoric stimulation increases impulsive and risk taking behavior, including
bizarre and violent acts.
•
Withdrawal may result in severe physical and mental depression.
A
Workplace
Issues
•
Since the drug alleviates the sensation of fatigue, it may be abused to increase
alertness during periods of overtime or failure to get rest.'
•
With heavy use or increasing fatigue, the short-term mental or physical
enhancement reverses and becomes an impairment.
APPENDIX A-7
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APPENDIX B
EMPLOYEE NOTIFICATION LETTER
FOR REQUIRED C.D.L. HOLDERS
I certify that I have received a copy of, and have read the above County policy on Alcohol and
Drug Testing procedures. I understand that as a condition of employment as a driver, I must
comply with these procedures. If I develop a problem with alcohol or drug abuse during my
employment with Brazos County, I will seek assistance through the current Alcohol Drug Testing
Program Administrator.
Employee Signature
Date
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Appendix C
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Part 282 - Controlled Substances and Alcohol Use Testing applies to drivers of this County I
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F"_~ fnD GR - • Y-4-1 *10-1) fo I'p? f- : ROW (476
County Name
Driver/Applicant Name
Po graMrua
You are hereby noUfled the following test will be administered in compliance with
the Federal Motor Carrier Safety Regulations
The test is scheduled Date: ,
Location:
Time:
t Check type of test: ❑ Alcohol ❑ Controlled Substance
Check reason for test ❑ pre-employment ❑ Random ❑ Reasonable Suspicion/Cause
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❑ Post Accident ❑ Return to duty ❑ Follow-Up
I ' Appointment Instructions/comments: '
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I understand as a condition of my employment with the County, the above identified test is required
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Witnessed By:
't RETAIN IN EMPLOYEES CONFIDENTIAL FILE
VIDL' AD
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Appendix U
,fad; a~ tir a kl ~,::ri~'1~a},i'~•'°i: Pf_RSONNEI OFFICE USE ONLY
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~yyl ,R I~ N~ I~ ~USPIC10N
,it/}~ t ~ ~LL~~ ♦ ~~~~••.•'p••• a• rb r.r.F.~•wrJ; ` LOCOtIOn: ~
rIncident Number
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PROM A M, P M
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Roeor smployoe observed ehav(or or reeeona
a susplaon or the use o co 0 or eontro le av stancos. According to 49 G A f 92.
(Reasonable Susplolon Tasting) the emplovet shell require the driver to submit to a controlled substance or alcohol test it a supervisor or county
representative who Is trained In accordance with 1392.603 determines that reasonable suspicion exists.
Reasonable suspicion determined for:
❑ Alcohol ❑ Controlled Substance
Mark items that apply and describe specifics _
t. APPEARANCEc ❑ normal
❑ sleepy ❑ tremors ❑ clothing ❑ cleanliness
Description
2. BEHAVIOR ❑ normal ❑ erratic
❑ Inappropriate galety ❑ mood swings ❑ lethargic
Description
E
Description:
4. BODY
ODORS:
.INDICATIONS
C] YES ❑ NO
.
EXPLAIN:
S. OTHER OS R TI
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}(WITNESSED BY:
A.M. P.M
O.enettwe
Tee n..sreoM One Tate
A.M. P.M.
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THE ALCOHOL TEST MUST 8E ADMINISTERED WITHIN EIGHT HOURS FOLLOWING A REASONABLE SUSPICION DETERMINATION.
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a Appendix E
• Alcohol and Controlled Substance Employee's Certified Receipt
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This is to eenlfy that I have been provided educational materials that explain the requirements of 11382.801 and my
employer's policies and procedures with respect to meeting the requirements. The materials include detailed
discussion of the following checked (V) Items:
1. The designated person to answer questions about the materials
2. • . The categories of drivers subject to Part 382.
3. Sufficient information about the safety-sensitive functions and periods of the workday that
compliance is required.
4. Specific Information concerning prohibited driver conduct.
5. Circumstances under which a driver will be tested.
8. Test procedures, driver protection and integrity of the testing processes, and safeguarding the
validity of the test.
7. The requirement that teats are administered In accordance with Pan 382.
8. An explanation of what will be.considered a refusal to submit to a test and the consequences.
9. The consequences for Pan 382 Subpart 8 violations including removal from safety-sensitive
functions and 1382.805 procedures.
10. The consequences for drivers found to have an alcohol concentration of 0.02 or greater but less
than 0.04.
11. Information on the affects of alcohol and controlled substances use on:
• ■ an individual's health ■ signs and symptoms of a problem
• work ■ available methods of intervening when a problem is suspected
M personal life
12. Optional information:
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State of Texas
County of
CONSENT FOR DRUG SCREEN AND RELEASE
COVENANT NOTTO-SUE AND INDEMNITY AGREEMENT
I hereby CONSENT for the ('The Clinic'), its officers, agents
and smpicyees, to take a specimen of my urine and submit It to any laboratory selected by the Clinic for a
drug screen. I FURTHER CONSENT to the Clinio making the results of such screen available to the prespective
employer.
In oor►aideration for suoh servlcea being rendored on my behalf. I hereby RELEASE the Clinic, Its
officers, agents and employees, from any and all claims which I might otherwise nave due to such results
being made so available without my consent. I hereby COVENANT NOT TO FILE ANY ACTION at law or in
equity against the Clinic, and their respective officers, agents or employees in
connection with the results of such screen being made available, Including any action based on the negligence
of any party, and I hereby agree to INDEMNIFY and SAVE HARMLESS ..The
Clinic, and their respective officers, agents and ernpleyees, from all damages, expenses, reasonable attorney's
fete and costa of court nhlch they or any of them may suffer or Incur, Jointly or severally, due to the results of
such screen bung made so available.
SIGNED this day of
CURRENT MEDICATIONS
(Prescriptions and Non-Prescription
Taken Within Last 30 Days) (Signature)
(Name printed or typed)
(Address)
(Social Security Number)
Witnesses:
1 '
ACKNOWtr00EMENT-'WM CJNlC-YELLOW OOOAPA14Y-PINK
VOL .FAG E. LCZ.
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Professional Services Agreement for Rebuild America Energy Assessment
Between
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And
Texas Energy Engineering Services, Inc. (TEESI)
Whereas Brazos County wishes to participate in the Rebuild America Program and Texas Energy
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erv
ces, Inc. Is the firm designated to perform engineering services in the program; the parties
agree as follows: -
Section 1
a. TEESI Will conduct an energy engineering assessment of the following facilities in full compliance with all
Rebuild America program guidelines:
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Brazos county Tax Office, Brazos County Annex, County Health Department Building, Brazos county
Minimum Security Facility, Brazos County Arena, Ag. Extension Building, Road and Bridge Sign Shop,
Constable and Maintenance Building, Brazos Center, Brazos county'courthouse
s a. TEESI will help BRAZOS COUNTY complete a Rebuild America loan/lease application based on the
assessment;
b. TEESI will maintain contact with the lender on behalf of BRAZOS COUNTY to provide
clarification of any questions which may arise; and
`
d. BRAZOS COUNTY agrees to pay TEESI the sum of $6,925.00 for conducting the assessment only if
.
' the Rebuild America application is approved by the lender.
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Section 2
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The parties further agree that
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a. If BRAZOS COUNTY is not offered a loan/lease because of the quality of the assessment report
,
TEESI will not be paid for the assessment,
b. If the loan/lease application is approved by the lender as a result of the assessment and the
loan/lease is rejected by BRAZOS COUNTY, TEESI shall be paid in full.
b
C. If the.loan/lease is approved as a result of the assessment and loan application, the Rebuild America
111
program guidelines provide that the audit shall be paid in full from the proceeds of the loan.
Approved:
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For Brazos County For TEESI
BY d By
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Title $z..
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► BRAZOS COUNTY •
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560001
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DATE OF COURT MEETING: 01/08/97
ITEM: Permission to enter David Murray's oroaerty located off Hiah_ Lonesome Road for
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the yur2gse of disposing (burial) of dead livestock (horse) for the health, safety and
welfare of the general public. Signed permission form on file. Site is located in Precinct
SOURCE OF FUNDS: N/A
1. PRESENTATION:
II. ' ACTION REQUESTED OR ALTERNATIVES:
SUBMI ED BY: APPR ED Y:
Richard F. Vance, P.E. ommis ' ner andy Sims
County Engineer Precin 3
CC97-002
Approved in Commissioners' Court
Date: / - ~4 -
Alvin W. Jones, C unty Judge
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BRAZOS COUNTY
'~`aA1DG~`~ PRIVATE PROPERTY ACCESS PERMISSION FORM
Alvin W. Jones
countyJudge
Gary Norton
CommisslonerPet 1
Sandie Walker
CommissionerAct 2
Randy Sims
CommissionerPet S
Carey Cawley
COMMlsslonerPat a
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Date_ / - 7-,7
7
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LAND OWNER AND ADDRESS _ I)s M ,
-3792 e.~:a,,,~ Ca Sy
LOCATION OF WORK
-p f mile- Eas-A
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DESCRIPTION OF WORK TO BE DONE
IV:' MAINTENANCE YES NO
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ESTIMAT
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ED FREQUENCY OF MAINTENANCE
-
(Owner will be notified prior to maint
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Richard F. Vance, P.E.
4
County Engineer C.E. (Ed) Iverson
Engineering Aide
OWNER'S SIGNATUR
DATE / - 7-?7
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THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
JDEPARTMENT Road and Bridge NUMBER 560001
DATE OF COURT MEETING: 01/14/97
ITEM: Request from Wellborn Water Suoply Corp to place a road gore in the
right-of-way of Calumet Trail (In Woodlake Estates) Site Is located In Precinct 1
SOURCE OF FUNDS: N/A
1. PRESENTATION:
A) No work will be permitted between front slope and/or back slope.
B) The fine shall be Installed within 3-5' of and parallel to the right-of-way
line.
C) If clearing of brush, trees and other obstruction Is necessary, It shall be
the Applicant's responsibility to do so and to remove all cleared brush, trees
etc. from County right-of-way.
D) Ditch line shall be compacted to 90% standard density ASTM Test
Method No. D-698; test shall be conducted by an Independent Geotechnical
testing firm; copies of all test results shall be furnished to the office of the
Brazos County Engineer.
E) Construction shall be In strict conformance to the latest Texas Manual of
Uniform Traffic Control Devices for Streets and Highways. published by the
Texas Department of Transportation, and all other State and Federal laws
governing utility construction.
II. ACTION REQUESTED OR ALTERNATIVES:
SU MITTED BY: APPRO Y:
4 5 -
Richard P. Vance, P.E. Ccbapi Ission ones
County Engineer Precinct 1
CC97-001
Approved In Commissioners' Court
Date: /
Alvin . Jones ounty Judge
o
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice Is hereby given that Wpllcant) wULWM&W1" proposes
~plsce a (type 0011 VICE CrYC within the right-of-way of (road
-r1 Pv~ti1r~_ fJr~ ur?~ In Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by
copies of the drawings attached to this notice.
I understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning
of construction in order that they might be on hand to designate the actual
location of the installation.
2. That all damage to the roadways and right-of-ways will be repaired to
their original condition to the satisfaction of the County Engineer.
3. That Brazos County reserves the right to require Applicant to relocate
or lower any such line at no cost to Brazos County, should same become
necessary due to widening or lowering, or other alteration of the roadway
or right-of-way.
4. That Brazos County is In no way responsible for any damage that might
occur to any existing utility lines in the right-of-way.
5. That the line will be constructed and maintained on the County right-of-
way in accordance with governing laws.
6. That the line or lines will be constructed no less than forty-eight inches
(48") lower than the center of the roadway whether there Is, or is not, a
borrow ditch.
'7. That all sites will be barricaded during the construction period.
Canstructio7 of this line will begin on or after (date) 2--a- day of
'Ue
Firm:
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Title: (~~p.
Address: V -1
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Phone: 41'O /,Of)- Q c4
APPROVED BY COMMISSIONERS'
COURT ON:
14:
Date
Alvin W. Jones
County Judge
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TONY JONES RANDYSIMS
P.§C* 1 Pnwind 3
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381j108 361105
Brazos County Commissioners' Court
SANDIE WALKER
CARY CAULEY. JR.
P.00 2 ALVIN W. JONES Precbx:t 4
361.4115 Canty Judge 361-4111
361-4102
DATE: January 10, 1997
TO: Commissioner Tony Jones
Commissioner Sandie Walker
Commissioner Randy Sims
= Commissioner Carey Cauley, Jr.
FROM: Al Jones
SUBJECT: Courthouse Security
1. In order to have a departure point for discussion and possible implementation, I will propose
the following plan at the court meeting on January 14, 1997.
A. X-Ray equipment for screening personal items should be either- purchased or
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rented/purchased as soon as feasible.
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B. Acquire walk-through metal detectors and all other ancillary equipment necessary for
proper surveillance of personnel and material entering the courthouse.
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C. Establish the entry poini beginning at the second set of doors leading into the
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courthouse at the south entrance.
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D. Move the reception desk north to align with the existing storage room.
Communications equipment can be easily moved to the new location. Some minor
modifications will be required on the desk/counter top in the new location.
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l E. Relocate the bell further north in the entry hall.
F. Allow architect to determine the flow pattern and placement of the surveillance
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equipment.
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Smon Ca u* Coxem a 300 test 26th St. Suite 116 Bryan, Tess 778015327 I= (409) 8234993
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Memo to Commissioners
January 10, 1997
Page Two
G. Allow access to the wing outside the inner double doors to remain unsecured. By so
doing, persons coming to vote, attending commissioners court, attending receptions, etc.
will not be required to process through the surveillance equipment.
H. Equip all exterior doors inside the secure area with alarms that warn when those exits
open. System to be monitored in the Sheriff's department.
1. All personnel entering and leaving the courthouse, except as may be required by the
Sheriffs department, will use the controlled entry and exit point.
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J. Provide personnel to operate the surveillance area from 749 a.m, to 5:30 p.m. Monday
through Friday except on days when the county offices are officially closed. Any
extended hours for trials which require extended security will be coordinated by the
Judge of that court with the Sheriffs department. Approximately 250 days of
surveillance per year will be required.
250 days/yr. X 10 hrs/day = 2,976 hours
Option #I - Hire three (3) personnel in the Sheriffs department and supplement as
required during peak times (i.e., 7:30 a.m. to 8:30 a.m. and 12:45 p.m. to 1:30 p.m.)
with other personnel from the Sheriffs department.
Option #2 - Contract with a security agency to provide the services.
K. Continue to study the advantages and disadvantages of strategically placed surveillance
cameras with a decision date of September I, 1997 on Go or No-Go on installation.
L. Monitor the operation of the system to determine if changes are needed. Target date
for the decision process will be October 1, 1997.
M. Determine by June 1, 1997 if employee photo ID badges can be used for entry without
processing through the surveillance equipment. This process will greatly increase the
speed of handling congestion during the peak periods and may allow for reduction of
personnel needed to operate the system.
N. Inactivate the single elevator in the lobby if necessary to accommodate equipment and '
personnel. ,
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Memo to Commissioners
CC
January 10, 1997
Page Three
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0. Place a divider on first flight of steps to channel those leaving the courthouse in one
lane and all others in different lane.
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P. Authorize retaining Mr. Rick Ravey vyth a contracted price to provide necessary
consultation on types of equipment, placement and other identified services.
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