HomeMy WebLinkAbout1996-12-31-0900AM-Regulari
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BRYAN. TEXAS utY
AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
DECEMBER 31,1996 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
1. Invocation - Commissioner Walker.
2. Pledge of Allegiance - Commissioner Walker.
3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-rclated issues not scheduled on the agenda. Please
limit subject matter to five minutes. The Commissioners will receive the information,
conduct research into the matter, and/or place the matter on a future agenda for
discussion. (A recording. is made of the meeting; therefore, please give your name and
address for the record.)
Consider and take action on agenda items 4 - 14:
4. Personnel Change of Status.
5. Payment of Claims.
6. Approval of County Payroll.
7. Budget Amendment 96/97-9.
8. Agreement for services for -the Arts Council of Brazos Valley for 1996.
9. Resolution relative to the State of Texas "Blue Warrant" requirements and their costs to
Brazos County.
10. Request for permission to carry a negative vacation leave balance to 1997 for a District
Clerk's office employee. '
11. Approve budget for Dispute Resolution Center - Central Brazos Valley, Inc.
12. Blanket purchase orders.
13. Approval of minutes of Commissioners Court meetings held on November S, 12, 19 and
26 and a Workshop held on November 18, 1996 and a Special Meeting held on November
7, 1996.
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14. Approval of minutes of Commissioners Court'meetings held on December 3, 10 and 17,
and Workshops held on December 3 and 11, and a Special Meeting held on December
12, 1996.
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Commissioners Court Meeting Agenda
December 31, 1996
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15. Acknowledge receipt of the November 1996 Treasurers Report.
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16. Call for citizen input and/or concerns.
17. Announcement of interest items and possible future agenda topics.
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18. Call for Executive Session in accordance with Section 551.072 of the Texas Open
Meetings Act regarding deliberation of real property.
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19. Consider and take action on Executive Session.
20. Adjourn.
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The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request
f for sign interpretive services must be made 48 hours.before the meeting. To make arrangements,
1 call (409) 3614102.
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Sullivan, N. W.
Claypoole, John E.
Renfroe, George H.
Nino, Miguel
Gill, Norris Lee
Contreras, Juan
Castillo, Moses A.
Bass, Timothy M.
Allen, N. Jr.
Coleman, Thomas
Prior, Jonathan L.
Drosche, David W.
Reed, Eric B.
Rodriguez, J. M.
Young, Shane C.
Britton, R. D.
Ross, Bille J.
Johnston, Sandra
I91:41`~io 4y!:AZY4
Brazos Center
Juvenile Serv.
Road & Bridge
Road & Bridge
Road & Bridge
Road & Bridge
Road & Bridge
Road & Bridge
Road & Bridge
Sheriff Office
Sheriff Office
Sheriff Office
Sheriff Office
Sheriff Office
Sheriff Office
Sheriff Office
Sheriff Office
Co Court at Law I
REASON
Termination
New Employee
Termination
Termination
Termination
Termination
Termination
Termination
Termination
Resignation
New Employee
New Employee
New Employee
New Employee
New Employee
New Employee
New Employee
Tran w/i dept
On motion
by Commissioner Walker,
seconded by Commissioner
Cauley, the Court voted unanimously
to approve the changes as
submitted.
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The
Court next considered the following Claims as
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submitted
by the County Treasurer for payment:
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COMMISSIONERS' COURT
REGULAR MEETING
DECEMBER 31, 1996
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, December 31, 1996, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Gary Norton, Commissioner of Precinct 1;
Sandie Walker, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Walker gave the invocation and led the
pledge of allegiance.
There was no citizen input and/or concerns.
The Court proceeded to consider the change of status of
the following employees.
NAME
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Commissioners Court meeting December 31, 1996
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97-002528 through 97-002788
On motion by Commissioner Cauley, seconded by Commissioner
Sims, the Court voted unanimously to approve the Claims as
' submitted.
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the County
payroll in the amount of $538,000.00 for the period ending
January 2, 1997.
The Court next considered Budget Amendment #96/97-09,
which would reallocate funds budgeted for the County Attorney
Kids and Kops Grant and setup a budget for the collection of
civil fees for the Dispute Resolution Center. On motion by
Commissioner Sims, seconded by Commissioner Cauley, the Court
voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
The Court next considered entering into agreement with
the Arts Council of Brazos Valley. The County would
contribute $18,500.00 to the Arts Council, and in return the
Council will continue to provide assistance to local arts
organizations through funding and support which improves the
i quality of life and assists in attracting industry and
business to the county. On motion by Commissioner Walker,
seconded by Commissioner Cauley, the Court voted unanimously
to enter into agreement with the Arts Council of Brazos Valley
and authorized the County Judge to execute the Agreement on
behalf of Brazos County. Commissioner Norton asked that a
member of the Court be appointed as a liaison to the Arts
Council. A copy of the Agreement is attached hereto.
The Court next considered a resolution concerning the
State of Texas "Blue Warrant" requirements and their costs to
Brazos County. On motion by Commissioner Norton, seconded by
commissioner Cauley, the Court voted unanimously to adopt a
resolution requesting that the Legislature of the State of
Texas change the requirements to allow Brazos County to be
reimbursed at a rate of $35.00 per day for the arrest,
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Commissioners Court meeting December 31, 1996
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transportation, detention, housing, feeding and care of parole
violators on behalf of the State of Texas or allow these
parole violators to be immediately placed in a state facility.
The Court next considered a request from the District
Clerk for an employee of that department to carry over a
negative vacation leave balance into 1997. On motion by
Commissioner Walker, seconded by Commissioner Norton, the
Court voted unanimously to approve the request from the
District Clerk and allow the employee to carry over the
negative vacation leave balance into 1997.
On motion by Commissioner Cauley, seconded by
Commissioner Walker, the Court voted unanimously to approve
the budget submitted for the Dispute Resolution Center-Central
Brazos Valley, Inc. and to set up a quarterly payment basis
for the funds that accumulate as a result of the collection of
the established filing fee. A copy of the budget is attached
hereto.
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Commissioners Court meeting December 31, 1996
The Court proceeded to consider the following blanket
Purchase Orders:
Unisource
Maintenance
Brutus Plumbing
Maintenance
Ray Criswell Dist
Maintenance
Dealers Electric
Maintenance
Fountain Bld Hdw
Maintenance
Frank's E1 Mo Serv
Maintenance
Johnson Supply
Maintenance
Lanehart Cab Co
Maintenance
Lowe's Lumber
Maintenance
Walmart Stores
Maintenance
Midstate Elec
Maintenance
Pameco Corp
Maintenance
AAA Overhead Door
Maintenance
Alltex Int Supply
Maintenance
Am Fire & Safety
Maintenance
Botco
Maintenance
Bayer Const
Maintenance
BV Sewer Drain Ser
Maintenance
Bryan Pnt & Glass
Maintenance
Bryan Sh & Metal
Maintenance
Callawy Lumber
Maintenance
Central Electric
Maintenance
Century Papers
Maintenance
Comfort Supply
Maintenance
Talley Chem & Sup
Maintenance
Valley V & P Sup
Maintenance
RSC
Maintenance
Bryan P&G
Maintenance
Mission Uniform
Maintenance
Taley Chem & Sup
Maintenance
Walmart
Juv Services
Scarmardo Prod
Juv Services
White Swan
Juv Services
Quill Corp
Juv Services
B.I.S.D
Juv Services
Kwik Kar Oil
Sheriff
Sysco Food
Jail
Cain's Coffee
Jail
Lilly Dairy
Jail
Richters Bakery
Jail
McLane/Food
Jail
Alliant Food
Jail
Readfield Meat
Jail
Scarmardo Prod
Jail
$ 4,000
$ 1,000
$ 500
$ 1,000
$ 1,000
$ 1,000
$ 1,500
$ 500
$ 500
$ 1,000
$ 500
$ 500
$ 1,000
$ 500
$ 500
$ 700
$ 1,000
$ 1,000
$ 2,000
$ 500
$ 1,000
$ 500
$ 500
$ 700
$ 500
$ 1,000
$ 500
$ 1,000
$ 1,000
$ 500
$ 500
$ 1,200
$ 4,000
$ 1,000
$ 1,200
$ 1,000
$ 1,000
$ 1,000
$ 2,400
$ 1,400
$ 3,000
$12,000
$ 1,000
$ 3,000
On motion by Commissioner Walker, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
The Court next considered approval of the minutes of the
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Commissioners' Court meetings held in November, 1996 on the
following dates: 5, 12, 19, 26; a Workshop held on November
18 and a Special Meeting held on November 7, 1996. On motion
by Commissioner Sims, seconded by Commissioner Cauley, the
Court voted unanimously to approve the minutes as submitted.
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Commissioners Court meeting December 31, 1996
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in December, 1996 on the
following dates: 3, 10, 17; Workshops held on December 3 and
11; and a Special Meeting held on December 12, 1996. On
motion by Commissioner Cauley, seconded by Commissioner Sims,
the Court voted unanimously to approve the minutes as
submitted.
The Court received, approved and ordered filed as
submitted the Treasurer's report for November 1996. A copy of
which is attached to and made a part of these minutes.
There was no citizen input and/or concerns.
The County Judge made the following comments:
1) He has received a request from Adult Probation
for additional office space. Commissioner Cauley
suggested that the department heads submit requests
then have a work shop for space needs.
2) He received a request from the V.G. Young
Institute to serve as the host for the County
Judges & Commissioners reception in February.
3) He asked what was the proper basis for paying
the architect fees for the juvenile center, the
estimated cost of the project or the actual cost.
4) He has received a billing from Ravey/Patterson
for Architectural Fees and asked when the County
had retained them. He stated that we had not
received a contract.
5) Informed the Court that the incoming Constable
Precinct 5 has requested additional budgetary
funds.
6) He inquired about the payment to TAC News.
7) He discussed the storage of records at the Road
and Bridge facility and asked what could be done
with those records.
Commissioner Sims and the County Judge presented
Commissioner Norton with a plaque commemorating his eight (8)
years as County Commissioner Precinct 1.
At 9:44 a.m. the County Judge announced the meeting
closed to the public so that the Court could meet in closed
executive session to discuss real property as allowed under
Section 551.072 of the Texas Open Meetings Act.
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At 10:00 a.m. the County Judge announced the meeting open
to the public. On motion by Commissioner Norton, seconded by
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Commissioners Court meeting December 31, 1996
Commissioner Sims, the Court voted unanimously to enter into
Agreement requesting an extension of 180 days in which to
further investigate the prospective property.
There being no further business to come before the Court,
the meeting was adjourned.
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held December 31, 1996 have been examined and are approved in
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open Court this the day of , 19.a,
in Bryan, Brazos County, Texas.
The foregoing minutes of the Commissioners Court meeting
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Alvi W. Jone
County Judge
Sandie Walker
Commissioner,~,Precinct 2 /
Cafrey Crey, Jr.
Commiss oner, Prec nc 4
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Ton Jon s
Commissioner, Precinct 1
Randy ms
Commi sioner, Precinct 3
Mary Ardi and
County Clerk
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BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY. DECEMBER 31. 1996 AT 9:00 A.M.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR
NO. 96/97-09
On this the 31st day of December 1996 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Gary Norton, Commissioner, Precinct 1;
Sandie Walker, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on December 31, 1996, the Court heard and
approved a budget amendment for the 1996-1997 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted August 8, 1996
the following amendment(s) to the original are hereby authorized,
as described on the attached page(s).
ADOPTED AND APPROVED this the 31st day of December 1996
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
NO. 96/97 - 9
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!Preece p edr,B MKW'~~ roved By.,:
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12/20/96 ~ ..~31r ~ r .(~~i:..i~~u:..•... .
FD DIV ACCT PROJ Dr/Cr DESCRIPTION Increase Decrease
17 110700 734000 DR Dispute Resolution Center 16,170.00
17 - 410060 Cr Dispute Resolution Center 12,000.00
17 - 470100 Cr Reserve Fund Balance 4,170.00
Dispute Resolution Center - To setup the budget for FYE 9/30/97 for the civil fee collections
and the expenditure line item to disburse funds to the center. This budget is based
on the current collections and not on the budget set by Dispute Resolution Center-
Central Brazos Valley, Inc..
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
NO. 96/97 - 9
FD DIV ACCT PROJ Dr/Cr ACCOUNT NAME _ Increase Decrease
01 1810 653200 181097 Dr Equipment Maintenance 2,000.00
01 1810 715000 181097 Cr Rental Equipment 2,000.00
County Attorney - Kids and Kops -To reallocate budget as approved Nov.15, 1996
by Texas Department of Transportation.
,Prepare y: ~ovedTB `'r r•...~
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AGREEMENT
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STATE OF TEXAS S
§ KNOW ALL MEN BY THESE PRESENTS
COUNTY OF BRAZOS §
THIS AGREEMENT, made and entered into this _ZjV day of October, 1995, by
and between ARTS COUNCIL OF BRAZOS VALLEY, a private nonprofit corporation
chartered by the State of Texas, acting by and through its duly authorized agent
and officer, hereinafter referred to as ACBV, and the County of Brazos, State of
Texas acting by and through its County Judge, duly authorized to act, hereinafter
referred to as County.
WITNESSETH:
WHEREAS, Article 3, Section 52-a of the Constitution, Section 381 of the Local
Government Code of the State of Texas and V.A.T.S. §5190.6 provide for COUNTY
to engage in economic development activities; and
WHEREAS, a primary focus of economic development inquires is the quality of
arts programs in a community; and
WHEREAS, ACBV provides assistance to local arts organizations of the
COUNTY through funding and support which improves the quality of life in COUNTY
and which assists in attracting industry and business to COUNTY; and
WHEREAS, COUNTY provides various youth-related services; and
WHEREAS, ACBV has provided funding and support for programs involving
substance abuse prevention and education for Brazos County children through arts
programs and continues to proved arts-related programs and scholarships for young
people which foster positive self-image and thereby assists in prevention of drug and
alcohol use and abuse; and
WHEREAS, Article 152m, V.A.T. S. recognizes that the health, education, and
general welfare of the citizens of the State of Texas require promotion and education
about the performing, dramatic, visual, and literary arts; and
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WHEREAS, said Article permits COUNTY to provide funding for cultural
education facilities, and is to be liberally construed; and
WHEREAS, ACBV provides funding to member organizations, in part, for
facilities acquisition and upkeep, and
WHEREAS, Article 5190.7, V.A.T.S. permits COUNTY to assist with urban
enterprise zones, and
WHEREAS, ACBV through its funding programs has provided benefit to
Brazos County, Texas through programs attracting over 25,000 participants, and
resulting in significant purchases of goods from Brazos County merchants; and
WHEREAS, ACBV has provided funding to assist local performing arts groups;
and
WHEREAS, Chapter 318 of the Local Government Code of the State of Texas
provides for historic preservation activities by COUNTY; and
WHEREAS, ACBV provides funding to member organizations for historic
preservation; and
WHEREAS, other programs provided by COUNTY are directly benefitted by
ACBV and its member organizations.
NOW, THEREFORE, COUNTY and ACBV hereby agree as follows:
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ACBV through its funding and support of members organizations agrees to
provide the above enumerated services which it has provided and agrees to continue
to engage in support of arts organizations.
II.
COUNTY, for and In consideration of the services provided to COUNTY,
hereby agrees to pay to ACBV a lump sum payment of EIGHTEEN THOUSAND FIVE
HUNDRED DOLLARS ($18,500) for the year beginning October 1, 1995 and ending
September 30, 1996.
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ACBV agrees to provide an account of how the $18,500 was distributed to meet
the above described services.
ACBV hereby agrees to hold COUNTY, its officers, agents, servants, and
employees harmless from any loss, damage, injury or claim arising from any negligent
act during the course of its operations.
WITNESS OUR HANDS this JJ.tday of December, 1996.
ARTS COUNCIL OF BRAZOS VALLEY, INC.
By: tW
President
BRAZOS COUNTY, TEXAS
By:
Alvin '-W. Jones, unty Judge
CERTIFIED AS TO AVAILABILITY OF FUNDS:
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MICHAEL. R. HOELSCHER
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SHANNON CROWE
Mr. John Reynolds, Auditor
Brazos County Courthouse
300 East 26th Street
Bryan, Texas 77803
Re: Dispute Resolution Center-Central Brazos Valley, Inc.
Dear Mr. Reynolds:
HAND DELIVERED
As you recall, on Decer'nber 10, 1996, the Brazos County Commissioner's Court
passed a resolution authorizing that funds be distributed to the Dispute Resolution
Center-Central Brazos Valley, Inc. These are the funds that come from the S 10.00
filing fee increase for civil cases filed In Brazos County and from the one-time
$5,000.00 contribution authorized by the Commissioner's Court.
I've enclosed a copy of our budget that was adopted at the December 12,
1996, meeting. They fiscal year is January 1 through December 31.
We would request that the funds that have been accumulating from the-filing
fee increase and the one-time contribution be paid to the Center In late December,
1996, or early January 1997 Thereafter wA would reauest that the funds
accumulating as a result of the filing fee increase be paid on a quarterly basis on
March 15, June 15, September 15, and December 15 of each year.
The tax identification number for the Center is 74-2803224.
The mailing address for the Center Is: Dispute Resolution Center-Central Brazos
Volley, Inc., P. O. Box 1871, College Station, Texas 77841-1871.
V04~,_ PAgE.
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HOELSCHER
LIPSEY
1021 University Drive East, Suite 102
ELMORE
- Past Office Drawer DT
College Station, Texas 77840.2120
ATTORNEYS and COUNSELORS
(409) 84&4726
AT LAVP
Fa: (409) 646.4725
A Pmfr + anal Ow"auon
December 18, 1996
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December 18, 1996
Page 2
If any further Information is needed, please contact me.
Very truly yours,
Michael R. Hoelscher-
MRH:brl
Enclosure
cc: Naomi Fackler
Phil Trapani
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Budget for 1997 Fiscal Year
Dispute Resolution Center - Central Brazos Valley, Inc.
January 1, 1997 - December 31. 1997
Monthly
Annual
1. Projected Income -
Brazos County civil filing fees
$ 1,500.00
$ 18,000.00
In county mediation sessions
(30/month at $50.00 each)
1,500.00
18,000.00
Out of county cases
(4/month at $75.00 each)
300.00
3,600.00
Educational fees for mediator training
(30 at $200.00 each)
600.00
7,200.00
$ 46,800.00
11. Projected Expenses
Rent
$ 1,100.00
$ 13,200.00
Employee salaries
(coordinator and secretary, part-time)
2,000.00
24,000.00
Telephone
80.00
960.00
Utilities
50.00
600.00
Office supplies
100.00
1,200.00
Insurance
300:00
3,600.00
Advertising
100.00
1,200.00
Travel reimbursement
100.00
1,200.00
S 45,960.00
III. Initial Start Up Costs -
Computer and multi-use printer $ 2,750.00
Fax machine 500.00
Copier 1,000.00
Typewriter 100.00
Furniture 1,000.00
Utility connection 100.00
Initial office supplies 500.00
$ 5,950.00
IV. Other Potential Funding
(1) Grants--Center will use services of volunteer grant writer to write requests for
additional funds.
(2) Local orgonizations-Dispute Resolution Center will seek funding from other local
organizations, such as United Way, trusts, and foundations.
(3) Charitable gifts--Center is Intended to be operated as a 501(c)(3) organization
that can accept charitable contributions.
I, Philip Trapani, Treasurer of the Dispute Resolution Center-Central Brazos Valley, Inc.,
do hereby certify that the foregoing budget for the fiscal year 1997 was,odopted at a
regular scheduled meeting of the Board of Directors on December 12, 1996.
WrMckdrOxO PHILIP TR PA Treasurer, Dispute Resolution
Center-Central Brazos Valley, Inc.
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NOVEMBER 1996 TREASURER'S REPORT
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FUND NAME
FUND BALANCE
INCOMING
INVESTED TEXPOOL
SUB-TOTAL
DISBURSED
FUND BALANCE INVESTED
BAL.IN ACCT.
10131196
INTEREST-November
11130196
11130196
GENERAL FUND
9,898,09411
2,404,859 37
35,82816
12,338,78164
2,165,106 08,
10,173,673 56 8,417,170 64
1,756,502 92,
ROAD & BRIDGE GENERAL
50,565 93
14,407 40
64,973 33
64,973 33
64,97333
STATE LATERAL ROAD
33,848 00
5134
54 05
33,953 39
8,37754
25.575 85 12,44784
13,128 01
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GEN.OBLIG.DEBT SVC.
1,841,51419
21,424 60
2,23434
1,865,173.13
387,137 50
8.03563 1,474,758 55
3,277 08
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GEN,PERMANENT IMPV.
6,332,33915
44817
4,77364
6,337,560 96
8,964.55
8,59641 6,294,380 39
34,216.02
Akq
ROAD & BRIDGE PROJECTS
3,017,229 93
13,389.12
5,65084
3,036,269 89
6,26989 2,967,226 77
69,04312
IM, WWII
JWENILE JUSTICE CENTER
3,858,319 22
13,38912
5,81125
3,817,519 59
407,07126
3,470 448 33 3,291,221.08
179.227 25
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HEALTH DEPARTMENT
71,932 30
43,647 46
115,579 76
78,164 36
37,415 40
37,415 40
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HEALTH & LIFE INSURANCE
278,451 58
169,638 61
1,08729
449,177 48
197,120 61
252,056 87 250,406 68
1,65019
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BAIL BOND BOARD FUND
49,161 19
17049
49,331 68
5,00000
44331 68
44,331 68
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TOTAL
25,431,455 60
2,681,425 68
55,439 57
28,168,320 85
3,256,943 90
24,911,376 95 22,707,61195
2,203,765 00
Note: Gen.Permanent Impv.'s Texpool interest is transfered to General Fund per Auditor's Office.
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