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BRAZOS COUNTY
BRYAN. TEXAS
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AGENDA
• 96 NOV 15 AM 9:3 7
L. L! E
BRAZOS COUtil r COUk1N0USE
RYAN. TE 1
OFPUTV
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY,
NOVEMBER 19,1996 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE
BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN,
TEXAS.
✓1. Invocation - Commissioner Walker.
I2. Pledge of Allegiance - Commissioner Walker.
`//3. Citizens input and/or concerns. At this time, the Judge will open the floor to citizens
wishing to address the Court on county-related issues not scheduled on the agenda. Please
limit subject matter to five minutes. The Commissioners will receive the information,
conduct research into the matter, and/or place the matter on a future agenda for
discussion. (A recording is made of the meeting; therefore, please give your name and
address for the record.)
J Consider and take action on agenda items 4 - 23:
v/4. Personnel Change of Status.
5. Pavment of Claims.
I6. Corrected Budget Amendment 95/96-45.
~7. Budget Amendment 95/96-47. JI~
8. Budget Amendment 96/97-5. h~`O
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119. Approval of County Payroll.
110. Application by the Sheriffs Office for a U.S. Department of Justice grant.
J 11. Extension of lease from The Harvey Community Foundatiop for storage of heavy
/ equipment.
1/12. Request by Brazos Center for a petty cash account.
113. Request by Computer and Network Services for a salary increase for an employee.
14. Supplementary pay for a District Attorney's office employee.
✓ 15. Order combining certain voting precincts and polling places for the Deeembtr 10, 1996
Special Election.
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Commissioners Court Meeting Agenda
November 19. 1996
Page T%%o
~16. 1 lie R,:suhmittal of the Final Plat of Timber Forest Estates, 30.889 acres , James Hope
Sur%e%. %%ith a variance request. Site is located in Precinct 1.
/I ✓ Approval to advertise for the following:
a. Annual contract for Cold Mix Limestone Concrete Pavement.
b. Annual contract for Fencing Supplies.
./c. Annual contract for Motor Grader Blades.
A.-IF-148061 GFOyei.
~l8. Rene,% B:d No. 96-014, Annual Contract for Fence Building.
49. Award Bid No. 97-005, Cellular Phone Service.
/ ,/20. Ser% ice A1reement for Cellular Phone Service for Community Correction Grant for
~P/ Juvenile e. Services Department.
21. Appro%31 of Commissioners Court minutes for meetings held in July, 1996 on the
following dates: July 2, July 9, July 16, July 23 and July 30, and Workshops held on July
8 and July 30, and a Special Meeting held on July 9, 1996.
2. :Approval of Commissioners Court minutes for meetings held in August, 1996 on the
follw.%ine dates: August 6. August 13, August 20, and August 27, a Public Hearing on
.August and a Special Meeting on August 8, 1996.
yy~3~ A ~pr.nal and authorization for County Judge to execute:
a. Letter Agreement with the Brazos River Authority for participation in and funding of
the Brazos County Regional Water Supply System Feasibility Study, and
b. Contract with the 'T'exas Water Development Board for the planning grant.
24. Call tnr citizen input and/or concerns.
J25. Announcement of interest items and possible future agenda topics.
26. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request
for sign interpretive services must be made 48 hours before the meeting. To make arrangements,
call (409) 361-4102.
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COMMISSIONERS' COURT
REGULAR MEETING
NOVEMBER 19, 1996
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A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 9:00
a.m. on Tuesday, November 19, 1996, with the following members
of the Court present:
Alvin W. Jones, County Judge, Presiding;
Gary Norton, Commissioner of Precinct 1;
Sandie Walker, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
Attached is a list of the citizens and officials in
attendance.
Commissioner Walker gave the invocation and led the
pledge of allegiance.
Under citizen input and/or concerns the following
comments were made:
The County Judge presented Ed McKinsey, of the
Emergency Management department, with a certificate
of achievement.
The Court proceeded to consider the change of status of
*the following employees.
NAME DEPARTMENT REASON
Young, Sabrine Brazos Center New Employee
Clay, Bill Brazos Center New Emp Temp
Lucia, Nick Brazos Center New Emp P/T
Harris, Virgil L Juvenile Serv. New Emp Temp
Dowling, Sondra District Clerk Trans to 361st
Mosley, Dawn District Attorney Comp Training
Locke, James District Attorney Sal Increase
Howell, Douglas District Attorney Sal Increase
Paterson, Mark CNS Comp Training
Campbell, Allen CNS Merit Increase
on motion by Commissioner Cauley, seconded by Commissioner
Walker, the Court voted unanimously to approve the changes as
submitted with the stipulation that the employee transferring
to the 361st District Court is-not eligible for a six month
salary increase.
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The Court next considered the following Claims as
submitted by the County Treasurer for payment:
97-001405 through 97-001679
On motion by Commissioner Sims, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
The Court next considered "Corrected" Budget Amendment
#95/96-45. The County Auditor explained that there had been
a clerical error on the original budget amendment approved
October 22, 1996. On motion by Commissioner Walker, seconded
by Commissioner Cauley, the Court voted unanimously to approve
the budget amendment as submitted, a copy of which is attached
hereto.
The Court next considered Budget Amendment #95/96-47,
which would transfer funds budgeted for the Contingency Fund
to Indigent Health Care. On motion by Commissioner Walker,
seconded by Commissioner Norton, the Court voted unanimously
to approve the budget amendment as submitted, a copy of which
is attached hereto.
The Court next considered Budget Amendment #96/97-05,
which would transfer funds budgeted for the Juvenile Service
Department to the Contingency fund; create an account in the
Permanent Improvement Fund then transfer funds into the
account; and reallocate funds budgeted for County Clerk-
Elections. On motion by Commissioner Sims, seconded by
Commissioner Norton, the Court voted unanimously to approve
the budget amendment as submitted, a copy of which is attached
hereto.
On motion by Commissioner Walker, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the County payroll in the amount of $576,107.43 for the period
ending November 21, 1996.
The Court next considered authorizing application for a
grant to the U. S. Department of Justice to participate in the
Cops More Program that supports community policing using Lap
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Top computers. The program will be administered through the
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Sheriff's Office. Such grant to be in the total amount of
$12,000; $9,000 or 75% to be Federally funded; $3,000 or 25%
to be County funded. On motion by Commissioner Sims, seconded
by Commissioner Cauley, the Court voted unanimously to
authorize the County Judge to make application on behalf of
Brazos County to the U.S. Department of Justice and accept on
behalf of Brazos County such grant funds as may be tendered.
This grant should save 2,900 man hours annually. A copy of
the grant application is attached hereto.
The Court next considered the extension of the lease from
the Harvey Community Foundation for storage of heavy
equipment. This agreement is to renew and extend the term of
the original lease dated november 7, 1995 for a period of one
(1) year. On motion by Commissioner Sims, seconded by
Commissioner Cauley, the Court voted unanimously to extend the
original lease from the Harvey Community Foundation for one
(1) year. A copy is attached hereto.
The next matter before the Court was a request by the
Brazos Center Director for a Change Fund. The Court was
informed that the person handling the money would require a
Fidelity Bond. On motion by Commissioner Cauley, seconded by
Commissioner Norton, the Court voted unanimously to authorize
the establishment of a Change Fund for the Brazos Center.
The Court next considered a request from the Head of the
CHS Department for a 4% salary increase for an employee. In
a memo to the Court, Mrs. Deen enumerated the reasons for the
request. Commissioner Sims moved to approve the salary
increase. Commissioner Cauley seconded the motion.
Commissioners Norton, Walker, Sims and Cauley voted "Aye".
The County Judge voted "No". The motion carried. Funds for
the salary increase will come from the Computer Contract
account.
The next matter for consideration was supplementary pay
for an employee in the District Attorney's office. On October
30, 1996 it was discovered that due to a clerical error Beth
Thibodeaux was underpaid by $3,309.73 ($253.09 for FICA,
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of an order for the combining of certain voting precincts and
polling places for the December 10, 1996 Special Election.
Pursuant to Section 42.008 of the Texas Election Code the
following precincts are to be combined:
a) Election Precincts 2 and 82 be consolidated
will vote at the Wellborn Water Supply Building,
4119 Greens Prairie Road, College Station, Texas;
b) Election Precincts 13A and 13B be consolidated
and will vote at Henderson School, 801 Matous,
Bryan, Texas;
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c) Election Precincts 47, 49, 52 and 54 be
consolidated and will vote at the Brazos County
Courthouse, 300 East 26th Street, Bryan, Texas
d) Election Precincts 26A and 26B be consolidated
and will vote at Sam Rayburn Jr. High, 1449 East
By-pass, Bryan, Texas;
e) Election Precincts 27, 75, and 76 be
consolidated and will vote at the Bright Light
Baptist Church, 1124 State Highway 30, College
Station, Texas;
f) Election Precincts 29A, 298, 29C, 62, 64, 69
and 70 be consolidated and will vote at the Brushy
Community Center, located at State Highway 60 and
Old Jones Road, College Station, Texas;
g) Election Precincts 30A, 30B, 30C and 78 be
consolidated and will vote at Navarro Elementary
School, 4520 Northwood, Bryan, Texas;
h) Election Precincts 42 and 77 be consolidated
and will vote at the Wesley Methodist Church, 4204
North Texas Avenue, Bryan, Texas;
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$465.13 for Federal Withholding and $231.66 for retirement for
a net -check of $2,359.84) for pay periods ending April 19,
1996 through October 4, 1996. On motion by Commissioner
Norton, seconded by Commissioner Cauley, the Court voted
unanimously to authorize the Treasurer's office to issue a net
check for $2,359.84 to Beth Thibodeaux and that it be
distributed with the November 21, 1996 payroll.
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The next matter before the Court was to consider adoption
i) Election Precincts 43, 45A, 45B, 45C, 66 and 81
be consolidated and will vote at the Arena Hall,
i 2904 Tabor Road, Bryan, Texas;
J) Election Precincts 50, and 57 be consolidated
and will vote at the Calvary Baptist Church, 2009
Cavitt Street, Bryan, Texas;
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k) Election Precincts 58, 59, 71, 73, 83 and 28 be
consolidated and will vote at the Holy Cross
Lutheran Church, .1200 Fox Fire Drive, College
Station, Texas;
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1) Election Precincts 63A, and 63B be consolidated
and will vote at the Brazos Center, 3232 Briarcrest
Drive, Bryan, Texas.
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On motion by Commissioner Norton, seconded by Commissioner
Cauley, the Court voted unanimously to adopt the order for
combining voting precincts. A copy of the Order is attached
hereto.
The Court next considered approval of the Resubmittal of
the Final Plat of Timber Forest Estates Subdivision in
Precinct 1. Richard Vance, County Engineer, stated that he
had reviewed the plat and offered the following comments:
A plat of Timber Forest Estates was submitted to
and approved by Commissioners Court in 1991,
however, was never filed of record. Most tracts
have been sold and homes built on all except one
tract (tract #4). Now the owner of tract 4 wants
to sell a portion of his tract so this plat appears
slightly different from the one previously
submitted and approved. Since it was not filed of
record, a replat cannot be done. The object of
this plat submission is actually a resubmission for
clarification. The signatures of all but one of
the tract owners are shown on the face of this
plat. The one signature missing from the plat is
addressed in-the attached variance request.
On motion by Commissioner Norton, seconded by Commissioner
Walker, the Court unanimously approved the final plat of the
Timber Forest Estates Subdivision and the variance.
The next matter for consideration was approval for the
Purchasing Agent to advertise for bids for to following:
a)
Annual
contract
for Cold Mix Limestone
Concrete Pavement.
b)
Annual
contract
for Fencing Supplies
c)
Annual
contract
for Motor Grader Blades
d)
Annual
contract
for Road Gravel
Commissioner Cauley, moved to authorize the Purchasing Agent
to advertise for the previously mentioned contracts. The
motion was seconded by Commissioner Norton. Commissioner
Cauley then amended his motion to exclude item "d".
Commissioner Norton amended his motion and it carried
unanimously.
The next matter for consideration was the renewal of Bid
No. 96-014, annual contract for fence building. In a letter
• to the Purchasing Agent, Mike Earp, owner of the Mike Earp
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Company, asked to have his bid extended to cover the 1996/1997
contract year and guaranteeing to extend his bid costs into
the new contract year. On motion by Commissioner Sims,
seconded by Commissioner Norton, the Court voted unanimously
to extend the fence building contract to cover the 1996/1997
contract year. A copy of the letter is attached hereto.
The Court next considered the service agreement for
cellular phone service for the Community Correction Grant for
the Juvenile Services department. On motion by the County
Judge, seconded by Commissioner Sims the Court voted
unanimously to table consideration until such time as more
information can be obtained.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in July, 1996 on the
following dates: 2, 9, 16, 23, 30 and Workshops held on July
8 and 30, 1996 and a Special meeting held on July 9, 1996. On
motion by Commissioner Norton, seconded by Commissioner
Cauley, the Court voted unanimously to approve the minutes as
submitted.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in August, 1996 on the
following dates: 6, 13, 20, 27, a Public Hearing held on
August 5, 1996 and a Special meeting on August 8, 1996. On
motion by Commissioner Walker, seconded by Commissioner
Cauley, the Court voted unanimously to approve the minutes as
submitted.
The next matter for consideration was the approval and
authorization for the County Judge to execute the following:
a) Letter of Agreement with he Brazos River
Authority for participation in and
funding of the Brazos County Regional
Water Supply System Feasibility Study;
and
b) Contract with the Texas water Development
Board for the planning grant.
On motion by Commissioner Norton, seconded by Commissioner
Sims,, the Court voted unanimously to approve Letter of
Agreement with the Brazos River Authority and authorized the
county Judge to execute the contract with the Texas Water
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Development Board. A copy of the letter and the contract is
attached hereto.
There was no citizen input and/or concerns.
The County Judge made the following comments:
a) Received a memo from Emergency Management
for the reinstatement of $1,800 to budget
for Communication equipment.
b) Received letter from Constable Precinct 2
requesting authorization for two (2)
additional reserve deputies. He now has
authorization for 5.
c) Received memo from Risk Manager giving
names for Loss Control Committee. Will
put on the agenda for the next
Commissioners Court meeting.
d) _ Scheduled Work Shop for 12-03-96 at 9:30
a.m. to discuss:
1. Presentation by Ernie Moore on
preliminary energy audit.
2. Drug Testing for CDL drivers &
review of current drug policy.
3. Policy on insurance for
contracts.
4. Clarification of Risk Manager
duties.
e) Received report on sales tax income for
1996 showing increase of 2.46%.
f) Received analysis of depository contract.
g) Concerned about expenditures for
continuing education for employees.
Commissioner Sims said County should only
pay for education directly related to
County needs.
h) The jail population is increasing which
in turn is causing concern about
staffing. May have to look at increasing
staff.
i) The County Treasurer has asked if there
will be regularly scheduled Court
meetings during the holidays.
J) Mentioned swearing-in of new elected
officials on January 1 and volunteered to
organize or assist in activities for that
day.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes of the Commissioners Court meeting
held November 19, 1996 have been examined and are approved in
open Court this the SST day of 3:) F-el -19
in Bryan, Brazos County, Texas.
Alvin W. Jone
County Judge
( -,z, -:p Ai2*= AL/,Z:D
Sandie al r k-I Randy Si
Commissioner, Precinct 2 Commis oner, Precinct 3
Carey uley, Jr. Mary Anti Ward
Commis ioner, Pre i ct 4 County Clerk
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BRAZOS COUNTY COMMISSIONERS' MEETING ON TUESDAY, NOVEMBER 19, 1996 AT 9s00 A.M.
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BRAZOS COUNTY, TEXAS
CORRECTED BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR
NO. 95/96-45
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On this the 19th day of November 1996 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Gary Norton, Commissioner, Precinct 1;
Sandie Walker, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on November 19, 1996, the Court heard and
approved a corrected budget amendment for the 1995-1996 budget year
for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 26,
1995 the following amendment(s) to the original are hereby
authorized, as described on the attached 1 page(s).
ADOPTED AND APPROVED this the 19th day of November 1996
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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JOURNAL ENTRIES
DATE: 10-31-96
J.E. #
FUND
DIVISION
PROJECT
ACCOUNT
DEBIT
CREDIT
EXPLANATION
01
190001
513000
S 3,199 40
To accrue wages payable to Beth Thibodeaux for underpayment from
01-
190001
531000
S 244 66
April to October 1996. Period 13:'
01
190001
532000
S 223 95
This accrual is for the difference between what she was paid and what
01
190001
538000
$ 7.19
she should have been paid.
01
300780
S 3,675.20
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR
NO. 95/96-47
on this the 19th day of November 1996 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Gary Norton, Commissioner, Precinct 1;
Sandie Walker, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on November 19, 1996, the Court heard and
approved a budget amendment for the 1995-1996 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted September 26,
1995 the following amendment(s) to the original are hereby
authorized, as described on the attached 1 page(s).
ADOPTED AND APPROVED this the 19th day of November 1996
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
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Original: County Clerk's Office and attached to the original
budget
Copies: County Auditor .
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
VOL
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
95Y911-117
NO. 96107--4
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Prepared $y: MKW
Date: . ; -`yt t/8/96
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Approved ey:
Date:
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
INCREASE
DECREASE
01
340001
614700
Dr
Prescriptions
4,000.00
01
340001
723810
Dr
Inpatient Services
17,500.00
01
340001
723820
Dr
Outpatient Services
34,000.00
01
340001
724400
Dr
Lab & X-ray
2,300.00
01
110015
611300
Cr
Contingency
57,800.00
Indigent Health Care - To increase the budget to allow for line item overrun.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1995-1996 BUDGET YEAR
NO. 96/97-05
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On this the 19th day of November 1996 at a regular meeting of the
Commissioners' Court, the following members were present:
Alvin W. Jones, County Judge, Presiding
Gary Norton, Commissioner, Precinct 1;
Sandie Walker, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Carey Cauley, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
The following proceedings were held:
THAT WHEREAS, on November 19, 1996, the Court heard and
approved a budget amendment for the 1996-1997 budget year for
Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted August 8, 1996
the following amendment(s) to the original are hereby authorized;
as described on the attached page(s).
ADOPTED AND APPROVED this the 19th day of November 1996 ,
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By: Alvin W. Jones, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
wn 96197 - 5
• :Prepared~By:µ` x'''~+` ~AAKW
Date:y:v:,vF~;'`~~w;;~;t;?111119
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
INCREASE
DECREASE
01
110015
611300
Dr
Contingency
8,806.00
01
310001
516100
Hourly Staff
7,65600
01
310001
531000
Social Security
586.00
01
310001
532000
Retirement
536.00
01
310001
538000
Workers Comp.
28.00
Juvenile Services - To reduce positions to 2080 hours per year from 2184 hours per year budget.
Annual
Positions No.
Salary
4243
8
25581
4243
12
24627
4243
13
24627
4243
16
24632
4244
2
19694
4244
'4
19690
4244
5
19694
4244
7
6526
4244
8
6526
W1 3
Pats
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
NO. 96197 - 5
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
INCREASE
DECREASE
01
210020
725900
Dr
Professional Fees - Other
13,620.00
01
210020
715060
Dr
Rental - Office Space
500.00
01
210020
602800
Cr
Election Supplies
620.00
01
110015
611300
Cr
Contingency
13,500 00
County Clerk - Elections - To move budget from General election supplies expenditures
to Professional Fees - Other per the original bid and to increase the same line item
for the Special Election to be held Dec. 10, 1996. Also, to increase the expenditure line item
Rental - Office Space for the anticipated increase for rental of election space for the
Dec. 10, 1996 election.
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Prepared By: MKW
Date: 11112!96
Approved By
Date: G~w
11114/96
9:16 AM
VOL.
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U.s. Department of Justice
Officc of Community Oncntc.i Policing Savices
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COPS M~~ORE'9
Making Officer
Redeployment Effective
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U.S. Department of Justice
Office of Community Oriented Policing Services
1100 Vermont Avenue, NW
Washington, DC 20530
Joseph E. Brann, Director ' • '
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Application Checklist for COPS MORE '96
"Applications without these forms will not be considered."
o Section I. Background Information
o Section II. Redeployment Summary
Part A Cost-Effectiveness Worksheet
Part B Demonstration of Time Savings
Part C Community Policing Activities Summary
(These three parts must be completed for each item, system, or group
of like items requested)
o Section III. Budget Detail Worksheet
(Must be completed for each requested item, system, or group of like
items)
o Section IV Assurances, Certifications, and Disclosure
of Lobbying Activities Forms
(All three must be completed and signed)
o Section V. Community Policing Information Worksheet
[If applicable: law enforcement agencies that have not previously
received either a COPS FAST or Universal Hiring Program Wj grant
must complete and submit an original and two copies of the separate
Community Policing Infom-tation Worksheet included in this mailing. In
addition, all COPS AHEAD grantees (including those that have received
UHP grants) must complete the worksheet. Agencies that have recently
applied under Problem-Solving Partnerships and completed the work-
sheet do not need to resubmit it with this application.]
Applications will be accepted from September 9, 1996 to October 31, 1996.
Send your original completed application and two copies to:
US. Department of Justice
Office of Community Oriented Policing Services
COPS MORE Control Desk, 8th Floor
1100 Vermont Avenue, NW
Washington, DC 20530
Qf you wish to send your application through overnight mail, you must use 20005 as
the zip code.) '
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COPS MORE 96 Application
SECTION I
Background Information
• Only one needs to be completed per application.
• Please type.
• If unsure of answer, please do not leave blank. Contact the U.S.
Department of Justice Response Center at 1-800-421-6770 for
assistance.
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Background Information
All re questrd information Insist Lc typed.
Applicant Organization's Legal Name: Brazos County Sheriff's Department
Applicant agency EIN Number (Assigned by the IRS): 74-6000433
(If your department has beepr assigned an EIN number by the Office of Justice Programs, please use that assigned
,number Otherwise, your Internal Revenue Service EIN number should be used )
Applicant Agency ORI Number (Assigned by FBI for UCR Reporting): 0210000
Congressional District (number)- 8th
Are you contracting for law enforcement services? O No O Yes If "yes,- enter the name and agency informa-
tion of the contract law enforcement department in the Law Enforcement Executive Information section below.
Executive Information:
Christopher C. Kirk Sheriff-Elect
Law Enforcement Executive's Name: Bobby Riggs Title: Sheriff
Agency Name: Brazos County Sheriff's Department
Address: 300 E. 26th Street, Suite 105
City: Bryan State: Texas Zip Code: 77803-5359
Telephone: _(4n9)361-4 loo FAX: (409)823-6993
Name of contact person in your department who is familiar with this grant: Hayes Glen
Telephone: (409)779-7536 FAX: (409)361-4368
Government Executive's Name: Al Jones Title: County Judge
Name of Government Entity: Brazos County
Address: Urn Facr 96rh Srropr - SnirP 0114
City. Bryan State: Texas Zip Code: 77805
Telephone. (409)361-4102 FAX: (409)823-6993
General information:
Type of Police Agency:
O Municipal O State O County PD )9 Sheriff O Indian Tribal O Transit
O School O University/College (O Public or O Private?)
O Public Housing O New Start Up (please specify type of agency)
O Other (please specify)
t "Application Font: COPS MORE '96 page must be returned to the COPS Office.)"
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Has )-our jurisdiction received other COPS grants? O Yes J® No
If "yes," under which program(s)? (Choose all that apply.)
Cl COi'S: I'liase 1 O COPS AHEAD O COPS FAST O COPS MORE
O Universal Hiring Program O Anti-Gang Initiative/Youth Firearms Violence Initiative
O Troops to COPS O Community Policing to Combat Domestic Violence
O Problem-Solving Partnerships
i Total amount of Federal funds requested: $ 9,000
Total non-Federal matching funds required (local share): S 3,000
Population served as of 1990 U.S. Census: -4,404 and square miles covered: 523.07
(Exclude the population and square miles primarily served by other law enforcement agencies within your jurisdic-
tion. For example, sheriffs' departments must exclude populations and areas covered by a city police department
t for which the sherW s department has no primary law enforcement authority.)
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Current authorized swom force strength: 22
(Indicate if your department does not have an authorized strength.)
actual sworn force strength as of May 1, 1996: 22
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(Include fitnded vacancies.)
'Lre you requesting a waiver of the local match requirement based upon severe fiscal distress? (Please see the
ection on waivers starting on page four of this application and attach a detailed explanation of your agency's current
'seal situation and why you are unable to providea local match.)
O Yes ® No
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that is the source of your agency's local cash match?
Budgeted miscellaneous funds.
(Please continue on other side) ,
V 0 L I P A Q E., -W Cr% CN R 4L
y it "Application Foaw COPS MORE'96 (This page must be retumed to the COPS Office.)-
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1 ccl-II/y that lire rnjoinialion provided on thisform is It tic and accurate to lite best of my btowledge. 1 understand that
prtot to ans/ grant an~an(, the nppltcnnt "'list comply Im' all application and progra» t requirentents ojtlte Public Safety
Pattncrslnp and Contnuntity Policing Act of 1al-f her egtu c►nen of d (lgru.
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Law Entorcement Executive's Signature: 'cd4- Date: /l-/l-9G
(signalur of persoen.,,nattt on the front of this form)
Government Executive's Signature: ~ /tw (;r==ee Date.
(stgnattu1 of person natned on the front of this fornt)
Notice: if your state participates in the Executive Order 12372 Intergovernmental Review Process (see the
Appendix), please fill in the date on which you made a copy of this application available to the Single Point
of Contact for review:
C-FDA Number: 16.710
;late Application Identifier: (For State SPOC Use Only) ,
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-Application Force COPS MORE '9 PNs page must be returned to the COPS Office.)" 15
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SECTION 11
Redeployment Summary
• Consists of :
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Part B -
Demonstration of Time Savings
Part C -
- Community Policing Activities Summary
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• A Redeployment Summary, (including Parts A, B, and Q must
k be completed for *each item,- system, or group of like you are requesting more than one item, please m ke co ms. If
Section II including all three parts. pies of
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i Secbon 11 - Part A •
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Cost-Effectiveness Worksheet
Please f yl7e all responses.
jurisdiction's Legal Name: Brazos County Sheriff's Department OR1It: 02 10000
City, State. Bryan- Texas Contact name: Hayes Glen
Contact phone: (409)779-7536
U Technology/equipment OR O Civilians
Brief description of requested item, system, or group of like items: laptop computers and sub or ing
software
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Line 1 - Entry-level salary of SWORN police officer (as of Jan. I, 1996)
1.
$25,445
Line 2 -Fringe benefits of SWORN police officer
2.
$ 4,580
Line 3 -Add lines 1 and 2
3
$30,025
Line 4 - Multiply line 3 by.75
4.
$22, 519
Line 5 - Enter figure on line 4 or $25,000, whichever is less
5.
$22,519
Line 6 - Total cost of item, system, or group of like items
6.
$12,000
Line 7 - Federal amount requested
7.
$ 9,000
Can be no more than 75% of total item cost (line 6)
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Line 8 - Divide line 7 by line 5
8.
.399
Line 8 is the minimum number of officers that you must redeploy into community policing. To determine
t how many officer hours this is per year, multiply line 8 x 1,824 hours (1,824 hours/year is the COPS standard
` full-time equivalent). This is the total number of hours/year that must be saved through the purchase of this
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item in order to meet redeployment. Certain types of technology or support resources may allow you to rede-
ploy more than the amount required by line 8 of the CEW. The actual amount of redeployment calculated for
each item in Part B, the Demonstration of Time Savings (see page 21), is the redeployment the COPS Office
expects that you will achieve if awarded that item ,
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LEASE AGREEMENT
between THE HARVEY COMMUNITY FOUNDATION, acting by and through its duly
elected Board of Trustees, (herein "Lessor) and BRAZOS COUNTY, TEXAS, acting
by and through its duly elected Commissioners Court (herein "Lessee").
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This agreement is to renew and extend the term of the original Lease (dated
11/7/95 for a period of one (1) year. The renewal term shall be effective from the
date first above set forth and shall extend for a period of one year after the effective
date.
The terms, agreements, covenants and conditions contained in the original
Leasedre biding upon and shall insure the benefit of the parties hereto and their
respective successors and assigns.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
duly executed as of the day and year first above written.
THE HARVEY COMMUNITY FOUNDATION BRAZOS COUNTY, TEXAS
BY: By:
Alv n W. Jo s
County Judge
AGREEMENT of Lease, made this the &-tL day of October, 1996, by and
"LESSOR" "LESSEE"
James Weedon, who'possess a possible interest in the Premises, does hereby
accept and agree to the terms of this lease.
a es Weedon
AsamntrmutIe7bpmrk.tam
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f ORDER COMBINING CERTAIN VOTING PRECINCTS AND POLLING PLACES
FOR THE DECEMBER 10, 1996 SPECIAL ELECTION
WHEREAS, George W. Bush, Governor of Texas, has ordered
a special runoff election pursuant to the Order of the United
r States District Court for the Southern District of Texas, to be
held on Tuesday, the 10th day of December 1996, for the purpose of
electing a U.S. Representative for District 8; and
WHEREAS, U.S. Representative District 8, does not
encompass the entire county; and
WHEREAS, the election precincts in which this election is
to be held are precincts 1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 13A, 13B,
15, 20, 21, 23, 24, 26A, 26B, 27, 28, 29A, 29B, 30A, 30B, 30C, 31,
32, 33, 34, 35, 36, 37, 39, 40, 42, 43, 45A, 45B, 45C, 47, 49, 50,
52, 54, 57, 58, 59, 61, 62, 63A, 63B, 64, 66, 69, 70, 71, 73, 75,
76, 77, 78, 81, 82, 83; and
WHEREAS, a number of the election precincts in which the
election will be held have very few registered voters; and
WHEREAS, it would be beneficial to the voter and to the
citizens of Brazos County to combine various election precincts in
U.S. Representative District 8; and
WHEREAS, to avoid unreasonable expenditures for election
equipment, supplies, and personnel the commissioners Court is
desirous of combining various election precincts in which to hold
the election for U.S. Representative District 8;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT
OF BRAZOS.COUNTY, TEXAS, THAT:
(1) Pursuant to section 42.008 of the Texas Election
Code certain election precinct be combined to wit:
(a) Election precincts 2 and •82 be consolidated
and will vote at the Wellborn Water Supply
Building, 4119 Greens Prairie Road, College
station;
(b) Election precincts 13A and 13B be consolidated
and will vote at Henderson School, 801 Matous,
Bryan, Texas;
(c) Election precincts 47, 49, 52 and 54 be
consolidated and will vote at the Brazos
County Courthouse, 300 East 26th Street,
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Bryan, Texas;
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(d) Election precincts 26A and 26B be consolidated
and will vote at Sam Rayburn Jr. High School,
1449 East By-Pass, Bryan, Texas;
(e) Election precincts 27, 75 and 76 be
consolidated and will vote at the Bright Light
Baptist Church, 11234 State Highway 30,
College Station, Texas;
(f) Election precincts 29A, 29B, 29C, 62, 64, 69,
and 70 be consolidated and will vote at the
Brushy Community Center located at State
Highway 60 and Old Jones Road, College
Station, Texas;
(g) Election precincts 30A, 30B, 30C, and 78 be
consolidated and will vote at Navarro
Elementary School, 4520 Northwood, Bryan,
Texas;
(h) Election precincts 42 and 77 be combined and
will vote at the Wesley Methodist Church, 4204
North Texas Avenue, Bryan, Texas;
(i) Election precincts 43, 45A, 45B, 45C, 66, and
81 be consolidated and will vote at the Arena
Hall, 2904 Tabor Road, Bryan;
(j) Election precinct 50 and 57 be consolidated
and will vote at the Calvary Baptist Church,
2009 Cavitt Street, Bryan, Texas;
(k) Election precincts 58, 59, 71, 73, 83 and 28
be consolidated and will vote at Holly Cross
Lutheran Church, 1200 Fox Fire Drive, College
Station;
(1) Election precincts 63A and 63B be consolidated
and will vote at the Brazos Center, 3232
Briarcrest Drive, Bryan, Texas
(2) All other election precincts in which this election
is to be held will vote at the location designated for all other
elections.
(3) Submission be made to the Assistant Attorney
General, Civil Rights Division, Voting Section, Department of
Justice, Washington D. C. requesting the preclearance of this order
pursuant to Section 5 of the Federal Voting Rights Act.
ADOPTED this 19th day of November, 1996 by a vote of S
AYES and O NAYS.
ATTEST:
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Mary A n Ward, County Clerk
Alvin Jones, oun y Judge
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Re: 1996/97 Fence Building Contract i3(A q6 - Ojq
Dear Ms. Turney:
As the Primary Fence Builder for Brazos County for the past
several years I would like to ask to have my bid extended to
cover the 1996/97 Contract year. I will guarantee to extend my
bid costs for the 1995/96 Contract year to also cover the 1996/97
Contract year.
If you need further information please feel free to contact me at
774-4485 or the address listed above. Thank you for your
consideration.
Sincerely,
Mike Earp .
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Brazos River Authority QUALITY • CONSERVATION • SERVICE
November 13, 1996
The Honorable Tony Jones
Brazos County Commissioner
4475 Hicks Drive
College Station, Texas 77845
Re: Brazos County Regional Water Supply System Interlocal Agreement Addendum
Dear Commissioner Jones:
Please accept this letter as an addendum to the Interlocal Agreement between Brazos County
and the Brazos River Authority that you received under a cover letter dated November 7,
1996. The last paragraph on page two of the Interlocal Agreement reads:
"In the event that the Study is not performed, this Agreement is null and void."
This sentence is changed to read:
"In the event that the Study is not performed, this Agreement is null and void and any
funds received from participants shall be returned to the respective participants within
30 days. Any interest earned shall also be reimbursed (pro rata share) to the
participants from which funds were received."
If you have any questions or need additional information, please call Denis Qualls, the
Authority's Water Resources Planner at (817) 772-6010, or me at (817) 776-1441.
Sincerely,
,boy a,
ROY A. ROBERTS, PE
General Manager
RAR:dq
Enclosures
p:\files\projects\bcrswssU& dum.n12
1400 Cobbs Drive • P.O. Box 7555 • Waco, Texas 76714755
817-7761441 • FAX 817.77%M A
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Brazos River Authority QUALITY • CONSERVATION • SERVICE
November 7, 1996
AIRBORNE EXPRESS
The Honorable Tony Jones
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Brazos County Commissioner
4475 Hicks Drive
College Station, Texas 77845
Re: Brazos County Regional Water Supply System
Dear Commissioner Jones:
Enclosed are two copies of the original Letter Agreement between Brazos County and the
Brazos River Authority for participation in and funding of the Brazos County Regional Water
Supply System Feasibility Study. Please sign and return one copy of the Letter Agreement by
Nobember 25, 1996. Also return either your portion of the study cost or a letter indicating
your portion of the study cost has been approved.
Also enclosed is a copy of the modified Texas Water Development Board's contract the
Authority will enter into for the planning grant. After each of the participants return the
signed Letter Agreement along with either their portion of the study cost or a letter indicating
their portion of the study cost has been approved, the Authority will enter into the TWDB
contract.
If you have any questions or need additional information, please call me at (817) 772-6010.
Sincerely,
DENIS Q , EIT
Water Resources Planner
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Enclosures
p:\files\projects\bcrswss\ltragrmt.nO7
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4400 Cobbs Drive • P.O. Box 7555 • Waco, Texas 76714.755.
817.7761441 • FAX 817-7 ~~i '
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AGREEMENT BY AND BETWEEN BRAZOS COUNTY COMMISSIONERS COURT
AND THE BRAZOS RIVER AUTHORITY FOR PARTICIPATION IN AND FUNDING
' i OF THE BRAZOS COUNTY AREA REGIONAL WATER SUPPLY SYSTEM
FEASIBILITY STUDY
Brazos County Commissioners Court ("County") hereby elects to participate in the Brazos
County Area Regional Water Supply System Feasibility Study ("Study") as a member of the of
the Regional Water Committee' ("RWC50") to be coordinated by the Brazos River Authority
i ("Authority"). The County agrees to pay 5.0% for the net cost of the Study with RWC50
authorized changes, provided that the amount required to be paid by County shall not exceed
$9,000. Such share shall be paid prior to commencement of Study and within 10 days after
receipt by County of notice from the Authority of the net cost of Study. "Net cost" is defined to
mean the total cost of the services of the consultant to be retained to prepare the Study less the
amount of the planning grant to be provided by the Texas Water Development Board.
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The obligations of the parties under this Agreement are contingent upon the Authority being able
1 to:
i (i) enter into a contract for the required engineering services with the engineer selected by
the RWC50;
F (ii) enter into a contract with the Texas Water Development Board for a planning grant in an
i amount sufficient so that payment required by the County for its share of the net cost of
the Study shall not exceed the maximum specified above; and
f (iii) enter into contracts similar to this with other RWC50 members providing for payments
in amounts sufficient, when combined with the County's payment hereunder, to pay the
t net cost of the Study.
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This agreement has been prepared and presented on the assumption that the following
percentages of the net cost of the Study will be agreed to by the respective RWC50 members:
Funding
Entity Percentage
G City of Bryan 28.3%
City of College Station 28.3%n
Texas A&M University 28.4%
I Wellborn Water Supply Corporation2 5.0%
Wickson Creek Special Utility District2 5.0%
Brazos County Commissioners Court 5.0%
The Authority agrees to be the entity responsible for taking all actions necessary to cause the
Study to be conducted, for the preparation and distribution of the final report, and will use its
best efforts to complete the Study by December 1997. The County, as a member of the RWC50,
i The RWC50 comprises representatives of the Cities of College Station, Bryan and Navasota, Texas' A&M University, Brazos County
Commissioners Court, Wellborn Water Supply Corporation, Wickson Creek Special Utility District. Carlos Water Supply Corporation,
Brushy Water Supply Corporation, and the Fanview•Smentana Water Supply Corporation
The City of Navasota, Carlos Water Supply Corporation, Brushy Water Supply Corporation, and the Fanview•Sincntana Water Supply
Corporation shall contribute their share of the project cost through and be represented by the Wellborn Water Supply Corpomnon and
Wickson Creek Spectol Utility District
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and the Authority agree to the responsibilities as outlined in attachment A. It is agreed that the
Authority will take all actions necessary to fulfill its obligations to the Texas Water Development
Board under the terms of the Planning Grant agreement.
The Authority also agrees to establish a Study account for depositing and/or investing the prepaid
Study funds. Any interest earnings from the account will be applied to the cost of the Study.
Any funds remaining in the account will either be reimbursed (pro rata share) to the participants
remaining at the end of the study, or applied to future engineering work (pro rata share) for the
participants remaining at the end of the Study.
The primary contact person for the RWC50 and the Authority shall be:
RWC50 Representative Authority Representative
Charles A. Sippial, Sr. Denis Qualls, EIT
Assistant Vice President for Physical Plant Water Resources Planner
Texas A&M University Brazos River Authority
College Station, Texas 77843-1371 P.O. Box 7555
Phone: (409) 845-1232 Waco, Texas 76714
FAX: (409)845-0051 Phone: (817) 772-60 10
FAX: (817) 772-7935
or other representative appointed by the RWC50 and the Authority, respectively.
In the event that the Study is not performed, this Agreement is null and void.
Agreed and accepted this 14 T!' day of 1996.
Brazos River Authority
By:
Roy A. Roberts, P.E.
ATTEST: General Manager
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Assistant Secretary
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ATTEST:
(Title)
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Brazos County Commissioners Court
By.
(Name)
(Title)
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TEXAS A&M UNIVERSITY
Physicol Plont Deportment
College Stolion, Texas 77843.1371
(409)845.1232
FAX (409) 845.0051
Assistant Vice President for Physicol Plant
October 7, 1996
J. Tom Ray, P.E.
Planning and Environmental Division Manager
Brazos River Authority
4400 Cobbs Drive
P.O. Box 7555
Waco, TX 76714-7555
Subj: BRAZOS COUNTY AREA REGIONAL WATER SUPPLY SYSTEM
FEASIBILITY STUDY
Dear Mr. Ray:
On behalf of the RWC-50, let me say we are all pleased with this success and are
appreciative of the assistance of the BRA.
This letter is to confirm that the RWC-50 desires the BRA to manage this project. We
believe it useful at this time to definitize the working relationships between the RWC-50
and the BRA regarding respective responsibilities as follows:
RWC-50 Responsibilities BRA Responsibilities
1. A/E slating, selection and negotiation I. Project administration
2. Total technical and policy guidance/control 2. Contract administration
3. Approval of contract (in advance) 3. Payments
a. A/E to acknowledge the RWC 50 4. Clerical
as the primary "Client." 5. Direct all technical and
b. A/E to distribute copies by facsimile policy issues to RWC-50
of all letter correspondence, telephone
records etc. to each member of the
RWC 50.
Sincerely,
harles A. StPPial,
Ak '002
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Attachment A
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